Facilities Guide link to 2009/2010 by Out of The Square Media

HUNTER

NEWCASTLE & THE HUNTER CONVENTION, EVENTS & FACILITIES GUIDE

N ewcastle V isitor & C onvention B ureau

We're here to help you...

. . . w i th y our e v ent Newcastle Visitor & Convention Bureau (NVCB) is your essential first point of contact when organising a conference, meeting, function or event of any kind in Newcastle and the surrounding region. We provide assistance with anything from sourcing the right venue for your needs to delegate boosting, pre & post touring options and providing invaluable local knowledge and impartial advice. All free of charge! We have been delivering this service to conference organisers for over 16 years, and are the proud winners of both the NSW & Australian MEA (Meetings Events Australia) industry award for Regional Convention Bureau of the year 2008, a testament to the level of service that we provide to our clients.

For further information T 02 4974 2998 | F 02 4929 5948 E nvcb@ncc.nsw.gov.au www.nvcb.com.au

O ur s erv i c e s i n clu d e : ssistance with the bidding process including A the preparation of comprehensive bid documents A free and impartial venue finding service C oordinating and hosting site inspections, including meetings with local suppliers and venues O bligation-free advice and assistance with conference planning, accommodation, transport and service supplier requirements dvice on social activities, team-building A and tour options D elegate boosting â&#x20AC;&#x201C; assistance promoting your coming confirmed conference to encourage maximum attendance ccommodation booking service â&#x20AC;&#x201C; we can manage A your accommodation block bookings at a variety of accommodation properties across the city and region through the Visitor Information Centre G eneral information and advice on Newcastle and the surrounding areas

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

CONTENTS

Welcome to Newcastle & The Hunter. A destination offering a myriad of inspiring opportunities for your next conference or event

CONTENTS H O W T O G E T H ere

I nformation for I nternational V isitors

F E S T I VA L S & E vents

6 - 7

H unter R egion

8 - 9

N ewcastle

10 - 11

M aitland , H unter Valle y

12 - 13

H unter Valle y W ine C ountr y

14 - 16

V enues and A ccommodation

17 - 44

T rans p ort and A ctivities

45 - 50

C onvention S ervices

51 - 52

THREE YEAR PLANNER

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

HOW TO GET HERE

Come fly with me... H O W TO G E T H E R E Road

Shuttle Services

The F3 freeway from Sydney is the main access route to

Several operators offer ‘door to door’ transport by

the Hunter – an easy 90 minute drive will bring you to the

limousine or minibus to and from Sydney.

southern boundary of the region – at Lake Macquarie.

Driving from Sydney to:

Within two hours you can be in the Newcastle CBD or Hunter Valley. The outer reaches of the Hunter include Barrington Tops, Upper Hunter Country & Port Stephens.

Air The region’s major airport, Newcastle Airport (Williamtown), is serviced by direct daily flights from

Distance (kms) Travel Time

Lake Macquarie Newcastle CBD Hunter Valley Wine Country Maitland Singleton Port Stephens

135 162 163 165 200 204

1.5hrs 2hrs 2hrs 2hrs 2.5hrs 2.5 - 3hrs

Contact Information Newcastle Hire Cars | 02 4960 1800 | www.newcastlehirecars.com.au

Sydney, Brisbane, Melbourne, Canberra & the Gold Coast

Network All Travel | 02 4956 9299 | www.alltravel.com.au

as well as several regional NSW centres. All three major

Happy Cabby Airport Transport | 02 4971 3991 | www.happycabby.com.au

domestic carriers (Qantaslink, Virgin Blue, Jetstar) as well as regional carriers (Brindabella & Aeropelican) operate

Coach

services in/out of Newcastle Airport. Cessnock Airport is

Express coaches offer daily services from Sydney to

open to charter flights & private aircraft.

Newcastle, Hunter Valley Wine Country & throughout

Driving from Newcastle Airport to:

the region.

Distance (kms) Travel Time

Newcastle CBD Hunter Valley Wine Country Port Stephens Maitland Singleton Lake Macquarie West Lake Macquarie East

27 55 30 38 85 56 39

25mins 50mins 25mins 30mins 75mins 45mins 41mins

Contact Information Newcastle Airport | 02 4928 9800 | www.newcastleairport.com.au Virgin Blue | 13 67 89 | www.virginblue.com.au Jetstar | 13 15 38 |www.jetstar.com.au Qantaslink | 13 13 13 | www.qantas.com.au Aeropelican | 02 4928 9600 | www.aeropelican.com.au Brindabella Airlines | 02 6248 8711 | www.brindabellaairlines.com.au

Contact Information Port Stephens Coaches | 02 4982 2940 | www.pscoaches.com.au Rover Coaches | 02 4990 1699 | www.rovercoaches.com.au

Rail CountryLink trains connect the Hunter with Sydney & Brisbane. Several services a day stop at numerous stations throughout the Hunter. Frequent CityRail trains link the Lower Hunter with Sydney & Newcastle. Contact Information CountryLink | 13 22 32 | www.countrylink.info CityRail | 131 500 | www.cityrail.info

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

I N T E R N AT I O N A L V I S I TO R S

I N F O R M AT I O N F O R I N T E R N AT I O N AL VISI TO R S Arriving

Taxes

Sydney’s international airport is currently the closest

GST: All purchases in Australia are subject to a 10% Goods

international airport to the Hunter Region. Direct connection

& Services Tax (GST). This is usually included in published

flights are available to Newcastle Airport from Sydney Airport.

retail prices.

Alternatively, shuttle services are available from Sydney International Airport to many points throughout the Hunter.

Departure Tax: AUD $38 (current at time of print) is payable on departure from Australia by all persons aged over 12 years. Check with your airline as this amount is

Passports & Visas

generally included in your air ticket price.

All international visitors require a valid passport. All travellers to Australia, other than Australian and

On departure from Australia, you can claim a refund of

New Zealand citizens, are required to obtain a Visa

the GST and WET (Wine Equalisation Tax) on any goods

(or ETA – Electronic Travel Authority) to enter Australia.

purchased no more than 30 days before departure through the TRS (Tourist Refund Scheme). However, this

The ETA is an electronically stored authority for travel

only applies to goods you can take as hand luggage

to Australia for a short-term tourist or business entry.

as you leave.

It replaces the visa label or stamp in a passport and removes the need for application forms. ETAs are issued within seconds of being requested through computer links between the department, travel agents, airlines and specialist service providers around the world.

Currency and Credit Cards The Australian Dollar is the currency used throughout Australia. Money changing facilities are available in the Hunter Region. Most major credit cards are accepted.

The International Event Coordinator Network (IECN) can

The most commonly accepted are American Express,

assist with arranging the visas for your conference/incentive

Diners Club, MasterCard, Visa and JCB. Banks and various

group. As an initiative of the Australian Government

locations have ATMs (Automated Teller Machines). Credit

Department of Immigration and Citizenship, they provide

cards may need to be enabled for international access so

a free visa facilitation service to event organisers and

contact your credit card provider.

participants on business related travel to Australia. For more information visit www.immi.gov.au

Electricity The electrical current in Australia is 220-240 volts, AC 50Hz.

Tipping and Gratuities

The Australian three pin power outlet is different from other

Not required or expected in Australia. Gratuities are

countries so you may need an adaptor. If your appliances

welcome after a particularly enjoyable meal or service

are 110V, you may need a voltage converter. Most hotels

that goes above expectations.

are equipped to assist with this.

Time Zone

Vaccinations

Australian Eastern Standard Time (EST) is GMT + 10 hours.

Vaccinations are not required unless you have come from,

Daylight saving is also observed in NSW.

or visited a yellow fever infected country or time zone

Go to www.timeanddate.com.au for current information.

within six days before arrival. No other health certificate is required to enter Australia.

Av er age T emper ature Season (Months) Summer (Dec – Feb)

For more information see www.health.gov.au

Newcastle Low High

Hunter Valley Low High

18.9ºC 39.2ºC

15.6ºC 30.2ºC

Disability Services

Autumn (March – May)

12ºC

24.7ºC

7.8ºC 28.4ºC

Many public areas, shopping centres, hotels, apartments,

Winter (June – August)

8.4ºC

18ºC

4.2ºC 19.2ºC

attractions and restaurants provide disability services

Spring (Sept – Nov)

11.4ºC 23.5ºC

7.7ºC

and facilities.

28ºC

Source: Australian Bureau of Meteorology www.bom.gov.au

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

F E S T I VA L S & E V E N T S

Let us Entertain you... A N E V E N T F U L D E S T I N AT I O N The Hunter Region’s calendar is bursting with a medley of

The local facilities and services include:

events. These events both celebrate and highlight the rich

E xcellent transport facilities with easy access.

diversity of the region, and can add another dimension to your existing conference program. As you peruse the calendar, you will notice the colourful and eclectic range of events the region hosts annually,

A wide range of accommodation from five star hotels and boutique B&Bs to pub accommodation or even cabins and camping.

competitions and the indulgent food and wine festivals.

A high standard of suitable venues include an extensive selection of sports grounds and stadiums as well as a collection of unusual spaces to help bring any style of event to life.

The list goes on and is only limited by your imagination –

A great climate for outdoor activities.

including film and music festivals, national & international sporting championships, dance festivals, surfing

almost anything is possible. The Hunter Region is an ideal destination to hold an event and patrons come from near and far to revel in the excitement, support their favourite sport, learn something new or indulge in the region’s flavours. For those considering holding a conference in the region, these events offer the opportunity to make your conference even more memorable. Imagine holding your offsite dinner at an outdoor live music event, or in a corporate box at a major sporting event, instead of the tried and tested hotel ballroom. With fabulous locations, an idyllic climate and extraordinary geography, coupled with an abundance of facilities and services – organising and running an event in The Hunter is a pleasure.

A region with fabulous local produce to sample, purchase and enjoy – award-winning wine and tempting edibles created by artisan bakers, chefs and cheesemakers. Wondrous natural features that support a wide variety of aquatic activities, i.e. superb surfing beaches, lakes and waterways for sailing and water-skiing. A n extensive variety of attractions. A talented collection of local artists, musicians and performers providing many entertainment options. A variety of fine dining restaurants and casual eating venues. S hopping for big name labels or one-off pieces – this cosmopolitan region will keep the most discerning retail therapists busy. A diversity of experiences to enjoy.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

F E S T I VA L S & E V E N T S

Photograph by Richard Bartlett www.richardbartlett.com

A N N U AL F E S T IVALS & E V E N T S March

August

Surfest...........................................Newcastle

The Australian Weird & Wonderful Novelty Teapot Exhibition...............Maitland, Hunter Valley

Autumn Horse Racing Carnival......Newcastle

Newcastle Jazz Festival.. ................Newcastle

April Hunter Valley Steamfest.................Maitland, Hunter Valley Lake Macquarie Heritage Afloat....Lake Macquarie

September Mountain Man Triathlon....................Barrington Tops Spring Horse Racing Carnival...........Newcastle

May

Scone Annual Polo Carnival.. ............Upper Hunter Country

Tocal Field Days.. ...........................Maitland, Hunter Valley

Blues, Roots, Funk & Grooves Festival.. ...............................Hunter Valley Wine Country

Shakespeare on Avon....................Barrington Tops Scone & Upper Hunter Horse Festival.................................. Upper Hunter Country Lovedale Long Lunch.. ...................Hunter Valley Wine Country Dobell Festival of Art & Craft..........Lake Macquarie Broke Fordwich Spirit of the Vines.. .Singleton, Hunter Valley Dungog Film Festival.. ....................Barrington Tops Denman Food & Wine Affair...........Upper Hunter Country

Newcastle Cathedral Flower Festival.. ..................................Newcastle Maitland Garden Ramble.................Maitland, Hunter Valley Festival of Flowers..............................Hunter Valley Wine Country

October This Is Not Art & Young Writers Festival.................................. Newcastle Jazz in the Vines................................Hunter Valley Wine Country

June

Opera in the Vineyards.. ....................Hunter Valley Wine Country

Festival of the Fleeces.................... Upper Hunter Country

National Maritime Festival.................Newcastle

Powerboat Championships.. ..........Newcastle

Rose Spectacular..............................Hunter Valley Wine Country Hunter Semillon & Seafood.. ..............Hunter Valley Wine Country

July Shoot Out Film Festival.. .................Newcastle

November Bitter and Twisted â&#x20AC;&#x201C; International Boutique Beer Festival . .................Maitland, Hunter Valley

For further information on events in Newcastle, Hunter Valley, Barrington Tops, Lake Macquarie and Upper Hunter Country visit www.visithunter.com.au

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

HUNTER REGION

Cultures... Wine andVariety Dineof with us... HUNTER REGION The Hunter Region is brimming with extraordinary

The scenic river towns of Maitland and Morpeth

places to hold your conference or event – from the

coupled with their country lanes and old wooden

stunning scenery in the Hunter Valley to the historic

bridges encourage delegates to re-live the experience

maritime precincts of the City of Newcastle – an exciting

of a colonial history and enjoy the character and charm

playground awaits your very own creativity.

of the historic villages.

