MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
TABLE OF CONTENTS Overview: Following the NCAA III Dream ....................................................................................................3 YEAR 2: ANNUAL REPORT - CONFIRMATION SHEETS.......................................................................... 5 Legislative Adherence ................................................................................................................................11 Status Report .............................................................................................................................................13 Supplemental Materials .............................................................................................................................19 Mentoring Relationship ...........................................................................................................................189 Sport Sponsorships ..................................................................................................................................191 SAAC .........................................................................................................................................................193 Faculty Athletic Representative ...............................................................................................................199 Senior Woman Administrator ..................................................................................................................201 Athletics Health Care Administrator ........................................................................................................203 Athletics Diversity & Inclusion Designee..................................................................................................205 Compliance Form Completion/Administration .......................................................................................209 NCAA Division III Rules Test Administration ............................................................................................215 Investigations, Infractions, Academic Penalties or Probation Involvement ............................................217 Infractions & Violations............................................................................................................................219 Financial Aid Audit ...................................................................................................................................221 Athletics Program Assessment ................................................................................................................223 Owls in Action ..........................................................................................................................................225
APPENDICIES Legislative Adherence Documentation ....................................................................................... Appendix A Status Report Documentation .................................................................................................... Appendix B Mentoring Relationship Documentation .................................................................................... Appendix C SAAC Documentation.................................................................................................................. Appendix D Faculty Athletics Representative Documentation ...................................................................... Appendix E Senior Woman Administrator Documentation ............................................................................Appendix F Athletics Health Care Administrator Documentation ................................................................. Appendix G
1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Athletics Diversity & Inclusion Designee Documentation .......................................................... Appendix H Compliance Documentation ........................................................................................................ Appendix I Financial Aid Audit Documentation ............................................................................................. Appendix J Athletics Assessment Updates Documentation .......................................................................... Appendix K MUW Athletics Staff Handbook ................................................................................................... Appendix L MUW Student-Athlete Handbook ............................................................................................. Appendix M Completed Athletics Program Assessment ................................................................................. Appendix N Annual Report Confirmation Sheet with All Signatures.............................................................. Appendix O
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
LEGISLATIVE ADHERENCE I.
We confirm that our institution has adhered to all appropriate NCAA Division III legislation; specifically, divisional membership requirements of NCAA Division III Bylaw 20
YES At Mississippi University for Women, we place highest priority on the overall quality of the educational experience and on the successful completion of all our students' academic programs. We strive to establish and maintain an environment in which a student-athlete’s athletics activity is conducted as an integral part of the student-athlete's educational experience, and in which all of our coaches play a significant role as educators and mentors. To us at MUW the establishment and maintenance of our environment as one that values cultural diversity and gender equity among their student-athletes and our staff. At MUW our president has the ultimate responsibility and final authority for the conduct of our athletics program. We strive to place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on our campus community than on the general public and its entertainment needs. We do not award any financial aid to any student on the basis of athletics leadership, ability, participation or performance. At MUW our primary focus is on intercollegiate athletics as a four-year, undergraduate experience. Every day we encourage the development of sportsmanship and positive societal attitudes in all our community members, including student-athletes, coaches, administrative personnel and spectators. Participation is encouraged by maximizing the number and variety of sport offerings for our students through broad-based athletics programs. Through Education and Accountability, we look to assure that the actions of our coaches and administrators exhibit fairness, openness and honesty in all relationships with student-athletes and the community. Student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience. Athletics strives to support all of our institution's educational missions by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of our athletics programs have been integrated into the campus culture and educational mission to work towards building our cohesive campus community. MUW Athletics recruitment complies with the established institutional policies and procedures applicable to the admission process. At MUW we exercise institutional autonomy in the establishment of initial and continuing eligibility standards for student-athletes and we guarantee that the academic performance of student-athletes is, at a minimum, consistent with that of the general student body. Here at MUW the admission policies for student-athletes complies with policies and procedures applicable to 11
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 the general student body and we look to provide equitable athletics opportunities for studentathletes and give equal emphasis to men's and women's sports. In our MUW community we value and find strength in our ethnic and gender diversity. Athletics has been intentional in our pursuit of the mission, vision and philosophy of the NCAA Division III. We have dedicated time, personnel and resources to ensure compliance with the NCAA. We still have work to accomplish. However, we are excited to share the strides we have made and the work we will continue to not only fulfill the membership requirements, but also to be a celebrated member.
APPENDIX A – Legislative Adherence Documentation • • • • •
NCAA Checklist Staff Meeting Dates Sample Agenda Compliance Powerpoint NCAA & MUW Overview Powerpoint
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
STATUS REPORT II.
We confirm, that we have included a detailed status report regarding concerns expressed (if any) by the NCAA Division III Membership Committee and/or NCAA Division III Management Council and a detailed status report or follow up (if any) of the self-study conducted by our institution during the first year of provisional membership.
YES In regards to the June 2020 letter to President Nora R. Miller from the NCAA Division III Membership Committee, there were several concerns brought forward. Below is the July 2021 letter, followed by the MUW responses to each concern:
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Dear NCAA Membership Committee, On July 2, 2021, the Mississippi University for Women received the official news that we were to repeat year 2. While disappointed in the news, we understood the decision and have dedicated our time to address the concerns identified. Below you will find a brief summary for each of the items identified in the letter; however, throughout the document you will find additional explanation and/or examples of our work. We are excited to share our accomplishment, but do realize we still have work to do and that there will always be vital work to do.
Annual Report Preparation Full and thorough attention has been given to this Year 2 report over the course of the entire time since the new athletic administration has been in place (July, 2021). Furthermore, the preparation of this report includes detail and support documentation which was called for originally. Specifically, you will find that all questions – in addition to the “yes” or “no” answer – have a detailed explanation and an action plan where required. The athletic program assessment was also updated with appropriate answers and explanations (ref. pgs. 221-222 and Appendix K).
Engagement with Membership Committee Mentor The Director of Athletics has – on a regular basis over the course of the year – had regular, productive meetings with its Membership Committee Mentor. During these sessions, the progress of MUW’s preparation of the Year 2 report was the central topic. Incremental document preparation and feedback were exchanged with the goal of a complete – and correct – annual report by the University for the Membership Committee.
Provisional Year One Feedback Pursuant to the feedback received in June 2020, following MUW’s provisional Year One annual report, the institution has made the following updates and designations (reflected on our current staff directory): Jennifer Claybrook- has been designated as the Senior Woman Administrator (ref. pgs 199-200 & Appendix F), and; Glen Halbert has been designated as the Athletics Diversity and Inclusion Designee (ADID) (ref. pgs. 203-206 & Appendix H). Additionally, the concerns expressed by the small roster sizes in both cross country and track and field are being addressed by the hiring of an assistant coach for those programs. The intended goal is to allow for a stronger recruiting plan, provide for a stronger (and more attractive) training program to PSA’s with two mentors, as well as give our current student-athletes a better opportunity to grow and succeed.
15
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 COVID-19 Response Although not properly detailed in the initial year 2 report, MUW (like virtually all institutions) had to adapt and respond to the seemingly-daily changes caused by the COVID pandemic. As a University, the Spring of 2020 saw our department adopt policies to help mitigate the spread of COVID. This included the suspension of athletics and going to a virtual format as an institution. Along the way, MUW utilized federal, state and local guidelines in its decision-making process regarding intercollegiate athletics. As a university, we moved from the suspension of competition, through screenings to our current state of competition.
Inconsistencies and Missing Information / Sport Sponsorship Any inconsistencies and missing information from the sports sponsorship forms have been addressed by regenerating these forms and including all, with the assistance of several individuals (compliance director, coaches, SID) to cross-check the information for accuracy, and not simply refer the Committee to the web site. These forms can be found under the “Supplemental Materials” (ref. pgs. 19-186) section of this document.
Effect of Director of Athletics Transition There was, without a doubt, a “gap” left when it came to producing an acceptable year 2 report, due to the transition in the director of athletics position. Most notably, with an “interim” A.D. named – who was also serving as a full-time, in-season coach - a perfect storm for the inability to produce a proper year 2 report (as well as the implementation of feedback) was brewing. The best efforts of good people could not repair lost time and knowledge and, obviously, shortcuts were taken in an effort to comply with deadlines. However, the arrival of Jennifer Claybrook as Director of Athletics in July 2021, also reflected a renewed commitment to the NCAA transition process, chiefly the production of a proper year 2 report and the implementation of feedback provided. The efforts and responses are documented in this revised year 2 report from MUW.
Additional Membership Committee Requirements As set forth in the June 2020 letter from the Committee, both the president and director of athletics attended the education sessions at the 2022 NCAA Convention (January 19-22, 2022), with the director of athletics also attending the 2022 NCAA Regional Rules Seminars. Likewise, MUW also took part in its September 21, 2021 provisional member videoconference, as required. We desire to be a thriving member of NCAA Division III. We are confident that the report will address the concerns raised, confirm our due diligence throughout the process, but also acknowledge that we are still a transitioning member into Division III. Our work, whether through our thorough review, implementation and communication of our policies, procedures will continue 16
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 to become more efficient and effective; our NCAA engagement and future service on committees will increase, and our steadfast commitment to the holistic student-athlete experience which complements and enhances the overall University and our communities will only grow stronger as we proceed through this journey. We are determined to embrace, uphold, educate, provide resources and do all in our power to be an unwavering NCAA Division III member. We are committed to accomplishing all of the requirements needed to ensure that you will proudly recognize us as a member institution of the NCAA Division III. Thank you for your time, assistance and expertise.
Respectfully submitted,
Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women
APPENDIX B – Status Report Documentation • Mentor Engagement documentation • Plan for concerns over roster size in track and cross country • COVID response
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SUPPLEMENTAL MATERIALS III.
We confirm we have included the following supplemental materials and have completed them accurately and completely to the best of our knowledge. a. Sports-sponsorship summary; b. Official Results from the year ended for all sports sponsored; c. Completed individual-sports compliance worksheet (Form A) for EACH individual sport sponsored; d. Rosters for each sport sponsored for the previous year, and; e. Schedules for the upcoming year for EACH sport sponsored.
YES
MUW Athletics has included, in the following pages, all of the Supplemental Materials described in A-E above. These have been included for each of our 17 intercollegiate athletics programs. The materials have been arranged in seasonal order, corresponding to when each sport completes its competition. The order of information for sports is as follows: • • • • • • • • • • • • • • • • •
Men’s Cross Country Women’s Cross Country Men’s Soccer Women’s Soccer Volleyball Men’s Basketball Women’s Basketball Men’s Golf Women’s Golf Men’s Tennis Women’s Tennis Men’s Indoor Track & Field Women’s Indoor Track & Field Men’s Outdoor Track & Field Women’s Outdoor Track & Field Baseball Softball
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Cross Country
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men Cross Country YEAR:
2020
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
0
+
Actual:
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
Amer. Indian M F 0 0
Native Hawaiian M F 0 0
Two + M F 0 0
Other M 0
F 0
Non-Res. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
2
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
TOTALS ----->
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
Athlete Participant Count Is 3 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020 MEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
26
Tot Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Aug 28
F
5K
at Mississippi College
Clinton, MS
Cancelled
Sep 4
F
8K
at Jacksonville State University
Oxford, AL
Cancelled
Sep 12
S
8K
at Loyola University (La.)
New Orleans, LA
Cancelled
Sep 19
S
8K
at Rhodes College
Memphis, TN
Cancelled
Sep 26
S
8K
at Millsaps College
Jackson, MS
Cancelled
Oct 10
S
8K
at Mississippi College
Clinton, MS
Cancelled
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY ROSTER
Player Carson Holly
Ht 6-2
Cl Fr.
Hometown/H.S./Previous School Winona, MS / Winona HS
Jonathan Mathis
5-9
So.
Brookhaven, MS / West Lincoln HS
David Standifer
6-1
Sr.
Mobile, AL / Baker HS
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men Cross Country YEAR:
2021
Regular:
Countable Contests:
Post:
5
Exempt:
0
+
Actual:
0
+
5
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
3
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
3
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
30
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY OFFICIAL RESULTS
Overall: 0-1 (.000) Home:
0-0
Away:
0-1
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Sep 3
F
5K
at Mississippi College Season Opener
Clinton, MS
9/9
Sep 10
F
8K
at University of North Alabama Invitational
Florence, AL
10/12
Sep 23
TH
8K
at Blue Mountain College Topper Trails Classic
Blue Mountain, MS 6/6
Oct 9
S
8K
at Mississippi College Invitational
Clinton, MS
dq
Oct 22
F
8K
at UT-Southern FireHawk Invitational
Florence, AL
8/8
Oct 27
W
4K
at Blue Mountain College Dual
Blue Mountain, MS l. 48-15
Nov 12
F
8K
at USCAA National Championship
Virginia Beach, VA nts
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
32
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY ROSTER
Player Brandon Brown
Ht 5-8
Cl Fr.
Hometown/H.S./Previous School Meridian, MS / Northeast Lauderdale HS
Joshua Gonsalves 5-10
Fr.
Hattiesburg, MS / Presbyterian Christian HS
Carson Holly
6-2
Fr.
Winona, MS / Winona HS
Tavonta Macon
6-0
Fr.
Columbus, MS / Columbus HS / East Mississippi CC
Jonathan Mathis
5-9
So.
Brookhaven, MS / West Lincoln HS
Jerald Shelvy
5-8
Fr.
Natchez, MS / Natchez HS
Kemarie Wade
6-1
Fr.
Meridian, MS / Meridian HS
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S CROSS COUNTRY SCHEDULE DATE Sep. 23
DAY F
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME 6 p.m.
Sep. 30
F
A
at Huntingdon Opener
Florence, AL
8 a.m.
Oct. 1
S
A
at Topper Trails Classic
Blue Mountain, MS
5 p.m.
Oct. 9
SU
A
at UA-Huntsville Charger Classic
Florence, AL
8:15 a.m.
Oct. 22
S
A
at UT-Southern FireHawk Invitational
Florence, AL
9 a.m.
Nov. 11
F
N
at USCAA Championships
Virginia Beach, VA
34
11 a.m.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Cross Country
35
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women Cross Country YEAR:
2020
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
TOTALS ----->
0
2
1
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
Athlete Participant Count Is 5 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020 WOMEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
36
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Aug 28
F
5K
at Mississippi College
Clinton, MS
Cancelled
Sep 4
F
6K
at Jacksonville State University
Oxford, AL
Cancelled
Sep 12
S
6K
at Loyola University (La.)
New Orleans, LA
Cancelled
Sep 19
S
6K
at Rhodes College
Memphis, TN
Cancelled
Sep 26
S
6K
at Millsaps College
Jackson, MS
Cancelled
Oct 10
S
6K
at Mississippi College
Clinton, MS
Cancelled
37
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
38
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY ROSTER
Player
Ht
Cl
Hometown / High School / Previous College
Aniyah Cunningham
5-2
Fr.
Prairie, MS / West Point HS
Shamaya Ellis
5-3
Fr.
Starkville, MS / Starkville H.S.
Lillian Ergel
5-4
So.
Jasper, AL / Jasper HS
Katelyn Vann
5-4
R-Fr.
Fayette, AL / Fayette HS
Chelsey Walker
5-2
Sr.
Shreveport, LA / Paris JC
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT:
Women Cross Country
YEAR: 2021
Regular:
Countable Contests:
Post:
5
Exempt:
0
+
Actual:
0
+
5
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
TOTALS ------>
0
3
1
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
9
Athlete Participant Count Is 8 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
40
Tot.
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY OFFICIAL RESULTS
Overall: 0-1 (.000) Home:
0-0
Away:
0-1
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Sep 3
F
5K
at Mississippi College Season Opener
Clinton, MS
8/8
Sep 10
F
8K
at University of North Alabama Invitational
Florence, AL
13/13
Sep 23
TH
8K
at Blue Mountain College Topper Trails Classic
Blue Mountain, MS 6/6
Oct 9
S
8K
at Mississippi College Invitational
Clinton, MS
dq
Oct 22
F
8K
at UT-Southern FireHawk Invitational
Florence, AL
7/7
Oct 27
W
4K
at Blue Mountain College Dual
Blue Mountain, MS l. 15-50
Nov 12
F
8K
at USCAA National Championship
Virginia Beach, VA nts
41
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
42
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY ROSTER Player Michaiah Adams
Ht Cl 5-6 Fr.
Alajah Armstrong 5-4 Fr.
Hometown/H.S./Previous School Tupelo, MS / Tupelo HS Shannon, MS / Shannon HS
Lillian Ergle
5-4 So. Jasper, AL / Jasper HS
Amyah Kahey
5-7 Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
5-5 Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
5-4 Fr.
Shubuta, MS / Wayne Academy
Kalee Sanders
5-6 Fr.
Saltillo, MS / Saltillo HS
Vonisha Towns
5-5 Fr.
Batesville, MS / South Panola HS
43
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S CROSS COUNTRY SCHEDULE DATE Sep. 23
DAY F
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME 5:30 p.m.
Sep. 30
F
A
at Huntingdon Opener
Florence, AL
8:45 a.m.
Oct. 1
S
A
at Topper Trails Classic
Blue Mountain, MS
4:30 p.m.
Oct. 9
SU
A
at UA-Huntsville Charger Classic
Florence, AL
9 a.m.
Oct. 22
S
A
at UT-Southern FireHawk Invitational
Florence, AL
10 a.m.
Nov. 11
F
N
at USCAA Championships
Virginia Beach, VA
10 a.m.
44
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Soccer
45
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Soccer YEAR: 2020-21
Regular:
Countable Contests:
Post:
2
Exempt:
0
+
Actual:
2
+
4
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
9
0
3
0
0
0
1
0
0
0
0
0
1
0
0
0
2
0
16
TOTALS ----->
11
0
3
0
0
0
1
0
0
0
0
0
1
0
0
0
2
0
18
Athlete Participant Count Is 16 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S SOCCER HEAD COACH Name: Louis Alexander Gender: Male Race: White Started: April 1, 2020 Phone: 662-549-4629 Email: lsalexander@muw.edu
46
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S SOCCER OFFICIAL RESULTS Overall: 0-2 (.000) Home:
0-0
Away:
Date
Day
Opponent
Location
Result
Mar. 1
M
at Birmingham-Southern College
Birmingham, AL
L 2-8
Mar. 5
F
at Birmingham-Southern College
Birmingham, AL
L 2-10
Mar. 26 F
at Sewanee
Sewanee, TN
canceled
Mar. 29 M
^Andrew JC
Columbus, MS
W 2-0
Apr. 1
^Andrew JC
Columbus, MS
L 1-2
TH
0-2
Neutral: 0-0
^exhibition
47
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S SOCCER ROSTER
# 1
Player Kyle Rodriguez
Pos F
Ht 6-1
Cl Sr.
Hometown/H.S./Previous School Columbus, MS / Columbus HS
2
Clayton Sanders
F
5-8
Fr.
Philadelphia, MS / Neshoba Central HS
3
Terrell Johnson
MF
5-9
Jr.
Jackson, MS / Murrah HS
4
Jared DeSalvo
MF
5-6
So.
Long Beach, MS / Bay HS
9
Josh Martin
F
6-3
Sr.
Memphis, TN / Pass Christian HS
10 Asahel Salgado
M
5-5
Jr.
Dallas, TX / Bryan Adams HS
11 Hunter Holdiness
F
5-10
Sr.
Vicksburg, MS / Warren Central HS
12 Xavier Harrison
D
5-8
Jr.
New Hope, MS / New Hope HS
13 Garrett Bergstrom
D/MF 6-4
Fr.
Caledonia, MS / Caledonia HS
20 Blake Pilgrim
MF
5-10
Sr.
Birmingham, AL / Calera HS
21 Bryce Hertl
MF
6-0
Sr.
Oxford, MS / Lafayette High School
22 Joao Schroeder
D/MF 6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria
23 Dalton Culpepper
D
5-8
Sr.
Jackson, MS / Richland HS
25 Paulo Carneiro
D/MF 6-0
Jr.
Rio de Janeiro, Brazil / Colegio Sagrado Coração de Maria
35 David McCutchen
GK
6-0
So.
Olive Branch, MS / Lewisburg HS
36 John McGee
GK
6-1
Sr.
Troy, IL / Triad HS
48
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Soccer YEAR: 2021
Regular:
Countable Contests:
Post:
17
Exempt:
2
+
2
+
Actual:
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
6
0
1
0
3
0
0
0
0
0
1
0
0
0
5
0
21
TOTALS ------->
7
0
6
0
1
0
3
0
0
0
0
0
1
0
0
0
5
0
23
Tot. 1
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S SOCCER HEAD COACH Name: Louis Alexander Gender: Male Race: White Started: April 1, 2020 Phone: 662-549-4629 Email: lsalexander@muw.edu
49
21
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S SOCCER OFFICIAL RESULTS Overall: 8-11 (.421) Home: 1-5 Away:
7-4
Neutral: 0-2
Date
Day
Opponent
Location
Result
Sep 1
W
#at East Central Community College
Decatur, MS
exhibition
Sep 3
F
#at Northwest Mississippi Community College
Senatobia, MS
exhibition
Sep 6
M
Louisiana College
Columbus, MS
L 1-3
Sep 9
TH
at Eureka College
Eureka, IL
W 5-2
Sep 10
F
at Eureka College
Eureka, IL
W 6-0
Sep 14
T
at Delta State University
Cleveland, MS
L 0-3
Sep 17
F
Williams Baptist College (Ark.)
Columbus, MS
cancelled
Sep 19
SU
Oakwood University
Columbus, MS
W 5-1
Sep 22
W
Huntingdon College
Columbus, MS
L 1-3
Sep 26
SU
Rhodes College
Columbus, MS
L 0-3
Oct 1
F
at Oakwood University
Huntsville, AL
W 2-0
Oct 3
SU
at Southwestern Adventist University
Keene, TX
W 4-0
Oct 4
M
at Southwestern Adventist University
Keene, TX
W 3-0
Oct 8
F
at Pensacola Christian College
Pensacola, FL
L 0-1
Oct 12
T
at Blue Mountain College (Miss.)
Blue Mountain, MS L 1-4
Oct 16
S
Oct 19
T
Oct 23
LaGrange College
Columbus, MS
L 0-1
at Talladega College
Talladega, AL
W 5-4
S
University of the Ozarks
Columbus, MS
L 1-6
Oct 25
M
at Warren Wilson College
Asheville, NC
W 5-1
Oct 29
F
at Belhaven University (Miss.)
Jackson, MS
L 1-4
Nov 11
TH
+vs. Bryant & Stratton College-Syracuse
Virginia Beach, VA L 1-6
Nov 13
S
+vs. Paul Quinn College
Virginia Beach, VA L 1-6
#Exhibition game
+USCAA national championship tournament (pool play)
50
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S SOCCER ROSTER
# 1
Player Kyle Rodriguez
Pos Ht F 6-1
Cl Sr.
Hometown/H.S./Previous School Columbus, MS / Columbus HS
2
Kai VanCourt
D
6-0
Jr.
Long Beach, MS / Long Beach HS / East Central CC
3
Jacob Vickers
D
6-2
Jr.
Biloxi, MS / Biloxi HS / East Central CC
4
Jared DeSalvo
D
5-6
So.
Long Beach, MS / Bay HS
5
Luis Santos
M
5-9
Jr.
Rio de Janeirio, Brazil / Camden County CC
6
Vini Lopes
M
5-9
Fr.
Sao Paulo, Brazil / Colegio Visconde de Porto Seguro
7
Blake Pilgrim
F
5-9
Sr.
Birmingham, AL / Calera HS
8
Pedro Santana
M
5-8
Jr.
Sao Paulo, Brazil / DeSoto Central HS / Bacone College
9
Josh Martin
F
6-3
Sr.
Memphis, TN / Pass Christian HS
10 Asahel Salgado
M
5-5
Sr.
Dallas, TX / Bryan Adams HS / University of the Ozarks/ETBU
11 Terrell Johnson
M
5-9
Jr.
Jackson, MS / Murrah HS / East Central CC
12 Xavier Harrison
D
5-8
Jr.
New Hope, MS / New Hope HS / Mississippi Gulf Coast CC
13 Stephon Walker
M
6-0
Jr.
Jackson, MS / Terry HS / Jackson State
14 Reggi Pech
M
5-9
Jr.
Meridian, MS / Clarkdale HS / Jones County CC
15 Matthew Dobbins
M
5-9
Fr.
Chillicothe, OH / Chillicothe HS
16 Victor Gomez
D
5-9
Jr.
D’Iberville, MS / Pearl River CC
17 Joao Schroeder
M
6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria/Camden CC
20 Paulo Carneiro
M
6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria/Camden CC
23 Dorian Winters
D
5-11
Jr.
Jackson, MS / Terry HS / Southwest CC
35 David McCutchen
GK
5-10
So.
Olive Branch, MS / Lewisburg HS
36 Josh Jefferson
GK
5-11
Fr.
Columbus, MS / Columbus HS
51
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S SOCCER SCHEDULE Date
Day
Opponent
Location
Time
Aug 26
F
#East Central Community College
Columbus, MS
3 p.m.
Aug 29
M
#Northwest Mississippi Community College
Columbus, MS
3 p.m.
Sep 1
TH
at Fontbonne
St. Louis, MO
8 p.m.
Sep 7
W
at U of the Ozarks
Clarksville, AR
4:30 p.m.
Sep 10
S
Blue Mountain
Columbus, MS
12 p.m.
Sep 11
SU
Oakwood
Columbus, MS
3 p.m.
Sep 14
W
Huntingdon
Montgomery, AL
TBA
Sep 17
S
Pensacola Christian
Columbus, MS
2 p.m.
Sep 20
T
at LaGrange
LaGrange, GA
TBA
Sep 23
F
at East Texas Baptist
Marshall, TX
7:30 p.m.
Sep 25
SU
at LeTourneau
Longview, TX
3 p.m.
Sep 30
F
at Oakwood
Huntsville, AL
3 p.m.
Oct 4
T
Belhaven
Columbus, MS
7 p.m.
Oct 6
TH
Tougaloo
Columbus, MS
TBA
Oct 15
S
at Warren Wilson
Ashville, NC
12 p.m.
Oct 23
SU
Piedmont
Columbus, MS
TBA
TBA
Eureka
Columbus, MS
TBA
TBA
Eureka
Columbus, MS
TBA
TBA
SW Adventist
Columbus, MS
TBA
TBA
SW Adventist
Columbus, MS
TBA
TBA
Talledega
Columbus, MS
TBA
#exhibition contest
52
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Soccer
53
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Soccer YEAR: 2020-21
Regular:
Countable Contests:
Post:
13
Exempt:
0
+
Actual:
0
+
13
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
20
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
3
24
TOTALS ----->
0
22
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
3
26
Athlete Participant Count Is 24 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S SOCCER HEAD COACH: Name: Catie Lyles Gender: Female Race: White Started: March 9, 2020 Phone: 666-329-7996 Email: cjlyles@muw.edu
54
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S SOCCER OFFICIAL RESULTS Overall: 2-11 (.154) Home:
1-4
Away:
1-7
Neutral:
0-0
Date
Day
Opponent
Location
Result
Jan 30
S
Mississippi College
Columbus, MS
L 0-5
Feb 4
TH
at Hendrix College
Conway, AR
Cancelled
Feb 5
F
at University of the Ozarks
Clarksville, AR
L 0-1
Feb 7
SU
University of West Alabama
Columbus, MS
L 0-3
Feb 10
W
Delta State University
Columbus, MS
L 0-8
Feb 20
S
Louisiana Tech
Columbus, MS
Cancelled
Feb 22
M
Centenary College (Louisiana)
Columbus, MS
L 0-4
Feb 25
TH
at Maryville College
Maryville, TN
L 0-12
Mar 1
M
at Birmingham-Southern College
Birmingham, AL
L 0-3
Mar 5
F
at Birmingham-Southern College
Birmingham, AL
L 0-4
Mar 6
S
Millsaps College
Columbus, MS
W 2-1
Mar 9
T
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Mar 11
TH
at Jones College
Ellisville, MS
Cancelled
Mar 16
T
at Belhaven University (Miss.)
Jackson, MS
W 2-0
Mar 18
TH
Maryville College
Columbus, MS
Cancelled
Mar 19
F
at University of Arkansas - Pine Bluff
Pine Bluff, AR
L 0-3
Mar 26
F
at Sewanee: The University of the South
Sewanee, TN
Cancelled
Mar 28
SU
at Alcorn State University
at Alcorn State, MS
L 0-4
Apr 7
W
at Montreat College (N.C.)
Montreat, NC
Cancelled
Apr 9
F
at Warren Wilson
Asheville, NC
Cancelled
55
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S SOCCER ROSTER
#
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
0
Sarah Gilliland
GK
5-7
Sr.
Brandon, MS / NW Rankin HS
2
Leah Crabtree
MF
5-3
Fr.
Ocean Springs, MS / Ocean Springs HS
4
Julia Lips
CB
5-6
Sr.
West Palm Beach, FL / Park Vista HS
6
Nevin Holley
D
5-6
Sr.
Pontotoc, MS / South Pontotoc HS
7
Layla Wilson
D
5-7
Jr.
D'iberville, MS / D'Iberville HS
8
Grace Fowlie
MF
5-3
Sr.
Edinburgh, Scotland / James Gillespie's HS
9
Elizabeth Holland
D
5-4
Fr.
Fair Grove, MO / Fair Grove HS
10
Leah Anderson
F
5-7
Jr.
Leyland, UK / Leyland St. Mary's HS
11
Shelbi Box
D
5-3
So.
Caledonia, MS / Caledonia HS
12
Lizzie Truelock
F
5-4
So.
Caledonia, MS / Caledonia HS
13
Megan Brown
D
5-2
Jr.
Picayune, MS / Homeschool
14
Hannah Helms
MF
5-7
Jr.
Southaven, MS / Southaven HS
15
Adrianna Parsons
F
5-6
Fr.
Springdale, AR / Springdale HS
16
Taylor Pritchett
MF/D
5-3
Fr.
Columbus, MS / New Hope HS
18
Blair Ward
D
5-4
Fr.
Caledonia, MS / Caledonia HS
20
Samantha Weinberg
D
5-6
Sr.
Tupelo, MS / Center Hill HS
21
Hanna Pettigrew
D
5-4
So.
Caledonia, MS / Caledonia HS
22
Sarah Havens
F
5-6
Sr.
Hurley, MS / East Central HS
25
Shelby Harrington
F
5-8
Jr.
Hattiesburg, MS / Oak Grove HS
26
Rebecca Gregory
D
5-8
Jr.
Laurel, MS / NE Jones HS
27
Lindsey Moyle
MF
5-6
Fr.
Pearl River, LA / Pearl River HS
28
Chiemetam Udoye
D
5-10
So.
Anambra, Nigeria / U of Southern Mississippi
33
Merrie Kate Grayson
GK
5-5
Jr.
Tupelo, MS / Tupelo HS
55
Caitlyn Fox
GK
5-11
Fr.
Saraland, AL / Saraland HS
56
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Soccer YEAR: 2021
Regular:
Countable Contests:
Post:
16
Exempt:
0
+
3
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
16
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
1
21
TOTALS ------>
0
17
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
1
22
Tot. 0
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S SOCCER HEAD COACH: Name: Catie Lyles Gender: Female Race: White Started: March 9, 2020 Phone: 666-329-7996 Email: cjlyles@muw.edu
57
19
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S SOCCER OFFICIAL RESULTS Overall: 6-10 (.375) Home: 2-6 Away:
4-4
Neutral:
0-0
Date
Day
Opponent
Location
Result
Aug 27
F
#at Mississippi College
Clinton, MS
exhibition
Aug 31
T
#at East Central Community College
Decatur, MS
exhibition
Sep 6
M
Louisiana College
Columbus, MS
L 1-10
Sep 9
TH
#at University of West Alabama
Livingston, AL
exhibition
Sep 11
S
Agnes Scott College
Columbus, MS
W 3-1
Sep 15
W
at Sewanee: The University of the South
Sewanee, TN
cancelled
Sep 17
F
Williams Baptist College (Ark.)
Columbus, MS
cancelled
Sep 19
SU
Oakwood University
Columbus, MS
W 10-0
Sep 22
W
Huntingdon College
Columbus, MS
L 0-3
Sep 26
SU
at Rhodes College
Memphis, TN
L 0-9
Sep 28
T
Birmingham-Southern College
Columbus, MS
L 1-6
Oct 1
F
at Oakwood University
Huntsville, AL
W 12-0
Oct 3
SU
at Southwestern Adventist University
Keene, TX
L 2-6
Oct 4
M
at Southwestern Adventist University
Keene, TX
W 9-1
Oct 9
S
LaGrange College
Columbus, MS
L 1-4
Oct 10
SU
University of Dallas
Columbus, MS
L 0-9
Oct 12
T
at Blue Mountain College (Miss.)
Blue Mountain, MS W 7-5
Oct 14
TH
at Berea College (Ky.)
Berea, KY
L 0-5
Oct 19
T
at Talladega College
Talladega, AL
W 2-1
Oct 23
S
University of the Ozarks
Columbus, MS
L 0-5
Oct 29
F
at Belhaven University (Miss.)
Jackson, MS
L 0-4
#Exhibition game
58
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S SOCCER ROSTER
# 0
Player Sarah Gilliland
Pos GK
Ht 5-7
Cl Sr.
Hometown/H.S./Previous School Brandon, MS / NW Rankin HS / East Central CC
1
Brendaisha Garrett D
5-5
Jr.
Gautier, MS / Gautier HS / East Central C.C.
2
Megan Brown
D/M 5-2
Sr.
Picayune, MS / Homeschool / Mississippi Gulf Coast CC
3
Mariah Beckom
F
5-3
Sr.
Columbus, MS / Columbus HS / Alcorn State
4
Leah Crabtree
M
5-3
So. Ocean Springs, MS / Ocean Springs HS /
5
Shelbi Box
D
5-3
Jr.
Caledonia, MS / Caledonia HS / Northwest MS CC
7
Layla Wilson
D
5-7
Sr.
D'Iberville, MS / D'Iberville HS / Southwest MS CC
9
Leah Anderson
F
5-7
Sr.
Leyland, UK / Leyland St. Mary's HS / East Central CC
10 Aubrey Baughman
M
5-3
Fr.
Pass Christian, MS / Pass Christian HS /
11 Elizabeth Holland
D
5-4
So. Fair Grove, MO / Fair Grove HS /
12 Lizzie Truelock
F
5-4
Jr.
13 Lindsey Moyle
M/F
5-6
So. Pearl River, LA / Pearl River HS /
14 Hannah Helms
M
5-7
Sr.
15 Adrianna Parsons
F
5-6
So. Springdale, AR / Springdale HS /
17 Rebecca Gregory
D
5-5
Sr.
19 Haven Tuggle
GK
5-10 Fr.
Columbus, MS / Heritage Academy /
20 Millie Mask
F
5-0
Fr.
Nettleton, MS / Nettleton HS / ICC
21 Shadria Fairley
M
5-6
Jr
Lucendale, MS / Jones CC
22 Sarah Havens
F
5-6
Gr. Hurley, MS / East Central HS / Pearl River CC
25 Shelby Harrington
F
5-8
Sr.
55 Caitlyn Fox
GK
5-11 So. Saraland, AL / Saraland HS /
Caledonia, MS / Caledonia HS /
Southaven, MS / Southaven HS / Mississippi Gulf Coast CC
Laurel, MS / NE Jones HS / Meridian CC
Hattiesburg, MS / Oak Grove HS / Pearl River CC
59
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S SOCCER SCHEDULE
DATE 8/26/22
DAY T
H/A/N H
OPPONENT / EVENT NAME #Meridian Community College
SITE Columbus, MS
TIME 7:00 p.m.
8/29/22
F
H
#Southwest MS Community College
Columbus, MS
TBA
9/1/22
TH
A
at Allen University
Columbia, SC
TBA
9/3/22
S
A
at Agnes Scott
Decatur, GA
9/7/22
W
A
at Principia
Elsah, IL
9/9/22
F
A
at Blackburn
Carlinville, IL
3:00 p.m.
9/11/22
SU
H
Oakwood
Columbus, MS
1:00 p.m.
9/13/22
T
A
at Huntingdon
Montgomery, AL
TBA
9/17/22
S
H
Wesleyan
Columbus, MS
TBA
9/18/22
SU
H
LaGrange
Columbus, MS
TBA
9/20/22
T
H
Belhaven
Columbus, MS
TBA
9/25/22
SU
H
Tougaloo
Columbus, MS
TBA
9/30/22
F
A
at Oakwood
Huntsville, AL
1:00 p.m.
10/4/22
T
H
Blue Mountain
Columbus, MS
7:00 p.m.
10/9/22
SU
A
at Tougaloo
Tougaloo, MS
10/13/22
TH
A
at Brevard
Brevard, NC
10/15/22
S
A
at Warren Wilson
Swannonoa, NC
10/19/22
SU
H
Rhodes
Columbus, MS
4:00 p.m.
TBA
TBA
H
Southwestern Adventist
Columbus, MS
TBA
TBA
TBA
H
Southwestern Adventist
Columbus, MS
TBA
#Exhibition game
60
2:00 p.m. TBA
TBA 7:00 p.m. ET 10:00 a.m. ET
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Volleyball
61
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Volleyball YEAR: 2020-21
Regular:
Countable Contests:
Post:
19
Exempt:
0
+
Actual:
5
+
24
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
13
0
5
0
0
0
0
0
1
0
0
0
0
0
0
0
0
19
TOTALS ----->
1
15
0
5
0
0
0
0
0
1
0
0
0
0
0
0
0
0
22
Athlete Participant Count Is 19 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 VOLLEYBALL HEAD COACH: Name: Brooke Carter Gender: Female Race: White Started: 06/19 Phone: Office: 662-329-6585 Email: bcarter@muw.edu
62
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 VOLLEYBALL OFFICIAL RESULTS Overall: 2-17 (.118) Home: 1-4 Away:
Date Feb 5 Feb 5 Feb 21 Feb 24 Feb 25 Feb 26 Feb 26 Mar 4 Mar 5 Mar 10 Mar 12 Mar 15 Mar 16 Mar 16 Mar 23 Mar 31 Apr 1 Apr 1 Apr 2 Apr 2 Apr 6 Apr 6 Apr 6 Apr 9 Apr 9 Apr 9 Apr 10
Day F F SU W TH F F TH F W F M T T T W TH TH F F T T T F F F S
1-8
Neutral: 0-5
Opponent at Xavier University of Louisiana (La.) vs Our Lady of the Lake University at Millsaps College #Wallace State Community College-Hanceville at Mississippi College #Itawamba Community College Covenant College (Ga.) at Martin Methodist College (Tenn.) at Judson College at University of West Alabama #at Wallace State Community College-Hanceville Martin Methodist College (Tenn.) #at Wallace State Community College-Hanceville #vs University of West Florida #Wallace State Community College-Hanceville Judson College at Belhaven University (Miss.) at Belhaven University (Miss.) at LeTourneau University at LeTourneau University Belhaven University (Miss.) Belhaven University (Miss.) at Covenant College (Ga.) vs. Millikin University vs. Webster University vs. University of Dubuque vs. Greenville University #scrimmage/exhibition
63
Location New Orleans, LA New Orleans, LA (Xavier) Jackson, MS Columbus, MS Clinton, MS Columbus, MS Columbus, MS Pulaski, TN Marion, AL Livingston, AL Hanceville, AL Columbus, MS Hanceville, AL Hanceville, AL Columbus, MS Columbus, MS Jackson, MS Jackson, MS Longview, TX Longview, TX Columbus, MS Columbus, MS Lookout Mountain, GA Indianapolis, IN Indianapolis, IN Indianapolis, IN Indianapolis, IN
Result L 0-3 L 0-3 cancelled exhibition L 0-3 exhibition L 1-3 L 0-3 W 3-1 L 0-3 exhibition L 0-3 exhibition exhibition cancelled W 3-0 L 0-3 L 0-3 L 0-3 L 0-3 L 0-3 L 0-3 cancelled L 0-2 L 0-2 L 0-2 L 0-3
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 VOLLEYBALL ROSTER
#
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
2
Iyana Canada
MB
5-7
So.
Oakman, AL / Oakman HS
4
Madison Lamon
S
5-4
Sr.
Russellville, AL / Russellville High School
5
Loren Schmitt
DS
5-6
Sr.
Mt. Juliet, TN / Wilson Central High School
6
DeAnna King
DS
5-1
Jr.
Corinth, MS / Corinth HS
7
Emily Lott
OH
5-8
Fr.
Cecil, AL / Macon East Academy
8
Karmen McCrory
S
5-5
Fr.
Greensboro, AL / Southern Academy
10 Tori Weir
MB
5-8
Sr.
Columbus, MS / Columbus HS
13 Madison Suggs
L
5-4
Fr.
Caledonia, MS / Caledonia HS
15 Jadelyn Trice
MB
6-2
Fr.
Cherokee, AL / Cherokee HS
16 Olivia Eubanks
DS
5-3
Fr.
Leakesville, MS / Greene County HS
17 Shelby Jones
MB/RS
6-1
Jr.
Lucedale, MS / George County HS
18 Evelyn Pruitt
S
5-5
Fr.
Brandon, MS / Northwest Rankin HS
19 Harleigh Kelly
OH
5-8
So.
Vernon, AL / Lamar County HS
20 Maggie Ledbetter
OH/MB
5-9
Fr.
Belmont, MS / Belmont HS
21 Hallie Goodwin
OH
5-9
So.
Southaven, MS / Northpoint Christian HS
22 Lacey Evans
OH
5-7
So.
Jasper, AL / Carbon Hill HS
25 Briana Huerta-Ramirez
L/DS
5-2
Fr.
Russellville, AL / Russellville HS
27 Camryn Johnson
S
5-5
Fr.
Caledonia, MS / Caledonia HS
30 Ricki-Jill Burrough
OH
5-9
Jr.
Carbon Hill, AL / Carbon Hill HS
64
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Volleyball YEAR: 2021
Regular:
Countable Contests:
19
Post:
Exempt:
0
+
0
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
13
0
3
0
0
0
3
0
0
0
0
0
2
0
0
0
0
21
TOTALS ------->
1
14
0
4
0
0
0
3
0
0
0
0
0
2
0
0
0
0
24
Tot. 2
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT VOLLEYBALL HEAD COACH: Name: Halee Hensley Gender: Female Race: White Started: 09/16/21 Phone: Office: 662-329-6585 Email: hmhensley@muw.edu
65
19
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 VOLLEYBALL OFFICIAL RESULTS Overall: 1-18 (.053) Home:
1-4
Away:
0-12
Date Sep 1
Day W
Opponent University of Tennessee-Southern
Location Columbus, MS
Result cancelled
Sep 3
F
^vs. Maryville College
Mount Berry, GA
L 0-3
Sep 4
S
^at Berry College (Ga.)
Mount Berry, GA
L 0-3
Sep 4
S
^vs. Sewanee: The University of the South
Mount Berry, GA
L 0-3
Sep 7
T
at Bethel University (Tenn.)
McKenzie, TN
L 0-3
Sep 14
T
Huntingdon College
Columbus, MS
L 1-3
Sep 16
TH
Pensacola Christian College
Columbus, MS
cancelled
Sep 24
F
Dillard University (La.)
Columbus, MS
L 0-3
Sep 30
TH
at Tougaloo College (Miss.)
Tougaloo, MS
L 2-3
Oct 2
S
at University of Tennessee-Southern
Pulaski, TN
L 0-3
Oct 4
M
Lane College
Columbus, MS
L 1-3
Oct 8
F
at Dillard University (La.)
New Orleans, LA
L 0-3
Oct 9
S
at Pensacola Christian College
Pensacola, FL
L 2-3
Oct 9
S
at Pensacola Christian College
Pensacola, FL
L 1-3
Oct 12
T
at Huntingdon College
Montgomery, AL
L 0-3
Oct 18
M
Tougaloo College (Miss.)
Columbus, MS
W 3-0
Oct 23
S
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Oct 23
S
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Oct 25
M
#at Pearl River Community College
Poplarville, MS
ex./cancelled
Oct 28
TH
Bethel University (Tenn.)
Columbus, MS
L 0-3
Oct 29
F
at Millsaps College
Jackson, MS
L 0-3
Nov 4
TH
at Lane College
Jackson, TN
L 1-3
Nov 5
F
Blue / White Intersquad (Senior Day)
Columbus, MS
intersquad
#Exhibition game
Neutral: 0-2
^Berry Tournament
66
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 VOLLEYBALL ROSTER
# 3
Player Sarah White
Pos OH/RS
Ht 5-8
Cl Fr.
Hometown/H.S./Previous School Biloxi, MS / D’Iberville HS
4
Sydney Horel
L/DS
5-6
Fr.
Madison, MS / Germantown HS
5
Zoe Hansen
OH/DS 5-8
Fr.
Caledonia, MS / Caledonia HS
6
DeAnna King
DS
5-1
Sr.
Corinth, MS / Corinth HS / Northeast MS CC
7
Hannah Duran
S
5-8
Fr.
Madison, MS / Germantown HS
8
Karmen McCrory
S
5-5
So. Greensboro, AL / Southern Academy
9
Maggie Griggs
OH/RS
5-8
Fr.
Tupelo, MS / Tupelo HS
11 Llayne Skinner
OH/DS 5-7
Fr.
Danville, AL / Danville HS
12 Abby Fields
S
5-6
Fr.
Millport, AL / South Lamar HS
13 Madison Suggs
L/DS
5-2
So. Caledonia, MS / Caledonia HS
15 Jadelyn Trice
MB
6-0
So. Cherokee, AL / Cherokee HS
16 Olivia Eubanks
DS
5-4
So. Leakesville, MS / Greene County HS
17 Jasmine Kelly
MB
5-11 Fr.
18 Evelyn Pruitt
S
5-5
So. Brandon, MS / Northwest Rankin HS
19 Harleigh Kelly
OH/RS
5-8
Sr.
20 Maggie Ledbetter
UTL
6-0
So. Belmont, MS / Belmont HS
23 Micaela Hudgins
MB
5-10 Fr.
Columbus, MS / New Hope HS
24 Amonie Silas
OH/RS
5-10 Fr.
Olive Branch, MS / DeSoto Central HS
Louisville, MS / Grace Christian HS
Vernon, AL / Lamar County HS
25 Briana Huerta-Ramirez L/DS
5-2
So. Russellville, AL / Russellville HS
26 Olivia Anderson
MB
6-0
Fr.
27 Camryn Johnson
S
5-5
So. Caledonia, MS / Caledonia HS
Towns Creek, AL / Hatton HS
67
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 VOLLEYBALL SCHEDULE
Date Aug 27 Sep 3 Sep 4 Sep 4 Sep 7 Sep 10 Sep 10 Sep 11 Sep 11 Sep 14 Sep 17 Sep 20 Sep 22 Sep 23 Sep 26 Sep 27 Oct 4 Oct 5 Oct 10 Oct. 14 Oct 18 Oct 21 Oct 24 Nov 2 Nov 3
Day S TH SU SU W S S SU SU W S T TH F M T T W M F T F M W TH
Opponent at Pensacola Christian at Covenant at Southeastern Baptist vs. TBA at Sewanee TBA – Owls Invitational TBA – Owls Invitational TBA – Owls Invitational TBA – Owls Invitational Miles at Miles at Huntingdon Bethel Covenant at Ouachita Baptist at Arkansas-Monticello Tougaloo at Rhodes Pensacola Christian at Belhaven Huntingdon at Bethel at Lane at Jarvis Christian at Wiley
Location Pensacola, FL Lookout Mountain, GA Laurel, MS Laurel, MS Sewanee, TN Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Fairfield. AL Montgomery, AL Columbus, MS Columbus, MS Arkadelphia, AR Monticello, AR Columbus, MS Memphis, TN Columbus, MS Jackson, MS Columbus, MS McKenzie, TN Jackson, TN Hawkins, TX Marshall, TX
68
Result exhibition 4 p.m. (CT) 1 p.m. 3 p.m. 7 p.m. TBA TBA TBA TBA 7 p.m. 1 p.m. 5 p.m. 4 p.m. 6 p.m. 6 p.m. 6 p.m. 6 p.m. 6:30 p.m. 5 p.m. TBA 5 p.m. 5 p.m. 6 p.m. 4 p.m. 6 p.m.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Basketball
69
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Basketball YEAR: 2020-21
Regular:
Countable Contests:
Post:
4
Exempt:
0
+
Actual:
0
+
4
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 2
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
14
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
19
TOTALS ----->
6
0
16
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
22
Athlete Participant Count Is 19 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S BASKETBALL HEAD COACH: Name: Brian Merkel Gender: Male Race: White Started: 06/17 Phone: Office: 662-329-7295 Email: bmmerkel@muw.edu
70
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S BASKETBALL OFFICIAL RESULTS Overall: 0-4 (.000) Home:
0-3
Away:
0-1
Neutral: 0-0
Date Jan 15
Day F
Opponent Campbellsville - Somerset
Location Columbus, MS
Result L 76-90
Jan 16
S
Campbellsville - Somerset
Columbus, MS
L 61-73
Jan 28
TH
Rust College
Columbus, MS
cancelled
Feb 1
M
at Belhaven University (Miss.)
Jackson, MS
cancelled
Feb 6
S
at Rust College
Holly Springs, MS
cancelled
Feb 10
W
Talladega College
Columbus, MS
L 41-101
Feb 15
M
at Talladega College
Talladega, AL
cancelled
Feb 22
M
at Talladega College
Talladega, AL
cancelled
Feb 27
S
at Belhaven University (Miss.)
Jackson, MS
L 78-90
71
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S BASKETBALL ROSTER
# 1
Player Jac Young
Pos G
Ht 5-11
Cl So.
Hometown/H.S./Previous School Aberdeen, MS / Aberdeen HS
2
Kenterrius Davison
G
5-10
So.
Olive Branch, MS / Center Hill HS
3
Brien Kimmons
G
5-10
Jr.
Olive Branch, MS / Cedar Hill HS
4
Quintiyus Causey
G
5-10
Jr.
Cleveland, MS / William Penn University.
5
Davon Kennick
F
6-4
Jr.
Olive Branch, MS / Central Hill HS
10 Grayson Long
G
5-10
Fr.
Haleyville, AL / Haleyville HS
11 Isaiah Stevenson
G
6-3
Fr.
Reform, AL / Pickens County HS
12 Terrell Jenkins
G/F
6-5
So.
Richmond, Texas / St. Pius X HS
13 JaQuan Hines
F
6-7
Sr.
Columbus, MS / East Mississippi CC
14 Josh Gonsalves
G
5-9
Jr.
Hattiesburg, MS / Presbyterian Christian
15 Austin Taylor
G
6-0
Sr.
Newton, MS / East Central CC
21 Seth Wallace
G
5-10
Fr.
Centerville, AL / Bibb County HS
22 Dariun Doss
G
6-1
Fr.
Reform, AL / Pickens County HS
23 Nathan Reed
G/F
6-4
So.
Starkville, MS / Starkville HS
24 Tyson Tate
G
6-1
So.
Starkville, MS / Starkville HS
25 Ddallen Bailey
G
6-3
Jr.
Memphis, TN / Christian Brothers College
30 Clay Blanton
G
6-0
Fr.
Haleyville, AL / Haleyville HS
31 Terry Coleman Jr.
G
6-2
Fr.
Olive Branch, MS / Arkansas State-Mid-South
32 Tanner Collins
F
6-6
So.
Sulligent, AL / Sulligent HS
72
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Basketball YEAR: 2021-22
Regular:
Countable Contests:
18
Post:
Exempt:
0
+
0
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
15
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
21
TOTALS ------->
6
0
15
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
22
Tot. 0
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S BASKETBALL HEAD COACH: Name: Dean Burrows Gender: Male Race: White Started: 09/21 Phone: Office: 662-329-6445 Email: btburrowsjr@muw.edu
73
18
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S BASKETBALL OFFICIAL RESULTS Overall: 3-15 (.167) Home: 3-4 Away:
0-8
Neutral: 0-3
Date Nov 12
Day F
Opponent ^at LaGrange College
Location LaGrange, GA
Result L 56-75
Nov 13
S
^vs. Huntingdon College
LaGrange, GA
L 54-62
Nov 16
T
Belhaven University (Miss.)
Columbus, MS
L 81-85
Nov 19
F
+at Sewanee
Sewanee, TN
L 57-82
Nov 20
S
+vs. Birmingham-Southern College
Sewanee, TN
L 60-99
Nov 23
T
Centenary College (Louisiana)
Columbus, MS
L 52-73
Dec 7
T
Rhodes College
Columbus, MS
L 75-77
Dec 10
F
%vs. Bethel University (Tenn.)
Blue Mountain, MS
L 66-74
Dec 11
S
%at Blue Mountain College (Miss.)
Blue Mountain, MS
L 63-74
Dec 16
TH
Blue Mountain College (Miss.)
Columbus, MS
W 70-68
Dec 18
S
at Huntingdon College
Montgomery, AL
L 78-85
Dec 19
SU
at Birmingham-Southern College
Birmingham, AL
L 91-94
Dec 29
W
at Rhodes College
Memphis, TN
Cancelled
Dec 31
F
at Millsaps College
Jackson, MS
Cancelled
Jan 2
SU
Huntingdon College
Columbus, MS
L 67-70
Jan 5
W
at Rust College
Holly Springs, MS
L 65-83
Jan 8
S
Covenant College (Ga.)
Columbus, MS
Cancelled
Jan 15
S
at Pensacola Christian College
Pensacola, FL
Postponed
Jan 25
T
Southeastern Baptist College
Columbus, MS
W 77-58
Jan 29
S
at Covenant College (Ga.)
Lookout Mountain, GA
Cancelled
Feb 5
S
at University of Dallas
Irving, Texas
Cancelled
Feb 9
W
Rust College
Columbus, MS
Cancelled
Feb 10
TH
at Belhaven University (Miss.)
Jackson, MS
L 80-85
Feb 12
S
Arkansas Baptist College
Columbus, GA
W 81-73
Feb 17
TH
Pensacola Christian College
Columbus, MS
Cancelled
Feb. 21
M
at Piedmont University
DeMorest, GA
L 42-95
^LaGrange Classic +Sewanee Classic %Blue Mountain Classic 74
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S BASKETBALL ROSTER
# 1
Player Brien Kimmons
Pos Ht Cl G 5-10 Jr.
Hometown/H.S./Previous School Olive Branch, MS / Cedar Hill HS / Arkansas State-Mid-South
2
Kenterrius Davison G
5-10 So. Olive Branch, MS / Center Hill HS
3
Quintiyus Causey
G
5-10 Jr.
4
Milos Zeradjanin
G
6-0
So. Zemun, Serbia / Crenshaw Christian (AL) HS
10 Trey Jackson
G
6-4
Fr.
Starkville, MS / NW Mississippi CC
11 Shon Wright
G
6-2
Jr.
Shaw, MS / Shaw HS / Arkansas - Pine Bluff
12 Isaiah Stevenson
G
5-10 So. Reform, AL / Pickens County HS
13 JaQuan Hines
F
6-7
Sr.
Columbus, MS / East Mississippi CC
14 Terryonte Thomas
G
6-4
Sr.
Columbus, MS / Columbus HS / Sam Houston State
15 Jaylon Jones
G
5-11 Fr.
21 Seth Wallace
G
6-0
So. Centerville, AL / Bibb County HS
22 Dariun Doss
G/F 6-1
So. Reform, AL / Pickens County HS
23 Nathan Reed
F
6-4
So. Starkville, MS / Starkville HS
24 Cam Skinner
G
6-2
Fr.
Starkville, MS / / East Mississippi CC
25 Ddallen Bailey
G/F 6-3
Sr.
Memphis, Tenn. / Christian Brothers College
30 Clay Blanton
G
6-2
So. Haleyville, AL / Haleyville HS
31 Terry Coleman Jr.
F
6-5
Fr.
33 Grayson Long
G
5-10 Fr.
Haleyville, AL / Haleyville HS
35 Davon Kennick
F
6-4
Jr.
Olive Branch, MS / Central Hill HS
44 Tanner Collins
F
6-7
Jr.
Sulligent, AL / Sulligent HS
50 Thomas Wright
F
6-3
Jr.
Pensacola, Fla. / Escambia HS / Bishop State C.C. (Ala.)
Cleveland, MS / / William Penn University
Eulaw, AL / Pickens County HS
Olive Branch, MS / Arkansas State-Mid-South
75
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S BASKETBALL SCHEDULE
Date
Day
Opponent
Location
Time
Nov 11
F
^vs. TBA
Birmingham, AL
TBA
Nov. 12
S
^vs. TBA
Birmingham, AL
TBA
Nov. 18
F
at Principia College
Elsah, IL
7 p.m.
Nov. 19
S
at Greenville University
Greenville, IL
TBA
Nov. 22 T
Birmingham-Southern College
Columbus, MS
5 p.m.
Nov. 27 SU
LaGrange College
Columbus, MS
TBA
Dec. 6
T
Pensacola Christian College
Columbus, MS
TBA
Dec. 16
F
at LaGrange College
LaGrange, GA
11 a.m. (CT)
Dec. 18
SU
Westminster College (Mo.)
Columbus, MS
12 p.m.
Dec. 19
M
Belhaven University
Columbus, MS
TBA
Jan. 7
S
Toccoa Falls College
Columbus, MS
TBA
Jan. 12
TH
Southeastern Baptist College
Columbus, MS
TBA
Jan. 14
S
at University of Dallas
Irving, TX
TBA
Jan. 21
S
at Toccoa Falls College
Toccoa Falls, GA
TBA
Jan. 25
W
at Southeastern Baptist College
Laurel, MS
TBA
Jan. 28
S
at Bob Jones University
Greenville, S.C.
TBA
Jan. 29
SU
at Warren Wilson College (N.C.)
Asheville, N.C.
TBA
Feb. 1
W
at Belhaven University
Jackson, MS
TBA
Feb. 18
S
at Pensacola Christian College
Pensacola, FL
TBA
TBA
TBA
Huntingdon College
TBA
TBA
TBA
TBA
Centenary College
TBA
TBA
TBA
TBA
Asbury University
TBA
TBA
^BSC Classic (Birmingham-Southern, Piedmont, MUW)
76
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Basketball
77
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Basketball YEAR: 2020-21
Regular:
Countable Contests:
Post:
3
Exempt:
0
+
Actual:
0
+
3
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
5
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
0
5
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S BASKETBALL HEAD COACH: Name: Andrew Johnson Gender: Male Race: White Started: 10/2019 Phone: Office: 662-329-6436 Email: anjohnson7@muw.edu
78
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S BASKETBALL OFFICIAL RESULTS Overall: 0-3 (.000) Home:
0-0
Away:
0-3
Neutral: 0-0
Date Jan 22
Day F
Opponent Tougaloo College (Miss.)
Location Columbus, MS
Result cancelled
Jan 25
M
Louisiana College
Columbus, MS
cancelled
Feb 4
TH
at Judson College
Marion, AL
L 30-69
Feb 6
S
at Rust College
Holly Springs, MS
L 29-83
Feb 11
TH
Judson College
Columbus, MS
cancelled
Feb 16
T
at Blue Mountain College (Miss.)
Blue Mountain, MS
cancelled
Feb 22
M
Tougaloo College (Miss.)
Columbus, MS
cancelled
Feb 27
S
at Belhaven University (Miss.)
Jackson, MS
L 49-101
79
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S BASKETBALL ROSTER
No.
Name
Pos.
Ht.
Yr.
Hometown / High School
4
Katie Beth Williams
G
5-4
So.
Smithville, MS / Smithville HS
10
Jasmine Shaw
G
5-6
So.
Greenville, MS / O'Bannon HS
11
Emma Hicks
F
5-4
Fr.
Steens, MS / Starkville Christian
12
Hanna Caldwell
G
5-6
Jr.
Brandon, MS / Brandon HS
13
Briona Green
G
5-0
Sr.
Columbus, MS / Columbus HS
22
Isabella Sherer
G
5-4
Fr.
Hattiesburg, MS / Presbyterian Christian
23
Rachael McGrew
F
6-0
So.
Houston, MS / Hebron Christian HS
80
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Basketball YEAR: 2021-22
Regular:
Countable Contests:
Post:
18
Exempt:
0
+
Actual:
1
+
19
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
6
0
6
0
0
0
1
0
0
0
0
0
1
0
0
0
0
14
TOTALS ----->
2
6
0
7
0
0
0
1
0
0
0
0
0
1
0
0
0
0
17
Athlete Participant Count Is 14 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S BASKETBALL HEAD COACH: Name: Andrew Johnson Gender: Male Race: White Started: 10/2019 Phone: Office: 662-329-6436 Email: anjohnson7@muw.edu
81
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S BASKETBALL OFFICIAL RESULTS Overall: 3-15 (.167) Home:
3-4
Away:
0-10
Date Nov 12
Day F
Opponent at Rhodes College
Location Memphis, TN
Result L 51-84
Nov 16
T
Belhaven University (Miss.)
Columbus, MS
L 45-62
Nov 18
TH
Crowley’s Ridge College
Paragould, AR
L 53-82
Nov 20
S
^vs. Birmingham-Southern College
Jackson, MS
L 105-107
Nov 21
SU
^at Millsaps College
Jackson, MS
L 60-64
Nov 23
T
at Birmingham-Southern College
Birmingham, AL
L 94-119
Dec 5
SU
Rhodes College
Columbus, MS
L 53-77
Dec 7
T
Millsaps College
Columbus, MS
W 57-51
Dec 8
W
#Mississippi College
Clinton, MS
exhibition
Dec 11
S
at Webster University
St. Louis, MO
cancelled
Dec 12
SU
at Fontbonne University
St. Louis, MO
L 53-90
Dec 14
T
at LaGrange College
LaGrange, GA
L 45-73
Dec 16
TH
at Hendrix College
Conway, AR
L 55-74
Dec 17
F
at Hendrix College
Conway, AR
L 46-58
Jan 25
T
Crowley’s Ridge College
Columbus, MS
L 50-65
Jan 28
F
at Pensacola Christian College
Pensacola, FL
L 48-60
Feb 3
TH
at Blue Mountain College (Miss.)
Blue Mountain, MS
L 28-72
Feb 5
S
Toccoa Falls College
Columbus, MS
W 65-61
Feb 8
T
Blue Mountain College (Miss.)
Columbus, MS
cancelled
Feb 10
TH
at Belhaven University (Miss.)
Jackson, MS
L 51-68
Feb 12
S
Arkansas Baptist College
Columbus, MS
W 52-48
Feb 17
TH
Pensacola Christian College
Columbus, MS
cancelled
^Millsaps Classic
Neutral: 0-1
#exhibition
82
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S BASKETBALL ROSTER
# 0
Player Bre Waters
Pos Ht F 5-9
Cl Jr.
Hometown/H.S./Previous School Meridian, MS / Lamar HS / Meridian CC
1
Jaycee Haynes
F
5-10 Fr.
Birmingham, AL / Spain Park HS
3
Christiana Harris
G
5-6
Sr.
Grenada, MS / Grenada HS
4
Katie Beth Williams G
5-4
Sr.
Smithville, MS / Smithville HS / MS Gulf Coast CC
5-6
Jr.
Greenville, MS / O'Bannon HS
10 Jasmine Shaw
G
11 Emma Hicks
G/F 5-6
So. Steens, MS / Starkville Christian HS
12 Audrey Foreman
G/F 5-7
Fr.
13 KelceI Phillips
G
5-10 Fr.
15 Imoni Harris
G
5-9
So. Columbus, MS / New Hope HS
20 Rokila Wallace
G
5-7
Sr.
23 Maddie Guerin
F
5-10 Fr.
Ecru, MS / North Pontotoc HS
25 Hannah Duran
G
5-8
Madison, MS / Germantown HS
32 Cassidy Murphy
F
5-11 Jr.
Atmore, AL / Escambia Academy / Judson College
33 MG Chamberlain
F
5-10 Jr.
Brighton, TN / Brighton HS / Freed-Hardeman College
Fr.
Columbus, MS / Columbus Christian HS Reform, AL / Pickens County HS
Columbus, MS / Columbus HS / Meridian CC
83
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S BASKETBALL SCHEDULE
DATE
DAY
OPPONENT / EVENT NAME
SITE
TIME
Nov 17
M
at Crowley’s Ridge
Paragould, AR
5:30 p.m.
Nov 19
W
at Birmingham Southern
Birmingham, AL
TBA
Nov 11
F
^TBA / Webster University Tourn.
St. Louis, MO
TBA
Nov 12
S
^TBA / Webster University Tourn.
St. Louis, MO
TBA
Nov 16
W
at Millsaps
Jackson, MS
TBA
Nov 19
S
Webster University
Columbus, MS
1 p.m.
Nov 20
SU
Huntingdon College
Columbus, MS
TBA
Nov 22
T
at Oglethorpe University
Atlanta, GA
TBA
Dec 6
T
Pensacola Christian College
Columbus, MS
TBA
Dec 10
S
at Fontbonne University
St. Louis, MO
TBA
Dec 11
SU
at Webster University
St. Louis, MO
TBA
Dec 13
T
Birmingham Southern
Columbus, MS
TBA
Dec 16
F
Millsaps
Columbus, MS
TBA
Dec 18
SU
Westminster College (MO)
Columbus, MS
TBA
Jan 7
S
Toccoa Falls College
Columbus, MS
TBA
Jan 10
T
at Toccoa Falls College
Toccoa Falls, GA
TBA
Jan 14
S
at University of Dallas
Dallas, TX
TBA
Jan 16
M
Crowley’s Ridge
Columbus, MS
TBA
Jan 25
W
at Belhaven University
Jackson, MS
TBA
Jan. 28
S
at Huntingdon College
Montgomery, AL
TBA
Feb 1
W
Belhaven University
Columbus, MS
TBA
Feb 13
M
Warren Wilson College
Columbus, MS
TBA
Feb 18
S
at Pensacola Christian College
Pensacola, FL
TBA
^ = Webster Tip Off Classic (Hosted by Webster University, St. Louis, Mo.)
84
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Golf
85
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Golf YEAR: 2020-21
Regular:
Countable Contests:
Post:
5
Exempt:
1
+
Actual:
0
+
6
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
7
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 03/2019 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
86
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
Date Mar 1-2
0-0
Day M-T
Away:
0-0
Neutral: 0-0
Event at Blue Mountain College (Miss.)
Location West Point, MS (Old Waverly Golf Course)
Result 2/9
Mar 15-16 M-T
at University of Arkansas at Monticello Philadelphia, MS (Dancing Rabbit Golf Course) 4/9
Mar 22-23 M-T
at Loyola University (La.)
Abita Springs, LA (Money Hill Golf Course)
7/9
Mar 29-30 M-T
at William Carey University (Miss.)
Hattiesburg, MS (Canebrake Country Club)
2/7
Apr 12-13 M-T
Mississippi University for Women
Starkville, MS (Mississippi State Golf Course) 4/4
May 10-11 M-T
at USCAA National Championship
State College, PA (Penn State Golf Course)
87
2/8
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
88
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF ROSTER Player Mark Furnari
Ht 5-10
Cl So.
Hometown/H.S./Previous School Caledonia, MS / Caledonia HS
Logan Pannell
5-9
Fr.
Columbus, MS / New Hope HS
Zach Riley
6-3
So.
Hernando, MS / DeSoto Central HS
Brady Scola
5-10
Jr.
Southaven, MS / Desoto Central HS
Coleman Suber
5-7
Sr.
Calhoun City, MS / Calhoun City HS
Preston Trainor
5-9
So.
Memphis, TN / Lighthouse Christian Academy
Brandon Walker
5-11
Gr.
Vardaman, MS / Vardaman HS
89
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Golf YEAR: 2021-22
Regular:
Countable Contests:
Post:
7
Exempt:
1
+
Actual:
0
+
8
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
11
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
11
TOTALS ----->
13
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
13
Athlete Participant Count Is 11 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 03/2019 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
90
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
FALL SEASON Date Day Sep 13-14 M-T
Away:
0-0
Neutral: 0-0
Event Location at Williams Baptist College (Ark.) Fall Invitational Kennett, MO (Kennett G.C.)
Result 8/10
Sep 27-28 M-T
at Lyon College (Ark.) Fall Invitational
Melbourne, AR (Cooper's Hawk G.C.)
7/8
Oct 11-12 M-T
at USCAA National Championship
State College, PA (Penn State Blue Course)
t.3/22
Oct 25-26 M-T
at Southern States Athletic Conference Preview
Greenville, AL 7/8 (RTJ at Cambrian Ridge G.C.)
SPRING SEASON Date Day Feb 21-22 M-T
Event at University of Mobile (Ala.) Classic
Location Mobile, AL (RTJ Magnolia Grove G.C.)
Result 12/14
Mar 21-22 M-T
at Blue Mountain College (Miss.) Invitational
West Point, MS (Old Waverly G.C.)
8/10
Mar 28-29 M-T
at William Carey University (Miss.) Invitational
Gulf Shores, AL (Gulf Shores C.C.)
10/11
Apr 11-12 M-T
MUW Invitational
Columbus, MS (Elm Lake G.C.)
3/5
91
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
92
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
93
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF ROSTER Player Logan Anderson
Ht 5-11
Cl Fr.
Hometown/H.S./Previous School Fayette, AL / Fayette County HS
Mark Furnari
6-0
R-So.
Caledonia, MS / Caledonia HS
Brandon Jordan
6-0
R-So.
Clinton, TN / Roane State CC
Logan Pannell
5-9
R-Fr.
Columbus, MS / New Hope HS
Zach Riley
6-0
R-So.
Hernando, MS / Hernando HS
Cole Ruffin
5-10
Fr.
Columbus, MS / New Hope HS
Brady Scola
6-0
R-Jr.
Southaven, MS / Desoto HS
Carson Suber
5-10
Fr.
Calhoun City, MS / Calhoun City HS
Timothy Turnage
5-8
Fr.
Picayune, MS / Picayune HS
Seth Wallace
6-0
R-Fr.
Centerville, AL / Bibb County HS
Connor Wilder
5-10
R-So.
Kossuth HS / North East CC
94
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S GOLF SCHEDULE
FALL DATE
DAY
H/A/N
OPPONENT / EVENT NAME
SITE
9/12-13 9/26-27 10/10-11 10/24-25
M,T M,T M,T M,T
M,T M,T M,T M,T
TIME
A A A A
Williams Baptist Lyon College USCAA National Championship S.S.A.C. Conference Invite
Kennett, MO Melbourne, AR State College, PA Montgomery, AL
8 a.m. 8 a.m. 8 a.m. 8 a.m.
A A A H
Mobile University Blue Mountain William Carey MUW Invitational
RTJ Mobile, AL West Point, MS Gulf Shores, AL Columbus, MS
8 a.m. 8 a.m. 8 a.m. 8 a.m.
SPRING 2/20-21 3/20-21 3/27-28 4/10-11
95
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
96
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Golf
97
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Golf YEAR: 2020-21
Regular:
Countable Contests:
Post:
3
Exempt:
0
+
Actual:
0
+
3
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
1
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 06/2018 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
98
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
Date Mar 1-2
0-0
Day M-T
Away:
0-0
Neutral: 0-0
Event at Blue Mountain College (Miss.)
Location West Point, MS (Old Waverly Golf Course)
Result 5/6
Mar 15-16 M-T
at University of Arkansas at Monticello Philadelphia, MS (Dancing Rabbit Golf Course) 8/8
Mar 22-23 M-T
at Loyola University (La.)
Abita Springs, LA (Money Hill Golf Course)
5/6
Mar 29-30 M-T
at William Carey University (Miss.)
Hattiesburg, MS (Canebrake Country Club)
nts
Apr 12-13 M-T
Mississippi University for Women
Starkville, MS (Mississippi State Golf Course) nts
May 10-11 M-T
at USCAA National Championship
State College, PA (Penn State Golf Course)
99
nts
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
100
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF ROSTER Player Emma Coggin
Ht 5-3
Cl Fr.
Hometown/H.S./Previous School Amory, MS / Amory HS
Chelsie Elliot
5-4
Jr.
Tuscaloosa, AL / Jefferson State CC
Ta’Dashia Flowers
4-8
Fr.
Meridian, MS / Meridian HS
Chesne Joyner
5-6
Fr.
Walnut, MS / Kossuth HS
101
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Golf YEAR: 2021-22
Regular:
Countable Contests:
Post:
7
Exempt:
0
+
Actual:
0
+
7
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
2
3
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 06/2018 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
102
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
FALL SEASON Date Day Sep 13-14 M-T
Away:
0-0
Neutral: 0-0
Event Location at Williams Baptist College (Ark.) Fall Invitational Kennett, MO (Kennett G.C.)
Result 5/7
Sep 27-28 M-T
at Lyon College (Ark.) Fall Invitational
Melbourne, AR (Cooper's Hawk G.C.)
4/7
Oct 11-12 M-T
at USCAA National Championship
State College, PA (Penn State Blue Course)
nts
Oct 25-26 M-T
at Southern States Athletic Conference Preview
Greenville, AL 7/7 (RTJ at Cambrian Ridge G.C.)
SPRING SEASON Date Day Feb 21-22 M-T
Event at University of Mobile (Ala.) Classic
Location Mobile, AL (RTJ Magnolia Grove G.C.)
Result 10/11
Mar 21-22 M-T
at Blue Mountain College (Miss.) Invitational
West Point, MS (Old Waverly G.C.)
5/8
Mar 28-29 M-T
at William Carey University (Miss.) Invitational
Gulf Shores, AL (Gulf Shores C.C.)
10/10
Apr 11-12 M-T
MUW Invitational
Columbus, MS (Elm Lake G.C.)
4/5
103
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
104
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
105
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF ROSTER
Player Emma Coggin
Ht Cl Hometown/H.S./Previous School 5-3 R-Fr. Amory, MS / Amory HS
Olivia Derbyshire
6-0 Fr.
Ocean Springs, MS / St. Martin HS
Ta'Dashia Flowers 4-8 R-Fr. Meridian, MS / Meridian HS
Chesne Joyner
5-6 R-Fr. Walnut, MS / Kossuth HS
106
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S GOLF SCHEDULE
FALL DATE
DAY
H/A/N
OPPONENT / EVENT NAME
SITE
9/12-13 9/26-27 10/10-11 10/24-25
M,T M,T M,T M,T
M,T M,T M,T M,T
TIME
A A A A
Williams Baptist Lyon College USCAA National Championship S.S.A.C. Conference Invite
Kennett, MO Melbourne, AR State College, PA Montgomery, AL
8 a.m. 8 a.m. 8 a.m. 8 a.m.
A A A H
Mobile University Blue Mountain William Carey MUW Invitational
RTJ Mobile, AL West Point, MS Gulf Shores, AL Columbus, MS
8 a.m. 8 a.m. 8 a.m. 8 a.m.
SPRING 2/20-21 3/20-21 3/27-28 4/10-11
107
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
108
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Tennis
109
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Tennis YEAR: 2020-21
Regular:
Countable Contests:
Post:
6
Exempt:
0
+
Actual:
0
+
6
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
6
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
7
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
110
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS OFFICIAL RESULTS Overall: 0-6 (.000) Home:
0-1
Away:
0-2
Neutral: 0-3
Date Feb 12
Day F
Opponent at Covenant College (Ga.)
Location Lookout Mountain, GA
Result Cancelled
Feb 13
S
at Johnson University - Tennessee
Knoxville, TN
Cancelled
Feb 19
F
at Blue Mountain College (Miss.)
Blue Mountain, MS
Cancelled
Feb 20
S
at Huntingdon College
Montgomery, AL
L 4-5
Feb 25
TH
Blue Mountain College (Miss.)
Columbus, MS
Cancelled
Feb 27
S
vs Spring Hill College (Ala.)
Mobile, AL
L 0-7
Feb 27
S
at University of Mobile (Ala.)
Mobile, AL
L 0-7
Mar 2
T
at Birmingham-Southern College
Birmingham, AL
Cancelled
Mar 11
TH
vs Martin Methodist College (Tenn.)
Decatur, AL
L 0-9
Mar 12
F
Huntingdon College
Columbus, MS
L 4-5
Mar 17
W
at Millsaps College
Jackson, MS
Cancelled
Mar 20
S
Christian Brothers University
Columbus, MS
Cancelled
Mar 28
SU
Belhaven University (Miss.)
Columbus, MS
Cancelled
Apr 4
SU
Louisiana College
Columbus, MS
Cancelled
Apr 6
T
vs. Johnson University - Tennessee
Gadsden, AL
L 4-5
111
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
112
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS ROSTER
Player Ht Jonathan Corpstein 5-8
Cl Hometown/H.S./Previous School So. Olive Branch, MS / Lewisburg HS
Jacob Davis
5-8
Fr.
Mikey Duncan
5-11 Jr.
Tuscaloosa, AL / New Hope HS / EMCC
Samuel Garrie
6-0
Fr.
Florence, AL / Central HS
Luis Leal, Jr.
5-2
Jr.
Ocean Springs, MS / Ocean Springs HS / Miss. Gulf Coast CC
Dylan Plumlee
5-9
Fr.
Southaven, MS / Northpoint Christian School
Sam Yarborough
6-5
So. Columbus, MS / Caledonia HS
West Point, MS / Oak Hill Academy
113
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Tennis YEAR: 2021-22
Regular:
Countable Contests:
Post:
13
Exempt:
0
+
Actual:
3
+
16
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
6
0
4
0
0
0
2
0
0
0
0
0
1
0
0
0
0
0
13
TOTALS ----->
7
0
4
0
0
0
2
0
0
0
0
0
1
0
0
0
0
0
14
Athlete Participant Count Is 13 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
114
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS OFFICIAL RESULTS Overall: 1-12 (.000) Home: 0-4 Away:
1-8
Neutral: 0-0
FALL SEASON Date Day Sep 25 S
Opponent at Huntingdon College
Location Montgomery, AL
Result L 1-8
Sep 25
S
#vs. Bevill State Community College
Montgomery, AL
exhibition
Oct 8
F
#East Central Community College
Columbus, MS
exhibition
Oct 8
F
#Itawamba Community College
Columbus, MS
exhibition
Oct 15
F
at Johnson University - Tennessee
Knoxville, Tenn.
L. 0-6
Oct 15
F
at Maryville College
Maryville, TN
L. 4-5
#Exhibition match
SPRING SEASON Date Day Feb 9 W
Event at Alcorn State University
Location Lorman, MS
Result Cancelled
Feb 12
S
Lane College
Columbus, MS
W. 8-1
Feb 17
TH
Belhaven University (Miss.)
Columbus, MS
L. 0-8
Feb 19
S
at Dillard University (La.)
New Orleans, LA
L. 0-9
Feb 26
S
at Freed-Hardeman University (Tenn.)
Henderson, TN
L. 0-9
Mar 4
F
at Bethel University (Tenn.)
McKenzie, TN
L. 0-9
Mar 5
S
at Webster University
St. Louis, MO
L. 0-9
Mar 10
TH
LeMoyne-Owen College
Columbus, MS
Cancelled
Mar 11
F
Huntingdon College
Columbus, MS
L. 0-9
Mar 21
M
at Lane College
Jackson, TN
W. 8-1
Mar 26
S
Piedmont University
Columbus, MS
L. 0-9
Apr 1
F
at LeMoyne-Owen College
Memphis, TN
L. 3-6
115
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
116
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS ROSTER
Player Tanner Collins
Ht 6-5
Cl Hometown/H.S./Previous School So. Sulligent, AL / Sulligent HS
Jonathan Corpstein 5-8
Jr.
Olive Branch, MS / Lewisburg HS
Jacob Davis
5-8
So. West Point, MS / Oak Hill HS
Mikey Duncan
5-11 Sr.
Samuel Garrie
6-0
So. Florence, AL / Central HS
Victor Gomez
5-9
Fr.
D’Iberville, MS / D’Iberville HS / Pearl River CC
Luis Leal, Jr.
5-2
Sr.
Ocean Springs, MS / Ocean Springs HS / Miss. Gulf Coast CC
Alan Lewis
5-8
Jr.
Columbus, MS / Columbus HS / EMCC
Kris McGowan
5-8
Jr
Philadelphia, MS / Philadelphia HS / EMCC
Zavier Minor
5-9
Sr.
West Point, MS / West Point HS / EMCC
Kory Scales
6-2
Jr.
Macon, MS / Noxubee HS / EMCC
Jacob Vickers
6-0
Jr.
Biloxi, MS / Biloxi HS / ECCC
Sam Yarborough
6-5
Jr.
Columbus, MS / Caledonia HS
Tuscaloosa, AL / New Hope HS / EMCC
117
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S TENNIS SCHEDULE
FALL SEASON Date
Day
Opponent
Location
Time / Result
Sep 17
S
at Huntingdon College
Montgomery, AL
10 a.m.
Sep 30
F
at Maryville College
Maryville, TN
3 p.m.
Oct 1
S
at Johnson University
Knoxville, TN
9 a.m.
SPRING SEASON Date
Day
Event
Location
Time / Result
Feb 8
W
at Millsaps College
Jackson, MS
1:30 p.m.
Feb 11
S
Lane College
Columbus, MS
12 p.m.
Feb 15
W
at Belhaven University
Jackson, MS
1 p.m.
Feb 18
S
at LeMoyne-Owen College
Memphis, TN
10:30 a.m.
Feb 21
T
Belhaven University
Columbus, MS
1 p.m.
Feb 23
TH
Blue Mountain College
Columbus, MS
3:30 p.m.
Feb 25
S
at Freed-Hardeman University
Jackson, TN
11 a.m.
Mar 1
W
vs Lane College
Jackson, TN
11 a.m.
Mar 3
F
at Bethel University
McKenzie, TN
11 a.m.
Mar 4
S
at Webster College
Webster Groves, MO
11 a.m.
Mar 10
F
Huntingdon College
Columbus, MS
10 a.m.
Mar 23
W
LeMoyne-Owen College
Columbus, MS
1 p.m.
118
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Tennis
119
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Tennis YEAR: 2020-21
Regular:
Countable Contests:
Post:
8
Exempt:
0
+
Actual:
0
+
8
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
7
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
10
TOTALS ----->
1
7
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
11
Athlete Participant Count Is 10 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
120
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS OFFICIAL RESULTS Overall: 0-8 (.000) Home: 0-1 Away:
0-4
Neutral: 0-3
Date Feb 12
Day F
Opponent at Covenant College (Ga.)
Location Lookout Mountain, GA
Result L 0-6
Feb 13
S
at Johnson University - Tennessee
Knoxville, Tenn.
Cancelled
Feb 19
F
at Blue Mountain College (Miss.)
Blue Mountan, MS
Cancelled
Feb 20
S
at Huntingdon College
Montgomery, AL
L 0-9
Feb 20
S
vs. Albany State University
Montgomery, AL
L 0-7
Feb 25
TH
Blue Mountain College (Miss.)
Columbus, MS
Cancelled
Feb 27
S
vs. Spring Hill College (Ala.)
Mobile, AL
L 0-6
Feb 27
S
at University of Mobile (Ala.)
Mobile, AL
L 0-7
Mar 2
T
at Birmingham-Southern College
Birmingham, AL
Cancelled
Mar 11
TH
vs Martin Methodist College (Tenn.)
Decatur, AL
L 2-7
Mar 12
F
Huntingdon College
Columbus, MS
L 0-9
Mar 17
W
at Millsaps College
Jackson, MS
Cancelled
Mar 20
S
Christian Brothers University
Columbus, MS
Cancelled
Mar 28
SU
Belhaven University (Miss.)
Columbus, MS
Cancelled
Apr 4
SU
Louisiana College
Columbus, MS
Cancelled
Apr 6
T
at Johnson University - Tennessee
Gadsden, AL
L 0-9
121
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
122
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS ROSTER
Player Karina Garcia
Cl Hometown/H.S./Previous School Fr. West Point, MS / West Point HS
Kaitlyn George
Fr. Flowood, MS / NW Rankin County HS
Terraline Green
Jr.
Jordan Havens
Sr. Horn Lake, MS / Horn Lake HS / East Central CC
Laura Kate Inman
Jr.
Corinth, MS / Corinth HS
Emma Potter
Jr.
Nesbit, MS / Lewisburg HS
Nicole Rensink
Jr.
Southaven, MS / South Panola HS
Maggie Taylor
Fr. Columbus, MS / New Hope HS
Allison Topcik
Sr. Meridian, MS / Meridian HS
Kelly Williams
Jr.
Meridian, MS / NE Lauderdale HS
Columbus, MS / New Hope HS
123
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Tennis YEAR: 2021-22
Regular:
Countable Contests:
Post:
12
Exempt:
0
+
Actual:
3
+
15
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
9
0
2
0
0
0
2
0
0
0
0
0
0
0
0
0
0
13
TOTALS ----->
1
9
0
2
0
0
0
2
0
0
0
0
0
0
0
0
0
0
14
Athlete Participant Count Is 13 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
124
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS OFFICIAL RESULTS Overall: 2-10 (.167) Home: 0-3 Away:
2-7
Neutral: 0-0
FALL SEASON Date Day Sep 25 S
Opponent at Huntingdon College
Location Montgomery, AL
Result L. 2-7
Sep 25
S
#vs. Bevill State Community College
Montgomery, AL
exhibition
Oct 8
F
#East Central Community College
Columbus, MS
exhibition
Oct 8
F
#Itawamba Community College
Columbus, MS
exhibition
Oct 15
F
at Johnson University - Tennessee
Knoxville, Tenn.
L. 1-5
Oct 15
F
at Maryville College
Maryville, TN
L. 4-5
#Exhibition match SPRING SEASON Date Day Feb 9 W
Event at Alcorn State University
Location Lorman, MS
Result Cancelled
Feb 12
S
Lane College
Columbus, MS
Cancelled
Feb 17
TH
Belhaven University (Miss.)
Columbus, MS
L. 0-8
Feb 19
S
at Dillard University (La.)
New Orleans, LA
L. 3-6
Feb 26
S
at Freed-Hardeman University (Tenn.)
Henderson, TN
L. 0-9
Mar 4
F
at Bethel University (Tenn.)
McKenzie, TN
L. 0-9
Mar 5
S
at Webster University
St. Louis, MO
L. 0-9
Mar 10
TH
LeMoyne-Owen College
Columbus, MS
Cancelled
Mar 11
F
Huntingdon College
Columbus, MS
L. 1-8
Mar 21
M
at Lane College
Jackson, TN
W. 8-1
Mar 26
S
Piedmont University
Columbus, MS
L. 3-6
Apr 1
F
at LeMoyne-Owen College
Memphis, TN
W. 7-2
125
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
126
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS ROSTER
Player Karen Calzadilla
Ht Cl 4-11 Fr.
Hometown/H.S./Previous School Forest, MS / Forest County HS
Mandy Ferguson
5-2
So. Columbus, MS / New Hope HS / EMCC
Karina Garcia
5-4
So. West Point, MS / West Point HS
Kaitlyn George
5-7
So. Flowood, MS / NW Rankin County HS
Terraline Green
5-7
Sr.
Meridian, MS / NE Lauderdale HS / EMCC
Laura Kate Inman 5-4
Sr.
Corinth, MS / Corinth HS
Sarah Kackley
5-7
Fr.
Brandon, MS / Home Schooled
Mallery Parker
5-5
Fr.
Mantachie, MS / Itawamba HS
Emma Potter
5-4
Sr.
Nesbit, MS / Lewisburg HS
Nicole Rensink
5-6
Sr.
Southaven, MS / South Panola HS
Maggie Taylor
5-7
So. Columbus, MS / New Hope HS
Allison Topcik
5-6
Sr.
Meridian MS / Meridian HS / EMCC
Kelly Williams
5-9
Sr.
Columbus, MS / New Hope HS / EMCC
127
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S TENNIS SCHEDULE
FALL SEASON Date
Day
Opponent
Location
Time / Result
Sep 17
S
at Huntingdon College
Montgomery, AL
10 a.m.
Sep 30
F
at Maryville College
Maryville, TN
3 p.m.
Oct 1
S
at Johnson University
Knoxville, TN
9 a.m.
SPRING SEASON Date
Day
Event
Location
Time / Result
Feb 8
W
at Millsaps College
Jackson, MS
1:30 p.m.
Feb 11
S
Lane College
Columbus, MS
12 p.m.
Feb 15
W
at Belhaven University
Jackson, MS
1 p.m.
Feb 18
S
at LeMoyne-Owen College
Memphis, TN
10:30 a.m.
Feb 21
T
Belhaven University
Columbus, MS
1 p.m.
Feb 23
TH
Blue Mountain College
Columbus, MS
3:30 p.m.
Feb 25
S
at Freed-Hardeman University
Jackson, TN
11 a.m.
Mar 1
W
vs Lane College
Jackson, TN
11 a.m.
Mar 3
F
at Bethel University
McKenzie, TN
11 a.m.
Mar 4
S
at Webster College
Webster Groves, MO
11 a.m.
Mar 10
F
Huntingdon College
Columbus, MS
10 a.m.
Mar 23
W
LeMoyne-Owen College
Columbus, MS
1 p.m.
128
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Indoor Track & Field
129
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Indoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
TOTALS ----->
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
Athlete Participant Count Is 3 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 MEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
130
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 15
Day F
Opponent at University of Alabama at Birmingham
Location Birmingham, AL
Result nts
Jan 16
s
at University of Alabama at Birmingham
Birmingham, AL
nts
Jan 24
SU
at KMS Invite
Birmingham, AL
cancelled
Jan 31
SU
at KMS Open
Birmingham, AL
nts
131
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
132
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD ROSTER Name
Event
Ht
Yr.
Home Town / Previous School
Robert Holly
D
6-2 Fr.
Winona, MS / Winona HS
Jonathan Mathis
D
5-9 So.
Brookhaven, MS / West Lincoln HS
Marshall McAteer
J
6-1 Fr.
Winfield, AL / Winfield City HS
133
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Indoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
2
Exempt:
0
+
Actual:
0
+
2
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
11
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
16
TOTALS ----->
5
0
12
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
17
Athlete Participant Count Is 16 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
134
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 14
Day F
Opponent at Blazer Invitational
Location Birmingham, AL
Result cancelled
Jan 15
S
at Vulcan Invitational
Birmingham, AL
nts
Jan 22
S
at Samford University Open
Birmingham, AL
nts
Jan 23
SU
at KMS Invitational
Birmingham, AL
nts
Jan. 29
SU
at Sewanee University
Sewanee, TN
ns
Feb 12
S
at Samford Bulldog Open
Birmingham, AL
nts
Feb 18
F
at William Carey Qualifier
Hattiesburg, MS
7/7
135
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
136
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD ROSTER Name
Events
Ht
Yr.
Hometown / Previous School
Ddallen Bailey
Jumps
6-3
Sr.
Memphis, Tenn. / Christian Brothers Colelge
Brandon Brown
Distance
5-10
Jr.
Meridian, MS / Northeast Lauderdale HS
Quintiyus Causey
Sprints
5-10
Jr.
Cleveland, MS / William Penn Univ.
Tanner Collins
Throws
6-7
Jr.
Sulligent, AL / Sulligent HS
Dedrick Gates
Sprints / Jumps
5-10
Jr.
Clarksdale, MS / Lee Academy
Joshua Gonsalves
Distance
5-10
Jr.
Hattiesburg, MS / Presbyterian Christian HS
Robert Holly
Distance
6-2
So.
Winona, MS / Winona HS
Trey Jackson
Jumps
6-4
Fr.
Starkville, MS / NW Mississippi CC
Jaylon Jones
Sprints
5-11
Fr.
Eulaw, AL / Pickens County HS
Tavonta Macon
Sprints
6-0
Jr.
Columbus, MS / Columbus HS
Jonathan Mathis
Distance
5-9
Jr.
Brookhaven, MS / West Lincoln HS
Nathan Reed
Jumps
6-4
So.
Starkville, MS / Starkville HS
Jacob Vickers
Jumps
6-2
Jr.
Biloxi, MS / Biloxi HS
Shon Wright
Jumps
6-2
Jr.
Shaw, MS / Shaw HS
Thomas Wright
Throws
6-3
Jr.
Pensacola, Fla. / Escambia HS
Sam Yarborough
Throws
6-5
Jr.
Columbus, MS / Caledonia HS
137
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 MEN’S INDOOR TRACK & FIELD SCHEDULE
DATE Jan. 14
DAY S
H/A/N A
OPPONENT / EVENT NAME at UAB Vulcan Invitational
SITE Birmingham, AL
TIME TBA
Jan. 21
S
A
at Samford Invitational
Birmingham, AL
TBA
Jan. 22
SU
N
at KMS Invitational
Birmingham, AL
TBA
Feb. 4
S
A
at Sewanee Tiger Invitational
Sewanee, TN
TBA
Feb. 10
F
A
at Samford Bulldog Invitational
Birmingham, AL
TBA
Feb. 11
S
A
at Samford Bulldog Open
Birmingham, AL
TBA
138
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Indoor Track & Field
139
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Indoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
1
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
TOTALS ----->
0
1
1
6
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
Athlete Participant Count Is 6 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 WOMEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
140
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 15
Day F
Opponent at University of Alabama at Birmingham
Location Birmingham, AL
Result nts
Jan 16
S
at University of Alabama at Birmingham
Birmingham, AL
nts
Jan 24
SU
at KMS Invite
Birmingham, AL
Cancelled
Jan 31
SU
at KMS Open
Birmingham, AL
nts
141
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
142
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Jalyn Coleman
T
5-9
So.
Tuscaloosa, AL / Northridge HS
Marquitta Flowers
T
5-6
Fr.
Terry, MS / Terry HS
Jessica Hill
T
5-2
Fr.
Okolona, MS / Okolona HS
Amyah Kahey
S
5-5
Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5
Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
Fr.
Shubuta, MS / Wayne Academy HS
143
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Indoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
1
Exempt:
0
+
Actual:
0
+
1
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
12
TOTALS ----->
0
3
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
13
Athlete Participant Count Is 12 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
144
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 14
Day F
Opponent at Blazer Invitational
Location Birmingham, AL
Result cancelled
Jan 15
S
at Vulcan Invitational
Birmingham, AL
nts
Jan 22
S
at Samford University Open
Birmingham, AL
nts
Jan 23
SU
at KMS Invitational
Birmingham, AL
nts
Jan. 29
SU
at Sewanee University
Sewanee, TN
nts
Feb 12
S
at Samford Bulldog Open
Birmingham, AL
nts
Feb 18
F
at William Carey Qualifier
Hattiesburg, MS
6/6
145
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
146
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD ROSTER NAME
Event Ht
Yr
Hometown / Previous School
Michaiah Adams
S
5-6
Fr.
Tupelo, MS / Tupelo HS
Selina Elbouktourani
T
5-5
Fr.
Cairo, Egypt / U. of Southern Mississippi
Marquitta Flowers
T
5-5
So.
Terry, MS / Terry HS
Jessica Hill
T
5-3
Jr.
Okolona, MS / Okolona HS
Erin Jones
J
5-5
Jr.
Columbus, MS / Columbus HS
Amyah Kahey
S/T
5-7
Sr.
Columbus, MS / Golden Triangle Early College HS
Alannah McCool
T
5-5
Fr.
Yazoo, MS / Yazoo HS
Aziyah Mcghee
S
5-5
So.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
So.
Shubuta, MS / Wayne Academy HS
Kalee Sanders
D
5-6
Fr.
Saltillo, MS / Saltillo HS
Vonisha Towns
S
5-5
Fr.
Batesville, MS / South Panola HS
Loren Winters
S
5-5
Fr.
Ocean Springs, MS / Ocean Springs HS
147
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 WOMEN’S INDOOR TRACK & FIELD SCHEDULE
DATE Jan. 14
DAY S
H/A/N A
OPPONENT / EVENT NAME at UAB Vulcan Invitational
SITE Birmingham, AL
TIME TBA
Jan. 21
S
A
at Samford Invitational
Birmingham, AL
TBA
Jan. 22
SU
N
at KMS Invitational
Birmingham, AL
TBA
Feb. 4
S
A
at Sewanee Tiger Invitational
Sewanee, TN
TBA
Feb. 10
F
A
at Samford Bulldog Invitational
Birmingham, AL
TBA
Feb. 11
S
A
at Samford Bulldog Open
Birmingham, AL
TBA
148
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Outdoor Track & Field
149
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Outdoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
2
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 MEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
150
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 6
Day S
Opponent at Mississippi College
Location Clinton, MS
Result nts
Mar 19
F
at William Carey University (Miss.)
Hattiesburg, MS
nts
Apr 2
F
at University of Southern Mississippi
Hattiesburg, MS
cancelled
Apr 17
S
at University of Mobile (Ala.)
Gulf Shores, AL
cancelled
Apr 23
F
at Mississippi College
Clinton, MS
cancelled
May 1
S
at USCAA championships
TBA
cancelled
151
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
152
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Home Town / Previous School
Robert Holly
D
6-2
Fr.
Winona, MS / Winona HS
Jonathan Mathis
D
5-9
So.
Brookhaven, MS / West Lincoln HS
Jevonte Sloan
S
5-8
Fr.
Columbus, MS / Columbus HS
David Standifer
T
6-1
Fr.
Mobile, AL / Baker HS
153
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Outdoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
6
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
12
TOTALS ----->
5
0
7
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
13
Athlete Participant Count Is 12 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
154
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 5
Day S
Opponent at Mississippi College Home Opener
Location Clinton, MS
Result nts
Mar 18-19
F-S
at University of Montevallo
Montevallo, AL
12/16
Mar 25-28
F -S
at Emory University Spring Break Classic Atlanta, GA
24/29
Apr 1-2
F-S
at U of Southern Mississippi Invit.
Hattiesburg, MS
nts
Apr 7-9
TH-S
at UAB Green & Gold Invitational
Birmingham, AL
17/17
Apr 16
S
at USL Strawberry Relays
Hammond, LA
nts
Apr 30
S
at USCAA Championships
Albany, NY
6/13
155
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
156
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
157
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Ddallen Bailey
Jumps
6-3
Sr.
Memphis, Tenn. / Christin Brothers College
Brandon Brown
Distance
5-10
Jr.
Meridian, MS / Northeast Lauderdale HS
Tanner Collins
Throws
6-7
Jr.
Sulligent, AL / Sulligent HS
Dedrick Gates
Sprints / Jumps
5-10
Jr.
Clarksdale, MS / Lee Academy
Joshua Gonsalves
Distance
5-10
Jr.
Hattisburg, MS / Presbyterian Christian HS
Robert Holly
Distance
6-2
So.
Winona, MS / Winona HS
Tavonta Macon
Sprints
6-0
Jr.
Columbius, MS / Columbus HS
Jonathan Mathis
Distance
5-9
Jr.
Brookhaven, MS / West Lincoln HS
Nathan Reed
Jumps
6-4
So.
Starkville, MS / Starkville HS
Jacob Vickers
Jumps
6-2
Jr.
Biloxi, MS / Biloxi HS
Thomas Wright
Throws
6-3
Jr.
Pensacola, Fla. / Escambia HS
Sam Yarborough
Throws
6-5
Jr.
Columbus, MS / Caledonia HS
158
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 MEN’S OUTDOOR TRACK & FIELD SCHEDULE
DATE Mar. 4
DAY S
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME All Day
Mar. 11
S
A
at Sewanee Domanin Double Duals
Sewanee, TN
All Day
S-SU
A
at Emory Spring Break Classic
Atlanta, GA
All Day
Apr. 1
S
A
at Southern Mississippi Invitational
Hattiesburg, MS
All Day
Apr. 22
S
A
at Sewanee Mountain Laurel Twilight
Sewanee, TN
All Day
Apr. 29
S
A
at Mississippi College Invitational
Clinton, MS
All Day
F-S
A
at Mississippi State Maroon & White
Starkville, MS
All Day
S
A
at USCAA Championships
TBA
All Day
Mar 25-26
Apr. 28-29
May 6
159
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Outdoor Track & Field
160
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Outdoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
1
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
TOTALS ----->
0
1
1
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
Athlete Participant Count Is 6 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 WOMEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
161
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 6
Day S
Opponent at Mississippi College
Location Clinton, MS
Result nts
Mar 19
F
at William Carey University (Miss.)
Hattiesburg, MS
nts
Apr 2
F
at University of Southern Mississippi
Hattiesburg, MS
cancelled
Apr 17
S
at University of Mobile (Ala.)
Gulf Shores, AL
cancelled
Apr 23
F
at Mississippi College
Clinton, MS
cancelled
May 1
S
at USCAA championships
TBA
cancelled
162
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
163
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Jalyn Coleman
T
5-9
So.
Tuscaloosa, AL / Northridge HS
Marquitta Flowers
T
5-6
Fr.
Terry, MS / Terry HS
Jessica Hill
T
-
Fr.
Okolona, MS / Okolona HS
Amyah Kahey
S
5-5
Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5
Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
Fr.
Shubuta, MS / Wayne Academy HS
164
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Outdoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
11
TOTALS ----->
0
2
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
12
Athlete Participant Count Is 11 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
165
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS
Overall: 0-0 (.000)
Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 5
Day S
Opponent at Mississippi College Home Opener
Location Clinton, MS
Result nts
Mar 18-19
F-S
at University of Montevallo
Montevallo, AL
11/14
Mar 25-28
F -S
at Emory University Spring Break Classic Atlanta, GA
22/27
Apr 1-2
F-S
at U of Southern Mississippi Invit.
Hattiesburg, MS
nts
Apr 7-9
TH-S
at UAB Green & Gold Invitational
Birmingham, AL
20/21
Apr 16
S
at USL Strawberry Relays
Hammond, LA
nts
Apr 30
S
at USCAA Championships
Albany, NY
2/14
166
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
167
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
168
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD ROSTER NAME
Event Ht
Yr Hometown / Previous School
Michaiah Adams
S
5-6 Fr. Tupelo, MS / Tupelo HS
Selina Elbouktourani
T
5-5 Fr. Cairo, Egypt / U of Southern Mississippi
Marquitta Flowers
T
5-5 So. Terry, MS / Terry HS
Jessica Hill
T
5-3 Jr. Okolona, MS / Okolona HS
Erin Jones
J
5-6 Fr. Columbus, MS / Columbus HS
Amyah Kahey
S/T
5-7 Sr. Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5 So. Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4 So. Shubuta, MS / Wayne Academy HS
Kalee Sanders
D
5-6 Fr. Saltillo, MS / Saltillo HS
Vonisha Towns
S
5-5 Fr. Batesville, MS / South Panola HS
Loren Winters
S
5-5 Fr. Ocean Springs, MS / Ocean Springs HS
169
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 WOMEN’S OUTDOOR TRACK & FIELD SCHEDULE
DATE Mar. 4
DAY S
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME All Day
Mar. 11
S
A
at Sewanee Domanin Double Duals
Sewanee, TN
All Day
S-SU
A
at Emory Spring Break Classic
Atlanta, GA
All Day
Apr. 1
S
A
at Southern Mississippi Invitational
Hattiesburg, MS
All Day
Apr. 22
S
A
at Sewanee Mountain Laurel Twilight
Sewanee, TN
All Day
Apr. 29
S
A
at Mississippi College Invitational
Clinton, MS
All Day
F-S
A
at Mississippi State Maroon & White
Starkville, MS
All Day
S
A
at USCAA Championships
TBA
All Day
Mar 25-26
Apr. 28-29
May 6
170
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Baseball
171
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Baseball YEAR:
2021
Regular:
Countable Contests:
Post:
29
Exempt:
5
+
Actual:
0
+
34
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 2
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
38
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
40
TOTALS ----->
41
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
43
Athlete Participant Count Is 40 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 BASEBALL HEAD COACH: Name: Matt Wolfenbarger Gender: Male Race: White Started: 2019 Phone: 662-329-6575 Email: mwolfenbarger@muw.edu
172
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 BASEBALL OFFICIAL RESULTS Overall: 23-11 (.676) Home: 10-1 Away:
Date Feb 22 Feb 22 Feb 26 Feb 26 Mar 3 Mar 3 Mar 9 Mar 10 Mar 10 Mar 12 Mar 12 Mar 19 Mar 19 Mar 20 Mar 20 Mar 23 Mar 30 Apr 2 Apr 3 Apr 3 Apr 6 Apr 6 Apr 9 Apr 10 Apr 10 Apr 16 Apr 16 Apr 20 Apr 27 Apr 30 Apr 30 May 1 May 17 May 18 May 18 May 19 May 19
Day M M F F W W T W W F F F F S S T T F S S T T F S S F F T T F f S M T T W W
7-6
Neutral: 6-4
Opponent at Southeastern Baptist College at Southeastern Baptist College vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Trinity Baptist College vs. Trinity Baptist College vs. Trinity Baptist College Rust College Rust College Crowley’s Ridge College Crowley’s Ridge College Crowley’s Ridge College Crowley’s Ridge College at Stillman College Huntingdon Tougaloo College (Miss.) at Rust College at Rust College Stillman College Stillman College at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) Southeastern Baptist College Southeastern Baptist College at Blue Mountain College at Huntingdon College at Crowley’s Ridge College at Crowley’s Ridge College at Crowley’s Ridge College ^vs. Bryant & Stratton College ^at Penn State DuBois ^vs. Penn State Brandywine ^vs. Bryant & Stratton College ^vs. University of Cincinnati-Clermont
^USCAA national championship tournament
173
Location Laurel, MS Laurel, MS Jackson, MS Jackson, MS Jackson, MS Jackson, MS Atlanta, GA Atlanta, GA Atlanta, GA Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Tuscaloosa, AL Columbus, MS Columbus, MS Holly Springs, MS Holly Springs, MS Columbus, MS Columbus, MS New Orleans, LA New Orleans, LA New Orleans, LA Columbus, MS Columbus, MS Blue Mountain, MS Montgomery, AL Paragould, AR Paragould, AR Paragould, AR DuBois, PA DuBois, PA DuBois, PA DuBois, PA DuBois, PA
Result W 8-5 W 23-3 L 2-3 W 2-1 W 6-4 W 10-6 L 4-7 L 2-12 W 7-6 W 10-1 W 15-0 W 12-2 W 4-2 W 2-1 W 8-5 cancelled (2) cancelled W 8-4 W 13-2 L 5-8 L 5-9 W 17-7 L 0-15 W 5-4 L 1-5 W 12-4 W 8-6 cancelled (2) L 3-11 L 6-8 W 11-2 W 11-4 W 4-3 L 4-5 W 16-5 W 21-3 L 3-8
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 BASEBALL ROSTER #
Player
Yr
Pos.
B/T
Hometown/Previous School
1
Michael Westerfield
R-So.
Outfielder/Pitcher
L/L
Pearl, MS / Coahoma CC
2
Baker Watson
Fr.
Infielder
R/R
Cedarbluff, MS / West Point HS
3
Trey Petite
Sr.
Pitcher/Utility
R/R
Loxley, AL / McGill-Toolen HS
4
Austin Woodall
Sr.
Catcher/Infielder
R/R
Winona, MS / Winona HS
5
Blaize Gann
R-Fr.
Utility
R/R
Houston, MS / Houston HS
6
Luke Hobson
R-Sr.
Utility
R/R
Ripley, MS / Coahoma CC
7
Bobby Neal
R-Jr.
Infielder
R/R
Canton, MS / St. Andrews Episcopal School
8
David Standifer
R-Jr.
Pitcher
R/R
Mobile, AL / Baker HS
9
Brady Jones
R-Jr.
Pitcher
L/L
Louisville, MS / Blue Mountain College
10
Bret Linton
R-So.
Catcher
R/R
Jasper AL / Fayette HS
11
John David Birdsong
R-Jr.
First Base/Outfield
R/L
Montevallo, AL / Montevallo HS
12
CJ Wise
R-Fr.
Infielder/Pitcher
L/R
Vernon, AL / Lamar Cty. HS
13
Blake Estabrook
R-Jr.
Utility
R/R
Terry, MS / Copiah-Lincoln CC
14
Hunter Harper
R-So.
Outfielder
R/R
Enterprise, MS / East Central CC
15
Matthew Bumpous
R-So.
Outfielder
R/R
Wall, MS / Coahoma CC
16
Josh Tucker
R-Sr.
Outfielder
R/R
Clinton, MS / Holmes CC
18
Heath Ford
R-Jr.
Infielder
R/R
West Point, MS / Oak Hill Academy
19
Drew Williams
R-Jr.
Pitcher
R/R
Maylene, AL / Thompson HS
20
Logan Suggs
R-Jr.
Utility
R/R
Columbus, MS / Hinds CC
21
Tyler Temple
R-Fr.
Pitcher
R/R
Mize, MS / Mize Center HS
23
Kameron Ferguson
R-Jr.
Pitcher
R/R
DeKalb, MS / Holmes CC
24
Reese Wagner
R-So.
Outfielder
R/R
Memphis, TN / Bartlett HS
25
Dalton Cohea
R-So.
Pitcher
L/L
Southaven, MS / Coahoma CC
26
Kyle Shepherd
R-Sr.
Pitcher
R/R
Gulf Port, MS / Jones County CC
27
Cole Ruffin
Fr.
Utility
R/R
Columbus, MS / New Hope HS
28
John Mcgee
R-Jr.
Outfielder
R/R
Troy, IL / Triad HS
29
Kamryn Randolph
R-Jr.
Outfielder
R/R
Nettleton, MS / Tupelo Christian
30
Thomas Tucker
Fr.
Outifledier
L/L
Starkville, MS / Caledonia HS
31
Collins Brown
R-So.
Catcher
R/R
West Point, MS / Oak Hill Academy
32
Avery Anderson
Fr.
RHP
R/R
Hoover, AL / Hoover HS
174
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 33
Cody Brewington
R-So.
Infielder
R/L
Memphis, TN / Bartlett HS
34
Joel Estabrook
Jr.
Utility
R/R
Truckee, CA / Yuba CC
36
John David Topik
R-Jr.
Pitcher
R/R
Brandon, MS / Hinds CC
37
Austin Faddock
Fr.
Infielder/Pitcher
R/R
Calhoun City / Bruce HS
38
Cole Ramsey
R-Fr.
Pitcher
R/R
Birmingham, AL / Oak Mountain HS
44
Damain Benefield
R-Jr.
First Base
R/R
Ranburne, AL / Cleburne County HS
45
Dane Bevell
R-So.
First Base
R/L
Grenada, MS / Holmes CC
46
Ethan Carrouth
R-Fr.
First Base
R/R
Sulligent, AL / Sulligent HS
47
Cody Coleman
Fr.
Catcher
R/R
Brandon, MS / Pisgah HS
48
Nathan McLemore
Fr.
Catcher
R/R
Caledonia, MS / Caledonia HS
175
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Baseball YEAR:
2022
Regular:
Countable Contests:
Post:
33
Exempt:
0
+
Actual:
0
+
33
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
26
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
28
TOTALS ----->
28
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
30
Athlete Participant Count Is 28 (this is the sum of Student-Athlete counts in table above)
CURRENT BASEBALL HEAD COACH: Name: Scott Mularz Gender: Male Race: White Started: 2021 Phone: 662-329-6575 Email: dsmularz@muw.edu
176
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 BASEBALL OFFICIAL RESULTS Overall: 14-19 (.424) Home: 6-1 Away: Date Feb 11 Feb 12 Feb 13 Feb 18 Feb 19 Feb 20 Feb 22 Feb 25 Feb 26 Feb 27 Mar 1 Mar 4 Mar 5 Mar 5 Mar 11 Mar 12 Mar 13 Mar 23 Mar 26 Mar 26 Mar 29 Mar 29 Apr 1 Apr 2 Apr 2 Apr 8 Apr 8 Apr 9 Apr 9 Apr 12 Apr 16 Apr 16 Apr 19 Apr 20 Apr 20 Apr 22 Apr 23 Apr 23
Day F S SU F S SU T F S SU T F S S TH S SU T S S T T F S S S S F F T S S T W W F S S
4-8
Neutral: 4-10
Opponent vs. Rhodes College vs. Centenary College (Louisiana) vs. Berry College (Ga.) vs. Virginia Wesleyan University vs. Mount St. Joseph University at Huntingdon College at Birmingham-Southern College vs. Eureka College vs. Blackburn College at Millsaps College vs. Oglethorpe University Greenville University Greenville University Greenville University at Millsaps College at Huntingdon College at Huntingdon College at Blue Mountain College (Miss.) Southeastern Baptist College Southeastern Baptist College at Stillman College at Stillman College vs. Asbury University (Ky.) vs. Asbury University (Ky.) vs. Asbury University (Ky.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) at Belhaven University (Miss.) at Belhaven University (Miss.) Millsaps College at Southeastern Baptist College at Southeastern Baptist College Blue Mountain College (Miss.) Tougaloo College (Miss.) Tougaloo College (Miss.) at Asbury University at Asbury University vs WV Tech
Location Jackson, MS Jackson, MS Jackson, MS Montgomery, AL Montgomery, AL Montgomery, AL Birmingham, AL Jackson, MS Jackson, MS Jackson, MS Hoover, AL Columbus, MS Columbus, MS Columbus, MS Jackson, MS Montgomery, AL Montgomery, AL Blue Mountain, MS Columbus, MS Columbus, MS Tuscaloosa, AL Tuscaloosa, AL Millington, TN Millington, TN Millington, TN Jackson, MS Jackson, MS Jackson, MS Jackson, MS Columbus, MS Laurel, MS Laurel, MS Columbus, MS Columbus, MS Columbus, MS Wilmore, KY Wilmore, KY Wilmore, KY
177
Result l. 1-15 l. 4-15 l. 4-5 (11 inn) l. 10-15 l. 1-10 l. 5-20 cancelled w. 7-3 w. 4-3 w. 11-8 l. 2-3 w. 8-5 w. 5-3 l. 7-17 l. 2-4 l. 2-11 l. 6-9 l. 10-11 w. 6-4 w. 5-4 cancelled cancelled l. 3-4 l. 2-12 w. 10-9 l. 3-7 w. 3-2 l. 3-7 l. 8-10 cancelled l. 4-5 w. 12-7 cancelled w. 7-6 w. 13-1 l. 5-15 w. 7-3 w. 9-3
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 BASEBALL ROSTER #
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
1
Austin Telano
IF
5-8
Jr.
Lafayette, LA / Choctaw County HS / Holmes CC
2
Baker Watson
SS/2B
5-9
So. Cedarbluff, MS / West Point HS
3
Zay Coleman
IF/RHP
5-10 Fr.
Louisville, MS / Choctaw County HS
4
Tanner Evans
IF
5-10 Jr.
Orem, UT / Timpanogos HS / Utah State/East MS CC
5
Blaize Gann
UTL
5-11 Jr.
Houston, MS / Houston HS
6
Landon Clark
IF/RHP
6-0
Fr.
Tuscaloosa, AL / Sipsey Valley HS
7
Ryan Smith
IF/RHP
6-1
Jr.
Toomsuba, MS / SE Lauderdale HS / East MS CC
8
Loren Cox
OF/RHP 6-3
Fr.
Caladonia, MS / Caladonia HS
9
Payton Springfield
P/OF
6-2
So. Columbus, MS / Itawamba CC
10 Bret Linton
C
5-10 Sr.
Jasper AL / Fayette County HS / Fayette HS
11 Kirby Ross
RHP/1B
6-4
Tupelo, MS / So. Pontotoc HS / Coahoma CC
12 CJ Wise
2B/SS
5-10 Jr.
Vernon, AL / Lamar County HS
13 Blake Estabrook
UTL
5-10 Sr.
Terry, MS / Hillcrest Christian HS / Copiah-Lincoln CC
15 Xavier Harrison
OF
5-7
Columbus, MS / New Hope HS / MS Gulf Coast CC/East MS CC
16 Joel Estabrook
RP/OF
5-10 Sr.
Truckee, CA / Truckee HS / Yuba CC
17 Aulden Easterling
RHP/1B
6-0
Fr.
Mize, MS / Mize Center
18 Brandon Fenimore LHP/OF
6-0
Fr.
Northport, AL / Northside HS
19 Chase LeBlanc
UTL
5-9
Fr.
LeBlanc, LA / Reeves HS
20 Hunter Yeatman
IF
5-9
Fr.
Tuscaloosa, AL / Sipsey Valley HS
21 Tyler Temple
RHP/OF 6-3
Jr.
Mize, MS / Mize Center
23 Cole Adams
UTL
5-10 Fr.
Hammond, LA / Oak Forest Academy
24 Mark Hunter
3B
5-11 Jr.
Arvada, CO / West HS / Blue Mountain College
27 Mark Young
C/3B
6-0
So. Lake Charles, LA / Grandlake HS
30 Thomas Tucker
OF
5-9
So. Starkville, MS / Caledonia HS
32 Avery Anderson
RHP
6-0
So. Hoover, AL / Hoover HS
40 Avery Benson
C/IF
5-8
Jr.
Hatley, MS / Hatley HS / Freed-Hardeman College
44 Ethan Carrouth
1B
6-0
Jr.
Sulligent, AL / Sulligent HS
45 Dane Bevell
1B/3B
6-2
Sr.
Grenada, MS / / Holmes CC
Jr.
Jr.
178
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 BASEBALL SCHEDULE
DATE Feb. 10
DAY F
H/A/N A
OPPONENT / EVENT NAME ^at Huntingdon College Tournament
SITE Montgomery, AL
TIME TBA
Feb. 11
S
A
^at Huntingdon College Tournament
Montgomery, AL
TBA
Feb. 12
SU
A
^at Huntingdon College Tournament
Montgomery, AL
TBA
Feb. 18
S
A
at Oglethrope University
Atlanta, GA
TBA
Feb. 19
SU
A
at Oglethrope University
Atlanta, GA
TBA
Feb. 22
T
A
at Birmingham Southern College
Birmingham, AL
TBA
Feb. 24
F
H
Greenville College
Columbus, MS
TBA
Feb. 25
S
H
Greenville College
Columbus, MS
TBA
Mar. 3
F
A
University of Dallas
Dallas, TX
TBA
Mar. 4
S
A
at University of Dallas
Dallas, TX
TBA
Mar. 5
SU
A
at University of Dallas
Dallas, TX
TBA
Mar.10
F
A
at Huntingdon College
Montgomery, AL
TBA
Mar.11
S
A
at Huntingdon College
Montgomery, AL
TBA
Mar.12
SU
A
at Huntingdon College
Montgomery, AL
TBA
Mar. 17
F
N
vs. Asbury College
TBA
TBA
Mar. 18
S
N
vs. Asbury College
TBA
TBA
Mar. 24
F
H
Fontbonne University
Columbus, MS
TBA
Mar. 25
S
H
Fontbonne University
Columbus, MS
TBA
Mar. 26
SU
H
Fontbonne University
Columbus, MS
TBA
Mar. 31
F
A
at LaGrange College
LaGrange, GA
TBA
Apr. 1
S
A
at LaGrange College
LaGrange, GA
TBA
Apr. 2
SU
A
at LaGrange College
LaGrange, GA
TBA
Apr. 14
F
A
at Emory University
Atlanta, GA
TBA
Apr. 15
S
A
at Emory University
Atlanta, GA
TBA
Apr. 21
F
A
at Asbury University
Wilmore, KY
TBA
Apr. 22
S
A
at Asbury University
Wilmore, KY
TBA
Apr. 23
SU
A
at Asbury University
Wilmore, KY
TBA
^ Huntingdon College Tournament
179
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
180
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Softball
181
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Softball YEAR:
2021
Regular:
Countable Contests:
28
Post:
Exempt:
3
+
+
Actual:
2
=
Tot.
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 1
M 0
F 0
M F 0 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
18
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20
TOTALS ----->
1
19
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
22
Tot. 1
Athlete Participant Count Is 20 (this is the sum of Student-Athlete counts in table above)
CURRENT SOFTBALL HEAD COACH: Name: Buddy Foster Gender: Male Race: White Started: June 2020 Phone: 662-329-6573 Email: cefoster@muw.edu
182
33
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 SOFTBALL OFFICIAL RESULTS Overall: 17-14 (.548) Home: 7-3 Away: Date Oct 10 Feb 20 Feb 21 Feb 24 Feb 24 Feb 25 Feb 25 Feb 27 Feb 27 Feb 28 Feb 28 Mar 7 Mar 7 Mar 8 Mar 8 Mar 10 Mar 10 Mar 11 Mar 11 Mar 12 Mar 12 Mar 26 Mar 26 Apr 2 Apr 2 Apr 6 Apr 6 Apr 12 Apr 12 Apr 14 Apr 17 Apr 17 Apr 18 Apr 18 Apr 21 Apr 27 May 17 May 18 May 18
Day S S Su W W TH TH S S SU SU SU SU M M W W TH TH F F F F F F T T M M W S S SU SU W T M T T
4-4
Neutral: 6-7
Opponent #at East Mississippi Community College at Millsaps at Millsaps at William Carey University (Miss.) at William Carey University (Miss.) #John A. Logan College #John A. Logan College Stillman College Rhodes College Westminster College (MO) Westminster College (MO) vs. Rio Grande University vs. Rio Grande University vs. Clarks Summit University vs. Clarks Summit University vs. Methodist University vs. Cairn University vs. Cairn University vs. Cairn University vs. Malone University vs. Malone University Talladega College Talladega College at Stillman College at Stillman College at Judson College at Judson College at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) at Belhaven Judson College Judson College Xavier University of Louisiana (La.) Xavier University of Louisiana (La.) William Carey at Talladega ^vs. Penn State DuBois ^vs. Saint Mary-of-the-Woods College ^vs. D'Youville College
#exhibition/scrimmage
Location Scooba, MS Jackson, MS Jackson, MS Hattiesburg, MS Hattiesburg, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Columbus, MS Columbus, MS Tuscaloosa, AL Tuscaloosa, AL Marion, AL Marion, AL New Orleans, LA New Orleans, LA Jackson, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Talladega, AL DuBois, PA DuBois, PA DuBois, PA
^USCAA championship tournament 183
Result cancelled cancelled (2) cancelled (2) L 0-8 L 0-8 (L 0-8) (L 1-3) L 2-6 W 7-6 W 11-6 W 7-6 L 4-7 L 1-6 W 10-0 W 8-1 L 0-6 W 8-0 W 5-1 W 11-0 L 0-5 L 3-6 L 4-5 W 8-2 W 8-3 W 4-1 W 11-8 W 9-3 L 4-6 L 2-3 cancelled (2) W 5-2 W 10-9 W 7-6 L 3-6 cancelled (2) cancelled (2) W 8-1 L 6-9 L 3-6
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 SOFTBALL ROSTER No.
Name
Yr
B/T
Pos.
Hometown
2
Lauren Duckworth
Jr.
L/R
OF
Reform, AL
3
Jasmine Shaw
So.
L/R
OF
Greenville, MS
4
Iyana Canada
So.
L/R
OF
Oakman, AL
Oakman HS
6
Mackenzie Denton
Sr.
R/R
P
Pontotoc, MS
Northeast MS CC
7
Maddy Suggs
Fr.
L/R
UT
Caledonia, MS
9
Amelia Stalter
Jr.
R/R
P
Atlantic Beach, FL
10
Austyn Holden
Sr.
R/R
IF
Coldwater, MS
11
Macy Nordquist
So.
R/R
OF
Columbus, MS
13
Anna Kate O'Bryant
Sr.
R/R
IF
Columbus, MS
New Hope HS
14
Madison Crosby
Jr.
R/R
UT
Oxford, MS
Northwest MS CC
17
Megan Cummins
Sr.
R/R
OF
Madison, MS
East MS CC
18
Miranda Nash
Jr.
R/R
UT
Iuka, MS
19
Jessica Deming
Jr.
R/R
IF
Olive Branch, MS
Hinds CC
23
Kaitlyn Parrish
Sr.
R/R
P
Reece City, AL
Meridian CC
24
Hannah Hurdle
Sr.
R/R
IF
Lamar, MS
Rossville Christian Academy
25
Jaelynn Palmer
Jr.
R/R
C/IF
Vancleave, MS
Meridian CC
26
Marley Poole
Jr.
R/R
C/IF
Brookhaven, MS
Co-Lin CC
27
Ashton Farnell
Fr.
R/R
C/IF
Mobile, AL
Murphy HS
28
Katie Beth Williams
Sr.
R/R
OF
Smithville, MS
MS Gulf Coast CC
33
Morgan Gresham
Sr.
R/R
OF
Southaven, MS
Northwest MS CC
184
Previous School
Northeast MS CC
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Softball YEAR:
2022
Regular:
Countable Contests:
32
Post:
Exempt:
5
+
+
Actual:
0
=
Tot.
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 2
M 0
F 0
M F 0 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
23
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
24
TOTALS ----->
1
25
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
27
Tot. 2
Athlete Participant Count Is 24 (this is the sum of Student-Athlete counts in table above)
CURRENT SOFTBALL HEAD COACH: Name: Buddy Foster Gender: Male Race: White Started: June 2020 Phone: 662-329-6573 Email: cefoster@muw.edu
185
37
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 SOFTBALL OFFICIAL RESULTS Overall: 17-20 (.459) Home: 7-7 Away:
6-11
Neutral: 4-2
Date Day Opponent Feb 5 S at Rhodes College Feb 5 S at Rhodes College Feb 11 F ^Covenant College (Ga.) Feb 11 F ^Sewanee ` Feb 12 S ^Covenant College (Ga.) Feb 12 S ^Sewanee Feb 15 T at Southeastern Baptist College Feb 15 T at Southeastern Baptist College Feb 26 S +Washington University in St. Louis Feb 26 S +Agnes Scott College Feb 27 SU +Washington University in St. Louis Feb 27 SU +Agnes Scott College Mar 1 T Louisiana College Mar 1 T Louisiana College Mar 5 S at Huntingdon College Mar 5 S at Huntingdon College Mar 6 SU at LaGrange College Mar 6 SU at LaGrange College Mar 13 SU vs. University of the Ozarks Mar 13 SU at Hendrix College Mar 19 S at Centenary College (Louisiana) Mar 19 S at Centenary College (Louisiana) Mar 25 F Southeastern Baptist College Mar 25 F Southeastern Baptist College Mar 29 T at Millsaps College Mar 29 T at Millsaps College Apr 9 S at Sewanee Apr 9 S at Sewanee Apr 10 SU at Agnes Scott College Apr 10 SU at Agnes Scott College Apr 12 T Lane College Apr 12 T Lane College Apr 26 T at Lane College Apr 26 T at Lane College Apr 30 S Williams Baptist College Apr 30 S Williams Baptist College May 17 T #vs. PSU-Brandywine May 17 T #vs. D’Youville College May 18 W #vs. Carlow University May 18 W #vs. PSU-Brandywine May 18 W #vs. D’Youville College ^ MUW Inv. + Owls Inv. #USCAA championships
Location Memphis, TN Memphis, TN Columbus, MS Columbus, MS Columbus, MS Columbus, MS Laurel, MS Laurel, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Montgomery, AL Montgomery, AL LaGrange, GA LaGrange, GA Conway, AR Conway, AR Shreveport, LA Shreveport, LA Columbus, MS Columbus, MS Jackson, MS Jackson, MS Sewanee, TN Sewanee, TN Decatur, GA Decatur, GA Columbus, MS Columbus, MS Jackson, TN Jackson, TN Walnut Ridge, AR Walnut Ridge, AR DuBois, PA DuBois, PA DuBois, PA DuBois, PA DuBois, PA
186
Result cancelled cancelled w. 5-3 w. 3-1 l. 3-6 w. 9-1 w. 9-1 w. 8-1 l. 3-6 l. 8-10 l. 2-10 w. 4-1 l. 0-15 l. 0-4 l. 0-8 l. 0-8 l. 8-9 w. 3-2 w. 10-7 w. 8-5 l. 0-3 l. 3-4 w. 9-2 w. 9-1 w. 6-5 l. 1-2 l. 5-6 l. 10-11 w. 5-2 l. 7-10 cancelled cancelled l. 3-6 l. 1-4 l. 1-2 w. 8-1 w. 4-12 l. 2-6 w. 8-7 w. 7-6 l. 4-12
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 SOFTBALL ROSTER # 0
Player Rylie Grisham
2
Lauren Duckworth
OF
5-5 Sr.
Reform, AL / Pickens Academy
3
Jasmine Shaw
OF
5-6 Jr.
Greenville, MS / O'Bannon HS
4
Jade Rushing
RHP
5-2 Fr.
Hattiesburg, MS / Forrest County Agricultural HS
6
Kaylee Quimby
UT
5-3 Fr.
Gordo, AL / Gordo HS
7
Laikyn Wright
C
5-5 Fr.
Fayette, AL / Fayette HS
9
Amelia Stalter
P
5-9 Sr.
Atlantic Beach, FL / Oakleaf HS
RHP/IF
5-9 Fr.
Sulligent, AL / Sulligent HS
11 Macy Nordquist
OF
5-2 Jr.
Columbus, MS / Heritage Academy
13 Maddy Suggs
UT
5-2 So.
Caledonia, MS / Caledonia HS
14 Madison Crosby
OF
5-7 Sr.
Oxford, MS / Oxford HS / NW Mississippi CC
15 Riley Phillips
IF
5-4 Jr.
Gardendale, AL / Gardendale HS / Bevill State College
17 Megan Cummins
OF
5-6 5th Madison, MS / Germantown HS / East MS CC
18 Miranda Nash
UT
5-2 Sr.
Iuka, MS / Tishomingo County HS
19 Jessica Deming
IF
5-5 Sr.
Olive Branch, MS / Marshall Academy / Hinds CC
21 Makalyn Cowley
3B
5-5 Fr.
Decatur, AL / Decatur HS
23 Kaitlyn Parrish
P
5-7 5th Reece City, AL / Etowah HS / Meridian CC
24 Katelyn Hicks
IF
5-6 Fr.
Oak Grove, MO / Oak Grove HS
25 Jaelynn Palmer
C/IF
5-3 Sr.
Vancleave, MS / Vancleave HS / Meridian CC
26 Carley Wooten
IF
5-7 Fr.
West Point, MS / Oak Hill Academy
28 Katie Beth Williams
OF
5-4 5th Smithville, MS / Smithville HS / MS Gulf Coast CC
10 Anna Sandlin
33 Emily Coats
Pos Ht Cl RHP/1B 5-7 Fr.
Hometown/H.S./Previous School Athens, AL / East Limestone HS
C/OF
5-6 Fr.
Hernando, MS / Hernando HS
34 Maddyx Kirkland
IF
5-4 Fr.
Kearney, MO / Kearney HS
55 Ashton Farnell
C
5-8 So.
Mobile, AL / Murphy HS
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 SOFTBALL SCHEDULE Date Feb 10 Feb 10 Feb 11 Feb 11 Feb 18 Feb 18 Feb 19 Feb 19 Feb 25 Feb 25 Feb 26 Feb 26 Mar 7 Mar 13 Mar 13 Mar 14 Mar 14 Mar 16 Mar 16 Mar 17 Mar 17 Mar 24 Mar 25 Mar 28 Apr 4 Apr 15 Apr 16 Apr 25 Apr 28 Apr 29
Day F F S S F F S S F F S S T M M T T TH TH F F F S T T S SU T F S
Opponent *Covenant College *Sewanee *Covenant College *Sewanee +Rhodes College +Fontbonne College +Rhodes College +Fontbonne College %U of Dallas %TBA %U of Dallas %TBA Millsaps College ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA at Asbury University at Spalding University LaGrange College at Stillman College at Sewanee at Covenant College Lane College Williams Baptist College Williams Baptist College
Site Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Wilmore, KY Louisville, KY Columbus, MS Tuscaloosa, AL Sewanee, TN Lookout Mountain, GA Columbus, MS Columbus, MS Columbus, MS
*MUW Invitational (Usher Field – Columbus, MS) +Friendly City Invitational (Usher Field – Columbus, MS) %Owls Invitational (Usher Field – Columbus, MS) ^Spring Break games
188
Time TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA 2 p.m. (2) TBA TBA TBA TBA TBA TBA TBA TBA TBA (2) TBA (2) 2 p.m. (2) TBA (2) 12 p.m. (2) 3 p.m. (2) 2 p.m. (2) TBA TBA (2)
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
MENTORING RELATIONSHIP IV.
We confirm that we have actively engaged in our mentoring relationship with our appointed Membership Committee member.
YES Below are the dates and type of meeting which took place with our Mentor during the course of 2021-22 as a part of our Year 2 process:
APPENDIX C – Mentoring Relationship • Examples of Agenda Items discussed
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS - YEAR 2
SPORT SPONSORSHIPS V.
Institutional sport sponsorship a. If your institution has an enrollment of 1,000 students or fewer, does your institution sponsor five sports for men and five sports for women with at least three teams in each gender, per Bylaw 20.11.3.1? (n/a) b. If your institution has an enrollment of more than 1,000 students, does your institution sponsor six sports for men and six sports for women with at least three teams in each gender, per Bylaw 20.11.3.2? c. Does your institution sponsor at least one sport in each gender in every sports season, per Bylaw 20.11.3?
YES
The Mississippi University for Women, with an enrollment of around 2,800, would fall under question “B” above. As per Bylaw 20.11.3.2, The W currently sponsors a total of 17 sports: • • •
8 for men 9 for women At least three teams provided in each gender
As per question “C”, The W Athletics does provide at least one sport in each gender per sports season. The breakdown is as follows: FALL: Men- Cross Country, Soccer; Women- Cross Country, Soccer, Volleyball. WINTER: Men- Basketball, Indoor Track & Field; Women- Basketball, Indoor Track & Field. SPRING: Men- Outdoor Track & Field, Golf, Tennis, Baseball; Women- Outdoor Track & Field, Tennis, Golf, Softball.
191
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS - YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2
STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) VI.
Does your institution have a Student-Athlete Advisory Committee in place per NCAA Constitution 6.1.4?
YES DEDRICK BURNETT, SAAC Advisor / Head Track & Field and Cross Country Coach Burnett joined The W staff during the 2019-20 season as the assistant coach for cross country and track and field. He took over the head coach duties on an interim basis in 2020-21 and, in 2021-22 had the interim tag removed as the head coach of all six teams for the Owls. Burnett serves as The W’s Student-Athlete Advisory Committee (SAAC) Advisor, immediately organizing and getting the organization involved in campus and community events. Among those activities is the campus Oktoberfest fundraiser, as well as a Thanksgiving food drive which benefited both the United Way and campus food pantries. Prior coming to The W, Burnett spent seven years in Jackson, Miss. as the equipment manager and graduate assistant coach at Jackson State University and a volunteer coach with the Mississippi Trackstars summer track club for youth athletes ages 6-18. Volunteering with young athletes has been a desire of Burnett since he graduated from high school. Burnett has had the opportunity to coach several young athletes who qualified to compete at the USATF Junior Olympics Championships with some securing national medals and All-American honors. As a student-athlete at Jackson State, Burnett competed in the decathlon, 800-meter run, 400 hurdles, long jump, pole vault, and threw the javelin. His coaches best describe him as a “Swiss Army Knife” because he was able to compete in so many events. He was a three-time allconference performer for his performance during the indoor seasons and four-time allconference performer for outdoor competitions. Burnett is a native of Mobile, Ala., where he attended John L. LeFlore High School and graduating with an Advanced Honor Diploma in 2006. He later attended JSU and graduated with his B.S. in health, physical education, and recreation administration in 2012.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2
THE W SAAC OVERVIEW
Mission: •
• •
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. o Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. o Encourage the development of leadership skills for student-athletes. ▪ Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. ▪ Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. ▪ Emphasize the need of support from faculty and staff for all Athletic Programs.
THE W SAAC BYLAWS Article I: •
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: •
•
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
194
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2 Article III: Section 1 – •
•
The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. o Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.
Section 2 – •
• •
The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility. President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – •
Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.
Section 4 – •
The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote.
195
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2 •
Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.
Article IV: •
A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: • •
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.
Article VI: • •
All amendments must be passed by two-thirds vote of the Advisory Committee. The athletic director, or his designee, will be the advisor to the Student-Athlete Advisory Committee.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2
THE W SAAC OFFICERS AND MEMBERSHIP
DeAnna King Volleyball President
Miranda Nash Softball Vice-President
NAME Blake Estabrook Daniel Hunter Harper Trey Jackson Grayson Long Rachael McGrew Jasmine Shaw Brandon Jordan Mark Furnari Chesne Joyner Ta'Dashia Flowers Paulo Carniero Xavier Harrison Lizzie Truelock Adrianna Parsons Miranda Nash Madison Crosby Jonathan Corpstein Jacob Davis Emma Potter Karina Garcia DeAnna King Olivia Eubanks Joshua Gonsalves Carson Holly Aziyah Mcghee Kalee Sanders
Madison Crosby Trey Jackson Softball Men’s Basketball Secretary Treasurer
SPORT REPRESENTED Baseball Baseball Men Basketball Men Basketball Women Basketball Women Basketball Men's Golf Men's Golf Women Golf Women Golf Men's Soccer Men's Soccer Women Soccer Women Soccer Softball Softball Men's Tennis Men's Tennis Women Tennis Women Tennis Volleyball Volleyball Men XC/Track Men XC/Track Women XC/Track Women XC/Track
197
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS -YEAR 2 Annually, The W Athletics is actively involved in a comprehensive slate of servant leadership events, which are focused on both our campus and community. In the Fall of 2021 through the Winter of 2022, the Owls’ intercollegiate athletics program has racked up better than 1,400 hours of volunteerism from its student-athletes and staff. Not only does this fit the model NCAA Division III institution, but it is also a core value of the Mississippi University for Women…and has been so for many, many years. Compassion for others is, you will find, a “strong suit” of The W, as a whole.
Just some of the ways in which Owls Athletics has given back this year alone are listed below: SAAC Thanksgiving Food Drive – The W’s SAAC organization spearheaded a canned/dry goods food drive prior to Thanksgiving to benefit both the United Way, as well as the campus’ own food pantry for students in need. City of Columbus Market Street Festival - An annual civic gathering to promote the downtown area, as well as the city’s Farmer’s Market. Oktoberfest – This is a campus fundraising event for organizations at The W. All of our athletic teams volunteered to help staff booths and activities. SAAC carried out a full slate of activities for the annual NCAA Division III Week on April 4-10, 2022. Among the events were: a meet-and-greet event for the campus with athletics staff and coaches to kickoff the week; a video celebration of our top academic performing STUDENTAthletes; a cookout by athletics staff for our student-athletes; a “Thankful Thursday” where our student-athletes deliver a “thank you” card to a person of their own choosing on campus who has meant a lot to them; “Heritage Friday” (in conjunction with Alumni Office and Homecoming Week activities) with a campus walking tour with our President, followed by a 50 th anniversary celebration of the 1971 national champion women’s basketball team; a seating dedication at the softball field in conjunction with Development), and; a hype video celebrating Owls Athletics.
APPENDIX D – Student-Athlete Advisory Committee • Sample meeting agenda • D3 Week flyer & information
198
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
FACULTY ATHLETIC REPRESENTATIVE (FAR) VII.
Has your institution designated an individual as the faculty athletics representative per Constitution 6.1.3?
YES
DR. CHAD MURPHY, Faculty Athletics Representative Dr. Murphy joined the MUW faculty in 2012. Dr. Murphy is a native Mississippian, having completed his undergraduate at the University of Mississippi, his master’s in Health Education at the Mississippi University for Women, and his Ph.D. in Food Science, Nutrition, and Health Promotion at Mississippi State University. Dr. Murphy is a Certified Health Education Specialist. His research interests include tobacco and e-cigarette use, and energy drink consumption among college students. Dr. Murphy’s recent grant activity includes “faith based” colorectal cancer prevention methods and tobacco related policy change.
APPENDIX E – Faculty Athletics Representative • New FAR Orientation • Examples of Engagement
199
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SENIOR WOMAN ADMINISTRATOR VIII.
Has your institution designated an individual as the senior woman administrator as defined in Constitution 4.02.4.1?
YES
JENNIFER L. CLAYBROOK, Senior Woman Administrator / Director of Athletics and Campus Recreation
Jennifer Claybrook arrived at The W in July of 2021 as the Director of Athletics and Campus Recreation, as well as serving as the Senior Woman Administrator for Owls Athletics. She came to MUW after decades of experience in collegiate athletics in a similar capacity at LaGrange College. Throughout her career, she held multiple positions within the college's athletic department including athletic director, senior woman administrator, vice president for athletics, head softball coach and assistant for sports information. She served as athletic director at LaGrange College from 2011 until May 2021. She was head softball coach for 19 seasons with an overall record of 383-348 including a USA South championship in 2015 and Great South Athletic Conference (GSAC) titles in 2007, 2008 and 2009. The Panthers won 10 USA South championships, a GSAC title and made 14 NCAA tournaments under Claybrook's guidance as athletic director. While at LaGrange College, she oversaw 50 staff members, 384 student-athletes and 18 NCAA Division III sports. Under Claybrook's leadership, 31 student athletes were named All-Americans and more than 1,000 students were selected for All-Academic honors. As a student athlete, Claybrook was an NFCA Scholar-Athlete and a three-time National Association of Intercollegiate Athletics (NAIA) Academic All-American. She received the LaGrange College Eagle award.
201
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Claybrook graduated magna cum laude from LaGrange College in 1999 with a bachelor's degree in middle grades education. She also earned a master's degree in middle grades education from LaGrange in 2001. She is married to Jim Claybrook and they have two sons, J.J. and Roy Allen.
APPENDIX F – Senior Woman Administrator • Development Seminar documentation • Sample opportunities to impact & develop • SWA/AD Powerpoint presentation
202
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
ATHLETICS HEALTH CARE ADMINISTRATOR IX.
Has your institution designated an individual as the athletics health care administrator as defined in Constitution 3.2.4.23?
YES
JASON MILLER, Athletics Healthcare Administrator / Head Athletic Trainer Jason Miller has been a part of The W Athletics since the Spring of 2018. In addition to serving as the University’s Athletics Healthcare Administrator, Miller oversees the Owls Athletic Training Room operation and staff. Miller, currently, provides coverage of Men’s and Women’s Soccer, Men’s Basketball, and Baseball, with joint coverage of the rest of The W’s 17-intercollegiate sports. Along with serving as the Athletic Healthcare Administrator for Covid-19 protocols and testing, he is the Drug Testing Administrator and Insurance Administrator. Miller has been an athletic trainer since 2004 and has worked in multiple settings, from secondary schools to college. Since 2011, he has been employed with Elite Physical Therapy first as a secondary school outreach athletic trainer and now through The W.
APPENDIX G – Athletics Health Care Administrator • • • • • •
Athletic Training Mission Statement Examples of Engagement Examples of Communications Student-Athlete forms COVID Response & Plan Athletic Training Manual
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
ATHLETICS DIVERSITY AND INCLUSION DESIGNEE X.
Has your institution designated an individual as the athletics diversity and inclusion designee as defined in Constitution 3.2.4.23?
YES
GLEN HALBERT, Athletics Diversity & Inclusion Designee / Associate Director of Facilities & Intramurals Glen Halbert serves as The W’s Diversity & Inclusion Designee for the Owls’ intercollegiate athletics program. Additionally, Halbert works as the Associate Director of Facilities and Intramurals within the Campus Recreation office. A native of Columbus, Miss., Halbert began work at The W in 2015 as a Residence Director in the Office of Housing and Residence Life. He moved over to Campus Recreation in 2016 as the Assistant Director of Facilities and Aquatics Coordinator, prior to his current position. Halbert graduated from The W in 2013. Halbert is very involved on campus. In addition to his duties as the ADID, Halbert serves as a member of the University’s Diversity, Equity and Inclusion Council. From 2017-21, he was a member of the MUW Staff Council. Halbert serves his country as a member of the Mississippi National Guard (combat medic) from 2006-2013, and from 2021 to the present. He is a veteran of Operation Enduring Freedom (2011-13). He is married to wife Victoria. Halbert is the son of Maria Halbert and Garther Halbert Jr.
205
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Commitment to gender equity, diversity and inclusion in our athletic program Mississippi University for Women Athletics mirrors the NCAA and the University in its belief in and commitment to diversity, inclusion and gender equity among its student-athletes, coaches and administrators. We seek to establish and maintain an inclusive culture that fosters equitable participation for student-athletes and career opportunities for coaches and administrators from diverse backgrounds. Diversity and inclusion improve the learning environment for all student-athletes and give a stronger foundation in our pursuit of excellence.
The Owls Athletic Department created the Gender Equity and the Diversity and Inclusion plans. Currently, we are evaluating, reviewing and assessing these plans. We are confident we have met or are working toward accomplishing the goals outlined in the plans. We look forward to building on this strong foundation. Both plans were extended through 2022 due to the impact of COVID-19 and the transitional period within the athletics department in which a number of full-time staff members left, including, but not limited to the Director of Athletics and Campus Recreation, the Assistant Athletic Director/Head Volleyball Coach, the Head Coaches for Baseball, Men’s Basketball, the Director of Athletic Communications and a number of full time and graduate assistants.
The Athletics Department promotes respect and understanding of diversity issues. We utilize the essential partnerships and resources offered throughout the University. Our Diversity and Inclusion Designee and our Faculty Athletics Representative served on the Strategic Planning Taskforce which selected Diversity, Equity and Inclusion as one of our priorities. Glen Halbert is currently serving on the Diversity, Equity and Inclusion Council which was established in 2020.
The diversity education and programs provided help to create a supportive and inclusive environment. This year’s University’s common read was Just Mercy. The University provided opportunities to gain understanding and knowledge via zoom discussion and presentations, an event on the lawn viewing the movie which also provided an opportunity for thoughtful discussion, deeper understanding and active support. The policies for hiring are the same for all employees at the institution. We are evaluating the budgets, schedules, equipment, so on and so forth to ensure equity in athletics. Budgets and coaches’ salaries are built equally to provide a foundation for an equitable environment. We are consistently reviewing our policies and procedures regarding Title IX and gender equity. The Equity in Athletics Data Analysis and 206
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Disclosure Report was completed the Director of Athletics and Campus Recreation/Senior Woman Administrator, the athletic staff, the CFO, the President, and institutional research officials. The report is reviewed by all entities prior to submission. The EADA gives our department a baseline view of the daily and yearly needs for our department. It allows us to analyze the findings and make adjustments based on the findings. We streamline all of our processes for purchasing, meal allocation, travel, and equipment to maintain an equitable environment across all 17 sports. These processes take the guess work out of decisions made on behalf of the student-athlete and department. It is our goal and plan to provide the same resources across the board.
As a University, we have had several seminars and speakers on campus concerning equity and inclusion. Our goal as a University and department is to provide an environment free from discrimination and bias. The athletic department incorporates LGTBQ education and training to create an environment within the department that encourages inclusion and diversity. As well as our department participates in unconscious bias, title ix trainings, preventing discrimination and harassment educations and training. We have also focused our SAAC conversations on this topic and will continue to develop specific events centered around inclusion. We have scheduled time in each of our departmental meetings for diversity, equity and inclusion which includes open dialogue, information/experience sharing, safe zone training information.
The MUW Counseling Center provided safe zone training this fall and will have another one this spring. Safe Zone is an educational program that fosters a safe and civil community for all individuals, particularly members of our community who identify as Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, Asexual, plus (LGBTQIA+). Goal #1 is to promote understanding, create awareness and respect for all members of our community, regardless of sexual orientation or gender identification. Goal #2 is to create a visible network of faculty, staff and student volunteers with whom students can discuss personal issues without feeling judged or threatened. Those who complete the training and display the Safe Zone placard will indicate to students their willingness to be available as part of a "safe" campus network to discuss any issues they face.
The Mississippi University for Women strives to provide a welcoming and supportive environment for all faculty, staff and students in our community. In our most recent athletic department meeting, our ADID, Glen Halbert, led us through a few case studies. We discussed opportunities to promote healthy environments, creating successful outcomes, removing 207
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 barriers and making sure that we are a welcoming campus. Our homework was to reflect on 2-3 of our most defining moments and be prepared to discuss them at our next meeting. This session finished by reminding us that we have individuals on our campus who feel marginalized and it is our job to everything in our power ensure everyone knows that they have a voice, a place and are respected.
APPENDIX H – Athletics Diversity & Inclusion Designee • ADID Presentation
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COMPLIANCE FORM COMPLETION/ADMINISTRATION XI.
Did your institution complete and administer required compliance forms?
YES DANIEL TALLEY, Compliance Director / Head Tennis Coach Daniel Talley is the Compliance Director – as well as head coach of the men’s and women’s tennis programs – at The W. The Mississippi University for Women graduate spent the last two seasons (2018-20) as the assistant coach of the Owls men’s and women’s tennis teams, before taking the reins in 2020-21. As MUW works its way through the process for NCAA Division III membership, Talley has been invaluable in coordinating all aspects of making sure Owls’ programs and staff are compliant with the rules of NCAA III. Likewise, he spearheads on-going education and updates for The W coaches and staff. Prior to joining the Owls staff, Talley headed the New Hope High School tennis program. Taking over the team in 2013, he started with only 10 percent of the previous roster and practically built the team from the ground up. During his 5-year tenure, Talley recruited and developed players with a team first mindset, focusing on the player and not the results. The Trojans went from last place in the district to district champs with three playoff appearances (2015, 2017, 2018). Coach Talley is an active member of the Columbus Community Theatre and the Tennessee Williams Tribute. He participates in numerous southeastern comic-cons and cosplay events and has hosted multiple comic-con panels. The first-year head coach works with the youth group at Shaeffer’s Chapel UMC and occasionally hosts trivia nights at local eateries. Coach Talley holds an associate degree from East Mississippi Community College and a bachelor of science degree in elementary education from The W.
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Compliance at Mississippi University for Women
NCAA III compliance is vital and included throughout our processes and procedures. From the initial experience to the entirety of the experience the Mississippi University for Women is committed to being compliant with all NCAA rules and regulations. It is an exhaustive process and one we will continue to focus on for continued dedication and commitment.
It begins with following the established policies and procedures and continued education. Each University Department is responsible for developing their own processes and procedures to which this information is provided and evaluated to ensure compliance with the NCAA Division III. Also, the NCAA Division III provides a variety of educational opportunities for us to utilize, as well as the NCAA Membership Athletic Director Mentor and the Faculty Athletics Representative Mentor. To date a number of constituent groups, to include, but not limited to the President, the President’s Cabinet, Director of Athletics and Campus Recreation, Compliance Director, Coaches, Registrar, Director of Financial Aid, Director of Admissions, Faculty Athletics Representative, Faculty, Staff, Students, StudentAthletes, SAAC and outside constituent groups have either been provided education directly through the various modules or have received the information from those that have participated in these sessions. Some examples of educational experience include, but are not limited to the NCAA III videoconferences to include hot topics and updates, the NCAA financial aid videoconference, the Getting into the Game educational tool, attendance at the NCAA III Convention (by the President, Faculty Athletics Representative, Compliance Director and Director of Athletics and Campus Recreation), the 2022 FAR orientation, the monthly updates and NCAA III regional rules. The Members of the President’s Cabinet are, or are the supervisors of, financial aid, admissions, the registrar, student life, and academics are all present for the weekly cabinet meetings. All areas have received information, guidelines about the NCAA III rules and regulations. All areas outside of athletics are informed and empowered to follow these rules. If any attempt to bend or break these rules, the Director of Athletics and Campus Recreation needs to be informed immediately, so that proper responses may occur. Educational sessions and updates from athletics are given as needed. These areas are also sent compliance updates as needed to ensure they stay informed of changed. The Director of Athletics and Campus Recreation communicates often with each of the areas, so that rules are followed.
The athletics staff is provided with a plethora of resources in a variety of ways including, but not limited to PowerPoints, videos, email, websites and hardcopies. The resources include, but are not limited to the NCAA.org, to include the NCAA.org/sports/d3, access and location of the NCAA Division III manual online, the Staff Handbook, the Athletic Training Manual, the Compliance 210
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Manual, the Student-Athlete Handbook, the location of each of these documents on the athletics website, as well as the coaches page located on the website which is dedicated to providing information as well as a number of required documents and forms. An example would be the forms needing to be completed for either an official or unofficial visit for prospective student-athletes. The coach submits this request in advance of the visit (a seven-day advance request is highly encouraged, but exceptions can be made if proper procedures and documentation can all be completed). The request comes directly to the Director of Athletics and Campus Recreation who reviews, approves and documents the visits, as well as follows up with the staff about the visits to ensure compliance with the NCAA.
The Director of Athletics and Campus Recreation, the Assistant Athletic Director and the Compliance Director all review the regulations set forth in NCAA Division III. During our Athletic and Campus Recreation Department meetings, time is allotted to review NCAA III rules, regulations, requirements, updates, etc. This year we have set time aside in each meeting to discuss eligibility, sportsponsorship, playing/practice season, social media requirements, recruiting process and procedures, amateurism, NIL, legislation, the NCAA constitution and much, much more. We meet at least once a month as a group and as needed; however, this fall we anticipate an increase to our number of meetings. However, learning is not limited to during meetings or when one has a question, active learning should occur every day. It is the responsibility of all of our coaches to grow and continue to educate themselves. Also, every year all coaches are required to take the NCAA DIII test and to pass with an 80% test result. We utilize the results of these tests to follow up on commonly missed questions and topics to focus on for our meetings and for the Director of Athletics and Campus Recreation to focus on during the monthly individual meetings with each head coach.
