Administrative Assistant, Artistic Operations

Position Description Opera Philadelphia Administrative Assistant, Artistic Operations Type of Employment:

Regular Salaried Employee, Full Time

FLSA Status:

Non-Exempt

Reports to:

Production Manager

Important Staff Relationships:

Central Role:

SVP, Artistic Operations; Director of Production; Technical Production Manager; Costume Director; Technical Director; Artistic Administrator; New Works Administrator; Finance Department The Administrative Assistant, Artistic Operations is the central office administrator for the Artistic and Production Departments concentrating on Artistic Operations financial management, contract management and department support

Responsibilities: Artistic Operations Finance Administration  Process Artistic Operations payroll  Process Artistic Operations Account Payables  Process Artistic Operations Account Receivables  Process Artistic Operations credit cards  Maintain Production Database of vendors and contractors  Run regular Activity reports as requested from Artistic Operations personnel

Artistic Operations Administration  Process and occasionally create Artistic Operations contracts and record keeping  Process visas for all Artistic Operations Staff and Artists  Assist with arranging travel and housing for all Artistic Operations Staff and Artists  Schedule and take notes at Artistic Operations staff meetings  Day to Day department purchases  Assist with the hiring process of seasonal personnel  Assist with obtaining permits Other  Provide production support for other company departments as necessary.  Other duties as assigned.

Position Description Opera Philadelphia Administrative Assistant, Artistic Operations Qualifications and Experience:      

Bachelor’s degree and two years’ experience in a professional office environment. Experience in the performing arts preferred.

Must be highly motivated and a self-starter.

Excellent organizational, interpersonal, and communication skills.

Ability to work alone or as part of a team.

Must be able to handle multiple projects at the same time.

Computer skills, with a working knowledge of Microsoft Office suite and Activity Accounting software or ability to learn

To Apply: Please submit a cover letter, resume and references to farino@operaphila.org. Only those selected for an interview will be contacted. No phone solicitations please.

Opera Philadelphia is an Equal Opportunity Employer.