Renowned for superb signature and boutique wineries,

As you make your way along the lazy winding roads that

celebrated chefs, awarded restaurants and gourmet

carve their way through the rich golden landscape, you’ll

artisans, creating culinary treats from the finest local

discover Singleton and Upper Hunter Country dotted with

produce – but the story does not end there – your other

a superb collection of wineries, picturesque manicured

senses are yet to be tempted.

hectares of horse studs and many hidden gems.

With a wide range of superb accommodation, conference,

Lake Macquarie has Australia’s largest coastal saltwater

incentive, meeting and exhibition facilities – almost any

lake, offering a great variety of water-based activities and

event is possible in the Hunter Region. There are many

magnificent hinterland forest experience.

venues to keep you coming back time and time again, not to mention the wonderful variety of unique experiences and attractions to keep you busy during your stay. Fringed by golden beaches and spectacular waterways, the Hunter’s coast is welcoming an increasing number of conference delegates.

For all lovers of nature, a visit would not be complete without some time spent in the wild and beautiful World Heritage-listed Barrington Tops. Exceeding expectations takes a lot of creative planning and a great deal of behind-the-scenes hard work. Our professional Convention Bureaux, with their friendly

Newcastle, the capital of the Hunter, is not only home to

experienced staff will provide the support services to

one of Australia’s busiest and most scenic harbours, it has

ensure your event will exceed expectations and be

the region’s largest venues, and provides delegates with

remembered by all.

the convenience of a big city with the friendliness of a country town. As Australia’s second oldest city, many of its venues are located in restored historic buildings offering a unique backdrop to any conference or event. Hunter Valley Wine Country’s superb selection of high quality venues are enhanced by more than 120 wineries,

With so much so close, the Hunter can set the scene for an incomparable meeting, conference, event or function.

For further information Visit www.visithunter.com.au

unique cellar doors, fine galleries and a myriad of recreational pursuits.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

try MUSWELLBROOK

ER RIV

NEW

Lake St Clair

Lake Liddell

Lostock Dam

EN GL AN D

20 N

Kilometres 31

DUNGOG

Gresford

Y HW

Jerrys Plains

HUNTER REGION

SINGLETON

Hunter Valley

HUN TER

Clarence Town

Paterson

AY HW HIG

RIVE R

Branxton

WINE COUNTRY

Stroud

PA CI FI C

Rothbury

MAITLAND

Broke

Morpeth Raymond Terrace

Pokolbin

CESSNOCK

122 122

132

Kurri Kurri

Hawks Nest

Port Stephens F E C

Hexham

NELSON BAY

Williamtown

Stockton

Wollombi

Lake Macquarie

Charlestown

133

To Sydney

NEWCASTLE

CARDIFF

Morriset Wyee

Sea n ma Tas

BELMONT

Swansea

111

TO BRISBANE

BYRON BAY

DARWIN

O C E A N

COFFS HARBOUR

PORT MACQUARIE

australia

DUBBO

BLUE MOUNTAINS

PERTH

nsw

ADELAIDE

newcastle

PA C I F I C

hunter valley

BRISBANE

SYDNEY

CANBERRA

BEGA

BATEMANS BAY

MELBOURNE

ER NT

Lake Chichester Dam

HOBART TO MELBOURNE

m a p l egen d A

Caves BeachSIDE

Newcastle airport

Lake Macquarie Function & Conference Centre

Port Stephens Holiday Park

M oonshadow Cruises

Shoal Bay Resort & Spa

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

NEWCASTLE

Energise your Event... N E WCAS T L E Newcastle is a vibrant and historic city that is unique

Within Newcastle you have a wealth of options sure to

and culturally rich – a diverse feast of experiences with

please your delegates. Enjoy breakfast with the birds at

a vast range of facilities you would expect from a modern

the internationally recognised Hunter Wetlands Centre,

city, plus a few surprises. Not only is this city surrounded

afternoon tea with the koalas at Blackbutt Reserve or

by breathtaking natural wonders to match the relaxed

simply swing from the trees at the Tree Tops Adventure Park!

way of life, you will also discover traffic is light, parking

From the heart of the city, your delegates can discover

and public transport readily available, and locals

the Bathers Way coastal walk, go on a dolphin or whale

friendly and accommodating.

watching cruise, visit one of Newcastle’s many art galleries,

We understand that getting your delegates to your chosen destination easily and conveniently is a key consideration

or delight at the range of antique stores with treasures from years gone by.

in a successful conference. The outstanding services and

As the gateway to the Hunter Region, Newcastle is

facilities now available at Newcastle Airport, together with

also ideally located to provide a comprehensive range

the superb road and rail access makes Newcastle one

of activities and excursions for delegates and partners,

of Australia’s most accessible regional destinations.

from the gastronomic delights of the Hunter to the pristine

Home to the Hunter’s largest venues – the largest with a seating capacity of 6500 – the city has been successfully

waterways and national parks of Port Stephens and Lake Macquarie.

hosting international, national and state conferences for

Just two hours from Sydney and 25 minutes from Newcastle

some years, as well as exciting sporting and cultural events.

Airport, Newcastle is the perfect destination for your

Specialty venues are complemented by a range of quality

next conference, offering both meeting organisers and

hotel venues and accommodation, with more than 3000

delegates an environment where satisfaction is assured.

rooms within an easy 30 minute reach of the CBD – over 1000 of these are within a 5 minute walk of the CBD!

For further information

As Australia’s second oldest city, Newcastle is steeped in

T 02 4974 2998 | F 02 4929 5948

history with many exceptional early buildings and features

E nvcb@ncc.nsw.gov.au

remaining. Restoration has ensured that these buildings

www.nvcb.com.au

now meet today’s requirements, whilst providing stunning and unusual options for your special events. The art deco Ocean Baths, historic Fort Scratchley, the opulence of Civic Theatre and the many converted former industrial sites all provide opportunities for events with a difference.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

NEWCASTLE Mayfield

Waratah

F3 Freeway

A N R

Hamilton

Broadmeadow Station

Newcastle Harbour

TUDO

HUNTER

AV E

National Park

Christchurch Cathedral

Cooks Hill

King Edward Park

GLEEBE

TT CO RTH NO

To F3 & Pacific Hwy

Merewether Golf Club

Kotara

DA RB

BRUNKER

ST E

Adamstown Station

Civic Station

KING

W AR T

Adamstown

BEAU

IDG

Broadmeadow Racecourse & Jockey Club

Regional Museum

MONT

Wickham Station

LAMBT

Carrington

Hamilton Station

DONA Newcastle Paceway

WAT T

Energy Australia Stadium

Q M

Stockton

TUR TON

ELL

D AN ITL MA

Kilometres HANN

Lambton Lambton Park

New Lambton

To Airport

Tasman Sea

Merewether MEMORIAL

CITY

N Lee Wharf

Foreshore Promenade

The Fo

Queens Wharf

reshore

WHARF

Newcastle Railway Station & Coach Terminal

Foreshore Park

ROAD

AN Police

James Fletcher Hospital

RT L

National Park

Christchurch Cathedral

EET

COM

RCH

Pacific Park

STR

CHU

KIN

Cathedral Park

TER

HUN

NEW

Art Gallery Cultural Centre

SCO

ZAA

MAL

Civic Park

PER

TER

KING

Civic Theatre

STREE

HUNTER

HUN

STREET

STRE

D Fort Scratchley

Civic Station

HUNT

KING

Harbour Square

m a p l egen d A

Balance Health Club

Quality Hotel Noahâ&#x20AC;&#x2122;s on the Beach

Civic Precinct Newcastle (City Hall/Civic Theatre)

Quest Newcastle

Crowne Plaza Newcastle

Silo Restaurant & Lounge

Fort Scratchley

The Executive Inn

Grand Mercure Newcastle

The Gateway Inn

Newcastle Entertainment Centre

The Sebel Newcastle Beach

Newcastle Jockey Club

Travelodge NEWCASTLE

Newcastle Panthers

Wests Convention Centre

Quality Hotel Apollo International

wests Mayfield

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

M A I T L A N D , hunter valle y

Rich in History...

M AI T LA N D, hunter va l l e y Maitland Hunter Valley, is an eclectic mix of contemporary and classic. An urban hub with vibrancy and charm, Maitland offers a myriad of shopping, dining, accommodation and entertainment opportunities.

Must See & Do E xplore Morpeth, the Hunter’s premier boutique shopping & dining venue Discover Maitland’s historical architectural gems

Your delegates will love the city’s offerings. From the

D o time at Maitland Gaol on an Ex-inmate Guided Tour

seedy side of life at Maitland Gaol to the pure adrenaline

E njoy a scenic flight over the Hunter Valley onboard

action of skydiving, you can enjoy nature’s finest features

a historic Tiger Moth bi-plane

on foot, afloat or on horseback. Uncover gastronomic delights at highly awarded fine

For further information

dining restaurants and casual cafés, or leave the City

Maitland Visitor Information Centre

Centre to discover yourself surrounded by lush green river

Cnr New England Hwy & High St Maitland NSW 2320

flats with country lanes that lead you to a collection of

T 02 4931 2800 | F 02 4931 2811

historic villages and river towns such as Morpeth, Largs

E info@maitlandhuntervalley.com.au

and Paterson.

www.maitlandhuntervalley.com.au

The area offers a selection of flexible and unique venues for your next event or conference from the smallest of meetings to medium sized conferences and large scale festivals.