For example, hiring coaches and staff who have an understanding, appreciation and commitment to the NCAA III philosophy including the rules and regulations which guide our department and University is paramount. In the hiring process, we inquire, listen and observe our prospective coach and staff candidates to ensure that they fully understand the commitment to NCAA III compliance at the Mississippi University for Women. This attention to detail has enabled us to seek out candidates who strive to work within the framework of the NCAA III and in a collaborative manner. The hiring process allows any prospective candidates to be screened through numerous interviews, which includes interviews with the Faculty Athletics Representative, about past experiences and trainings specific to the NCAA III rules and regulation. This intentional process has allowed us to focus on maximizing our attention on the details of operating a highly successful compliance focused department. The Mississippi University for Women seeks to hire those with a proven track record of success in following the rules and then a track record of success in competition. Winning has to be done the right way!
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Once hired, the new staff member, will be supported by a number of individuals. The entire athletic department will work to bring them up to date with the Mississippi University for Women compliance systems. The Director of Athletics and Campus Recreation will meet with them to go over a general overview of department guidelines and procedures and how we implement the NCAA guidelines in a day to day compacity. The Assistant Athletic Director will meet next and discuss in detail the aspects of merging university standards and NCAA best practices. The Compliance Director will meet with the coach to show the in-house processes for working and recording NCAA compliance. This will include but is not limited to Team rosters, practice logs, playing seasons, etc. Lastly, and moving forward the new staff member will be partnered with a returning staff member and identified as their mentor for the first year as they develop a deeper understanding of the rules, regulations, requirements and responsibilities.
The Mississippi University for Women fosters a collaborative environment throughout the department. We have broken our coaches into 2 “PODS”, each pod has a common area and the coach’s individual offices. This is done with an open-door policy and the mindset that we are all in this together. Each coach shares ideas and concerns in a setting that promotes open dialogue. We strive to eliminate any barriers that tend to divide a department and enable our coaches to freely discuss the various aspects of our craft. It is not uncommon to find a group of coaches from a wide variety of sports discussing the numerous elements of our profession. If we limit the free exchange of ideas and learning to only occur in meetings, then we would miss out on utilizing the shared experiences of all coaches.
The education of the NCAA III rules and regulations are evident throughout the recruiting process. As a prospective student-athlete applies to the institution, the coaches, the Compliance Director and the Director of Athletics and Campus Recreation observe their progress on the software Slate. This program allows members of the University including head coaches to check on every prospective student-athlete as they turn in paperwork to the Admissions Department. Once the prospective student-athlete clears all admission requirements and has been accepted to the University by the Admissions Department, the prospective student-athlete is offered the opportunity to sign a Celebratory Signing Form. If the prospective student-athlete decides to participate, the sport specific coach send the Celebratory Signing Form to the prospective student-athlete and it is the decision of the prospective student-athlete whether to have a public signing or a private signing.
If the prospective student-athlete is an incoming Freshman, the Compliance Director will verify the incoming status of the prospective student-athlete to ensure that all the information of the prospective student-athlete is added to that year’s athletic team list for that sport. The list is designed so that the Compliance Director, Director of Athletics and Campus Recreation and Assistant Athletics Director are able to identify each student-athlete and their scheduled class hours for the semester. The list will be
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 updated throughout the school year to reflect status, grade point average, enrolled hours and to keep track of the eligibility of the student-athlete.
If the prospective student-athlete is a Transfer student, then once the Compliance Director will send a Transfer Verification Report Form to all prior institutions that the prospective student-athlete has attended. The declared institutions will be verified through our Registrar’s office to ensure that all institutions have been contacted. Any gaps in institutional records will need to be explained by the prospective student-athlete. Once the Transfer Verification Report Form is returned, the student-athlete information sheet is updated to reflect the entirety of the prospective student-athlete’s academic and athletic collegiate careers up to that point. Eligibility is based on several factors; including but not limited to grades, disciplinary conduct enrolled semesters and seasons of participation.
If another institution fails to return the Transfer Verification Report Form, then the Compliance Director will request all transcripts from the Registrar’s office to verify the eligibility of the prospective studentathlete. This is a bit more time-consuming as the Compliance Director will need to account for the entire record of the prospective student-athlete from graduating high school until coming to the Mississippi University for Women.
At the beginning of the academic year, the athletic department will meet with each team to inform or review policies, procedures and expectations from an institutional and NCAA perspective. StudentAthletes will be guided through the informational session and notified of the documents and committed required by the NCAA and the University. All paperwork must be submitted to the Compliance Director prior to the start of any athletic-related activities. An internal checklist is completed per team, identifying to the administrative and coaching staffs who is eligible to participate. Student-athletes who have not given not been given full clearance will not be permitted to participate in team or individual activities. If a student-athlete is unavailable to attend the meetings, they will meet directly with the Compliance Director to receive the necessary information and to submit all documents and requirements.
At the start of each semester, the enrolled hours for each student-athlete is reviewed by the Compliance Director and each team’s coach. At the mid-term of the semester, the grades will be reviewed by the Compliance Director, Director of Athletics and Campus Recreation, and the sport specific head coach to communicate the current academic standing and if necessary identify ways to help student-athletes access the necessary personnel (i.e. professors, student success navigators, advisor) and/or resources (i.e. tutors, counselors, writing center) needed to assist ensure that all student-athletes are in good standing and are on track to complete the semester with a passing grade. Upon completion of the semester, the Compliance Director will compile all the grades and hours passed to determine the 213
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 eligibility of the student-athlete for the next semester. Coaches will be notified of the grades and student-athletes will be contacted about any changes to their eligibility status and any next steps in the process.
APPENDIX I – Compliance Form Completion / Administration • Compliance Handbook • Sample Compliance Forms
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NCAA RULES TEST ADMINISTRATION XII.
Has your institution administered the NCAA Division III rules test (or an equivalent rules test if you are a non-NCAA institution) to all head coaches and athletics administrators with compliance responsibilities per Bylaw 11.8?
YES NCAA Rules Test Log – 2021-22
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INVESTIGATION, INFRACTIONS, ACADEMIC PENALTIES OR PROBATION INVOLVEMENT XIII.
Is your institution involved in an investigation, infractions case, serving academic penalties or on probation with your governing body (e.g., NCAA, NAIA, etc.)?
NO
The W Athletics is not involved in an investigation, infraction case, serving academic penalties or on probation with our governing body. MUW is currently a member of the United States Collegiate Athletic Association in good standing.
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INVESTIGATION, INFRACTIONS, ACADEMIC PENALTIES OR PROBATION INVOLVEMENT XIV.
Infractions and violations a. Has your institutions had any infractions and violations of NCAA legislation since your last report? (if “yes”, complete Question 14b below. If “no”, proceed to next question) b. If you answered yes to Question 14a, has your institution reported those infractions and violations to NCAA Enforcement? c. If you answered yes to Question 14a, has your institutions reported those infractions and violations to your conference (if you are a member of a conference)? d. If your institution is a member of a conference, are you required to report any infractions and violations of NCAA legislation to your conference office?
Per the questions on investigations, infractions, academic penalties or probation involvement, The W answers each point as follows. a. NO: Our institutions has not had any infractions and violations of NCAA legislation since your last report? (if “yes”, complete Question 14b below. If “no”, proceed to next question) b. N/A: If you answered yes to Question 14a, has your institution reported those infractions and violations to NCAA Enforcement? c. N/A: If you answered yes to Question 14a, has your institutions reported those infractions and violations to your conference (if you are a member of a conference)? d. N/A: If your institution is a member of a conference, are you required to report any infractions and violations of NCAA legislation to your conference office?
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FINANCIAL AID AUDIT XV.
If in year two or beyond, has your institution performed a financial aid audit of the intercollegiate athletics program per Constitution 6.2.3?
YES It is imperative that we do not do anything which would result in giving financial aid based on athletics’ ability, leadership or participation. In response to NCAA Division III Bylaw 15.4.1 that calls for the equitable treatment of student-athletes and other students within the domain of the financial aid packaging process, the data submitted by MUW for the NCAA Division III Financial Aid Reporting Program did not identify any triggers to indicate a sport outlier. Each section was designed to compare financial aid packaging for student-athletes and other students. We address this in our compliance manual, as well as had our directors for financial aid and admissions participate in the NCAA III videoconferences. In addition to the information provided, we provide additional communication to ensure compliance. Financial Aid No financial aid shall be awarded to any student conditioned upon his or her participation in intercollegiate athletics. NCAA Division III financial aid rules will be followed at all times. Financial aid to student-athletes shall be granted on the same basis as similar awards are given to any student and shall be paid from institutional funds through the Office of Financial Aid. No financial aid shall be reserved specifically for student- athletes. No coach shall promise admission, allocate financial aid or serve on any committee that is responsible for admitting or granting financial aid to prospective student-athletes. Financial aid matters, including the application of financial aid awards to admitted students, are the sole responsibility of the Office of Admission and the Office of Financial Aid. No one outside of the Office of Financial Aid has access to the system which is used to apply student financial aid to student accounts. All members of the athletics staff will avoid associating themselves with the amount of aid a student is to be awarded since parents and student-athletes often assume the coach or athletics director can influence the ultimate decision in awarding aid. Members of the athletics staff will disassociate themselves from the financial aspects of student financial aid for counseling and assistance. Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily and individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable. The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships 221
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 in specific colleges within the University. Office of Admission Advocates are aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file. Following the academic scholarship, students may qualify for additional need-based aid. • Federal Pell Grant • Federal Supplemental Educational Opportunity Grant (FSEOG) • Teachers Education Assistance for College and Higher Education Grant (TEACH) • Iraq and Afghanistan Service Grant • Mississippi State Grants • Mississippi Tuition Assistance Grant (MTAG) All financial assistance received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid (NCAA Bylaw 15.2.3.1). When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding over- awards may be found in the Federal Student Financial Aid Handbook. Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance. At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers influenced due to athletic status of a prospective student. All awards are given based on already established matrix which do NOT include athletics as a quadrant.
APPENDIX J – Financial Aid Audit • 2020-21 MUW Financial Aid audit • Staying Compliant NCAA document • Communication NCAA III manual review
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ATHLETICS PROGRAM ASSESSMENT XVI.
Did your institution make any updates to its Athletics Program Assessment?
YES
The W Athletics has made several important – and beneficial – advances to its NCAA Program Assessment over the course of the past year. We feel that these are aspects which will help us grow and mature as an NCAA III program, as well as strengthen us as an intercollegiate athletics entity.
One area which seemed appropriate to examine was our Title IX documents, especially during its 50th anniversary celebration and our foundation as a college founded for women. Under the guidance of our University Counsel – Karen Clay – meaningful updates and additions were made to our policies and procedures as it relates to Title IX and its implementation.
Furthermore, we were able to engage staff member Glen Halbert as our Athletics Diversity & Inclusion Designee (ADID). Halbert – a staff member of the Campus Recreation office – also has a seat at the table in a similar capacity for the entire University as a member of its Diversity Council (ref. pgs 203-206 and Appendix H).
The expansion of our SAAC program was also a priority and we saw tremendous growth and more engagement under the tutelage of Dedrick Burnett. The addition of Coach Halee Hensley to assist in SAAC activities made our structure even stronger. In addition to civic engagement and campus activities, SAAC shined during NCAA Division III Week by organizing an event of some sort every day of the week (and even one “pre-D3 Week” civic volunteer opportunity). (ref pages 191-196 and Appendix D).
We, like our fellow athletic departments, had the opportunity to shine in our response – along with campus constituents – to COVID-19 challenges and mandates. By remaining studentcentric, we felt our response, while not always easy or popular, demonstrated our commitment to our student-athletes.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Similarly, the addition of step-by-step guidelines for navigating the Name, Image, Likeness (NIL) question kept us ahead of the curve in dealing with any potential questions and/or situations related to NIL. Of course, this is an on-going process.
APPENDIX K – Athletics Program Assessment • • • •
Title IX presentation COVID Plan NIL information NIL presentation
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Owls In Action
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CAMPUS & COMMUNITY INVOLVEMENT Annually, The W Athletics is actively involved in a comprehensive slate of servant leadership events, which are focused on both our campus and community. In the Fall of 2021 through the Winter of 2022, the Owls’ intercollegiate athletics program has racked up better than 1,400 hours of volunteerism from its student-athletes and staff. Not only does this fit the model NCAA Division III institution, but it is also a core value of the Mississippi University for Women…and has been so for many, many years. Compassion for others is, you will find, a “strong suit” of The W, as a whole. Just some of the ways in which Owls Athletics has given back this year alone are listed below: City of Columbus Market Street Festival - An annual civic gathering to promote the downtown area, as well as the city’s Farmer’s Market. New Hope Elementary – The W tennis teams spent the day putting used tennis balls on the “feet” of all of the tables and chairs at this nearby elementary school. This not only provided noise reduction by preventing scraping sounds but also saved the school money by diminishing wear-and-tear on its floors. Diabetes Walk Columbus – The men’s and women’s basketball teams were both involved in the set-up, administration and take-down for this important event. A side note, both of our coaches are diabetic and they made this a personal rallying cause.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 Pink Out / Girls Youth Day – Women’s soccer hosted a game that focused on breast cancer awareness. Concurrently, the team also invited female youth to attend the game and be honored pre-game by walking the players out for introductions. Track & Field Judges/Workers – Our men’s & women’s cross country, as well as track & field – teams, volunteer to help a local high school administer its home track meet. Oktoberfest – This is a campus fundraising event for organizations at The W. All of our athletic teams volunteered to help staff booths and activities. SAAC Thanksgiving Food Drive – The W’s SAAC organization spearheaded a canned/dry goods food drive prior to Thanksgiving to benefit both the United Way, as well as the campus’ own food pantry for students in need. Breast Cancer Fundraiser – The women’s basketball team – along with a local eatery – acted as servers to raise money for a young woman to assist with her costs associated with a breast cancer diagnosis. They raise better than $1,500 in one afternoon. Team-for-Team – This is our campus service whereby each team – during its off-season – is partnered with another sport. The goal is to provide needed support for gameday staffing, setup/take-down and administration where possible. This both saves departmental resources and creates oneness among the student-athletes as they interact with each other.
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THE W ATHLETICS AWARENESS: DOING IT FROM THE INSIDE-OUT The POP Sheet As a young athletics program, we realize we need to not only inform, but help build excitement and a campus constituency. Like an “explosion,” what we do to create interest in Owls Athletics must generate from the inside and move outward to be truly effective. A key tool we’ve implemented is our weekly Points Of Pride (POP) Sheet (example at right and below). This is a “quick-hit” and succinctly organized to be shared with our campus partners, with the goal of keeping them informed and allowing them to pass along information on the program, even if they have no interest and/or understanding of sports; it answers basic questions, weekly, on Athletics. Likewise, it lets staff and professors see the names of their students and, hopefully, they express congratulations to them.
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GROWING OUR SOCIAL MEDIA The W Athletics has made an intentional effort to grow our three main platforms on social media: Facebook, Twitter and Instagram. In just a portion of the 2021-22 year, we have already seen this plan produce the desired “fruit” of our efforts. Below is a comparison from September 1, 2021-April 20, 2022.
PLATFORM
SUMMER 2021
CURRENT 3/2022
3,426
3,649
+7% (+223)
1,126
1,295
+15% (+169)
1,332
1,470
+10% (+138)
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The W Athletics Department participated in the national NCAA Division III Week April 4-10. The event – which is geared to spotlight the student-athlete in D3 athletics - focused on academics, leadership, service, and campus involvement. The week consisted of: a Monday Kickoff event Meet the Coaches and refreshments; Celebrate the STUDENT-Athlete video release (Tuesday), a cookout for our student-athletes (Wednesday), and “Thankful Thursday” (with athletes delivering “thank you” cards to individuals on campus who have made an impact in their time at The W). On the weekend, the events ran in conjunction with Homecoming activities: the Walk with the President and 50th-anniversary celebration of the 1971 women’s basketball national championship team on Friday; the Hit It Out of the Park softball field seating dedication on Saturday, and; a This is The W Athletics hype video released on Sunday.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 PRE-D3 WEEK ACTIVITY Teams volunteered with the Pick It Up Possum Town city-wide cleanup effort on April 2
MONDAY Kickoff Event – Meet & Greet Coaches & Staff with free refreshments to the campus community!
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 TUESDAY Celebrate the STUDENTAthlete academic honors video. Recognizing all of our academic honorees within athletics.
WEDNESDAY Student-Athlete Lunch from Coaches & Staff, Complete with games and interactive activities.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 THURSDAY “Thankful Thursday” where S-A’s delivered notes of appreciation to someone on campus who has made a difference in their experience here.
FRIDAY Heritage Friday- in conjunction with homecoming activities, a walking tour of campus with our President; and a celebration of the 50th anniversary of the women’s basketball national championship team of 1971
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 SATURDAY “Hit It Out of the Park” softball field seating dedication ceremony in conjunction with Development Office.
SUNDAY Homecoming Week chapel; hype video release celebrating Owls Athletics
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NCAA CHECKLIST for MEMBERSHIP
STAFF MEETING LOG
Mississippi University for Women Athletics and Campus Recreation Meeting November 3, 2021 AGENDA and NOTES Welcome: Jennifer Claybrook Introduction of Guest Speaker: Jessica McDill (Student Success Navigator from the College of Business and Professional Studies: Dr. Chad Murphy Ice Breaker: Jennifer Claybrook x Text me x 1-3 words you would like to be used when describing your program, our athletics department and the University x Creating the end of the season surveys for all participants and for seniors- what 1-2 questions would you suggest to be asked… Updates: x Campus Recreation-Melissa (See Below) Updates in Athletics: x How did the IHL meeting go? Any opportunities to reach out to present on the baseball field? x Baseball facility agreement with Heritage Academy-waiting on the IHL Commissioner and then HA has to approve-currently using West Point Baseball Field x Pool-contacting Mark Ellard to ensure I have all of the information needed, so that we be prepared with staffing (lifeguards-specifically)- we want a coordinated effort to communicate with and outreach to the community, drive memberships and have much needed programming x NCAA/Athletics: o The EADA survey was completed and submitted online Thank you for your review and feedback o NCAA Financial Reporting Survey- working to complete November/December Continue to work together to complete, continued review and feedback prior to submission o Financial Aid Data-submitted to the NCAA III- no triggers o Special Convention: Constitution-November 15 x Virtual meeting with our Director of Athletics Mentor Monique on Friday Competition: x Men’s Soccer holds the record for most wins x Voting is occurring for the USCAA All American teams (Soccer/Volleyball/Cross Country) x All fall sports reached their minimums x USCAA bids tonight-Wednesday, November 3 x Volleyball Senior night-Friday, November 5-Match time at 6 p.m. x Student CARES Grants- Increased by over 1000 applicants
x x x x x x x x x
COVID-19-Continue to be diligent- masked indoors and physically distanced and on buses Reminder to get all travel plans and approval for activities in conjunction with away from home events planned 2 weeks in advance Follow up with officials, etc Any upcoming fundraising efforts? Next week, we will have individual meetings dates and times will be sent- to go over program updates, budgets, recruitment strategies, etc Team for Teams: All of the staff for assisting with coordination of events, having positive and supportive attitudes and doing all we can to ensure a well- produced product Community Service initiatives Budget: Continue to manage your budget working for a 0 base budget Fundraising Efforts: Let’s Coordinate, but I do encourage it
SAAC: Dedrick Burnett -update on leadership
Executive Committee Selected: x President (De Anna King) x Vice President (Miranda Nash) x Secretary (Madison Crosby) Service Initiative: Canned food drive in November Compliance Corner: Jennifer Claybrook and Daniel Talley Director of Athletic Communication updates: Dave Beyer Website, livestream, stats, social media, stories Faculty guest and our FAR Updates (OASIS) and program information: Dr. Chad Murphy-we do have access to grade reports Community outreach and service x Diabetes walk (men’s and women’s basketball) FAR and Faculty participation (once a month) x Had our monthly meeting x Nominating him for the New FAR Orientation x Working to have a zoom meeting with Charles Jacobs our NCAA FAR Mentor x Working on midterm grades and OASIS Staffing – x Glen Halbert was ordered to active duty for the military service x Five new hires (student-workers) have been brought on; training has commenced. This will impact our ability to open on weekends. TBA soon. Currently open-M-F (6:00 a.m.- 8:00 p.m.)
Campus Recreation Usage of Stark Rec: x
*October usage/scans and unique participants from October 1 – October 27, 2021 = 1191/337
Highlights for Potential Students: x
A minimum of 6 academic hours per semester allows free access to Campus Recreation
x
Use of Strength & Conditioning room, rec-fitness classes (available), indoor track, outdoor tennis courts, basketball courts, atrium (gaming tables – pool, ping pong, etc.) and of course natatorium when open, access to lockers, showers
x
We do offer bootcamp and functional fitness classes like yoga at an additional fee
x
Guest Passes-$10 a visit for the entire day and a student can sponsor a family member ($15 a month) or entire family ($35 a month)
x
Couple (2 people-$15 a month) and Family is ($35 a month)
x
Intramurals Opportunities – o Volleyball o Dodgeball o Flag Football o 3 on 3 basketball o 5 on 5 basketball, etc.
x
Employment opportunities in the following areas: o Customer Service Reps o Membership Office CSR o Intramurals Supervisor o Intramurals Official o Personal Trainer and Group Fitness Instructor (must be certified)
x
It’s an excellent place to find your recreation – o Fitness o Social o Activities?
Compliance Corner
NCAA III Sport Sponsorship Minimums
Sports
Minimums
Baseball
25
Basketball
18
Cross Country
5 participants in 5 separate competitions
Golf
4 participants in 6 separate competitions
Soccer
13
Softball
24
Tennis
6 participants in 10 separate competitions
Track & Field (Indoor)
10 participants in 5 separate competitions
Track & Field (outdoor) 12 participants in 6 separate competitions Volleyball
17
Get into the Game: Playing and Practice Seasons • http://www.ncaagetinthegame.org/coaches_corner.html • https://www.youtube.com/watch?v=Wa5UgIO9lyY
NCAA III Rule of the Month • Bylaw 16.1 defines the limits for awards a student-athlete may receive for participation in athletics while representing the school. It’s important to keep in mind that any award provided to a student-athlete for participation in athletics while representing the school that exceeds the limits defined in 16.1 would be considered an extra benefit and would typically impact a student-athlete’s eligibility and involve restitution to reinstate the student-athlete’s eligibility. The limitations in bylaw 16.1 apply to both currently enrolled student-athletes and student-athletes who have exhausted their eligibility but remain enrolled at the school.
Awards • NCAA Division III Manual outlines
– the limits regarding the maximum value of the awards – the number of times the award can be provided – who can provide the awards
• Figures
– 16-1 -Participation Awards – 16-2 -Championship Awards – 16-3 -Special Achievement Awards of the
• Some awards are NOT permissible as awards for representing the schoolThese include: cash, gift certificates/cards that are redeemable for cash, and country or sport club memberships (Bylaw 16.1.3).
#WinEveryDay
University Speakers President Nora Miller Dean of Students, Jessica Harpole Director of Residence Life, Andrew Moneymaker Director of Student Success, Dr. David Brooking Chief of Police, Randy Vibrock
Key Topics Core Values Drug Testing Compliance Ethical Conduct Financial Aid Academics
CORE VALUES IN ACTION Academics, Athletics, Community, and Life
CORE VALUE of ACADEMICS Through Academics, our staff will provide:
Clearly defined expectations of academic excellence Strong emphasis on earning a degree Class attendance policies to maximize success Eligibility consequences beyond the scope of the NCAA for poor academic progress Monitoring program for all freshmen, transfers, and continuing at-risk studentathletes
CORE VALUES ATHLETICS Within the Athletics core value : Our department will provide the necessary resources for success. Stress to all staff their responsibility to assist every studentathlete with their goal to achieve their utmost potential – “Coach as Educator.” Adherence to the policies and procedures of campus and our department. Teaching the values of teamwork, commitment, and discipline.
CORE VALUE of COMMUNITY The core value of Community will be expressed by: Commitment to becoming a front porch for the University for the public to view and judge our department and institution Fostering a productive Student-Athlete Advisory Committee Dedicate to the NCAA Division III Charity of Choice, Special Olympics, and recognize local organizations who can benefit from the institution (Palmer House, United Way)
CORE VALUE of LIFE The core value of LIFE aims at developing individuals throughout their collegiate career to be productive members of society. Continued implementation of seminars and speakers for personal growth outside the sport and class. Providing resources for future professional endeavors Mentoring each individual on the responsibility of Social Media
FACULTY ATHLETICS REPRESENTATIVE
Dr. Chad Murphy Associate Professor of Health Education; Coordinator of Graduate Studies in Health Education The W faculty athletics representative is a member of the institution’s faculty who has been designated by the President of the University to represent the institution and its faculty in the institution’s relationships with the NCAA and conferences.
ATHLETIC TRAINING STAFF ATHLETICTRAINING@MUW.EDU
Jason Miller Head Athletic Trainer
Jaqualia Hudgins Assistant Trainer Graduate Assistant Athletic Trainer-TBD
Drug Testing YEAR ROUND TESTING OCCURS IN ALL SPORTS!
If you test positive for a banned substance during an NCAA administered drug test you: will be declared INELIGIBLE to compete during the regular season and postseason competition for ONE CALENDAR YEAR (i.e. 365 days) after your positive test will be charged with the loss of a minimum of one season of competition in all sports All of the Above???
Drug Testing
If you test positive a second time for a banned substance during an NCAA administered drug test:
You will lose all remaining regularseason and post-season eligibility in all sports.
Banned Substances The NCAA bans the following drug classes: a. Stimulants. b. Anabolic agents. c. Alcohol and beta blockers (banned for rifle only). d. Diuretics and masking agents. e. Narcotics. f. Cannabinoids. g. Peptide hormones, growth factors, related substances and mimetics. h. Hormone and metabolic modulators (anti-estrogens). i. Beta-2 agonists http://www.ncaa.org/sport-science-institute/topics/201920-ncaa-banned-substances
Required Compliance Forms All Forms must be completed prior to team activities, practice and competition.
Required Compliance Forms Drug Testing Consent Form • You affirm that you are aware of the NCAA drug testing program. • You agree to be tested by the NCAA in accordance with the NCAA drug-testing policy.
Student-Athlete Statement You affirm that you have knowledge and understand the application of NCAA Division III bylaws related to your eligibility. You affirm that, to the best of your knowledge, you have not violated any NCAA regulations. You affirm that your meet the NCAA regulations for student-athletes regarding eligibility, recruitment, financial aid, amateur status and involvement in organized gambling. You will report to the Director of Athletics any violations of NCAA regulations involving you and your institution. You agree to disclose your educational records.
HIPAA Buckley 10-11 Form Consent or Disclosure of Protected Health Information You authorize Mississippi U for Women, and its physicians, athletic trainers and health care personnel to disclose your protected health information, without limitations, any information regarding any injury, illness, treatment or participation related to or affecting your training for and participation in intercollegiate athletics to the NCAA.
Outside Competition During the academic year, student-athletes may not participate on any outside team in any non-collegiate amateur competition. Exceptions for sports other than basketball: Outside of declared playing and practice season during any official vacation period. Competition as individual (“unattached”) ● ● ●
Cannot wear/use institutional apparel; Cannot receive expenses from the institution; and Cannot receive instruction from an institution’s coach.
ALL EXCEPTIONS MUST BE APPROVED BY Morgan Turnipseed, Director of Compliance!!
Seasons of Eligibility 10 semesters to play in 8 If you play 1 minute of 1 game, you have used a season of eligibility If you practice or compete at any point following the first permissible intercollegiate contest Exceptions Participation in Non-Traditional Segment only Medical Hardship If you don’t meet one of the exceptions, you have used a season of competition.
Seasons of Eligibility Exceptions Non-Championship Segment Participation: In baseball, softball, field hockey, soccer, volleyball and men’s and women’s lacrosse, to permit a student-athlete to engage in outside competition during the institution’s non championship segment without using a season of competition, provided the student-athlete is academically eligible at the beginning of the academic year.
Seasons of Eligibility - Exceptions
Medical Hardship
A student-athlete may be granted an additional year of competition by the conference or the NCAA Committee on Student-Athlete Reinstatement for reasons of “hardship.” Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions:
Seasons of Eligibility Exceptions (a) The season-ending injury or illness occurs before the completion of the first half of the traditional playing season; (b) The injury or illness results in an incapacity to compete for the remainder of that playing season; and (c) The injury or illness occurs when the studentathlete has not participated in more than a number equivalent to one-third of the maximum number of dates of competition plus one contest or date.
Amateurism You are ineligible in a sport if you ever: Accept pay, or promise of pay, Agree orally or in writing to compete in professional athletics, Compete on any professional athletics team, Use athletics skill for pay, Promote a commercial product or service OR allow your name to be used in commercial promotion based in any way on your athletics ability.
Awards & Benefits Extra Benefits
You may not accept anything that is not available to the general student body or the general public! Special arrangements and benefits apply to you AND your friends and relatives. Benefits include, but are not limited to the following:
Transportation Food Clothing Course supplies not covered via scholarship Financial loan Drinks and Cover (Admission) to clubs and/or Events
Awards & Benefits Extra Benefits Unadvertised Discounts Receipt of unadvertised discounts not available to the general public is considered an impermissible extra benefit. Any discount must be advertised and available to the general public.
ASK IF YOU WANT TO PROTECT YOUR ELIGIBILITY: Is it available to you because you are a student-athlete? OR Is it available TO ALL MUW STUDENTS determined on a basis unrelated to athletic ability?
Awards & Benefits Complimentary Admissions A student-athlete may not:
Receive payment from any source for his or her complimentary admissions and may not exchange or assign them for any item of value. Sell or exchange his or her complimentary admissions for money or any item of value to anyone, including teammates or other studentathletes.
Countable Athletically Related Activities –Traditional Segment Week-7 consecutive days Weeks (18 for fall sports & 19 for winter/spring sports) 1 day off per week Travel day can be used as day off For fall and spring sports with a preseason, 16 units are calculated prior to the first date of competition to determine permissible practice opportunities
Countable Athletically Related Activities – Non Championship Segment
All practice and competition shall be limited to a maximum of five weeks; (b) A maximum of 16 days of athletically related activity with not more than four days of athletically related activity in any one week shall be permitted; (c) Any athletically related activity (see Bylaw 17.02.1.1) by any member of the applicable team shall constitute the use of a day; (d) One date of competition may occur and shall be counted as one of the 16 permissible days of athletically related activity; and (e) A maximum of eight hours of athletically related activity may occur on the one date of competition for all participants. Further, competition activity on the one date must be included in the eight-hour maximum and is also limited to the following:
Examples of Countable vs. Noncountable Activities
Countable Athletically Related Activities – Voluntary Workouts To be considered “voluntary” and not count in your maximum practice/competition hours, the following conditions must be met:
Student-athletes and coaching staff may not engage in athletically related activities outside the declared playing season. What does it mean to be volun-TARY, and not volun-TOLD? o o o o
No reporting back to coaching staff. Must be initiated only by the student-athlete. No recording attendance. No penalties or incentives based on participation.
Countable Athletically Related Activities – Playing and Practice Seasons **Coaches are required to report your weekly logs.** Each report must include a student-athlete’s signature! If you have any questions or concerns regarding your team’s countable hours (in-season or out-of-season) or voluntary activities, please contact the Compliance Office.
Sports Wagering Violations include: Accepting a bet or placing a bet for anything of value (e.g., food, clothes, money) Providing inside information NCAA PENALTIES: FIRST OFFENSE = Ineligible for at least one year and a loss of at least one season of competition! SECOND OFFENSE = Permanent loss of eligibility in all sports! Examples of impermissible gambling include: Fantasy Leagues, Super Bowl Pools, NCAA Tournament Pools/Brackets
Financial Aid – Athletic Scholarships
Not Permissible in Division III Any institutional aid that is available to all students is available to the student-athlete
Financial assistance other than from those you are legally dependent needs to be immediately reported to the Compliance Office. Examples may include, but are not limited to: community scholarships, alumni scholarships, and any institutional aid. Failure to report financial aid could cost you your eligibility!
Financial Aid – Employment Compensation… Cannot be given just for being a student-athlete, Can only be given for work actually performed, AND Can only be at a rate commensurate with the going rate in that locality for similar services.
Academic Aid •As a student, YOU ARE responsible for knowing the G.P.A. requirement for the Academic Awards received. •G.P.A. requirements vary
Academics Eligibility Requirements
Student-athletes must meet all academic eligibility requirements of the NCAA, Conference, and The W.
Academics – OASIS Owls Academic Support & Individual Success Designed to monitor the academic progress of our studentathletes: 1) new student-athletes 2) anyone with an overall GPA of 2.5 or below 3) students who received below a 2.0 in their previous semester Student Success Center will provide opportunities for professors to report any early alerts and will share as needed. Examples: Current Grade-Failure to submit assignments or engagement in class # of unexcused absences Comments
Academics – OASIS POTENTIAL PENALTIES FOR POOR PROGRESS REPORTS:
1. 2. 3.
Suspension from Practices and/or Games Additional Study Hall Hours Mandatory Tutoring
Academics – Eligibility Requirements All student-athletes must: Be enrolled full-time
● Minimum of 12 hours per semester *Note: You will be immediately ineligible if you drop below Full Time status ● See an academic advisor prior to making any course changes ● Meet with Morgan Turnipseed, Director of Compliance, prior to dropping a course (Registrar will not drop you without approval)
Exception to full-time enrollment
If you require less than 12 hours to graduate in either the fall or spring semester, you must: ● Have Degree Audit provide documentation to be enrolled in less than 12 hours prior to first day of class.
Academics – Eligibility Requirements All student-athletes must successfully maintain and complete the University requirements to remain in academic good standing to be eligible for practice and competition. The athletic department does not determine eligibility. All student-athletes must declare a major before the third year of enrollment (5th full time semester).
Academics – Eligibility Requirements You must be in “good academic standing” at ALL times!
Good Academic Standing =
2.0 GPA & Satisfactory Progress Toward Degree
Academics – Eligibility Requirements To be eligible to compete here at The W, you must:
1. Maintain a 2.0 Institutional Cumulative GPA 2. Earn 12 credits per full-time semester
Academics – Missed Class Time From time to time, student-athletes will miss class time due to their participation in University sanctioned activities. It is the responsibility of the student-athlete to make up any class work missed in a timely manner. Each student-athlete will have a “Class Excusal Form” indicating the following: Date and Time of Contest Site of Contest Leave Time from University Expected Return Time
STUDENT-ATHLETE ADVISORY COMMITTEE To make our Athletic Programs stronger by serving as a liaison between the athletic teams and the Department of Athletics Assist in the implementation of programs for all Athletic teams in the community that will promote a positive image of Owls Athletics. Encourage the development of leadership skills for student-athletes. Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. Emphasize the need of support from faculty and staff for all Athletic Programs.
FELLOWSHIP OF CHRISTIAN ATHLETES
http://fcacampus101.com/college#2-23025-2
STUDENT-ATHLETE HANDBOOK & NCAA Forms
The link to the Owls Athletics Student-Athlete Manual is below
Student-Athlete’s Responsibility to know and observe the rules and regulations included therein. Student-Athlete understands that his/her/they answers are complete, correct and understands that any FALSE or INCOMPLETE STATEMENTS in this FORM/REPORT may make me INELIGIBLE for Intercollegiate athletics competition. If any of the information the student-athlete has supplied in this report changes during the year, it is agreed to notify the compliance office as soon as possible.
http://www.owlsathletics.com Click the “Student-Athletes” Tab at the top Click “Current Student-Athletes”
Welcome to the OWLS Family!
From: To: Subject: Date:
Jennifer L Claybrook Monique McLean 2022 NCAA Convention Registration-Jennifer Claybrook- Mississippi University for Women Friday, October 29, 2021 10:29:00 AM
Dear Monique, Happy Friday! Thank you for your time this morning. I am so grateful for your leadership and assistance especially with all of your responsibilities and obligations. I just wanted to confirm that we are attending the NCAA Special convention on November 15 (virtually), as well. Here is my annual convention information (https://www.ncaa.org/convention) and the sessions (link to complete schedule for DIII here: https://go.planningpoint.net/ScheduleOfEvents/2022CONVENTION/Division/3). Below is the mandatory sessions we need to attend. I look forward to speaking with you soon. I hope you have an amazing day! Take care, Jennifer Claybrook
Addition to Thursday, January 20 2 to 4 p.m.
NCAA Association-wide Business Session | Virtual participation also available Meeting Location: Indiana Convention Center Who Can Attend: All attendees and media, only selected Division I, II and III members can vote or speak on the floor
4:30 to 6 p.m.
NCAA Division III Business Session | Virtual participation also available Meeting Location: JW Marriott Indianapolis Who Can Attend: All attendees and media, only selected Division III members can vote or speak on the floor
6 to 7:30 p.m.
NCAA Convention Delegates Reception Meeting Location: Indiana Convention Center Who Can Attend: All attendees
Addition to Friday, January 21 8 to 11 a.m.
NCAA Division III Issues Forum | Virtual participation also available Meeting Location: JW Marriott Indianapolis Who Can Attend: All Division III attendees
4 to 5:30 p.m.
NCAA Division III New Member Education Session Meeting Location: JW Marriott Indianapolis Who Can Attend: Must be a member of this group to attend
Addition to Saturday, January 22 8 to 11 a.m.
NCAA Division III Business Session | Virtual participation also available Meeting Location: JW Marriott Indianapolis Who Can Attend: All attendees and media, only selected Division III members can vote or speak on the floor
From: 2022 NCAA Convention <noreply@planningpoint.net> Sent: Friday, October 8, 2021 3:32 PM To: Jennifer L Claybrook <jlclaybrook@muw.edu> Subject: [EXTERNAL]2022 NCAA Convention Registration
Thank you for submitting your registration. Please retain a copy of this page for your records. If you have any questions regarding the 2022 NCAA Convention, please call 877-263-2545 or email ncaaconvention@shortstravel.com. If you need to change or cancel your hotel reservation at any time before your arrival, contact NCAA Convention housing at ncaahousing@shortstravel.com. If canceling, do so by 3 p.m. Eastern time, at least 3 days before your arrival. Any cancellation after this date will incur a hotel penalty of the first night’s room and tax, which will be charged to the credit card provided during registration. Do not contact the hotel directly for changes or cancellations to your reservation. All questions regarding your hotel request should be directed to ncaahousing@shortstravel.com.
Registration Information Registration ID
168672
Confirmation Code
BV69G7
Attendee
Division III / Division III Delegate / In-Person Attendee
Submitted
Friday, October 08, 2021 at 03:31 PM -05:00
Personal Information First Name
Jennifer
Last Name
Claybrook
Division III School/Conference
Mississippi University for Women
Professional Title
Director of Athletics
Will you be bringing a guest?
Yes
Guest's First Name
Jim
Guest's Last Name
Claybrook
Street Address
1100 College Street, MUW-559
City
Columbus
State
Mississippi
Zip Code
39701
Cell Phone
706-402-8107
Daytime/Office Phone
662-329-7962
Email Address
jlclaybrook@muw.edu
Emergency Contact Name
Jim Claybrook
Emergency Contact Phone
706-333-8268
Special Assistance Requests
No
I acknowledge:
Yes
Social Media Would you like the NCAA to share your social media handles (personally or professionally) with other attendees through the Convention's digital platforms?
No
Travel Information Please enter your arrival date.
01/19/2022
Please enter your departure date.
01/22/2022
Do you plan to drive or fly?
Fly
Will you need Short’s Travel to assist with making flight reservations to Indianapolis?
No
Hotel Information Will you need hotel accommodations?
Yes
Hotel Special Requests Hotel Rewards Number Acknowledgement
Yes
Room 1 Check In & Out Dates
Wednesday, January 19, 2022 to Saturday, January 22, 2022
Hotel Selection
JW Marriott Indianapolis - Convention Standard - $215.00
Guest
Jennifer Claybrook
Guest 2
Jim Claybrook
NCAA MEETINGS Thursday, January 20, 2022 8:15 to 9:15 a.m.
NCAA Education Session - Name, Image and Likeness Updates | Virtual viewing also available
9 to 10:25 a.m.
NCAA Division III Education Session - NCAA Sexual Violence Policy — What It Is and What It Isn’t for Division III Schools | Virtual viewing also available
9:25 to 10:25 a.m.
NCAA Education Session - Title IX Approaches 50 Years: Striving for Gender Equity in Intercollegiate Athletics | Virtual viewing also available
10:35 to 11:35 a.m.
NCAA Education Session - Coping With Pandemics: The Effects of Racism and COVID-19 on Student-Athlete Mental Health | Virtual viewing also available
11:45 to 12:45 p.m.
NCAA Education Session - Legal and Political Landscape | Virtual viewing also available
Friday, January 21, 2022 6 to 7 p.m.
NCAA Division III Senior Woman Administrators Reception
7 to 8 p.m.
NCAA Division III LGBTQ of the Year Awards Celebration | Virtual viewing also available
Monday, January 24, 2022 11 to 12 p.m.
NCAA Education Session - The NCAA Brand Purpose and Voice | Virtual participation only
1 to 2 p.m.
NCAA Education Session - Innovative Programs for Enhancing Student-Athlete Mental Well-Being and Mental Health | Virtual participation only
2 to 3 p.m.
NCAA Education Session - Evolving Enforcement: Trends and Best Practices in NCAA Enforcement | Virtual participation only
3 to 4 p.m.
NCAA Education Session - Reimagining and Clarifying the Role of the Faculty Athletics Representative in the Brave New World of Intercollegiate Athletics | Virtual participation only
Tuesday, January 25, 2022 11 to 12 p.m.
NCAA Education Session - NCAA Drug-Testing Program: Current Topics and Testing Trends | Virtual participation only
1 to 2 p.m.
NCAA Education Session - Racial Justice: A Historically Black Colleges and Universities Lens | Virtual participation only
3 to 4 p.m.
NCAA Education Session - Cultivating, Recruiting and Retaining Diverse Talent: Areas of Consideration | Virtual participation only
Wednesday, January 26, 2022 1 to 2 p.m.
NCAA Education Session - Division III: Discover, Develop, Dedicate and Diversity in Division III | Virtual participation only
2 to 3 p.m.
NCAA Education Session - NCAA Sexual Violence Policy: Member Implementation of New Policy Provisions | Virtual participation only
3 to 4 p.m.
NCAA Education Session - Infractions Myth-Busting: Debunking the Top Misconceptions About the Infractions Process | Virtual participation only
Thursday, January 27, 2022 11 to 12 p.m.
NCAA Education Session - NCAA and Techstars Innovation Partnership | Virtual participation only
1 to 2 p.m.
NCAA Education Session - Division III: COVID-19 Impacts and Moving Forward | Virtual participation only
Special Events Honors Celebration Ticket
1
Delegates Reception Ticket(s)
1
Saluting Excellence/Association Luncheon Ticket
1
Registrant Dietary Restrictions
No
Attendee Acknowledgements Acknowledgement
Yes
Acknowledgement
Yes
Credit Card Information Id
Description
Total
57585
Division III / Division III Delegate / In-Person Attendee
325.00
57597
Honors Celebration Ticket
20.00
Total Cost
345.00
Total Payments
345.00
Balance
0.00
Card Holder Full Name
Jennifer Claybrook
Credit Card Number
XXXXXXXXXXXX1095
Credit Card Expiration
2/2022
One credit card for all charges
Yes
Hotel Cardholder Name Hotel Card Number Hotel Card Expiration
From: To: Subject: Date: Attachments:
Jennifer L Claybrook Monique McLean NCAA SPORTS SPONSORSHIP Form Thursday, December 2, 2021 12:25:00 PM SPORT_SPONSORSHIP.docx
Dear Monique, Good afternoon. The sports sponsorship document from the NCAA apps page is not a printer friendly document, so we are hoping to utilize this version in order to provide a consistent format and 1 page document for each year requested. It is the information we have already submitted and/or will submit for this year, but just not the actual form we complete on the NCAA website. What do you think? Best, Jennifer
Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women 1100 College Street, MUW-559 Columbus, MS 39701-5800 Phone: 662-329-7962 Email: jlclaybrook@muw.edu www.muw.edu www.owlsathletics.com FOUNDED 1884 COEDUCATIONAL SINCE 1982
From: To: Subject: Date: Attachments:
Monique McLean Jennifer L Claybrook [EXTERNAL]End of Season Survey/Senior Exit Interview Tuesday, November 2, 2021 4:14:44 PM TWU End of Season Survey Underclassmen.doc TWU Senior Exit Survey.doc
Good afternoon Jennifer, I apologize for the delay in getting you these documents but here they are. I plan on updating them and adding some questions about mental health , COVID-19 and support services. Monique Monique A. McLean, MAT Director of Athletics Trinity Washington University 125 Michigan Ave NE Washington, DC 20017
Discover Your Strengths at Trinity! Go Tigers!
From: To: Subject: Date:
Jennifer L Claybrook Monique McLean Athletics Program Annual Assessment Friday, October 29, 2021 9:46:00 AM
Dear Monique, Good morning. This is the format of the athletics program assessment. https://ncaaorg.s3.amazonaws.com/membership/d3/D3MEM_AthleticsProgramAssessment.pdf Thank you for your time and assistance. Jennifer
Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women 1100 College Street, MUW-559 Columbus, MS 39701-5800 Phone: 662-329-7962 Email: jlclaybrook@muw.edu www.muw.edu www.owlsathletics.com FOUNDED 1884 COEDUCATIONAL SINCE 1982
From: To: Subject: Date: Attachments:
Jennifer L Claybrook Monique McLean Year 2 Review Tuesday, November 30, 2021 12:26:00 PM 20211130100453218.pdf NCAA III Year 2 Table of Contents.docx
Dear Monique, Happy Tuesday! I hope all is well and you had a wonderful Thanksgiving holiday. I have attached are our initial ideas on how to present our Year 2 information. 1) You should see the Year 2 table of contents page with some additional highlights for each section. 2) A closer look on how we hope to present some of the information-specifically section III involving a) the sports-sponsorship summary; b) official results, c) completed individual-sports compliance worksheet (form A) for each individual sport sponsored; d) rosters for each sport sponsored and e) schedules for the upcoming year for each sport sponsored. We wanted to get your thoughts as we are assembling this information. Thank you for your time and assistance. I am looking forward to meeting with you today. Best, Jennifer Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women 1100 College Street, MUW-559 Columbus, MS 39701-5800 Phone: 662-329-7962 Email: jlclaybrook@muw.edu www.muw.edu www.owlsathletics.com FOUNDED 1884 COEDUCATIONAL SINCE 1982
XC & TRACK INCOMING CLASSES
2019 Class Kaitlyn Parker (Nodine) * Jalyn Coleman * Jonathan Mathis * Maurice Reed Tyler Newell Cameron Boyd * 2020 Class Kaitlyn McRee * Aziyah Mcghee * Jessica Hill Marquitta Flowers * Amyah Kahey Shamaya Ellis Aniya Cunningham * Robert “Carson” Holly * Marshal McAteer * Jevonte Sloan * LaQuadrius Harris * 2021 Class Michaiah Adams * Alajah Armstrong * Erin Jones Alannah McCool * Kalee Sanders * Vonisha Towns * Loren Winters Dedrick Gates Tavonta Macon Kemarie Wade * Jerald Shelvy * Joshua Gonsalves 2022 Class
James White Jourden Whitfield
The Mississippi University for Women Cross Country & Track & Field Programs’ Summary Report The Mississippi University for Women cross country women’s team began its first season on campus in the Fall of 2017. The pervious head cross country coach was hired in July of 2017, one month before the season was about to start. Fortunately, there was/is enough interest to field an entire team. The first season for the men’s cross-country program was in the fall 2018. After the conclusion of the 2018 fall season, further research and assessment led to the addition of men’s and women’s track and field. The W announced the start up of track and field on campus in January 2019. With the best intentions, a head coach was not named until late May of 2019. Two months later, Dedrick Burnett was hired as the assistant cross country and track and field coach in July. With both coaches being hired late in the academic year, recruiting a full roster was difficult. To add to the challenge, in September of the same year, the head track and field coach was offered and accepted an assistant athletic director position at a division I institution. This resulted in Dedrick Burnett continuing to assist with the cross-country teams and lead the track and field teams. Then, in February 2020, the head cross country coach announced she would be leaving the department because her husband was accepted into law school and will be moving to Jackson, Mississippi. Thus, leaving Dedrick Burnett to head coach all 6 sports during the outbreak of a pandemic. Lastly, it is important to address that COVID-19 has impacted enrollment and retention; however, our University is committed to these programs. The University has allotted and will continue to allot the funding for a full-time head coach and a full time assistant cross country/track and field coach, as well as 1-2 graduate assistants for the cross country/track and field programs. Despite the number of challenges, we have been working toward establishing and creating a solid recruiting plan which will provide the groundwork for the future classes. In the fall of 2021, we had a total of seven incoming freshmen, three transfers, and two walk-ons for a total of new team members. We are and will continue to implement strategies moving forward to build on this success. Moving forward, we will have our full-time assistant cross country/track and field coach in place this summer. Recruiting will be a top priority for our assistant coach. In the fall, we will have at least one graduate assistant to assist with the recruiting duties. The recruiting plan is to identify over 100 prospective student-athletes with the desire to perform academically, athletically and engage in activities within our community. Of the 100, many are identified in particular categories to provide the optimal opportunity to compete upon arrival. For instance, we have student-athletes who are distance runners, field events, hurdles, sprinters, so on and so forth. However, sometimes you have solid student-athletes who you see the talent and while they competed in one area, we can see them being more successful in an alternative area.
Our goal for the fall 2022 is to have 15 new members for our women’s team and 15 new members on our men’s team. Over the past two years, Coach Burnett has been building a database of prospective student-athletes that extend in the to class of 2027. We continue to work on effective communication strategies to promote our University and our programs. It is imperative the communication strategy is appropriate and timely. For this reason, the coaching staff will divide the list of responsibilities, so that the head coach will contact a certain list of student-athletes, the assistant coach a different list and the graduate assistant a different list. A weekly meeting will provide updates of who we contacted, the feedback, plans moving forward. As the process continues, we are able to see the communication and send communications through SLATE. SLATE allows us to know if a student-athlete has applied and what information is still needed. Lastly, we will set goals to have 3-5 student-athletes on campus each week in the fall. Head coach, Dedrick Burnett, is actively recruiting over 50 prospective student-athletes. Experience has shown that a number of prospective student-athletes continue to make decisions on their college home late in the spring and even into the summer months. The focus has been to heavily recruit in our hometown and within a 180-mile radius, research shows and our University has shown that we have a large percentage of students and student-athletes from Mississippi. As the staff grows, the we will expand our sphere of influence to more schools within a 4-6 hour radius. We are making connections with some high school programs in the Mid-West Region, establishing relationships with junior colleges and will continue to expand our reach to recruit student-athletes with the dedication to academics, athletic talent and commitment needed for our program, department and University to be successful.
The Mississippi University for Women is committed to the cross country and track and field programs. We are proud to recognize that this indoor season we had our first USTFCCCAA Region Honoree and we also have had a USCAA player of the week during the outdoor season. In a week we will attend our first USCAA championship meet with a great chance to place in the top 3 amongst the teams attending. That’s the kind of exposure and experience we need to continue to show and promote these teams. Even though, we did not meet the minimums in track and field some of which was due to COVID-19 impacts including quarantines and timing of cardia clearance occurring this year, we had a solid roster for the track and field. We will continue to provide education, resources and support needed. We know that given the proper tools, time and personnel our programs will be successful.
MISSISSIPPI UNIVERSITY FOR WOMEN COVID-19 RESPONSE
Outline: A. Shut Down of Athletics a. Postponement of Play b. Suspension of Athletics
B. Chartering the Unknown a. What is Covid-19? b. Why did we need to protect ourselves and our Athletes? c. What do we do if someone is sick? d. How are we able to keep our athletes’ safe? e. What are our next steps?
C. Resocialization of Athletics a. b. c. d.
What is that? What guidelines did we follow? How is this done? How is it going?
Shut Down of Athletics:
As the second semester of the 2019-2020 school year began, in the news there was talk of a virus that was going through other parts of the world that was making people very sick and some even dying. It was at the time a virus that most experts did not know if it was viral or bacterial. So this made it really hard to track and prepare for. But it had not made to the United States so we were going on as normal. That is until March 2020, as we are in the midst of baseball and softball seasons the virus starts to spread to the United States. Both teams go off to play in tournaments in other states for Spring Break. As we are coming back from these tournaments we are told that our other games at this time have been postponed and our Spring Break has been extended. Then this came over our email: 'Jason Trufant' <jmtrufant@muw.edu> Fri 3/13/2020 12:44 PM
To: Athletic Training
. Good afternoon all. As your Athletic Director, my ultimate responsibility to ensure a healthy and safe environment for each of you to participate in. The health and well-being of our student-athletes, coaches, staff, and everyone involved with our athletics program is the absolute top priority. With that being said, we are suspending the intercollegiate athletics program indefinitely, including all practices and competitions, due to this world health pandemic. We will continue to seek guidance from university leadership, health care experts, and local, state, and federal authorities in making decisions going forward. I encourage each of you to stay at home for the remainder of the semester and
participate in your classes remotely. Although the residence halls will remain open, it is strongly recommended that you make plans move out for the remainder of the semester. Please follow university guidelines for access to the dorms and campus resources. Although it is highly unlikely that we will return to athletic competition this spring, we will continue to monitor this pandemic and make decisions based off of the information we are provided. We are working closely with our intercollegiate governing bodies on eligibility and seasons of competition impacts and will provide that information when available. Trust that your best interest and the best interests of this university are front and center. I understand that this news is not what we all want to hear. I understand your frustration and anger. We all are feeling the same emotions. Please keep in mind that our focus is for the safety and protection of everyone involved in our athletics program. Please do not hesitate to call or email with any questions. Jason
Jason Trufant Director of Athletics
This meant the end of all seasons and the school would go completely virtual for the remainder of the semester.
Chartering the Unknown:
So as we are chartering the waters of Covid-19. What is it? The WHO explains it as: What does COVID-19 stand for? Illness caused by SARS-CoV-2 was termed COVID-19 by the WHO, the acronym derived from "coronavirus disease 2019." The name was chosen to avoid stigmatizing the virus's origins in terms of populations, geography, or animal associations What causes COVID-19? COVID-19 is a disease caused by SARS-CoV-2 that can trigger what doctors call a respiratory tract infection. It can affect your upper respiratory tract (sinuses, nose, and throat) or lower respiratory tract (windpipe and lungs). It spreads the same way other coronaviruses do, mainly through person-toperson contact.
What are its symptoms? COVID-19 affects different people in different ways. Infected people have had a wide range of symptoms reported – from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19: Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting
Diarrhea Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately: Trouble breathing Persistent pain or pressure in the chest New confusion Inability to wake or stay awake Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone
How do we protect ourselves?
Protect yourself and others Get a vaccine Wear a mask Physical distance To help prevent the spread of COVID-19: Wear a mask to protect yourself and others and stop the spread of COVID-19. Stay at least 6 feet (about 2 arm lengths) from others who don’t live with you. Avoid crowds and poorly ventilated spaces. The more people you are in contact with, the more likely you are to be exposed to COVID-19. Get a COVID-19 vaccine when it’s available to you. Clean your hands often, either with soap and water for 20 seconds or a hand sanitizer that contains at least 60% alcohol. Avoid close contact with people who are sick. Cover your cough or sneeze with a tissue, then throw the tissue in the trash. Clean frequently touched objects and surfaces daily. If someone is sick or has tested positive for COVID-19, disinfect frequently touched surfaces. Monitor your health daily.
Quarantine If you were exposed Quarantine and stay away from others when you have been in close contact with someone who has COVID-19. lungs virus light icon
Isolate If you are sick or test positive Isolate when you are sick or when you have COVID-19, even if you don’t have symptoms.
When to Stay Home Calculating Quarantine The date of your exposure is considered day 0. Day 1 is the first full day after your last contact with a person who has had COVID19. Stay home and away from other people for at least 5 days. Learn why CDC updated guidance for the general public. IF YOU Were exposed to COVID-19 and are NOT up-to-date on COVID-19 vaccinations Quarantine for at least 5 days Stay home Stay home and quarantine for at least 5 full days. Wear a well-fitted mask if you must be around others in your home. Do not travel. Get tested Even if you don’t develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19. After quarantine
Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19. Avoid travel It is best to avoid travel until a full 10 days after you last had close contact with someone with COVID-19. If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. If you must travel during days 6-10, take precautions. Avoid being around people who are at high risk IF YOU Were exposed to COVID-19 and are up-to-date on COVID-19 vaccinations No quarantine You do not need to stay home unless you develop symptoms. Get tested Even if you don’t develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19. Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19.
If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. Take precautions if traveling Avoid being around people who are at high risk IF YOU were exposed to COVID-19 and had confirmed COVID-19 within the past 90 days (you tested positive using a viral test) No quarantine You do not need to stay home unless you develop symptoms. Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19. If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. Take precautions if traveling
Avoid being around people who are at high risk Calculating Isolation Day 0 is your first day of symptoms or a positive viral test. Day 1 is the first full day after your symptoms developed or your test specimen was collected. If you have COVID-19 or have symptoms, isolate for at least 5 days. IF YOU Tested positive for COVID-19 or have symptoms, regardless of vaccination status Stay home for at least 5 days Stay home for 5 days and isolate from others in your home. Wear a well-fitted mask if you must be around others in your home. Do not travel. Ending isolation if you had symptoms End isolation after 5 full days if you are fever-free for 24 hours (without the use of fever-reducing medication) and your symptoms are improving. Ending isolation if you did NOT have symptoms End isolation after at least 5 full days after your positive test. If you were severely ill with COVID-19 or are immunocompromised You should isolate for at least 10 days. Consult your doctor before ending isolation. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask.
Do not travel Do not travel until a full 10 days after your symptoms started or the date your positive test was taken if you had no symptoms. Avoid being around people who are at high risk DEFINITIONS Exposure
Contact with someone infected with SARS-CoV-2, the virus that causes COVID-19, in a way that increases the likelihood of getting infected with the virus. Close Contact
A close contact is someone who was less than 6 feet away from an infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period. For example, three individual 5-minute exposures for a total of 15 minutes. People who are exposed to someone with COVID-19 after they completed at least 5 days of isolation are not considered close contacts.
Quarantine Quarantine is a strategy used to prevent transmission of COVID-19 by keeping people who have been in close contact with someone with COVID-19 apart from others.
Who does not need to quarantine? If you had close contact with someone with COVID-19 and you are in one of the following groups, you do not need to quarantine. You are up to date with your COVID-19 vaccines. • You had confirmed COVID-19 within the last 90 days (meaning you tested positive using a viral test). You should wear a well-fitting mask around others for 10 days from the date of your last close contact with someone with COVID-19 (the date of last close contact is considered day 0). Get tested at least 5 days after you last had close contact with someone with COVID-19. If you test positive or develop COVID-19 symptoms, isolate from other people and •
follow recommendations in the Isolation section below. If you tested positive for COVID-19 with a viral test within the previous 90 days and subsequently recovered and remain without COVID-19 symptoms, you do not need to quarantine or get tested after close contact. You should wear a well-fitting mask around others for 10 days from the date of your last close contact with someone with COVID-19 (the date of last close contact is considered day 0).
Who should quarantine? If you come into close contact with someone with COVID-19, you should quarantine if you are not up to date on COVID-19 vaccines. This includes people who are not vaccinated.
What to do for quarantine •
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Stay home and away from other people for at least 5 days (day 0 through day 5) after your last contact with a person who has COVID19. The date of your exposure is considered day 0. Wear a well-fitting mask when around others at home, if possible. For 10 days after your last close contact with someone with COVID19, watch for fever (100.4◦F or greater), cough, shortness of breath, or other COVID-19 symptoms. If you develop symptoms, get tested immediately and isolate until you receive your test results. If you test positive, follow isolation recommendations. If you do not develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19. o If you test negative, you can leave your home, but continue to wear a well-fitting mask when around others at home and in public until 10 days after your last close contact with someone with COVID-19. o If you test positive, you should isolate for at least 5 days from the date of your positive test (if you do not have symptoms). If you do develop COVID-19 symptoms, isolate for at least 5 days from the date your symptoms began (the date the symptoms started is day 0). Follow recommendations in the isolation section below.
If you are unable to get a test 5 days after last close contact with someone with COVID-19, you can leave your home after day 5 if you have been without COVID-19 symptoms throughout the 5-day period. Wear a well-fitting mask for 10 days after your date of last close contact when around others at home and in public. o Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days. If possible, stay away from people you live with, especially people who are at higher risk for getting very sick from COVID-19, as well as others outside your home throughout the full 10 days after your last close contact with someone with COVID-19. If you are unable to quarantine, you should wear a well-fitting mask for 10 days when around others at home and in public. If you are unable to wear a mask when around others, you should continue to quarantine for 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days. See additional information about travel. Do not go to places where you are unable to wear a mask, such as restaurants and some gyms, and avoid eating around others at home and at work until after 10 days after your last close contact with someone with COVID-19. o
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After quarantine • •
Watch for symptoms until 10 days after your last close contact with someone with COVID-19. If you have symptoms, isolate immediately and get tested.
Quarantine in high-risk congregate settings In certain congregate settings that have high risk of secondary transmission (such as correctional and detention facilities, homeless shelters, or cruise ships), CDC recommends a 10-day quarantine for residents, regardless of vaccination and booster status. During periods
of critical staffing shortages, facilities may consider shortening the quarantine period for staff to ensure continuity of operations. Decisions to shorten quarantine in these settings should be made in consultation with state, local, tribal, or territorial health departments and should take into consideration the context and characteristics of the facility. CDC’s setting-specific guidance provides additional recommendations for these settings. Top of Page
Isolation Isolation is used to separate people with confirmed or suspected COVID-19 from those without COVID-19. People who are in isolation should stay home until it’s safe for them to be around others. At home, anyone sick or infected should separate from others, or wear a wellfitting mask when they need to be around others. People in isolation should stay in a specific “sick room” or area and use a separate bathroom if available. Everyone who has presumed or confirmed COVID-19 should stay home and isolate from other people for at least 5 full days (day 0 is the first day of symptoms or the date of the day of the positive viral test for asymptomatic persons). They should wear a mask when around others at home and in public for an additional 5 days. People who are confirmed to have COVID-19 or are showing symptoms of COVID-19 need to isolate regardless of their vaccination status. This includes: • •
People who have a positive viral test for COVID-19, regardless of whether or not they have symptoms. People with symptoms of COVID-19, including people who are awaiting test results or have not been tested. People with symptoms should isolate even if they do not know if they have been in close contact with someone with COVID-19.
What to do for isolation Monitor your symptoms. If you have an emergency warning sign (including trouble breathing), seek emergency medical care immediately. • Stay in a separate room from other household members, if possible. • Use a separate bathroom, if possible. • Take steps to improve ventilation at home, if possible. • Avoid contact with other members of the household and pets. • Don’t share personal household items, like cups, towels, and utensils. • Wear a well-fitting mask when you need to be around other people. Learn more about what to do if you are sick and how to notify your contacts. •
Ending isolation for people who had COVID-19 and had symptoms If you had COVID-19 and had symptoms, isolate for at least 5 days. To calculate your 5-day isolation period, day 0 is your first day of symptoms. Day 1 is the first full day after your symptoms developed. You can leave isolation after 5 full days. •
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You can end isolation after 5 full days if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation). You should continue to wear a well-fitting mask around others at home and in public for 5 additional days (day 6 through day 10) after the end of your 5-day isolation period. If you are unable to wear a mask when around others, you should continue to isolate for a full 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days. If you continue to have fever or your other symptoms have not improved after 5 days of isolation, you should wait to end your
isolation until you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved. Continue to wear a well-fitting mask. Contact your healthcare provider if you have questions. • See additional information about travel. • Do not go to places where you are unable to wear a mask, such as restaurants and some gyms, and avoid eating around others at home and at work until a full 10 days after your first day of symptoms. If an individual has access to a test and wants to test, the best approach is to use an antigen test1 towards the end of the 5-day isolation period. Collect the test sample only if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved (loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation). If your test result is positive, you should continue to isolate until day 10. If your test result is negative, you can end isolation, but continue to wear a well-fitting mask around others at home and in public until day 10. Follow additional recommendations for masking and avoiding travel as described above. As noted in the labeling for authorized over-the counter antigen testsexternal icon: Negative results should be treated as presumptive. Negative results do not rule out SARS-CoV-2 infection and should not be used as the sole basis for treatment or patient management decisions, including infection control decisions. To improve results, antigen tests should be used twice over a three-day period with at least 24 hours and no more than 48 hours between tests. 1
Note that these recommendations on ending isolation do not apply to people with moderate or severe COVID-19 or with weakened immune systems (immunocompromised). See section below for recommendations for when to end isolation for these groups.
Ending isolation for people who tested positive for COVID-19 but had no symptoms If you test positive for COVID-19 and never develop symptoms, isolate for at least 5 days. Day 0 is the day of your positive viral test (based on
the date you were tested) and day 1 is the first full day after the specimen was collected for your positive test. You can leave isolation after 5 full days. If you continue to have no symptoms, you can end isolation after at least 5 days. • You should continue to wear a well-fitting mask around others at home and in public until day 10 (day 6 through day 10). If you are unable to wear a mask when around others, you should continue to isolate for 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days. • If you develop symptoms after testing positive, your 5-day isolation period should start over. Day 0 is your first day of symptoms. Follow the recommendations above for ending isolation for people who had COVID-19 and had symptoms. • See additional information about travel. • Do not go to places where you are unable to wear a mask, such as restaurants and some gyms, and avoid eating around others at home and at work until 10 days after the day of your positive test. If an individual has access to a test and wants to test, the best approach is to use an antigen test1 towards the end of the 5-day isolation period. If your test result is positive, you should continue to isolate until day 10. If your test result is negative, you can end isolation, but continue to wear a well-fitting mask around others at home and in public until day 10. Follow additional recommendations for masking and avoiding travel as described above. •
As noted in the labeling for authorized over-the counter antigen testsexternal iconexternal icon: Negative results should be treated as presumptive. Negative results do not rule out SARS-CoV-2 infection and should not be used as the sole basis for treatment or patient management decisions, including infection control decisions. To improve results, antigen tests should be used twice over a three-day period with at least 24 hours and no more than 48 hours between tests. 1
Ending isolation for people who were severely ill with COVID-19 or have a weakened immune system (immunocompromised) People who are severely ill with COVID-19 (including those who were hospitalized or required intensive care or ventilation support) and people with compromised immune systems might need to isolate at home longer. They may also require testing with a viral test to determine when they can be around others. CDC recommends an isolation period of at least 10 and up to 20 days for people who were severely ill with COVID-19 and for people with weakened immune systems. Consult with your healthcare provider about when you can resume being around other people. People who are immunocompromised should talk to their healthcare provider about the potential for reduced immune responses to COVID19 vaccines and the need to continue to follow current prevention measures (including wearing a well-fitting mask, staying 6 feet apart from others they don’t live with, and avoiding crowds and poorly ventilated indoor spaces) to protect themselves against COVID-19 until advised otherwise by their healthcare provider. Close contacts of immunocompromised people—including household members—should also be encouraged to receive all recommended COVID-19 vaccine doses to help protect these people.
Isolation in high-risk congregate settings In certain high-risk congregate settings that have high risk of secondary transmission and where it is not feasible to cohort people (such as correctional and detention facilities, homeless shelters, and cruise ships), CDC recommends a 10-day isolation period for residents. During periods of critical staffing shortages, facilities may consider shortening the isolation period for staff to ensure continuity of operations. Decisions to shorten isolation in these settings should be made in consultation with state, local, tribal, or territorial health departments and should take into consideration the context and characteristics of the facility. CDC’s setting-specific guidance provides additional recommendations for these settings.
This CDC guidance is meant to supplement—not replace—any federal, state, local, territorial, or tribal health and safety laws, rules, and regulations.
Recommendations for Specific Settings These recommendations do not apply to healthcare professionals. For guidance specific to these settings, see Healthcare professionals: Interim Guidance for Managing Healthcare Personnel with SARS-CoV-2 Infection or Exposure to SARS-CoV-2 • Patients, residents, and visitors to healthcare settings: Interim Infection Prevention and Control Recommendations for Healthcare Personnel During the Coronavirus Disease 2019 (COVID-19) Pandemic Additional setting-specific guidance and recommendations are available. •
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These recommendations on quarantine and isolation do apply to K12 School settings. Additional guidance is available here: Overview of COVID-19 Quarantine for K-12 Schools Travelers: Travel information and recommendations Congregate facilities and other settings: guidance pages for community, work, and school settings
How we kept areas clean and disinfected throughout the suspension of athletics and resocialization of athletics? Reducing the risk of exposure to SARS-CoV-2, the virus that causes COVID-19, by cleaning and disinfection is an integral part of opening schools that will require careful planning. This toolkit is intended to aid school administrators as they consider how to protect the health, safety, and wellbeing of students, teachers, other school staff, families, and communities and prepare for educating students this fall. School administrators are individuals who oversee the daily operations of K-12 schools, and may include school district superintendents, school principals, and assistant principals. Cleaning and disinfecting your school will require you to: Develop your plan • Implement your plan • Maintain and revise your plan Recommendations are based on CDC’s current knowledge of COVID-19 in the United States. CDC will continue to monitor COVID-19 activity and update toolkit as needed. This toolkit is meant to supplement—not replace—any state, local, territorial, or tribal health and safety laws, rules, and/or regulations with which schools must comply. •
Reducing the Spread of Germs at Schools Cleaning and promoting hand hygiene are important everyday actions schools can take to slow the spread of COVID-19 and other infectious diseases and protect students and staff. Cleaning with products containing soap or detergent reduces germs on surfaces and objects by removing contaminants and may also weaken or damage some of the virus particles, which decreases risk of infection from surfaces. Cleaning high touch surfaces and shared objects once a day is usually enough to sufficiently remove virus that may be on surfaces unless someone with confirmed or
suspected COVID-19 has been in your school. For more information on cleaning and disinfecting schools, see Cleaning and Disinfecting Your Facility. Disinfecting (using disinfectants on U.S. Environmental Protection Agency (EPA)’s List Nexternal icon) removes any remaining germs on surfaces, which further reduces any risk of spreading infection.
Clean more frequently or clean AND disinfect surfaces and objects if certain conditions apply • • • •
High transmission of COVID-19 in your community Low number of people wearing masks or improper mask usage Infrequent hand hygiene The space is occupied by people at increased risk for severe illness from COVID-19
When Someone is Sick If someone in your school is sick or someone who has COVID-19 has been in your school in the last 24 hours, clean and disinfect your facility. For more information on cleaning and disinfecting safely, see Cleaning and Disinfecting Your Facility.
Use Disinfectants Safely Always read and follow the directions on how to use and store cleaning and disinfecting products. Disinfection products should not be used by children or near children. Ventilate the space when using these products to prevent children from inhaling toxic vapor. Consider ventilation system upgrades or improvements and other steps to increase the delivery of clean air and dilute potential contaminants in the building. Learn More. Always follow standard practices and appropriate regulations specific to your school for minimum standards for cleaning and disinfection. For more information on cleaning various surfaces and other cleaning guidelines, see Cleaning and Disinfecting Your Facility.
cleaning icon Cleaning physically removes germs, dirt, and impurities from surfaces or objects by using soap (or detergent) and water. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. spraybottle icon Disinfecting kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. Note: It is important to clean indoor surfaces and objects routinely with soap (or detergent) and water. However, not every surface needs to be disinfected every time it is cleaned. Prioritize disinfecting surfaces that ill persons have touched and those that are routinely touched or shared between students.
Integrating Cleaning into the Daily Plan Staff and Scheduling • •
Plan with staff and teachers. Discuss obstacles to routine cleaning and ways to overcome those obstacles. Develop a schedule for routine cleaning. Modify your standard procedures to accommodate regularly cleaning at least once a day or as often as needed.
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Clean high touch surfaces and objects (such as, door handles, sink handles, drinking fountains) within the school and on school transport vehicles (such as, buses) at least once a day or as often as needed (for example, when visibly dirty). Limit sharing of high touch objects that are difficult to regularly clean (such as, electronic devices, pens, pencils, books, games, art supplies, lab equipment).
If certain conditions apply (such as, low mask usage or high community transmission), do not use difficult-to-clean shared objects for 72 hours. o If items need to be reused within 24 hours they should be disinfected. Staff should wash hands after removing gloves or after handling used items or other objects near students who are unmasked. Regularly (at least once a day or as often as needed) clean surfaces using soap or detergent. If choosing to disinfect, ensure safe and correct use and storage of cleaning products, including storing products securely away from children. Use gloves when removing garbage bags or handling and disposing trash. Wash hands after removing gloves. o
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Soiled Surfaces Immediately clean surfaces and objects that are visibly soiled. o Use soap or detergent to clean these surfaces or objects. o If choosing to disinfect, dirty surfaces should be cleaned before disinfection. • If surfaces or objects are soiled with body fluids or blood, use gloves and other standard precautions to avoid coming into contact with the fluid. o Contain and remove the spill, and then clean and disinfect the surface. Additional key resources: •
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CDC’s Cleaning and Disinfection for Community Facilities Recommendations For more information about cleaning and disinfecting school buses or other transport vehicles, read CDC’s guidance for bus transit operators Glossary of Key Terms: Close Contact How to clean and disinfect if someone is sick Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes EPA List of disinfectants for use against the virus that causes COVID19external icon
Hand hygiene: promoting it in your school The best way to prevent COVID-19 is to avoid being exposed to the virus that causes COVID-19, which is thought to spread mainly from person to person.
Another key preventive action you can take is to regularly clean hands. Cleaning hands at key times with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer with at least 60% alcohol if soap and water is not readily available is one of the most important steps a person can take to avoid getting sick. This helps prevent a variety of infections because: People frequently touch their eyes, nose, and mouth without even realizing it. Germs can get into the body through the mouth, nose, and eyes and make us sick. • Germs from unwashed hands can be transferred to other objects, like handrails, tabletops, or keyboards, and then be transferred to another person’s hands. • Removing germs through handwashing therefore helps prevent diarrhea and respiratory infections and may even help prevent skin and eye infections. Teaching people about handwashing helps them and their communities stay healthy. Handwashing can reduce respiratory illnesses, like colds, in the general population by up to 21%. Additionally, school-based programs promoting handwashing and hand hygiene can result in less gastrointestinal and respiratory illnesses and fewer missed school days. •
For more information, see CDC’s Handwashing: Clean Hands Save Lives website.
Establishing a culture of hand hygiene •
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Teach and reinforce handwashing with soap and water for at least 20 seconds and increase monitoring to ensure adherence among teachers, students, and staff. Build time into daily routines for students and staff to wash hands, especially at key times like after bathroom breaks, before lunch, or after playing outside. Take into consideration any additional time students or staff may need to wash their hands while social distancing. Consider making hand sanitizers with at least 60% alcohol available for teachers, staff, and students. Hand sanitizers can be placed near frequently touched surfaces (e.g., water fountains, doors, shared equipment) and areas where soap and water are not readily available (e.g., cafeterias, classrooms, gyms). Supervise young children under the age of 6 when they use hand sanitizer to prevent swallowing alcohol or contact with eyes.
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Promote hand hygiene throughout the school by placing visual cues such as handwashing posters, stickers, and other materials in highly visible areas. o Download and print materials o Order handwashing materials from CDC for free using CDC-INFO on Demand
Using hand sanitizers to reduce germs on hands Use hand sanitizer when soap and water are not available CDC recommends washing hands with soap and water because handwashing reduces the amounts of all types of germs and chemicals on hands. But if soap and water are not available, using a hand sanitizer with at least 60% alcohol can help you avoid getting sick and spreading germs to others. For school nutrition professionals and volunteers working in meal preparation and/or distribution at a school/school district site or other public settings, hand sanitizer is not a substitute for cleaning hands with soap and water. When using hand sanitizer, apply the product to the palm of one hand (read the label to learn the correct amount) and rub the product all over the surfaces of your hands until your hands are dry. Soap and water remove all types of germs from hands, while sanitizer acts by killing certain germs on the skin. Although alcohol-based hand sanitizers can quickly reduce the number of germs in many situations, they should be used in the right situations. Hand sanitizers are less effective than handwashing in some situations •
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Alcohol-based hand sanitizers kill SARS-CoV-2 when used correctly. However, hand sanitizers do not eliminate all types of germs, including some germs that cause diarrhea. Always wash hands with soap and water after using the toilet and after handling trash. Hand sanitizers may not be as effective when hands are visibly dirty or greasy. Hands are often dirty or greasy after activities like eating or playing outside. Hand sanitizers might not remove harmful chemicals, like pesticides and heavy metals, from hands.
Other ways we combated Covid-19 was through the use of masking and staying 6 feet apart when applicable. In the athletic training facility these steps where added as well: 1. Temperature Checks 2. Answering the Symptom Questionnaire provided on SWOL. 3. Use of Hand Sanitizer when an athlete walks in and upon leaving. 4. Masks on in the Athletic Training Facility unless participating in some form of activity or physical therapy. 5. No More than 10 people in the athletic training room that includes athletic trainers. 6. Specific Times will be set aside for the different sports due to Covid protocols. 7. Set Aside Cleaning times between each set of athletes coming in, usually a 10-minute period of time. 8. Deep Cleaning done with Lysol and Clorox products as well as a machine that specifically kills the Covid-19 Virus at the beginning and end of the day.
As we started these cleaning plans, we are also starting to see what Resocialization of Athletics for 2020-2021 will look like. That would include entrances and exits to building and limiting gym access and recreation center access. As we looked into what bringing athletes back to campus looked like we used two different Resocialization of Athletics to make our final decisions on what our policy will look like. Here are the two examples of Resocialization of Athletics: Resocialization of Collegiate Sport: Action Plan Considerations The NCAA has released the following guidance documents related to the resocialization of college sports in the wake of the COVID-19 pandemic: • • •
“Core Principles of Resocialization of Collegiate Sport” (5/1/20) “Resocialization of Collegiate Sport: Developing Standards for Practice and Competition” (7/14/20) “Resocialization of Collegiate Sport: Action Plan Considerations” (5/28/20)
Each of the above publications was intended to supplement and update the prior publications to reflect most recent emerging data and information available at the time of release. The NCAA has also published and continues to supplement an FAQ document that contains questions/answers pertaining to the publications. As the resocialization publications have been updated, they have rendered certain of the FAQ content outdated. Those outdated portions of the FAQ have been removed from the published version and have been archived to this document solely for purposes of historical reference. This content is no longer consistent with the Association’s published position and should not be relied upon as guidance. Questions can be directed to the NCAA Sport Science Institute at ssi@ncaa.org. This document serves as a follow-up to and assumes the premise of Core Principles of Resocialization of Collegiate Sport. The information in this document, which was developed in consultation with the NCAA COVID-19 Advisory Panel, is offered as guidance and is meant to be consistent with guidance published by the federal
government and its corresponding health agencies and otherwise reflective of the best available scientific and medical information available at the time of print. These materials are not and should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource for member schools to use in coordination with applicable government and related institutional policies and guidelines. They remain subject to further revision as available data and information in this space continues to emerge and evolve. As the rates of infection and death from COVID-19 have recently declined or stabilized in some areas of the country, many states have established plans for resocialization, and there is an increasing dialogue about the need to balance the economic and other benefits of resocialization and reopening with the need to protect society from the public health consequences of the ongoing spread of COVID-19. Until a vaccine is in place, or until there is effective treatment, this type of balance analysis should continue, with an understanding that the most effective strategy to mitigate COVID-19 spread during resocialization includes the following: •
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Personal. o Physical distancing. o Universal masking when physical distancing is not possible. o Hand hygiene, especially after touching frequently used items or surfaces. o Using a tissue, or the inside of your elbow, to sneeze or cough into. o Not touching your face. o Disinfecting frequently used items and surfaces as much as possible. o Staying home if you feel sick and following the advice of your health care provider. Local/institutional o Safe and efficient screening and testing sites for symptomatic individuals and trace contacts. o Surveillance, including contact tracing. o Isolation and quarantine for new infections or for high-risk exposure.
The decision to reopen college campuses and resume sport is part of this balance and is not binary in nature. Rather, it involves a complex combination of objectives that speak to decreasing harm, maximizing the number of lives saved, and improving overall quality of life for American citizens. A successful balancing of these objectives will most likely involve the development of targeted strategies that are based on emerging COVID-19 data and information, including the recently reported considerations described below:
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One-third of American deaths from COVID-19 have, to date, occurred in nursing homes and other long-term care facilities. The COVID-19 death rate among young healthy Americans is currently similar to the most recent death rates resulting from influenza. Asymptomatic infections have been common, especially in young healthy Americans. After infection with SARS-CoV-2, the virus that causes COVID-19, viral shedding is prominent in days two through five, and symptoms usually develop around day five. Certain individuals have been identified as being at higher risk for severe complications and death from COVID-19, and they include those with: o Age greater than or equal to 65. o Chronic lung disease, including moderate and severe asthma. o Serious heart conditions. o Immune system compromise. o Severe obesity with body mass index greater than or equal to 40. o Diabetes mellitus. o Chronic kidney disease with dialysis treatment. o Liver disease. o Sickle cell disease (not sickle cell trait).
While some stakeholders have embraced the idea of planning for the reopening of collegiate sports, others have questioned whether it would be better to simply wait until there is no longer a threat from COVID-19. The fact is that, at this time, we do not know how long COVID-19 will remain as a threat and, based on currently available data, it is conceivable that the SARS-CoV-2 virus will remain endemic with the number of new cases in society continuing to fluctuate over the next year or even longer. A resocialization plan that attempts to properly balance the public health considerations through the identification and implementation of appropriate safeguards provides an alternative to shutting down society and sport indefinitely. Collegiate sport is intimately tied to college education. In other words, NCAA studentathletes are first and foremost students. While the structure of typical student life may evolve over time, and while student-athletes — like other students who are pursuing passions beyond the traditional classroom — invest intensely in the development of their unique skills, being a student is and will continue to be an essential function of being a student-athlete. Within this context, these broad considerations relate to planning for the resocialization of collegiate sport.
Reopening Considerations Before reopening athletics facilities for student-athletes, athletics departments and institutional leadership should consider whether and how the following may be incorporated into the broader campus action plan to facilitate identified health and safety objectives: • • • • •
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A COVID-19 communication plan that connects athletics with the broader institution. A COVID-19 communication plan that connects the school, including athletics, with local and state facilities. A plan to protect and support higher-risk individuals. A plan to provide virtual alternatives as necessary and appropriate. Facility-specific health and safety plans that address, among other things, necessary resources, supplies and other applicable distancing and sanitation guidelines. The development of an athletics COVID-19 action team that may include these individuals among others: o Athletics director or designee. o Athletics health care administrator. o Head athletics trainer or designee. o Head team physician or designee. o Coach representative. o Strength and conditioning coach representative. o Student health services representative. o Counseling services representative. o Student-athlete representative. o Health care and emergency preparedness representative. o Faculty athletics representative. o Campus coordinator (dining hall, dormitory). o Compliance office representative. o Institutional legal counsel or risk management representative. o University relations and/or athletics communications representative.
Athletics Staff and Student-Athlete Return to Campus Considerations Athletics department staff and student-athletes are part of the broader institutional population and any plan for their return to campus should align with broader institutional policy for return, which may or may not involve a COVID-19 testing protocol. However, student-athletes and athletics staff have traditionally interacted with
closer contact than the broader campus population such that there are additional risk and mitigation factors that should be considered within the athletics framework. Whereas new COVID-19 infections might be managed at a broad school level, it might be more difficult to manage any new infections and resulting potential for COVID-19 spread within athletics, and specifically within a team environment. Additional pre-return practices that may be considered for student-athletes and athletics staff may include, among others: • •
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Confirmation of no high-risk exposure to COVID-19 for at least two weeks before returning to campus. Absence of typical COVID-19 symptoms including, among others, respiratory issues, gastrointestinal problems, fever, headache, fatigue and muscle pain, for at least two weeks before returning to campus. If travel back to school involves physical distancing challenges (e.g., air or commuter bus travel), confirmation of local off-campus or campus-designated self-quarantine for at least seven days — or longer if advised by local or state governmental health officials — before returning to athletics.
Special consideration should be given to student-athletes and staff who are at higher risk of developing severe cases of COVID-19, including an individualized plan of safely returning to campus.
Post-Return Operational Considerations Daily Self-Health Evaluations Schools should consider asking all student-athletes and staff to practice at least daily self-health evaluations before participating in any aspect of in-person athletics activities. Encourage individuals who identify any of the following symptoms or signs during the self-health evaluation to contact the designated athletics health care representative by telephone or virtual visit before coming on campus or to any athletics facility: • • • • • • • • •
Shortness of breath or difficulty breathing. Cough or other respiratory symptoms. Headache. Chills. Muscle aches. Sore throat. Congestion or runny nose. New loss of taste or smell. Nausea, vomiting or diarrhea.
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Pain, redness, swelling or rash on toes or fingers (COVID-toes). New rash or other skin symptoms. High-risk exposure (e.g., new contact with an infected individual or prolonged contact with a crowd without physical distancing). Temperature of 100.4° Fahrenheit or above.
Preparticipation Physical Screening and Clearance Institutions should prepare for the amount of time and resources that will be needed to complete adequate preparticipation health screening activities. Although some of these activities may be completed via telehealth or otherwise before return to campus, a thorough preparticipation exam is critical and may need to account for new and different COVID-specific symptoms and/or indications, including those pertaining to symptomatic and asymptomatic impact on pulmonary, respiratory and cardiac systems. Emerging information has revealed potential cardiac abnormalities in individuals who have developed COVID-19, but the incidence and impact on young adults is unknown. In addition to these COVID-related medical complexities, which may require additional screening steps, basic COVID-specific distancing and sanitation recommendations likely will require more space for exam activities and more time between visits. While schools have great flexibility in terms of how they design the health screening and clearance process, it is critical that it be completed before preseason physical activities begin and that schools properly consider any related health and safety resource and scheduling needs. Mental Health Considerations An NCAA survey of student-athletes revealed that a majority of student-athletes surveyed reported experiencing high rates of mental distress since the outset of the COVID-19 pandemic. Over a third reported experiencing sleep difficulties, more than a quarter reported feeling sadness and a sense of loss, and 1 in 12 reported feeling so depressed it has been difficult to function, “constantly” or “most every day.” Mental health concerns were highest among respondents of color, those whose families are facing economic hardship and those living alone. Additionally, college seniors reported a sense of loss at 1.5 times the rate of underclassmen. In most instances, the rates of mental health concerns experienced within the last month were 150% to 250% higher than historically reported by NCAA student-athletes in the American College Health Association’s National College Health Assessment. For these reasons, considerations should be given to a focused mental health evaluation as part of pre-participation
medical screenings, focusing on mental health symptoms and disorders that may have either developed or become exacerbated as a result of this pandemic. Individual and Facility Health Hygiene Practices Athletics departments should consider how best to promote and support appropriate adherence by student-athletes and athletics staff to applicable health hygiene recommendations including, among others, those described below: • • • • • •
Hand hygiene. Physical distancing. Use of face masks/coverings where physical distancing isn’t feasible. Proper cough and sneeze etiquette. Not touching the face Those feeling ill staying at home, or if they begin to feel ill once on site, avoiding contact with others, departing for home, and informing a physician and/or athletics health care provider.
In addition, athletics departments should give focused consideration to how staff and student-athletes might best align those practices with athletically related activities, especially those involving cardiovascular and group workouts. Beyond individual hygiene practices, institutions should consider the development of protocols and techniques that speak to the serious risks related to the sharing of items like towels, water bottles and food and the importance of appropriate cleaning and disinfecting of shared equipment and spaces. Similarly, schools should evaluate how best to promote and support the same protocols to student-athletes, custodial and food services staff, medical personnel, coaches and other athletics department personnel. Physical Distancing As noted in the Core Principles document, resocialization of each sport begins as Phase One, and then progresses to Phases Two and Three in a manner consistent with established gating criteria. During Phases One and Two, strength and conditioning and other sport activities are conducted with the physical distancing guidance provided in the document. Although physical distancing is not possible during Phase Three practice and competition in high-contact risk sports (see below), institutions should consider how best to promote appropriate physical distancing practices outside of such organized sport/exercise activities, including in waiting and seating areas, entrances, exits and hallways in other high-volume common areas including, among others:
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Athletics training rooms and other sports medicine facilities. Athletics locker rooms. Strength and conditioning facilities. Team meeting rooms. Athletics academic areas. Athletics dining areas.
Similarly, departments should consider using virtual team meetings whenever appropriate and possible.
Infection Monitoring and Response Considerations Infection Testing and Surveillance Sports and activities vary with regard to potential contact with the SARS-CoV-2 virus. Accordingly, sports and activities may be divided into low contact risk (e.g., bowling, cross country, diving, golf, gymnastics, rifle, skiing, swimming and diving, tennis and track and field); medium contact risk (e.g., baseball, softball); and high contact risk (e.g., basketball, field hockey, football, ice hockey, lacrosse, rowing, soccer, volleyball, water polo, wrestling). Further, athletics staff may be divided into those with close contact (“inner bubble”), intermediate contact (“intermediate bubble”) and limited or no contact (“outer bubble”) with student-athletes. Surveillance and testing protocols should consider both the type of sport and the “bubble” of athletics personnel. Each institution should proactively and carefully consider how it will monitor and respond to potential cases of COVID-19 within the athletics department. Surveillance and testing are considered by many to be the foundation of a successful COVID-19 monitoring and management plan. However, the infrastructure and details that underlie any surveillance and testing plan will likely depend on the unique nature of state, local and institutional guidelines and will vary from institution to institution. Many different types of testing have been introduced and discussed by community health leaders since the onset of COVID-19. Diagnostic Testing — Two distinct tests are included in diagnostic testing: 1. Polymerase chain reaction testing for viral particles. PCR testing assesses for the genetic information of the virus, that is present in an individual who is actively infected. PCR testing has traditionally relied on nasopharyngeal swabs and a specified reagent for completion of the test.
2. Antigen testing. Antigen testing assesses for proteins found on or within the virus. Antigen testing does not require the reagent and nasopharyngeal swabs that have been traditionally used for PCR testing. This allows antigen testing to be completed as a point-of-care test, meaning that the results are provided by a specific device on site and within minutes. While for the most part PCR testing for viral particles is currently taking place in public or private laboratories, there has been a rapid evolution of point-of-care tests for PCR testing as well. Additionally, there is increasing progress in using more simple nasal swab tests or saliva samples for both types of diagnostic tests. This is important because nasopharyngal swab testing requires full personal protective equipment for the tester, as this procedure often induces a cough reflex. Serological Testing — Serological testing assesses for antibody response to COVID-19 infection via a blood test. IgG antibody indicates a history of prior infection and hopefully correlates with future immunity, although data are not conclusive. IgM antibodies are an indicator of active infection. Sensitivity and specificity have not been well validated for serological testing, but such testing could be worthwhile once validation is secured. Surveillance Testing — An important aspect of the mathematical modeling and epidemiological analysis of COVID-19, surveillance testing can be used to monitor virus movement, effect on certain groups of people and patterns of growth and decline. Such testing is still in its infancy. Any successful surveillance strategy will need to balance practicality and acceptable risk. There is not a no-risk option. Testing Limitations and Future Methodologies While diagnostic testing can be helpful and is currently the most accessible and accurate for purposes of large population use, it is important to understand that it currently only assesses for infection at the time that the test is taken. Negative diagnostic test results can, therefore, potentially provide a false sense of security, and athletics departments should consider the impact that testing frequency may have on the reliability of monitoring plans. It’s arguable that diagnostic testing becomes increasingly important in high-contact risk sports, especially after Phase Three practices and competition begin, because the risk of COVID-19 spread is greater where physical distancing and universal masking of athletes cannot occur, both of which are much less feasible in sports where student-athletes are regularly practicing and competing in very close proximity or while in physical contact.
Some high-contact risk sport teams such as football also generate significantly high testing volumes in terms of the number of participants per team. In light of these factors, athletics departments should consider the development and implementation of effective contact tracing protocols (e.g., “bubble” network identification process described above) that can be leveraged to efficiently and effectively ramp up and otherwise adjust testing protocols to address these heightened risks in the event a student-athlete becomes infected and has been participating in contact/collision sport practices or competitions. If bulk batch testing and/or point-of-care viral and antigen tests become more widely accessible and reliable, this may help remove some of the inefficiency and cost currently associated with individualized laboratory testing processes. Regardless, athletics departments should consider the current and future availability and reliability of different kinds of testing, and any related budget, logistical and operation impacts, as they develop their broader institutional monitoring plans. Contact Tracing To efficiently and effectively respond to a new infection, athletics departments should evaluate how best to identify contact networks and trace contact interactions for staff and student-athletes. The identification of the participants in each “bubble” network can facilitate contact tracing if an individual becomes newly infected and can help the institution and applicable authorities prioritize the removal, isolation and quarantine of other at-risk individuals. Response to New Symptoms/Diagnosis If a student-athlete or a member of the athletics department staff develops COVID-19, the school, in conjunction with local health authorities, will need to evaluate how best to protect the others who may come in contact with that individual. Such a plan might include steps like immediate isolation from others and prompt contact with the primary athletics health care provider and required government authorities, as well as consideration of the following: • • •
A designated isolation room. Personal protective equipment for both the symptomatic individual and the treating clinician. Transportation to one of the following: o An on-campus facility with an isolation room. o Off-campus housing with isolation precautions.
Hospital or other medical facility (e.g., for individuals with shortness of breath or other evidence of cardiopulmonary compromise). Contact tracing of all exposed individuals. Return-to-activity protocol. o
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If the infection occurs during a period in which a competition takes place, the response and mitigation plan likely will need to take into account the safety of student-athletes and staff from the opposing team. Schools should consider the benefit of competition protocols that may include, among other precautions, daily self-health evaluations for all “inner-bubble” personnel, and campus access for only those with a demonstrated temperature of less than 100.4 degrees Fahrenheit and no new symptoms, and/or a negative result from a pre-competition diagnostic test. Testing strategies can also be employed but would not negate the benefit of daily self-health evaluations. Based on the capabilities of currently available testing alternatives, existing standards of care suggest a quarantine period of approximately 14 days for all newly infected individuals and their high-risk (e.g., “inner-bubble”) contacts. However, emerging protocols are being developed that include an alternative to the 14-day quarantine; such protocols include daily, or every other day, or select day diagnostic testing over five to eight days, with action plans based on test results. Accordingly, if infection occurs after the commencement of team practice activities, this response plan could involve, among other things, temporarily or permanently ceasing in-person activities, or a diagnostic testing protocol that has been vetted by the institution and the local health authorities. While the structure and details of response plans will vary from institution to institution, an athletics department should consider how its plan may impact the broader campus and community and how best to ensure its plan is appropriately aligned with applicable state, local and institutional requirements. Introduction This document contains guidelines for establishing a minimal set of standards to assist athletic programs in resuming participation. Understand that while these recommendations are scientific and have been constructed by a team of experts at UPMC, neither we nor anyone can guarantee prevention of illness or injury during athletic participation. There can be no guarantee of safety in a contact sport. This document does not supersede any state or federal guidelines in place for the COVID-19 pandemic. Appreciate, as the medical and scientific community learns more about COVID19, these recommendations are subject to change. It remains important to continue to consult and follow the most recent CDC guidelines. Each school or league is responsible for implementing appropriate safeguards for resumption of play. UPMC is not liable for anyone who contracts COVID-19 while practicing or playing or participating in any manner.
Task Force Structure • Schools should consider creating a task force on site to help coordinate an independent response using this document as a foundation for the minimum criteria. This action team could include the following individuals: ‐ Athletic Director ‐ Athletic Trainer ‐ Team Physician ‐ Student Health Representative ‐ At larger institutions you may want to consider adding a head coach, strength and conditioning coach, nutritionist, facilities manager, and a representative from counseling services. Social Distancing • Social distancing should be encouraged at all times (six feet at a minimum). • Consider limiting staff to only essential personnel. • Take into account the capacity of rooms/buildings and consider a reduction in this number. • Large social gatherings in any spaces should be discouraged. • Student housing, if applicable, should allow for individual sleeping rooms on and off campus. • Consider spacing in the cafeterias, classrooms, weight rooms, athletic training rooms/locker rooms, and other on-campus venues. • Virtual team meetings should take place when possible. • When at practice or in competition, any unnecessary contact should be avoided such as handshakes, high fives, fist bumps, or elbow bumps. • In all common areas, seating should be spaced six feet apart. Large social gatherings in any spaces should be discouraged. • Student athletes should sit every other seat on a bench and should avoid using a dugout when possible. They should consciously stand six feet apart when not participating in a drill or activity that requires closer contact. • Survey other public spaces and determine need for such items such as gaming systems, pool tables, etc. Sanitization • All equipment should be cleaned between each individual use. • When possible, athletes should not share gear and instead use their own personal equipment. • Each athlete should have his/her own personal defined hydration container that is never to be shared. • Hand sanitizer should be made available throughout the facility for use before, during, and after workouts. Personal Protective Equipment • Student athletes, coaches, and staff should be strongly encouraged to use masks when in all indoor spaces. This is inclusive of the athletic training room and weight rooms. • Cloth face coverings are adequate (surgical or N95 masks, while also acceptable, are not necessary). The CDC website has complete references for mask specifications and maintenance. The garment should cover both the nose and mouth and allow for continued unlabored breathing.
• While we understand it may be difficult to wear a mask when actively participating in a sport that takes place indoors on a court, (for example: volleyball, basketball, gymnastics) the percentage of time without the mask should be limited to the active participation time. • At all times, all coaches and staff should be encouraged to be masked 100% of the time. • Wearing gloves has not been shown to decrease transmission of the virus. Recommendation is for frequent handwashing and avoidance of touching the face. Pre-participation Exams • Pre-participation exams should be spaced out by teams and limit the number of people in a space to the practitioner and individual getting screened. ‐ This can be accomplished by limiting the number of teams that can be screened in one day and doing the screens by appointment time, so you do not have large groups congregating waiting for their turn. • COVID-19-specific questions should be included in the screen to include: 1. Have you tested positive for COVID-19? 2. Have you had any known exposure to a COVID-19-positive individual? 3. Have you been tested for COVID-19? 4. Have you had any new onset of cough or shortness of breath? 5. Have you experienced any recent febrile illness? (temp > than 99.5º F) • The most recent medical evidence recommends consideration of cardiac testing if a student athlete has previously tested positive for COVID-19. This should be discussed with the team physician on a caseby-case basis. Daily Screening • Student athletes, coaches, and staff should be screened daily with no-touch temperature checks and a questionnaire. • A positive screen that would warrant further investigation would be a temperature greater than 99.5º F or a “yes” response to any of these three questions: 1. Do you have new onset cough or shortness of breath? 2. Have you had a fever or felt febrile? 3. Have you had known exposure to a Covid-19 positive individual? Acclimatization Phases: As many athletes are deconditioned from the quarantine period, the NCAA suggests a six-week acclimatization period in preparation for any season. This should occur in a phased and staggered manner to help prevent the potential spread of illness by the asymptomatic carrier. Phase One: Upon return, there should be a 14-day social isolation period where the student is in their dorm or individual space. Throughout this period, there should be limited contact with any other individuals. If all parties are in masks, it would be acceptable during this time to complete Physical Performance Evaluation testing and pre-season paperwork, but no workouts. During this time, the team should have virtual meetings. Consideration should be made to have meal delivery to the rooms for the students during this 14-day period. Asymptomatic testing can be considered during phase one. There is some debate as to whether the testing is effective/valuable and can be quite costly. The self-isolation period of 14 days should ensure a disease-free population at the start of phase two if done appropriately. Should a school want to pursue testing, Quest labs would be the best venue to facilitate the tests at time these guidelines were published. In the course of phase one, a COVID-19 education module to educate
students, parents, coaches, and staff about disease symptoms, spread, and prevention should be encouraged. The CDC and Pennsylvania Department of Health have numerous online resources that are simple and free to access. Phase Two: After the 14-day social isolation period and community disease load that is not rising, the team should be broken into groups of no more than 10 student athletes. These groups should remain constant for the next two weeks. During this period, the students would be permitted to participate in non-contact workouts in their small groups. They should continue to wear masks when indoors and grab and go type meals should be provided. Continue to have all meetings on a virtual platform. Phase Three: After 14 days of small groups (10 or less) and community disease load that is not rising, the teams of 10 may be merged into groups of no more than 50 students who can now practice full contact. Social distancing should be maintained at all other times such as in the weight rooms, cafeterias, and locker rooms. Phase Four: After the six-week period is complete and disease load in the community is declining, teams may then combine to the total group for full practices and competition. Social distancing protocols should remain in place at all other times. We recommend the staggered arrival of sports teams based on competition schedule Illness Protocol • Should an individual athlete become ill during any of the above periods, they should be immediately removed from the group, masked if not already, and isolated in their individual space. • Testing for COVID-19 should be done • If testing is positive, contact tracing should be initiated. ‐ This tracing will identify those individuals who would have been within six feet of the sick athlete for more than 15 minutes while the person was symptomatic or within the 48 hours prior to becoming symptomatic. ‐ To learn more about contact tracing, visit the Pennsylvania Department of Health or CDC websites: PA Department of Health Centers for Disease Control and Prevention ‐ Those identified will need to be put in social isolation for 14 days and closely monitored for the development of symptoms. While testing of the asymptomatic contact may be available, it does not confirm the infection potential of that individual so cannot be relied on for return to play. • The athlete with the positive COVID-19 test may return to social interaction 72 hours after resolution of symptoms, including but not limited to: fever (without the use of fever reducing medications), cough, shortness of breath, AND at least 10 days have passed since symptoms first appeared according to CDC guidelines. Emerging evidence in the field of cardiology recommends a 14-day convalescent period from the start of symptoms prior to starting back to strenuous activity and consideration of cardiac testing. A COVID-19-positive athlete should not be returned to play without evaluation and clearance documentation by the designated school team physician. Competition and Travel Considerations • Competition and travel need to be considered and planned prior to the onset of the season. • An open line of communication should be maintained between all medical providers in a conference.
• There should be global agreement that all ill athletes will be held from participation no matter the circumstances. • Member schools will need to be willing to share information regarding potential positive cases and exposures. • Travel should be limited and when possible done by charter bus or air. ‐ Social distancing should be maintained, including masking. ‐ When on a bus, social distancing is needed with no two athletes sitting in the seats next to each other. ‐ Preparations should be made for limited stops when in route (such as prepackaged meals). ‐ Overnight stays should be avoided when reasonable with game schedule. Games should be scheduled in groups in a geographic area when travel is necessary. ‐ If an overnight stay is necessary, recommendation is for no more than two people in a room with their own sleeping space. ‐ Consider limiting out of conference play this season.
After reviewing this we sat down and started the process of putting together our own Resocialization of Athletics: 1. What is the returning to school looks like? 2. How does that look for fall sports, winter sports, and spring sports? 3. Are we testing, doing temperature checks, or symptom checklist or all of the above? 4. Do we have the signage to explain what is going on and how to do what is needed?
This is what we came up with?
Return to Sport Mississippi University for Women Athletics Reintegration of Student Athletes 7-28-20 As part of ongoing COVID-19 related legislation, the NCAA is allowing member institutions to proceed with athletic activities in the fall, based on local, state and federal guidelines. To ensure the health and safety of Owls student-athletes wishing to participate in team activities, our Athletics COVID-19 Action Team was charged with developing a plan to reintegrate Owls student-athletes back to the MUW campus. The committee followed Governor Tate Reeve’s Mississippi guidelines, Mississippi University for Women guidelines, and the NCAA Resocialization of Sport Guidelines. Athletics COVID-19 Action Team: Director of Athletics & Recreation- Jason Trufant Assistant Director of Athletics Head Volleyball Coach- Brooke Carter Head Athletic Trainer- Jason Miller Team Physician- Dr. John Stanback, MD Student Health Services- Angie Criddle Counseling Services- Dr. Deb Wells, Ph.D, LPC University Crisis Management- Carla Lowery Chief of Police- Randy Vibrock Reintegration of Student-Athletes Consistent with NCAA and health professional recommendations, MUW will implement a phase system for the return of student-athletes. There will be 4 phases used to bring a manageable number of student athletes back to campus. NOTE: This plan is subject to change based on Federal, State, Local, and NCAA guidelines and recommendations. Phase Composition Phase 1 - Return of Fall Sports (M/W Soccer on 8/11/20) (Volleyball on 8/11/20) (M/W Cross Country on 8/12/20) (M/W Golf on (8/12/20) (M/W Tennis on 8/12/20) Phase 2 - Re-Acclimate fall sports period Phase 3 - Return of Winter/ Spring Sports (M/W Basketball, M/W Track & Field, Baseball, Softball) Phase 4 - Re-Acclimate winter/spring sports period NOTICE: Athletics has purchased supplies for the return including hand sanitizer, thermometers and cleaning supplies for the playing and practice spaces. Student-athletes are required to provide their own mask and personal hand sanitizer.
Monitoring: • Each student-athlete will be required to complete the Athletics Medical Emergency/Self Care Plan prior to arriving on campus. • To assist in contact tracing of student-athletes, the names, phone numbers, and living arrangements of athletes will be given to Jason Miller (Head ATC), Jason Trufant (AD) and Chief Randy Vibrock (MUW Chief of Police). • Our SportsWare (SWOL) athletic training management system will be used as the primary check point system. Each student-athlete will need access to their SWOL account for daily checks Phase 1 Phase 1 includes daily health checks, educational sessions, small group strength and conditioning sessions, and restricted travel for student-athletes and staff members of fall sports. Timeline: • Initial Day of Arrival (Day 1): The athletic training staff will conduct a comprehensive pre-participation check for COVID-19 on the initial day of arrival of each student-athlete. • Day 2: COVID-19 Education will occur on Day 2 of campus return per sport. Social distancing and masks will be required. • Day 2 to 7: Drive through temperature and symptoms checks will be conducted by the athletic training staff daily at Pohl Gymnasium. o If a student athlete misses a mandatory temperature check, they will not be eligible to participate until properly screened. o If a student athlete leaves the Golden Triangle area at any time during the first phase, they will not be able to return to their team activities for 7 days. Allowable Activities: • Team practice will be prohibited, but small group strength and conditioning sessions will be allowed. • No more than 10 student-athletes can participate per strength and conditioning session, both indoor and outdoor facilities. • The strength and conditioning facility (Stark Rec Center) has developed a social distancing plan for workout groups, times, and cleaning of equipment…social distancing will be enforced. • Locker rooms will not be available for use. • Masks will be required in all indoor facilities including but not limited to hallways, training rooms, and gymnasium/strength and conditioning facilities, when physical activity is not occurring. • For outdoor facilities, social distancing will be enforced and additional symptom checks may be implemented. • Team equipment will not be distributed during this phase (i.e. balls, bats, rackets, etc.). • Workout clothes and training shoes (if applicable) will be given to the student-athletes when they arrive on campus by their specific team coach.
• All student-athletes will abide by the MUW Campus Renewal Plan with regard to social distancing and the wearing of masks Phase 2 Phase 2 includes daily health checks, small group strength and conditioning sessions, team practice, and restricted travel for student-athletes and staff members of fall sports. Timeline: • Day 8 To First Date of Competition: The athletic training staff will continue to conduct temperature and symptom checks for each student-athlete prior to their arrival for activity. o If a student athlete misses a mandatory temperature check, they will not be eligible to participate until properly screened. o If a student athlete leaves the Golden Triangle area at any time during the first phase, they will not be able to return to their team activities for 7 days. Allowable Activities: • First 5 Days: Team practice and strength and conditioning sessions will be permitted in groups of 10 or less participants, both indoor and outdoor facilities. • Day 6: Full team practice is permitted (provided all health and safety measures are intact). Full team start dates are subject to change. • Masks will be required in all indoor facilities including but not limited to hallways, training rooms, locker rooms and gymnasium/strength and conditioning facilities, when physical activity is not occurring. • For outdoor facilities, social distancing will be enforced and additional symptom checks may be implemented. • Equipment will be left out after practices for the coaching staff to clean and disinfect • All studentathletes will abide by the MUW Campus Renewal Plan with regard to social distancing and the wearing of masks. The above phases are subject to change based on Federal, State, Local, and NCAA guidelines and recommendations. Phase 3 Phase 3 includes daily health checks, educational sessions, small group strength and conditioning sessions, and restricted travel for student-athletes and staff members of fall sports. Timeline: • Initial Day of Arrival (Day 1): The athletic training staff will conduct a comprehensive pre-participation check for COVID-19 on the initial day of arrival of each student-athlete. • Day 2: COVID-19 Education will occur on Day 2 of campus return per sport. Social distancing and masks will be required. • Day 2 to 7: Drive through temperature and symptoms checks will be conducted by the athletic training staff daily at Pohl Gymnasium. o If a student athlete misses a mandatory temperature check, they will not be eligible to participate until properly screened. o If a student athlete leaves the Golden Triangle area at any time during the first phase, they will not be able to return to their team activities for 7 days.
Activities: •
Student-athletes will have to reserve times through campus rec for use of Stark Recreation Center. The athletics department will not have designated weight room times for sports that are in their non-traditional season (baseball, softball, basketball, track and field).
• The strength and conditioning facility (Stark Rec Center) has developed a social distancing plan for workout groups, times, and cleaning of equipment…social distancing will be enforced. • Locker rooms will not be available for use. • The training room will not be available unless specifically directed by an athletic trainer. Emergencies will be permitted. • Masks will be required in all indoor facilities including but not limited to hallways, training rooms, and gymnasium/strength and conditioning facilities, when physical activity is not occurring. • For outdoor facilities, social distancing will be enforced and additional symptom checks may be implemented. • Team equipment will not be distributed during this phase (i.e. balls, bats, rackets, apparel, etc.). • All student-athletes will abide by the MUW Campus Renewal Plan with regard to social distancing and the wearing of masks. Phase 4 Phase 4 includes daily health checks and non-traditional training sessions that are permitted by NCAA rules. Timeline: • Day 8: The athletic training staff will continue to conduct temperature and symptom checks for each student-athlete prior to their arrival for activity. •
If a student athlete misses a mandatory temperature check, they will not be eligible to participate until properly screened. o If a student athlete leaves the Golden Triangle area at any time during the first phase, they will not be able to return to their team activities for 7 days.
Allowable Activities: • First 5 Days: Team practice and strength and conditioning sessions will be permitted in groups of 10 or less participants, both indoor and outdoor facilities. • Day 6: Full team practice is permitted (provided all health and safety measures are intact). Full team start dates are subject to change. • Masks will be required in all indoor facilities including but not limited to hallways, training rooms, locker rooms and gymnasium/strength and conditioning facilities, when physical activity is not occurring. • For outdoor facilities, social distancing will be enforced and additional symptom checks may be implemented.
• Equipment will be left out after practices for the coaching staff to clean and disinfect • All student-athletes will abide by the MUW Campus Renewal Plan with regard to social distancing and the wearing of masks. The above phases are subject to change based on Federal, State, Local, and NCAA guidelines and recommendations. Testing • Anyone experiencing COVID-19 symptoms will be referred to Jason Miller (Head ATC) and to Dr. Stanback (Team Physician). • COVID-19 testing will occur at the MUW Eckford Health Center on campus and/or other local agencies. • COVID-19 testing kits will be provided by the MUW Eckford Health Center and Allegro Family Clinics in Columbus by billing the student-athlete’s primary insurance (Athletic only insurance does not cover COVID-19 testing). The results will be shared with the student-athlete, head athletic trainer, and MUW Authorities. • Transportation- Student-athletes, who show symptoms, are required to self-transport to a medical facility for testing. Other student-athletes and staff members, who are not showing symptoms, are not permitted to provide transportation. • Student-athletes will remain in quarantine until test results are received. Quarantine protocols will follow university guidelines as presented in the University Renewal Plan. Positive Test: • A 10-day quarantine is suggested by the Lowndes County Health Department and CDC. • If a student-athlete tests positive for COVID-19, Jason Miller (Head ATC), Dr. Stanback (Team Physician), MUW Authorities, and the Lowndes County Health Department will be notified. • We will have 2 COVID-19 case managers in Athletics- Jason Miller and JeQuailia Huggins. • Student-athletes who test positive for COVID-19 will isolate for period of time recommended by the Lowndes County Health Department. Contact tracing to identify others who may be required to quarantine will also be done by the Lowndes County Health Department. Owls Athletics Case Managers will assist. All MUW campus guidelines will be followed. • During this phase, all student-athletes and staff will be screened for COVID-19 that have any contact with sports equipment, student-athletes, and/or facilities. Game Day: For competition, all game-day participants (student-athletes, coaches, support staff, officials, etc.) are required to be screened within six (6) hours of the beginning of the contest. Federal, state, and local COVID-19 guidelines will be in place for all activities.
As this Return to Play was implemented, the athletes were brought in at specific times by sport for moving in into the dorms, testing, temperature checks, and symptom check. They were also brought in
for team meetings in an area spread out six feet apart with masks. The athletes returned on August 17, 2020 and athletics was paused again on August 30, 2020 for two weeks due to a small outbreak of Covid-19 throughout some of the programs. After this incident, the fall athletic teams were allowed to start back practice but were unable to play anybody else but themselves for the duration of their seasons due to other teams not playing outside competition besides their conference and the USCAA banning all postseason activities. Basketball started and was able to have individual sessions to start off with that progressed to larger groups until the Middle of October 2020 when one of the men’s basketball players came down with Covid and spread it to other members of the team. This caused a two-week hiatus for the Men’s basketball team. The regulations that we followed where from the NCAA website and stated:
Core Principles of Resocialization of Collegiate Basketball The NCAA has released the following guidance documents related to the resocialization of college sports in the wake of the COVID-19 pandemic: • • •
“Core Principles of Resocialization of Collegiate Sport” (9/25/20) “Resocialization of Collegiate Sport: Developing Standards for Practice and Competition” (7/14/20) “Resocialization of Collegiate Sport: Action Plan Considerations” (5/28/20)
Each of the above publications was intended to supplement and update the prior publications to reflect most recent emerging data and information available at the time of release. The NCAA has also published and continues to supplement an FAQ document that contains questions/answers pertaining to the publications. As the resocialization publications have been updated, they have rendered certain of the FAQ content outdated. Those outdated portions of the FAQ have been removed from the published version and have been archived to this document solely for purposes of historical reference. This content is no longer consistent with the Association’s published position and should not be relied upon as guidance. Questions can be directed to the NCAA Sport Science Institute at ssi@ncaa.org. As indicated below, these materials are intended as a resource for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to further revision as available data and information in this space continue to emerge and evolve. This document addresses basketball only, and future documents will address other winter sports. Unless stated otherwise (for example, testing recommendations), the guidance from Resocialization of Collegiate
Sport: Developing Standards for Practice and Competition (Resocialization Standards) remains in place; athletics personnel are encouraged to review this document.
Introduction The Resocialization Standards focused on the development of standards for practice and competition. Importantly, basketball was listed as a high contact risk sport with regard to COVID-19. Further, outdoor training was noted to be preferred over indoor training with good ventilation where feasible, and indoor training with good ventilation was noted to be preferred over indoor training with poor ventilation. This document serves as an update to the third publication, with a singular focus on basketball. The information in this publication was developed in consultation with the NCAA COVID-19 Medical Advisory Group, which includes team physicians; infectious disease and public policy experts; representatives from the membership; and representatives from the NCAA COVID-19 Advisory Panel, National Athletic Trainers’ Association, American Medical Society for Sports Medicine, the National Medical Association, the Autonomy-5 Medical Advisory Group, and the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports. While the federal government has not yet published uniform federal guidance related to certain practices like diagnostic testing protocols, contact tracing and surveillance, these groups have, through their continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or applicable public health standards set by their local or state communities. As with prior NCAA publications, the materials are meant to be consistent with guidance published by the federal government and its health agencies. This document reflects the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to further revision as available data and information in this space continue to emerge and evolve.
Behavioral Infection Risk Mitigation Even with frequent testing for COVID-19, the most important risk mitigation strategy remains a combination of daily self-health checks, physical distancing, universal masking
and hand sanitization. The Centers for Disease Control and Prevention recommendations include the following for proper wearing of face masks: • • • • •
Wash your hands before putting on your mask. Put it over your nose and mouth and secure it under your chin. Try to fit it snugly against the sides of your face. Make sure you can breathe easily. Masks with exhalation valves or vents should not be worn to help prevent the person wearing the mask from spreading COVID-19 to others (source control).
Basketball student-athletes and all athletics staff personnel who interact with the athletes should be appropriately educated about and actively participate in mitigation of COVID-19 infection through proper behavior at all times. Time away from athletics, especially social events, may be riskier than sport; therefore, all basketball athletes and staff should be vigilant at all times.
Testing Update Two testing paradigms dominate the United States market at present. There continues to be no national testing standard, and testing availability remains problematic for certain tests and in certain parts of the country. We have attempted to highlight and summarize some of the considerations around recent advances in testing below but encourage all schools to work closely with applicable medical personnel to evaluate and discuss the benefits and limitations of each of these alternatives before deciding on a specific testing strategy. Further, schools are encouraged to proactively pursue discussions with local hospitals and/or local CLIA-certified labs. (The Clinical Laboratory Improvement Amendments regulate laboratory testing and require clinical laboratories to be certified by the Centers for Medicare and Medicaid Services before they can accept human samples for diagnostic testing.) Nucleic Acid Amplification Tests Nucleic acid amplification tests, including polymerase chain reaction, are considered the standard against which other tests are evaluated. This technology amplifies the RNA of the SARS-CoV-2 virus, thereby allowing detection of minimal quantities of virus particles. Samples are obtained via nasopharyngeal, oropharyngeal, or nasal swabs, or by collection of saliva. Traditionally, PCR tests were limited by the following: • •
Proper collection, including personal protection equipment for those obtaining samples. Reagent availability for test completion.
• •
Laboratory and personnel capacity. Cost (approximately $100-$150 per test).
When access to a dedicated laboratory is not a challenge, and there are no public health contraindications to performing tests on asymptomatic or minimally symptomatic individuals, turnaround time for testing can be within 24 hours. However, due to lab access and other challenges, PCR lab-based testing in the general population will often have a turnaround time of more than 72 hours. Delayed turnaround can limit the utility of testing, especially when the individual being tested is not living within a bubble that minimizes the risk of disease transmission. Two advances have improved PCR testing availability and turnaround time: 1. Saliva PCR testing that bypasses traditional nucleic acid extraction/reagent. a. SalivaDirect was developed in partnership with Yale University and the National Basketball Association and was issued an emergency use authorization from the U.S. Food and Drug Administration on Aug. 15. SalivaDirect uses the collection of saliva in a container that does not require nucleic acid preservatives at sample collection, and it replaces nucleic acid extraction with a simple step that does not require reagents that may be in short supply. Therefore, use of SalivaDirect can help bypass resource risks related to sample collection and bottlenecking of reagent supply. SalivaDirect is a protocol, not a kit, and does require an authorized lab (meaning it is not point-of-care testing). This testing methodology can be performed using several common and available reagents. Any high complexity CLIA-certified lab within the Unites States may become authorized to use SalivaDirect through a submission process. Turnaround time for testing depends on the working arrangement with the lab and its dedicated personnel and lab infrastructure. The time will be highly reliant on laboratory automation. The estimated cost is $5 per test, although commercial labs may charge up to $30 per test. Researchers at the University of Illinois at Urbana-Champaign developed a similar saliva-based PCR test, which is being used for frequent testing of students, faculty and staff. The university’s dedicated lab can process 1,000-2,500 tests every four hours. The SalivaDirect test is projected to have widespread availability over the next several weeks. More information about SalivaDirect protocol and lab authorization can be found here and on the FDA website. b. Ambry Genetics offers a program that includes saliva-based PCR tests that can be self-collected as part of its broader CARE for COVID program, and results can be delivered within a fast turnaround through a portal compliant with federal privacy laws on the release of medical information. PCR tests can be further expedited through custom critical delivery services to meet the turnaround time necessary for each school
or conference. More information about Ambry Genetics can be found here and on the FDA website. 2. Molecular-based point-of-care tests use PCR but do not require transport to a dedicated lab. Rather, the tests are performed on-site with a dedicated machine and test kits. Abbott ID NOW is another product issued an emergency use authorization and is a prototype for this type of test. Such testing requires oversight of a CLIA-certified physician (for example, a team physician who obtains the certificate), and testing can be performed by properly trained individuals who report to the CLIA-certified physician. The test kit includes a dedicated nasal swab, and tests are run individually, taking about 15 minutes per test. Each instrument costs $5,000, and test kits cost $41 per test. Given the individual nature of testing, use of this method likely would require five to seven instruments per school. Abbott ID NOW is currently not widely available and is approved for use with symptomatic individuals only (meaning testing asymptomatic individuals would be “off-label”). Production increases may lead to more widespread availability in November or December. More information about the test can be found here and on the FDA website. Antigen Testing Unlike nucleic acid amplification tests, antigen testing is performed by identification of an inner nucleocapsid protein of the virus using a fluorescent immunoassay. This means that the number of viral particles per sample must be substantially higher than PCR testing (thereby possibly increasing false negative tests). Although specificity in symptomatic individuals is high (thereby decreasing false positive tests), false positive test rates in asymptomatic populations is less well understood for antigen testing. Antigen testing is used with point-of-care instruments and/or test kits. Antigen testing that has been approved or is on the horizon includes the following: 1. Quidel Sofia/Sofia 2 is FDA authorized for emergency use and includes the analyzer and test kits. The most common pathway for obtaining the instruments and test kits is through a partnership with distributors who also may provide clinical services, although there are active discussions to centralize purchasing of instruments and test kits. The Department of Health and Human Services has purchased the majority of available Sofia instruments and test kits, and the next major shipment is expected in November. There may be alternative pathways before November, and we will provide additional updates as they become available. More information about Sofia/Sofia 2 can be found here and on the FDA website.
2. Abbott BinaxNOW is a newly released antigen test with emergency use authorization. The test does not require an instrument, but rather is a simple folding card test kit with nasal swab that provides a yes or no result in 15 minutes. A kit content is 40 test cards and nasal swabs. The cost is $200 for 40 cards, meaning $5 per test. This test requires CLIA physician oversight, similar to Sofia. HHS purchased 150 million test kits, and Abbott can produce 50 million per month beginning in October. Therefore, widespread availability is expected to begin around January. More information about BinaxNOW can be found here and on the FDA website. 3. Other point-of-care antigen tests are expected to enter the U.S. market in late November or December, including Quest Diagnostics, E25Bio and BD Veritor tests, as well as additional offerings through the Ambry CARE for COVID program. We will provide additional updates on emerging point-of-care antigen tests as they become available.
Testing Protocols Training and competing in basketball require frequent, sustained close contact among players, coaching and other essential staff, and officials in an indoor setting. Schools are encouraged to proactively define those individuals who constitute the “inner bubble” (Tier 1), which includes student-athletes and essential basketball personnel whose job function requires direct access to players on a regular basis, specifically close contact (6 feet or less) for 15 minutes or more, as per CDC guidance. Tier 1 individuals may differ from school to school (for example, some coaches maintain physical distancing at all times and therefore are not part of Tier 1). Tier 1 individuals are considered to be at higher risk of becoming infected with COVID-19 if any other individual in the group is contagious and masking/physical distancing has not been maintained. The situation is further compounded because the nature of basketball makes it challenging to train in functional units (as described in the Resocialization Standards). A typical basketball team has 15 players, all of whom typically train on a single basketball court at the same time in an enclosed space. Generally speaking, it is expected that the total number of Tier 1 individuals within a team would approximate 25-30. If any Tier 1 individual becomes infected, schools should consider quarantining the entire team, including coaching staff and other essential personnel who are part of Tier 1, for 14 days, provided determinations around who must be quarantined are ultimately the jurisdiction of applicable public health officials. At present, there is not a recommendation for consideration of testing out of quarantine.
Surveillance vs. Symptomatic Testing If an individual has symptoms suggestive of or consistent with COVID-19, symptomatic testing performed via PCR is suggested. For asymptomatic surveillance screening during countable athletically related activities, the preseason, regular season and postseason, testing should be considered as outlined below via PCR or antigen testing. Of note, CDC guidance provides that individuals who previously tested positive for COVID-19 do not need to quarantine or get tested again for up to three months (for example, even after a high-risk exposure) as long as they do not develop symptoms again. However, if such individuals develop symptoms consistent with COVID-19, they require reevaluation and may need to be tested again if there is no other cause identified for their symptoms. Countable Athletically Related Activities Based on the basketball start-of-season model adopted by the Division I Council, countable athletically related activities, also referred to as the transition period, run Sept. 21 through Oct. 13, 2020. During the period when countable athletically related activities are occurring but before the preseason begins, surveillance testing should be considered for 25%-50% of student-athletes and Tier 1 individuals every two weeks if physical distancing, masking and other protective features are not consistently maintained, plus additional testing for symptomatic and high contact risk individuals. This is consistent with the Resocialization Standards. Preseason Based on the basketball start-of-season model adopted by the Division I Council, the preseason period begins Oct. 14 and ends Nov. 24. During the preseason, it is anticipated that physical distancing and masking will be compromised. However, if there are no scrimmages with outside teams, student-athletes and other Tier 1 individuals will not be interacting with individuals outside the member school environment during practice. Based on this expectation, testing should be considered weekly for all Tier 1 individuals during this time. This is consistent with the Resocialization Standards. If scrimmages occur with outside schools, then the testing protocol for the regular season and postseason should be considered. Regular-Season and Postseason Competition Based on the basketball start-of-season model adopted by the Division I Council, the regular season begins Nov. 25. Because of the frequency of games and travel, coupled
with the risk of infection in basketball, it is suggested that COVID-19 testing occur three times per week on nonconsecutive days for Tier 1 individuals during the regular season and postseason competition periods. It is suggested that the three-time-a-week testing begin one week before the first competition. Even though some tests may be less sensitive and more prone to false negative results than others (for example, antigen vs. lab-based PCR), the frequency of testing decreases considerably the mathematical odds of the same individual obtaining a false negative test repeatedly. However, because false positive tests are more likely to occur in asymptomatic populations, schools may want to consider performing a confirmatory PCR test with any asymptomatic individual who tests positive. As identified in the Resocialization Standards publication, game officials should be considered Tier 1 individuals during the regular season and postseason such that the same frequency of testing would be suggested for them. Schools should arrange for testing paradigms that make the most sense locally. Membership is encouraged to work closely with school and conference medical and operations personnel to proactively identify and arrange for necessary testing paradigms that can be adequately supported through available school, local and conference resources. Practice Without Competition For schools that are holding basketball practice but are not competing against other schools, it is suggested that testing be performed as per the preseason recommendations.
Quarantine and Isolation Considerations Tier 1 Individuals With High Risk Exposure When a Tier 1 individual tests positive, it is suggested that all other Tier 1 individuals quarantine as soon as the results are known for a period of 14 days, with contact tracing beginning immediately to determine who was subject to a high-risk exposure. Ultimately, the applicable public health officials have jurisdiction to make these determinations. Schools can consider the need for and potential benefit of training onsite personnel in contact tracing through accepted courses such as the Coursera class, as access to additional trained staff can be an invaluable contact tracing resource with respect to institutional risk-management efforts and resources.
Exercise While in Quarantine Consistent with the Resocialization Standards, it is suggested that student-athletes who are placed in quarantine for high risk contact but who are not infected with COVID-19 be permitted to exercise individually if such exercise does not cause cardiopulmonary symptoms. If individual exercise is performed outside, schools should consider monitoring all such outdoor activities to ensure physical distancing and masking as appropriate, and such exercise should be consistent with applicable public health official guidance. Group exercise is not recommended. It is suggested that all student-athletes placed in quarantine be monitored for the development of symptoms and undergo testing if symptoms develop. Isolation and Return to Sport for Infected Individuals It is suggested that schools continue to consider the isolation and return-to-sport guidance provided in the Resocialization Standards for individuals who test positive, including those considerations related to cardiac testing (PDF).
The Basketball Bench The basketball bench has historically involved most Tier 1 individuals sitting or standing in close proximity to one another throughout the game. Because it is assumed that these Tier 1 individuals have tested negative and are already in close contact while on the court, it is not suggested that they must observe physical distancing and universal masking while on the bench. However, it is suggested that the basketball bench be physically separated from all other individuals who are not part of Tier 1. Logistics should be considered to address risks related to personnel who must be at the game but are not part of Tier 1. It is suggested that these individuals, referred to as Tier 2 individuals, including other essential basketball personnel who occasionally may need to be in close proximity to student-athletes and other Tier 1 individuals and who may need to access restricted areas periodically, observe masking and physical distancing at all times and be prevented from interacting with any of the basketball bench individuals unless physical distancing and masking are in place for all. Similarly, other adjustments to address close contact risks within the bench area (for example, reduction/removal of unnecessary scoring, statistics and other paperwork, moving the scorers’ table to the opposite side of the court, etc.) also are encouraged where feasible, provided it is acknowledged that these types of adjustments may require further evaluation of existing rules.
Travel Considerations Schools should continue to evaluate the current data regarding the risks and considerations identified in the Resocialization Standards related to commercial plane and other travel. These considerations include, among others, travel protocols that maximize the opportunity for physical distancing and call for universal masking for all individuals traveling; the availability of alternative travel by private car, van, chartered bus or chartered plane; proper communication of all travel rules, protocols and expectations to everyone in the travel party; prepackaged meals, room service, takeout and outdoor dining options as alternatives to inside restaurant dining; and, when feasible, traveling and playing on the same day to avoid overnight stays. In addition, schools should consider restricting the size of travel parties as much as possible, ideally requiring they are not greater than 30 individuals. Many states still have in place quarantine protocols that make travel impractical. Therefore, state and local guidelines must be considered before any anticipated travel for competition. Considerations for Symptomatic Management During Travel Schools should consider management strategies for student-athletes and other essential basketball personnel who travel for competition and become symptomatic after departure. Traveling teams should consider confirming, ahead of time, whether host schools have adequate on-site testing capabilities to address symptomatic athletes from either team and adequate health care resources to properly isolate and care for anyone who tests positive or is symptomatic. The traveling team also should consider, ahead of time, necessary arrangements for proper return transport of infected, isolated and quarantined student-athletes and personnel, in each case in accordance with applicable state and local public health requirements.
Considerations Related to the Discontinuation of Athletics Although at the time of this writing, reported data reflects that the rate of spread of COVID-19 has been decreasing or has stabilized in many regions of the country, athletics departments and member schools should continue to consider the parameters for discontinuing athletics, as per Resocialization Standards and the related NCAA Board of Governors mandate. Despite reported improvements, local circumstances and risks may still create uncertainty around safety in high contact risk sports such that schools should continue to work with applicable public health officials and consider pausing or discontinuing athletics activities. Some examples of such local circumstances that might trigger a conversation with applicable public health officials:
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A lack of ability to isolate new positive cases or quarantine high contact risk cases on campus. Unavailability or inability to perform symptomatic, surveillance and precompetition testing when warranted and as recommended in this document. Campus-wide or local community test rates that are considered unsafe by applicable public health officials. Inability to perform adequate contact tracing consistent with governmental requirements or recommendations. Applicable public health officials stating that there is an inability for the hospital infrastructure to accommodate a surge in hospitalizations related to COVID-19.
Once we implemented those procedures, we also followed the NCAA Guidance on Game Day Operations which included:
Guidance and Recommendations for Game Day Operations - Basketball The focus of this document is to outline guidance and recommendations for institutions as they host basketball competition in their facility. All information contained in this document should be considered recommendations and/or considerations. As with prior NCAA publications, this document reflects the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to further revision as available data and information in this space continue to emerge and evolve. This document covers the period from when student-athletes and other team personnel arrive at the competition site through the competition. This document does not address travel, testing and officiating. For specific recommendations on COVID-19 testing and other health and safety guidance, please refer to the Core Principles of Resocialization of Collegiate Basketball document.
Communication. 1. Recommend institutions provide visiting teams and officials with information pertaining to their facility at least 72 hours prior to the scheduled game. This document should include: 1. Which entrance to use to enter/exit the facility.
2. 3. 4. 5.
Any screening requirements needed prior to entry. Availability of locker room and/or meeting space. Protocol for use of the athletic training facility, if needed. Any restrictions on fan attendance.
Personnel. 1. All individuals necessary to host a home basketball game should be divided into three tiers, as described below. Tiers are based on the ability to wear masks/face coverings, the ability to practice physical distancing (6 feet or greater) and the role played in connection with the competition. All individuals should wear masks/face coverings and physically distance whenever possible. Only individuals assigned to Tiers 1 and 2 will be permitted access to the inner bubble (e.g., locker rooms, athletic training room, court area). The inner bubble must always be secured. 1. Tier 1 — This tier consists of individuals for whom physical distancing and face coverings are not possible or effective during athletic training or competition. Examples of relevant individuals include student-athletes, coaches, athletic trainers and physical therapists, medical staff, equipment staff and officials. Tier 1 individuals should be limited (e.g., 25-30). All Tier 1 individuals should wear masks/face coverings, except for studentathletes and officials on the playing surface. Physical distancing should be adhered to whenever possible. 2. Tier 2 — This tier consists of individuals who come into close contact with Tier 1 individuals but can reasonably maintain physical distance and use face coverings during their interaction. Examples of relevant individuals include certain team staff (e.g., athletic department staff) and certain operational staff (e.g., security, event staff and league staff). Tier 2 individuals will maintain physical distance and universal masking while performing their jobs, and any interaction with Tier 1 individuals must be approved by the designated event organizer or athletics health care administrator (or designee), and both parties must maintain physical distance and wear face coverings. 3. Tier 3 — This tier includes individuals who provide event services but are not in the same vicinity with Tier 1 individuals (and should closer contact become necessary, would be reclassified into Tier 2). Tier 3 individuals should minimize contact with Tier 2 individuals and observe masking and physical distancing at all times. Examples of relevant individuals include certain operational staff (e.g., housekeeping, catering, sanitation and transportation) and media/broadcast.
4. Spectators are not part of Tiers 1, 2 or 3, and, if present, should observe local health official mandates and guidance with seating clearly separated from these tiered individuals at all times, and as per below. 2. Each host institution’s athletics health care administrator should maintain contact with local and state health officials regarding operations within the competition venue, including oversight of the daily screening log and any health developments of attendees. 3. Recommend that visiting band and/or cheer groups avoid travel. If the home band and/or cheer groups are permitted, they should be managed as other Tier 2 personnel.
Physical distancing/PPE/masks-face coverings. 1. Recommend all individuals, regardless of role or function, always wear a mask/face covering prior to entry and within the competition venue. The type of mask/face covering and the proper way to wear it should be consistent with CDC recommendations. 2. Cough/sneeze etiquette and hand sanitization are recommended at all times. 3. Face shields may be worn but do not replace masks/face coverings, meaning that a face shield alone is not recommended as sufficient infection control mitigation. 4. No one outside of Tier 1 and Tier 2 individuals shall be allowed in the team areas (e.g., athletic training room, locker rooms, locker room hallway) when studentathletes are present. 5. When feasible, Tier 1 and Tier 2 individuals will not enter guest and public areas of the competition venue (e.g., stands, concession stands, concourse, ticket office). 6. Tier 2 individuals may interact directly with those in Tier 1 only as necessary and upon approval. All parties must wear masks/face coverings and maintain 6 feet of physical distance. 7. Universal masking and physical distancing are the rule except in the competition or medical care areas. 8. Medical staff should follow strict hand sanitization, especially during sessions with student-athletes. Whenever feasible, athletic training staff and studentathletes they are treating should maintain masking/face coverings and physical distancing. 9. Recommend the pregame meeting between game officials and table crew be conducted virtually or in a place that allows for 6 feet of physical distance among participants. Officials should always wear masks/face coverings and maintain physical distancing during all activities except active competitive play.
10. Recommend eliminating or modifying the captains meeting from its current format.
Cleaning and disinfecting. 1. Competition venue cleaning staff shall ensure all team and game officials areas are cleaned prior to each practice and competition. This includes, but is not limited to, team and official’s locker rooms, coaches’ rooms, restrooms, team bench areas, the playing court, goal unit padding, nets and the scorers’ table surfaces. 2. Time between practices and games should be adjusted to allow orderly ingress and egress and necessary cleaning protocols to be fully executed. Teams may be restricted to specific entry and exit times to allow cleaning. 3. Regular cleaning by competition venue staff of all high-touch areas, including, but not limited to, restrooms, handles, call buttons, chairs and workstations. 4. Athletic training areas, including treatment tables, stools, high-contact areas and equipment, shall be disinfected after each use. 5. Remind teams and officials to follow personal health guidelines (e.g., wash hands frequently; do not touch your eyes, nose, or mouth; use hand sanitizer; maintain physical distance and wears masks whenever possible). 6. Minimize physical interactions, such as high-fives, fist bumps and hugs, with members of other teams. 7. Provide hand sanitizer stations and disinfectant spray bottles and/or disinfecting wipes in each team locker room, bench and scorer’s table. 8. Recommend the elimination of ball persons who are not Tier 1 individuals. Designate a member of the host institution to clean game court and game balls as outlined.
Hydration and towels. 1. Hydration: 1. Team members should drink only out of their own cup/personal water bottle. 2. Single-use cups with proper disposal are preferred. 3. Water bottles should be labeled for individual use. 4. Contactless water dispensers may be used. 5. Each team should have its own set of hydration coolers (two — one for water, one for sports drink), water bottles and bottle carriers. Cooler carts may remain behind the benches, but coolers shall be replaced once competition concludes.
2. Towels: 1. An allotment of clean towels should be placed in the locker room prior to the arrival of the visiting team. 2. Towels should be used by only one individual for one practice or one half of competition, then laundered. 3. Multiple towel bins will be needed to discard used towels (locker rooms, athletic training room, bench area, game officials). 4. An alternative is the use of disposable towels and appropriate disposal container.
Team bench layout. 1. Team benches. If spacing allows, recommend using multiple rows of seats (with appropriate distance between each seat). Seats should be assigned to specific players and coaches. If an L-shaped configuration is used (which wraps around the baseline), benches must be 6 feet from the end line and must end prior to the 3-foot run-off lane, per NCAA rule 1-3.3 (Men’s Playing Rules and Women’s Playing Rules). 2. Individual water bottle and towel. Each player and coach will have their own water bottle and towel by their seat. Players and coaches will be responsible for getting their own water and towels, including during timeouts. 3. Masks/face coverings on the bench. Require that all bench personnel who are not on the court should always wear masks/face coverings. If a face shield is used, it should be done in conjunction with a face mask. 4. Timeouts. Recommend movable chairs be used during timeouts and period breaks. At the conclusion of each timeout or period break, the timeout chairs will be removed to a location to be cleaned by team staff.
Scorers’ table layout. 1. Entry tunnels/doors to the seating area: 1. No attendees seated or gathered next to entry/exit tunnels/doors; maintain at least 6 feet from seating area around tunnels/doors. 2. Tier 1 and 2 members should have a different entry tunnel/door to the court than Tier 3 members, if possible. Tier 1 and Tier 2 individuals will not use the tunnel/door at the same time. 2. Plexiglass barriers on the scorers’ table are not necessary and could create a safety issue if the table is not sufficiently removed from the court area. Universal masking and distancing address infection control mitigation. Consideration needs to be given to officials who need access to replay monitors.
3. Even if a face shield is worn, masks must also be worn. 4. Recommend adjusting the courtside setup to allow for physical distancing from playing court and benches. If spacing allows, recommend using multiple rows of seats with appropriate distance between each seat. Only Tier 2 staff at scorers’ table. 1. Row 1: recommend 4-6 essential Tier 2 staff (e.g., official scorer, shot clock operator, video replay). 2. Row 2: other essential Tier 2 staff. 3. On the team bench sideline, Row 1 shall be set back from the playing court sideline a minimum of 6 feet to allow distancing from the court. 4. Row 2 should be a minimum of 6 feet behind Row 1. 5. Baseline and/or opposite side of the court may be used for other necessary staff. 6. A minimum 12-foot physical distance barrier must separate the scorers’ table and bench areas from the general seating area. 7. Similar spacing is recommended for “broadcast tables” on the other side of the court.
Facility planning — movement in/around areas. 1. Entry/exit. 1. All entrants shall be subject to local health official restrictions and guidance, including health screening and temperature checks, before entering the competition venue. 2. Entrants should be advised not to enter the venue if they are experiencing any signs or symptoms of COVID-19, feeling unwell or have been in contact with someone who has tested positive. 3. Head count controls must be in place at each entry point if local guidelines restrict competition venue capacity as needed. 4. Entry and exit procedures for the competition venue, back-of-house areas and courtside areas will be clearly marked. 5. No loitering in back-of-house hallways or common spaces. 6. Entry tunnels/doors to and from the court must be kept clear; no standing in tunnels/doorways. 2. Fan seating. 1. Subject to local health official restrictions and guidance. 2. Recommend that courtside seating be eliminated. If no Tier 1, 2 or 3 individuals occupy the space opposite the bench and/or scorers’ table area, recommend the first row of fan seating be a minimum of 12 feet from the sideline.
3. Recommend the first row of fan seating be a minimum of 12 feet from the back of the bench and/or scorers’ table area, the corners and ends of the court. 3. Isolation and quarantine rooms. 1. Diagnostic testing should be readily available for symptomatic or suspected cases of COVID-19. 2. Recommend that isolation and quarantine rooms be identified and ready for use. Isolation rooms are for newly positive cases or evaluation of individuals with COVID-19 symptoms. Quarantine rooms are for high-risk exposure individuals of newly infected or symptomatic individuals. Local health official reporting protocols should be followed. 4. HVAC considerations. 1. Recommend review of HVAC-related engineering controls. Encourage three or more air changes per hour and use of more fresh recharge air vs. recirculation. 2. Discuss temperature settings targeting a 74+F temperature and 50+% relative humidity.
Locker room. 1. Recommend all individuals, regardless of role or function, always wear a mask/face covering within the competition venue. 2. Once Tier 1 individuals reach the team bench, masks/face coverings may be removed for those individuals on the playing court. 3. Student-athletes and team bench personnel are recommended to wear masks/face coverings within their assigned team locker room. 4. If spacing allows, recommend 6-foot spacing between seats within the home and away team locker rooms. 5. Warmup: 1. Masks/face coverings must be worn while transitioning to and from the locker room and court. 2. On-court players must replace their masks/face coverings before leaving the court to return to their designated locker room. 6. Pregame and transitions between games (doubleheaders/MTE): 1. Teams may stretch and warm up pregame within a designated area or their locker room. 2. Teams must return fully to their team locker room with two minutes left in the preceding game.
3. Teams must wait for permission to enter the floor once cleared by the previous teams and appropriate sanitation procedures have been executed. 7. Showers: 1. Team members are encouraged to shower at their hotel after the game, as opposed to at the venue (if applicable). 2. Teams are encouraged to depart the facility immediately after their game. If student-athletes stay in the facility to watch the next game, they should preferably shower at their hotel. If this is not feasible, showering should be limited to prevent non-physically distant interactions.
Handling equipment. 1. Each team should have its own rack (6-12 or an equal amount) of basketballs for use while in the venue. The basketballs should be cleaned by a designated member of the host institution’s game operations staff (Tier 2) according to manufacturer’s recommendations with dish soap and water, and not with a disinfectant. 2. Recommend three or four basketballs be set aside for game use only. Recommend replacing the game ball each time a ball goes out of bounds and is touched by an individual not in Tier 1 or 2. Game balls should be cleaned during media timeouts, halftime and each period break with dish soap and water. 3. Officials’ water/towels should be located behind each basket or on a table across from the scorers’ table. These must be specific to each official and handled only by the officials.
On-court operations. 1. Eliminate any coach/official/scorers’ table physical contact (e.g., handshakes, fist bumps) at all times. 2. Recommend eliminating the postgame handshake line involving the two participating teams. Consider some act of sportsmanship, such as the teams lining up at their respective free throw lines and giving congratulatory waves to each other. 3. Consider eliminating or reducing the time allotted for any halftime and/or timeout promotions to allow the court to be cleaned. 4. Recommend assigned work areas for the media to minimize the need for cleaning workstations until after media representatives have exited the venue.
Rules, policies and protocols. 1. Recommend eliminating hard copy stats to the bench. Options for stats on the bench: •
•
Conferences are encouraged to apply for the technology waiver by Dec. 1, 2020, which allows the transmission of live stats to the bench area (men’s playing rules website and women’s playing rules website). Institutions may place sanitized printers in close proximity to each bench area, allowing coaches to retrieve updated hard copies of stats. 2. Establish guidelines for host medical staff. Team athletic medical personnel need to follow their established institutional guidelines. 3. For doubleheaders, add additional time between games to allow for cleaning (at least one hour). 4. In-venue catering should be limited to packaged, grab-and-go-type options. No catered buffets. 5. Crowd noise piped into the facility (even during live play) would need to comply with decibel levels to be clarified by the NCAA Men’s and Women’s Playing Rules Committees, along with proper monitoring and enforcement procedures.
As we moved through the season of basketball, we ran into the same situation that we did during our other seasons as the teams we were scheduled to play were either not traveling or just playing in their conference. So with all of that occurring we played four games during the basketball season. But we followed the protocols set in place by the NCAA and CDC guidance throughout our everyday interactions in all facilities. Student-Athletes were temperature checked and symptom screened through Sportsware, and if symptoms were seen or reported the athletes were tested in accordance with CDC and NCAA. The tested was done at our Health Center on our Campus and the contact tracing was done through the Health
Center as well. The main testing that was used was Antigen Testing with PCR testing used when needed for either a severe case or if a school required it of our athletes. The second semester of the 2020-2021 school year, everything changed and we were asked to test everyone who was on an athletic team with the indoor sports their full roster was being tested. While the outdoor sports would have a percentage of their athletes being tested. After a few weeks of this array of testing, and will positive tests rising we started testing everyone not just a percentage. The only way they were not tested was if they had Covid-19 or were vaccinated. This testing schedule continued throughout the rest of the semester. As we went into the summer of 2021, the thought of lesser restrictions was being imagined. This is what we followed as a university athletic program during that summer: Resocialization of Collegiate Sport: 2021 Summer Activities Original release: June 8, 2021 This document replaces all prior resocialization documents and serves as general guidance to member schools as they prepare to engage in summer activities with student-athletes. The population level immunity in the United States has increased considerably. The Centers for Disease Control and Prevention now recommends that fully vaccinated people can resume activities without wearing a mask or physical distancing, except where required by federal, state, local, tribal or territorial laws, rules and regulations, including local business and workplace guidance. Further, the CDC has stated that fully vaccinated individuals do not require quarantine or testing after exposure to COVID-19 unless they develop symptoms. Available data suggest that currently available vaccines are effective against existing variants and that vaccines are quite effective in preventing infection and transmission. Thus, it is reasonable to conclude that the combination of immunity by vaccination and prior infection are creating a slow in the spread of COVID-19 in the United States. However, vaccination levels in the U.S. are currently not high enough to reach sufficient population immunity across the country. Epidemiologists predict that over the next several months, virus transmission will continue with greater activity at the local level rather than large outbreaks across the country, emphasizing the need to carefully monitor local trends and vaccination levels at the community level. Given these rapid changes, strategies for infection control and infection risk mitigation are best developed and delivered at the campus level in
conjunction with local public health officials. Consistent with existing independent medical care legislation (Division I Constitution 3.2.4.19; Division II Constitution 3.3.4.19; Division III Constitution 3.2.4.21), each school’s medical staff must have unchallengeable autonomous authority to determine medical management and return-to-play decisions related to student-athletes. This document is the seventh NCAA publication regarding resocialization of collegiate sport: 1. Core Principles of Resocialization of Collegiate Sport (May 1, 2020). 2. Resocialization of Collegiate Sport: Action Plan Considerations (May 28, 2020). 3. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition (July 16, 2020, updated Aug. 14, 2020). 4. Core Principles of Resocialization of Collegiate Basketball (Sept. 25, 2020). 5. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Nov. 13, 2020). 6. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Updated Second Edition (May 3, 2021). These documents were published at important points in time with respect to the availability of COVID-19 data and information and related student-athlete practice and competition timelines. The information in this 2021 Summer Activities document was developed in consultation with the NCAA COVID-19 Medical Advisory Group, the American Medical Society for Sports Medicine Working Group and the Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the CDC. The federal government has not published uniform federal guidance related to certain activities that occur within college athletics. However, through continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, these advisory groups have identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or public health standards set by their local communities. As with prior NCAA publications, these materials are meant to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource to provide guidance for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to revision as available data and information in this space continue to emerge and evolve. This 2021 Summer Activities document is intended to provide general guidance for institutions as they prepare to engage in summer activities with student-athletes. Risk of Transmission of COVID-19 CDC publications state that all COVID-19 vaccines currently available in the United States via FDA emergency use authorization are effective at preventing the disease as seen in clinical trials, and ongoing research provides growing evidence that mRNA COVID-19 vaccines offer similar protection in real-world conditions. The World Health Organization uses an emergency use listing pathway to rigorously evaluate the suitability of novel health products, including vaccines, during public health emergencies. Through the emergency use listing process, regulatory and technical experts around the world perform a risk-benefit analysis of quality, safety and efficacy considerations to form an independent recommendation on whether a vaccine can be listed for emergency use and, if so, under which conditions. The WHO list of emergency use listing COVID-19 vaccines can be found here.
Emerging science reveals: • COVID-19 vaccination is an important tool to help stop the pandemic. • COVID-19 vaccination helps protect people from getting sick or severely ill and might also help protect people around them. • To receive the most protection, people should receive all recommended doses of a COVID-19 vaccine Some people who are fully vaccinated against COVID-19 will still get sick because no vaccine is 100% effective. Experts continue to monitor and evaluate how often this occurs, how severe the illness can be and how likely a vaccinated person is to spread COVID-19 to others. • The CDC recommends you get a COVID-19 vaccine as soon as one is available to you. • Experts are still learning: o How effective the vaccines are against variants of the virus that causes COVID19. Early data show the vaccines may work against some variants but could be less effective against others. o How well the vaccines protect people with weakened immune systems, including people who take immunosuppressive medications. o How long COVID-19 vaccines can protect people. • As more is learned, the CDC will continue to update its recommendations for both vaccinated and unvaccinated people. Mitigating Risk with Infection Control Practices Every student-athlete and all athletics personnel should be mindful of symptoms that might preclude exercise/sport participation either because of personal risk or risk of transmission of an illness to others. Any individual who is feeling unwell should avoid entering the athletics department (or other social space) and should speak with an athletic trainer or physician regarding symptoms so that a management plan can be developed. In addition to staying at home when feeling unwell, other best practices learned from COVID-19 remain relevant. Before eating, after using the bathroom, or after coughing or sneezing into the hand, people should wash their hands with soap and water for at least 20 seconds or use hand sanitizer with at least 60% alcohol. Physical distancing and masking for unvaccinated individuals remain the most effective strategies for preventing COVID-19 spread at the community level. Common-sense procedures such as wiping down shared equipment or tables are part of standard precautions for all potentially infectious diseases. Pursuant to CDC recommendations, fully vaccinated athletes and other fully vaccinated athletics personnel should be able to engage in summer 2021 athletics activities without wearing a mask or physical distancing. Specifically, the CDC states: • You can resume activities that you did before the pandemic. • You can resume activities without wearing a mask or staying 6 feet apart, except where required by federal, state, local, tribal or territorial laws, rules and regulations, including local business and workplace guidance.
