TAKING CARE OF YOUR PAPERWORK
HOW WE CAN HELP
“We required a partner who could give us unbiased advice on how to convert our HR paper files into electronic format and then deliver the required project. Our project schedule of three months needed to be met, slippage was not an option. I am delighted with the service ORS have given Linklaters which mirrors our own exacting standard.” Tim Winsey HR Manager, Linklaters
ORS Group is the UK’s leading provider of HR business process outsourcing and document management services. UK HR Departments handle a wide range of documents and requests on a daily basis relating to employee files, contracts, application forms, training/personal development plans, appraisals, health and safety, pension documents, holiday requests and expenses to name a few. These requests require manual handling, data entry and business rules that cause inefficiencies and drains valuable staff time, time which many HR teams can ill afford to lose. Our heritage and passion for working with HR teams to deliver a smooth transition from inefficient paper files and processes to electronic document management, is confirmed by our pedigree of Blue Chip and FTSE 100 clients, including two of the UK’s big four
high street banks. Our services have helped clients large and small to remove the burden of paper from HR and achieve unrivalled access to timely, secure and accurate data on their own employees. ORS is able to manage and automate key functions on behalf of an HR department, by capturing, saving and converting the documents into digital format. With options that include automated data capture, business rule management and uploads directly to your HR and CRM systems, the burden of the entire process is removed. Whether your experiencing problems with security of files, access to data, drowning in process requests or simply want to free yourself from paper files, ORS have a range of solutions that fit all requirements and budgets. By using a range of HR solutions from ORS, your company can see immediate benefits, dramatically reducing the time taken to process various HR functions, eradicating the need for paper usage and storage, automatically conforming to all compliance needs and saving the business time, money and resources.
Initial data capture of archived employee records, as well as on-going processing of live files/data through ORS mailroom service Increase in security and confidentiality due to easier control and audit access to records Removing paper files means HR staff can spend more time focusing on the priorities of the organisation and its employees. Reduction in labour costs and time associated with manual paper filing Disaster recovery plan, as employee records are backed up securely Enables HR to concentrate on recruitment, training and performance management Fully secure destruction process for paper files after the data capture process All capture processes run in line with ISO9001:2008 Easier access and retrieval compared with paper notes and those generated by different departments Remote access to employee data, which allows HR staff to access information when and wherever they need it Aggregation of data with online access
THE UK’S LEADING PROVIDER OF BPO & INFORMATION MANAGEMENT SERVICES
THE BENEFITS OF ELECTRONIC HR FILES:
“At Barclays, our number one HR priority is security of data. ORS’s scanning capabilities enables us to achieve this goal by providing us with the capability to archive and access our documents easily. Before implementing the ORS solution Barclays used 14 agency staff to process sickness documents.” Simon Wheeler Head of Infrastructure Delivery, Barclays Bank plc
CONTACT US
Tel: 023 8026 7755 Email: paperless@orsgroup.com www.orsgroup.com/consultants
THE UK’S LEADING PROVIDER OF DOCUMENT MANAGEMENT SERVICES