Events Planning Assistance Maitland Tourism is able to assist with the bidding process, venues, event and transport ideas, as well as touring options for delegates at your next conference, meeting or event.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Mount

Oakha mpton

M A I T L A N D , hunter valle y Pleasa

nt St

To Paterson & Barrington Tops

s lro

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Marcellan Park

rvo

Maitland District Hospital

RD E

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H HIG D CITY LINK

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ELIGN

Maitland OL CH NI

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r Rd

G HI

Coll

Maitland Station

A RI

HUNTE R ST

CARRINGTON

Horseshoe Bend

KEN TA

BMAN

To Singleton

1 Kilometres

g Hi

MAITLAN

ST N

Harold Gregson Reserve

135

To Morpeth

O SN

RPE

To Hunter Vineyards

Anzac Park

r Rd

Pende

Maitland Showground

East Maitland Station

Ross

East Maitland

Trappa

ud Rd

Stockade Hill Heritage Park

Cook Square Park

ST H

Victoria Street Station

G HI

To Newcastle & Port Stephens

m a p l egen d A

maitland regional ART GALLERY

maitland GAOL

maitland town hall Maitland Visitor Information Centre

maitland gaol With a history spanning over 150 years, Maitland Gaol is a truly unique venue. With a variety of individual spaces available throughout the site coupled with on-site activities including a range of themed tours and laser skirmish, Maitland Gaol is the perfect venue for your next function. See page 26 for further details.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

hunter valle y wine countr y

Come fly with me... Inspire... Invigorate... Impress... hunter va l l e y w i ne c ountr y Crisp, clean country air, blended with fine wines, gourmet

Whether you are planning an intimate executive meeting

cuisine and unique quality venues, make Hunter Valley

for 12, an extravagant convention for 800, an enticing

Wine Country a first-class destination for mixing business

product launch or an exciting incentive, the Hunter Valley

with pleasure.

has what you need to organise an unforgettable event.

Fabulous wines, spectacular locations and an

The Hunter Valley is easily accessible from anywhere in

abundance of experiences go hand in hand with

the world. With a two-hour drive from the CBD of Sydney

the diverse range of accommodation and venues

and less than one hour drive from Newcastle Airport,

available, from world renowned resorts to intimate hotels

delegates will find themselves immersed in country

and boutique guesthouses, catering to the meetings,

charm and hospitality. Daily flights available from

incentives, conferences and events industry to suit all

Melbourne, Sydney, Brisbane, Gold Coast and Canberra

budgets. Each venue a twist of old and new, delivering a

into Newcastle and many services available from major

personalised service by refreshingly warm professionals.

regional centres.

The Hunter Valley offers a dynamic environment for

Captivate… Exhilarate… Create…

corporate team building events, pre and post conference activities including partner programmes, network on championship golf courses, indulge at an exclusive day spa, with adrenaline fuelled experiences to suit all aspirations – come and discover a destination filled with endless opportunities for your next event!

For further information Hunter Valley Convention Bureau T 02 49 900 936 E conferencing@winecountry.com.au www.winecountry.com.au

The Hunter Valley Convention Bureau is a dedicated department that provides efficient informative services to the conference and incentive market, with destinational marketing expertise to benefit all business and leisure tourism requirements.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Mitc hell

ENG LAN D

Belford

HWY

BR OK E

BROKE FORDWICH RD

W OL LO M BI

G C

K H

132 nd itla Ma

MAITLAND ck no ss Ce

WEREKATA NAT PARK

POKOLBIN

To Newcastle Airport

Nulkaba

132

Vi ew

CESSNOCK

I MB LLO WO

Rutherford

ROTHBURY

WINE

YENGO NATIONAL PARK

I J

Thomp sons R d

POKOLBIN STATE FOREST

Luskintyre

Lochinvar

Ekerts Rd

Greta

DR IVE

E McDo nalds Rd

ck sno Ces

North Rothbury

COU NTR Y

Branxton F

HERM ITAGE

BR OK E

MI LB RO DA LE

BELFORD NAT PARK

Milbrodale

5 Kilometres

R RIVE

ty Put

HUNTER

HWY Line

Elderslie

W NE

Bulga

SINGLETON

Pu tty

Lo ve da le

Mount Thorley

hunter valle y wine countr y

Bellbird

To Newcastle

Kurri Kurri

132

Millfield M To Sydney

1 To Sydney

WOLLOMBI

m a p l egen d A

Balloon Aloft

Peppers Convent

Crowne Plaza Hunter Valley

Peppers Guest House

Cypress Lakes Resort

The Golden Door â&#x20AC;&#x201C; Elysia

Hope Estate

Tower Estate

Hunter Resort

Tuscany Wine Estate Resort

Hunter Valley Events

Hunter Valley Gardens

wine country race club hunter valley convention bureau & information centre

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

H U N T E R VA L L E Y C O N V E N T I O N B U R E A U

Conference in Style... hunter va l l e y CONVENTION BUREAU Hunter Valley Convention Bureau is a division of Hunter Valley Wine Country Tourism Inc, the official tourist information centre for Hunter Valley Wine Country. We are a one-stop shop for information on all forms of business and corporate meetings including: Conferences & meetings Board meetings Cor porate incentives & rewards Team building exercises Exhibitions & conventions Product launches Photo opp ortunities

T 02 49 900 936

Think-tanks

E conferencing@winecountry.com.au

Planning sessions

www.winecountry.com.au

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Venue s & a c c ommo d at i on

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Conference Rooms

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

U-Shape

Banquet

Cabaret

Cocktail

Number of Accom Rooms

Page Number

Map Page number

VENUE REFERENCE G U ID E CIVIC PRECINCT - NEWCASTLE CITY HALL

382

820

120

330

336

500

CIVIC PRECINCT - CIVIC THEATRE

100

1500

450

150

CROWNE PLAZA NEWCASTLE

200

3.5

240

160

250

175

FORT SCRATCHLEY

246

3.6

150

120

200

GRAND MERCURE NEWCASTLE

56.4

2.4

NEWCASTLE ENTERTAINMENT CENTRE

4100

6000

2000

4000

NEWCASTLE JOCKEY CLUB

2235

5.5

1850

500

750

1850

NEWCASTLE PANTHERS

1195

1280

400

900

330

1500

QUALITY HOTEL APOLLO INTERNATIONAL

126.9

120

100

200

QUALITY HOTEL NOAH'S ON THE BEACH

259

3.15

300

130

200

144

300

QUEST NEWCASTLE - ZIPPORA'S

100

SILO RESTAURANT & LOUNGE

210

100

200

THE GATEWAY INN

360

350

150

200

150

300

THE EXECUTIVE INN

900

800

400

500

400

800

134

THE SEBEL NEWCASTLE BEACH

244

108

150

TRAVELODGE NEWCASTLE

109

2.9

120

100

110

130

WESTS CONVENTION CENTRE

900

800

400

500

400

800

134

WESTS MAYFIELD

360

350

150

200

150

300

CROWNE PLAZA HUNTER VALLEY

491

3.7

560

300

460

600

324

CYPRESS LAKES RESORT

432

5.9

624

342

360

320

500

238

HOPE ESTATE

1750

1500

1000

1500

HUNTER RESORT

175

150

250

HUNTER VALLEY GARDENS

424

3.6

250

130

200

250

PEPPERS CONVENT

6.9

PEPPERS GUEST HOUSE

140

3.2

120

110

120

THE GOLDEN DOOR - ELYSIA

380

504

243

192

TOWER ESTATE

150

160

130

180

TUSCANY WINE ESTATE RESORT

120

100

150

100

1000

100

300

400

500

CAVES BEACHSIDE

272

300

150

250

350

LAKE MACQUARIE FUNCTION & CONFERENCE CENTRE

150

616

180

MAITLAND GAOL

210

3.5

230

170

119

270

PORT STEPHENS HOLIDAY PARK

169

5.6

130

100

150

SHOAL BAY RESORT AND SPA

352

2.45

300

150

200

120

300

200

Hunter valley wine countRy

NEWCASTLE

VENUE & ACCOMMODATION

other

WINE COUNTRY RACE CLUB

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

N E W C A S T L E visitor & convention bureau

We’re here to help you… . . . jugg l e y our to d o l i s t Newcastle Visitor & Convention Bureau can assist you in sourcing the most appropriate venue for your event

H aving trouble working out which venue is exactly right for your needs?

or conference through a complimentary venue referral

N eed more comprehensive information

service. Alternatively, we can tie together the key logistical considerations in selecting your conference destination by collating a tailored bid document.

to formulate a bid document? Not sure how to liaise with your venue? N eed assistance with tours and

The Newcastle Visitor & Convention Bureau should be every planners first point of contact – putting you in touch with the industry professionals you need to make your conference a success. The NVCB has a wide range of services and advice for planners, from the initial bid right through to connecting you with the experts

pre/post conference options? L ooking for someone to help

organise your conference? Wondering what to do next?

ensuring the success of your event. Local knowledge

For further information

combined with practical experience ensures you get

T 02 4974 2998 | F 02 4929 5948

the best advice and guidance. NVCB will organise and

E nvcb@ncc.nsw.gov.au

host a customised familiarisation and site inspection

www.nvcb.com.au

program for qualified buyers to experience Newcastle first hand. We will develop your site inspection itinerary in accordance with your requirements, and provide relevant information on each supplier visited. Contact our experienced and friendly team today.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

CIVIC PRECINCT NEWCASTLE 290 King St, Newcastle NSW 2300 | T 02 4974 2996 | F 02 4974 2902 | newcastlecityhall@ncc.nsw.gov.au

Photography by Arrow Photography

Located in the heart of the city, Civic Precinct

N EW CAST LE C I T Y H ALL

Newcastle is within 5 minutes of over 1000

Opened in 1929, City Hall is one of

accommodation rooms and a short walking distance from the harbour foreshore,

Newcastle’s most unique and prestigious venues. With stunning art deco architecture

beaches, cafés and restaurants.

and a convenient, central location, Newcastle City Hall boasts seven function

Civic Precinct Newcastle offers a choice

rooms including the magnificent 820 seat

of four unique venues within the one area. Professional on-site staff and award winning catering services make it the perfect place to host your next event.

Concert Hall.

C I VI C T H EAT R E The Civic Theatre is one of Newcastle’s finest historic venues and hosts a wide range of events including live performances, functions, conferences and more. State of the art technology combined with art deco glamour

Area ( M2 )

Height ( M )

Theatre

Board Room

Class room

U-shape

Banquet

Cocktail

make for an unforgettable event.

Concert Hall

382

2.5m -14m

820

120

330

500

Banquet Room

365

250

200

300

Mulubinba Room

114

2.8m

Cummings Room

193

2.8m

150

100

200

Hunter Room

200

2.8m

150

100

200

Waratah Room

2.8m

Newcastle Room

Newcastle CITY HALL ROOM

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

www.civicprecinctnewcastle.com.au

Photography by PhotoLook

W HE ELER PLACE Nestled between Newcastle City Hall and the Civic Theatre, this 1200m2 open air space is ideal for exhibitions, conference options and product launches.

P L AYHOU SE

F eatures

Recently refurbished, this 205 seat tiered theatre with separate foyer provides an intimate space for main plenary

Four unique venues

or concurrent sessions.

Central location – walk to harbour foreshore, city, cafés

CATER I N G

Close to accommodation, public transport, parking

Our award-winning catering partners, Blue Star Catering, can

Area ( M2 )

Height ( M )

Theatre

Board Room

Class room

U-shape

Banquet

Cocktail

tailor a food and beverage package to suit your every need.