• If you travel in the United States, you do not need to get tested before or after travel or selfquarantine after travel. However, you will still be required to wear a mask on planes, buses, trains and other forms of public transportation traveling into, within or out of the United States, and in U.S. transportation hubs such as airports and stations. • If you’ve been around someone who has COVID-19, you do not need to stay away from others or get tested unless you have symptoms. o However, if you live or work in a correctional or detention facility or a homeless shelter and are around someone who has COVID-19, you should still get tested, even if you don’t have symptoms. • You need to pay close attention to the situation at your international destination before traveling outside the United States or before traveling into the United States from another country. There are international-specific recommendations for those who travel internationally. • You still need to follow guidance at your workplace and local businesses. • You should still watch out for symptoms of COVID-19, especially if you’ve been around someone who is sick. • People who have a condition or are taking medications that weaken the immune system should talk to their health care provider to discuss their activities. They may need to keep taking all precautions to prevent COVID-19. Unvaccinated athletes and athletics personnel should consider wearing masks and/or remaining physically distant during all athletics activities unless the population has reached a critical threshold of 85% immunity and the community transmission is low. Presently, immunity refers to population immunity from a combination of full vaccination at any time point and COVID-19 infection within 90 days. The community is defined situationally and may differ, for example, between the athletic team and the dormitory. This means that the considerations of a sport team may differ from considerations in a dormitory, based on community immunity within those defined populations. For this reason, masking and physical distancing decisions from school or local public health officials should be considered. This is a fluid concept within the United States. The risk of COVID-19 transmission is greater in indoor spaces with poor ventilation. Indoor spaces with good ventilation are better, and outdoor spaces are best. This means, to the extent possible, schools should consider maximizing outdoor activity during training of unvaccinated individuals as another strategy to mitigate COVID-19 risk. Continued Relevance of Return to Campus Considerations It remains that the first two weeks after any return to campus (for example, after a summer break) deserve special consideration because student-athletes are converging from multiple parts of the country and other countries, and unvaccinated individuals may be asymptomatic, pre-symptomatic or symptomatic carriers of COVID-19. As athletics departments continue to develop and refine protocols related to student-athlete reentry to campus, including testing athletes upon campus return, the following considerations remain relevant and may warrant consideration of additional testing based on the student athlete’s timeline:
• Confirmation of no high-risk exposure of unvaccinated individuals to COVID-19 for at least two weeks before returning to campus. • Absence of typical COVID-19 symptoms in all individuals. • Assessment of risk factors involved in traveling back to school for unvaccinated individuals. • Management of infected individuals in accordance with local public health authorities, CDC and institutional guidance. Prospective Student-Athletes on Campus Similar considerations should be given to unvaccinated prospective student-athletes who visit campus and those traveling with them. In particular: • If the vaccination status of a visiting prospective student-athlete cannot be confirmed, then consider managing that individual as an unvaccinated person. More specifically, where campus wide immunity is less than 85%: o Consideration should be given to requiring a negative polymerase chain reaction test two days before travel or negative antigen test one day before travel or immediately upon arrival. o Consideration should be given to requiring masking and physical distancing throughout the campus visit. Continued Relevance of Transition Period and Return to Activity Considerations It also remains that the structure of activity during identified transition and acclimatization periods (for example, after material breaks from physical activity) warrants careful consideration. COVID-19 has increased the complexities and will continue to impact health and safety considerations related to returning to athletics and preseason activities. Traditional transition and acclimatization considerations (for example, cardiovascular conditioning, heat, altitude) are still very relevant, and when coupled with the physical and nonphysical impacts related to COVID-19, they can create complex reentry challenges for student-athletes. Recommendation No. 3 of the NCAA’s Interassociation Recommendations: Preventing Catastrophic Injury and Death in Collegiate Athletes speaks to the vulnerability of student-athletes during the first week of activity of a transition period in training and the importance of establishing a seven- to 10-day initial transition period during which student-athletes are afforded the time to properly progress through the physiologic and environmental stresses placed upon them as they return to required activities. Discontinuing Isolation for People with COVID-19 If a student-athlete or athletics staff member becomes newly infected with COVID-19, proper isolation protocols should be followed. Infected asymptomatic individuals — Individuals infected with SARS-CoV-2 who never develop COVID-19 symptoms may discontinue isolation and other precautions 10 days after the date of their first positive test for SARS-CoV-2. Infected symptomatic individuals — Most Individuals with COVID-19 who have symptoms and were directed to care for themselves at home or at school may discontinue isolation when all of the following conditions have been met: • At least 10 days have passed since symptom onset. • At least 24 hours have passed since resolution of fever without the use of fever reducing medications.
• Other symptoms have improved. Some adults with severe illness and severely immunocompromised individuals may require extended periods of isolation, precautions and consultation with infectious disease specialists and infection control experts. Cardiac and Exercise Considerations for Resumption of Exercise After COVID-19 Infection The COVID-19 virus can potentially negatively impact any endothelial structure, including the heart and lungs, thereby posing a potential risk to individuals who return to exercise post-infection. Although preliminary data suggested that athletes with prior COVID-19 infection should undergo cardiac screening, follow-up publications have recommended a tiered approach based on severity of symptoms. Based on emerging evidence from the Outcomes Registry for Cardiac Conditions in Athletes, a group of experts from the American Medical Society for Sports Medicine and the American College of Cardiology have developed an algorithm of considerations and recommendations related to pre-participation cardiac screening, testing and exercise, which is available on the AMSSM website. Exercise Considerations During Quarantine If contact tracing reveals that an unvaccinated studentathlete has met the criteria for a close contact with someone who has COVID-19 and that studentathlete is subsequently placed in quarantine, athletics departments may consider the following with respect to individuals in quarantine: • Individual exercise in quarantine may be appropriate where such exercise does not cause cardiopulmonary symptoms. • Group exercise in quarantine is not recommended. • Individuals monitor for symptom development during quarantine. • If symptoms develop, with or without exercise, test for SARS-CoV-2. • Under some circumstances, continued exercise during quarantine may allow the athlete to shorten or avoid a more significant transition period before returning to play after quarantine. Testing Strategies Fully Vaccinated and Recently Infected Individuals. The CDC does not recommend repeat surveillance testing for infected individuals within the 90-day window following infection or for fully vaccinated individuals, either as routine surveillance or after COVID-19 exposure, unless symptoms warrant such an evaluation as determined by a physician. Unvaccinated Individuals. Surveillance testing of unvaccinated individuals should be decided at the community level, and consideration should be given to the following: • Athletics departments should follow school and local public health guidance. • Risk classification by type of sport is no longer considered a materially relevant testing consideration as, to date, data indicate the risk of contracting COVID-19 is related to activities outside of training and competing in sport, especially social and housing activities. • When applicable community immunity is less than 85% and the community-level spread of COVID19 is high or substantial, surveillance testing of unvaccinated individuals can be considered on a onceweekly PCR or three-times-weekly antigen basis if physical distancing, masking and other protective features are not consistently maintained in such individuals. Additional testing for symptomatic and high-infection-risk individuals may occur as warranted. This means that unvaccinated individuals
participating in sports that were historically identified as low- or intermediate-risk transmission sports may be tested more frequently than before, since the risk of community spread is now considered a more materially relevant testing consideration than risk classification by type of sport. • When applicable community immunity is less than 85% and the community-level spread of COVID-19 is moderate or low, surveillance testing of unvaccinated individuals can be considered using PCR or antigen testing. For example, consider testing 25%-50% of athletes and athletics personnel every one to two weeks if physical distancing, masking and other protective features are not consistently maintained in such unvaccinated individuals, plus additional testing for symptomatic and high infection risk individuals as warranted. • If applicable community immunity has reached 85%, consideration can be given to suspending surveillance testing of unvaccinated individuals while continuing to test athletes and athletics personnel when symptoms or infection risk warrant such testing. Looking Toward the 2021-22 Academic Year If current trends continue, it is unlikely that testing strategies for the 2021-22 academic year will be more stringent than what is outlined in this document, and any subsequent COVID-19 guidance will be limited to reminders about common-sense infection risk mitigation strategies. It is anticipated that any subsequent guidance materials will be made available no later than midsummer.
But by the end of the summer, testing was back and this is the protocol we went by: COVID-19 and Fall Sports Participation COVID-19 infection rates have spiked recently, driven by the highly transmissible delta variant. COVID-19 vaccination is the most effective way to achieve control of the pandemic. Data indicates that the vaccines authorized in the U.S. offer high levels of protection against severe illness and death from the delta variant and other circulating variants of the virus “Fully vaccinated” individuals A person is considered “fully vaccinated” beginning 14 days after their final dose of a vaccine currently available in the United States through FDA emergency use authorization, or vaccines that are approved as part of the WHO emergency use listing. The equivalent of “fully vaccinated” is a documented COVID-19 infection in the past 90 days (or more, if allowed by local authorities). Unvaccinated people and individuals with certain medical conditions remain at substantial risk for infection, severe illness and death, especially in areas where the level of community transmission is high. Given the rapidly evolving COVID-19 landscape, many COVID-19 prevention and management strategies are being developed at school and community levels in connection with federal, state and local public health guidance Because vaccination against COVID-19 can result in personal health benefits for vaccinated individuals and because the risks of adverse outcomes with COVID-19 infection are higher in unvaccinated individuals, different requirements for fall sports participation may apply to fully vaccinated and unvaccinated student-athletes. For example: Possible requirements for unvaccinated individuals
• Schools may require COVID-19 testing of all unvaccinated student-athletes upon their arrival to campus and regularly throughout the semester, while fully vaccinated students could be exempt from testing if they do not have COVID-19 symptoms or have not come in close contact with someone infected. • Schools may require all unvaccinated student-athletes to wear masks and stay physically distant during team meetings and meals, while requiring fully vaccinated students to wear masks only during certain team activities held indoors.
As the fall semester went along and went into winter changes occurred again with our policies to fit the state of the virus and its variants. The CDC came out with a new diagram for us to go by when dealing with our student-athlete population. This is what the diagram looked like: Quarantine If you were exposed Quarantine and stay away from others when you have been in close contact with someone who has COVID-19. lungs virus light icon
Isolate If you are sick or test positive Isolate when you are sick or when you have COVID-19, even if you don’t have symptoms.
When to Stay Home Calculating Quarantine The date of your exposure is considered day 0. Day 1 is the first full day after your last contact with a person who has had COVID-19. Stay home and away from other people for at least 5 days. Learn why CDC updated guidance for the general public. IF YOU Were exposed to COVID-19 and are NOT up-to-date on COVID-19 vaccinations Quarantine for at least 5 days
Stay home Stay home and quarantine for at least 5 full days. Wear a well-fitted mask if you must be around others in your home. Do not travel. Get tested Even if you don’t develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19. After quarantine Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19. Avoid travel It is best to avoid travel until a full 10 days after you last had close contact with someone with COVID-19. If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. If you must travel during days 6-10, take precautions. Avoid being around people who are at high risk IF YOU Were exposed to COVID-19 and are up-to-date on COVID-19 vaccinations
No quarantine You do not need to stay home unless you develop symptoms. Get tested Even if you don’t develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19. Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19. If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. Take precautions if traveling Avoid being around people who are at high risk IF YOU were exposed to COVID-19 and had confirmed COVID-19 within the past 90 days (you tested positive using a viral test) No quarantine You do not need to stay home unless you develop symptoms. Watch for symptoms Watch for symptoms until 10 days after you last had close contact with someone with COVID-19.
If you develop symptoms Isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitted mask around others. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. Take precautions if traveling Avoid being around people who are at high risk Calculating Isolation Day 0 is your first day of symptoms or a positive viral test. Day 1 is the first full day after your symptoms developed or your test specimen was collected. If you have COVID-19 or have symptoms, isolate for at least 5 days. IF YOU Tested positive for COVID-19 or have symptoms, regardless of vaccination status Stay home for at least 5 days Stay home for 5 days and isolate from others in your home. Wear a well-fitted mask if you must be around others in your home. Do not travel. Ending isolation if you had symptoms End isolation after 5 full days if you are fever-free for 24 hours (without the use of fever-reducing medication) and your symptoms are improving. Ending isolation if you did NOT have symptoms End isolation after at least 5 full days after your positive test.
If you were severely ill with COVID-19 or are immunocompromised You should isolate for at least 10 days. Consult your doctor before ending isolation. Take precautions until day 10 Wear a mask Wear a well-fitted mask for 10 full days any time you are around others inside your home or in public. Do not go to places where you are unable to wear a mask. Do not travel Do not travel until a full 10 days after your symptoms started or the date your positive test was taken if you had no symptoms. Avoid being around people who are at high risk DEFINITIONS Exposure
Contact with someone infected with SARS-CoV-2, the virus that causes COVID19, in a way that increases the likelihood of getting infected with the virus. Close Contact
A close contact is someone who was less than 6 feet away from an infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period. For example, three individual 5-minute exposures for a total of 15 minutes. People who are exposed to someone with COVID-19 after they completed at least 5 days of isolation are not considered close contacts.
We implemented this with the help and supervision of the Mississippi University for Women Health Center. As this virus has changed from the inability to be around anyone to the slow integration of students and student-athletes back to college campuses. We have evolved with it and continue to strive to provide the best care possible for our
student-athletes no matter what obstacles will be put in our way as an athletic department, school, athletic training staff or in our health care department.
Sample of Topics and discussions throughout the year Athletic Director and NCAA Mentor • • •
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Strategies for completing and utilizing the Athletics Program Assessment Strategies for utilizing information from the APA to impact Year 2 Report COVID-19 Impacts- NCAA and SSI Guidance and Responses o Concerns with minimums for track and field Progress with posting of assistant track and field coach position o Testing protocols, attendance Cross Campus Collaborations-how to engage colleagues and departments Submission of any NCAA reports or additional reports-Compliance with completing the rules test, EADA, NCAA Financial Report NCAA Special Convention Session NCAA Convention Structure of meetings and how to make them most effective SAAC Meetings, DIII Week, overall engagement o Covered- Don’t Bet on It Legislation; FAR attendance- went over the last day to drop/add a class which I believe is March 9; SAAC DIII Week o Creation of the Athletics Hall of Fame o Finalizing the events for the DIII Week Athletic Department Meeting: any rules we covered or questions we had ADID-Glen Halbert- Case Study- Have us think about our sphere of influence FAR- Updates-including his attendance to the New FAR Orientation Compliance Director- system we use to pull grades weekly Student Success Center- Early Alert Systems Internal Athletics Audit Academic successes with 138 with 3.0 or better; 48 with 4.0 and 40 with 3.5-3.99 Athletic successes
Personnel: • • •
Offer has been accepted-awaiting background check-full time assistant for the m/w track and field team with perhaps academic duties Associate Director: Wellness and Aquatics Hire an assistant softball coach/athletics coordinator
Community outreach and service •
Spoke at exchange Club
SAAC Zoom Meeting: March 28, 2022 • •
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Welcome: Dedrick Burnett (3-5 minutes) Compliance Corner: Daniel Talley (10-15 minutes) o Review, Empowerment, Reminders of Sexual Assault/Harassment/ Title IX o Sexual misconduct-including sexual and gender-based harrassement, sexual assault/sexual violence, stalking and intimate partner violence. Institutions of higher education and athletics programs are not immune to this, so it is important to contribute to an empowering and supportive response. Discussion points: • Leadership • Collaboration • Compliance and Accountability • Education • Student-Athlete Engagement o Title IX If concerned, but in doubt, REPORT Website: muw.edu/reporting FAR Corner: Dr. Chad Murphy (5-10 minutes) o Review of the academic calendar and important upcoming dates o Reminders of when to register for classes o Reminder of the final date to drop a class o Reminder of implications to eligibility if drop below full time enrollment University, NCAA and Athletic Department Updates: Jennifer Claybrook (10 minutes) o Updates on the YEAR 2 Report o OWLS GOLF OUTING (June 3rd) o Speaking engagement at Rotary- will highlight our department and fundraising opportunities o Pick It UP! Possum Town April 2, 2022-Community Service Opportunity o Pool The paint is almost finished- we will have a person come to evaluate and give a warranty to the work (so we will be assured it has been completed) We will be hiring an Associate Director: Wellness and Aquatics • Focus will be assisting with the scheduling of strength and conditioning for our department • Programming for the Wellness and Aquatics o Student Athlete Satisfaction Survey Emailing Link to Survey- Friday, April 15-Friday April 29 Spring sports will receive link to survey once season is complete Director of Athletics and Campus Recreation would like to meet with all SAAC members for each sport-starting with the in-season sports- Baseball, Golf, Tennis, Track and Field-Outdoor, & Softball • Topics of discussion-Excellence and the Student-Athlete Experience • They will have the Student-Athlete Satisfaction survey sent to them 2 weeks after their season ends. SAAC President: DeAnna King (5-10 minutes) o Homecoming i. https://longblueline.muw.edu/events/homecoming2022/schedule o NCAA Division III Week Schedule (Flyer Below) o Intramural Calendar o SGA Voting is occurring soon Wrap up: Dedrick Burnett (3-5 minutes) Executive Committee Meeting to follow if needed Next Meeting: April 25, 2022
Monday, APRIL 4 Kick Off to NCAA Division III Week 11:30 a.m. – 12:30 p.m. (assistance needed to set up and breakdown the event) The Entire Athletics and Campus Recreation Full-Time Staff and all GA’s Welcome Meet and Greet opportunity Lawn Location with picnic tables- at the intersection of Speech Pathology Building/Renau Hall (Student Success Center)/Summer Hall/Close to Stark Recreation Rain Location? Wednesday, APRIL 6 (we need headcount by Tuesday, March 29 at 11:59 p.m.) Student-Athlete Cookout NCAA Division III Week 11:30 a.m. – 1:00 p.m. (assistance needed to set up and breakdown the event) The Entire Athletics and Campus Recreation Full-Time Staff, Student-Athletes (Need CONFIRMATION of Numbers) Meet and Greet opportunity Softball Field ****Rain Location Pohl Gym***
FRIDAY, APRIL 8
Walk with the President: Campus tour and coffee
9:30 a.m. Basketball National Championship 50th Anniversary Celebration 3:30 – 4:30 p.m. Honor our 1971 National Championship players and get an update about today’s athletic program. (Registration Required) Pohl Gymnasium SATURDAY, APRIL 9 Hit It out of the Park: Softball Field Seating Dedication and MUWAA Alumni Awards Recipients’ Celebration 5:30 – 7:00 p.m. Celebrate our 2020, 2021, and 2022 MUWAA Award Recipients’ accomplishments and celebrate the dedication of seating in honor of Dr. Cheryl Brewer, ’81. (Registration Required for Tailgating) Don Usher Field ****Rain Location Pohl Gym***
1)
REMINDER: OWLS GOLF OUTING:
Please remember to notify us before doing anything-we hope to have 40 participating teams, cart sponsorships and raffle prizes. We need to start organizing all of this now. 1. Brochures are in the athletic office, as well.
2. Please do NOT approach local businesses for Hole or other cash sponsorships without checking with DAVE or BENJI first.
2) Pick It Up! Possum Town Litter Initiative Needed •
Volunteers
Exciting times ahead for the City of Columbus! Beginning Saturday, April 2, 2022 from 8am - 10am is the launch of a city wide clean-up initiative. Volunteers are needed for all six wards within Columbus, MS.
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Volunteer needs: litter pick-up teams, program flyer dissemination prior to pick-up date, and to like and share the Pick It Up! Possum Town Facebook page. https://www.facebook.com/pickituppossumtown
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We are looking for individuals and/or groups to help out with this amazing effort. If your department, organization, or friend groups want to volunteer your time, please reach out to me and let me know how you or your team would like to help.
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You can also sign up at this link at Signup.com https://signup.com/go/XDnyfRF
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There are six supply locations, one in each ward, volunteers will go to the location of their choice to get trash bags, gloves and a vest. From there volunteers will be dispatched to the clean-up target zone within that ward. (These are pending and will soon be available.)
Assembly Locations: • Ward 1 - Stewart - Townsend Community Center - 82615th Street South Ward 2 Mickens - East Columbus Gym - 222 Lawrence Dr. • Ward 3 - Greene - Sale Elementary School - 520 Warpath Rd. • Ward 4 - Beard - Sim Scott Center - 909 20th Street N Ward 5 - Jones - Farmer's Market 150 N Second Street Ward 6 - DiCicco - Bluecutt Park - 3491 Bluecutt Rd. On behalf of the Pick It Up! Possum Town Litter Committee, Thank you, Melissa A. Parsons Associate Director, Business, Student & Member Services Campus Recreation 1100 College St. MUW-40 Office: (662) 241-7494 www.muw.edu/recreation<http://www.muw.edu/recreation> "Anything is fixable where humility lies"
FAR Engagement Dr. Chad Murphy •
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Meets with the entire athletic department once a montho Has time to present information o Time to participate in rules education and professional development opportunities o Invites faculty guest speakers Meets with the SAAC once a month o Designated time to speak with the student-athletes o Opportunities to build relationships o Opportunities for the student-athletes to utilize him as a resource Participated in the searches for the Head Baseball, Men’s Basketball, Women’s Volleyball and Associate Director: Wellness and Aquatics Chairs the Intercollegiate Athletics Board (we meet once a semester or as needed) Meets with the President 3 times a year or as needed
Meets with the Director of Athletics once a month (and as needed) Topics we have discussed: Academic Calendars and points of emphasis: Early alerts, mid-term grades, advising dates, registering dates, final date to withdraw with a Pass Policy review: • Drug/Alcohol Policy Review • Grievance Policy Review Review of the NCAA III Legislation Review of the NCAA Constitution Review of playing and practice season schedules EADA Report NCAA Financial Report NCAA minimum and maximums Student-Athlete Satisfaction Survey NCAA III Week Athletics Program Assessment-updates and feedback NCAA Annual Report: Year 2 COVID-19 Impacts- NCAA and SSI Guidance and Responses o
Concerns with minimums for track and field ▪ Progress with posting of assistant track and field coach position
o
Testing protocols, attendance
Cross Campus Collaborations-how to engage colleagues and departments Review of and acknowledgement of any NCAA reports or additional reports-e.g. rules test, EADA, NCAA Financial Report • • • •
• • • • • • •
NCAA Special Convention Session NCAA Convention Structure of meetings and how to make them most effective SAAC Meetings, DIII Week, overall engagement o Covered- Eligibility and Bylaw 14.7 Outside competition o Creation of the Athletics Hall of Fame o Finalizing the events for the DIII Week ADID-Glen Halbert- Case Study- Have us think about our sphere of influence FAR- Updates-including his attendance to the New FAR Orientation Compliance Director- system we use to pull grades weekly Student Success Center- Early Alert Systems Internal Athletics Audit Academic successes with 138 with 3.0 or better; 48 with 4.0 and 40 with 3.5-3.99 Athletic successes
Personnel: • • •
Offer has been accepted-awaiting background check-full time assistant for the m/w track and field team with perhaps academic duties Associate Director: Wellness and Aquatics Hire an assistant softball coach/athletics coordinator
Community outreach and service over 1,000 hours of service
DATE 8/3/2021 8/5/2021 8/9/2021 8/10/2021
MEETING STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON PRESIDENT'S CABINET MEETING STAFF MEETING IN-PERSON
8/11/2021
VIRTUAL TOWN HALL DISCUSSION W/ STATE EPIDEMIOLOGIST DR. Paul Byers Moderated by Dr. Tammie McCoy
8/11/2021 8/11/2021 8/12/2021 8/12/2021 AUGUST 8/13/2021 8/13/2021 8/19/2021 8/26/2021 8/26/2021 8/27/2021 8/30/2021 9/1/2021 9/3/2021 9/7/2021 9/7/2021 9/8/2021 9/9/2021 9/13/2021 9/20/2021 9/21/2021 9/21/2021 9/22/2021 9/23/2021 9/23/2021 9/27/2021 9/30/2021 10/5/2021 10/6/2021 10/6/2021 10/20/2021 10/29/2021 11/3/2021 11/22/2021 11/30/2021 11/30/2021 12/9/2021 12/15/2021 1/20/2022 1/20/2022 1/20/2022 1/20/2022 1/24/2022 1/24/2022 1/25/2022 1/27/2022 1/31/2022 2/25/2022 2/3/2022 3/7/2022 3/8/2022 3/28/2022 3/28/2022 3/29/2022 3/30/2022 4/25/2022 4/27/2022
UNIVERSITY COUNSEL-NIL MUW CHIEF OF POLICE INCLUSION WORKSHOP DIRECTOR & PRESIDENT INDIVIDUAL MEETING CATASTROPHIC INJURY PREVENTION MEETINGS DIRECTOR & FAR INDIVIDUAL MEETING S-A FIRST MEETING-NCAA, TITLE IX, NIL, THE W, ETC STAFF MEETING IN-PERSON HEAD COACHES POLICIES & PROCEDURES MEETING RENEWAL TASKFORCE-COVID-19 EVENT PLANNING PIE COUNCIL-POLICY REVIEW DIRECTOR & PRESIDENT INDIVIDUAL MEETING STRATEGIC ENROLLMENT PLANNING COUNCIL ADMINISTRATIVE COUNCIL MEETING DIRECTOR & ADID NCAA III EDUCATIONAL WEBINAR DEPARTMENT MEETING DIRECTOR & FAR INDIVIDUAL MEETING DIRECTOR & SGA EXECUTIVE COMMITTEE MEETING PRESIDENT'S CABINET MEETING NCAA PROVISIONAL MEMBER EDUCATION PROGRAM DIRECTOR-SAFE ZONE SESSION-LGBTQIA+ DEPARTMENT MEETING IN-PERSON DIRECTOR & PRESIDENT INDIVIDUAL MEETING DIRECTOR & STUDENT AFFAIRS DIRECTORS MEETING PRESIDENT'S CABINET MEETING SAAC ZOOM MEETING NCAA MENTOR ZOOM MEETING DEPARTMENT MEETING IN-PERSON SAAC ZOOM MEETING DEPARTMENT MEETING IN-PERSON NCAA MENTOR ZOOM MEETING DEPARTMENT MEETING IN-PERSON SAAC ZOOM MEETING DEPARTMENT MEETING ZOOM NCAA MENTOR ZOOM MEETING DEPARTMENT MEETING IN-PERSON DEPARTMENT MEETING ZOOM NCAA Education Session - Name, Image and Likeness Updates | Virtual viewing also available NCAA Division III Education Session - NCAA Sexual Violence Policy — What It Is and What It Isn’t for Division III Schools | Virtual viewing also available NCAA Education Session - Coping With Pandemics: The Effects of Racism and COVID-19 on Student-Athlete Mental Health | Virtual viewing also available NCAA Education Session - Legal and Political Landscape | Virtual viewing also available NCAA Education Session - Innovative Programs for Enhancing Student-Athlete Mental Well-Being and Mental Health | Virtual participation only NCAA Education Session - Evolving Enforcement: Trends and Best Practices in NCAA Enforcement | Virtual participation only NCAA Education Session - Racial Justice: A Historically Black Colleges and Universities Lens | Virtual participation only NCAA Education Session - Division III: COVID-19 Impacts and Moving Forward | Virtual participation only
SAAC ZOOM MEETING NCAA MENTOR ZOOM MEETING DEPARTMENT MEETING ZOOM SAAC ZOOM MEETING DEPARTMENT MEETING ZOOM DEPARTMENT MEETING ZOOM SAAC ZOOM MEETING PUBLIC SPEAKING ROTARY CLUB NCAA MENTOR ZOOM MEETING SAAC ZOOM MEETING DEPARTMENT MEETING IN-PERSON
Owls Athletics Today
Owls Athletics Today: •In Year 2 of the three-year process for membership in the NCAA Division III •17 sports (8 men’s and 9 women’s) •Over 200 student-athletes
Owls Athletic Teams Men’s Teams: • Baseball • Basketball • Cross Country • Golf • Soccer • Tennis • Track and Field-Indoor • Track and Field-Outdoor
Women’s Teams: • Basketball • Cross Country • Golf • Soccer • Softball • Tennis • Track and Field- Indoor • Track and Field-Outdoor • Volleyball
Owls Athletics Today: •St. Louis Intercollegiate Athletic Conference 2023-2024
•Compete in the United States Collegiate Athletic Association (USCAA)
Owls 2021-22
USCAA
32 All-Academic Team Selections 13 All-Americans 5 Player of the Week Selections 5 Teams Represented in Post-Season 3 Student-Athletes of the Year
Brady Scola, Men’s Golf
Layla Wilson, Women’s Soccer
Jacob Vickers, Men’s Soccer
•2021 Baseball rd 3 place in the USCAA Small College World Series
Back to Back Women’s Golf has the USCAA National Individual Champion
•2021 Men’s Golf rd places 3 at the USCAA championships
138
Athletic Director’s Honor Roll
•3.00+ Term GPA •40 w/ a 4.0 GPA •48 w/ 3.50-3.99
1,132
Community Service Hours
Market Street Festival
Oktoberfest
Pink Out / Youth Girls Day
Tennis at New Hope Elementary
Diabetes Walk-Columbus
SAAC United Way Food Drive
What’s Ahead?
APRIL 4-10: NCAA Division III Week
MONDAY: D3 Week Kickoff TUESDAY: Salute to STUDENT-Athletes WEDNESDAY: Cookout for Student-Athletes THURSDAY: Thankful Thursday FRIDAY: Heritage Friday (Walk w/ President / 50th Anniversary of the WBB Championship SATURDAY: Softball Seating Dedication SUNDAY: Salute to our Student-Athletes video
Friday (4/8/22): 50th Anniversary of Women’s Basketball National Championship Saturday (4/9/22): Hit It Out of the Park: Softball Field Seating Dedication
April 7-10: Homecoming Week
www.owlsathletics.com/2022owlsgolf
JUNE 3: Owls Athletics Golf Outing
OWLS ATHLETIC TRAINING
Purpose The purpose of this manual is to provide members of the Mississippi University for Women Athletic Department with a comprehensive guide of policies and procedures, as well as emergency action protocols, to assist them in the maintenance of health, safety, and wellbeing of all student-athletes. This manual will also assist in the education of new staff members by giving them a resource to reference. The policies, procedures, and protocols outlined in this manual will serve as a guide for dealing with most medically related situations that may occur on a daily basis. This manual is an evolving manuscript that will be reviewed by the Mississippi University for Women Sports Medicine Department each year. Modifications will be made to adapt to the ever-changing environment that exists within college athletics.
Vision Statement The Mississippi University for Women Sports Medicine Department strives to provide injury prevention, management, evaluation, and rehabilitation services to student-athletes. The Sports Medicine Department is committed to professional, quality care and an ongoing effort to provide the latest and most effective treatments for athletic injuries. It is also the vision of Sports Medicine Department to be a compliment to the mission of the university and athletic department.
Mission Statement The top priority of the Sports Medicine Department at the Mississippi University for Women is the health and safety of the student-athlete. Our mission is to prevent, evaluate, and treat student-athletes’ injuries with the highest quality medical care in order to help them perform safely to their greatest potential.
Athletics Health Care Administrator Examples of Engagement: • • • • • •
• •
Provided constant education for our student-athletes, department and University Participated in health informational sessions giving guidance at the local, regional and national levels Communicated and implemented best practice protocols Ensured all head coaches had their AED, First Aid and CPR certifications Ensured that the Emergency Action Plans were planned and reviewed by the department Ensured all student-athletes had completed all the necessary processes including, but not limited to participating in a pre-participation physical, compliance with all COVID-19 protocols (masks, testing, quarantine) Participated in monthly department meetings Presented Catastrophic Injury Prevention to the Department and Teams
The W Athletics
Points Of Pride Sheet Feb. 14-20, 2022 (M-SU) Your weekly summary of Owls Athletics. If you see our student-athletes around campus, give them a COVID-distant “highfive”. Be COVID safe at all The W athletics events: Mask up and spread out!
LEGEND:
WGF=Women’s Golf WTEN=Women’s Tennis MTF= Men’s Track & Field SOFT=Softball
MGF=Men’s Golf MBB=Men’s Basketball WTF=Women’s Track & Field
MTEN = Men’s Tennis WBB=Women’s Basketball BASE=Baseball
**ALL DATES / TIMES ARE SUBJECT TO CHANGE**
THIS WEEK’S EVENTS Tue.
Feb. 15
SOFT
at Southeastern Baptist (DH)
2 p.m.
Wed.
Feb. 16
MTEN
HOME vs Belhaven
10 a.m.
WTEN
HOME vs Belhaven
10 a.m.
WBB
HOME vs. Pensacola Christian (Senior Day)
5 p.m.
MBB
HOME vs. Pensacola Christian (Senior Day)
7 p.m.
MTF
at William Carey Indoor Qualifier
All Day
WTF
at William Carey Indoor Qualifier
All Day
BASE
vs. Virginia Wesleyan (at Huntingdon Tourn.)
12 p.m.
MTEN
at Dillard
11 a.m.
WTEN
at Dillard
11 a.m.
BASE
vs. Mount St. Joseph (at Huntingdon Tourn.)
12 p.m.
BASE
at Huntingdon (Huntingdon Tourn.)
3:30 p.m.
MGF
at U of Mobile
8 a.m.
WGF
at U of Mobile
8 a.m.
MGF
at U of Mobile
8 a.m.
WGF
at U of Mobile
8 a.m.
Thur.
Fri.
Sat.
Sun.
Feb. 17
Feb. 18
Feb. 19
Feb. 20
THE WEEK AFTER NEXT EVENTS Mon.
Tue.
Feb. 21
Feb. 22
Fri.
Feb 25
BASE
vs. Eureka (Millsaps Tourn.)
1 p.m.
Sat.
Feb. 26
SOFT
HOME vs Washington U.-St. Louis
11 a.m.
MTEN
at Freed-Hardeman
11 a.m.
MTEN
at Freed-Hardeman
11 a.m.
BASE
vs Edgewood (at Millsaps Tourn.)
12 p.m.
SOFT
HOME vs Agnes Scott
1 p.m.
SOFT
HOME vs Washington U.-St. Louis
1 p.m.
SOFT
HOME vs Agnes Scott
3 p.m.
Sat.
Feb. 26
LAST WEEK’S RESULT Wed.
Feb. 9
MBB
HOME vs. Rust
cancelled
Thur.
Feb. 10
WBB
at Belhaven
L. 51-68
MBB
at Belhaven
L. 80-85
SOFT
HOME vs. Covenant
W. 5-3
SOFT
HOME vs. Sewanee
W. 3-1
BASE
vs. (rv)Rhodes (at Millsaps Tourney)
L. 1-15
WTF
at Samford Bulldog Indoor Open
nts
MTF
at Samford Bulldog Indoor Open
nts
BASE
vs. Centenary (at Millsaps Tourney)
L. 4-15
MTEN
HOME vs. Lane
W. 8-1
SOFT
HOME vs. Covenant
L. 3-6
WBB
HOME vs. Arkansas Baptist
W. 52-48
SOFT
HOME vs, Sewanee
W. 9-1
MBB
HOME vs. Arkansas Baptist
W. 81-73
BASE
vs. (rv)Berry (at Millsaps Tourney)
L. 4-5 (11 inn.)
` Fri.
Sat.
Sun.
Feb. 11
Feb. 12
Feb. 13
NEWS & NOTES: *Those wishing to attend HOME basketball games are reminded to email Halee Hensley hmhensley@muw.edu to be placed on the pass list. No walk-up ticket sales will be available for any home basketball games. (see COVID policy below). *The W women’s and men’s basketball teams will be observing their “Senior Day” on Thursday, Feb. 17. The ceremony will take place between games that evening. The women’s game begins at 5 p.m. in Pohl Gym. *The Owls Track & Field teams had 15 personal best efforts and set 6 school records Saturday at the Samford Bulldog Open indoor meet. *The W Softball won 3 of its 4 games last weekend in the season-opening MUW Invitational. *SAVE THE DATE: The annual Owls Athletics Golf Outing will take place on FRIDAY, JUNE 3 at the Elm Lake Golf Course.
THE W ATHLETICS BASKETBALL 2021-22 COVID POLICY (FULL POLICY: https://owlsathletics.com/news/2021/11/16/general-the-w-athletics-reminds-fans-of-covid-restrictions-forbasketball.aspx
For the safety of both the Mississippi University for Women campus and all visitors, Mississippi University for Women Athletics has issued spectator guidelines for the 2021-2022 Basketball home events. The W will continue to monitor state and local guidelines to adjust this policy as needed. General Policies - *subject to change. * All members of the MUW community, visiting teams and spectators should perform a self-assessment of possible COVID-19 symptoms daily. * Masks are currently required for anyone entering any college building, regardless of vaccination status. * Sanitization: Individuals are asked to take personal responsibility for their personal spaces and other spaces they utilize by wiping down surfaces before and after use. * Capacities will be limited for indoor athletic home events. * Any visitors/spectators experiencing any form of flu-like symptoms should not come to campus and, if on campus, should depart immediately. Pohl Gym: * Masks will be required for all spectators regardless of vaccination status. * Capacity will be limited and social distancing should be observed; please be mindful of others when selecting your seat. * No concessions will be available; no outside food or drink allowed. Visiting Teams will be allowed 2 guests per individual per travel party: Please send the guest list 72 hours prior to arrival. Due to the limited capacity, for Basketball (or any other competition back-to-back), the following applies: *All guests will have to check in at the admissions table *Guests will be asked to exit Pohl Gym immediately at the conclusion of the first game. *Families and friends of players – both home & visitors - should reunite with their team member outside of Pohl Gym (outside of the building). *The guests for the second competition will be allowed to enter as soon as the Pohl Gym has been cleared and prepared to receive fans. *Those wishing to attend any home game should request to be placed on the pass list by emailing Halee Hensley: hmhensley@muw.edu. Please make requests at least 48 hours in advance of game; specify number of tickets needed, date and women's or men's game (if a doubleheader) Summary: MUW Athletics recommends always following state, county and CDC guidelines regarding masks and social distancing, as well as any other protocols regarding COVID. **Owls fans: Please research the spectator policy of the opponent, for any away game you plan to attend, prior to arrival on their campus. COVID DISCLAIMER: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. By choosing to participate in athletic activities, your team and spectators voluntarily assume all risks related to exposure to COVID-19.
July 1, 2019
Dear Student Athlete, Prior to participating on a team at Mississippi University for Women, athletes must provide the Athletic Department with current address, emergency contacts, insurance, medical alert, completed physical, and health history information. To expedite this process Mississippi University for Women uses an online data entry system. To enter your information, visit www.swol123.net. The first time you visit the website you will need to enter your Mississippi University for Women email address and click Get Password. Your School ID is “Owls2019.” Please note that your athlete’s secondary address should be the address they will be staying at while they are enrolled at MUW whether it be an on-campus address or home address. If you cannot upload pictures of your insurance card(s) or the completed physical form, please have your athlete bring copies with them on athlete orientation day or submit them to myself or their coach as soon as possible.
Joining SportsWareOnLine Instruction Go to www.swol123.net . Scroll to the middle of the screen and click the Join SportsWare button. Enter your School ID You should have received a School ID from the athletic trainer. This is required to join the correct school. Enter your First Name, Last Name, Email address and click the Send button.
Example
Your request to join SportsWare will then be sent to the Athletic Trainer for review.
Once your request is accepted you will receive an e-mail with the Subject “SportsWare request accepted”. Open the e-mail and click the www.swol123.net link to continue to SportsWareOnLin e.
Setting Your Password Instruction Go to www.swol123.net Enter your Email Address and click the Reset Password button.
Example
You will receive and e-mail with the Subject “SportsWareOnLine Password Request”. Open the e-mail and click on the link to reset your password. Enter your e-mail address, new password and click the Save button.
Updating Your Information Instruction Go to www.swol123.net
Example
Enter your Email Address and click the Login button. At the top of the page is the Menu Bar. My Info: Update your address, emergency contact and insurance information. Med History: Complete a Medical History questionnaire. Forms: View/complete required paperwork. Note: SportsWare will also display “You have ? forms to complete/download”. Print: Print My Info and Medical History data.
Thank you for your prompt help. If you have any questions, please contact the athletic department office or myself for assistance.
Sincerely, Jason Miller, Med.,ATC, LAT Head Athletic Trainer Mississippi University for Women Elite Physical Therapy athletictraining@muw.edu
Assumption of Risk, Acknowledgement & Release Agreement I hereby enter into this Agreement with the Mississippi University for Women as additional consideration, along with the payment of tuition and fees, for the privilege of participating MUW intercollegiate athletics. I understand that participation in athletic programs are potentially hazardous and can result in serious bodily injury, which may cause loss of limb, loss of sensory function (i.e. sight, hearing, etc.), permanent physical impairment, paralysis, and death. If I participate, then I assume and accept any and all risks associated with intercollegiate athletics. Due to the dangers of participating in intercollegiate athletics, I recognize the importance of following the MUW coaches’, team or referring physicians’, athletic trainers’, and strength/condition staffs’ instructions concerning playing techniques, conditioning, rehabilitation, and team rules. As a condition of participation, I agree to immediately report all injuries and/or illnesses to my Head Coach and the Athletic Training Staff. I agree to follow the recommendations of the team or referring physician and/or Athletic Training Staff regarding participation, injury management and rehabilitation. I understand that I must wear the proper equipment as dictated by the rules of the sport. I may also have to wear padding and/or braces as indicated by the team to referring physician and /or Athletic Training Staff. Failure to do so may put me at risk for further injury. Furthermore, I understand that the possibility of injury, including catastrophic injury, exists even though proper rules and techniques are followed to the fullest. I also understand that there are risks involved with traveling in connection with my participation in intercollegiate athletics. I hereby release and forever discharge MUW, its officers, employees, and agents, from any and all claims, demands, causes of action, or suits arising from any injury to my person or property as a result of my participation in MUW Athletics programs, including, but not limited to, injuries or damages arising from the use of facilities or equipment provided by MUW or its agents. This release of liability includes but is not limited to, claims based on the negligence equipment MUW, its officers, employees, and agents. I further agree to indemnify and hold harmless MUW, its officers, employees, and agents, from any cost, expense, or liability arising from a claim asserted by me or on my behalf which is released by this Agreement. This release is binding on me and upon my heirs, personal representatives, and assigns. I agree that I am 18 years of age or older and I have read this Agreement carefully before signing it. I understand this Agreement is a binding contract which waives and releases legal rights I might otherwise have. As the parent or legal guardian of the student under the age of 18, I have read this Agreement carefully before signing it and accept the Agreement on behalf of myself and the student-athlete.
________________________________________________________ Student Athlete Printed Name
________________________________________________________ Student Athlete Signature (if over the age of 18)
__________________________________ Date
________________________________________________________ Parent/Guardian Printed Name
________________________________________________________ Parent/Guardian Signature (if Athlete is under the age of 18)
__________________________________ Date
NCAA Compliance Statement Concerning Concussion Injury
What is a concussion? A Concussion is a brain injury that: Is caused by a blow to the head or body. Can be caused from contact with another player, hitting a hard surface such as the ground, ice or floor, or being hit by a piece of equipment such as a bat, lacrosse stick, or field hockey ball. Can change the way your brain normally works. Can range from mild to severe. Presents itself differently for each athlete. Can occur during practice or competition in ANY sport. Can happen even if you do not lose consciousness.
How can I prevent a concussion? Basic steps you can take to protect yourself from concussion: Do not initiate contact with your head or helmet. You can still get a concussion if you are wearing a helmet. Avoid striking an opponent in the head. Undercutting, flying elbows, stepping on a head, checking an unprotected opponent, and sticks to the head all cause concussions. Follow your athletic department’s rules for safety and the rules of the sport. Practice good sportsmanship at all times. Practice and perfect the skills of the sport.
What are symptoms of a Concussion? You can’t see a concussion, but you might notice some of the symptoms right away. Other symptoms can show up hours of days after the injury. Concussion symptoms include: Amnesia Confusion Headache Loss of consciousness Balance problems or dizziness Double/fuzzy vision Sensitivity to light/noise Nausea Feeling sluggish, foggy, groggy Feeling unusually irritable Concentration or memory problems (forgetting game plays, facts, meeting times) Slowed reaction time Exercise or activities that involve a lot of concentration, such as studying, working on the computer, or playing video games may cause concussion symptoms (such as headache or tiredness) to reappear or get worse.
What should I do if I think I have a concussion? Don’t Hide it. Tell your athletic trainer or coach. Never ignore a blow to the head. Also, tell your athletic trainer and coach if one of your teammates might have a concussion. Sports have injury timeouts and player substitutions so that you can get checked out. Report it. Do not return to participation in a game, practice or other activity with symptoms. The sooner you get checked out, the sooner you may be able to return to play. Get checked out. Your team physician, athletic trainer, or health care professional can tell you if you have had a concussion and when you are cleared to return to play. A concussion can affect your ability to perform everyday activities, your reaction time, balance, sleep, and classroom performance. Take time to recover. If you have had a concussion, your brain needs time to heal. While your brain is still healing, you are much more likely to have a repeat concussion. In rare cases, repeat concussions can cause permanent brain damage, and even death. Severe brain injury can change your whole life. For more information and resources, visit www.NCAA.org/health-safety and www.CDC.gov/Concussion
I affirm that I have read and fully understand the aforementioned facts about concussions. As a student-athlete at the Mississippi University for Women, I agree to immediately report all injuries and/or illnesses to the Head coach and Athletic Training staff, including any signs and/or symptoms of concussions. Student Athlete Printed Name ______________________________________ Student Athlete Signature
______________________________________
Date______________________
Parent/Guardian Printed Name _____________________________________ Parent/Guardian Signature _____________________________________ (If Student-Athlete is under 18 years of age, Parent/Guardian must also sign)
Date______________________
Student-Athlete Consent for Medical Treatment & Release of Medical Information I authorize the Mississippi University for Women Athletic Training staff, MUW counseling services, team or consulting physicians, and the athletic training staff, team or consulting physicians and other medical personnel at host schools to preform or initiate medical treatment as may be necessary for my health and welfare. This consent is effective with respect to injuries occurring during practice for, and participation in various athletic contests and events, as well as injuries occurring during transportation to and from such practice or contest sessions. This authorization includes preventative treatment, immediate first aid and emergency treatment, x-rays, physical exams, emergency surgery, physical therapy, hospitalization, follow-up care, and rehabilitation in the MUW Athletic Training Room. I consent for the MUW Athletic Training Staff or team or referring physicians to prohibit me from further participation in athletic practices or contests because of injury or an undue risk of harm. I authorize MUW and any health care provider to release to: MUW employees or agents (including administration, athletic training staff, team or consulting physicians, coaches, athletics compliance officer, or counseling staff); to my parent, legal guardian, or spouse; NCAA, and to any designee of the foregoing, any medical records or information which may have a bearing on my ability to safely participate in intercollegiate athletics at MUW. I authorize MUW to release to news media representatives general information regarding any injury or illness which I may have, if that injury of illness affects my ability to participate in MUW athletics programs. I agree that I am 18 years of age or older and I have read this Agreement carefully before signing it. I understand this Agreement is a binding contract which waives and releases legal rights I might otherwise have. As the parent or legal guardian of the student under the age of 18, I have read this Agreement carefully before signing it and accept the Agreement on behalf of myself and the student-athlete.
________________________________________________________ Student Athlete Printed Name
________________________________________________________ Student Athlete Signature (if over the age of 18)
__________________________________ Date
________________________________________________________ Parent/Guardian Printed Name
________________________________________________________ Parent/Guardian Signature (if Athlete is under the age of 18)
__________________________________ Date
The Mississippi University for Women Athletic Department Health Insurance Information Student Athlete Information Last Name:
First Name:
MI:
Permanent Address:
City/State/Zip:
SS#:
DOB:
___M
____F
Prescription Medicine Card Information: Name of Individual Policy Holder:
Insurance Card Name:
Individual Policy Holder DOB:
Individual Policy Holder SSN:
Insurance Card Number:
RXPCN#:
RXGRP#:
RXBIN#:
Member Services Phone Number:
Insurance Company Address:
City/State/Zip:
Dental Insurance Card Information: Name of Individual Policy Holder:
Insurance Card Name:
Individual Policy Holder DOB:
Individual Policy Holder SSN:
Insurance Card Number:
Employer’s Name:
Insurance Company Address:
Employer’s Address Member Services Phone Number:
Vision Insurance Card Information: Name of Individual Policy Holder:
Insurance Card Name:
Individual Policy Holder DOB:
Individual Policy Holder SSN:
Insurance Card Number: Insurance Company Address:
Employer’s Name:
Employer’s Address Member Services Phone Number:
The Mississippi University for Women’s Department of Athletics provide insurance for student-athletes with injuries occurring only when participating in the supervised and scheduled practice or competition of intercollegiate Athletics. MUW’s policy is considered “Excess” or “Secondary” to any other collectible group insurance benefits. Therefore, any claims for benefits must be first filed with the group insurance company providing coverage. Only after all available benefits have been exhausted MUW consider payment for any remaining balances. I hereby authorize MUW, hospitals, & physicians connected with or provided, to furnish information to insurance carriers concerning any illness, injury, & treatments & hereby assign to the party all payments for medical services rendered to the student-athlete. I agree to supply and & all information requested by my primary insurance &MUW in a timely manner. I hereby authorize MUW to secure & inspect copies of case history records, lab reports, diagnoses, x-rays, & secure treatment for me for any athletic injury/illness. (Must be cosigned by parent/guardian if student-athlete is less than 18 years of age). A photocopy of this authorization shall be deemed as effective and valid as the original.
I agree to notify the MUW Athletic Training Department immediately upon any change in the above health insurance information. If I fail to do so, I fully understand that I will be responsible for any & all charges incurred. I understand that MUW will not be responsible for any pre-existing injuries, injuries that occur outside of designated supervised scheduled practices, any injuries unreported to the MUW Athletic Training Department that are seen by anyone other than an MUW Team Physician, and any second opinions after the athlete has been treated and has a plan of care by a MUW Team Physician.
____________________________________________________________ Policy Holder’s Signature
____________________________________ Date
____________________________________________________________ Student Athlete Signature (if under age 18)
____________________________________ Date
Student-Athlete Authorization/Consent for Disclosure of Protected Health Information for NCAA-Related Research Purposes
I, ____________________________ hereby authorize _____________________________________ Name of Student-Athlete Name of my Institution and its physicians, athletic trainers and health care personnel to disclose my protected health information including, without limitation, any information regarding any injury, illness, treatment or participation related to or affecting my training for and participation in intercollegiate athletics to the NCAA, and its designated employees, agents and/or contractors. I further authorize the NCAA to disclose, and/or use, such information as provided herein. I understand that my participation and protected health information may be disclosed to, and/or used by, the NCAA and authorized third parties to receive such information for the purpose of using injury, relevant illness and participation information collected from multiple student-athletes and institutions in a manner that does not identify myself or my school. The information is provided to NCAA committees, athletics conferences and individual schools, and NCAA-approved researchers to evaluate the effectiveness of health and safety rules and policy, and to study other sports medicine questions. Selected de-identified summary (aggregate) data also are made accessible to the general public as a service to further the general understanding of athletic injury patterns and help develop education on student-athlete health topics. I am making this authorization/consent voluntarily to release my health information otherwise protected by federal regulations under either the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or the Family Educational Rights and Privacy Act of 1984 (Buckley Amendment). The NCAA and institution are not requiring this authorization/consent to be signed. I understand that while HIPAA regulations may not apply to NCAA use or disclosure of my injury/illness information, the NCAA is committed to protecting my privacy. I understand that my data will be stored securely within industry standards. This authorization/consent for transfer of protected health information expires 545 days from the date of my signature below, but I have the right to revoke it in writing at any time by sending written notification to the director of athletics at my institution. I understand that a revocation takes effect on its request date and does not affect any action taken prior to that date.
____________________________________ Printed Name of Student-Athlete
_____________________________________ Signature Date
If a student-athlete is under 18 years of age, parent/legal guardian is also required to sign this form.
____________________________________ Printed Name of Parent/Legal Guardian
NCAA/6_5_2017/dks
_____________________________________ Signature Date
Sickle Cell Trait Testing & Waiver Option
Please review the NCAA fact sheet on Sickle Cell Trait before signing this Waiver: http://fs.ncaa.org/Docs/health_safety/SickleCellTraitforSA.pdf
II.
III.
IV.
I. NCAA Legislative Council has recently passed a mandate requiring ALL student-athlete to. 1.) Show proof of a prior sickle cell test, 2.) Have a sickle cell test performed, or 3.) Sign a waiver releasing the University from liability if declining a sickle cell test. I understand I will not be able to participate in any MUW sponsored athletic activity until one of the three options is provided to the MUW Athletic Training Staff. I have read the sickle cell “Fact Sheet” and understand it is not a complete or exhaustive list of possible complications/issues. Further as a participant in this sport, I acknowledge the nature of the activity and the fact that not all of the stresses and hazards connected with the activity can be foreseen or prevented even though reasonable precautions are taken. I understand that I have the personal responsibility to follow the established safety rules and procedures set forth and established by the MUW coaching staff, athletic trainers, and physicians, for this condition/disease. Also, I understand that if I feel the risks associated with participating in this sport are too great, I can discontinue my participation at any time, and no longer be associated with this particular MUW program. I desire to play intercollegiate athletics for MUW, and in consideration of the University’s willingness to accept me as an intercollegiate team member, and the NCAA mandate that all NCAA Division III Student-Athletes have knowledge of their sickle cell trait status before the Student-Athlete participates in any intercollegiate athletics event, including strength and conditioning sessions, practices, competitions, etc. I understand that MUW strongly recommends all Student-Athletes undergo sickle cell trait testing prior to participation in any athletic activity. Sickle cell trait testing in the form of a blood test can be done by the Student-Athlete’s personal primary care physician. Any cost of testing is the sole responsibility of the student athlete. Mark ONLY one: _________ I know my sickle cell trait status and the results are attached. _________ I have been tested, but I do not know my results yet; I will submit results to MUW Athletic Training staff as soon as I receive them. _________ I do not know my sickle cell trait status and I do not wish to be tested. I hereby release and forever discharge Mississippi University for Women, its officers, employees, and agents from any and all claims, demands, causes of action, or suits on account of any loss or personal injury that might result from my declining Sickle Cell Trait Testing recommended by the NCAA and MUW. This release is binding on me and upon my heirs, personal representative, and assigns.
I, _____________________________ understand and acknowledge that the NCAA and MUW recommend that all student athletes have knowledge of their sickle cell trait status. Additionally, I have read and fully understand the aforementioned facts about sickle cell trait and sickle cell trait testing, and have received information on sickle cell trait. Recognizing that my true physical condition is dependent upon an accurate medical history and a full disclosure of any symptoms, complaints, prior injuries, ailments, and/or disabilities experienced, I hereby affirm that I have fully disclosed in writing any prior medical history and/or knowledge of sickle cell trait status to MUW Athletic Training Staff. I agree that I am 18 years of age or older and I have read this Agreement carefully before signing it. I understand this Agreement is a binding contract which waives and releases legal rights I might otherwise have. As the parent or legal guardian of the student under the age of 18, I have read this Agreement carefully before signing it and accept the Agreement on behalf of myself and the student-athlete.
________________________________________________________ Student Athlete Printed Name ________________________________________________________ Student Athlete Signature (if over the age of 18)
__________________________________ Date
________________________________________________________ Parent/Guardian Printed Name ________________________________________________________ Parent/Guardian Signature (if Athlete is under the age of 18)
__________________________________ Date
Exertional Heat Illness: Athletic Trainers are on the forefront of all types of injuries and illnesses in athletics. Part of this ability is to deal with weather conditions during athletic events and practices. In the Southeast, the most prevalent condition is Heat. During the summer and fall months especially, Exertional Heat Illnesses occur and involve all levels of competition. Examples of these types of illnesses are as follows: 1. 2. 3. 4. 5.
Heat Cramps Heat Syncope-Fainting Heat Exhaustion Exertional Heat Stroke Exertional Heat Injury-No Central Nervous System involvement or Dysfunction
The National Athletic Training Association Position Statement on Exertional Heat Illness states that “the prevention, recognition, and treatment of exertional heat illnesses are core components of the sports medicine services at all levels of sport.” Our level of care at the Mississippi University for Women has been expanded due to research and testing by our peers. This is evident in our new policy for checking core temperature. This method is the usage of rectal thermometer to read the temperature throughout the treatment. This method is found in multiple research studies to be the most practical, reliable, and valid means for assessing temperature in the field or athletic venue. Sports
Medicine Associations such as the National Athletic Trainers Association, American College of Sports Medicine, Korey Stringer Institute, and International Amateur Athletic Federation as well as two militaries the United States of America and Israel all use and advocate for this method of core temperature gathering. (Mazerolle, at. el., 2010)
Usage of the Rectal Thermometer: 1. During an exertional heat illness episode where the athlete is in distress. 2. Remove athlete from the playing field to some type of shaded area (Tent, Locker Room, Athletic Training Room, or Tree Shade.) 3. Drape over athlete for privacy. 4. Position athlete on their side with the top knee and hip flexed forward. 5. Clean Probe with alcohol and lubricate the probe. 6. Probe is plugged into the thermometer and turn it on. 7. Probe should be inserted no more than 10 centimeters or 4 inches. 8. Probe stays in for duration of the treatment. 9. Remove gently and clean for a duration of 10 hours.
This is in no shape, form, or fashion a way to invade the privacy of the student athlete. It is just another way the athletic training staff at the Mississippi University for Women is trying to keep them safe and out of harm’s way. This method of temperature gauging will only be used in extreme circumstances such as severe heat cramps and heat exhaustion and the possibility or instance of heat stroke. If you have any questions please call Jason Miller, Head Athletic Trainer, at 662-251-9749.
I, ___________________, authorize the use of rectal thermometers in situations that are of dire need for the health and safety of my son or daughter________________________ to administered by the athletic training staff at the Mississippi University for Women. _________________________ Parent or Guardian _________________________ Student Athlete
2019–2020 NCAA Primary Accident Insurance Summary The goal of the NCAA Group Basic Accident Medical Program is to empower institutions to control the expenses associated with athletic injuries through the implementation of effective practices. An important effective practice to consider is to require student-athletes to have primary insurance, but institutions have encountered difficulty in finding primary insurance that will cover athletic injuries. To this end, Mutual of Omaha offers a primary accident-only insurance plan for athletic-related injuries to assist institutions that require student-athletes to have other insurance to control costs.
Eligibility NCAA institutions purchasing the excess basic medical insurance coverage through Mutual of Omaha are eligible to purchase this coverage.
Plan Benefits The blanket primary accident program provides coverage while student-athletes are participating in covered athletic activities. A draft of the memorandum of coverage is available online.
Accident Medical Expense Maximum
Deductible
Benefit Period
$5,000 per Injury
$0 per Injury
104 weeks
Should a participating student-athlete have other coverage, payment of benefits will be coordinated accordingly.
Participation Requirements and Enrollment Process The plan is not available on a voluntary basis. Purchase of the coverage is mandatory for all intercollegiate studentathletes who have no primary insurance, or have a primary plan that specifically excludes intercollegiate athletic injuries (most student accident and sickness policies fall into this category). Note: IInstitutions should implement a well communicated primary insurance requirement to student-athletes and their parent/guardian. When implementing this requirement consider enrolling student-athletes with local/regional HMO or PPO plans that do not have providers near the institution; coverage through a “medical sharing” plan (unless the plan specifically includes intercollegiate athletics); or the primary insurance that is payor of last resort to all other plans (including by not limited to the military TriCare Program, Medicaid or other governmental administered insurance programs). The institution must enroll ALL uninsured intercollegiate student-athletes. This is done online through the NCAA Online Risk Manager. Additional student-athletes may be added any time during the year. Coverage is effective at 12:01 a.m. the date following enrollment and all policies expire on August 1, 2020 at 12:00 a.m. Each institution electing this coverage is issued a memorandum of coverage available through the NCAA Online Risk Manager.
Premium Premiums cannot be prorated based on date of enrollment or season end date. A partial refund may be issued if a participating student-athlete obtains alternate coverage or quits/does not make the team within two weeks of enrollment date.
Per Athlete Per Policy Year Low Risk Sports...................................................... $
475
Medium Risk Sports............................................... $
775
Football and Rugby................................................ $ 1,297
An invoice will be generated at time of enrollment and is due 30 days from the effective date of coverage or may be paid electronically via ACH or credit card. Low Risk: Archery, Badminton, Bowling, Crew or Rowing, Cross Country, Dance, Drill Team & Mascots, Fencing, Golf, Rifle, Sailing, Squash, Student Managers, Student Trainers & Student Coaches, Swimming/Diving, Synchronized Swimming, Tennis, Water Polo. Medium Risk: Baseball, Basketball, Cheerleaders, Equestrian, Field Hockey, Gymnastics, Ice Hockey, Lacrosse, Skiing, Soccer, Softball, Track (Indoor & Outdoor), Volleyball, Wrestling.
Relation Insurance Services www.4studentathletes.com/ncaa Overland Park Office 9225 Indian Creek Parkway, Suite 700, Overland Park, Kansas 66210 (800) 955-1991, ext. 5614 Salt Lake City Office 2180 South 1300 East, Suite 520, Salt Lake City, Utah 84106 (800) 955-1991, ext. 2626
Program Partners include Relation Insurance Services American Specialty Mutual of Omaha Coverage is underwritten by Mutual of Omaha Insurance Company, 3300 Mutual of Omaha Plaza, Omaha, NE 68175
Dear Parent, Guardian, or Student Athlete,
At Mississippi University for Women, we strive as an athletics and athletic training department to provide the most elite care for our student athletes as possible. A prime example of this is our concussion baseline testing performed by BrainCheck. All athletes are required to sit down on the day of arrival and take a test on BrainCheck. This gives us information to go off of if there is ever a situation with a suspected head injury. This test will also be administered when a head injury occurs and will be compared to the previous baseline exam. With this the appropriate steps can be taken to insure the best possible care for the athlete. The reason for this letter is for you to go ahead and start the process for us and registering on BrainCheck before you come in August. So how is this done you may ask? It is really easy. First, go to: http://app.braincheck.com Second, the page that comes up will say welcome to BrainCheck Web App and just below it will say Sign In to BrainCheck and Click on New to BrainCheck? Get Started
Department of Athletics* Hogarth Student Center* 1100 College Street* MUW-559* Columbus, Ms. 39701* (662)329-7962* www.owlsathletics.com
SIGN
Department of Athletics* Hogarth Student Center* 1100 College Street* MUW-559* Columbus, Ms. 39701* (662)329-7962* www.owlsathletics.com
Third, once you click the get started prompt, you come to a screen that has two prompts: 1. Clinical 2. Individual Click on the Individual and it will send you to the next page.
Department of Athletics* Hogarth Student Center* 1100 College Street* MUW-559* Columbus, Ms. 39701* (662)329-7962* www.owlsathletics.com
Four, the next page you will come across is to select your program: 1. Memory 2. Sport Select sport to send you to the next page.
Department of Athletics* Hogarth Student Center* 1100 College Street* MUW-559* Columbus, Ms. 39701* (662)329-7962* www.owlsathletics.com
Fifth, and finally please create your account and send me the information listed so that we have it on file for future reference specifically for the baseline testing. My email address is athletictraining@muw.edu. Also if you have any questions please fill free to call me at (662) 251-9749.
Thank you,
Jason Miller, Med., ATC, LAT Head Athletic Trainer Mississippi University for Women Elite Physical Therapy Department of Athletics* Hogarth Student Center* 1100 College Street* MUW-559* Columbus, Ms. 39701* (662)329-7962* www.owlsathletics.com
COVID-19 Response Although not properly detailed in the initial year 2 report, MUW (like virtually all institutions) had to adapt and respond to the seemingly-daily changes caused by the COVID pandemic. As a University, the Spring of 2020 saw our department adopt policies to help mitigate the spread of COVID. This included the suspension of athletics and going to a virtual format as an institution. Along the way, MUW utilized federal, state and local guidelines in its decision-making process regarding intercollegiate athletics. As a university, we moved from the suspension of competition, through screenings to our current state of competition. A synopsis of The MUW journey, enhancements to our protocols and improvements we have made is chronicled by our Head Athletic Trainer and Athletic Health Care Administrator Jason Miller below: As the second semester of the 2019-2020 school year began, in the news there was talk of a virus that was going through other parts of the world that was making people very sick and some even dying. It was at the time a virus that most experts did not know if it was viral or bacterial. So this made it really hard to track and prepare for. But it had not made it to the United States so we were going on as normal. That is until March 2020, as we are in the midst of baseball and softball seasons the virus starts to spread to the United States. Then this came over our email: 'Jason Trufant' jmtrufant@muw.edu Fri 3/13/2020 12:44 PM To: Athletic Training Good afternoon all. As your Athletic Director, my ultimate responsibility to ensure a healthy and safe environment for each of you to participate in. The health and well-being of our student-athletes, coaches, staff, and everyone involved with our athletics program is the absolute top priority. With that being said, we are suspending the intercollegiate athletics program indefinitely, including all practices and competitions, due to this world health pandemic. We will continue to seek guidance from university leadership, health care experts, and local, state, and federal authorities in making decisions going forward. I encourage each of you to stay at home for the remainder of the semester and participate in your classes remotely. Although the residence halls will remain open, it is strongly recommended that you make plans to move out for the remainder of the semester. Please follow university guidelines for access to the dorms and campus resources. Although it is highly unlikely that we will return to athletic competition this spring, we will continue to monitor this pandemic and make decisions based on the information we are provided. We are working closely with our intercollegiate governing bodies on eligibility and seasons of competition impacts and will provide that information when
available. Trust that your best interest and the best interests of this university are front and center. I understand that this news is not what we all want to hear. I understand your frustration and anger. We all are feeling the same emotions. Please keep in mind that our focus is for the safety and protection of everyone involved in our athletics program. Please do not hesitate to call or email with any questions. Jason Jason Trufant Director of Athletics This meant the end of all seasons and the school would go completely virtual for the remainder of the semester.
1. 2. 3. 4. 5. 6. 7. 8.
The ways we combated Covid-19 was through the use of masking and staying 6 feet apart when applicable. In the athletic training facility these steps were added as well: Temperature Checks Answering the Symptom Questionnaire provided on SWOL. Use of Hand Sanitizer when an athlete walks in and upon leaving. Masks on in the Athletic Training Facility unless participating in some form of activity or physical therapy. No More than 10 people in the athletic training room that includes athletic trainers. Specific Times will be set aside for the different sports due to Covid protocols. Set Aside Cleaning times between each set of athletes coming in, usually a 10-minute period of time. Deep Cleaning done with Lysol and Clorox products as well as a machine that specifically kills the Covid-19 Virus at the beginning and end of the day. As we started these cleaning plans, we were also starting to see what Resocialization of Athletics for 2020-2021 will look like. That would include entrances and exits to the building and limiting gym access and recreation center access. As we looked into what bringing athletes back to campus looked like we used two different Resocialization of Athletics to make our final decisions on what our policy will look like. After reviewing this we sat down and started the process of putting together our own Resocialization of Athletics:
1. 2. 3. 4.
What is the returning to school looks like? How does that look for fall sports, winter sports, and spring sports? Are we testing, doing temperature checks, or symptom checklist or all of the above? Do we have the signage to explain what is going on and how to do what is needed?
This is what we came up with: Mississippi University for Women Athletics Reintegration of Student Athletes 7-28-20 As part of ongoing COVID-19 related legislation, the NCAA is allowing member institutions to proceed with athletic activities in the fall, based on local, state and federal guidelines. To ensure the health and safety of Owls student-athletes wishing to participate in team activities, our Athletics COVID-19 Action Team was charged with developing a plan to reintegrate Owls studentathletes back to the MUW campus. The committee followed Governor Tate Reeve’s Mississippi guidelines, Mississippi University for Women guidelines, and the NCAA Resocialization of Sport Guidelines. Athletics COVID-19 Action Team: Director of Athletics & Recreation- Jason Trufant Assistant Director of Athletics Head Volleyball Coach- Brooke Carter Head Athletic Trainer- Jason Miller Team Physician- Dr. John Stanback, MD Student Health Services- Angie Criddle Counseling Services- Dr. Deb Wells, Ph.D, LPC University Crisis Management- Carla Lowery Chief of Police- Randy Vibrock Reintegration of Student-Athletes, consistent with NCAA and health professional recommendations, MUW implemented a phase system for the return of student-athletes. There were four phases used to bring a manageable number of student-athletes back to campus. As we moved through the season of basketball, we ran into the same situation that we did during our other seasons, as the teams we were scheduled to play were either not traveling or just playing in their conference. But we followed the protocols set in place by the NCAA and CDC guidance throughout our everyday interactions in all facilities. Student-Athletes were temperature checked and symptom screened through Sportsware, and if symptoms were seen or reported the athletes were tested in accordance with CDC and NCAA. The test was done at our Health Center on our Campus and the contact tracing was done through the Health Center as well. The main testing that was used was Antigen Testing with PCR testing used when needed for either a severe case or if a school required it of our athletes. The second semester of the 2020-2021 school year, everything changed and we were asked to test everyone who was on an athletic team with the indoor sports their full roster was being tested. While outdoor sports would have a percentage of their athletes being tested. After a few weeks of this array of testing, and with positive tests rising, we started testing everyone, not just a percentage. The only way they were not tested was if they had Covid-19 or were vaccinated. This testing schedule continued throughout the rest of the semester. As we went into the summer of 2021, the thought of lesser restrictions was being imagined.
But by the end of the summer, testing was back. As the fall semester went along and went into winter changes occurred again with our policies to fit the state of the virus and its variants. The CDC came out with a new diagram for us to go by when dealing with our student-athlete population. We implemented this with the help and supervision of the Mississippi University for Women Health Center. As this virus has changed from the inability to be around anyone to the slow integration of students and student-athletes back to college campuses. We have evolved with it and continue to strive to provide the best care possible for our student-athletes no matter what obstacles will be put in our way as an athletic department, school, athletic training staff or in our health care department.
Department of Athletics Athletic Training Manual ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
Table of Contents Introduction to Athletic Training ......................................................................................................... Purpose Statement .............................................................................................................................. Vision Statement ................................................................................................................................. Mission Statement .............................................................................................................................. Responsibilities of Athletic Training Staff ............................................................................................ Expectations of Interns and Student Workers ...................................................................................... Athletic Training Room Guidelines ...................................................................................................... Insurance and Drug Testing .................................................................................................................... Concussion Policy ............................................................................................................................. Lightning Policy ................................................................................................................................. Emergency Action Plan ................................................................................................................. Emergency Personnel ............................................................................................................ Roles of First Responder ....................................................................................................... Emergency Communication .............................................................................................. Emergency Equipment .......................................................................................................... Venue Directions with Map ................................................................................................... Individual Venue EAPs ..................................................................................................... On-Field Emergency Protocol ................................................................................................ MUW Police Emergency Procedures ......................................................................................... Mental Health Protocol ................................................................................................
Conclusion .........................................................................................................................................
Introduction of Athletic Training The Athletic Training Department at Mississippi University for Women strives to provide the most comprehensive and up-to-date treatment for student athletes. The most important aspect of Athletic Training is to provide a clean and safe athletic training facility in which the student athletes can prevent, rehabilitate, and through the direction of the staff treat injuries that will occur over their career at Mississippi University for Women. The Athletic Training Staff attempts to provide a trustworthy and open environment in which student athletes feel comfortable discussing their injuries with Certified Athletic Trainers and know that they will return to play as quickly and safely as possible. Purpose The purpose of this manual is to provide members of the Mississippi University for Women Athletic Department with a comprehensive guide of policies and procedures, as well as emergency action protocols, to assist them in the maintenance of health, safety, and well-being of all student-athletes. This manual will also assist in the education of new staff members by giving them a resource to reference. The policies, procedures, and protocols outlined in this manual will serve as a guide for dealing with most medically related situations that may occur on a daily basis. This manual is an evolving manuscript that will be reviewed by the Mississippi University for Women Sports Medicine Department each year. Modifications will be made to adapt to the ever-changing environment that exists within college athletics. Vision Statement The Mississippi University for Women Sports Medicine Department strives to provide injury prevention, management, evaluation, and rehabilitation services to student-athletes. The Sports Medicine Department is committed to professional, quality care and an ongoing effort to provide the latest and most effective treatments for athletic injuries. It is also the vision of Sports Medicine Department to be a compliment to the mission of the university and athletic department. Mission Statement The top priority of the Sports Medicine Department at the Mississippi University for Women is the health and safety of the student-athlete. Our mission is to prevent, evaluate, and treat studentathletes’ injuries with the highest quality medical care in order to help them perform safely to their greatest potential. Responsibilities of Athletic Training Staff Head Athletic Trainer: The primary responsibility of the Head Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at Mississippi University for Women. Currently the Head Athletic Trainer provides practice and competition coverage for soccer, baseball, and golf in their respective seasons. Each injury sustained within those sports will be diagnosed, treated, referred (if necessary), and rehabilitated to the best of
the ability of the athletic trainer with the utilized resources. The administrative duties at this time include, but are not limited to: insurance policy coverage, injury claims, injury reports, pre-participation exam scheduling, physician relationships, sports scheduling and conflicts, oversight of assistant athletic trainer and athletic training interns, latest updates to injury software, and inner conference communication between athletic trainers. All non-traditional sports coverage is split equally between certified athletic trainers. Assistant Athletic Trainer: The primary responsibility of the Assistant Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the Assistant Athletic Trainer provides practice and competition coverage for volleyball, basketball, and softball in their respective seasons. The administrative duties at this time include, but are not limited to: pre-participation paperwork for all sports, injury reports, physician relationships, scheduling of student workers, and oversight of athletic training interns. All nontraditional sports coverage is split equally between certified athletic trainers. Intern Athletic Trainer/Graduate Assistants (2): The primary responsibilities of the Intern or Graduate Assistant Athletic Trainers at the Mississippi University for Women is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the two Intern or Graduate Assistant Athletic Trainers share responsibility for covering practice and competition coverage for cross country, indoor and outdoor track and field, basketball, and tennis. Their administrative duties include injury reports for athletes within their sports and communication with the Head and Assistant Athletic Trainers. All nontraditional sports coverage is split equally between certified athletic trainers. Expectations of Interns and Student Workers Intern Athletic Trainer/ Graduate Assistants (2): At the Mississippi University for Women, Intern or Graduate Assistant Athletic Trainers have high expectations due to a short-staffed Athletic Training Department. Interns or GA’s are responsible for at least one team per season and the associated injury prevention, diagnosis, rehabilitation, documentation, and treatment. They work under the direction of the Head and Assistant Athletic Trainers. These Athletic Trainers have the flexibility to communicate about injuries with any supervisor in order to provide the most comprehensive treatment for each athlete and their injuries. The expectation of Interns in the Athletic Training Department is that they work a 10-month contract for 30 hours per week. Student Workers (2): Student workers in the Athletic Training Department are scheduled on a weekly basis due to class schedule and practice schedule changes. Some of the student workers are also student athletes at the Mississippi University for Women and work restricted hours during their competitive seasons. The roles of student workers include cleanliness of athletic training facility and athletic training supplies, hydration at practices and games, check of water levels for visiting teams, and CPR first-aid training recommended.
Athletic Training Facility Guidelines
The athletic training facility is a health-care facility. Due to this it must be treated as such. General guidelines for student-athletes in the athletic training room include: 1. Shoes and backpacks are to be left in a designated area upon entering the athletic training facility 2. No food or open cup beverages will be permitted 3. No beverages on electrical modality carts 4. Respect athletic trainers, student workers, and other student athletes 5. No tobacco or alcohol products will be tolerated 6. Athletes are not to treat themselves and must discuss all treatments with a Certified Athletic Trainer 7. Athletes must show up for rehabilitation appointments 8. Profanity and other derogatory or abusive language will not be tolerated 9. If a student-athlete is not receiving treatment or being taped they will be asked to leave 10. Minimum dress of shirt and shorts is required before receiving treatment 11. All student athletes are required to sign the daily treatment log prior to receiving treatment 12. No More than 10 people in the athletic training facility at a time. 13. Everyone must wear a mask while in the athletic training room unless you are performing exercises that require physical activity.
Insurance Policy and Procedures INSURANCE INFORMATION AND PROCEDURES All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol-icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy. The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy Following an injury: • • • •
The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) The form is then sent directly to all necessary parties for processing The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office
Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance. Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.
Drug Testing Policy DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to yearround drug testing. This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug- testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested. A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned. As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug-testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes’ year round. MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A student-athlete is considered to be 20 acting as a representative of MUW Athletics during any time the student-athlete is a team member. This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal. If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach. NCAA Banned-Drug Classes 2021-22: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or
chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information.
Concussion Policy The NATA (National Athletic Training Association) states that a concussion can be defined as a trauma induced alteration in mental status that may or may not involve loss of consciousness. Concussions occur form forces applied directly or indirectly to the skull that result in rapid acceleration and deceleration of the brain. The athletic trainers at the Mississippi University of Women work under the direct supervision of a team physician who consults to manage all concussions that are sustained by a Mississippi University of Women student athlete. 1. All Mississippi University of Women student-athletes will be informed of the dangers of a concussion at the pre-participation health screen performed prior to their first practice of each school year. Athletes are informed of the signs and symptoms of a concussion and the importance of sharing these symptoms with their athletic trainer when they occur. 2. Mississippi University of Women will require student-athletes to sign a statement in which student-athletes accept the responsibility for reporting their injuries and illnesses to the sports medicine staff, including signs and symptoms of concussions. During the review and signing process student-athletes will watch a NCAA video on concussions and be provided with educational material on concussions. 3. All Mississippi University of Women student-athletes who will compete in a sport will undergo baseline cognitive testing via the computerized BrainCheck test prior to sports will be required to undergo baseline testing prior to their first year of participation. ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Baseball Basketball (Men and Women) Cross Country (Men and Women) Golf (Men and Women) Soccer (Men and Women) Softball Tennis (Men and Women) Track (Men and Women) Volleyball
4. When a student-athlete shows any signs, symptoms, or behaviors consistent with a concussion, the athlete will be removed from practice or competition for further evaluation by the team physician or an ATC. 5. The responsibility of determining the presence of a concussion will be that of the team physician, In the event that the team physician is not present, the responsibility will pass to the ATC who is covering that practice or competition. 6. A student-athlete diagnosed with a concussion will be withheld from competition or practice and not return for the remainder of that day. 7. A student-athlete diagnosed with a concussion will be monitored for deterioration of sign or symptoms. Also, the student-athlete will be asked to retake the BrainCheck Test either the day of or after the suspected concussion occurred. Student-athletes will be provided with
home instructions upon discharge; preferably with a roommate or guardian who can help them to follow the instructions. 8. The athletic trainer will email all of the student athletes professors to inform that the athlete sustained a concussion and may require some accommodations regarding homework and tests in order to ensure that the athlete has the appropriate amount of time to rest in order to allow for complete healing prior to return to learn and return to play. 9. Student-athletes diagnosed with a concussion will be monitored via a symptom checklist daily. When a student-athlete diagnosed with a concussion is found to by symptom free, he/she may commence the Return to Play Progression and retake of the BrainCheck test under the supervision of their athletic trainer. 10. The student-athlete must pass each step of the Return to Play Progression without a return of symptoms before progressing to the next step. At the onset of symptoms, the studentathlete should be removed from the protocol and allowed to rest. The same step will be repeated the next day if the student-athlete is symptom free at the time of testing. Stages should be separated by at least 24 hours. 11. Return to Play Progression •
No activity
•
Light exercise <70% age-predicted maximal heart rate for 20 minutes
•
Sport-specific activities without the threat of contact from others
•
Non-contact training
•
Full contact practice
•
Return to participation
13. Final authority for return-to-play will be at the sole discretion of the team physician. The team physician may empower the athletic trainers to make the return-to-play decision. 14. The Mississippi University of Women Athletic Training staff will document the incident, evaluation, continued management, and clearance of the student-athlete with a concussion.
Lightning Policy Lightning is the most dangerous and frequently encountered thunderstorm hazard experienced every year. As such, Mississippi University for Women Sports Medicine Department has developed a policy to deal with the threat of thunderstorms or lightning in the area in order to protect all collegiate athletes, staff, and spectators. Sports medicine staff in collaboration with officials, coaches, and administration are empowered to have the unchallengeable authority to cancel or modify an activity for health and safety reasons. 1. Prior to covering any outdoor practice or competition, the athletic trainer on duty will check local weather reports and radar to note any potential storms or lightening that may enter the area. 2. Any storm within 15 miles of Mississippi University for Women campus will put the on duty athletic trainer on alert. The athletic trainer will alert coaches, officials, and game administrators that they are monitoring a potential storm. 3. The athletic trainer will work collaboratively with the game day administrator to determine that all athletic fields must be cleared when the lightning is shown to be within 8 miles of campus. NCAA and NATA recommend all outdoor activities be suspended for at least 30 minutes if thunder is heard. Acceptable methods of determining storm distance include: i. Sky Scan Hand Held Lightning Detector ii. Flash to Bang Method iii. Weather Underground Application 4. Officials have the authority to suspend any competition if they feel the situation has become unsafe for participates and spectators. 5. Once the determination to clear the fields has been made, individuals should make their way to one of the following safe shelters: a. All Mississippi University for Women student athletes, staff, and officials will evacuate to the Pohl Gymnasium if on campus. b. All spectators and visiting teams may evacuate to the Pohl Gymnasium or return to their cars, bus, or vans (with windows rolled up) if on campus. c. The following are not safe shelters: dugouts, portable press boxes, convertible/soft-top vehicles, club carts/golf carts d. If off campus at baseball or soccer the shelters will be explained later in the specific lightning policy for the venue. 6. A Mississippi University for Women administrator will be designated to be the “weather watcher”. Activities will be suspended until 30 minutes after the last strike of lightening is seen. If another strike occurs within 8 miles of campus, the 30-minute clock must restart. 7. Weather will continue to be monitored even after the decision to resume play has been made to ensure the safety of participants, staff, officials, and spectators. 8. At the 60th minute of the weather delay, Mississippi University for Women athletic trainers and administration in collaboration with visiting team officials will make a decision as to whether the competition is to be resumed, postponed, or suspended due to the weather threat.
Heritage Academy – Baseball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Indoor Facility right beside the baseball field. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Columbus Soccer Complex THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Concession and Restroom Facility located on east side of the soccer field. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Don Usher Softball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer and Athletic Director will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Tennis Court THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Pohl Gymnasium Severe Weather SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to a designated area in the gym away from windows on the bottom floor in the central part of the building. They will remain there until notified by the Athletic Trainer or Athletic Director. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
EMERGENCY ACTION PLAN
Table of Contents Section 1: Emergency Action Plan 1. Introduction 2. Emergency Phone Numbers 3. Components of Emergency Action Plan a. Emergency Personnel b. Roles Within the Emergency Team c. Emergency Communication d. Emergency Equipment e. No Athletic Trainer Present 4. Management of Catastrophic Event 5. Catastrophic Action Plan Flowchart- CMT 6. Catastrophic Action Plan Flowchart- Coach 7. Guidelines: Emergency Injury/ Illness Event 8. Lightening Safety 9. AED Guidelines 10. Suspected Spinal Injury Policy 11. Heat Illness Protocol 12. Hot Weather Policy 13. Cold Injury Protocol 14. Cold Weather Policy 15. MUW Emergency Procedures 16. Mental Health Emergency Action Plan Section 2: Venues 1. 2. 3. 4. 5. 6. 7.
Stark Recreation Center Stark Weight Room Pohl Gymnasium Athletic Training Room Columbus Soccer Park (Men’s/Women’s Soccer) Baseball Field Softball Field
Emergency Numbers Medical Emergency……………………………………………………………………………………….911 Sports Medicine Jason Miller (Head Athletic Trainer) Office: 662-329-6217 JeQuailia Huggins (Assistant Athletic Trainer) Office: 662-329-6217 MUW Health Center Office: 662-329-7289 Administration Jennifer Claybrook (Director of Athletics) Office: 631-329-7962 Buddy Foster (Assistant Athletics Director) Office: 662-329-6573 Dave Beyer (Director of Athletic Communications) Office: 662-329-6574
Cell: 662-251-9749 Cell: 662-295-9657
Cell: 706-402-8107 Cell: 618-579-4731 Cell: TBD
Security MUW- Campus Police Columbus Police
Office: 662-241-7777 Office: 662-244-3500
Athletic Training Rooms Athletic Training Room
Office:662-329-6217
Emergency Information Baptist Memorial Hospital 2520 N 5th St Columbus, MS 39705 662-244-1000
MUW Health Center Eckford Hall Columbus, Ms. 39701 662-329-7289
Introduction The purpose of an Emergency Action Plan (EAP) is to have a pre-designed strategy in place in the event an emergency should arise and the emergency action team needs to be activated. The emergency action team is made up of: Mississippi University for Women athletic personnel, emergency medical services and security personnel. It is essential that the athletic department’s EAP identifies the role of each member of the emergency action team in regards to communications, equipment, and protocols for each sporting venue.
Components of Emergency Action Plan Three main components of the emergency action plan: 1. Emergency Personnel 2. Emergency Communication 3. Emergency Equipment
Emergency Personnel The emergency team may consist of a number of healthcare providers and athletic staff which may include, but not limited to: • Certified Athletic Trainers • Physicians • Emergency Medical Technicians • Coaches • Managers • Athletic Administration • And, possibly, bystanders During intercollegiate athletic practice and competition (traditional season), the first responder to an emergency situation is typically a member of the sports medicine staff: • Certified Athletic Trainer- with possible assistance from coaches/managers • Team Physician- if available During intercollegiate athletic practice (non-traditional season), individual training sessions and weight lifting, the first responder to an emergency situation may be a member of the Athletic Department: • Head Coach • Assistant Coaches • Other institutional personnel *Certified Athletic Trainers may not always be available to travel during the traditional season away competitions. A stocked medical kit and information on all athletes will be sent with the Head Coach if there is no Certified Athletic Trainer traveling with the team.
Athletic Administrators, coaches and staff personnel responsible for game management are required to maintain certification in First Aid, CPR, AED, and the prevention of disease transmission (blood-borne pathogens) at all times. These requirements are in keeping with OSHA standards and Mississippi University for Women. Guidelines are also established in the NCAA Sports Medicine Handbook. Certification must be completed prior to assignment on the emergency action team.
Roles Within the Emergency Team The emergency action team’s role is to provide assistance to the ATC in the event of an emergency. Annual review and update of the EAP is conducted with all athletic personnel so that each member of the emergency action team is aware of their respective role. The following roles are included in the EAP: 1. 2. 3. 4.
Immediate care of the injured /ill athlete(s) Retrieval of emergency equipment Activation of the Emergency Medical System (EMS) Directing EMS to the scene
Description of the Four Roles 1. Immediate care of the injured/ill athlete: The minimal training required for coverage is First Aid, Adult CPR, Adult AED, and prevention of disease transmission. The designated personnel with these minimal requirements include the ATCs, coaches, administrators of game management, athletic personnel, and security. Acute care for the athlete should be provided by the most qualified individual on the scene; those with lower credentials should yield to those with more appropriate training. 2. Retrieval of emergency equipment: During a home game or practice where a MUW ATC is in attendance, the ATC will have a medical kit, the competing athletes’ emergency contact and insurance information, and an AED. Splints and crutches will either be on the sideline or easily accessible to the emergency action team. In the event, there is no ATC present, it is the responsibility of the coach to bring their assigned medical kit, emergency contact and insurance information, and an AED (if one is not accessible during the practice or game). It is the responsibility of each member of the emergency action team to know the location and function of all medical equipment. 3. Activation of the emergency medical system (EMS): Activation of the EMS should be done as soon as the situation is deemed as an emergency or life-threatening event. Anyone on the emergency team can make the call to activate EMS, however, the person chosen should stay calm under pressure and can communicate effectively over the phone. This person should be familiar with the location and address of the event.
Activating EMS Emergency transportation of an injured/ill athlete is provided via the EMS system by contacting the appropriate security and allowing their dispatch to contact EMS. However, at sporting venues where security does not patrol, you will need to activate EMS by dialing 911. The following information should be communicated with the EMS dispatcher. • • • •
• • • • •
Hello my name is __________. My phone number is_________. I am at the Mississippi University for Women ____________ on the ___________ field or court. Address of the campus: o Oakdale: 1100 College Street, Columbus, Ms. 39701 o Columbus Soccer Park, 2535 Main Street, Columbus, Ms. 39701 We have a male/female approximately _________ years of age. Give any details of the injured person’s condition. (body part, level of consciousness, bleeding, etc.) Condition of athlete and any first aid treatment initiated by first responder. Give directions for EMS entry to the athletic venue. Be the last person to hang up.
4. Directing EMS to the scene: A member of the emergency action team will be sent to a designated area and flag down the responding vehicle and escort them to the emergency situation. It is imperative that the coordinator for the event (practice or game) check that all pre-determined access roads and field entrances are clear and accessible. *A designated individual may provide transportation to a local emergency room or doctor for a non-life-threatening injury/illness. Keep in mind that a member of the emergency action team (Coach, Assistant Coach, Athletic Trainer, etc.) may provide transportation to the emergency room only if adequate emergency coverage is maintained at the venue.
Emergency Communication • • • •
All personnel within the emergency action team should have access to a telecommunication device. If radios are being utilized, they should be checked prior to each practice or competition. A backup system of communication should be in place if the primary line of communication fails. The most common method of communication is a cellular phone, but a landline/public phone can be utilized.
Emergency Equipment • •
All necessary emergency equipment should be readily accessible at the site of the practice or competition. Personnel should be familiar and trained with the function and operation of all emergency devices.
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Emergency equipment should be checked regularly List of emergency equipment ▪ Automated External Defibrillator (AED) ▪ Medical Kit ▪ Splint Bag ▪ Biohazard Supplies
*All emergency equipment will be available in the Athletic Training Room at the site of the event if not present on field during practice/competition. Non-traditional practices will not be provided with emergency equipment; therefore, EMS should be called if an emergency situation arises without a sports medicine staff member on-site.
No Athletic Trainer Present Due to scheduling conflicts or shortage in ATC personnel, there may be a situation when an ATC will not be present. In a practice situation the coach, who is CPR/AED and First Aid certified, will have to assume the responsibility of the First Aid responder and provide the necessary care to stabilize the injury or illness. It is important to note that the coach must have a cell phone (to activate an emergency response), an AED, and a medical kit with an emergency instruction sheet, and emergency contact information. In the situation where an ATC is not traveling, the host school will be contacted and notified that Mississippi University for Women will not be sending an Athletic Trainer. It will be the responsibility of the on-site Athletic Trainer to attend to the injured athlete. The MUW coach will provide medical information from the emergency contact sheets to the attending ATC as well as necessary supplies from the medical kit. In either case, whether practicing or traveling without a Certified Athletic Trainer the coach must notify their assigned Athletic Trainer immediately. The coach along with an ATC (within 24 hours) needs to fill out an injury report.
Conclusion The emergency and catastrophic action plans should be reviewed at least once a year with all athletic personnel, along with CPR certification and/or recertification. These action plans ensure the best care for the athlete if an emergency situation arises.
Management of Catastrophic Event The definition of a catastrophic incident: The sudden death of a student-athlete, coach or staff member from any cause, or disabling and/or quality of life altering injuries. In the event of a catastrophic incident, a catastrophic management team (CMT) will work collaboratively to officially communicate any and all information to family members, Mississippi University for Women personnel, teammates, coaches, staff and media. The team will consist of the Director of Athletics, Assistant Director of Athletics, Head Athletic Trainer, Senior Staff, Director of Communications, and Security. This team may select others to help facilitate fact-finding specific to the incident. Follow the action plan below to ensure each member is called immediately and the proper steps are taken to collect all information, notify essential people, and initiate all support personnel. Immediate Actions for CMT • The team physician, head athletic trainer, head coach, athletic director and/or a designee will immediately proceed to the medical facility (if applicable) to get all pertinent facts regarding the incident accurately. A catastrophic injury report form should be filled out (Appendix A). • The CMT will notify the injured student-athlete’s family with pertinent information, if not present. All contact information is available on the medical release form in the medical kit. • Document all events, list all participants and witnesses and obtain all medical records. Also, secure any or all available materials/equipment involved, including equipment of Student-Athletic and film, if available. • Only members of CMT, or designated individuals, are to speak on the incident to family members, media, other staff members, student-athletes or coaches. No one else has clearance to speak about the event, including other Student-Athletes. Who is contacted by who? • Director for Sports Medicine or Certified Athletic Trainer designee contacts: o Team physician, counseling center, insurance company and NCAA Catastrophic Injury Service Line and Insurance Carrier. ▪ Team physician communicates with any local medical personnel, hospital and/or medical facilities regarding the medical facts of the event
• •
Senior administration staff contacts the University President, Legal Counsel, and NCAA Faculty Athletics Representative Director of Athletic Communications contacts university public relations o The media will be notified by a representative from university public relations when all facts are known and a statement has been made by the CMT.
Catastrophic Action Plan Flowchart- CMT Student-Athlete sustains an injury requiring use of hospital
Obtain medical treatment immediately Head Coach
Counseling Center
Insurance Company Certified AT
Team Physician
Parents
Legal Counsel
NCAA
Senior AD Staff
Media Relations
University President
Press
Information which must be obtained and given in phone contact: • Name of Student-Athlete • Sport/Activity • Type of Injury • Phone number where you can be located • Name of attending physician • Name of hospital • Phone number of hospital Emergency contact information which is found on medical release form: • Parents name • Parents phone number Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573
Cell: 706-402-8107 Cell: 618-579-4731
Sports Medicine Staff Jason Miller Cell: 662-251-9749
JeQuailia Huggins Cell: 662-295-9657
Media Relations Office: 662-329-7119 Counseling Center Office: 662-329-7748
Catastrophic Action Plan Flowchart- Coach
Yes
Student-Athlete sustains an injury Does it require use of hospital?
No
Obtain medical treatment immediately
Is the practice/competition home or away?
Head Coach Away
Home Certified AT Head Coach Senior AD Staff
Head Coach and Host Athletic Trainer
Media Relations Certified Athletic Trainer
Information which must be obtained and given in phone contact: • Name of Student-Athlete • Sport/Activity • Type of Injury • Phone number where you can be located • Name of attending physician • Name of hospital • Phone number of hospital Emergency contact information which is found on medical release form: • Parents name • Parents phone number
Sports Medicine Staff Jason Miller Cell: 662-251-9749
JeQuailia Huggins Cell: 662-295-9657
Media Relations Office: 662-329-7119 Counseling Center
Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573
Cell: 706-402-8107 Cell: 618-579-4731
Office: 662-329-7748
Guidelines: Emergency Injury/Illness Event • • • •
Coaches should try to make themselves available to the sports medicine staff if help is needed. Coaches, players and non-medical personnel should not try to touch, move or roll and injured player. Players, parents, and non-authorized personnel should be kept a significant distance away from the seriously injured player or players Once the sports medicine staff, team physicians and/or EMS staff begins to work on an injured player, they should be allowed to perform services without interruption or interference.
Lightning Safety In the event, a situation arises where an outdoor evacuation of a venue is necessary: rain, thunder & lightning, etc. All spectators will exit the field swiftly, calmly, and they will seek shelter in their vehicles. If there is lightning, the decision to postpone play is the responsibility of the game administrator, athletic trainer and game officials. Whenever possible the ATC will have a sky scan lightning detector with them. In the event there is no sky scan on site the 30/30 rule will be in effect • Count the seconds from the time the lightning is sighted to when the clap of thunder is heard • By the time the monitor obtains a flash-to-bang of 30 seconds, all individuals should have left the site and reached a safe structure to location. • Wait at least 30 minutes after you hear thunder to resume play. The coaches and athletic administrator, and facility coordinator must account for all athletes and support staff. It will be the responsibility of the facility coordinator and athletic administrator to make sure everyone knows where to seek shelter. (Announcements will be made).
AED Guidelines Please check all venue maps for locations of permanent AED’s. Again, remember practices or conditioning sessions not covered by a Certified Athletic Trainer. It is the responsibility of the coach to make sure an AED is readily accessible to them. For every home competition and practice covered by a Certified Athletic Trainer, there will be an AED on the sideline. 1. All personnel using the AED should be trained with the proper use and maintenance of the AED including: a. Safety precautions to utilize so the AED user does not jeopardize the safety of the patient, other persons or him/herself. b. Assessment of an unconscious person to determine if a cardiac arrest has occurred and if and AED needs to be utilized. c. Recognizing a shock has been given to the patient and that the AED is no longer charged. d. Assessing the post-shock status of the patient and determining if further use of the AED is required. e. Operations of the emergency medical services system and interactions with the emergency response team. f. The role of the user and coordination with the emergency response team with regards to CPR, defibrillation, basic life support and advanced life support. g. The responsibility of the user to continue care until a qualified medical professional arrives at the scene. 2. Ensure immediate access to 911. 3. Ensure a primary survey to evaluate consciousness, pulse and breathing while identifying another responder to get the AED and call 911.
Suspected Spinal Injury Policy Any athlete suspected of having a spinal cord injury should not be moved and should be managed as though a spinal cord injury has occurred. C-Spine in-line stabilization should be maintained. • ABC’s (airway, breathing, circulation), level of consciousness and neurological status should be assessed. If the airway is impaired, maintain c-spine in-line stabilization while using a modified jaw thrust. • EMS should be activated. • The athlete should not be moved until immobilized, unless it is essential to maintain ABC’s. If the athlete must be moved, the athlete should be placed in a supine position while maintaining spinal immobilization. • While waiting for EMS to arrive, the first responder should maintain C-Spine immobilization.
Helmet Face Mask Removal Policy for the Unconscious Athlete Any student-athlete who is unconscious and is suspected of having an injury to the spine should have a clear airway to assure proper medical care. The equipment needed includes: • Flat head screw driver • Phillips head screw driver • Battery operated screw driver • Charger • Scissors • Bag valve mask • AED Procedure: • The Athletic Trainer on-site will stabilize the head and C-Spine. • One coach will be designated to retrieve the emergency equipment for facemask removal. • One or two coaches will be designated to cut the chin straps and remove the face mask. • If one coach is available: they will use the scissors to cut the chin strap, then start to unscrew the three (3) screws necessary to remove the face mask o Top of helmet, above the forehead (1 screw) o Sides of helmet, by jaw (2 screws) • If two coaches are available one will cut the chin strap while the other removes the top and side screw on their side, they will then pass the screw driver to the other coach to unscrew the last screw. • The facemask will come off as a single unit. • The athletic trainer or coach will then initiate CPR using a bag valve mask.
•
In the event that the face mask cannot be removed, the helmet will be removed. o The athletic trainer will stabilize the head and spine o A designated coach will remove the helmet
*Screw Driver should be charged weekly and checked regularly to ensure it is working properly* Facemask and helmet removal should be rehearsed yearly and the policy should be gone through with anyone who will be present at home practices or competitions to ensure adequate training.
Heat Illness Protocol Exercise in extreme heat may lead to serious life-threatening conditions if precautions are not taken by the athlete, coach and athletic trainer. These conditions include heat cramps, heat exhaustion and heatstroke.
Heat Cramps Signs and symptoms: • Dehydration, thirst, sweating, painful muscle cramps and fatigue • Pain that can be pinpointed to a location • Cramps occur during or after intense workouts • Athlete’s core temperature is elevated Treatment: • Remove the athlete from the exercise session, workout or practice and have them rest in the shade or air-conditioned room • Stretch, massage and knead the muscles that are cramping in a position where the muscle is fully extended • Provide athlete with fluids • Provide food high in salt content to replenish electrolyte content lost • If heat cramps persist, use ice massage on the affected muscle Return to Play: • Once the athlete is rested and their fluids are replenished, they can usually return to the current exercise session at the discretion of the team physician or athletic trainer.
Heat Exhaustion Signs and Symptoms: • Fatigue, headache, nausea, vomiting, weakness, dizziness • Pale skin, heavy sweating. Dehydration, sodium loss, irritability • Decreased muscle coordination, decreased blood pressure, core body temperature between 98-104°F (97-103°F orally) Treatment: • Move athlete to a cool/shaded area or air-conditioned room and remove excess clothing • Elevate legs to promote venous return • Cool athlete with fans, ice towels or ice bags • Provide fluids for rehydration Athletes showing signs of heat exhaustion should respond quickly to treatment. If treatment does not work quickly, heatstroke should be considered.
Return to Play: • Returning to play on the same day is not advised an athlete should wait 24 hours before returning to play. Further medical clearance may be recommended to rule out other conditions.
Heat Stroke Signs and Symptoms: • Core body temperature greater than 104°F immediately post collapse and central nervous system dysfunction • Irrational behavior, irritability, emotional instability • Altered consciousness, coma, disorientation or dizziness • Headache, confusion, nausea, vomiting • Diarrhea, muscle cramps, loss of muscle function/balance • Collapse, staggering, feeling sluggish • SWEATING STOPS • Dehydration, dry mouth, thirst • Rapid pulse, low blood pressure, quick breathing Treatment HEAT STROKE IS A MEDICAL EMERGENCY • Remove all excess clothing and equipment • Cool the athlete as quickly as possible within 30 minutes using a whole body ice water immersion (3538°F) • Administer Rectal Thermometer • If immersion is not possible, take athlete to cold shower or move to shaded, cool area and use rotating cold, wet towel to cover as much of the body as possible • Maintain airway, breathing and circulation • After cooling has been initiated, activate EMS • Monitor vital signs such as heart rate, blood pressure and CNS status Return to Play • Athlete will need to obtain a medical clearance from physician stating they are asymptomatic and all lab tests are normal before returning to play • The length of recovery time is dictated by the severity of the incident • The athlete should avoid exercise for at least one week • The athlete should then begin a return to play protocol under the supervision of a health care professional such as the Certified Athletic Trainer or team physician • The return to play protocol can include: o Easy-to-moderate exercise in a climate-controlled facility for several days before starting strenuous exercise in a climate-controlled facility for several days. o Easy-to-moderate exercise in heat for several days followed by strenuous exercise in the heat for strenuous days.
Hot Weather Policy The heat index is the “feels like” temperature. The chart below shows the health risks as temperature and relative humidity rise.
Cold Injury Protocol Hypothermia Signs and Symptoms: Signs and symptoms of hypothermia will vary depending on the athlete and the severity of hypothermia. • Oral or axillary body temperature below 95°F • Clumsiness, loss of finger dexterity, slurred speech • Confusion, memory loss • Loss of consciousness, hyperventilation, decreased vital signs] Treatment: • Determine if CPR and activation of EMS is necessary • Move athlete to warm environment with shelter from the wind • Remove any wet or damp clothing, then insulate with warm, dry clothing or blankets • When rewarming, apply heat to trunk, axilla, chest and groin • Provide fluids and food to maintain metabolism • Continually monitor vital signs • Avoid applying friction massage to tissues to decrease the likelihood of tissue injury if possible frostbite is present Return to Play Depending on the severity of the hypothermia, the athlete may be able to return to play during the same practice. Once the athlete is rested and their body temperature has returned to normal, they can usually return to play at the discretion of the athletic trainer or team physician. If the hypothermia is more severe, the athlete should sit out 24 hours. Following rest, the athlete will be put through a graduated return to play protocol.
Cold Weather Policy If the “feels like” temperature is 25°F or below, athletes and coaches can practice for 90 minutes straight. If the coach wants to practice beyond the 90-minute period, the athletes must return to a heated environment and rewarm for 20 minutes before returning to practice. If the “feels like” temperature is 15°F or below, practice will be limited to 60 minutes and the athletes must rewarm for 20 minutes at least once during practice. If the “feels like” temperature is 10°F of below, practice will be terminated and scheduled at a different day/time.
SECTION 2: Venues Venue: Stark Recreation Center • •
• •
Emergency Personnel o Certified Athletic Trainers and Team Physicians Emergency Communication o Telephone in front of the room and in offices o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies Roles of First Responders o Immediate care of injured/ill student-athlete ▪ Certified athletic trainer or trained medical personnel ▪ Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS ▪ Call 911 ▪ Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene ▪ Make sure all appropriate doors are open ▪ Designate an individual to flag down EMS and direct them to the scene ▪ Limit scene to first responders and move bystanders away from the area
Venue: Stark Center Weight Room •
• • •
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) will be located in the Athletic Training Room Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies located in the Athletic Training Room Roles of First Responders o Immediate care of injured/ill student-athlete ▪ Certified athletic trainer or trained medical personnel ▪ Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS ▪ Call 911 ▪ Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene ▪ Make sure all appropriate doors are open ▪ Designate an individual to flag down EMS and direct them to the scene ▪ Limit scene to first responders and move bystanders away from the area
Venue: Pohl Gymnasium (VB, WBB, MBB & ALL) • • •
•
•
•
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies First aid supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times. Roles of First Responders o Certified Athletic Trainer ▪ Immediate care of injured/ill student-athlete; assess situation ▪ Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) • Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!! • Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) ▪ Responder to “Flag down” EMS and Direct to the scene ▪ Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. ▪ Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701
Mississippi University for Women Pohl Gym521 11th Street South, Columbus, MS 39701
BLEACHERS
OWLS
BLEACHERS
BLEACHERS
Scorer’s Table
BLEACHERS
VISITORS
Venue: Athletic Training Room • • •
•
•
•
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Splint Bag, Crutches, First Aid Supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times. Roles of First Responders o Certified Athletic Trainer ▪ Immediate care of injured/ill student-athlete; assess situation ▪ Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) • Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!! • Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) ▪ Responder to “Flag down” EMS and Direct to the scene ▪ Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. ▪ Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701
Venue: Athletic Training Room Mississippi University for Women Pohl Gym-2nd Floor 521 11th Street South Columbus, MS 39701
2nd Floor Trai ner’
1st Floor
Athletic Training Facility
Basketball Gym
Admin. Office
Venue: Columbus Soccer Park (Men’s/Women’s Soccer) • • •
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment
o •
•
•
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer ▪ Immediate care of injured/ill student-athlete; assess situation ▪ Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE FIELD AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) • Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!! • Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) ▪ Responder to “Flag down” EMS and Direct to the scene ▪ Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. ▪ Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 301 N. 3rd Street Columbus, MS 39701
Venue: Columbus Soccer Park (Men’s/Women’s Soccer) 301 N. 3rd Street Columbus, MS 39701
N 3rd Concession
7th
/Restroom
Venue: Heritage Baseball Field • • •
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment
o •
•
•
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer ▪ Immediate care of injured/ill student-athlete; assess situation ▪ Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE HERITAGE BASEBALL FIELD AT HERITAGE ACADEMY. (625 Magnolia Lane, Columbus, MS 39705). My cell number is: ___________________ • Give EMS location: COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) • Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!! • Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) ▪ Responder to “Flag down” EMS and Direct to the scene ▪ Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. ▪ Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 625 Magnolia Lane Columbus, MS 39705
Heritage Academy Baseball Field 625 Magnolia Lane Columbus, MS 39705
Bullpen
AED During
Home
Ambulance Entrance
Seating Concesssions
Pressbox/
Batting Cage
Visitor Seating
Restrooms Front Gate
Indoor Facility
Parking
Parking & Ambulance Entrance
Venue: Don Usher Softball Field • • • •
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room Roles of First Responders o Certified Athletic Trainer or Coach ▪ Certified athletic trainer or trained medical personnel ▪ Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE DON USHER SOFTBALL FIELD AT the Mississippi University for Women. (At the corner of 15th Street South and South 7th Avenue). My cell number is:____________ • • • • •
o
Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.
Athletic Department Staff/Coach/ Student B ▪ Make sure all appropriate doors are open ▪ Designate an individual to flag down EMS and direct them to the scene ▪ Limit scene to first responders and move bystanders away from the area
•
Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue
•
Venue Address 1100 College Street At the corner of 15th St S and S 7th Ave Columbus, MS 39701
Venue: Don Usher Softball Field At the Mississippi University for Women: 1100 College Street, Columbus, MS 39701
At the corner of 15th St S and S 7th Ave
S 7th Ave
15th
stands
Bull Pin
Venue: Tennis Courts (WTN, MTN) • • • •
Emergency Personnel Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o
•
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer ▪ Certified athletic trainer or trained medical personnel ▪ Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) • Give EMS location of injured athlete: TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) • • • • •
o
•
•
Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site
• MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. Athletic Department Staff/Coach/Student B ▪ Make sure all appropriate doors are open ▪ Designate an individual to flag down EMS and direct them to the scene ▪ Limit scene to first responders and move bystanders away from the area
521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym) Venue Map
Venue: Tennis Courts At the Mississippi University for Women: 521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym)
10th
Bleachers
Parking
S 11th
Venue: Columbus High School Football/ Track Field •
• •
Emergency Personnel o Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o
•
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer ▪ Immediate care of injured/ill student-athlete; assess situation ▪ Activates Emergency Medical System (EMS) o Athletic Department Staff/Coach/Student A ▪ Call 911 ▪ Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702). My cell number is:___ • Give EMS location of injured individual: ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702 • • • • •
o
Inform them of situation- Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.
• Athletic Department Staff/Coach/ Student B ▪ Make sure all appropriate gates are open ▪ Designate an individual to flag down EMS and direct them to the scene ▪ Limit scene to first responders and move bystanders away from the area
•
Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle ▪ 2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue
•
Venue Address o 215 Hemlock Street Columbus, MS 39702
Venue: Columbus High School Football/ Track Field 215 Hemlock Street, Columbus, MS 39702
AED During Event
Ambulance Entrance
Warpath Rd.
Visitor
Concession
Parking
Beverly Dr.
Indoor Facility
Seatin g
On Field Emergency Protocol Guidelines to Use During a Serious On-Field Player Injury: These guidelines have been recommended for National Football League (NFL) officials and have been shared with NCAA championships staff. 1. Players and coaches should go to and remain in the bench area once medical assistance arrives. Adequate lines of vision between the medical staffs and all available emergency personnel should be established and maintained. 2. Players, parents and non-authorized personnel should be kept a significant distance away from the seriously injured player or players. 3. Players or non-medical personnel should not touch, move or roll an injured player. 4. Players should not try to assist a teammate who is lying on the field (i.e., removing the helmet or chin strap, or attempting to assist breathing by elevating the waist). 5. Players should not pull an injured teammate or opponent from a pile-up. 6. Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference. 7. Players and coaches should avoid dictating medical services to the athletic trainers or team physicians or taking up their time to perform such services.
MUW Police Emergency Procedures MUW Police: 662-241-7777 MUW Facilities: 662-329-7396 Ambulance: 9-911 Fire Department: 9-911
Emergency Operations: Follow these procedures for the conditions described. Depending on circumstances, changes in the procedures may be announced by the university’s Incident Commander or the President. The Incident Commander is the Senior Vice President for Administration/CFO or designee in most situations.
Primary Emergency Procedures 1. Call MUW Police at 662-241-7777 or call 911. When in doubt, call 911. 2. Give brief facts and stay on the line if requested. 3. Alert those in your immediate area. Coordinate response with emergency officials. 4. Follow instructions from emergency personnel or W-Alert announcements.
Media Relations/Authorized Spokesperson: Accurate information can mean life or death in an emergency. The university designates a single spokesperson to release timely facts as they are verified. Inaccurate information can cause confusion and potential harm to others. 1. Never speculate to friends, family, or the media about what is happening. You may not have all the facts. 2. Refer questions to the Executive Director of University Relations. 3. Designated spokespersons are: I.
Executive Director of University Relations 662-242-3689 (cell, 24/7)
II.
University General Counsel 662-329-7104 (office)
Smoke or Fire: 1. Call 911. 2. Pull fire alarm. 3. Evacuate the building. a. Assist those with special needs. b. Close doors to prevent spread of smoke/fire. c. DO NOT USE ELEVATORS. d. Move away from the building. 4. Call MUW Police 662-241-7777 5. Follow instructions from emergency responders.
Tornado/Severe Weather: TORNADO WATCH Conditions are favorable for tornadoes to develop. Remain alert. Monitor conditions. TORNADO WARNING A tornado has been sighted or indicated by radar. Emergency procedures will begin. 1. Sirens will be activated by local emergency personnel. 2. A W-Alert will be issued. 3. Seek shelter immediately in an interior hallway or the lowest level of a building away from windows. You will be instructed to SHELTER IN PLACE. 4. Make sure students in classrooms are instructed about a safe place to shelter. 5. Secure laboratories. Shut off gas burners or equipment that could cause health/safety issues. 6. Stay sheltered until further instructions. EMERGENCY COMMUNICATION CHANNELS
1. W-Alert (used primarily if immediate action is required for safety) 2. MUW web page 3. Social media (Facebook, Twitter) 4. Voice-activated sirens 5. MUW Police communications 6. Also follow local media/weather channels for updates
WORKPLACE VIOLENCE/INDIVIDUAL WITH A WEAPON
1. If you see an individual carrying a weapon or witness an act of violence that threatens others on campus, report it immediately to MUW Police: 662-241-7777. 2. In case of a direct threat, building occupants should go to rooms that can be locked. Lock all doors and windows. Turn off lights. Close blinds. 3. Follow instructions from authorized emergency/law enforcement personnel. ACTIVE SHOOTER 1. Stay as calm as possible. 2. Do not try drastic action. Don’t call attention to yourself. 3. If you can escape the area safely, do so. 4. If there is no chance to escape, lock doors and barricade yourself; hide behind a solid object. 5. Silence cell phones, radios, TVs, or other noises. Turn off lights. Close blinds. 6. One person should call 911 with a detailed description of the shooter and situation. Try to observe details that would help responders. 7. ONLY AS LAST RESORT, IF YOUR LIFE IS IN IMMINENT DANGER, SHOULD YOU CONFRONT THE SHOOTER. HOSTAGE SITUATION If you have observed a hostage taken: 1. Call MUW Police: 662-241-7777. 2. Stay as calm as possible. Provide as much description as you can of the hostage-taker and situation. If you are part of the hostage situation: 1. Do what you are told without argument. 2. Speak only when spoken to and only when necessary. 3. Do not try to negotiate. 4. Try to stay away from windows and doors, where law enforcement officers might enter.
Bomb Threat THREAT RECEIVED BY PHONE AT AN OFFICE 1. Try to get as much information as you can from the caller. [Refer to Bomb Threat Checklist in this booklet.] 2. If someone else is in the office, develop a signal that alerts the person to listen in on the call. 3. Take quick notes. What was the voice like? Was there background noise? Were there distinguishing details? 4. Once you hang up, immediately call campus police: 662-241-7777. 5. Prepare to evacuate the building.
THREATS RECEIVED BY MAIL OR E-MAIL 1. Do not throw away or delete any possible evidence. 2. Call MUW Police immediately: 662-241-7777.
BOMB THREAT INFORMATION CHECKLIST CALLER’S VOICE
QUESTIONS TO ASK
____Calm
____Excited
When is the bomb to explode?
____Slow
____Angry
Where is the bomb right now?
____Soft
____Rapid
What does it look like?
____Crying
____Loud
What kind of bomb is it?
____Slurred
____Laughing
What will cause it to explode?
____Deep
____Distinct
Did you place the bomb?
____Nasal
____High-pitched
Why? _________________
____Stutter
____Raspy
What is your address?
____Clearing throat
____Lisp
What is your name?
____Heavy breathing
____Cracking
____Familiar
____Accent
Did the voice sound like someone?
THREAT LANGUAGE ____Well spoken
____Incoherent
Gender of caller __________
____Educated
____Taped
Ethnicity __________
____Profane
____Message rea
Age __________
____Irrational
____Threat-maker
Length of call __________
____House noises
____Office
____Office machines
____Voices
____Motor
____Street noises
____Child
____Music
____Animal noises
____Clear
____Factory machines
____PA system
____Local
____Long distance
BACKGROUND SOUNDS
SUSPICIOUS MAIL OR PACKAGES If you receive a suspicious piece of mail or package on campus: 1. Immediately call MUW Police: 662-241-7777. 2. Do NOT handle the suspicious article. Let emergency personnel decide how to handle. 3. Anyone who has previously handled the suspicious article should be identified. They may need to be isolated. 4. The Incident Commander or MUW Police will determine the next steps.
DEMONSTRATIONS/DISORDERLY GATHERINGS Not all demonstrations are unlawful. They may be permissible if they: --Do not disrupt classwork or involve substantial disorder to campus --Do not invade the rights of others If a demonstration interferes with normal campus activities or is disruptive: 1. Call your supervisor and MUW Police: 662-241-7777. 2. The MUW Police will notify the Vice President for Student Affairs. 3. Remain in your office or classroom.
EARTHQUAKE While unlikely, there is a remote possibility of an earthquake in the region. If one occurs: CLASSROOM OR OFFICE 1. Shelter in place underneath a desk or table. 2. Stay away from windows, shelving, or large freestanding furniture such as partitions. 3. Use drop-and-cover technique. Drop to both knees, and with both hands behind neck, bend forward and cover face in arms. 4. If jackets or backpacks are nearby, use them for added protection. 5. Once the event is over, evacuate and move away from the building. OUTDOORS 1. Move to an open space away from buildings, power lines, lights poles, and trees. 2. Use drop-and-cover technique in an OPEN space.
DRIVING 1. Stop the vehicle away from buildings, power lines, bridges, and overpasses. 2. Stay in your vehicle until the event is over. 3. Proceed with caution, avoiding downed power lines, or potentially damaged bridges or ramps. IN ALL SITUATIONS 1. Anticipate the aftershock. It will come. 2. Wait for instructions from emergency/law enforcement personnel. Evacuating Campus Buildings WHEN DO YOU EVACUATE? --When the fire alarm is sounded --When emergency or law enforcement personnel direct evacuation --When the Incident Commander/administrative personnel determine the need for evacuation WHAT IS THE EVACUATION PROCEDURE? 1. Faculty should bring the class attendance list. Leave the building in an orderly manner. Students should stay with their class and instructor. 2. Staff members should follow similar procedures. 3. Assist anyone with special needs; or notify emergency responder of special needs. 4. Once outside, all should convene in a central location. ONCE OUTSIDE, WHAT ARE THE PROCEDURES? 1. Check class/staff rosters to be sure everyone has evacuated. 2. If someone remains in the building, notify the nearest emergency responder. 3. Classes/office staff should remain together until released by authorities. Emergency/law enforcement personnel must have access to continue to work the scene.
FACILITY/BUIDLING EMERGENCIES PERSON STUCK IN ELEVATOR 1. Turn on the elevator alarm or use the emergency phone 2. Call MUW Police: 662-241-7777 PLUMBING FAILURE/FLOODING 1. Call Facilities: 662-329-7396 2. After hours, call MUW Police: 662-241-7777 INTERIROR GAS LEAKS 1. If gas is smelled inside a building, the fire alarm is pulled, the building is to be evacuated, call 911 and Campus Police: 662-241-7777. 2. Columbus Fire and Rescue will arrive and make sure that everyone is evacuated, 911 will call Atmos Energy and investigate the smell. 3. Campus Police will respond to make sure that no enters or reenters the building. 4. After the investigation is completed, Columbus Fire and Rescue will notify Campus Police whether or not the building is safe to reenter. EXTERIOR GAS LEAKS 1. If gas is smelled outside, the individual will call Campus Police: 662-241-7777. 2. Campus Police will respond to the reported area. 3. Campus Police will contact 911 and report the smell of gas. 4. 911 will contact Atmos Energy and report the smell of gas. 5. Columbus Fire and Rescue along with Atmos Energy will respond and investigate the smell.
Mental Health Emergency Action Plan Mental Health Management Plan Introduction: This document serves an addition to the emergency action plan. If an emergency mental health episode occurs, the emergency action plan should be initiated then the following steps should take place. Definition: Mental Health Care The informal and formal evaluation and treatment of student-athletes with possible mental health concerns (including but not limited to mental health disorders or mental illness).
Routine Mental Health Referral: Any student-athlete who expresses a mental health concern to an athletics administrator or coach, or who the athletics administrator or coach believes to have a mental health concern, will be referred to the W Counseling Center. This referral should be done by either the Assistant Athletic Director of StudentAthlete Development or the Athletic Training Staff. In the event that another athletics administrator or coach refers the student-athlete to W Counseling Center, the Assistant Athletic Director for Student-Athlete Development should be notified within 24 hours so he/she can follow-up with W Counseling Center accordingly. The Assistant Athletic Director for Student-Athlete Development will also notify the Dean of Students office of the referral via a bi-weekly conference call with the case manager designated as the athletic department liaison. At the same time, the Student-Athlete of Concern Committee (comprised of the Athletic Director, Athletic Training Staff, the Assistant Athletic Director and other senior level athletic administrators) will meet weekly to share and discuss any routine mental health referrals. There are two primary types of mental health conditions that will require additional levels of support for the studentathlete experiencing symptoms beyond a routine referral:
1. Acute – Sudden changes in mental conditions that require an emergency level of care (i.e. suicidal or homicidal ideation, highly agitated or threatening behavior, psychosis, acute delirium/confusional state, acute intoxication or drug overdose, and sexual assault). These conditions often require hospitalization.
2. Chronic – Ongoing mental conditions that may include: depression, anxiety disorders, eating disorders or other previously diagnosed mental health conditions. The management of these conditions typically requires ongoing care.
ACUTE MENTAL HEALTH SITUATIONS – CRISIS MANAGEMENT PLAN The following Mental Health Management Plan will be followed if a student-athlete experiences a severe and sudden change in his/her mental condition. Athletic department staff or coaches may be made aware of this change in-person, via some other type of communication, or via a third party: Acute Crisis Where There is No Immediate Safety Concern 1. Weekdays during Mississippi University for Women operating hours, if there is an acute mental health crisis that is not an immediate safety concern and the student-athlete is present, he or she should be walked up to the W Counseling Center for an emergency appointment by an athletics staff member or coach. If the student-athlete is not physically present but willing to receive help he or she should be contacted via phone and email, and directed to walk up to the counseling center and/or call the W Counseling Center for an emergency appointment (662-329-7748 / Bldg. “The Blue House”). 2. The Director of Athletics and Campus Recreation or Assistant Athletic Director should be notified of this referral immediately. In turn, this individual will reach out to the W Counseling Center and follow up accordingly to verify the student-athlete has or will be receiving assistance, and the treatment plan moving forward.
Acute Crisis Where There is an Immediate Safety Concern 1. The Athletics Emergency Action Plan will be initiated to insure proper care and transportation of the individual to the Mississippi Behavioral Health Services is Columbus, MS. In this case the first responder may be an athletics staff member or coach. 2. If possible, an athletics staff member or coach should accompany the student-athlete in crisis to the medical facility.
3. Once the student-athlete has been transported to the medical facility, the athletics staff member or coach who was the first responder should contact the Director of Athletics and Campus Recreation – Jennifer Claybrook – office (662) 329-7962. a) The Director of Athletics will then notify the following athletic department staff members: a. Head Athletic Trainer – Jason Miller i. Assistant Athletic Trainer-Jequalilia Huggins b. Assistant Athletic Director– Buddy Foster b) Head Coaches: a. Baseball: Scott Mularz b. Basketball (M): Dean Burrows c. Basketball (W): Drew Johnson d. Cross Country (M/W): Dedrick Burnett e. Golf (M/W): Benji Williams f. Soccer (M): Louis Alexander g. Soccer (W): Catie Lyles h. Softball: Buddy Foster or Rebecca Oldham i. Tennis (M/W) & Compliance Director: Daniel Talley j. Track and Field (Indoor/Outdoor)(M/W): Dedrick Burnett k. Volleyball (W): Halee Hensley 4. The Head Athletic Trainer and/or his designee will communicate with the family, and will provide medical updates when available (if appropriate). 7. Once notified of the transport to Mississippi Behavioral Health Services, the Assistant Athletic Director will contact the Dean of Students case manager serving as a liaison to athletics and the W Counseling Center. 8. Once the student-athlete is released from Mississippi Behavioral Health Services he or she is mandated by campus to meet with the W Counseling Center prior to returning to classes. Follow Up 1. The W Counseling Center will contact the Assistant AD to notify him or her of when the student-athlete is clear to return to classes and to discuss the treatment plan moving forward. 2. The Student-Athlete of Concern Committee will discuss the situation at the weekly meeting to debrief. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services, the Assistant Athletic Director will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.
CHRONIC MENTAL HEALTH CONCERNS – MANAGEMENT PLAN The following Management Plan will be followed if a student-athlete is suffering from an on-going mental condition that is impacting his or her daily functioning. Athletic department staff or coaches may be made aware of this condition directly via the student-athlete or through a third party. Referrals: 1. The student-athlete of concern should be referred to speak with the Assistant Athletic Director (Buddy Foster). If the student-athlete is unwilling to speak with the Assistant Athletic Director the student-athlete should be referred to speak with the W Counseling Center and the Assistant Athletic Director should immediately be made aware of the referral. When possible, coaches or athletic administrators should either have the student-athlete call while present to set up an appointment with the W Counseling Center or walk with the student-athlete up to the W Counseling Center (662-329-7748 / Bldg. “The Blue House”). 2. If the Assistant Athletic Director speaks with the student-athlete, the Assistant Athletic Director will then facilitate the student-athlete setting up an appointment with the W Counseling Center (either via phone or by walking with him or her up to the W Counseling Center). If the studentathlete does not see the Assistant Athletic Director in person, he or she will be provided the contact information for the W Counseling Center via phone and email (662-329-7748 / Bldg. “The Blue House”). Confidential Release of Information Form: 1. All student-athletes referred by the Athletic Department to the W Counseling Center or an offcampus provider for what are believed to be persistent mental health concerns will be asked to sign a Confidential Release of Information Form. The Assistant Athletic Director will coordinate this process with the W Counseling Center or, in the case of an off-campus provider, the studentathlete. Participation in intercollegiate athletics may be contingent on signing this form. 2. Once the Confidential Release of Information Form has been signed, the W Counseling Center will provide general updates to the Assistant Athletic Director notifying him or her of the general treatment plan and any information that may impact his or her participation in intercollegiate athletics. In the case of treatment being provided by an off-campus provider, the Assistant AD will coordinate with the student-athlete to receive official medical updates. Follow Up: 1. Once a referral is made by the Assistant Athletic Director, or when the Assistant Athletic Director is made aware of the referral the Student-Athlete of Concern Committee will be updated at the weekly meeting. The Assistant Athletic Director will also notify the Dean of Students via a weekly conference call with the case manager serving as a liaison to athletics. 2. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services the Assistant AD will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.
Privacy: Of utmost importance throughout the process of treating a student-athlete with chronic mental health concerns is that his or her privacy be maintained to the greatest extent possible. Athletic department staff members and coaches will be notified of the situation only to the extent necessary to ensure the safety of the individual suffering from the illness and the campus as a whole.
Non-Compliance: In the event that a student-athlete who appears to be suffering from a chronic mental health condition has been directed by their coach, the Head Athletic Trainer, or the Assistant Athletic Director to schedule and attend an appointment with a counselor in the W Counseling Center and does not follow through, or is unwilling to sign the Confidential Release of Information, the Director of Athletics or Team Physician may remove the student-athlete from participation in intercollegiate athletics.
Conclusion It is of the utmost importance to be properly prepared when emergencies arise during our athletic events. An individual’s survival may rest on the athletic healthcare providers and those working the event. It is of the utmost importance to invest in the athletic department’s knowledge, preparation and readiness for emergencies. The Emergency Action Plans along with CPR, First Aid and AED training should be reviewed at least once a year with all athletic personnel. Through development and implementation of the emergency action plan, the athletic department helps to ensure that the individual(s) will have the best care provided when an emergency situation does arise.
"Am I Doing It?" D.E.I. & Intentionality -Glen Halbert9 December 2021
Objectives • • • • •
Introduce A.D.I.D. Define Diversity, Equity, & Inclusion Understand how Diversity, Equity, & Inclusion are important in organizations Recognize ways that your program implements the areas of D.E.I. well Recognize ways that your program can improve in the areas of D.E.I.
Hotshot Activity
• Athletics Diversity & Inclusion Designee
What is an A.D.I.D.?
• The ADID is a staff member designated by the chancellor/president or commissioner (or their proxy), who serves as the conduit for information related to national-, local- and campus-level issues of diversity and inclusion and supports diverse and inclusive practices related to athletics.
What does the A.D.I.D. do? • T h e A D ID c a n s u p p o r t th e ir a th le tic s d e p a r tm e n t o r c o n f e r e n c e o f f ic e ’s d iv e r s it y , in c l u s io n , a n d e q u it y s t r a t e g ic p la n n in g r e v ie w s , in c l u d in g p r o v id in g s u p p o r t to th e a th le tic s d e p a r tm e n t a n d c o n fe r e n c e o f f i c e ’s d i v e r s it y , in c l u s i o n , a n d e q u i t y c o m m i t t e e , if th e r e is o n e in p l a c e . • T h e A D ID c a n re g u la r ly c o n n e c t w ith a n d s u p p o r t t h e i r c a m p u s a n d c o n f e r e n c e S t u d e n t -A t h l e t e A d v is o r y C o m m itte e s (S A A C s ).
• T h e A D ID c a n s e r v e a s a r e s o u r c e fo r th e ir a th le tic s d e p a r tm e n t a n d c o n fe r e n c e o ffic e to p a r tn e r w ith a n d u t il iz e b r o a d e r d iv e r s it y , in c l u s io n , a n d e q u it y s e r v ic e s a v a ila b le o n c a m p u s .
Who is our a.d.i.d. & Why?
This Guy... • Served on the University Strategic 5-Year Planning Committee • Worked on the subgroup for Diversity, Equity, & Inclusion
• https://www.muw.edu/priorities/diversity
• Currently serves on the University Diversity, Equity, & Inclusion Council • https://www.muw.edu/diversity
Definitions: • D i v e r s i t y - understanding, embracing, and celebrating each other's individual differences... Diversity enhances a community through mutual respect as we honor each other's lived reality. • Eq u i t y - providing everyone what they need to be successful. • I n c l u s i o n - the conscious practice of actively engaging people of different backgrounds whose “voices are respected and heard, diverse viewpoints, perspectives, and approaches are valued, and everyone is encouraged to make a unique and meaningful contribution”...The intentional goal of an Inclusive Community is the full and equal participation of all.
Dummy-terms
Let's Move the Barriers to be Inclusive
Reflection Activity • Write 1-3 things that you feel your specific area of influence does well in the areas we discussed (Diversity, Equity, & Inclusion). • Write 1-3 things that you feel your specific area of influence could improve upon in the areas discussed (Diversity, Equity, & Inclusion).
HOMEWORK
"Remove- TheDoubt" Challenge!
• T h in k c ritic a lly a b o u t w h a t w e d is c u s s e d to d a y a n d a n a ly z e y o u r s p e c ific p ro g ra m a re a . • Li s t a t l e a s t 1 t h i n g t h a t y o u c a n im p le m e n t/ c h a n g e to m o v e y o u r p ro g ra m a re a fu r th e r in th e d ir e c tio n o f EA C H A REA d i s c u s s e d : • D iv e rs ity • Eq u i t y • In c lu s io n
Let's stop asking "Am I doing it?"
Questions?
Department of Athletics Compliance Manual ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
TABLE OF CONTENTS SECTION 1 -- PHILOSOPHY AND ADMINISTRATION Mississippi University for Women Mission ....................................................................................... 2 Department of Athletics Vision and Mission ...................................................................................... 2 President and the Role of Athletics ..................................................................................................... 3 Director of Athletics and Campus Recreation ..................................................................................... 3 Assistant Athletic Director, Compliance Director and Compliance ................................................... 3 Faculty Athletics Representative (FAR) .......................................................................................... 3-4 Senior Woman Administrator (SWA)................................................................................................. 4 National Collegiate Athletic Association (NCAA) Division III ...................................................... 4-6 SECTION 2 -- COMPLIANCE POLICIES AND PROCEDURES NCAA Division III Compliance ...................................................................................................... 6-7 Recruiting, Contacts and Evaluations ................................................................................................. 7 Admission ........................................................................................................................................ 7-9 NCAA Eligibility Regulations ..................................................................................................... 10-11 Mississippi University for Women Eligibility Definitions and Regulations ................................ 11-12 Summary of NCAA Division III Regulations .............................................................................. 12-13 Outside Competition Effects on Eligibility ....................................................................................... 13 Procedures for Determining a Transfer Student’s Eligibility ............................................................. 13 Financial Aid ............................................................................................................................... 13-14 Amateurism....................................................................................................................................... 14 Student-Athlete Advisory Committee (SAAC) ................................................................................ 14 Awards, Benefits and Expenses ........................................................................................................ 14 Sports Sponsorship ...................................................................................................................... 14-15 Playing and Practice Seasons ............................................................................................................ 15 Athletics Communication and Sports Information............................................................................ 16 Game Day Operations and Event Management ................................................................................ 16 Drug and Alcohol Policy ............................................................................................................. 16-18 Procedures for NCAA Compliance Forms Administration ................................................................ 18 Rules Education ................................................................................................................................ 18 Rule Interpretations...................................................................................................................... 19-20 Rules Violation Investigation and Reporting .................................................................................... 20 Camps & Clinics ...........................................................................................................................21-22 Name, Image & Likeness & End of Season Surveys…................................................................ 22-24 NCAA Master & Campus Calendar................................................................................................... 25
SECTION 3 -- FORMS AND APPENDICES 2 Year Transfer Verification Practice Calendar 4 Year Transfer Verification Signing Under 15 Hours Form Participation List Sports Camps and Clinics Compliance Check List Change of Status Form Procedures Check List for Sports Camps and Clinics Sports Medicine Injury Exit Evaluation Student Manager/Student Coach Form Check Off (SA Quits or is Dismissed) Name, Image and Likeness Forms Check Off (SA Adding During Year) Behavioral Contract NCAA Image Release Student-Athlete Advisory Committee Constitution and Roster Season Declaration Form Celebratory Signing Form NCAA DIII Self Release Form /Release Letter (Permission to Speak) Permission to Contact Info Page Transfer Portal Information 1
SECTION 1 – PHILOSOPHY AND ADMINISTRATION Mississippi University for Women Mission Mississippi University for Women provides high quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth.
The W Athletics Philosophy Statement Win Every Day The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible.
VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: • Providing all student-athletes with the highest quality academic, athletic and social experience; • Hiring and developing the best coaches and support staff to produce successful programs; • Developing the leadership potential of student-athletes and staff; • Providing a safe environment for the student-athletes; • Conducting programs and business with integrity and the highest ethical standards. The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
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President and the Role of Athletics The President has ultimate responsibility and final authority for the Mississippi University for Women Intercollegiate Athletics program. According to the By-Laws of the Board of Trustees, the President shall have charge of and control over the University, its policies, officers, faculty and staff, curriculum, students, and direction of the business of the University. The supervisory authority of the President is recognized in the Department of Athletics Policies and Procedures Manual, the Student-Athlete Handbook and the Compliance Manual. The President meets regularly with the Director of Athletics and Campus Recreation, to whom is delegated day-to-day oversight of Athletics and Campus Recreation. Through the Director of Athletics and Campus Recreation, the President receives reports from the Athletics area on a regular basis, supervises all Athletics programs and holds ultimate accountability for the area. The President has fiscal control over the Department of Athletics. The fiscal activity of the Department of Athletics is subject to the same fiscal requirements as all other departments at the University. As with all other departments, fiscal documents such as budgets are processed through the University’s CFO. Revenues to and expenditures from the Department of Athletics are subject to the internal audit processes of the University. All disbursements of gifts are in accordance with policies of the University with the donor’s restrictions, and in compliance with NCAA regulations.
Director of Athletics and Campus Recreation The Director of Athletics and Campus Recreation provides leadership to all Mississippi University for Women Athletics programs and reports directly to the President of the University. The Director of Athletics and Campus Recreation is responsible for management and oversight in the areas of personnel, finance, academic support, recruiting, compliance, eligibility, development, and event management. The Director of Athletics and Campus Recreation is also the primary representative for the Athletics program to Mississippi University for Women Faculty/Staff, the NCAA, future conferences, and the community-at-large. The Director of Athletics and Campus Recreation is a member of the President’s cabinet, and this University leadership team meets regularly with the President throughout the year.
Assistant Athletics Director, Compliance Director and Compliance The Assistant Athletics Director is responsible for assisting the Compliance Director in managing and administering all compliance related duties as they pertain to NCAA Division III and Conference membership. The Assistant Athletics Director and Compliance Director report to the Director of Athletics and Campus Recreation and in coordination with the Director of Athletics and Campus Recreation are all responsible for all aspects of athletics compliance, including oversight of annual rules education and commitment to compliance; certification of student-athlete eligibility; monitoring practice and playing season activity, as well as official and unofficial visits; work with the athletic training staff to insure documentation compliance; conducting student-athlete team meetings including new student-athlete orientation; compilation of NCAA, Conference and University reports; administrative tasks within the Department; and other duties as assigned by supervisor.
Faculty Athletics Representative (FAR) The Faculty Athletics Representative serves an essential role in the leadership of the Mississippi University for Women Athletics program. The FAR is selected by the University Senior Vice President and Provost (Chief Academic Officer) and Director of Athletics and Campus Recreation and appointed by the President to safeguard the primacy of the institution’s educational mission. Reports to the President. The FAR works directly with the Director of Athletics and Campus Recreation, Assistant Director of Athletics, Compliance Director, Athletics Diversity and Inclusion Designation, athletic staff including head coaches, SAAC student-athletes and other entities on our campus. The FAR ensures our compliance with the eligibility of all studentathletes, according to Mississippi University for Women, Conference and NCAA regulations. As an NCAA FAR, The W FAR will also be a member of the Faculty Athletics Representatives Association (FARA). The working relationship between the President and the FAR is a critically important determinant of the effectiveness of the FAR in contributing to the local oversight of the Mississippi University for Women Athletics programs. The basis of this relationship is a model of institutional control in which significant responsibilities for administration and oversight are 3
assigned to the FAR, as well as to the Director of Athletics and Campus Recreation. The President meets each semester and as needed with the FAR, and recognizes that the range of activities and the scope of the responsibilities of the FAR elevate this position above the level of the typical faculty service appointment. The W has made a commitment of institutional resources so that the FAR has sufficient time, clerical assistance, discretionary travel privileges and similar support; and recognizes the President and the Faculty governance structure of the importance of a significant FAR role in the institutional governance and oversight of the Mississippi University for Women Athletics program.
Responsibilities The FAR will ensure that student-athletes meet all NCAA, Conference and University requirements for eligibility for practice and intercollegiate competition. Confirmation of academic eligibility certification will be the responsibility of the FAR. - The FAR is involved in institutional compliance activities, along with campus entities outside the Department of Athletics. Such entities include, but are not limited to, the Office of the Registrar, the Office of Financial Aid, the Office of Institutional Advancement, the Admissions Office, and Provost. - The FAR works in concert with the Director of Athletics and Campus Recreation, the Compliance Director and Assistant Athletics Director to ensure a comprehensive and effective campus-wide rules education and compliance program. - The FAR will maintain awareness of NCAA and Conference rules related to academic eligibility, transfer requirements and enforcement procedures. They should participate, or otherwise be fully informed about, institutional investigations of allegations of rules violations. No infractions report to either the NCAA or the Conference should leave the campus until it has been reviewed by the FAR. - The FAR has direct contact with student-athletes on a regular basis, and participates in student-athlete orientation activities and interacts as necessary with the Student-Athlete Advisory Committee. - Student-athletes should recognize the FAR as a source of helpful information and an advocate for student-athlete needs. - The FAR is a senior advisor outside of the Department of Athletics to the President on matters related to the Athletics programs. Together with the Director of Athletics, the FAR should formulate and recommend institutional positions on NCAA legislation and other matters affecting, or related to, Mississippi University for Women intercollegiate athletics.
Senior Woman Administrator (SWA) Mississippi University for Women believes that the SWA designation enhances representation of women’s interests, experience and perspective at the University. This person contributes to the ongoing vision for The W Athletics, and provides leadership and consultation with University administration on matters related to Title IX and gender equity. As a key decision maker within the Department of Athletics and as a member of the athletics senior management team the SWA also educates the Department of plans and issues regarding gender equity and Title IX and is an advocate on important issues for both female and male student-athletes, coaches and staff. The SWA is a resource for students, coaches, administrators and the campus community, and will be instrumental in the compilation and analysis of the University’s annual will Equity in Athletics Disclosure Act (EADA) Report. The SWA will also oversee aspects of the daily compliance process.
National Collegiate Athletic Association (NCAA) Division III Philosophy Statement Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: ▪ Expect that institutional presidents/chancellors have ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 4
▪
▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; Encourage the development of sportsmanship and positive societal attitudes in all constituents, including studentathletes, coaches, administrative personnel and spectators; Encourage participation by maximizing the number and variety of sport offerings for their students through basedbased athletics programs; Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; Assure that athletics participants are not treated differently from other members of the student body; Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience; Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; Assure that athletics recruitment compiles with established institutional policies and procedures applicable to the admission process; Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; Support ethnic and gender diversity for all constituents; Give primary emphasis to regional in-season competition and conference championships; and Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.
The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences. The Three D's Discover Division III student-athletes are encouraged to pursue their interests and passions beyond the classroom and field of play…to discover themselves. Develop Division III institutions provide an environment that encourages student-athletes to develop into well-rounded adults. Small class sizes, the ability to participate in more than one sport, and an emphasis on participating activities outside of the classroom are all hallmarks of the Division III experience. Dedicate Division III institutions expect student-athletes to dedicate themselves to achieving their potential. Student-athletes must manage busy schedules, keep up with class work and face the same challenges as the rest of the student-body.
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What Does Division III Athletics Have to Offer? ▪ Division III athletics provides a well-rounded collegiate experience that involves a balance of rigorous academics, competitive athletics, and the opportunity to pursue the multitude of other co-curricular and extra-curricular opportunities offered on Division III campuses. ▪ Division III playing season and eligibility standards minimize conflicts between athletics and academics, allowing student-athletes to focus on their academic programs and the achievement of a degree. ▪ Division III offers an intense and competitive athletics environment for student-athletes who play for the love of the game, without the obligation of an athletics scholarship. ▪ Division III athletics departments place special importance on the impact of athletics on the participants rather than on the spectators. The student-athlete’s experience is of paramount concern. ▪ Division III athletics departments are dedicated to offering broad-based programs with a high number and wide range of athletics participation opportunities for both men and women. ▪ Division III places primary emphasis on regional in-season and conference competition, while also offering 36 national championships annually. ▪ Division III affords student-athletes the opportunity to discover valuable lessons in teamwork, discipline, perseverance and leadership, which in turn make student-athletes better students and responsible citizens. ▪ Division III features student-athletes who are subject to the same admission standards, academic standards housing and support services as the general student body. The integration of athletics with the larger institution enables student-athletes to experience all aspects of campus life.
SECTION 2 – COMPLIANCE POLICIES AND PROCEDURES NCAA Division III Compliance Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3). It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities. Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations. The Director of Athletics and Campus Recreation and the Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms. Rules education is an ongoing process within the Department, taking place under the leadership of the Compliance Director. Compliance regulations may be updated over time, therefore Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis. Recruiting, Contacts and Evaluations Regulations set forth in NCAA Division III Bylaw 13 address issues of recruiting, contact and evaluations. These regulations shall not limit an institution’s admission office from the recruitment of prospective students generally. Key regulations and principles include: • Recruiting contacts with a prospective student-athlete (or the prospective student-athlete’s relatives or guardians) by institutional staff members and/or representatives of the institution’s athletics interests are subject to the provision set forth in NCAA Division III Bylaw 13.1. • Recruiting is any solicitation of a prospective student-athlete or a prospective student-athlete’s relatives [or 6
guardian(s)] by an institutional staff member or by a representative of the institution’s athletics interests for the purpose of securing the prospective student-athlete’s enrollment and ultimate participation in the institution’s intercollegiate athletics program. • • •
•
• •
Representatives of an institution’s athletics interests (as defined in Bylaw 13.02.9) may make in-person, on- or offcampus recruiting contacts with a prospective student-athlete; however, such off-campus contacts may not occur until the conclusion of the prospective student-athlete’s sophomore year in high school. In-person, off-campus recruiting contacts shall not be made with a prospective student-athlete or the prospective student-athlete’s relatives or guardian(s) until the prospective student-athlete has completed his or her sophomore year in high school. U.S. service academy exceptions to this provision are set forth in Bylaw 13.16.1. A contact is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete’s relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting (see NCAA Division III Bylaw 13.02.3 for further definition). An evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete, including any visit to a prospective student-athlete’s educational institution (during which no contact occurs) or the observation of a prospective student-athlete participating in any practice or competition at any site. A prospective student-athlete may not be provided an official visit earlier than January 1 of the prospective studentathlete’s junior year in high school. A prospective student-athlete may visit a member institution’s campus at his or her own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before January of his or her junior year in high school.
Recruiting Best Practices: 1. Enter each of your prospects in Front Rush (and if needed create a folder for them). a. Record contact information, parents’ names, high school info, etc. b. Log all calls, contacts and evaluations in the prospects profile in Front Rush c. Enclose all academic information d. Enclose all athletic information 2. Request that the prospect e-mail (scan) you a copy of their high school transcripts and test scores (SAT or ACT). 3. Input the prospects information into our compliance database. (Front Rush) 4. Inform the prospect of the Division III eligibility standards for The W. 5. Remind the prospect that when registering for the SAT or ACT, he/she should ensure scores are sent to The W for evaluation. 6. Inform the prospect of the scholarship opportunities available in each college on campus beyond the admissions grants. 7. Be able to tell our story each and every time.
Admissions Mississippi University for Women policies regarding admission are determined by the Office of Admission, and are as follows: • Admission of entering freshmen is based on the completion of the College Preparatory Curriculum (CPC) specified below with either a specific minimum grade-point average (GPA) or both a specific GPA and minimum standard test score. Students must submit a high school transcript reflecting satisfactory completion of the following College Prep Curriculum requirements. (Provisional admission may be granted with a seven-semester high school transcript provided the transcript indicates that courses to complete the CPC are underway; final admission will require a complete transcript.) The high school CPC requirements set forth below are applicable to students graduating from high school beginning with the spring of 1996 and are subject to change in accordance with the Institutions of Higher Learning. 7
Freshman Students Carnegie Subject
Units
Contents and Remark
English
4
Courses must require substantial communication skills (i.e., reading, writing, listening and speaking).
Mathematics
3
Algebra I or its equivalent plus two math units higher than Algebra I
Science
3
Biology I or its equivalent plus two units higher than Biology I
Social Studies
3
United States History (1 unit), World History (1 unit), Government (1/2 unit), and Economics (1/2 unit) or Introduction to World Geography (1/2 unit)
Advanced Electives
2
Option 1: Foreign Language I and Foreign Language II Option 2: Foreign Language I and Advanced World Geography Option 3: Any combination of English, Mathematics higher than Algebra I, Science higher than Biology I, Advanced Elective category, any AP course, any IB course
Technology
1/2
1
Arts
Pre-High School Units
The course should emphasize the use of technology as a productivity tool. Instruction should include utilizing various forms of technology to create, collaborate, organize, and publish information. The application of technology as a productivity tool, rather than specific hardware and/or software packages should be the focus of the course. Includes any one Carnegie unit (or two 1/2 units) of visual and performing arts course(s) meeting the requirements for high school graduation. Courses taken prior to high school will be accepted for admission provided the course earns Carnegie credit and the content is the same as the high school course.
Transfer Students •
Students may be accepted for transfer from other regionally accredited colleges and universities if a minimum 2.0 cumulative GPA has been maintained on all course work attempted, with the exception of vocational/technical or other courses not acceptable for transfer. Official transcripts must certify that if the student is eligible to re-enter the college from which the student is transferring. Applicants must list all colleges attended on the application for admission. Failure to provide information about prior college attendance is grounds for disciplinary action including immediate dismissal from the University. In addition, the applicant must meet one of the following criteria: 8
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1. Have been admissible as a freshman. The applicant must submit official high school records (see freshman admission) as well as college transcripts to meet this requirement. 2. Have successfully completed at least the following 30 semester hours of college work at a regionally accredited school: ▪ 6 hours of English Composition ▪ 3 hours of College Algebra, Quantitative Reasoning, or higher level mathematics ▪ 6 hours of Natural Science ▪ 9 hours of Humanities and Fine Arts ▪ 6 hours of Social or Behavioral Sciences Any student who has earned an Associate of Arts degree from a regionally accredited institution and sufficient GPA as calculated by MUW is eligible for admission. Any student who has earned other Associate level degrees from a regionally accredited institution in a transferable area (as defined by MUW) and sufficient GPA as calculated by MUW may be eligible for admission.
International Students •
Applicants for undergraduate studies should have all required materials submitted to the Office of International: •
The following steps are in place for international student applicants: o Step 1: Apply for undergraduate admissions. $40 application fee – You may contact University Accounting at 662-329-7210 to pay by credit or debit card. o
Step 2: Submit official transcripts – We recommend all freshmen and transfers from international colleges/universities to send your transcripts directly through Spantran. Their company will provide the most accurate evaluation. Visit here: https://spantran.com/web/. Please select the course analysis evaluation option. •
ACT/SAT scores – though scores are currently not required for admission. A score is required for scholarship eligibility, and for class placement. Freshmen and Transfer students may learn more here: https://www.muw.edu/admissions/affordable/scholarships
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TOEFL. The TOEFL can be waived if English is the student’s first language or if the student has taken and successfully completed an English course.
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Step 3: Student Health Agreement Form • Measles, Mumps, and Rubella (two doses required). This immunization can be administered in your home country. • TB Gold QuantiFERON Skin Test/Chest X-ray. The two tests must be administered in the United States. We recommend testing as soon as you arrive in the United States. Testing can be arranged through the University.
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Step 4: Statements of Financial Backing You must show proof of $20,000 USD in finances. These finances must be shown on an official bank document and will be accepted from you or a sponsor.
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All Applicants must provide either original or true certified copies of transcripts, diplomas, or certificates of all previous secondary and post-secondary academic studies. This documentation must be certified and translated into English. The United States Immigration & Naturalization Service requires that applicants show financial proof to meet the cost of study prior to the issuance of the I-20 form. The cost includes non-resident tuition, fees, room, meals, books, insurance, international student orientation fee, and estimated expenses.
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International Student-Athlete Eligibility Form – Shelley Moss, Director of Admissions, works directly with all international students, including student-athletes to ensure international students submit the appropriate documentation. 9
NCAA Eligibility Regulations Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics. Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student-athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition. To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student-athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Assistant Director of Athletics and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below:
Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full-time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9)
Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member.
Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” are to be interpreted at each member institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). The Department of Athletics will enforce a 12 credit/ 2.0 GPA per term requirement for all student-athletes.
General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a student-athlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee). 2) In the last semester of a student-athlete’s senior year or in the final semester before participating in an experiential learning requirement (in student’s baccalaureate degree program) he/she may carry fewer than 12 credit hours if 10
he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing. 3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University. 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.
Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:
Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification.
Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.
Probation Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission. Students on first academic probation (P1) returning in the fall or spring will be limited to fifteen (15) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of fifteen (15) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.
Suspension Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below. Failure to meet this expectation will result in academic suspension. Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above
MUW Cumulative GPA 1.50 1.65 1.80 2.00
No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past
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and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above.
Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. Student athletes who wish to remain below the recommended 15 hours must sign the Hours Form.
Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is separate from the academic standing. During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid). The MUW Athletics Department determines Satisfactory Academic Progress by passing 12 credit hours per semester/ 24 credits hours per academic year, with a minimum 2.0 cumulative GPA. Please review the requirements for Graduate Students- in general, graduate students must be enrolled as a full time graduate student, maintain a 3.0 and must not make more than two grades of C or D and a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: • Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) • Proof of Primary Insurance Coverage • Pre-participation Physical Exam • NCAA Student-Athlete Statement • NCAA Drug Testing Consent Form • Consent for Disclosure of Protected Health Information to the NCAA • DIII Summary of NCAA Regulations • DIII General Amateurism Eligibility (for international students and others for who amateurism experience applies) • Student Athlete Information Form
Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III. This will be provided at the beginning of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to 12
compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.
Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, he or she competes or has competed as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on StudentAthlete Reinstatement. There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual.
Procedures for Determining a Transfer Student’s Eligibility NCAA Bylaw, Article 14.5 contains the provisions for determination of the eligibility of a transfer student-athlete. At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. In addition, the Director of Compliance will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form. Once these requirements are met and confirmed, signatures of review and approval are granted by the Office of the Registrar, the Faculty Athletics Representative, the Assistant Director of Athletics and finally, the Director of Athletics and Campus Recreation. It is important to note that transfers must complete an academic year of residence at the certifying institution unless student satisfies the applicable transfer requirements or receives an exception or waiver.
Financial Aid No financial aid shall be awarded to any student conditioned upon his or her participation in intercollegiate athletics. NCAA Division III financial aid rules will be followed at all times. Financial aid to student-athletes shall be granted on the same basis as similar awards are given to any student and shall be paid from institutional funds through the Office of Financial Aid. No financial aid shall be reserved specifically for studentathletes. No coach shall promise admission, allocate financial aid or serve on any committee that is responsible for admitting or granting financial aid to prospective student-athletes. Financial aid matters, including the application of financial aid awards to admitted students, are the sole responsibility of the Office of Admission and the Office of Financial Aid. No one outside of the Office of Financial Aid has access to the system which is used to apply student financial aid to student accounts. All members of the athletics staff will avoid associating themselves with the amount of aid a student is to be awarded since parents and student-athletes often assume the coach or athletics director can influence the ultimate decision in awarding aid. Members of the athletics staff will disassociate themselves from the financial aspects of student financial aid for counseling and assistance. Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily and individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable. The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic 13
award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships in specific colleges within the University. Office of Admission Advocates are aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file. Following the academic scholarship, students may qualify for additional need-based aid. • • • • • •
Federal Pell Grant Federal Supplemental Educational Opportunity Grant (FSEOG) Teachers Education Assistance for College and Higher Education Grant (TEACH) Iraq and Afghanistan Service Grant Mississippi State Grants Mississippi Tuition Assistance Grant (MTAG)
All financial assistance received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid (NCAA Bylaw 15.2.3.1). When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding overawards may be found in the Federal Student Financial Aid Handbook. Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance. At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers aware of the status of a prospective student as an athlete or a non-athlete.
Amateurism For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. A student-athlete shall not be eligible for participation in an intercollegiate sport if the individual takes or has taken pay, or has accepted the promise of pay in any form, for participation in that sport, or if the individual has violated any of the other regulations related to amateurism set forth in NCAA Division III Bylaw, Article 12.
Student-Athlete Advisory Committee (SAAC) The Student-Athlete Advisory Committee (SAAC) is a primary avenue of communication between student-athletes, the institution and athletics administration. The SAAC provides a forum in which student-athletes and the Department of Athletic leadership may discuss openly issues relevant to intercollegiate athletics, including student-athlete welfare. The SAAC is comprised of two representatives from each sport and an Executive Board consisting of a President, Vice president, Secretary, and Treasurer. A copy the SAAC Constitution is located in the appendix to this manual.
Awards, Benefits and Expenses An award is an item given in recognition of athletics participation or performance. Such awards are subject to the limitations set forth in NCAA Division III Bylaw 16.1. An excessive expense is one not specifically authorized under regulations of the Association (NCAA) concerning awards, benefits and expenses. 14
An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Pay is the receipt of funds, awards or benefits not permitted by governing legislation of the Association for participation in athletics (see Bylaw 12.1 for explanation of forms of pay prohibited under the Association’s amateur-status regulations). A payment to a student-athlete for unspecified, un-itemized, excessive or improper expenses is not permitted. Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete while representing the institution in the sport for which the improper award, benefit or expense was received. If the student-athlete receives an extra benefit not authorized by NCAA legislation or an improper award or expense allowance in conjunction with competition that involves the use of overall athletics skill (e.g., “superstars” competition), the individual is ineligible in all sports.
Sports Sponsorship The Director of Athletics and Campus Recreation, with the oversight and approval of the President, is responsible for decisions regarding sports sponsorship. Each sport head coach is responsible, under the guidance of the Compliance Director, to monitor minimum and maximum allowable contests, as well as minimum requirements regarding studentathlete participation. Annual sport contest scheduling begins with Conference in sports where conference scheduling is coordinated. Once conference sport schedules have been approved, The W sport head coaches may tentatively fill out the remainder of their schedule with non-conference opponents with precedence on in-region NCAA Division III opponents to reach the 70% requirements. Once the complete season schedule has been created, sport head coaches will submit their proposed schedule, along with a missed-class planning sheet, to the Director of Athletics and Campus Recreation. The Director of Athletics and campus Recreation, the Assistant Director of Athletics, and the head coach will meet to discuss proposed schedules and cross check them with other proposed sport schedules in overlapping seasons. Only when a proposed schedule is approved by the Director of Athletics and Campus Recreation (in writing) is it considered official and may be posted as such. Please see the Sports Minimum and Maximum Form.
Playing and Practice Seasons The Director of Athletics and Campus Recreation and the Compliance Director are responsible for approving in writing the declared playing seasons. This documentation is kept on file with the Director of Athletics and Campus Recreation. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation attached to the original declarations. The length of the playing season shall not exceed 18 weeks for fall sports and 19 weeks for winter and spring sports. In baseball, soccer and volleyball, to limit practice and competition in the non-traditional segment to 16 days and no more than 4 practices per week, including one date of competition (this includes an alumni game). •
Monitoring of Preseason Activities Prior to the First Day of Classes Prior to the start of each playing season, the coach of the respective fall sport will file with the Director of Athletics a declaration of preseason activities including but not limited to medical screenings and equipment issuance. The Director of Athletics will sign and approve all declarations and then forward the approvals to the Assistant Director.
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Required Days Off Sunday practice and play is on an approved basis only. Any exception to this policy may only be requested by a sport Head Coach to the Director of Athletics. In season sports are required 1 calendar day off per defined week.
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Out-of-Season Workouts The Director of Athletics and the Assistant Athletic Director are responsible for the education, monitoring and compliance of out-of-season activities and that instruction is limited to the declared playing and practice seasons.
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Athletics Communications and Sports Information The Office of Sports Information exists to provide accurate, detailed records of all Owls Athletics data, both current and historical. This office also works with various forms of media to communicate stories and statistics related to Owls Athletics competition. The Director of Athletics Communications will be responsible for seeing that results of athletics events are communicated to the news media immediately following the contest. Upon completion of home sporting events, the Office of Athletics Communications staff will submit the necessary game files to the NCAA stats service website, for proper reporting of results and statistics to the sports coordinators at the NCAA office. In addition, the Office of Athletics Communications will distribute files to the opponent institution and other national media reporting services for NCAA Division III athletics. This timely communication enhances individual sports programs, including the cooperation with sports reporters, making themselves available for interviews when requested. Student-athletes will provide basic biographical information to the Office of Athletics Communications at the beginning of their first semester of enrollment at The W, and this information will be used strictly for the purposes of Athletics Communication, to enhance the athletic experience for the student-athlete, their family and friends. All publicity of Owls Athletics programs will take place under the direction of the Director of Athletics and Campus Recreation through the Office of Athletics Communications. No major announcements such as changes in the dimension of the program, hiring or release of personnel should be made without coordinating these announcements with the Director of Athletics and Campus Recreation the Office of University Communications.
Game Day Operations and Event Management The Game Day Administrator is responsible for the administration, oversight, planning, management, execution and evaluation of Game Day Operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as additional on-site Game Day Administrators at multiple times throughout the year. The W will also utilize a Teams for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. This schedule and related tasks will be coordinated through the Director of Athletics and Campus Recreation or designee.
Drug and Alcohol Policy The W Athletic Department has adopted the following standards governing the conduct of Owls student-athletes with respect to alcohol use. These standards have been developed to ensure compliance with The W’s Alcohol Policy and Mississippi state laws. The Athletic Department does not condone the illegal or irresponsible use of alcohol under any circumstance. Each year the department in conjunction with Student Life will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all studentathletes. Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by University and Athletic Department rules and regulations. All Mississippi University for Women residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots). All student-athletes are prohibited from the consumption of or, being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: • Representing The W in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. 16
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At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.).
The following acts are also prohibited and will lead to sanctions by the athletic department: • Possessing or consuming alcohol if under the age of 21, • Operating a motor vehicle while under the influence of alcohol, • Misrepresenting one’s age for the purpose of purchasing alcohol, • Purchasing, furnishing or serving alcohol to or for an underage person, and / or • Being dangerously intoxicated to the point where state law mandates being taken into custody. Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the University. The VP for Student Affairs will make the final decision on Residence Hall violations. Depending on the circumstances, Level I, II, III or IV sanctions may be implemented at any time or in any order. LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee) • Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. • Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center. • Successful completion of alcohol/drug program at the expense of the SA (if applicable). • Community service requirement (as determined by Director of Athletics and Campus Recreation or designee). • Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. • Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation. • Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable). • Successful completion of an alcohol/drug program at the expense of the SA (if applicable). • 10 hours of community service as determined by Athletics. • New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports. • Immediate removal of athletic gear and a hold placed on the student account. • Recommendation from Athletics for Expulsion from Dorms (if residing in dorms). • Mandatory meeting with the VP of Student Affairs. 17
NOTE: Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team. Students who do not complete assigned sanctions/penalties in a timely and prescribed manner are subject to additional sanctions including probation and suspensions. Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team. Each academic year, student-athletes shall sign a form prescribed by the NCAA Management Council in which the student consents to be tested for the use of drugs prohibited by NCAA legislation. Failure to complete and sign the consent form before competition shall result in the student-athlete’s ineligibility for participation (i.e., practice and competition) in all intercollegiate athletics, per NCAA Bylaw 14.1.4.1. The University Department of Athletics has designed a specific Drug and Alcohol Policy for student-athletes, which includes testing. The purpose of this Drug and Alcohol Policy is to help prevent the abuse of drugs and alcohol by studentathletes, educate student-athletes on the dangers of drug and alcohol abuse, identify student-athletes using drugs through testing, and to encourage treatment and administer disciplinary action when necessary.
Procedures for NCAA Compliance Forms Administration 1) 2) 3) 4) 5) 6) 7)
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This process will be directed by the Director of Athletics and Campus Recreation and Compliance Director. All student-athletes will be entered into the NCAA online portal for compliance forms. Prior to arrival on campus all athletes will be notified via email that the forms need to be completed. After a notice has been given (usually in the beginning of August), an email (generated by the compliance forms portal) will be sent to each student-athlete in the two weeks leading up to the start of the academic school year. Athletes will have seven (7) days to complete the forms after receiving them. Completion of the forms will be monitored by the Director of Compliance, with weekly updates provided to the Director of Athletics and Campus Recreation. Prior to each team’s first practice there is a team meeting with all interested student athletes to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members. Student-athletes will not be allowed to participate until the forms have been completed.
Rules Education The Director of Athletics and Campus Recreation and the Director of Compliance will plan to attend annual NCAA regional rules seminars and will meet with the conference office representatives for additional rules education. The Director of Compliance as well as these individuals will in turn conduct on-going rules education for the other administrators and coaches at Department of Athletics staff meetings, as well as during specially-called meetings that address NCAA rules and regulations. The Director of Athletics and the Director of Compliance will conduct mandated meetings where the student-athletes are instructed on NCAA Division III and Conference rules, regulations, and procedures. Meetings will take place at the beginning of each academic semester, and at other times as needed. The Student-Athlete Advisory Committee will also receive ongoing rules education during their monthly meetings, and be expected to provide communication and leadership to teammates regarding rules matters. Annual NCAA Rules Testing will be administered under the following guidelines: • • • •
Coaches will be required to complete the test online within the given time frame, under the supervision of the FAR. Coaches are responsible for printing a copy of his/her results and submit the printed results to the Director of Compliance. The Director of Athletics and the FAR will be updated on Rules Test compliance by the Director of Compliance. Rules Test will be given from August 1st through August 30th of each year.
Additionally, the Director of Athletics is a member of the senior leadership team (Cabinet) and is in regular meetings with 18
the Vice President for Student Affairs. The senior leadership team will be informed of applicable NCAA rules. A portion of these meetings will be earmarked for NCAA rules compliance. Additionally, the Department of Athletics representatives, that include the Director of Athletics and Campus Recreation, Compliance Director and the Assistant Director of Athletics, will conduct meetings each semester with the various groups that are affected by and need to know NCAA rules and regulations.
Rules Interpretations The rationale, policies and procedures for rules interpretations is as follows: Reason for Policy • It is the intent of this policy to outline the process for Mississippi University for Women, student-athletes, coaches and other staff members to request a NCAA rules interpretation. • Student-athletes, coaches, administrators and prospective student-athletes are encouraged to ask questions of the Director of Athletics and Campus Recreation, Compliance Director, and the Assistant Director of Athletics. When in doubt, ask before you act. • Interpretations prepared by the Office of Compliance are to be followed at all times, and may include reinterpretations obtained from the NCAA. • All rules related questions will be granted a response as quickly as possible. • If the issue must be referred to the Conference or NCAA, the response may be delayed, so please ask compliance questions at least a week to two weeks in advance if possible. Procedure for Requesting Rules Interpretation • Any individual (e.g., athletic department staff member, student-athlete, university employee, representative of the University's athletics interests, member of the community) may request a rules interpretation. • Rules interpretation requests will be made in writing to the Compliance Director. Please ask a week to two weeks in advance. To Whom Shall a Rules Interpretation Be Requested? • All requests for interpretation of NCAA regulations should be handled through the Compliance Office and should be directed to Compliance Director. Coaches are not permitted to make direct requests to the conference of the NCAA. • The Compliance Office shall maintain a written record (including e-mail response or Word document) of requested interpretations and interpretation responses. ▪ Whenever possible, the response will be given in writing and the NCAA Bylaw or Interpretation references will be included in the response. ▪ The record shall consist of the following: o Date that the request was made and by whom. o Summary of the nature of the request. o Summary of the response (including NCAA Bylaw/interpretation references). ▪ When a verbal interpretation response is provided (rather than a written response), it is the responsibility of the Director of Compliance to document and file a written summary of the interpretation request and the content/nature of the verbal response. Requests for Interpretive Support from the NCAA and Conference Office The individuals who have been designated by the institution and are authorized to request interpretations from the NCAA national office and conference office are the: • President • Faculty Athletics Representative • Director of Athletics and Campus Recreation • Assistant Director of Athletics • Compliance Director Please be advised that the provisions of the NCAA's regulations combined with institutional policy does not permit 19
a member of the coaching staff from contacting either the national office or the conference office to request a rules interpretation.
Rules Violation Investigation and Reporting The policies and procedures for rules violation investigation and reporting are as follows: In accordance with NCAA rules and regulations, Mississippi University for Women is required to investigate all suspected or alleged violations of NCAA rules. Additionally, all Mississippi University for Women personnel are required to report any and all rules violations. At no time shall any rules violations, secondary or major, go unreported to the Department of Athletics. Any individual (e.g., athletics department staff member, student-athlete, University employee, representative of The W’s athletics interests, members of the community) may report an alleged or suspected violation. The individual may report the alleged or suspected violation verbally or in writing to any of the following persons: The Director of Athletics and Campus Recreation, Assistant Athletics Director, the Compliance Director, or the Faculty Athletics Representative. Whenever an alleged or suspected violation is communicated to any Department of Athletics staff member, the staff member has an obligation to immediately notify the Director of Athletics and Campus Recreation, Compliance Director, or the Assistant Director of Athletics. The Director of Athletics and Campus Recreation, the Compliance Director, or the Assistant Director of Athletics will investigate the potential violation to verify which rules, if any have been violated. • Responsible actions by Department of Athletics staff, administrators, faculty and other University entities; • The education of coaches, staff members, student-athletes and other individuals involved with the operation of the Athletics program; • The monitoring of the Department of Athletics activity to ensure that all athletically-related functions are carried out within the scope and intent of applicable regulations. Each individual involved in the operation of the athletics program is obligated to maintain competency in knowledge of the rules; to act within his or her area or responsibility in full compliance with the governing legislation; and to report any violation of NCAA or Conference rules of which he or she is aware. Any willful violation of an NCAA, Conference and/or University regulation regarding intercollegiate athletics may subject a coach, administrative staff member or other University official to immediate disciplinary action or termination of employment. Likewise, student-athletes found to have violated any NCAA, Conference and/or University regulations are also subject to disciplinary actions pursuant to University policies and procedures. Also, it is the policy of The W to cooperate fully with NCAA and Conference representatives whenever suspected violations are investigated. Important Definitions Secondary Violation A secondary violation is a violation that is isolated or inadvertent in nature, provides or is intended to provide only a minimal recruiting or competitive or other advantage and does not include any significant impermissible benefits, including but not limited to, extra benefits, recruiting inducements, preferential treatment or financial aid. Multiple secondary violations by a member institution collectively may be considered as a major violation. (as defined in Bylaw 19.02.2.1) Major Violation All violations other than secondary violations are major violations, specifically including those that provide an extensive recruiting or competitive advantage (as defined in Bylaw 19.02.2.2). Reporting an Alleged or Potential Violation If the Director of Athletics and Campus Recreation, Compliance Director, or the Assistant Director of Athletics determines that a violation has occurred, the violation will be reported to the University President, the NCAA National Office and the Conference. At the end of the investigation, Compliance Director and/or the Director of Athletics and Campus Recreation/Assistant Athletic Director will write a violation report to keep on file. At this time, any punitive 20
actions will be discussed and implemented with the appropriate parties. If the violation requires restitution or reinstatement of eligibility, the violation will be reported through the NCAA Academic and Membership Affairs online reporting system.
Camps & Clinics All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising. Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw 13.12 for more information on Camps and Clinics.
A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents 2. The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp. B. Employment 1. Prospects: A sports camp or clinic may not employ a high school, preparatory school or two-year college athletics award winner, or give free or reduced admission privileges to any prospect. Such an award winner includes any prospect that has begun the ninth grade, even if his or her school considers the ninth grade as part of junior high or middle school. 2. Student-Athletes: A student-athlete may be employed in a sport camp or clinic provided he or she meets the following criteria: • The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments. • Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill. • Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic. • Participation in any activity that constitutes practice shall not occur during the camp or clinic. • Employment in the camp or clinic shall be approved by the Director of Athletics, or designee. 3. Outside Coaches: High School, Preparatory or Two-Year College Coaches and Four-year college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic.
21
C. Camp Expenditures 1. Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information. 2. All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check.
D. Minors 1. If you are planning on having minors (participants under 18 years of age) on campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form. 2. You will also need to read the Minors on Campus Policy and complete the Child Abuse Prevention Quiz. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).
Name, Image, Likeness Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics. These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first. Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy. Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights. Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons) • Sponsored social media posts 22
• Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines. A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility. Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party. That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract. Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility. Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement. Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the studentathlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University. Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment 23
• Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender. Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities. Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the studentathlete is for work performed and is at a rate reflecting fair market value. Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities. Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.
End of Season Surveys Owls Athletics will conduct online End of Season surveys of every student-athlete to evaluate each aspect of the athletics department and various departments of the college and around campus. The online surveys are completely anonymous to maintain student-athlete confidentiality when provided responses to Department Staff. An Administrator will administer the survey with no coaches present. Surveys are administered electronically and do not require student-athletes to designate anything to identify themselves other than listing which sport he or she is a member. The W will have a committee that meets annually to analyze the end of season surveys. Results of the survey will be reported to the President. This committee shall consist of a minimum of the following people: •
Director of Athletics and Campus Recreation
•
FAR
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NCAA Compliance Calendar The link below refers to important dates and events assigned by the NCAA. Regional Rules seminars, Convention, and other similar events The Department of Athletics will also have an internal calendar designed to alert coaches and staff of important campus, conference, and NCAA deadlines and events. As outlined in this manual on page 18 under Rules Education, yearly coach’s exams will be conducted to ensure the staff is properly educated with NCAA rules and regulations. Additionally, the staff will meet at least once a month, typically, Wednesdays at 8:30 a.m. throughout the year to discuss department concerns. These meetings will have a compliance education component.
http://www.ncaa.org/governance/division-iii-master-calendar
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TWO YEAR TRANSFER VERIFICATION REPORT To:
_
School:
Student’s Name:
Date:
Email:
Sport:
_
The above, a former student at your institution, is enrolling at The W next semester and is interested in participating in the sport of . In order to certify this student for NCAA and institutional eligibility, could you please answer the following questions? 1. Dates which he/she attended your institution 2. Number of Full-Time semesters in attendance: Sport
Dates Participated
Sport
Dates Participated
Year(s) of Eligibility Used Year(s) of Eligibility Used
3. Has he/she previously transferred from another institution? YES If yes, indicate name of Institution and the dates of attendance: School
NO
Dates Attended
4. Did he/she receive athletically related financial aid at your institution? YES NO If yes, indicate years received 5. Did he/she satisfactorily complete 6 academic credits in his/her preceding regular academic term? YES NO 6. Has the student-athlete completed his / her Associates Degree: Yes: No: 6a. Would student-athlete be academically eligible to practice and compete if they returned to your institution? YES NO 7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO _ 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership affiliation of your institution: NJCAA Director of Athletics (or designee)
Div.
NAIA
Other
Institution
Date
Return to: Daniel Talley, Compliance Director, dltalley@muw.edu 26
FOUR YEAR TRANSFER VERIFICATION REPORT To:
_
School:
Student’s Name:
Date:
Email:
Sport:
_
The above student-athlete at your institution has expressed an interest in transferring to The W. In accordance with NCAA Division III Bylaw 13.1.1.2, do we have permission to speak with him/her? YES NO Self-Release Document on File: YES
NO
Date of Self Release:
1. Dates which he/she attended your institution 2. Sport(s)
# of F/T Semesters
Dates Participated
Year(s) of Eligibility Used
3. Has he/she previously transferred from one 4-year institution to another 4-year institution? YES NO If yes, indicate name of Institution and the dates of attendance
4. Did he/she receive athletically related financial aid at your institution? YES NO If yes, indicate years received 5. Did he/she sign a National Letter of Intent? YES
NO
If yes, date signed:
6. Is he/she in good academic standing? YES NO Meeting satisfactory progress requirements? YES NO Would student be eligible to practice and compete if he or she returned to your institution? YES
NO
7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership status of your institution: NCAA
Director of Athletics (or designee)
Div
NAIA
Institution
Other
Date
Return to: Daniel Talley, Compliance Director, dltalley@muw.edu
27
PARTICIPATION LIST Please send in your Participation List for each sport in a timely manner. Every student-athlete that competed in any contest during the season and/or practiced must be listed. Please return this form to the Compliance Office. SPORT:
MONTH:
1.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
2.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
3.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
4.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
5.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
6.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
7.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
8.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
9.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
10.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
11.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
12.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
13.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
14.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
15.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
16.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
17.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
18.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
19.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
20.
□ Competed
□ Practiced Only
□Did not Participate
# of Dates of Competition
Head Coach (signature): Director of Athletics (or designee):
Date: Date: 28
Owls Athletics - CHANGE OF STATUS FORM Sport:
Student-Athlete Name: Student-Athlete’s ID # 950-
Coach:
Date Student-Athlete Actually Quit/Departed Team: The reason for change of status is as follows:
Details:
Student voluntarily ceases to participate, but is still in school. Student transferred to another university/college. Student left school. Student is academically ineligible. Student failed to meet satisfactory progress standards. Misconduct which warrants substantial disciplinary action. Dismissal from team. Other – Please Explain Did this student-athlete practice? Did this student-athlete compete? I, cancelled) for the
Yes Yes
No _ No
, understand that my athletic scholarship will (not be renewed) (will be reduced) or (will be semester/year if additional violations of the Dowling College Code of Conduct occur.
I understand that all Owls team uniforms and equipment must be returned to the Equipment Manager or designee by . If I am withdrawing from MUW, I understand that it is my responsibility to go to the Registrar’s office to complete a withdrawal request form, as well as advise the housing office of my departure. I understand that if I do not comply with all of the above, institutional encumbrances will be placed on my record preventing me from future registration and the release of my transcript from MUW. Furthermore, I understand that I have an opportunity to have a hearing before the Athletics Compliance Committee to appeal the decision of dismissal. I understand that I must notify the Director of Athletics in writing of the intent to appeal the decision within fifteen (15) days of the date of this communication. Signature of Student-Athlete
Date
Signature of Director of Athletics (or designee)
Signature of Head Coach
Date
Date 29
30
Please note the action items that need to take place when a student athlete quits a team or is dismissed.
Student-Athlete Name:
Sport:
When a Student-Athlete Quits or is DismissedThese action items must be checked off and signed by Compliance and the Head Coach Responsibility of Action Action Required Check off
Coach
Send an email to notify the following people that the student-athlete has quit or has been dismissed and any information that needs to be shared with ALL: Assistant Athletic Director, SID, Compliance Director, Athletic Training (athletictraining@muw.edu) Notes made on their profile and Student-Athlete archived from the roster (not deleted) Gear received back (Uniform always)
Coach Coach Coach/Compliance work together for a time for SA to complete this Compliance
Change of Status form completed (Front and Back).
Compliance
Coded in Banner as Inactive
Compliance
Notes and eligibility completed in Banner
Notes are written in the folder; eligibility is documented in the folder.
The following actions have been completed.
Compliance Staff:
Name:
Date:
Head Coach:
Name:
Date:
31
Please note before a student-athlete can be added to a team the following actions must take place. This is especially used for student-athletes added during the school year. This form must be checked off and signed by both the Compliance Staff and Head Coach before the student can participate with the team.
Student-Athlete Name:
Sport:
Adding a New Student-Athlete During Season- Student-Athletes cannot participate until each action item is checked off and signed by Compliance and the Head Coach
Action Required
Responsibility of Action Coach
Coach Coach
Check off
Email information to Compliance in excel document (Student ID, First and Last Name, Email, Returner or Transfer or Freshman Status) Folder Created: Tracer information sent and received, Student information sheet completed (info from Banner) Added to Roster
Coach- Compliance has the list
Student-Athlete signed the form of the promotion (optional)
Compliance- Coach must communicate about the forms being sent
NCAA forms completed
Coach and AT; Compliance should be notified Compliance
Athletic Training information completed (SWOL, Physical, Brain Check, etc.)
Compliance
Added to USCAA Eligibility Report
Compliance
Enrolled in Full-Time Hours
Compliance
Good Standing and passed 12 Hours if at MUW the previous semester (transfer does not apply)
Coded in Banner
The following actions have been completed.
Compliance Staff: Head Coach:
Name:
Date:
Name:
Date:
32
Behavioral Contract Due to the violation of the Owls Athletic Department’s Code of Conduct for
on <date>, the
following expectations must be met in order to continue participation on the <team>. 1. Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. 2. If applicable, counseling session(s) with Counseling Center within one week of this meeting. Note: additional sessions may be required. (Be advised that the counselor will notify Athletics when 1st meeting is arranged). 3. Successful Completion of Alcohol Education program 4. Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. 5. Minimum one (1) in season regulation game suspension in <season>. I, <SA’s Full Name>, fully understand the above penalties and agree to adhere to parameters set forth in this contract. Signed: <Name>, Student-Athlete
Date
Jennifer Claybrook, Director of Athletics
Date
<Coach-Name>, <sport>, Coach
Date
cc: Jennifer Claybrook Daniel Talley <Coach> <SA>
33
NCAA IMAGE RELEASE As a representative of , I confirm that use of the names, images, and/or likenesses of the student-athletes below is and will remain consistent with the requirements of bylaw 12.5.1.1 (below). Name: Signature: Date: By signing below, I confirm that my institution, conference, the NCAA, and/or any other charitable, educational or nonprofit organizations may use my name, image, and/or likeness on its website or in other publications used to promote my institution’s & conference’s achievements, so long as that use is consistent with the requirements of bylaw 12.5.1.1 (below). Student’s Name Student’s Signature Student’s Name Student’s Signature
12.5 Promotional Activities. 12.5.1 Permissible. 12.5.1.1 Institutional, Charitable, Educational or Nonprofit Promotions. A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete’s name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete’s participation in intercollegiate athletics, provided the following conditions are met: (Revised: 1/11/89, 1/10/91, 1/10/92) (a) The student-athlete receives written approval to participate from the institution’s chancellor or president (or his or her designee), subject to the limitations on participants in such activities as set forth in Bylaw 17; (Revised: 1/11/89, 1/9/06) (b) The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement or promotion by a commercial agency except as follows: (Revised: 1/11/89, 1/10/91, 1/9/06) (1) Identification (e.g., graphics, voice over, on-screen test) of the commercial entity must explain the commercial entity’s affiliation with the permissible entity (e.g., entity is the official sponsor of the institution/event); (Adopted: 1/9/06) (2) The appearance or description of the commercial product(s)/service(s) and/or the commercial entity’s logo(s) may be included, but may not exceed 25 percent of the total promotional activity. Further, language or action included in the promotion may not directly encourage the use or purchase of the commercial product or service (e.g., “drink this product”) with which the commercial entity is associated; (Adopted: 1/9/06) (c) The student-athlete does not miss class; (Revised: 1/11/89) (d) All money derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency; (e) The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity; (Revised: 1/11/89, 1/10/92, 1/12/04 effective 8/1/04) (f) The student-athlete’s name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency; (Adopted: 1/10/92) (g) Any commercial items with names or pictures of student-athletes (other than items specified per Bylaws 12.5.1.6 and 12.5.1.7) may be sold only by the member institution, member conference or NCAA, through outlets controlled by the member institution, member conference or the NCAA or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); (h) The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete’s name, image or appearance is used in a manner consistent with the requirements of this section. (Revised: 1/11/89, 1/10/92
34
Owls Athletics SAAC Mission Statement and Bylaws Mission: • • • • • • • •
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. Encourage the development of leadership skills for student-athletes. Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. Emphasize the need of support from faculty and staff for all Athletic Programs.
Article I: •
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: • •
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – • • •
The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. Election of the president will be held at the last Advisory Committee meeting of the academic year; the other officers will be elected at the first meeting of the Fall Semester.
Section 2 – • • • • •
The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility. President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. Treasurer: Shall be responsible for working with the SAAC Advisor in coordination with the Director of Athletics and Campus Recreation to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
35
Section 3 – • • •
Meetings will be scheduled for once a month, date and time will be selected at previous meeting. Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.
Section 4 – • •
The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.
Article IV: • • • •
A quorum shall occur if half of the advisory board members are present at the meeting. Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: • •
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the Director of Athletics and Campus Recreation. No expenses shall be made without approval of the advisory board’s advisor, the treasurer, and the athletic director.
Article VI: • •
All amendments must be passed by two-thirds vote of the Advisory Committee. The Director of Athletics and Campus Recreation, or designee, will be the advisor to the Student-Athlete Advisory Committee
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DECLARATION OF PLAYING & PRACTICE SEASON FORM (FOR SPORTS OTHER THAN BASKETBALL) SPORT:
COACH:
ACADEMIC YEAR:
Refer to Bylaw 17 RE: Regulation Regarding Your Particular Sport CHAMPIONSHIP
# of Weeks:
NONCHAMPIONSHIP
1st Date of Practice:
Start Date:
1st Date of Competition:
End Date:
# of Contests/Dates of Competition/Countable: NCAA Minimum:
/
# of Weeks:
First Date of Competition:
NCAA Maximum
# of Contests/Dates of Competition: ****Reminder: 16 (practice) days within 5 week period – 1 competition date –Bylaw 17.1.4.4
Last Practice/ Contest Date: Dates of Conference Championship: Dates of NCAA Championship:
17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics. 17.1.1.2 Segments of Playing Season. • Traditional Segment: The portion of the playing season that concludes with the NCAA championship. • Nontraditional Segment: The remaining portion of the playing season. 17.1.1.3 Length of Playing Season. • Fall Sports: Length of playing season shall not exceed 18 weeks. • Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks). • Spring Sports: Length of playing season shall not exceed 19 weeks. Does your team plan to participate in any exempted dates of competition (ie. scrimmages, exhibition contests..etc.)? YES NO If YES, please provide details (type of exemption, date, opponent, location, etc.): _1.
_3.
_2.
_4.
Please return completed form along with final competition schedule and practice schedule to the Compliance Office.
Signature of Head Coach
Date
Signature Director of Athletics
Date 37
BASKETBALL PLAYING SEASON DECLARATION FORM Men’s or Women’s (circle one)
BASKETBALL (Bylaw 17.3)
# of Weeks:
1st Date of Practice:
1st Date of Competition:
Bylaw 17.3.2.1 (October 15, or later)
Bylaw 17.3.3 (November 15, expect under bylaw 17.3.3.1)
Indicate any Exempted Contests below: (Bylaw 17.3.3.1)
DATE
_
Minimum/Maximum Number of Contests/Dates of Competition: The minimum number of contests/dates of competition in traditional segment: The maximum number of contests/dates of competition in nontraditional segment:
The number of contests/dates of competition for the academic year is . The Number of contests countable toward NCAA minimum requirements is .
17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics. 17.1.1.2 Segments of Playing Season.
• •
Traditional Segment: The portion of the playing season that concludes with the NCAA championship. Nontraditional Segment: The remaining portion of the playing season.
17.1.1.3 Length of Playing Season.
• • •
Fall Sports: Length of playing season shall not exceed 18 weeks. Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks). Spring Sports: Length of playing season shall not exceed 19 weeks.
Reviewed and approved by: Head Coach: Signature
Director of Athletics:_ Date
Signature
Date
Please submit with competition and practice schedule.
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DECLARATION OF PLAYING & PRACTICE SEASON FORM SPORT:
COACH:
ACADEMIC YEAR:
Refer to Bylaw 17: Regulation Regarding Your Particular Sport Traditional (All Sports-Basketball/Track & Field will add weeks): Week Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Start Day, Date
End Day, Date
Non-Traditional (All Sports except for Basketball and Track & Field): Week 1
Day
Date
2
3
4
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NCAA Division III Student-Athlete Celebratory Signing Form
I, (first and last name), have been accepted to the Mississippi University for Women, a future NCAA Division III institution. In addition to my academic responsibilities, I intend to participate in the sport(s) of (name of sport(s) during the (year) academic year. Consistent with Division III's goal of fostering an environment where students can follow their passions and discover their potential, Division III student-athletes are encouraged to:
DISCOVER Division III student-athletes are encouraged to pursue their interests and passions beyond the classroom and field of play…to discover themselves.
DEVELOP Division III institutions provide an environment that encourages student-athletes to develop into well-rounded adults. Small class sizes, the ability to participate in more than one sport, and an emphasis on participating in activities outside of the classroom are all hallmarks of the Division III experience.
DEDICATE Division III institutions expect student-athletes to dedicate themselves to achieving their potential. Student-athletes must manage their busy schedules, keep up with class work and face the same challenges as the rest of the studentbody.
Owls Athletics Philosophy Statement - Win Every Day The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible. The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
This form commemorates my choice to attend the Mississippi University for Women. By signing this form, I embrace the Division III philosophy. I also understand my signature neither obligates me to attend the institution, noted above, and participate in athletics nor does it guarantee me a roster position. Prospective Student-Athlete:
Date:
40
February 18, 2022
In accordance with NCAA bylaw 13.1.1.2, MUW is granting permission for your coaching staff to contact regarding their transfer to your institution. MUW will be granting a release to all institutions. If you wish to receive further information regarding contact me at 662-329-6586 or by e-mail at dltalley@muw.edu. Sport:
participation here at MUW, please feel free to
Previous Institution:
Date Self-Release Received:
Expiration Date:
First Release? If subject to disclosure requirements, has previous institution been notified? YES
NO
If yes, who was notified? Date of notification: Sincerely,
Daniel Talley Compliance Director cc:
, Head
Coach 41
Permission to Contact Info Page Self-Release: see the previous page The previous form is in reference to the bylaw 13.1.1.2.1. Students may request a self-release which will give another institution permission to contact the student-athlete who currently attends MUW. 13.1.1.2.1 Self-Release. Using a form made available by the NCAA national office, a student-athlete who attends a Division III institution may issue, on his or her own behalf, permission for another Division III institution to contact the student-athlete about a potential transfer. The student-athlete shall forward this form to the director of athletics at the institution of interest. Contact between the student-athlete and institution may occur during the 30-day period beginning with the date the permission to contact form is signed by the student-athlete. An additional form must be issued for contact to occur or continue beyond the initial 30-day period.
Transfer Portal: see next page Bylaw 13.1.1.2 states an institution cannot contact a student-athlete from another 4-year institution without first obtaining permission to contact.
13.1.1.2 Four-Year College Prospective Student-Athletes. An athletics staff member or other representatives of the institution’s athletics interests shall not make contact in any manner (e.g., in-person contact, telephone calls, electronic communication, written correspondence) with the student-athlete of another NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining written permission to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer. If permission is granted, all applicable NCAA recruiting rules apply. If an institution receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the institution shall grant or deny the request within seven business days (see Bylaw 13.02.1) of receipt of the request. If the institution fails to respond to the student-athletes written request within seven business days, permission shall be granted by default and the institution shall provide written permission to the student-athlete. Written permission may be granted by: [D] (Revised: 1/10/91, 1/16/93, 1/11/94, 1/12/04 effective 8/1/04, 1/9/06, 10/17/06, 1/12/11) (a) The first institution’s athletics director (or an athletics administrator designated by the athletics director); or (Adopted: 1/14/02 effective 8/1/04) (b) The student-athlete, if the student-athlete attends a Division III institution (see Bylaw 13.1.1.2.1). (Adopted: 1/14/02 effective 8/1/04) The NCAA is using the Transfer Portal for students wishing to transfer. Their permission to contact information will be listed. *Please note the following circled in red in regards to permission to contact: ***If a Student Athlete is not listed in the Transfer Portal please contact the Director of Compliance; they will send a “traditional” permission to contact letter to receive permission to speak with the student athlete.
42
➢ Transfer Portal Information
(Login to NCAA MY Apps)
See Red Circles for Permission to Contact Key Identifiers
12-3-2019 – ATTENTION DIVISION III The following information clarifies the most common questions asked by Division III institutions starting to use the transfer portal. HOW TO SEE THE PERMISSION TO CONTACT TO ENTER A STUDENT If you are an administrator who will enter students in the transfer portal, you must have edit access. First, make sure your SSO administrator adds the transfer portal to your NCAA apps. Edit access provides the permission to contact and my transfer tabs. When adding the transfer portal as an app, the default is set to view only. For individuals needing edit access, the YES needs to be selected for edit access. NCAA ID - STUDENTS MUST REGISTER WITH THE NCAA ELIGIBILITY CENTER The NCAA ID cannot be created for the student’s entry into the transfer portal by anyone but the student. The student must register with the NCAA Eligibility Center to receive an NCAA ID by registering for a certification account or profile account. A registration fee is required for a certification account. The profile account does not require a fee. If an NCAA ID is created by a member institution, it will include a letter within the ID. This is not the acceptable 10-digit NCAA ID for transfer portal entry. SPORT PARTICIPATION The intent of the sport designation in the transfer portal is for the sport the student participates in at your institution and not the sport, if different, the student wishes to participate at another institution. DIVISION III WEBINARS Please refer to all the transfer portal resources for your questions located in the resources section of the transfer portal. Additionally, Division III has held two webinars on the transfer portal and those are located on the Division III webinar homepage. 10-30-2019 - TRANSFER PORTAL SEARCH FEATURE CHANGING ON NOVEMBER 1
Starting November 1, 2019, you will need to select the specific year (e.g., 2018-19) or ALL to search the 2018-19 and 2019-20 list of student-athletes. Generally, coaches will want to select ALL since student-athletes entered in the transfer portal before August 1, 2019 are listed in 2018-19 and may still have an active status. 8-29-2019 - HAVE FALL CLASSES STARTED ON YOUR CAMPUS?
If classes have started, it is time for compliance administrators to matriculate and withdraw student records in the transfer portal. MATRICULATE - Student-athlete who transferred to your institution and attended classes for the regular academic year. WITHDRAW - Student-athlete who entered the transfer portal and decided to not transfer. Student-athlete has remained at your institution and attending classes for the regular academic year. Student-athlete can be entered in the transfer portal again if the student-athlete decides to once again explore transfer opportunities.
43
Practice Calendars Please submit all practice calendars at the beginning of each segment (traditional/nontraditional). If you plan your practices ahead of schedule, you can print the calendar for each month and turn this into Compliance. NOTE: Don’t forget to edit the practice schedule based on time and who was not present. The practice Schedule submitted must be a monthly outline so we can count weeks and see the weeks you are not practicing. Other options: Word (list form) and Excel Calendars
COACH X CALENDAR
44
The MUW Department of Athletics recommends all student-athletes enroll for a minimum of 15 hours per semester. It is required to maintain 12 MUW hours per semester in order to be enrolled Full-Time and eligible to practice or compete. The department requires all student-athletes to pass 12 credit hours per semester (A, B, C, D, S, P) (note- NO Credit does not count), maintain Good Academic Standing, and an MUW Cumulative GPA of 2.0 or higher. *Undergraduate studies*
I acknowledge I am not enrolled in 15 hours for Spring 2022 at MUW, and I do not wish to add another class. I accept I must pass 12 hours, and maintain Good Academic Standing with a 2.0 MUW Cumulative GPA. Date Print Student-Athlete Student-Athlete Credits Taking Name Signature for Fall or Spring
Coaches Signature:
Date:
Compliance Signature:
Date: 45
Sports Camps and Clinics Compliance Check List- Page 1
13.11.3.2 Sports Camps and Clinics and Other Athletics Events. An institution or an athletics department staff member may host, conduct, or be employed by an event involving prospective student-athletes, provided: (Revised: 1/16/10, 1/21/17)
The event is open to the general public (limited only by number and age); (Adopted: 1/21/17) The event does not offer free or reduced admission to any individual who has started classes for the ninth grade; (Adopted: 1/21/17)
Any awards or mementos received by prospective student-athletes are included in the admissions fees charged for participation in the event; and (Adopted: 1/21/17)
No athletics department staff member is employed (either on a salaried or volunteer basis) in any capacity by an event established, sponsored, or conducted by a recruiting or scouting service (events established, sponsored, or conducted by a recruiting or scouting service are permitted to occur on an institution’s campus.) (See Bylaw 11.3.3.) (Adopted: 1/21/17)
Procedures on Camps and Clinics form have been met
Is anyone employed for this camp?
Yes No
If so, please note the legislation below and write who will be employed:
13.11.4.1 Prospective Student-Athletes. An institution may employ a prospective student-athlete at its event provided all compensation received by the prospective student-athlete is for work actually performed and at a rate commensurate with the going rate in that locality for similar services. (Adopted: 1/21/17) 13.11.4.2 Student-Athlete Employment. Student-athletes may be employed by athletics events (institutional or non-institutional) involving prospective student-athletes, provided: (Adopted: 1/21/17) (a) The student-athlete performs administrative duties in addition to any coaching or officiating duties; (Adopted: 1/21/17) (b) A student-athlete who only lectures or demonstrates may not receive compensation for his/her appearance; and (Adopted: 1/21/17) (c) A student-athlete with remaining eligibility is not permitted to conduct his or her own event. (Adopted: 1/21/17, Revised: 9/13/17)
46
Sports Camps and Clinics Compliance Check List- Page 1
Is this camp taking place during the season?
Yes No
If so, it is a countable athletics-related activity and should be documented.
17.02 Definitions and Applications. 17.02.1 Athletically Related Activities. (e) Required participation in camps, clinics or workshops; This is an athletically related activity and should be counted in their hours. Please see the below legislation if it is considered voluntary.
17.02.14 Voluntary Athletically Related Activities. In order for any athletically related activity to be considered “voluntary,” all of the following conditions must be met: (Revised: 1/10/05) (a) The student-athlete must not be required to report back to any of his or her sport-specific coaches any information related to the activity. In addition, no athletics department staff member who observes, monitors or conducts the activity (e.g., strength coach, trainer, manager) may report back to the student-athletes coach any information related to the activity; (Revised: 1/15/11 effective 8/1/11) (b) The activity must be initiated solely by the student-athlete. Neither the institution nor any athletics department staff member may require the student-athlete to participate in the activity at any time; (c) The student-athlete’s attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coaching staff members or other student-athletes; and (d) The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity. In addition, neither the institution nor any athletics department staff member may provide recognition or incentives (e.g., awards) to a student-athlete based on his or her attendance or performance in the activity.
The following actions have been completed. Compliance Staff: Name: Head Coach: Name:
Date: Date:
47
Procedures Check List for Camps and Clinics 3.
The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents
4.
The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp.
5.
Minors
If you are planning on having minors (participants under 18 years of age) on campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form.
You will also need to read the Minors on Campus Policy and complete the Child Abuse Prevention Quiz. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).
48
Student Manager/ Student Coach
14.2.4.1.3 Student Managers and Student Coaches. A season of participation shall be counted when a student manager or student coach participates as a team member in practice or other physical activities during the time frame set forth in Bylaw 14.2.4.1. A student coach or student manager’s role should be limited to performing traditional coaching or managerial duties. (Adopted: 7/21/09)
I have read the Student Manager Bylaw and understand that if I participate as a team member in practice or other physical activities I will use a season of eligibility. My duties will be limited to performing traditional coaching or managerial duties.
Student Manager/Coach Signature: Head Coach Signature: Compliance Signature:
49
Name, Image, and Likeness Activity Reporting Form For: Action:
Due date:
Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes. • To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities. • Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy. • The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action. Seven days prior to any activity
Describe the name, image, and likeness activity.
What are the terms of the agreement or transaction? When will the activity begin and end?
How will you be or how were you compensated for participating in the name, image, or likeness activity?
List all parties to the agreement or transaction, other individuals and entities, and professional service providers. Name of Person Entity or Role Contact Information
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I affirm, to the best of my knowledge: (initial each statement)
I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy. To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity. Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance. I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.
Date
Signature of student-athlete
Date
Signature of parent or legal guardian (if student-athlete is a minor)
Name (please print)
Date of birth
Home address (street, city, state and zip code)
Cell Phone Number
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NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year
INTRODUCTION In response to NCAA Division III Bylaw 15.4.1 that calls for the equitable treatment of student-athletes and other students within the domain of the financial aid packaging process, the following report summarizes the data submitted by your institution for the NCAA Division III Financial Aid Reporting Program. Each section has been designed to compare financial aid packaging for student-athletes and other students.
KEY FINANCIAL AID INDICATORS The following table (Proportionality Difference) directly tests compliance to Bylaw 15.4.1(d) that states, "The percentage of the total dollar value of institutionally administered grants awarded to student-athletes shall be closely equivalent to the percentage of student-athletes within the student body." This calculation accounts for institutionally administered gift aid only and does not control for varying costs of attendance and/or financial need between student-athletes and other students.
Proportionality Difference Total Students *
Total StudentsAthletes*
Proportion Student-Athletes
Total IGA
Total IGA for Student-Athletes
Proportion IGA for Student-Athletes
Difference
899
78
8.7%
$1,211,383
$108,539
9.0%
0.3
*Includes students who had financial need and/or gift aid only. The accompanying table demonstrate the amount of variance between the gift aid awarded to student-athletes and other students. • The following table incorporates the relationship between financial need and gift aid. This table results in the establishment of the difference between student-athletes and other students in the proportion of financial need met by the total gift aid and the institutional gift aid.
Difference in Proportion of Need met with IGA Total Financial Need
Total Gift Aid
Proportion of Financial Need Met by Total Gift Aid
IGA
Proportion of Financial Need Met by IGA
Student-Athletes
$844,968
$512,939
60.7%
$108,539
12.8%
Other Students
$12,195,206
$4,664,312
38.2%
$1,102,844
9.0%
--
--
22.5
--
3.8
Difference
NOTE: Reporting has been suppressed in any category where less than 3 records are present.
1
NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year
A sport outlier occurs when a significant number of institutional gift aid awards in a given cohort are clustered in a particular sport. An institutional gift aid award outlier is defined as an award amount two or more standard deviations above the mean difference between the statistically predicted institutional gift aid award based on financial need and the actual institutional gift aid award for all students in the cohort. The number of outliers in a particular sport required to trigger sport outlier status is determined using the thresholds established by the Division III Financial Aid Committee. Sports identified in this table met those thresholds. Details can be found in reporting process users manual.
Sport Outliers Sport
Sport Group
NONE
2
Outliers
NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year
SUMMARY TABLES The items in this section, i.e., cost of attendance, financial need and gift aid, are average amounts for student-athletes and other students. The financial need figure is based on the primary methodology, federal or institutional, employed at the institution for each individual student. This figure, as well as both institutional and total gift aid, do account for students without any reported financial need who have received gift aid. They do not include students with no need who did not receive gift aid. The institutional gift aid portion of the student's financial aid package, as opposed to loan and work-study totals, will be the primary focus in this section and throughout the remainder of this report. Therefore, this report primarily will detail only the institutional gift aid portion of the student's financial aid package. Also provided are proportions so that the figures may be more easily compared between student-athletes and other students.
Student-Athletes
Other Students
Overall
Number
Percentage
Number
Percentage
Number
Percentage
No Need/No Gift Aid*
3
4%
29
3%
32
3%
No Need/Gift Aid
25
31%
196
23%
221
24%
Need/No Gift Aid
0
0%
19
2%
19
2%
Need/Gift Aid
53
65%
606
71%
659
71%
Total Entering Students
81
9%
850
91%
931
--
*Please note: Unless otherwise indicated, students with no need/no gift aid are removed from further calculations in the report.
Average COA
Average FN
Average IGA
Proportion of FN Met by IGA
Average Total Gift Aid
Proportion of FN Met by Total Gift Aid
Student-Athletes
$21,738
$10,833
$1,392
13%
$6,576
61%
Other
$22,709
$14,854
$1,343
9%
$5,681
38%
This section presents the proportion of students in each category -- student-athletes and other students -- that met certain financial aid related criteria and the average dollar amount related to certain criteria. These criteria deal with the relationship between financial need and the amount of institutional gift aid awarded to each student.
3
NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year Student-Athletes
Other Students
Students with Financial Need
65%
74%
Institutional Gift Aid Meets or Exceeds Financial Need*
36%
27%
Institutional Gift Aid Exceeds Financial Need*
27%
20%
$1,960
$2,212
64%
73%
$14,991
$18,494
Federal Work Study
4%
3%
Campus Employment Program
0%
0%
Average Over-Award Institutional Gift Aid Does Not Meet Financial Need* Average Under-Award
*This includes students who may have no financial need but did receive gift aid. The table below presents the bias estimate of institutional gift aid for student-athletes at the institution. This estimate is the result of a statistical model that tests for the dollar impact of student-athlete status (yes or no) on the amount of gift aid as a function of financial need. The statistical model accounts for the potential situations of students with zero need receiving zero gift aid awards and students with greater than zero need receiving zero gift aid. These estimates are reported with 95% statistical confidence. Therefore, an upper and lower boundary of confidence is reported as well where the lower boundary represents the lowest estimate of bias in gift aid for student-athletes at the institution and the higher boundary represents the highest estimate of gift aid for student-athletes at the institution. Details can be found in reporting process users manual.
Variance Estimates Lower
Estimate
Upper
-$791
-$240
$311
-7.3%
-2.2%
2.9%
It is important to note that the variance estimate calculation does not account for the degree to which your institution engages in non-need-based student financial aid packaging.
4
NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year
This section provides a comparison of student-athletes across sports in terms of the proportion of financial need met by gift aid. Only NCAA-sponsored sports are included in this breakdown.
Average Gift Aid Sport
Number
Financial Need
Federal*
State
Institutional
Other
Total Gift Aid
Other Students
821
$14,854
$2,953
$350
$1,343
$1,035
$5,681
Baseball
11
$8,526
$1,131
$205
$1,093
$3,080
$5,509
Men's Basketball
6
$16,953
$2,998
$83
$958
$667
$4,706
Men's Cross Country
1
--
--
--
--
--
--
Men's Golf
1
--
--
--
--
--
--
Men's Soccer
7
$9,703
$2,184
$71
$1,117
$326
$3,698
Men's Tennis
5
$11,009
$1,548
$100
$1,784
$600
$4,032
Men's Track, Indoor
2
--
--
--
--
--
--
Men's Track, Outdoor
2
--
--
--
--
--
--
Women's Basketball
3
$5,229
$0
$333
$300
$3,478
$4,112
Women's Cross Country
2
--
--
--
--
--
--
Women's Golf
4
$19,548
$3,582
$2,007
$1,725
$5,832
$13,145
Softball
6
$7,845
$848
$833
$2,167
$4,507
$8,354
Women's Soccer
17
$9,508
$1,813
$191
$1,540
$1,974
$5,518
Women's Tennis
3
$21,847
$5,945
$150
$2,000
$7,847
$15,942
Women's Track, Indoor
4
$15,532
$4,546
$63
$875
$0
$5,484
Women's Track, Outdoor
4
$15,532
$4,546
$63
$875
$0
$5,484
Women's Volleyball
10
$7,364
$1,104
$400
$1,515
$3,744
$6,763
Multi-Sport Athletes
7
$16,270
$4,017
$750
$843
$3,245
$8,856
NOTE: Reporting has been suppressed in any category where less than 3 records are present. *Federal Aid accounts for both Pell Grant Awards and FSEOG. 5
NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN
2020-21 Academic Year
SUMMARY FIGURE The figure below is a plot of institutional gift aid versus financial need for each student-athlete and other student. 11000
10000
9000
8000
Institutional Gift Aid
7000
6000
5000
4000
3000
2000
1000
0 0
5000
10000
15000
20000
Financial Need
Student-Athlete Student-Athlete Best Fit
25000
Other Students Other Students Best Fit
6
30000
35611
Staying Compliant with Division III Rules This resource is intended to facilitate communication between the intercollegiate athletics department and all campus constituencies (e.g., admissions, advancement, financial aid, registrar, etc.) with a role in the institution’s athletics compliance process. Institutions that engage in frequent cross-campus conversations will improve compliance with NCAA Division III legislation.
Enforcement trends and processes
The graphic below shows the departments that the athletics compliance administrator should meet with throughout the year and suggested educational topics to discuss. Links to most frequently violated rules, the infractions process and resources are also provided. The goal is to educate the campus community and promote NCAA compliance.
NCAA Division III annual list of required forms and due dates
Resources Infractions process
(access here) Sport sponsorship and demographic form (August 1)
ADVANCEMENT
ADMISSIONS
Review/educate about: athletics fundraising policies; permissible awards and benefits; and scholarships and donations.
Review/educate about: advertisements; athletics staff involvement; electronic communications; and prospective student-athlete visits.
Financial aid report — mandatory (September 15) NCAA financial reporting form — voluntary (January 15) Regional Rules Seminars (May and June — once in three years) Institutional Self-Study Guide (June 1 — once in five years) NCAA graduation rates (June 1)
REGISTRAR
Athletics Compliance
FINANCIAL AID (access here)
Review/educate about: good academic standing; graduation rate reporting; monitoring full-time enrollment; and satisfactory progress requirements.
Review/educate about: athletics staff involvement policies; financial aid from outside sources; and institutional scholarships and grants.
OTHER DEPARTMENTS Review/educate with the following departments (not exhaustive): academic departments; alumni relations; board of trustees; boosters; chancellor/president; communications; and student activities.
NCAA is a trademark of the National Collegiate Athletic Association.
From: To: Bcc: Subject: Date: Attachments:
Jennifer L Claybrook Nicole Patrick Jennifer L Claybrook NCAA III Manual and Review Monday, March 14, 2022 7:38:00 PM NCAAIII Manual 2021-2022.pdf D3Comp_StayingCompliantWithDivisionIIIRules.pdf
Dear Nicole, Good morning. I know you participated in the NCAA Financial Aid teleconference last year, but I wanted to make sure you always know you have my complete support to follow the guidance. Please let me know if you have any concerns within our department. As a part of our best practices for the NCAA, I want to make sure you have the NCAA manual. Bylaw 15 is particularly important for your office, so I wanted to ensure you have quick access if needed to it. Specifically, Bylaw 15.4.5 which states that athletics staff members shall NOT be permitted to arrange or modify financial aid packages and 15.4.6 if we use a matrix-rating system in admissions-any athletics’ leadership, ability, participation or performance must be EXCLUDED. Also, I have included the Staying Compliant with Division III Rules to facilitate communication of information. If you see anything which you believe needs to be addressed in either of these document or if you have any questions or concerns please contact me. I will be sending another email, to sure up some of the language in our report. Thank you for all you do! I hope you have a wonderful week! Respectfully submitted, Jennifer Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women 1100 College Street, MUW-559 Columbus, MS 39701-5800 Phone: 662-329-7962 Email: jlclaybrook@muw.edu www.muw.edu www.owlsathletics.com FOUNDED 1884 COEDUCATIONAL SINCE 1982
Athletics and Campus Recreation: Title IX and Consent Karen G. Clay General Counsel and Interim Title IX Coordinator Fall 2021
Parts of Presentation Part
The beginning of Title IX—
Part
Part
The expansion Our Title IX of Title IX— Policy—
What you What perhaps What you probably you don’t need to already know… know… know…
Part
Consent— What you really need to know…
MUW Non- Discrimination Policy MUW is committed to providing an environment that is free from discrimination and harassment based upon race, color, ethnicity, national origin, sex, pregnancy, religion, disability, age, sexual orientation, gender identity, genetic information, veteran status or any other status protected by state or federal law.
37 Words Changed Everything YouTube Video No. 1 https://www.youtube.com/watch?v=5kNG78T9N5c
What is Title IX? No person in the United States shall, on the basis of sex , be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.
Important Case Law Franklin v. Gwinnett Co. Gebser v. Lago Vista Public Schools (1992) School District (1998)
Davis v. Monroe Co. Bd. of Education (1999)
Meet Christine Franklin
Meet Alida Gebser
Meet Lashonda Davis
Subjected to harassment and sexual assault by her high school teacher.
Same as Christine.
Subjected to harassment and sexual assault by another student.
Outcome: Individuals may recover monetary relief under Title IX.
Outcome: Defined what (is not) “actual notice.”
Outcome: Provided standard for sexual harassment (so severe, pervasive and objectively offensive).
Two Types of Sexual Harassment and… • Quid Pro Quo • Hostile Environment: Unwelcome conduct that is severe, pervasive and objectively offensive
Title IX also covers: Sexual Assault Dating Violence Domestic Violence Sex Based Stalking
YOU ARE A MANDATED REPORTER
Title IX Deputies
What happens when there is a report? • Complainant will be contacted by the Title IX Coordinator or one of the Title IX Deputies. • Complainant will be informed of the Title IX policy and processes available to you if you choose to file a formal complaint. • Complainant will be provided with supportive measures.
Supportive Measures • Supportive Measures are “non-disciplinary, non-punitive individualized services offered before or after the filing of a formal complaint or where no formal complaint has been filed” • Separate of independent response track from the investigation/adjudication function. • NON-PUNITIVE: may not unreasonably burden the other party
If formal complaint is made…. Rights of the Accused • • • •
Entitled to a fair process. Notice of the allegations made and an opportunity to respond. Receive a copy of the University’s Title IX Grievance Process. Be informed that the you are not presumed responsible during the investigative process. • Be given supportive measures.
Formal Complaint • Must be a written document that contains the complainant’s “physical or digital signature or otherwise indicates that the complainant is the person filing the formal complaint. • Notice is sent to the accused party (Respondent) of allegations with details. • Prior to any initial interview • Presumption of innocence
Rights of Parties • Receive a copy of the University’s Title IX Grievance Process. • May choose an advisor of their choice and will be provided with a Pre-Hearing Process Advisor (Title IX Deputy). • Notified that student code of conduct prohibits making false statements or statements. • Informed of evidence gathered.
What happens with a formal grievance process? 1. The University will conduct an impartial investigation. 2. The accused is presumed not to be responsible during the investigative process. 3. Both parties are given a copy of the allegations and an opportunity to respond to those allegations. 4. Both parties can choose an advisor of their choice. 5. Both parties will be able to review and submit evidence. 6. An independent panel will determine responsibility and discipline. 7. Both parties have the right to appeal.
INFORMAL RESOLUTION • “At any time prior to reaching a determination regarding responsibility [the institution] may facilitate an informal resolution process such as mediation,” provided • The institution provides the parties with written notice disclosing the allegations, the requirements of any informal resolution process including whether and how it may preclude resuming a formal complaint • Must be VOLUNTARY by both parties
• Informal resolution may not be required of any party. If either party does not wish to proceed, the formal investigation must continue. • Informal resolution MAY NOT OCCUR in matters where an employee is accused of harassing a student.
Website
www.muw.edu/titleix
What is Consent? • Consent: An informed, freely given agreement, communicated by clearly understandable words or actions, to participate in each form of sexual activity. • YouTube Video No. 2 https://www.youtube.com/watch?v=fGoWLWS4-kU
Consent: Another Way To Think About It • YouTube Video No. 3 https://www.youtube.com/watch?v=kJOKRYbgDh8
General Guidelines 1. It cannot be inferred from silence, passivity or lack of resistance. 2. A current or previous sexual relationship is not sufficient to consent, and consent to one form of sexual activity does not imply to other forms of sexual activity. 3. When consent is requested verbally, absence of any explicit verbal response constitutes lack of consent. A verbal “no” is not consent, even if it sounds insincere or indecisive.
General guidelines continued… 4. No consent when there is threat of force or violence or if coerced, intimidated. 5. Consent may be withdrawn at any time. 6. A person incapacitated by alcohol or drug consumption, or who is unconscious or asleep, or otherwise physically or mentally impaired, is incapable of giving consent. 7. A person who is below the legal age of consent is incapable of giving consent.
Contact
www.muw.edu/titleix kgclay@muw.edu or titleix@muw.edu Phone: 662.329.7104 Location: Welty Hall, Room 301 Title IX Deputies listed at www.muw.edu/titleix/deputies
MISSISSIPPI UNIVERSITY FOR WOMEN COVID-19 RESPONSE As the fall semester of the 2021-2022 academic year began, we returned in masks, physically distanced, education continued, virtual sessions were encouraged, outside events were encouraged, limitations to inside events, limitations to the numbers, promotion of vaccination, testing requirements and timelines were implemented, quarantines enforced. In an abundance of caution, The Mississippi University for Women continued with many of the same plans from 2020-2021 and updated as the resocialization plans updated. Below is a summary and the guidance used throughout 2021-2022 follows this document.
Resocialization of Athletics for 2020-2021 Plan:
Return to Sport Mississippi University for Women Athletics Reintegration of Student Athletes 7-28-20 As part of ongoing COVID-19 related legislation, the NCAA is allowing member institutions to proceed with athletic activities in the fall, based on local, state and federal guidelines. To ensure the health and safety of Owls student-athletes wishing to participate in team activities, our Athletics COVID-19 Action Team was charged with developing a plan to reintegrate Owls student-athletes back to the MUW campus. The committee followed Governor Tate Reeve’s Mississippi guidelines, Mississippi University for Women guidelines, and the NCAA Resocialization of Sport Guidelines. Athletics COVID-19 Action Team in Conjunction with the University’s Renewal COVID-19 Taskforce: • • • • •
•
• • •
Reintegration of Student-Athletes Consistent with NCAA and health professional recommendations. NOTE: This plan is subject to change based on Federal, State, Local, and NCAA guidelines and recommendations. Return of student-athletes Upon arrival and/or participation in athletics All student-athletes will be tested prior to team activities and for residence students all will be tested the day of arrival or will provide a negative COVID-19 test result within the stipulated time hours of arrival or provide vaccination status. The athletic training staff will conduct a comprehensive pre-participation physical which may include setting up the cardiac clearance for any student-athlete who had COVID-19 and had not received this clearance. check for COVID-19 on the initial day of arrival of each student-athlete. COVID-19 Education continues. Re-Acclimate fall sports, then spring sports playing in fall, then the winter sports Supplies for the return including hand sanitizer, thermometers and cleaning supplies for the playing and practice spaces. The University had plenty of masks and hand sanitizer for all.
• • • •
Each student-athlete will be required to complete the Athletics Medical Emergency/Self Care Plan prior to arriving on campus. To assist in contact tracing of student-athletes, the names, phone numbers, and living arrangements of athletes will be given to Jason Miller (Head ATC). Our SportsWare (SWOL) athletic training management system will be used as the primary check point system. Each student-athlete will need access to their SWOL account for daily checks Everyone was to continue self-daily health checks, educational sessions, small group strength and conditioning sessions, and restricted travel for student-athletes and staff members of fall sports.
Allowable Activities: • Team practice will be prohibited, but small group strength and conditioning sessions will be allowed. • No more than 10 student-athletes can participate per strength and conditioning session for indoor sessions. • The strength and conditioning facility (Stark Rec Center) developed a social distancing plan for workout groups, times, and cleaning of equipment…social distancing will be enforced. • Locker rooms will not be available for use. • Masks will be required in all indoor facilities including but not limited to hallways, training rooms, and gymnasium/strength and conditioning facilities, when physical activity is not occurring. • All student-athletes will abide by the MUW Campus Renewal Plan with regard to social distancing and the wearing of masks
• Followed the Resocialization Fall 2021 Guidance • Followed the Resocialization Winter 2022 Sports Guidance and Update • Followed the Infection Control in Sport
The focus of this document is to outline guidance and recommendations for institutions as they host basketball competition in their facility. All information contained in this document should be considered recommendations and/or considerations. As with prior NCAA publications, this document reflects the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to further revision as available data and information in this space continue to emerge and evolve. This document covers the period from when student-athletes and other team personnel arrive at the competition site through the competition. This document does not address travel, testing and officiating. For specific recommendations on COVID-19 testing and other health and safety guidance, please refer to the Core Principles of Resocialization of Collegiate Basketball document.
Communication. 1. Recommend institutions provide visiting teams and officials with information pertaining to their facility at least 72 hours prior to the scheduled game. This document should include: 1. Which entrance to use to enter/exit the facility. 2. Any screening requirements needed prior to entry. 3. Availability of locker room and/or meeting space. 4. Protocol for use of the athletic training facility, if needed. 5. Any restrictions on fan attendance.
Personnel. 1. All individuals necessary to host a home basketball game should be divided into three tiers, as described below. Tiers are based on the ability to wear masks/face coverings, the ability to practice physical distancing (6 feet or greater) and the role played in connection with the competition. All individuals should wear masks/face coverings and physically distance whenever possible. Only individuals assigned to Tiers 1 and 2 will be permitted access to the inner bubble (e.g., locker rooms, athletic training room, court area). The inner bubble must always be secured. 1. Tier 1 — This tier consists of individuals for whom physical distancing and face coverings are not possible or effective during athletic training or competition. Examples of relevant individuals include student-athletes,
coaches, athletic trainers and physical therapists, medical staff, equipment staff and officials. Tier 1 individuals should be limited (e.g., 25-30). All Tier 1 individuals should wear masks/face coverings, except for studentathletes and officials on the playing surface. Physical distancing should be adhered to whenever possible. 2. Tier 2 — This tier consists of individuals who come into close contact with Tier 1 individuals but can reasonably maintain physical distance and use face coverings during their interaction. Examples of relevant individuals include certain team staff (e.g., athletic department staff) and certain operational staff (e.g., security, event staff and league staff). Tier 2 individuals will maintain physical distance and universal masking while performing their jobs, and any interaction with Tier 1 individuals must be approved by the designated event organizer or athletics health care administrator (or designee), and both parties must maintain physical distance and wear face coverings. 3. Tier 3 — This tier includes individuals who provide event services but are not in the same vicinity with Tier 1 individuals (and should closer contact become necessary, would be reclassified into Tier 2). Tier 3 individuals should minimize contact with Tier 2 individuals and observe masking and physical distancing at all times. Examples of relevant individuals include certain operational staff (e.g., housekeeping, catering, sanitation and transportation) and media/broadcast. 4. Spectators are not part of Tiers 1, 2 or 3, and, if present, should observe local health official mandates and guidance with seating clearly separated from these tiered individuals at all times, and as per below. 2. Each host institution’s athletics health care administrator should maintain contact with local and state health officials regarding operations within the competition venue, including oversight of the daily screening log and any health developments of attendees. 3. Recommend that visiting band and/or cheer groups avoid travel. If the home band and/or cheer groups are permitted, they should be managed as other Tier 2 personnel.
Physical distancing/PPE/masks-face coverings. 1. Recommend all individuals, regardless of role or function, always wear a mask/face covering prior to entry and within the competition venue. The type of mask/face covering and the proper way to wear it should be consistent with CDC recommendations. 2. Cough/sneeze etiquette and hand sanitization are recommended at all times.
3. Face shields may be worn but do not replace masks/face coverings, meaning that a face shield alone is not recommended as sufficient infection control mitigation. 4. No one outside of Tier 1 and Tier 2 individuals shall be allowed in the team areas (e.g., athletic training room, locker rooms, locker room hallway) when studentathletes are present. 5. When feasible, Tier 1 and Tier 2 individuals will not enter guest and public areas of the competition venue (e.g., stands, concession stands, concourse, ticket office). 6. Tier 2 individuals may interact directly with those in Tier 1 only as necessary and upon approval. All parties must wear masks/face coverings and maintain 6 feet of physical distance. 7. Universal masking and physical distancing are the rule except in the competition or medical care areas. 8. Medical staff should follow strict hand sanitization, especially during sessions with student-athletes. Whenever feasible, athletic training staff and studentathletes they are treating should maintain masking/face coverings and physical distancing. 9. Recommend the pregame meeting between game officials and table crew be conducted virtually or in a place that allows for 6 feet of physical distance among participants. Officials should always wear masks/face coverings and maintain physical distancing during all activities except active competitive play. 10. Recommend eliminating or modifying the captains meeting from its current format.
Cleaning and disinfecting. 1. Competition venue cleaning staff shall ensure all team and game officials areas are cleaned prior to each practice and competition. This includes, but is not limited to, team and official’s locker rooms, coaches’ rooms, restrooms, team bench areas, the playing court, goal unit padding, nets and the scorers’ table surfaces. 2. Time between practices and games should be adjusted to allow orderly ingress and egress and necessary cleaning protocols to be fully executed. Teams may be restricted to specific entry and exit times to allow cleaning. 3. Regular cleaning by competition venue staff of all high-touch areas, including, but not limited to, restrooms, handles, call buttons, chairs and workstations. 4. Athletic training areas, including treatment tables, stools, high-contact areas and equipment, shall be disinfected after each use.
5. Remind teams and officials to follow personal health guidelines (e.g., wash hands frequently; do not touch your eyes, nose, or mouth; use hand sanitizer; maintain physical distance and wears masks whenever possible). 6. Minimize physical interactions, such as high-fives, fist bumps and hugs, with members of other teams. 7. Provide hand sanitizer stations and disinfectant spray bottles and/or disinfecting wipes in each team locker room, bench and scorer’s table. 8. Recommend the elimination of ball persons who are not Tier 1 individuals. Designate a member of the host institution to clean game court and game balls as outlined.
Hydration and towels. 1. Hydration: 1. Team members should drink only out of their own cup/personal water bottle. 2. Single-use cups with proper disposal are preferred. 3. Water bottles should be labeled for individual use. 4. Contactless water dispensers may be used. 5. Each team should have its own set of hydration coolers (two — one for water, one for sports drink), water bottles and bottle carriers. Cooler carts may remain behind the benches, but coolers shall be replaced once competition concludes. 2. Towels: 1. An allotment of clean towels should be placed in the locker room prior to the arrival of the visiting team. 2. Towels should be used by only one individual for one practice or one half of competition, then laundered. 3. Multiple towel bins will be needed to discard used towels (locker rooms, athletic training room, bench area, game officials). 4. An alternative is the use of disposable towels and appropriate disposal container.
Team bench layout. 1. Team benches. (Wear masks on benches). 2. Individual water bottle and towel. Each player and coach will have their own water bottle and towel by their seat. Players and coaches will be responsible for getting their own water and towels, including during timeouts.
3. Masks/face coverings on the bench. Require that all bench personnel who are not on the court should always wear masks/face coverings. If a face shield is used, it should be done in conjunction with a face mask. 4. Timeouts. Recommend movable chairs be used during timeouts and period breaks. At the conclusion of each timeout or period break, the timeout chairs will be removed to a location to be cleaned by team staff.
Scorers’ table layout. 1. Entry tunnels/doors to the seating area: 1. No attendees seated or gathered next to entry/exit tunnels/doors; maintain at least 6 feet from seating area around tunnels/doors. 2. Tier 1 and 2 members should have a different entry tunnel/door to the court than Tier 3 members, if possible. Tier 1 and Tier 2 individuals will not use the tunnel/door at the same time. 2. Plexiglass barriers on the scorers’ table are not necessary and could create a safety issue if the table is not sufficiently removed from the court area. Universal masking and distancing address infection control mitigation. Consideration needs to be given to officials who need access to replay monitors. 3. Even if a face shield is worn, masks must also be worn. 4. Recommend adjusting the courtside setup to allow for physical distancing from playing court and benches. If spacing allows, recommend using multiple rows of seats with appropriate distance between each seat. Only Tier 2 staff at scorers’ table. 1. Row 1: recommend 4-6 essential Tier 2 staff (e.g., official scorer, shot clock operator, video replay). 2. Row 2: other essential Tier 2 staff. 3. On the team bench sideline, Row 1 shall be set back from the playing court sideline a minimum of 6 feet to allow distancing from the court. 4. Row 2 should be a minimum of 6 feet behind Row 1. 5. Baseline and/or opposite side of the court may be used for other necessary staff. 6. A minimum 12-foot physical distance barrier must separate the scorers’ table and bench areas from the general seating area. 7. Similar spacing is recommended for “broadcast tables” on the other side of the court.
Facility planning — movement in/around areas. 1. Entry/exit.
1. All entrants shall be subject to local health official restrictions and guidance, including health screening and temperature checks, before entering the competition venue. 2. Entrants should be advised not to enter the venue if they are experiencing any signs or symptoms of COVID-19, feeling unwell or have been in contact with someone who has tested positive. 3. Head count controls must be in place at each entry point if local guidelines restrict competition venue capacity as needed. 4. Entry and exit procedures for the competition venue, back-of-house areas and courtside areas will be clearly marked. 5. No loitering in back-of-house hallways or common spaces. 6. Entry tunnels/doors to and from the court must be kept clear; no standing in tunnels/doorways. 2. Fan seating. 1. Subject to local health official restrictions and guidance. 2. Recommend that courtside seating be eliminated. If no Tier 1, 2 or 3 individuals occupy the space opposite the bench and/or scorers’ table area, recommend the first row of fan seating be a minimum of 12 feet from the sideline. 3. Recommend the first row of fan seating be a minimum of 12 feet from the back of the bench and/or scorers’ table area, the corners and ends of the court. 3. Isolation and quarantine rooms. 1. Diagnostic testing should be readily available for symptomatic or suspected cases of COVID-19. 2. Recommend that isolation and quarantine rooms be identified and ready for use. Isolation rooms are for newly positive cases or evaluation of individuals with COVID-19 symptoms. Quarantine rooms are for high-risk exposure individuals of newly infected or symptomatic individuals. Local health official reporting protocols should be followed. 4. HVAC considerations. 1. Recommend review of HVAC-related engineering controls. Encourage three or more air changes per hour and use of more fresh recharge air vs. recirculation. 2. Discuss temperature settings targeting a 74+F temperature and 50+% relative humidity.
Locker room.
1. Recommend all individuals, regardless of role or function, always wear a mask/face covering within the competition venue. 2. Once Tier 1 individuals reach the team bench, masks/face coverings may be removed for those individuals on the playing court. 3. Student-athletes and team bench personnel are recommended to wear masks/face coverings within their assigned team locker room. 4. If spacing allows, recommend 6-foot spacing between seats within the home and away team locker rooms. 5. Warmup: 1. Masks/face coverings must be worn while transitioning to and from the locker room and court. 2. On-court players must replace their masks/face coverings before leaving the court to return to their designated locker room. 6. Pregame and transitions between games (doubleheaders/MTE): 1. Teams may stretch and warm up pregame within a designated area or their locker room. 2. Teams must return fully to their team locker room with two minutes left in the preceding game. 3. Teams must wait for permission to enter the floor once cleared by the previous teams and appropriate sanitation procedures have been executed. 7. Showers: 1. Team members are encouraged to shower at their hotel after the game, as opposed to at the venue (if applicable). 2. Teams are encouraged to depart the facility immediately after their game. If student-athletes stay in the facility to watch the next game, they should preferably shower at their hotel. If this is not feasible, showering should be limited to prevent non-physically distant interactions.
Handling equipment. 1. Each team should have its own rack (6-12 or an equal amount) of basketballs for use while in the venue. The basketballs should be cleaned by a designated member of the host institution’s game operations staff (Tier 2) according to manufacturer’s recommendations with dish soap and water, and not with a disinfectant. 2. Recommend three or four basketballs be set aside for game use only. Recommend replacing the game ball each time a ball goes out of bounds and is touched by an individual not in Tier 1 or 2. Game balls should be cleaned during media timeouts, halftime and each period break with dish soap and water.
3. Officials’ water/towels should be located behind each basket or on a table across from the scorers’ table. These must be specific to each official and handled only by the officials.
On-court operations. 1. Eliminate any coach/official/scorers’ table physical contact (e.g., handshakes, fist bumps) at all times. 2. Recommend eliminating the postgame handshake line involving the two participating teams. Consider some act of sportsmanship, such as the teams lining up at their respective free throw lines and giving congratulatory waves to each other. 3. Consider eliminating or reducing the time allotted for any halftime and/or timeout promotions to allow the court to be cleaned. 4. Recommend assigned work areas for the media to minimize the need for cleaning workstations until after media representatives have exited the venue.
Rules, policies and protocols. 1. Recommend eliminating hard copy stats to the bench. Options for stats on the bench: •
•
Conferences are encouraged to apply for the technology waiver by Dec. 1, 2020, which allows the transmission of live stats to the bench area (men’s playing rules website and women’s playing rules website). Institutions may place sanitized printers in close proximity to each bench area, allowing coaches to retrieve updated hard copies of stats. 2. Establish guidelines for host medical staff. Team athletic medical personnel need to follow their established institutional guidelines. 3. For doubleheaders, add additional time between games to allow for cleaning (at least one hour). 4. In-venue catering should be limited to packaged, grab-and-go-type options. No catered buffets. 5. Crowd noise piped into the facility (even during live play) would need to comply with decibel levels to be clarified by the NCAA Men’s and Women’s Playing Rules Committees, along with proper monitoring and enforcement procedures.
As we moved through the season of basketball and indoor track and field, we and several of our opponents had to postpone and, in several instances, cancel due to COVID-19. In addition to weather impacting travel conditions, we lost a number of opportunities to compete. We are hopeful that we are moving beyond the pandemic. It did and continues to impact our world.
COVID-19 WHAT DO WE DO? JASON MILLER, M.Ed., ATC, LAT Head Athletic Trainer Mississippi University for Women
POINTS TO BE ADDRESSED CONCERNING COVID-19 ▪ PRACTICE SOCIAL DISTANCING, GOOD HYGIENE (Washing Hands Frequently), GET VACCINATED, AND WEARING MASKS IF NOT VACCINATED. ▪ KNOW THAT WE ARE IN THIS TOGETHER ▪ WHAT ARE WE TO WATCH OUT FOR AND BE AWARE OF WHILE DEALING WITH THIS PANDEMIC?
HOW ARE WE PROTECTED? ▪ SOCIAL DISTANCING
▪ HYGIENE PRACTICES
HOW ARE WE PROTECTED?
HOW ARE WE PROTECTED? ▪ Yes, even if you’ve tested positive for COVID-19 in the past, you still need to be vaccinated. This is because we don’t know exactly how long natural immunities last because everybody’s immune system is different. At this time your natural immunities we know will last 90 days but after that it is still up in the air. ▪ With getting a COVID-19 vaccine we know it will protect you for the near future, but recently research has shown that it can last up to 8 to 9 months before possibly needing a booster. ▪ Research and Development for Covid-19 is a ongoing process.
HOW ARE WE PROTECTED? ▪ Myths about the Vaccine: ▪ Covid-19 Vaccines do not cause infertility. It has shown no effects to the male and female reproductive systems. ▪ The Covid-19 vaccine has not killed anybody the virus has. ▪ The Covid-19 vaccines do not contain chips, metal, or cells. ▪ These vaccines are some of the best studied and not experimental. ▪ They are authorized by FDA and soon to have full approval.
HOW ARE WE PROTECTED? ▪ FDA APPROVAL FOR THE PFIZER VACCINE: ▪ LABOR DAY ▪ FDA APPROVAL FOR THE MADERNA VACCINE: ▪ BEFORE THE END OF SEPTEMBER
HOW ARE WE PROTECTED? ▪ WEARING OF MASKS
PROPER WAY TO WEAR
MASKING IS REQUIRED AT ALL INDOOR EVENTS AND CLASSES AT THE W. BE SMART WEAR YOUR MASK!!!
HOW NOT TO WEAR A MASK?
WE ARE IN THIS TOGETHER!!! ▪ EVERYONE IN THE SPORTS COMMUNITY WAS HIT HARD WITH THIS DISEASE AND IT HAS CONTINUED TO EVOLVE THROUGHOUT. ▪ A YEAR OF COMPETTITON WAS TAKEN AWAY FROM EVERYONE. ▪ JUST PRACTICED!!! ▪ SOME ATHLETES HAVE NEVER HAD THIS MUCH TIME OFF AND MAY STILL NOT KNOW HOW TO HANDLE IT. ▪ MENTAL HEALTH AND PERFORMANCE OF TASKS HAS BEEN CHALLENGED, CHANGED, AND TESTED.
WHAT ARE WE TO WATCH FOR AND BE AWARE OF? ▪ BEING PHYSICALLY AND MENTALLY DRAINED – FEAR OF THE DISEASE, CONTRACTING IT, AND WHAT MIGHT HAPPEN TO THEM WITH IT – ANXIETY OF BEING AROUND PEOPLE, SHARING ITEMS COMMON TO SPORT, COMING BACK TO CAMPUS OR SCHOOL, AND OF KNOWING WHAT IS TRUE ABOUT THE VIRUS AND PANDEMIC AND WHAT IS NOT. – ANGRY ABOUT A CHANGE IN ROUTINE. – FRUSTRATION WITH BEING LIMITED IN WHAT WE CAN AND CAN NOT DO.
RESOURCES ▪ FRIENDS ▪ FAMILY ▪ IF OF FAITH, PASTOR OR PRIEST ▪ COACHES ▪ ATHLETIC TRAINERS
– Jason Miller (Head AT) – Quay Burnett (Assistant AT)
▪ THE COUNSELING CENTER ON CAMPUS: 662-329-7748 – Dr. Deb Wells, PH.D., LPC, LPC/S – dkwells@muw.edu
▪ SUICIDE PREVENTION LIFELINE: 1-800-273-8255 ▪ TITLE IX: Karen Clay
– kgclay@muw.edu 662-329-7100
RESOURCES CONT’D: https://www.muw.edu/centers/counselin g/selfhelp
DO YOU STILL HAVE TO BE TESTED? ▪ YES IF YOU ARE NOT VACCINATED – THREE TIMES A WEEK BEFORE EACH CONTEST FOR THE TIME YOU ARE IN SEASON FOR YOUR SPORT. – IF YOU ARE IN YOUR NON TRADITIONAL SEASON YOU WILL TEST DURING THAT PERIOD OF TIME AS WELL. – IF YOU’RE VACCINATED, AND START EXPEIRENCING SYMPTOMS YOU WILL NEED TO BE CHECKED OUT AND POSSIBLY TESTED DUE TO THE DELTA VARIANT OF THIS DISEASE. – BE HONEST WITH YOURSELF, TEAMMATES, COACHES, AND MEDICAL STAFF IF YOU EXPERIENCING SYMPTOMS LET SOMEONE KNOW. – YOU WILL ALSO NOT HAVE TO BE TEMPERATURED CHECKED THIS YEAR AS WE DID LAST YEAR. – 97% OF CASES RIGHT NOW ARE FROM UNVACCINATED PEOPLE
Will the NCAA give you another year if you test positive for Covid-19 and miss time? ▪ The answer is NO!!! ▪ DUE TO THE RISE OF VACCINATIONS THE NCAA SEES NO REASON TO GIVE ANY MORE YEARS TO IT’S STUDENT ATHLETES DUE TO THE VIRUS.
DO YOU STILL HAVE TO BE TESTED? Cont’d ▪ If you are in 6 feet of a person with Covid-19 with or without a mask ▪ For 15 minutes or more for a period of 24 hours ▪ Quarantine for 10 days a close contact ▪ Vaccinated people do not have to quarantine unless exhibiting symptoms ▪ Isolation Infected for 10 days ▪ Once you have Covid-19 you do not have to get tested for three months.
DO YOU NEED CARDIAC CLEARANCE ONCE YOU HAVE HAD COVID? THE ANSWER IS YES. THE NCAA RECOMMENDS THAT A STUDENT ATHLETE WHO CONTRACTS COVID ONCE THEIR QUARANTINE PERIOD IS OVER. SHOULD GO THROUGH A CARDIAC SCREENING BEFOR RETURNING TO SPORT.
WHAT TO DO AFTER BEING DIAGNOSED, QUARANTINED, AND HAVE COMPLETED A CARDIAC CLEARENCE FROM COVID-19?
WHAT TO DO AFTER BEING DIAGNOSED, QUARANTINED, AND HAVE COMPLETED A CARDIAC CLEARaNCE FROM COVID-19? ▪ Day 1 – Light Activity
Day 2 – 50% Normal Intensity and Volume
Day 3 – 75% Normal Intensity and Volume
Day 4 – 100% Normal Intensity and Volume
ANY QUESTIONS OR COMMENTS:
Resocialization of Collegiate Sport: 2021 Fall Training and Competition Original release: August 4, 2021
Updated: August 18, 2021 This document serves as a supplement to Resocialization of Collegiate Sport: 2021 Summer Activities, and addresses broad considerations that differentiate COVID-19 management in unvaccinated versus fully vaccinated Tier 1 individuals. As previously defined, Tier 1 individuals are those with the highest exposure (e.g., student-athletes, coaches, athletic trainers, physical therapists, medical staff, equipment staff and officials). This document is the eighth NCAA publication regarding resocialization of collegiate sport: 1. Core Principles of Resocialization of Collegiate Sport (May 1, 2020). 2. Resocialization of Collegiate Sport: Action Plan Considerations (May 28, 2020). 3. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition (July 16, 2020, updated Aug. 14, 2020). 4. Core Principles of Resocialization of Collegiate Basketball (Sept. 25, 2020). 5. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Nov. 13, 2020). 6. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Updated Second Edition (May 3, 2021). 7. Resocialization of Collegiate Sport: 2021 Summer Activities (June 8, 2021). 8. Resocialization of Collegiate Sport: 2021 Fall Training and Competition Aug. 4, 2021). These documents were published at important points in time with respect to the availability of COVID-19 data and information and related student-athlete practice and competition timelines. The information in this 2021 Fall Training and Competition document was developed in consultation with the NCAA COVID-19 Medical Advisory Group, the American Medical Society for Sports Medicine Working Group and the Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the Centers for Disease Control and Prevention. The federal government has not published uniform federal guidance related to certain activities that occur within college athletics. However, through continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, these advisory groups have identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or public health standards set by their local communities.
Resocialization of Collegiate Sport: 2021 Fall Training and Competition Page. No. 2 _________
As with prior NCAA publications, these materials are meant to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource to provide guidance for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to revision as available data and information in this space continue to emerge and evolve. Overview COVID-19 vaccination remains the most effective means to achieve control of the pandemic.1 Although COVID-19 cases and deaths had declined considerably since their peak in January 2021, infection rates, hospitalizations and deaths have spiked during the past month, driven by the highly transmissible B.1.617.2 (delta) variant of SARS-CoV-2. Available data indicates that the vaccines authorized in the United States offer high levels of protection against severe illness and death from infection with the delta variant and other currently circulating variants of the virus.2 Unvaccinated people and individuals with certain medical conditions remain at substantial risk for infection, severe illness and death, especially in areas where the level of community transmission is high. 1 Despite widespread vaccine availability, current vaccination rates are inadequate to provide community-level immunity and vary significantly state by state and county by county. However, because of emerging evidence that the delta variant is highly transmissible, and that fully vaccinated individuals can become infected by the delta variant and transmit COVID-19 to others even when asymptomatic, the concept of community-level immunity becomes less relevant. Instead, prevention strategies become paramount.3,4 Given the rapidly evolving COVID-19 landscape, COVID-19 prevention and management strategies should be developed at the school and community level in each case in conjunction with federal, state and local public health guidance. This document provides broad considerations and does not replace federal, state and local public health guidance. Further, state laws may vary from federal and local public health guidance, so school decision-making should take into consideration any such discrepancies. The table below provides health and safety considerations for Tier 1 individuals for fall training and competition. Individuals are considered "fully vaccinated" beginning 14 days after their final dose of a vaccine currently available in the United States through the U. S. Food and Drug Administration emergency use authorization, or vaccines that are approved as part of the World Health Organization emergency use listing. The equivalent of "fully vaccinated" is documented COVID-19 infection in the past 90 days (or more than 90 days if allowed by local authorities). The CDC recommends that individuals who have
Resocialization of Collegiate Sport: 2021 Fall Training and Competition Page. No. 3 _________
a prior history of COVID-19 infection should become vaccinated,5 and it is recommended to wait until 90 days after the infection before commencing the vaccination process. Because vaccination against COVID-19 can result in personal health benefits for vaccinated individuals and because the risks of adverse outcome with COVID-19 infection are higher in unvaccinated individuals, considerations for these two categories of individuals are different. Ultimately, unless there is federal guidance to the contrary, all decision-making should be guided by: • • • •
Community-level immunity status; Community-level transmission; State law; and Local public health authorities.
The information below should serve as a supplement to, and not a substitute for, these broader considerations. In the event of a discrepancy between the consideration below and any law or guidance from any applicable health authority, the latter should be prioritized. Member schools are encouraged to consider actively tracking the level of community transmission, as this may impact decision-making.6 Given the rapidly changing scientific landscape, it is anticipated that Table 1 may be frequently updated.
Resocialization of Collegiate Sport: 2021 Fall Training and Competition Page. No. 4 _________
Table 1. COVID-19 Management Considerations for Tier 1 Individuals.
NOT FULLY VACCINATED
Upon Arrival to Campus, or Return to Campus from a Summer Break
TESTING
Surveillance Testing
During Competition Season
Sustained Increased Transmission
Single polymerase chain reaction/nucleic acid amplification test within three to five days after arrival, or two antigen tests on non-consecutive days within three to five days after arrival. No team training or competition until single PCR/NAAT or both antigen tests are negative. Based on level of community immunity, community spread, and local public health official recommendations. If community spread is substantial or high, weekly PCR/NAAT testing or three-times-week antigen testing. Weekly PCR/NAAT testing or threetimes-a-week antigen testing.
FULLY VACCINATED OR DOCUMENTED INFECTION IN THE PAST 90 DAYS (or more than 90 days if allowed by local authorities) No testing unless symptomatic, or based on a risk assessment of a documented close contact with COVID-19.
No testing unless symptomatic, or based on a risk assessment of a documented close contact with COVID-19. No testing unless symptomatic, or based on a risk assessment of a documented close contact with COVID-19.
During a week with competition: • PCR/NAAT test within three days of first competition of the week; or • Antigen test within one day of each competition (continue three-times-a-week antigen testing if fewer than three competitions). If sustained increased transmission on a team, test all symptomatic individuals or individuals with close contacts, or apply a similar risk mitigation strategy.
Sustained increased transmission is likely occurring if: • Team of < 50: Concurrent positive cases of three or more. • Team of > 50: Concurrent positive cases of five percent or more. When sustained increased transmission is occurring, decisions about continued team activity should be made at the local level and with consideration given to ongoing risk of team transmission or transmission to another team during competition.
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NOT FULLY VACCINATED
QUARANTINE & ISOLATION
Close Contacts
Positive Test Protocol
Quarantine in accordance with local public health authority guidance for close contact with another individual with confirmed positive COVID-19.
FULLY VACCINATED OR DOCUMENTED INFECTION IN THE PAST 90 DAYS (or more than 90 days if allowed by local authorities) Masking in public indoor settings for 14 days with discontinuation if a COVID19 test is performed three to five days after exposure and is negative, or if assessment does not reveal high risk.
Previous considerations regarding activity during quarantine (e.g., individual exercise if it does not cause cardiopulmonary symptoms) continue to apply. Isolation for 10 days and at least 24 hours have passed since resolution of fever without the use of fever-reducing medications and other symptoms have improved.
NONATHLETIC ACTIVITIES
ATHLETIC ACTIVITIES
Post-infection exercise consistent with cardiac considerations.
Training and Competition
No restrictions.
Team Travel
Masking during travel.
Other Athletic Activities (e.g., team meetings)
Universal masking and physical distancing.
Masking in indoor settings.
Nonathletic Activities
Universal masking and physical distancing.
Masking in public indoor settings.
In-Person Interactions
Universal masking and physical distancing.
Large crowd avoidance or masking where community immunity is unknown or vaccination status cannot be determined. Masking in indoor settings.
Resocialization of Collegiate Sport: 2021 Fall Training and Competition Page. No. 6 _________
References: 1. 2. 3. 4. 5. 6.
Morbidity and Mortality Weekly Report, Vol. 70, July 27, 2021. https://www.cdc.gov/coronavirus/2019-ncov/science/science-briefs/fullyvaccinated-people.html. Morbidity and Mortality Weekly Report, Early Release, Vol. 70, July 30, 2021. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinatedguidance.html. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/faq.html https://covid.cdc.gov/covid-data-tracker/#vaccinations-county-view.
NCAA/8/18/2021/BH:cr
Resocialization of Collegiate Sport: 2022 Winter Training and Competition for Tier 1 Individuals Original release: Jan. 6, 2022 Updated: Jan. 14, 2022
This document serves as an update to Resocialization of Collegiate Sport: 2021 Fall Training and Competition and addresses broad considerations that differentiate COVID-19 management in Tier 1 individuals based on vaccination and other immunity considerations. Updates from the original document are highlighted. As previously defined, Tier 1 individuals are those with the highest exposure (e.g., student-athletes, coaches, athletic trainers, physical therapists, medical staff, equipment staff and officials). This document is the ninth NCAA publication regarding resocialization of collegiate sport: 1. Core Principles of Resocialization of Collegiate Sport (May 1, 2020). 2. Resocialization of Collegiate Sport: Action Plan Considerations (May 28, 2020). 3. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition (July 16, 2020, updated Aug. 14, 2020). 4. Core Principles of Resocialization of Collegiate Basketball (Sept. 25, 2020). 5. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Nov. 13, 2020). 6. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Updated Second Edition (May 3, 2021). 7. Resocialization of Collegiate Sport: 2021 Summer Activities (June 8, 2021). 8. Resocialization of Collegiate Sport: 2021 Fall Training and Competition (Aug. 4, 2021). 9. Resocialization of Collegiate Sport: 2022 Winter Training and Competition (Jan. 6, 2022). These documents were published at important points in time with respect to the availability of COVID-19 data and information and related student-athlete practice and competition timelines. The information in this 2022 Winter Training and Competition document was developed in consultation with the NCAA COVID-19 Medical Advisory Group, the American Medical Society for Sports Medicine Working Group and the Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the Centers for Disease Control and Prevention. The federal government has not published uniform guidance related to certain activities that occur within college athletics. However, through continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, these advisory groups have identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or public health standards set by their local communities. As with prior NCAA publications, these materials are meant to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource to provide guidance for member schools to use in coordination with applicable government and related
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 2 _________
institutional policies and guidelines, and they remain subject to revision as available data and information in this space continue to emerge and evolve. Overview At the time of this writing, the United States is experiencing a surge of new cases from the highly transmissible omicron variant, although new cases from delta and other variants continue to be documented. Available data indicate that the vaccines authorized in the United States offer high levels of protection against severe illness and death from infection with the delta and omicron variants and other currently circulating variants of the virus. COVID-19 vaccination remains the most effective means to achieve control of both the COVID-19 pandemic and its manifestation in endemic capacities. The CDC’s recent endorsement of recommendations made by the Advisory Committee on Immunization Practices for the prevention of COVID-19 expresses a clinical preference for individuals to receive an mRNA vaccine over Johnson & Johnson’s vaccine. Key CDC points regarding COVID-19 vaccinations include: • COVID-19 vaccines currently approved or authorized by the FDA are effective in preventing serious outcomes of COVID-19, including severe disease, hospitalization and death. • A COVID-19 primary series vaccination is recommended for everyone 5 years of age and older in the United States. • In most situations, Pfizer-BioNTech or Moderna vaccines are preferred over the J&J vaccine for primary and booster vaccination. • An additional primary mRNA vaccine dose is recommended at least 28 days later for moderately or severely immunocompromised people at least 12 years of age who received a two-dose mRNA vaccine primary series. • A booster dose at least five months after completion of the primary series of PfizerBioNTech vaccine is recommended for those 12 and older. Additionally, a booster dose of vaccine is recommended for all persons 18 years of age and older, at least five months after completion of the Moderna primary series or at least two months after completion of a J&J vaccine primary dose. • Efforts to maximize the proportion of people in the United States who are fully vaccinated against COVID-19 remain critical to ending the COVID-19 pandemic. • These clinical considerations provide additional information to health care professionals and public health officials on the use of COVID-19 vaccines. Additional clinical considerations and information, including emerging updates, regarding the use of specific vaccines, dosage and administration, specific populations and situations, and contraindications and precautions, can be found on the CDC website. Given the rapid influx of data, and to be consistent with the CDC, this document describes three categories of vaccination status: (1) unvaccinated or not fully vaccinated; (2) fully vaccinated and booster eligible; (3) fully vaccinated and up-to-date with booster vaccine.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 3 _________
1.
Unvaccinated or not fully vaccinated: a. No COVID-19 infection within 90 days, and b. No vaccination with J&J vaccine, or c. No vaccination or only one dose of vaccination with mRNA Pfizer or Moderna vaccine, or d. Not having completed the primary series of a vaccine approved as part of the World Health Organization emergency use listing.
2.
Fully vaccinated and booster eligible: a. No COVID-19 infection within 90 days; and b. More than two months since completion of the primary series of the J&J vaccine (one dose), or c. More than five months since completion of the primary series of the mRNA Pfizer or Moderna vaccine (two doses); d. More than recommended time since completion of the primary series of a vaccine approved as part of the WHO emergency use listing; and e. No booster vaccine.
3.
Fully vaccinated and up-to-date: a. Within 90 days of documented COVID-19 infection, or b. Within two months of having completed the primary series of the J&J vaccine (one dose), or c. Within five months of having completed the primary series of the mRNA Pfizer or Moderna vaccine (two doses), or d. Within the recommended time since completion of the primary series of a vaccine approved as part of the WHO emergency use listing, or e. Following a booster vaccine for those who are beyond two months of the J&J vaccine, beyond five months of the mRNA Pfizer or Moderna vaccine, or beyond the time for a WHO emergency use listing vaccine.
Importantly, while a prior infection offers some protection from future illness, sometimes called “natural immunity,” the level of protection acquired from having COVID-19 may vary depending on how mild or severe the illness was, the time since infection and age, and no currently available test can reliably determine whether a prior infection provides adequate protection against reinfection. Accordingly, CDC recommendations provide that individuals who have a prior history of COVID-19 infection should be vaccinated following recovery from the COVID illness and satisfaction of isolation recommendation. The omicron variant is highly transmissible even in fully vaccinated individuals. Unvaccinated people and individuals with certain medical conditions remain at substantial risk for infection, severe illness and death, especially in areas where the level of community transmission is high. Despite widespread vaccine availability in the United States, current vaccination rates are inadequate to provide community-level immunity and vary significantly by state and county.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 4 _________
However, because of emerging evidence that the delta and omicron variants are highly transmissible relative to prior variants and that fully vaccinated individuals can become infected by either variant and transmit COVID-19 to others even when asymptomatic, the concept of community-level immunity remains only one aspect of prevention. Standard protection recommendations, including masking, distancing, proper ventilation, hand washing and staying home when ill remain paramount. Given the rapidly evolving COVID-19 landscape, prevention and management strategies should continue to be developed at the school and community level in conjunction with federal, state and local public health guidance. This document provides broad considerations and does not replace federal, state and local public health guidance. Further, state laws may vary from federal and local public health guidance, so school decision-making should take into consideration any such discrepancies. Because vaccination against COVID-19 can result in personal health benefits, and because the risks of adverse outcome with COVID-19 infection are higher in unvaccinated individuals, considerations for these two categories of individuals are different. Even though emerging data reveal that omicron is less virulent (less likely to cause severe symptoms) than delta, guidance remains relevant for both variants because both continue to contribute to increases in community and national infections. Ultimately, unless there is federal guidance to the contrary, all decision-making should be guided by: • • • •
Community-level immunity status. Community-level transmission. State law. Local public health authorities.
The table below provides a non-exhaustive summary of some of the key health and safety considerations for Tier 1 individuals for winter training and competition. The information in this table should serve as a supplement to, and not a substitute for, these broader considerations. In the event of a discrepancy between the considerations below and any law or guidance from any applicable health authority, the latter should be prioritized. Member schools are encouraged to consider actively tracking the level of community transmission, as this may impact decisionmaking. Surveillance testing is recommended in Tier 1 individuals who are unvaccinated or not fully vaccinated (not completing the primary series of an approved vaccine). For all other Tier 1 individuals, testing is recommended only for symptomatic individuals or when a local risk assessment of close contacts determines such testing may be beneficial.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 5 _________
Given the rapidly changing scientific landscape, it is anticipated that Table 1 may be updated. The headings in Table 1 have been changed to reflect the three definitions of vaccination status as described above. For readability, those changes are not highlighted in the table. Table 1. Sample Tier 1 COVID-19 Management Considerations and Testing Strategies. UNVACCINATED OR NOT FULLY VACCINATED
Upon Arrival to Campus, or Return to Campus from a Winter Break
Single polymerase chain reaction/nucleic acid amplification test within three to five days of arrival, or two antigen tests on nonconsecutive days within three to five days of arrival.
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
No testing unless symptomatic or based on a risk assessment of a documented close contact with COVID-19.
No team training or competition until single PCR/NAAT or both antigen tests are negative.
TESTING
Surveillance Testing
During Competition Season
Based on level of community immunity, community spread, and local public health official recommendations. If community spread is substantial or high, weekly PCR/NAAT testing or three-times-week antigen testing. During a week with no competition: • Weekly PCR/NAAT testing or three-times-a-week antigen testing. During a week with competition: • PCR/NAAT test within three days of first competition of the week; or • Antigen test within one day of each competition (continue three-times-aweek antigen testing if fewer than three competitions).
No testing unless symptomatic or based on risk assessment of a documented close contact with COVID-19.
No testing unless symptomatic or based on a risk assessment of a documented close contact with COVID-19.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 6 _________ Sustained Increased Transmission
If sustained increased transmission occurs on a team, test all symptomatic individuals and consider testing individuals with close contacts or apply a similar risk mitigation strategy. Sustained increased transmission is likely occurring if: • Team of < 50: Concurrent positive cases of three or more. • Team of > 50: Concurrent positive cases of 5 percent or more. When sustained increased transmission is occurring, decisions about continued team activity should be made at the local level and with consideration given to ongoing risk of team transmission or transmission to another team during competition.
QUARANTINE & ISOLATION
UNVACCINATED OR NOT FULLY VACCINATED
Quarantine Protocol for Close Contacts (defined as within six feet of an infected individual for a cumulative total of 15 minutes or more over a 24hour period).
Positive Test Protocol
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
Quarantine at home for five days. After that, continue to wear a well-fitting mask around others for five additional days.* *During days six through 10 of quarantine: Participation in athletic activities without a mask can be considered following a negative PCR/NAAT or antigen test. Previous considerations regarding activity during quarantine (e.g., individual exercise if it does not cause cardiopulmonary symptoms) continue to apply.
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
No quarantine. Wear a well-fitting mask socially when not actively training/competing for 10 days. Test on day five, if possible, and test symptomatic individuals.
Athletic activities permitted without a mask. Try to mask socially. Isolate for five days. If no symptoms or symptoms are resolving after five days, isolation may end. Continue to wear a well-fitting mask around others for five additional days.*** If there is a fever, continue to isolate until fever resolves. ***Participation in athletic activities between days six and 10 without a mask can be considered following a negative PCR/NAAT or antigen test. Follow the updated exercise recommendations of the expert panel with members from the American Medical Society for Sports Medicine and the American College of Cardiology.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 7 _________
UNVACCINATED OR NOT FULLY VACCINATED
No restrictions for asymptomatic individuals who are not following quarantine or isolation protocols.
Team Travel
All members of travel parties should wear a well-fitting mask.
ATHLETIC ACTIVITIES ACTIVITIES
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
Training and Competition
•
For those with a positive test who have been in isolation for five days: o Travel in days six through 10 of an isolation period may be considered following a negative PCR/NAAT or antigen test.
•
For those in quarantine: o If fully vaccinated and up-to-date or infection in the past 90 days, wear a well-fitting mask during travel.
For all others, no travel for first five days. Test on day six or if symptomatic before day six. If negative, travel with a well-fitting mask. Consider wearing a well-fitting mask in indoor settings. o
Other Athletic Activities (e.g., team meetings) NONATHLETIC
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
Nonathletic Activities In-Person Interactions
Consider wearing a well-fitting mask in public indoor settings. Large crowd avoidance or masking where community immunity is unknown or vaccination status cannot be determined. Consider wearing a well-fitting mask in indoor settings.
From: To: Subject: Date: Attachments:
Jennifer L Claybrook Benji R Williams; Buddy Foster; Catie Lyles; Daniel L Talley; Daniel S Mularz; Dave Beyer; Dedrick D Burnett; Drew N Johnson; Glen E Halbert; Halee M Hensley; Louis S Alexander; Melissa A Parsons COVID information for visiting teams and guests-subject to change Friday, September 3, 2021 2:05:00 PM covid policy.pdf
Dear All, Happy Friday! Please review the COVID policy. Let me know if you see any edits. Here is the link to our athletic website. (https://owlsathletics.com/news/2021/9/3/general-the-w-athletics-announces-covid-19-policy-forfall-2021.aspx)
For the safety of both the Mississippi University for Women campus and all visitors, Mississippi University for Women Athletics has issued spectator guidelines for all Fall 2021 athletic home events. General Policies - *subject to change. All members of the MUW community, visiting teams and spectators should perform a self-assessment of possible COVID-19 symptoms daily. Masks are currently required for anyone entering any college building, regardless of vaccination status. Sanitization: Individuals are asked to take personal responsibility for their personal spaces and other spaces they utilize by wiping down surfaces before and after use. Capacities will be limited for indoor athletic home events. Capacities are not limited for outdoor athletic home events. Masks are not required outdoors on campus. Any visitors/spectators experiencing any form of flu-like symptoms should not come to campus and, if on campus, should depart immediately. Indoor Athletic Venues: Masks will be required for all spectators regardless of vaccination status. Outdoor Athletic Venues: Masks are not required outdoors. Masks, however, will be required for any indoor facilities associated with outdoor venue, i.e. restrooms. Summary: MUW Athletics recommends always following state, county and CDC guidelines regarding masks and social distancing, as well as any other protocols regarding COVID. **Owls fans: Please research the spectator policy of the opponent, for any away game you plan to attend, prior to arrival on their campus. COVID DISCLAIMER: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. By choosing to participate in athletic activities, your team and spectators voluntarily assume all risks related to exposure to COVID-19.
Many thanks, Jennifer
Jennifer Claybrook Director of Athletics and Campus Recreation Mississippi University for Women 1100 College Street, MUW-559 Columbus, MS 39701-5800 Phone: 662-329-7962 Email: jlclaybrook@muw.edu www.muw.edu www.owlsathletics.com FOUNDED 1884 COEDUCATIONAL SINCE 1982
Resocialization of Collegiate Sport: 2022 Winter Training and Competition for Tier 1 Individuals Original release: Jan. 6, 2022 Updated: Jan. 14, 2022
This document serves as an update to Resocialization of Collegiate Sport: 2021 Fall Training and Competition and addresses broad considerations that differentiate COVID-19 management in Tier 1 individuals based on vaccination and other immunity considerations. Updates from the original document are highlighted. As previously defined, Tier 1 individuals are those with the highest exposure (e.g., student-athletes, coaches, athletic trainers, physical therapists, medical staff, equipment staff and officials). This document is the ninth NCAA publication regarding resocialization of collegiate sport: 1. Core Principles of Resocialization of Collegiate Sport (May 1, 2020). 2. Resocialization of Collegiate Sport: Action Plan Considerations (May 28, 2020). 3. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition (July 16, 2020, updated Aug. 14, 2020). 4. Core Principles of Resocialization of Collegiate Basketball (Sept. 25, 2020). 5. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Nov. 13, 2020). 6. Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Updated Second Edition (May 3, 2021). 7. Resocialization of Collegiate Sport: 2021 Summer Activities (June 8, 2021). 8. Resocialization of Collegiate Sport: 2021 Fall Training and Competition (Aug. 4, 2021). 9. Resocialization of Collegiate Sport: 2022 Winter Training and Competition (Jan. 6, 2022). These documents were published at important points in time with respect to the availability of COVID-19 data and information and related student-athlete practice and competition timelines. The information in this 2022 Winter Training and Competition document was developed in consultation with the NCAA COVID-19 Medical Advisory Group, the American Medical Society for Sports Medicine Working Group and the Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the Centers for Disease Control and Prevention. The federal government has not published uniform guidance related to certain activities that occur within college athletics. However, through continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, these advisory groups have identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or public health standards set by their local communities. As with prior NCAA publications, these materials are meant to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource to provide guidance for member schools to use in coordination with applicable government and related
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institutional policies and guidelines, and they remain subject to revision as available data and information in this space continue to emerge and evolve. Overview At the time of this writing, the United States is experiencing a surge of new cases from the highly transmissible omicron variant, although new cases from delta and other variants continue to be documented. Available data indicate that the vaccines authorized in the United States offer high levels of protection against severe illness and death from infection with the delta and omicron variants and other currently circulating variants of the virus. COVID-19 vaccination remains the most effective means to achieve control of both the COVID-19 pandemic and its manifestation in endemic capacities. The CDC’s recent endorsement of recommendations made by the Advisory Committee on Immunization Practices for the prevention of COVID-19 expresses a clinical preference for individuals to receive an mRNA vaccine over Johnson & Johnson’s vaccine. Key CDC points regarding COVID-19 vaccinations include: • COVID-19 vaccines currently approved or authorized by the FDA are effective in preventing serious outcomes of COVID-19, including severe disease, hospitalization and death. • A COVID-19 primary series vaccination is recommended for everyone 5 years of age and older in the United States. • In most situations, Pfizer-BioNTech or Moderna vaccines are preferred over the J&J vaccine for primary and booster vaccination. • An additional primary mRNA vaccine dose is recommended at least 28 days later for moderately or severely immunocompromised people at least 12 years of age who received a two-dose mRNA vaccine primary series. • A booster dose at least five months after completion of the primary series of PfizerBioNTech vaccine is recommended for those 12 and older. Additionally, a booster dose of vaccine is recommended for all persons 18 years of age and older, at least five months after completion of the Moderna primary series or at least two months after completion of a J&J vaccine primary dose. • Efforts to maximize the proportion of people in the United States who are fully vaccinated against COVID-19 remain critical to ending the COVID-19 pandemic. • These clinical considerations provide additional information to health care professionals and public health officials on the use of COVID-19 vaccines. Additional clinical considerations and information, including emerging updates, regarding the use of specific vaccines, dosage and administration, specific populations and situations, and contraindications and precautions, can be found on the CDC website. Given the rapid influx of data, and to be consistent with the CDC, this document describes three categories of vaccination status: (1) unvaccinated or not fully vaccinated; (2) fully vaccinated and booster eligible; (3) fully vaccinated and up-to-date with booster vaccine.
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1.
Unvaccinated or not fully vaccinated: a. No COVID-19 infection within 90 days, and b. No vaccination with J&J vaccine, or c. No vaccination or only one dose of vaccination with mRNA Pfizer or Moderna vaccine, or d. Not having completed the primary series of a vaccine approved as part of the World Health Organization emergency use listing.
2.
Fully vaccinated and booster eligible: a. No COVID-19 infection within 90 days; and b. More than two months since completion of the primary series of the J&J vaccine (one dose), or c. More than five months since completion of the primary series of the mRNA Pfizer or Moderna vaccine (two doses); d. More than recommended time since completion of the primary series of a vaccine approved as part of the WHO emergency use listing; and e. No booster vaccine.
3.
Fully vaccinated and up-to-date: a. Within 90 days of documented COVID-19 infection, or b. Within two months of having completed the primary series of the J&J vaccine (one dose), or c. Within five months of having completed the primary series of the mRNA Pfizer or Moderna vaccine (two doses), or d. Within the recommended time since completion of the primary series of a vaccine approved as part of the WHO emergency use listing, or e. Following a booster vaccine for those who are beyond two months of the J&J vaccine, beyond five months of the mRNA Pfizer or Moderna vaccine, or beyond the time for a WHO emergency use listing vaccine.
Importantly, while a prior infection offers some protection from future illness, sometimes called “natural immunity,” the level of protection acquired from having COVID-19 may vary depending on how mild or severe the illness was, the time since infection and age, and no currently available test can reliably determine whether a prior infection provides adequate protection against reinfection. Accordingly, CDC recommendations provide that individuals who have a prior history of COVID-19 infection should be vaccinated following recovery from the COVID illness and satisfaction of isolation recommendation. The omicron variant is highly transmissible even in fully vaccinated individuals. Unvaccinated people and individuals with certain medical conditions remain at substantial risk for infection, severe illness and death, especially in areas where the level of community transmission is high. Despite widespread vaccine availability in the United States, current vaccination rates are inadequate to provide community-level immunity and vary significantly by state and county.
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However, because of emerging evidence that the delta and omicron variants are highly transmissible relative to prior variants and that fully vaccinated individuals can become infected by either variant and transmit COVID-19 to others even when asymptomatic, the concept of community-level immunity remains only one aspect of prevention. Standard protection recommendations, including masking, distancing, proper ventilation, hand washing and staying home when ill remain paramount. Given the rapidly evolving COVID-19 landscape, prevention and management strategies should continue to be developed at the school and community level in conjunction with federal, state and local public health guidance. This document provides broad considerations and does not replace federal, state and local public health guidance. Further, state laws may vary from federal and local public health guidance, so school decision-making should take into consideration any such discrepancies. Because vaccination against COVID-19 can result in personal health benefits, and because the risks of adverse outcome with COVID-19 infection are higher in unvaccinated individuals, considerations for these two categories of individuals are different. Even though emerging data reveal that omicron is less virulent (less likely to cause severe symptoms) than delta, guidance remains relevant for both variants because both continue to contribute to increases in community and national infections. Ultimately, unless there is federal guidance to the contrary, all decision-making should be guided by: • • • •
Community-level immunity status. Community-level transmission. State law. Local public health authorities.
The table below provides a non-exhaustive summary of some of the key health and safety considerations for Tier 1 individuals for winter training and competition. The information in this table should serve as a supplement to, and not a substitute for, these broader considerations. In the event of a discrepancy between the considerations below and any law or guidance from any applicable health authority, the latter should be prioritized. Member schools are encouraged to consider actively tracking the level of community transmission, as this may impact decisionmaking. Surveillance testing is recommended in Tier 1 individuals who are unvaccinated or not fully vaccinated (not completing the primary series of an approved vaccine). For all other Tier 1 individuals, testing is recommended only for symptomatic individuals or when a local risk assessment of close contacts determines such testing may be beneficial.
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Given the rapidly changing scientific landscape, it is anticipated that Table 1 may be updated. The headings in Table 1 have been changed to reflect the three definitions of vaccination status as described above. For readability, those changes are not highlighted in the table. Table 1. Sample Tier 1 COVID-19 Management Considerations and Testing Strategies. UNVACCINATED OR NOT FULLY VACCINATED
Upon Arrival to Campus, or Return to Campus from a Winter Break
Single polymerase chain reaction/nucleic acid amplification test within three to five days of arrival, or two antigen tests on nonconsecutive days within three to five days of arrival.
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
No testing unless symptomatic or based on a risk assessment of a documented close contact with COVID-19.
No team training or competition until single PCR/NAAT or both antigen tests are negative.
TESTING
Surveillance Testing
During Competition Season
Based on level of community immunity, community spread, and local public health official recommendations. If community spread is substantial or high, weekly PCR/NAAT testing or three-times-week antigen testing. During a week with no competition: • Weekly PCR/NAAT testing or three-times-a-week antigen testing. During a week with competition: • PCR/NAAT test within three days of first competition of the week; or • Antigen test within one day of each competition (continue three-times-aweek antigen testing if fewer than three competitions).
No testing unless symptomatic or based on risk assessment of a documented close contact with COVID-19.
No testing unless symptomatic or based on a risk assessment of a documented close contact with COVID-19.
Resocialization of Collegiate Sport: 2022 Winter Training and Competition Page 6 _________ Sustained Increased Transmission
If sustained increased transmission occurs on a team, test all symptomatic individuals and consider testing individuals with close contacts or apply a similar risk mitigation strategy. Sustained increased transmission is likely occurring if: • Team of < 50: Concurrent positive cases of three or more. • Team of > 50: Concurrent positive cases of 5 percent or more. When sustained increased transmission is occurring, decisions about continued team activity should be made at the local level and with consideration given to ongoing risk of team transmission or transmission to another team during competition.
QUARANTINE & ISOLATION
UNVACCINATED OR NOT FULLY VACCINATED
Quarantine Protocol for Close Contacts (defined as within six feet of an infected individual for a cumulative total of 15 minutes or more over a 24hour period).
Positive Test Protocol
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
Quarantine at home for five days. After that, continue to wear a well-fitting mask around others for five additional days.* *During days six through 10 of quarantine: Participation in athletic activities without a mask can be considered following a negative PCR/NAAT or antigen test. Previous considerations regarding activity during quarantine (e.g., individual exercise if it does not cause cardiopulmonary symptoms) continue to apply.
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
No quarantine. Wear a well-fitting mask socially when not actively training/competing for 10 days. Test on day five, if possible, and test symptomatic individuals.
Athletic activities permitted without a mask. Try to mask socially. Isolate for five days. If no symptoms or symptoms are resolving after five days, isolation may end. Continue to wear a well-fitting mask around others for five additional days.*** If there is a fever, continue to isolate until fever resolves. ***Participation in athletic activities between days six and 10 without a mask can be considered following a negative PCR/NAAT or antigen test. Follow the updated exercise recommendations of the expert panel with members from the American Medical Society for Sports Medicine and the American College of Cardiology.
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UNVACCINATED OR NOT FULLY VACCINATED
No restrictions for asymptomatic individuals who are not following quarantine or isolation protocols.
Team Travel
All members of travel parties should wear a well-fitting mask.
ATHLETIC ACTIVITIES ACTIVITIES
FULLY VACCINATED AND UP-TO-DATE OR DOCUMENTED INFECTION IN PAST 90 DAYS
Training and Competition
•
For those with a positive test who have been in isolation for five days: o Travel in days six through 10 of an isolation period may be considered following a negative PCR/NAAT or antigen test.
•
For those in quarantine: o If fully vaccinated and up-to-date or infection in the past 90 days, wear a well-fitting mask during travel.
For all others, no travel for first five days. Test on day six or if symptomatic before day six. If negative, travel with a well-fitting mask. Consider wearing a well-fitting mask in indoor settings. o
Other Athletic Activities (e.g., team meetings) NONATHLETIC
FULLY VACCINATED AND BOOSTER ELIGIBLE (NOT UP-TO-DATE)
Nonathletic Activities In-Person Interactions
Consider wearing a well-fitting mask in public indoor settings. Large crowd avoidance or masking where community immunity is unknown or vaccination status cannot be determined. Consider wearing a well-fitting mask in indoor settings.
Infection Control in Sport Original release: April 13, 2022 This document serves as an update to Resocialization of Collegiate Sport: 2022 Winter Training and Competition for Tier 1 Individuals and addresses infection control considerations for COVID-19 and other potential infectious diseases. This document is the 10th NCAA publication regarding resocialization of collegiate sport during the COVID-19 pandemic: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Core Principles of Resocialization of Collegiate Sport (May 1, 2020). Resocialization of Collegiate Sport: Action Plan Considerations (May 28, 2020). Resocialization of Collegiate Sport: Developing Standards for Practice and Competition (July 16, 2020, updated Aug. 14, 2020). Core Principles of Resocialization of Collegiate Basketball (Sept. 25, 2020). Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Nov. 13, 2020). Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Updated Second Edition (May 3, 2021). Resocialization of Collegiate Sport: 2021 Summer Activities (June 8, 2021). Resocialization of Collegiate Sport: 2021 Fall Training and Competition (Aug. 4, 2021). Resocialization of Collegiate Sport: 2022 Winter Training and Competition (Jan. 6, 2022). Infection Control in Sport (April 13, 2022).
These documents were published at important points in time with respect to the availability of COVID-19 data and information and related student-athlete practice and competition timelines. The information in this Infection Control in Sport document was developed in consultation with the NCAA COVID-19 Medical Advisory Group, the American Medical Society for Sports Medicine Working Group and the Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the Centers for Disease Control and Prevention. The federal government has not published uniform guidance related to certain activities that occur within college athletics. However, through continued review and evaluation of available research data, anecdotal evidence and related analysis and discussion, these advisory groups have identified certain practices that should be highlighted for more focused consideration by member schools. While the materials encourage consideration of various factors and actions, they do not speak to every possible scenario, and in no event should members fall below national or public health standards set by their local communities.
Infection Control in Sport Page 2 ______
As with prior NCAA publications, these materials are meant to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. These materials should not be used as a substitute for medical or legal advice. Rather, they are intended as a resource to provide guidance for member schools to use in coordination with applicable government and related institutional policies and guidelines, and they remain subject to revision as available data and information in this space continue to emerge and evolve. Resocializing sport during COVID-19 became possible through a collaborative effort with the NCAA COVID-19 Medical Advisory Group, AMSSM Working Group, A-5 Medical Advisory Group, the CDC and numerous stakeholders at member schools. Research has demonstrated that this collaborative effort contributed to the resumption of college athletics in the COVID-19 pandemic without associated increases in test positivity among student-athletes 1, adding to mounting evidence 2 suggesting the effectiveness of robust surveillance and response programs in combating the COVID-19 pandemic. The key components of risk-reduction strategies included a combination of masking, testing, sportspecific protocols and community surveillance. Although COVID-19 has been responsible for almost 1 million deaths in the United States, emerging strategies have considerably neutralized the impact of SARS-CoV-2 and subsequent COVID-19 morbidity and mortality. These strategies include vaccination, testing, medication management, masking when appropriate, and general management based on COVID-19 community levels. Importantly, if the COVID-19 community level is low or medium and there is not a high risk for severe illness, the CDC recommends staying up to date with COVID-19 vaccines and getting tested if COVID-19 symptoms develop. Masking and surveillance testing are not recommended in these scenarios. When the COVID-19 community level is high, the CDC additionally recommends wearing a mask indoors in public. Quarantine and isolation recommendations should be guided by the CDC or local public health authorities. Additionally, vaccination recommendations should be consistent with CDC guidance. Given the shifting dynamics of COVID-19 spread, population immunity and community level surveillance, member schools should consider shifting to standard precautions for purposes of infectious disease management. According to the CDC, standard precautions are used for all patient care, are based on a risk assessment, and make use of common-
1
Schultz EA, Kussman A, Jerome A, et al. Comparison of SARS-CoV-2 test positivity in NCAA Division I student athletes vs nonathletes at 12 institutions. Jama Network Open 2022;5:e2147805. 2
O’Neal CS, Dixon BC, Fischer RSB. College athletic programs thwart the spread of SARS-CoV-2 during the COVID-19 pandemic. JAMA Network Open 2022;5:e2147810.
Infection Control in Sport Page 3 ______
sense practices and personal protective equipment that are designed to protect health care providers from infection and prevent the spread of infection from patient to patient. Standard precautions include: • • • • • • • • •
Performing hand hygiene. Using personal protective equipment whenever there is an expectation of possible exposure to infectious material. Following respiratory hygiene/cough etiquette principles. Ensuring appropriate patient placement. Properly handling, cleaning and disinfecting patient care equipment and instruments/devices. Handling textiles and laundry carefully. Following safe injection practices. Wearing a surgical mask when performing lumbar punctures. Ensuring health care worker safety including proper handling of needles and other sharps.
Shifting to standard precautions means that resocializing strategies are no longer grounded in surveillance testing or other testing strategies. Proper education and training of athletics health care providers in these standard precautions can help providers make appropriate decisions and incorporate recommended CDC clinical care practices. In addition to standard precautions, athletics health care providers are encouraged to remind athletes and others to stay home when sick and to seek appropriate care. Further, the CDC recommends that practitioners, including athletics health care providers, practice transmission-based precautions when patients/student-athletes may be infected or colonized with certain infectious agents (e.g., SARS-CoV-2, the virus responsible for COVID-19) for which additional precautions are needed to prevent infection transmission. Transmission-based precautions are the second tier of basic infection control, especially for illnesses that may spread by droplet or airborne route. Transmission-based precautions include: • • •
Contact precautions. Droplet precautions. Airborne precautions.
In summary, ongoing infection control in sport, including management of COVID-19, should be guided by the prevalence of infectious diseases within the athletics group as well as the community (e.g., COVID-19 community levels), standard precautions and transmission-based precautions.
NCAA/04_13_2022/BH:cr
From: To: Cc: Subject: Date:
Jennifer L Claybrook Benji R Williams; Buddy Foster; Catie Lyles; Daniel L Talley; Daniel S Mularz; Dean Burrows Jr.; Dedrick D Burnett; Drew N Johnson; Halee M Hensley; Louis S Alexander Athletic Training; Chad Murphy; Dave Beyer NCAA SSI-Infection Control in Sport guidance now available Saturday, April 16, 2022 3:33:43 PM
Dear All, Good afternoon. I hope all is well. The NCAA has released the Infection Control in Sport new guidance to address infection control considerations for COVID-19 and other potential infectious diseases (information and links below). After thorough review of the document, consulting our medical team, with our community identified by the CDC as low level (levels can be high, medium or low and are determined by looking at hospital beds being used, hospital admissions, and the total number of new COVID-19 new cases in an area) and approval from the President we will test if symptomatic and prior to our participation in the USCAA National Championships (still mandated at this time by the USCAA). To be clear, no team testing until our preparation for competition in the USCAA Championships. Please do not hesitate to contact me if you have any questions or concerns. Thank you for all you are doing and continue to do. We hope you have a wonderful weekend! Respectfully, Jennifer Claybrook
To view this email as a web page, go here.
Infection Control in Sport guidance now available The NCAA has released Infection Control in Sport, new guidance to address infection control considerations for COVID-19 and other potential infectious diseases. The document emphasizes the importance of vaccination, testing, medication management, masking when appropriate, and general management of COVID-19 based on COVID-19 community levels. Given the dynamics of COVID-19 spread, population immunity and community level surveillance, member schools should consider shifting to standard precautions for purposes of infectious disease management. Further, the CDC recommends that practitioners use transmission-based precautions when patients/student-athletes may be infected or colonized with certain infectious agents (e.g., SARS-CoV-2, the virus responsible for COVID-19) that require additional precautions to prevent infection transmission. The document is the 10th NCAA publication on COVID-19 and an update to the Resocialization of Collegiate Sport: 2022 Winter Training and Competition for Tier 1 Individuals.
This NCAA guidance was developed in consultation with the NCAA COVID-19 Medical Advisory Group, American Medical Society for Sports Medicine Working Group and Autonomy 5 Medical Advisory Group and takes into consideration available recommendations from the CDC. It is intended to be consistent with guidance published by the federal government and its health agencies and reflect the relevant scientific and medical information available at the time of print. The guidance remains subject to revision as available data continues to emerge and evolve. For more on college sports and COVID-19, visit ncaa.org/covid-19.
This email was sent to NCAA Divisions I, II and III Athletics Health Care Administrators, Conference Commissioners, Directors of Athletics, Directors of Compliance, Faculty Athletics Representatives, Head Athletic Trainers, Head Coaches, Head Team Physicians, Presidents and Chancellors, Senior Woman Administrators, Sports Information Directors, and Student-Athlete Advisory Committee members based on contact information in the NCAA Directory; and to select NCAA staff.
National Collegiate Athletic Association 700 W. Washington St., Indianapolis, IN, 46204 US This email was sent to: jlclaybrook@muw.edu
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Mississippi University for Women Athletics Name, Image, and Likeness Policy Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics. These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first.
Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy. Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights.
Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons) • Sponsored social media posts • Autograph sessions
Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Tennessee guidelines.
A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility.
Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party. That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract. Studentathletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholarathlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility.
Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement. Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship
Category, the student-athlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University.
Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment • Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women‘s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender.
Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities. Studentathletes may not enter into an agreement for NIL activities unless the compensation to be paid the student-athlete is for work performed and is at a rate reflecting fair market value.
Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities.
Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.
Name, Image, and Likeness Activity Reporting Form For:
Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes.
Action:
• To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities. • Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy. • The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action.
Due date:
Seven days prior to any activity
Describe the name, image, and likeness activity.
What are the terms of the agreement or transaction? When will the activity begin and end?
How will you be or how were you compensated for participating in the name, image, or likeness activity?
List all parties to the agreement or transaction, other individuals and entities, and professional service providers. Name of Person
Entity or Role
Contact Information
I affirm, to the best of my knowledge: (initial each statement)
_____ I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy. _____ To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity. _____ Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance.
I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.
____________ Date
_____________________________________________________ Signature of student-athlete
____________ Date
_____________________________________________________ Signature of parent or legal guardian (if student-athlete is a minor)
_________________________________________ Name (please print)
_______________ Date of birth
__________________________________________________________________________________ Home address (street, city, state and zip code)
_________________________________________ Cell Phone Number
Name Image Likeness New Mississippi Law Fall 2021 Karen G. Clay University Counsel and Legislative Liaison
Mississippi Intercollegiate Athletics Compensation Act • Effective July 1, 2021 • Student Athletes can be paid for the use of THEIR NIL. • NIL = individual’s right to publicity.
Official and unofficial marks of the University. “The W” and the “Athletics” marks are protected through registration with The United States Patent and Trademark Office.
See the difference?
Things you need to know 1. You have the right to hire an agent to negotiate marketing opportunities– but you have to give the University 7 days notice before you select your agent! 2. You must give the university 7 days notice before you enter into any contract for endorsement deals. 3. No one can give you any compensation as part of an NIL agreement to recruit you to or induce you to come a particular university or school! 4. Your endorsements cannot be for gambling, marijuana, sports betting, tobacco, alcohol or performance-enhancing supplements.
5. If you exercise your NIL rights, you do not become an employee or independent contactors of the university. 6. No one, including the NCAA, can deny you the right to have an NIL deal and participate in intercollegiate athletics. 7. Any contract for the use of NIL cannot extend past the time you are participating in the sport at that school.
But…remember… University Athletics controls what you (as a student athlete) wear to competitions, practices and our events. The University marks belong to THE W and you cannot be compensated for wearing University marks without the University’s written and explicit permission.
Takeaway: If you hire an agent and/or enter a contract to promote your NIL… Before you do, inform the athletic director at least 7 days in advance! Questions? Karen Clay kgclay@muw.edu Welty Hall, Room 301 662.329.7104
Athletics Department Staff Handbook 2021-2022
DISCLOSURE THE PROCEDURES SET FORTH IN THIS DOCUMENT ARE TO BE FOLLOWED BY ALL UNIVERSITY EMPLOYEES, SPECIFICALLY THOSE IN THE ATHLETIC DEPARTMENT. ANY OF THE ENCLOSED PROCEDURES NOT FOLLOWED WILL RESULT IN A VIOLATION. *ALL VIOLATIONS WILL BE RECORDED AND KEPT IN THE EMPLOYEE’S PERSONNEL FILE.
***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
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Table of Contents THE W ATHLETICS PHILOSPHY ........................................................................................................ 8 DIVISION III PHILOSOPHY STATEMENT ......................................................................................... 9 ATHLETIC DEPARTMENT DIRECTORY ......................................................................................... 11 TRAVEL .................................................................................................................................................... 12 Completing the TA (Paper format) ......................................................................................................... 12 Game Travel............................................................................................................................................ 13 Recruiting (Off Campus) ........................................................................................................................ 14 Recruiting (Official/Unofficial Visits) .................................................................................................... 14 Hotels ...................................................................................................................................................... 14 In State ................................................................................................................................................ 14 Out of State ......................................................................................................................................... 15 Transportation ......................................................................................................................................... 15 University Vehicle .............................................................................................................................. 15 Personal Vehicle ................................................................................................................................. 17 Rental Vehicle ..................................................................................................................................... 17 Personal vs. Rental Vehicle ................................................................................................................ 17 Buses ................................................................................................................................................... 17 International Travel ................................................................................................................................. 18 Off campus meetings, conferences, and other university related activities ............................................ 18 Occasional Meal...................................................................................................................................... 18 CASH ADVANCES .................................................................................................................................. 20 General Information ................................................................................................................................ 20 When you return ..................................................................................................................................... 20 REIMBURSEMENT ................................................................................................................................ 21 Receipts ................................................................................................................................................... 21 TRAVEL CARDS ..................................................................................................................................... 22 Authorized and Unauthorized Expenses ................................................................................................. 22 Travel Card Request ............................................................................................................................... 23 Return of Travel Card ............................................................................................................................. 23 PURCHASING CARDS ........................................................................................................................... 24 Authorized and Unauthorized Expenses ................................................................................................. 24 Reconciliation of Purchasing Cards ........................................................................................................ 25 Back to Top
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Food Purchases ....................................................................................................................................... 25 Hotel Meals ............................................................................................................................................. 25 PURCHASING & RECEIVING ............................................................................................................. 26 New Vendor ............................................................................................................................................ 27 Contracts ................................................................................................................................................. 27 Requisition Request ................................................................................................................................ 27 Purchase Order ........................................................................................................................................ 27 Receiving ................................................................................................................................................ 27 Payment .................................................................................................................................................. 27 APPAREL & EQUIPMENT ORDERS .................................................................................................. 28 General Information ................................................................................................................................ 28 Formal Request ....................................................................................................................................... 28 Request Submissions .............................................................................................................................. 28 Equipment ............................................................................................................................................... 29 Maintenance, Repair and Inventory ........................................................................................................ 29 Issuances of Equipment to Student-Athletes........................................................................................... 29 Equipment Return ................................................................................................................................... 30 Laundry Facility ...................................................................................................................................... 30 Logo… ................................................................................................................................................... 31 GAME SCHEDULING ............................................................................................................................ 32 ROSTER ................................................................................................................................................... 33 GAME DAY OPS. & EVENT MGT ....................................................................................................... 34 Crowd Control Policy ............................................................................................................................. 34 Game Cancelation Protocol .................................................................................................................... 35 Team for Teams ...................................................................................................................................... 35 Parking .................................................................................................................................................... 36 FACILITIES REQUEST ......................................................................................................................... 37 BUDGET.................................................................................................................................................... 38 General Information ................................................................................................................................ 38 Study Employees .................................................................................................................................... 39 Monthly Reports ..................................................................................................................................... 40 COMPLIANCE ......................................................................................................................................... 41 Division III .............................................................................................................................................. 41 Back to Top
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Student-Athlete Handbook...................................................................................................................... 41 OASIS… .................................................................................................................................................42 Student-Athlete Folder ............................................................................................................................42 Celebratory Signing Form....................................................................................................................... 42 Staff Meetings ......................................................................................................................................... 42 Rules Test................................................................................................................................................ 43 ALCOHOL & SUBSTANCE ABUSE POLICY .................................................................................... 44 CAMPS & CLINICS ................................................................................................................................ 46 Procedures ............................................................................................................................................... 46 Employment ............................................................................................................................................ 46 Prospects ............................................................................................................................................. 46 Student-Athletes .................................................................................................................................. 46 Outside Coaches.................................................................................................................................. 47 Camp Expenditures ................................................................................................................................. 47 Minors ..................................................................................................................................................... 47 FUNDRAISING ........................................................................................................................................ 48 Owls Fund Club ...................................................................................................................................... 48 Foundation… ......................................................................................................................................... 49 LICENSING .............................................................................................................................................. 50 S.A.A.C....................................................................................................................................................... 51 SPORTS INFORMATION ...................................................................................................................... 53 Responsibilities of the Sports Information Office .................................................................................. 53 Responsibilities of the Coaches .............................................................................................................. 54 Student-Athlete of the Month ................................................................................................................. 55 ATHLETIC TRAINING .......................................................................................................................... 56 Goals ....................................................................................................................................................... 56 Injury or Illness Policy ............................................................................................................................ 56 Student-Athletes...................................................................................................................................... 56 Coaches ................................................................................................................................................... 57 Additional Information ........................................................................................................................... 58 Concussion Policy................................................................................................................................... 58 The Plan .................................................................................................................................................. 59
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Concussion Assessment .......................................................................................................................... 60 5 Step Graduated Exertional Return to Play Protocol ............................................................................. 61 WEIGHT ROOM...................................................................................................................................... 62 HUMAN RESOURCES............................................................................................................................ 63 New Hire Process .................................................................................................................................... 63 New Employee Checklist ........................................................................................................................ 63 Compensation & Benefits ....................................................................................................................... 64 Leave ....................................................................................................................................................... 64 Performance Evaluations ........................................................................................................................ 64 Secondary Duties..................................................................................................................................... 63 Conduct & Ethical Standards .................................................................................................................. 64 ADMISSIONS ........................................................................................................................................... 66 Freshman ................................................................................................................................................. 66 Transfer ................................................................................................................................................... 66 Graduates ................................................................................................................................................ 66 International ............................................................................................................................................ 66 Types of Scholarships ............................................................................................................................. 66 Cost of Attendance and Scholarships/Financial Aid Estimates .............................................................. 67 Transcript Evaluation .............................................................................................................................. 67 Admissions Tours ................................................................................................................................... 67 Weekend Visits ................................................................................................................................... 67 Weekday Visits ................................................................................................................................... 67 Enrollment Management Software ......................................................................................................... 67 Logging in ........................................................................................................................................... 67 EMAS/Admissions Terminology ........................................................................................................ 67 Finding Students ................................................................................................................................. 68 Searching by Predefined Query .......................................................................................................... 69 FINANCIAL AID...................................................................................................................................... 70 Calculating Costs .................................................................................................................................... 70 Payment Plans ......................................................................................................................................... 70 Types of Financial Aid............................................................................................................................ 70 Satisfactory Academic Progress.............................................................................................................. 70 Self-Service Banner ................................................................................................................................ 70 Back to Top
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APPENDIX ................................................................................................................................................ 72 ADIDAS TEAM ORDER FORM .......................................................................................................... 73 ATHLETICS FUND RAISING REUQEST FORM............................................................................... 74 CAMPS, LESSONS, & CLINICS CHECKLIST ................................................................................... 75 CAMP SUMMARY FORM ................................................................................................................... 76 CLASS EXCUSAL FORM… .............................................................................................................. 79 CONTRACT ADDENDUM ................................................................................................................... 81 CONTRACT REVIEW FORM ............................................................................................................ 84 EMPLOYEE VS INDEPENDENT CONTRACTOR FORM .............................................................. 85 EVENT STAFF SIGN IN SHEET ........................................................................................................ 86 FACILITIES REQUEST ........................................................................................................................ 87 FOOD PURCHASE FORM.................................................................................................................... 88 GAME DAY RESPONSIBILITIES ....................................................................................................... 89 MEDICAL RELEASE FORM................................................................................................................ 92 OCCASIONAL MEAL REQUEST FORM ........................................................................................... 93 OWLS SCHEDULE ............................................................................................................................... 95 PRE-APPROVAL OFFICIAL VISIT REQUEST FORM ..................................................................... 96 PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM .............................................. 98 PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM ................................................................ 99 PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT ...................................................... 100 REIMBURSEMENT REUQEST FORM ............................................................................................. 101 REQUISITION REQUEST FORM ...................................................................................................... 102 SALES TAX EXEMPT LETTER ........................................................................................................ 103 SAMPLE UNIVERSITY CAMP CONTRACT ................................................................................... 105 STUDENT-ATHLETE EMPLOYMENT FORM ................................................................................ 107 STUDENT SIGNATURE SHEET ....................................................................................................... 108 STUDENT INFORMATION SHEET .................................................................................................. 109 SPORTS CAMP APPROVAL FORM ................................................................................................. 109 TRAVEL AUTHORIZATION & REIMBURSEMENT FORM.......................................................... 111 TRAVEL PARTY LIST ....................................................................................................................... 113 TRIP ITINERARY EXAMPLE............................................................................................................ 114 W-9 FORM ........................................................................................................................................... 115
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Win Every Day THE W ATHLETICS PHILOSPHY The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide studentathletes with the opportunity to learn and develop values which foster selfdiscipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible. VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: • Providing all student-athletes with the highest quality academic, athletic and social experience; • Hiring and developing the best coaches and support staff to produce successful programs; • Developing the leadership potential of student-athletes and staff; • Providing a safe environment for the student-athletes; • Conducting programs and business with integrity and the highest ethical standards. The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
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DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.
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The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.
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ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Recreation/SWA jlclaybrook@muw.edu / 662-329-7962
Buddy Foster Assistant Director of Athletics/ Head Softball Coach
Daniel Talley Director of Compliance dltalley@muw.edu / 662-241-6586
Dave Beyer Director of Athletic Communications wdbeyer@muw.edu / 662-329-6574
Jason Miller Head Athletic Trainer athletictraining@muw.edu / 662-329-6217
JeQuailia Huggins Athletic Trainer athletictraining@muw.edu / 662-329-6217
Dr. Chad Murphy Faculty Athletic Representative tcmurphy1@muw.edu / 662-329-7241
Dedrick Burnett Student-Athlete Advisory Committee Advisor dburnett1@muw.edu / 662-370-1869
BASEBALL
Scott Mularz
662-329-6575
BASKETBALL- MEN
Dean Burrows
662-241-6445
BASKETBALL- WOMEN
Drew Johnson
662-241-6436
CROSS COUNTRY- MEN & WOMEN
Dedrick Burnett
662-370-1869
GOLF- MEN & WOMEN/ EVENT COORDINATOR
Benji Williams
662-498-0215
SOCCER- MEN
Louis Alexander
662-329-6571
SOCCER- WOMEN
Catie Lyles
662-329-7996
SOFTBALL
Buddy Foster
662-329-6573
TENNIS- MEN & WOMEN
Daniel Talley
662-329-6586
TRACK & FIELD- MEN & WOMEN
Dedrick Burnett
662-370-1869
VOLLEYBALL
Halee Hensley
662-329-6585
cefoster@muw.edu / 662-329-6573
IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center
Reneau Hall 1st Floor
x7138
Financial Aid
Welty Hall Room 107
x7114
Campus Recreation
Stark Recreation Center
x7494
Residence Life
Cochren Hall 2nd Floor
x7127
Health Center
Eckford Hall
x7289
Bookstore
Residence Hall
x7409
Hogarth Dining Center
Hogarth Student Center
x7411
SGA
MUW-600
x7420
Career Services
Reneau Hall 1st Floor
x7138
Registrar
Welty Hall Room 105
x7135
Campus Police
McDevitt Hall
662-241-7777
Post Office
Hogarth Student Center
x7408
Counseling Services
11th St. & 4th Ave.
x7748
University Accounting Welty Hall 1st Floor
x7210
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I.
TRAVEL
Before you, your staff, or your student athletes travel ANY WHERE, you must have an approved travel form. Travel includes: game travel, recruiting, off campus meetings, conferences, and any other university related activities. PROCEDURES: 1. Completing the TA (Paper format) A. A Travel Authorization Request Form (electronic submission) must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. (See appendix for diagram on completing the paper format TA). • TAS NEED TO BE SUBMITTED AT LEAST 10 DAYS PRIOR TO THE TRAVEL DEPARTURE DATE. • TAs submitted within 10 days of the travel departure date are subject for approval based on availability of resources and the Director of Athletics approval. B. Section I. of the Travel Authorization must be completed in its entirety and specifically contain the following information: • MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s), and Purpose of Travel. C. After completing Section I., you will move to Sections IV and X. • Section IV: The first two columns and the last three columns of this section should be completed prior to leaving. 1. Total Allowed Meals: Total allowed meals per day is $25 per traveler. This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column. 2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night. 3. Daily Total: This column should be the daily total for all travelers for meals and hotel. • Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval. 1. You will need to complete all parts of this section, that apply, as accurately as possible. 2. Make sure to account for all travelers in your party. 3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV. Back to Top
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D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I. • If you are also requesting a cash advance, you will need to select “yes” and state how much. (See Section II of this Handbook for more information on cash advances.) 2. Game Travel A. A Travel Authorization Request Form (TA) and Travel Party List must be completed before attending each game. B. The TA must include the total amount for all individuals who will be paid for on the Travel and/or Purchasing Card. • I.e. Head coach, assistant/volunteer coaches, student-athletes, managers, graduate assistants, sports information, athletic trainers, compliance, strength & conditioning, and any other employee with a University ID number. C. The Travel Party List should be submitted with the TA and include all individuals who will be attending the game(s). D. The Athletic Department meal per diem is $25 per day per person. This amount includes breakfast, lunch, dinner, snacks, and tips each day (gratuity not to exceed 20%). The chart below depicts the pro-rated amount based on departure times. Departure Time Meals Allowed $ per Day Leave before 8 am Breakfast, Lunch, $25 and Dinner Leave before 11am Lunch and Dinner $20 Leave after 11am Dinner $12.50 • •
Reminder: the University is Tax Exempt and purchases should not include taxes Some cost savings can be found by: i. Staying at hotels with complimentary breakfast ii. Having box lunches iii. Having pre-determined and ordered meals when eating at restaurants • NOTE: Unless approved prior to departure, all meals must stay within the allotted amounts. Which means, breakfast is $5.00, lunch is $7.50, and dinner is $12.50. E. Sodexo Meals • Box lunches, pizza, and hot meals can be ordered in advance from Sodexo for athletic events. • You must submit a request AT LEAST 3 DAYS prior to your event. • You must email Sodexo Meal Request Form. • Student-athletes will be charged against their University Meal Plan. If studentathletes do not have a University Meal Plan, their meals will be charged directly to the sports budget. • If you choose to have your meal delivered to you on campus, please be sure to specify the location and time.
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3. Recruiting (Off Campus) A. A Pre-Approval Recruiting (Off-Campus) Form (see appendix for paper format) should be submitted and approved by the Athletics’ Business Office before you or your staff can leave campus for a recruiting event. ALL REQUESTS SHOULD BE MADE AT LEAST 24 HOURS IN ADVANCE!! B. See the Transportation section for more information on reserving and requesting vehicles. C. NOTE: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. 4. Recruiting (Official/Unofficial Visits) A. Before inviting a PSA on campus for an Official or Unofficial visit, you must complete a Pre-Approval Recruiting Form (see appendix for paper format). ALL REQUESTS SHOULD BE MADE AT LEAST 7 DAYS PRIOR TO THE ARRIVAL DATE OF THE RECRUIT! Visit Itineraries are required for Official Visits and recommended for unofficial visits. • Pre-Approval Official Visit Request Form • Pre-Approval Unofficial Visit Request Form • Post-Official Visit Summary (completed within 48 hours post visit) B. Lodging • PSAs have the opportunity to stay in an on-campus residency hall during an official or unofficial visit. • PSAs on an official visit can have his/her stay paid for by the sport. PSAs on unofficial visit will have to pay for his/her own stay overnight. • On-campus residency hall rates are $12.50 per night per person. Contact Andrew Moneymaker at amoneymaker@muw.edu • Off-campus lodging can be booked at the Fairfield Inn for $89 per night. C. Sodexo Meal Card • A Recruiting Meal Card can be purchased out of your budget for meals in the cafeteria (Hogarth Dining Center). Meal cards are $120 and include 20 meals. Meals must be included in your Pre-Approval Request Forms i. If you do not use the Meal card regular Sodexo meal amounts are as follows: Breakfast $5.50, Lunch $8.50, and Dinner $9.50. 5. Hotels A. In State • The State has negotiated State Contract Rates with various locations around the state. It is recommended that, whenever possible, travelers make arrangements to stay at one of the contract locations. • State Negotiated Hotel Contracts can be found at the DFA website. • Reminder that in state hotel should be tax-exempt Back to Top
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B. Out of State • The traveler should make reservations for accommodations which are economical and meet the needs of the individual traveler. • Always request a government rate when traveling. • Please note that some out of state hotels will not be tax-exempt, and you will need to estimate that additional cost. C. Hotel Rooms • Reminder when booking hotel rooms that you must include rooms for all traveling student-athletes, staff (coaches, trainers, sports information, administration), and the bus driver(s). 6. Transportation A. University Vehicle • To request a university vehicle, you must submit the appropriate form for your type of travel and be sure to request a university vehicle. Once the form is submitted, a request will be made to the University Resource Management department for a vehicle. i. Before receiving a university vehicle, you must have completed the following: • Read the Fleet Manual (http://www.muw.edu/resources/fleet/vehicles) • Sign the Vehicle Manual Acknowledgement Form and submit to Resource Management • Submit a copy of your valid driver’s license to Resource Management • When driving a university vehicle, travelers should always utilize Fuelman for gasoline purchases. i. Resource Management will brief you on using Fuelman when you pick up the university vehicle. If a Fuelman location is not available, reimbursement will be made for the actual cost of the gasoline purchase. ii. You can download the Fuelman app on Android or iOS devices for free or use the “Fuelman Site Locator” at the top of the page at http://www.fuelman.com/ • The following vehicle mileage charges have been implemented for using University vehicles. Type of Vehicle Rate per mile Car .38 Seven passenger van .59 Twelve passenger van .72 • •
Mileage charges will be automatically deducted from your budget upon return from your trip. There is a $25 charge for vehicle reservations that are cancelled within 24 hours of the requested pick up date and for anyone who does not record the correct beginning and ending mileage. Back to Top
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Travelers must be aware and abide by the following state vehicle policies: VEHICLE USE POLICY 4.101 State-Owned Vehicle Official Use Policy State-owned vehicles are authorized for use in the performance of all travel or tasks necessary to accomplish official state business that is within the rated design capability of the vehicle. Use is not authorized for unofficial travel or tasks, the transport of unauthorized persons or items, or the performance of tasks outside the rated capacity of the vehicle. State-owned vehicles shall be driven only by authorized users and used for official state business only. Some examples of unauthorized use include, but are not limited to: (1) Sightseeing or trips for pleasure unless the trip is part of the official agenda for a business conference. (2) Transporting family members, dependents or friends to school, daycare, medical appointments, social events or other personal activities. (3) Conducting other personal business outside the authorized user’s scope of employment. Only authorized passengers are permitted to accompany authorized users in state vehicles. Non-state individuals such as volunteers, spouses, and children should not be passengers in a state vehicle unless they are involved in the conduct of business which is in the scope of employment of the authorized user operating the state-owned vehicle. 4.101.01 Operating a State-Owned Vehicle Authorized users must have a valid driver’s license (Mississippi residents must have a Mississippi Driver’s License), acceptable driving record, and be authorized by their agency to operate a state-owned vehicle. Authorized users include state employees, state contract workers, elected or appointed officials, and independent contractors (where approved on a case by case basis). All drivers will be required, on an annual basis (due January 15 of each calendar year), to sign a Vehicle Use Agreement. Agencies shall determine if a user’s driving record is acceptable before allowing that user to operate a state-owned vehicle. Agencies may review authorized users’ driving records, as necessary. The Agreement contains a provision signifying that the driver has been given a copy of the fleet policies and procedures and that he/she understands and agrees to them. The Vehicle Use Agreement also contains space for the driver's license number and it informs the driver of his/her obligation to reveal changes in the status of that license. This form should be updated on a yearly basis or if the driver’s information changes, whichever comes first. It is the responsibility of the user to immediately notify his/her supervisor should any information change. Failure to report such changes is vehicle misuse and subject to the penalties herein. Agencies must retain copies of the current form electronic or paper for each authorized user. These forms are subject to audit by the BFM and the Office of the State Auditor. At no time can authorized users operate a state-owned vehicle with a revoked, restricted, or suspended license.
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B. Personal Vehicle • Personal vehicles can be used instead of a university vehicle. However, employees who choose to use a personal vehicle over an available university vehicle will be reimbursed for mileage at $0.18 per mile. • When University vehicles are not available, travelers are permitted to use theirpersonal vehicle and receive reimbursement for mileage at $0.585 per mile. • Please make sure to submit a printout of mileage estimates per an online mapping service (i.e. Google Maps, MapQuest, etc.) for reimbursement of mileage. The start and end location for round trip mileage is 1100 College Street, Columbus, MS 39701. C. Rental Vehicle • Rental vehicles can be used instead of a university vehicle. • Rental reservations are made through Enterprise (departing from MS) or Hertz (departing out of state). • Enterprise charges are billed directly to the University and deducted from your budget. Hertz charges will have to be paid out of pocket and reimbursed upon return. • To be reimbursed for fuel costs, you must submit your fuel receipt(s) to the Athletics Business Office for reimbursement. D. University vs. Personal vs. Rental Vehicle • Be sure when selecting your vehicle type you are selecting the most economical option. You should be comparing university mileage ($0.585) to personal mileage($0.18) to rental charges (cost plus fuel) when selecting the most economical option. E. Buses • Charter buses will be scheduled 3 months in advance by the Athletics’ Business Office. • Your complete game schedule is due to the Director of Athletics and Campus Recreation (or designee) noless than 6 months prior to the new academic year. i. A meeting will be set to determine leave times prior to submitting the bus request. • A completed trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. i. Any changes to the itinerary after submission must be approved by the Director of Athletics and Campus Recreation (or designee). ii. Bus Protocol: • All buses will pick up at Pohl Gym in front of the main entrance. • The bus will arrive 15-30 minutes prior to the departure time. iii. Bus Rules: • Buses are to be kept clean at all times. Back to Top
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• • • • •
There are only twist bottles or closable bottles allowed on the bus. No ice cream or milk shakes on the bus. It is your responsibility to clean the bus prior to exiting. Appropriate music and movies are required at all times. At no time are family members permitted on buses without prior consent by the Director of Athletics. • Approved travel attire is required on all University travel. NO EXECEPTIONS. • Coach’s Discretion- Everyone must be in the same attire, looking and acting as one. Note: if a team is traveling straight to an event or practice they can be equipped in game and/or practice uniforms. iv. DOT Laws • Per transportation laws, bus drivers can only be on duty for 15 consecutive hours before having to have a consecutive 8-hour break. Within these 15 hours, they can only be driving for 10 hours. • Please keep this in mind when making itineraries. If these criteria cannot be met a second bus driver may be needed. • If a second bus driver is required, you will be required to provide them a hotel room as well, and they are not permitted to stay in the same room as the first bus driver. • Note: you are not allowed to feed the bus driver with University funds; however, you can always ask the restaurant to provide the bus driver with a complimentary meal, and most will. 7. International Travel A. International travel is travel outside the continental limits of the United States. This means that travel to Canada, Mexico, Puerto Rico, and even Hawaii would require approval. Travel to Alaska no longer requires such approval. B. International travel must be approved by the Director of Athletics and the President of the University. C. When converting foreign currency to dollars for the purpose of reimbursement, you must attach proof of the official rate of exchange. Any documented official statement of the official rate of exchange will be acceptable. 8. Off campus meetings, conferences, and other university related activities All related travel must be approved by the Director of Athletics first before proceeding with any travel arrangements by completing a Travel Authorization Request Form. 9. Occasional Meal Bylaw 16.11.1.5 A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; Back to Top
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(b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals. 16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. An Occasional Meal Request Form (see appendix for paper format) should be submitted and approved by the Director of Athletics at least 48 hours prior to the meal.