1500

450

Promenade & Balcony

Commonwealth Foyer

100

150

Boardroom

Stalls Foyer

100

150

Lounge Bar

205

Civic Theatre ROOM CIVIC THEATRE AUDITORIUM

Playhouse Auditorium

60 -

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

H unter V alle y G ardens Broke Road, Pokolbin NSW 2320 | T 02 4998 4095 | F 02 4998 4071 | functions@hvg.com.au

HUNTER VALL EY GAR DEN S

The 60 acre Gardens have 10 individual

Delegates will experience the WOW factor

themes including the stunning Rose Garden with over 8000 blooms, the Sunken Garden

when you stage your event in the spectacular

with our majestic 10 metre waterfall, the Border

Hunter Valley Gardens. From an intimate

Garden with over 2km of hedging and the

cocktail reception to a gala affair, the most

tranquil Oriental Garden with a Japanese

discerning guest is sure to be impressed.

style pagoda. The Gardens provide the most

With conference facilities and a variety of

unique settings imaginable.

activities available to suit all conference and partner needs. Our location is in the heart

Special team building activities have

of the Hunter vineyards and our property is

been designed to suit our property including

a destination in itself with accommodation,

a Chocolate and Fudge Making Class with

conference facilities, the display gardens, a

our Chefs, the Amazing Race, Hands on Hunt,

shopping village, Tempus Two Winery, Aqua

Wine Tours, Casino Nights, Hands on Blending,

golf, an oval and Harriganâ&#x20AC;&#x2122;s Irish Pub.

Hands on Location, Mini Olympics and Trivia Nights.

Surrounded by beautifully landscaped gardens with vineyard and mountain views, Hunter Valley Gardens is nestled on 600 acres offering a broad range of facilities to satisfy all

ROOM

Area ( M2 )

Height ( M ) (LOWEST POINT)

Theatre

Board Room

Class room

Banquet

Cocktail

your requirements.

The Garden Terrace

108

3.2

130

120

200

The Barrel Room

424

3.6

250

130

200

250

Harrigan's Hall

125

2.4

100

Harrigan's Deck

210

180

250

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

www.hvg.com.au

T HE BAR R E L R OO M This is the ultimate venue for special events and functions in the heart of the vineyards. The Barrel Room is located at Tempus Two, set on 18 acres of stunning vineyards and offers a central location as well as contemporary architecture. Owned by Roche Group Pty Ltd, a wholly Australian owned family company, The

F eatures

Barrel Room offers first-class function and catering facilities.

Set on 600 acres with 60 acres of gardens

The Barrel Room is the perfect venue for milestone birthdays

Fun & unusual team building activities

and anniversaries, fundraising lunches, banquet dinners, fashion shows, product launches, cocktail parties, corporate functions

The Barrel Room - up to 200 guests

and Christmas parties.

4 star accommodation

The Barrel Room caters for 60 to 200 and is suitable for

Tempus Two Winery

all occasions.

Aqua golf

Shopping village

Harrigan’s Irish Pub

HA RR I GA N ’S I RIS H PUB & AC COMMODATIO N An easy 90-minute drive from central Sydney, nestled in vineyards at the foot of the Brokenback ranges alongside the spectacular Hunter Valley Gardens, Harrigan’s award winning accommodation and bistro offers 48 beautifully appointed 4-star Studio rooms and suites overlooking some of the Hunter’s best wineries. Located within the grounds of Harrigan’s Irish Pub and Accommodation, Harrigan’s Hall offers private facilities for up to 60 delegates (theatre style layout) that can be tailored to suit any occasion. N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Q ualit y H otel N oah ’ s O n the B each Cnr Shortland Esplanade & Zaara Street, Newcastle NSW 2300 | 02 4929 5181 | 02 4926 5208 | sales@noahsonthebeach.com.au

Quality Hotel NOAH’S On the Beach is

T echnical Equi p ment

the only beach front hotel and function

NOAH’S provide the highest standard

venue in Newcastle. The hotel offers 91 uniquely classic accommodation rooms, an award winning restaurant and 8 elegantly appointed function rooms.

Location Our superb beachfront location is less than

of technical equipment and support to ensure the best possible outcome from your conference or seminar. In addition to a 24 hour business centre, broadband & wireless internet access are available in all accommodation, meeting rooms and public areas.

a five minute walk from the CBD. Access is easy by road, rail and air.

B each your Business with Confidence

R oom with a View The views from NOAH’S are the most magnificent Newcastle has to offer. Accommodation overlooks spectacular

NOAH’S is the perfect place to hold your

Newcastle Beach, the bustling Harbour

next event. Dedicated event management

or the townhouses of Newcastle East.

staff, superb food, great service and the

All rooms feature classic décor and

attention to detail we are renowned for will

a small balcony.

ensure its success. Function rooms offer maximum flexibility. Generous access doors allow large product displays, floor to ceiling windows provide not only spectacular views but also natural light and open room plans allow for any type of setup.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

www.noahsonthebeach.com.au

J onah ’ s On the Beach R estaurant & Bar Renowned for modern Australian à la carte cuisine and excellence in service, Jonah’s presents exciting dishes with

F eatures

distinctive flavours complemented by an extensive wine list.

Complimentary car parking

Open for breakfast, lunch and dinner daily.

Complimentary Foxtel No credit card surcharges

T eam Building

24 hour reception

NOAH’S can organise a unique variety of team building,

Room service

relaxation and motivational activities including Sand Dune

Large LCD TV’s in all rooms

Adventures, fun on the beach, Whale Watching, Golf, Wine Tastings, Hunter Valley Tours and much more…

WINNER

“Best Restaurant Caterer” 2008 & 2009 Hunter Region Restaurant & Catering Awards

Cocktail

Number of Accom Rooms

PACIFIC WEST

3.15 - 2.7

PACIFIC EAST

3.15 - 2.7

PROMENADE ROOM

112

3.15 - 2.7

100

PACIFIC ROOM

147

3.15 - 2.7

150

100

130

PROMENADE BALLROOM

185

3.15 - 2.7

200

120

110

200

BALLROOM

259

3.15 - 2.7

300

130

200

144

170

300

Wedding

Cabaret

2.7

Banquet

2.4

Class room

Board Room

HARBOURVIEW ROOM

U-shape

Theatre

BOARDROOM

Height ( M )

ROOM

Area ( M2 )

2009 NSW Regional Restaurant & Catering Awards

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

C aves B eachside

www.cavesbeachside.com.au

7 Mawson Close, Caves Beach NSW 2281 | T 02 4980 9999 | F 02 4980 9988 | info@cavesbeachsidehotel.com.au

The new beachfront venue Caves Beachside Hotel overlooks the pristine shores of Caves Beach in the city of Lake Macquarie. The venue is strategically located approximately 30 minutes south of Newcastle and just over an hour north of Sydney. Caves Beachside has 2 function rooms to accommodate conference, wedding and private functions. Function packages

Features Waterfront location

are available to download from our website.

8 luxury beachfront 1 suites 4 ½ stars

Our bistro can seat approximately 400 and the hotel also offers

2 function rooms

the aptly named 'C' Restaurant, providing fine dining with the

Bistro & café

freshest of seafood and stunning ocean views.

Á la carte ‘C’ Restaurant

Accommodation now available to book online, 18 beach suites

Kids club

accommodating 2 adults offer magnificent views while reflecting a

ain bar, 4 TAB outlets M & gaming room

beachside ambience that flows through the coastal environment.

Sportsman bar

Theatre

Class room

Cocktail

120

140

Mawson Lounge 3

103

120

140

Mawson Lounge 3

272

300

150

Nautilus 1

105

120

Nautilus 2

103

120

Nautilus 3

266

120

300

Total MAWSON LOUNGE Function Room

Total Nautilus Function Room

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Number of Accom Rooms

Pre-function

105

U-SHAPE

DECK ( M2 )

Mawson Lounge 1

Banquet

ROOM

Area ( M2 )

Discover the Magic…

100

350

250

140

100

140

100

150

350

250

C R O W N E P L A Z A H U N T E R VA L L E Y

www.crowneplaza.com.au

430 Wine Country Drive, Lovedale NSW 2325 | T 02 4991 0950 | F 02 4991 0987 | meetings.hunter@ihg.com

Surrounded by picturesque vineyards and framed by the Brokenback mountains, Crowne Plaza Hunter Valley epitomises the best of hospitality and deluxe accommodation in the Hunter Region. Located in the centre of an 18-hole golf course, the hotel

F eatures

surrounds offer conference organiserâ&#x20AC;&#x2122;s numerous special event

range of deluxe A hotel rooms and villas

options including a 500 square metre pergola, and lawn suitable for large marquee set-ups for up to 1,000. The hotel also offers

Purpose built meeting and exhibition facilities, most with natural light

access to additional offsite team building activities and function venues to enhance your stay in the region.

On-site audio visual, staging and theming experts On-site restaurants and bars

Height ( M )

Theatre

Board Room

Class Room

U-shape

Banquet

Cocktail

NUMBER of Accom Rooms

SEMILLON BALLROOM

491

3.7

560

300

460

600

324

SEMILLON 1

163

3.7

144

140

180

324

SEMILLON 2

163

3.7

144

140

180

324

SEMILLON 3

163

3.7

144

140

180

324

CHARDONNAY

2.8

324

SHIRAZ

2.8

324

VERDELHO

2.8

324

PRE-FUNCTION AREA

233

324

CELLAR ROOM 1

324

CELLAR ROOM 2

324

Exhibition Space

832

324

Cabaret

ROOM

Area ( M2 )

Extensive on-site leisure facilities

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

C R OW N E P L A Z A N E W CA S T L E

www.crowneplaza.com.au/newcastle

Cnr Merewether St & Wharf Road, Newcastle NSW 2300 | T 02 4907 5000 | F 02 4907 5080 | meetings.crowneplazanewcastle@ihg.com

Located directly on the Newcastle foreshore and 20 minutes from Newcastle Airport, Crowne Plaza Newcastle is the place to meet for corporate meetings, events and functions

FEAT U R ES

in Newcastle.

175 one-bedroom suites

The meeting facilities are designed for maximum functionality. Soundproofing, room colour selection and audio-visual options, (for example) have been created to allow meeting planners and conference attendees maximum focus on business

ccess to forum health and A wellness centre

extensive local area activities, and the dedicated Crowne Meetings Director are services that will make your meeting Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

U-shape

Banquet

Cocktail

NUMBER of Accom Rooms

Priority club meeting rewards loyalty program

ROOM HANNELL ROOM

3.5

175

MACQUARIE ROOM

3.5

175

KING ROOM

3.5

175

MACQUARIE / HANNELL ROOM

132

3.5

150

120

175

KING / MACQUARIE ROOM

132

3.5

150

120

175

CROWNE PLAZA BALLROOM

200

3.5

240

160

250

175

CROWNE PLAZA BALLROOM WITH DANCE FLOOR

200

3.5

130

175

PRE FUNCTION FOYER

3.5

175

DOBELL ROOM

2.7

175

HARBOUR BOARDROOM

2.7

175

BREAKWATER BOARDROOM

2.7

175

Outdoor

200

175

HARBOUR TERRACE

24-hour reception, valet parking and room service breeze RESTAURANT AND BAR

objectives. Innovative meeting set ups, themed coffee breaks,

a success.

Executive lounge

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

c y p ress la k es R E S O R T

www.cypresslakes.com.au

15 Thompsons Road, Pokolbin NSW 2320 | T 02 4993 1896 | F 02 4993 1598 | conference@cypressresort.com.au Cypress Lakes Resort, incorporating The Golden Door Spa and the renowned Cypress Lakes Golf & Country Club, offers the perfect balance of work and leisure. The conference centres and facilities provide the flexibility to accommodate substantial numbers of delegates and different sized events with comfort and ease. All conference venues offer natural light and state-of-the-art

Features

technical facilities to make every conference a success.

nparalleled location U in the heart of the Hunter Valley vineyards

Cypress Lakes Resort recently announced the arrival of the new major conference facility at Cypress, The Cypress Centre

L uxury villa style accommodation

(November 2009).

idest variety of W conference, function, meeting and exhibition rooms in the Hunter Valley

The Cypress Centre is an outstanding 5 conference room meeting facility conveniently situated in the meetings precinct at Cypress Lakes Resort which is home to The Convention

ward winning A championship golf course

Centre, The Event Centre and the Garden Terrace.

ulti award winning, M 26 treatment room, Golden Door Day Spa

The Cypress Centre enjoys an elevated position with outstanding views and light. It is high quality, high tech and high convenience, an outstanding addition to the Cypress

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

CocktaiL

Number of Accom villas

product range.