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II. CASH ADVANCES A. General Information 1. A cash advance can be received when traveling in-state, out-of-state, or internationally. 2. To receive a cash advance, you must submit a completed Travel Authorization Request Form to the Athletics’ Business Office for approval by the Director of Athletics. 3. The Travel Authorization and Reimbursement Form will then be submitted to the University Accounting Department for processing. 4. Cash advance checks are available at the University Accounting Department. 5. Cash advance checks cannot be issued earlier than 20 days before the travel departure date. NOTE: The traveler is liable for all funds given to him/her. If the advance is not settled within ten working days after the end of the month in which travel was completed, it may be deducted from employee's paycheck.
B. When you return 1. Submit the following to the Athletics’ Business Office: • Receipts for every purchase made with Cash Advance funds (ORIGINAL Receipts) • Student signature sheet (if funds were given to students, see appendix) • Any funds left over from the cash advance. 2. If you spend over the cash advance amount, then you can be reimbursed those funds through Accounts Payable. However, the funds will come from your budget and must be approved for payment by the Director of Athletics.
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III. REIMBURSEMENT Upon return from travel, if reimbursements for approved travel expenses are necessary, the following must be submitted to the Athletics’ Business Office no later than 10 days after the travel return date. A. Receipts 1. All receipts should be taped to paper with amounts and transaction details fully visible. 2. Each page should include a heading with the dates and location(s) of travel. 3. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper. a. Student signature sheets or travel party lists can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 4. Mileage estimates from an online mapping service (i.e. Google Maps, MapQuest, etc.) should be attached for all mileage reimbursements. B. Personal Reimbursements • Reminder: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. • Personal credit cards or funds are not to be used for university purchases unless approved by the Director of Athletics (or designee). All team meals are to be done on your University P-Card. Any purchases made on your personal card or from personal funds will not be reimbursed. NOTE: Keep reimbursement receipts separate from travel card and purchasing card receipts.
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IV. TRAVEL CARDS A. The travel card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Travel Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses •
•
Authorized: 1. Airfare 2. Baggage Fees 3. Registration Fees 4. Lodging (room only, no incidental expenses allowed) 5. Rental Vehicles 6. Fuel for rental vehicles 7. Taxis 8. Shuttles 9. Tolls 10. Parking 11. Business Related Internet Service Unauthorized: 1. Meals 2. Fuel for personal vehicle or university vehicle 3. Cash Advances 4. First Class and Business Class Travel 5. Food and beverages 6. Personal Items 7. Movies 8. Alcohol, gifts, flowers, chocolates 9. Room Service 10. Recruiting Packets 11. Game Admissions/Entry Fee 12. Medical Emergencies 13. Travel expenses for traveling companions or spouses 14. Unauthorized hotel incidentals
Note: If you try to purchase meals at the hotel on the travel card, it will be declined.
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D. Travel Card Request • The Travel Card is to always stay in the Athletics Business Office. • If you need any charges put on the Athletics Travel Card, you will need to request this through the Athletics Business Office. • For hotels, you will need to submit a Credit Card Authorization Form from the hotel. • You WILL NOT be able to take the Travel Card with you on trips. E. Return of Travel Card Receipts • Travel Cards receipts should be submitted immediately upon return. 1. Receipts should be itemized with the correct total. 2. Hand written updates CANNOT be accepted, except for written in tips. 3. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. • An approved TA is required for all transactions on your travel card. • Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). F. Electronic Submission • All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. • Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) • Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format.
NOTE: Keep travel card receipts separate from reimbursement and purchasing card receipts.
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V. PURCHASING CARDS A. The purchasing card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Purchasing Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi.
C. Authorized and Unauthorized Expenses •
Authorized: 1. Membership 2. Registration Fee (not related to travel) 3. Postage 4. Team Meals*
•
Unauthorized: 1. Airfare 2. Lodging 3. Rental Vehicles 4. Fuel for rental vehicles 5. Taxis 6. Shuttles 7. Tolls 8. Parking 9. Business Related Internet Service 10. Equipment/Inventory 11. Cash Withdrawals/Advances 12. Baggage 13. Personal Items 14. Movies 15. Alcohol, gifts, flowers, chocolates 16. Room Service 17. Recruiting Packets 18. Game Admissions/Entry Fee 19. Medical Emergencies
*When possible, identify meal locations on travel itineraries. State purchasing cards are often declined at restaurants that service alcohol. Prior notice to the Athletics’ Business Office will reduce possible instances of cards being declined. TEAM meals are the ONLY meals permitted on the P Card.
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D. Reconciliation of Purchasing Cards • Purchasing Cards are reconciled at the end of each month. • Purchasing Cards should be submitted with all receipts at the end of each month or at the end of each trip. 1. Receipts should be itemized with the correct total. 2. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper a. Student signature sheet or travel party list can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 3. Hand written updates CANNOT be accepted, except for written in tips. 4. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. • An approved TA is required for all transactions on your purchasing card. • Tip amounts CANNOT exceed 20%. The excess will have to be repaid. • Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). E. Electronic Submission • All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. • Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) • Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format. F. Food Purchases • All food purchases on the Purchasing card should be accompanied by a Food Purchase Form and a Food Purchase Memo 1. The Food Purchase Memo will be completed at the beginning of each semester and include all potential individuals who will be paid for on the Purchasing Card. 2. The Food Purchase Form will be completed with each trip and include the actual individuals who were paid for on the Purchasing Card. G. Hotel Meals • If you try and purchase meals at a hotel on the purchasing card, you will be declined. • If you would like to have a meal at a hotel restaurant, you will need to either get a Cash Advance or request a Direct Pay from the Athletics Business Office and take a University check with you to the restaurant/hotel. NOTE: Keep purchasing card receipts separate from reimbursement and travel card receipts.
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VI. PURCHASING & RECEIVING ALL ITEMS TO BE PURCHASED MUST BE APPROVED BY THE ATHLETICS’ BUSINESS OFFICE BEFORE BEING PURCHASED. YOU SHOULD SUBMIT A PRICE QUOTE (NOT AN INVOICE) TO THE OFFICE FOR APPROVAL!
Vendor
• New Vendors need a W-9 and/or Employee vs. Indep. Contractor Form • Vendors with contracts must have approved MUW Contract Review Form and Contract Addendum Form.
• Must include vendor name; product description, item #, price and quantity; and any other specific directions (sizing, color, embroidery, screen printing, etc Requisitions
Purchase Orders
• Created once requisition has been approved by all applicable University departments • A copy of the PO is sent via mail to the vendor.
• All items will be delivered to the athletic department. Receiving
Payment
• Upon receiving an order (either complete or partial), all invoices must be submitted to the Athletics' Business Office for processing.
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A. New Vendor • All new vendors must submit a W-9 for payment. • Some vendors may require an Employee vs. Independent Contractor Form along with the W-9. B. Contracts • All contracts must be reviewed by multiple University departments before requisitions can be created. • A MUW Contract Review Form and MUW Contract Addendum must be attached to all contracts (see appendix). • The Contract Addendum must be signed by the vendor before submitting for approval. • Once the Contract Review Form and Contract Addendum has been completed and the contract has been signed by the appropriate University departments, the contract can then be signed by the vendor and submitted for requisition input. C. Requisition Request • All Requisitions Request must contain the following information: • Vendor • Description of product/service • Item #/Product Code • Quantity of Item #/Product Code • Price per Item #/Product Code • Any specific directions, sizing, coloring, etc. • Budget Checking • Before submitting a Requisition Request Form (see appendix for paper format), please make sure you have sufficient funds in your departments account. If funds are not available request will not be submitted for processing. D. Purchase Order • When the PO has been created, Resource Management will mail (snail mail) it to the vendor's address that was put on the new vendor form. It usually takes 5-10 business days to receive the PO. • If needed Resource Management can email a copy to the vendor. This needs to be noted prior to the creation of the PO. E. Receiving • Your items will be delivered to the Resource Management office, and then delivered to the Athletic Department. • It will also include a receiving document to be submitted with invoice for payment. F. Payment • After the purchase has been received, the vendor will send an invoice to you/accounts payable. • You will need to submit the invoice to the Athletics’ Business Office for review. It will then be delivered, along with the receiving document, to Accounts Payable for payment. A/P will not issue a check without an invoice.
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VII. APPAREL & EQUIPMENT ORDERS A. General Information: • All apparel & equipment purchases must first be approved through the Athletics’ Business Office. •
All purchases should be made through Rex Team Sports/Adidas.
•
Any orders that cannot be made through Rex Team Sports/Adidas will require additional information.
•
Each order should be kept under $5,000 to avoid having to acquire multiple quotes. 1.If an order is over $5,000, two quotes must be submitted to the Athletics’ Business Office for review.
•
In order to purchase items, you must have funds available in your supplies and materials budget line.
•
Apparel and equipment request are approved based on a “need” versus “want” basis.
B. Formal Request: To formally request apparel and/or equipment, you must submit a Requisition Request Form (non-Adidas/Rex Sports items). For Adidas/Rex Sports items you will need to submit an Adidas Team Order Form. This form will include specifics about the apparel and/or equipment you are requesting such as item #, product description, color, quantity, price, and sizes. C. Request Submissions: In order to process orders in a timely manner and to receive your orders before your season begins, all apparel and equipment orders must be submitted by May 1st of prior academic year.
NOTE: It is at the discretion of the Director of Athletics and Campus Recreation to determine if theapparel and/or equipment request is a “Want” versus a “Need”.
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D. Equipment The Department of Intercollegiate Athletics is committed to providing and maintaining all athletic equipment necessary for its sports programs. Each program is assigned specific space for the storage and securing of its equipment when available. Each program is responsible for the documentation, issuance and return of athletic equipment that is distributed to student-athletes. Following the initial issuance, any further equipment, including apparel, is available strictly on a one-for-one exchange basis. As stated in NCAA Bylaws, it is not permissible for a student-athlete to accept (without personal expense) athletic equipment, supplies, or clothing (e.g., tennis racquet, golf clubs, shirts, shoes, etc.) from a manufacturer or commercial enterprise. These items may be provided to the institution to be utilized by the team in accordance with accepted practices for issuance and retrieval of athletics equipment. However, at the end of a student athlete’s collegiate participation, it is permissible for him/her to retain some athletics apparel items (not to include equipment), as designated by NCAA rules and approved by the Director of Athletics. Head Coach’s Responsibility Each Head Coach is responsible for the following: • • • • •
Provide an accurate initial and game day roster for the issuance of equipment; Designate game day uniform requirements to allow sufficient time for preparation of uniforms Ensure that student-athletes turn in complete uniforms after each game in order to facilitate laundry service Assist with inspection of safety equipment used by student-athletes to insure that optimum safety standards are maintained Report all athletic equipment received via purchase request (or free of charge) for inclusion on inventory lists Ensure that each student-athlete returns equipment by established deadlines.
E. Maintenance, Repair and Inventory Athletic equipment is to be maintained in optimum condition at all times. The Head Coach is responsible for coordinating the on-going inspection of all athletic equipment and for coordinating repairs or ordering replacements, as deemed necessary. Each program’s coaching staff is responsible for conducting an annual inventory of expendable goods following the end of a sport’s season. Capital goods are inventoried according to standards established under University policy. Inventory results are utilized in each sport’s budget preparation process for the upcoming fiscal year and as a means of identifying chronic abuse or loss of equipment. F. Issuances of Equipment to Student-Athletes The Department of Intercollegiate Athletics provides only the highest quality equipment with optimum safety features to its student-athletes. Each Head Coach is responsible for scheduling the issuance of equipment. Student-athletes are eligible to receive equipment when they have achieved the following: Back to Top
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• • •
Academic clearance from the Compliance Coordinator Medical clearance from the Training Room Staff Athletic clearance from the Head Coach.
The Compliance Coordinator and Head Coaches are responsible for educating the student-athletes as to any applicable NCAA rules regarding equipment usage and its return. Student-athletes are responsible for all athletic equipment and apparel issued to them. After the initial issuance of equipment, subsequent equipment items are available strictly on a one-for-one exchange basis. Furthermore, student-athletes are responsible for their own equipment when traveling. G. Equipment Return Each student-athlete who is issued equipment is responsible for returning it in good condition (allowing for normal wear and tear), following criteria established by their Head Coach. In general, all student-athletes are required to return their equipment after the close of their season. Each individual is held responsible for all equipment that is issued for personal use. Lost or stolen equipment is not replaced without the written approval of the Head Coach. A hold will be placed on grades for student athletes not returning their equipment by the prescribed deadline. Student-athletes withdrawing from the University or dropped from a team are required to return all athletic equipment. Head Coaches should advise the Director of Athletics immediately when a student-athlete has been dropped from a team and assist with the turn-in of Departmental equipment. Equipment must be returned no later than two weeks following the drop from the team roster. H. Laundry Facility • The Laundry Facility is to be kept clean at all times. This is a common area for all team equipment so please respect other teams’ equipment. WASHER: •
• •
There are two presets. 1. For screen-print items (labeled VBALL, SOC, XC, TEN, GOLF) 2. For heavy duty washes and major stains (labeled SOFT & BASE) Wash Cycle for Preset 1 is 30 minutes and 38 minutes for Preset 2. For Preset 1 and 2 the detergent will automatically dispense. If you choose to use any of the other presets, you will have to put your own laundry detergent in the compartment on the top of the machine. The other presets wash according to their label.
To use the Washer: 1. 2. 3. 4. 5.
Turn on washer. (Please make sure to turn washer off after each use) Load clothes and close door. (The door has a magnet that only releases when the washer is on) Select your preset option by using the arrows. Hit the “Start/Stop” button twice to start wash. When the wash is done, please be sure to leave the door ajar in order to preserve the seal around the door.
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The laundry detergent is located on the wall to the right of the washer. If you notice the detergent level getting low, please let me know so we can get it changed out.
DRYER: • • •
There are 4 settings for the dryer heat: no heat, low, medium, and high. It is recommended to use low for screen-printed items. You will be able to select the desired heat time and cool down time. 12 minutes should be good for uniform, practice gear. You may need to add additional time for towels.
To use the Dryer: 1. 2. 3. 4.
Load dryer. Select heat temperature. Select heat and cool time. Press the green start button.
Please be sure you are checking the lent tray located in the large door at the bottom of the dryer. Lent should be removed after each dryer use. Please be reminded that student-athletes are not allowed in the storage room and should not be using these machines.
I. Logo The Athletic logos and word marks are the property of the institution, not the individual sport or person. Usage of the marks requires approval from the Director of Athletics or designee. Please refer to the Owls Style Guide for appropriate usage prior to submitting a request. J. Team Store 1. All teams are permitted to run a team store through our team vendor to provide additional gear for the roster. 2. The team store may be used as a fundraiser for your program. 3. Items can be labeled “required” and will be provided at the discounted price per our contract. 4. Items that are labeled “required” will have minimum and maximum quantities. 5. Prices, items, and colors for each item are determined by the department, not the individual team. Open dialogue will be had with each coach to determine the best direction. 6. Coaches and student-athletes are not permitted to determine color combinations and logo usage. 7. Approval for all items included in the store must go through the Director of Athletics or designee. 8. Adjustments to team store items must be approved. If an item goes out of stock and needs to be replaced, approval must be obtained prior to the change being made. 9. All funds received will go directly into the individual team Owls Fund Account.
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VIII. GAME SCHEDULING To align with the department’s core values of Academics, Athletics, Community, and Life, scheduling of intercollegiate contests shall be regulated to minimize interference with the educational opportunities for student-athletes. Therefore, in addition to NCAA and MUW regulations, the following exclusions apply when constructing a team’s schedule: 1. No athletic contests (with the exception of men’s and women’s basketball), at home or out of town, shall be scheduled during final examination week. Conference championships and/or NCAA championships are excluded from this rule. 2. An emphasis on in-region opponents will take precedent over scheduling of non-conference contests. Travel during the school week will be limited to prevent missed class time. 3. Sunday home games should be avoided when possible. Approval for these games by the Director of Athletics must be obtained prior to commitment. 4. Teams must hold a .500 winning percentage to be eligible for post-season competition. 5. Your complete game schedule (see appendix) is due to the Director of Athletics (or designee) no less than 6 months prior to the new academic year. • A meeting will be set to determine leave times prior to submitting the bus request. 6. A trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). • Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. • Any changes to the itinerary after submission must be approved by the Director of Athletics. 7. Coaches are required to give each student-athlete a Class Excusal Letter (for each class) at least one week prior to the first competition (see appendix for letter). • The letter will include each date of competition, leave and return times, and location. • If there are changes to this information, coaches should inform student-athletes immediately so they can relay the information to their instructors. 8. ALL game contracts should include your sport specific “Memorandum of Agreement”. The agreement must be signed by the Director of Athletics.
Note: Students who are absent from class for more than one week are responsible for notifying the Provost and the Director of Athletics.
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IX. ROSTER Each sport will have a roster goal per academic year. This goal will be clearly defined during pre-season and end of year evaluations. Budgetary allotments and departmental programming are based off of roster projections and will be reduced if the goal is not met. Fundraising goals are also set based on roster minimum numbers. It is the responsibility of the head coach to maintain and retain his/her roster each academic year. Failure to meet roster goals could result in teams not being eligible for post-season play. Certain sports have the option for JV rosters and competitions. In order to properly budget for these additions, each sport must maintain both their varsity and junior varsity minimums.
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X. GAME DAY OPS. & EVENT MGT. The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management,execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The coach is responsible for organization of game staff, greeting the visiting team(s), and greeting officials (see appendix for Game Day Administrator Responsibilities, Head Coach Responsibilities & Athletics Event Staff Responsibilities). The W will also utilize a Team for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. Potential positions include ball runners, scoreboard operators, floor moppers, security, ticket takers, and video camera operators. This schedule and related tasks will be coordinated through the Director of Athletics or designee. An Event Staff Sign Up Sheet is included in this manual to assist with scheduling staff for events. A. Crowd Control Policy
We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship. We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations. We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible we will keep the same security people in the same key areas to establish contact and relationships with fans. We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue. When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface. We as an athletic department will continue to communicate to our student-athletes, coaches and staff their role in promoting good sportsmanship among the fans. We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.
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B. Game Cancelation Protocol • Canceling or Changing a Game in advance (24 hours or more): The Director of Athletics and Coach discuss any and all reasons for canceling a game (i.e. weather, safety issues). Final decision is made by the Direct of Athletics. • Day of Game Cancellation and/or Change: Director of Athletics, Game Day Supervisor, officials (if possible), and facilities should make the decision that conditions have made the competition unplayable. •
On Site Decision: 1. Prior to start of game, the on-site decision to alter the “normal” schedule needs to be made by the site administrator in consultation with the game officials (not members of the coaching staff). 2. An administrator must be on site to determine a game cancellation due to weather. The on-site administrator may not have other primary game functions (i.e., PA announcer, scorekeeper, field preparation, etc.)
•
Once Play Begins: The game officials are responsible for postponement decisions.
Coaches should not have a direct involvement in this decision. Directly following the decision of a change: • • • •
Director of Athletics contacted if not already apart of decision: who will contact coach, Sports Information, and Game Day Supervisor Game Day Supervisor: contacts Event staff Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing Competition: Team in route should be contacted immediately by a member of our Coaching Staff. 1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates. 2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing
C. Team for Teams In an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach of each sport will also serve as the on-site game manager for the designated sport, with duties clearly defined. For example, softball will operate all volleyball games and volleyball will operate all softball games. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.
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D. Parking Most facilities have limited parking. Therefore, certain parking restrictions will be enforced. • • •
Pohl Gymnasium: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Tennis Courts: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Softball Field: players and staff members should park in the overflow parking lot inside the gates. Fans can park in the grass lot across from the field as well as in the overflow parking lot. Only officials and opposing team bus are allowed in the right field gravel parking lot. NO ONE is to park along the right or left field fences.
When traveling out of town either for the day or on an extended trip, all student-athletes and staff vehicles are to be parked in the gravel lot in front of Pohl Gymnasium. Vehicles are NOT to be parked on 10th or 11th Ave.
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XI. FACILITIES REQUEST Facility requests should be made at least 14 days prior to needing the facility. Do not advertise any events until you have received a confirmation that the facility has been reserved for your event. A. Requesting the Facility • To request a facility, you will need to complete a Facility Request Form (see appendix for paper format) at least 14 days prior to the event, not including games and practices. • Once the request form has been submitted to the Athletics’ Business Office, the request will be sent to the appropriate University facility for approval. B. Types of Requests • Facility requests are needed for all facilities on campus and all events. • Events may include but are not limited to: practices, games, study hall, team meetings, strength & conditioning, camps & clinics, tryouts, recruiting, and fundraisers. C. Game, Practice, Weight Room • Games, practice, and weight room schedules will be accumulated by the Director of Athletics and requested for all sports at the beginning of each new year for the upcoming academic year. • It is essential that you have your game schedule completed as soon as possible so that the facilities can be reserved well in advance.
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XII. BUDGET Budget: Accountability, Control and Revision Pursuant to the policies of the Mississippi State Education System, the University President is ultimately responsible for the administration of athletic funds. However, the Director of Athletics has the authority to review and approve all departmental expenditures, and is accountable for the same. Accountability The University requires that approved budgets not be exceeded. Therefore, it is imperative that Staff members with cost center responsibility (e.g., Head Coaches, Program Directors and Department Heads) operate within their budget guidelines. Staff members are held accountable for violations of this policy. Head Coaches, Program Directors and Department Heads are held accountable for the depletion of budget accounts, substantiating unbudgeted expenditures, and/or justifying the use of private funds to cover budget overruns. However, the Director of Athletics is solely responsible for the approval of unbudgeted expenditures. Budgetary Control The oversight and approval of funds expenditures is a central component of the Department's budgetary control system. Prior to committing the Department to a financial obligation, a Staff member must have the request approved. If prior approval is not obtained, the individual Staff member may be held personally responsible for the resulting charges. The Director of Athletics and Assistant AD review all purchase orders and purchase requisitions and analyzes expenditure levels to ensure that budget allocations are not exceeded.
ALL BUDGETS SHOULD BE SUBMITTED TO THE ATHLETICS’ BUSINESS OFFICE BY FEBRUARY 1ST for the upcoming year. A. General Information: • A meeting will be held with the Director of Athletics and Campus Recreation, Assistant Athletics Director, and Head Coach prior to finalizing each teams budget. • The Athletics Department will submit the first draft of the departmental budget to the University budget office. • The new budget disperses on July 1st. However, funds may not be available for use for the first couple weeks so prepare in advance for the delay in funds. • Your budget must cover all your expenses related to ALL TYPES of University travel and materials needed from July 1st of the current year to June 30th of the next year!
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• When constructing your budget please consider the following: i. Travel • Home games (ground transportation, meals, officials including assigner fees) • Away games (hotel, meals, ground transportation, entry fees) • Meetings and conferences (hotel, meals, automobile rental/mileage, fuel costs, conference registration, parking) • Air travel (airport parking, luggage fees, taxi/shuttle/rental car) ii. Recruiting • Official visits (hotel, meals, mileage) • Recruiting trips (hotel, airfare, meals, parking, misc. fees, mileage, rental car, fuel) iii. Other fees • Rental facility fees • Software fees • Conference Championship accommodations iv. Materials • Apparel • Equipment • Embroidery • Shipping • When constructing your budget, you must consider 3 questions: i. Does it make sense for the student-athlete? ii. Does it make sense for the budget? iii. Does it make sense for the institution and athletic staff? B. Student Employees: All student employee must apply for an athletic employment position. Application will then be submitted to the athletic department for review and selection of student employees. • • •
Please note that you must have allocated funds in your team’s budget for student employees. Student employees are limited to a maximum of 20 hours a week at $7.35 per hour and paid on a biweekly basis. Student employees must complete an application found at https://muw.peopleadmin.com/postings/search?utf8=%E2%9C%93&query=&query_v0_post ed_at_date=&query_organizational_tier_3_id=any&551=3&commit=Search
**Please see the Student Worker Policy & Procedure Manual for complete details.
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C. Monthly Reports All coaches will receive a monthly budget worksheet from the Athletics Business Office. It is the coach’s responsibility to keep up with their own budget and inform the Athletics Business Office when items are incorrect or missing on their monthly budget worksheet. Note: The University’s budgeting system is at least 1+ month(s) behind actual expenses. So coaches must ensure they are keeping up with accurate daily records of their budget.
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XIII. COMPLIANCE A. Division III Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3). It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities. Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations. The Director of Athletics and Campus Recreation, the Assistant Athletic Director and Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms.Rules education is an ongoing process within the Department, taking place under the leadership of the Assistant Athletics Director. Compliance regulations may be updated overtime; therefore, Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis. For a complete breakdown of all Compliance information, please refer to the Owls Department of Athletics Compliance Manual. B. Student-Athlete Handbook The purpose of this manual is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership. Representing the w as an athlete is both an honor and a privilege. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner. Athletics is secondary to academics. Earning a degree should be the primary goal of all student-athletes. All student-athletes will have to acknowledge and abide by the policies and procedures set forth in the handbook. The guidelines set forth in the Student Athlete Manual serve as a baseline for policies and procedures. Team rules are approved by the Director of Athletics and Campus Recreation and may go beyondthe expectations set forth by the Athletic Department.
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C. Owls Academic Support andIndividual Success Program Each coach is responsible for the monitoring and implementation of the Owls Academic Support and Individual Success program. Program Details: The Owls Academic Support and Individual Success program is designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as: 1) freshmen; 2) anyone with an overall GPA of less than a 2.5; or 3) students who received below a 2.0 in their previous semester. Each “at-risk” student-athlete will have a progress report emailed to each of his/her professors two times a semester. Reports must be submitted by 5:00 PM on the specified day of reporting. Students are responsible for making sure his/her professors received the email. This program is designed to help our student-athletes succeed academically. It should not beviewed as a punishment. D. Student-Athlete Folder Each student-athlete will have a color-coded department folder that is kept in the office of the Director of Athletics. A Student-Athlete Information Form is required to be completed and kept in the folder. This form documents the activity of the student-athlete prior to and while enrolled at The W. Once the student-athlete has confirmed enrollment and is committed to participating in the sport, the folder is completed and submitted to the Director of Athletics for review. E. Celebratory Signing Form Once a student has been “Confirmed” then you can send them the Celebratory Signing Form. This form is to be kept in their Student-Athlete Folder. Note: When a student has been accepted and completed requirements “decision”, then they must complete the Intent to Enroll form in order to be confirmed. F. Staff Meetings Athletic Department Staff Meetings will be held monthly at a specified date and time. These meetings will be used to discuss upcoming events, compliance, University happenings, budgeting, travel, etc. If you are not able to attend a staff meeting, please notify the Director of Athletics and Campus Recreation at least 24 hours in advance.
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G. Rules Test The NCAA Division III Rules Test is now required annually for all coaching staff members (head and assistant coaches part-time and full-time, volunteers, and graduate assistants) and athletics administrators with compliance responsibilities on an annual basis per NCAA Bylaw 11.8. The test should be completed prior to the start of the upcoming academic year. The test and reviews can be found at http://www.ncaa.org/governance/division-iii-rules-test .
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XIV. ALCOHOL & SUBSTANCE ABUSE POLICY The W Athletic Department has adopted the following standards governing the conduct of Owls studentathletes with respect to alcohol use. These standards have been developed to ensure compliance with The W’s Alcohol Policy and Mississippi state laws. The Athletic Department does not condone the illegal or irresponsible use of alcohol under any circumstance. Each year the department in conjunction with Student Life will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes. Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by University and Athletic Department rules and regulations. All Mississippi University for Women residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots). All student-athletes are prohibited from the consumption of or, being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: • •
Representing The W in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.).
The following acts are also prohibited and will lead to sanctions by the athletic department: • Possessing or consuming alcohol if under the age of 21, • Operating a motor vehicle while under the influence of alcohol, • Misrepresenting one’s age for the purpose of purchasing alcohol, • Purchasing, furnishing or serving alcohol to or for an underage person, and / or • Being dangerously intoxicated to the point where state law mandates being taken into custody. Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the University. The VP for Student Affairs will make the final decision on Residence Hall violations.
Depending on the circumstances, Level I, II, III or IV sanctions may be implemented at any time or in any order.
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LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee) • Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. • Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center. • Successful completion of alcohol/drug program at the expense of the SA (if applicable). • Community service requirement (as determined by Director of Athletics and Campus Recreation or designee). • Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. • Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation. • Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable). • Successful completion of an alcohol/drug program at the expense of the SA (if applicable). • 10 hours of community service as determined by Athletics. • New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports. • Immediate removal of athletic gear and a hold placed on the student account. • Recommendation from Athletics for Expulsion from Dorms (if residing in dorms). • Mandatory meeting with the VP of Student Affairs.
Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.
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XV. CAMPS & CLINICS All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising. Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw 13.11.3.2 for more information on Camps and Clinics. A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents 2. The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp. B. Employment 1. Prospective Student-Athletes: An institution may employ a prospective student-athlete at its event provided all compensation received by the prospective student-athlete is for work actually performed and at a rate commensurate with the going rate in that locality for similar services. 2. Student-Athletes: May be employed by athletics events (institutional or noninstitutional) involving prospective student-athletes, provided: • The student-athlete performs administrative duties in addition to any coaching or officiating assignments; to receive compensation must do more than lecture or for an appearance; student-athletes with remaining eligibility may not conduct their own event. • Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill. • Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic. • Participation in any activity that constitutes practice shall not occur during the camp or clinic; Employment in the camp or clinic shall be approved by the Director of Athletics and Campus Recreation,or designee. Back to Top
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3. Outside Coaches: High School, Preparatory or Two-Year College Coaches and Fouryear college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic. C. Camp Expenditures 1. Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information. 2. All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check. See Foundation section for more information. D. Minors 1. If you are planning on having minors (participants under 18 years of age) on
campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form. 2. You will also need to read the Minors on Campus Policy and complete the
Child Abuse Prevention Quiz. 3. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).
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XVI. FUNDRAISING Fundraising plays a vital role in the success and development of each team and the department as a whole. It is imperative that you as a coach clearly explain the expectations set forth by the administration to your team and staff. General Athletic Department fund raisers (ex. Golf outing, Owls Fund Club events, etc.) are mandatory and will be reflected in the end of year evaluation process. Prior to any fundraising activities, an Athletic Fund Raising Request Form must be submitted 30 days prior to any event. When requesting an event or activity, please take the following into account: • • •
Will this have a positive impact on the overall student-athlete experience? Does this fall in line with University and Athletic Department policies? Does this represent the mission and values of the institution and athletic program?
Each team will have a fundraising goal set by the Director of Athletics and Campus Recreation for each academic year and is based off of your minimum roster goals. This amount will be reflected in the annual budget request to theUniversity CFO. A. Owls Fund Club History: The Owls Fund Club began in 2016 as The W Athletics Official Fund Club. The organization was created to recognize friends and supporter's interest and involvement in Owls Athletics and to provide information regarding current and future developments in the program. Introduction: The Owls Fund Club is pleased to provide a variety of benefits in return for the dedicated and loyal support of so many alumni, friends and fans of The W. The primary purpose of the Owls Fund Club is to provide significant funding and added flexibility to meet the annual budgetary needs of The W’s athletics programs and enhance the athletic facilities. Fund Club gifts will assist in provided the resources needed for The W Athletics to achieve the highest level of success both athletically and academically, and are critical to the mission of The W Athletic Department of:
Win Every Day. All funds raised annually are maintained by The W Athletics under the auspices of the Mississippi University for Women Development Office in accordance with and current policies and procedures of the University and the NCAA. How Will We Get There? The Athletics Annual Campaign will be a yearly initiative utilizing teams of volunteers to recruit memberships in support of The W Athletics. Current prospects for volunteers include athletic administration, coaches, select University employees, friends and family. Volunteers will be responsible for soliciting new gifts and pledges from prospect pools consisting of current University supporters as well as their own personal relationships and contacts.
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Ways to Give: The following are the accepted ways to make a charitable contribution to the Campaign: Unrestricted & Restricted Gifts (Checks, Credit Cards & Cash), Matching Gifts from Employer Foundations, Personal Pledges, Gifts-In-Kind, and Naming Opportunities. B. Foundation Each program will have a designated MUW Foundation account, to be used for fund raising efforts. Any fund raising activities involving the department or specific sport(s) will use this account. Funds are deposited and removed with the approval of the Director of Athletics or designee. To deposit funds into your Foundation account, you will take all monetary amounts to the Office of Development & Alumni located in Welty Hall 1st Floor. All checks should be made payable to MUW Foundation with the sport in the “Memo” or “For” section on the check. Make sure to request a receipt for funds deposited for your record. To pay a vendor from the Foundation account, you will need a W-9 for that vendor as well as a Check Request Form. Be sure to keep a running total of the funds deposited and withdrawn from your Foundation account, as the Director of Athletics can ask for this total at any time.
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XVII. LICENSING The Department of Intercollegiate Athletics has registered its trademarks, service marks and logos, and has trademark ownership rights to them. The Director of Athletics acts as the Department’s Licensing Coordinator coordinating in conjunction with University Relations. All entities wishing to manufacture or sell products using the Department’s marks must be licensed and pay royalties, with the exception of those producing goods for use by the Department that are not for resale. Departmental licensing agreements are prepared with assistance from the Legal Affairs Office and University Relations. A standardized contract is utilized for licensing agreements. Alterations to this contract are discouraged. The following are the terms of a standard contract: • • • •
All advertising and promotional activities of the Department of Intercollegiate Athletics must be in compliance with existing University policies. Licensees pay a specific royalty percent of the gross wholesale selling price of the product licensed to be sold. Royalties are reported and collected, if due, on a regular and specified basis. The contract is for a specified term.
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XVIII.
S.A.A.C
Mission: •
• • • • • • •
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. Encourage the development of leadership skills for student-athletes. Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. Emphasize the need of support from faculty and staff for all Athletic Programs.
Article I: •
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: • •
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – • The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. • A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. • Election of the president will be held at the last Advisory Committee meeting of the academic year; the other officers will be elected at the first meeting of the Fall Semester. Section 2 – • The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.
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• • • •
President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and Bylaws committees. Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. Treasurer: Shall be responsible for working with the SAAC Advisor with approval by the Director of Athletics and Campus Recreation to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – • Meetings will be scheduled for once a month, date and time will be selected at previous meeting. • Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. • The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting. Section 4 – • The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. • Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present. Article IV: • • • •
A quorum shall occur if half of the advisory board members are present at the meeting. Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: •
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. • No expenses shall be made without approval of the advisory board’s advisor, the treasurer, and the Director of Athletics and Campus Recreation. Article VI: • •
All amendments must be passed by two-thirds vote of the Advisory Committee. The Director of Athletics and Campus Recreation, or his designee, will be the advisor to the Student-Athlete Advisory Committee.
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XIX. SPORTS INFORMATION The Director of Athletics Communications (SID) is responsible for the operation of Mississippi University for Women’s Sports Information Office, which serves as the primary media contact for the Department of Intercollegiate Athletics. The SID responds to requests made by electronic and print media representatives for information and commentary on all aspects of the Intercollegiate Athletics Program. A primary objective of sports information is to publicize all intercollegiate teams in a professional manner while creating both interest and enthusiasm and maintaining a reputation for credibility and integrity. To do this, the SID relies on a steady flow of information from and close communication with coaches, administrators and student-athletes. The SID is charged with overseeing the Office and coordinating staff assignments. A. Responsibilities of the Sports Information Office The media-related responsibilities of the Sports Information Office include: 1. To write, edit, publish and/or disseminate all athletically-related material, in the following forms: • Daily and weekly news releases and sports updates pertaining to individual student-athletes, coaches or team activities • Event programs, as well as annual sports brochures for media and recruiting purposes • Current team and individual statistic compilations • Current and historical files for all sports, including information on teams, individual student athletes and coaches • Special interest stories related to student-athletes, coaches, teams or Departmental activities • Master sporting event schedules for media on a weekly/monthly/yearly basis. 2. To direct media activities at athletic events in the following ways: • Serving as host to radio, television and print media representatives and providing all background information • Supervising credentials for sideline, press box and team practices • Coordinating publicity events and press conferences involving student-athletes, coaches and administrators • Providing requested materials to opponents’ Sports Information Offices for both home and road games • Reporting results to media outlets • Supervising the gathering of required statistics at home contests • Coordinating the transmission of post-game information to the media • Overseeing the maintenance of information and archives for all sports • Coordinating the staffing of away events
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•
Assisting in the preparation of national and conference reports, as required.
1. To oversee the design and maintenance of the Department’s Web Page in the following ways: • Posting information and results specific to each sport as frequently as possible. • Updating all graphics, pictures, and general University information that comprise the web page as frequently as possible. 2. To provide additional services as required, to include the following: • Assisting student-athletes in gaining postseason academic and athletic honors and/or publicizing the receipt of such honors • Providing student-athletes with interview guidelines • Assisting student-athletes and coaches in preparing for scheduled interviews • Coordinating individual interviews and media conferences • Traveling with teams • Assisting the Administration with public relations campaigns. Responsibilities of the Coaches Coaches are expected to cooperate fully with the Sports Information Office to achieve favorable media coverage and provide for the production of quality brochures, media releases and event programs for their sports. Head Coaches’ work telephone numbers will be released to known media representatives unless the Coach requests in writing that his/her number be withheld. Cell phone numbers will NOT be given to media unless approved in advance by the coach or administrator. The media-related responsibilities of MUW coaches are as follows To coordinate the completion of pre-season individual student-athlete publicity information forms on an annual basis To abide by the Buckley Amendment/FERPA when releasing student-athlete information To participate in television, radio and print interviews, as requested To be courteous and cooperative with members of the media at all times, even during difficult situations To be honest when dealing with the media and to exercise sound judgment when commenting to the press on any topic To go through the SID when scheduling media releases and restrict press statements to their specific sport To honor all deadlines when submitting information for rosters, schedules, publicity questionnaires and athletic event information by setting up a meeting with the Sports Information Office at least eight weeks prior to the opening of the sport’s season To provide the Sports Information Office with all information pertinent to competitions and championships conducted at MUW, as soon as possible prior to the event
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To be on time for pre-arranged interviews and return calls to media members in a timely fashion To assist the Sports Information Office in setting up a time and place for either a press day or photo session for the team at least four weeks prior to the opening of the sport’s season, and be available for team and individual pictures To report away game results immediately after the conclusion of the game through the Sports Information Office To ensure that student-athletes receive proper instructions and encouragement on appropriate interview techniques.
Mississippi University for Women receives media coverage both regionally and nationally. Therefore, coaches are reminded to think carefully prior to answering media questions dealing with subjects such as specific student-athletes, injuries, or controversial topics. Public statements or media releases regarding sensitive topics are to be approved by the Director of Athletics prior to release, and depending on the situation may be referred to University Relations.
C. Student-Athlete of the Month Each coach will nominate a player from their active roster for Student-Athlete of the Month. Nominations are due by the end of the business day on the last working day of the month. The student-athlete of the month should be considered on the following criteria: 25% Athletics (includes personal and team achievements) 25% Academics (includes current GPA, any OASIS reports and midterm reports, when available) 25% Community engagement (includes their participation in departmental and team community outreach events) 25% Life achievements (includes disciplinary issues, leadership, and overall conduct)
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XX. ATHLETIC TRAINING GENERAL Refer to Athletic Training Policies and Procedures Manual A. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: • • •
To prevent athletic injuries To treat athletic injuries To rehabilitate athletic injuries
B. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. •
The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a prescription is written due to an athletic injury the student-athlete can be reimbursed under our insurance policy, otherwise the student-athlete is responsible for the bill. 4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer.
C. Student-Athletes •
The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.
•
The decisions made by the Athletic Training Staff take into consideration the best interests of the student-athlete. 1. All student-athletes are required to turn in a Medical History form and Insurance Information. 2. All student-athletes are required to pass a Physical Examination on an annual basis. 3. The physical is to be completed before any equipment may be issued and before the student-athlete may begin practice. 4. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.
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5.
•
Student-athletes taking any medication regularly or if a student-athlete gets prescribed medication from another doctor during their time as a student-athlete must let the athletic training staff know these medications upon arrival on campus or at time of medication being issued.
Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments. 2. No shoes with cleats or spikes are to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks. 3. No equipment is allowed in the Athletic Training Facility. 4. No alcohol or chewing/smoking tobacco is permitted in the Athletic Training Facility. 5. No loud music is allowed in the Athletic Training Facility. 6. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. 7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility. 8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days. Evaluations of injuries will take place at the time of the injury. 9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place. 10. No one is late to class or practice because of the training room. 11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy. 12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff. 13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items
D. Coaches •
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Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation. 2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available. 3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff. 4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game.
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5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping. 6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or attempt to move her/him if in doubt as to the student-athlete's condition. 7. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes. 8. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment. 9. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff. 10. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions. NOTE: All coaches have current First Aid, CPR, AED Certifications. E. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team. 2. All Athletic Training Staff will keep student-athlete medical/health information confidential. 3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete. 4. The Athletic Training Facility is a health care facility and should remain clean at all times. 5. Equipment and treatment materials must be put away. 6. Any equipment (i.e. coolers and water bottles) checked out of the training room must come back undamaged. If damaged, cost of the equipment will be taken from the head coaches pay check. 7. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility. 8. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules. F. Concussion Policy •
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All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student-athlete statement acknowledging that: 1. They have read and understand the NCAA Concussion Fact Sheet 2. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.
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•
All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion. 4. Have read and understand the MUW Concussion Management Protocol
•
All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions. 2. Have read, understand, and will follow the MUW Concussion Management Protocol
• The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility. • The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. • The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff. • The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year. G. The Plan Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life threatening injuries in sports. Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken
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seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1.
2.
3.
4.
The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing. • The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing • The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation. Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC). • Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan. • If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.). The presence or absence of symptoms will dictate additional testing. Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved. The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received.
H. Concussion Assessment NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.
2. 3. 4. 5. 6. 7.
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Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline). Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them. 1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed. Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms. Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary. Once the athlete becomes asymptomatic:
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•
I.
The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place. • This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file. 5 Step Graduated Exertional Return to Play Protocol
The protocol allows for a gradual increase in volume and intensity during the return to play process. The student-athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student-athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer. The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician. • • • • •
Updated 06/2019
Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs. Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs. Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs. Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs. Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses.
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XXI. Stark Recreation Center Strength and Conditioning training is an essential component of our core values. We have a part-time strength and conditioning coach available for all teams. Strength training is coordinated through the Campus Recreation Staff. The Stark Recreation Center provides areas for strength and cardio training. Time slots are to be scheduled through the Campus Recreation Staff. Pleaseadhere to the following policies and procedures: • •
• • • • • • • • •
Failure to use the scheduled times will result in loss of time. Plain and simple; USE IT OR LOSED IT! No shoes with cleats or spikes are to be worn in the facility or on the equipment and student-athletes must wear team issued shorts and shirts. Owl’s student-athletes and staff must all be dressed in the same attire, approved by the department of athletics. Other university, club, high school, or professional team apparel is not approved and is grounds for removal from the facility. No outside equipment is allowed in the facility. No alcohol or chewing/smoking tobacco is permitted in the facility. No loud music is allowed in the facility. Headphones are required for personal music selections. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. There is no lounging or food allowed in the facility; it is not a social gathering place. No one is late to class or practice because of the weight training. Weights are to be returned to their correct rack after use. All equipment is to be wiped down with spray and towels before and after use. All trash including water bottles are to be disposed of in the appropriate receptacle.
B. Weight Training Coaches/Programs • The Department of Athletics may use specific strength training programs to better serveour student-athletes. Programs are approved by the athletic training staff and are considered mandatory. Approved exceptions may be considered. • A member of the sport’s coaching staff must be present during all strength training andconditioning activities, even if a certified strength & conditioning coach is present. • Certified strength & conditioning coaches are responsible for the coordination and implementation of each work out plan during the playing season.
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XXII. HUMAN RESOURCES Please see the Human Resources website or Handbook for complete overview of all HR policies and procedures. A. New Hire Process • ALL potential hires must be approved by the Director of Athletics BEFORE implying or guaranteeing a position in the Athletic Department. 1. Director of Athletics approves the hire and completes appropriate job evaluation paperwork to submit to HR. This can take 7 to 10 business days to be approved once submitted. 2. Once HR has approved the job description and salary grade, the Director of Athletics and Campus Recreation will post the position to PeopleAdmin on the MUW website. 3. Applications should continue to be accepted for an amount of time in which to receive a reasonable amount of applicants. 4. Once the job posting has closed, qualified applications will be reviewed by the search committee. 5. The search committee will conduct on/off site interviews for qualified candidates. 6. NOTE: This process can take several weeks/months to be completed. B. New Employee Checklist • All new employees should complete the following upon arrival on campus: 1. Meet with HR a. Complete employee paperwork b. Submit I-9 identification. See link for acceptable documents. c. Complete retirement plan, health insurance, and additional benefits. d. Get your Banner ID & email address 2. Contact IT (contact point is Jarvis ext.7280) a. Set up your computer b. Set up your phone line c. Set up your printer access 3. Visit MUW Police Station a. Get MUW ID card b. Get Parking Permit ($25 to be taken out of your next paycheck) 4. Meet with supervisor a. Keys to office/building (sign key memo) b. Business cards c. Additional Banner access, if applicable 5. Updated 06/2019
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a. b. c. d.
Turn in copy of Driver’s License Complete Vehicle Manual Form Sign lease and obtain apartment keys, if applicable Sign Purchasing Card Application, if applicable
C. Compensation & Benefits • For a complete listing of all compensation and benefits for employees visit the Current Employees webpage. D. Leave 1. All leave should be approved by the Director of Athletics prior to leaving the campus. 2. At the end of each month and due no later than 2nd day of the following month, employees should sign into Banner and complete their Leave Report. 3. Visit link to complete your Leave Report 4. Select “Employee Information” > “Leave Report” > select “Leave Report Period and Status” > enter any hour(s) taken for Personal or Medical Leave. 5. After submission, the leave will be reviewed by the Director of Athletics before submitting to HR. E. Performance Evaluations Initial performance evaluation expectations will occur during the first week of August. The year-end performance evaluations to review set expectations will be in March. These evaluations will be sent for review through your employment portal. F. Secondary Duties In addition to coaching responsibilities and Teams for Teams, each head coach will be assigned a secondary duty within the department to assist with the day to day operations. These duties will be assigned by the Director of Athletics and clearly communicated. G. Conduct & Ethical Standards Responsibility of All Employees: University employees are expected to serve the University as they would any other efficient and progressive organization. During work hours, use of time for matters not pertaining directly to employment is not the University policy and is strongly discouraged. Being on time for work and notifying the supervisor in instances of tardiness or absence is also expected. The image of the University is presented by the employees who deal with an individual whether student, guest or colleague. Employees are expected to deal with the public and co-workers in a courteous, tactful and cooperative manner. As per the university employment agreement, any violations of this statement and the principles below may result in disciplinary actions, including but not limited to suspension and/or termination.
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Owls Athletics Staff Performance Agreement: I am committed to the following principles of The W Athletics: • • • • • • • •
I agree to represent myself, my team, the department and Mississippi University for Women in a professional manner. I will demonstrate sportsmanship and leadership through my actions and behavior. I am committed to the overall growth of our student athletes. I will represent and be committed to the core values of our athletic department: Win Every Day in Athletics, in Academics, in the Community and in Life. I will foster an environment that is a productive, welcoming and safe environment for all student athletes to live, learn and compete in intercollegiate athletics. I will report any rule violations of Department, University, Conference and NCAA policies immediately to my Supervisor or Athletic Administrator. I will be fiscally solvent with institutional budget and will follow all guidelines. I will abide by the rules of the Mississippi University for Women Athletic Department, Mississippi University for Women, the National Collegiate Athletic Association and all other organizations of which we are members of.
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XXIII.
ADMISSIONS
Prospective student-athletes can apply for admissions at https://www.muw.edu/admissions/apply. The admissions application is free. A. Freshman B. https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/affordable/scholarshipsRequirements: https://www.muw.edu/admissions/apply/freshmen/requirements • Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/freshmen C. Transfer • Requirements: https://www.muw.edu/admissions/apply/transfer/requirements • Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/transfer D. Graduates • Information: https://www.muw.edu/graduates E. International • Requirements for undergraduate and graduate admissions can be found at: https://www.muw.edu/admissions/apply/international F. Types of Scholarships: • https://www.muw.edu/admssions/affordable/scholarships • • •
•
•
Updated 06/2019
Admissions scholarships are based on academic performance of students at their previous institution. Departmental scholarships are awarded by individual departments and have their own application, deadline, and selection process. These scholarships can be found at h EMCC Tuition Guarantee is for residents of Lowndes County, Mississippi, who have graduated from East Mississippi Community College. These students are eligible to attend The W tuition-free. Academic Common Market allows students to receive discounted tuition rates. You must be a resident of Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Oklahoma, South Carolina, Tennessee, Texas, Virginia, or West Virginia. Students must select a program an eligible program located at link Alumni scholarships are awarded to students whose parent(s) or grandparent(s) graduated from the W and are an active member of the MUW Alumni Association.
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G. Cost of Attendance and Scholarships/Financial Aid Estimates • Tuition & Fees costs can be found at http://www.muw.edu/accounting/students/tuition H. Transcript Evaluation • All preliminary admissions screenings go directly to the Office of Admissions- Iika McCarter • Transcript evaluation should include all official/unofficial transcripts from all current and prior institutions. • Please allow 48 hours for a response to all inquiries. • NOTE: evaluations are only preliminary and could change based on actual grades submitted on official transcripts and for in progress classes. I.
Admissions Tours • Before requesting any admissions tours, a Pre-Approval Official/Unofficial Visit Request Form should be completed and approved by the Director of Athletics. • If a golf cart is request on the request form, the Athletics Business Office will handle the reservation. • Weekend Visits: 1. Contact the Office of Admissions one week prior to the arrival date to make arrangements to pick up housing keys and/or golf cart. • Weekday Visits: 1. Admissions Tours are available during the week and no housing key and/or golf cart request is necessary. 2. Contact Iika McCarter in Admissions to set up a tour atleast one week prior to arrival date.
J. Enrollment Management Software • Logging in 1. Using an internet browser, visit www.emasmobile.com 2. Institution: muw 3. Username: wathletics 4. Password: goowls •
Updated 06/2019
EMAS/Admissions Terminology o Stage Classifications: EMAS Terminology Inquiry
Admissions Meaning Student has shown interest in The W but has not taken the step to complete an application for admission
Applicant
Student has applied for admission but we are missing documents to make an admissions decision
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Decision
o
Student has been accepted and satisfied requirements but has not completed an intent to enroll form Confirmed Student has been accepted and has completed an intent to enroll form indicating that they plan to enroll Entry Status Classifications: EMAS Terminology Standard
Transfer
Returning Student
•
Updated 06/2019
Admissions Meaning Student is a first time freshman who has or will be graduating from high school with no college experience post high school graduation (dual enrollment credits from high school don’t count toward this) Student has attended a college/university post high school graduation but has never attended The W Student has attended The W before but has had a break in enrollment seeking to return
Finding Students 1. To search for student, click search. From there, demographic and admission data boxes will pop up allowing you to enter student information. For a sure way to find someone, enter only last name and first name. Once information has been entered, click search again. 2. A list will populate with all of the students in the system with that first and last name. You will see: First Name; Last Name; Stage: Inquiry, Applicant, Decision, Confirmed; Market Segment: freshman, transfer, returning student; and Entry Term: Fall, Spring, Summer. 3. Double click on the student record. From there, you will see basic information such as birthdate, ethnicity, etc. Scroll down and there are several other collapsible areas to view information such as: a. View Student Majors: here you will see what the student indicated that they were interested in b. User Defined: the option to see what sport they are interested in is located at the top of this page c. View Student Scores: any ACT or SAT scores are available here d. High School/College Data: current and prior schools are listed here e. Address Data f. Tracking requirements: here you will see all items that we are tracking a student for to make an admissions decision. In the satisfied column, an item is listed as true if we have it and false if we have not received it
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•
Updated 06/2019
Searching by Predefined Query 1. Each sport has its own predefined query to quickly find all students who have indicated interest in a particular spot. To access each sport list, do the following: a. From the student search screen, scroll to Student Search by Predefined Query b. Query Folder: select Athletics Folder c. Query Name: select the appropriate query by sport:
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XXIV.
FINANCIAL AID
Any Financial Aid inquires must go through the Director of Athletics or Assistant Athletic Director. Contact should not be made with any financial aid representative at the University. A. Calculating Costs 1. Use the Freshman/Transfer Net Price Calculator for any estimates of financial aid and estimated charges. 2. Additional information on how students can calculate their tuition & fees please the Student Statement: How to Calculate Tuition & Fees. 3. Tuition & Fees costs can be found at link B. Payment Plans 1. Payment plans can be arranged at https://muw.afford.com/ C. Types of Financial Aid 1. Scholarships 2. Federal Grants (based on FAFSA) 3. Federal Loans (based on FAFSA) 4. Work-Study Opportunities (based on FAFSA) 5. Veterans Benefits D. Satisfactory Academic Progress 1. In order to maintain financial aid students must make satisfactory academic progress (SAP) toward completion of a degree each semester. 2. Specific guidelines for SAP can be found at http://www.muw.edu/finaid 3. In order to receive State Financial Aid, students must be enrolled in and maintain a minimum of 15 credit hours per semester. E. Self-Service Banner 1. Students can see their financial aid award, financial aid requirements, account balances, holds, and SAP status at link
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As An Employee of Mississippi University For Women And The Athletic Department, You Agree to Abide By All Policies Set Forth By The University And This Handbook. Therefore, All Requests And Correlating Amounts Should Be Economical And Accurate As Well As Align With The University And Athletic Department’s Mission and Core Values.
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APPENDIX
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ADIDAS TEAM ORDER FORM
Team
Date:
Embroider
Screen
6704/6692-SDN 730P/735P-SDN
Modern Varsity Woven Jacket Modern Varsity Woven Pant
S/LC x
x
5142723 4861/457TMCF 499P-CNX TEAM SPECIFIC
Striker 2 Backpack - Navy Go To Perform SS Tee - Grey Practice Short
P/C
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
PRODUCT DESCRIPTION
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
Screen
PRODUCT / COLOR
P/F 1/ B P/LL 2
Embroider
PRODUCT / COLOR
screen colors
PRODUCT DESCRIPTION
screen colors
Year FUNDAMENTAL
Screen / Embr.
TOTAL
UNIT
UNITS 0 0 0 0 0 0
PRICE $49.00 $34.00
Cost $6.00 $0.00
$28.00 $12.00 $12.00
$6.00 $2.00 $3.00
TOTAL UNITS
UNIT PRICE
Screen / Embr.
TOTAL COST $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST
Cost
M
L
XL
2XL
3XL
4XL
CODE
Additional Items (Fund raised) PRODUCT / COLOR
PRODUCT DESCRIPTION
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
screen colors
S
screen colors
XS
Screen
MISC
Screen
PRODUCT DESCRIPTION
Embroider
UNIFORM PRODUCT / COLOR
Embroider
0 0 0 0 0 0 TOTAL UNITS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 UNIT PRICE
Screen / Embr.
TOTAL COST
Cost 0 0 0 0 0 0 TOTAL UNITS
UNIT PRICE
Screen / Embr.
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST
Cost 0 0 0 0 0 0
Footwear
PRODUCT
PRODUC T CODE
DESCRIPTION
4.0
4.5
CODE
DESCRIPTION
9.5
10.0 10.5 11.0 11.5 12.0 13.0 14.0 15.0 16.0
Screen = $ 2.00(1 color) / $3.00(2 color) per item EMBROIDERY = $6 PER LOCATION UNIFORMS = SIZE AND COLOR VARIABLE ESTIMATE $1.00 PER ITEM FOR SHIPPING
Updated 06/2019
5.0
5.5
6.0
P= Primary S= Secondary T= Team work mark F= Full front LC = Left Chest
6.5
7.0
7.5
8.0
C=Center O=Owls word mark BN=Back Neck RS=Right Sleeve B=Navy Blue color
8.5
9.0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL
UNIT
TOTAL
UNITS
PRICE
COST
0 0 UNITS PRICE 0 0 TOTAL:
$0.00 $0.00 TOTAL $0.00 $0.00
$0.00
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ATHLETICS FUND RAISING REQUEST FORM
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CAMPS, LESSONS, & CLINICS CHECKLIST CAMP DIRECTOR: SUMMMER CAMP/LESSONS/CLINICS NAME: DATES:
The following forms are required at least 60 days prior to the start of your camp/clinic (please check as you submit and turn in with completion of camp documentation): CHECKLIST 1. 2. 3. 3. 4. 5. 6. 7.
8.
Camp Approval Form Student-Athlete Employment Form University Camp Contract – signed Copy of Camp Application with waiver on it Estimated Camp Business Plan (includes Rev/Exp & Camp Curriculum) Employment application/resume/Physical on file (non-university staff) Copy of Insurance requirements – 1M/2M Background Investigations- HR (non-university staff) Medical : Certified Trainer ➢ Parental Consent Certification forms: on brochure ➢ Medical Authorization release from Parents
The following forms are required within 30 days of the conclusion of your camp (please check as you submit and turn in with completion of camp documentation): 1. 2.
Actual Camp Business Plan (includes Rev/Exp, Camp Curriculum, Camp Participation List) Written Summary of Camp
Please note that camp fees are made payable to MUW Foundation with Athletics and sport designated in the “Memo” or “For” section.
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CAMP SUMMARY FORM
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CLASS EXCUSAL FORM (EXAMPLE)
To: From:
(professor) Jennifer Claybrook, Director of Athletics &
RecreationRe: Class/competition conflicts
The following student-athletes are members of The W Softball team. Please find attached a copy of the Spring 2019 schedule and team roster for your records. Due to the scheduling conflicts of athletic competitions and classes, this letter is to inform you that the student-athletes in your section may not be able to attend one or more of your classes. Please do not hesitate to speak to this student-athlete if his/her absence(s) from your course is a problem. As per University policy, the student and the instructor are to agree upon a reasonable timeframe for completion of missed coursework. We make every effort possible to avoid changes in our schedule, however due to weather and other events outside our control we may have to change the scheduled dates and times of our games. In an event that occurs it is the student’s responsibility to notify you of this change as soon as possible. Also, our website, www.owlsathletics.com, will have the most up to date information on schedules and changes. The Athletic Department realizes that the student athlete will be held responsible for all missed work. We are committed to the academic success of our student athletes. Please feel free to contact Coach John Newman or myself with any questions, concerns or suggestions to assist our student athletes in maximizing their academic potential.
As discussed, on the back of this page is the 2019 MUW Softball schedule and team roster. Just as a reminder, you are always invited to come out and support the Owls! Hope to see you at the games!
Thank you for your time and support.
Jennifer Claybrook Director of Athletics & Recreation
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Day
Number
Updated 06/2019
Date
First Name
Opponent
Last Name
Location
Class Year Number
Game Time
First Name
Leave
Return
Last Name
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CONTRACT ADDENDUM MANDATORY ADDENDUM TO ALL MISSISSIPPI UNIVERSITY FOR WOMEN CONTRACTS January 2019 Edition Notwithstanding any provision to the contrary contained in any contract in which Mississippi University for Women (MUW) is a party, MUW does not waive any rights, benefits or prohibitions that may be provided under any applicable law. Every provision to the contrary in any contract to which MUW is a party is void and deleted. The following is a non-exhaustive list of provisions that shall be exceptions to any contrary provision in any contract to which MUW is a party: 1. MUW does not indemnify or hold harmless any party. 2. MUW does not make any warranty. 3. MUW does not waive any claim, present, past or future. 4. MUW does not waive its sovereign immunity. Mississippi University for Women shall only be responsible for liability resulting from the actions/inactions of its officers, agents, and employees acting within the course and scope of their official duties. 5. MUW does not waive its Eleventh Amendment immunity under the United States Constitution. 6. The law applicable to this contract shall be the laws of the State of Mississippi. The choice of law doctrine shall not be used to apply the laws of another state. The forum through which to attempt to pursue claims arising under this contract is the State of Mississippi state court system and no other. 7. Contractual provisions for actions or results that are inconsistent with or in violation of the policies of Mississippi University for Women or the State of Mississippi Board of Trustees of State Institutions of Higher Learning, or both, are deleted. 8. MUW does not agree to a factual description of the current interpretation of the law. 9. MUW does not assign its interest in penalties, such as liquidated damages, to the nonMUW party. 10. MUW does not limit the liability of a non-MUW party for negligence or intentional or reckless torts. 11. MUW does not limit the liability of any non-MUW party to the amount of the contract or to any other set amount.
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12. MUW does not exclude any non-MUW party's warranties of merchantability and fitness for a particular use or any common law warranties to which MUW is entitled. 13. MUW does not waive any type or category of damages. 14. MUW does not agree that another party may prosecute or defend legal actions in the name of MUW unless the provision also conditions the prosecution of such actions on receipt by the party desiring to proceed in the name of MUW with the requirement that such authority may only be allowed if the advance, written approval of the Attorney General of the State of Mississippi is obtained on a case-by-case basis. 15. MUW does not agree to pay extra compensation, fees, or allowances after service is rendered or a contract made, or for any payment not authorized by law. 16. MUW does not agree to any provisions in which the credit of the State of Mississippi is pledged or loaned in aid of any person, association, or corporation. 17. Provisions that limit the time frame for MUW to pursue legal actions are deleted. 18. MUW does not agree to submit to binding arbitration. 19. MUW does not agree to pay any amount as compensation for MUW employing the other party’s employees. 20. MUW will make payments for all amounts owed under this agreement no later than fortyfive days after receipt of the invoice and receipt, inspection and approval of the goods or services in accordance with Miss. Code Ann. § 31-7-305. 21. The contracting parties are on notice that MUW is a public entity of the State of Mississippi and that all parties that wish to conduct business with MUW are obligated to verify through their own legal counsel, not through MUW officials, and through public laws and regulations whether MUW has the authority to enter such a contract, whether the provisions of the contract are enforceable as to MUW, and whether the MUW official executing the contract has the authority so to do. 22. The contracting parties are on notice that MUW is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25-6-1, et seq. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law. 23. It is expressly understood and agreed that the obligation of MUW to proceed under this agreement is conditioned upon the availability and receipt of funds by MUW to specifically perform the obligations set forth for MUW under the agreement. 24. Any Contractor/Seller of MUW shall ensure compliance with the Mississippi Employment Protection Act, Miss. Code Ann. § 71-11-1 to -3, and shall register and
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participate in the status verification system for all newly hired employees. The term “employee” as used herein means any person that is hired to perform work within the State of Mississippi. As used herein, “status verification system” means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program. Contractor/Seller shall maintain records of such compliance and, upon request of the State and approval of the Social Security Administration or Department of Homeland Security, where required, to provide a copy of each such verification to the State. Any person assigned by a Contractor/Seller to perform services for MUW shall meet the employment eligibility requirements of all immigration laws of the State of Mississippi. Any breach of these warranties may subject Contractor/Seller to the following: (a) termination of this Agreement and ineligibility for any state or public contract in Mississippi for up to three years, with notice of such cancellation/termination being made public, or (b) the loss of any license, permit, certification or other document granted to Contractor/Seller by an agency, department or governmental entity for the right to do business in Mississippi for up to one year, or (c) both. In the event of termination/cancellation, Contractor/Seller may also be liable for any additional costs incurred by MUW or the State due to contract cancellation or loss of license or permit. 25. Contractor recognizes that MUW, as a state agency of the State of Mississippi, enters into a contract only to the extent authorized by Mississippi law, including the opinions of the Mississippi Attorney General. Any provision of a contract that is not authorized or inconsistent with Mississippi law, including the opinions of the Mississippi Attorney General, is deleted. 26. This Addendum complies with the provision that amendments to the contract must be in writing and approved by both parties, and the Addendum is expressly incorporated in the contract.
Agreed:
Date: Name
Title On behalf of Mississippi University for Women: Agreed:
Date: Name
Senior Vice President for Administration and CFO_ Title
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CONTRACT REVIEW FORM
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EMPLOYEE VS INDEPENDENT CONTRACTOR FORM (To be completed and approved PRIOR to authorizing any individual to perform services to be paid through Accounts Payable/Purchase Order.) I. General Information Vendor Name:
Vendor SSN/EIN:
MUW Department:
Dept. Phone No.:
Administrative Contact: Title and brief description of project:
Date Project Begins:
Is vendor a retiree from the State of Mississippi Public Employees Retirement System (PERS)? Yes No If yes, STOP and contact HR prior to contracting or hiring to ensure that the person is eligible. There is a separate PERS form that must be completed and approved by PERS before the retiree can be hired as an independent contractor. Allow no less than 2 weeks (PERS does not guarantee a turnaround time) turnaround from PERS for the approval of their form. Once PERS approval is received, this form must also be completed. If no, continue to part II. II. Relationship with Mississippi University for Women: A. Does the individual currently work for the university as an employee? Yes No B. Is it expected that the university will hire this individual as an employee immediately following the completion of these services? Yes No C. During the twelve months prior to the date of these requested services, was the individual a full- or part-time employee providing the same or similar services? Yes No D. Is the task more than of short duration and indicative of an ongoing relationship with the university? Yes No If the answer is "No" to all questions, please proceed to the next section. If the answer is "Yes" to any of the above, this individual should be classified as an employee and paid through the payroll system by completing a PAF.
III. Classification Guidelines: (Complete only one section - A, B, OR C.) A. For Teachers/Lecturers/Instructors 1. Is this individual a "guest lecturer," such as a person who lecturers for only a few class sections? If the answer to #1 is "Yes", then treat as an independent contractor. If "No, go to #2.
2.
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Does the individual provide the same or similar services to other entities or to the general public as part of a business?
If the answer to #2 is "Yes", then treat the individual as an independent contractor. If the answers to both questions are "No", then this individual should be classified as an employee and paid through the payroll system by completing a PAF.
B. For Researchers Researchers hired to perform services for a department are presumed to be employees of MUW. If the researcher is hired to perform research for a particular MUW faculty or staff member, please indicate which of the following relationships is applicable: Relationship #1: The individual will perform research for an MUW faculty or staff member in an arrangement where the individual will be working under the supervision of that faculty or staff member: If the answer is "Yes", this individual would be an employee and paid through the payroll system by completing a PAF.
Relationship #2: The individual will serve in an advisor or consulting capacity with an MUW faculty or staff member. It will be an arrangement like that of a "collaboration between equals." If the answer is "Yes", this individual would be an independent contractor.
If the research partner is working under a memorandum of agreement, please forward a copy of this agreement to Sponsored Programs.
C. Individuals not covered under IIIA or IIIB above: 1. Will the department provide the individual with specific instructions regarding performance of the required work rather than rely on the individuals own expertise? If the answer is "Yes", treat the individual as an employee. If "No", go to #2.
2.
On an on-going basis, will the university set the number of hours and/or days of the week that the individual is required to work, as opposed to allowing the individual to set his/her own work schedule?
If the answer is "Yes", treat the individual as an employee. If "No", go to #3
3.
Does the individual provide the same or similar services to other entities or the general public as a part of a business?
If the answer is "Yes", treat the individual as an independent contractor. If "No", treat as an employee.
CERTIFICATION THAT ANSWERS TO THE ABOVE QUESTIONS ARE ACCURATE TO THE BEST OF MY KNOWLEDGE. Department Head Signature:
Date:
Dean (if appropriate): Supervising President’s Cabinet Member:
Date:
Date: (Forward this form to Human Resources for the final determination.) FOR HR USE ONLY Human Resources has reviewed this employee versus independent contractor checklist and found the individual to be classified as follows: INDEPENDENT CONTRACTION/ EMPLOYEE CLASSIFICATION or CONSULTANT HR CERTIFICATION: Signature Date
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EVENT STAFF SIGN IN SHEET Date: Saturday September 4, 2010 Time: 7pm- vs. NAME Time to Arrive
Sport: M Soccer Position
Post-Game Duty
Sideline Balls Sideline Balls Sideline Balls Sideline Balls Endline Balls Endline Balls Scoreboard Video Tickets Tickets
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Sports Communications Staff: :Stats
:PA/Music
:Scorer’s Table
Game Day Supervisor: Officials:
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FACILITIES REQUEST General Information: Name of Requester-
Sport-
Reason for RequestDate(s) of RequestStart Time-
End Time-
Number of Persons AttendingFacility Being Requested-
Alternative Facility-
Event Specifications: Who will be attending the event? ☐Faculty/Staff ☐Students ☐Alumni ☐ Open to the Public ☐Invited Guests ☐Other: Will there be participants under the age of 18? Check any of the following needed for the event. ☐ Housing: Approximate number needed☐ Security: Nature of security request☐ Food Services: Amount and type of food (Note: State Law prohibits the possession of alcohol
on University property)Is this event a fundraiser or will there be a ticket or gate fee? If yes, how much? Will you need any of the following and specify amount? ☐ Table(s)-
☐ Projector/Screen-
☐ Chair(s)-
☐ Microphone(s)-
☐ Podium-
☐ Other-
Please describe any other specifications or requests not previously mentioned about the event.
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FOOD PURCHASE FORM
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GAME DAY ADMINISTRATOR RESPONSIBILITIES 1. Arrive no less than 90 minutes prior to the game. 2. Introduce yourself to the officials. 3. Introduce yourself to the visiting head coach. 4. Ensure that the facility is game ready by touching base with MUW facilities staff, athletic communications and our head coach prior to teams arriving. 5. Follow the Teams for Teams chart and assign workers to the appropriate areas. 6. Sit near or at the scorer's table/ press box or in a visible spot. 7. The officials or ref's control the game - we make sure the rest is running appropriately. 8. If there is a problem please identify the issue with an area head unless the situation is emergent. 9. Make yourself familiar with emergency support services. 10. Remain at the game for 30 minutes after the contest or until both teams have left the playing facility. 11. Any emergent issues must be reported to the Director of Athletics immediately. A summary of the issue should be made in writing with as much detail as possible. If there is video, retain a copy of the incident. 12. If security is at the event - be sure to introduce yourself. 13. If there are visiting administrator(s) introduce yourself and allow them to sit in an appropriate area. 14. Work with Sports Information staff to ensure all game essential equipment is operating. 15. Athletic training staff is to be on the field/ court for pre-game when activities start. Water and ice are to be in the dugouts/ benches prior to activities. Use the home team to assist with executing this.
Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.
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DAILY & GAME DAY RESPONSIBILITIES HEAD COACH/ HOME TEAM 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility. 2. All in season coaches are responsible to coordinate with the Athletics Event Coordinator to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating your game along with the event staff will break down the facility. If this means you arrive well before the team does, so be it. 3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams). 4. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option. 5. Introduce yourself to the officials upon their arrival. 6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day. 7. Make yourself familiar with emergency support services.
You’re playing/ practice facility is exactly that, yours. Take care of it as you would anything else important to you. Daily maintenance is required to keep our facilities in top shape. This is your responsibility as a head coach. Failure to complete daily responsibilities will negatively impact the facility and this program. Take pride in the facility you have and others will to.
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GAME DAY RESPONSIBILITIES ATHLETICS EVENT COORDINATOR AND STAFF 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility. 2. The Athletics Event Coordinator and staff with the assistant of the in season coach are to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating the game will assist the events staff with breaking down the facility. 3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams). 4. The Athletics Event Coordinator is in charge of assigning game day duties to his/her staff (graduate assistants). Each sport will have specific requirements for the event staff (i.e. scoreboard, book, music, setup/breakdown, etc.) 5. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option. 6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day. 7. Make yourself familiar with emergency support services.
Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.
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MEDICAL RELEASE FORM Camp(s) attending:
Starting Date: Starting Date:
Personal Information Name of camper: Name of parent: Address:
/ /
/ /
Sex: M/F Home phone: Work phone: Birth date:
Name of person to contact in the event of an emergency: Relation to camper: Phone number: Medical History Is child in good health: Yes/ No if not, please explain: Should nature and amount of physical exercise be limited: Yes/ No if so, please explain: Does child have any allergies: Yes/No if so, please explain: Is child taking any medications regularly: Yes/ No if so, explain:
ASSUMPTION OF RISK STATEMENT I have registered my child, , for camp at Mississippi University for Women. I am fully aware of the actual and potential risks of personal injury (including serious injury and death) inherent in this activity. By signing below, I am asserting that I am knowingly and voluntarily assuming all such risks form my child as well as medical expenses incurred as a result of injury or illness to my child. I am aware that the Mississippi University for Women camp supplies an EXCESS ONLY policy and will cover, within the limits of the policy, any outstanding or denied bills.
Parent or Guardian signature
Date
AUTHORIZATION FOR MEDICAL CARE I hereby authorize the Camp Director and/or Medical Staff to administer medical attention to my son/ daughter, , for the purpose of first aid. I grant permission for an emergency physician to examine and treat, hospitalize or secure treatment for my child in the event of an emergency.
Parent or Guardian signature
Date
SUMMER CAMP INSURANCE POLICY SUMMARY Please be advised that the summer camp insurance is a secondary carrier. The insurance plan pays the medical expenses actually incurred by an insured person when an accidental injury occurs while in attendance at the camp or clinic. This coverage is excess coverage and begins after the exhaustion of all other coverage for which the participant may be eligible.
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OCCASIONAL MEAL REQUEST FORM Bylaw 16.11.1.5 Occasional Meals A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; (b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals. 16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. SportLocation of Meal-
Date of Meal-
Occasion of MealWho will host the meal, and their relationship to MUW?Means of Transportation- _ Who Will Provide TransportationI have attached a “Persons Attending Meal Form”, and I have read the NCAA Bylaw and agree to abide by all the terms and conditions.
Requester’s Signature
Date
Director of Athletics’ Signature
Date
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PERSONS ATTENDING MEAL FORM Please list all those in attendance at the occasional meal. This includes student-athletes, coaches, staff members, and boosters. If you need additional room you may attach a separate sheet of paper to this form.
NAME
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RELATIONSHIP TO TEAM
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OWLS “Insert Team” 2021-2022 Schedule DATE
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DAY
TIME
OPPONENT
SITE
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PRE-APPROVAL OFFICIAL VISIT REQUEST FORM
General Information-Bylaw 13.6 Official Visit: Prospect Name-
Sport-
Prospect Home AddressDate of BirthSAT/ACT Scores-
GPA-
Current/Previous High SchoolExpected High School Graduation DateCurrent/Previous Higher Education Institution(s), if applicableExpected College Graduation Date, if applicable-
Travel Arrangements: Date of Arrival-
Date of Departure-
How is the PSA being transported to campus? If Coach is picking up PSA, where is the PSA being picked up from? Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
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Travel Costs: Student Host 13.6.5.5 The institution may provide the following to a student host entertaining a prospective student-athlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events.
Will there be a student host? If there is a student host, please provide his/her name and student ID #Meals Per NCAA Bylaw 13.6.5.6, PSAs are only allowed three on-campus meals per day for PSA and accompanying individuals. Off-campus meals are permissible; however, meals are not to exceed $10 per person per meal.
Estimated Total MealsLodging Per NCAA Bylaw 13.6.6 On campus or at a local facility within a 30-mile radius of institution's campus and comparable to normal studentlife. May provide a separate room for parents/guardian and spouse or individual of comparable relationship.
Lodging Location-
Estimated Total Lodging Costs-
Would you like to request a golf cart for the visit? Additional Information Please note that upon submission of this form, you will need to submit a copy of the PSAs official/unofficial transcript(s) to the Athletics' Business Office. You will also need to submit an itinerary at least 1 week prior to the PSAs arrival.
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PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Recruiting Destination(s): include site location, city, state, and zip code-
Name of Prospect(s), if applicable-
Estimated Travel Costs: Meals Estimated Total MealsLodging Estimated Total Lodging CostsLodging Name and Address-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: • Leave before 8am (Breakfast, Lunch, and Dinner)- $25 • Leave before 11am (Lunch and Dinner)- $20 • Leave after 11 am (Dinner)$12.50
Vehicle Charges If a University vehicle is not available, then a cost comparison will be completed by the Athletics' Business Office to determine the most economical option between rental and private vehicle. Please estimate the total mileage for your trip starting and ending at 1100 College Street, Columbus, MS 39701. Total Estimated Mileage for Entire TripOther Charges Estimated Total Air FareEstimated Total Other Costs (Describe and estimate any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you are requesting a Cash Advance, please specify the amount-
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PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM
General Information Bylaw 13.7 Unofficial Visit: Prospect Name-
Sport-
Prospect Home Address-
Travel Arrangements: Date of Arrival-
Date of Departure-
Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
Meals: Per NCAA Bylaw 13.7, lodging accommodations cannot be paid for by institution, unless housing is generally available to all visiting prospective students. PSAs on unofficial visits are allowed one on-campus meal for the PSA only. This cannot include any accompanying individuals.
Do you plan on providing one on-campus meal to the PSA? Would you like to request a golf cart for the visit?
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PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT
Cardholder:
Account Number:
Signature of Department Supervisor: Item Description Cost
Date of Purchase
Vendor
Detailed explanation of missing documentation:
The undersigned employee responsible for said missing documentation hereby states under oath that the above facts are true and correct to the best of his/her knowledge:
DATE:
;
SIGNATURE OF EMPLOYEE: This Date Personally Appeared Before Me, the undersigned authority, in and for County, State of Mississippi, the above named employee, who, being first duly sworn, state on his/her oath that the above facts are true and correct to the best of his/her knowledge. GIVEN UNDER MY HAND AND OFFICIAL SEAL, this the
day of
20
Notary Public NOTE: This affidavit shall be attached to the cardholder’s statement and filed with the Approving Official.
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REIMBURSEMENT REQUEST FORM
General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Purpose of TravelName of Prospect(s), if applicable-
Reimbursement Amounts: Total Meal CostsTotal Lodging CostsTotal Registration FeesEstimated Total Air FareTotal Rental Vehicle (input fuel as “Total Other Costs”)-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: • Leave before 8am (Breakfast, Lunch, and Dinner)- $25 • Leave before 11am (Lunch and Dinner)$20 • Leave after 11 am (Dinner)- $12.50
Total Mileage Cost: Reimbursed at $0.54 per mile (must be accompanied by an online mapping print out of total mileage-
Estimated Total Other Costs (Describe and input any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you received a cash advance, please input any remaining cash amount here. Please note all receipts for cash advances should be submitted to the Athletics' Business Office for review. -
Receipt Submission Once you have completed and submitted this form, please be sure to submit all accompanying receipts to the Athletics' Business Office for review.
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REQUISITION REQUEST FORM
REQUISITION REQUEST SPORT VENDOR NAME TOTAL REQUEST AMOUNT
Price Quote Attached (circle):
Yes
No
Description of Product:
Additional Notes:
Submitted By Name
Date
Name
Date
Name
Date
Reviewed By
Approved By
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SALES TAX EXEMPT LETTER
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SAMPLE UNIVERSITY CAMP CONTRACT
This will confirm the terms and conditions that we have agreed to for conduct the (“Camp”) on the University’s premises. The Camp has requested, and the University has agreed, to provide you space at the University’s campus to conduct a for children (“Participants”) starting on . The License fee will be Fifteen Dollars per day per camper ($15.00). The Camp will request the particular fields, courts, eating areas and other spaces you want to use in advance, and the Athletic Department will use its best efforts to secure those spaces through Conference Services. The Camp will be told in advance what spaces you may use, although it is subject to change. The Camp, will at its sole cost and expense, be responsible for administering and providing all staff and other personnel required for the supervision of the Participants and all activities engaged in by the Participants at the Campus. The Camp is required to have one adult supervisor for every 10 Participants if you have less than 45 Participants, and one adult supervisor for every 12 Participants if you have more than 45 Participants. The Camp must also work with Human Resources to conduct background checks on all adult supervisors or employees having contact with Participants and certify to the University that there is no reason why any supervisor should not be in charge of Participants. The Camp and its Participants must comply with, all laws, rules, regulations and orders that are applicable to you or any Participant’s use of the Campus, with all applicable rules and regulations adopted by the University, including its Minors on Campus Policy. The camp must secure parent/guardian permission slips from all Participants and certify to the University that you have done so. At least 30 days prior to the License Period, the Camp must deliver to the Athletics Department the following: •
• •
A Certificate(s) of Insurance evidencing that you have complied with the Insurance Requirements set forth by the University (for non-institutional camps), which is 1 million/2 million. If you encounter any difficulty in obtaining appropriate insurance, please let us know and we can put you in touch with the University’s insurance broker who can assist you; Documentation on background checks on all adult supervisors or employees having contact with participants. (secured through HR) Documents and information set forth by University Athletic Department
If the Camp fails to satisfy any of its obligations, the University may terminate this agreement without incurring any liability or obligation to the Camp or any Participant,
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although whenever practicable the University will give the Camp a reasonable period to correct the situation. The University shall not have any liability whatsoever for: (i) any injury or death to you or any Participant or (ii) any damage to or loss of any property of the Camp or any Participant arising in connection with this agreement except for injuries, death or damage arising from the negligence of the University or any of its employees or agents. The Camp obligation to the University under this agreement or at law shall not be limited to the insurance coverage that is required to be provided. The Camp agrees, to the fullest extent permitted by law, to indemnify and hold harmless the University and its trustees, officers, servants, agents, and employees from and against all claims, suits, damages, liabilities, losses, demands, costs and expenses, including reasonable attorney fees and your or any Participants use of the Campus. The obligation to indemnify the University will survive the expiration of the License Period and/or the termination of this Agreement. This letter sets forth all of our understandings and can be changed only in another signed writing. We hope that your camp is successful and look forward to working with you.
Mississippi University for Women
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STUDENT-ATHLETE EMPLOYMENT FORM STUDENT-ATHLETE’S NAME: SS# or STUDENT ID# NAME OF CAMP:
Circle One:
Institutional Camp (On or Off Campus)
Developmental Camp/Clinic
Location of Camp/Clinic: Dates of Camp/Clinic: Dates of Employment:
Projected hours per week
Description of Duties:
Projected Compensation:
By signing this statement, the student-athlete and employer agree to the following:
(a) The student-athlete must perform duties that are of a general supervisory character and any coaching or officiating assignments shall represent not more than one-half of the student-athletes work time. (b) Compensation provided to the student-athlete shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skills of the student-athlete. (c) A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. (Bylaw 13.12.2.1) Student-Athlete’s Signature Date
Date
AD or Compliance Officer’s Signature Date Date
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Signature of Employer/Camp Official
Student-Athlete’s Coach
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STUDENT SIGNATURE SHEET- CASH ADVANCE First Name
Last Name
Student ID#
Amount
Signature
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 **NOTE: Only sign this sheet of you received the funds indicated in the amount section**
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STUDENT INFORMATION FORM NAME:
ID #
MAJOR:
DATE DECLARED:
INITIAL ELIGIBILITY Recruited: yes no Letter of Intent: Date of Initial Enrollment: Amateurism:
SPORT:
Core Course GPA: SAT/ACT:
TRANSFER ELIGIBILITY Previous Institution: Years Completed: Transfer Waiver?: Comments:
Division: By Law:
PARTICIPATION 1.
2.
3.
4.
5.
F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid:
EXIT INTERVIEW
Updated 06/2019
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Date:
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SPORTS CAMP APPROVAL FORM COACH’S NAME:
SPORT:
NAME OF CAMP: Circle One: Institutional Camp (On or Off Campus) Developmental Camp/Clinic * Camp Brochure approved on by date Compliance Office Location of Camp/Clinic: Dates of Operation: (days) (months) Coaches Involved With Camp/Clinic:
Student-Athletes Working Camp/Clinic:
(year)
Salary: (Hourly, Weekly)
Continue to review all NCAA, University, Sport Specific, Mental Health & Well Being Guidance ************************************************************************************** I have reviewed and will comply with all NCAA III and University rules and regulations associated tocamps/clinics. SIGNATURE OF COACH:
DATE:
COMPLIANCE OFFICE:
DATE:
THIS FORM MUST BE RETURNED TO THE ATHLETICS’ BUSINESS OFFICE 60 DAYS PRIOR TO EVENT
Updated 06/2019
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TRAVEL AUTHORIZATION & REIMBURSEMENT FORM (Pre-Travel)
Step 1 Complete Section I. in its entirety before departing
Step 4 After completing Section X. this section will need to be completed and signed by the Director of
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Step 2 Section IV: The first two columns and the last three columns should be completed for each day of your travel. Reminder that Total Allowed Meals per day is $25.
Step 3 Section X should include all estimated costs, and the estimated total should be input on pg. 1 Section I for approval.
Updated 06/2019
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TRAVEL PARTY LIST
Updated 06/2019
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TRIP ITINERARY EXAMPLE
Prospect/Opponent: Jane Smith Student Host/Location: Dave Jones Flight Information: Delta Airlines – GTR Airport Arrival: 3/3/2017 6:25 PM Flt. # 71 Departure: 3/5/2017 1:00 PM Flt. # 42 Thursday, March 2, 2017 6:00 PM 7:30 PM 8:00 PM 9:30 PM Midnight
Arrive at GTR airport. Drive back to Columbus. Arrival onto The W Campus / Review rules of official visit with coach and student host Dinner with Coach and student host Back to dorm, spend time with players Curfew
Friday, March 3, 2017 8:00 AM 9:00 AM 10:30 AM 11:00 AM 11:30 AM Noon 1:00 PM 2:00 PM 2:30 PM 5:00 PM 6:30 PM 8:30 PM Midnight
Breakfast with Coach Psychology 101 Class with Dave Meeting with Office of Admissions Tour of Campus with Coach Meeting with Dean Anderson (College of Arts & Sciences) Lunch with Dave and various team members Back to Residence Hall Meeting with Jason Trufant Observe Team Practice Back to Residence Hall / Prepare for dinner Dinner with Coaches Movie Night in Dorm with players Curfew
Saturday, March 4, 2017 9:00 AM 10:00 AM
Updated 06/2019
Breakfast with Coach (sign Prospect Declaration Form) Depart to GTR Airport
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W-9 FORM
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Go Owls!
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Athletics Department Student-Athlete Handbook 2021-22 ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
Table of Contents A MESSAGE FROM THE DIRECTOR OF ATHLETICS ..........................................................1-2 THE W ATHLETICS PHILOSOPHY .............................................................................................3 DIVISION III PHILOSOPHY STATEMENT ..............................................................................4-5 THE W ATHLETICS MISSION AND VISION .............................................................................6 ATHLETIC DEPARTMENT DIRECTORY ...................................................................................7 WIN EVERY DAY IN ACADEMICS ACADEMICS & ELIGIBILITY ......................................................................................................8 GUIDELINES FOR CLASS ATTENDANCE AND MISSED CLASS .................................................... 8 MONITORING ACADEMIC PROGRESS ........................................................................................... 8-9 ACADEMIC SUPPORT ........................................................................................................................... 9 ADVISEMENT......................................................................................................................................... 9 REGISTRATION.................................................................................................................................... 10 STUDY AT OTHER COLLEGES ........................................................................................................... 10 DECLARING A MAJOR........................................................................................................................ 10 ACADEMIC HONESTY POLICY ......................................................................................................... 11
ELIGIBILITY ...........................................................................................................................12-13 ELIGIBILITY NOTES – Undergraduate Students ........................................................................14 NCAA REQUIREMENTS ...................................................................................................................... 14 MUW ELIGIBILITY DEFINITIONS AND REGULATIONS .......................................................... 14-16 IN SEASON ELIGIBILITY ....................................................................................................................16
ELIGIBILITY NOTES – Graduate Students.............................................................................17-18 NCAA DIII SUMMARY OF REGULATIONS ......................................................................18-23 WIN EVERY DAY IN ATHLETICS NCAA DIII SUMMARY PLAYING & PRACTICE SEASONS ............................................24-25 SPORTS MEDICINE................................................................................................................25-32 GENERAL INFORMATION .............................................................................................................. 25-27 CONCUSSION POLICY ................................................................................................................... 27-29 HEALTH CENTER ............................................................................................................................ 29-30 INSURANCE INFORMATION AND PROCEDURES ......................................................................... 30 DRUG EDUCATION AND TESTING................................................................................................... 31 PREGNANCY & REFERRAL & MANAGEMENT GUIDELINES ................................................. 31-32
TEAM TRAVEL PROCEDURES ............................................................................................32-33 STUDENT-ATHLETE RECRUITING HOST POLICY ..........................................................34-35 SCHOLARSHIPS/GRANTS .........................................................................................................35 MISCONDUCT .............................................................................................................................35 WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) ..................................................36-38
WIN EVERY DAY IN LIFE LIFE SKILLS .................................................................................................................................39 SPORTSMANSHIP .......................................................................................................................39 STUDENT-ATHLETE CODE OF CONDUCT ...................................................................... 40-45 PENALTY .............................................................................................................................................. 40 ALCOHOL POLICY ......................................................................................................................... 40-41 TOBACCO ............................................................................................................................................. 41 HAZING ............................................................................................................................................ 41-42 SEXUAL HARASSMENT ..................................................................................................................... 42 NON-DISCRIMINATION STATEMENT ............................................................................................. 42 FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA........ 42 NCAA GAMBLING POLICY ................................................................................................................ 43 RESIDENCE LIFE RULES AND REGULATIONS .............................................................................. 43 VIOLATION SANCTIONS............................................................................................................... 43-44
GRIEVANCE POLICY - ATHLETICS....................................................................................44-45 NAME, IMAGE, LIKENESS INFORMATION & FORMS .....................................................45-49 CAMPUS SAFETY ..................................................................................................................50-51 TORNADO INFORMATION ................................................................................................................ 50 WEAPONS ON CAMPUS...................................................................................................................... 50 PROHIBITED VEHICLES/DEVICES ..................................................................................................... 50 UNIVERSITY MAIL SERVICES .......................................................................................................... 50
A MESSAGE FROM THE DIRECTOR OF ATHLETICS Welcome to The W! You have a tremendous opportunity to receive an outstanding education while also participating in intercollegiate athletics. Currently, The W is in Year 2 of the process in transitioning to become an NCAA Division III member institution with active membership in September 2023. The NCAA Division III has more than 440 member institutions and 195,000 student-athletes. The NCAA Division III and The W prioritize the well-rounded student-athlete experience. Our hope is that you pursue excellence in a variety of ways during your time here. To excel requires commitment, self-discipline and hard work. As we begin the 2021-22 academic year, we wish you much success in all of your endeavors. Our Athletic Department is firmly committed to working within the educational mission of the University, understanding that the primary responsibility for balancing academics and athletics falls on you, the student-athlete. Our commitment as an institution is to help you reach your potential, and to best position you for success academically, athletically, in the community and in life. We hope and believe that you are committed to the same. This handbook describes programs, policies and procedures you are likely to encounter as a student-athlete. It outlines your rights and responsibilities while a member of the intercollegiate athletics program. You are responsible for being familiar with the content contained within the following pages. The information included in the handbook is to be used in conjunction with any and all standards, rules and regulations set forth by the Mississippi University for Women and the NCAA. Access to the MUW Student Handbook and the NCAA Division III Manual is available online and refenced below. If you have any questions, you are able to contact any member of our athletic staff including me. At the end of your athletic season you will be asked to complete a student-athlete satisfaction survey. Your participation in this survey will allow us to receive vital feedback about significant areas that impact the intercollegiate athletics program. Please take the time to complete the survey. The student-athlete handbook and the survey will be reviewed annually and any feedback you provide to aid in the advancement of this document and excellence in our department would be greatly appreciated. We are grateful for your attention to this handbook. We are thrilled you have chosen The W! It is our honor and privilege to assist and support you throughout your collegiate experience and in your future endeavors. We look forward to you representing us proudly as you continue to strive to be your very best. Best of luck during the upcoming year, Jennifer Claybrook Director of Athletics & Campus Recreation 1
THE PURPOSE OF THIS MANUAL is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership.
REPRESENTING THE W AS AN ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner.
ATHLETICS IS SECONDARY TO ACADEMICS. Earning a degree should be the primary goal of all student-athletes.
NOTE: Please refer to the MUW Student Handbook located at http://bulletin.muw.edu/index.php?catoid=42 for additional student policies and procedures set forth for all MUW students. Also, please refer to the ncaa.org and the NCAA III Compliance Manual located at https://web3.ncaa.org/lsdbi/reports/getReport/90011 for additional opportunities and rules information.
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THE W ATHLETICS PHILOSOPHY The mission of Mississippi University for Women is to provide a high-quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth. As an integral part of the overall educational mission, the Athletics Program reflects the values of excellence, leadership, and personalized learning to which all of the University’s endeavors aspire. The Athletics Program at The W is an extra-curricular activity that supplements the academic program and supports the institution’s educational mission by providing opportunities for students to participate in intercollegiate sports activities that help them grow personally and socially. In particular, the Athletics Program enhances general life knowledge, skills and abilities, including physical fitness, self-confidence, leadership and teamwork. To this end, the Athletics Program measures its success by the extent to which its student-athletes develop as well-rounded individuals of intellect and character. The University’s strategic plan recognizes the need to develop the sense of community among students, parents, alumni, employees, and friends. There are opportunities to create a vibrant campus community through the Athletics program both for those who participate directly in intercollegiate sports and those who, as spectators and fans, benefit from the camaraderie. This will be an important driver of the future development of the College.
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NCAA DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their | relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in non-athletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities. 4
The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.
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MISSION: The Department of Athletics conducts a broad-based Division III sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for studentathletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in NCAA individual and team championship events, whenever possible. VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: • • • • •
Providing all student-athletes with the highest quality academic, athletic and social experience; Hiring and developing the best coaches and support staff to produce successful programs; Developing the leadership potential of student-athletes and staff; Providing a safe environment for the student-athletes; Conducting programs and business with integrity and the highest ethical standards.
CORE PRINCIPLES: The mission of the Department of Athletics at the Mississippi University for Women is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
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ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Campus Recreation/SWA jlclaybrook@muw.edu 662-329-7962
Dr. Chad Murphy Faculty Athletic Representativetcmurphy1@muw.edu 662-329-7241
Jason Miller Head Athletic Trainer athletictraining@muw.edu 662-329-6217
JaQuailia Hudgins Assistant Athletic Trainer athletictraining@muw.edu 662-329-6217
Daniel Talley Director of Compliance/ Head Tennis Coach dltalley@muw.edu 662-329-6586 Glen Halbert Athletics Diversity & Inclusion Designee gehalbert@muw.edu 662-329-7442
Dave Beyer Director of Athletic Communications wdbeyer@muw.edu 662-329-6574
Dedrick Burnett SAAC Advisor/Head Cross Country Coach dburnett1@muw.edu 662-329-7241
BASEBALL
Scott Mularz
dsmularz@muw.edu/662-329-6575
BASKETBALL (MEN)
Dean Burrows
btburrowsjr@muw.edu/662-329-6445
BASKETBALL (WOMEN)
Drew Johnson
anjohnson7@muw.edu/ 662-241-6436
CROSS COUNTRY (WOMEN & MEN)
Dedrick Burnett
dburnett1@muw.edu/ 662-498-0216
GOLF (WOMEN & MEN)
Benji Williams
brwilliams2@muw.edu/ 662-498-0215
TENNIS (WOMEN& MEN)
Daniel Talley
SOCCER (MEN)
Louis Alexander
SOCCER (WOMEN)
Catie Lyles
cjlyles@muw.edu/ 662-329-7996
SOFTBALL
Buddy Foster
cefoster@muw.edu/ 662-329-6573
VOLLEYBALL
Halee Hensley
hmhensley@muw.edu/ 662-329-6585
TRACK & FIELD (WOMEN & MEN)
Dedrick Burnett
dburnett1@muw.edu/ 662-498-0216
dltalley@muw.edu/ 662-329-6586 lsalexander@muw.edu/ 662-329-6571
IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center
Reneau Hall 1st Floor
x7138
Financial Aid
Welty Hall Room 107
x7114
Campus Recreation
Stark Recreation Center
x7494
Residence Life
Cochran Hall 2nd Floor
x7127
Health Center
Eckford Hall
x7289
Bookstore
Residence Hall
x7409
Hogarth Dining Center
Hogarth Student Center
x7411
SGA
MUW-600
x7420
Career Services
Reneau Hall 1st Floor
x7138
Registrar
Welty Hall Room 105
x7135
Campus Police
McDevitt Hall
662-241-7777
Post Office
Hogarth Student Center x7408
Counseling Services
11th Street & 4th Avenue
x7748
University Accounting Welty Hall 1st Floor
x7210
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WIN EVERY DAY IN ACADEMICS I. ACADEMICS & ELIGIBILITY The MUW Athletics Department is fully committed to the academics-first tenant of NCAA Division III. Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.
Academics: ATTENDANCE AT ALL CLASSES IS REQUIRED BY ALL STUDENT-ATHLETES, regardless of the attendance requirements of the class you are enrolled in. Absence from class for practice purposes is an NCAA violation, therefore this is NEVER allowed. Due to competitive schedules and the related travel demands, student-athletes will miss some classes and exams. It is the responsibility of the student-athlete to communicate with professors/instructors to determine what their expectations are for you to make up/complete missed course work. In the unlikely event that a student-athlete encounters any difficulty in communicating and making the necessary academic arrangements with the professor, please notify your head coach as soon as possible.
General Guidelines for Class Attendance and Missed Class • Students should remind their instructor of known class/contest conflicts at least one week before the missed class. Each student-athlete will be given a class excusal letter prior to the season outlining days and times that the team will be traveling for home and away contests. • Student-athletes should make all of the necessary arrangements in order to make up all work or tests missed with the professor prior to athletic travel. It is the responsibility of the student to make up coursework in a timeframe agreed upon by the student and the instructor. • Student-athletes should identify him or herself to the instructor after the first or second class meeting, providing his/her name, sport and team schedule. The student-athlete will provide the class excusal letter to the instructor during the first of second class meeting. • Each program establishes consequences for unexcused missed class time, which is approved by the Director of Athletics. NOTE: Students who are absent from class for more than one week due to personal or medical issues are responsible for notifying the VP of Student Affairs, Provost, and the Director of Athletics. FAILURE TO FOLLOW ATTENDANCE POLICIES MAY LEAD TO THE FOLLOWING: a) Suspension from future practices and competitions (number to be determined by the Director of Athletics). b) Second infractions will lead to more stringent penalties, including immediate suspension and possible loss of dismissal from squad. c) Infractions leading to ineligibility (under 12 credits) will lead to immediate suspension. **Withdrawal from classes must be preceded by the written permission of the Director of Athletics (or Designee) even during the off season of a sport.
NOTE: Students who wish to withdraw from the University must do so through the College or School of their major or through the Student Success Center if they are undeclared. The last day to withdraw from the University is listed on the Academic Calendar. Once the withdrawal request form is processed, this is an irreversible action.
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1. MONITORING ACADEMIC PROGRESS THE ATHLETIC DEPARTMENT WILL ATTEMPT TO MONITOR THE ACADEMIC PROGRESS OF ALL OF OUR STUDENT-ATHLETES DURING THE SEMESTER THROUGH: A. Mid-Term Progress Reports: will be sent to instructors by the University. Information and feedback from these reports will be provided to team members along with referrals for tutoring and/or counseling assistance. It is the student-athlete's responsibility to seek out academic assistance (i.e. tutoring) if their instructor or coach requires it. B. The Owls Academic Support & Individual Success Program: Designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as all first semester freshmen, transfer student and any continuing student-athlete with an overall GPA that is less than a 2.5 or a previous semester performance below a 2.0. ➢ Each “at-risk” student-athlete will have progress reports sent to their professors/ instructors two times a semester by their head coach via e-mail. The professor/ instructor completes the form indicating the progress of the student-athlete and any potential issues/ concerns.
2. ACADEMIC SUPPORT The Student Success Center is designed to develop and refine the student's academic skills. The dedicated staff offers personalized instruction that supplements and supports MUW’s formal academic programs. Tutoring is available at the on campus. Please schedule an appointment with the center to properly identify your academic needs. The contact number and location of the center is on page 5 of this handbook.
3. ADVISEMENT New students are assigned a faculty or academic staff advisor who will counsel them regarding their academic progress. The appropriate academic Department will assign students a faculty or staff advisor specific to their major. Undeclared students will be advised by faculty or staff members from the Student Success Center, which is located in Reneau Hall and is open daily for questions regarding academic schedules, programs, and requirements. Before each registration, students must consult with their advisors. All MUW students should see their advisor not only for program planning prior to each registration, but also for guidance and evaluation throughout the school year. An advising period is published during the fall and spring semesters. See the Academic Calendar for specific dates. In all academic programs at MUW, some courses are required while others are elective. It is the student’s responsibility to make certain that all required courses of the chosen curriculum are completed. Faculty advisors are available to assist students in planning their academic work. Not all courses are offered every semester; some are only offered in alternating semesters or alternating years. The University is not responsible for scheduling problems that result from the student’s failure to take these intermittent courses when they are available, nor is the institution responsible for those students in an accelerated program who cannot be accommodated by the regular course rotation or students who are off sequence due to failing courses. Students who have questions regarding their major fields of interest or who want help with decisions are invited to consult their advisors, staff in the Student Success Center, Department Chairs/Program Directors, or Deans at any time during the school year.
PLEASE NOTE: Advisement does not take the place of a student's individual responsibility to fulfill curricula requirements. 9
4. REGISTRATION A. Registration for Classes - Registering on Banner Web Before beginning the registration process, you must see your assigned advisor to approve your schedule and get your Registration Access Pin (RAP). Log onto MUW homepage (http://www.muw.edu) and click on BANNER WEB. If you have not logged into Banner Web previously, check the Banner Web Instructions. 1. Clicking on the "Student Services" link will give you the following options: ➢ Student Schedule and Registration (Add/Drop classes; Display your class schedule; Check your registration status) ➢ Student Records (View your holds; Display your grades and transcript) 2. Click on the "Student Schedule and Registration" link. 3. Click Check Your Registration Status to view your registration time slots (the dates you are allotted to register via the web) and any messages that will prevent you from registering. ➢ NOTE: All holds must be cleared before you can process any add/drops. Once you have reviewed your registration status, click the <MENU> button to return to the "Student Schedule and Registration" menu. 4. Click Add/Drop Classes ➢ NOTE: Special Grading Options – Audit and Pass/Fail --- To register for classes under a special grading option, you must obtain the permission of your Department Chair/Program Director and bring a completed add/drop form to the Office of the Registrar. 5. Select Desired Term and click <Submit Term>. You will then be prompted for your Registration Access PIN (RAP). Enter Registration Access PIN and <Submit PIN>. Type in CRNs and click <Submit Changes>. Arrow down on right scroll bar to verify course information. If a class is closed, you can enter another CRN or click to search for another open course. Click <Submit Changes> again if needed. Classes may be dropped by using the options available in the Action field. If no options are listed in the Action field then the class may not be dropped. Click the <MENU> button on your internet browser to return to "Schedule & Registration". 6. To print schedule, click Student Detail Schedule or Student Schedule By Day & Time and click the <Print> button on your internet browser. ➢ NOTE: Some labs require that students provide their own paper for any printing. 7. Logout when registration is complete.
5. STUDY AT OTHER COLLEGES/ UNIVERSITIES Students may take classes at another accredited college or university while simultaneously enrolled at The W, and the academic credits earned can be transferred. However, only those credits that conform to The W’s standards and requirements will be accepted. Official transcripts for such course work must be filed with The W's Registrar at the completion of the term of enrollment. Students are responsible for requesting these transcripts and for paying all related charges. Students planning to take courses at other institutions should secure in advance the approval of the Department Chair/Program Director and Dean of the appropriate College.
6. DECLARING A MAJOR The NCAA requires that all student-athletes designate a program of studies leading toward a specific baccalaureate degree by the beginning of the third year of enrollment (fifth semester) and thereafter shall make satisfactory progress toward that specific degree. This rule is also applicable to transfer students. Declaring a major is accomplished by filing the appropriate form with the Registrar. When changing your major, you must first notify your head coach and a member of the Department of Athletics Administration prior to making any changes. Advisement from your potential new major department is required as well.
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7. ACADEMIC HONESTY POLICY Each MUW student shares with the University the responsibility for promoting and maintaining the academic integrity of the College community. The University views all forms of academic dishonesty, including but not limited to, plagiarism and cheating, as very serious matters punishable by penalties that may include failure in a course or expulsion from the University. A. Plagiarism Plagiarism is the act of representing someone else’s ideas, products, or words as one’s own. It is a violation of legal, moral, and educational codes of behavior. Allowing another student to falsely represent one’s own work as his or her own is likewise to engage in plagiarism. Materials and works submitted as fulfillment of course requirements must be the student’s own work. Students are expected to know and use proper forms of citation when making use of the ideas or products of another. Any direct quotation, regardless of how long, must be accompanied by a reference citation. Paraphrasing another’s ideas requires similar documentation. Using “ghost written” or purchased term papers is a form of plagiarism. Plagiarism might result in a penalty that may include a grade of “F” for the paper and a failing grade for the course for the student involved. B. Cheating Cheating of any kind is a violation of the MUW policy on academic honesty. This includes, but is not limited to, the unauthorized receiving or giving of information or assistance during examinations, quizzes, or any other evaluative instrument as well as the use of any unauthorized information or assistance during such tests. Submitting work in one course which has already been submitted for another course, without the consent of the instructor, is also considered academic dishonesty. Any act which improperly deprives other students from equal access to library, media, computer, or other course related materials is an act of academic dishonesty. Students who are suspected of academic dishonesty may be questioned by the course instructor. In some cases, academic dishonesty by a student may be handled between the faculty member and the student involved. C. Consequences of Academic Dishonesty 1. A student who violates university, college, school, and/or course policies regarding plagiarism and/or cheating will receive a 0 (zero) for the test or assignment, which will be averaged into the final grade according to the policies defined in the instructor’s syllabus. 2. The faculty member is required to inform the Chief Academic Officer as well as his/her Department Chair/Program Director and Dean that a student has cheated or plagiarized. This notification will remain confidential in compliance with policies protecting student privacy. 3. If a student disagrees with the instructor’s judgment that he/she has cheated or committed plagiarism, the student can consult first with the Department Chair/Program Director and then with the Dean in an effort to resolve the disagreement. If a resolution is not achieved at the college level, the student may appeal directly to the Academic Standards Board through the Chief Academic Officer (CAO). 4. There will be no further action for the first violation of policies governing plagiarism and cheating unless the offense is deemed “flagrant” by the faculty member in consultation with the Department Chair/ Program Director and Dean. For any subsequent offense, the student must appear before the Academic Standards Board where additional disciplinary action will be considered. For flagrant acts the faculty member is required to assign a grade of 0 for the work and to forward the case immediately to the Academic Standards Board for disciplinary action. The CAO will initiate the hearing process.
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5.
Cases in which a student misrepresents, falsifies, or withholds information concerning materials required by the University will go immediately to the Academic Standards Board for disciplinary action. If a student is found guilty of this offense, his or her admission to the University will be rescinded or, in the case of a student already enrolled, he or she will be dismissed from the University. A student dismissed for this reason will not be eligible for readmission to the University.
Eligibility: NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: An institution shall not permit a student-athlete to represent it in intercollegiate athletics competition unless the student-athlete meets all applicable eligibility requirements and the institution has certified the student-athlete’s eligibility. (Bylaw 14- Summary statement) Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student- athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition. To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student- athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Director of Compliance and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full- time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member. Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each member
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institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a studentathlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee). 2) In the last semester of a student-athlete’s senior year he/she may carry fewer than 12 credit hours if he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing. 3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University. 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.
Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:
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II. ELIGIBILITY NOTES – Undergraduate Students The policies below apply to MUW Undergraduate Studies in general. However, individual undergraduate programs may set more stringent scholastic policies, which are outlined later in the Undergraduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements. 1. NCAA Division III Requirements: All General and Academic Eligibility Requirements can be found in the NCAA Division III Manual in Bylaw 14. Initial Eligibility Certification will be conducted at the opening session meetings for each team at the beginning of each academic year. In general, student-athletes must be in Good Academic Standing and Making Satisfactory Academic Progress toward their degree to be eligible to compete. After Initial Eligibility Certification for their respective sport is completed, the Director of Athletics and Campus Recreation’s approval is required to drop a course. Student-Athletes will have an automatic hold indicated in Banner that will prevent them from dropping classes after the initial eligibility certification date. ➢ A STUDENT-ATHLETE MUST BE A FULL-TIME MATRICULATED STUDENT in a four-year baccalaureate degree program and attempting at least 12 credits per semester while competing in his/her sport, making normal progress toward his/her degree. Any student-athlete dropping below 12 credits will immediately be deemed ineligible for the remainder of that semester. *** Exception – If a student-athlete is enrolled in his/her final semester and registered for less than a minimum full-time program of studies, the individual MUST obtain certification (in writing) from Degree Audit which states that the student-athlete is carrying the courses necessary to complete the degree requirements. NOTE - Classes taken during the Winter Session do not count towards the 12-credit requirement for the spring. Winter session classes can be used to make up a deficiency from the fall or to help student-athletes to stay on track for graduation.
2. MUW ELIGIBILITY DEFINITIONS AND REGULATIONS The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: A. Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification. B. Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.
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•
Probation ➢ Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission. ➢ Students on first academic probation (P1) returning in the fall or spring will be limited to twelve (12) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of twelve (12) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.
•
Suspension ➢ Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below for financial aid purposes. Failure to meet this expectation will result in academic suspension. Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above
MUW Cumulative GPA 1.50 1.65 1.80 2.00
➢ No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above. C. Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. D. Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in Banner and adjust financial aid accordingly. Students should note this standing is separate from academic standing. During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid).
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Undergraduate Students: An undergraduate student is considered to be making satisfactory progress if he or she: a) Is admitted and enrolled as a degree student b) Meets the required qualitative measure for financial aid recipients c) Maintains required quantitative measurable progress toward the completion of the degree d) Completes degree requirements within a reasonable length of time. Credits granted upon admission whether for advanced placement or in transfer DO the credits per academic year requirement to determine eligibility.
NOT COUNT toward
Required Qualitative Measure In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at MUW are used for this standard). The GPA requirement increases as students’ progress toward graduation as shown in this scale: Cumulative Semester Cumulative Hours Attempted 0-29 30-59 60-89 90-128
MUW Must Pass MUW GPA 67% and at least a 1.50 67% and at least a 1.65 67% and at least a 1.80 67% and at least a 2.00
3. IN-SEASON ELIGIBILITY The Provost, Director of Compliance, or the Director of Athletics and Campus Recreation may declare a studentathlete ineligible for practice and or competition when class attendance, academic status or other factors so warrant. The University Registrar determines academic eligibility.
You must be academically eligible to be athletically eligible. TO BE ELIGIBLE TO COMPETE IN THIS ATHLETIC DEPARTMENT, YOU MUST:
➢ MAINTAIN AN INSTITUTIONAL CUMULATIVE GPA OF 2.0 (NOT INCLUDING TRANSFER GPA) ➢ EARN 12 CREDITS PER FULL TIME SEMESTER
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III.
ELIGIBILITY NOTES – Graduate Students The policies below apply to MUW Graduate Studies in general. However, individual graduate programs may set more stringent scholastic policies, which are outlined later in the Graduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.
1. GRADING SYSTEM AND GRADING REQUIREMENTS Graduate-degree credit is granted only for graduate-level courses in which the student earns an A, B, or C. No more than six semester hours of graduate credit evaluated as C may be applied toward any graduate program, whether degree or non-degree. To remain in good standing, the student must maintain a minimum 3.0 MUW cumulative GPA on all graduate courses attempted with no more than two grades of C, with no grade of D, and with no grade of F. Moreover, any student who receives a graduate degree or certificate must possess a 3.0 MUW cumulative GPA and a 3.0 overall GPA. No student on probation will be eligible for a degree or certificate.
2. ACADEMIC PROBATION AND EXPULSION FROM GRADUATE PROGRAMS A graduate student who does not maintain a 3.0 MUW cumulative GPA (including grades of I) will be placed on probation. If the student on probation fails to earn a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. If the student on probation earns a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student may continue in good standing unless the student earned a grade of I during the probationary semester, in which case the student may continue on probation. A student who makes more than two grades of C, a grade of D, or a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. A student who is removed from the graduate program may appeal that decision to the Graduate Student Scholastic Appeals Committee. A graduate student may appeal to this committee only once during his or her graduate-student career. The student’s appeal shall consist of a letter, in her/his own words, addressed to the Committee in care of the Director of Graduate Studies. It should contain salient information detailing possible reasons and explanations for substandard academic performance, any extenuating circumstances, etc. In addition to the student’s own letter, any letters of support for the student from outside parties should also accompany the letter. The Director of Graduate Studies shall forward the appeal information to the Chair of the Graduate Student Scholastic Appeals Committee. Students may file an appeal for academic work within twelve months after grades are posted. The deadline for the Graduate Office to receive appeals is five business days prior to the published registration date for the semester for which the student intends to register within that twelve months. Neither the student, nor any other parties, shall be granted the privilege of a personal appearance or hearing before the Committee. The Committee shall reserve the right to seek any relevant academic information pertaining to the student, such as class attendance records and transcripts, before rendering a final decision on the expulsion of the student. The Committee shall have the right to impose certain academic requirements or conditions on any student it readmits to the university. These may include, but are not limited to, prescribing certain courses, determining semester course load, requiring a specified level of scholastic performance, and requiring academic counseling. A written statement concerning the actions of the Committee on each student’s appeal shall be forwarded to the Director of Graduate Studies, who will then notify the student in writing of the Committee’s action with copies to the Registrar and the student’s Academic Department.
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The Graduate Student Scholastic Appeals Committee represents the highest performance review board to which the student may appeal an academic expulsion. The decisions of the committee are not subject to review or change by any other university authority.
NCAA Summary of NCAA Regulations – NCAA Division III DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS. The information below was provided through the NCAA at
https://ncaaorg.s3.amazonaws.com/compliance/d3/2021-22/202122D3Comp_SummaryofNCAARegulations.pdf Part I: FOR ALL STUDENT-ATHLETES. This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition. Ethical Conduct – All Sports. a.
You must always act with honesty and sportsmanship so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]
b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution. [Bylaw 10.1-(a)] c.
You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]
d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3] e.
You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations. [Bylaw 14.01.3.3]
Amateurism – All Sports. For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. Delayed Collegiate Enrollment. The following rules are applicable to all Division III student-athletes first entering a collegiate institution on or after August 1, 2014: 1. If you did not enroll in college as a full-time student by the next opportunity after a one-calendar year period following the graduation of your high school class and you participated in any of the activities listed below, you have used a season of intercollegiate competition for each calendar year or sport season in which you participated in such activities. [Bylaw 14.2.4.4] 1. Activities Constituting Use of a Season. a.
Any team competition or training in which pay in any form is provided to any of the participants above actual and necessary expenses;
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b. Any individual competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses; c.
Any competition pursuant to the signing of a contract for athletics participation or entering a professional draft;
d. Any competition funded by a representative of an institution's athletics interest that is not open to all participants. [Bylaw 14.2.4.4.2] 2. If you have used a season(s) of participation according to the regulations above, you must also fulfill an academic year in residence prior to being eligible to represent your school in intercollegiate competition. [Bylaw 14.2.4.4.1]
Competition Exceptions (for delayed collegiate enrollment). a. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if the student-athlete participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]
b. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition during time spent in the armed services, on official religious missions or with recognized international aid services of the U.S. government and the period between completion of the service commitment and the first opportunity to enroll as a full-time student in a regular academic term. [Bylaw 14.2.4.4.2.2] Seasons of Participation – All Sports.
a. A student-athlete must count a season of participation when the student-athlete practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]
b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]
c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1] Financial Aid – All Sports. You are not eligible if you receive financial aid other than the non-athletics financial aid that your school distributes. However, it is permissible to receive:
1. Financial aid from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.3] 2. Financial aid that has been awarded to you on a basis other than athletics leadership, ability, participation or performance. [Bylaw 15.2.3.4]
3. Financial aid from an entity outside your school that meets the requirements specified in the Division III Manual. [Bylaw 15.2.3.2]
a. You must report to your school any financial aid that you receive from a source other than your school. However, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.1] Academic Standards – All Sports.
a. Eligibility for Practice. 1. You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]
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2. You are eligible to practice during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.7.5]
3. You also are eligible to practice while enrolled in less than a minimum fulltime program of studies if you are enrolled in the final semester or quarter of a baccalaureate or graduate degree program, or a minor or undergraduate certificate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree, minor or certificate program requirements. [Bylaw 14.1.8.1.7.1]
b. Eligibility for Competition. 1. To be eligible to compete, you must: i. Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;
ii. Be in good academic standing according to the standards of your school; and iii. Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the equivalent (not less than 12-semester or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree. [Bylaws 14.01.2, 14.1.7.1, 14.1.8.1 and 14.1.8.1.7.2]
2. If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program, or your minor or undergraduate certificate program and are carrying credits necessary to finish your degree, minor or certificate program requirements unless you meet the provisions of the experiential learning requirement exception specified in Bylaw 14.1.8.1.7.1.1. [Bylaw 14.1.8.1.7.1]
3. You are eligible to compete during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.7.5]
4. If you are a returning student, you are eligible to compete between terms, provided you have been registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.7.6] Other Rules Concerning Eligibility – All Sports.
a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2] b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]
c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in a graduate or professional school, provided you graduated from an NCAA Division III institution, you have seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters. You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.7.7]
d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted. [Bylaws 14.7.1 and 14.7.3]
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Transfer Students Only.
a. You are considered a transfer student if: a. You were officially registered and enrolled in a minimum, full-time program of studies in any quarter or semester of an academic year, as certified by the registrar or admissions office and attended class; or
b. You reported for a regular squad practice (including practice or conditioning activities that occurred before certification), announced by the institution through any member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics director. [Bylaw 14.5.2]
b. If you are a transfer student from a four-year school, you are not eligible during your first academic year in residence unless you meet the provisions of one of the exceptions specified in Bylaws 14.5.5.1.1, 14.5.5.1.2 or 14.5.5.1.3.
c. If you are a transfer student from a two-year institution, you are not eligible during your first academic year in residence at your new institution unless you meet the academic and residence requirements specified in Bylaw 14.5.4.1 or the exception specified in Bylaw 14.5.4.2.
d. If you wish to correspond with another NCAA institution about your opportunity to transfer, the institution must have permission to contact you before any correspondence may occur.
a. To contact another NCAA Division III school, you may seek permission from your director of athletics, or you can grant other NCAA Division III institutions permission to contact you. To grant another NCAA Division III school permission to contact you about a potential transfer (or for you to be able to contact the school), complete the Permission to Contact: Self-Release form that is provided by the NCAA national office. The form and instructions are available on the student-athlete home page of the NCAA website at www.ncaa.org/student-athletes/resources/recruitingcalendars?division=d3. [Bylaws 13.1.1.2 and13.1.1.2.1]
b. To contact Divisions I or II schools, you must seek permission from your director of athletics. Part II: FOR NEW STUDENT-ATHLETES ONLY. This part of the summary contains information about your recruitment, which is governed by Bylaw 13 of the Division III Manual. Recruitment.
a. Offers – All Sports. •
You are not eligible if, before you enrolled at your school, any staff member of your institution or any other representative of your school's athletics interests offered to you, your relatives or your friends any financial aid or other benefits that NCAA rules do not permit. [Bylaw 13.2.1]
•
During your recruitment, it was permissible for you to be employed in any department outside of intercollegiate athletics provided the employment is arranged through normal institutional employment policies and procedures. [Bylaw 13.2.4.1]
b. Source of Funds – All Sports. •
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received normal and reasonable living expenses from an individual with whom you had an established relationship (e.g., high school coach, non-scholastic athletics team coach, family of a teammate), even if the relationship developed as a result of athletics participation, provided:
i. The individual is not an agent; ii. The individual is not an athletics representative of a particular school involved in recruiting the prospective student-athlete; and
iii. Such living expenses are consistent with the types of expenses provided by the individual as a part of normal living arrangements (e.g., housing, meals, occasional spending money, use of the family car). [Bylaw 12.1.3.1] 21
•
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received educational expenses (e.g., tuition, fees, room, board and books) from any individual or entity other than an agent, professional sports team/organization or a representative of an institution's athletics interests, provided such expenses are disbursed directly through your educational institution (e.g., high school, preparatory school). [Bylaw 12.1.3.1-(r
c. Sports Camps. •
You are not eligible if, before you enrolled at your school, the school, members of its athletics staff or a representative of its athletics interests gave you free or reduced admission privileges to attend its sports camp or clinic after you had started classes for the ninth grade. [Bylaw 13.11.3.2]
d. Visits, Transportation and Entertainment – All Sports. 1. You are not eligible under Bylaws 13.5, 13.6 or 13.7 if, before you enrolled at your school, any of the following happened to you:
a. Your school paid for you to visit its campus more than once; b. Your school paid more than the actual round-trip cost by direct route between your home and the campus when you made your one expense paid visit;
c. Your school entertained you, your parents (or guardians) or your spouse outside a 30-mile radius of the campus during your expense paid visit; or
d. Your school entertained you, your parents (or guardians) or your spouse excessively during your expense-paid visit, or entertained your friends or other relatives at any site. 2. You are not eligible if your school paid for you to visit its campus before January 1 of your junior year in high school. [Bylaw 13.6.1.1.1] 3. You are not eligible if, when you were being recruited, staff members of your school or any representatives of its athletics interests paid the transportation costs for your relatives or friends to visit the campus or elsewhere other than the one paid visit. [Bylaw 13.5.2.8] 4. You are not eligible if any person, (other than your parents or legal guardians) at his or her own expense, paid for you to visit your school once and did not accompany you on the visit or paid for you to visit more than once. [Bylaw 13.6.1.1] 5. You are not eligible if, at any time that you were visiting your school's campus at your own expense, your school paid for anything more than the following:
a. Transportation, when accompanied by a staff member, to see off campus practice and competition sites and other facilities. [Bylaw 13.5.3]
b. A meal at the dining hall of your school or a meal at an off-campus site if all institutional dining halls were closed and the school normally provides similar meals to all visiting prospective students. [Bylaw 13.7.2.1.1]
c. Housing at your school that is generally available to all visiting prospective students. [Bylaw 13.7.2.1.2] 6. You are not eligible if, when you were being recruited, a staff member of your school's athletics department spent money, other than what was necessary, for the staff member's (or representative's) personal expenses during an off campus visit with you. [Bylaw 13.13.2]
e. Precollege or Postgraduate Expenses - All Sports. •
You are not eligible if your school, or any representative of its athletics interests, offered you money, directly or indirectly, to pay for any part of your educational expenses or other expenses during any period of time before you enrolled at your school. This applies to your postgraduate education as well. [Bylaw 13.14.1]
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Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. (See Bylaw 14.1.12 for student-athletes participating in a foreign exchange/study abroad program). There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: • Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) • Proof of Primary Insurance Coverage • Pre-participation Physical Exam • NCAA Student-Athlete Statement • NCAA Drug Testing Consent Form • Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III handout. This handout will be provided at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.
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WIN EVERY DAY IN ATHLETICS IV. PLAYING AND PRACTICE SEASONS NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: A member institution shall limit its organized practice activities, the length of its playing seasons and the number of its regular-season contests and/or dates of competition in all sports, as well as the extent of its participation in non-collegiate sponsored athletics activities, to minimize interference with the academic programs of its student-athletes. (Bylaw, Article 17.01.1-and see Figure 17-1 in the NCAA Division III Manual)
Procedures for Playing and Practice Seasons The Director of Athletics and Campus Recreation, the Compliance Director and Head Coach are responsible for ensuring that all paperwork, eligibility, medical clearance forms, along with the declaration of playing season document and calendar of events are completed, approved and on-file. The Head Coach submits all documents to the Compliance Director and Director of Athletics and Campus Recreation to approve. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation and attached to the original declarations.
Declaration for Playing Season Documentation •
Bylaw, Article 17 of the NCAA Division III Manual provide sport-specific rules and regulations for the sports.
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Fall Sports are allowed an 18-week playing season (MUW Fall Sports: Cross Country, Soccer, Volleyball)
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Winter Sports are allowed a 19-week playing season (MUW Winter Sports: Basketball & Track and Field (Indoor)
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Spring Sports are allowed a 19-week playing season (MUW Spring Sports: Baseball, Golf, Softball, Track & Field (Outdoor) & Tennis)
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During the non-traditional portion of the school year, baseball, soccer, softball and volleyball can practice 16 days with no more than 4 practices per week.
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During the traditional season, it is a requirement to have one full day off a week from athletically related activities.
Athletically Related Activities The following are considered athletically related activities: a) Practice, which is defined as any meeting, activity or instruction involving sports-related information and having an athletic purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution's coaching staff. Practice is considered to have occurred if one or more coaches and one or more student-athletes engage in any of the following activities: 1) Field, floor or on-court activity; 2) Setting up offensive or defensive alignment; 3) Chalk talk; 4) Lecture on or discussion of strategy related to the sport; 5) Activities using equipment related to the sport; 6) Discussions or review of game films, motion pictures or videotapes related to the sport; or 7) Any other athletically related activity. b) Competition; c) Required weight-training & conditioning activities held at the direction of or supervised by an institutional staff member; d) Participation in a physical-fitness class (including a summer class) conducted by a member of the athletics staff not listed in the institution's catalog and not open to all students. Such a class may not include practice activities conducted under the guise of physical education classwork;
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e) Required participation in camps, clinics or workshops; f) Individual workouts required or supervised by a member of the coaching staff. An institutional staff member may design a voluntary (see Bylaw 17.02.14) individual-workout program for a student-athlete, but cannot conduct the individual's workout outside the declared playing season; g) On-court or on-field activities called by any member(s) of a team and confined primarily to members of that team that are considered requisite for participation in that sport (e.g., captain's practices); h) Visiting the competition site in cross country, golf and skiing; i)
Reservation or use of an institution's athletics facilities when such activities are supervised by or held at the direction of any member of an institution's coaching staff;
j)
Involvement of an institution's strength and conditioning staff with enrolled student-athletes in required conditioning programs; and
k) Observation by an institution's coaching staff member of enrolled student-athletes in non-organized sport specific activities (e.g., "pick-up games") in the coaching staff member's sport, except as permitted in Bylaw 17.02.1.1.1
V. SPORTS MEDICINE 1. GENERAL INFORMATION 1. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: 1. To prevent athletic injuries 2. To treat athletic injuries 3. To rehabilitate athletic injuries 2. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a doctor writes the student-athlete a prescription, he/she will be responsible for the expense 4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer. 3. Student-Athletes •
The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.
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The decisions made by the Athletic Training Staff take into consideration the best interests of the student- athlete.
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1. 2. 3. 4.
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All student-athletes are required to turn in a Medical History form and Insurance Information. All student-athletes are required to pass a Physical Examination on an annual basis. The physical is to be completed before any equipment may be issued and before the studentathlete may begin practice. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.
Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments. 2. Shoes with cleats or spikes are not to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks. 3. 4. 5. 6.
Equipment is not allowed in the Athletic Training Facility. Alcohol or chewing/smoking tobacco is not permitted in the Athletic Training Facility. Loud music is not allowed in the Athletic Training Facility. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. 7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility. 8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days. Evaluations of injuries will take place at the time of the injury. 9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place. 10. No one is late to practice because of the training room. Be on time for treatments! 11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy. 12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff. 13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items 4. Coaches •
Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation. 2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available. 3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff. 4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game. 5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping. 6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or
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7. 8.
9.
10.
attempt to move her/him if in doubt as to the student-athlete's condition. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions.
5. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team. 2. All Athletic Training Staff will keep student-athlete medical/health information confidential. 3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete. 4. The Athletic Training Facility is a health care facility and should remain clean at all times. 5. Equipment and treatment materials must be put away. 6. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility. 7. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules. 2. CONCUSSION POLICY •
All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student- athlete statement acknowledging that: 3. They have read and understand the NCAA Concussion Fact Sheet 4. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.
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All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion. 4. Have read and understand the MUW Concussion Management Protocol
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All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student- athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions. 2. Have read, understand, and will follow the MUW Concussion Management Protocol
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• The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility. • The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. • The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff. • The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year. •
The Plan
Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life-threatening injuries in sports. Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1. The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing. a. The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing b. The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation. 2. Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC). a. Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan. b. If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.). The presence or absence of symptoms will dictate additional testing. 3. Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved.
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4.
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The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received. Concussion Assessment
NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.
2. 3. 4. 5. 6. 7.
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Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline). Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them. 1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed. Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms. Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary. Once the athlete becomes asymptomatic: a. The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place. b. This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file. 5 Step Graduated Exertional Return to Play Protocol
The protocol allows for a gradual increase in volume and intensity during the return to play process. The student- athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student- athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer. The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician. • Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs. • Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs. • Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs. • Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs. • Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses.
3. HEALTH CENTER Ambulatory care and health education are goals of the Campus Health Center. All students are eligible to use
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the Health Center. No fee is charged for routine visits though there is a nominal charge for medications, supplies and complete physical exams. The Health Center is administered by the Dean of the College of Nursing and Speech Language Pathology, andit is staffed by nurse practitioners who are faculty members in the College of Nursing. The Nurse Practitioners are doctoral prepared registered nurses who in their expanded role are licensed to diagnose and treat many common conditions. The protocols for treatment are developed in conjunction with the Mississippi Board of Nursing and a collaborating physician. The Health Center is located in the Eckford Building. The hours of operation for the Health Center are 8:00a.m. to 5:00p.m. (Monday-Friday), closing one hour for lunch each day. The center is closed on Saturday, Sunday, and during regularly scheduled student holidays. The Nurse Practitioner is available four to five days per week from 8:00a.m. to 12 noon and from 1:30p.m. to 4:00p.m. At times, it may be necessary to stop accepting patients prior to 12 noon and 4:00 p.m. due to an elevated patient load. Student health insurance may be obtained through a commercial carrier. Information and pamphlets may be obtained in the Health Center. For more information, call (662)329-7289.
Student-Athletes are required to notify a member of the athletic training staff before visiting the Health Center on campus, hospital, or any walk in medical clinic. 4. INSURANCE INFORMATION AND PROCEDURES A. All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol- icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy. The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy B. Following an injury: 1. The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form 2. The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) 3. The form is then sent directly to all necessary parties for processing 4. The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance. Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.
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5. DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to year-round drug testing. This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug-testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested. A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned. As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug- testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes year-round. MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A studentathlete is considered to be acting as a representative of MUW Athletics during any time the student-athlete is a team member. This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal. If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach. NCAA Banned-Drug Classes 2019-20: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information. Pregnancy Referral and Management Guidelines The Mississippi University for Women athletic department has as its primary concern for the health and
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welfare of the student-athlete and the unborn child. Therefore, the student-athlete is required to inform the Athletic Training staff at the earliest known date of pregnancy. Medical Costs Medical Costs for the coverage of gynecological or obstetrics care, including pregnancy, are not covered by the Mississippi University for Women. Resources and Chain of Command A. If a student-athlete indicates to any athletics department staff member that she may be pregnant, the Head Athletic Trainer is notified and the following procedures will take place: 1. The athlete will be removed from practice/competition and immediately referred to an OB/GYN physician of their choosing for physical examination. 2. Following the OB/GYN examination and testing, the athlete will provide the Mississippi University for Women athletic training staff copies of all doctors notes and laboratory tests results concerning her pregnancy status. Information submitted will be used by the team physician when determining the safety of continued participation in athletic competition. B. If pregnancy is confirmed through laboratory testing, the following procedures will take place: 1. The following athletics department staff members will be informed that there is a change in the athlete’s medical clearance status and why: a. Team Physician b. Head Athletic Trainer c. Sport Athletic Trainer d. Athletic Director f. Head Coach 2. Information regarding pregnancy will not be disclosed to individuals without an Authorization to Disclose Medical Information form signed by the student- athlete. C. The student –athlete must provide the athletic training staff copies of all doctor’s notes, etc. which indicate whether or not continued participation in athletic is advised. A letter from the OB/GYN clearly outlining safe parameters for continued participation on doctor’s letterhead is also required. 1. The team physician will review all available information and make a decision regarding the continued participation of the student-athlete in intercollegiate activity. This decision is final and the student-athlete is required to abide by the physician’s recommendations. a. If it is determined that the student-athlete is permitted to continue activity, she will still be required to do the following: a. Attend regular follow-up examinations with OB/GYN once a month (or as often as the OB/GYN determines it is necessary) to re-assess her health status. b. Provide the athletic training staff with copies of all lab results, doctor’s notes and office notes concerning the athlete’s medical fitness to continue participation. The athlete must understand this is a continual process that will be examined throughout the course of each visit to determine the athlete’s activity level. Counseling It may be necessary for the pregnant student-athlete to receive emotional support or care from a counselor or psychologist as well. If the student-athlete desires or the OB/GYN and or athletic training staff feel it is necessary, counseling may be sought on campus through Mississippi University for Women student services department.
VI. TEAM TRAVEL PROCEDURES REPRESENTING MUW AS A STUDENT-ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. STUDENT- ATHLETES TRAVELING AS PART OF A MUW SPONSORED EVENT MUST CONDUCT THEMSELVES IN A RESPONSIBLE MANNER.
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Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team. ➢ CURFEW - will be set and administered by coaches. No curfew is to be later than 12 midnight. o Under no circumstance are the student-athletes to be out of the hotel after curfew or out of their own assigned room after curfew. Curfew will be strictly enforced; and any studentathlete breaking curfew is subject to consequences. ➢ While on away trips, YOU MUST ALWAYS stay and travel with the official team party. Exceptions may be granted only with prior permission of the coaching staff and the Director of Athletics. ➢ UNDER NO CIRCUMSTANCES are you to leave the hotel unless you have prior approval from the coaches. ➢ UNDER NO CIRCUMSTANCES is a student-athlete, while on a trip with a MUW Athletic team, allowed to be in a bar, nightclub, or any other establishment that is geared for “adult entertainment.” ➢ NO VISITORS ARE ALLOWED IN YOUR HOTEL ROOM AT ANY TIME. This includes family members. ➢ YOU ARE NOT ALLOWED to meet with visitors anywhere in the hotel unless you have direct authorization from your head coach. Even then, they are not allowed in your room. This includes family members. ➢ YOU ARE NOT ALLOWED to be in anyone else’s room unless you are meeting with a coach, Athletic Trainer or another team member. Again, if it is after curfew, you must be in your own assigned room. Under no circumstance are you allowed to be in another person’s room at all during your stay. The only exception, you may enter your parent or guardian’s room with prior approval from your coach. ➢ DRUGS, ALCOHOL OR TOBACCO USE WHILE ON AWAY TRIPS ARE NOT PERMITTED. NO EXCEPTIONS! ➢ YOU ARE EXPECTED to act in a courteous, professional, and respectful manner at all times. Be extra cognizant in public places such as restaurants, planes, buses and hotels. You are representing MUW; your image, manner and appearance are extremely important. ➢ THE USE OF CELLULAR PHONES AND/OR HEADPHONES is not permitted in restaurants or while walking through airports. ➢ VANS, BUSES, AND HOTEL ROOMS MUST BE NEAT AND CLEAN BEFORE YOU LEAVE. Any vandalism or damage will be the responsibility of the student-athlete. ➢ TRAVEL POLICY FOR TEAM ATTIRE: All members of the MUW Athletic Department will dress and con- duct themselves in a professional manner. Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team. Flip flops, sandals, and all open-toed shoes are not permitted. Hoods from jackets, sweatshirts, and like apparel are not to be worn in public areas. ➢ COACH’S DISCRETION: Everyone must be in the same attire, looking and acting as one. Also, if team is traveling straight to an event or practice they can be equipped in game and or practice uniforms.
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VII. STUDENT-ATHLETE RECRUITING HOST POLICY In an effort to develop a comprehensive recruiting process to assist in the growth of the athletic teams, current student- athletes may be asked to assist a coach in the recruitment of a potential student-athlete during an official recruiting visit. The Athletic Department’s Assistant Athletic Director for Compliance oversees the official visit process and ensures that the following NCAA regulations for student hosts are followed: The institution may provide the following to a student-host entertaining a prospect: 1. A maximum of $30 for each day of the visit to cover all costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains. All entertainment must take place within 30 miles of campus. 2. A complimentary admission to a campus athletics event; provided the ticket is utilized to accompany a prospect to that event during the prospect’s official visit. 3. At the conclusion of the campus visit for a prospect, the student host must fill out the appropriate Student Host Expense Report. The host must provide receipts and/or documentation as to how monies were spent and activities in which the prospect was involved. A. MULTIPLE HOSTS ➢ If several students host a prospect, the institution shall provide only one student host entertainment money to cover the actual and necessary expenses incurred by the prospect and the host. The other students shall pay for their own entertainment. B. USE OF AUTOMOBILE ➢ The institution or representatives of its athletics interests shall not provide an automobile for use by the prospect or the student host. C. STUDENT HOST RECRUITING GUIDELINES Student hosts serve as representatives of the team. The reputation of the team, the Athletic Department and MUW are at stake. Each student host is required to sign a statement of understanding of the rules that follow. Any violation of those rules is subject to discipline under the Student-Athlete Code of Conduct. 1. Prospective student-athletes (PSAs) will have a curfew of 12 midnight unless participating in activities supervised by the coaching staff. The host is responsible for the PSA during the entire visit. The safety and welfare of the PSA, including food, sleeping arrangements, and social contacts, are of utmost importance. If a problem arises with the PSA, contact your coaching staff immediately. 2. Underage drinking (below 21) is illegal in the State of Mississippi. A PSA, regardless of age, must be aware that alcohol use will not be tolerated while on an official visit. Consumption of alcohol in the residence halls is not permitted at any time. 3. Mississippi University for Women will not tolerate sexual harassment or misconduct. 4. The host and coaching staff shall discuss and plan an itinerary for the visit. Activities should be academic, recreational, and social in nature to provide the recruit with a view of typical student life at MUW. Team activities and attendance at University social events and athletic
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contests are encouraged. 5. PSAs and student hosts may be provided up to $30.00 per day for entertainment expenses. It is the host’s responsibility to handle the money. At no time may cash be given to a PSA. The money is not to be used to purchase alcoholic beverages. 6. The student host must ensure that the prospective student-athlete does not have contact with representatives of the University’s athletic interests (“boosters”) during the visit. 7. The student host must ensure that the PSA does not visit any bar(s) and/or Adult Entertainment facilities during their campus visit.
VIII. SCHOLARSHIPS/GRANTS 1. ACADEMIC SCHOLARSHIPS Student-athletes receiving academic scholarships must maintain the minimum G.P.A. requirements associated with their particular scholarship. In the event that the student-athlete loses their academic scholarship, it is NOT the responsibility of the Athletic Department to cover the amount of the award. 2. OUTSIDE GRANTS/SCHOLARSHIPS Any student-athlete receiving an outside grant or scholarship must notify the Athletic Department in advance to ensure that it is permissible to accept the grant/scholarship.
IX.
MISCONDUCT
The department may dismiss a student-athlete from further participation, who is found to have engaged in misconduct. 1. HEARING OPPORTUNITY REQUIRED ➢ The institution’s regular financial aid authority shall notify the student-athlete in writing, within 14 consecutive calendar days from the date the student-athlete has been notified of the decision to reduce or cancel aid during the period of the award or the reduction or nonrenewable of aid for the following academic year, of the opportunity for a hearing when institutional financial aid based in any degree on athletics ability is reduced or canceled during the period of the award, or not renewed. ➢ The notification of the hearing opportunity shall include a copy of the institution’s established policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request the hearing. ➢ The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing and shall not delegate the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee. 2. OUTSIDE COMPETITION OR MEMBERSHIP ON A NON-MUW TEAM ➢ Athletes may not compete on outside teams or as individuals in their sports during the season of competition at MUW. ➢ Athletes intending to compete on outside teams while out of season MUST inform their coach and the MUW Compliance office. BASKETBALLSTUDENT-ATHLETES must have written permission from the Athletic Director prior to participating in an approved league.
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WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC)
X.
The Student-Athlete Advisory Committee (SAAC) is a group of student-athletes who are committed to generating a voice for the student-athletes within the MUW community. We are dedicated to promoting a positive student-athlete image and encouraging athletic support in our school. SAAC acts as a mediator between student-athletes and athletic administration, builds a sense of community service within the athletic department, and organizes events for athletes. Mission: • • •
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. o Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. o Encourage the development of leadership skills for student-athletes. ▪ Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. ▪ Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. ▪ Emphasize the need of support from faculty and staff for all Athletic Programs.
Article I: •
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: •
•
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – • •
The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers.
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o
Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.
Section 2 – •
• •
The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility. President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – •
Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.
Section 4 – • •
The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.
Article IV: •
A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: • •
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.
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Article VI: • •
All amendments must be passed by two-thirds vote of the Advisory Committee. The Director of Athletics and Campus Recreation, or designee, will be the advisor to the Student-Athlete Advisory Committee.
For more information on Owls S.A.A.C, please email athletics@muw.edu. Committee Goals: • Engage in community service projects • Participate in the division-wide fundraising Special Olympics campaign • Build a sense of community within each athletic team • Develop true student-athlete leaders Listed below are events which SAAC will participate in and/or coordinate: ➢ Special Olympics – The Division III charity of choice ➢ Student-Athlete Day- SAAC members organized and coordinated the annual “Battle of the Classes” event for Student-Athlete Day in the spring. Freshmen, sophomores, juniors, seniors and two athletics staff teams competed in various competitive games. ➢ Team Themes Day (Scare the Seniors Away) – For the Men’s Soccer Senior Game teams dressed in costumes with themes that resembled Ooompa Loompas, Video Game Characters, GI Jane and Mimes to name a few. ➢ ‘Sports Gift’ Equipment Drive – Members conduct an equipment drive for “Sports Gift,’ an organization that provides sports equipment for underprivileged children throughout the region and world. ➢ Night Out on the Owls – Local parents are given the opportunity to have a “Night Out” as studentathletes and staff provided snacks and fun activities for their children. Winter Bingo, board games, arts and crafts, bowling, and an obstacle course are among the activities the kids participate in. The evening is capped with an appearance by Ody Owl. ➢ Sportsmanship/Game Environment Initiative – Members implement several new initiatives such as creating themes for games (i.e. Bleed Blue), introducing a student section known as “The Owls Nest” and designing “Athletes Supporting Athletes” shirts that promote the NCAA’s Respect Campaign. ➢ Leadership/Professional Development Opportunities: • NCAA Career in Sports Forum • NCAA Super Regional Conferences • Conference SAAC Meetings/Activities/Programs • DIII National SAAC During the SAAC Meetings: Meetings will be held on Monday nights at 7:00 pm in the Pohl Center. During these meetings many issues regarding the school, teams, coaches, team problems, solutions, fundraising and community service ideas are discussed. Student-athletes from all teams are represented to build cohesion within the department and the campus. For more information regarding SAAC, contact Coach Burnett at 662-370-1869.
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WIN EVERY DAY IN LIFE XI. LIFE SKILLS MUW has an interest in the development of the student-athlete not only as an athlete, but also as a well-rounded human being. To that end, the MUW Athletic Program has developed a Life Skills Program to prepare student-athletes for the challenges of life beyond the playing fields. The program is designed to provide student-athletes with the education, experiences and tools necessary to help them understand the importance of making a meaningful contribution to their communities. The program focuses on five areas critical to each student-athlete’s growth: academics, athletics, personal development, career development, and service to others. Through seminars/workshops, speakers, videos and other professionally developed materials and personal interaction with a caring athletic staff, each student-athlete has the opportunity to secure skills necessary to succeed on and off the playing field.
XII.
SPORTSMANSHIP
The entire community – the President, Faculty Athletic Representative, Director of Athletics and Campus Recreation, Administrators, Coaches, Faculty, Staff, Students, etc - are dedicated to a positive, competitive environment where good sportsmanship is continually expected and promoted. Vital elements of an intercollegiate athletic program is to serve as a model for fans, spectators, students, community members and others regarding respectful and sportsmanlike behavior in athletic settings. Owls Athletics expects all spectators, team members and institutional representatives to treat opponents and officials with respect. Trash talking, baiting, taunting, vulgar, sexist, racial or profane language, celebrations that humiliate opponents, intimidating actions, fighting or attempts to injure, or any other malicious or violent conduct that is directed at spectators, officials, student-athletes, coaches or team representatives will not be tolerated and may be penalized by contest or campus officials and/or the conference. The W has the responsibility to provide safe venues for all contests that are hosted and are expected to provide adequate supervision and security so that student-athletes, coaches, spectators and others can enjoy the event. The W and its staff do not wish to take away the fun and enthusiasm that accompany athletic contests and exciting plays. However, negative, unruly and dangerous behaviors will not be tolerated and may result in removal from a competition site. We encourage sportsmanship and hope spectators and others will demonstrate respect and will cheer for their favorite team and not against any team or individual.
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XIII.
STUDENT-ATHLETE CODE OF CONDUCT
➢ Individuals associated with MUW Athletics and all participating student-athletes shall conduct themselves with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, the institution, and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports (per NCAA Bylaw 10.01.1). ➢ Individuals associated with MUW Athletics and all participating student-athletes shall be held accountable for all policies and procedures covered in the NCAA III Manual, appropriate conference manuals, University Community Standards and the Student-Athlete Handbook. ➢ Each team is responsible for developing any additional more restrictive policies they deem necessary. Such |policies must be approved by the Director of Athletics and placed on file. Any violations of individual team policies and the adjudication must be reported to the team’s program administrator and the Director of Athletics. ➢ The MUW Athletics Compliance Committee will be responsible for reviewing all disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2. ➢ All appeals for cases stated in the above must be made by the student-athlete within a 72-hour period after the penalty has been handed down and proper notification made to the student-athlete. This code of conduct applies for the entire time that a student-athlete is enrolled at MUW, inclusive of academic and non-academic periods. ➢ All disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2 will be reported to the Dean of Students for review. Further sanctions may be imposed based on the student-athlete’s disciplinary record and MUW’s Drug Education and Testing Program. 1. PENALTY Individuals that do not follow the Athletic Department’s Code of Conduct will face: possible suspension and dismissal from team with review by the Compliance Committee and the Director of Athletics. Such penalties will not conflict with or set aside regulations pre-scribed by the NCAA Manual, appropriate conference manuals and University Community Standards. 2. ALCOHOL POLICY The W Athletic Department has adopted the following standards governing the conduct of MUW student-athletes with respect to alcohol use. These standards have been developed by academic administrators, and college administrators to insure compliance with the University’s alcohol policy and Mississippi State Laws. ➢ The Athletic Department does not condone the illegal or irresponsible use of alcohol or illicit drugs under any circumstances. Each year the department will attempt to sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes. ➢ Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by the University’s and Athletic Department's rules and regulations. MUW is a dry campus and alcohol use is not permitted at any time. ➢ All MUW residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots).
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➢ Student athletes residing in housing off campus must refrain from engaging in activities that will negatively affect themselves or the University. If the Department of Athletics becomes aware of an incident in off campus housing, where student athletes were served alcohol or present when alcohol was consumed, the student athlete will be in violation, regardless of age. ➢ All student-athletes are prohibited from the consumption of, or being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: a) Representing MUW in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. b) At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.). c) At any athletic department function. ➢ The following acts are also prohibited and will lead to sanctions by the athletic department: a) Possessing or consuming alcohol if under the age of 21, b) Operating a motor vehicle while under the influence of alcohol, c) Misrepresenting one's age for the purpose of purchasing alcohol, d) Purchasing, furnishing or serving alcohol to or for an underage person, and / or e) Being dangerously intoxicated to the point where state law mandates being taken into custody. ➢ Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the college. The VP of Student Affairs will make the final decision on Residence Hall violations. NCAA STUDENT-ATHLETE STATEMENT AND DRUG CONSENT FORMS: Each academic year the NCAA requires every student-athlete to sign two statements in order to participate in intercollegiate athletics. The NCAA student-athlete statement has two parts: a statement concerning eligibility and the Buckley Amendment Consent. Signing the statement concerning eligibility affirms that to the best of a student-athlete's knowledge they are eligible to compete in intercollegiate competition. Signing the Buckley Amendment Consent certifies agreement to disclose educational records. By signing the Drug Testing Consent form, each athlete confirms that they are aware of the NCAA drug-testing rules. These forms must be completed prior to athletes being declared eligible for competition. 3. TOBACCO The Mississippi University for Women campus is a tobacco free campus. Therefore, the use of tobacco or tobacco products is not permitted by participants, coaches, cheerleaders, athletic trainers, game administrators, or officials in the playing areas during all MUW sanctioned competition and practices for such competitions. MUW’s coaching staff and administrative staff shall enforce this policy. 4. HAZING The Owls Athletic Department seeks to promote a safe environment where student-athletes may participate in activities and organizations (both athletically and non-athletically related) without compromising their health, safety or welfare. It is, therefore, the department's policy that hazing is prohibited. The impact of hazing activities can result in irrevocable harm to its victims, their families and the college community. Prevention of hazing is the responsibility of every member of the Owls Athletics’ community. Each team, as well as each individual, must accept the personal obligation to uphold the basic community values of being just, civil and respectful of the rights of others.
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A. Definition of Hazing ➢ Any act committed against someone joining or becoming a member or maintaining membership in any organization that is humiliating, intimidating or demeaning, or endangers the health and safety of the | person. ➢ Hazing includes active or passive participation in such acts and occurs regardless of the willingness to participate in the activities! Hazing creates an environment/climate in which dignity and respect are absent. ➢ Hazing activities include, but are not limited to the following activities: whipping, beating, padding, branding, calisthenics, running, exposure to the elements, forced consumption of food, alcohol, or drugs or any other substances, sleep deprivation, forced exclusion from social contact, nudity or coerced sexual activity. Student-athletes are expected to report incidents of hazing to the Director of Athletics and Campus Recreation or a member of the senior staff. B.
Failure to Adhere to These Policies May Lead to The Following: ➢ Immediate suspension from all athletically related activities. ➢ Student(s) in violation of the University Hazing Policy are subject to possible loss of institutional aid and possible expulsion from program and institution. ➢ Final action will be determined after an Athletic Department and University review.
5. SEXUAL HARASSMENT Owls Athletics does not have a separate or supplemental policy on sexual harassment. Information available to studentathletes, as it is available to all students, can be found in the Student Handbook. 6. NON-DISCRIMINATION STATEMENT Mississippi University for Women is committed to its diversity and inclusion of its student-athletes, athletics administrators and staff, which is a point of pride and a hallmark of the institution. The framework for our commitment to diversity sits within our active prohibition of discrimination in our educational policies, employment, campus services and activities on the basis of age, class, creed, disability, educational background, gender expression, gender identity, geographical location, income, marital status, national origin, parental status, race, religion, sex, sexual orientation, work experiences, and all classifications protected by law. 7. FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA Representing MUW as a student-athlete is both an honor and a privilege. Therefore, an athlete's conduct and appearance on these sites should always reflect the University and the Athletic Department in a positive manner. Illegal activities, misconduct or poor representation on these sites could lead to disciplinary actions by the Athletic Department. It is important to understand that these websites are malleable and create as many obligations as they do opportunities for expression. When using these sites it is important that you think about not only your marketability today as a studentathlete within your college social circle, but you should also think about where you might want to be in 5 or 10 years when posting an "identity" on the Internet. Remember, just because it is a new technology does not absolve you of the responsibility to use it in responsible and appropriate ways - including taking into account your obligations regarding proper conduct as a member of the Mississippi University for Women Athletic Department.
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Tips to Protect your “Virtual Resume” ➢ Don’t post anything obnoxious or lewd, and don’t trash others. ➢ Unsportsmanlike, derogatory, demeaning, or threatening online content directed toward any
other individual or entity (such as derogatory, demeaning, or threatening toward another institution; taunting comments aimed at a student-athlete, coach, or team at another institution and derogatory comments based on race and/or gender identity). No posts should depict or encourage unacceptable, violent, or illegal activities (such as hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use, etc.). ➢ Content online that would constitute a violation of conference and governing body rules (such as commenting publicly about a prospective student-athlete, providing information related to sports wagering activities, soliciting impermissible benefits). ➢ Think of your profile as your public relations tool. Use it to present your accomplishments and creativity, not to settle scores and/or attack others. ➢ Switch your Facebook or Twitter profile to “private.” ➢ Edit what friends write on your “wall.” You could be held accountable for their posts. ➢ Don’t write anything on someone else’s profile that could come back to haunt you. ➢ Avoid crazy e-mail addresses. People have been turned down for jobs because of their e-mail addresses. ➢ Google yourself regularly. 8. NCAA GAMBLING POLICY (Bylaw 10.3) The NCAA Membership adopted specific rules prohibiting athletics staff members or student-athletes to participate in sports wagering that involves a sport with an NCAA championship, on the collegiate or professional level. Participation in gambling, sports wagering, or bribery, even in the most minor fashion, will jeopardize your athletics career. A studentathlete who is involved in any sports wagering activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling, shall be ineligible for all regular-season and postseason competition for a minimum of one year. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches, and institutions in fair contests, not the amount of money wagered on the outcome of the competition. A student-athlete who is involved in sports wagering on the student-athlete's institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. 9. RESIDENCE LIFE RULES AND REGULATIONS Please be aware that the Housing & Residence Life regulations apply to all students and that violations may lead to expulsion from the residence hall, as well as suspension from athletic competition. Also, please note that the Residence Life Office will notify the Director of Athletics and coach of any violations that occur in the dorms. Please refer to the MUW Student Handbook for policies and procedures pertaining to Residence Life. 10. VIOLATION SANCTIONS DEPENDING ON THE CIRCUMSTANCES, LEVEL I, II, III OR IV SANCTIONS MAY BE IMPLEMENTED AT ANY TIME OR IN ANY ORDER: LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee)
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• Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. • Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center. • Successful completion of alcohol/drug program at the expense of the SA (if applicable). • Community service requirement (as determined by Director of Athletics and Campus Recreation or designee). • Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. • Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation. • Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable). • Successful completion of an alcohol/drug program at the expense of the SA (if applicable). • 10 hours of community service as determined by Athletics. • New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics. • Additional sanctions may be imposed by the VP of Student Affairs. LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports. • Immediate removal of athletic gear and a hold placed on the student account. • Recommendation from Athletics for Expulsion from Dorms (if residing in dorms). • Mandatory meeting with the VP of Student Affairs.
NOTE: Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team. Students who do not complete assigned sanctions/penalties in a timely and prescribed manner are subject to additional sanctions including probation and suspensions. Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.
XIV. GRIEVANCE POLICY - ATHLETICS The Department of Athletics strives to ensure that all student-athletes are treated fairly, with respect to all aspects of their student-athlete experience at Mississippi University for Women. To this end, student-athletes have available to them (policies and procedures in the Student-Athlete Handbook and the College’s Student Handbook) through which they may file an appeal or a grievance in those circumstances they believe such actions are warranted. Specifically, if a studentathlete believes that he or she has been treated unfairly or that a policy or procedure has been administered (by a coach or any other member of the Athletics Department) in a detrimental manner, the individual is encouraged to discuss the matter with a coach, sport supervisor, the senior woman administrator, Director of Athletics and Campus Recreation or the faculty athletic representative.
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PROCEDURES: Student-Athlete Code of Conduct Should a student-athlete choose to grieve the decision of being removed from representing an athletics team or organization, the student-athlete must request a meeting with the Director of Athletics and Campus Recreation. Refusal to Grant a Transfer Release For student-athletes who decide that they want to transfer from MUW to another institution, it is the students’ responsibility to first communicate their desire to transfer to the head coach and/or a member of the athletics administration. At this time, a release may or may not be granted. If the request is denied, the student-athlete may request a hearing with the Athletics Appeals Committee which includes the Director of Athletics and Campus Recreation/SWA, the Assistant Athletic Director, Compliance Director, Athletics Diversity and Inclusion Designee and the Faculty Athletics Representative. Requests shall be made in writing, submitted to the Director of Athletics and Campus Recreation. The Director of Athletics and Campus Recreation will inform the student-athlete in writing, within 14 consecutive days from receipt of the student-athlete’s written request, that they, on request, shall be provided a hearing. The institution will conduct the hearing and provide a written response within 30 consecutive calendar days upon receipt of the appeal request. Bylaw 13.1.1.2.1.1 of the NCAA Division III Manual outlines the policies and procedures for Self Release. A copy of the Self Release Form is available on the athletics website, in the main athletic department office and in the web address provided below: https://ncaaorg.s3.amazonaws.com/compliance/d3/202021D3Comp_PermissiontoContactSelfRelease.pdf.
XV. NAME, IMAGE, LIKENESS POLICY Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics. These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first. Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy. Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights. Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons)
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• Sponsored social media posts • Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines. A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility. Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party. That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract. Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility. Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement. Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the studentathlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University. Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment
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• Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender. Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities. Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the studentathlete is for work performed and is at a rate reflecting fair market value. Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities. Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.
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Name, Image, and Likeness Activity Reporting Form For: Action:
Due date:
Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes. • To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities. • Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy. • The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action. Seven days prior to any activity
Describe the name, image, and likeness activity.
What are the terms of the agreement or transaction? When will the activity begin and end?
How will you be or how were you compensated for participating in the name, image, or likeness activity?
List all parties to the agreement or transaction, other individuals and entities, and professional service providers. Name of Person Entity or Role Contact Information
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I affirm, to the best of my knowledge: (initial each statement)
I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy. To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity. Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance. I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.
Date
Signature of student-athlete
Date
Signature of parent or legal guardian (if student-athlete is a minor)
Name (please print)
Date of birth
Home address (street, city, state and zip code)
Cell Phone Number
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XVI. CAMPUS SAFETY 1. TORNADO INFORMATION • • • •
Tornadoes can occur any time, but are more prevalent during the spring months. Tornado Watch — Conditions are favorable for tornadoes to develop. Tornado Warning — Tornado has been sighted or indicated on radar. How to recognize a tornado: A tornado usually appears as a funnel-shaped cloud which spins rapidly and extends toward the earth from the base of a thundercloud. When the tornado is close by, it sounds like the roar of airplanes.
Tornado or Storm Alert • Proceed to the lowest floor which can be reached before high winds or the tornado strikes. • Stay away from windows and exterior doors. • All electrical items should be disconnected if time permits. • Remain calm. • Do not use the elevator. • If a tornado strikes, do not move to see the damages until the storm is well out of the area. Tornadoes sometimes come in pairs. • In open country, move away from the tornado’s path at a right angle. If there is not time to escape, lie flat in the nearest depression, such as a ditch or ravine. Students should refer to the MUW’s website for weather updates at www.muw.edu. 2. WEAPONS ON CAMPUS Institutions of Higher Learning, State of Mississippi Policy 1106 “The Board recognizes that the possession of pistols, firearms or other weapons on any of its institutional premises or at its institutions or student functions off- campus by persons other than duly authorized law enforcement officials, institutional security officials, other authorized persons and the institutional approved programs creates an unreasonable and unwarranted risk of injury or death to its institutions' employees, students, visitors and guests and further creates an unreasonable and unwarranted risk of damage to properties of the institutions, employees, students, visitors, guests and proper- ties of others. Because of such dangers, the Board hereby prohibits the possession of pistols, firearms or other weapons in any form by any person other than duly authorized law enforcement officials, institutional security officials and other authorized persons. “Authorized persons” includes those individuals authorized by applicable law and by the institutional executive officer or his/her designee. “Authorized persons” also includes those who have in their possession a valid, unexpired state firearms permit with the “Instructor Certified” (IC) sticker on the back, or the equivalent permit issued by a state with a reciprocity agreement with Mississippi. Even so, those possessing such permits are not permitted to possess firearms in any institutional facilities and/or areas that are deemed non-public. Students and employees are not authorized to possess firearms on institutional property or at institutional off-campus events regardless of possession of firearms permits.” The University deems the following areas sensitive/non-public: Academic buildings; Administrative offices and buildings; Athletic facilities and fields; Residence Halls; Stark Recreational Facility; Campus Health Center (Eckford Building); Fant Memorial Library; Carrier Chapel; Child and Parent Development Center; Speech and Hearing Center; Counseling Center; Any ticketed event, no matter the location; and any building or facility not specifically identified as a non-sensitive/public area.
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The University deems the following as non-sensitive/public areas: Hogarth Student Union; University Dining facilities(not located in Academic buildings) including, but not limited to, Hogarth Cafeteria and Subway; University Police Department; Barnes & Noble Bookstore; Puckett House; Stovall Welcome Center Lobby; Plymouth Bluff; Bryan Green Gazebo and surrounding lawn; and outdoor locations including Shattuck lawn.
3. PROHIBITED VEHICLES/DEVICES The use of roller skates, rollerblades, skateboards, and hover boards (and similar vehicles/devices) is prohibited on campus, including campus buildings and campus grounds. Hover boards (and similar vehicles/devices) may not be stored or charged on campus.
4. UNIVERSITY MAIL SERVICES Mail Services (Post Office) is located on the first floor of the Hogarth Student Union and oversees the operation and distribution of the University’s mailing services to benefit the administration, faculty, staff, students and surrounding community. Hours of operation are 8 a.m. to 4:30 p.m. Monday through Friday, unless stated otherwise. The Post Office accepts cash only. All students who reside on campus are assigned a mailbox and are strongly encouraged to check their mailboxes regularly. It is important for all incoming mail to be addressed as follows: (Your Name) 1100 College Street MUW – XXXX(Your Box Number) Columbus, MS 39701-5800 *The Box Number is the most important part of the address. Without this number, there will be a delay in the distribution of incoming mail. For more information, contact the Post Office, (662) 329-7408.
5. Emergency Action Plans for Athletics Emergency Action Plans are located at home venues and provided within the Athletic Training Manual.
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS NCAA DIVISION III ATHLETICS PROGRAM ASSESSMENT The NCAA Division III athletic program assessment is designed to assist the institution in establishing a model Division III athletic program. Through the process of completing the assessment, institutions can evaluate whether they possess the resources and infrastructure that are necessary to conduct a viable Division III athletics program.3.1.2 Please check the box that best describes the reason your institution is competing the athletics program assessment. Active Division III institutions on probation as a result of a failure to meet conditions of membership must satisfy the probationary requirements, including completion of the athletics program assessment. Please detail why your institution was placed on probation and specifically address how you have rectified the issue. Please be thorough in your explanation and provide additional documentation as needed. The institution must both retain a completed copy and forward a completed copy of the assessment and accompanying attachments to the NCAA Division III Membership Committee not later than May 15 of the probation year. Provisional/reclassifying (and Exploratory) applicants to Division III are required per NCAA Division III Bylaw 20.3.1.2.1 to complete and submit the athletics program assessment as an element of their application. The completed assessment will be reviewed by the NCAA Division III Membership Committee to help determine an institution’s readiness to become a provisional/reclassifying member of Division III. If the institution does not currently have a policy, procedure or process that is referenced in the athletics program assessments, the institution should attach an implementation plan. See Appendix A. Active member institutions undergoing major personnel change (e.g., the hiring of a new director of athletics, athletics direct report, chancellor or president) may also wish to complete the athletics program assessment for their own educational purposes. INSTRUCTIONS Your institution is encouraged to convene a review panel comprised of the chancellor or president, athletics direct report (if applicable), director of athletics, senior woman administrator, faculty athletics representative, compliance officer, director of admissions, director of financial aid and athletics health care administrator to complete the athletics program assessment. At the conclusion of the assessment, each of these individuals will be required to certify they have reviewed the assessment. Sufficient time should be allotted for an accurate and complete assessment of your institution's athletics department. At various points throughout the athletics program assessment, supplemental documentation will be necessary to provide an accurate and thorough response. This information will be highlighted throughout the assessment and is required for a complete submission. A full checklist of all required materials is provided at the end of this document and must be included with your submission. Please label each item clearly so that it corresponds with its number on the checklist. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS NCAA DIVISION III ATHLETICS PROGRAM ASSESSMENT Institution: Mississippi University for Women
Date: 1/15/2022
Full-time undergraduate enrollment: 1819 Conference affiliation (if applicable): N/A (Invitation to SLIAC 2023-2024) Chancellor or president: Nora Miller Athletics direct report (if applicable): Director of Athletics reports directly to the President Director of athletics: Jennifer Claybrook Senior woman administrator: Jennifer Claybrook Faculty athletic representative: Dr. Chad Murphy Compliance officer: Daniel Talley Director of admissions: Iika McCarter Director of financial aid: Nicole Patrick Athletic health care administrator: Jason Miller Mailing address: 1100 College Street-Box 559; Columbus, MS 39701 Physical Address: 1100 College Street; Columbus, MS 39701 Telephone number: 662-329-7962 Email: jlclaybrook@muw.edu Athletic website: https://owlsathletics.com/ MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS I
General Information
1.
Briefly describe the structure and size of your department of athletics.
The W was founded in 1884 as the first public college for women in the United States. The total enrollment is 3,453 with 80% female and 20% male, 14% are out of state and 84% are in state and 73% are full-time with the remaining 27% being part-time. The Owls Athletics program is streamlining and sharpening its focus on those things necessary to becoming a top NCAA Division III institution. Jennifer Claybrook took the reins as the Director of Athletics and Campus Recreation/Senior Woman Administrator for The W in July 2021. The Athletics Department has 17-sports, more than 200 student-athletes and over a 20-member staff. Director Claybrook and Dr. Chad Murphy, the Faculty Athletics Representative, each have a direct line to report to President Miller. Director Claybrook serves on the Presidents’ Cabinet and Dr. Chad Murphy is the chair of the Intercollegiate Athletics Board. Our Athletics Diversity and Inclusion Designee, Glen Halbert, attends and presents at our department meetings. The W has 13 full-time head coaches, one full-time assistant coach and several graduate assistants. For the fall of 2022, we hope to add support staff to our cross country/track and field teams by hiring a full-time assistant coach and a graduate assistant. In addition to the hiring occurring with the cross country/track and field teams, we will look to hire a graduate assistant for each sport, as well as for the offices of athletics, athletic communications, and athletic training. The department has representation on our Diversity, Equity and Inclusion Committee, as well as a number of additional committees in order to serve our student-athletes, department, University and community well. Academically, The W has seen 32 of its fall sport student-athletes named to USCAA All-Academic Teams. No less than 138 Owls were named to the Owls Athletic Director’s Honor Roll for the fall, after attaining a term grade point average of 3.00 or above: 48 of whom had a perfect term GPA of 4.00 and an additional 40 Owls with a GPA between 3.50-3.99. Eight teams from The W had term grade point averages of 3.00 or better, topped by volleyball’s 3.84 team GPA. Of special note is Owls Athletics’ involvement in community and campus outreach, a hallmark of NCAA III programs. “Giving back” has been demonstrated by The W Athletics with more than 1,000 service hours amassed through December, alone. Owls teams have been involved with such functions as Columbus’ Market Street Festival, the campus Oktoberfest, Walk for Diabetes-Columbus, New Hope Elementary School, the Student-Athlete Advisory Committee Thanksgiving canned food drive to benefit United Way/Helping Hands and the MUW Food Pantry, breast cancer awareness activities and youth outreach opportunities, to name a few. Whether on the fields of competition – or in the classroom – The W has set a standard of excellence. Through the fall of 2021, student-athletes earned 10 All-American honors from the United States Collegiate Athletic Association (USCAA). Three Owls – Brady Scola (men’s golf), Layla Wilson (women’s soccer) and Jacob Vickers (men’s soccer) – earned accolades as the USCAA’s national Student-Athlete of the Year for their respective sports. Additionally, freshman women’s golfer Olivia Derbyshire won medalist honors at the USCAA championships (the second-consecutive year an Owl has finished first on the links). MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Attachments: ☒ I-1.A - Philosophy and mission statement for the department of athletics; ☒ I-1.B - Student-athlete handbook; ☒ I-1.C - Department of athletics policies and procedures manual or handbook; ☒ I-1.D - Departmental organizational chart; ☒ I-1.E - Athletics committee or broad roster (names, titles and responsibilities); and ☒ I-1.F - Departmental staff directory. a. Is there a separate administrative structure for men’s and women’s program? ☐ Yes
☒ No
b. Number of sport offerings: Men/Mixed: 8 Women: 9 c. Number of student-athletes: Men/Mixed: 97 Women: 101 d. Describe the process your institution has in place to monitor the minimum number of intercollegiate contests and minimum number of participants in each contest that is counted toward meeting the minimum-contest requirement. Who performs this responsibility? [Bylaw 20.11.3.8] Description of Processx
Education
x
Implementation
x
Monitoring
Education We educate and will continue to educate the campus, but to date the President, President's cabinet, the Faculty Athletics Representative, athletic staff, a number of faculty, staff, students, student-athletes and the SAAC have all received information regarding the minimum and maximum number of contests. Moving forward, we will have a section in our student-athlete handbook, as well. Implementation Primarily head coaches are responsible for the actual scheduling to ensure we secure the minimum number of contests in the team sports and/or the minimum number of participants per contest in the individual sports. It is usually most helpful to ensure that the minimums are reached if we begin by scheduling as close to the maximum number of competitions as possible, so that if any extenuating circumstances occur and competitions have to be canceled we will still meet our minimum-contest requirements. With this being said, COVID-19 continues to impact our University and athletics. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Therefore, we will utilize feedback from our SAAC, the student-athlete satisfaction survey, the President and Cabinet, the FAR, the intercollegiate athletics board, the athletic staff, other important constituent groups, the EADA and NCAA Financial Report, and other tools to ascertain the ideal number of competitions. At this point, our goal is to schedule maximum allowable contests per the NCAA III. Monitoring After education occurs, schedule for each sport is completed, monitoring the actual process begins. At the beginning of the year and prior to the playing season, a meeting occurs with the Director of Athletics and the Compliance Director, as well as the Director of Athletics and each head coach to confirm expectations, the schedule, the monitoring process. The head coach for each team submits the declaration of playing season form, submits a weekly countable athletically related activities log (signed off by head coach, current members of the team, compliance director and director of athletics), the Director of Athletic Communications assembles the data throughout the year which includes the results and which student-athletes participated, as well as receiving confirmation from the host and/or opposing institutions which is provided weekly for review. Each week the Director of Athletics confirms, the minimums for the individual sports and team sports and communicates with the compliance director and head coaches at the regular scheduled meetings.
Attachments ☒ I-1.G - Your institution's NCAA sports-sponsorship report from the previous academic year. ☒ I-1.H-L - Your institution's NCAA sports sponsorship and demographic form from the previous academic year. (Applicable to current Division III institutions on probation and reclassifying applicant institutions.) ☒ I-1.H-L - Official results from the current academic year AND the previous academic year for all sports sponsored. ☒ I-1.H-L - Annual sports-sponsorship report from the current academic year AND the previous academic year. (Attachment A) ☒ I-1.H-L - Completed individual sports compliance worksheet for EACH individual sport sponsored during the current academic year AND the previous academic year. (Attachment B) ☒ I-1.H-L - Rosters for each team sport sponsored for the current academic year AND the previous academic year. ☒ I-1.H-L - Schedules for the upcoming academic year for EACH sport sponsored.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS e. Total number of coaches: 22 (1) Salaried/paid head coaches: 10 a. Full-time employees of the institution: 10 % of time spent on coaching responsibilities: 80 % of time spent on other responsibilities: 20 b. Part-time employees of the institution: 0 (2) Salaried/paid assistant coaches: 1 a. Full-time employees of the institution: 1 % of time spent on coaching responsibilities: 75 % of time spent on other responsibilities: 25 b. Part-time employees of the institution: _0 (3) Volunteer coaches: 4 a. Graduate assistants: 7
2. Are you currently using any software to assist with compliance? If so, select the area(s) below and list the software package. Student-athlete information.
Software: Banner
Financial aid information.
Software: Banner
Eligibility information.
Software: On Base
Recruiting information.
Software. SLATE
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS II
ORGANIZATION/STRUCTURE
1.
Describe the process your institution conducted in completing the most recent NCAA Division III Institutional Self-Study Guide. [NCAA Constitution 6.3.1] (Applicable to current Division III institutions on probation.)
The University completed the Institutional Self-Study Guide (ISSG) in 2019-2020. As someone who has completed the ISSG at my previous institution, it is imperative that one ascertains assistance from a number of individuals and colleagues in order to complete the ISSG. Just to name a few individuals in a few areas: the financial aid, registrar, admissions, student life, title IX offices, SAAC, so on and so forth. List the individuals involved in completing the ISSG.
2.
x
President: Nora Miller
x
Director of Athletics and Recreation: Jason Trufant
x
Assistant Athletic Director/Senior Woman Administrator: Brooke Carter
x
Director of Compliance: MorganTurnipseed
x
Faculty Athletics Representative: Dr. Caroline Payne-Purvis
Has your institution established an NCAA Division III Student-Athlete Advisory Committee for student-athletes? ☒ Yes
☐ No
The W SAAC is lead by Dedrick Burnett. We have an executive committee, representation for all the sports, our Director of Athletics and Campus Recreation, Compliance Director and Faculty Athletics Representative all attend the business meeting session held at least once a month. Our regularly scheduled meetings are open to all student-athletes, coaches, staff and faculty. Our meetings provide opportunities to build comradery, increase enthusiasm and provide resources. Furthermore, we celebrate academic, athletic, and community accomplishments, we provide University, NCAA, department, sport updates and we invite guests to present on various topics. For example, Dr. Tammie McCoy spoke to the SAAC about the impact of COVID-19, the changing landscapes, the benefits of the vaccination and ways to protect yourself against the spread. The SAAC has led in community service initiatives and the planning of NCAA Division III week. Lastly, the meetings provide opportunities to share concerns, create plans of action, and to provide support for one another. We had a good experience, but there is still work to be done and more to accomplish. We look forward to the continued growth and leadership this organization will provide in the future. Attachments: ☒ II-2.A - Student-Athlete Advisory Committee (mission, role and composition).
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 3.
How is your institution's chancellor or president kept informed of athletics matters and issues? [Constitution 6.1.1]
The President has ultimate responsibility and final authority for the Mississippi University for Women Intercollegiate Athletics program. According to the Bylaws of the Board of Trustees, the President shall have charge of and control over the University, its policies, officers, faculty and staff, curriculum, students, and direction of the business of the University. The supervisory authority of the President is recognized in the Department of Athletics Policies and Procedures Manual, the Student-Athlete Handbook and the Compliance Manual.
The President receives updates directly through the NCAA, the President attended the NCAA Convention and additional educational session, as well as any additional mandatory meetings scheduled through the NCAA.
The President meets regularly with the Director of Athletics and Campus Recreation, to whom she has delegated day-to-day oversight of Athletics. Through the Director of Athletics and Campus Recreation, the President receives reports from the Athletics area on a regular basis, supervises all Athletics programs, and holds ultimate accountability for the area. The Director of Athletics and Campus Recreation reports on a number of aspects, listed are examples of reporting: personnel, faculty athletics representative engagement, University engagement, NCAA reports, diversity, equity, inclusion strategic priorities, education sessions, finance, compliance, eligibility, development, event management, community and overall engagement and experience.
The President also has regularly scheduled meetings with the Faculty Athletics Representative (FAR). The FAR meets regularly one on one with the Director of Athletics, the Athletics and Campus Recreation Department, the Student-Athlete Advisory Committee (SAAC), the Intercollegiate Athletics Board and is provided a number of reports especially any mandated by the NCAA, additional examples of meeting agendas and documentation include reviewing the Equity in Athletics Disclosure Act (EADA) information, academic excellence and concerns, the sports science institute for preventing catastrophic injury and death in collegiate athletes, the role of Athletic Training, COVID-19 policies and procedures and engagement of faculty, staff, students and community.
The President has fiscal control over the Department of Athletics and Campus Recreation. The fiscal activity of the Department of Athletics and Campus Recreation are subject to the same financial requirements as all other departments at the University. As with all other departments, fiscal documents such as budgets are processed through the University’s CFO. Revenues to and expenditures from the Department of Athletics and Campus Recreation are subject to the internal audit processes of the University. All disbursements of gifts are in accordance with policies of the University with the donor’s restrictions, and in compliance with NCAA regulations. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS An extension that demonstrates her interest in intercollegiate athletics can be observed by the President’s attendance at games, both home and away. This support demonstrates both a caring attitude toward the student-athletes, as well as a desire to get a first-hand view of how our programs are functioning. Who performs this responsibility, and how often? The Director of Athletics and Campus Recreation reports to the President twice a month and has the ability to schedule additional meetings as needed. The Director of Athletics and Campus Recreation attends weekly meetings as part of the President's cabinet. The President has met with the athletics and campus recreation staff this year, as well. There is a mechanism on our website in which any matter can be reported anonymously, as well.
4. ☒ Yes
Did your institution attend the NCAA Convention business session? ☐
No ☐ N/A (non-NCAA institution)
If yes, list those in attendance, with title. x
Nora Miller, President
x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Daniel Talley, Compliance Director
x
Dr. Chad Murphy, Faculty Athletics Representative
x 5.
Who does the director of athletics directly report to, if other than the chancellor or president? The Director of Athletics and Campus Recreation reports directly to the President.
6. ☒ Yes
Is your institution's director of athletics primarily an athletics administrator who does not have other major responsibilities (e.g., coaching) within the position? ☐ No
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS III
COMPLIANCE SYSTEMS.
1.
Who is responsible for the coordination of compliance? If that person has not been designated, who is responsible for the majority of compliance-related tasks and duties? What percentage of this individual's time is dedicated to compliance-related activity?
Name: Daniel Talley Title: Compliance Director and Men’s and Women’s Tennis Head Coach Other Duties: Head Coach for Men's and Women's Tennis: x
Responsible for training, teaching, conditioning of student-athletes. Develop knowledge and personal skills to create training and practice schedules.
x
Responsible for overseeing the concerns of student-athletes both on and off the field of competition. This includes monitoring academic performance and furthering the success of the team in meeting academic and eligibility criteria. Responsible for the behavior and appearance of student-athletes while they are representing the University.
x
Responsible for a variety of administrative tasks, including, but not limited to the production and maintenance of annual reports, recruiting logs, practice calendars, scheduling and other various reports for NCAA compliance-related issues.
x
Responsible for operating within the program’s budget, which will be developed in conjunction with and approved by the Director of Athletics. Responsible for equipment purchase requests and team travel advance requests from business office. Must account for all expenditures by providing receipts in a timely manner to the business office and following travel rules.
x
Responsible for organizing and participating in community service activities for the team in an effort to promote Mississippi University for Women and the Athletic Department.
x
Responsible for participating in annual fundraising activities to assist with the tennis teams and University objectives.
x
Responsible for all other duties as assigned by the Director of Athletics and Campus Recreation.
x
Identify, assess and recruit qualified student-athletes who demonstrate the desire to excel in academics and athletics. All while maintaining compliance with NCAA legislation and future conference requirements.
x
Assist in the development of schedules, equipment needs, administrative and sports information requirements, travel arrangements and facility management.
x
Ensure compliance with required certifications, NCAA requirements, first aid, CPR, AED, etc.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
Monitor and supervise all aspects of team member participation; equitable treatment, safety, management and discipline.
x
Assure team readiness, communicate with officials, maintain team discipline and encourage sportsmanship.
Additional Duties: x
Assist with developing educational and life skill seminars for student-athletes.
x
Oversee Academic Success Program and provide input and feedback for academic success while working with Student Success Center and on-campus counselors.
x
Serve as a Game Day Administrator for assigned home contests.
x
Assist with special events throughout the year (Golf Outing, Hall of Fame, etc).
Compliance Duties: x
Oversee all compliance matters as they relate to NCAA, conference, and all other governing body rules and regulations (recruiting, personnel, financial aid, eligibility, etc.).
x
Implement and manage software programs for compliance i.e., Banner, SLATE).
x
Remain current with and uphold the rules and regulations of the NCAA, conference and University that may influence the operation of the intercollegiate athletics program.
x
Serve as department liaison with the conference and NCAA for rule interpretations and eligibility.
x
Interface with departmental staff to clarify interpretations, and report any activity which might be construed as a violation of rules and regulations and assist with related investigations, certifications and internal or external audits, as required.
x
Oversee the compliance education program for student-athletes, coaches and other college staff members on conference and NCAA rules and regulations.
x
Provide NCAA and conference rule interpretations for the athletics department and affiliated departments that engage in the student-athletes clearance process (i.e., Financial Aid, Admissions, Registrar's Office, etc).
x
Oversee requests for Celebratory Signing Documents and the transfer verification process for student-athletes.
x
Prepare a petition for restoration of eligibility, as merited, providing required notice to the Director of Athletics, Senior Woman Administrator, FAR, the NCAA and the conference.
x
Oversee all compliance matters with outside interests including booster clubs and support groups.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
Serve as the departmental liaison with the admissions office in monitoring admissions of freshmen and transfer student-athletes.
x
Oversee and administer all NCAA, conference compliance, eligibility, and certification reports that relate to compliance.
x
Administer, initiate, and oversee compliance with institutional certification requirements as mandated by the NCAA.
x
Conduct regular educational sessions for coaches and student-athletes on important compliance issues including recruiting, summer jobs and financial aid regulations.
Percentage of time: 78%
2.
When was the last time your institution attended an NCAA Regional Rules Seminar? N/A (non-NCAA institution). Month/Day/Year- June 7-9, 2021 List those in attendance, with title. x Buddy Foster, Interim Director of Athletics and Campus Recreation
3.
x
Brooke Carter, Assistant Athletics Director and Head Volleyball Coach
x
Jennifer Claybrook, Director of Athletics and Campus Recreation (while serving as Athletic Director and Senior Woman Administrator at another Division III institution)
What other offices or individuals, if any, are performing athletics compliance-related duties (e.g., financial aid, admissions, registrar, coaches)? In what areas? o o o o o
4.
Assistant Director of Athletics and Campus Recreation, Buddy Foster Faculty Athletics Representative, Dr. Chad Murphy Admissions, Director of Admissions, Iika McCarter Financial Aid, Director of Financial Aid, Nicole Patrick Office of Registrar, Registrar, Shannon Lucius
Has your institution established a formal process to conduct investigations of alleged rule violations? Yes
Attachment: ☒ III-4.A - Policy or process for investigating and reporting NCAA rules violations. 5.
Has your institution established a formal process for staff members to request rule interpretations? Yes
Attachments: ☒ III-5.B-C - Policy or process for requesting NCAA rules interpretations; and Samples of documented rules interpretations. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 6.
Describe the process for how your institution provides NCAA rules education to each of the following individuals and groups. x Athletics staff (e.g. coaches, administrators, support staff). x Athletics staff has an annual kick-off event with an overview of the rules. We have monthly department meetings with a designated time for rule education. We have utilized materials made available from the 2021 rules seminar and will have as many of our staff attend the virtual regional rules seminar in 2022. We share the monthly emails along with any additional resources for rules and compliance education. x Student-athletes x Each student-athlete is required to attend a compliance meeting with the coaches and administrative staff, outlining the policies and procedures of the NCAA. An interactive PowerPoint will be used during the meeting to engage the studentathletes. Emails are sent with updates and policies. As well as time set aside to cover NCAA rules and compliance during the monthly business session for our student-athlete advisory committee meeting. x Institutional staff (e.g. admissions, financial aid, registrar). x The Director of Athletics and Campus Recreation has the opportunity to update the cabinet each week on NCAA compliance. The NCAA provided training for admissions, financial aid, the registrar and others. We will continue to provide an annual training session moving forward. Each of the offices have a direct line to the Director of Athletics and Campus Recreation, the Compliance Director, the FAR and the President should any questions on compliance or concerns about compliance arise. The Director of Athletics and Campus Recreation x Individuals or groups and organizations external to the institution (e.g., boosters, alumni). x Athletics utilizes its website to outline specific booster and alumni guidelines. The Director of Athletics and Campus Recreation has a number of speaking opportunities to prospective students and families, donors, friends of the University, alumni, community and civic organizations and other opportunities to communicate the mission/vision of the NCAA III, the University and the Athletics Department's commitment to the rules and regulations.
Attachment: ☒ III-6.D - Department of athletics calendar containing rules education meetings/sessions for the groups listed above. 7.
Describe the process for administering the NCAA Division III Rules Test to head coaches and individuals with compliance responsibilities on an annual basis. The FAR will administer the rules exam every 14 days beginning in July in the new academic year or as needed throughout the year when new coaches are hired. Assistant coaches and graduate assistants will be required to take the test. Each staff member will be required to pass the exam.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Attachments: ☒ III-7.E-F - Procedures for NCAA Rules Test administration; and NCAA Rules Test administration dates for the current academic year. 8.
Describe the process involved for ensuring that student-athletes and institutional staff members complete the required NCAA compliance forms (e.g., student-athlete statement, drug-testing consent form, certification of compliance form, affirmation of eligibility). x Beginning in July of the new academic year, compliance information and forms will be provided to prospective and current student-athletes. Each student-athlete will be required to attend an informational session about NCAA compliance. All forms must be signed and submitted prior to athletic participation. An internal checklist is completed per team, identifying to the administrative and coaching staff who is eligible to participate. Student-athletes who have not given not been given full clearance will not be permitted to participate in team or individual activities. List all individuals involved in carrying out the process, with title. x Jennifer Claybrook, Director of Athletics and Campus Recreation, Buddy Foster, Assistant Athletic Director and Head Softball Coach, Daniel Talley, Compliance Director and Head Men's and Women's Tennis Coach; Halee Hensley, Head Volleyball Coach, Louis Alexander-Head Men's Soccer Coach, Rebecca Oldman- Assistant Softball Coach/Athletics Coordinator, Daniel Scott Mularz, Head Baseball Coach, Dedrick Burnett- Head Men's and Women's Cross Country & Track and Field (Indoor/Outdoor) Coach, Benji Williams- Head Men's and Women's Golf Coach and Game Day Supervisor; Catie Lyles- Head Women's Soccer Coach: Jason Miller- Head Athletic Trainer, JeQuailia Huggins, Assistant Athletic Trainer; W. Dave BeyerDirector of Athletic Communications; Dean Burrows- Head Men's Basketball Coach; Drew Johnson- Head Women's Basketball Coach, Wilma Davis, Graduate Assistant Women's Basketball; Matthew Milewski, Graduate Assistant Baseball; Michael Sullivan, Graduate Assistant Men's Soccer; Katie Myers, Graduate Assistant Softball; Tori Weir, Graduate Assistant Volleyball; Connor Libs, Graduate Assistant Volleyball
Attachment: ☒ III-8.G - Procedures for NCAA compliance forms administration. 9.
How many secondary violations has your institution self-reported to the NCAA in the past three academic years? N/A (non-NCAA institution)
Attachments: ☒ III-9.H-I - Records of all secondary violations for the past three years including current academic year; and Forms/documentation used to collect and report information in an investigation. 10.
How many student-athlete reinstatement cases have you submitted to the NCAA in the past three academic years including the current academic year? N/A (non-NCAA institution)
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 11.
Has your institution received a chancellor's or president's letter regarding a studentathlete reinstatement case in the past three academic years including current academic year? N/A (non-NCAA institution) If yes, list all actions the institution has taken to prevent similar problems in the future.
12.
For multidivisional institutions only: When did your institution last complete its Division I compliance review per Division I Bylaw 20.4.4 (compliance review requirement)? Attachment: ܆Documentation confirming your institution's last approved Division I athletics program assessment. N/A = not D1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS IV
FISCAL PRACTICES.
1.
Describe the process used to develop your institution's annual budget for intercollegiate athletics. [Constitution 6.2.1] Include persons involved and timeline for completion. Individuals, teams, offices, and general operating budgets will be developed and submitted for approval. Each will go through the Director of Athletics and Campus Recreation, to the Chief Financial Officer, through the cabinet and to the President for final approval. This process is the same for each area and each budget manager. Budgets are compiled in February/March of the current fiscal year and approved by May for the next fiscal year. Budget: Accountability, Control and Revision Pursuant to the policies of the Mississippi State Education System, the University President is ultimately responsible for the administration of athletic funds. However, the Director of Athletics has the authority to review and approve all departmental expenditures, and is accountable for the same. Accountability The University requires that approved budgets not be exceeded. Therefore, it is imperative that Staff members with cost center responsibility (e.g., Head Coaches, Program Directors and Department Heads) operate within their budget guidelines. Staff members are held accountable for violations of this policy. Head Coaches, Program Directors and Department Heads are held accountable for the depletion of budget accounts, substantiating unbudgeted expenditures, and/or justifying the use of private funds to cover budget overruns. However, the Director of Athletics is solely responsible for the approval of unbudgeted expenditures. Budgetary Control The oversight and approval of funds expenditures is a central component of the Department's budgetary control system. Prior to committing the Department to a financial obligation, a Staff member must have the request approved. If prior approval is not obtained, the individual Staff member may be held personally responsible for the resulting charges. The Director of Athletics and Campus Recreation and Assistant Athletic Director review all purchase orders and purchase requisitions and analyzes expenditure levels to ensure that budget allocations are not exceeded. Revision ALL BUDGETS SHOULD BE SUBMITTED TO THE ATHLETICS’ BUSINESS OFFICE BY March 31st (if possible) for the upcoming year. A. General Information: A meeting will be held with the Director of Athletics and Head Coach prior to finalizing each teams budget. The Athletics Department will submit the first draft of the departmental budget to the University budget office. The new budget disperses on July 1st. However, funds may not be available for use for the first couple weeks so prepare in advance for the delay in funds. Your budget must cover all your expenses related to ALL TYPES of University travel and materials needed from July 1st of the current year to June 30th of the next year.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS When budget managers are constructing their budget, they need to consider the following: i. Travel • Home games (ground transportation, meals, officials including assigner fees); Away games (hotel, meals, ground transportation, entry fees); Meetings and conferences (hotel, meals, automobile rental/mileage, fuel costs, conference registration, parking); Air travel (airport parking, luggage fees, taxi/shuttle/rental car) ii. Recruiting Official visits (hotel, meals, mileage); Recruiting trips (hotel, airfare, meals, parking, misc. fees, mileage, rental car, fuel) iii. Other fees Rental facility fees; Software fees; Championship accommodations iv. Materials Apparel; Equipment; Embroidery; Shipping When constructing your budget, you must consider 3 questions: 1) Does it make sense for the student-athlete? 2) Does it make sense for the budget? 3) Does it make sense for the institution and athletic staff? B. Student Employees: All student employee must apply for an athletic employment position. Application will then be submitted to the athletic department for review and selection of student employees. Please note that you must have allocated funds in your team’s budget for student employees. Student employees are limited to a maximum of 20 hours a week at $7.35 per hour and paid on a biweekly basis. • Student employees must complete an application found at https://muw.peopleadmin.com/postings/search?utf8=%E2%9C%93&query=&query_v0 _posted_at_date=&query_organizational_tier_3_id=any&551=3&commit=Search The Student Worker Policy & Procedure Manual has the complete details. C. Monthly Reports All coaches will receive a monthly budget worksheet from the Athletics Business Office. It is the coach’s responsibility to keep up with their own budget and inform the Athletics Business Office when items are incorrect or missing on their monthly budget worksheet. Note: The University’s budgeting system is a month behind actual expenses. So, coaches must ensure they are keeping up with accurate daily records of their budget.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 2.
When was the most recent financial audit of the intercollegiate athletics program conducted by an auditor who is not a staff member of your institution? Describe the process, including persons involved and timeline for completion. (Annual financial audit required with year three and beyond per Constitution 6.2.3.) Clifton Larson Allen, LLP audited the financial statements of the State of Mississippi Institutions of Higher Learning for the years July 1, 2019-June 30, 2020 and July 1, 2020-June 30, 2021. The audit was issued on December 20, 2021. Below are some of the contents from the Audit and the Independent Auditing Company (the entire letter is in the attachment with the report: Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express opinions on these financial statements based on our audits. For the years ended June 30, 2021 and 2020, we did not audit the financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Mississippi Educational Building Corporation, the University of Mississippi Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund. Those 2021 financial statements, which reflect approximately 4.5%, 1.7% and 0.6% of the assets, net position and revenues of the IHL System’s business-type activities and 89.7%, 89.4% and 88.4% of assets, net assets and revenues of the aggregate discretely presented component units as of and for the year ended June 30, 2021, were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it related to the amounts included for the above mentioned entities/funds, is based solely on the reports of the other auditors. Those 2020 financial statements, which reflect approximately 5.0%, 1.5% and 0.7% of the assets, net position and revenues of the IHL System’s business-type activities and 89.5%, 89.2% and 88.2% of assets, net assets and revenues of the aggregate discretely presented component units as of and for the year ended June 30, 2020, were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it related to the amounts included for the above mentioned entities/funds, is based solely on the reports of the other auditors. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance About whether the financial statements are free from material misstatement. The financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Southern Mississippi Foundation, the University of Mississippi
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund were not audited in accordance with Government Auditing Standards. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Attachment: ☒ IV-2.A - Financial audit report (most recent). 3.
Are institutional staff members issued institutional credit cards or cash for athletics activities or recruiting? Yes
Describe how use of the credit cards or cash is monitored. The University provides the athletics department use of procurement cards, travel cards, cash advance options and reimbursement opportunities. Each head coach is given a procurement card. Currently, three travel cards, are utilized in the Athletics Department, so all reservations must go through the Director of Athletics and Campus Recreation or the Assistant Athletic Director. A clear set of guidelines for use of the procurement card is given by the University's Resources Management Office and a clear set of guidelines for use of the travel cards, the cash advance and reimbursement is given through the University's Accounting Office. A condensed version is provided below, as well as in the athletic department staff handbook. Each coach is required to have all purchases approved by the Director of Athletics and Campus Recreation or the Assistant Director of Athletics prior to any usage. A budget evaluation will take place before approval. PURCHASING CARDS A. The purchasing card allows for approved travel-related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Purchasing Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal C. prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. D. Authorized and Unauthorized Expenses: Authorized: Membership, Registration Fee (not related to travel), Postage, Team Meals and Unauthorized: Airfare, Lodging, Rental Vehicles, Fuel for rental vehicles, Taxis, Shuttles, Tolls, Parking, Business Related Internet Service, Equipment/Inventory, Cash Withdrawals/Advances, Baggage, Personal Items, Movies, Alcohol, gifts, flowers, chocolates, Room Service, Recruiting Packets, Game Admissions/Entry Fee, Medical Emergencies E. *When possible, identify meal locations on travel itineraries. State purchasing cards are often declined at restaurants that service alcohol. Prior notice to the Athletics’ Business Office will reduce possible instances of cards being declined. TEAM meals are the ONLY meals permitted on the Procurement Card. F. Reconciliation of Purchasing Cards: Purchasing Cards are reconciled at the end of each month. Purchasing Cards should be submitted with all receipts at the end of each month or at the end of each trip. a) Receipts should be itemized with the correct total. b) If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper c) Student signature sheet or travel party list can be attached only once for team travel. However, please make note of which receipts relate back to the student signature sheet or travel party list. d) Handwritten updates CANNOT be accepted, except for written in tips. e) If the receipt is not itemized, you will have to complete and attach a notarized. Travel Form Missing Document Affidavit Form. An approved TA is required for all transactions on your purchasing card. Tip amounts CANNOT exceed 20%. The excess will have to be repaid. Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). G. Electronic Submission: All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) S H. Food Purchases: All food purchases on the Purchasing card should be accompanied by a Food Purchase Form and a Food Purchase Memo a) The Food Purchase Memo will be completed at the beginning of each semester and include all potential individuals who will be paid for on the Purchasing Card. b) The Food Purchase Form will be completed with each trip and include the actual individuals who were paid for on the Purchasing Card. I. Hotel Meals: If you try and purchase meals at a hotel on the purchasing card, you will be declined. If you would like to have a meal at a hotel restaurant, you will need to either get a Cash Advance or request a Direct Pay from the Athletics Business Office and take a University check with you to the restaurant/hotel.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS TRAVEL CARDS A. The travel card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Travel Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses: Authorized: Airfare, Baggage Fees, Registration Fees, Lodging (room only, no incidental expenses allowed), Rental Vehicles, Fuel for rental vehicles, Taxis, Shuttles, Tolls, Parking, Business Related Internet Service and Unauthorized: Meals, Fuel for personal vehicle or university vehicle, Cash Advances, First Class and Business Class Travel, Food and beverages, Personal Items, Movies, Alcohol, gifts, flowers, chocolates, Room Service, Recruiting Packets, Game Admissions/Entry Fee, Medical Emergencies, Travel expenses for traveling companions or spouses D. Travel Card Request: The Travel Card is to always stay in the Athletics Business Office. If you need any charges put on the Athletics Travel Card, you will need to request this E. through the Athletics Business Office. For hotels, you will need to submit a Credit Card Authorization Form from the hotel. You WILL NOT be able to take the Travel Card with you on trips. F. Return of Travel Card Receipts: Travel Cards receipts should be submitted immediately upon return. a) Receipts should be itemized with the correct total. b) Hand written updates CANNOT be accepted, except for written in tips. c) If the receipt is not itemized, you will have to complete and attach a notarized G. Travel Form Missing Document Affidavit Form: a) An approved TA is required for all transactions on your travel card. b) Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). H. Electronic Submission: All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) CASH ADVANCES A. General Information: A cash advance can be received when traveling in-state, out-of-state, or internationally. To receive a cash advance, you must submit a completed Travel Authorization Request Form to the Athletics’ Business Office for approval by the Director of Athletics. The Travel Authorization and Reimbursement Form will then be submitted to the University MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Accounting Department for processing. Cash advance checks are available at the University Accounting Department. Cash advance checks cannot be issued earlier than 20 days before the travel departure date. NOTE: The traveler is liable for all funds given to him/her. If the advance is not settled within ten working days after the end of the month in which travel was completed, it may be deducted from the employee's paycheck. B. When you return submit the following to the Athletics’ Business Office: a) Receipts for every purchase made with Cash Advance funds (ORIGINAL Receipts) b) Student signature sheet (if funds were given to students, see appendix) c) Any funds left over from the cash advance. d) If you spend over the cash advance amount, then you can be reimbursed those funds through Accounts Payable. However, the funds will come from your budget and must be approved for payment by the Director of Athletics. REIMBURSEMENT A. Upon return from travel, if reimbursements for approved travel expenses are necessary, the following must be submitted to the Athletics’ Business Office no later than 10 days after the travel return date. a) Receipts-All receipts should be taped to paper with amounts and transaction details fully visible. b) Each page should include a heading with the dates and location(s) of travel. c) If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper and the student signature sheets or travel party lists can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. d) Mileage estimates from an online mapping service (i.e. Google Maps, MapQuest, etc.) should be attached for all mileage reimbursements. B. Personal Reimbursements- Reminder: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. Personal credit cards or funds are not to be used for University purchases unless approved by the Director of Athletics and Campus Recreation (or designee). All team meals are to be done on your University Procurement Card. Describe the process your institution uses to distribute funds to student-athletes for meals during away-from-home contests for each sport, including the individuals responsible for carrying out such functions.
4.
The Athletics Department outlines the process to distribute funds to student-athletes for meals during away-from-home contests for each sport, including the individuals responsible for carrying out such functions in its staff handbook. Before any away-from-home events occur, an extensive approval process has to be followed which includes, but is not limited to the understanding of the overall budget requirements per sport, per the athletic department and The University. For this section, below is the process the head coaches and/or budget managers must follow to comply. I.
President has approved the overall schedule and budget proposals for the Athletic Department which has followed the guidelines set for by the University and the CFO.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS II.
Complete the travel authorization request form (TARF) paperwork (Paper format)-a) The TARF must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation before the travel date of departure. TARF needs to be submitted at least 10 days prior to the travel departure date. TARFs submitted within 10 days of the travel departure date are subject for approval based on the availability of resources and the Director of Athletics and Campus Recreation approval. Section I. of the TARF must be completed in its entirety and specifically contain the following information: MUW Identification Number, Number of Travelers, Name of Traveler(s), Date(s) of Travel, Destination(s) and Purpose of Travel. c) Sections IV and X of the TARF are to be completed prior to departure with Section IV: The first two columns and the last three columns of this section should be completed prior to leaving. 1. Total Allowed Meals: Total allowed meals per day is $25 per traveler. This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column. 2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night. 3. Daily Total: This column should be the daily total for all travelers for meals and hotel. Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval. 1. You will need to complete all parts of this section, that apply, as accurately as possible. 2. Make sure to account for all travelers in your party. 3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV. D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I.
III.
TARF submitted, approved and away-from-home process: a) The Athletic Department meal per diem is $25 per day per person. This amount includes breakfast, lunch, dinner, snacks, and tips each day (gratuity not to exceed 20%). Departure time dictates how much per diem is allowed per day. For example, if a team leaves before 8:00 a.m. breakfast, lunch, and dinner are provided. $25 and if a team leaves before 11 a.m. a pro-rated amount is identified as $20 for the day to include lunch and dinner. If departure occurs after 11:00 a.m. dinner is provided at a rate of $12.50 per student-athlete. Leave before 11 am Lunch and Dinner $20.
Attachment: ☒ IV-4.B - Procedures for distribution and reimbursement of travel expenses. 5.
Describe the process your institution uses to distribute funds for current student-athlete hosts for the entertainment of prospective student-athletes during recruiting visits.
The University's recruiting process for official and unofficial visits is outlined in the Athletic Department Staff Handbook. We will continue to review the document to ensure that it remains current and meets the NCAA III rules and regulations. At this point, we have not distributed funds to our current student-athletes to host; however, below you will find the process to distribute funds for current student-athlete hosts for the entertainment of prospective student-athletes during recruiting visits. The University Recruiting (Official/Unofficial Visits): Before a prospective student-athlete is invited on campus for an official or unofficial visit, the athletic staff, most often the head coach, must MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS complete an approval recruiting form (see appendix for paper format). All requests are made in advance of the arrival date and a minimum 7 days request prior to the arrival is the expectation. We are capable of making exceptions to the 7-day notification, as long as all of the proper procedures can all be followed completely. For unofficial visits, per Bylaw 13.7.2.1, our institution does not provide any expenses or provide any entertainment, except complimentary admissions to the prospective student-athlete and the individuals accompanying the prospective student-athlete to a home athletics event at any facility in which the institution's intercollegiate team practices or competes. For official visits, we follow Bylaws 13.6.5.4; 13.6.5.5 (a, b, c); 13.6.5.5.1; 13.6.5.6; 13.6.5.6.1; 13.6.5.6.2; 13.6.5.6.2.1; 13.6.5.6.2.2; 13.6.5.6.2.3; 13.6.6 and 13.6.7. Once the notification of the official visit has been received and an official visit has been set up. The University may provide the following to a student host entertaining a prospective student-athlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events. The official visit student host form is completed which identifies the student host, the sport, the date of the official visit, the host student's identification number, the approved allotment is provided, signatures of the host student-athlete, the head coach and director of athletics or compliance director with the expectations discussed and agreed upon. At the conclusion of the visit, any remaining funds from the allotment must be returned, the itemized receipts submitted and the student host, the head coach and the director of athletics or compliance director sign the form. Attachment: ☒ IV-5.C - Procedures for handling expenditures of funds for activities (e.g., travel, entertainment, lodging, meals) related to prospective student-athletes. 6.
Describe the structure and reporting processes for fundraising and development activities of your athletics program. Fundraising plays a vital role in the success and development of each team and the department as a whole. It is imperative that expectations are clearly set forth by the administration, the athletic department and each team. Each team will have a fundraising goal set by the Director of Athletics for each academic year and is based off of your minimum roster goals. This amount will be reflected in the annual budget request to the University CFO. Prior to any fundraising activities, an Athletic Fundraising Request Form must be submitted 30 days prior to any event. When requesting an event or activity, each entity assesses the following: a) will this have a positive impact on the overall student-athlete experience? b) does this fall in line with University and Athletic Department policies? c) does this represent the mission and values of the institution and athletic program? General athletic department fundraisers include, but are not limited to an annual golf outing, fundraising outreach utilizing letter campaigns and direct asks. Fundraising is a mandatory component of the job and will be reflected in the end of year evaluation process.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS The Owls Fund Club was formed and approved by the Mississippi University for Women Foundation Board in November 2016 to assist with the budgetary needs per sport and for the overall development of athletics needs. The Foundation is a nonprofit Mississippi corporation organized to foster, encourage, and promote the educational purposes of the University. In providing important services through pursuit of endowments and other gifts, the Foundation enriches the academic quality and reputation of Mississippi University for Women. Under the leadership of its independent Board of Directors, the MUW Foundation receives gifts on behalf of the University, solicits donations, manages assets, and distributes monies in accordance with prescribed procedures. The Foundation exists solely for the educational support of MUW but operates independently from the University, the Board of Trustees, and the State of Mississippi. The Foundation Board includes alumni and business and community leaders who are committed to furthering the mission of Mississippi University for Women. The Board elects a chair, a vice chair, a secretary, and a treasurer. In addition, there are several important Foundation committees that offer Board members an opportunity to become more involved with the Foundation and its mission. a. Are your institution’s funds: ☐ Centralized? ☒ Decentralized (sport Specified)? b. Do coaches generate money for their programs through team fundraising activities? ☒ Yes ☐ No If yes, how are the funds handled and the activities monitored? The MUW Foundation receives contributions in many forms including cash, securities, bequests, real estate, and personal property. These gifts may be restricted by the donor for a specific purpose, yet unrestricted gifts provide flexible means for the University to respond to the most pressing needs. Gifts to the Foundation may be designated to establish or augment endowments which are essential vehicles for supported professorships, chairs, scholarship funds, and the general program support funds. Gifts also may be designated to support the general operating needs of the University and supporting programs. The Foundation Board has adopted and is committed to operating under the Donor Bill of Rights as developed by leading professional fundraising organizations. To date, the Owls Fund Club has received over $150,000 in donations to support the program. The Director of Athletics and Campus Recreation has developed working budgets for each sport on the timeline, including expectations for travel, recruiting, fund raising, professional development, uniforms, equipment, and facilities. The Office of Development and Alumni must have a coordinated approach to private fundraising. Phone calls, letters, visits, proposals, and reports must be directed to and recorded in the Office of Development and Alumni. All athletic fundraising is directed through the Office of Development and Alumni.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS In the event a staff member of the Athletics Department identifies a prospective donor, the athletics director or athletics staff member will contact the executive director of the Office of Development and Alumni to discuss the prospective donor. A development staff member will be assigned to work with the athletic staff member to steward and solicit the prospective donor. In the event a staff member of the Office of Development and Alumni identifies a prospective donor for athletics, the Office of Development and Alumni staff member will contact the athletics director to discuss the prospective donor. Based on the area of interest, the athletics director will assign a staff/coach to work jointly with the Office of Development and Alumni staff member to steward and solicit the prospective donor. 1. Fundraising activities are recorded as contact reports and/or actions in
Blackbaud’s Raiser’s Edge software system in the Office of Development and Alumni. All substantive contact with donors and prospects is required to be recorded in the donor/prospect record. When an Office of Development and Alumni staff member identifies an appropriate solicitation opportunity with a prospective donor, he or she will record the giving proposal in the donor/prospect’s Raiser’s Edge record indicating the planned solicitation amount, date, and purpose. The executive director of development and alumni reviews all contact reports and actions in Raiser’s Edge. The fundraising staff member will update the donor/prospect’s moves through the fundraising process. The Office of Development and Alumni adheres to the Donor Bill of Rights as adopted by the Association of Fundraising Professionals (AFP). 2. Athletic Department Receipt Procedures: x x x x x x x
The Athletics Office receives funds and should date stamp check stub and/or envelopes. If cash and/or multiple checks are received, a list of all items with donor names should accompany the funds with a total. Funds then should be hand delivered to the Office of Development and Alumni for deposit with the MUW Foundation. The administrative assistant will record information in the receipt book. The white copy of the receipt will be given to person bringing funds. The yellow copy of the receipt will be attached to the deposit. The pink copy of the receipt will remain in the receipt book.
Funds are then deposited and recorded into the designated athletic fund in the MUW Foundation’s accounting system.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Athletics funds held by the MUW Foundation: x
Owls Fund Club
x
Owls Men’s Basketball
x
Owls Baseball
x
Owls Women’s Basketball
x
Owls Cross Country
x
Owls Women’s Soccer
x
Owls Softball
x
Owls Men’s Golf
x
Owls Men’s Soccer
x
Owls Tennis
x
Owls Volleyball
x
Owls Track & Field
Official tax receipts and acknowledgment letters are mailed to each donor from the MUW Foundation. Online Receipts: Online transactions are processed daily. An online tax receipt is emailed to the donor at the time of the gift. At the end a quarter, a list of donors is provided to the Athletics Office. Attachments: ☒ IV-6.D - Procedures for receipt of funds contributed to specific sports by booster clubs and fundraising activities. ☒ IV-6.E - Financial reports related to booster club(s) activities (most recent).
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS V EMPLOYMENT / PERSONNEL 1. Do contract agreements and/or letters of appointment between coaches and your institution include a stipulation that a violation of NCAA regulations shall subject the coach to disciplinary action? (Bylaw 11.2.1) ☒ Yes ☐ No Attachment: ☒ V-1.A - Sample of standard coaching contracts/letters of appointment (head coaches and assistants)
2. Do job descriptions for the following individuals include athletics compliance-related responsibilities? a. Athletics administrators.
☒ Yes ☐ No
b. Coaches (full and part-time).
☒ Yes
☐ No
c. Volunteers.
☐ Yes
☒ No
d. Nonathletic staff with athletics compliance responsibilities.
☒ Yes ☐ No
Attachment: ☒ V-2.B - Sample job description for individuals with athletics compliance-related responsibilities.
3. Do performance evaluations for the following individuals include rules compliance criteria? a. Athletics administrators. ☒ Yes ☐ No b. Coaches (full time and part time).
☒ Yes ☐ No
c. Volunteers. ☒ Yes ☐ No d. Nonathletic staff with athletics compliance responsibilities. ☒ Yes
☐ No
Attachment: ☒ V-3.C - Sample performance evaluations for individuals with athletics compliance-related responsibilities
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 4. Describe how your institution's hiring and employment policies for open positions within the department of athletics are consistent with your institution's policies. Please see the Human Resources website or Handbook for complete overview of all HR policies and procedures. The procedures for hiring are consistent with the employment policies for open positions. Once a vacancy occurs a. the athletics staff member with supervisory responsibilities of that position (i.e. the hiring manager) will review of the job description, salary grade and the need for the position with the Director of Athletics and Campus Recreation and Human Resources. b. Once this is completed, the next stage in the process is for the CFO and the President to approve the position. c. Upon their approval, the position is posted to PeopleAdmin on the MUW website and other approved websites (i.e. sport specific platforms such as AVCA for volleyball, NFCA for softball positions, etc.). d. All applications for full time positions must be sent through the PeopleAdmin system and are available to the hiring manager and search committee when appropriate. e. Applications should continue to be accepted for an amount of time in which to receive a reasonable number of applicants. f. Once the job posting has closed, qualified applications will be reviewed by the search committee. g. The search committee will conduct on/off-site interviews for qualified candidates.
Attachment: ☒ V-4.D - Documentation demonstrating compliance with your institution's hiring and employment policies for open positions within the department of athletics.
5. Describe the process your institution uses to monitor the NCAA prohibition on the use of tobacco products by all game personnel (e.g., coaches, managers, trainers, game officials) and student-athletes during practice and competition. [Bylaw 11.1.5] Individuals associated with MUW Athletics and all participating student-athletes shall be held accountable for all policies and procedures covered in the NCAA Manual, appropriate conference manuals, University Community Standards and the Student-Athlete Handbook. The Mississippi University for Women campus is a tobacco free campus. Therefore, the use of tobacco or tobacco products is not permitted by participants, coaches, cheerleaders, athletic trainers, game administrators, MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS or officials in the playing areas during all MUW sanctioned competition and practices for such competitions. MUW’s coaching staff and administrative staff shall enforce this policy. Those found in violation of the policy will have disciplinary actions levied on them outside of athletics. List all individuals responsible for monitoring tobacco use, with titles: x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Athletic Director and Head Softball Coach
x
Daniel Talley, Compliance Director/Head Men's and Women's Tennis Coach
x
Halee Hensley, Head Volleyball Coach
x
Louis Alexander, Head Men's Soccer Coach
x
Rebecca Oldman, Assistant Softball Coach/Athletics Coordinator
x
Daniel Scott Mularz, Head Baseball Coach
x
Dedrick Burnett, Head Men's/Women's Cross Country & Track and Field (Indoor/Outdoor) Coach
x
Benji Williams, Head Men's/Women's Golf Coach & Game Day Supervisor
x
Catie Lyles, Head Women's Soccer Coach
x
Jason Miller, Head Athletic Trainer
x
JeQuailia Huggins, Assistant Athletic Trainer
x
W. Dave Beyer, Director of Athletic Communications
x
Dean Burrows, Head Men's Basketball Coach
x
Drew Johnson, Head Women's Basketball Coach
x
Wilma Davis, Graduate Assistant Women's Basketball
x
Matthew Milewski, Graduate Assistant Baseball
x
Michael Sullivan, Graduate Assistant Men's Soccer
x
Katie Myers, Graduate Assistant Softball
x
Tori Weir, Graduate Assistant Volleyball
x
Connor Libs, Graduate Assistant Volleyball
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 6. Describe the process your institution uses to monitor the NCAA prohibition on sports wagering activities. [Bylaw 10.3] The NCAA Membership adopted specific rules prohibiting athletics staff members or student-athletes to participate in sports wagering that involves a sport with an NCAA championship, on the collegiate or professional level. Participation in gambling, sports wagering, or bribery, even in the most minor fashion, will jeopardize your athletics career. A student-athlete who is involved in any sports wagering activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling, shall be ineligible for all regular-season and postseason competition for a minimum of one year. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches, and institutions in fair contests, not the amount of money wagered on the outcome of the competition. A student-athlete who is involved in sports wagering on the student-athlete's institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. The Director of Athletics and Campus Recreation, the Assistant Athletic Director and the athletic staff are all responsible for monitoring and enforcing this policy. Additional compliance notifications will be sent out about this policy during specific times of the year to assist with education. List all individuals responsible for monitoring sports-wagering activities, with titles. x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Athletic Director and Head Softball Coach
x
Daniel Talley, Compliance Director/Head Men's and Women's Tennis Coach
x
Halee Hensley, Head Volleyball Coach
x
Louis Alexander, Head Men's Soccer Coach
x
Rebecca Oldman, Assistant Softball Coach/Athletics Coordinator
x
Daniel Scott Mularz, Head Baseball Coach
x
Dedrick Burnett, Head Men's/Women's Cross Country & Track & Field (Indoor/Outdoor) Coach
x
Benji Williams, Head Men's/Women's Golf Coach & Game Day Supervisor
x
Catie Lyles, Head Women's Soccer Coach
x
Jason Miller, Head Athletic Trainer
x
JeQuailia Huggins, Assistant Athletic Trainer
x
W. Dave Beyer, Director of Athletic Communications
x
Dean Burrows, Head Men's Basketball Coach
x
Drew Johnson, Head Women's Basketball Coach
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
VI
x
Wilma Davis, Graduate Assistant Women's Basketball
x
Matthew Milewski, Graduate Assistant Baseball
x
Michael Sullivan, Graduate Assistant Men's Soccer
x
Katie Myers, Graduate Assistant Softball
x
Tori Weir, Graduate Assistant Volleyball
x
Connor Libs, Graduate Assistant Volleyball
RECRUITING.
1.
Who is responsible for overseeing day-to-day athletics recruitment activities for all sports (e.g., recruiting coordinator, admissions liaison, coach)?
Name: Director of Athletics and Campus Recreation Title: Jennifer Claybrook Responsibilities: x x x x x x x x
2.
Conduct regular meetings individually and as a department educating athletic staff on recruiting rules and regulations Ensure that procedures for requesting off-campus recruiting, official and unofficial visits are followed Ask questions to ensure compliance and share examples of acceptable recruiting practices during individual and department meetings Empower all staff to be confident in the rules, but also to ASK before they act Implement a checks and balances staffing structure in which the Athletics Coordinator, Assistant Athletic Director and Compliance Director all assist in a compliance first organization Provide information in a number of ways-via website, handbooks and communications with various individuals (e.g. admissions, financial aid, development, FAR, etc) discussing NCAA III expectations- to ensure the athletic department and University is in compliance Assess and update policies and procedures to reflect the most current rules and regulations Research and utilize best practices information to guide our policies and procedures
Describe the process your institution uses to monitor and evaluate recruiting policies.
The process begins with education. The Director of Athletics and Campus Recreation, the Assistant Athletic Director and the Compliance Director all review the regulations set forth in NCAA Division III Bylaw 13 address issues of recruiting, contact and evaluations with the athletic department, the admissions office and the financial aid office among others. These regulations shall not limit an institution’s admission office from the recruitment of prospective students generally.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Key regulations and principles include: Recruiting contacts with a prospective student-athlete (or the prospective student-athlete’s relatives or guardians) by institutional staff members and/or representatives of the institution’s athletics interests are subject to the provision set forth in NCAA Division III Bylaw 13.1. Recruiting is any solicitation of a prospective student-athlete or a prospective student-athlete’s relative [or guardian(s)] by an institutional staff member or by a representative of the institution’s athletics interests for the purpose of securing the prospective student-athlete’s enrollment and ultimate participation in the institution’s intercollegiate athletics program. Representatives of an institution’s athletics interests (as defined in Bylaw 13.02.9) may make inperson, on- or off campus recruiting contacts with a prospective student-athlete; however, such offcampus contacts may not occur until the conclusion of the prospective student-athlete’s junior year in high school. In-person, off-campus recruiting contacts shall not be made with a prospective student-athlete or the prospective student-athlete’s relatives or guardian(s) until the prospective student-athlete has completed his or her sophomore year in high school. U.S. service academy exceptions to this provision are set forth in Bylaw 13.16.1. A contact is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete’s relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting (see NCAA Division III Bylaw 13.02.3 for further definition). An evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete, including any visit to a prospective student-athlete’s educational institution (during which no contact occurs) or the observation of a prospective studentathlete participating in any practice or competition at any site. A prospective student-athlete may not be provided an official visit earlier than January 1 of the prospective student-athlete’s junior year in high school. A prospective student-athlete may visit a member institution’s campus at his or her own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before January of his or her junior year in high school.
Recruiting Best Practices: 1. Develop a file for each of your prospects and refer to the Prospective Student-Athlete Recruiting Process document. a. Record contact information, parents’ names, high school info, etc. b. Log all calls, contacts and evaluations in the prospects file MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS c. Enclose all academic information d. Enclose all athletic information 2. Request that the prospect e-mail (scan) you a copy of their high school transcripts and test scores (SAT or ACT). 3. Input the prospect’s information into our compliance database. 4. Inform the prospect of the Division III eligibility standards for The W: 5. Remind the prospect that when registering for the SAT or ACT, he/she should ensure scores are sent to The W for evaluation. 6. Inform the prospect of the scholarship opportunities available in each college on campus beyond the admissions grants. 7. Be able to tell our story each and every time. Admissions Mississippi University for Women policies regarding admission are determined by the Office of Admission, and are as follows: Admission of entering freshmen is based on the completion of the College Preparatory Curriculum (CPC) specified below with either a specific minimum grade-point average (GPA) or both a specific GPA and minimum standard test score. Students must submit a high school transcript reflecting satisfactory completion of the following College Prep Curriculum requirements. (Provisional admission may be granted with a seven-semester high school transcript provided the transcript indicates that courses to complete the CPC are underway; final admission will require a complete transcript.) The high school CPC requirements set forth below are applicable to students graduating from high school beginning with the spring of 1996 and are subject to change in accordance with the Institutions of Higher Learning. 3.
What procedures are in place to monitor institutional sports camps and clinics?
Camps & Clinics All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising. Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw13.11 for more information on Camps and Clinics. A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: x
Camp Approval Form
x
Student-Athlete Employment Form University Camp Contract Copy of Camp Application Estimated Camp Business Plan (Excel Document)
x
Non-University Staff Documents
x
Insurance Requirement Medical Authorization Documents
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp.
B. Employment x
Prospects: A sports camp or clinic may not employ a high school, preparatory school or twoyear college athletics award winner, or give free or reduced admission privileges to any prospect. Such an award winner includes any prospect that has begun the ninth grade, even if his or her school considers the ninth grade as part of junior high or middle school.
x
Student-Athletes: A student-athlete may be employed in a sport camp or clinic provided he or she meets the following criteria: The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments. Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill. Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic. Participation in any activity that constitutes practice shall not occur during the camp or clinic. Employment in the camp or clinic shall be approved by the Director of Athletics, or designee.
x
Outside Coaches: High School, Preparatory or Two-Year College Coaches and Four-year college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic.
C. Camp Expenditures x
Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information.
x
All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check.
D. Minors x
If you are planning on having minors (participants under 18 years of age) on campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form.
x
You will also need to read the Minors on Campus Policy and complete the Child Abuse Prevention Quiz. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s)
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS List all individuals responsible for review and approval of campus and clinics activities with title. [Bylaw 13.11] x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Athletic Director and Head Softball Coach
x
Daniel Talley, Compliance Director and Head Men's and Women's Tennis Coach
x
Rebecca Oldman, Assistant Softball Coach/Athletics Coordinator
4.
How does your institution monitor official and unofficial visits? [Bylaws 13.6 and 13.7]
The University's recruiting process for official and unofficial visits is outlined in the Athletic Department Staff Handbook. We will continue to review the document to ensure that it remains current and meets the NCAA III rules and regulations. The University Recruiting (Official/Unofficial Visits): Before a prospective student-athlete is invited on campus for an official or unofficial visit, the athletic staff, most often the head coach, must complete an approval recruiting form. All requests are made in advance of the arrival date and a minimum 7 days request prior to the arrival is the expectation. We are capable of making exceptions to the 7-day notification, as long as all of the proper procedures can all be followed completely. The requests come directly to the Director of Athletics and Campus Recreation who reviews, approves and documents the visits, as well as follows up with the staff about the visits to ensure compliance with the NCAA. List all individuals, with title, responsible for review and approval of official and unofficial visits. x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Director of Athletics
x
Daniel Talley, Compliance Director and Head Men's and Women's Tennis Coach
x
Rebecca Oldham, Assistant Softball Coach and Athletics Coordinator
Attachments: ☒ VI-4.A - Recruiting policies (e.g., for official and unofficial visits)
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS VII ADMISSIONS AND ACADEMIC ELIGIBILITY. 1. Has your institution designated an individual or body outside athletics with the responsibility to certify student-athletes’ eligibility? ☒ Yes ☐ No Name: Shannon Lucius Title: Registrar
Attachment: ☒ VII-1.A - Documented policies or procedures concerning admissions and academic standards (including those for special admissions).
2. Have your institution's procedures for certifying the eligibility of student-athletes been approved by your institution's chancellor or president? [Bylaw 14.01.2.2] ☒Yes ☐No
3.
Who are the official liaisons, if any, between the department of athletics and the admissions and registrar's offices?
a. Admissions. Name: Buddy Foster Title: Assistant Athletic Director/Head Softball Coach Responsibilities: Consistent communication and updates. To ensure we are running our processes and coordinating well. b. Registrar. Name: Daniel Talley Title: Compliance Director/Head Men’s and Women’s Tennis Coach Responsibilities: To ensure that all student-athletes are coded by sport in banner and to run reports at the beginning, the end, throughout the semester and the academic year to provide documentation of eligibility.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 4. Does your institution have procedures for identifying student-athletes in your institution's student information system (e.g., full-time status, good academic standing)? ☒ Yes ☐ No If yes, please describe the process by which student-athletes are identified and who performs this responsibility. Our compliance director ensures that all of our student-athletes are coded in the system by sport. After inputting the data into the system, the compliance director confirms the roster with our roster on-file and with each head coach to ensure all student-athletes are in the system. We are able to run specific reports as frequently as needed to confirm full time status, semester grades, multi-semester grades and major designation. In order for student-athletes to drop a class an approval process occurs. The student-athlete coordinates with the advisor, the advisor notifies the athletic director, the course professor and the registrar. The athletic director confirms with the registrar and compliance director of the number of hours total and the number of hours requested to drop. Once confirmation occurs, the head coach is notified of the information to update their records. If the student-athlete is in-season and the drop will cause a less than full-time status, the student-athlete is reminded of the NCAA III eligibility requirements prior to the approval to drop the class. Once the student-athlete has confirmed understanding we proceed with the process, which includes informing the head coach and documenting the change in status.
5.
Describe the process developed to certify student-athlete eligibility for practice and competition and list individuals involved (e.g., full-time status, good academic standing).
An internal checklist is used for each team along with the compliance system in banner. We code enrollment status, full time status, major designation, NCAA forms completed, medical forms complete, eligibility status and a notes section. How is this communicated to the coaches? [Bylaw 14.01.2.2] During the traditional season, weekly checks are conducted by the compliance director and provided to the head coach.
Attachment: ☒ VII-5.B - Procedures to certify student-athlete eligibility for practice and competition (e.g., checklist distributed to coaches, trainers, equipment manager).
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 6.
Describe the process for continual monitoring of student-athlete full-time enrollment status and list individuals involved.
Full time status reports are populated daily by the Compliance Director, Daniel Talley, the Assistant Athletic Director, Buddy Foster or the Director of Athletics and Campus Recreation, Jennifer Claybrook. All student-athletes accounts are locked after the last day of drop/add to ensure not studentathlete may drop below full-time status without the approval of the Director of Athletics and Campus Recreation. Also, the following list are individuals involved with the continual monitoring of studentathlete full-time enrollment status: Halee Hensley, Head Volleyball Coach, Louis Alexander-Head Men's Soccer Coach, Rebecca Oldman- Assistant Softball Coach/Athletics Coordinator, Daniel Scott Mularz, Head Baseball Coach, Dedrick Burnett- Head Men's and Women's Cross Country & Track and Field (Indoor/Outdoor) Coach, Benji Williams- Head Men's and Women's Golf Coach and Game Day Supervisor; Catie Lyles- Head Women's Soccer Coach: Jason Miller- Head Athletic Trainer, JeQuailia Huggins, Assistant Athletic Trainer; W. Dave Beyer- Director of Athletic Communications; Dean Burrows- Head Men's Basketball Coach; Drew Johnson- Head Women's Basketball Coach; Dr. Chad Murphy, Faculty Athletics Representative.
7.
How does your institution define "good academic standing?”
The University provides a detailed response to academic good standing in the Undergraduate and Graduate Bulletins. In general, the following policies apply to MUW Undergraduate Studies. However, individual undergraduate programs may set more stringent scholastic policies, which are outlined in the Undergraduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded.
x
While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.
x
A student-athletes must be enrolled in a four-year baccalaureate degree program and attempting at least 12 credits per semester while competing in his/her sport, making normal progress toward his/her degree.
x
Any student-athlete dropping below 12 credits will immediately be deemed ineligible for the remainder of that semester. *** Exception – If a student-athlete is enrolled in his/her final semester and registered for less than a minimum full-time program of studies, the individual MUST obtain certification (in writing) from Degree Audit which states that the student-athlete is carrying the courses necessary to complete the degree requirements.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu).
An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed: a) Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at MUW by the number of semester hours attempted at MUW. b) All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification. In general, the following policies apply to MUW Graduate Studies in general. However, individual graduate programs may set more stringent scholastic policies, which are outlined later in the Graduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements. a) Graduate-degree credit is granted only for graduate-level courses in which the student earns an A, B, or C. b) No more than six semester hours of graduate credit evaluated as C may be applied toward any graduate program, whether degree or non-degree. c) To remain in good standing, the student must maintain a minimum 3.0 MUW cumulative GPA on all graduate courses attempted with no more than two grades of C, with no grade of D, and with no grade of F. d) In order to receive a graduate degree or certificate must possess a 3.0 MUW cumulative GPA and a 3.0 overall GPA. No student on probation will be eligible for a degree or certificate.
8.
Does your institution periodically evaluate the effectiveness of its eligibility-certification process? ☒ Yes ☐No
If yes, describe the evaluative process and list individuals involved.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS We will evaluate this process throughout the year and during the summer months discuss any necessary immediate or future adjustments. x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Athletic Director and Head Softball Coach
x
Daniel Talley, Compliance Director and Head Men's and Women's Tennis Coach
x
Halee Hensley, Head Volleyball Coach
x
Louis Alexander, Head Men's Soccer Coach
x
Rebecca Oldman, Assistant Softball Coach/Athletics Coordinator
x
Daniel Scott Mularz, Head Baseball Coach
x
Dedrick Burnett, Head Men's and Women's Cross Country & Track and Field (Indoor/Outdoor) Coach
x
Benji Williams, Head Men's/Women's Golf Coach and Game Day Supervisor;
x
Catie Lyles, Head Women's Soccer Coach
x
Jason Miller, Head Athletic Trainer
x
JeQuailia Huggins, Assistant Athletic Trainer
x
W. Dave Beyer, Director of Athletic Communications
x
Dean Burrows, Head Men's Basketball Coach
x
Drew Johnson, Head Women's Basketball Coach
x
Dr. Chad Murphy, Faculty Athletics Representative
x
Shannon Lucius, Registrar
x
Kenneth Widner, CFE, Director of Internal Audit
Attachment: ☒ VII-8.C - Procedures for evaluating the eligibility-certification process and individuals involved.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 9. Does your institution educate student-athletes regarding outside competition rules? [Bylaw 14.7] ☒ Yes ☐ No If yes, who is responsible for conducting these education sessions? Name: Jennifer Claybrook/Daniel Talley/Dedrick Burnett Title: Director of Athletics and Campus Recreation/Compliance Director/ SAAC Advisor Responsibilities: *Provide information/education early and often *Prior to arrival on campus all staff and student-athletes will be notified via email that the forms need to be reviewed and the completion of the paperwork is mandatory prior to participation *Prior to each team’s first practice there is a team meeting with all interested students and all studentathletes who intend to compete to verify completion of all required forms. This meeting will be conducted by the *Director of Athletics and Campus Recreation and senior staff members. At this meeting, studentathletes receive an in-depth presentation giving an overview of the NCAA DIII rules to include rules regarding outside competition; they are provided with documentation through the NCAA forms in which we cover this information, as well. *The Compliance Director conducts NCAA III rules education at each department meeting and each SAAC meeting to include this information regarding outside competition rules. *In addition to these sessions, information is provided on the athletic website and in our staff and student-athlete handbooks/manuals. Example of information listed in the compliance manual: Outside Competition Effects on Eligibility: The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on StudentAthlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, he or she competes or has competed as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on StudentAthlete Reinstatement. There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. *Communication for our student-athletes and department will be sent at the end of the academic year as a reminder *Student-athletes will not be allowed to participate until the forms have been completed. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 10.
Describe the process used by your institution to inform student-athletes about their permission to contact another institution. [Bylaw 13.1.1.2] a. Permission to contact-self-release (Division III to Division III). [Bylaw 13.1.1.2.1] This information is provided at the beginning of the academic year, in the studentathlete handbook and on the website. b. Permission to contact Division I or II institutions or NAIA four-year institutions. The Director of Athletics and Campus Recreation, Jennifer Claybrook and the Compliance Director, Daniel Talley may communicate permission to contact. 1. Who is responsible for providing a student-athlete with written notification of a hearing opportunity if a request to contact a Divisions I or II institution or NAIA four-year institution is denied? [Bylaw 13.1.1.2.2] Daniel Talley, Compliance Director 2. Describe the hearing process. For student-athletes who decide that they want to transfer from MUW to another institution, it is the students’ responsibility to first communicate their desire to transfer to the head coach and/or a member of the athletics administration. At this time, a release may or may not be granted. If the request is denied, the studentathlete and head coach will be required to meet with the Assistant Athletic Director and the Director of Athletics. Bylaw 13.1.1.2.1.1 of the NCAA Division III Manual outlines the policies and procedures for SelfRelease. A copy of the Self Release Form is available on the athletics website and in the main athletic department office.
11.
How does your institution determine the eligibility status of two-year and four-year college transfers? Please include individuals involved and their respective responsibilities in the process. [Bylaws 14.5.4 and 14.5.5] The University utilizes SLATE and Banner for academic tracking. Iika McCarter, Director of Admissions, oversees all decisions made on admission to the University. The Athletics Department will send a tracer to the respective institution to gain preliminary information on the transferring prospective student-athlete. At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. In addition, the Compliance Director or Assistant Athletic Director will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form. Once these requirements are met and confirmed, signatures of review and approval are granted by the Office of the Registrar, the Faculty Athletics Representative, the Assistant Director of Athletics and finally, the Director of Athletics and Campus Recreation.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Attachment: ☒ VII-11.D - Procedures and/or forms used in determining the eligibility of transfer student-athletes (e.g., residency requirement, transferable degree credit/grade-point averages, full-time terms of enrollment). 12.
How does your institution monitor the number of full-time terms used and the number of seasons of eligibility used by student-athletes? [Bylaws 14.2.2 and 14.2.4] The University uses Banner for academic tracking. The Athletics Department will utilize both digital and hard copies. SLATE is our digital record-keeping for incoming student-athletes, On Base will be for our current and past student-athletes starting in the spring 2022. Each studentathlete will also have a paper file documenting their time at our institution, along with any previous playing experience at any other institution.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS VIIIa
FINANCIAL AID.
1. Is your institution's regular financial aid authority handling all forms of financial assistance for student-athletes? [Bylaw 15.4.2]
܈Yes ܆No 2. Have written procedures been developed to ensure consistent financial aid packaging for student-athletes and the general student body? [Bylaw 15.4.1]
܈Yes
܆No
Attachment:
܈VIIIa-2.A - Written procedures to ensure consistent financial aid packaging for student-athletes and the general student body.
3. How does your institution ensure that athletics ability, participation or leadership are not considered in the formation of institutional financial aid packages? [Bylaw 15.01.3]
The University's Financial Aid Department establishes the standards and/or follows the standards set forth to them. The financial aid office has participated in the NCAA orientation to understand that no financial aid shall be awarded to any student conditioned upon his or her ability, participation or leadership in intercollegiate athletics. NCAA Division III financial aid rules will be followed at all times. Financial aid to student-athletes shall be granted on the same basis as similar awards are given to any student and shall be paid from institutional funds through the Office of Financial Aid. No financial aid shall be reserved specifically for student-athletes. No coach shall promise admission, allocate financial aid or serve on any committee that is responsible for admitting or granting financial aid to prospective student-athletes. Financial aid matters, including the application of financial aid awards to admitted students, are the sole responsibility of the Office of Admission and the Office of Financial Aid. No one outside of the Office of Financial Aid has access to the system which is used to apply student financial aid to student accounts. All members of the athletics staff will avoid associating themselves with the amount of aid a student is to be awarded since parents and student-athletes often assume the coach or athletics director can influence the ultimate decision in awarding aid. Members of the athletics staff will disassociate themselves from the financial aspects of student financial aid for counseling and assistance.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS The Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily and individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable. The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships in specific colleges within the University.
Office of Admission Advocates? are aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file. Following the academic scholarship, students may qualify for additional needbased aid. Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Teachers Education Assistance for College and Higher Education Grant (TEACH), Iraq and Afghanistan Service Grant, Mississippi State Grants, and/or Mississippi Tuition Assistance Grant (MTAG). All financial assistance received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid.
When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding over awards may be found in the Federal Student Financial Aid Handbook. Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance. At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers aware of the status of a prospective student as an athlete or a non-athlete.
Who performs this responsibility? Nicole Patrick, Director of Financial Aid
4. How does your institution ensure that athletics department personnel are not involved in the arrangement or modification of student-athlete financial aid packages? Members of, or supervisors of, financial aid, admissions, the registrar, student life, and academics are all present for cabinet meetings each Monday morning. All areas are aware that MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS we do not offer athletic scholarships. All areas outside of athletics are informed and empowered to follow these rules. If any attempt to bend or break these rules, the Director of Athletics and Campus Recreation needs to be informed immediately, so that proper responses may occur. Educational sessions and updates from athletics are given as needed. These areas are also sent compliance updates as needed to ensure they stay informed of changed. The Director of Athletics and Campus Recreation communicates often with each of the areas, so that rules are followed. A financial Aid Audit is Further, resources provided from regional rules seminars and the NCAA convention are forwarded to these specific offices upon return to campus. The AD remains available at all times for these offices to contact and explore questions. Future plan are for these offices to attend regional rules. Financial aid is not given based on athletics ability or participation. Our scholarship structure is based off of academic success and progress. We do not offer a leadership scholarship upon admission. Selection for academic awards is determined by the academic college. Financial awards are predetermined based off of admissions standards as shown here: https://www.muw.edu/admissions/affordable/scholarships The financial aid director and her office have been given clear guidelines provided by the NCAA on the scholarship restrictions for athletics. Further, student-athletes are educated on the financial aid opportunities available to them during compliance sessions and the student-athlete handbook (page 24). The institution does not offer athletically related financial aid and has not since 2003.
5. Have individuals in the financial aid and athletics offices been designated to coordinate the need for department of athletics data (team roster) to complete the annual financial aid reporting process? [Bylaw 15.15.4.1.1] ܈Yes ܆No Please list liaisons, if any, between the department of athletics and the financial aid office. Name: Jennifer Claybrook Title: Director of Athletics and Campus Recreation Responsibilities: The Director of Athletics and Campus Recreation works with the Compliance Director, the head coaches, the information technology system, the financial aid office to ensure that all student-athletes are identified in the Banner system to ensure an accurate account of the financial aid information report can be accessed to ensure compliance with the NCAA rules and regulations. We utilize the student-athlete affirmation of eligibility form, we run reports throughout the year to ensure that the student-athletes are all included and finally confirm the list prior to running the report to confirm that all of our student-athletes are counted in the report to ensure compliance.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS 6. How does your institution develop, maintain and update team rosters? During the traditional season, rosters are kept up to date weekly. In the non-traditional season, periodic checks occur at the beginning of the academic term, at the beginning and end of the nontraditional season and at the end of the academic term. Coaches submit the updates to the Compliance Director and Director of Athletics and Campus Recreation.
Who performs this responsibility? Daniel Tally, Compliance Director and Jennifer Claybrook, Director of Athletics and Campus Recreation
7. Does your institution monitor on-campus student-athlete employment?܈Yes ܆No
8. How does your institution monitor financial aid from outside sources? [Bylaw 15.2.3.2] The Athletics Department communicates the mandatory requirement for student-athletes receiving outside grant or scholarships to notify the Athletic Department in advance to ensure that it is permissible to accept the award to prospective student-athletes and current student-athletes prior to arrival on campus, communicates this at the team compliance meetings, includes this information in the student-athlete handbook and on the website. Please list individuals involved. x
Jennifer Claybrook, Director of Athletics and Campus Recreation
x
Buddy Foster, Assistant Athletic Director and Head Softball Coach
x
Daniel Talley, Compliance Director and Head Men's and Women's Tennis Coach
x
Halee Hensley, Head Volleyball Coach
x
Louis Alexander, Head Men's Soccer Coach
x
Rebecca Oldman, Assistant Softball Coach/Athletics Coordinator
x
Daniel Scott Mularz, Head Baseball Coach
x
Dedrick Burnett, Head Men's and Women's Cross Country & Track and Field (Indoor/Outdoor) Coach
x
Benji Williams, Head Men's/Women's Golf Coach and Game Day Supervisor;
x
Catie Lyles, Head Women's Soccer Coach
x
Jason Miller, Head Athletic Trainer
x
JeQuailia Huggins, Assistant Athletic Trainer
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
W. Dave Beyer, Director of Athletic Communications
x
Dean Burrows, Head Men's Basketball Coach
x
Drew Johnson, Head Women's Basketball Coach
x
Dr. Chad Murphy, Faculty Athletics Representative
x
Shannon Lucius, Registrar
x
Kenneth Widner, CFE, Director of Internal Audit
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS VIIIb AMATEURISM. 1. How does your institution monitor the amateur status of all prospective student athletes and enrolled student-athletes? [Bylaws 12.1.3 and 12.1.5] Provide information/education early and often. Prior to arrival on campus all staff and studentathletes will be notified via email that the forms need to be reviewed and the completion of the paperwork is mandatory prior to participation. Prior to each team’s first practice there is a team meeting with all interested students and all student-athletes who intend to compete to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members. At this meeting, student-athletes receive an in-depth presentation giving an overview of the NCAA DIII rules to include rules regarding outside competition; they are provided with documentation through the NCAA forms in which we cover this information, as well. The Compliance Director conducts NCAA III rules education at each department meeting and each SAAC meeting to include this information regarding outside competition rules. In addition to these sessions, information is provided on the athletic website and in our staff and student-athlete handbooks/manuals. Communication for our student-athletes and department will be sent at the end of the academic year as a reminder Student-athletes will not be allowed to participate until the forms have been completed. Student-Athletes complete and sign a "New or Returning Student-Athlete Form" which indicates the mandatory requirement to submit information for previous playing experience, both collegiate and non-collegiate. For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. A studentathlete shall not be eligible for participation in an intercollegiate sport if the individual takes or has taken pay, or has accepted the promise of pay in any form, for participation in that sport, or if the individual has violated any of the other regulations related to amateurism set forth in NCAA Division III Bylaw, Article 12. Name, Image, Likeness Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics. These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a student-athlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy. Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, inkind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights. Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons) • Sponsored social media posts • Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines. A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility. Institutional Restrictions: A student-athlete may not enter into an agreement with a thirdparty that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the thirdparty. That revision is also subject to additional review and approval by the institution. Studentathletes may not enter an apparel contract that requires the student-athlete to display a MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract. Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Studentathletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility. Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement. Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the student-athlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University. Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment • Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender. Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities. Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the student-athlete is for work performed and is at a rate reflecting fair market value. Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities. Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation Buddy Foster, Assistant Athletic Director Daniel Talley, Director of Compliance Karen Clay, University Counsel and athletic staff
2. What process does your institution follow to ensure the completion of the International Student-Athlete Eligibility Form? [Bylaw 14.1.5.1] Prior to arrival on campus all staff and student-athletes will be notified via email that the forms need to be reviewed and the completion of the paperwork is mandatory prior to participation. Prior to each team’s first practice there is a team meeting with all interested students and all student-athletes who intend to compete to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS members. At this meeting, student-athletes receive an in-depth presentation giving an overview of the NCAA DIII rules to include rules regarding outside competition; they are provided with documentation through the NCAA forms in which we cover this information, as well. The Compliance Director conducts NCAA III rules education at each department meeting and each SAAC meeting to include this information regarding outside competition rules. In addition to these sessions, information is provided on the athletic website and in our staff and student-athlete handbooks/manuals. Communication for our student-athletes and department will be sent at the end of the academic year as a reminder Student-athletes will not be allowed to participate until the forms have been completed. Student-Athletes complete and sign a "New or Returning Student-Athlete Form" which indicates the mandatory requirement to submit information for previous playing experience, both collegiate and non-collegiate. International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Studentathletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that studentathlete’s eligibility for need-based financial aid.
Who performs this responsibility? Dwight Doughty, Assistant Director of Admissions, Daniel Talley, Compliance Director, Jennifer Claybrook, Director of Athletics and Campus Recreation & Athletic Staff
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NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS VIIIc AWARDS AND BENEFITS. 1. How does your institution monitor the provision of complimentary admissions to studentathletes? [Bylaw 16.2.1] Currently, we do not charge admission for our athletic competitions. At this point, we are within the mandated capacity regulations for each site for the safety of those in attendance. We will evaluate this process following the 2021-2022 academic year. Who performs this responsibility? Benji Williams, Game Day Supervisor and Jennifer Claybrook, Director of Athletics and Campus Recreation
2. How does your institution monitor permissible and non-permissible expenses for practice and competition including departure and return expense restrictions? [Bylaw 16.8] Prior to arrival on campus all staff and student-athletes will be notified via email that the forms need to be reviewed and the completion of the paperwork is mandatory prior to participation. Prior to each team’s first practice there is a team meeting with all interested students and all student-athletes who intend to compete to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members. At this meeting, student-athletes receive an in-depth presentation giving an overview of the NCAA DIII rules to include rules regarding outside competition; they are provided with documentation through the NCAA forms in which we cover this information, as well. The Compliance Director conducts NCAA III rules education at each department meeting and each SAAC meeting to include this information regarding outside competition rules. In addition to these sessions, information is provided on the athletic website and in our staff and student-athlete handbooks/manuals. Communication for our student-athletes and department will be sent at the end of the academic year as a reminder Student-athletes will not be allowed to participate until the forms have been completed. Example of information listed in the compliance manual: Awards, Benefits and Expenses: An award is an item given in recognition of athletics participation or performance. Such awards are subject to the limitations set forth in NCAA Division III Bylaw 16.1. An excessive expense is one not specifically authorized under regulations of the Association (NCAA) concerning awards, benefits and expenses. An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the studentathlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Pay is the receipt of funds, awards or benefits not permitted by governing legislation of the Association for participation in athletics (see Bylaw 12.1 for explanation of forms of pay prohibited under the Association’s amateur-status regulations). A payment to a student-athlete for unspecified, un-itemized, excessive or improper expenses is not permitted. Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete while representing the institution in the sport for which the improper award, benefit or expense was received. If the student-athlete receives an extra benefit not authorized by NCAA legislation or an improper award or expense allowance in conjunction with competition that involves the use of overall athletics skill (e.g., “superstars” competition), the individual is ineligible in all sports. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Before the staff do anything from providing a meal or travelling prior approval has to occur. We have several documents to ensure compliance, including, but not limited to the travel authorization form, the occasional meal request form, etc. These documents provide the necessary information needed and a timeframe in which it needs to be submitted for prior approval to ensure compliance with the NCAA. For example, prior to team/individual travel, the staff must have an approved travel form. Travel includes: game travel, recruiting, off campus meetings, conferences, and any other university related activities. A Travel Authorization Request Form is completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. The Travel Authorization must be completed and specifically contain the following information: MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s) and Purpose of Travel, Total Allowed Meals: Total allowed meals per day is $25 per traveler, Hotel Room Costs (the total cost of hotel rooms for all travelers per night for each night), Daily Total: This column should be the daily total for all travelers for meals and hotel. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation; Buddy Foster, Assistant Athletic Director; Daniel Talley, Compliance Director and All Staff
3. How does your institution monitor receipt of permissible and non-permissible benefits, expenses, gifts and services by student-athletes (e.g., occasional meals, reasonable refreshments, summer use of athletics equipment and promotional activities prizes)? [Bylaw 16.11] Prior to arrival on campus all staff and student-athletes will be notified via email that the forms need to be reviewed and the completion of the paperwork is mandatory prior to participation. Prior to each team’s first practice there is a team meeting with all interested students and all student-athletes who intend to compete to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members. At this meeting, student-athletes receive an in-depth presentation giving an overview of the NCAA DIII rules to include rules regarding outside competition; they are provided with documentation through the NCAA forms in which we cover this information, as well. The Compliance Director conducts NCAA III rules education at each department meeting and each SAAC meeting to include this information regarding outside competition rules. In addition to these sessions, information is provided on the athletic website and in our staff and student-athlete handbooks/manuals. Communication for our student-athletes and department will be sent at the end of the academic year as a reminder Student-athletes will not be allowed to participate until the forms have been completed. Example of information listed in the compliance manual: Awards, Benefits and Expenses: An award is an item given in recognition of athletics participation or performance. Such awards are subject to the limitations set forth in NCAA Division III Bylaw 16.1. An excessive expense is one not specifically authorized under regulations of the Association (NCAA) concerning awards, benefits and expenses. An extra benefit is any special arrangement by an institutional employee or a MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS representative of the institution’s athletics interests to provide a student-athlete or the studentathlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Pay is the receipt of funds, awards or benefits not permitted by governing legislation of the Association for participation in athletics (see Bylaw 12.1 for explanation of forms of pay prohibited under the Association’s amateur-status regulations). A payment to a student-athlete for unspecified, un-itemized, excessive or improper expenses is not permitted. Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete while representing the institution in the sport for which the improper award, benefit or expense was received. If the student-athlete receives an extra benefit not authorized by NCAA legislation or an improper award or expense allowance in conjunction with competition that involves the use of overall athletics skill (e.g., “superstars” competition), the individual is ineligible in all sports. Before the staff do anything from providing a meal or travelling prior approval has to occur. We have several documents to ensure compliance, including, but not limited to the travel authorization form, the occasional meal request form, etc. For example, in the compliance manual a definition of an occasional meal is provided, as well as the correct processes and procedures needed to ensure compliance. These documents provide the necessary information needed and a timeframe in which it needs to be submitted for prior approval to ensure compliance with the NCAA. Occasional Meal: Bylaw 16.11.1.5- A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; (b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals.16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. An Occasional Meal Request Form should be submitted and approved by the Director of Athletics at least 48 hours prior to the meal. In addition to receiving this information, monthly financial statements are reviewed from the credit card statements to the ones provided by the University. In this review, we can be assured of how funds were spent, were we in compliance with the University policies and the NCAA III policies. Issuances of Equipment to Student-Athletes-The Department of Intercollegiate Athletics provides only the highest quality equipment with optimum safety features to its studentathletes. Each Head Coach is responsible for scheduling the issuance of equipment. Studentathletes are eligible to receive equipment when they have achieved the following: Academic MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS clearance from the Compliance Coordinator, Medical clearance from the Training Room Staff, Athletic clearance from the Head Coach. The Compliance Coordinator and Head Coaches are responsible for educating the student-athletes as to any applicable NCAA rules regarding equipment usage and its return. Student-athletes are responsible for all athletic equipment and apparel issued to them. After the initial issuance of equipment, subsequent equipment items are available strictly on a one-for-one exchange basis. Furthermore, student-athletes are responsible for their own equipment when traveling. Equipment Return-Each student-athlete who is issued equipment is responsible for returning it in good condition (allowing for normal wear and tear), following criteria established by their Head Coach. In general, all student-athletes are required to return their equipment after the close of their season. Each individual is held responsible for all equipment that is issued for personal use. Lost or stolen equipment is not replaced without the written approval of the Head Coach. A hold will be placed on grades for student athletes not returning their equipment by the prescribed deadline. Student-athletes withdrawing from the University or dropped from a team are required to return all athletic equipment. Head Coaches should advise the Director of Athletics immediately when a student-athlete has been dropped from a team and assist with the turn-in of Departmental equipment. Equipment must be returned no later than two weeks following the drop from the team roster. Promotional awards are allowed as long as they meet the stipulations identified in the awards, benefits and expenses for enrolled student-athletes. An approval process must be followed in order to allow for promotional awards. Again, the monthly budget reconciliation, along with department, individual, SAAC meetings give us the opportunity to ensure we are following all NCAA III and if we are not it gives us the opportunity to identify the violation, file the report and create the corrective action plan. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation; Buddy Foster, Assistant Athletic Director; Daniel Talley, Compliance Director and All Staff
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS IXa PLAYING AND PRACTICE SEASONS. 1. Does your institution declare the playing season (traditional and nontraditional) for each sport in writing and maintain the written documentation on file in the department of athletics? [Bylaw 17.1.1.1]
܈Yes ܆No Attachment:
܈IXa-1.A - Declaration of playing season documentation. 1. How does your institution monitor the maximum number of contests or dates of competition, the first permissible date of practice and the first permissible date of competition in each sport? The Director of Athletics and Campus Recreation, the Compliance Director, the Assistant Athletics Director and each sport head coach is responsible to monitor minimum and maximum allowable contests, as well as minimum requirements regarding student-athlete participation. We follow 17.1.1 Playing Season. The playing (i.e., practice and competition season for a particular sport is the period of time between the date of an institution’s first officially recognized practice session and the date of the institution’s last practice session or date of competition, whichever occurs later. An institution is permitted to conduct athletically related activities (see Bylaw 17.02.1.1) in each academic year only during the playing season as regulated for each sport in accordance with the provisions of this bylaw. The institution must conduct the same playing season for varsity and sub-varsity teams in the same sport. (Revised: 1/10/92, 4/11/11 effective 8/1/11). For confirmation we reference the NCAA III manual the 17.1-General Playing-Season Regulations with all the regulations provided throughout including, but not limited to: 17.1.1.1; 17.1.1.2; 17.1.1.3; 17.1.1.3.2; 17.1.1.3.3 with particular attention to 17.1.2- General Regulations for Computing Playing Seasons, 17.1.3-Postseason Activities, 17.1.4-Practice, Contest and Dates of Competition Limitations, 17.1.4.4Nontraditional Segment Limitations for Baseball, Field Hockey, Lacrosse, Soccer, Softball and Volleyball, 17.1.4.5-Standard Contest or Date of Competition Exemptions, as well as identifying the 17.1.5 Out-of-Season Athletically Related Activities, so on and so forth. The Director of Athletics and Campus Recreation and the Compliance Director are responsible for approving in writing the declared playing seasons. This documentation is kept on file with the Director of Athletics and Campus Recreation. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation and Compliance Director attached to the original declarations. The length of the playing season shall not exceed 18 weeks for fall sports and 19 weeks for winter and spring sports. In baseball, soccer and volleyball, to limit practice and competition in the non-traditional segment to 16 days and no more than 4 practices per week, including one date of competition (this includes an alumni game). Monitoring of Preseason Activities Prior to the First Day of Classes: Prior to the start MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS of each playing season, the coach of the respective fall sport will file with the Director of Athletics a declaration of preseason activities including but not limited to medical screenings and equipment issuance. The Director of Athletics will sign and approve all declarations and then forward the approvals to the Assistant Director. Required Days Off-Sunday practice and play is on an approved basis only. Any exception to this policy may only be requested by a sport Head Coach to the Director of Athletics. In season sports are required 1 calendar day off per defined week. Out-of-Season Workouts The Director of Athletics and the Assistant Athletic Director are responsible for the education, monitoring and compliance of out-of-season activities and that instruction is limited to the declared playing and practice seasons. We utilize the NCAA Division III Start Date Calculator, the University’s academic calendar, practice logs are provided to confirm athletically related activities (e.g. practice/competition), to confirm travel dates, the required day off (each practice/playing log is reviewed/approved by the head coach, the compliance director, two student-athlete representatives from the sport), the practice logs are confirmed to be in line with the declaration of playing/practice season document, as well as all of the NCAA rules and regulations. The practice/playing log will provide the documentation needed to ensure compliance. If it is discovered that any of the requirements were not fulfilled a violation will be filed, consequences will occur, as well as implementing a corrective action plan. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation; Daniel Talley, Compliance Director; Buddy Foster, Assistant Athletic Director and all athletic staff
2.
How does your institution monitor preseason activities prior to the first day of classes (e.g., football acclimatization, equipment issue, medical screening)? The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all. The decisions made by the Athletic Training Staff take into consideration the best interests of the student-athlete. 1. All student-athletes are required to turn in a Medical History form and Insurance Information. 2. All student-athletes are required to pass a Physical Examination on an annual basis. 3. The physical is to be completed before any equipment may be issued and before the studentathlete may begin practice. 4. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition. Student-athletes taking any medication regularly or if a student-athlete gets prescribed medication from another doctor during their time as a
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS student-athlete must let the athletic training staff know these medications upon arrival on campus or at time of medication being issued. Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation. 2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available. 3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff. 4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping. 6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or attempt to move her/him if in doubt as to the student-athlete's condition. 7. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes. 8. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment. 9. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff. 10. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions. The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a prescription is written due to an athletic injury the student-athlete can be reimbursed under our insurance policy, otherwise the student-athlete is responsible for the bill. All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their studentathletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions. 2. Have read, understand, and will follow the MUW Concussion Management Protocol. The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS be filed appropriately in the Athletic Training Facility. The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff. The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year. The Director of Athletics and Campus Recreation reviews the Preventing of Catastrophic Death and Injury in Collegiate Athletes document with the medical team, the head coaches and the athletic trainers review it with the teams. The head coaches, athletic trainers and studentathletes are all responsible for adhering to the guidance provided in this document. We are confident in the pre-participation physicals, collecting medical histories, reviewing the preseason activities with the appropriate entities provides the education and processes needed to have a safe and healthy return to sport and continued sport experience.
Attachment:
܈IXa-2.B - Procedures for preseason activities. 3. How does your institution monitor required days off for each student-athlete (e.g., team and individual sports) during the playing season? [Bylaw 17.1.4.1] We utilize the NCAA Division III Start Date Calculator, the University’s academic calendar, practice logs are provided to confirm athletically related activities (e.g. practice/competition), to confirm travel dates, the required day off (each practice/playing log is reviewed/approved by the head coach, the compliance director, two student-athlete representatives from the sport), the practice logs are confirmed to be in line with the declaration of playing/practice season document, as well as all of the NCAA rules and regulations. The practice/playing log will provide the documentation needed to ensure compliance. If it is discovered that any of the requirements were not fulfilled a violation will be filed, consequences will occur, as well as implementing a corrective action plan. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation; Daniel Talley, Compliance Director; Buddy Foster, Assistant Athletic Director, all athletic staff and student-athletes of each team
4. How does your institution ensure student-athletes and coaches do not engage in athletically related activities outside the declared playing and practice season? [Bylaw 17.1.5] MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS The Director of Athletics and Campus Recreation, the Compliance Director, the Assistant Athletics Director and each sport head coach is responsible to monitor minimum and maximum allowable contests, as well as minimum requirements regarding student-athlete participation. We follow 17.1.1 Playing Season. The playing (i.e., practice and competition season for a particular sport is the period of time between the date of an institution’s first officially recognized practice session and the date of the institution’s last practice session or date of competition, whichever occurs later. An institution is permitted to conduct athletically related activities (see Bylaw 17.02.1.1) in each academic year only during the playing season as regulated for each sport in accordance with the provisions of this bylaw. The institution must conduct the same playing season for varsity and sub-varsity teams in the same sport. (Revised: 1/10/92, 4/11/11 effective 8/1/11). For confirmation we reference the NCAA III manual the 17.1-General Playing-Season Regulations with all the regulations provided throughout including, but not limited to: 17.1.1.1; 17.1.1.2; 17.1.1.3; 17.1.1.3.2; 17.1.1.3.3 with particular attention to 17.1.2- General Regulations for Computing Playing Seasons, 17.1.3-Postseason Activities, 17.1.4-Practice, Contest and Dates of Competition Limitations, 17.1.4.4Nontraditional Segment Limitations for Baseball, Field Hockey, Lacrosse, Soccer, Softball and Volleyball, 17.1.4.5-Standard Contest or Date of Competition Exemptions, as well as identifying the 17.1.5 Out-of-Season Athletically Related Activities, so on and so forth. By providing education at the beginning, documentation on the website and in the manuals. Having intentional meetings communicating what is allowed and not allowed with the athletic staff and student-athletes. Allowing individuals the opportunity to submit feedback anonymously to ensure we are in compliance. We typically have the discussion of 17.1.5 Outof-Season Athletically Related Activities close to the end of each season. We will address it in our final zoom meeting with the SAAC and in our late spring athletic department meeting. By utilizing the NCAA Division III Start Date Calculator, the University’s academic calendar, practice logs are provided to confirm athletically related activities (e.g. practice/competition), to confirm travel dates, the required day off (each practice/playing log is reviewed/approved by the head coach, the compliance director, two student-athlete representatives from the sport), the practice logs are confirmed to be in line with the declaration of playing/practice season document, as well as all of the NCAA rules and regulations. Providing education and accountability documentation in a variety of ways and frequently we are confident we are doing all we can to ensure compliance with this requirement. If it is discovered that any of the requirements were not fulfilled a violation will be filed, consequences will occur, as well as implementing a corrective action plan. Who performs this responsibility? Jennifer Claybrook, Director of Athletics and Campus Recreation; Daniel Talley, Compliance Director; Buddy Foster, Assistant Athletic Director, all athletic staff and student-athletes of each team
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS IXb
SPORTSMANSHIP.
1. How does your institution monitor, evaluate and address matters concerning sportsmanship and ethical conduct, including fan behavior? [Constitution 2.4] The entire community – the President, Faculty Athletic Representative, Director of Athletics and Campus Recreation, Administrators, Coaches, Faculty, Staff, Students, etc .- are dedicated to a positive, competitive environment where good sportsmanship is continually expected and promoted. Vital elements of an intercollegiate athletic program are to serve as a model for fans, spectators, students, community members and others regarding respectful and sportsmanlike behavior in athletic settings.
Owls Athletics expects all spectators, team members and institutional representatives to treat opponents and officials with respect. Trash talking, baiting, taunting, vulgar, sexist, racial or profane language, celebrations that humiliate opponents, intimidating actions, fighting or attempts to injure, or any other malicious or violent conduct that is directed at spectators, officials, student-athletes, coaches or team representatives will not be tolerated and may be penalized by contest or campus officials and/or the conference.
At the conclusion of games, playing seasons, etc. a discussion of best practices occurs. How can we make this a better experience? How can we make this the optimal playing environment which promotes excellence in sportsmanship? A plan of action is developed and implemented as needed.
Who performs this responsibility? Benji Williams, Head Men's/Women's Golf Coach and Game Day Supervisor; all game day administrators; coaches; athletics staff;
2.
Describe your institution's method(s) for communicating the institution's sportsmanship and ethical conduct policies and procedures to all individuals associated with the athletics program, including fans and other support groups.
The W has the responsibility to provide safe venues for all contests that are hosted and are expected to provide adequate supervision and security so that student-athletes, coaches, spectators and others can enjoy the event. The W and its staff do not wish to take away the fun and enthusiasm that accompany MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS athletic contests and exciting plays. However, negative, unruly and dangerous behaviors will not be tolerated and may result in removal from a competition site. We encourage sportsmanship and hope spectators and others will demonstrate respect and will cheer for their favorite team and not against any team or individual. This statement is to be read at all contests and is to be printed in each game or match program: “Owls Athletics and the NCAA promote good sportsmanship by studentathletes, coaches and fans. We request your cooperation in supporting the student-athletes and officials in a positive manner. Profanity, derogatory comments or other intimidating actions directed at athletes, officials, team representatives or other fans will not be tolerated and are grounds for removal. Owls Athletics has many traditions, but bad sportsmanship is not one of them. Also, a reminder that the use of tobacco products and consumption of alcohol is prohibited on campus. We appreciate your cooperation in creating a safe and positive game environment.” The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management, execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The Administrator is responsible for the organization of game staff, greeting the visiting team(s), and greeting officials. The Game Day Administrator will communicate schedules, assignments, challenges, solutions and all elements of game day to the Head Coach, Sport Specific Game Day Administrator, Director of Athletics and Campus Recreation or designee. If there is a problem, please identify the issue with the appropriate sport, head coach or staff unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the Director of Athletics and Campus Recreation the next day. Gameday responsibilities: Athletics Event Coordinator and Staff If there is a problem, please identify the issue with the appropriate sport, head coach or staff unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the Director of Athletics and Campus Recreation the next day. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Security x
The Mississippi University for Women has our own Police Department. The MUW Police Department provides professional law enforcement services to The W community. Our department’s personnel are committed to being approachable and strives to ensure that The W faculty, staff, and visitors have a pleasant experience. Officers routinely patrol campus and surrounding areas to maintain a visible presence. While our principal objective is to "protect and serve," our ultimate goal is to enhance and preserve the quality of life, learning opportunities, and life experiences of each member of The W community. We recognize that in order to accomplish our goal, we must establish professional and trusting relationships on campus.
x
The mission of the MUW Police Department to safeguard persons and property through preparedness and vigilance. The department holds true to the customer-service policing philosophy. Its members shall continually strive for excellence in service, training and professional development. For extended security and crowd control we have a member of the campus security team at or near each event. Their presence helps the administrator maintain a level of safety at the event. Workers are also strategically placed throughout the venue to monitor the crowd and notify the administrator or campus security of any issues.
x
Crowd Control Policy x
x x
x x
x
We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship. We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations. We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible, we will keep the same security people in the same key areas to establish contact and relationships with fans. We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue. When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface. We as an athletic department will continue to communicate to our
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
x
student-athletes, coaches and staff their role in promoting good sportsmanship among the fans. We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS X
GAME-DAY OPERATIONS AND FACILITIES. 1. Does your institution have game-day operations or event management procedures?
܈Yes ܆No Attachment: ܈X-1.A - Game day operations or event management procedures.
Who performs this responsibility? Benji Williams
2. Does your institution have a facility master plan? ܈Yes ܆No Are athletics facilities incorporated into your institutional facility master plan? ܈Yes
܆No
Attachment: ܈X-2.B - Facility master plan.
3. Provide information detailing your current athletic facilities and any planned future enhancements. POHL GYMNASIUM (volleyball, men’s & women’s basketball) Pohl Gymnasium has to collegiate-size basketball courts that can also be adapted for volleyball and badminton. A divider curtain can be used to separate the courts. The gym also features chair-back bleachers that can accommodate up to 570 fans. In addition to the Owls’ locker rooms, visiting locker areas – for both men and women – are available, with athletic training located adjacent to the arena. Pohl Gymnasium is named after Emma "Ody" Pohl, head of the Department of Physical Education for more than 50 years. The gym is located in the southwest corner of campus on 11th Street South.
GARRETT TENNIS COURTS (men’s & women’s tennis) The Garrett Courts feature six lighted, hard-top courts, completely fenced. Garrett Courts have served as host to numerous local USTA competitions. Named after Dr. Barbara Garrett, longtime coach of The W's tennis team, the tree-lined courts are located one block south of Pohl Gymnasium, in the southwest corner of campus. DON USHER SOFTBALL FIELD (softball) Usher Field is located on the east side of 5th Street across from campus. The facilitfeaturesre an enclosed press box, with a media room and two auxiliary rooms. Restrooms and a concessions area MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS are located on the ground level of the press box area. Both dugouts are covered, as well. There are chair-back seats behind home plate, as well as bleacher seating to either side. The entire field is an artificial surface, with the warning track done in the Owls’ signature “Welty Blue.” HERITAGE ACADEMY FIELD (baseball) Owls Baseball calls the beautiful confines of the Heritage Academy baseball field as home, beginning in 2022. Quietly nestled in the Southeast corner of the campus, the field sports a treelined outfield and elevated fence for the "batter's eye". The indoor cages provide the opportunity to stay sharp, even in inclement weather. An elevated press box (with a concession stand below), convenient parking, ample seating as well as nearby restrooms, help make it a fan-friendly venue to enjoy a day with The W Baseball. COLUMBUS H.S. (track & field) Since the inception of track and field, as well as cross country, The W has called Columbus High School home. Annually, the partnership between MUW and CHS has had positive benefits for both entities. It is not uncommon to see The W coaches and athletes helping administrate CHS home meets. LOWNDES COUNTY SOCCER COMPLEX (men’s & women’s soccer) Located less than five minutes from campus, The W’s home field is located on the northern side of the Complex. The picturesque facility has a meandering creek bordering its south sideline, festivalstyle seating along a gently-sloping embankment that runs the length of the field on its northern sideline. Convenient parking is just steps away from the seating area. The complex’s walking trail is parallel to the east end line, with restroom facilities and picnic tables overlooking the action on the field. ELM LAKE G.C. (men’s & women’s golf) For the ultimate golfing experience in Columbus, Elm Lake has everything a golfer needs and is the proud home of The W Golf. Elm Lake Golf Course has been picked by many golfers in Columbus as their home course. And many local organizations and associations choose Elm Lake each year to host their golf tournaments and company outings. Their commitment to provide the best golf experience in the greater Columbus area continues to earn the admiration of local golf enthusiasts. At nearly 7000 yards from the back tees, the 18-hole golf course is ready to push your skills to new levels. The wide, open fairways offer numerous angles of attack on most holes. STARK RECREATION CENTER (strength & conditioning; natatorium) The 5,300 square foot Strength and Conditioning Room offers Life Fitness, Precor, and Cybex cardio equipment, including treadmills, elliptical, steppers, rowers, and upper body ergo meters. Our strength equipment features the Life Fitness Signature Series selectorized machines and Hammer Strength free weights. Our 157,560-gallon indoor pool is a 25-yard, 6-lane lap pool. It begins at a depth of 4 feet and slopes to a depth of 11.5 feet. The water temperature is set to 84º Fahrenheit to meet our swimmers' needs. The pool also features a handicap lift. The Stark Recreation Center is located at the corner of 11th Street South and 5th Avenue South. The Center houses locker rooms, showers and bathrooms for visiting teams. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
SPORTS
Current Facility
Future Site
Women's Cross Country
Campus, City, State parks
Campus, City, State Parks
Baseball
Local High School venue
On-Campus
Men's Soccer
Local Soccer Park
Local Soccer Park
Softball
On-Campus
On-Campus
Women's Volleyball
On-Campus
On-Campus
Men's Cross Country
Campus, City, State parks
Campus, City, State Parks
Men's Golf
Local Golf Venue
Local Golf Venue
Men's Basketball
On-Campus
On-Campus
Women's Basketball
On-Campus
On-Campus
Women's Soccer
Local Soccer Park
Local Soccer Park
Men's Tennis
On-Campus
On-Campus
Women's Tennis
On-Campus
On-Campus
Men's Track & Field(I&O)
Local High School Venue
Local High School Venue
Women's Track & Field(I&O)
Local High School Venue
Local High School Venue
Local Golf Venue
Local Golf Venue
Women's Golf
The University has enlisted the services of an architectural firm for the design of a master facility plan MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS XI
SPORTS INFORMATION. 1. How does your institution coordinate its media activities associated with the athletics program?
The W Athletics Communications Office provides statistical service at all home athletics events. A trained statistics crew is employed for team sports and results are provided at halftime and post-game, using NCAA mandated software, and via live stats. For individual sports, game files are created and sent to visiting SID’s immediately after the event.
The Owls Athletics department uses Sidearm as its web site provider and video streaming service. The site – owlsathletics.com – is updated with results as soon as possible daily, serving as a vehicle to promote our university and all the good things occurring in our department. At full capacity, The W Athletics Communications Office includes two graduate assistants, as well as several student workers. Additionally, the University’s fulltime photographer regularly covers home events.
Attachment:
܈XI-1.A - Policies and procedures for media activities associated with the athletics program. Who performs this responsibility? W. Dave Beyer, Director of Athletic Communications
2. How does your institution coordinate its score reporting to the NCAA national office? Scores and game files are submitted as a part of the post-game duties, whenever possible. On a weekly basis, reporting is checked (usually on Monday AM’s).
Who performs this responsibility? W. Dave Beyer, Director of Athletic Communications
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS XII
SPORTS MEDICINE.
Attachments:
܈XII - Emergency medical plan for practices and games. 1. What mechanisms are in place to ensure the health and safety of student-athletes? [Constitution 2.2.3] At the Mississippi University for Women, our approach to care for our student-athletes covers many facets. It begins each year during the summer with a review of the Emergency Action Plans with the coaches and other staff as well as providing training in Emergency Life Support. Next, our insurance policies are reviewed to make sure that we as a university are providing the best coverage available. Then all the modalities that are used inside and outside the athletic training facility are checked and recertified to be in good working order through Med-Tech Biomedical Services. The AED’s are also checked to make sure they are working and are not in need of new batteries. As the student-athletes are on campus they are asked to fill out paperwork both traditionally with pen and paper but also through a program on the internet called Sportsware. This paperwork covers a wide array of topics such as: 1. 2. 3. 4. 5. 6. 7.
Assumption of Risk of Playing a Sport Concussions Sickle Cell Insurance Emergency Contacts Athlete’s Date of Birth School 950 number x
New Student-Athletes (Freshman and Transfers) a checklist of items need to be done: o Paperwork (Traditional and Computerized) just like returners o Register for Braincheck and take the test that goes along with it to establish a baseline for any head injuries that may occur in the future. o Copies of the Back and Front of their insurance cards o If they do not have insurance or it does not work with our insurance, then getting them on a policy.
All student-athletes go through comprehensive physical through our Health Center on Campus or if they have had Covid-19 in the previous year then they would need to go and get a Cardiac Clearance before being able to return to play. That is done through their own personal physician or through King and Associates Cardiology here in town.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Next for these athletes is an informational meeting hosted by the athletic department that explains just what being a student-athlete at MUW is and what all that entails. Some examples of the topics discussed in this meeting are as follows: 1. Who is the Athletic Director? 2. Who is the support staff? 3. Who is a part of the athletic training department? 4. What is NCAA compliance? 5. What is Title IX and why is it important? 6. What is a Concussion and what does it look like? 7. What is Sickle Cell Anemia? 8. What is tested during Drug Testing and How is it done? 9. What are the details of a failed Drug test? Twice Failed? 10. What is Covid-19 and how do we fight it? Test for it? Once the meetings and paperwork is done. Then practicing can begin but each sport has an acclimatization period that they must go through consisting of 5 to 7 days. What does an acclimatization period look like for our teams? We follow the Acclimatization periodization located in the NCAA Catastrophic Injury Booklet: For acclimatization and conditioning, the following direction should be considered for all sports and by any individual responsible for the planning and/or implementation of training and conditioning sessions, whether that be a strength and conditioning professional or a sport coach: 1. Training and conditioning sessions should be introduced intentionally, gradually and progressively to encourage proper exercise acclimatization and to minimize the risk of adverse effects on health. a. This is especially important during the first seven days of any new conditioning cycle, which should be considered a transition period. A lack of progression and sportspecificity in the volume, intensity, mode and duration of conditioning programs in transition periods has been noted as a primary factor in nontraumatic fatalities. Importantly, in this period of year-round sport, new conditioning cycles can occur several times throughout the year and are not limited to the beginning of a competitive season. During transition periods, athletes should be instructed to avoid additional volunteer sessions of physical activity (e.g., 7-on-7 drills, pickup games, drill work). Physical activity schedules during transition periods should be well prescribed, accounting for all sources of physical activity in which an athlete engages. b. Examples of transition periods for athletes include, but are not limited to: a. Individual transitions. (1) Athletes new to the program. (2) Returning after an injury or illness. (3) Any delayed participation relative to the team schedule. b. Team transitions. • Resumption of training after an academic break (e.g., winter, spring, summer breaks). 2. This is also the protocol we use for return to play for Covid-19.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Once the acclimatization period is over, normal practice and games can commence. We are still vigilant with our student-athletes watching out for the conditions in which they are participating in. One way we accomplish this is through monitoring heat and humidity during the warm parts of the year. This is done in three ways: 1. Application on our phones for the Weather. 2. Wet Bulb Temperatures using a spin sycrometer 3. Hand Held Temperature and Humidity gauge Others ways that we provide relief for our student-athletes in through ice towel buckets and ice baths. During the first week of practice ice baths are mandatory unless they have a medical condition that prevents from getting in. Also, weight charts are used to monitor fluid intake through the first couple of days of practice. If an athlete has a medical emergency due to heat, we have ways to check body temperatures and as we will talk about more in detail in an emergency action plan in case this happens. The protocols are not just followed for Hot but also Cold weather. As we cover the climate issues that may occur, we also are here to reduce, prevent, and treat athletic injuries as they occur in the perspective sports. One of the ways we do this is through concussion management. The protocol that we use for this is as follows: 1. Injury occurs, athlete is evaluated immediately by the athletic trainer. Signs and symptoms are recorded through the SCAT 5 on field evaluate tool, then a determination is made if the athlete needs to go to the ER for further testing or can wait and see our Team Physician, Dr. John Stanback for a diagnosis. If they are not immediately reporting to the ER, each athlete will go back to the athletic training room or hotel and take a Braincheck test to give us a reading on what their brain is like now in comparison to the baseline. 2. Once the athlete is seen by a Physician, a letter through email is sent out to all of his/her teachers explaining what happened, what they need to be aware of, if any special accommodations need to be made, and if they will need to miss class due to this. 3. Symptoms are monitored and recorded for each day to keep up with the symptoms that may be occurring. 4. Once asymptomatic, an athlete can start their return to play back to their sport. This consists of: a. Resolution of Symptoms for 3 to 7 days. b. First step is: walking at a medium to fast pace for 20 min. c. Second: Jog for 20 min. d. Third: Weightlifting done through circuit training. e. Fourth: Sprint and Agilities for up to 20 minutes f. Fifth: Sport Specific Drill work g. Sixth: Light Contact Practice h. Seventh: Upon Medical Release from our Physician, full contact practicing. i. Return to Sport Fully no restrictions 5. All Athletes must be released before they can participate in their specific sports. Concussion management is just one of the many ways we are there for our athletes. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Some of the other services that are provided to the athletes are as follows: 1. 2. 3. 4. 5.
Athletic Trainer Present at every practice If injured, treatment times are posted throughout the day. We are available by cell after hours if anything arises. Have the ability to get our athletes in to see a doctor immediately. Emergency Action Plans for all areas used by our student-athletes.
2. Describe your institution's emergency medical plan for practices and competitions. Introduction The purpose of an Emergency Action Plan (EAP) is to have a pre-designed strategy in place in the event an emergency should arise and the emergency action team needs to be activated. The emergency action team is made up of: Mississippi University for Women athletic personnel, emergency medical services and security personnel. It is essential that the athletic department’s EAP identifies the role of each member of the emergency action team in regards to communications, equipment, and protocols for each sporting venue. Components of Emergency Action Plan Three main components of the emergency action plan: x Emergency Personnel x Emergency Communication x Emergency Equipment Emergency Personnel The emergency team may consist of a number of healthcare providers and athletic staff which may include, but not limited to: x Certified Athletic Trainers x Physicians x Emergency Medical Technicians x Coaches x Managers x Athletic Administration x And, possibly, bystanders During intercollegiate athletic practice and competition (traditional season), the first responder to an emergency situation is typically a member of the sports medicine staff: x Certified Athletic Trainer- with possible assistance from coaches/managers x Team Physician- if available During intercollegiate athletic practice (non-traditional season), individual training sessions and weight lifting, the first responder to an emergency situation may be a member of the Athletic Department: x Head Coach x Assistant Coaches x Other institutional personnel Certified Athletic Trainers may not always be available to travel during the traditional season away competitions. A stocked medical kit and information on all athletes will be sent with the Head Coach if there is no Certified Athletic Trainer traveling with the team. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Athletic Administrators, coaches and staff personnel responsible for game management are required to maintain certification in First Aid, CPR, AED, and the prevention of disease transmission (blood-borne pathogens) at all times. These requirements are in keeping with OSHA standards and Mississippi University for Women. Guidelines are also established in the NCAA Sports Medicine Handbook. Certification must be completed prior to assignment on the emergency action team. Roles Within the Emergency Team The emergency action team’s role is to help the ATC in the event of an emergency. Annual review and update of the EAP is conducted with all athletic personnel so that each member of the emergency action team is aware of their respective role. The following roles are included in the EAP: x Immediate care of the injured /ill athlete(s) x Retrieval of emergency equipment x Activation of the Emergency Medical System (EMS) x Directing EMS to the scene Description of the Roles x Immediate care of the injured/ill athlete: The minimal training required for coverage is First Aid, Adult CPR, Adult AED, and prevention of disease transmission. The designated personnel with these minimal requirements include the ATCs, coaches, administrators of game management, athletic personnel, and security. Acute care for the athlete should be provided by the most qualified individual on the scene; those with lower credentials should yield to those with more appropriate training. x Retrieval of emergency equipment: During a home game or practice where a MUW ATC is in attendance, the ATC will have a medical kit, the competing athletes’ emergency contact and insurance information, and an AED. Splints and crutches will either be on the sideline or easily accessible to the emergency action team. In the event, there is no ATC present, it is the responsibility of the coach to bring their assigned medical kit, emergency contact and insurance information, and an AED (if one is not accessible during the practice or game). It is the responsibility of each member of the emergency action team to know the location and function of all medical equipment. x Activation of the emergency medical system (EMS): Activation of the EMS should be done as soon as the situation is deemed as an emergency or life-threatening event. Anyone on the emergency team can make the call to activate EMS, however, the person chosen should stay calm under pressure and can communicate effectively over the phone. This person should be familiar with the location and address of the event. Activating EMS Emergency transportation of an injured/ill athlete is provided via the EMS system by contacting the appropriate security and allowing their dispatch to contact EMS. However, at sporting venues where security does not patrol, you will need to activate EMS by dialing 911. The following information should be communicated with the EMS dispatcher. x Hello my name is __________. x My phone number is_________. x I am at the Mississippi University for Women ____________ on the ___________ field or court. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x x x x x
Address of the campus: Oakdale: 1100 College Street, Columbus, Ms. 39701 Columbus Soccer Park, 2535 Main Street, Columbus, Ms. 39701 We have a male/female approximately _________ years of age. Give any details of the injured person’s condition. (body part, level of consciousness, bleeding, etc.) x Condition of athlete and any first aid treatment initiated by first responder. x Give directions for EMS entry to the athletic venue. x Be the last person to hang up. Directing EMS to the scene: A member of the emergency action team will be sent to a designated area and flag down the responding vehicle and escort them to the emergency situation. It is imperative that the coordinator for the event (practice or game) check that all pre-determined access roads and field entrances are clear and accessible. A designated individual may provide transportation to a local emergency room or doctor for a non-life threatening injury/illness. Keep in mind that a member of the emergency action team (Coach, Assistant Coach, Athletic Trainer, etc.) may provide transportation to the emergency room only if adequate emergency coverage is maintained at the venue. Emergency Communication x All personnel within the emergency action team should have access to a telecommunication device. x If radios are being utilized, they should be checked prior to each practice or competition. x A backup system of communication should be in place if the primary line of communication fails. x The most common method of communication is a cellular phone, but a landline/public phone can be utilized. Emergency Equipment x All necessary emergency equipment should be readily accessible at the site of the practice or competition. x Personnel should be familiar and trained with the function and operation of all emergency devices. x Emergency equipment should be checked regularly List of emergency equipment x Automated External Defibrillator (AED) x Medical Kit x Splint Bag x Biohazard Supplies x All emergency equipment will be available in the Athletic Training Room at the site of the event if not present on field during practice/competition. Non-traditional practices will not be provided with emergency equipment; therefore, EMS should be called if an emergency situation arises without a sports medicine staff member on-site. MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS No Athletic Trainer Present Due to scheduling conflicts or shortage in ATC personnel, there may be a situation when an ATC will not be present. In a practice situation the coach, who is CPR/AED and First Aid certified, will have to assume the responsibility of the First Aid responder and provide the necessary care to stabilize the injury or illness. It is important to note that the coach must have a cell phone (to activate an emergency response), an AED, and a medical kit with emergency instruction sheet, and emergency contact information. In the situation where an ATC is not traveling, the host school will be contacted and notified that Mississippi University for Women will not be sending an Athletic Trainer. It will be the responsibility of the on-site Athletic Trainer to attend to the injured athlete. The MUW coach will provide medical information from the emergency contact sheets to the attending ATC as well as necessary supplies from the medical kit. In either case, whether practicing or traveling without a Certified Athletic Trainer the coach must notify their assigned Athletic Trainer immediately. The coach along with an ATC (within 24 hours) needs to fill out an injury report. Conclusion The emergency and catastrophic action plans should be reviewed at least once a year with all athletic personnel, along with CPR certification and/or recertification. These action plans ensure the best care for the athlete if an emergency situation arises. Management of Catastrophic Event The definition of a catastrophic incident: The sudden death of a student-athlete, coach or staff member from any cause, or disabling and/or quality of life-altering injuries. In the event of a catastrophic incident, a catastrophic management team (CMT) will work collaboratively to officially communicate any and all information to family members, Mississippi University for Women personnel, teammates, coaches, staff and media. The team will consist of the Director of Athletics, Assistant Director of Athletics, Head Athletic Trainer, Senior Staff, Director of Communications, and Security. This team may select others to help facilitate fact-finding specific to the incident. Follow the action plan below to ensure each member is called immediately and the proper steps are taken to collect all information, notify essential people, and initiate all support personnel. Immediate Actions for CMT x The team physician, head athletic trainer, head coach, athletic director and/or a designee will immediately proceed to the medical facility (if applicable) to get all pertinent facts regarding the incident accurately. A catastrophic injury report form should be filled out (Appendix A). x The CMT will notify the injured student-athletes family with pertinent information, if not present. All contact information is available on medical release form in the medical kit. x Document all events, list all participants and witnesses, and obtain all medical records. Also, secure any or all available materials/equipment involved, including equipment of Student-Athletic and film, if available.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS x
Only members of CMT, or designated individuals, are to speak on the incident to family members, media, other staff members, student-athletes or coaches. No one else has clearance to speak about the event, including other Student-Athletes.
Who is contacted by who? x Director for Sports Medicine or Certified Athletic Trainer designee contacts: x Team physician, counseling center, insurance company and NCAA Catastrophic Injury Service Line and Insurance Carrier. x Team physician communicates with any local medical personnel, hospital and/or medical facilities regarding the medical facts of event x Senior administration staff contacts the University President, Legal Counsel, and NCAA Faculty Athletics Representative x Director of Athletic Communications contacts university public relations x The media will be notified by a representative from university public relations when all facts are known and a statement has been made by the CMT. x Guidelines: Emergency Injury/Illness Event x Coaches should try to make themselves available to the sports medicine staff if help is needed. x Coaches, players and non-medical personnel should not try to touch, move or roll and injured player. x Players, parents, and non-authorized personnel should be kept a significant distance away from the seriously injured player or players x Once the sports medicine staff, team physicians and/or EMS staff begins to work on an injured player, they should be allowed to perform services without interruption or interference. Lightning Safety In the event, a situation arises where an outdoor evacuation of a venue is necessary: rain, thunder & lightning, etc. All spectators will exit the field swiftly, calmly, and they will seek shelter in their vehicles. If there is lightning, the decision to postpone play is the responsibility of the game administrator, athletic trainer and game officials. Whenever possible the ATC will have a sky scan lightning detector with them. In the event there is no sky scan on site the 30/30 rule will be in effect Count the seconds from the time the lightning is sighted to when the clap of thunder is heard By the time the monitor obtains a flash-to-bang of 30 seconds, all individuals should have left the site and reached a safe structure to location. Wait at least 30 minutes after you hear thunder to resume play. The coaches and athletic administrator, and facility coordinator must account for all athletes and support staff. It will be the responsibility of the facility coordinator and athletic administrator to make sure everyone knows where to seek shelter. (Announcements will be made).
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS AED Guidelines Please check all venue maps for locations of permanent AED’s. Again, remember practices or conditioning sessions not covered by a Certified Athletic Trainer. It is the responsibility of the coach to make sure an AED is readily accessible to them. For every home competition and practice covered by a Certified Athletic Trainer, there will be an AED on the sideline. 1. All personnel using the AED should be trained with the proper use and maintenance of the AED including: x Safety precautions to utilize so the AED user does not jeopardize the safety of the patient, other persons or him/herself. x Assessment of an unconscious person to determine if a cardiac arrest has occurred and if and AED needs to be utilized. x Recognizing a shock has been given to the patient and that the AED is no longer charged. x Assessing the post-shock status of the patient and determining if further use of the AED is required. x Operations of the emergency medical services system and interactions with the emergency response team. x The role of the user and coordination with the emergency response team with regards to CPR, defibrillation, basic life support and advanced life support. x The responsibility of the user to continue care until a qualified medical professional arrives at the scene. 2. Ensure immediate access to 911. 3. Ensure a primary survey to evaluate consciousness, pulse and breathing while identifying another responder to get the AED and call 911. Suspected Spinal Injury Policy Any athlete suspected of having a spinal cord injury should not be moved and should be managed as though a spinal cord injury has occurred. C-Spine in-line stabilization should be maintained. x ABC’s (airway, breathing, circulation), level of consciousness and neurological status should be assessed. If the airway is impaired, maintain c-spine in-line stabilization while using a modified jaw thrust. x EMS should be activated. x The athlete should not be moved until immobilized, unless it is essential to maintain ABC’s. If the athlete must be moved, the athlete should be placed in a supine position while maintaining spinal immobilization. x While waiting for EMS to arrive, the first responder should maintain C-Spine immobilization. Helmet Face Mask Removal Policy for the Unconscious Athlete Any athlete who is unconscious and is suspected of having an injury to the spine should have a clear airway to assure proper medical care. The equipment needed includes: o Flat head screw driver o Phillips head screw driver o Battery operated screw driver o Charger MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS o Scissors o Bag valve mask o AED Procedure: x The Athletic Trainer on site will stabilize the head and C-Spine. x One coach will be designated to retrieve the emergency equipment for facemask removal. x One or two coaches will be designated to cut the chin straps and remove the face mask. x If one coach is available: they will use the scissors to cut the chin strap, then start to unscrew the three (3) screws necessary to remove the face mask o Top of helmet, above the forehead (1 screw) o Sides of helmet, by jaw (2 screws) If two coaches are available one will cut the chin strap while the other removes the top and side screw on their side, they will then pass the screw driver to the other coach to unscrew the last screw. o The facemask will come off as a single unit. o The athletic trainer or coach will then initiate CPR using a bag valve mask. o In the event that the face mask cannot be removed, the helmet will be removed. o The athletic trainer will stabilize the head and spine o A designated coach will remove the helmet *Screw Driver should be charged weekly and checked regularly to ensure it is working* Facemask and helmet removal should be rehearsed yearly and the policy should be gone through with anyone who will be present at home lacrosse practices or competitions to ensure adequate training. Heat Illness Protocol Exercise in extreme heat may lead to serious life-threatening conditions if precautions are not taken by the athlete, coach and athletic trainer. These conditions include heat cramps, heat exhaustion and heat stroke. Heat Cramps Signs and symptoms: o Dehydration, thirst, sweating, painful muscle cramps and fatigue o Pain that can be pinpointed to a location o Cramps occur during or after intense workouts o Athletes core temperature is elevated Treatment: o Remove the athlete from exercise session, workout or practice and have them rest in the shade or air-conditioned room o Stretch, massage and knead the muscles that are cramping in a position where the muscle is fully extended o Provide athlete with fluids o Provide food high in salt content to replenish electrolyte content lost o If heat cramps persist, use ice massage on affected muscle MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Return to Play: Once the athlete is rested and their fluids are replenished, they can usually return to the current exercise session at the discretion of the team physician or athletic trainer. Heat Exhaustion Signs and Symptoms: o Fatigue, headache, nausea, vomiting, weakness, dizziness o Pale skin, heavy sweating. Dehydration, sodium loss, irritability o Decreased muscle coordination, decreased blood pressure, core body temperature between 98-104°F (97-103°F orally) Treatment: o Move athlete to a cool/shaded area or air-conditioned room and remove excess clothing o Elevate legs to promote venous return o Cool athlete with fans, ice towels or ice bags o Provide fluids for rehydration o Athletes showing signs of heat exhaustion should respond quickly to treatment. If treatment does not work quickly, heat stroke should be considered. Return to Play: Returning to play on the same day is not advised an athlete should wait 24 hours before returning to play. Further medical clearance may be recommended to rule out other conditions. Heat Stroke Signs and Symptoms: o Core body temperature greater than 104°F immediately post collapse and central nervous system dysfunction o Irrational behavior, irritability, emotional instability o Altered consciousness, coma, disorientation or dizziness o Headache, confusion, nausea, vomiting o Diarrhea, muscle cramps, loss of muscle function/balance o Collapse, staggering, feeling sluggish o SWEATING STOPS o Dehydration, dry mouth, thirst o Rapid pulse, low blood pressure, quick breathing Treatment HEAT STROKE IS A MEDICAL EMERGENCY o Remove all excess clothing and equipment o Cool the athlete as quickly as possible within 30 minutes using a whole body ice water immersion (35-38°F) o Administer Rectal Thermometer o If immersion is not possible, take athlete to cold shower or move to shaded, cool area and use rotating cold, wet towel to cover as much of the body as possible o Maintain airway, breathing and circulation o After cooling has been initiated, activate EMS o Monitor vital signs such as heart rate, blood pressure and CNS status MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Return to Play o Athlete will need to obtain a medical clearance from physician stating they are asymptomatic and all lab tests are normal before returning to play o The length of recovery time is dictated by the severity of the incident o The athlete should avoid exercise for at least one week o The athlete should then begin a return to play protocol under the supervision of a health care professional such as the Certified Athletic Trainer or team physician The return to play protocol can include: o Easy-to-moderate exercise in a climate-controlled facility for several days before starting strenuous exercise in a climate-controlled facility for several days. o Easy-to-moderate exercise in heat for several days followed by strenuous exercise in the heat for strenuous days. Hot Weather Policy The heat index is the “feels like” temperature. The chart below shows the health risks as temperature and relative humidity rise. Cold Injury Protocol Hypothermia Signs and Symptoms: o Signs and symptoms of hypothermia will vary depending on the athlete and the severity of hypothermia. o Oral or axillary body temperature below 95°F o Clumsiness, loss of finger dexterity, slurred speech o Confusion, memory loss o Loss of consciousness, hyperventilation, decreased vital signs] Treatment: o Determine if CPR and activation of EMS is necessary o Move athlete to warm environment with shelter from the wind o Remove any wet or damp clothing, then insulate with warm, dry clothing or blankets o When rewarming, apply heat to trunk, axilla, chest and groin o Provide fluids and food to maintain metabolism o Continually monitor vital signs o Avoid applying friction massage to tissues to decrease the likelihood of tissue injury if possible frostbite is present Return to Play Depending on the severity of the hypothermia, the athlete may be able to return to play during the same practice. Once the athlete is rested and their body temperature has returned to normal, they can usually return to play at the discretion of the athletic trainer or team physician. If the hypothermia is more severe, the athlete should sit out 24 hours. Following rest, the athlete will be put through a graduated return to play protocol.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS Cold Weather Policy If the “feels like” temperature is 25°F or below, athletes and coaches can practice for 90 minutes straight. If the coach wants to practice beyond the 90-minute period, the athletes must return to a heated environment and rewarm for 20 minutes before returning to practice. If the “feels like” temperature is 15°F or below, practice will be limited to 60 minutes and the athletes must rewarm for 20 minutes at least once during practice. If the “feels like” temperature is 10°F of below, practice will be terminated and scheduled at a different day/time. 3. How many full-time and part-time staff comprise your institution's sports medicine team? Full time-2 Part-time (Budget allows to hire an additional staff member for certain situations including competition days as needed) We currently have to full-time Athletic Trainers on staff, with our Head Athletic Trainer also serving as our Athletics Healthcare Administrator
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS
NCAA DIVISION III ATHLETIC PROGRAM ASSESSMENT
ATHLETICS’ MISSION: The Department of Athletics conducts a broad-based Division III sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in NCAA individual and team championship events, whenever possible.
ATHLETICS’ VISION STATEMENT The Department of Intercollegiate Athletics is committed to: x x x x x
Providing all student-athletes with the highest quality academic, athletic and social experience; Hiring and developing the best coaches and support staff to produce successful programs; Developing the leadership potential of student-athletes and staff; Providing a safe environment for the student-athletes; Conducting programs and business with integrity and the highest ethical standards.
CORE PRINCIPLES: The mission of the Department of Athletics at the Mississippi University for Women is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
University Mission Vision, Mission, Guiding Principles Excellence, Leadership, Personalized Learning Vision Building on its long tradition of excellence in liberal arts and professional education, as well as its historic focus on academic and leadership development for women, Mississippi University for Women will continue to be a university that prepares both women and men for successful lives by providing a high-quality education in a personalized learning environment.
Mission Mississippi University for Women provides high quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth.
Guiding Principles MUW provides high-quality instructional programs that emphasize teaching and learning. With faculty and staff of the highest caliber, MUW is dedicated to providing a campus environment that encourages lifelong learning, strong career preparation, and personal growth. Graduates are expected to have skills in communication, technology, and critical thinking, as well as an awareness of self, gender-related issues, cultural diversity, and responsible citizenship. MUW is student oriented. MUW provides small classes and emphasizes personalized student attention, so that each student will have the opportunity to succeed. MUW offers a student-life program that stimulates learning and leadership development. MUW values research, scholarship, and creativity. While MUW is primarily a teaching institution, the university supports research, scholarship, and creativity to enhance the professional development of faculty and staff in order to better prepare students. MUW is committed to diversity among its faculty, staff, and students. The faculty, staff, and students of MUW represent the global society in which we live. MUW believes that diversity allows students to grow in their understanding of self and others. MUW endorses sound organizational principles and is committed to operational efficiency, collaborative strategic planning, institutional effectiveness, and creative problem solving.
MUW meets regional, state, and national needs for higher education. The University responds to the needs of the local community by providing cultural activities; programs for intellectual, professional, and social development; and by assisting in economic development. MUW extends its outreach to the state and nation using multiple delivery methods, including the internet and other advanced systems. MUW is committed to public service. MUW forms partnerships with businesses, as well as with educational, governmental, public service, and charitable organizations, to create opportunities that provide economic and social advantages for the institution, community, and region. As an integral part of the overall educational mission, the Athletics Program reflects the values of excellence, leadership, and personalized learning to which all of the University’s endeavors aspire. The Athletics Program at MUW is an extra-curricular activity that supplements the academic programs and supports the institution’s educational mission by providing opportunities for students to participate in intercollegiate sports activities that support, equip and empower them throughout their growth and development. In particular, the Athletics Program enhances general life knowledge, skills and abilities, including physical fitness, self-confidence, leadership and teamwork while promoting diversity, equity and inclusive experiences. To this end, the Athletics Program measures its success by the extent to which its student-athletes develop as well-rounded individuals of intellect and character. The University’s strategic plan recognizes the need to develop the sense of community among students, parents, alumni, employees, and friends. There are opportunities to create a vibrant campus community through the Athletics program both for those who participate directly in intercollegiate sports and those who, as spectators and fans, benefit from the camaraderie. This will be an important driver of the future development of the University. Many times, athletics is the initial and continued motivation to sustain, explore and excel in academic throughout college. This vehicle gives individuals the opportunities to follow or find their passions and fulfill their pursuits. Athletics is intentional in its support of academics, from the beginning to include recruiting student-athletes searching for balance while competing at a high level and understanding that competing at our University is truly for love of the game. This support continues throughout their collegiate career with the balanced schedules, mandatory days off during the traditional and non-traditional seasons, the proactive conversations of our staff to assist student-athletes with their overall schedules to identify opportunities to study, to inform them of the academic minimums, as well as inspiring them to reach the highest level and not to settle for less than their absolute best. We
continuously communicate with the student-athletes, sharing information about the University’s resources from faculty guidance, availability of tutoring, mental health and overall well-being, acting accordingly and appropriately in support of positive responses associated with the reception of early alert warnings such as missing class, lack of engagement/preparation for class, poor performance on projects and/or any grade reports. It is of the utmost importance we do all we can in an ethical manner to facilitate meaningful and lifelong positive impacts.
Athletics Department Student-Athlete Handbook 2021-22 ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
Table of Contents A MESSAGE FROM THE DIRECTOR OF ATHLETICS ..........................................................1-2 THE W ATHLETICS PHILOSOPHY .............................................................................................3 DIVISION III PHILOSOPHY STATEMENT ..............................................................................4-5 THE W ATHLETICS MISSION AND VISION .............................................................................6 ATHLETIC DEPARTMENT DIRECTORY ...................................................................................7 WIN EVERY DAY IN ACADEMICS ACADEMICS & ELIGIBILITY ......................................................................................................8 GUIDELINES FOR CLASS ATTENDANCE AND MISSED CLASS .................................................... 8 MONITORING ACADEMIC PROGRESS ........................................................................................... 8-9 ACADEMIC SUPPORT ........................................................................................................................... 9 ADVISEMENT......................................................................................................................................... 9 REGISTRATION.................................................................................................................................... 10 STUDY AT OTHER COLLEGES ........................................................................................................... 10 DECLARING A MAJOR........................................................................................................................ 10 ACADEMIC HONESTY POLICY ......................................................................................................... 11
ELIGIBILITY ...........................................................................................................................12-13 ELIGIBILITY NOTES – Undergraduate Students ........................................................................14 NCAA REQUIREMENTS ...................................................................................................................... 14 MUW ELIGIBILITY DEFINITIONS AND REGULATIONS .......................................................... 14-16 IN SEASON ELIGIBILITY ....................................................................................................................16
ELIGIBILITY NOTES – Graduate Students.............................................................................17-18 NCAA DIII SUMMARY OF REGULATIONS ......................................................................18-23 WIN EVERY DAY IN ATHLETICS NCAA DIII SUMMARY PLAYING & PRACTICE SEASONS ............................................24-25 SPORTS MEDICINE ................................................................................................................25-32 GENERAL INFORMATION .............................................................................................................. 25-27 CONCUSSION POLICY ................................................................................................................... 27-29 HEALTH CENTER ............................................................................................................................ 29-30 INSURANCE INFORMATION AND PROCEDURES ......................................................................... 30 DRUG EDUCATION AND TESTING................................................................................................... 31 PREGNANCY & REFERRAL & MANAGEMENT GUIDELINES ................................................. 31-32
TEAM TRAVEL PROCEDURES ............................................................................................32-33 STUDENT-ATHLETE RECRUITING HOST POLICY ..........................................................34-35 SCHOLARSHIPS/GRANTS .........................................................................................................35 MISCONDUCT .............................................................................................................................35 WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) ..................................................36-38
WIN EVERY DAY IN LIFE LIFE SKILLS .................................................................................................................................39 SPORTSMANSHIP .......................................................................................................................39 STUDENT-ATHLETE CODE OF CONDUCT ...................................................................... 40-45 PENALTY .............................................................................................................................................. 40 ALCOHOL POLICY ......................................................................................................................... 40-41 TOBACCO ............................................................................................................................................. 41 HAZING ............................................................................................................................................ 41-42 SEXUAL HARASSMENT ..................................................................................................................... 42 NON-DISCRIMINATION STATEMENT ............................................................................................. 42 FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA........ 42 NCAA GAMBLING POLICY ................................................................................................................ 43 RESIDENCE LIFE RULES AND REGULATIONS .............................................................................. 43 VIOLATION SANCTIONS............................................................................................................... 43-44
GRIEVANCE POLICY - ATHLETICS....................................................................................44-45 NAME, IMAGE, LIKENESS INFORMATION & FORMS .....................................................45-49 CAMPUS SAFETY ..................................................................................................................50-51 TORNADO INFORMATION ................................................................................................................ 50 WEAPONS ON CAMPUS...................................................................................................................... 50 PROHIBITED VEHICLES/DEVICES ..................................................................................................... 50 UNIVERSITY MAIL SERVICES .......................................................................................................... 50
A MESSAGE FROM THE DIRECTOR OF ATHLETICS Welcome to The W! You have a tremendous opportunity to receive an outstanding education while also participating in intercollegiate athletics. Currently, The W is in Year 2 of the process in transitioning to become an NCAA Division III member institution with active membership in September 2023. The NCAA Division III has more than 440 member institutions and 195,000 student-athletes. The NCAA Division III and The W prioritize the well-rounded student-athlete experience. Our hope is that you pursue excellence in a variety of ways during your time here. To excel requires commitment, self-discipline and hard work. As we begin the 2021-22 academic year, we wish you much success in all of your endeavors. Our Athletic Department is firmly committed to working within the educational mission of the University, understanding that the primary responsibility for balancing academics and athletics falls on you, the student-athlete. Our commitment as an institution is to help you reach your potential, and to best position you for success academically, athletically, in the community and in life. We hope and believe that you are committed to the same. This handbook describes programs, policies and procedures you are likely to encounter as a student-athlete. It outlines your rights and responsibilities while a member of the intercollegiate athletics program. You are responsible for being familiar with the content contained within the following pages. The information included in the handbook is to be used in conjunction with any and all standards, rules and regulations set forth by the Mississippi University for Women and the NCAA. Access to the MUW Student Handbook and the NCAA Division III Manual is available online and refenced below. If you have any questions, you are able to contact any member of our athletic staff including me. At the end of your athletic season you will be asked to complete a student-athlete satisfaction survey. Your participation in this survey will allow us to receive vital feedback about significant areas that impact the intercollegiate athletics program. Please take the time to complete the survey. The student-athlete handbook and the survey will be reviewed annually and any feedback you provide to aid in the advancement of this document and excellence in our department would be greatly appreciated. We are grateful for your attention to this handbook. We are thrilled you have chosen The W! It is our honor and privilege to assist and support you throughout your collegiate experience and in your future endeavors. We look forward to you representing us proudly as you continue to strive to be your very best. Best of luck during the upcoming year, Jennifer Claybrook Director of Athletics & Campus Recreation 1
THE PURPOSE OF THIS MANUAL is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership. REPRESENTING THE W AS AN ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner. ATHLETICS IS SECONDARY TO ACADEMICS. Earning a degree should be the primary goal of all student-athletes.