EVENT CENTRE

432

5.9

624

342

320

360

500

238

CONVENTION CENTRE

364

500

240

224

280

500

238

CYPRESS CENTRE 1

3.5

100

238

CYPRESS CENTRE 2

125

3.5

126

170

238

CYPRESS CENTRE 3

3.5

238

CYPRESS CENTRE 4

3.5

238

CYPRESS CENTRE 5

3.5

238

T he G olden D oor - E l y sia

www.goldendoor.com.au

Thompsons Road, Pokolbin NSW 2320 | T 02 4993 1896 | F 02 4993 1598 | info@elysia.com.au Elysia is a new conference and incentive product in the NSW Hunter Valley. Elysia offers the ultimate in opulence, modern luxury and contemporary Australian design. The Golden Door Spa, Australiaâ&#x20AC;&#x2122;s best spa, is located on site and is a haven of relaxation and healing. Experience gourmet spa cuisine and spectacular views of the Brokenback Mountain Range at Fusion Restaurant. This remarkable property offers a sophisticated elegance that is rare in Australia and unique in NSW. With 74 super luxury villas and an excellent range of meeting and event spaces, Elysia is the perfect destination for a residential conference, executive retreat or a corporate incentive program.

F eatures 74 luxury villas 5 metre heated indoor lap 2 pool & outdoor exercise pool T he Golden Door Spa at Elysia Floodlit tennis courts Fully equipped gymnasium Wellness centre

See www.goldendoor.com.au for further information.

Theatrette

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

F ort S cratchle y

www.fortscratchley.com.au

Cnr Nobby’s Road and Fort Drive, Newcastle NSW 2300 | T 02 4974 2948 | F 02 4974 2902 | fortscratchley@ncc.nsw.gov.au

Fort Scratchley Historic Site is a unique and spectacular venue situated on the headland at the entrance to Newcastle Harbour. Built in the late 1800’s to protect the Newcastle coastline, the Fort is rich in military history and has amazing views of the city, harbour

F EAT U R E S

and beaches. Fort Scratchley’s modern Multi Purpose Centre is an ideal setting for a wedding reception, conference or special event.

Modern Multi Purpose Centre

The Hall

Free on-site parking

A contemporary Multi Purpose Centre with a seating capacity of

Great views of city & beaches

150 guests, The Hall boasts a light filled space with spectacular

Café open daily

views over the ocean. An attached timber deck provides the perfect outdoor space for your guests to relax.

The Barracks Built circa 1886 and recently refurbished, The Barracks are a perfect choice for cocktail events and smaller meetings.

The Parade G round For a truly unique marquee event, the Parade Ground is a 1200m2

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

open air space located at the highest point of the Fort.

The Hall

246

3.6

150

120

150

200

The Barracks South

4.2

The Barracks North

4.2

1200

400

600

Parade Ground

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

H o p e E state

www.hopeestate.com.au

2213 Broke Road, Pokolbin NSW 2320 | T 02 4993 3555 | F 4993 3556 | info@hopeestate.com.au

Hope Estate is perfectly located in the heart of Pokolbin in the Hunter Valley and set on 420 acres of rolling countryside, picturesque vineyards and offers breathtaking views. Over the years Hope Estate has transformed itself from boutique winery to the ultimate location for premium wines, fine dining, private functions and spectacular outdoor concerts and events.

Features

Hope Estate offers several function spaces suitable for groups of

selection of 8 unique A function spaces

20 to 1,500 people within the main winery buildings including the

2 hours from Sydney

famous Great Cask Hall which is one of the most impressive barrel

Extensive parking facilities

rooms in the country. The Great Cask Hall is surrounded by 59

Stunning scenery

enormous wine filled casks, which, along with the warm terracotta

range of team A building activities

flooring and huge vaulted ceilings give the room an atmosphere (and aroma) of Baroque splendour.

Gourmet food & premium wines

Class Room

200

150

200

300

1,500

1,000

1,500

CLUB ROOM

100

HARVEST

100

DIRECTORS ROOM

MUSEUM

OLD BARREL ROOM

100

150

5 acres

19,000

AMPHITHEATRE

CocktaiL

300

5M+

Banquet

5M+

1750

U-shape

270

WINERY WAREHOUSE

Cabaret

Height ( M )

Great Cask Hall

ROOM

Theatre

Area ( M2 )

both unique and memorable.

Board Room

Hope Estate take great pride in putting together events that are

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

M aitland G a O l

www.maitlandgaol.com.au

6-18 John Street, EAST MAITLAND NSW 2323 | T 02 4936 6482 | F 02 4936 6483 | info@maitlandgaol.com.au

After 150 years housing some of Australia’s most hardened and notorious criminals, Maitland Gaol closed in 1998. The site has now been transformed into one of the most unique tourist attractions and special event venues in the Hunter Valley. Well known for its world-class, self-guided audio tour and varied themed-guided tours, Maitland Gaol is also burgeoning as

2.5 hectare gated site

a venue of choice in the Hunter for special events, functions,

Unique heritage theme

meetings and conferences.

Range of indoor and outdoor spaces

Versatility is an important consideration in the provision of

Full catering available

venues and facilities and Maitland Gaol has the flexibility to

Café on-site

provide a variety of different spaces and facilities which can

Audio and video equipment

be adapted to suit your individual requirements and matched

On-site tours and activities

with a range of unique on-site activities.

Laser skirmish and outdoor movies

Whether it’s dinner for a select few, a conference for 300 or a

Ideal for team-building exercises

trade show or festival for 3,000, Maitland Gaol, situated right in

Complete individual packages available

the heart of the Hunter Valley region, can accommodate them

Area ( M2 )

Height ( M )

Theatre

Board Room

Cabaret

U-shape

Banquet

Cocktail

all and we welcome your enquiry.

CHAPEL

180

140

100

150

AUDITORIUM

168

200

140

175

A WING

126

3.5

100

150

B WING

121.5

3.5

150

100

150

210

3.5

230

119

170

270

ROOM

MARQUEE

F eatures

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

N ewcastle J oc k e y C lu B

www.njc.com.au

Darling Street, Broadmeadow NSW 2292 | T 02 4961 1573 | F 02 4961 5633 | info@njc.com.au NJC Exhileracing Event Centre is the perfect location for any function or event. Our 100+yr old buildings provide the perfect back drop for all occasions and only minutes drive from the CBD. Over 8 newly refurbished function spaces and a variety of outdoor areas suitable for hosting 10 to 10,000 guests in this unique venue.

F eatures

Loads of free off street parking make this one of Newcastle's premier hire venues. Coming to town and need a team activity

8 + function rooms and areas

or bonding session? Then there’s no better place than a

5 minutes drive from the CBD of Newcastle

Newcastle Jockey Club raceday. We can supply a marquee on the manicured lawns or tables in our Chevals restaurant

In house catering

overlooking the main straight for your guests to enjoy

800 + off street parking

a great day out.

Beautiful manicured lawns and surrounds

Event Planning Assistance NJC Exhileracing staff can help you plan your function or event from beginning to end. AV equipment through to theming and props can all be taken care of. No problems with parking

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

and security too can be looked after.

PAVILION

195

200-250

100

120

180

220

CHEVALS

473

2.36

200

280

300

GLASSHOUSE

2235

5.5

1850

500

750

1850

COURTYARD

215

2.06

200

160

200

BROADMEADOW LOUNGE

245

2.60 to 6

100

160

200

MEMBERS LOUNGE

450

2.4

100

300

445.5

2.4

200

280

400

DIRECTORS ROOM

100

2.34

SWISH

3 to 5

DARLINGS CAFÉ

120

2.65

100

MARQUEE

W ine C ountr y R ace C lub

www.winecountryraceclub.com.au

Racecourse Road, CESSNOCK NSW | T 02 4961 1573 | F 02 4961 5633 | info@njc.com.au Wine Country Race Club races 13 times a year. Feature event: Tooheys New Cessnock Cup and the infamous Jungle Juice Cup. Sponsorship of a raceday is available which could add another dimension to your brand awareness nationally and internationally.

F EAT U R E S

A great day out to hold your next work or networking function. Book a marquee and enjoy the experience of racing in

Function area’s

Wine Country!

Indoor or open air

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

Marquee on grounds up to 500m2

Plenty of parking

100

1000

100

400

300

500

Numbers on application

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

T ower E state

www.towerestate.com

Cnr Halls & Broke Road, Pokolbin NSW 2320 | T 02 4998 7022 | F 02 4998 7164

| events@towerestate.com

Tower Estate is a truly unique, intimate and luxurious event venue, incorporating the award winning Tower Lodge, Tower Estate Winery and Roberts Restaurant. This 5 star rated Estate provides abundant options for any exclusive event or meeting held in the Hunter Valley.

F eatures 12 luxurious 5 star hotel rooms

As a member of the world acclaimed Relais and Chateaux organisation, Tower Estate provides the highest international

8 exclusive event spaces

standard of conferencing and event facilities in Australia.

T he Hunter Valleyâ&#x20AC;&#x2122;s most awarded restaurant

Winner of the 2008 NSW Tourism Awards for Luxury Accommodation, Tower Lodge is the pinnacle for the

Exclusive boutique winery on Estate

most luxurious escape in the Hunter region and provides

Private wine tastings

unsurpassed levels of service for any function, wedding

Special private dining experiences on the Estate

or event.

Number of Accom Rooms

TOWER DINING ROOM

110

TOWER LODGE - TOWER

N/A

RESTAURANT NINE

2.4

ROBERTS RESTAURANT

108

150

ROBERTS CHAPEL

TOWER WINERY MARQUEE

150

160

130

180

TOWER CELLAR DOOR

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Banquet

U-shape

Cocktail

Class Room

Board Room

Theatre

TOWER LODGE

Area ( M2 ) -

TOWER CONFERENCE

ROOM

Height ( M )

Health Spa

T uscan y W ine E state R esort

www.tuscanywineestate.com.au

Cnr Hermitage Road & Mistletoe Lane, Pokolbin NSW 2320 | T 02 4998 7288 | F 02 4998 7277 | info@tuscanywineestate.com.au

This award winning estate, just 2 hours from Sydney, is set on 26 acres and is focused on planning every detail of your event to create a memorable meeting, party or conference. There is a variety of in-dining experiences at the The Mill Complex. The Mill Restaurant offers contemporary Ă la carte meals, the

F eatures

Brokenback BBQ & Tapas Bar is lovely and laid back and The

38 room, 4 star

Conservatory suits private dinners or cooking schools. Sit and enjoy

Various event rooms

the flavours while you take in the magnificent wine country views.

Wireless internet

There are 3 locations to suit your event needs. The Mill conference

The Mill Restaurant

centre which can be divided into 2 rooms, The Villa and

Brokenback BBQ & Tapas Bar

Conservatory overlooking the swimming pool; a unique meeting

Cooking school

or private dining room. Breakout rooms are also available.

Cellar door & cheese factory Ballooning

Choose from guest house style rooms with wooden sleigh beds,

Horse riding

over-looking a bush land setting or the vineyard view rooms with

Winery tours

a contemporary style. There is always a Conference Coordinator

Tennis court & pool

available providing and administrating itemised programs.

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

Working with Tuscany Wine Estate Resort will ensure a seamless

The Villa

23.62

2.6

N/A

The Conservatory Semi Circle room

67.96

3.2

The Mill Courtyard Centre*

120

100

150

The Mill Restaurant

225

100

150

170

The Brokenback BBQ & Tapas Bar

100

120

and successful event.

ROOM

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

G rand M ercure N ewcastle

www.grandmercurenewcastle.com.au

741 Hunter StREEt, Newcastle NSW 2302 | T 02 4922 0700 | F 02 4922 0701 | reservations@grandmercurenewcastle.com.au Grand Mercure Apartments Newcastle is a new property offering modern serviced apartments conveniently located in the heart of Newcastle. Being Newcastle’s tallest building allows these apartments to boast some of the best views in Newcastle, from city to harbour views.

F eatures

These 4.5 star spacious apartments are perfect for business travellers or small meetings offering 60 contemporary styled

Fully self-contained 1, 2 & 3 bedroom apartments

1, 2 and 3 bedroom apartments all with broadband internet

360 degree views of Newcastle

connectivity, modern open plan living & dining area, fully self-contained kitchens, an internal laundry and balcony.

Lobby bar & restaurant Outdoor pool & gymnasium

The Grand Mercure Apartments Newcastle features a range of facilities that offers our guests a home away from

Secure undercover parking

home including a heated lap pool, gymnasium, lobby bar, restaurant, conference room and secure underground

Theatre

Board Room

Class Room

U-shape

Banquet

Cocktail

Number of Accom Rooms

The Pinnacle Room

Height ( M )

ROOM

Area ( M2 )

car parking.

56.4

2.4

H unter R esort

www.huntervalley.com.au

Hermitage Road, Pokolbin NSW 2320 | T 02 4998 7777 | F 02 4998 7787 | conferences@hunterresort.com.au An easy 2-hour drive north of Sydney, Hunter Resort is located in the heart of the Wine Country surrounded by our own 40 year old vineyards.

F eatures

What makes us different to other venues? We offer the complete “Wine Country Experience” – all in the one venue!

Meeting & function facilities San Martino Restaurant

Our promise – the Hele family have owned and operated

Excellent accommodation

the Resort for over 15 years. It is also a family tradition –

The Winery

three generations before were all hoteliers. This means we

Wine Tasting Cellars

understand the business of looking after guests. We care

Hunter Wine Theatre

about delegates and will work to your meeting objectives in

Hunter Valley Wine School

the most professional manner!

Hunter Valley Cooking School

Banquet

Cocktail

Number of Accom Rooms

2.5

Winemakers

Hermitage 1

Hermitage 2

175

150

250

San Martino

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Cabaret

Vineyard

Class Room

Riedel

Height ( M )

ROOM

U-shape

Heavenly Hunter Massage

Board Room

mountain bikes and acres of grounds for team building.

Theatre

Bluetongue Brewery Café

Area ( M2 )

Activities and facilities at the Hunter Resort include pool, spa,

LAKE MACQUARIE FUNCTION & CONFERENCE CENTRE

www.lmfcc.com.au

The Parade, Belmont NSW 2280 | T 02 4945 0888 | F 02 4945 9736 | yourevent@lmfcc.com.au With stunning 180 degree lake views, Lake Macquarie Function & Conference Centre is one of the Hunterâ&#x20AC;&#x2122;s leading venues for corporate events. Whether you are having a business meeting with colleagues or a presentation to a large number of delegates, Lake Macquarie Function & Conference Centre has an excellent range of conference rooms and packages available. Our professional Event Management team will ensure all your conferencing needs are met, leaving you to concentrate on your business.

F eatures real focus on customer A service & flexibility Located 1hr 45mins from Sydney & 1hr from Newcastle Airport Private conference facilities catering for 10 to 4 50 delegates Superb catering & dining packages State-of-the art AV equipment

ROOM

Theatre

Board Room

u-Shape

Banquet

Cocktail

Wireless internet access

Quarterdeck Room

150

160

180

Macquarie Room

Belmont Room

100

Spinnaker Room

616

N ewcastle E ntertainment C entre

www.nec.net.au

Brown Road, Broadmeadow NSW 2292 | T 02 4921 2100 | F 02 4921 2199 | admin@nec.net.au The Newcastle Entertainment Centre is located on Newcastle Showground and is suitable for conferences, exhibitions and gala banquets. There are three different venues within the complex including the Newcastle Entertainment Centre, Newcastle Exhibition Centre and the John Farnham Room. The three venues can be easily combined for larger events. All rooms can be reduced to smaller modes using our in-house curtaining system. The venue operates an extensive in-house catering service and can tailor a menu to suit your individual

Area ( M2 )

Theatre

Banquet

Cocktail

taste and budget. There is onsite parking for over 1,000 vehicles.

Entertainment Centre

4,100

500-6,000

500-2,000

500-4,000

Exhibition Centre

1,650

1,000

145

100

120

ROOM

John Farnham Room

F eatures 3 venues that can be combined into one Onsite parking for over 1,000 vehicles In-house catering

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

N ewcastle Panthers

www.newcastle.panthers.com.au

Cnr King & Union Street, Newcastle NSW 2300 | T 02 4926 2700 | F 02 4929 3695 | newcastlefunctions@panthers.com.au Situated in the heart of Newcastle CBD, Newcastle Panthers has a variety of function rooms, services and facilities to suit any occasion with free parking for your convenience and disabled access. From small meetings to trade shows or large scale gala dinners, Panthers has a unique ability to suit any corporate event requirement. We have a range of menus and packages to suit

F eatures

every function and budget, or alternatively you can work with our Head Chef to tailor a menu specifically for your event.

Situated in the heart of Newcastle CBD

The Newcastle Panthers highly experienced and dedicated

mple parking for A your convenience

events team will assist you with the seamless delivery of

bility to cater for small A meetings through to large scale exhibitions

your event and aim to exceed your expectations at every opportunity. The main Auditorium at Newcastle Panthers has

Abundant natural light

state-of-the-art digital video projection technology with three

Experienced and dedicated events team

enormous screens, 5 x 3.7m in size. This technology is truly unique in this area and will give your function the competitive Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

edge you are looking for.

Auditorium 1

1195

1280

400

330

900

1500

Auditorium 2

412

400

150

250

500

The Meeting Place

500

4.2

200

500

Friendship Room

130

4.2

110

120

Skylights

274

4.2

100

ROOM

Q uest N ewcastle - Z i p p ora ’ s

www.questnewcastle.com.au

575 Hunter St, Newcastle NSW 2300 | T 02 4928 8000 | F 02 49278441 | questnewcastle@questapartments.com.au Located in the heart of the CBD, Zippora’s Boardroom and Restaurant is ideal for meetings, product launches, executive lunches and presentation dinners. The dedicated Boardroom comfortably seats 30 – 40 delegates. When sole occupancy is required Zippora’s can accommodate functions and events for up to 100 guests. Please contact Zippora’s on 02 4926 1230 for further information.

F eatures

Quest Newcastle is a 4 ½ star serviced apartment

Newcastle CBD location

option, offering 1, 2, & 3 bedroom apartments – all with

Flexible meeting and accommodation solutions

fully equipped kitchens, laundry facilities, balconies,

From boardroom to banquet

air conditioning, workstation with fax/modem lines and wireless broadband access. All 2 & 3 bedroom

4.5 star serviced apartments

apartments have the added convenience of two bathrooms. The property features include onsite

Delegate preferred nightly accommodation

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

U-shape

Banquet

Cocktail

Number of Accom Rooms

Dimensions (m)

parking, indoor heated pool, spa and gymnasium.

SUN + SEA + STAR ROOM

100

12 x 8.5

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

S hoal B ay R esort and S pa

www.shoalbayresort.com

35 - 45 Shoal Bay Road, Shoal bay NSW 2315 | T 02 4981 1555 | f 02 4984 1315 | sales@shoalbayresort.com Located just over 2 hours drive from Sydney or 30 mins from Newcastle Airport, Shoal Bay Resort & Spa features over 200 self contained apartments, 4 restaurants, 5 bars and the unique Aqua

F eatures

Spa. The dedicated conference and event management team

INNER of the 2009 W Mid North Coast Tourism Awards - Meetings & Business Tourism

provides onsite professional and technical support. Whitesands Convention Centre is a versatile, purpose built conference centre. Services available: professional development

Port Stephensâ&#x20AC;&#x2122; ultimate 4 Â˝ star Beachfront Resort

activities, conference registration desk, airport transfers and themed events.

4 restaurants, 5 bars & the unique Aqua Spa

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

hitesands Convention W Centre

SUN + SEA + STAR ROOM

352

2.45

300

150

120

200

300

200

SUN ROOM

112

2.45

100

200

SEA ROOM

2.45

100

200

STAR ROOM

144

2.45

120

200

SEA + STAR

240

2.45

200

130

200

SUN + SEA

208

2.45

180

140

200

BOARDROOM

2.45

200

MARLIN ROOM

2.45

200

LOBBY

175

2.8

100

200

SEA SPRAY BREAKOUT ROOM

2.45

200

T he S ebe L N ewcastle B each

www.mirvachotels.com

C/O Citigate Central, sydney NSW 2000 | T 02 9218 2880 | F 02 9218 2897 | gina_wilson@mirvac.com The Sebel Newcastle Beach is due to open mid 2010 and is situated on the picturesque Newcastle Beach. Offering 89 guestrooms, many will offer views of Stockton Beach or Newcastle Beach.

F eatures 4.5 star property located on Newcastle Beach

The hotel will also feature a contemporary restaurant and bar with outdoor dining area, gymnasium, spa and steam room

89 guestrooms

as well as a convenient retail precinct.

Restaurant and bar

The Sebel Newcastle Beach will have extensive function and

Car parking

conference facilities with three flexible rooms that can be

3 function and conference rooms that can be arranged into multiple configurations

arranged in multiple configurations. The conference facilities will have views to Stockton beach and the plaza

Gymnasium and Spa

and will provide the perfect venue for conferences, meetings

T he hotel will feature a retail precinct

and events.

Board Room

Class Room

U-shape

Banquet

Conference Room

179

110

Boardroom

Prefunction Room

Conference & Boardroom combined

244

108

150

Number of Accom Rooms

ROOM

Theatre

Opening mid 2010

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

T he G atewa y I nn

www.gatewayinn.net.au

26 William Street, MAYFIELD NSW 2304 | T 02 4903 6300 | F 02 4903 6390 | stay@gatewayinn.net.au The Gateway Inn is one of the Hunter's newest accommodation choices. Each of the rooms and suites is decorated to perfection with just the right blend of corporate facilities and homely comforts.

F eatures

Multi-share rooms with full kitchen facilities are available. The Jacuzzi Suites are the ultimate in comfort with outdoor

FREE onsite car parking

hot tub overlooking the city lights. The penthouse level boasts

Choice of rooms including Showroom, Impressions, Chill Bar

Figtree Churrasco Bar and Grill, with group and private dining facilities. FREE undercover car parking is available in our guest

Full catering available for 200 people

car park. All guests enjoy a free daily pass to Balance Health

Theatre

Board Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

Impressions

170

150

100

150

Phoenix Showroom

360

350

150

200

300

Class Room

ROOM

Area ( M2 )

Club, the Hunter's finest fitness facility.