NOTE: Please refer to the MUW Student Handbook located at http://bulletin.muw.edu/index.php?catoid=42 for additional student policies and procedures set forth for all MUW students. Also, please refer to the ncaa.org and the NCAA III Compliance Manual located at https://web3.ncaa.org/lsdbi/reports/getReport/90011 for additional opportunities and rules information.
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THE W ATHLETICS PHILOSOPHY The mission of Mississippi University for Women is to provide a high-quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth. As an integral part of the overall educational mission, the Athletics Program reflects the values of excellence, leadership, and personalized learning to which all of the University’s endeavors aspire. The Athletics Program at The W is an extra-curricular activity that supplements the academic program and supports the institution’s educational mission by providing opportunities for students to participate in intercollegiate sports activities that help them grow personally and socially. In particular, the Athletics Program enhances general life knowledge, skills and abilities, including physical fitness, self-confidence, leadership and teamwork. To this end, the Athletics Program measures its success by the extent to which its student-athletes develop as well-rounded individuals of intellect and character. The University’s strategic plan recognizes the need to develop the sense of community among students, parents, alumni, employees, and friends. There are opportunities to create a vibrant campus community through the Athletics program both for those who participate directly in intercollegiate sports and those who, as spectators and fans, benefit from the camaraderie. This will be an important driver of the future development of the College.
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NCAA DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their | relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in non-athletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities. 4
The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.
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MISSION: The Department of Athletics conducts a broad-based Division III sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for studentathletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in NCAA individual and team championship events, whenever possible. VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: x x x x x
Providing all student-athletes with the highest quality academic, athletic and social experience; Hiring and developing the best coaches and support staff to produce successful programs; Developing the leadership potential of student-athletes and staff; Providing a safe environment for the student-athletes; Conducting programs and business with integrity and the highest ethical standards.
CORE PRINCIPLES: The mission of the Department of Athletics at the Mississippi University for Women is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
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ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Campus Recreation/SWA jlclaybrook@muw.edu 662-329-7962
Dr. Chad Murphy Faculty Athletic Representativetcmurphy1@muw.edu 662-329-7241
Jason Miller Head Athletic Trainer athletictraining@muw.edu 662-329-6217
JaQuailia Hudgins Assistant Athletic Trainer athletictraining@muw.edu 662-329-6217
Daniel Talley Director of Compliance/ Head Tennis Coach dltalley@muw.edu 662-329-6586 Glen Halbert Athletics Diversity & Inclusion Designee gehalbert@muw.edu 662-329-7442
Dave Beyer Director of Athletic Communications wdbeyer@muw.edu 662-329-6574
Dedrick Burnett SAAC Advisor/Head Cross Country Coach dburnett1@muw.edu 662-329-7241
BASEBALL
Scott Mularz
dsmularz@muw.edu/662-329-6575
BASKETBALL (MEN)
Dean Burrows
btburrowsjr@muw.edu/662-329-6445
BASKETBALL (WOMEN)
Drew Johnson
anjohnson7@muw.edu/ 662-241-6436
CROSS COUNTRY (WOMEN & MEN)
Dedrick Burnett
dburnett1@muw.edu/ 662-498-0216
GOLF (WOMEN & MEN)
Benji Williams
brwilliams2@muw.edu/ 662-498-0215
TENNIS (WOMEN& MEN)
Daniel Talley
SOCCER (MEN)
Louis Alexander
SOCCER (WOMEN)
Catie Lyles
cjlyles@muw.edu/ 662-329-7996
SOFTBALL
Buddy Foster
cefoster@muw.edu/ 662-329-6573
VOLLEYBALL
Halee Hensley
hmhensley@muw.edu/ 662-329-6585
TRACK & FIELD (WOMEN & MEN)
Dedrick Burnett
dburnett1@muw.edu/ 662-498-0216
dltalley@muw.edu/ 662-329-6586 lsalexander@muw.edu/ 662-329-6571
IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center
Reneau Hall 1st Floor
x7138
Financial Aid
Welty Hall Room 107
x7114
Campus Recreation
Stark Recreation Center
x7494
Residence Life
Cochran Hall 2nd Floor
x7127
Health Center
Eckford Hall
x7289
Bookstore
Residence Hall
x7409
Hogarth Dining Center
Hogarth Student Center
x7411
SGA
MUW-600
x7420
Career Services
Reneau Hall 1st Floor
x7138
Registrar
Welty Hall Room 105
x7135
Campus Police
McDevitt Hall
662-241-7777
Post Office
Hogarth Student Center x7408
Counseling Services
11th Street & 4th Avenue
x7748
University Accounting Welty Hall 1st Floor
x7210
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WIN EVERY DAY IN ACADEMICS I. ACADEMICS & ELIGIBILITY The MUW Athletics Department is fully committed to the academics-first tenant of NCAA Division III. Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.
Academics: ATTENDANCE AT ALL CLASSES IS REQUIRED BY ALL STUDENT-ATHLETES, regardless of the attendance requirements of the class you are enrolled in. Absence from class for practice purposes is an NCAA violation, therefore this is NEVER allowed. Due to competitive schedules and the related travel demands, student-athletes will miss some classes and exams. It is the responsibility of the student-athlete to communicate with professors/instructors to determine what their expectations are for you to make up/complete missed course work. In the unlikely event that a student-athlete encounters any difficulty in communicating and making the necessary academic arrangements with the professor, please notify your head coach as soon as possible.
General Guidelines for Class Attendance and Missed Class x Students should remind their instructor of known class/contest conflicts at least one week before the missed class. Each student-athlete will be given a class excusal letter prior to the season outlining days and times that the team will be traveling for home and away contests. x Student-athletes should make all of the necessary arrangements in order to make up all work or tests missed with the professor prior to athletic travel. It is the responsibility of the student to make up coursework in a timeframe agreed upon by the student and the instructor. x Student-athletes should identify him or herself to the instructor after the first or second class meeting, providing his/her name, sport and team schedule. The student-athlete will provide the class excusal letter to the instructor during the first of second class meeting. x Each program establishes consequences for unexcused missed class time, which is approved by the Director of Athletics. NOTE: Students who are absent from class for more than one week due to personal or medical issues are responsible for notifying the VP of Student Affairs, Provost, and the Director of Athletics. FAILURE TO FOLLOW ATTENDANCE POLICIES MAY LEAD TO THE FOLLOWING: a) Suspension from future practices and competitions (number to be determined by the Director of Athletics). b) Second infractions will lead to more stringent penalties, including immediate suspension and possible loss of dismissal from squad. c) Infractions leading to ineligibility (under 12 credits) will lead to immediate suspension. **Withdrawal from classes must be preceded by the written permission of the Director of Athletics (or Designee) even during the off season of a sport.
NOTE: Students who wish to withdraw from the University must do so through the College or School of their major or through the Student Success Center if they are undeclared. The last day to withdraw from the University is listed on the Academic Calendar. Once the withdrawal request form is processed, this is an irreversible action.
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1. MONITORING ACADEMIC PROGRESS THE ATHLETIC DEPARTMENT WILL ATTEMPT TO MONITOR THE ACADEMIC PROGRESS OF ALL OF OUR STUDENT-ATHLETES DURING THE SEMESTER THROUGH: A. Mid-Term Progress Reports: will be sent to instructors by the University. Information and feedback from these reports will be provided to team members along with referrals for tutoring and/or counseling assistance. It is the student-athlete's responsibility to seek out academic assistance (i.e. tutoring) if their instructor or coach requires it. B. The Owls Academic Support & Individual Success Program: Designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as all first semester freshmen, transfer student and any continuing student-athlete with an overall GPA that is less than a 2.5 or a previous semester performance below a 2.0. ¾ Each “at-risk” student-athlete will have progress reports sent to their professors/ instructors two times a semester by their head coach via e-mail. The professor/ instructor completes the form indicating the progress of the student-athlete and any potential issues/ concerns. 2. ACADEMIC SUPPORT The Student Success Center is designed to develop and refine the student's academic skills. The dedicated staff offers personalized instruction that supplements and supports MUW’s formal academic programs. Tutoring is available at the on campus. Please schedule an appointment with the center to properly identify your academic needs. The contact number and location of the center is on page 5 of this handbook. 3. ADVISEMENT New students are assigned a faculty or academic staff advisor who will counsel them regarding their academic progress. The appropriate academic Department will assign students a faculty or staff advisor specific to their major. Undeclared students will be advised by faculty or staff members from the Student Success Center, which is located in Reneau Hall and is open daily for questions regarding academic schedules, programs, and requirements. Before each registration, students must consult with their advisors. All MUW students should see their advisor not only for program planning prior to each registration, but also for guidance and evaluation throughout the school year. An advising period is published during the fall and spring semesters. See the Academic Calendar for specific dates. In all academic programs at MUW, some courses are required while others are elective. It is the student’s responsibility to make certain that all required courses of the chosen curriculum are completed. Faculty advisors are available to assist students in planning their academic work. Not all courses are offered every semester; some are only offered in alternating semesters or alternating years. The University is not responsible for scheduling problems that result from the student’s failure to take these intermittent courses when they are available, nor is the institution responsible for those students in an accelerated program who cannot be accommodated by the regular course rotation or students who are off sequence due to failing courses. Students who have questions regarding their major fields of interest or who want help with decisions are invited to consult their advisors, staff in the Student Success Center, Department Chairs/Program Directors, or Deans at any time during the school year.
PLEASE NOTE: Advisement does not take the place of a student's individual responsibility to fulfill curricula requirements. 9
4. REGISTRATION A. Registration for Classes - Registering on Banner Web Before beginning the registration process, you must see your assigned advisor to approve your schedule and get your Registration Access Pin (RAP). Log onto MUW homepage (http://www.muw.edu) and click on BANNER WEB. If you have not logged into Banner Web previously, check the Banner Web Instructions. 1. Clicking on the "Student Services" link will give you the following options: ¾ Student Schedule and Registration (Add/Drop classes; Display your class schedule; Check your registration status) ¾ Student Records (View your holds; Display your grades and transcript) 2. Click on the "Student Schedule and Registration" link. 3. Click Check Your Registration Status to view your registration time slots (the dates you are allotted to register via the web) and any messages that will prevent you from registering. ¾ NOTE: All holds must be cleared before you can process any add/drops. Once you have reviewed your registration status, click the <MENU> button to return to the "Student Schedule and Registration" menu. 4. Click Add/Drop Classes ¾ NOTE: Special Grading Options – Audit and Pass/Fail --- To register for classes under a special grading option, you must obtain the permission of your Department Chair/Program Director and bring a completed add/drop form to the Office of the Registrar. 5. Select Desired Term and click <Submit Term>. You will then be prompted for your Registration Access PIN (RAP). Enter Registration Access PIN and <Submit PIN>. Type in CRNs and click <Submit Changes>. Arrow down on right scroll bar to verify course information. If a class is closed, you can enter another CRN or click to search for another open course. Click <Submit Changes> again if needed. Classes may be dropped by using the options available in the Action field. If no options are listed in the Action field then the class may not be dropped. Click the <MENU> button on your internet browser to return to "Schedule & Registration". 6. To print schedule, click Student Detail Schedule or Student Schedule By Day & Time and click the <Print> button on your internet browser. ¾ NOTE: Some labs require that students provide their own paper for any printing. 7. Logout when registration is complete.
5. STUDY AT OTHER COLLEGES/ UNIVERSITIES Students may take classes at another accredited college or university while simultaneously enrolled at The W, and the academic credits earned can be transferred. However, only those credits that conform to The W’s standards and requirements will be accepted. Official transcripts for such course work must be filed with The W's Registrar at the completion of the term of enrollment. Students are responsible for requesting these transcripts and for paying all related charges. Students planning to take courses at other institutions should secure in advance the approval of the Department Chair/Program Director and Dean of the appropriate College. 6. DECLARING A MAJOR The NCAA requires that all student-athletes designate a program of studies leading toward a specific baccalaureate degree by the beginning of the third year of enrollment (fifth semester) and thereafter shall make satisfactory progress toward that specific degree. This rule is also applicable to transfer students. Declaring a major is accomplished by filing the appropriate form with the Registrar. When changing your major, you must first notify your head coach and a member of the Department of Athletics Administration prior to making any changes. Advisement from your potential new major department is required as well.
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7. ACADEMIC HONESTY POLICY Each MUW student shares with the University the responsibility for promoting and maintaining the academic integrity of the College community. The University views all forms of academic dishonesty, including but not limited to, plagiarism and cheating, as very serious matters punishable by penalties that may include failure in a course or expulsion from the University. A. Plagiarism Plagiarism is the act of representing someone else’s ideas, products, or words as one’s own. It is a violation of legal, moral, and educational codes of behavior. Allowing another student to falsely represent one’s own work as his or her own is likewise to engage in plagiarism. Materials and works submitted as fulfillment of course requirements must be the student’s own work. Students are expected to know and use proper forms of citation when making use of the ideas or products of another. Any direct quotation, regardless of how long, must be accompanied by a reference citation. Paraphrasing another’s ideas requires similar documentation. Using “ghost written” or purchased term papers is a form of plagiarism. Plagiarism might result in a penalty that may include a grade of “F” for the paper and a failing grade for the course for the student involved. B. Cheating Cheating of any kind is a violation of the MUW policy on academic honesty. This includes, but is not limited to, the unauthorized receiving or giving of information or assistance during examinations, quizzes, or any other evaluative instrument as well as the use of any unauthorized information or assistance during such tests. Submitting work in one course which has already been submitted for another course, without the consent of the instructor, is also considered academic dishonesty. Any act which improperly deprives other students from equal access to library, media, computer, or other course related materials is an act of academic dishonesty. Students who are suspected of academic dishonesty may be questioned by the course instructor. In some cases, academic dishonesty by a student may be handled between the faculty member and the student involved. C. Consequences of Academic Dishonesty 1. A student who violates university, college, school, and/or course policies regarding plagiarism and/or cheating will receive a 0 (zero) for the test or assignment, which will be averaged into the final grade according to the policies defined in the instructor’s syllabus. 2. The faculty member is required to inform the Chief Academic Officer as well as his/her Department Chair/Program Director and Dean that a student has cheated or plagiarized. This notification will remain confidential in compliance with policies protecting student privacy. 3. If a student disagrees with the instructor’s judgment that he/she has cheated or committed plagiarism, the student can consult first with the Department Chair/Program Director and then with the Dean in an effort to resolve the disagreement. If a resolution is not achieved at the college level, the student may appeal directly to the Academic Standards Board through the Chief Academic Officer (CAO). 4. There will be no further action for the first violation of policies governing plagiarism and cheating unless the offense is deemed “flagrant” by the faculty member in consultation with the Department Chair/ Program Director and Dean. For any subsequent offense, the student must appear before the Academic Standards Board where additional disciplinary action will be considered. For flagrant acts the faculty member is required to assign a grade of 0 for the work and to forward the case immediately to the Academic Standards Board for disciplinary action. The CAO will initiate the hearing process.
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5.
Cases in which a student misrepresents, falsifies, or withholds information concerning materials required by the University will go immediately to the Academic Standards Board for disciplinary action. If a student is found guilty of this offense, his or her admission to the University will be rescinded or, in the case of a student already enrolled, he or she will be dismissed from the University. A student dismissed for this reason will not be eligible for readmission to the University.
Eligibility: NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: An institution shall not permit a student-athlete to represent it in intercollegiate athletics competition unless the student-athlete meets all applicable eligibility requirements and the institution has certified the student-athlete’s eligibility. (Bylaw 14- Summary statement) Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student- athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition. To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student- athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Director of Compliance and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full- time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member. Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each member
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institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a studentathlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee). 2) In the last semester of a student-athlete’s senior year he/she may carry fewer than 12 credit hours if he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing. 3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University. 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.
Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:
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II. ELIGIBILITY NOTES – Undergraduate Students The policies below apply to MUW Undergraduate Studies in general. However, individual undergraduate programs may set more stringent scholastic policies, which are outlined later in the Undergraduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements. 1. NCAA Division III Requirements: All General and Academic Eligibility Requirements can be found in the NCAA Division III Manual in Bylaw 14. Initial Eligibility Certification will be conducted at the opening session meetings for each team at the beginning of each academic year. In general, student-athletes must be in Good Academic Standing and Making Satisfactory Academic Progress toward their degree to be eligible to compete. After Initial Eligibility Certification for their respective sport is completed, the Director of Athletics and Campus Recreation’s approval is required to drop a course. Student-Athletes will have an automatic hold indicated in Banner that will prevent them from dropping classes after the initial eligibility certification date. ¾ A STUDENT-ATHLETE MUST BE A FULL-TIME MATRICULATED STUDENT in a four-year baccalaureate degree program and attempting at least 12 credits per semester while competing in his/her sport, making normal progress toward his/her degree. Any student-athlete dropping below 12 credits will immediately be deemed ineligible for the remainder of that semester. *** Exception – If a student-athlete is enrolled in his/her final semester and registered for less than a minimum full-time program of studies, the individual MUST obtain certification (in writing) from Degree Audit which states that the student-athlete is carrying the courses necessary to complete the degree requirements. NOTE - Classes taken during the Winter Session do not count towards the 12-credit requirement for the spring. Winter session classes can be used to make up a deficiency from the fall or to help student-athletes to stay on track for graduation.
2. MUW ELIGIBILITY DEFINITIONS AND REGULATIONS The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: A. Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification. B. Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.
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x
Probation ¾ Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission. ¾ Students on first academic probation (P1) returning in the fall or spring will be limited to twelve (12) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of twelve (12) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.
x
Suspension ¾ Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below for financial aid purposes. Failure to meet this expectation will result in academic suspension. Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above
MUW Cumulative GPA 1.50 1.65 1.80 2.00
¾ No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above. C. Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. D. Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in Banner and adjust financial aid accordingly. Students should note this standing is separate from academic standing. During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid).
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Undergraduate Students: An undergraduate student is considered to be making satisfactory progress if he or she: a) Is admitted and enrolled as a degree student b) Meets the required qualitative measure for financial aid recipients c) Maintains required quantitative measurable progress toward the completion of the degree d) Completes degree requirements within a reasonable length of time. Credits granted upon admission whether for advanced placement or in transfer DO the credits per academic year requirement to determine eligibility.
NOT COUNT toward
Required Qualitative Measure In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at MUW are used for this standard). The GPA requirement increases as students’ progress toward graduation as shown in this scale: Cumulative Semester Cumulative Hours Attempted 0-29 30-59 60-89 90-128
MUW Must Pass MUW GPA 67% and at least a 1.50 67% and at least a 1.65 67% and at least a 1.80 67% and at least a 2.00
3. IN-SEASON ELIGIBILITY The Provost, Director of Compliance, or the Director of Athletics and Campus Recreation may declare a studentathlete ineligible for practice and or competition when class attendance, academic status or other factors so warrant. The University Registrar determines academic eligibility.
You must be academically eligible to be athletically eligible. TO BE ELIGIBLE TO COMPETE IN THIS ATHLETIC DEPARTMENT, YOU MUST:
¾ MAINTAIN AN INSTITUTIONAL CUMULATIVE GPA OF 2.0 (NOT INCLUDING TRANSFER GPA) ¾ EARN 12 CREDITS PER FULL TIME SEMESTER
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III.
ELIGIBILITY NOTES – Graduate Students The policies below apply to MUW Graduate Studies in general. However, individual graduate programs may set more stringent scholastic policies, which are outlined later in the Graduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.
1. GRADING SYSTEM AND GRADING REQUIREMENTS Graduate-degree credit is granted only for graduate-level courses in which the student earns an A, B, or C. No more than six semester hours of graduate credit evaluated as C may be applied toward any graduate program, whether degree or non-degree. To remain in good standing, the student must maintain a minimum 3.0 MUW cumulative GPA on all graduate courses attempted with no more than two grades of C, with no grade of D, and with no grade of F. Moreover, any student who receives a graduate degree or certificate must possess a 3.0 MUW cumulative GPA and a 3.0 overall GPA. No student on probation will be eligible for a degree or certificate.
2. ACADEMIC PROBATION AND EXPULSION FROM GRADUATE PROGRAMS A graduate student who does not maintain a 3.0 MUW cumulative GPA (including grades of I) will be placed on probation. If the student on probation fails to earn a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. If the student on probation earns a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student may continue in good standing unless the student earned a grade of I during the probationary semester, in which case the student may continue on probation. A student who makes more than two grades of C, a grade of D, or a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. A student who is removed from the graduate program may appeal that decision to the Graduate Student Scholastic Appeals Committee. A graduate student may appeal to this committee only once during his or her graduate-student career. The student’s appeal shall consist of a letter, in her/his own words, addressed to the Committee in care of the Director of Graduate Studies. It should contain salient information detailing possible reasons and explanations for substandard academic performance, any extenuating circumstances, etc. In addition to the student’s own letter, any letters of support for the student from outside parties should also accompany the letter. The Director of Graduate Studies shall forward the appeal information to the Chair of the Graduate Student Scholastic Appeals Committee. Students may file an appeal for academic work within twelve months after grades are posted. The deadline for the Graduate Office to receive appeals is five business days prior to the published registration date for the semester for which the student intends to register within that twelve months. Neither the student, nor any other parties, shall be granted the privilege of a personal appearance or hearing before the Committee. The Committee shall reserve the right to seek any relevant academic information pertaining to the student, such as class attendance records and transcripts, before rendering a final decision on the expulsion of the student. The Committee shall have the right to impose certain academic requirements or conditions on any student it readmits to the university. These may include, but are not limited to, prescribing certain courses, determining semester course load, requiring a specified level of scholastic performance, and requiring academic counseling. A written statement concerning the actions of the Committee on each student’s appeal shall be forwarded to the Director of Graduate Studies, who will then notify the student in writing of the Committee’s action with copies to the Registrar and the student’s Academic Department.
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The Graduate Student Scholastic Appeals Committee represents the highest performance review board to which the student may appeal an academic expulsion. The decisions of the committee are not subject to review or change by any other university authority.
NCAA Summary of NCAA Regulations – NCAA Division III DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS. The information below was provided through the NCAA at
https://ncaaorg.s3.amazonaws.com/compliance/d3/2021-22/202122D3Comp_SummaryofNCAARegulations.pdf Part I: FOR ALL STUDENT-ATHLETES. This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition. Ethical Conduct – All Sports. a.
You must always act with honesty and sportsmanship so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]
b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution. [Bylaw 10.1-(a)] c.
You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]
d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3] e.
You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations. [Bylaw 14.01.3.3]
Amateurism – All Sports. For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. Delayed Collegiate Enrollment. The following rules are applicable to all Division III student-athletes first entering a collegiate institution on or after August 1, 2014: 1. If you did not enroll in college as a full-time student by the next opportunity after a one-calendar year period following the graduation of your high school class and you participated in any of the activities listed below, you have used a season of intercollegiate competition for each calendar year or sport season in which you participated in such activities. [Bylaw 14.2.4.4] 1. Activities Constituting Use of a Season. a.
Any team competition or training in which pay in any form is provided to any of the participants above actual and necessary expenses;
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b. Any individual competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses; c.
Any competition pursuant to the signing of a contract for athletics participation or entering a professional draft;
d. Any competition funded by a representative of an institution's athletics interest that is not open to all participants. [Bylaw 14.2.4.4.2] 2. If you have used a season(s) of participation according to the regulations above, you must also fulfill an academic year in residence prior to being eligible to represent your school in intercollegiate competition. [Bylaw 14.2.4.4.1]
Competition Exceptions (for delayed collegiate enrollment). a. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if the student-athlete participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]
b. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition during time spent in the armed services, on official religious missions or with recognized international aid services of the U.S. government and the period between completion of the service commitment and the first opportunity to enroll as a full-time student in a regular academic term. [Bylaw 14.2.4.4.2.2] Seasons of Participation – All Sports.
a. A student-athlete must count a season of participation when the student-athlete practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]
b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]
c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1] Financial Aid – All Sports. You are not eligible if you receive financial aid other than the non-athletics financial aid that your school distributes. However, it is permissible to receive:
1. Financial aid from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.3] 2. Financial aid that has been awarded to you on a basis other than athletics leadership, ability, participation or performance. [Bylaw 15.2.3.4]
3. Financial aid from an entity outside your school that meets the requirements specified in the Division III Manual. [Bylaw 15.2.3.2]
a. You must report to your school any financial aid that you receive from a source other than your school. However, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.1] Academic Standards – All Sports.
a. Eligibility for Practice. 1. You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]
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2. You are eligible to practice during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.7.5]
3. You also are eligible to practice while enrolled in less than a minimum fulltime program of studies if you are enrolled in the final semester or quarter of a baccalaureate or graduate degree program, or a minor or undergraduate certificate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree, minor or certificate program requirements. [Bylaw 14.1.8.1.7.1]
b. Eligibility for Competition. 1. To be eligible to compete, you must: i. Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;
ii. Be in good academic standing according to the standards of your school; and iii. Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the equivalent (not less than 12-semester or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree. [Bylaws 14.01.2, 14.1.7.1, 14.1.8.1 and 14.1.8.1.7.2]
2. If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program, or your minor or undergraduate certificate program and are carrying credits necessary to finish your degree, minor or certificate program requirements unless you meet the provisions of the experiential learning requirement exception specified in Bylaw 14.1.8.1.7.1.1. [Bylaw 14.1.8.1.7.1]
3. You are eligible to compete during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.7.5]
4. If you are a returning student, you are eligible to compete between terms, provided you have been registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.7.6] Other Rules Concerning Eligibility – All Sports.
a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2] b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]
c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in a graduate or professional school, provided you graduated from an NCAA Division III institution, you have seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters. You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.7.7]
d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted. [Bylaws 14.7.1 and 14.7.3]
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Transfer Students Only.
a. You are considered a transfer student if: a. You were officially registered and enrolled in a minimum, full-time program of studies in any quarter or semester of an academic year, as certified by the registrar or admissions office and attended class; or
b. You reported for a regular squad practice (including practice or conditioning activities that occurred before certification), announced by the institution through any member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics director. [Bylaw 14.5.2]
b. If you are a transfer student from a four-year school, you are not eligible during your first academic year in residence unless you meet the provisions of one of the exceptions specified in Bylaws 14.5.5.1.1, 14.5.5.1.2 or 14.5.5.1.3.
c. If you are a transfer student from a two-year institution, you are not eligible during your first academic year in residence at your new institution unless you meet the academic and residence requirements specified in Bylaw 14.5.4.1 or the exception specified in Bylaw 14.5.4.2.
d. If you wish to correspond with another NCAA institution about your opportunity to transfer, the institution must have permission to contact you before any correspondence may occur.
a. To contact another NCAA Division III school, you may seek permission from your director of athletics, or you can grant other NCAA Division III institutions permission to contact you. To grant another NCAA Division III school permission to contact you about a potential transfer (or for you to be able to contact the school), complete the Permission to Contact: Self-Release form that is provided by the NCAA national office. The form and instructions are available on the student-athlete home page of the NCAA website at www.ncaa.org/student-athletes/resources/recruitingcalendars?division=d3. [Bylaws 13.1.1.2 and13.1.1.2.1]
b. To contact Divisions I or II schools, you must seek permission from your director of athletics. Part II: FOR NEW STUDENT-ATHLETES ONLY. This part of the summary contains information about your recruitment, which is governed by Bylaw 13 of the Division III Manual. Recruitment.
a. Offers – All Sports. x
You are not eligible if, before you enrolled at your school, any staff member of your institution or any other representative of your school's athletics interests offered to you, your relatives or your friends any financial aid or other benefits that NCAA rules do not permit. [Bylaw 13.2.1]
x
During your recruitment, it was permissible for you to be employed in any department outside of intercollegiate athletics provided the employment is arranged through normal institutional employment policies and procedures. [Bylaw 13.2.4.1]
b. Source of Funds – All Sports. x
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received normal and reasonable living expenses from an individual with whom you had an established relationship (e.g., high school coach, non-scholastic athletics team coach, family of a teammate), even if the relationship developed as a result of athletics participation, provided:
i. The individual is not an agent; ii. The individual is not an athletics representative of a particular school involved in recruiting the prospective student-athlete; and
iii. Such living expenses are consistent with the types of expenses provided by the individual as a part of normal living arrangements (e.g., housing, meals, occasional spending money, use of the family car). [Bylaw 12.1.3.1] 21
x
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received educational expenses (e.g., tuition, fees, room, board and books) from any individual or entity other than an agent, professional sports team/organization or a representative of an institution's athletics interests, provided such expenses are disbursed directly through your educational institution (e.g., high school, preparatory school). [Bylaw 12.1.3.1-(r
c. Sports Camps. x
You are not eligible if, before you enrolled at your school, the school, members of its athletics staff or a representative of its athletics interests gave you free or reduced admission privileges to attend its sports camp or clinic after you had started classes for the ninth grade. [Bylaw 13.11.3.2]
d. Visits, Transportation and Entertainment – All Sports. 1. You are not eligible under Bylaws 13.5, 13.6 or 13.7 if, before you enrolled at your school, any of the following happened to you:
a. Your school paid for you to visit its campus more than once; b. Your school paid more than the actual round-trip cost by direct route between your home and the campus when you made your one expense paid visit;
c. Your school entertained you, your parents (or guardians) or your spouse outside a 30-mile radius of the campus during your expense paid visit; or
d. Your school entertained you, your parents (or guardians) or your spouse excessively during your expense-paid visit, or entertained your friends or other relatives at any site. 2. You are not eligible if your school paid for you to visit its campus before January 1 of your junior year in high school. [Bylaw 13.6.1.1.1] 3. You are not eligible if, when you were being recruited, staff members of your school or any representatives of its athletics interests paid the transportation costs for your relatives or friends to visit the campus or elsewhere other than the one paid visit. [Bylaw 13.5.2.8] 4. You are not eligible if any person, (other than your parents or legal guardians) at his or her own expense, paid for you to visit your school once and did not accompany you on the visit or paid for you to visit more than once. [Bylaw 13.6.1.1] 5. You are not eligible if, at any time that you were visiting your school's campus at your own expense, your school paid for anything more than the following:
a. Transportation, when accompanied by a staff member, to see off campus practice and competition sites and other facilities. [Bylaw 13.5.3]
b. A meal at the dining hall of your school or a meal at an off-campus site if all institutional dining halls were closed and the school normally provides similar meals to all visiting prospective students. [Bylaw 13.7.2.1.1]
c. Housing at your school that is generally available to all visiting prospective students. [Bylaw 13.7.2.1.2] 6. You are not eligible if, when you were being recruited, a staff member of your school's athletics department spent money, other than what was necessary, for the staff member's (or representative's) personal expenses during an off campus visit with you. [Bylaw 13.13.2]
e. Precollege or Postgraduate Expenses - All Sports. x
You are not eligible if your school, or any representative of its athletics interests, offered you money, directly or indirectly, to pay for any part of your educational expenses or other expenses during any period of time before you enrolled at your school. This applies to your postgraduate education as well. [Bylaw 13.14.1]
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Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. (See Bylaw 14.1.12 for student-athletes participating in a foreign exchange/study abroad program). There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: x Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) x Proof of Primary Insurance Coverage x Pre-participation Physical Exam x NCAA Student-Athlete Statement x NCAA Drug Testing Consent Form x Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III handout. This handout will be provided at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.
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WIN EVERY DAY IN ATHLETICS IV. PLAYING AND PRACTICE SEASONS NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: A member institution shall limit its organized practice activities, the length of its playing seasons and the number of its regular-season contests and/or dates of competition in all sports, as well as the extent of its participation in non-collegiate sponsored athletics activities, to minimize interference with the academic programs of its student-athletes. (Bylaw, Article 17.01.1-and see Figure 17-1 in the NCAA Division III Manual)
Procedures for Playing and Practice Seasons The Director of Athletics and Campus Recreation, the Compliance Director and Head Coach are responsible for ensuring that all paperwork, eligibility, medical clearance forms, along with the declaration of playing season document and calendar of events are completed, approved and on-file. The Head Coach submits all documents to the Compliance Director and Director of Athletics and Campus Recreation to approve. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation and attached to the original declarations.
Declaration for Playing Season Documentation x
Bylaw, Article 17 of the NCAA Division III Manual provide sport-specific rules and regulations for the sports.
x
Fall Sports are allowed an 18-week playing season (MUW Fall Sports: Cross Country, Soccer, Volleyball)
x
Winter Sports are allowed a 19-week playing season (MUW Winter Sports: Basketball & Track and Field (Indoor)
x
Spring Sports are allowed a 19-week playing season (MUW Spring Sports: Baseball, Golf, Softball, Track & Field (Outdoor) & Tennis)
x
During the non-traditional portion of the school year, baseball, soccer, softball and volleyball can practice 16 days with no more than 4 practices per week.
x
During the traditional season, it is a requirement to have one full day off a week from athletically related activities.
Athletically Related Activities The following are considered athletically related activities: a) Practice, which is defined as any meeting, activity or instruction involving sports-related information and having an athletic purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution's coaching staff. Practice is considered to have occurred if one or more coaches and one or more student-athletes engage in any of the following activities: 1) Field, floor or on-court activity; 2) Setting up offensive or defensive alignment; 3) Chalk talk; 4) Lecture on or discussion of strategy related to the sport; 5) Activities using equipment related to the sport; 6) Discussions or review of game films, motion pictures or videotapes related to the sport; or 7) Any other athletically related activity. b) Competition; c) Required weight-training & conditioning activities held at the direction of or supervised by an institutional staff member; d) Participation in a physical-fitness class (including a summer class) conducted by a member of the athletics staff not listed in the institution's catalog and not open to all students. Such a class may not include practice activities conducted under the guise of physical education classwork;
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e) Required participation in camps, clinics or workshops; f) Individual workouts required or supervised by a member of the coaching staff. An institutional staff member may design a voluntary (see Bylaw 17.02.14) individual-workout program for a student-athlete, but cannot conduct the individual's workout outside the declared playing season; g) On-court or on-field activities called by any member(s) of a team and confined primarily to members of that team that are considered requisite for participation in that sport (e.g., captain's practices); h) Visiting the competition site in cross country, golf and skiing; i)
Reservation or use of an institution's athletics facilities when such activities are supervised by or held at the direction of any member of an institution's coaching staff;
j)
Involvement of an institution's strength and conditioning staff with enrolled student-athletes in required conditioning programs; and
k) Observation by an institution's coaching staff member of enrolled student-athletes in non-organized sport specific activities (e.g., "pick-up games") in the coaching staff member's sport, except as permitted in Bylaw 17.02.1.1.1
V. SPORTS MEDICINE 1. GENERAL INFORMATION 1. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: 1. To prevent athletic injuries 2. To treat athletic injuries 3. To rehabilitate athletic injuries 2. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a doctor writes the student-athlete a prescription, he/she will be responsible for the expense 4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer. 3. Student-Athletes x
The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.
x
The decisions made by the Athletic Training Staff take into consideration the best interests of the student- athlete.
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1. 2. 3. 4.
x
All student-athletes are required to turn in a Medical History form and Insurance Information. All student-athletes are required to pass a Physical Examination on an annual basis. The physical is to be completed before any equipment may be issued and before the studentathlete may begin practice. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.
Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments. 2. Shoes with cleats or spikes are not to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks. 3. 4. 5. 6.
Equipment is not allowed in the Athletic Training Facility. Alcohol or chewing/smoking tobacco is not permitted in the Athletic Training Facility. Loud music is not allowed in the Athletic Training Facility. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. 7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility. 8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days. Evaluations of injuries will take place at the time of the injury. 9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place. 10. No one is late to practice because of the training room. Be on time for treatments! 11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy. 12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff. 13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items 4. Coaches x
Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation. 2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available. 3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff. 4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game. 5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping. 6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or
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7. 8.
9.
10.
attempt to move her/him if in doubt as to the student-athlete's condition. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions.
5. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team. 2. All Athletic Training Staff will keep student-athlete medical/health information confidential. 3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete. 4. The Athletic Training Facility is a health care facility and should remain clean at all times. 5. Equipment and treatment materials must be put away. 6. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility. 7. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules. 2. CONCUSSION POLICY x
All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student- athlete statement acknowledging that: 3. They have read and understand the NCAA Concussion Fact Sheet 4. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.
x
All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion. 4. Have read and understand the MUW Concussion Management Protocol
x
All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student- athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions. 2. Have read, understand, and will follow the MUW Concussion Management Protocol
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x The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility. x The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. x The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff. x The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year. x
The Plan
Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life-threatening injuries in sports. Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1. The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing. a. The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing b. The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation. 2. Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC). a. Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan. b. If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.). The presence or absence of symptoms will dictate additional testing. 3. Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved.
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4.
x
The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received. Concussion Assessment
NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.
2. 3. 4. 5. 6. 7.
x
Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline). Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them. 1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed. Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms. Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary. Once the athlete becomes asymptomatic: a. The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place. b. This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file. 5 Step Graduated Exertional Return to Play Protocol
The protocol allows for a gradual increase in volume and intensity during the return to play process. The student- athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student- athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer. The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician. x Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs. x Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs. x Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs. x Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs. x Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses. 3. HEALTH CENTER Ambulatory care and health education are goals of the Campus Health Center. All students are eligible to use
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the Health Center. No fee is charged for routine visits though there is a nominal charge for medications, supplies and complete physical exams. The Health Center is administered by the Dean of the College of Nursing and Speech Language Pathology, andit is staffed by nurse practitioners who are faculty members in the College of Nursing. The Nurse Practitioners are doctoral prepared registered nurses who in their expanded role are licensed to diagnose and treat many common conditions. The protocols for treatment are developed in conjunction with the Mississippi Board of Nursing and a collaborating physician. The Health Center is located in the Eckford Building. The hours of operation for the Health Center are 8:00a.m. to 5:00p.m. (Monday-Friday), closing one hour for lunch each day. The center is closed on Saturday, Sunday, and during regularly scheduled student holidays. The Nurse Practitioner is available four to five days per week from 8:00a.m. to 12 noon and from 1:30p.m. to 4:00p.m. At times, it may be necessary to stop accepting patients prior to 12 noon and 4:00 p.m. due to an elevated patient load. Student health insurance may be obtained through a commercial carrier. Information and pamphlets may be obtained in the Health Center. For more information, call (662)329-7289.
Student-Athletes are required to notify a member of the athletic training staff before visiting the Health Center on campus, hospital, or any walk in medical clinic. 4. INSURANCE INFORMATION AND PROCEDURES A. All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol- icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy. The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy B. Following an injury: 1. The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form 2. The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) 3. The form is then sent directly to all necessary parties for processing 4. The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance. Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.
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5. DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to year-round drug testing. This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug-testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested. A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned. As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug- testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes year-round. MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A studentathlete is considered to be acting as a representative of MUW Athletics during any time the student-athlete is a team member. This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal. If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach. NCAA Banned-Drug Classes 2019-20: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information. Pregnancy Referral and Management Guidelines The Mississippi University for Women athletic department has as its primary concern for the health and
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welfare of the student-athlete and the unborn child. Therefore, the student-athlete is required to inform the Athletic Training staff at the earliest known date of pregnancy. Medical Costs Medical Costs for the coverage of gynecological or obstetrics care, including pregnancy, are not covered by the Mississippi University for Women. Resources and Chain of Command A. If a student-athlete indicates to any athletics department staff member that she may be pregnant, the Head Athletic Trainer is notified and the following procedures will take place: 1. The athlete will be removed from practice/competition and immediately referred to an OB/GYN physician of their choosing for physical examination. 2. Following the OB/GYN examination and testing, the athlete will provide the Mississippi University for Women athletic training staff copies of all doctors notes and laboratory tests results concerning her pregnancy status. Information submitted will be used by the team physician when determining the safety of continued participation in athletic competition. B. If pregnancy is confirmed through laboratory testing, the following procedures will take place: 1. The following athletics department staff members will be informed that there is a change in the athlete’s medical clearance status and why: a. Team Physician b. Head Athletic Trainer c. Sport Athletic Trainer d. Athletic Director f. Head Coach 2. Information regarding pregnancy will not be disclosed to individuals without an Authorization to Disclose Medical Information form signed by the student- athlete. C. The student –athlete must provide the athletic training staff copies of all doctor’s notes, etc. which indicate whether or not continued participation in athletic is advised. A letter from the OB/GYN clearly outlining safe parameters for continued participation on doctor’s letterhead is also required. 1. The team physician will review all available information and make a decision regarding the continued participation of the student-athlete in intercollegiate activity. This decision is final and the student-athlete is required to abide by the physician’s recommendations. a. If it is determined that the student-athlete is permitted to continue activity, she will still be required to do the following: a. Attend regular follow-up examinations with OB/GYN once a month (or as often as the OB/GYN determines it is necessary) to re-assess her health status. b. Provide the athletic training staff with copies of all lab results, doctor’s notes and office notes concerning the athlete’s medical fitness to continue participation. The athlete must understand this is a continual process that will be examined throughout the course of each visit to determine the athlete’s activity level. Counseling It may be necessary for the pregnant student-athlete to receive emotional support or care from a counselor or psychologist as well. If the student-athlete desires or the OB/GYN and or athletic training staff feel it is necessary, counseling may be sought on campus through Mississippi University for Women student services department.
VI. TEAM TRAVEL PROCEDURES REPRESENTING MUW AS A STUDENT-ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. STUDENT- ATHLETES TRAVELING AS PART OF A MUW SPONSORED EVENT MUST CONDUCT THEMSELVES IN A RESPONSIBLE MANNER.
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Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team. ¾ CURFEW - will be set and administered by coaches. No curfew is to be later than 12 midnight. o Under no circumstance are the student-athletes to be out of the hotel after curfew or out of their own assigned room after curfew. Curfew will be strictly enforced; and any studentathlete breaking curfew is subject to consequences. ¾ While on away trips, YOU MUST ALWAYS stay and travel with the official team party. Exceptions may be granted only with prior permission of the coaching staff and the Director of Athletics. ¾ UNDER NO CIRCUMSTANCES are you to leave the hotel unless you have prior approval from the coaches. ¾ UNDER NO CIRCUMSTANCES is a student-athlete, while on a trip with a MUW Athletic team, allowed to be in a bar, nightclub, or any other establishment that is geared for “adult entertainment.” ¾ NO VISITORS ARE ALLOWED IN YOUR HOTEL ROOM AT ANY TIME. This includes family members. ¾ YOU ARE NOT ALLOWED to meet with visitors anywhere in the hotel unless you have direct authorization from your head coach. Even then, they are not allowed in your room. This includes family members. ¾ YOU ARE NOT ALLOWED to be in anyone else’s room unless you are meeting with a coach, Athletic Trainer or another team member. Again, if it is after curfew, you must be in your own assigned room. Under no circumstance are you allowed to be in another person’s room at all during your stay. The only exception, you may enter your parent or guardian’s room with prior approval from your coach. ¾ DRUGS, ALCOHOL OR TOBACCO USE WHILE ON AWAY TRIPS ARE NOT PERMITTED. NO EXCEPTIONS! ¾ YOU ARE EXPECTED to act in a courteous, professional, and respectful manner at all times. Be extra cognizant in public places such as restaurants, planes, buses and hotels. You are representing MUW; your image, manner and appearance are extremely important. ¾ THE USE OF CELLULAR PHONES AND/OR HEADPHONES is not permitted in restaurants or while walking through airports. ¾ VANS, BUSES, AND HOTEL ROOMS MUST BE NEAT AND CLEAN BEFORE YOU LEAVE. Any vandalism or damage will be the responsibility of the student-athlete. ¾ TRAVEL POLICY FOR TEAM ATTIRE: All members of the MUW Athletic Department will dress and con- duct themselves in a professional manner. Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team. Flip flops, sandals, and all open-toed shoes are not permitted. Hoods from jackets, sweatshirts, and like apparel are not to be worn in public areas. ¾ COACH’S DISCRETION: Everyone must be in the same attire, looking and acting as one. Also, if team is traveling straight to an event or practice they can be equipped in game and or practice uniforms.
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VII. STUDENT-ATHLETE RECRUITING HOST POLICY In an effort to develop a comprehensive recruiting process to assist in the growth of the athletic teams, current student- athletes may be asked to assist a coach in the recruitment of a potential student-athlete during an official recruiting visit. The Athletic Department’s Assistant Athletic Director for Compliance oversees the official visit process and ensures that the following NCAA regulations for student hosts are followed: The institution may provide the following to a student-host entertaining a prospect: 1. A maximum of $30 for each day of the visit to cover all costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains. All entertainment must take place within 30 miles of campus. 2. A complimentary admission to a campus athletics event; provided the ticket is utilized to accompany a prospect to that event during the prospect’s official visit. 3. At the conclusion of the campus visit for a prospect, the student host must fill out the appropriate Student Host Expense Report. The host must provide receipts and/or documentation as to how monies were spent and activities in which the prospect was involved. A. MULTIPLE HOSTS ¾ If several students host a prospect, the institution shall provide only one student host entertainment money to cover the actual and necessary expenses incurred by the prospect and the host. The other students shall pay for their own entertainment. B. USE OF AUTOMOBILE ¾ The institution or representatives of its athletics interests shall not provide an automobile for use by the prospect or the student host. C. STUDENT HOST RECRUITING GUIDELINES Student hosts serve as representatives of the team. The reputation of the team, the Athletic Department and MUW are at stake. Each student host is required to sign a statement of understanding of the rules that follow. Any violation of those rules is subject to discipline under the Student-Athlete Code of Conduct. 1. Prospective student-athletes (PSAs) will have a curfew of 12 midnight unless participating in activities supervised by the coaching staff. The host is responsible for the PSA during the entire visit. The safety and welfare of the PSA, including food, sleeping arrangements, and social contacts, are of utmost importance. If a problem arises with the PSA, contact your coaching staff immediately. 2. Underage drinking (below 21) is illegal in the State of Mississippi. A PSA, regardless of age, must be aware that alcohol use will not be tolerated while on an official visit. Consumption of alcohol in the residence halls is not permitted at any time. 3. Mississippi University for Women will not tolerate sexual harassment or misconduct. 4. The host and coaching staff shall discuss and plan an itinerary for the visit. Activities should be academic, recreational, and social in nature to provide the recruit with a view of typical student life at MUW. Team activities and attendance at University social events and athletic
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contests are encouraged. 5. PSAs and student hosts may be provided up to $30.00 per day for entertainment expenses. It is the host’s responsibility to handle the money. At no time may cash be given to a PSA. The money is not to be used to purchase alcoholic beverages. 6. The student host must ensure that the prospective student-athlete does not have contact with representatives of the University’s athletic interests (“boosters”) during the visit. 7. The student host must ensure that the PSA does not visit any bar(s) and/or Adult Entertainment facilities during their campus visit.
VIII. SCHOLARSHIPS/GRANTS 1. ACADEMIC SCHOLARSHIPS Student-athletes receiving academic scholarships must maintain the minimum G.P.A. requirements associated with their particular scholarship. In the event that the student-athlete loses their academic scholarship, it is NOT the responsibility of the Athletic Department to cover the amount of the award. 2. OUTSIDE GRANTS/SCHOLARSHIPS Any student-athlete receiving an outside grant or scholarship must notify the Athletic Department in advance to ensure that it is permissible to accept the grant/scholarship.
IX.
MISCONDUCT
The department may dismiss a student-athlete from further participation, who is found to have engaged in misconduct. 1. HEARING OPPORTUNITY REQUIRED ¾ The institution’s regular financial aid authority shall notify the student-athlete in writing, within 14 consecutive calendar days from the date the student-athlete has been notified of the decision to reduce or cancel aid during the period of the award or the reduction or nonrenewable of aid for the following academic year, of the opportunity for a hearing when institutional financial aid based in any degree on athletics ability is reduced or canceled during the period of the award, or not renewed. ¾ The notification of the hearing opportunity shall include a copy of the institution’s established policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request the hearing. ¾ The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing and shall not delegate the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee. 2. OUTSIDE COMPETITION OR MEMBERSHIP ON A NON-MUW TEAM ¾ Athletes may not compete on outside teams or as individuals in their sports during the season of competition at MUW. ¾ Athletes intending to compete on outside teams while out of season MUST inform their coach and the MUW Compliance office. BASKETBALLSTUDENT-ATHLETES must have written permission from the Athletic Director prior to participating in an approved league.
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WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC)
X.
The Student-Athlete Advisory Committee (SAAC) is a group of student-athletes who are committed to generating a voice for the student-athletes within the MUW community. We are dedicated to promoting a positive student-athlete image and encouraging athletic support in our school. SAAC acts as a mediator between student-athletes and athletic administration, builds a sense of community service within the athletic department, and organizes events for athletes. Mission: x x x
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. o Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. o Encourage the development of leadership skills for student-athletes. Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. Emphasize the need of support from faculty and staff for all Athletic Programs.
Article I: x
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: x
x
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – x x
The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers.
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o
Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.
Section 2 – x
x x
The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility. President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – x
Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.
Section 4 – x x
The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.
Article IV: x
A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: x x
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.
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Article VI: x x
All amendments must be passed by two-thirds vote of the Advisory Committee. The Director of Athletics and Campus Recreation, or designee, will be the advisor to the Student-Athlete Advisory Committee.
For more information on Owls S.A.A.C, please email athletics@muw.edu. Committee Goals: • Engage in community service projects • Participate in the division-wide fundraising Special Olympics campaign • Build a sense of community within each athletic team • Develop true student-athlete leaders Listed below are events which SAAC will participate in and/or coordinate: ¾ Special Olympics – The Division III charity of choice ¾ Student-Athlete Day- SAAC members organized and coordinated the annual “Battle of the Classes” event for Student-Athlete Day in the spring. Freshmen, sophomores, juniors, seniors and two athletics staff teams competed in various competitive games. ¾ Team Themes Day (Scare the Seniors Away) – For the Men’s Soccer Senior Game teams dressed in costumes with themes that resembled Ooompa Loompas, Video Game Characters, GI Jane and Mimes to name a few. ¾ ‘Sports Gift’ Equipment Drive – Members conduct an equipment drive for “Sports Gift,’ an organization that provides sports equipment for underprivileged children throughout the region and world. ¾ Night Out on the Owls – Local parents are given the opportunity to have a “Night Out” as studentathletes and staff provided snacks and fun activities for their children. Winter Bingo, board games, arts and crafts, bowling, and an obstacle course are among the activities the kids participate in. The evening is capped with an appearance by Ody Owl. ¾ Sportsmanship/Game Environment Initiative – Members implement several new initiatives such as creating themes for games (i.e. Bleed Blue), introducing a student section known as “The Owls Nest” and designing “Athletes Supporting Athletes” shirts that promote the NCAA’s Respect Campaign. ¾ Leadership/Professional Development Opportunities: x NCAA Career in Sports Forum x NCAA Super Regional Conferences x Conference SAAC Meetings/Activities/Programs x DIII National SAAC During the SAAC Meetings: Meetings will be held on Monday nights at 7:00 pm in the Pohl Center. During these meetings many issues regarding the school, teams, coaches, team problems, solutions, fundraising and community service ideas are discussed. Student-athletes from all teams are represented to build cohesion within the department and the campus. For more information regarding SAAC, contact Coach Burnett at 662-370-1869.
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WIN EVERY DAY IN LIFE XI. LIFE SKILLS MUW has an interest in the development of the student-athlete not only as an athlete, but also as a well-rounded human being. To that end, the MUW Athletic Program has developed a Life Skills Program to prepare student-athletes for the challenges of life beyond the playing fields. The program is designed to provide student-athletes with the education, experiences and tools necessary to help them understand the importance of making a meaningful contribution to their communities. The program focuses on five areas critical to each student-athlete’s growth: academics, athletics, personal development, career development, and service to others. Through seminars/workshops, speakers, videos and other professionally developed materials and personal interaction with a caring athletic staff, each student-athlete has the opportunity to secure skills necessary to succeed on and off the playing field.
XII.
SPORTSMANSHIP
The entire community – the President, Faculty Athletic Representative, Director of Athletics and Campus Recreation, Administrators, Coaches, Faculty, Staff, Students, etc - are dedicated to a positive, competitive environment where good sportsmanship is continually expected and promoted. Vital elements of an intercollegiate athletic program is to serve as a model for fans, spectators, students, community members and others regarding respectful and sportsmanlike behavior in athletic settings. Owls Athletics expects all spectators, team members and institutional representatives to treat opponents and officials with respect. Trash talking, baiting, taunting, vulgar, sexist, racial or profane language, celebrations that humiliate opponents, intimidating actions, fighting or attempts to injure, or any other malicious or violent conduct that is directed at spectators, officials, student-athletes, coaches or team representatives will not be tolerated and may be penalized by contest or campus officials and/or the conference. The W has the responsibility to provide safe venues for all contests that are hosted and are expected to provide adequate supervision and security so that student-athletes, coaches, spectators and others can enjoy the event. The W and its staff do not wish to take away the fun and enthusiasm that accompany athletic contests and exciting plays. However, negative, unruly and dangerous behaviors will not be tolerated and may result in removal from a competition site. We encourage sportsmanship and hope spectators and others will demonstrate respect and will cheer for their favorite team and not against any team or individual.
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XIII.
STUDENT-ATHLETE CODE OF CONDUCT
¾ Individuals associated with MUW Athletics and all participating student-athletes shall conduct themselves with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, the institution, and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports (per NCAA Bylaw 10.01.1). ¾ Individuals associated with MUW Athletics and all participating student-athletes shall be held accountable for all policies and procedures covered in the NCAA III Manual, appropriate conference manuals, University Community Standards and the Student-Athlete Handbook. ¾ Each team is responsible for developing any additional more restrictive policies they deem necessary. Such |policies must be approved by the Director of Athletics and placed on file. Any violations of individual team policies and the adjudication must be reported to the team’s program administrator and the Director of Athletics. ¾ The MUW Athletics Compliance Committee will be responsible for reviewing all disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2. ¾ All appeals for cases stated in the above must be made by the student-athlete within a 72-hour period after the penalty has been handed down and proper notification made to the student-athlete. This code of conduct applies for the entire time that a student-athlete is enrolled at MUW, inclusive of academic and non-academic periods. ¾ All disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2 will be reported to the Dean of Students for review. Further sanctions may be imposed based on the student-athlete’s disciplinary record and MUW’s Drug Education and Testing Program. 1. PENALTY Individuals that do not follow the Athletic Department’s Code of Conduct will face: possible suspension and dismissal from team with review by the Compliance Committee and the Director of Athletics. Such penalties will not conflict with or set aside regulations pre-scribed by the NCAA Manual, appropriate conference manuals and University Community Standards. 2. ALCOHOL POLICY The W Athletic Department has adopted the following standards governing the conduct of MUW student-athletes with respect to alcohol use. These standards have been developed by academic administrators, and college administrators to insure compliance with the University’s alcohol policy and Mississippi State Laws. ¾ The Athletic Department does not condone the illegal or irresponsible use of alcohol or illicit drugs under any circumstances. Each year the department will attempt to sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes. ¾ Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by the University’s and Athletic Department's rules and regulations. MUW is a dry campus and alcohol use is not permitted at any time. ¾ All MUW residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots).
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¾ Student athletes residing in housing off campus must refrain from engaging in activities that will negatively affect themselves or the University. If the Department of Athletics becomes aware of an incident in off campus housing, where student athletes were served alcohol or present when alcohol was consumed, the student athlete will be in violation, regardless of age. ¾ All student-athletes are prohibited from the consumption of, or being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: a) Representing MUW in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. b) At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.). c) At any athletic department function. ¾ The following acts are also prohibited and will lead to sanctions by the athletic department: a) Possessing or consuming alcohol if under the age of 21, b) Operating a motor vehicle while under the influence of alcohol, c) Misrepresenting one's age for the purpose of purchasing alcohol, d) Purchasing, furnishing or serving alcohol to or for an underage person, and / or e) Being dangerously intoxicated to the point where state law mandates being taken into custody. ¾ Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the college. The VP of Student Affairs will make the final decision on Residence Hall violations. NCAA STUDENT-ATHLETE STATEMENT AND DRUG CONSENT FORMS: Each academic year the NCAA requires every student-athlete to sign two statements in order to participate in intercollegiate athletics. The NCAA student-athlete statement has two parts: a statement concerning eligibility and the Buckley Amendment Consent. Signing the statement concerning eligibility affirms that to the best of a student-athlete's knowledge they are eligible to compete in intercollegiate competition. Signing the Buckley Amendment Consent certifies agreement to disclose educational records. By signing the Drug Testing Consent form, each athlete confirms that they are aware of the NCAA drug-testing rules. These forms must be completed prior to athletes being declared eligible for competition. 3. TOBACCO The Mississippi University for Women campus is a tobacco free campus. Therefore, the use of tobacco or tobacco products is not permitted by participants, coaches, cheerleaders, athletic trainers, game administrators, or officials in the playing areas during all MUW sanctioned competition and practices for such competitions. MUW’s coaching staff and administrative staff shall enforce this policy. 4. HAZING The Owls Athletic Department seeks to promote a safe environment where student-athletes may participate in activities and organizations (both athletically and non-athletically related) without compromising their health, safety or welfare. It is, therefore, the department's policy that hazing is prohibited. The impact of hazing activities can result in irrevocable harm to its victims, their families and the college community. Prevention of hazing is the responsibility of every member of the Owls Athletics’ community. Each team, as well as each individual, must accept the personal obligation to uphold the basic community values of being just, civil and respectful of the rights of others.
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A. Definition of Hazing ¾ Any act committed against someone joining or becoming a member or maintaining membership in any organization that is humiliating, intimidating or demeaning, or endangers the health and safety of the | person. ¾ Hazing includes active or passive participation in such acts and occurs regardless of the willingness to participate in the activities! Hazing creates an environment/climate in which dignity and respect are absent. ¾ Hazing activities include, but are not limited to the following activities: whipping, beating, padding, branding, calisthenics, running, exposure to the elements, forced consumption of food, alcohol, or drugs or any other substances, sleep deprivation, forced exclusion from social contact, nudity or coerced sexual activity. Student-athletes are expected to report incidents of hazing to the Director of Athletics and Campus Recreation or a member of the senior staff. B.
Failure to Adhere to These Policies May Lead to The Following: ¾ Immediate suspension from all athletically related activities. ¾ Student(s) in violation of the University Hazing Policy are subject to possible loss of institutional aid and possible expulsion from program and institution. ¾ Final action will be determined after an Athletic Department and University review. 5. SEXUAL HARASSMENT Owls Athletics does not have a separate or supplemental policy on sexual harassment. Information available to studentathletes, as it is available to all students, can be found in the Student Handbook. 6. NON-DISCRIMINATION STATEMENT Mississippi University for Women is committed to its diversity and inclusion of its student-athletes, athletics administrators and staff, which is a point of pride and a hallmark of the institution. The framework for our commitment to diversity sits within our active prohibition of discrimination in our educational policies, employment, campus services and activities on the basis of age, class, creed, disability, educational background, gender expression, gender identity, geographical location, income, marital status, national origin, parental status, race, religion, sex, sexual orientation, work experiences, and all classifications protected by law. 7. FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA Representing MUW as a student-athlete is both an honor and a privilege. Therefore, an athlete's conduct and appearance on these sites should always reflect the University and the Athletic Department in a positive manner. Illegal activities, misconduct or poor representation on these sites could lead to disciplinary actions by the Athletic Department. It is important to understand that these websites are malleable and create as many obligations as they do opportunities for expression. When using these sites it is important that you think about not only your marketability today as a studentathlete within your college social circle, but you should also think about where you might want to be in 5 or 10 years when posting an "identity" on the Internet. Remember, just because it is a new technology does not absolve you of the responsibility to use it in responsible and appropriate ways - including taking into account your obligations regarding proper conduct as a member of the Mississippi University for Women Athletic Department.
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Tips to Protect your “Virtual Resume” ¾ Don’t post anything obnoxious or lewd, and don’t trash others. ¾ Unsportsmanlike, derogatory, demeaning, or threatening online content directed toward any
other individual or entity (such as derogatory, demeaning, or threatening toward another institution; taunting comments aimed at a student-athlete, coach, or team at another institution and derogatory comments based on race and/or gender identity). No posts should depict or encourage unacceptable, violent, or illegal activities (such as hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use, etc.). ¾ Content online that would constitute a violation of conference and governing body rules (such as commenting publicly about a prospective student-athlete, providing information related to sports wagering activities, soliciting impermissible benefits). ¾ Think of your profile as your public relations tool. Use it to present your accomplishments and creativity, not to settle scores and/or attack others. ¾ Switch your Facebook or Twitter profile to “private.” ¾ Edit what friends write on your “wall.” You could be held accountable for their posts. ¾ Don’t write anything on someone else’s profile that could come back to haunt you. ¾ Avoid crazy e-mail addresses. People have been turned down for jobs because of their e-mail addresses. ¾ Google yourself regularly. 8. NCAA GAMBLING POLICY (Bylaw 10.3) The NCAA Membership adopted specific rules prohibiting athletics staff members or student-athletes to participate in sports wagering that involves a sport with an NCAA championship, on the collegiate or professional level. Participation in gambling, sports wagering, or bribery, even in the most minor fashion, will jeopardize your athletics career. A studentathlete who is involved in any sports wagering activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling, shall be ineligible for all regular-season and postseason competition for a minimum of one year. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches, and institutions in fair contests, not the amount of money wagered on the outcome of the competition. A student-athlete who is involved in sports wagering on the student-athlete's institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. 9. RESIDENCE LIFE RULES AND REGULATIONS Please be aware that the Housing & Residence Life regulations apply to all students and that violations may lead to expulsion from the residence hall, as well as suspension from athletic competition. Also, please note that the Residence Life Office will notify the Director of Athletics and coach of any violations that occur in the dorms. Please refer to the MUW Student Handbook for policies and procedures pertaining to Residence Life. 10. VIOLATION SANCTIONS DEPENDING ON THE CIRCUMSTANCES, LEVEL I, II, III OR IV SANCTIONS MAY BE IMPLEMENTED AT ANY TIME OR IN ANY ORDER: LEVEL I - FIRST VIOLATION x Verbal and written warning from Head Coach (or designee)
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x Potential loss of team privileges x Additional sanctions may be implemented LEVEL II - SECOND VIOLATION x Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. x Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center. x Successful completion of alcohol/drug program at the expense of the SA (if applicable). x Community service requirement (as determined by Director of Athletics and Campus Recreation or designee). x Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. x Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation. x Additional sanctions may be imposed by the VP of Student Affairs. LEVEL III - SECOND VIOLATION x Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation. x Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable). x Successful completion of an alcohol/drug program at the expense of the SA (if applicable). x 10 hours of community service as determined by Athletics. x New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics x Suspension from all athletic activities for a period to be determined by the Director of Athletics. x Additional sanctions may be imposed by the VP of Student Affairs. LEVEL IV - THIRD VIOLATIONS x Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports. x Immediate removal of athletic gear and a hold placed on the student account. x Recommendation from Athletics for Expulsion from Dorms (if residing in dorms). x Mandatory meeting with the VP of Student Affairs.
NOTE: Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team. Students who do not complete assigned sanctions/penalties in a timely and prescribed manner are subject to additional sanctions including probation and suspensions. Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.
XIV. GRIEVANCE POLICY - ATHLETICS The Department of Athletics strives to ensure that all student-athletes are treated fairly, with respect to all aspects of their student-athlete experience at Mississippi University for Women. To this end, student-athletes have available to them (policies and procedures in the Student-Athlete Handbook and the College’s Student Handbook) through which they may file an appeal or a grievance in those circumstances they believe such actions are warranted. Specifically, if a studentathlete believes that he or she has been treated unfairly or that a policy or procedure has been administered (by a coach or any other member of the Athletics Department) in a detrimental manner, the individual is encouraged to discuss the matter with a coach, sport supervisor, the senior woman administrator, Director of Athletics and Campus Recreation or the faculty athletic representative.
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PROCEDURES: Student-Athlete Code of Conduct Should a student-athlete choose to grieve the decision of being removed from representing an athletics team or organization, the student-athlete must request a meeting with the Director of Athletics and Campus Recreation. Refusal to Grant a Transfer Release For student-athletes who decide that they want to transfer from MUW to another institution, it is the students’ responsibility to first communicate their desire to transfer to the head coach and/or a member of the athletics administration. At this time, a release may or may not be granted. If the request is denied, the student-athlete may request a hearing with the Athletics Appeals Committee which includes the Director of Athletics and Campus Recreation/SWA, the Assistant Athletic Director, Compliance Director, Athletics Diversity and Inclusion Designee and the Faculty Athletics Representative. Requests shall be made in writing, submitted to the Director of Athletics and Campus Recreation. The Director of Athletics and Campus Recreation will inform the student-athlete in writing, within 14 consecutive days from receipt of the student-athlete’s written request, that they, on request, shall be provided a hearing. The institution will conduct the hearing and provide a written response within 30 consecutive calendar days upon receipt of the appeal request. Bylaw 13.1.1.2.1.1 of the NCAA Division III Manual outlines the policies and procedures for Self Release. A copy of the Self Release Form is available on the athletics website, in the main athletic department office and in the web address provided below: https://ncaaorg.s3.amazonaws.com/compliance/d3/202021D3Comp_PermissiontoContactSelfRelease.pdf.
XV. NAME, IMAGE, LIKENESS POLICY Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics. These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first. Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy. Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights. Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons)
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• Sponsored social media posts • Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines. A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility. Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party. That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract. Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility. Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement. Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the studentathlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University. Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment
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• Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender. Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities. Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the studentathlete is for work performed and is at a rate reflecting fair market value. Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities. Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.
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Name, Image, and Likeness Activity Reporting Form For: Action:
Due date:
Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes. • To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities. • Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy. • The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action. Seven days prior to any activity
Describe the name, image, and likeness activity.
What are the terms of the agreement or transaction? When will the activity begin and end?
How will you be or how were you compensated for participating in the name, image, or likeness activity?
List all parties to the agreement or transaction, other individuals and entities, and professional service providers. Name of Person Entity or Role Contact Information
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I affirm, to the best of my knowledge: (initial each statement) I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy. To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity. Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance. I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.
Date
Signature of student-athlete
Date
Signature of parent or legal guardian (if student-athlete is a minor)
Name (please print)
Date of birth
Home address (street, city, state and zip code)
Cell Phone Number
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XVI. CAMPUS SAFETY 1. TORNADO INFORMATION x x x x
Tornadoes can occur any time, but are more prevalent during the spring months. Tornado Watch — Conditions are favorable for tornadoes to develop. Tornado Warning — Tornado has been sighted or indicated on radar. How to recognize a tornado: A tornado usually appears as a funnel-shaped cloud which spins rapidly and extends toward the earth from the base of a thundercloud. When the tornado is close by, it sounds like the roar of airplanes.
Tornado or Storm Alert x Proceed to the lowest floor which can be reached before high winds or the tornado strikes. x Stay away from windows and exterior doors. x All electrical items should be disconnected if time permits. x Remain calm. x Do not use the elevator. x If a tornado strikes, do not move to see the damages until the storm is well out of the area. Tornadoes sometimes come in pairs. x In open country, move away from the tornado’s path at a right angle. If there is not time to escape, lie flat in the nearest depression, such as a ditch or ravine. Students should refer to the MUW’s website for weather updates at www.muw.edu. 2. WEAPONS ON CAMPUS Institutions of Higher Learning, State of Mississippi Policy 1106 “The Board recognizes that the possession of pistols, firearms or other weapons on any of its institutional premises or at its institutions or student functions off- campus by persons other than duly authorized law enforcement officials, institutional security officials, other authorized persons and the institutional approved programs creates an unreasonable and unwarranted risk of injury or death to its institutions' employees, students, visitors and guests and further creates an unreasonable and unwarranted risk of damage to properties of the institutions, employees, students, visitors, guests and proper- ties of others. Because of such dangers, the Board hereby prohibits the possession of pistols, firearms or other weapons in any form by any person other than duly authorized law enforcement officials, institutional security officials and other authorized persons. “Authorized persons” includes those individuals authorized by applicable law and by the institutional executive officer or his/her designee. “Authorized persons” also includes those who have in their possession a valid, unexpired state firearms permit with the “Instructor Certified” (IC) sticker on the back, or the equivalent permit issued by a state with a reciprocity agreement with Mississippi. Even so, those possessing such permits are not permitted to possess firearms in any institutional facilities and/or areas that are deemed non-public. Students and employees are not authorized to possess firearms on institutional property or at institutional off-campus events regardless of possession of firearms permits.” The University deems the following areas sensitive/non-public: Academic buildings; Administrative offices and buildings; Athletic facilities and fields; Residence Halls; Stark Recreational Facility; Campus Health Center (Eckford Building); Fant Memorial Library; Carrier Chapel; Child and Parent Development Center; Speech and Hearing Center; Counseling Center; Any ticketed event, no matter the location; and any building or facility not specifically identified as a non-sensitive/public area.
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The University deems the following as non-sensitive/public areas: Hogarth Student Union; University Dining facilities(not located in Academic buildings) including, but not limited to, Hogarth Cafeteria and Subway; University Police Department; Barnes & Noble Bookstore; Puckett House; Stovall Welcome Center Lobby; Plymouth Bluff; Bryan Green Gazebo and surrounding lawn; and outdoor locations including Shattuck lawn. 3. PROHIBITED VEHICLES/DEVICES The use of roller skates, rollerblades, skateboards, and hover boards (and similar vehicles/devices) is prohibited on campus, including campus buildings and campus grounds. Hover boards (and similar vehicles/devices) may not be stored or charged on campus. 4. UNIVERSITY MAIL SERVICES Mail Services (Post Office) is located on the first floor of the Hogarth Student Union and oversees the operation and distribution of the University’s mailing services to benefit the administration, faculty, staff, students and surrounding community. Hours of operation are 8 a.m. to 4:30 p.m. Monday through Friday, unless stated otherwise. The Post Office accepts cash only. All students who reside on campus are assigned a mailbox and are strongly encouraged to check their mailboxes regularly. It is important for all incoming mail to be addressed as follows: (Your Name) 1100 College Street MUW – XXXX(Your Box Number) Columbus, MS 39701-5800 *The Box Number is the most important part of the address. Without this number, there will be a delay in the distribution of incoming mail. For more information, contact the Post Office, (662) 329-7408. 5. Emergency Action Plans for Athletics Emergency Action Plans are located at home venues and provided within the Athletic Training Manual.
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Athletics Department Staff Handbook 2021-2022
DISCLOSURE THE PROCEDURES SET FORTH IN THIS DOCUMENT ARE TO BE FOLLOWED BY ALL UNIVERSITY EMPLOYEES, SPECIFICALLY THOSE IN THE ATHLETIC DEPARTMENT. ANY OF THE ENCLOSED PROCEDURES NOT FOLLOWED WILL RESULT IN A VIOLATION. *ALL VIOLATIONS WILL BE RECORDED AND KEPT IN THE EMPLOYEE’S PERSONNEL FILE.
***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
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Table of Contents THE W ATHLETICS PHILOSPHY ........................................................................................................ 8 DIVISION III PHILOSOPHY STATEMENT ......................................................................................... 9 ATHLETIC DEPARTMENT DIRECTORY ......................................................................................... 11 TRAVEL .................................................................................................................................................... 12 Completing the TA (Paper format) ......................................................................................................... 12 Game Travel............................................................................................................................................ 13 Recruiting (Off Campus) ........................................................................................................................ 14 Recruiting (Official/Unofficial Visits) .................................................................................................... 14 Hotels ...................................................................................................................................................... 14 In State ................................................................................................................................................ 14 Out of State ......................................................................................................................................... 15 Transportation ......................................................................................................................................... 15 University Vehicle .............................................................................................................................. 15 Personal Vehicle ................................................................................................................................. 17 Rental Vehicle ..................................................................................................................................... 17 Personal vs. Rental Vehicle ................................................................................................................ 17 Buses ................................................................................................................................................... 17 International Travel ................................................................................................................................. 18 Off campus meetings, conferences, and other university related activities ............................................ 18 Occasional Meal...................................................................................................................................... 18 CASH ADVANCES .................................................................................................................................. 20 General Information ................................................................................................................................ 20 When you return ..................................................................................................................................... 20 REIMBURSEMENT ................................................................................................................................ 21 Receipts ................................................................................................................................................... 21 TRAVEL CARDS ..................................................................................................................................... 22 Authorized and Unauthorized Expenses ................................................................................................. 22 Travel Card Request ............................................................................................................................... 23 Return of Travel Card ............................................................................................................................. 23 PURCHASING CARDS ........................................................................................................................... 24 Authorized and Unauthorized Expenses ................................................................................................. 24 Reconciliation of Purchasing Cards ........................................................................................................ 25 Back to Top
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Food Purchases ....................................................................................................................................... 25 Hotel Meals ............................................................................................................................................. 25 PURCHASING & RECEIVING ............................................................................................................. 26 New Vendor ............................................................................................................................................ 27 Contracts ................................................................................................................................................. 27 Requisition Request ................................................................................................................................ 27 Purchase Order ........................................................................................................................................ 27 Receiving ................................................................................................................................................ 27 Payment .................................................................................................................................................. 27 APPAREL & EQUIPMENT ORDERS .................................................................................................. 28 General Information ................................................................................................................................ 28 Formal Request ....................................................................................................................................... 28 Request Submissions .............................................................................................................................. 28 Equipment ............................................................................................................................................... 29 Maintenance, Repair and Inventory ........................................................................................................ 29 Issuances of Equipment to Student-Athletes........................................................................................... 29 Equipment Return ................................................................................................................................... 30 Laundry Facility ...................................................................................................................................... 30 Logo… ................................................................................................................................................... 31 GAME SCHEDULING ............................................................................................................................ 32 ROSTER ................................................................................................................................................... 33 GAME DAY OPS. & EVENT MGT ....................................................................................................... 34 Crowd Control Policy ............................................................................................................................. 34 Game Cancelation Protocol .................................................................................................................... 35 Team for Teams ...................................................................................................................................... 35 Parking .................................................................................................................................................... 36 FACILITIES REQUEST ......................................................................................................................... 37 BUDGET.................................................................................................................................................... 38 General Information ................................................................................................................................ 38 Study Employees .................................................................................................................................... 39 Monthly Reports ..................................................................................................................................... 40 COMPLIANCE ......................................................................................................................................... 41 Division III .............................................................................................................................................. 41 Back to Top
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Student-Athlete Handbook...................................................................................................................... 41 OASIS… .................................................................................................................................................42 Student-Athlete Folder ............................................................................................................................42 Celebratory Signing Form....................................................................................................................... 42 Staff Meetings ......................................................................................................................................... 42 Rules Test................................................................................................................................................ 43 ALCOHOL & SUBSTANCE ABUSE POLICY .................................................................................... 44 CAMPS & CLINICS ................................................................................................................................ 46 Procedures ............................................................................................................................................... 46 Employment ............................................................................................................................................ 46 Prospects ............................................................................................................................................. 46 Student-Athletes .................................................................................................................................. 46 Outside Coaches.................................................................................................................................. 47 Camp Expenditures ................................................................................................................................. 47 Minors ..................................................................................................................................................... 47 FUNDRAISING ........................................................................................................................................ 48 Owls Fund Club ...................................................................................................................................... 48 Foundation… ......................................................................................................................................... 49 LICENSING .............................................................................................................................................. 50 S.A.A.C....................................................................................................................................................... 51 SPORTS INFORMATION ...................................................................................................................... 53 Responsibilities of the Sports Information Office .................................................................................. 53 Responsibilities of the Coaches .............................................................................................................. 54 Student-Athlete of the Month ................................................................................................................. 55 ATHLETIC TRAINING .......................................................................................................................... 56 Goals ....................................................................................................................................................... 56 Injury or Illness Policy ............................................................................................................................ 56 Student-Athletes...................................................................................................................................... 56 Coaches ................................................................................................................................................... 57 Additional Information ........................................................................................................................... 58 Concussion Policy................................................................................................................................... 58 The Plan .................................................................................................................................................. 59
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Concussion Assessment .......................................................................................................................... 60 5 Step Graduated Exertional Return to Play Protocol ............................................................................. 61 WEIGHT ROOM...................................................................................................................................... 62 HUMAN RESOURCES............................................................................................................................ 63 New Hire Process .................................................................................................................................... 63 New Employee Checklist ........................................................................................................................ 63 Compensation & Benefits ....................................................................................................................... 64 Leave ....................................................................................................................................................... 64 Performance Evaluations ........................................................................................................................ 64 Secondary Duties..................................................................................................................................... 63 Conduct & Ethical Standards .................................................................................................................. 64 ADMISSIONS ........................................................................................................................................... 66 Freshman ................................................................................................................................................. 66 Transfer ................................................................................................................................................... 66 Graduates ................................................................................................................................................ 66 International ............................................................................................................................................ 66 Types of Scholarships ............................................................................................................................. 66 Cost of Attendance and Scholarships/Financial Aid Estimates .............................................................. 67 Transcript Evaluation .............................................................................................................................. 67 Admissions Tours ................................................................................................................................... 67 Weekend Visits ................................................................................................................................... 67 Weekday Visits ................................................................................................................................... 67 Enrollment Management Software ......................................................................................................... 67 Logging in ........................................................................................................................................... 67 EMAS/Admissions Terminology ........................................................................................................ 67 Finding Students ................................................................................................................................. 68 Searching by Predefined Query .......................................................................................................... 69 FINANCIAL AID...................................................................................................................................... 70 Calculating Costs .................................................................................................................................... 70 Payment Plans ......................................................................................................................................... 70 Types of Financial Aid............................................................................................................................ 70 Satisfactory Academic Progress.............................................................................................................. 70 Self-Service Banner ................................................................................................................................ 70 Back to Top
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APPENDIX ................................................................................................................................................ 72 ADIDAS TEAM ORDER FORM .......................................................................................................... 73 ATHLETICS FUND RAISING REUQEST FORM............................................................................... 74 CAMPS, LESSONS, & CLINICS CHECKLIST ................................................................................... 75 CAMP SUMMARY FORM ................................................................................................................... 76 CLASS EXCUSAL FORM… .............................................................................................................. 79 CONTRACT ADDENDUM ................................................................................................................... 81 CONTRACT REVIEW FORM ............................................................................................................ 84 EMPLOYEE VS INDEPENDENT CONTRACTOR FORM .............................................................. 85 EVENT STAFF SIGN IN SHEET ........................................................................................................ 86 FACILITIES REQUEST ........................................................................................................................ 87 FOOD PURCHASE FORM.................................................................................................................... 88 GAME DAY RESPONSIBILITIES ....................................................................................................... 89 MEDICAL RELEASE FORM................................................................................................................ 92 OCCASIONAL MEAL REQUEST FORM ........................................................................................... 93 OWLS SCHEDULE ............................................................................................................................... 95 PRE-APPROVAL OFFICIAL VISIT REQUEST FORM ..................................................................... 96 PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM .............................................. 98 PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM ................................................................ 99 PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT ...................................................... 100 REIMBURSEMENT REUQEST FORM ............................................................................................. 101 REQUISITION REQUEST FORM ...................................................................................................... 102 SALES TAX EXEMPT LETTER ........................................................................................................ 103 SAMPLE UNIVERSITY CAMP CONTRACT ................................................................................... 105 STUDENT-ATHLETE EMPLOYMENT FORM ................................................................................ 107 STUDENT SIGNATURE SHEET ....................................................................................................... 108 STUDENT INFORMATION SHEET .................................................................................................. 109 SPORTS CAMP APPROVAL FORM ................................................................................................. 109 TRAVEL AUTHORIZATION & REIMBURSEMENT FORM.......................................................... 111 TRAVEL PARTY LIST ....................................................................................................................... 113 TRIP ITINERARY EXAMPLE............................................................................................................ 114 W-9 FORM ........................................................................................................................................... 115
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Win Every Day THE W ATHLETICS PHILOSPHY The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide studentathletes with the opportunity to learn and develop values which foster selfdiscipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible. VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: x Providing all student-athletes with the highest quality academic, athletic and social experience; x Hiring and developing the best coaches and support staff to produce successful programs; x Developing the leadership potential of student-athletes and staff; x Providing a safe environment for the student-athletes; x Conducting programs and business with integrity and the highest ethical standards. The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
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DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.
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The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.
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ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Recreation/SWA jlclaybrook@muw.edu / 662-329-7962
Buddy Foster Assistant Director of Athletics/ Head Softball Coach
Daniel Talley Director of Compliance dltalley@muw.edu / 662-241-6586
Dave Beyer Director of Athletic Communications wdbeyer@muw.edu / 662-329-6574
Jason Miller Head Athletic Trainer athletictraining@muw.edu / 662-329-6217
JeQuailia Huggins Athletic Trainer athletictraining@muw.edu / 662-329-6217
Dr. Chad Murphy Faculty Athletic Representative tcmurphy1@muw.edu / 662-329-7241
Dedrick Burnett Student-Athlete Advisory Committee Advisor dburnett1@muw.edu / 662-370-1869
BASEBALL
Scott Mularz
662-329-6575
BASKETBALL- MEN
Dean Burrows
662-241-6445
BASKETBALL- WOMEN
Drew Johnson
662-241-6436
CROSS COUNTRY- MEN & WOMEN
Dedrick Burnett
662-370-1869
GOLF- MEN & WOMEN/ EVENT COORDINATOR
Benji Williams
662-498-0215
SOCCER- MEN
Louis Alexander
662-329-6571
SOCCER- WOMEN
Catie Lyles
662-329-7996
SOFTBALL
Buddy Foster
662-329-6573
TENNIS- MEN & WOMEN
Daniel Talley
662-329-6586
TRACK & FIELD- MEN & WOMEN
Dedrick Burnett
662-370-1869
VOLLEYBALL
Halee Hensley
662-329-6585
cefoster@muw.edu / 662-329-6573
IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center
Reneau Hall 1st Floor
x7138
Financial Aid
Welty Hall Room 107
x7114
Campus Recreation
Stark Recreation Center
x7494
Residence Life
Cochren Hall 2nd Floor
x7127
Health Center
Eckford Hall
x7289
Bookstore
Residence Hall
x7409
Hogarth Dining Center
Hogarth Student Center
x7411
SGA
MUW-600
x7420
Career Services
Reneau Hall 1st Floor
x7138
Registrar
Welty Hall Room 105
x7135
Campus Police
McDevitt Hall
662-241-7777
Post Office
Hogarth Student Center
x7408
Counseling Services
11th St. & 4th Ave.
x7748
University Accounting Welty Hall 1st Floor
x7210
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I.
TRAVEL
Before you, your staff, or your student athletes travel ANY WHERE, you must have an approved travel form. Travel includes: game travel, recruiting, off campus meetings, conferences, and any other university related activities. PROCEDURES: 1. Completing the TA (Paper format) A. A Travel Authorization Request Form (electronic submission) must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. (See appendix for diagram on completing the paper format TA). x TAS NEED TO BE SUBMITTED AT LEAST 10 DAYS PRIOR TO THE TRAVEL DEPARTURE DATE. x TAs submitted within 10 days of the travel departure date are subject for approval based on availability of resources and the Director of Athletics approval. B. Section I. of the Travel Authorization must be completed in its entirety and specifically contain the following information: x MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s), and Purpose of Travel. C. After completing Section I., you will move to Sections IV and X. x Section IV: The first two columns and the last three columns of this section should be completed prior to leaving. 1. Total Allowed Meals: Total allowed meals per day is $25 per traveler. This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column. 2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night. 3. Daily Total: This column should be the daily total for all travelers for meals and hotel. x Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval. 1. You will need to complete all parts of this section, that apply, as accurately as possible. 2. Make sure to account for all travelers in your party. 3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV. Back to Top
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D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I. x If you are also requesting a cash advance, you will need to select “yes” and state how much. (See Section II of this Handbook for more information on cash advances.) 2. Game Travel A. A Travel Authorization Request Form (TA) and Travel Party List must be completed before attending each game. B. The TA must include the total amount for all individuals who will be paid for on the Travel and/or Purchasing Card. x I.e. Head coach, assistant/volunteer coaches, student-athletes, managers, graduate assistants, sports information, athletic trainers, compliance, strength & conditioning, and any other employee with a University ID number. C. The Travel Party List should be submitted with the TA and include all individuals who will be attending the game(s). D. The Athletic Department meal per diem is $25 per day per person. This amount includes breakfast, lunch, dinner, snacks, and tips each day (gratuity not to exceed 20%). The chart below depicts the pro-rated amount based on departure times. Departure Time Meals Allowed $ per Day Leave before 8 am Breakfast, Lunch, $25 and Dinner Leave before 11am Lunch and Dinner $20 Leave after 11am Dinner $12.50 x x
Reminder: the University is Tax Exempt and purchases should not include taxes Some cost savings can be found by: i. Staying at hotels with complimentary breakfast ii. Having box lunches iii. Having pre-determined and ordered meals when eating at restaurants x NOTE: Unless approved prior to departure, all meals must stay within the allotted amounts. Which means, breakfast is $5.00, lunch is $7.50, and dinner is $12.50. E. Sodexo Meals x Box lunches, pizza, and hot meals can be ordered in advance from Sodexo for athletic events. x You must submit a request AT LEAST 3 DAYS prior to your event. x You must email Sodexo Meal Request Form. x Student-athletes will be charged against their University Meal Plan. If studentathletes do not have a University Meal Plan, their meals will be charged directly to the sports budget. x If you choose to have your meal delivered to you on campus, please be sure to specify the location and time.
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3. Recruiting (Off Campus) A. A Pre-Approval Recruiting (Off-Campus) Form (see appendix for paper format) should be submitted and approved by the Athletics’ Business Office before you or your staff can leave campus for a recruiting event. ALL REQUESTS SHOULD BE MADE AT LEAST 24 HOURS IN ADVANCE!! B. See the Transportation section for more information on reserving and requesting vehicles. C. NOTE: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. 4. Recruiting (Official/Unofficial Visits) A. Before inviting a PSA on campus for an Official or Unofficial visit, you must complete a Pre-Approval Recruiting Form (see appendix for paper format). ALL REQUESTS SHOULD BE MADE AT LEAST 7 DAYS PRIOR TO THE ARRIVAL DATE OF THE RECRUIT! Visit Itineraries are required for Official Visits and recommended for unofficial visits. x Pre-Approval Official Visit Request Form x Pre-Approval Unofficial Visit Request Form x Post-Official Visit Summary (completed within 48 hours post visit) B. Lodging x PSAs have the opportunity to stay in an on-campus residency hall during an official or unofficial visit. x PSAs on an official visit can have his/her stay paid for by the sport. PSAs on unofficial visit will have to pay for his/her own stay overnight. x On-campus residency hall rates are $12.50 per night per person. Contact Andrew Moneymaker at amoneymaker@muw.edu x Off-campus lodging can be booked at the Fairfield Inn for $89 per night. C. Sodexo Meal Card x A Recruiting Meal Card can be purchased out of your budget for meals in the cafeteria (Hogarth Dining Center). Meal cards are $120 and include 20 meals. Meals must be included in your Pre-Approval Request Forms i. If you do not use the Meal card regular Sodexo meal amounts are as follows: Breakfast $5.50, Lunch $8.50, and Dinner $9.50. 5. Hotels A. In State x The State has negotiated State Contract Rates with various locations around the state. It is recommended that, whenever possible, travelers make arrangements to stay at one of the contract locations. x State Negotiated Hotel Contracts can be found at the DFA website. x Reminder that in state hotel should be tax-exempt Back to Top
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B. Out of State x The traveler should make reservations for accommodations which are economical and meet the needs of the individual traveler. x Always request a government rate when traveling. x Please note that some out of state hotels will not be tax-exempt, and you will need to estimate that additional cost. C. Hotel Rooms x Reminder when booking hotel rooms that you must include rooms for all traveling student-athletes, staff (coaches, trainers, sports information, administration), and the bus driver(s). 6. Transportation A. University Vehicle x To request a university vehicle, you must submit the appropriate form for your type of travel and be sure to request a university vehicle. Once the form is submitted, a request will be made to the University Resource Management department for a vehicle. i. Before receiving a university vehicle, you must have completed the following: x Read the Fleet Manual (http://www.muw.edu/resources/fleet/vehicles) x Sign the Vehicle Manual Acknowledgement Form and submit to Resource Management x Submit a copy of your valid driver’s license to Resource Management x When driving a university vehicle, travelers should always utilize Fuelman for gasoline purchases. i. Resource Management will brief you on using Fuelman when you pick up the university vehicle. If a Fuelman location is not available, reimbursement will be made for the actual cost of the gasoline purchase. ii. You can download the Fuelman app on Android or iOS devices for free or use the “Fuelman Site Locator” at the top of the page at http://www.fuelman.com/ x The following vehicle mileage charges have been implemented for using University vehicles. Type of Vehicle Rate per mile Car .38 Seven passenger van .59 Twelve passenger van .72 x x
Mileage charges will be automatically deducted from your budget upon return from your trip. There is a $25 charge for vehicle reservations that are cancelled within 24 hours of the requested pick up date and for anyone who does not record the correct beginning and ending mileage. Back to Top
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Travelers must be aware and abide by the following state vehicle policies: VEHICLE USE POLICY 4.101 State-Owned Vehicle Official Use Policy State-owned vehicles are authorized for use in the performance of all travel or tasks necessary to accomplish official state business that is within the rated design capability of the vehicle. Use is not authorized for unofficial travel or tasks, the transport of unauthorized persons or items, or the performance of tasks outside the rated capacity of the vehicle. State-owned vehicles shall be driven only by authorized users and used for official state business only. Some examples of unauthorized use include, but are not limited to: (1) Sightseeing or trips for pleasure unless the trip is part of the official agenda for a business conference. (2) Transporting family members, dependents or friends to school, daycare, medical appointments, social events or other personal activities. (3) Conducting other personal business outside the authorized user’s scope of employment. Only authorized passengers are permitted to accompany authorized users in state vehicles. Non-state individuals such as volunteers, spouses, and children should not be passengers in a state vehicle unless they are involved in the conduct of business which is in the scope of employment of the authorized user operating the state-owned vehicle. 4.101.01 Operating a State-Owned Vehicle Authorized users must have a valid driver’s license (Mississippi residents must have a Mississippi Driver’s License), acceptable driving record, and be authorized by their agency to operate a state-owned vehicle. Authorized users include state employees, state contract workers, elected or appointed officials, and independent contractors (where approved on a case by case basis). All drivers will be required, on an annual basis (due January 15 of each calendar year), to sign a Vehicle Use Agreement. Agencies shall determine if a user’s driving record is acceptable before allowing that user to operate a state-owned vehicle. Agencies may review authorized users’ driving records, as necessary. The Agreement contains a provision signifying that the driver has been given a copy of the fleet policies and procedures and that he/she understands and agrees to them. The Vehicle Use Agreement also contains space for the driver's license number and it informs the driver of his/her obligation to reveal changes in the status of that license. This form should be updated on a yearly basis or if the driver’s information changes, whichever comes first. It is the responsibility of the user to immediately notify his/her supervisor should any information change. Failure to report such changes is vehicle misuse and subject to the penalties herein. Agencies must retain copies of the current form electronic or paper for each authorized user. These forms are subject to audit by the BFM and the Office of the State Auditor. At no time can authorized users operate a state-owned vehicle with a revoked, restricted, or suspended license.
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B. Personal Vehicle x Personal vehicles can be used instead of a university vehicle. However, employees who choose to use a personal vehicle over an available university vehicle will be reimbursed for mileage at $0.18 per mile. x When University vehicles are not available, travelers are permitted to use theirpersonal vehicle and receive reimbursement for mileage at $0.585 per mile. x Please make sure to submit a printout of mileage estimates per an online mapping service (i.e. Google Maps, MapQuest, etc.) for reimbursement of mileage. The start and end location for round trip mileage is 1100 College Street, Columbus, MS 39701. C. Rental Vehicle x Rental vehicles can be used instead of a university vehicle. x Rental reservations are made through Enterprise (departing from MS) or Hertz (departing out of state). x Enterprise charges are billed directly to the University and deducted from your budget. Hertz charges will have to be paid out of pocket and reimbursed upon return. x To be reimbursed for fuel costs, you must submit your fuel receipt(s) to the Athletics Business Office for reimbursement. D. University vs. Personal vs. Rental Vehicle x Be sure when selecting your vehicle type you are selecting the most economical option. You should be comparing university mileage ($0.585) to personal mileage($0.18) to rental charges (cost plus fuel) when selecting the most economical option. E. Buses x Charter buses will be scheduled 3 months in advance by the Athletics’ Business Office. x Your complete game schedule is due to the Director of Athletics and Campus Recreation (or designee) noless than 6 months prior to the new academic year. i. A meeting will be set to determine leave times prior to submitting the bus request. x A completed trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. i. Any changes to the itinerary after submission must be approved by the Director of Athletics and Campus Recreation (or designee). ii. Bus Protocol: x All buses will pick up at Pohl Gym in front of the main entrance. x The bus will arrive 15-30 minutes prior to the departure time. iii. Bus Rules: x Buses are to be kept clean at all times. Back to Top
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x x x x x
There are only twist bottles or closable bottles allowed on the bus. No ice cream or milk shakes on the bus. It is your responsibility to clean the bus prior to exiting. Appropriate music and movies are required at all times. At no time are family members permitted on buses without prior consent by the Director of Athletics. x Approved travel attire is required on all University travel. NO EXECEPTIONS. x Coach’s Discretion- Everyone must be in the same attire, looking and acting as one. Note: if a team is traveling straight to an event or practice they can be equipped in game and/or practice uniforms. iv. DOT Laws x Per transportation laws, bus drivers can only be on duty for 15 consecutive hours before having to have a consecutive 8-hour break. Within these 15 hours, they can only be driving for 10 hours. x Please keep this in mind when making itineraries. If these criteria cannot be met a second bus driver may be needed. x If a second bus driver is required, you will be required to provide them a hotel room as well, and they are not permitted to stay in the same room as the first bus driver. x Note: you are not allowed to feed the bus driver with University funds; however, you can always ask the restaurant to provide the bus driver with a complimentary meal, and most will. 7. International Travel A. International travel is travel outside the continental limits of the United States. This means that travel to Canada, Mexico, Puerto Rico, and even Hawaii would require approval. Travel to Alaska no longer requires such approval. B. International travel must be approved by the Director of Athletics and the President of the University. C. When converting foreign currency to dollars for the purpose of reimbursement, you must attach proof of the official rate of exchange. Any documented official statement of the official rate of exchange will be acceptable. 8. Off campus meetings, conferences, and other university related activities All related travel must be approved by the Director of Athletics first before proceeding with any travel arrangements by completing a Travel Authorization Request Form. 9. Occasional Meal Bylaw 16.11.1.5 A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; Back to Top
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(b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals. 16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. An Occasional Meal Request Form (see appendix for paper format) should be submitted and approved by the Director of Athletics at least 48 hours prior to the meal.
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II. CASH ADVANCES A. General Information 1. A cash advance can be received when traveling in-state, out-of-state, or internationally. 2. To receive a cash advance, you must submit a completed Travel Authorization Request Form to the Athletics’ Business Office for approval by the Director of Athletics. 3. The Travel Authorization and Reimbursement Form will then be submitted to the University Accounting Department for processing. 4. Cash advance checks are available at the University Accounting Department. 5. Cash advance checks cannot be issued earlier than 20 days before the travel departure date. NOTE: The traveler is liable for all funds given to him/her. If the advance is not settled within ten working days after the end of the month in which travel was completed, it may be deducted from employee's paycheck.
B. When you return 1. Submit the following to the Athletics’ Business Office: x Receipts for every purchase made with Cash Advance funds (ORIGINAL Receipts) x Student signature sheet (if funds were given to students, see appendix) x Any funds left over from the cash advance. 2. If you spend over the cash advance amount, then you can be reimbursed those funds through Accounts Payable. However, the funds will come from your budget and must be approved for payment by the Director of Athletics.
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III. REIMBURSEMENT Upon return from travel, if reimbursements for approved travel expenses are necessary, the following must be submitted to the Athletics’ Business Office no later than 10 days after the travel return date. A. Receipts 1. All receipts should be taped to paper with amounts and transaction details fully visible. 2. Each page should include a heading with the dates and location(s) of travel. 3. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper. a. Student signature sheets or travel party lists can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 4. Mileage estimates from an online mapping service (i.e. Google Maps, MapQuest, etc.) should be attached for all mileage reimbursements. B. Personal Reimbursements x Reminder: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. x Personal credit cards or funds are not to be used for university purchases unless approved by the Director of Athletics (or designee). All team meals are to be done on your University P-Card. Any purchases made on your personal card or from personal funds will not be reimbursed. NOTE: Keep reimbursement receipts separate from travel card and purchasing card receipts.
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IV. TRAVEL CARDS A. The travel card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Travel Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses x
x
Authorized: 1. Airfare 2. Baggage Fees 3. Registration Fees 4. Lodging (room only, no incidental expenses allowed) 5. Rental Vehicles 6. Fuel for rental vehicles 7. Taxis 8. Shuttles 9. Tolls 10. Parking 11. Business Related Internet Service Unauthorized: 1. Meals 2. Fuel for personal vehicle or university vehicle 3. Cash Advances 4. First Class and Business Class Travel 5. Food and beverages 6. Personal Items 7. Movies 8. Alcohol, gifts, flowers, chocolates 9. Room Service 10. Recruiting Packets 11. Game Admissions/Entry Fee 12. Medical Emergencies 13. Travel expenses for traveling companions or spouses 14. Unauthorized hotel incidentals
Note: If you try to purchase meals at the hotel on the travel card, it will be declined.
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D. Travel Card Request x The Travel Card is to always stay in the Athletics Business Office. x If you need any charges put on the Athletics Travel Card, you will need to request this through the Athletics Business Office. x For hotels, you will need to submit a Credit Card Authorization Form from the hotel. x You WILL NOT be able to take the Travel Card with you on trips. E. Return of Travel Card Receipts x Travel Cards receipts should be submitted immediately upon return. 1. Receipts should be itemized with the correct total. 2. Hand written updates CANNOT be accepted, except for written in tips. 3. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. x An approved TA is required for all transactions on your travel card. x Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). F. Electronic Submission x All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. x Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) x Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format.
NOTE: Keep travel card receipts separate from reimbursement and purchasing card receipts.
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V. PURCHASING CARDS A. The purchasing card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Purchasing Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses x
Authorized: 1. Membership 2. Registration Fee (not related to travel) 3. Postage 4. Team Meals*
x
Unauthorized: 1. Airfare 2. Lodging 3. Rental Vehicles 4. Fuel for rental vehicles 5. Taxis 6. Shuttles 7. Tolls 8. Parking 9. Business Related Internet Service 10. Equipment/Inventory 11. Cash Withdrawals/Advances 12. Baggage 13. Personal Items 14. Movies 15. Alcohol, gifts, flowers, chocolates 16. Room Service 17. Recruiting Packets 18. Game Admissions/Entry Fee 19. Medical Emergencies
*When possible, identify meal locations on travel itineraries. State purchasing cards are often declined at restaurants that service alcohol. Prior notice to the Athletics’ Business Office will reduce possible instances of cards being declined. TEAM meals are the ONLY meals permitted on the P Card.
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D. Reconciliation of Purchasing Cards x Purchasing Cards are reconciled at the end of each month. x Purchasing Cards should be submitted with all receipts at the end of each month or at the end of each trip. 1. Receipts should be itemized with the correct total. 2. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper a. Student signature sheet or travel party list can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 3. Hand written updates CANNOT be accepted, except for written in tips. 4. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. x An approved TA is required for all transactions on your purchasing card. x Tip amounts CANNOT exceed 20%. The excess will have to be repaid. x Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). E. Electronic Submission x All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. x Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) x Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format. F. Food Purchases x All food purchases on the Purchasing card should be accompanied by a Food Purchase Form and a Food Purchase Memo 1. The Food Purchase Memo will be completed at the beginning of each semester and include all potential individuals who will be paid for on the Purchasing Card. 2. The Food Purchase Form will be completed with each trip and include the actual individuals who were paid for on the Purchasing Card. G. Hotel Meals x If you try and purchase meals at a hotel on the purchasing card, you will be declined. x If you would like to have a meal at a hotel restaurant, you will need to either get a Cash Advance or request a Direct Pay from the Athletics Business Office and take a University check with you to the restaurant/hotel. NOTE: Keep purchasing card receipts separate from reimbursement and travel card receipts.
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VI. PURCHASING & RECEIVING ALL ITEMS TO BE PURCHASED MUST BE APPROVED BY THE ATHLETICS’ BUSINESS OFFICE BEFORE BEING PURCHASED. YOU SHOULD SUBMIT A PRICE QUOTE (NOT AN INVOICE) TO THE OFFICE FOR APPROVAL!
Vendor
• New Vendors need a W-9 and/or Employee vs. Indep. Contractor Form • Vendors with contracts must have approved MUW Contract Review Form and Contract Addendum Form.
• Must include vendor name; product description, item #, price and quantity; and any other specific directions (sizing, color, embroidery, screen printing, etc Requisitions
Purchase Orders
• Created once requisition has been approved by all applicable University departments • A copy of the PO is sent via mail to the vendor.
• All items will be delivered to the athletic department. Receiving
Payment
• Upon receiving an order (either complete or partial), all invoices must be submitted to the Athletics' Business Office for processing.
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A. New Vendor x All new vendors must submit a W-9 for payment. x Some vendors may require an Employee vs. Independent Contractor Form along with the W-9. B. Contracts x All contracts must be reviewed by multiple University departments before requisitions can be created. x A MUW Contract Review Form and MUW Contract Addendum must be attached to all contracts (see appendix). x The Contract Addendum must be signed by the vendor before submitting for approval. x Once the Contract Review Form and Contract Addendum has been completed and the contract has been signed by the appropriate University departments, the contract can then be signed by the vendor and submitted for requisition input. C. Requisition Request x All Requisitions Request must contain the following information: x Vendor x Description of product/service x Item #/Product Code x Quantity of Item #/Product Code x Price per Item #/Product Code x Any specific directions, sizing, coloring, etc. x Budget Checking x Before submitting a Requisition Request Form (see appendix for paper format), please make sure you have sufficient funds in your departments account. If funds are not available request will not be submitted for processing. D. Purchase Order x When the PO has been created, Resource Management will mail (snail mail) it to the vendor's address that was put on the new vendor form. It usually takes 5-10 business days to receive the PO. x If needed Resource Management can email a copy to the vendor. This needs to be noted prior to the creation of the PO. E. Receiving x Your items will be delivered to the Resource Management office, and then delivered to the Athletic Department. x It will also include a receiving document to be submitted with invoice for payment. F. Payment x After the purchase has been received, the vendor will send an invoice to you/accounts payable. x You will need to submit the invoice to the Athletics’ Business Office for review. It will then be delivered, along with the receiving document, to Accounts Payable for payment. A/P will not issue a check without an invoice.
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VII. APPAREL & EQUIPMENT ORDERS A. General Information: x All apparel & equipment purchases must first be approved through the Athletics’ Business Office. x
All purchases should be made through Rex Team Sports/Adidas.
x
Any orders that cannot be made through Rex Team Sports/Adidas will require additional information.
x
Each order should be kept under $5,000 to avoid having to acquire multiple quotes. 1.If an order is over $5,000, two quotes must be submitted to the Athletics’ Business Office for review.
x
In order to purchase items, you must have funds available in your supplies and materials budget line.
x
Apparel and equipment request are approved based on a “need” versus “want” basis.
B. Formal Request: To formally request apparel and/or equipment, you must submit a Requisition Request Form (non-Adidas/Rex Sports items). For Adidas/Rex Sports items you will need to submit an Adidas Team Order Form. This form will include specifics about the apparel and/or equipment you are requesting such as item #, product description, color, quantity, price, and sizes. C. Request Submissions: In order to process orders in a timely manner and to receive your orders before your season begins, all apparel and equipment orders must be submitted by May 1st of prior academic year.
NOTE: It is at the discretion of the Director of Athletics and Campus Recreation to determine if theapparel and/or equipment request is a “Want” versus a “Need”.
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D. Equipment The Department of Intercollegiate Athletics is committed to providing and maintaining all athletic equipment necessary for its sports programs. Each program is assigned specific space for the storage and securing of its equipment when available. Each program is responsible for the documentation, issuance and return of athletic equipment that is distributed to student-athletes. Following the initial issuance, any further equipment, including apparel, is available strictly on a one-for-one exchange basis. As stated in NCAA Bylaws, it is not permissible for a student-athlete to accept (without personal expense) athletic equipment, supplies, or clothing (e.g., tennis racquet, golf clubs, shirts, shoes, etc.) from a manufacturer or commercial enterprise. These items may be provided to the institution to be utilized by the team in accordance with accepted practices for issuance and retrieval of athletics equipment. However, at the end of a student athlete’s collegiate participation, it is permissible for him/her to retain some athletics apparel items (not to include equipment), as designated by NCAA rules and approved by the Director of Athletics. Head Coach’s Responsibility Each Head Coach is responsible for the following: x x x x x
Provide an accurate initial and game day roster for the issuance of equipment; Designate game day uniform requirements to allow sufficient time for preparation of uniforms Ensure that student-athletes turn in complete uniforms after each game in order to facilitate laundry service Assist with inspection of safety equipment used by student-athletes to insure that optimum safety standards are maintained Report all athletic equipment received via purchase request (or free of charge) for inclusion on inventory lists Ensure that each student-athlete returns equipment by established deadlines.
E. Maintenance, Repair and Inventory Athletic equipment is to be maintained in optimum condition at all times. The Head Coach is responsible for coordinating the on-going inspection of all athletic equipment and for coordinating repairs or ordering replacements, as deemed necessary. Each program’s coaching staff is responsible for conducting an annual inventory of expendable goods following the end of a sport’s season. Capital goods are inventoried according to standards established under University policy. Inventory results are utilized in each sport’s budget preparation process for the upcoming fiscal year and as a means of identifying chronic abuse or loss of equipment. F. Issuances of Equipment to Student-Athletes The Department of Intercollegiate Athletics provides only the highest quality equipment with optimum safety features to its student-athletes. Each Head Coach is responsible for scheduling the issuance of equipment. Student-athletes are eligible to receive equipment when they have achieved the following: Back to Top
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x x x
Academic clearance from the Compliance Coordinator Medical clearance from the Training Room Staff Athletic clearance from the Head Coach.
The Compliance Coordinator and Head Coaches are responsible for educating the student-athletes as to any applicable NCAA rules regarding equipment usage and its return. Student-athletes are responsible for all athletic equipment and apparel issued to them. After the initial issuance of equipment, subsequent equipment items are available strictly on a one-for-one exchange basis. Furthermore, student-athletes are responsible for their own equipment when traveling. G. Equipment Return Each student-athlete who is issued equipment is responsible for returning it in good condition (allowing for normal wear and tear), following criteria established by their Head Coach. In general, all student-athletes are required to return their equipment after the close of their season. Each individual is held responsible for all equipment that is issued for personal use. Lost or stolen equipment is not replaced without the written approval of the Head Coach. A hold will be placed on grades for student athletes not returning their equipment by the prescribed deadline. Student-athletes withdrawing from the University or dropped from a team are required to return all athletic equipment. Head Coaches should advise the Director of Athletics immediately when a student-athlete has been dropped from a team and assist with the turn-in of Departmental equipment. Equipment must be returned no later than two weeks following the drop from the team roster. H. Laundry Facility x The Laundry Facility is to be kept clean at all times. This is a common area for all team equipment so please respect other teams’ equipment. WASHER: x
x x
There are two presets. 1. For screen-print items (labeled VBALL, SOC, XC, TEN, GOLF) 2. For heavy duty washes and major stains (labeled SOFT & BASE) Wash Cycle for Preset 1 is 30 minutes and 38 minutes for Preset 2. For Preset 1 and 2 the detergent will automatically dispense. If you choose to use any of the other presets, you will have to put your own laundry detergent in the compartment on the top of the machine. The other presets wash according to their label.
To use the Washer: 1. 2. 3. 4. 5.
Turn on washer. (Please make sure to turn washer off after each use) Load clothes and close door. (The door has a magnet that only releases when the washer is on) Select your preset option by using the arrows. Hit the “Start/Stop” button twice to start wash. When the wash is done, please be sure to leave the door ajar in order to preserve the seal around the door.
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The laundry detergent is located on the wall to the right of the washer. If you notice the detergent level getting low, please let me know so we can get it changed out.
DRYER: x x x
There are 4 settings for the dryer heat: no heat, low, medium, and high. It is recommended to use low for screen-printed items. You will be able to select the desired heat time and cool down time. 12 minutes should be good for uniform, practice gear. You may need to add additional time for towels.
To use the Dryer: 1. 2. 3. 4.
Load dryer. Select heat temperature. Select heat and cool time. Press the green start button.
Please be sure you are checking the lent tray located in the large door at the bottom of the dryer. Lent should be removed after each dryer use. Please be reminded that student-athletes are not allowed in the storage room and should not be using these machines.
I. Logo The Athletic logos and word marks are the property of the institution, not the individual sport or person. Usage of the marks requires approval from the Director of Athletics or designee. Please refer to the Owls Style Guide for appropriate usage prior to submitting a request. J. Team Store 1. All teams are permitted to run a team store through our team vendor to provide additional gear for the roster. 2. The team store may be used as a fundraiser for your program. 3. Items can be labeled “required” and will be provided at the discounted price per our contract. 4. Items that are labeled “required” will have minimum and maximum quantities. 5. Prices, items, and colors for each item are determined by the department, not the individual team. Open dialogue will be had with each coach to determine the best direction. 6. Coaches and student-athletes are not permitted to determine color combinations and logo usage. 7. Approval for all items included in the store must go through the Director of Athletics or designee. 8. Adjustments to team store items must be approved. If an item goes out of stock and needs to be replaced, approval must be obtained prior to the change being made. 9. All funds received will go directly into the individual team Owls Fund Account.
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VIII. GAME SCHEDULING To align with the department’s core values of Academics, Athletics, Community, and Life, scheduling of intercollegiate contests shall be regulated to minimize interference with the educational opportunities for student-athletes. Therefore, in addition to NCAA and MUW regulations, the following exclusions apply when constructing a team’s schedule: 1. No athletic contests (with the exception of men’s and women’s basketball), at home or out of town, shall be scheduled during final examination week. Conference championships and/or NCAA championships are excluded from this rule. 2. An emphasis on in-region opponents will take precedent over scheduling of non-conference contests. Travel during the school week will be limited to prevent missed class time. 3. Sunday home games should be avoided when possible. Approval for these games by the Director of Athletics must be obtained prior to commitment. 4. Teams must hold a .500 winning percentage to be eligible for post-season competition. 5. Your complete game schedule (see appendix) is due to the Director of Athletics (or designee) no less than 6 months prior to the new academic year. x A meeting will be set to determine leave times prior to submitting the bus request. 6. A trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). x Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. x Any changes to the itinerary after submission must be approved by the Director of Athletics. 7. Coaches are required to give each student-athlete a Class Excusal Letter (for each class) at least one week prior to the first competition (see appendix for letter). x The letter will include each date of competition, leave and return times, and location. x If there are changes to this information, coaches should inform student-athletes immediately so they can relay the information to their instructors. 8. ALL game contracts should include your sport specific “Memorandum of Agreement”. The agreement must be signed by the Director of Athletics. Note: Students who are absent from class for more than one week are responsible for notifying the Provost and the Director of Athletics.
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IX. ROSTER Each sport will have a roster goal per academic year. This goal will be clearly defined during pre-season and end of year evaluations. Budgetary allotments and departmental programming are based off of roster projections and will be reduced if the goal is not met. Fundraising goals are also set based on roster minimum numbers. It is the responsibility of the head coach to maintain and retain his/her roster each academic year. Failure to meet roster goals could result in teams not being eligible for post-season play. Certain sports have the option for JV rosters and competitions. In order to properly budget for these additions, each sport must maintain both their varsity and junior varsity minimums.
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X. GAME DAY OPS. & EVENT MGT. The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management,execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The coach is responsible for organization of game staff, greeting the visiting team(s), and greeting officials (see appendix for Game Day Administrator Responsibilities, Head Coach Responsibilities & Athletics Event Staff Responsibilities). The W will also utilize a Team for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. Potential positions include ball runners, scoreboard operators, floor moppers, security, ticket takers, and video camera operators. This schedule and related tasks will be coordinated through the Director of Athletics or designee. An Event Staff Sign Up Sheet is included in this manual to assist with scheduling staff for events. A. Crowd Control Policy We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship. We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations. We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible we will keep the same security people in the same key areas to establish contact and relationships with fans. We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue. When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface. We as an athletic department will continue to communicate to our student-athletes, coaches and staff their role in promoting good sportsmanship among the fans. We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.
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B. Game Cancelation Protocol x Canceling or Changing a Game in advance (24 hours or more): The Director of Athletics and Coach discuss any and all reasons for canceling a game (i.e. weather, safety issues). Final decision is made by the Direct of Athletics. x Day of Game Cancellation and/or Change: Director of Athletics, Game Day Supervisor, officials (if possible), and facilities should make the decision that conditions have made the competition unplayable. x
On Site Decision: 1. Prior to start of game, the on-site decision to alter the “normal” schedule needs to be made by the site administrator in consultation with the game officials (not members of the coaching staff). 2. An administrator must be on site to determine a game cancellation due to weather. The on-site administrator may not have other primary game functions (i.e., PA announcer, scorekeeper, field preparation, etc.)
x
Once Play Begins: The game officials are responsible for postponement decisions.
Coaches should not have a direct involvement in this decision. Directly following the decision of a change: x x x x
Director of Athletics contacted if not already apart of decision: who will contact coach, Sports Information, and Game Day Supervisor Game Day Supervisor: contacts Event staff Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing Competition: Team in route should be contacted immediately by a member of our Coaching Staff. 1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates. 2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing
C. Team for Teams In an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach of each sport will also serve as the on-site game manager for the designated sport, with duties clearly defined. For example, softball will operate all volleyball games and volleyball will operate all softball games. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.
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D. Parking Most facilities have limited parking. Therefore, certain parking restrictions will be enforced. x x x
Pohl Gymnasium: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Tennis Courts: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Softball Field: players and staff members should park in the overflow parking lot inside the gates. Fans can park in the grass lot across from the field as well as in the overflow parking lot. Only officials and opposing team bus are allowed in the right field gravel parking lot. NO ONE is to park along the right or left field fences.
When traveling out of town either for the day or on an extended trip, all student-athletes and staff vehicles are to be parked in the gravel lot in front of Pohl Gymnasium. Vehicles are NOT to be parked on 10th or 11th Ave.
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XI. FACILITIES REQUEST Facility requests should be made at least 14 days prior to needing the facility. Do not advertise any events until you have received a confirmation that the facility has been reserved for your event. A. Requesting the Facility x To request a facility, you will need to complete a Facility Request Form (see appendix for paper format) at least 14 days prior to the event, not including games and practices. x Once the request form has been submitted to the Athletics’ Business Office, the request will be sent to the appropriate University facility for approval. B. Types of Requests x Facility requests are needed for all facilities on campus and all events. x Events may include but are not limited to: practices, games, study hall, team meetings, strength & conditioning, camps & clinics, tryouts, recruiting, and fundraisers. C. Game, Practice, Weight Room x Games, practice, and weight room schedules will be accumulated by the Director of Athletics and requested for all sports at the beginning of each new year for the upcoming academic year. x It is essential that you have your game schedule completed as soon as possible so that the facilities can be reserved well in advance.
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XII. BUDGET Budget: Accountability, Control and Revision Pursuant to the policies of the Mississippi State Education System, the University President is ultimately responsible for the administration of athletic funds. However, the Director of Athletics has the authority to review and approve all departmental expenditures, and is accountable for the same. Accountability The University requires that approved budgets not be exceeded. Therefore, it is imperative that Staff members with cost center responsibility (e.g., Head Coaches, Program Directors and Department Heads) operate within their budget guidelines. Staff members are held accountable for violations of this policy. Head Coaches, Program Directors and Department Heads are held accountable for the depletion of budget accounts, substantiating unbudgeted expenditures, and/or justifying the use of private funds to cover budget overruns. However, the Director of Athletics is solely responsible for the approval of unbudgeted expenditures. Budgetary Control The oversight and approval of funds expenditures is a central component of the Department's budgetary control system. Prior to committing the Department to a financial obligation, a Staff member must have the request approved. If prior approval is not obtained, the individual Staff member may be held personally responsible for the resulting charges. The Director of Athletics and Assistant AD review all purchase orders and purchase requisitions and analyzes expenditure levels to ensure that budget allocations are not exceeded.
ALL BUDGETS SHOULD BE SUBMITTED TO THE ATHLETICS’ BUSINESS OFFICE BY FEBRUARY 1ST for the upcoming year. A. General Information: x A meeting will be held with the Director of Athletics and Campus Recreation, Assistant Athletics Director, and Head Coach prior to finalizing each teams budget. x The Athletics Department will submit the first draft of the departmental budget to the University budget office. x The new budget disperses on July 1st. However, funds may not be available for use for the first couple weeks so prepare in advance for the delay in funds. x Your budget must cover all your expenses related to ALL TYPES of University travel and materials needed from July 1st of the current year to June 30th of the next year!
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x When constructing your budget please consider the following: i. Travel x Home games (ground transportation, meals, officials including assigner fees) x Away games (hotel, meals, ground transportation, entry fees) x Meetings and conferences (hotel, meals, automobile rental/mileage, fuel costs, conference registration, parking) x Air travel (airport parking, luggage fees, taxi/shuttle/rental car) ii. Recruiting x Official visits (hotel, meals, mileage) x Recruiting trips (hotel, airfare, meals, parking, misc. fees, mileage, rental car, fuel) iii. Other fees x Rental facility fees x Software fees x Conference Championship accommodations iv. Materials x Apparel x Equipment x Embroidery x Shipping x When constructing your budget, you must consider 3 questions: i. Does it make sense for the student-athlete? ii. Does it make sense for the budget? iii. Does it make sense for the institution and athletic staff? B. Student Employees: All student employee must apply for an athletic employment position. Application will then be submitted to the athletic department for review and selection of student employees. x x x
Please note that you must have allocated funds in your team’s budget for student employees. Student employees are limited to a maximum of 20 hours a week at $7.35 per hour and paid on a biweekly basis. Student employees must complete an application found at https://muw.peopleadmin.com/postings/search?utf8=%E2%9C%93&query=&query_v0_post ed_at_date=&query_organizational_tier_3_id=any&551=3&commit=Search
**Please see the Student Worker Policy & Procedure Manual for complete details.
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C. Monthly Reports All coaches will receive a monthly budget worksheet from the Athletics Business Office. It is the coach’s responsibility to keep up with their own budget and inform the Athletics Business Office when items are incorrect or missing on their monthly budget worksheet. Note: The University’s budgeting system is at least 1+ month(s) behind actual expenses. So coaches must ensure they are keeping up with accurate daily records of their budget.
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XIII. COMPLIANCE A. Division III Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3). It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities. Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations. The Director of Athletics and Campus Recreation, the Assistant Athletic Director and Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms.Rules education is an ongoing process within the Department, taking place under the leadership of the Assistant Athletics Director. Compliance regulations may be updated overtime; therefore, Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis. For a complete breakdown of all Compliance information, please refer to the Owls Department of Athletics Compliance Manual. B. Student-Athlete Handbook The purpose of this manual is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership. Representing the w as an athlete is both an honor and a privilege. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner. Athletics is secondary to academics. Earning a degree should be the primary goal of all student-athletes. All student-athletes will have to acknowledge and abide by the policies and procedures set forth in the handbook. The guidelines set forth in the Student Athlete Manual serve as a baseline for policies and procedures. Team rules are approved by the Director of Athletics and Campus Recreation and may go beyondthe expectations set forth by the Athletic Department.
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C. Owls Academic Support andIndividual Success Program Each coach is responsible for the monitoring and implementation of the Owls Academic Support and Individual Success program. Program Details: The Owls Academic Support and Individual Success program is designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as: 1) freshmen; 2) anyone with an overall GPA of less than a 2.5; or 3) students who received below a 2.0 in their previous semester. Each “at-risk” student-athlete will have a progress report emailed to each of his/her professors two times a semester. Reports must be submitted by 5:00 PM on the specified day of reporting. Students are responsible for making sure his/her professors received the email. This program is designed to help our student-athletes succeed academically. It should not beviewed as a punishment. D. Student-Athlete Folder Each student-athlete will have a color-coded department folder that is kept in the office of the Director of Athletics. A Student-Athlete Information Form is required to be completed and kept in the folder. This form documents the activity of the student-athlete prior to and while enrolled at The W. Once the student-athlete has confirmed enrollment and is committed to participating in the sport, the folder is completed and submitted to the Director of Athletics for review. E. Celebratory Signing Form Once a student has been “Confirmed” then you can send them the Celebratory Signing Form. This form is to be kept in their Student-Athlete Folder. Note: When a student has been accepted and completed requirements “decision”, then they must complete the Intent to Enroll form in order to be confirmed. F. Staff Meetings Athletic Department Staff Meetings will be held monthly at a specified date and time. These meetings will be used to discuss upcoming events, compliance, University happenings, budgeting, travel, etc. If you are not able to attend a staff meeting, please notify the Director of Athletics and Campus Recreation at least 24 hours in advance.
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G. Rules Test The NCAA Division III Rules Test is now required annually for all coaching staff members (head and assistant coaches part-time and full-time, volunteers, and graduate assistants) and athletics administrators with compliance responsibilities on an annual basis per NCAA Bylaw 11.8. The test should be completed prior to the start of the upcoming academic year. The test and reviews can be found at http://www.ncaa.org/governance/division-iii-rules-test .
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XIV. ALCOHOL & SUBSTANCE ABUSE POLICY The W Athletic Department has adopted the following standards governing the conduct of Owls studentathletes with respect to alcohol use. These standards have been developed to ensure compliance with The W’s Alcohol Policy and Mississippi state laws. The Athletic Department does not condone the illegal or irresponsible use of alcohol under any circumstance. Each year the department in conjunction with Student Life will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes. Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by University and Athletic Department rules and regulations. All Mississippi University for Women residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots). All student-athletes are prohibited from the consumption of or, being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: x x
Representing The W in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.).
The following acts are also prohibited and will lead to sanctions by the athletic department: x Possessing or consuming alcohol if under the age of 21, x Operating a motor vehicle while under the influence of alcohol, x Misrepresenting one’s age for the purpose of purchasing alcohol, x Purchasing, furnishing or serving alcohol to or for an underage person, and / or x Being dangerously intoxicated to the point where state law mandates being taken into custody. Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the University. The VP for Student Affairs will make the final decision on Residence Hall violations.
Depending on the circumstances, Level I, II, III or IV sanctions may be implemented at any time or in any order.
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LEVEL I - FIRST VIOLATION x Verbal and written warning from Head Coach (or designee) x Potential loss of team privileges x Additional sanctions may be implemented LEVEL II - SECOND VIOLATION x Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation. x Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center. x Successful completion of alcohol/drug program at the expense of the SA (if applicable). x Community service requirement (as determined by Director of Athletics and Campus Recreation or designee). x Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation. x Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation. x Additional sanctions may be imposed by the VP of Student Affairs. LEVEL III - SECOND VIOLATION x Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation. x Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable). x Successful completion of an alcohol/drug program at the expense of the SA (if applicable). x 10 hours of community service as determined by Athletics. x New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics x Suspension from all athletic activities for a period to be determined by the Director of Athletics. x Additional sanctions may be imposed by the VP of Student Affairs. LEVEL IV - THIRD VIOLATIONS x Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports. x Immediate removal of athletic gear and a hold placed on the student account. x Recommendation from Athletics for Expulsion from Dorms (if residing in dorms). x Mandatory meeting with the VP of Student Affairs.
Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.
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XV. CAMPS & CLINICS All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising. Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw 13.11.3.2 for more information on Camps and Clinics. A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: x Camp Approval Form x Student-Athlete Employment Form x University Camp Contract x Copy of Camp Application x Estimated Camp Business Plan (Excel Document) x Non-University Staff Documents x Insurance Requirement x Medical Authorization Documents 2. The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp. B. Employment 1. Prospective Student-Athletes: An institution may employ a prospective student-athlete at its event provided all compensation received by the prospective student-athlete is for work actually performed and at a rate commensurate with the going rate in that locality for similar services. 2. Student-Athletes: May be employed by athletics events (institutional or noninstitutional) involving prospective student-athletes, provided: x The student-athlete performs administrative duties in addition to any coaching or officiating assignments; to receive compensation must do more than lecture or for an appearance; student-athletes with remaining eligibility may not conduct their own event. x Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill. x Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic. x Participation in any activity that constitutes practice shall not occur during the camp or clinic; Employment in the camp or clinic shall be approved by the Director of Athletics and Campus Recreation,or designee. Back to Top
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3. Outside Coaches: High School, Preparatory or Two-Year College Coaches and Fouryear college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic. C. Camp Expenditures 1. Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information. 2. All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check. See Foundation section for more information. D. Minors 1. If you are planning on having minors (participants under 18 years of age) on
campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form. 2. You will also need to read the Minors on Campus Policy and complete the
Child Abuse Prevention Quiz. 3. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).
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XVI. FUNDRAISING Fundraising plays a vital role in the success and development of each team and the department as a whole. It is imperative that you as a coach clearly explain the expectations set forth by the administration to your team and staff. General Athletic Department fund raisers (ex. Golf outing, Owls Fund Club events, etc.) are mandatory and will be reflected in the end of year evaluation process. Prior to any fundraising activities, an Athletic Fund Raising Request Form must be submitted 30 days prior to any event. When requesting an event or activity, please take the following into account: x x x
Will this have a positive impact on the overall student-athlete experience? Does this fall in line with University and Athletic Department policies? Does this represent the mission and values of the institution and athletic program?
Each team will have a fundraising goal set by the Director of Athletics and Campus Recreation for each academic year and is based off of your minimum roster goals. This amount will be reflected in the annual budget request to theUniversity CFO. A. Owls Fund Club History: The Owls Fund Club began in 2016 as The W Athletics Official Fund Club. The organization was created to recognize friends and supporter's interest and involvement in Owls Athletics and to provide information regarding current and future developments in the program. Introduction: The Owls Fund Club is pleased to provide a variety of benefits in return for the dedicated and loyal support of so many alumni, friends and fans of The W. The primary purpose of the Owls Fund Club is to provide significant funding and added flexibility to meet the annual budgetary needs of The W’s athletics programs and enhance the athletic facilities. Fund Club gifts will assist in provided the resources needed for The W Athletics to achieve the highest level of success both athletically and academically, and are critical to the mission of The W Athletic Department of:
Win Every Day. All funds raised annually are maintained by The W Athletics under the auspices of the Mississippi University for Women Development Office in accordance with and current policies and procedures of the University and the NCAA. How Will We Get There? The Athletics Annual Campaign will be a yearly initiative utilizing teams of volunteers to recruit memberships in support of The W Athletics. Current prospects for volunteers include athletic administration, coaches, select University employees, friends and family. Volunteers will be responsible for soliciting new gifts and pledges from prospect pools consisting of current University supporters as well as their own personal relationships and contacts.
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Ways to Give: The following are the accepted ways to make a charitable contribution to the Campaign: Unrestricted & Restricted Gifts (Checks, Credit Cards & Cash), Matching Gifts from Employer Foundations, Personal Pledges, Gifts-In-Kind, and Naming Opportunities. B. Foundation Each program will have a designated MUW Foundation account, to be used for fund raising efforts. Any fund raising activities involving the department or specific sport(s) will use this account. Funds are deposited and removed with the approval of the Director of Athletics or designee. To deposit funds into your Foundation account, you will take all monetary amounts to the Office of Development & Alumni located in Welty Hall 1st Floor. All checks should be made payable to MUW Foundation with the sport in the “Memo” or “For” section on the check. Make sure to request a receipt for funds deposited for your record. To pay a vendor from the Foundation account, you will need a W-9 for that vendor as well as a Check Request Form. Be sure to keep a running total of the funds deposited and withdrawn from your Foundation account, as the Director of Athletics can ask for this total at any time.
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XVII. LICENSING The Department of Intercollegiate Athletics has registered its trademarks, service marks and logos, and has trademark ownership rights to them. The Director of Athletics acts as the Department’s Licensing Coordinator coordinating in conjunction with University Relations. All entities wishing to manufacture or sell products using the Department’s marks must be licensed and pay royalties, with the exception of those producing goods for use by the Department that are not for resale. Departmental licensing agreements are prepared with assistance from the Legal Affairs Office and University Relations. A standardized contract is utilized for licensing agreements. Alterations to this contract are discouraged. The following are the terms of a standard contract: x x x x
All advertising and promotional activities of the Department of Intercollegiate Athletics must be in compliance with existing University policies. Licensees pay a specific royalty percent of the gross wholesale selling price of the product licensed to be sold. Royalties are reported and collected, if due, on a regular and specified basis. The contract is for a specified term.
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XVIII.
S.A.A.C
Mission: x
x x x x x x x
To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes. Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics. Emphasize academic opportunities and responsibilities of student-athletes in their college experience. Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. Encourage the development of leadership skills for student-athletes. Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director. Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support. Emphasize the need of support from faculty and staff for all Athletic Programs.
Article I: x
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: x x
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – x The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. x A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. x Election of the president will be held at the last Advisory Committee meeting of the academic year; the other officers will be elected at the first meeting of the Fall Semester. Section 2 – x The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.
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x x x x
President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and Bylaws committees. Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. Treasurer: Shall be responsible for working with the SAAC Advisor with approval by the Director of Athletics and Campus Recreation to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – x Meetings will be scheduled for once a month, date and time will be selected at previous meeting. x Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. x The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting. Section 4 – x The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. x Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present. Article IV: x x x x
A quorum shall occur if half of the advisory board members are present at the meeting. Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: x
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. x No expenses shall be made without approval of the advisory board’s advisor, the treasurer, and the Director of Athletics and Campus Recreation. Article VI: x x
All amendments must be passed by two-thirds vote of the Advisory Committee. The Director of Athletics and Campus Recreation, or his designee, will be the advisor to the Student-Athlete Advisory Committee.
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XIX. SPORTS INFORMATION The Director of Athletics Communications (SID) is responsible for the operation of Mississippi University for Women’s Sports Information Office, which serves as the primary media contact for the Department of Intercollegiate Athletics. The SID responds to requests made by electronic and print media representatives for information and commentary on all aspects of the Intercollegiate Athletics Program. A primary objective of sports information is to publicize all intercollegiate teams in a professional manner while creating both interest and enthusiasm and maintaining a reputation for credibility and integrity. To do this, the SID relies on a steady flow of information from and close communication with coaches, administrators and student-athletes. The SID is charged with overseeing the Office and coordinating staff assignments. A. Responsibilities of the Sports Information Office The media-related responsibilities of the Sports Information Office include: 1. To write, edit, publish and/or disseminate all athletically-related material, in the following forms: x Daily and weekly news releases and sports updates pertaining to individual student-athletes, coaches or team activities x Event programs, as well as annual sports brochures for media and recruiting purposes x Current team and individual statistic compilations x Current and historical files for all sports, including information on teams, individual student athletes and coaches x Special interest stories related to student-athletes, coaches, teams or Departmental activities x Master sporting event schedules for media on a weekly/monthly/yearly basis. 2. To direct media activities at athletic events in the following ways: x Serving as host to radio, television and print media representatives and providing all background information x Supervising credentials for sideline, press box and team practices x Coordinating publicity events and press conferences involving student-athletes, coaches and administrators x Providing requested materials to opponents’ Sports Information Offices for both home and road games x Reporting results to media outlets x Supervising the gathering of required statistics at home contests x Coordinating the transmission of post-game information to the media x Overseeing the maintenance of information and archives for all sports x Coordinating the staffing of away events
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x
Assisting in the preparation of national and conference reports, as required.
1. To oversee the design and maintenance of the Department’s Web Page in the following ways: x Posting information and results specific to each sport as frequently as possible. x Updating all graphics, pictures, and general University information that comprise the web page as frequently as possible. 2. To provide additional services as required, to include the following: x Assisting student-athletes in gaining postseason academic and athletic honors and/or publicizing the receipt of such honors x Providing student-athletes with interview guidelines x Assisting student-athletes and coaches in preparing for scheduled interviews x Coordinating individual interviews and media conferences x Traveling with teams x Assisting the Administration with public relations campaigns. % Responsibilities of the Coaches Coaches are expected to cooperate fully with the Sports Information Office to achieve favorable media coverage and provide for the production of quality brochures, media releases and event programs for their sports. Head Coaches’ work telephone numbers will be released to known media representatives unless the Coach requests in writing that his/her number be withheld. Cell phone numbers will NOT be given to media unless approved in advance by the coach or administrator. The media-related responsibilities of MUW coaches are as follows To coordinate the completion of pre-season individual student-athlete publicity information forms on an annual basis To abide by the Buckley Amendment/FERPA when releasing student-athlete information To participate in television, radio and print interviews, as requested To be courteous and cooperative with members of the media at all times, even during difficult situations To be honest when dealing with the media and to exercise sound judgment when commenting to the press on any topic To go through the SID when scheduling media releases and restrict press statements to their specific sport To honor all deadlines when submitting information for rosters, schedules, publicity questionnaires and athletic event information by setting up a meeting with the Sports Information Office at least eight weeks prior to the opening of the sport’s season To provide the Sports Information Office with all information pertinent to competitions and championships conducted at MUW, as soon as possible prior to the event
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To be on time for pre-arranged interviews and return calls to media members in a timely fashion To assist the Sports Information Office in setting up a time and place for either a press day or photo session for the team at least four weeks prior to the opening of the sport’s season, and be available for team and individual pictures To report away game results immediately after the conclusion of the game through the Sports Information Office To ensure that student-athletes receive proper instructions and encouragement on appropriate interview techniques.
Mississippi University for Women receives media coverage both regionally and nationally. Therefore, coaches are reminded to think carefully prior to answering media questions dealing with subjects such as specific student-athletes, injuries, or controversial topics. Public statements or media releases regarding sensitive topics are to be approved by the Director of Athletics prior to release, and depending on the situation may be referred to University Relations.
C. Student-Athlete of the Month Each coach will nominate a player from their active roster for Student-Athlete of the Month. Nominations are due by the end of the business day on the last working day of the month. The student-athlete of the month should be considered on the following criteria: 25% Athletics (includes personal and team achievements) 25% Academics (includes current GPA, any OASIS reports and midterm reports, when available) 25% Community engagement (includes their participation in departmental and team community outreach events) 25% Life achievements (includes disciplinary issues, leadership, and overall conduct)
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XX. ATHLETIC TRAINING GENERAL Refer to Athletic Training Policies and Procedures Manual A. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: x x x
To prevent athletic injuries To treat athletic injuries To rehabilitate athletic injuries
B. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. x
The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a prescription is written due to an athletic injury the student-athlete can be reimbursed under our insurance policy, otherwise the student-athlete is responsible for the bill. 4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer.
C. Student-Athletes x
The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.
x
The decisions made by the Athletic Training Staff take into consideration the best interests of the student-athlete. 1. All student-athletes are required to turn in a Medical History form and Insurance Information. 2. All student-athletes are required to pass a Physical Examination on an annual basis. 3. The physical is to be completed before any equipment may be issued and before the student-athlete may begin practice. 4. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.
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5.
x
Student-athletes taking any medication regularly or if a student-athlete gets prescribed medication from another doctor during their time as a student-athlete must let the athletic training staff know these medications upon arrival on campus or at time of medication being issued.
Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments. 2. No shoes with cleats or spikes are to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks. 3. No equipment is allowed in the Athletic Training Facility. 4. No alcohol or chewing/smoking tobacco is permitted in the Athletic Training Facility. 5. No loud music is allowed in the Athletic Training Facility. 6. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. 7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility. 8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days. Evaluations of injuries will take place at the time of the injury. 9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place. 10. No one is late to class or practice because of the training room. 11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy. 12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff. 13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items
D. Coaches x
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Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation. 2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available. 3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff. 4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game.
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5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping. 6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or attempt to move her/him if in doubt as to the student-athlete's condition. 7. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes. 8. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment. 9. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff. 10. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions. NOTE: All coaches have current First Aid, CPR, AED Certifications. E. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team. 2. All Athletic Training Staff will keep student-athlete medical/health information confidential. 3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete. 4. The Athletic Training Facility is a health care facility and should remain clean at all times. 5. Equipment and treatment materials must be put away. 6. Any equipment (i.e. coolers and water bottles) checked out of the training room must come back undamaged. If damaged, cost of the equipment will be taken from the head coaches pay check. 7. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility. 8. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules. F. Concussion Policy x
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All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student-athlete statement acknowledging that: 1. They have read and understand the NCAA Concussion Fact Sheet 2. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.
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x
All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion. 4. Have read and understand the MUW Concussion Management Protocol
x
All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions. 2. Have read, understand, and will follow the MUW Concussion Management Protocol
x The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility. x The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. x The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff. x The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year. G. The Plan Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life threatening injuries in sports. Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken
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seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1.
2.
3.
4.
The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing. x The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing x The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation. Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC). x Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan. x If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.). The presence or absence of symptoms will dictate additional testing. Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved. The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received.
H. Concussion Assessment NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.
2. 3. 4. 5. 6. 7.
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Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline). Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them. 1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed. Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms. Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary. Once the athlete becomes asymptomatic:
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x
I.
The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place. x This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file. 5 Step Graduated Exertional Return to Play Protocol
The protocol allows for a gradual increase in volume and intensity during the return to play process. The student-athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student-athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer. The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician. x x x x x
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Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs. Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs. Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs. Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs. Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses.
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XXI. Stark Recreation Center Strength and Conditioning training is an essential component of our core values. We have a part-time strength and conditioning coach available for all teams. Strength training is coordinated through the Campus Recreation Staff. The Stark Recreation Center provides areas for strength and cardio training. Time slots are to be scheduled through the Campus Recreation Staff. Pleaseadhere to the following policies and procedures: x x
x x x x x x x x x
Failure to use the scheduled times will result in loss of time. Plain and simple; USE IT OR LOSED IT! No shoes with cleats or spikes are to be worn in the facility or on the equipment and student-athletes must wear team issued shorts and shirts. Owl’s student-athletes and staff must all be dressed in the same attire, approved by the department of athletics. Other university, club, high school, or professional team apparel is not approved and is grounds for removal from the facility. No outside equipment is allowed in the facility. No alcohol or chewing/smoking tobacco is permitted in the facility. No loud music is allowed in the facility. Headphones are required for personal music selections. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated. There is no lounging or food allowed in the facility; it is not a social gathering place. No one is late to class or practice because of the weight training. Weights are to be returned to their correct rack after use. All equipment is to be wiped down with spray and towels before and after use. All trash including water bottles are to be disposed of in the appropriate receptacle.
B. Weight Training Coaches/Programs x The Department of Athletics may use specific strength training programs to better serveour student-athletes. Programs are approved by the athletic training staff and are considered mandatory. Approved exceptions may be considered. x A member of the sport’s coaching staff must be present during all strength training andconditioning activities, even if a certified strength & conditioning coach is present. x Certified strength & conditioning coaches are responsible for the coordination and implementation of each work out plan during the playing season.
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XXII. HUMAN RESOURCES Please see the Human Resources website or Handbook for complete overview of all HR policies and procedures. A. New Hire Process x ALL potential hires must be approved by the Director of Athletics BEFORE implying or guaranteeing a position in the Athletic Department. 1. Director of Athletics approves the hire and completes appropriate job evaluation paperwork to submit to HR. This can take 7 to 10 business days to be approved once submitted. 2. Once HR has approved the job description and salary grade, the Director of Athletics and Campus Recreation will post the position to PeopleAdmin on the MUW website. 3. Applications should continue to be accepted for an amount of time in which to receive a reasonable amount of applicants. 4. Once the job posting has closed, qualified applications will be reviewed by the search committee. 5. The search committee will conduct on/off site interviews for qualified candidates. 6. NOTE: This process can take several weeks/months to be completed. B. New Employee Checklist x All new employees should complete the following upon arrival on campus: 1. Meet with HR a. Complete employee paperwork b. Submit I-9 identification. See link for acceptable documents. c. Complete retirement plan, health insurance, and additional benefits. d. Get your Banner ID & email address 2. Contact IT (contact point is Jarvis ext.7280) a. Set up your computer b. Set up your phone line c. Set up your printer access 3. Visit MUW Police Station a. Get MUW ID card b. Get Parking Permit ($25 to be taken out of your next paycheck) 4. Meet with supervisor a. Keys to office/building (sign key memo) b. Business cards c. Additional Banner access, if applicable 5. Updated 06/2019
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a. b. c. d.
Turn in copy of Driver’s License Complete Vehicle Manual Form Sign lease and obtain apartment keys, if applicable Sign Purchasing Card Application, if applicable
C. Compensation & Benefits x For a complete listing of all compensation and benefits for employees visit the Current Employees webpage. D. Leave 1. All leave should be approved by the Director of Athletics prior to leaving the campus. 2. At the end of each month and due no later than 2nd day of the following month, employees should sign into Banner and complete their Leave Report. 3. Visit link to complete your Leave Report 4. Select “Employee Information” > “Leave Report” > select “Leave Report Period and Status” > enter any hour(s) taken for Personal or Medical Leave. 5. After submission, the leave will be reviewed by the Director of Athletics before submitting to HR. E. Performance Evaluations Initial performance evaluation expectations will occur during the first week of August. The year-end performance evaluations to review set expectations will be in March. These evaluations will be sent for review through your employment portal. F. Secondary Duties In addition to coaching responsibilities and Teams for Teams, each head coach will be assigned a secondary duty within the department to assist with the day to day operations. These duties will be assigned by the Director of Athletics and clearly communicated. G. Conduct & Ethical Standards Responsibility of All Employees: University employees are expected to serve the University as they would any other efficient and progressive organization. During work hours, use of time for matters not pertaining directly to employment is not the University policy and is strongly discouraged. Being on time for work and notifying the supervisor in instances of tardiness or absence is also expected. The image of the University is presented by the employees who deal with an individual whether student, guest or colleague. Employees are expected to deal with the public and co-workers in a courteous, tactful and cooperative manner. As per the university employment agreement, any violations of this statement and the principles below may result in disciplinary actions, including but not limited to suspension and/or termination.
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Owls Athletics Staff Performance Agreement: I am committed to the following principles of The W Athletics: x x x x x x x x
I agree to represent myself, my team, the department and Mississippi University for Women in a professional manner. I will demonstrate sportsmanship and leadership through my actions and behavior. I am committed to the overall growth of our student athletes. I will represent and be committed to the core values of our athletic department: Win Every Day in Athletics, in Academics, in the Community and in Life. I will foster an environment that is a productive, welcoming and safe environment for all student athletes to live, learn and compete in intercollegiate athletics. I will report any rule violations of Department, University, Conference and NCAA policies immediately to my Supervisor or Athletic Administrator. I will be fiscally solvent with institutional budget and will follow all guidelines. I will abide by the rules of the Mississippi University for Women Athletic Department, Mississippi University for Women, the National Collegiate Athletic Association and all other organizations of which we are members of.
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XXIII.
ADMISSIONS
Prospective student-athletes can apply for admissions at https://www.muw.edu/admissions/apply. The admissions application is free. A. Freshman B. https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/affordable/scholarshipsRequirements: https://www.muw.edu/admissions/apply/freshmen/requirements x Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/freshmen C. Transfer x Requirements: https://www.muw.edu/admissions/apply/transfer/requirements x Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/transfer D. Graduates x Information: https://www.muw.edu/graduates E. International x Requirements for undergraduate and graduate admissions can be found at: https://www.muw.edu/admissions/apply/international F. Types of Scholarships: x https://www.muw.edu/admssions/affordable/scholarships x x x
x
x
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Admissions scholarships are based on academic performance of students at their previous institution. Departmental scholarships are awarded by individual departments and have their own application, deadline, and selection process. These scholarships can be found at h EMCC Tuition Guarantee is for residents of Lowndes County, Mississippi, who have graduated from East Mississippi Community College. These students are eligible to attend The W tuition-free. Academic Common Market allows students to receive discounted tuition rates. You must be a resident of Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Oklahoma, South Carolina, Tennessee, Texas, Virginia, or West Virginia. Students must select a program an eligible program located at link Alumni scholarships are awarded to students whose parent(s) or grandparent(s) graduated from the W and are an active member of the MUW Alumni Association.
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G. Cost of Attendance and Scholarships/Financial Aid Estimates x Tuition & Fees costs can be found at http://www.muw.edu/accounting/students/tuition H. Transcript Evaluation x All preliminary admissions screenings go directly to the Office of Admissions- Iika McCarter x Transcript evaluation should include all official/unofficial transcripts from all current and prior institutions. x Please allow 48 hours for a response to all inquiries. x NOTE: evaluations are only preliminary and could change based on actual grades submitted on official transcripts and for in progress classes. I.
Admissions Tours x Before requesting any admissions tours, a Pre-Approval Official/Unofficial Visit Request Form should be completed and approved by the Director of Athletics. x If a golf cart is request on the request form, the Athletics Business Office will handle the reservation. x Weekend Visits: 1. Contact the Office of Admissions one week prior to the arrival date to make arrangements to pick up housing keys and/or golf cart. x Weekday Visits: 1. Admissions Tours are available during the week and no housing key and/or golf cart request is necessary. 2. Contact Iika McCarter in Admissions to set up a tour atleast one week prior to arrival date.
J. Enrollment Management Software x Logging in 1. Using an internet browser, visit www.emasmobile.com 2. Institution: muw 3. Username: wathletics 4. Password: goowls x
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EMAS/Admissions Terminology o Stage Classifications: EMAS Terminology Inquiry
Admissions Meaning Student has shown interest in The W but has not taken the step to complete an application for admission
Applicant
Student has applied for admission but we are missing documents to make an admissions decision
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Decision
o
Student has been accepted and satisfied requirements but has not completed an intent to enroll form Confirmed Student has been accepted and has completed an intent to enroll form indicating that they plan to enroll Entry Status Classifications: EMAS Terminology Standard
Transfer Returning Student
x
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Admissions Meaning Student is a first time freshman who has or will be graduating from high school with no college experience post high school graduation (dual enrollment credits from high school don’t count toward this) Student has attended a college/university post high school graduation but has never attended The W Student has attended The W before but has had a break in enrollment seeking to return
Finding Students 1. To search for student, click search. From there, demographic and admission data boxes will pop up allowing you to enter student information. For a sure way to find someone, enter only last name and first name. Once information has been entered, click search again. 2. A list will populate with all of the students in the system with that first and last name. You will see: First Name; Last Name; Stage: Inquiry, Applicant, Decision, Confirmed; Market Segment: freshman, transfer, returning student; and Entry Term: Fall, Spring, Summer. 3. Double click on the student record. From there, you will see basic information such as birthdate, ethnicity, etc. Scroll down and there are several other collapsible areas to view information such as: a. View Student Majors: here you will see what the student indicated that they were interested in b. User Defined: the option to see what sport they are interested in is located at the top of this page c. View Student Scores: any ACT or SAT scores are available here d. High School/College Data: current and prior schools are listed here e. Address Data f. Tracking requirements: here you will see all items that we are tracking a student for to make an admissions decision. In the satisfied column, an item is listed as true if we have it and false if we have not received it
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x
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Searching by Predefined Query 1. Each sport has its own predefined query to quickly find all students who have indicated interest in a particular spot. To access each sport list, do the following: a. From the student search screen, scroll to Student Search by Predefined Query b. Query Folder: select Athletics Folder c. Query Name: select the appropriate query by sport:
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XXIV.
FINANCIAL AID
Any Financial Aid inquires must go through the Director of Athletics or Assistant Athletic Director. Contact should not be made with any financial aid representative at the University. A. Calculating Costs 1. Use the Freshman/Transfer Net Price Calculator for any estimates of financial aid and estimated charges. 2. Additional information on how students can calculate their tuition & fees please the Student Statement: How to Calculate Tuition & Fees. 3. Tuition & Fees costs can be found at link B. Payment Plans 1. Payment plans can be arranged at https://muw.afford.com/ C. Types of Financial Aid 1. Scholarships 2. Federal Grants (based on FAFSA) 3. Federal Loans (based on FAFSA) 4. Work-Study Opportunities (based on FAFSA) 5. Veterans Benefits D. Satisfactory Academic Progress 1. In order to maintain financial aid students must make satisfactory academic progress (SAP) toward completion of a degree each semester. 2. Specific guidelines for SAP can be found at http://www.muw.edu/finaid 3. In order to receive State Financial Aid, students must be enrolled in and maintain a minimum of 15 credit hours per semester. E. Self-Service Banner 1. Students can see their financial aid award, financial aid requirements, account balances, holds, and SAP status at link
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As An Employee of Mississippi University For Women And The Athletic Department, You Agree to Abide By All Policies Set Forth By The University And This Handbook. Therefore, All Requests And Correlating Amounts Should Be Economical And Accurate As Well As Align With The University And Athletic Department’s Mission and Core Values.
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APPENDIX
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ADIDAS TEAM ORDER FORM
Team
Date:
Embroider
Screen
6704/6692-SDN 730P/735P-SDN
Modern Varsity Woven Jacket Modern Varsity Woven Pant
S/LC x
x
5142723 4861/457TMCF 499P-CNX TEAM SPECIFIC
Striker 2 Backpack - Navy Go To Perform SS Tee - Grey Practice Short
P/C
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
PRODUCT DESCRIPTION
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
Screen
PRODUCT / COLOR
P/F 1/ B P/LL 2 Embroider
PRODUCT / COLOR
screen colors
PRODUCT DESCRIPTION
screen colors
Year FUNDAMENTAL
Screen / Embr.
TOTAL
UNIT
UNITS 0 0 0 0 0 0
PRICE $49.00 $34.00
Cost $6.00 $0.00
$28.00 $12.00 $12.00
$6.00 $2.00 $3.00
TOTAL UNITS
UNIT PRICE
Screen / Embr.
TOTAL COST $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST
Cost
M
L
XL
2XL
3XL
4XL
CODE
Additional Items (Fund raised) PRODUCT / COLOR
PRODUCT DESCRIPTION
MISC
XS
S
M
L
XL
2XL
3XL
4XL
CODE
screen colors
S
screen colors
XS
Screen
MISC
Screen
PRODUCT DESCRIPTION
Embroider
UNIFORM PRODUCT / COLOR
Embroider
0 0 0 0 0 0 TOTAL UNITS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 UNIT PRICE
Screen / Embr.
TOTAL COST
Cost 0 0 0 0 0 0 TOTAL UNITS
UNIT PRICE
Screen / Embr.
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST
Cost 0 0 0 0 0 0
Footwear
PRODUCT
PRODUC T CODE
DESCRIPTION
4.0
4.5
CODE
DESCRIPTION
9.5
10.0 10.5 11.0 11.5 12.0 13.0 14.0 15.0 16.0
Screen = $ 2.00(1 color) / $3.00(2 color) per item EMBROIDERY = $6 PER LOCATION UNIFORMS = SIZE AND COLOR VARIABLE ESTIMATE $1.00 PER ITEM FOR SHIPPING
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5.0
5.5
6.0
P= Primary S= Secondary T= Team work mark F= Full front LC = Left Chest
6.5
7.0
7.5
8.0
C=Center O=Owls word mark BN=Back Neck RS=Right Sleeve B=Navy Blue color
8.5
9.0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL
UNIT
TOTAL
UNITS
PRICE
COST
0 0 UNITS PRICE 0 0 TOTAL:
$0.00 $0.00 TOTAL $0.00 $0.00
$0.00
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ATHLETICS FUND RAISING REQUEST FORM
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CAMPS, LESSONS, & CLINICS CHECKLIST CAMP DIRECTOR: SUMMMER CAMP/LESSONS/CLINICS NAME: DATES: The following forms are required at least 60 days prior to the start of your camp/clinic (please check as you submit and turn in with completion of camp documentation): CHECKLIST 1. 2. 3. 3. 4. 5. 6. 7.
8.
Camp Approval Form Student-Athlete Employment Form University Camp Contract – signed Copy of Camp Application with waiver on it Estimated Camp Business Plan (includes Rev/Exp & Camp Curriculum) Employment application/resume/Physical on file (non-university staff) Copy of Insurance requirements – 1M/2M Background Investigations- HR (non-university staff) Medical : Certified Trainer ¾ Parental Consent Certification forms: on brochure ¾ Medical Authorization release from Parents
The following forms are required within 30 days of the conclusion of your camp (please check as you submit and turn in with completion of camp documentation): 1. 2.