T he E x ecutive I nn

wvww.executiveinn.com.au

10 Rugby Road, NEW LAMBTON NSW 2305 | T 02 4935 1100 | F 02 4935 1481 | exec@executiveinn.com.au The stunning dĂŠcor of The Executive Inn is perfectly balanced by the outlook over beautiful gardens and the outdoor heated pools. Multi-share rooms include Deluxe, Family and Executive while the Terrace Spa Suites with beautifully appointed marble bathrooms are perfect

F eatures

for the executive stay. FREE undercover car parking is

FREE onsite car parking

available in our guest car park. All guests enjoy a free

Full audio visual including bio box

daily pass to Balance New Lambton â&#x20AC;&#x201C; our multi-storey fitness facility.

ROOM

Area ( M2 )

Theatre

Board Room

Class Room

Cabaret

Banquet

Cocktail

Number of Accom Rooms

Full catering available for up to 500 people

Starlight Room

900

800

400

500

800

134

Meeting Room

134

150

134

Wests Bowling Club

P O R T S T E P H E N S holiday p ar k s

www.beachsideholidays.com.au

Shoal Bay, Fingal Bay and Soldiers Point | T 02 4916 4040 | F 02 4916 4099 | holidays@portstephens.nsw.gov.au Our group and conference facilities can provide you with everything to deliver your desired result. We can tailor a conference package to suit your needs including catering, accommodation and an abundance

WE DO ALL THE HARD WORK FOR YOU!

of activities in the area. Let us help you make a big impression, even

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Banquet

Cocktail

on a little budget.

Shoal Bay

169

5.6

130

100

150

Fingal Bay

2.8

Soldiers Point

160

2.8

110

120

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Pe p p ers C onvent

www.peppers.com.au

Halls Road, Pokolbin nsw 2320 | T 02 4993 8999 | F 02 4998 7739 | convent@peppers.com.au Set within the Pepper Tree Wines Estate and adjacent to the renowned Robertâ&#x20AC;&#x2122;s restaurant, Peppers Convent is the ideal venue for exclusive conferences, executive retreats and meetings. Offering boutique accommodation with only 17 luxurious

F eatures

suites, this charming retreat is perfect for company board meetings, incentive weekends and intimate corporate events.

17 stunningly restored guest rooms

The Brigidine Room, The Chapel and the Boardroom provide

Purpose built executive board room

professional on-site meeting facilities with all audio visual needs catered for.

Endota spa treatment room Outdoor swimming pool, heated spa and tennis court Complimentary wireless Broadband internet access in all areas

ROOM

Area ( M2 )

Height ( M )

boardroom

class room

theatre

Banquet

Cocktail

Number of Accom Rooms

2 hrs drive from Sydney, 1 hr from Newcastle Airport

The Chapel

6.9

The Brigidine Room

4.3

Pe p p ers G uest H ouse

www.peppers.com.au

Ekerts Road, Pokolbin NSW 2320 | T 02 4993 8999 | F 02 4998 7739 | guesthouse@peppers.com.au One of the Hunterâ&#x20AC;&#x2122;s most-loved retreats, Peppers Guest House offers the ideal conference and meeting venue with 48 accommodation rooms, the acclaimed Chez Pok restaurant and modern & professional conference room facilities for up to 120 delegates.

F eatures

Set in the heart of Wine Country on 20 hectares overlooking

48 guest rooms

the vineyards, on-site facilities include the endota retreat spa,

Conference space for up to 120 delegates

four-bedroom Homestead, indoor heated swimming pool, sauna, spa, and outdoor BBQ area and tennis court.

Endota retreat spa Indoor heated swimming pool Sauna & spa Outdoor BBQ Tennis court

Theatre

u-Shape

Banquet

Cocktail

Number of Accom Rooms

Hunter

2.5

Tallawanta

140

3.2

120

110

120

ROOM Homestead

Area ( M2 )

Height ( M )

class room

Chez Pok Restaurant

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

T ravelodge N ewcastle

www.travelodge.com.au

12 Steel Street, Newcastle NSW 2300 | T 02 4926 3777 | F 02 4926 4379 | tncc@travelodge.com.au Looking for somewhere different? Why not experience the Hunter Coast’s best kept secret – Newcastle, a city offering something for everyone. Fringed by a breathtaking coastline and home to brilliant beaches, guarded by a magnificent foreshore and surrounded by cosmopolitan eat streets.

Features

Newcastle is a great place to go for a coastal escape

Onsite parking

– on the doorstep is Australia’s Hunter Wine Region and

24 hour reception

waterways of Port Stephens.

131 spacious rooms Extensive conference facilities

ROOM

Area ( M2 )

Height ( M )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

Sienna bar & restaurant

LOWER HUNTER

109

2.9

120

100

110

130

LOWER HUNTER 1

2.9

130

LOWER HUNTER 2

2.9

130

UPPER HUNTER

107

2.9

110

130

UPPER HUNTER 1

2.9

130

UPPER HUNTER 2

2.9

130

BOARDROOM

2.3

130

POOLSIDE MARQUEE

2.3

130

Quality Hotel Apollo International

www.apollointernational.com.au

Area ( M2 )

Theatre

Board Room

Class Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

290 Pacific Highway, Charlestown NSW 2290 | T 02 4943 6733 | F 02 4943 1149 | functions@apollointernational.com.au

126.9

120

100

200

Apollo 1 Room

Apollo 2 Room

Lambton Room

31.5

James White Room

30.3

ROOM Apollo Room

S ilo R estaurant & Lounge

www.silolounge.com.au

1 Honeysuckle Drive, The Boardwalk Newcastle NSW 2300 | T 02 4926 2828 | F 02 4926 3838 | mark@silolounge.com.au This 200 seat, award-winning venue allows event organisers the opportunity to immerse their guests in the backdrop of Newcastle’s picturesque working harbour. A commanding waterfront position, surrounded by firstclass accommodation in the vibrant Honeysuckle precinct, Silo Restaurant & Lounge offers on or off-site catering with a dedicated, professional Function Coordinator that knows exactly what goes into making your event a truly memorable occasion.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

W ests M ay field

www.westsnewcastle.com.au

32 industrial Drive, MAYFIELD NSW 2304 | T 02 4903 6100 | F 02 4903 6160 | functions@westsnewcastle.com.au The Gateway Convention Centre is a small meeting or event centre with full catering and accommodation on-site. FREE undercover car parking is available in our multi-storey car park. The on-site accommodation at The Gateway Inn with 76 luxury rooms and suites, plus Balance Health Club and sporting

F eatures

fields complement the meeting rooms, which are all perfectly

FREE on-site car parking

designed to accommodate a variety of events.

Choice of rooms including Showroom, Impressions, Chill Bar Full catering available for 200 people

Theatre

Board Room

Cabaret

U-shape

Banquet

Cocktail

Number of Accom Rooms

Impressions

170

150

100

150

Phoenix Showroom

360

350

150

200

300

CHILL BAR

THe gateway inn

Class Room

ROOM

Area ( M2 )

Luxury accommodation on-site

W ests C onvention C entre

www.westsnewcastle.com.au

88 Hobart Road, NEW LAMBTON NSW 2304 | T 02 4935 1200 | F 02 4935 1477 | functions@westsnewcastle.com.au Wests Convention Centre has long been the Hunterâ&#x20AC;&#x2122;s premier choice for gala dinners, product launches and meetings. FREE undercover car parking is available in the multi-storey car park.

FUNCTIO NS The Starlight Room features stunning dĂŠcor with full staging and

F eatures

bio box. The room is the perfect backdrop to any event and can

FREE on-site car parking

be easily themed for a grand effect or discreet background

Full audio visual including bio box

allowing your event to shine.

Full catering available for up to 500 people

Accommodation

Luxury accommodation on-site

Accommodation at The Executive Inn with 134 rooms, provides easy access for delegates as they enjoy some of the Hunter's finest hospitality. The accommodation wraps around the stunning heated pools and gardens to join the meeting facilities internally. The outstanding catering and friendly, well trained staff ensure your

ROOM

Area ( M2 )

Theatre

Board Room

Class Room

Cabaret

Banquet

Cocktail

Number of Accom Rooms

event is perfect from your first phone call to your testimonial.

Starlight Room

900

800

400

500

800

134

Meeting Room

134

Wests Bowling Club

150

134

the executive inn

134

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

N E W C A S T L E visitor & convention bureau

We’re here to help you… . . . WI T H T H E W O W FAC TO R Once you have selected your destination, venue

The Newcastle Visitor & Convention Bureau should be

and accommodation, it is time to plan for those all

every event planners first point of contact. Offering

important small elements that come together to create

expert local knowledge, professional advice on venues,

that ‘wow’ factor desired for your event.

accommodation, transport, pre and post touring, social activities and partner programs. We will assist event

We ca n po i nt you i n the r i ght d i re c t i on w i th . . . Partner programs and activities

planners with everything they need to know about Newcastle, the region and its attractions and facilities.

For further information

A/V & production professionals

T 02 4974 2998 | F 02 4929 5948

Team building activities with a local flavour

E nvcb@ncc.nsw.gov.au www.nvcb.com.au

Local conference ground transport experts Pre/post touring options Gala dinner theming Professional conference organiser Experienced offsite caterers

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

T r a n s port & AC T IVI T I E S

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

PA R T N E R P R O G R A M M E & L E IS U R E AC T IVI T I E S The Hunter Region is diverse and ever changing, offering a wide range of exciting leisure activities to conference delegates and their partners during their stay. Ease of access and a huge variety of experiences and attractions also make the Hunter the ideal pre and post touring option for events held in Sydney.

Aboriginal Heritage: walk through the Watagan

Fighterworld: experience military aircraft history

Mountains and bushland rich in Aboriginal heritage.

at Australia’s only aeronautical museum.

See the evidence of Aboriginal communities pre-dating English settlement. Antique Shops: the Hunter’s rich history is reflected in its wide selection of antique shops.

Fishing: hook Australian bass and yellowbelly in country lakes, trout in mountain streams, tuna or shark off the Hunter’s coast and numerous species in Lake Macquarie. Four-Wheel Driving: take a guided trek into the mountains

Art Galleries: the Hunter is an art lovers’ paradise with a

and rainforests or onto the dramatic sand dune scenery

range of galleries catering to all tastes.

of Stockton Bight – the largest moving sand mass in the

Backstage at the Theatre: hear about the resident ghost

Southern Hemisphere.

in Newcastle’s Civic Theatre, a magnificent example of

Golf: you are never far from a golf course in the

1920’s architecture.

Hunter – resort, championship and long open

Blackbutt Reserve: a 182 hectare bushland reserve in the

‘links style’ are all on offer.

heart of Newcastle, home to native birds and animals

Harbour and Lake Cruises: cruise Newcastle Harbour,

including koalas, kangaroos and beautiful parrots.

Lake Macquarie or Port Stephens on board a sleek modern

Coastal Walks: take the Bathers Way coastal

vessel for a dinner, luncheon or sightseeing cruise.

walk showcasing Newcastle’s unique coastline

Historic Villages: step back in time at Morpeth,

or join the Great North Walk.

visit galleries, craft shops and tea rooms.

Convict Trail: walk along the road hand built by the

Historic Walking Tours: visit historic sites and major

convicts in the 1820’s and see the original convict-hewn

attractions on walks in Newcastle and Maitland.

and built stonework. Cycling: follow a huge network of tracks, trails and touring routes throughout the Hunter. Dolphin and Whale Watching: board a vessel at Newcastle or Nelson Bay to view dolphins at play or huge humpback whales as they travel up and down the Hunter’s coast.

Horse riding: explore our coast and country on horseback. Hot-Air Ballooning: soar above vineyards at sunrise and return to terra firma for breakfast. Hunter Region Botanic Gardens: set in natural bushland, with themed gardens set along nature walk trails. Hunter Valley Vineyards: explore over 120 wineries and cellar doors or relax and indulge at an award winning restaurant.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

The Hunter is the perfect place to combine a conference and a holiday. Our beaches, rivers, mountains, lakes, picturesque vineyards, historic towns and bustling cities offer the discerning traveLler a multitude of options.

The Golden Door – Elysia

Hunter Valley Gardens: explore 60 hectares of

Surf: plunge into crystal clear waters or learn to surf

spectacular themed gardens then browse through

from an expert at any of the superb beaches along the

the adjacent boutique shopping village.

Hunter’s coast at one of the surfing clinics on offer.

Hunter Wetlands Centre: with a habitat of over

Tocal Homestead: experience what life was like

100 species of birds, this site is ideal for enjoying

for early colonialists.

walking, cycling or canoeing.

Wildlife: spot an elusive platypus in pools

Jet Fighter Pilot Experience: live your dream of being a Jet

beside the river banks or go spotlighting for

Pilot. After a full military style briefing you will be suited up

Aussie wildlife at night.

in your pilot uniform before taking to the skies. For the less adventurous you can experience the thrill & excitement without leaving the ground on board a flight simulator.

For more information

Maritime Museum Newcastle: this museum celebrates

Newcastle Visitor & Convention Bureau

the maritime history of the Hunter region with a distinctive

T: 02 4974 2998

industrial and commercial character that is unique.

F: 02 4929 5948

Maitland Gaol: see where some of the nation’s most notorious criminals ‘did their time’ for over 150 years.

E: nvcb@ncc.nsw.gov.au www.nvcb.com.au

Museums: Newcastle Regional Museum with its hands-on

Hunter Valley Convention Bureau

scientific display ‘supernova’ heads an impressive list of

T: 02 4990 0936

museums throughout the region.

F: 02 4990 0901

Northern Highland Travel: operates award winning coach tours and other tourism services.

E: conferencing@winecountry.com.au www.winecountry.com.au

Sailing: sparkling Lake Macquarie or the exhilarating

Hunter Regional Tourism Organisation (HRTO)

harbours of Newcastle and Port Stephens offer a varied

T: 02 4978 4000

nautical mecca for sailing enthusiasts.

F: 02 4966 0588

Scenic Flights: reach for the skies with a flight in a Tiger Moth, helicopter or seaplane.

E: info@huntertourism.com www.visithunter.com.au

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

B alloon A loft

www.balloonaloft.com

PO Box 62, Cessnock nsw 2325 | T 02 4991 1955 | F 02 4913 5321 | balloons@balloonaloft.com

Balloon Aloft is Australia’s premier hot air balloon company with 30 years experience flying over the Hunter Valley vineyards. Hot air ballooning is the perfect activity for corporate entertaining or team building and will ensure your clients or employees are left with an unforgettable and iconic Hunter Valley experience. Whether your company is seeking a unique and imaginative way of entertaining clients and/or rewarding staff, or looking for a fun and unusual team building exercise for groups and corporate teams alike, Balloon Aloft can cater to your needs. Our corporate balloon packages takes place in the early morning as a stand alone activity or can be easily included within a normal team building day. Balloon Aloft is also highly experienced at staging balloon tethers where a balloon is tethered using ropes up to 20 metres, creating a stunning backdrop and visual highlight for your event.

Optional extras include: Banners with your company name and logo specially

created for your balloon basket DVD of the morning’s preparation, flight and post flight

celebrations Contact us for information on our corporate rates and to discuss your group requirements.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

F eatures Capacity to fly large groups up to 100 passengers Champagne celebration and à la carte breakfast at popular Peterson’s Champagne House included for all passengers Complimentary pick up service from all hotels within 5km radius from our passenger meeting location In-flight photography available Intimate VIP flights for two people (plus pilot, of course) available for corporate entertaining or employee reward programs Highly experienced pilots with local knowledge Exceptional safety record

N ewcastle A ir p ort

www.newcastleairport.com.au

Williamtown Drive, Williamtown NSW 2318 | T 02 4928 9804 | F 02 4965 1927 | admin@newcastleairport.com.au Only 25 minutes from the heart of Newcastle and 45 minutes from the Hunter Valley, Newcastle Airport is the gateway to the Hunter region. Newcastle Airport has direct flights to Brisbane, Canberra, the Gold Coast, Melbourne, Norfolk Island, and Sydney, and is serviced by Aeropelican, Brindabella Airlines, Jetstar, Norfolk Air, QantasLink and Virgin Blue.

F eatures Easy, cost-effective parking FREE car park shuttle bus

Recent terminal developments, including an expanded check-in area and new long-term car park, ensure Newcastle

FREE wireless internet

Airport provides a seamless transport hub for arriving and

ll major rental A car operators

departing passengers.

Tourist information

Newcastle Airport has a dedicated Information Services desk

Airport transfers

located in the terminal and contactable on (02) 4928 9822. The team can assist with facilitating group transfers, including door-to-door shuttles and hire car services, accommodation and tours of local attractions.

Balance Health Club

www.balancehealth.com.au

32 Industrial Drive, MAYFIELD NSW 2304 | T 02 4903 6200 | F 02 4903 6250 | info@balancehealth.com.au Balance can provide corporate training including Boot Camp activities, Suunto training utilising our health club, sports meeting centre and playing fields. Give your group a challenge they wonâ&#x20AC;&#x2122;t forget with real time results sent to you immediately. FREE undercover car parking is available in our multi-storey car park which adjoins the facilities.

Moonshadow Cruises

wine . golf. e x p erience .

3/35 Stockton StREET, Nelson Bay NSW 2315

10/11a Oyama Avenue, Manly NSW 2095

T 02 4984 9388 | F 02 4984 9788 | info@moonshadow.com.au

M 0404 410 326 | simon@winegolfexperience.com

www.moonshadow.com.au

www.winegolfexperience.com

With three vessels,

Use golf and wine to enhance

catering for groups from

client relationships. Learn

2 to 200, Moonshadow

golfing etiquette and how to

can offer a range of cruises and menus to suit your budget

talk business on the course.

and needs. Team building, themed dinners, cocktail cruises,

Take a behind the scenes look at wine-making and learn

dolphin or whale watch cruises... the options are endless. For

about food/wine matching. Feel confident about taking

the ultimate in waterviews and a function to impress think

clients out to dinner.

outside the square, think Moonshadow!

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

PA R T N E R S

A very big thank you...

Photograph by Paul Foley www.lightmoods.com.au

M A J O R PA R T N E R S

Harris Wheeler Lawyers have been providing legal services to the Hunter Region since 1892 and continue to be one of the Hunterâ&#x20AC;&#x2122;s leading commercial law firms. Based in Newcastle and Toronto, we offer a comprehensive range of business and personal legal services. We offer a range of strategic advice to tourism and accommodation providers including business planning, liquor licensing, property development, intellectual property

Experience, creativity, technology and understanding.... Experience - More than 20 years with regional, national and international clients. Creativity - Nationally and internationally awarded. Technology - Up to date equipment. Colour managed digital workflows. Online image access and distribution.

and branding, trade practices, industrial relations &

Understanding - Knowing what it takes to deliver

employment, environmental issues, insurance claims,

value and creativity to the Tourism Industry.

debt recovery and insolvency. For further information on how we can help you, please contact Managing Partner, Matthew Smith on 02 4907 6300 or email matthew.smith@harriswheeler.com.au

Your image is my priority. 0412 683 007 | paul@lightmoods.com.au lightmoods.com.au

T han k you TO OUR OTHER PARTNERS

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

Con v ent i on Ser v i c e s

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

F ordtronic V ideo & S ound

www.fordtronicvideo.net.au

66 Belford Street, Broadmeadow NSW 2292 | T 02 4969 6722 | M 0414 685 094 | F 02 4969 5799 | office@fordtronicvideo.net.au Fordtronic Video & Sound are proud to have been associated with the conference and seminar industry, in the hiring of video, sound and audio-visual products for more than 30 years. We have always prided ourselves in being able to provide the highest standard of professional equipment, the latest

benefits

technologies available and on-site technical support so that you may receive an amazing outcome from your

vailable 24/7 for prompt A & reliable service

conference or seminar. As preferred supplier for Newcastle

30 years experience

City Council and Civic Precinct - Newcastle, our service and

Conferences

communication is of the highest standard.

Seminars Corporate events Trade shows

Hire equipment

Presentations

Large Projection Screens

Product launches

Data Projectors Laptop Computers Sound Equipment Radio Handheld and Lapel Microphones LCD and Plasma Screens Audio Visual Products Our office is open Monday - Friday from 9:00am - 5:00pm for any bookings or enquiries. For 24 hour 7 day prompt & efficient service please ring my mobile number on 0414 685 094.

Events of Elegance

www.eventsofelegance.com.au

12 Whitton Street, Wallsend NSW 2287 | T 02 4955 8666 | F 02 4955 8688 | newcastle@eventsofelegance.com Events of Elegance are the specialists in event theming and decoration. Our highly experienced team of professionals will ensure your vision comes to life. We also provide imaginative themes should you need a little help. To assist in making your next event short of unforgettable you can visit our website www.eventsofelegance.com.au for further inspiration. From elegantly decorated intimate functions to themed extravaganzas our team will work with you to ensure your event is displayed beyond your imagination.

H unter Valle y E vents

Tulips MeetingS Management

72A Maitland Road, Branxton NSW 2335

PO Box 736, Nelson Bay NSW 2315

T 02 4938 1478 | F 02 4938 3633 | louise@huntervalleyevents.com.au

T 02 4984 2554 | F 02 4984 2755 | tulips@pco.com.au

www.huntervalleyevents.com.au

www.pco.com.au

With over 13 years experience in the Hunter â&#x20AC;&#x201C; we know the destination well! Call us for some fresh local ideas!

Our committed team is highly trained

Hunter themed Team Building activities eg; Hands On in the HunterÂŠ Hunter themed Event Concepts Unique Venues of the Hunter Hunter Group Tours & Activity options

Local event solutions in Wine Country, Newcastle and Port Stephens.

in meetings management, but more importantly, our highest priority is given to providing an exceptional level of personal service and delivery ensuring the needs and expectations of our clients, delegates, stakeholders and suppliers are exceeded. We have an enviable reputation for organising professional, calm, enjoyable and financially sound events with many long standing clients.

N E W CA S T L E & T H E H U N T E R C O N V E N T I O N , E V E N T S & FAC I L I T I E S G U I D E

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THREE YEAR PLANNER

A vibrant and contemporary destination that is unique and culturally rich â&#x20AC;&#x201C; a diverse feast of experiences waiting to inspire your imagination and thrill your guests. A dazzling backdrop to create a successful and memorable event.

Photograph by Paul Foley Lightmoods

Make Your Event Shine... Printed in Australia. Distributed by Hunter Regional Tourism Organisation and authorised agents. Disclaimer. Information contained in this publication is supplied by individual operators as at 21 December 2009. Whilst every endeavour has been made to ensure absolute accuracy of the information contained in these advertisements and editorial, HRTO and the Publisher cannot be held liable for any consequences resulting from any misrepresentation, misdescription or inadvertent errors contained herein. HRTO and the Publisher are also not liable for any injury, damage or loss arising from any booking or the use of any service featured in this brochure.