Actual Camp Business Plan (includes Rev/Exp, Camp Curriculum, Camp Participation List) Written Summary of Camp
Please note that camp fees are made payable to MUW Foundation with Athletics and sport designated in the “Memo” or “For” section.
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CAMP SUMMARY FORM
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CLASS EXCUSAL FORM (EXAMPLE)
To: From:
(professor) Jennifer Claybrook, Director of Athletics &
RecreationRe: Class/competition conflicts The following student-athletes are members of The W Softball team. Please find attached a copy of the Spring 2019 schedule and team roster for your records. Due to the scheduling conflicts of athletic competitions and classes, this letter is to inform you that the student-athletes in your section may not be able to attend one or more of your classes. Please do not hesitate to speak to this student-athlete if his/her absence(s) from your course is a problem. As per University policy, the student and the instructor are to agree upon a reasonable timeframe for completion of missed coursework. We make every effort possible to avoid changes in our schedule, however due to weather and other events outside our control we may have to change the scheduled dates and times of our games. In an event that occurs it is the student’s responsibility to notify you of this change as soon as possible. Also, our website, www.owlsathletics.com, will have the most up to date information on schedules and changes. The Athletic Department realizes that the student athlete will be held responsible for all missed work. We are committed to the academic success of our student athletes. Please feel free to contact Coach John Newman or myself with any questions, concerns or suggestions to assist our student athletes in maximizing their academic potential. As discussed, on the back of this page is the 2019 MUW Softball schedule and team roster. Just as a reminder, you are always invited to come out and support the Owls! Hope to see you at the games!
Thank you for your time and support.
Jennifer Claybrook Director of Athletics & Recreation
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Day
Number
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Date
First Name
Opponent
Last Name
Location
Class Year Number
Game Time
First Name
Leave
Return
Last Name
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CONTRACT ADDENDUM MANDATORY ADDENDUM TO ALL MISSISSIPPI UNIVERSITY FOR WOMEN CONTRACTS January 2019 Edition Notwithstanding any provision to the contrary contained in any contract in which Mississippi University for Women (MUW) is a party, MUW does not waive any rights, benefits or prohibitions that may be provided under any applicable law. Every provision to the contrary in any contract to which MUW is a party is void and deleted. The following is a non-exhaustive list of provisions that shall be exceptions to any contrary provision in any contract to which MUW is a party: 1. MUW does not indemnify or hold harmless any party. 2. MUW does not make any warranty. 3. MUW does not waive any claim, present, past or future. 4. MUW does not waive its sovereign immunity. Mississippi University for Women shall only be responsible for liability resulting from the actions/inactions of its officers, agents, and employees acting within the course and scope of their official duties. 5. MUW does not waive its Eleventh Amendment immunity under the United States Constitution. 6. The law applicable to this contract shall be the laws of the State of Mississippi. The choice of law doctrine shall not be used to apply the laws of another state. The forum through which to attempt to pursue claims arising under this contract is the State of Mississippi state court system and no other. 7. Contractual provisions for actions or results that are inconsistent with or in violation of the policies of Mississippi University for Women or the State of Mississippi Board of Trustees of State Institutions of Higher Learning, or both, are deleted. 8. MUW does not agree to a factual description of the current interpretation of the law. 9. MUW does not assign its interest in penalties, such as liquidated damages, to the nonMUW party. 10. MUW does not limit the liability of a non-MUW party for negligence or intentional or reckless torts. 11. MUW does not limit the liability of any non-MUW party to the amount of the contract or to any other set amount.
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12. MUW does not exclude any non-MUW party's warranties of merchantability and fitness for a particular use or any common law warranties to which MUW is entitled. 13. MUW does not waive any type or category of damages. 14. MUW does not agree that another party may prosecute or defend legal actions in the name of MUW unless the provision also conditions the prosecution of such actions on receipt by the party desiring to proceed in the name of MUW with the requirement that such authority may only be allowed if the advance, written approval of the Attorney General of the State of Mississippi is obtained on a case-by-case basis. 15. MUW does not agree to pay extra compensation, fees, or allowances after service is rendered or a contract made, or for any payment not authorized by law. 16. MUW does not agree to any provisions in which the credit of the State of Mississippi is pledged or loaned in aid of any person, association, or corporation. 17. Provisions that limit the time frame for MUW to pursue legal actions are deleted. 18. MUW does not agree to submit to binding arbitration. 19. MUW does not agree to pay any amount as compensation for MUW employing the other party’s employees. 20. MUW will make payments for all amounts owed under this agreement no later than fortyfive days after receipt of the invoice and receipt, inspection and approval of the goods or services in accordance with Miss. Code Ann. § 31-7-305. 21. The contracting parties are on notice that MUW is a public entity of the State of Mississippi and that all parties that wish to conduct business with MUW are obligated to verify through their own legal counsel, not through MUW officials, and through public laws and regulations whether MUW has the authority to enter such a contract, whether the provisions of the contract are enforceable as to MUW, and whether the MUW official executing the contract has the authority so to do. 22. The contracting parties are on notice that MUW is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25-6-1, et seq. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law. 23. It is expressly understood and agreed that the obligation of MUW to proceed under this agreement is conditioned upon the availability and receipt of funds by MUW to specifically perform the obligations set forth for MUW under the agreement. 24. Any Contractor/Seller of MUW shall ensure compliance with the Mississippi Employment Protection Act, Miss. Code Ann. § 71-11-1 to -3, and shall register and
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participate in the status verification system for all newly hired employees. The term “employee” as used herein means any person that is hired to perform work within the State of Mississippi. As used herein, “status verification system” means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program. Contractor/Seller shall maintain records of such compliance and, upon request of the State and approval of the Social Security Administration or Department of Homeland Security, where required, to provide a copy of each such verification to the State. Any person assigned by a Contractor/Seller to perform services for MUW shall meet the employment eligibility requirements of all immigration laws of the State of Mississippi. Any breach of these warranties may subject Contractor/Seller to the following: (a) termination of this Agreement and ineligibility for any state or public contract in Mississippi for up to three years, with notice of such cancellation/termination being made public, or (b) the loss of any license, permit, certification or other document granted to Contractor/Seller by an agency, department or governmental entity for the right to do business in Mississippi for up to one year, or (c) both. In the event of termination/cancellation, Contractor/Seller may also be liable for any additional costs incurred by MUW or the State due to contract cancellation or loss of license or permit. 25. Contractor recognizes that MUW, as a state agency of the State of Mississippi, enters into a contract only to the extent authorized by Mississippi law, including the opinions of the Mississippi Attorney General. Any provision of a contract that is not authorized or inconsistent with Mississippi law, including the opinions of the Mississippi Attorney General, is deleted. 26. This Addendum complies with the provision that amendments to the contract must be in writing and approved by both parties, and the Addendum is expressly incorporated in the contract.
Agreed:
Date: Name Title
On behalf of Mississippi University for Women: Agreed:
Date: Name Senior Vice President for Administration and CFO_ Title
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CONTRACT REVIEW FORM
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EMPLOYEE VS INDEPENDENT CONTRACTOR FORM (To be completed and approved PRIOR to authorizing any individual to perform services to be paid through Accounts Payable/Purchase Order.) I. General Information Vendor Name:
Vendor SSN/EIN:
MUW Department:
Dept. Phone No.:
Administrative Contact: Title and brief description of project:
Date Project Begins:
Is vendor a retiree from the State of Mississippi Public Employees Retirement System (PERS)? Yes No If yes, STOP and contact HR prior to contracting or hiring to ensure that the person is eligible. There is a separate PERS form that must be completed and approved by PERS before the retiree can be hired as an independent contractor. Allow no less than 2 weeks (PERS does not guarantee a turnaround time) turnaround from PERS for the approval of their form. Once PERS approval is received, this form must also be completed. If no, continue to part II. II. Relationship with Mississippi University for Women: A. Does the individual currently work for the university as an employee? Yes No B. Is it expected that the university will hire this individual as an employee immediately following the completion of these services? Yes No C. During the twelve months prior to the date of these requested services, was the individual a full- or part-time employee providing the same or similar services? Yes No D. Is the task more than of short duration and indicative of an ongoing relationship with the university? Yes No If the answer is "No" to all questions, please proceed to the next section. If the answer is "Yes" to any of the above, this individual should be classified as an employee and paid through the payroll system by completing a PAF.
III. Classification Guidelines: (Complete only one section - A, B, OR C.) A. For Teachers/Lecturers/Instructors 1. Is this individual a "guest lecturer," such as a person who lecturers for only a few class sections? If the answer to #1 is "Yes", then treat as an independent contractor. If "No, go to #2.
2.
Does the individual provide the same or similar services to other entities or to the general public as part of a business?
If the answer to #2 is "Yes", then treat the individual as an independent contractor.
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If the answers to both questions are "No", then this individual should be classified as an employee and paid through the payroll system by completing a PAF.
B. For Researchers Researchers hired to perform services for a department are presumed to be employees of MUW. If the researcher is hired to perform research for a particular MUW faculty or staff member, please indicate which of the following relationships is applicable: Relationship #1: The individual will perform research for an MUW faculty or staff member in an arrangement where the individual will be working under the supervision of that faculty or staff member: If the answer is "Yes", this individual would be an employee and paid through the payroll system by completing a PAF.
Relationship #2: The individual will serve in an advisor or consulting capacity with an MUW faculty or staff member. It will be an arrangement like that of a "collaboration between equals."
If the answer is "Yes", this individual would be an independent contractor.
If the research partner is working under a memorandum of agreement, please forward a copy of this agreement to Sponsored Programs.
C. Individuals not covered under IIIA or IIIB above: 1. Will the department provide the individual with specific instructions regarding performance of the required work rather than rely on the individuals own expertise? If the answer is "Yes", treat the individual as an employee. If "No", go to #2.
2.
On an on-going basis, will the university set the number of hours and/or days of the week that the individual is required to work, as opposed to allowing the individual to set his/her own work schedule?
If the answer is "Yes", treat the individual as an employee. If "No", go to #3
3.
Does the individual provide the same or similar services to other entities or the general public as a part of a business?
If the answer is "Yes", treat the individual as an independent contractor. If "No", treat as an employee.
CERTIFICATION THAT ANSWERS TO THE ABOVE QUESTIONS ARE ACCURATE TO THE BEST OF MY KNOWLEDGE. Department Head Signature:
Date:
Dean (if appropriate): Supervising President’s Cabinet Member:
Date:
Date: (Forward this form to Human Resources for the final determination.) FOR HR USE ONLY Human Resources has reviewed this employee versus independent contractor checklist and found the individual to be classified as follows: INDEPENDENT CONTRACTION/ EMPLOYEE CLASSIFICATION or CONSULTANT HR CERTIFICATION: Signature Date
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EVENT STAFF SIGN IN SHEET Date: Saturday September 4, 2010 Time: 7pm- vs. NAME Time to Arrive 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Sport: M Soccer Position
Post-Game Duty
Sideline Balls Sideline Balls Sideline Balls Sideline Balls Endline Balls Endline Balls Scoreboard Video Tickets Tickets
Sports Communications Staff: :Stats
:PA/Music
:Scorer’s Table
Game Day Supervisor: Officials:
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FACILITIES REQUEST General Information: Name of Requester-
SportReason for RequestDate(s) of RequestStart Time-
End Time-
Number of Persons AttendingFacility Being Requested-
Alternative Facility-
Event Specifications: Who will be attending the event? ܆Faculty/Staff ܆Students ܆Alumni ܆Open to the Public ܆Invited Guests ܆Other: Will there be participants under the age of 18? Check any of the following needed for the event. ܆Housing: Approximate number needed ܆Security: Nature of security request ܆Food Services: Amount and type of food (Note: State Law prohibits the possession of alcohol on University property)-
Is this event a fundraiser or will there be a ticket or gate fee? If yes, how much? Will you need any of the following and specify amount? ܆Table(s)-
܆Projector/Screen-
܆Chair(s)-
܆Microphone(s)-
܆Podium-
܆Other-
Please describe any other specifications or requests not previously mentioned about the event.
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FOOD PURCHASE FORM
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GAME DAY ADMINISTRATOR RESPONSIBILITIES 1. Arrive no less than 90 minutes prior to the game. 2. Introduce yourself to the officials. 3. Introduce yourself to the visiting head coach. 4. Ensure that the facility is game ready by touching base with MUW facilities staff, athletic communications and our head coach prior to teams arriving. 5. Follow the Teams for Teams chart and assign workers to the appropriate areas. 6. Sit near or at the scorer's table/ press box or in a visible spot. 7. The officials or ref's control the game - we make sure the rest is running appropriately. 8. If there is a problem please identify the issue with an area head unless the situation is emergent. 9. Make yourself familiar with emergency support services. 10. Remain at the game for 30 minutes after the contest or until both teams have left the playing facility. 11. Any emergent issues must be reported to the Director of Athletics immediately. A summary of the issue should be made in writing with as much detail as possible. If there is video, retain a copy of the incident. 12. If security is at the event - be sure to introduce yourself. 13. If there are visiting administrator(s) introduce yourself and allow them to sit in an appropriate area. 14. Work with Sports Information staff to ensure all game essential equipment is operating. 15. Athletic training staff is to be on the field/ court for pre-game when activities start. Water and ice are to be in the dugouts/ benches prior to activities. Use the home team to assist with executing this. Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.
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DAILY & GAME DAY RESPONSIBILITIES HEAD COACH/ HOME TEAM 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility. 2. All in season coaches are responsible to coordinate with the Athletics Event Coordinator to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating your game along with the event staff will break down the facility. If this means you arrive well before the team does, so be it. 3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams). 4. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option. 5. Introduce yourself to the officials upon their arrival. 6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day. 7. Make yourself familiar with emergency support services.
You’re playing/ practice facility is exactly that, yours. Take care of it as you would anything else important to you. Daily maintenance is required to keep our facilities in top shape. This is your responsibility as a head coach. Failure to complete daily responsibilities will negatively impact the facility and this program. Take pride in the facility you have and others will to.
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GAME DAY RESPONSIBILITIES ATHLETICS EVENT COORDINATOR AND STAFF 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility. 2. The Athletics Event Coordinator and staff with the assistant of the in season coach are to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating the game will assist the events staff with breaking down the facility. 3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams). 4. The Athletics Event Coordinator is in charge of assigning game day duties to his/her staff (graduate assistants). Each sport will have specific requirements for the event staff (i.e. scoreboard, book, music, setup/breakdown, etc.) 5. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option. 6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day. 7. Make yourself familiar with emergency support services.
Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.
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MEDICAL RELEASE FORM Camp(s) attending:
Starting Date: Starting Date:
Personal Information Name of camper: Name of parent: Address:
/ /
/ /
Sex: M/F Home phone: Work phone: Birth date:
Name of person to contact in the event of an emergency: Relation to camper: Phone number: Medical History Is child in good health: Yes/ No if not, please explain: Should nature and amount of physical exercise be limited: Yes/ No if so, please explain: Does child have any allergies: Yes/No if so, please explain: Is child taking any medications regularly: Yes/ No if so, explain: ASSUMPTION OF RISK STATEMENT I have registered my child, , for camp at Mississippi University for Women. I am fully aware of the actual and potential risks of personal injury (including serious injury and death) inherent in this activity. By signing below, I am asserting that I am knowingly and voluntarily assuming all such risks form my child as well as medical expenses incurred as a result of injury or illness to my child. I am aware that the Mississippi University for Women camp supplies an EXCESS ONLY policy and will cover, within the limits of the policy, any outstanding or denied bills.
Parent or Guardian signature
Date
AUTHORIZATION FOR MEDICAL CARE I hereby authorize the Camp Director and/or Medical Staff to administer medical attention to my son/ daughter, , for the purpose of first aid. I grant permission for an emergency physician to examine and treat, hospitalize or secure treatment for my child in the event of an emergency.
Parent or Guardian signature
Date
SUMMER CAMP INSURANCE POLICY SUMMARY Please be advised that the summer camp insurance is a secondary carrier. The insurance plan pays the medical expenses actually incurred by an insured person when an accidental injury occurs while in attendance at the camp or clinic. This coverage is excess coverage and begins after the exhaustion of all other coverage for which the participant may be eligible.
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OCCASIONAL MEAL REQUEST FORM Bylaw 16.11.1.5 Occasional Meals A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; (b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals. 16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. SportLocation of Meal-
Date of Meal-
Occasion of MealWho will host the meal, and their relationship to MUW?Means of Transportation- _ Who Will Provide TransportationI have attached a “Persons Attending Meal Form”, and I have read the NCAA Bylaw and agree to abide by all the terms and conditions.
Requester’s Signature
Date
Director of Athletics’ Signature
Date
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PERSONS ATTENDING MEAL FORM Please list all those in attendance at the occasional meal. This includes student-athletes, coaches, staff members, and boosters. If you need additional room you may attach a separate sheet of paper to this form.
NAME
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RELATIONSHIP TO TEAM
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OWLS “Insert Team” 2021-2022 Schedule DATE
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DAY
TIME
OPPONENT
SITE
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PRE-APPROVAL OFFICIAL VISIT REQUEST FORM General Information-Bylaw 13.6 Official Visit: Prospect Name-
Sport-
Prospect Home AddressDate of BirthSAT/ACT Scores-
GPA-
Current/Previous High SchoolExpected High School Graduation DateCurrent/Previous Higher Education Institution(s), if applicableExpected College Graduation Date, if applicable-
Travel Arrangements: Date of Arrival-
Date of Departure-
How is the PSA being transported to campus? If Coach is picking up PSA, where is the PSA being picked up from? Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
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Travel Costs: Student Host 13.6.5.5 The institution may provide the following to a student host entertaining a prospective student-athlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events.
Will there be a student host? If there is a student host, please provide his/her name and student ID #Meals Per NCAA Bylaw 13.6.5.6, PSAs are only allowed three on-campus meals per day for PSA and accompanying individuals. Off-campus meals are permissible; however, meals are not to exceed $10 per person per meal.
Estimated Total MealsLodging Per NCAA Bylaw 13.6.6 On campus or at a local facility within a 30-mile radius of institution's campus and comparable to normal studentlife. May provide a separate room for parents/guardian and spouse or individual of comparable relationship.
Lodging Location-
Estimated Total Lodging Costs-
Would you like to request a golf cart for the visit? Additional Information Please note that upon submission of this form, you will need to submit a copy of the PSAs official/unofficial transcript(s) to the Athletics' Business Office. You will also need to submit an itinerary at least 1 week prior to the PSAs arrival.
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PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Recruiting Destination(s): include site location, city, state, and zip code-
Name of Prospect(s), if applicable-
Estimated Travel Costs: Meals Estimated Total MealsLodging Estimated Total Lodging CostsLodging Name and Address-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: x Leave before 8am (Breakfast, Lunch, and Dinner)- $25 x Leave before 11am (Lunch and Dinner)- $20 x Leave after 11 am (Dinner)$12.50
Vehicle Charges If a University vehicle is not available, then a cost comparison will be completed by the Athletics' Business Office to determine the most economical option between rental and private vehicle. Please estimate the total mileage for your trip starting and ending at 1100 College Street, Columbus, MS 39701. Total Estimated Mileage for Entire TripOther Charges Estimated Total Air FareEstimated Total Other Costs (Describe and estimate any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you are requesting a Cash Advance, please specify the amount-
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PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM General Information Bylaw 13.7 Unofficial Visit: Prospect Name-
Sport-
Prospect Home Address-
Travel Arrangements: Date of Arrival-
Date of Departure-
Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
Meals: Per NCAA Bylaw 13.7, lodging accommodations cannot be paid for by institution, unless housing is generally available to all visiting prospective students. PSAs on unofficial visits are allowed one on-campus meal for the PSA only. This cannot include any accompanying individuals.
Do you plan on providing one on-campus meal to the PSA? Would you like to request a golf cart for the visit?
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PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT Cardholder:
Account Number:
Signature of Department Supervisor: Item Description Cost
Date of Purchase
Vendor
Detailed explanation of missing documentation:
The undersigned employee responsible for said missing documentation hereby states under oath that the above facts are true and correct to the best of his/her knowledge:
DATE:
;
SIGNATURE OF EMPLOYEE: This Date Personally Appeared Before Me, the undersigned authority, in and for County, State of Mississippi, the above named employee, who, being first duly sworn, state on his/her oath that the above facts are true and correct to the best of his/her knowledge. GIVEN UNDER MY HAND AND OFFICIAL SEAL, this the
day of
20
Notary Public NOTE: This affidavit shall be attached to the cardholder’s statement and filed with the Approving Official.
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REIMBURSEMENT REQUEST FORM General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Purpose of TravelName of Prospect(s), if applicable-
Reimbursement Amounts: Total Meal CostsTotal Lodging CostsTotal Registration FeesEstimated Total Air FareTotal Rental Vehicle (input fuel as “Total Other Costs”)-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: x Leave before 8am (Breakfast, Lunch, and Dinner)- $25 x Leave before 11am (Lunch and Dinner)$20 x Leave after 11 am (Dinner)- $12.50
Total Mileage Cost: Reimbursed at $0.54 per mile (must be accompanied by an online mapping print out of total mileage-
Estimated Total Other Costs (Describe and input any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you received a cash advance, please input any remaining cash amount here. Please note all receipts for cash advances should be submitted to the Athletics' Business Office for review. -
Receipt Submission Once you have completed and submitted this form, please be sure to submit all accompanying receipts to the Athletics' Business Office for review.
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REQUISITION REQUEST FORM
REQUISITION REQUEST SPORT VENDOR NAME TOTAL REQUEST AMOUNT
Price Quote Attached (circle):
Yes
No
Description of Product:
Additional Notes:
Submitted By Name
Date
Name
Date
Name
Date
Reviewed By
Approved By
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SALES TAX EXEMPT LETTER
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SAMPLE UNIVERSITY CAMP CONTRACT This will confirm the terms and conditions that we have agreed to for conduct the (“Camp”) on the University’s premises. The Camp has requested, and the University has agreed, to provide you space at the University’s campus to conduct a for children (“Participants”) starting on . The License fee will be Fifteen Dollars per day per camper ($15.00). The Camp will request the particular fields, courts, eating areas and other spaces you want to use in advance, and the Athletic Department will use its best efforts to secure those spaces through Conference Services. The Camp will be told in advance what spaces you may use, although it is subject to change. The Camp, will at its sole cost and expense, be responsible for administering and providing all staff and other personnel required for the supervision of the Participants and all activities engaged in by the Participants at the Campus. The Camp is required to have one adult supervisor for every 10 Participants if you have less than 45 Participants, and one adult supervisor for every 12 Participants if you have more than 45 Participants. The Camp must also work with Human Resources to conduct background checks on all adult supervisors or employees having contact with Participants and certify to the University that there is no reason why any supervisor should not be in charge of Participants. The Camp and its Participants must comply with, all laws, rules, regulations and orders that are applicable to you or any Participant’s use of the Campus, with all applicable rules and regulations adopted by the University, including its Minors on Campus Policy. The camp must secure parent/guardian permission slips from all Participants and certify to the University that you have done so. At least 30 days prior to the License Period, the Camp must deliver to the Athletics Department the following: x
x x
A Certificate(s) of Insurance evidencing that you have complied with the Insurance Requirements set forth by the University (for non-institutional camps), which is 1 million/2 million. If you encounter any difficulty in obtaining appropriate insurance, please let us know and we can put you in touch with the University’s insurance broker who can assist you; Documentation on background checks on all adult supervisors or employees having contact with participants. (secured through HR) Documents and information set forth by University Athletic Department
If the Camp fails to satisfy any of its obligations, the University may terminate this agreement without incurring any liability or obligation to the Camp or any Participant,
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although whenever practicable the University will give the Camp a reasonable period to correct the situation. The University shall not have any liability whatsoever for: (i) any injury or death to you or any Participant or (ii) any damage to or loss of any property of the Camp or any Participant arising in connection with this agreement except for injuries, death or damage arising from the negligence of the University or any of its employees or agents. The Camp obligation to the University under this agreement or at law shall not be limited to the insurance coverage that is required to be provided. The Camp agrees, to the fullest extent permitted by law, to indemnify and hold harmless the University and its trustees, officers, servants, agents, and employees from and against all claims, suits, damages, liabilities, losses, demands, costs and expenses, including reasonable attorney fees and your or any Participants use of the Campus. The obligation to indemnify the University will survive the expiration of the License Period and/or the termination of this Agreement. This letter sets forth all of our understandings and can be changed only in another signed writing. We hope that your camp is successful and look forward to working with you.
Mississippi University for Women
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STUDENT-ATHLETE EMPLOYMENT FORM STUDENT-ATHLETE’S NAME: SS# or STUDENT ID# NAME OF CAMP: Circle One:
Institutional Camp (On or Off Campus)
Developmental Camp/Clinic
Location of Camp/Clinic: Dates of Camp/Clinic: Dates of Employment:
Projected hours per week
Description of Duties:
Projected Compensation:
By signing this statement, the student-athlete and employer agree to the following:
(a) The student-athlete must perform duties that are of a general supervisory character and any coaching or officiating assignments shall represent not more than one-half of the student-athletes work time. (b) Compensation provided to the student-athlete shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skills of the student-athlete. (c) A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. (Bylaw 13.12.2.1) Student-Athlete’s Signature Date
Date
AD or Compliance Officer’s Signature Date Date
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Signature of Employer/Camp Official
Student-Athlete’s Coach
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STUDENT SIGNATURE SHEET- CASH ADVANCE First Name
Last Name
Student ID#
Amount
Signature
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 **NOTE: Only sign this sheet of you received the funds indicated in the amount section**
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STUDENT INFORMATION FORM NAME:
ID #
MAJOR:
DATE DECLARED:
INITIAL ELIGIBILITY Recruited: yes no Letter of Intent: Date of Initial Enrollment: Amateurism:
SPORT:
Core Course GPA: SAT/ACT:
TRANSFER ELIGIBILITY Previous Institution: Years Completed: Transfer Waiver?: Comments:
Division: By Law:
PARTICIPATION 1.
2.
3.
4.
5.
F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid:
EXIT INTERVIEW
Updated 06/2019
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
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SPORTS CAMP APPROVAL FORM COACH’S NAME: SPORT: NAME OF CAMP: Circle One: Institutional Camp (On or Off Campus) Developmental Camp/Clinic * Camp Brochure approved on by date Compliance Office Location of Camp/Clinic: Dates of Operation: (days) (months) Coaches Involved With Camp/Clinic:
Student-Athletes Working Camp/Clinic:
(year)
Salary: (Hourly, Weekly)
Continue to review all NCAA, University, Sport Specific, Mental Health & Well Being Guidance ************************************************************************************** I have reviewed and will comply with all NCAA III and University rules and regulations associated tocamps/clinics. SIGNATURE OF COACH:
DATE:
COMPLIANCE OFFICE:
DATE:
THIS FORM MUST BE RETURNED TO THE ATHLETICS’ BUSINESS OFFICE 60 DAYS PRIOR TO EVENT
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TRAVEL AUTHORIZATION & REIMBURSEMENT FORM (Pre-Travel)
Step 1 Complete Section I. in its entirety before departing
Step 4 After completing Section X. this section will need to be completed and signed by the Director of
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Step 2 Section IV: The first two columns and the last three columns should be completed for each day of your travel. Reminder that Total Allowed Meals per day is $25.
Step 3 Section X should include all estimated costs, and the estimated total should be input on pg. 1 Section I for approval.
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TRAVEL PARTY LIST
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TRIP ITINERARY EXAMPLE Prospect/Opponent: Jane Smith Student Host/Location: Dave Jones Flight Information: Delta Airlines – GTR Airport Arrival: 3/3/2017 6:25 PM Flt. # 71 Departure: 3/5/2017 1:00 PM Flt. # 42 Thursday, March 2, 2017 6:00 PM 7:30 PM 8:00 PM 9:30 PM Midnight
Arrive at GTR airport. Drive back to Columbus. Arrival onto The W Campus / Review rules of official visit with coach and student host Dinner with Coach and student host Back to dorm, spend time with players Curfew
Friday, March 3, 2017 8:00 AM 9:00 AM 10:30 AM 11:00 AM 11:30 AM Noon 1:00 PM 2:00 PM 2:30 PM 5:00 PM 6:30 PM 8:30 PM Midnight
Breakfast with Coach Psychology 101 Class with Dave Meeting with Office of Admissions Tour of Campus with Coach Meeting with Dean Anderson (College of Arts & Sciences) Lunch with Dave and various team members Back to Residence Hall Meeting with Jason Trufant Observe Team Practice Back to Residence Hall / Prepare for dinner Dinner with Coaches Movie Night in Dorm with players Curfew
Saturday, March 4, 2017 9:00 AM 10:00 AM
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Breakfast with Coach (sign Prospect Declaration Form) Depart to GTR Airport
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W-9 FORM
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Go Owls!
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MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
21
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
22
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
23
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
24
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Cross Country
25
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men Cross Country YEAR:
2020
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
0
+
Actual:
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
Amer. Indian M F 0 0
Native Hawaiian M F 0 0
Two + M F 0 0
Other M 0
F 0
Non-Res. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
2
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
TOTALS ----->
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
Athlete Participant Count Is 3 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020 MEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
26
Tot Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Aug 28
F
5K
at Mississippi College
Clinton, MS
Cancelled
Sep 4
F
8K
at Jacksonville State University
Oxford, AL
Cancelled
Sep 12
S
8K
at Loyola University (La.)
New Orleans, LA
Cancelled
Sep 19
S
8K
at Rhodes College
Memphis, TN
Cancelled
Sep 26
S
8K
at Millsaps College
Jackson, MS
Cancelled
Oct 10
S
8K
at Mississippi College
Clinton, MS
Cancelled
27
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
28
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 MEN’S CROSS COUNTRY ROSTER
Player Carson Holly
Ht 6-2
Cl Fr.
Hometown/H.S./Previous School Winona, MS / Winona HS
Jonathan Mathis
5-9
So.
Brookhaven, MS / West Lincoln HS
David Standifer
6-1
Sr.
Mobile, AL / Baker HS
29
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men Cross Country YEAR:
2021
Regular:
Countable Contests:
Post:
5
Exempt:
0
+
Actual:
0
+
5
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
3
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
3
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
30
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY OFFICIAL RESULTS
Overall: 0-1 (.000) Home:
0-0
Away:
0-1
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Sep 3
F
5K
at Mississippi College Season Opener
Clinton, MS
9/9
Sep 10
F
8K
at University of North Alabama Invitational
Florence, AL
10/12
Sep 23
TH
8K
at Blue Mountain College Topper Trails Classic
Blue Mountain, MS 6/6
Oct 9
S
8K
at Mississippi College Invitational
Clinton, MS
dq
Oct 22
F
8K
at UT-Southern FireHawk Invitational
Florence, AL
8/8
Oct 27
W
4K
at Blue Mountain College Dual
Blue Mountain, MS l. 48-15
Nov 12
F
8K
at USCAA National Championship
Virginia Beach, VA nts
31
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
32
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S CROSS COUNTRY ROSTER
Player Brandon Brown
Ht 5-8
Cl Fr.
Hometown/H.S./Previous School Meridian, MS / Northeast Lauderdale HS
Joshua Gonsalves 5-10
Fr.
Hattiesburg, MS / Presbyterian Christian HS
Carson Holly
6-2
Fr.
Winona, MS / Winona HS
Tavonta Macon
6-0
Fr.
Columbus, MS / Columbus HS / East Mississippi CC
Jonathan Mathis
5-9
So.
Brookhaven, MS / West Lincoln HS
Jerald Shelvy
5-8
Fr.
Natchez, MS / Natchez HS
Kemarie Wade
6-1
Fr.
Meridian, MS / Meridian HS
33
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S CROSS COUNTRY SCHEDULE DATE Sep. 23
DAY F
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME 6 p.m.
Sep. 30
F
A
at Huntingdon Opener
Florence, AL
8 a.m.
Oct. 1
S
A
at Topper Trails Classic
Blue Mountain, MS
5 p.m.
Oct. 9
SU
A
at UA-Huntsville Charger Classic
Florence, AL
8:15 a.m.
Oct. 22
S
A
at UT-Southern FireHawk Invitational
Florence, AL
9 a.m.
Nov. 11
F
N
at USCAA Championships
Virginia Beach, VA
34
11 a.m.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Cross Country
35
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women Cross Country YEAR:
2020
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
TOTALS ----->
0
2
1
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
Athlete Participant Count Is 5 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020 WOMEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
36
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Aug 28
F
5K
at Mississippi College
Clinton, MS
Cancelled
Sep 4
F
6K
at Jacksonville State University
Oxford, AL
Cancelled
Sep 12
S
6K
at Loyola University (La.)
New Orleans, LA
Cancelled
Sep 19
S
6K
at Rhodes College
Memphis, TN
Cancelled
Sep 26
S
6K
at Millsaps College
Jackson, MS
Cancelled
Oct 10
S
6K
at Mississippi College
Clinton, MS
Cancelled
37
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
38
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020 WOMEN’S CROSS COUNTRY ROSTER
Player
Ht
Cl
Hometown / High School / Previous College
Aniyah Cunningham
5-2
Fr.
Prairie, MS / West Point HS
Shamaya Ellis
5-3
Fr.
Starkville, MS / Starkville H.S.
Lillian Ergel
5-4
So.
Jasper, AL / Jasper HS
Katelyn Vann
5-4
R-Fr.
Fayette, AL / Fayette HS
Chelsey Walker
5-2
Sr.
Shreveport, LA / Paris JC
39
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT:
Women Cross Country
YEAR: 2021
Regular:
Countable Contests:
Post:
5
Exempt:
0
+
Actual:
0
+
5
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
TOTALS ------>
0
3
1
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
9
Athlete Participant Count Is 8 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S CROSS COUNTRY HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
40
Tot.
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY OFFICIAL RESULTS
Overall: 0-1 (.000) Home:
0-0
Away:
0-1
Neutral: 0-0
Date
Day
Dist.
Opponent
Location
Result
Sep 3
F
5K
at Mississippi College Season Opener
Clinton, MS
8/8
Sep 10
F
8K
at University of North Alabama Invitational
Florence, AL
13/13
Sep 23
TH
8K
at Blue Mountain College Topper Trails Classic
Blue Mountain, MS 6/6
Oct 9
S
8K
at Mississippi College Invitational
Clinton, MS
dq
Oct 22
F
8K
at UT-Southern FireHawk Invitational
Florence, AL
7/7
Oct 27
W
4K
at Blue Mountain College Dual
Blue Mountain, MS l. 15-50
Nov 12
F
8K
at USCAA National Championship
Virginia Beach, VA nts
41
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
42
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S CROSS COUNTRY ROSTER Player Michaiah Adams
Ht Cl 5-6 Fr.
Alajah Armstrong 5-4 Fr.
Hometown/H.S./Previous School Tupelo, MS / Tupelo HS Shannon, MS / Shannon HS
Lillian Ergle
5-4 So. Jasper, AL / Jasper HS
Amyah Kahey
5-7 Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
5-5 Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
5-4 Fr.
Shubuta, MS / Wayne Academy
Kalee Sanders
5-6 Fr.
Saltillo, MS / Saltillo HS
Vonisha Towns
5-5 Fr.
Batesville, MS / South Panola HS
43
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S CROSS COUNTRY SCHEDULE DATE Sep. 23
DAY F
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME 5:30 p.m.
Sep. 30
F
A
at Huntingdon Opener
Florence, AL
8:45 a.m.
Oct. 1
S
A
at Topper Trails Classic
Blue Mountain, MS
4:30 p.m.
Oct. 9
SU
A
at UA-Huntsville Charger Classic
Florence, AL
9 a.m.
Oct. 22
S
A
at UT-Southern FireHawk Invitational
Florence, AL
10 a.m.
Nov. 11
F
N
at USCAA Championships
Virginia Beach, VA
10 a.m.
44
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Soccer
45
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Soccer YEAR: 2020-21
Regular:
Countable Contests:
Post:
2
Exempt:
0
+
Actual:
2
+
4
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
9
0
3
0
0
0
1
0
0
0
0
0
1
0
0
0
2
0
16
TOTALS ----->
11
0
3
0
0
0
1
0
0
0
0
0
1
0
0
0
2
0
18
Athlete Participant Count Is 16 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S SOCCER HEAD COACH Name: Louis Alexander Gender: Male Race: White Started: April 1, 2020 Phone: 662-549-4629 Email: lsalexander@muw.edu
46
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S SOCCER OFFICIAL RESULTS Overall: 0-2 (.000) Home:
0-0
Away:
Date
Day
Opponent
Location
Result
Mar. 1
M
at Birmingham-Southern College
Birmingham, AL
L 2-8
Mar. 5
F
at Birmingham-Southern College
Birmingham, AL
L 2-10
Mar. 26 F
at Sewanee
Sewanee, TN
canceled
Mar. 29 M
^Andrew JC
Columbus, MS
W 2-0
Apr. 1
^Andrew JC
Columbus, MS
L 1-2
TH
0-2
Neutral: 0-0
^exhibition
47
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S SOCCER ROSTER
# 1
Player Kyle Rodriguez
Pos F
Ht 6-1
Cl Sr.
Hometown/H.S./Previous School Columbus, MS / Columbus HS
2
Clayton Sanders
F
5-8
Fr.
Philadelphia, MS / Neshoba Central HS
3
Terrell Johnson
MF
5-9
Jr.
Jackson, MS / Murrah HS
4
Jared DeSalvo
MF
5-6
So.
Long Beach, MS / Bay HS
9
Josh Martin
F
6-3
Sr.
Memphis, TN / Pass Christian HS
10 Asahel Salgado
M
5-5
Jr.
Dallas, TX / Bryan Adams HS
11 Hunter Holdiness
F
5-10
Sr.
Vicksburg, MS / Warren Central HS
12 Xavier Harrison
D
5-8
Jr.
New Hope, MS / New Hope HS
13 Garrett Bergstrom
D/MF 6-4
Fr.
Caledonia, MS / Caledonia HS
20 Blake Pilgrim
MF
5-10
Sr.
Birmingham, AL / Calera HS
21 Bryce Hertl
MF
6-0
Sr.
Oxford, MS / Lafayette High School
22 Joao Schroeder
D/MF 6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria
23 Dalton Culpepper
D
5-8
Sr.
Jackson, MS / Richland HS
25 Paulo Carneiro
D/MF 6-0
Jr.
Rio de Janeiro, Brazil / Colegio Sagrado Coração de Maria
35 David McCutchen
GK
6-0
So.
Olive Branch, MS / Lewisburg HS
36 John McGee
GK
6-1
Sr.
Troy, IL / Triad HS
48
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Soccer YEAR: 2021
Regular:
Countable Contests:
Post:
17
Exempt:
2
+
2
+
Actual:
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
6
0
1
0
3
0
0
0
0
0
1
0
0
0
5
0
21
TOTALS ------->
7
0
6
0
1
0
3
0
0
0
0
0
1
0
0
0
5
0
23
Tot. 1
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S SOCCER HEAD COACH Name: Louis Alexander Gender: Male Race: White Started: April 1, 2020 Phone: 662-549-4629 Email: lsalexander@muw.edu
49
21
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S SOCCER OFFICIAL RESULTS Overall: 8-11 (.421) Home: 1-5 Away:
7-4
Neutral: 0-2
Date
Day
Opponent
Location
Result
Sep 1
W
#at East Central Community College
Decatur, MS
exhibition
Sep 3
F
#at Northwest Mississippi Community College
Senatobia, MS
exhibition
Sep 6
M
Louisiana College
Columbus, MS
L 1-3
Sep 9
TH
at Eureka College
Eureka, IL
W 5-2
Sep 10
F
at Eureka College
Eureka, IL
W 6-0
Sep 14
T
at Delta State University
Cleveland, MS
L 0-3
Sep 17
F
Williams Baptist College (Ark.)
Columbus, MS
cancelled
Sep 19
SU
Oakwood University
Columbus, MS
W 5-1
Sep 22
W
Huntingdon College
Columbus, MS
L 1-3
Sep 26
SU
Rhodes College
Columbus, MS
L 0-3
Oct 1
F
at Oakwood University
Huntsville, AL
W 2-0
Oct 3
SU
at Southwestern Adventist University
Keene, TX
W 4-0
Oct 4
M
at Southwestern Adventist University
Keene, TX
W 3-0
Oct 8
F
at Pensacola Christian College
Pensacola, FL
L 0-1
Oct 12
T
at Blue Mountain College (Miss.)
Blue Mountain, MS L 1-4
Oct 16
S
Oct 19
T
Oct 23
LaGrange College
Columbus, MS
L 0-1
at Talladega College
Talladega, AL
W 5-4
S
University of the Ozarks
Columbus, MS
L 1-6
Oct 25
M
at Warren Wilson College
Asheville, NC
W 5-1
Oct 29
F
at Belhaven University (Miss.)
Jackson, MS
L 1-4
Nov 11
TH
+vs. Bryant & Stratton College-Syracuse
Virginia Beach, VA L 1-6
Nov 13
S
+vs. Paul Quinn College
Virginia Beach, VA L 1-6
#Exhibition game
+USCAA national championship tournament (pool play)
50
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S SOCCER ROSTER
# 1
Player Kyle Rodriguez
Pos Ht F 6-1
Cl Sr.
Hometown/H.S./Previous School Columbus, MS / Columbus HS
2
Kai VanCourt
D
6-0
Jr.
Long Beach, MS / Long Beach HS / East Central CC
3
Jacob Vickers
D
6-2
Jr.
Biloxi, MS / Biloxi HS / East Central CC
4
Jared DeSalvo
D
5-6
So.
Long Beach, MS / Bay HS
5
Luis Santos
M
5-9
Jr.
Rio de Janeirio, Brazil / Camden County CC
6
Vini Lopes
M
5-9
Fr.
Sao Paulo, Brazil / Colegio Visconde de Porto Seguro
7
Blake Pilgrim
F
5-9
Sr.
Birmingham, AL / Calera HS
8
Pedro Santana
M
5-8
Jr.
Sao Paulo, Brazil / DeSoto Central HS / Bacone College
9
Josh Martin
F
6-3
Sr.
Memphis, TN / Pass Christian HS
10 Asahel Salgado
M
5-5
Sr.
Dallas, TX / Bryan Adams HS / University of the Ozarks/ETBU
11 Terrell Johnson
M
5-9
Jr.
Jackson, MS / Murrah HS / East Central CC
12 Xavier Harrison
D
5-8
Jr.
New Hope, MS / New Hope HS / Mississippi Gulf Coast CC
13 Stephon Walker
M
6-0
Jr.
Jackson, MS / Terry HS / Jackson State
14 Reggi Pech
M
5-9
Jr.
Meridian, MS / Clarkdale HS / Jones County CC
15 Matthew Dobbins
M
5-9
Fr.
Chillicothe, OH / Chillicothe HS
16 Victor Gomez
D
5-9
Jr.
D’Iberville, MS / Pearl River CC
17 Joao Schroeder
M
6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria/Camden CC
20 Paulo Carneiro
M
6-0
Jr.
Rio de Janeiro, Brazil / Sagrado Coração de Maria/Camden CC
23 Dorian Winters
D
5-11
Jr.
Jackson, MS / Terry HS / Southwest CC
35 David McCutchen
GK
5-10
So.
Olive Branch, MS / Lewisburg HS
36 Josh Jefferson
GK
5-11
Fr.
Columbus, MS / Columbus HS
51
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S SOCCER SCHEDULE Date
Day
Opponent
Location
Time
Aug 26
F
#East Central Community College
Columbus, MS
3 p.m.
Aug 29
M
#Northwest Mississippi Community College
Columbus, MS
3 p.m.
Sep 1
TH
at Fontbonne
St. Louis, MO
8 p.m.
Sep 7
W
at U of the Ozarks
Clarksville, AR
4:30 p.m.
Sep 10
S
Blue Mountain
Columbus, MS
12 p.m.
Sep 11
SU
Oakwood
Columbus, MS
3 p.m.
Sep 14
W
Huntingdon
Montgomery, AL
TBA
Sep 17
S
Pensacola Christian
Columbus, MS
2 p.m.
Sep 20
T
at LaGrange
LaGrange, GA
TBA
Sep 23
F
at East Texas Baptist
Marshall, TX
7:30 p.m.
Sep 25
SU
at LeTourneau
Longview, TX
3 p.m.
Sep 30
F
at Oakwood
Huntsville, AL
3 p.m.
Oct 4
T
Belhaven
Columbus, MS
7 p.m.
Oct 6
TH
Tougaloo
Columbus, MS
TBA
Oct 15
S
at Warren Wilson
Ashville, NC
12 p.m.
Oct 23
SU
Piedmont
Columbus, MS
TBA
TBA
Eureka
Columbus, MS
TBA
TBA
Eureka
Columbus, MS
TBA
TBA
SW Adventist
Columbus, MS
TBA
TBA
SW Adventist
Columbus, MS
TBA
TBA
Talledega
Columbus, MS
TBA
#exhibition contest
52
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Soccer
53
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Soccer YEAR: 2020-21
Regular:
Countable Contests:
Post:
13
Exempt:
0
+
Actual:
0
+
13
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
20
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
3
24
TOTALS ----->
0
22
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
3
26
Athlete Participant Count Is 24 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S SOCCER HEAD COACH: Name: Catie Lyles Gender: Female Race: White Started: March 9, 2020 Phone: 666-329-7996 Email: cjlyles@muw.edu
54
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S SOCCER OFFICIAL RESULTS Overall: 2-11 (.154) Home:
1-4
Away:
1-7
Neutral:
0-0
Date
Day
Opponent
Location
Result
Jan 30
S
Mississippi College
Columbus, MS
L 0-5
Feb 4
TH
at Hendrix College
Conway, AR
Cancelled
Feb 5
F
at University of the Ozarks
Clarksville, AR
L 0-1
Feb 7
SU
University of West Alabama
Columbus, MS
L 0-3
Feb 10
W
Delta State University
Columbus, MS
L 0-8
Feb 20
S
Louisiana Tech
Columbus, MS
Cancelled
Feb 22
M
Centenary College (Louisiana)
Columbus, MS
L 0-4
Feb 25
TH
at Maryville College
Maryville, TN
L 0-12
Mar 1
M
at Birmingham-Southern College
Birmingham, AL
L 0-3
Mar 5
F
at Birmingham-Southern College
Birmingham, AL
L 0-4
Mar 6
S
Millsaps College
Columbus, MS
W 2-1
Mar 9
T
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Mar 11
TH
at Jones College
Ellisville, MS
Cancelled
Mar 16
T
at Belhaven University (Miss.)
Jackson, MS
W 2-0
Mar 18
TH
Maryville College
Columbus, MS
Cancelled
Mar 19
F
at University of Arkansas - Pine Bluff
Pine Bluff, AR
L 0-3
Mar 26
F
at Sewanee: The University of the South
Sewanee, TN
Cancelled
Mar 28
SU
at Alcorn State University
at Alcorn State, MS
L 0-4
Apr 7
W
at Montreat College (N.C.)
Montreat, NC
Cancelled
Apr 9
F
at Warren Wilson
Asheville, NC
Cancelled
55
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S SOCCER ROSTER
#
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
0
Sarah Gilliland
GK
5-7
Sr.
Brandon, MS / NW Rankin HS
2
Leah Crabtree
MF
5-3
Fr.
Ocean Springs, MS / Ocean Springs HS
4
Julia Lips
CB
5-6
Sr.
West Palm Beach, FL / Park Vista HS
6
Nevin Holley
D
5-6
Sr.
Pontotoc, MS / South Pontotoc HS
7
Layla Wilson
D
5-7
Jr.
D'iberville, MS / D'Iberville HS
8
Grace Fowlie
MF
5-3
Sr.
Edinburgh, Scotland / James Gillespie's HS
9
Elizabeth Holland
D
5-4
Fr.
Fair Grove, MO / Fair Grove HS
10
Leah Anderson
F
5-7
Jr.
Leyland, UK / Leyland St. Mary's HS
11
Shelbi Box
D
5-3
So.
Caledonia, MS / Caledonia HS
12
Lizzie Truelock
F
5-4
So.
Caledonia, MS / Caledonia HS
13
Megan Brown
D
5-2
Jr.
Picayune, MS / Homeschool
14
Hannah Helms
MF
5-7
Jr.
Southaven, MS / Southaven HS
15
Adrianna Parsons
F
5-6
Fr.
Springdale, AR / Springdale HS
16
Taylor Pritchett
MF/D
5-3
Fr.
Columbus, MS / New Hope HS
18
Blair Ward
D
5-4
Fr.
Caledonia, MS / Caledonia HS
20
Samantha Weinberg
D
5-6
Sr.
Tupelo, MS / Center Hill HS
21
Hanna Pettigrew
D
5-4
So.
Caledonia, MS / Caledonia HS
22
Sarah Havens
F
5-6
Sr.
Hurley, MS / East Central HS
25
Shelby Harrington
F
5-8
Jr.
Hattiesburg, MS / Oak Grove HS
26
Rebecca Gregory
D
5-8
Jr.
Laurel, MS / NE Jones HS
27
Lindsey Moyle
MF
5-6
Fr.
Pearl River, LA / Pearl River HS
28
Chiemetam Udoye
D
5-10
So.
Anambra, Nigeria / U of Southern Mississippi
33
Merrie Kate Grayson
GK
5-5
Jr.
Tupelo, MS / Tupelo HS
55
Caitlyn Fox
GK
5-11
Fr.
Saraland, AL / Saraland HS
56
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Soccer YEAR: 2021
Regular:
Countable Contests:
Post:
16
Exempt:
0
+
3
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
16
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
1
21
TOTALS ------>
0
17
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
1
22
Tot. 0
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S SOCCER HEAD COACH: Name: Catie Lyles Gender: Female Race: White Started: March 9, 2020 Phone: 666-329-7996 Email: cjlyles@muw.edu
57
19
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S SOCCER OFFICIAL RESULTS Overall: 6-10 (.375) Home: 2-6 Away:
4-4
Neutral:
0-0
Date
Day
Opponent
Location
Result
Aug 27
F
#at Mississippi College
Clinton, MS
exhibition
Aug 31
T
#at East Central Community College
Decatur, MS
exhibition
Sep 6
M
Louisiana College
Columbus, MS
L 1-10
Sep 9
TH
#at University of West Alabama
Livingston, AL
exhibition
Sep 11
S
Agnes Scott College
Columbus, MS
W 3-1
Sep 15
W
at Sewanee: The University of the South
Sewanee, TN
cancelled
Sep 17
F
Williams Baptist College (Ark.)
Columbus, MS
cancelled
Sep 19
SU
Oakwood University
Columbus, MS
W 10-0
Sep 22
W
Huntingdon College
Columbus, MS
L 0-3
Sep 26
SU
at Rhodes College
Memphis, TN
L 0-9
Sep 28
T
Birmingham-Southern College
Columbus, MS
L 1-6
Oct 1
F
at Oakwood University
Huntsville, AL
W 12-0
Oct 3
SU
at Southwestern Adventist University
Keene, TX
L 2-6
Oct 4
M
at Southwestern Adventist University
Keene, TX
W 9-1
Oct 9
S
LaGrange College
Columbus, MS
L 1-4
Oct 10
SU
University of Dallas
Columbus, MS
L 0-9
Oct 12
T
at Blue Mountain College (Miss.)
Blue Mountain, MS W 7-5
Oct 14
TH
at Berea College (Ky.)
Berea, KY
L 0-5
Oct 19
T
at Talladega College
Talladega, AL
W 2-1
Oct 23
S
University of the Ozarks
Columbus, MS
L 0-5
Oct 29
F
at Belhaven University (Miss.)
Jackson, MS
L 0-4
#Exhibition game
58
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S SOCCER ROSTER
# 0
Player Sarah Gilliland
Pos GK
Ht 5-7
Cl Sr.
Hometown/H.S./Previous School Brandon, MS / NW Rankin HS / East Central CC
1
Brendaisha Garrett D
5-5
Jr.
Gautier, MS / Gautier HS / East Central C.C.
2
Megan Brown
D/M 5-2
Sr.
Picayune, MS / Homeschool / Mississippi Gulf Coast CC
3
Mariah Beckom
F
5-3
Sr.
Columbus, MS / Columbus HS / Alcorn State
4
Leah Crabtree
M
5-3
So. Ocean Springs, MS / Ocean Springs HS /
5
Shelbi Box
D
5-3
Jr.
Caledonia, MS / Caledonia HS / Northwest MS CC
7
Layla Wilson
D
5-7
Sr.
D'Iberville, MS / D'Iberville HS / Southwest MS CC
9
Leah Anderson
F
5-7
Sr.
Leyland, UK / Leyland St. Mary's HS / East Central CC
10 Aubrey Baughman
M
5-3
Fr.
Pass Christian, MS / Pass Christian HS /
11 Elizabeth Holland
D
5-4
So. Fair Grove, MO / Fair Grove HS /
12 Lizzie Truelock
F
5-4
Jr.
13 Lindsey Moyle
M/F
5-6
So. Pearl River, LA / Pearl River HS /
14 Hannah Helms
M
5-7
Sr.
15 Adrianna Parsons
F
5-6
So. Springdale, AR / Springdale HS /
17 Rebecca Gregory
D
5-5
Sr.
19 Haven Tuggle
GK
5-10 Fr.
Columbus, MS / Heritage Academy /
20 Millie Mask
F
5-0
Fr.
Nettleton, MS / Nettleton HS / ICC
21 Shadria Fairley
M
5-6
Jr
Lucendale, MS / Jones CC
22 Sarah Havens
F
5-6
Gr. Hurley, MS / East Central HS / Pearl River CC
25 Shelby Harrington
F
5-8
Sr.
55 Caitlyn Fox
GK
5-11 So. Saraland, AL / Saraland HS /
Caledonia, MS / Caledonia HS /
Southaven, MS / Southaven HS / Mississippi Gulf Coast CC
Laurel, MS / NE Jones HS / Meridian CC
Hattiesburg, MS / Oak Grove HS / Pearl River CC
59
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S SOCCER SCHEDULE
DATE 8/26/22
DAY T
H/A/N H
OPPONENT / EVENT NAME #Meridian Community College
SITE Columbus, MS
TIME 7:00 p.m.
8/29/22
F
H
#Southwest MS Community College
Columbus, MS
TBA
9/1/22
TH
A
at Allen University
Columbia, SC
TBA
9/3/22
S
A
at Agnes Scott
Decatur, GA
9/7/22
W
A
at Principia
Elsah, IL
9/9/22
F
A
at Blackburn
Carlinville, IL
3:00 p.m.
9/11/22
SU
H
Oakwood
Columbus, MS
1:00 p.m.
9/13/22
T
A
at Huntingdon
Montgomery, AL
TBA
9/17/22
S
H
Wesleyan
Columbus, MS
TBA
9/18/22
SU
H
LaGrange
Columbus, MS
TBA
9/20/22
T
H
Belhaven
Columbus, MS
TBA
9/25/22
SU
H
Tougaloo
Columbus, MS
TBA
9/30/22
F
A
at Oakwood
Huntsville, AL
1:00 p.m.
10/4/22
T
H
Blue Mountain
Columbus, MS
7:00 p.m.
10/9/22
SU
A
at Tougaloo
Tougaloo, MS
10/13/22
TH
A
at Brevard
Brevard, NC
10/15/22
S
A
at Warren Wilson
Swannonoa, NC
10/19/22
SU
H
Rhodes
Columbus, MS
4:00 p.m.
TBA
TBA
H
Southwestern Adventist
Columbus, MS
TBA
TBA
TBA
H
Southwestern Adventist
Columbus, MS
TBA
#Exhibition game
60
2:00 p.m. TBA
TBA 7:00 p.m. ET 10:00 a.m. ET
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Volleyball
61
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Volleyball YEAR: 2020-21
Regular:
Countable Contests:
Post:
19
Exempt:
0
+
Actual:
5
+
24
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
13
0
5
0
0
0
0
0
1
0
0
0
0
0
0
0
0
19
TOTALS ----->
1
15
0
5
0
0
0
0
0
1
0
0
0
0
0
0
0
0
22
Athlete Participant Count Is 19 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 VOLLEYBALL HEAD COACH: Name: Brooke Carter Gender: Female Race: White Started: 06/19 Phone: Office: 662-329-6585 Email: bcarter@muw.edu
62
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 VOLLEYBALL OFFICIAL RESULTS Overall: 2-17 (.118) Home: 1-4 Away:
Date Feb 5 Feb 5 Feb 21 Feb 24 Feb 25 Feb 26 Feb 26 Mar 4 Mar 5 Mar 10 Mar 12 Mar 15 Mar 16 Mar 16 Mar 23 Mar 31 Apr 1 Apr 1 Apr 2 Apr 2 Apr 6 Apr 6 Apr 6 Apr 9 Apr 9 Apr 9 Apr 10
Day F F SU W TH F F TH F W F M T T T W TH TH F F T T T F F F S
1-8
Neutral: 0-5
Opponent at Xavier University of Louisiana (La.) vs Our Lady of the Lake University at Millsaps College #Wallace State Community College-Hanceville at Mississippi College #Itawamba Community College Covenant College (Ga.) at Martin Methodist College (Tenn.) at Judson College at University of West Alabama #at Wallace State Community College-Hanceville Martin Methodist College (Tenn.) #at Wallace State Community College-Hanceville #vs University of West Florida #Wallace State Community College-Hanceville Judson College at Belhaven University (Miss.) at Belhaven University (Miss.) at LeTourneau University at LeTourneau University Belhaven University (Miss.) Belhaven University (Miss.) at Covenant College (Ga.) vs. Millikin University vs. Webster University vs. University of Dubuque vs. Greenville University #scrimmage/exhibition
63
Location New Orleans, LA New Orleans, LA (Xavier) Jackson, MS Columbus, MS Clinton, MS Columbus, MS Columbus, MS Pulaski, TN Marion, AL Livingston, AL Hanceville, AL Columbus, MS Hanceville, AL Hanceville, AL Columbus, MS Columbus, MS Jackson, MS Jackson, MS Longview, TX Longview, TX Columbus, MS Columbus, MS Lookout Mountain, GA Indianapolis, IN Indianapolis, IN Indianapolis, IN Indianapolis, IN
Result L 0-3 L 0-3 cancelled exhibition L 0-3 exhibition L 1-3 L 0-3 W 3-1 L 0-3 exhibition L 0-3 exhibition exhibition cancelled W 3-0 L 0-3 L 0-3 L 0-3 L 0-3 L 0-3 L 0-3 cancelled L 0-2 L 0-2 L 0-2 L 0-3
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 VOLLEYBALL ROSTER
#
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
2
Iyana Canada
MB
5-7
So.
Oakman, AL / Oakman HS
4
Madison Lamon
S
5-4
Sr.
Russellville, AL / Russellville High School
5
Loren Schmitt
DS
5-6
Sr.
Mt. Juliet, TN / Wilson Central High School
6
DeAnna King
DS
5-1
Jr.
Corinth, MS / Corinth HS
7
Emily Lott
OH
5-8
Fr.
Cecil, AL / Macon East Academy
8
Karmen McCrory
S
5-5
Fr.
Greensboro, AL / Southern Academy
10 Tori Weir
MB
5-8
Sr.
Columbus, MS / Columbus HS
13 Madison Suggs
L
5-4
Fr.
Caledonia, MS / Caledonia HS
15 Jadelyn Trice
MB
6-2
Fr.
Cherokee, AL / Cherokee HS
16 Olivia Eubanks
DS
5-3
Fr.
Leakesville, MS / Greene County HS
17 Shelby Jones
MB/RS
6-1
Jr.
Lucedale, MS / George County HS
18 Evelyn Pruitt
S
5-5
Fr.
Brandon, MS / Northwest Rankin HS
19 Harleigh Kelly
OH
5-8
So.
Vernon, AL / Lamar County HS
20 Maggie Ledbetter
OH/MB
5-9
Fr.
Belmont, MS / Belmont HS
21 Hallie Goodwin
OH
5-9
So.
Southaven, MS / Northpoint Christian HS
22 Lacey Evans
OH
5-7
So.
Jasper, AL / Carbon Hill HS
25 Briana Huerta-Ramirez
L/DS
5-2
Fr.
Russellville, AL / Russellville HS
27 Camryn Johnson
S
5-5
Fr.
Caledonia, MS / Caledonia HS
30 Ricki-Jill Burrough
OH
5-9
Jr.
Carbon Hill, AL / Carbon Hill HS
64
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Volleyball YEAR: 2021
Regular:
Countable Contests:
19
Post:
Exempt:
0
+
0
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
13
0
3
0
0
0
3
0
0
0
0
0
2
0
0
0
0
21
TOTALS ------->
1
14
0
4
0
0
0
3
0
0
0
0
0
2
0
0
0
0
24
Tot. 2
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT VOLLEYBALL HEAD COACH: Name: Halee Hensley Gender: Female Race: White Started: 09/16/21 Phone: Office: 662-329-6585 Email: hmhensley@muw.edu
65
19
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 VOLLEYBALL OFFICIAL RESULTS Overall: 1-18 (.053) Home:
1-4
Away:
0-12
Date Sep 1
Day W
Opponent University of Tennessee-Southern
Location Columbus, MS
Result cancelled
Sep 3
F
^vs. Maryville College
Mount Berry, GA
L 0-3
Sep 4
S
^at Berry College (Ga.)
Mount Berry, GA
L 0-3
Sep 4
S
^vs. Sewanee: The University of the South
Mount Berry, GA
L 0-3
Sep 7
T
at Bethel University (Tenn.)
McKenzie, TN
L 0-3
Sep 14
T
Huntingdon College
Columbus, MS
L 1-3
Sep 16
TH
Pensacola Christian College
Columbus, MS
cancelled
Sep 24
F
Dillard University (La.)
Columbus, MS
L 0-3
Sep 30
TH
at Tougaloo College (Miss.)
Tougaloo, MS
L 2-3
Oct 2
S
at University of Tennessee-Southern
Pulaski, TN
L 0-3
Oct 4
M
Lane College
Columbus, MS
L 1-3
Oct 8
F
at Dillard University (La.)
New Orleans, LA
L 0-3
Oct 9
S
at Pensacola Christian College
Pensacola, FL
L 2-3
Oct 9
S
at Pensacola Christian College
Pensacola, FL
L 1-3
Oct 12
T
at Huntingdon College
Montgomery, AL
L 0-3
Oct 18
M
Tougaloo College (Miss.)
Columbus, MS
W 3-0
Oct 23
S
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Oct 23
S
at Centenary College (Louisiana)
Shreveport, LA
L 0-3
Oct 25
M
#at Pearl River Community College
Poplarville, MS
ex./cancelled
Oct 28
TH
Bethel University (Tenn.)
Columbus, MS
L 0-3
Oct 29
F
at Millsaps College
Jackson, MS
L 0-3
Nov 4
TH
at Lane College
Jackson, TN
L 1-3
Nov 5
F
Blue / White Intersquad (Senior Day)
Columbus, MS
intersquad
#Exhibition game
Neutral: 0-2
^Berry Tournament
66
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 VOLLEYBALL ROSTER
# 3
Player Sarah White
Pos OH/RS
Ht 5-8
Cl Fr.
Hometown/H.S./Previous School Biloxi, MS / D’Iberville HS
4
Sydney Horel
L/DS
5-6
Fr.
Madison, MS / Germantown HS
5
Zoe Hansen
OH/DS 5-8
Fr.
Caledonia, MS / Caledonia HS
6
DeAnna King
DS
5-1
Sr.
Corinth, MS / Corinth HS / Northeast MS CC
7
Hannah Duran
S
5-8
Fr.
Madison, MS / Germantown HS
8
Karmen McCrory
S
5-5
So. Greensboro, AL / Southern Academy
9
Maggie Griggs
OH/RS
5-8
Fr.
Tupelo, MS / Tupelo HS
11 Llayne Skinner
OH/DS 5-7
Fr.
Danville, AL / Danville HS
12 Abby Fields
S
5-6
Fr.
Millport, AL / South Lamar HS
13 Madison Suggs
L/DS
5-2
So. Caledonia, MS / Caledonia HS
15 Jadelyn Trice
MB
6-0
So. Cherokee, AL / Cherokee HS
16 Olivia Eubanks
DS
5-4
So. Leakesville, MS / Greene County HS
17 Jasmine Kelly
MB
5-11 Fr.
18 Evelyn Pruitt
S
5-5
So. Brandon, MS / Northwest Rankin HS
19 Harleigh Kelly
OH/RS
5-8
Sr.
20 Maggie Ledbetter
UTL
6-0
So. Belmont, MS / Belmont HS
23 Micaela Hudgins
MB
5-10 Fr.
Columbus, MS / New Hope HS
24 Amonie Silas
OH/RS
5-10 Fr.
Olive Branch, MS / DeSoto Central HS
Louisville, MS / Grace Christian HS
Vernon, AL / Lamar County HS
25 Briana Huerta-Ramirez L/DS
5-2
So. Russellville, AL / Russellville HS
26 Olivia Anderson
MB
6-0
Fr.
27 Camryn Johnson
S
5-5
So. Caledonia, MS / Caledonia HS
Towns Creek, AL / Hatton HS
67
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 VOLLEYBALL SCHEDULE
Date Aug 27 Sep 3 Sep 4 Sep 4 Sep 7 Sep 10 Sep 10 Sep 11 Sep 11 Sep 14 Sep 17 Sep 20 Sep 22 Sep 23 Sep 26 Sep 27 Oct 4 Oct 5 Oct 10 Oct. 14 Oct 18 Oct 21 Oct 24 Nov 2 Nov 3
Day S TH SU SU W S S SU SU W S T TH F M T T W M F T F M W TH
Opponent at Pensacola Christian at Covenant at Southeastern Baptist vs. TBA at Sewanee TBA – Owls Invitational TBA – Owls Invitational TBA – Owls Invitational TBA – Owls Invitational Miles at Miles at Huntingdon Bethel Covenant at Ouachita Baptist at Arkansas-Monticello Tougaloo at Rhodes Pensacola Christian at Belhaven Huntingdon at Bethel at Lane at Jarvis Christian at Wiley
Location Pensacola, FL Lookout Mountain, GA Laurel, MS Laurel, MS Sewanee, TN Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Fairfield. AL Montgomery, AL Columbus, MS Columbus, MS Arkadelphia, AR Monticello, AR Columbus, MS Memphis, TN Columbus, MS Jackson, MS Columbus, MS McKenzie, TN Jackson, TN Hawkins, TX Marshall, TX
68
Result exhibition 4 p.m. (CT) 1 p.m. 3 p.m. 7 p.m. TBA TBA TBA TBA 7 p.m. 1 p.m. 5 p.m. 4 p.m. 6 p.m. 6 p.m. 6 p.m. 6 p.m. 6:30 p.m. 5 p.m. TBA 5 p.m. 5 p.m. 6 p.m. 4 p.m. 6 p.m.
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Basketball
69
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Basketball YEAR: 2020-21
Regular:
Countable Contests:
Post:
4
Exempt:
0
+
Actual:
0
+
4
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 2
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
14
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
19
TOTALS ----->
6
0
16
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
22
Athlete Participant Count Is 19 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S BASKETBALL HEAD COACH: Name: Brian Merkel Gender: Male Race: White Started: 06/17 Phone: Office: 662-329-7295 Email: bmmerkel@muw.edu
70
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S BASKETBALL OFFICIAL RESULTS Overall: 0-4 (.000) Home:
0-3
Away:
0-1
Neutral: 0-0
Date Jan 15
Day F
Opponent Campbellsville - Somerset
Location Columbus, MS
Result L 76-90
Jan 16
S
Campbellsville - Somerset
Columbus, MS
L 61-73
Jan 28
TH
Rust College
Columbus, MS
cancelled
Feb 1
M
at Belhaven University (Miss.)
Jackson, MS
cancelled
Feb 6
S
at Rust College
Holly Springs, MS
cancelled
Feb 10
W
Talladega College
Columbus, MS
L 41-101
Feb 15
M
at Talladega College
Talladega, AL
cancelled
Feb 22
M
at Talladega College
Talladega, AL
cancelled
Feb 27
S
at Belhaven University (Miss.)
Jackson, MS
L 78-90
71
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S BASKETBALL ROSTER
# 1
Player Jac Young
Pos G
Ht 5-11
Cl So.
Hometown/H.S./Previous School Aberdeen, MS / Aberdeen HS
2
Kenterrius Davison
G
5-10
So.
Olive Branch, MS / Center Hill HS
3
Brien Kimmons
G
5-10
Jr.
Olive Branch, MS / Cedar Hill HS
4
Quintiyus Causey
G
5-10
Jr.
Cleveland, MS / William Penn University.
5
Davon Kennick
F
6-4
Jr.
Olive Branch, MS / Central Hill HS
10 Grayson Long
G
5-10
Fr.
Haleyville, AL / Haleyville HS
11 Isaiah Stevenson
G
6-3
Fr.
Reform, AL / Pickens County HS
12 Terrell Jenkins
G/F
6-5
So.
Richmond, Texas / St. Pius X HS
13 JaQuan Hines
F
6-7
Sr.
Columbus, MS / East Mississippi CC
14 Josh Gonsalves
G
5-9
Jr.
Hattiesburg, MS / Presbyterian Christian
15 Austin Taylor
G
6-0
Sr.
Newton, MS / East Central CC
21 Seth Wallace
G
5-10
Fr.
Centerville, AL / Bibb County HS
22 Dariun Doss
G
6-1
Fr.
Reform, AL / Pickens County HS
23 Nathan Reed
G/F
6-4
So.
Starkville, MS / Starkville HS
24 Tyson Tate
G
6-1
So.
Starkville, MS / Starkville HS
25 Ddallen Bailey
G
6-3
Jr.
Memphis, TN / Christian Brothers College
30 Clay Blanton
G
6-0
Fr.
Haleyville, AL / Haleyville HS
31 Terry Coleman Jr.
G
6-2
Fr.
Olive Branch, MS / Arkansas State-Mid-South
32 Tanner Collins
F
6-6
So.
Sulligent, AL / Sulligent HS
72
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Basketball YEAR: 2021-22
Regular:
Countable Contests:
18
Post:
Exempt:
0
+
0
+
Actual:
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Tot.
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
15
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
21
TOTALS ------->
6
0
15
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
22
Tot. 0
Athlete Participant Count Is 21 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S BASKETBALL HEAD COACH: Name: Dean Burrows Gender: Male Race: White Started: 09/21 Phone: Office: 662-329-6445 Email: btburrowsjr@muw.edu
73
18
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S BASKETBALL OFFICIAL RESULTS Overall: 3-15 (.167) Home: 3-4 Away:
0-8
Neutral: 0-3
Date Nov 12
Day F
Opponent ^at LaGrange College
Location LaGrange, GA
Result L 56-75
Nov 13
S
^vs. Huntingdon College
LaGrange, GA
L 54-62
Nov 16
T
Belhaven University (Miss.)
Columbus, MS
L 81-85
Nov 19
F
+at Sewanee
Sewanee, TN
L 57-82
Nov 20
S
+vs. Birmingham-Southern College
Sewanee, TN
L 60-99
Nov 23
T
Centenary College (Louisiana)
Columbus, MS
L 52-73
Dec 7
T
Rhodes College
Columbus, MS
L 75-77
Dec 10
F
%vs. Bethel University (Tenn.)
Blue Mountain, MS
L 66-74
Dec 11
S
%at Blue Mountain College (Miss.)
Blue Mountain, MS
L 63-74
Dec 16
TH
Blue Mountain College (Miss.)
Columbus, MS
W 70-68
Dec 18
S
at Huntingdon College
Montgomery, AL
L 78-85
Dec 19
SU
at Birmingham-Southern College
Birmingham, AL
L 91-94
Dec 29
W
at Rhodes College
Memphis, TN
Cancelled
Dec 31
F
at Millsaps College
Jackson, MS
Cancelled
Jan 2
SU
Huntingdon College
Columbus, MS
L 67-70
Jan 5
W
at Rust College
Holly Springs, MS
L 65-83
Jan 8
S
Covenant College (Ga.)
Columbus, MS
Cancelled
Jan 15
S
at Pensacola Christian College
Pensacola, FL
Postponed
Jan 25
T
Southeastern Baptist College
Columbus, MS
W 77-58
Jan 29
S
at Covenant College (Ga.)
Lookout Mountain, GA
Cancelled
Feb 5
S
at University of Dallas
Irving, Texas
Cancelled
Feb 9
W
Rust College
Columbus, MS
Cancelled
Feb 10
TH
at Belhaven University (Miss.)
Jackson, MS
L 80-85
Feb 12
S
Arkansas Baptist College
Columbus, GA
W 81-73
Feb 17
TH
Pensacola Christian College
Columbus, MS
Cancelled
Feb. 21
M
at Piedmont University
DeMorest, GA
L 42-95
^LaGrange Classic +Sewanee Classic %Blue Mountain Classic 74
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S BASKETBALL ROSTER
# 1
Player Brien Kimmons
Pos Ht Cl G 5-10 Jr.
Hometown/H.S./Previous School Olive Branch, MS / Cedar Hill HS / Arkansas State-Mid-South
2
Kenterrius Davison G
5-10 So. Olive Branch, MS / Center Hill HS
3
Quintiyus Causey
G
5-10 Jr.
4
Milos Zeradjanin
G
6-0
So. Zemun, Serbia / Crenshaw Christian (AL) HS
10 Trey Jackson
G
6-4
Fr.
Starkville, MS / NW Mississippi CC
11 Shon Wright
G
6-2
Jr.
Shaw, MS / Shaw HS / Arkansas - Pine Bluff
12 Isaiah Stevenson
G
5-10 So. Reform, AL / Pickens County HS
13 JaQuan Hines
F
6-7
Sr.
Columbus, MS / East Mississippi CC
14 Terryonte Thomas
G
6-4
Sr.
Columbus, MS / Columbus HS / Sam Houston State
15 Jaylon Jones
G
5-11 Fr.
21 Seth Wallace
G
6-0
So. Centerville, AL / Bibb County HS
22 Dariun Doss
G/F 6-1
So. Reform, AL / Pickens County HS
23 Nathan Reed
F
6-4
So. Starkville, MS / Starkville HS
24 Cam Skinner
G
6-2
Fr.
Starkville, MS / / East Mississippi CC
25 Ddallen Bailey
G/F 6-3
Sr.
Memphis, Tenn. / Christian Brothers College
30 Clay Blanton
G
6-2
So. Haleyville, AL / Haleyville HS
31 Terry Coleman Jr.
F
6-5
Fr.
33 Grayson Long
G
5-10 Fr.
Haleyville, AL / Haleyville HS
35 Davon Kennick
F
6-4
Jr.
Olive Branch, MS / Central Hill HS
44 Tanner Collins
F
6-7
Jr.
Sulligent, AL / Sulligent HS
50 Thomas Wright
F
6-3
Jr.
Pensacola, Fla. / Escambia HS / Bishop State C.C. (Ala.)
Cleveland, MS / / William Penn University
Eulaw, AL / Pickens County HS
Olive Branch, MS / Arkansas State-Mid-South
75
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S BASKETBALL SCHEDULE
Date
Day
Opponent
Location
Time
Nov 11
F
^vs. TBA
Birmingham, AL
TBA
Nov. 12
S
^vs. TBA
Birmingham, AL
TBA
Nov. 18
F
at Principia College
Elsah, IL
7 p.m.
Nov. 19
S
at Greenville University
Greenville, IL
TBA
Nov. 22 T
Birmingham-Southern College
Columbus, MS
5 p.m.
Nov. 27 SU
LaGrange College
Columbus, MS
TBA
Dec. 6
T
Pensacola Christian College
Columbus, MS
TBA
Dec. 16
F
at LaGrange College
LaGrange, GA
11 a.m. (CT)
Dec. 18
SU
Westminster College (Mo.)
Columbus, MS
12 p.m.
Dec. 19
M
Belhaven University
Columbus, MS
TBA
Jan. 7
S
Toccoa Falls College
Columbus, MS
TBA
Jan. 12
TH
Southeastern Baptist College
Columbus, MS
TBA
Jan. 14
S
at University of Dallas
Irving, TX
TBA
Jan. 21
S
at Toccoa Falls College
Toccoa Falls, GA
TBA
Jan. 25
W
at Southeastern Baptist College
Laurel, MS
TBA
Jan. 28
S
at Bob Jones University
Greenville, S.C.
TBA
Jan. 29
SU
at Warren Wilson College (N.C.)
Asheville, N.C.
TBA
Feb. 1
W
at Belhaven University
Jackson, MS
TBA
Feb. 18
S
at Pensacola Christian College
Pensacola, FL
TBA
TBA
TBA
Huntingdon College
TBA
TBA
TBA
TBA
Centenary College
TBA
TBA
TBA
TBA
Asbury University
TBA
TBA
^BSC Classic (Birmingham-Southern, Piedmont, MUW)
76
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Basketball
77
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Basketball YEAR: 2020-21
Regular:
Countable Contests:
Post:
3
Exempt:
0
+
Actual:
0
+
3
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
5
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
0
5
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S BASKETBALL HEAD COACH: Name: Andrew Johnson Gender: Male Race: White Started: 10/2019 Phone: Office: 662-329-6436 Email: anjohnson7@muw.edu
78
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S BASKETBALL OFFICIAL RESULTS Overall: 0-3 (.000) Home:
0-0
Away:
0-3
Neutral: 0-0
Date Jan 22
Day F
Opponent Tougaloo College (Miss.)
Location Columbus, MS
Result cancelled
Jan 25
M
Louisiana College
Columbus, MS
cancelled
Feb 4
TH
at Judson College
Marion, AL
L 30-69
Feb 6
S
at Rust College
Holly Springs, MS
L 29-83
Feb 11
TH
Judson College
Columbus, MS
cancelled
Feb 16
T
at Blue Mountain College (Miss.)
Blue Mountain, MS
cancelled
Feb 22
M
Tougaloo College (Miss.)
Columbus, MS
cancelled
Feb 27
S
at Belhaven University (Miss.)
Jackson, MS
L 49-101
79
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S BASKETBALL ROSTER
No.
Name
Pos.
Ht.
Yr.
Hometown / High School
4
Katie Beth Williams
G
5-4
So.
Smithville, MS / Smithville HS
10
Jasmine Shaw
G
5-6
So.
Greenville, MS / O'Bannon HS
11
Emma Hicks
F
5-4
Fr.
Steens, MS / Starkville Christian
12
Hanna Caldwell
G
5-6
Jr.
Brandon, MS / Brandon HS
13
Briona Green
G
5-0
Sr.
Columbus, MS / Columbus HS
22
Isabella Sherer
G
5-4
Fr.
Hattiesburg, MS / Presbyterian Christian
23
Rachael McGrew
F
6-0
So.
Houston, MS / Hebron Christian HS
80
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Basketball YEAR: 2021-22
Regular:
Countable Contests:
Post:
18
Exempt:
0
+
Actual:
1
+
19
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 1
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
6
0
6
0
0
0
1
0
0
0
0
0
1
0
0
0
0
14
TOTALS ----->
2
6
0
7
0
0
0
1
0
0
0
0
0
1
0
0
0
0
17
Athlete Participant Count Is 14 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S BASKETBALL HEAD COACH: Name: Andrew Johnson Gender: Male Race: White Started: 10/2019 Phone: Office: 662-329-6436 Email: anjohnson7@muw.edu
81
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S BASKETBALL OFFICIAL RESULTS Overall: 3-15 (.167) Home:
3-4
Away:
0-10
Date Nov 12
Day F
Opponent at Rhodes College
Location Memphis, TN
Result L 51-84
Nov 16
T
Belhaven University (Miss.)
Columbus, MS
L 45-62
Nov 18
TH
Crowley’s Ridge College
Paragould, AR
L 53-82
Nov 20
S
^vs. Birmingham-Southern College
Jackson, MS
L 105-107
Nov 21
SU
^at Millsaps College
Jackson, MS
L 60-64
Nov 23
T
at Birmingham-Southern College
Birmingham, AL
L 94-119
Dec 5
SU
Rhodes College
Columbus, MS
L 53-77
Dec 7
T
Millsaps College
Columbus, MS
W 57-51
Dec 8
W
#Mississippi College
Clinton, MS
exhibition
Dec 11
S
at Webster University
St. Louis, MO
cancelled
Dec 12
SU
at Fontbonne University
St. Louis, MO
L 53-90
Dec 14
T
at LaGrange College
LaGrange, GA
L 45-73
Dec 16
TH
at Hendrix College
Conway, AR
L 55-74
Dec 17
F
at Hendrix College
Conway, AR
L 46-58
Jan 25
T
Crowley’s Ridge College
Columbus, MS
L 50-65
Jan 28
F
at Pensacola Christian College
Pensacola, FL
L 48-60
Feb 3
TH
at Blue Mountain College (Miss.)
Blue Mountain, MS
L 28-72
Feb 5
S
Toccoa Falls College
Columbus, MS
W 65-61
Feb 8
T
Blue Mountain College (Miss.)
Columbus, MS
cancelled
Feb 10
TH
at Belhaven University (Miss.)
Jackson, MS
L 51-68
Feb 12
S
Arkansas Baptist College
Columbus, MS
W 52-48
Feb 17
TH
Pensacola Christian College
Columbus, MS
cancelled
^Millsaps Classic
Neutral: 0-1
#exhibition
82
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S BASKETBALL ROSTER
# 0
Player Bre Waters
Pos Ht F 5-9
Cl Jr.
Hometown/H.S./Previous School Meridian, MS / Lamar HS / Meridian CC
1
Jaycee Haynes
F
5-10 Fr.
Birmingham, AL / Spain Park HS
3
Christiana Harris
G
5-6
Sr.
Grenada, MS / Grenada HS
4
Katie Beth Williams G
5-4
Sr.
Smithville, MS / Smithville HS / MS Gulf Coast CC
5-6
Jr.
Greenville, MS / O'Bannon HS
10 Jasmine Shaw
G
11 Emma Hicks
G/F 5-6
So. Steens, MS / Starkville Christian HS
12 Audrey Foreman
G/F 5-7
Fr.
13 KelceI Phillips
G
5-10 Fr.
15 Imoni Harris
G
5-9
So. Columbus, MS / New Hope HS
20 Rokila Wallace
G
5-7
Sr.
23 Maddie Guerin
F
5-10 Fr.
Ecru, MS / North Pontotoc HS
25 Hannah Duran
G
5-8
Madison, MS / Germantown HS
32 Cassidy Murphy
F
5-11 Jr.
Atmore, AL / Escambia Academy / Judson College
33 MG Chamberlain
F
5-10 Jr.
Brighton, TN / Brighton HS / Freed-Hardeman College
Fr.
Columbus, MS / Columbus Christian HS Reform, AL / Pickens County HS
Columbus, MS / Columbus HS / Meridian CC
83
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S BASKETBALL SCHEDULE
DATE
DAY
OPPONENT / EVENT NAME
SITE
TIME
Nov 17
M
at Crowley’s Ridge
Paragould, AR
5:30 p.m.
Nov 19
W
at Birmingham Southern
Birmingham, AL
TBA
Nov 11
F
^TBA / Webster University Tourn.
St. Louis, MO
TBA
Nov 12
S
^TBA / Webster University Tourn.
St. Louis, MO
TBA
Nov 16
W
at Millsaps
Jackson, MS
TBA
Nov 19
S
Webster University
Columbus, MS
1 p.m.
Nov 20
SU
Huntingdon College
Columbus, MS
TBA
Nov 22
T
at Oglethorpe University
Atlanta, GA
TBA
Dec 6
T
Pensacola Christian College
Columbus, MS
TBA
Dec 10
S
at Fontbonne University
St. Louis, MO
TBA
Dec 11
SU
at Webster University
St. Louis, MO
TBA
Dec 13
T
Birmingham Southern
Columbus, MS
TBA
Dec 16
F
Millsaps
Columbus, MS
TBA
Dec 18
SU
Westminster College (MO)
Columbus, MS
TBA
Jan 7
S
Toccoa Falls College
Columbus, MS
TBA
Jan 10
T
at Toccoa Falls College
Toccoa Falls, GA
TBA
Jan 14
S
at University of Dallas
Dallas, TX
TBA
Jan 16
M
Crowley’s Ridge
Columbus, MS
TBA
Jan 25
W
at Belhaven University
Jackson, MS
TBA
Jan. 28
S
at Huntingdon College
Montgomery, AL
TBA
Feb 1
W
Belhaven University
Columbus, MS
TBA
Feb 13
M
Warren Wilson College
Columbus, MS
TBA
Feb 18
S
at Pensacola Christian College
Pensacola, FL
TBA
^ = Webster Tip Off Classic (Hosted by Webster University, St. Louis, Mo.)
84
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Golf
85
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Golf YEAR: 2020-21
Regular:
Countable Contests:
Post:
5
Exempt:
1
+
Actual:
0
+
6
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
7
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 03/2019 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
86
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
Date Mar 1-2
0-0
Day M-T
Away:
0-0
Neutral: 0-0
Event at Blue Mountain College (Miss.)
Location West Point, MS (Old Waverly Golf Course)
Result 2/9
Mar 15-16 M-T
at University of Arkansas at Monticello Philadelphia, MS (Dancing Rabbit Golf Course) 4/9
Mar 22-23 M-T
at Loyola University (La.)
Abita Springs, LA (Money Hill Golf Course)
7/9
Mar 29-30 M-T
at William Carey University (Miss.)
Hattiesburg, MS (Canebrake Country Club)
2/7
Apr 12-13 M-T
Mississippi University for Women
Starkville, MS (Mississippi State Golf Course) 4/4
May 10-11 M-T
at USCAA National Championship
State College, PA (Penn State Golf Course)
87
2/8
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
88
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S GOLF ROSTER Player Mark Furnari
Ht 5-10
Cl So.
Hometown/H.S./Previous School Caledonia, MS / Caledonia HS
Logan Pannell
5-9
Fr.
Columbus, MS / New Hope HS
Zach Riley
6-3
So.
Hernando, MS / DeSoto Central HS
Brady Scola
5-10
Jr.
Southaven, MS / Desoto Central HS
Coleman Suber
5-7
Sr.
Calhoun City, MS / Calhoun City HS
Preston Trainor
5-9
So.
Memphis, TN / Lighthouse Christian Academy
Brandon Walker
5-11
Gr.
Vardaman, MS / Vardaman HS
89
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Golf YEAR: 2021-22
Regular:
Countable Contests:
Post:
7
Exempt:
1
+
Actual:
0
+
8
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
11
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
11
TOTALS ----->
13
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
13
Athlete Participant Count Is 11 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 03/2019 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
90
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
FALL SEASON Date Day Sep 13-14 M-T
Away:
0-0
Neutral: 0-0
Event Location at Williams Baptist College (Ark.) Fall Invitational Kennett, MO (Kennett G.C.)
Result 8/10
Sep 27-28 M-T
at Lyon College (Ark.) Fall Invitational
Melbourne, AR (Cooper's Hawk G.C.)
7/8
Oct 11-12 M-T
at USCAA National Championship
State College, PA (Penn State Blue Course)
t.3/22
Oct 25-26 M-T
at Southern States Athletic Conference Preview
Greenville, AL 7/8 (RTJ at Cambrian Ridge G.C.)
SPRING SEASON Date Day Feb 21-22 M-T
Event at University of Mobile (Ala.) Classic
Location Mobile, AL (RTJ Magnolia Grove G.C.)
Result 12/14
Mar 21-22 M-T
at Blue Mountain College (Miss.) Invitational
West Point, MS (Old Waverly G.C.)
8/10
Mar 28-29 M-T
at William Carey University (Miss.) Invitational
Gulf Shores, AL (Gulf Shores C.C.)
10/11
Apr 11-12 M-T
MUW Invitational
Columbus, MS (Elm Lake G.C.)
3/5
91
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
92
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
93
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S GOLF ROSTER Player Logan Anderson
Ht 5-11
Cl Fr.
Hometown/H.S./Previous School Fayette, AL / Fayette County HS
Mark Furnari
6-0
R-So.
Caledonia, MS / Caledonia HS
Brandon Jordan
6-0
R-So.
Clinton, TN / Roane State CC
Logan Pannell
5-9
R-Fr.
Columbus, MS / New Hope HS
Zach Riley
6-0
R-So.
Hernando, MS / Hernando HS
Cole Ruffin
5-10
Fr.
Columbus, MS / New Hope HS
Brady Scola
6-0
R-Jr.
Southaven, MS / Desoto HS
Carson Suber
5-10
Fr.
Calhoun City, MS / Calhoun City HS
Timothy Turnage
5-8
Fr.
Picayune, MS / Picayune HS
Seth Wallace
6-0
R-Fr.
Centerville, AL / Bibb County HS
Connor Wilder
5-10
R-So.
Kossuth HS / North East CC
94
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S GOLF SCHEDULE
FALL DATE
DAY
H/A/N
OPPONENT / EVENT NAME
SITE
9/12-13 9/26-27 10/10-11 10/24-25
M,T M,T M,T M,T
M,T M,T M,T M,T
TIME
A A A A
Williams Baptist Lyon College USCAA National Championship S.S.A.C. Conference Invite
Kennett, MO Melbourne, AR State College, PA Montgomery, AL
8 a.m. 8 a.m. 8 a.m. 8 a.m.
A A A H
Mobile University Blue Mountain William Carey MUW Invitational
RTJ Mobile, AL West Point, MS Gulf Shores, AL Columbus, MS
8 a.m. 8 a.m. 8 a.m. 8 a.m.
SPRING 2/20-21 3/20-21 3/27-28 4/10-11
95
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
96
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Golf
97
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Golf YEAR: 2020-21
Regular:
Countable Contests:
Post:
3
Exempt:
0
+
Actual:
0
+
3
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
1
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 06/2018 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
98
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
Date Mar 1-2
0-0
Day M-T
Away:
0-0
Neutral: 0-0
Event at Blue Mountain College (Miss.)
Location West Point, MS (Old Waverly Golf Course)
Result 5/6
Mar 15-16 M-T
at University of Arkansas at Monticello Philadelphia, MS (Dancing Rabbit Golf Course) 8/8
Mar 22-23 M-T
at Loyola University (La.)
Abita Springs, LA (Money Hill Golf Course)
5/6
Mar 29-30 M-T
at William Carey University (Miss.)
Hattiesburg, MS (Canebrake Country Club)
nts
Apr 12-13 M-T
Mississippi University for Women
Starkville, MS (Mississippi State Golf Course) nts
May 10-11 M-T
at USCAA National Championship
State College, PA (Penn State Golf Course)
99
nts
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
100
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S GOLF ROSTER Player Emma Coggin
Ht 5-3
Cl Fr.
Hometown/H.S./Previous School Amory, MS / Amory HS
Chelsie Elliot
5-4
Jr.
Tuscaloosa, AL / Jefferson State CC
Ta’Dashia Flowers
4-8
Fr.
Meridian, MS / Meridian HS
Chesne Joyner
5-6
Fr.
Walnut, MS / Kossuth HS
101
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Golf YEAR: 2021-22
Regular:
Countable Contests:
Post:
7
Exempt:
0
+
Actual:
0
+
7
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
2
3
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S GOLF HEAD COACH: Name: Benji Williams Gender: Male Race: White Started: 06/2018 Phone: Office: 662-498-0215 Email: brwilliams@muw.edu
102
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
FALL SEASON Date Day Sep 13-14 M-T
Away:
0-0
Neutral: 0-0
Event Location at Williams Baptist College (Ark.) Fall Invitational Kennett, MO (Kennett G.C.)
Result 5/7
Sep 27-28 M-T
at Lyon College (Ark.) Fall Invitational
Melbourne, AR (Cooper's Hawk G.C.)
4/7
Oct 11-12 M-T
at USCAA National Championship
State College, PA (Penn State Blue Course)
nts
Oct 25-26 M-T
at Southern States Athletic Conference Preview
Greenville, AL 7/7 (RTJ at Cambrian Ridge G.C.)
SPRING SEASON Date Day Feb 21-22 M-T
Event at University of Mobile (Ala.) Classic
Location Mobile, AL (RTJ Magnolia Grove G.C.)
Result 10/11
Mar 21-22 M-T
at Blue Mountain College (Miss.) Invitational
West Point, MS (Old Waverly G.C.)
5/8
Mar 28-29 M-T
at William Carey University (Miss.) Invitational
Gulf Shores, AL (Gulf Shores C.C.)
10/10
Apr 11-12 M-T
MUW Invitational
Columbus, MS (Elm Lake G.C.)
4/5
103
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
104
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
105
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S GOLF ROSTER
Player Emma Coggin
Ht Cl Hometown/H.S./Previous School 5-3 R-Fr. Amory, MS / Amory HS
Olivia Derbyshire
6-0 Fr.
Ocean Springs, MS / St. Martin HS
Ta'Dashia Flowers 4-8 R-Fr. Meridian, MS / Meridian HS
Chesne Joyner
5-6 R-Fr. Walnut, MS / Kossuth HS
106
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S GOLF SCHEDULE
FALL DATE
DAY
H/A/N
OPPONENT / EVENT NAME
SITE
9/12-13 9/26-27 10/10-11 10/24-25
M,T M,T M,T M,T
M,T M,T M,T M,T
TIME
A A A A
Williams Baptist Lyon College USCAA National Championship S.S.A.C. Conference Invite
Kennett, MO Melbourne, AR State College, PA Montgomery, AL
8 a.m. 8 a.m. 8 a.m. 8 a.m.
A A A H
Mobile University Blue Mountain William Carey MUW Invitational
RTJ Mobile, AL West Point, MS Gulf Shores, AL Columbus, MS
8 a.m. 8 a.m. 8 a.m. 8 a.m.
SPRING 2/20-21 3/20-21 3/27-28 4/10-11
107
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
108
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Tennis
109
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Tennis YEAR: 2020-21
Regular:
Countable Contests:
Post:
6
Exempt:
0
+
Actual:
0
+
6
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
6
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
7
TOTALS ----->
7
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
8
Athlete Participant Count Is 7 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 MEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
110
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS OFFICIAL RESULTS Overall: 0-6 (.000) Home:
0-1
Away:
0-2
Neutral: 0-3
Date Feb 12
Day F
Opponent at Covenant College (Ga.)
Location Lookout Mountain, GA
Result Cancelled
Feb 13
S
at Johnson University - Tennessee
Knoxville, TN
Cancelled
Feb 19
F
at Blue Mountain College (Miss.)
Blue Mountain, MS
Cancelled
Feb 20
S
at Huntingdon College
Montgomery, AL
L 4-5
Feb 25
TH
Blue Mountain College (Miss.)
Columbus, MS
Cancelled
Feb 27
S
vs Spring Hill College (Ala.)
Mobile, AL
L 0-7
Feb 27
S
at University of Mobile (Ala.)
Mobile, AL
L 0-7
Mar 2
T
at Birmingham-Southern College
Birmingham, AL
Cancelled
Mar 11
TH
vs Martin Methodist College (Tenn.)
Decatur, AL
L 0-9
Mar 12
F
Huntingdon College
Columbus, MS
L 4-5
Mar 17
W
at Millsaps College
Jackson, MS
Cancelled
Mar 20
S
Christian Brothers University
Columbus, MS
Cancelled
Mar 28
SU
Belhaven University (Miss.)
Columbus, MS
Cancelled
Apr 4
SU
Louisiana College
Columbus, MS
Cancelled
Apr 6
T
vs. Johnson University - Tennessee
Gadsden, AL
L 4-5
111
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
112
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 MEN’S TENNIS ROSTER
Player Ht Jonathan Corpstein 5-8
Cl Hometown/H.S./Previous School So. Olive Branch, MS / Lewisburg HS
Jacob Davis
5-8
Fr.
Mikey Duncan
5-11 Jr.
Tuscaloosa, AL / New Hope HS / EMCC
Samuel Garrie
6-0
Fr.
Florence, AL / Central HS
Luis Leal, Jr.
5-2
Jr.
Ocean Springs, MS / Ocean Springs HS / Miss. Gulf Coast CC
Dylan Plumlee
5-9
Fr.
Southaven, MS / Northpoint Christian School
Sam Yarborough
6-5
So. Columbus, MS / Caledonia HS
West Point, MS / Oak Hill Academy
113
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Tennis YEAR: 2021-22
Regular:
Countable Contests:
Post:
13
Exempt:
0
+
Actual:
3
+
16
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
6
0
4
0
0
0
2
0
0
0
0
0
1
0
0
0
0
0
13
TOTALS ----->
7
0
4
0
0
0
2
0
0
0
0
0
1
0
0
0
0
0
14
Athlete Participant Count Is 13 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
114
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS OFFICIAL RESULTS Overall: 1-12 (.000) Home: 0-4 Away:
1-8
Neutral: 0-0
FALL SEASON Date Day Sep 25 S
Opponent at Huntingdon College
Location Montgomery, AL
Result L 1-8
Sep 25
S
#vs. Bevill State Community College
Montgomery, AL
exhibition
Oct 8
F
#East Central Community College
Columbus, MS
exhibition
Oct 8
F
#Itawamba Community College
Columbus, MS
exhibition
Oct 15
F
at Johnson University - Tennessee
Knoxville, Tenn.
L. 0-6
Oct 15
F
at Maryville College
Maryville, TN
L. 4-5
#Exhibition match
SPRING SEASON Date Day Feb 9 W
Event at Alcorn State University
Location Lorman, MS
Result Cancelled
Feb 12
S
Lane College
Columbus, MS
W. 8-1
Feb 17
TH
Belhaven University (Miss.)
Columbus, MS
L. 0-8
Feb 19
S
at Dillard University (La.)
New Orleans, LA
L. 0-9
Feb 26
S
at Freed-Hardeman University (Tenn.)
Henderson, TN
L. 0-9
Mar 4
F
at Bethel University (Tenn.)
McKenzie, TN
L. 0-9
Mar 5
S
at Webster University
St. Louis, MO
L. 0-9
Mar 10
TH
LeMoyne-Owen College
Columbus, MS
Cancelled
Mar 11
F
Huntingdon College
Columbus, MS
L. 0-9
Mar 21
M
at Lane College
Jackson, TN
W. 8-1
Mar 26
S
Piedmont University
Columbus, MS
L. 0-9
Apr 1
F
at LeMoyne-Owen College
Memphis, TN
L. 3-6
115
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
116
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 MEN’S TENNIS ROSTER
Player Tanner Collins
Ht 6-5
Cl Hometown/H.S./Previous School So. Sulligent, AL / Sulligent HS
Jonathan Corpstein 5-8
Jr.
Olive Branch, MS / Lewisburg HS
Jacob Davis
5-8
So. West Point, MS / Oak Hill HS
Mikey Duncan
5-11 Sr.
Samuel Garrie
6-0
So. Florence, AL / Central HS
Victor Gomez
5-9
Fr.
D’Iberville, MS / D’Iberville HS / Pearl River CC
Luis Leal, Jr.
5-2
Sr.
Ocean Springs, MS / Ocean Springs HS / Miss. Gulf Coast CC
Alan Lewis
5-8
Jr.
Columbus, MS / Columbus HS / EMCC
Kris McGowan
5-8
Jr
Philadelphia, MS / Philadelphia HS / EMCC
Zavier Minor
5-9
Sr.
West Point, MS / West Point HS / EMCC
Kory Scales
6-2
Jr.
Macon, MS / Noxubee HS / EMCC
Jacob Vickers
6-0
Jr.
Biloxi, MS / Biloxi HS / ECCC
Sam Yarborough
6-5
Jr.
Columbus, MS / Caledonia HS
Tuscaloosa, AL / New Hope HS / EMCC
117
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 MEN’S TENNIS SCHEDULE
FALL SEASON Date
Day
Opponent
Location
Time / Result
Sep 17
S
at Huntingdon College
Montgomery, AL
10 a.m.
Sep 30
F
at Maryville College
Maryville, TN
3 p.m.
Oct 1
S
at Johnson University
Knoxville, TN
9 a.m.
SPRING SEASON Date
Day
Event
Location
Time / Result
Feb 8
W
at Millsaps College
Jackson, MS
1:30 p.m.
Feb 11
S
Lane College
Columbus, MS
12 p.m.
Feb 15
W
at Belhaven University
Jackson, MS
1 p.m.
Feb 18
S
at LeMoyne-Owen College
Memphis, TN
10:30 a.m.
Feb 21
T
Belhaven University
Columbus, MS
1 p.m.
Feb 23
TH
Blue Mountain College
Columbus, MS
3:30 p.m.
Feb 25
S
at Freed-Hardeman University
Jackson, TN
11 a.m.
Mar 1
W
vs Lane College
Jackson, TN
11 a.m.
Mar 3
F
at Bethel University
McKenzie, TN
11 a.m.
Mar 4
S
at Webster College
Webster Groves, MO
11 a.m.
Mar 10
F
Huntingdon College
Columbus, MS
10 a.m.
Mar 23
W
LeMoyne-Owen College
Columbus, MS
1 p.m.
118
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Tennis
119
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Tennis YEAR: 2020-21
Regular:
Countable Contests:
Post:
8
Exempt:
0
+
Actual:
0
+
8
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
7
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
10
TOTALS ----->
1
7
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
11
Athlete Participant Count Is 10 (this is the sum of Student-Athlete counts in table above)
CURRENT 2020-21 WOMEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
120
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS OFFICIAL RESULTS Overall: 0-8 (.000) Home: 0-1 Away:
0-4
Neutral: 0-3
Date Feb 12
Day F
Opponent at Covenant College (Ga.)
Location Lookout Mountain, GA
Result L 0-6
Feb 13
S
at Johnson University - Tennessee
Knoxville, Tenn.
Cancelled
Feb 19
F
at Blue Mountain College (Miss.)
Blue Mountan, MS
Cancelled
Feb 20
S
at Huntingdon College
Montgomery, AL
L 0-9
Feb 20
S
vs. Albany State University
Montgomery, AL
L 0-7
Feb 25
TH
Blue Mountain College (Miss.)
Columbus, MS
Cancelled
Feb 27
S
vs. Spring Hill College (Ala.)
Mobile, AL
L 0-6
Feb 27
S
at University of Mobile (Ala.)
Mobile, AL
L 0-7
Mar 2
T
at Birmingham-Southern College
Birmingham, AL
Cancelled
Mar 11
TH
vs Martin Methodist College (Tenn.)
Decatur, AL
L 2-7
Mar 12
F
Huntingdon College
Columbus, MS
L 0-9
Mar 17
W
at Millsaps College
Jackson, MS
Cancelled
Mar 20
S
Christian Brothers University
Columbus, MS
Cancelled
Mar 28
SU
Belhaven University (Miss.)
Columbus, MS
Cancelled
Apr 4
SU
Louisiana College
Columbus, MS
Cancelled
Apr 6
T
at Johnson University - Tennessee
Gadsden, AL
L 0-9
121
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
122
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2020-21 WOMEN’S TENNIS ROSTER
Player Karina Garcia
Cl Hometown/H.S./Previous School Fr. West Point, MS / West Point HS
Kaitlyn George
Fr. Flowood, MS / NW Rankin County HS
Terraline Green
Jr.
Jordan Havens
Sr. Horn Lake, MS / Horn Lake HS / East Central CC
Laura Kate Inman
Jr.
Corinth, MS / Corinth HS
Emma Potter
Jr.
Nesbit, MS / Lewisburg HS
Nicole Rensink
Jr.
Southaven, MS / South Panola HS
Maggie Taylor
Fr. Columbus, MS / New Hope HS
Allison Topcik
Sr. Meridian, MS / Meridian HS
Kelly Williams
Jr.
Meridian, MS / NE Lauderdale HS
Columbus, MS / New Hope HS
123
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Tennis YEAR: 2021-22
Regular:
Countable Contests:
Post:
12
Exempt:
0
+
Actual:
3
+
15
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
9
0
2
0
0
0
2
0
0
0
0
0
0
0
0
0
0
13
TOTALS ----->
1
9
0
2
0
0
0
2
0
0
0
0
0
0
0
0
0
0
14
Athlete Participant Count Is 13 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S TENNIS HEAD COACH: Name: Daniel Talley Gender: Male Race: White Started: 07/20 Phone: Office: 662-329-6586 Email: dltalley@muw.edu
124
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS OFFICIAL RESULTS Overall: 2-10 (.167) Home: 0-3 Away:
2-7
Neutral: 0-0
FALL SEASON Date Day Sep 25 S
Opponent at Huntingdon College
Location Montgomery, AL
Result L. 2-7
Sep 25
S
#vs. Bevill State Community College
Montgomery, AL
exhibition
Oct 8
F
#East Central Community College
Columbus, MS
exhibition
Oct 8
F
#Itawamba Community College
Columbus, MS
exhibition
Oct 15
F
at Johnson University - Tennessee
Knoxville, Tenn.
L. 1-5
Oct 15
F
at Maryville College
Maryville, TN
L. 4-5
#Exhibition match SPRING SEASON Date Day Feb 9 W
Event at Alcorn State University
Location Lorman, MS
Result Cancelled
Feb 12
S
Lane College
Columbus, MS
Cancelled
Feb 17
TH
Belhaven University (Miss.)
Columbus, MS
L. 0-8
Feb 19
S
at Dillard University (La.)
New Orleans, LA
L. 3-6
Feb 26
S
at Freed-Hardeman University (Tenn.)
Henderson, TN
L. 0-9
Mar 4
F
at Bethel University (Tenn.)
McKenzie, TN
L. 0-9
Mar 5
S
at Webster University
St. Louis, MO
L. 0-9
Mar 10
TH
LeMoyne-Owen College
Columbus, MS
Cancelled
Mar 11
F
Huntingdon College
Columbus, MS
L. 1-8
Mar 21
M
at Lane College
Jackson, TN
W. 8-1
Mar 26
S
Piedmont University
Columbus, MS
L. 3-6
Apr 1
F
at LeMoyne-Owen College
Memphis, TN
W. 7-2
125
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
126
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021-22 WOMEN’S TENNIS ROSTER
Player Karen Calzadilla
Ht Cl 4-11 Fr.
Hometown/H.S./Previous School Forest, MS / Forest County HS
Mandy Ferguson
5-2
So. Columbus, MS / New Hope HS / EMCC
Karina Garcia
5-4
So. West Point, MS / West Point HS
Kaitlyn George
5-7
So. Flowood, MS / NW Rankin County HS
Terraline Green
5-7
Sr.
Meridian, MS / NE Lauderdale HS / EMCC
Laura Kate Inman 5-4
Sr.
Corinth, MS / Corinth HS
Sarah Kackley
5-7
Fr.
Brandon, MS / Home Schooled
Mallery Parker
5-5
Fr.
Mantachie, MS / Itawamba HS
Emma Potter
5-4
Sr.
Nesbit, MS / Lewisburg HS
Nicole Rensink
5-6
Sr.
Southaven, MS / South Panola HS
Maggie Taylor
5-7
So. Columbus, MS / New Hope HS
Allison Topcik
5-6
Sr.
Meridian MS / Meridian HS / EMCC
Kelly Williams
5-9
Sr.
Columbus, MS / New Hope HS / EMCC
127
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022-23 WOMEN’S TENNIS SCHEDULE
FALL SEASON Date
Day
Opponent
Location
Time / Result
Sep 17
S
at Huntingdon College
Montgomery, AL
10 a.m.
Sep 30
F
at Maryville College
Maryville, TN
3 p.m.
Oct 1
S
at Johnson University
Knoxville, TN
9 a.m.
SPRING SEASON Date
Day
Event
Location
Time / Result
Feb 8
W
at Millsaps College
Jackson, MS
1:30 p.m.
Feb 11
S
Lane College
Columbus, MS
12 p.m.
Feb 15
W
at Belhaven University
Jackson, MS
1 p.m.
Feb 18
S
at LeMoyne-Owen College
Memphis, TN
10:30 a.m.
Feb 21
T
Belhaven University
Columbus, MS
1 p.m.
Feb 23
TH
Blue Mountain College
Columbus, MS
3:30 p.m.
Feb 25
S
at Freed-Hardeman University
Jackson, TN
11 a.m.
Mar 1
W
vs Lane College
Jackson, TN
11 a.m.
Mar 3
F
at Bethel University
McKenzie, TN
11 a.m.
Mar 4
S
at Webster College
Webster Groves, MO
11 a.m.
Mar 10
F
Huntingdon College
Columbus, MS
10 a.m.
Mar 23
W
LeMoyne-Owen College
Columbus, MS
1 p.m.
128
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Indoor Track & Field
129
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Indoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
TOTALS ----->
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
Athlete Participant Count Is 3 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 MEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
130
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 15
Day F
Opponent at University of Alabama at Birmingham
Location Birmingham, AL
Result nts
Jan 16
s
at University of Alabama at Birmingham
Birmingham, AL
nts
Jan 24
SU
at KMS Invite
Birmingham, AL
cancelled
Jan 31
SU
at KMS Open
Birmingham, AL
nts
131
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
132
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S INDOOR TRACK & FIELD ROSTER Name
Event
Ht
Yr.
Home Town / Previous School
Robert Holly
D
6-2 Fr.
Winona, MS / Winona HS
Jonathan Mathis
D
5-9 So.
Brookhaven, MS / West Lincoln HS
Marshall McAteer
J
6-1 Fr.
Winfield, AL / Winfield City HS
133
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Indoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
2
Exempt:
0
+
Actual:
0
+
2
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
11
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
16
TOTALS ----->
5
0
12
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
17
Athlete Participant Count Is 16 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
134
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 14
Day F
Opponent at Blazer Invitational
Location Birmingham, AL
Result cancelled
Jan 15
S
at Vulcan Invitational
Birmingham, AL
nts
Jan 22
S
at Samford University Open
Birmingham, AL
nts
Jan 23
SU
at KMS Invitational
Birmingham, AL
nts
Jan. 29
SU
at Sewanee University
Sewanee, TN
ns
Feb 12
S
at Samford Bulldog Open
Birmingham, AL
nts
Feb 18
F
at William Carey Qualifier
Hattiesburg, MS
7/7
135
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
136
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S INDOOR TRACK & FIELD ROSTER Name
Events
Ht
Yr.
Hometown / Previous School
Ddallen Bailey
Jumps
6-3
Sr.
Memphis, Tenn. / Christian Brothers Colelge
Brandon Brown
Distance
5-10
Jr.
Meridian, MS / Northeast Lauderdale HS
Quintiyus Causey
Sprints
5-10
Jr.
Cleveland, MS / William Penn Univ.
Tanner Collins
Throws
6-7
Jr.
Sulligent, AL / Sulligent HS
Dedrick Gates
Sprints / Jumps
5-10
Jr.
Clarksdale, MS / Lee Academy
Joshua Gonsalves
Distance
5-10
Jr.
Hattiesburg, MS / Presbyterian Christian HS
Robert Holly
Distance
6-2
So.
Winona, MS / Winona HS
Trey Jackson
Jumps
6-4
Fr.
Starkville, MS / NW Mississippi CC
Jaylon Jones
Sprints
5-11
Fr.
Eulaw, AL / Pickens County HS
Tavonta Macon
Sprints
6-0
Jr.
Columbus, MS / Columbus HS
Jonathan Mathis
Distance
5-9
Jr.
Brookhaven, MS / West Lincoln HS
Nathan Reed
Jumps
6-4
So.
Starkville, MS / Starkville HS
Jacob Vickers
Jumps
6-2
Jr.
Biloxi, MS / Biloxi HS
Shon Wright
Jumps
6-2
Jr.
Shaw, MS / Shaw HS
Thomas Wright
Throws
6-3
Jr.
Pensacola, Fla. / Escambia HS
Sam Yarborough
Throws
6-5
Jr.
Columbus, MS / Caledonia HS
137
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 MEN’S INDOOR TRACK & FIELD SCHEDULE
DATE Jan. 14
DAY S
H/A/N A
OPPONENT / EVENT NAME at UAB Vulcan Invitational
SITE Birmingham, AL
TIME TBA
Jan. 21
S
A
at Samford Invitational
Birmingham, AL
TBA
Jan. 22
SU
N
at KMS Invitational
Birmingham, AL
TBA
Feb. 4
S
A
at Sewanee Tiger Invitational
Sewanee, TN
TBA
Feb. 10
F
A
at Samford Bulldog Invitational
Birmingham, AL
TBA
Feb. 11
S
A
at Samford Bulldog Open
Birmingham, AL
TBA
138
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Indoor Track & Field
139
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Indoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
1
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
TOTALS ----->
0
1
1
6
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
Athlete Participant Count Is 6 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 WOMEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
140
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 15
Day F
Opponent at University of Alabama at Birmingham
Location Birmingham, AL
Result nts
Jan 16
S
at University of Alabama at Birmingham
Birmingham, AL
nts
Jan 24
SU
at KMS Invite
Birmingham, AL
Cancelled
Jan 31
SU
at KMS Open
Birmingham, AL
nts
141
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
142
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S INDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Jalyn Coleman
T
5-9
So.
Tuscaloosa, AL / Northridge HS
Marquitta Flowers
T
5-6
Fr.
Terry, MS / Terry HS
Jessica Hill
T
5-2
Fr.
Okolona, MS / Okolona HS
Amyah Kahey
S
5-5
Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5
Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
Fr.
Shubuta, MS / Wayne Academy HS
143
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Indoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
1
Exempt:
0
+
Actual:
0
+
1
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
3
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
12
TOTALS ----->
0
3
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
13
Athlete Participant Count Is 12 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S INDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
144
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Jan 14
Day F
Opponent at Blazer Invitational
Location Birmingham, AL
Result cancelled
Jan 15
S
at Vulcan Invitational
Birmingham, AL
nts
Jan 22
S
at Samford University Open
Birmingham, AL
nts
Jan 23
SU
at KMS Invitational
Birmingham, AL
nts
Jan. 29
SU
at Sewanee University
Sewanee, TN
nts
Feb 12
S
at Samford Bulldog Open
Birmingham, AL
nts
Feb 18
F
at William Carey Qualifier
Hattiesburg, MS
6/6
145
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
146
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S INDOOR TRACK & FIELD ROSTER NAME
Event Ht
Yr
Hometown / Previous School
Michaiah Adams
S
5-6
Fr.
Tupelo, MS / Tupelo HS
Selina Elbouktourani
T
5-5
Fr.
Cairo, Egypt / U. of Southern Mississippi
Marquitta Flowers
T
5-5
So.
Terry, MS / Terry HS
Jessica Hill
T
5-3
Jr.
Okolona, MS / Okolona HS
Erin Jones
J
5-5
Jr.
Columbus, MS / Columbus HS
Amyah Kahey
S/T
5-7
Sr.
Columbus, MS / Golden Triangle Early College HS
Alannah McCool
T
5-5
Fr.
Yazoo, MS / Yazoo HS
Aziyah Mcghee
S
5-5
So.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
So.
Shubuta, MS / Wayne Academy HS
Kalee Sanders
D
5-6
Fr.
Saltillo, MS / Saltillo HS
Vonisha Towns
S
5-5
Fr.
Batesville, MS / South Panola HS
Loren Winters
S
5-5
Fr.
Ocean Springs, MS / Ocean Springs HS
147
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 WOMEN’S INDOOR TRACK & FIELD SCHEDULE
DATE Jan. 14
DAY S
H/A/N A
OPPONENT / EVENT NAME at UAB Vulcan Invitational
SITE Birmingham, AL
TIME TBA
Jan. 21
S
A
at Samford Invitational
Birmingham, AL
TBA
Jan. 22
SU
N
at KMS Invitational
Birmingham, AL
TBA
Feb. 4
S
A
at Sewanee Tiger Invitational
Sewanee, TN
TBA
Feb. 10
F
A
at Samford Bulldog Invitational
Birmingham, AL
TBA
Feb. 11
S
A
at Samford Bulldog Open
Birmingham, AL
TBA
148
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Men’s Outdoor Track & Field
149
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Outdoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: COVID-related Waiver ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
2
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
TOTALS ----->
2
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
Athlete Participant Count Is 4 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 MEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
150
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 6
Day S
Opponent at Mississippi College
Location Clinton, MS
Result nts
Mar 19
F
at William Carey University (Miss.)
Hattiesburg, MS
nts
Apr 2
F
at University of Southern Mississippi
Hattiesburg, MS
cancelled
Apr 17
S
at University of Mobile (Ala.)
Gulf Shores, AL
cancelled
Apr 23
F
at Mississippi College
Clinton, MS
cancelled
May 1
S
at USCAA championships
TBA
cancelled
151
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
152
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 MEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Home Town / Previous School
Robert Holly
D
6-2
Fr.
Winona, MS / Winona HS
Jonathan Mathis
D
5-9
So.
Brookhaven, MS / West Lincoln HS
Jevonte Sloan
S
5-8
Fr.
Columbus, MS / Columbus HS
David Standifer
T
6-1
Fr.
Mobile, AL / Baker HS
153
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Men’s Outdoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
5
0
6
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
12
TOTALS ----->
5
0
7
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
13
Athlete Participant Count Is 12 (this is the sum of Student-Athlete counts in table above)
CURRENT MEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
154
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 5
Day S
Opponent at Mississippi College Home Opener
Location Clinton, MS
Result nts
Mar 18-19
F-S
at University of Montevallo
Montevallo, AL
12/16
Mar 25-28
F -S
at Emory University Spring Break Classic Atlanta, GA
24/29
Apr 1-2
F-S
at U of Southern Mississippi Invit.
Hattiesburg, MS
nts
Apr 7-9
TH-S
at UAB Green & Gold Invitational
Birmingham, AL
17/17
Apr 16
S
at USL Strawberry Relays
Hammond, LA
nts
Apr 30
S
at USCAA Championships
Albany, NY
6/13
155
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
156
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
157
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 MEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Ddallen Bailey
Jumps
6-3
Sr.
Memphis, Tenn. / Christin Brothers College
Brandon Brown
Distance
5-10
Jr.
Meridian, MS / Northeast Lauderdale HS
Tanner Collins
Throws
6-7
Jr.
Sulligent, AL / Sulligent HS
Dedrick Gates
Sprints / Jumps
5-10
Jr.
Clarksdale, MS / Lee Academy
Joshua Gonsalves
Distance
5-10
Jr.
Hattisburg, MS / Presbyterian Christian HS
Robert Holly
Distance
6-2
So.
Winona, MS / Winona HS
Tavonta Macon
Sprints
6-0
Jr.
Columbius, MS / Columbus HS
Jonathan Mathis
Distance
5-9
Jr.
Brookhaven, MS / West Lincoln HS
Nathan Reed
Jumps
6-4
So.
Starkville, MS / Starkville HS
Jacob Vickers
Jumps
6-2
Jr.
Biloxi, MS / Biloxi HS
Thomas Wright
Throws
6-3
Jr.
Pensacola, Fla. / Escambia HS
Sam Yarborough
Throws
6-5
Jr.
Columbus, MS / Caledonia HS
158
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 MEN’S OUTDOOR TRACK & FIELD SCHEDULE
DATE Mar. 4
DAY S
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME All Day
Mar. 11
S
A
at Sewanee Domanin Double Duals
Sewanee, TN
All Day
S-SU
A
at Emory Spring Break Classic
Atlanta, GA
All Day
Apr. 1
S
A
at Southern Mississippi Invitational
Hattiesburg, MS
All Day
Apr. 22
S
A
at Sewanee Mountain Laurel Twilight
Sewanee, TN
All Day
Apr. 29
S
A
at Mississippi College Invitational
Clinton, MS
All Day
F-S
A
at Mississippi State Maroon & White
Starkville, MS
All Day
S
A
at USCAA Championships
TBA
All Day
Mar 25-26
Apr. 28-29
May 6
159
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Women’s Outdoor Track & Field
160
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Outdoor Track & Field YEAR: 2021
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
1
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
TOTALS ----->
0
1
1
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
Athlete Participant Count Is 6 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 WOMEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
161
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS Overall: 0-0 (.000) Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 6
Day S
Opponent at Mississippi College
Location Clinton, MS
Result nts
Mar 19
F
at William Carey University (Miss.)
Hattiesburg, MS
nts
Apr 2
F
at University of Southern Mississippi
Hattiesburg, MS
cancelled
Apr 17
S
at University of Mobile (Ala.)
Gulf Shores, AL
cancelled
Apr 23
F
at Mississippi College
Clinton, MS
cancelled
May 1
S
at USCAA championships
TBA
cancelled
162
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
163
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 WOMEN’S OUTDOOR TRACK & FIELD ROSTER
Name
Event
Ht.
Yr.
Hometown / Previous School
Jalyn Coleman
T
5-9
So.
Tuscaloosa, AL / Northridge HS
Marquitta Flowers
T
5-6
Fr.
Terry, MS / Terry HS
Jessica Hill
T
-
Fr.
Okolona, MS / Okolona HS
Amyah Kahey
S
5-5
Fr.
Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5
Fr.
Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4
Fr.
Shubuta, MS / Wayne Academy HS
164
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Women’s Outdoor Track & Field YEAR: 2022
Regular:
Countable Contests:
Post:
0
Exempt:
0
+
Actual:
0
+
0
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
2
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
11
TOTALS ----->
0
2
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
1
12
Athlete Participant Count Is 11 (this is the sum of Student-Athlete counts in table above)
CURRENT WOMEN’S OUTDOOR TRACK & FIELD HEAD COACH: Name: Dedrick Burnett Gender: Male Race: African-American Started: 2019 Phone: 662-370-1869 Email: dburnett1@muw.edu
165
Tot
Tot. 0
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS
Overall: 0-0 (.000)
Home:
0-0
Away:
0-0
Neutral: 0-0
Date Mar 5
Day S
Opponent at Mississippi College Home Opener
Location Clinton, MS
Result nts
Mar 18-19
F-S
at University of Montevallo
Montevallo, AL
11/14
Mar 25-28
F -S
at Emory University Spring Break Classic Atlanta, GA
22/27
Apr 1-2
F-S
at U of Southern Mississippi Invit.
Hattiesburg, MS
nts
Apr 7-9
TH-S
at UAB Green & Gold Invitational
Birmingham, AL
20/21
Apr 16
S
at USL Strawberry Relays
Hammond, LA
nts
Apr 30
S
at USCAA Championships
Albany, NY
2/14
166
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD OFFICIAL RESULTS INDIVIDUAL COMPLIANCE WORKSHEET (Form A)
167
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
168
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 WOMEN’S OUTDOOR TRACK & FIELD ROSTER NAME
Event Ht
Yr Hometown / Previous School
Michaiah Adams
S
5-6 Fr. Tupelo, MS / Tupelo HS
Selina Elbouktourani
T
5-5 Fr. Cairo, Egypt / U of Southern Mississippi
Marquitta Flowers
T
5-5 So. Terry, MS / Terry HS
Jessica Hill
T
5-3 Jr. Okolona, MS / Okolona HS
Erin Jones
J
5-6 Fr. Columbus, MS / Columbus HS
Amyah Kahey
S/T
5-7 Sr. Columbus, MS / Golden Triangle Early College HS
Aziyah Mcghee
S
5-5 So. Batesville, MS / South Panola HS
Kaitlyn McRee
M
5-4 So. Shubuta, MS / Wayne Academy HS
Kalee Sanders
D
5-6 Fr. Saltillo, MS / Saltillo HS
Vonisha Towns
S
5-5 Fr. Batesville, MS / South Panola HS
Loren Winters
S
5-5 Fr. Ocean Springs, MS / Ocean Springs HS
169
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 WOMEN’S OUTDOOR TRACK & FIELD SCHEDULE
DATE Mar. 4
DAY S
H/A/N A
OPPONENT / EVENT NAME at Mississippi College Opener
SITE Clinton, MS
TIME All Day
Mar. 11
S
A
at Sewanee Domanin Double Duals
Sewanee, TN
All Day
S-SU
A
at Emory Spring Break Classic
Atlanta, GA
All Day
Apr. 1
S
A
at Southern Mississippi Invitational
Hattiesburg, MS
All Day
Apr. 22
S
A
at Sewanee Mountain Laurel Twilight
Sewanee, TN
All Day
Apr. 29
S
A
at Mississippi College Invitational
Clinton, MS
All Day
F-S
A
at Mississippi State Maroon & White
Starkville, MS
All Day
S
A
at USCAA Championships
TBA
All Day
Mar 25-26
Apr. 28-29
May 6
170
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Baseball
171
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Baseball YEAR:
2021
Regular:
Countable Contests:
Post:
29
Exempt:
5
+
Actual:
0
+
34
=
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 2
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
38
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
40
TOTALS ----->
41
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
43
Athlete Participant Count Is 40 (this is the sum of Student-Athlete counts in table above)
CURRENT 2021 BASEBALL HEAD COACH: Name: Matt Wolfenbarger Gender: Male Race: White Started: 2019 Phone: 662-329-6575 Email: mwolfenbarger@muw.edu
172
Tot
Tot. 2
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 BASEBALL OFFICIAL RESULTS Overall: 23-11 (.676) Home: 10-1 Away:
Date Feb 22 Feb 22 Feb 26 Feb 26 Mar 3 Mar 3 Mar 9 Mar 10 Mar 10 Mar 12 Mar 12 Mar 19 Mar 19 Mar 20 Mar 20 Mar 23 Mar 30 Apr 2 Apr 3 Apr 3 Apr 6 Apr 6 Apr 9 Apr 10 Apr 10 Apr 16 Apr 16 Apr 20 Apr 27 Apr 30 Apr 30 May 1 May 17 May 18 May 18 May 19 May 19
Day M M F F W W T W W F F F F S S T T F S S T T F S S F F T T F f S M T T W W
7-6
Neutral: 6-4
Opponent at Southeastern Baptist College at Southeastern Baptist College vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) vs. Trinity Baptist College vs. Trinity Baptist College vs. Trinity Baptist College Rust College Rust College Crowley’s Ridge College Crowley’s Ridge College Crowley’s Ridge College Crowley’s Ridge College at Stillman College Huntingdon Tougaloo College (Miss.) at Rust College at Rust College Stillman College Stillman College at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) Southeastern Baptist College Southeastern Baptist College at Blue Mountain College at Huntingdon College at Crowley’s Ridge College at Crowley’s Ridge College at Crowley’s Ridge College ^vs. Bryant & Stratton College ^at Penn State DuBois ^vs. Penn State Brandywine ^vs. Bryant & Stratton College ^vs. University of Cincinnati-Clermont
^USCAA national championship tournament
173
Location Laurel, MS Laurel, MS Jackson, MS Jackson, MS Jackson, MS Jackson, MS Atlanta, GA Atlanta, GA Atlanta, GA Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Tuscaloosa, AL Columbus, MS Columbus, MS Holly Springs, MS Holly Springs, MS Columbus, MS Columbus, MS New Orleans, LA New Orleans, LA New Orleans, LA Columbus, MS Columbus, MS Blue Mountain, MS Montgomery, AL Paragould, AR Paragould, AR Paragould, AR DuBois, PA DuBois, PA DuBois, PA DuBois, PA DuBois, PA
Result W 8-5 W 23-3 L 2-3 W 2-1 W 6-4 W 10-6 L 4-7 L 2-12 W 7-6 W 10-1 W 15-0 W 12-2 W 4-2 W 2-1 W 8-5 cancelled (2) cancelled W 8-4 W 13-2 L 5-8 L 5-9 W 17-7 L 0-15 W 5-4 L 1-5 W 12-4 W 8-6 cancelled (2) L 3-11 L 6-8 W 11-2 W 11-4 W 4-3 L 4-5 W 16-5 W 21-3 L 3-8
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 BASEBALL ROSTER #
Player
Yr
Pos.
B/T
Hometown/Previous School
1
Michael Westerfield
R-So.
Outfielder/Pitcher
L/L
Pearl, MS / Coahoma CC
2
Baker Watson
Fr.
Infielder
R/R
Cedarbluff, MS / West Point HS
3
Trey Petite
Sr.
Pitcher/Utility
R/R
Loxley, AL / McGill-Toolen HS
4
Austin Woodall
Sr.
Catcher/Infielder
R/R
Winona, MS / Winona HS
5
Blaize Gann
R-Fr.
Utility
R/R
Houston, MS / Houston HS
6
Luke Hobson
R-Sr.
Utility
R/R
Ripley, MS / Coahoma CC
7
Bobby Neal
R-Jr.
Infielder
R/R
Canton, MS / St. Andrews Episcopal School
8
David Standifer
R-Jr.
Pitcher
R/R
Mobile, AL / Baker HS
9
Brady Jones
R-Jr.
Pitcher
L/L
Louisville, MS / Blue Mountain College
10
Bret Linton
R-So.
Catcher
R/R
Jasper AL / Fayette HS
11
John David Birdsong
R-Jr.
First Base/Outfield
R/L
Montevallo, AL / Montevallo HS
12
CJ Wise
R-Fr.
Infielder/Pitcher
L/R
Vernon, AL / Lamar Cty. HS
13
Blake Estabrook
R-Jr.
Utility
R/R
Terry, MS / Copiah-Lincoln CC
14
Hunter Harper
R-So.
Outfielder
R/R
Enterprise, MS / East Central CC
15
Matthew Bumpous
R-So.
Outfielder
R/R
Wall, MS / Coahoma CC
16
Josh Tucker
R-Sr.
Outfielder
R/R
Clinton, MS / Holmes CC
18
Heath Ford
R-Jr.
Infielder
R/R
West Point, MS / Oak Hill Academy
19
Drew Williams
R-Jr.
Pitcher
R/R
Maylene, AL / Thompson HS
20
Logan Suggs
R-Jr.
Utility
R/R
Columbus, MS / Hinds CC
21
Tyler Temple
R-Fr.
Pitcher
R/R
Mize, MS / Mize Center HS
23
Kameron Ferguson
R-Jr.
Pitcher
R/R
DeKalb, MS / Holmes CC
24
Reese Wagner
R-So.
Outfielder
R/R
Memphis, TN / Bartlett HS
25
Dalton Cohea
R-So.
Pitcher
L/L
Southaven, MS / Coahoma CC
26
Kyle Shepherd
R-Sr.
Pitcher
R/R
Gulf Port, MS / Jones County CC
27
Cole Ruffin
Fr.
Utility
R/R
Columbus, MS / New Hope HS
28
John Mcgee
R-Jr.
Outfielder
R/R
Troy, IL / Triad HS
29
Kamryn Randolph
R-Jr.
Outfielder
R/R
Nettleton, MS / Tupelo Christian
30
Thomas Tucker
Fr.
Outifledier
L/L
Starkville, MS / Caledonia HS
31
Collins Brown
R-So.
Catcher
R/R
West Point, MS / Oak Hill Academy
32
Avery Anderson
Fr.
RHP
R/R
Hoover, AL / Hoover HS
174
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2 33
Cody Brewington
R-So.
Infielder
R/L
Memphis, TN / Bartlett HS
34
Joel Estabrook
Jr.
Utility
R/R
Truckee, CA / Yuba CC
36
John David Topik
R-Jr.
Pitcher
R/R
Brandon, MS / Hinds CC
37
Austin Faddock
Fr.
Infielder/Pitcher
R/R
Calhoun City / Bruce HS
38
Cole Ramsey
R-Fr.
Pitcher
R/R
Birmingham, AL / Oak Mountain HS
44
Damain Benefield
R-Jr.
First Base
R/R
Ranburne, AL / Cleburne County HS
45
Dane Bevell
R-So.
First Base
R/L
Grenada, MS / Holmes CC
46
Ethan Carrouth
R-Fr.
First Base
R/R
Sulligent, AL / Sulligent HS
47
Cody Coleman
Fr.
Catcher
R/R
Brandon, MS / Pisgah HS
48
Nathan McLemore
Fr.
Catcher
R/R
Caledonia, MS / Caledonia HS
175
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Baseball YEAR:
2022
Regular:
Countable Contests:
Post:
33
Exempt:
0
+
Actual:
0
+
33
=
Reason for not meeting minimum countable contests: n/a ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 1
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
26
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
28
TOTALS ----->
28
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
30
Athlete Participant Count Is 28 (this is the sum of Student-Athlete counts in table above)
CURRENT BASEBALL HEAD COACH: Name: Scott Mularz Gender: Male Race: White Started: 2021 Phone: 662-329-6575 Email: dsmularz@muw.edu
176
Tot
Tot. 1
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 BASEBALL OFFICIAL RESULTS Overall: 14-19 (.424) Home: 6-1 Away: Date Feb 11 Feb 12 Feb 13 Feb 18 Feb 19 Feb 20 Feb 22 Feb 25 Feb 26 Feb 27 Mar 1 Mar 4 Mar 5 Mar 5 Mar 11 Mar 12 Mar 13 Mar 23 Mar 26 Mar 26 Mar 29 Mar 29 Apr 1 Apr 2 Apr 2 Apr 8 Apr 8 Apr 9 Apr 9 Apr 12 Apr 16 Apr 16 Apr 19 Apr 20 Apr 20 Apr 22 Apr 23 Apr 23
Day F S SU F S SU T F S SU T F S S TH S SU T S S T T F S S S S F F T S S T W W F S S
4-8
Neutral: 4-10
Opponent vs. Rhodes College vs. Centenary College (Louisiana) vs. Berry College (Ga.) vs. Virginia Wesleyan University vs. Mount St. Joseph University at Huntingdon College at Birmingham-Southern College vs. Eureka College vs. Blackburn College at Millsaps College vs. Oglethorpe University Greenville University Greenville University Greenville University at Millsaps College at Huntingdon College at Huntingdon College at Blue Mountain College (Miss.) Southeastern Baptist College Southeastern Baptist College at Stillman College at Stillman College vs. Asbury University (Ky.) vs. Asbury University (Ky.) vs. Asbury University (Ky.) vs. Tougaloo College (Miss.) vs. Tougaloo College (Miss.) at Belhaven University (Miss.) at Belhaven University (Miss.) Millsaps College at Southeastern Baptist College at Southeastern Baptist College Blue Mountain College (Miss.) Tougaloo College (Miss.) Tougaloo College (Miss.) at Asbury University at Asbury University vs WV Tech
Location Jackson, MS Jackson, MS Jackson, MS Montgomery, AL Montgomery, AL Montgomery, AL Birmingham, AL Jackson, MS Jackson, MS Jackson, MS Hoover, AL Columbus, MS Columbus, MS Columbus, MS Jackson, MS Montgomery, AL Montgomery, AL Blue Mountain, MS Columbus, MS Columbus, MS Tuscaloosa, AL Tuscaloosa, AL Millington, TN Millington, TN Millington, TN Jackson, MS Jackson, MS Jackson, MS Jackson, MS Columbus, MS Laurel, MS Laurel, MS Columbus, MS Columbus, MS Columbus, MS Wilmore, KY Wilmore, KY Wilmore, KY
177
Result l. 1-15 l. 4-15 l. 4-5 (11 inn) l. 10-15 l. 1-10 l. 5-20 cancelled w. 7-3 w. 4-3 w. 11-8 l. 2-3 w. 8-5 w. 5-3 l. 7-17 l. 2-4 l. 2-11 l. 6-9 l. 10-11 w. 6-4 w. 5-4 cancelled cancelled l. 3-4 l. 2-12 w. 10-9 l. 3-7 w. 3-2 l. 3-7 l. 8-10 cancelled l. 4-5 w. 12-7 cancelled w. 7-6 w. 13-1 l. 5-15 w. 7-3 w. 9-3
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 BASEBALL ROSTER #
Player
Pos
Ht
Cl
Hometown/H.S./Previous School
1
Austin Telano
IF
5-8
Jr.
Lafayette, LA / Choctaw County HS / Holmes CC
2
Baker Watson
SS/2B
5-9
So. Cedarbluff, MS / West Point HS
3
Zay Coleman
IF/RHP
5-10 Fr.
Louisville, MS / Choctaw County HS
4
Tanner Evans
IF
5-10 Jr.
Orem, UT / Timpanogos HS / Utah State/East MS CC
5
Blaize Gann
UTL
5-11 Jr.
Houston, MS / Houston HS
6
Landon Clark
IF/RHP
6-0
Fr.
Tuscaloosa, AL / Sipsey Valley HS
7
Ryan Smith
IF/RHP
6-1
Jr.
Toomsuba, MS / SE Lauderdale HS / East MS CC
8
Loren Cox
OF/RHP 6-3
Fr.
Caladonia, MS / Caladonia HS
9
Payton Springfield
P/OF
6-2
So. Columbus, MS / Itawamba CC
10 Bret Linton
C
5-10 Sr.
Jasper AL / Fayette County HS / Fayette HS
11 Kirby Ross
RHP/1B
6-4
Tupelo, MS / So. Pontotoc HS / Coahoma CC
12 CJ Wise
2B/SS
5-10 Jr.
Vernon, AL / Lamar County HS
13 Blake Estabrook
UTL
5-10 Sr.
Terry, MS / Hillcrest Christian HS / Copiah-Lincoln CC
15 Xavier Harrison
OF
5-7
Columbus, MS / New Hope HS / MS Gulf Coast CC/East MS CC
16 Joel Estabrook
RP/OF
5-10 Sr.
Truckee, CA / Truckee HS / Yuba CC
17 Aulden Easterling
RHP/1B
6-0
Fr.
Mize, MS / Mize Center
18 Brandon Fenimore LHP/OF
6-0
Fr.
Northport, AL / Northside HS
19 Chase LeBlanc
UTL
5-9
Fr.
LeBlanc, LA / Reeves HS
20 Hunter Yeatman
IF
5-9
Fr.
Tuscaloosa, AL / Sipsey Valley HS
21 Tyler Temple
RHP/OF 6-3
Jr.
Mize, MS / Mize Center
23 Cole Adams
UTL
5-10 Fr.
Hammond, LA / Oak Forest Academy
24 Mark Hunter
3B
5-11 Jr.
Arvada, CO / West HS / Blue Mountain College
27 Mark Young
C/3B
6-0
So. Lake Charles, LA / Grandlake HS
30 Thomas Tucker
OF
5-9
So. Starkville, MS / Caledonia HS
32 Avery Anderson
RHP
6-0
So. Hoover, AL / Hoover HS
40 Avery Benson
C/IF
5-8
Jr.
Hatley, MS / Hatley HS / Freed-Hardeman College
44 Ethan Carrouth
1B
6-0
Jr.
Sulligent, AL / Sulligent HS
45 Dane Bevell
1B/3B
6-2
Sr.
Grenada, MS / / Holmes CC
Jr.
Jr.
178
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 BASEBALL SCHEDULE
DATE Feb. 10
DAY F
H/A/N A
OPPONENT / EVENT NAME ^at Huntingdon College Tournament
SITE Montgomery, AL
TIME TBA
Feb. 11
S
A
^at Huntingdon College Tournament
Montgomery, AL
TBA
Feb. 12
SU
A
^at Huntingdon College Tournament
Montgomery, AL
TBA
Feb. 18
S
A
at Oglethrope University
Atlanta, GA
TBA
Feb. 19
SU
A
at Oglethrope University
Atlanta, GA
TBA
Feb. 22
T
A
at Birmingham Southern College
Birmingham, AL
TBA
Feb. 24
F
H
Greenville College
Columbus, MS
TBA
Feb. 25
S
H
Greenville College
Columbus, MS
TBA
Mar. 3
F
A
University of Dallas
Dallas, TX
TBA
Mar. 4
S
A
at University of Dallas
Dallas, TX
TBA
Mar. 5
SU
A
at University of Dallas
Dallas, TX
TBA
Mar.10
F
A
at Huntingdon College
Montgomery, AL
TBA
Mar.11
S
A
at Huntingdon College
Montgomery, AL
TBA
Mar.12
SU
A
at Huntingdon College
Montgomery, AL
TBA
Mar. 17
F
N
vs. Asbury College
TBA
TBA
Mar. 18
S
N
vs. Asbury College
TBA
TBA
Mar. 24
F
H
Fontbonne University
Columbus, MS
TBA
Mar. 25
S
H
Fontbonne University
Columbus, MS
TBA
Mar. 26
SU
H
Fontbonne University
Columbus, MS
TBA
Mar. 31
F
A
at LaGrange College
LaGrange, GA
TBA
Apr. 1
S
A
at LaGrange College
LaGrange, GA
TBA
Apr. 2
SU
A
at LaGrange College
LaGrange, GA
TBA
Apr. 14
F
A
at Emory University
Atlanta, GA
TBA
Apr. 15
S
A
at Emory University
Atlanta, GA
TBA
Apr. 21
F
A
at Asbury University
Wilmore, KY
TBA
Apr. 22
S
A
at Asbury University
Wilmore, KY
TBA
Apr. 23
SU
A
at Asbury University
Wilmore, KY
TBA
^ Huntingdon College Tournament
179
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
180
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
Softball
181
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Softball YEAR:
2021
Regular:
Countable Contests:
28
Post:
Exempt:
3
+
+
Actual:
2
=
Tot.
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 1
M 0
F 0
M F 0 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
18
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20
TOTALS ----->
1
19
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
22
Tot. 1
Athlete Participant Count Is 20 (this is the sum of Student-Athlete counts in table above)
CURRENT SOFTBALL HEAD COACH: Name: Buddy Foster Gender: Male Race: White Started: June 2020 Phone: 662-329-6573 Email: cefoster@muw.edu
182
33
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 SOFTBALL OFFICIAL RESULTS Overall: 17-14 (.548) Home: 7-3 Away: Date Oct 10 Feb 20 Feb 21 Feb 24 Feb 24 Feb 25 Feb 25 Feb 27 Feb 27 Feb 28 Feb 28 Mar 7 Mar 7 Mar 8 Mar 8 Mar 10 Mar 10 Mar 11 Mar 11 Mar 12 Mar 12 Mar 26 Mar 26 Apr 2 Apr 2 Apr 6 Apr 6 Apr 12 Apr 12 Apr 14 Apr 17 Apr 17 Apr 18 Apr 18 Apr 21 Apr 27 May 17 May 18 May 18
Day S S Su W W TH TH S S SU SU SU SU M M W W TH TH F F F F F F T T M M W S S SU SU W T M T T
4-4
Neutral: 6-7
Opponent #at East Mississippi Community College at Millsaps at Millsaps at William Carey University (Miss.) at William Carey University (Miss.) #John A. Logan College #John A. Logan College Stillman College Rhodes College Westminster College (MO) Westminster College (MO) vs. Rio Grande University vs. Rio Grande University vs. Clarks Summit University vs. Clarks Summit University vs. Methodist University vs. Cairn University vs. Cairn University vs. Cairn University vs. Malone University vs. Malone University Talladega College Talladega College at Stillman College at Stillman College at Judson College at Judson College at Xavier University of Louisiana (La.) at Xavier University of Louisiana (La.) at Belhaven Judson College Judson College Xavier University of Louisiana (La.) Xavier University of Louisiana (La.) William Carey at Talladega ^vs. Penn State DuBois ^vs. Saint Mary-of-the-Woods College ^vs. D'Youville College
#exhibition/scrimmage
Location Scooba, MS Jackson, MS Jackson, MS Hattiesburg, MS Hattiesburg, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Myrtle Beach, SC Columbus, MS Columbus, MS Tuscaloosa, AL Tuscaloosa, AL Marion, AL Marion, AL New Orleans, LA New Orleans, LA Jackson, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Talladega, AL DuBois, PA DuBois, PA DuBois, PA
^USCAA championship tournament 183
Result cancelled cancelled (2) cancelled (2) L 0-8 L 0-8 (L 0-8) (L 1-3) L 2-6 W 7-6 W 11-6 W 7-6 L 4-7 L 1-6 W 10-0 W 8-1 L 0-6 W 8-0 W 5-1 W 11-0 L 0-5 L 3-6 L 4-5 W 8-2 W 8-3 W 4-1 W 11-8 W 9-3 L 4-6 L 2-3 cancelled (2) W 5-2 W 10-9 W 7-6 L 3-6 cancelled (2) cancelled (2) W 8-1 L 6-9 L 3-6
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2021 SOFTBALL ROSTER No.
Name
Yr
B/T
Pos.
Hometown
2
Lauren Duckworth
Jr.
L/R
OF
Reform, AL
3
Jasmine Shaw
So.
L/R
OF
Greenville, MS
4
Iyana Canada
So.
L/R
OF
Oakman, AL
Oakman HS
6
Mackenzie Denton
Sr.
R/R
P
Pontotoc, MS
Northeast MS CC
7
Maddy Suggs
Fr.
L/R
UT
Caledonia, MS
9
Amelia Stalter
Jr.
R/R
P
Atlantic Beach, FL
10
Austyn Holden
Sr.
R/R
IF
Coldwater, MS
11
Macy Nordquist
So.
R/R
OF
Columbus, MS
13
Anna Kate O'Bryant
Sr.
R/R
IF
Columbus, MS
New Hope HS
14
Madison Crosby
Jr.
R/R
UT
Oxford, MS
Northwest MS CC
17
Megan Cummins
Sr.
R/R
OF
Madison, MS
East MS CC
18
Miranda Nash
Jr.
R/R
UT
Iuka, MS
19
Jessica Deming
Jr.
R/R
IF
Olive Branch, MS
Hinds CC
23
Kaitlyn Parrish
Sr.
R/R
P
Reece City, AL
Meridian CC
24
Hannah Hurdle
Sr.
R/R
IF
Lamar, MS
Rossville Christian Academy
25
Jaelynn Palmer
Jr.
R/R
C/IF
Vancleave, MS
Meridian CC
26
Marley Poole
Jr.
R/R
C/IF
Brookhaven, MS
Co-Lin CC
27
Ashton Farnell
Fr.
R/R
C/IF
Mobile, AL
Murphy HS
28
Katie Beth Williams
Sr.
R/R
OF
Smithville, MS
MS Gulf Coast CC
33
Morgan Gresham
Sr.
R/R
OF
Southaven, MS
Northwest MS CC
184
Previous School
Northeast MS CC
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
SPORT SPONSORSHIP SUMMARY
SPORT: Softball YEAR:
2022
Regular:
Countable Contests:
32
Post:
Exempt:
5
+
+
Actual:
0
=
Tot.
Reason for not meeting minimum countable contests: n/a
ADMIN. TITLE
White
Black
Asian
Hispanic
Amer. Indian
Native Hawaiian
Two+
Other
Asst. Coaches
M 0
F 2
M 0
F 0
M F 0 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
M 0
F 0
NonRes. Alien M F 0 0
Head Coaches
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Student-Ath.
0
23
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
24
TOTALS ----->
1
25
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
27
Tot. 2
Athlete Participant Count Is 24 (this is the sum of Student-Athlete counts in table above)
CURRENT SOFTBALL HEAD COACH: Name: Buddy Foster Gender: Male Race: White Started: June 2020 Phone: 662-329-6573 Email: cefoster@muw.edu
185
37
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 SOFTBALL OFFICIAL RESULTS Overall: 17-20 (.459) Home: 7-7 Away:
6-11
Neutral: 4-2
Date Day Opponent Feb 5 S at Rhodes College Feb 5 S at Rhodes College Feb 11 F ^Covenant College (Ga.) Feb 11 F ^Sewanee ` Feb 12 S ^Covenant College (Ga.) Feb 12 S ^Sewanee Feb 15 T at Southeastern Baptist College Feb 15 T at Southeastern Baptist College Feb 26 S +Washington University in St. Louis Feb 26 S +Agnes Scott College Feb 27 SU +Washington University in St. Louis Feb 27 SU +Agnes Scott College Mar 1 T Louisiana College Mar 1 T Louisiana College Mar 5 S at Huntingdon College Mar 5 S at Huntingdon College Mar 6 SU at LaGrange College Mar 6 SU at LaGrange College Mar 13 SU vs. University of the Ozarks Mar 13 SU at Hendrix College Mar 19 S at Centenary College (Louisiana) Mar 19 S at Centenary College (Louisiana) Mar 25 F Southeastern Baptist College Mar 25 F Southeastern Baptist College Mar 29 T at Millsaps College Mar 29 T at Millsaps College Apr 9 S at Sewanee Apr 9 S at Sewanee Apr 10 SU at Agnes Scott College Apr 10 SU at Agnes Scott College Apr 12 T Lane College Apr 12 T Lane College Apr 26 T at Lane College Apr 26 T at Lane College Apr 30 S Williams Baptist College Apr 30 S Williams Baptist College May 17 T #vs. PSU-Brandywine May 17 T #vs. D’Youville College May 18 W #vs. Carlow University May 18 W #vs. PSU-Brandywine May 18 W #vs. D’Youville College ^ MUW Inv. + Owls Inv. #USCAA championships
Location Memphis, TN Memphis, TN Columbus, MS Columbus, MS Columbus, MS Columbus, MS Laurel, MS Laurel, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Montgomery, AL Montgomery, AL LaGrange, GA LaGrange, GA Conway, AR Conway, AR Shreveport, LA Shreveport, LA Columbus, MS Columbus, MS Jackson, MS Jackson, MS Sewanee, TN Sewanee, TN Decatur, GA Decatur, GA Columbus, MS Columbus, MS Jackson, TN Jackson, TN Walnut Ridge, AR Walnut Ridge, AR DuBois, PA DuBois, PA DuBois, PA DuBois, PA DuBois, PA
186
Result cancelled cancelled w. 5-3 w. 3-1 l. 3-6 w. 9-1 w. 9-1 w. 8-1 l. 3-6 l. 8-10 l. 2-10 w. 4-1 l. 0-15 l. 0-4 l. 0-8 l. 0-8 l. 8-9 w. 3-2 w. 10-7 w. 8-5 l. 0-3 l. 3-4 w. 9-2 w. 9-1 w. 6-5 l. 1-2 l. 5-6 l. 10-11 w. 5-2 l. 7-10 cancelled cancelled l. 3-6 l. 1-4 l. 1-2 w. 8-1 w. 4-12 l. 2-6 w. 8-7 w. 7-6 l. 4-12
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2022 SOFTBALL ROSTER # 0
Player Rylie Grisham
2
Lauren Duckworth
OF
5-5 Sr.
Reform, AL / Pickens Academy
3
Jasmine Shaw
OF
5-6 Jr.
Greenville, MS / O'Bannon HS
4
Jade Rushing
RHP
5-2 Fr.
Hattiesburg, MS / Forrest County Agricultural HS
6
Kaylee Quimby
UT
5-3 Fr.
Gordo, AL / Gordo HS
7
Laikyn Wright
C
5-5 Fr.
Fayette, AL / Fayette HS
9
Amelia Stalter
P
5-9 Sr.
Atlantic Beach, FL / Oakleaf HS
RHP/IF
5-9 Fr.
Sulligent, AL / Sulligent HS
11 Macy Nordquist
OF
5-2 Jr.
Columbus, MS / Heritage Academy
13 Maddy Suggs
UT
5-2 So.
Caledonia, MS / Caledonia HS
14 Madison Crosby
OF
5-7 Sr.
Oxford, MS / Oxford HS / NW Mississippi CC
15 Riley Phillips
IF
5-4 Jr.
Gardendale, AL / Gardendale HS / Bevill State College
17 Megan Cummins
OF
5-6 5th Madison, MS / Germantown HS / East MS CC
18 Miranda Nash
UT
5-2 Sr.
Iuka, MS / Tishomingo County HS
19 Jessica Deming
IF
5-5 Sr.
Olive Branch, MS / Marshall Academy / Hinds CC
21 Makalyn Cowley
3B
5-5 Fr.
Decatur, AL / Decatur HS
23 Kaitlyn Parrish
P
5-7 5th Reece City, AL / Etowah HS / Meridian CC
24 Katelyn Hicks
IF
5-6 Fr.
Oak Grove, MO / Oak Grove HS
25 Jaelynn Palmer
C/IF
5-3 Sr.
Vancleave, MS / Vancleave HS / Meridian CC
26 Carley Wooten
IF
5-7 Fr.
West Point, MS / Oak Hill Academy
28 Katie Beth Williams
OF
5-4 5th Smithville, MS / Smithville HS / MS Gulf Coast CC
10 Anna Sandlin
33 Emily Coats
Pos Ht Cl RHP/1B 5-7 Fr.
Hometown/H.S./Previous School Athens, AL / East Limestone HS
C/OF
5-6 Fr.
Hernando, MS / Hernando HS
34 Maddyx Kirkland
IF
5-4 Fr.
Kearney, MO / Kearney HS
55 Ashton Farnell
C
5-8 So.
Mobile, AL / Murphy HS
187
MISSISSIPPI UNIVERSITY FOR WOMEN ATHLETICS – YEAR 2
2023 SOFTBALL SCHEDULE Date Feb 10 Feb 10 Feb 11 Feb 11 Feb 18 Feb 18 Feb 19 Feb 19 Feb 25 Feb 25 Feb 26 Feb 26 Mar 7 Mar 13 Mar 13 Mar 14 Mar 14 Mar 16 Mar 16 Mar 17 Mar 17 Mar 24 Mar 25 Mar 28 Apr 4 Apr 15 Apr 16 Apr 25 Apr 28 Apr 29
Day F F S S F F S S F F S S T M M T T TH TH F F F S T T S SU T F S
Opponent *Covenant College *Sewanee *Covenant College *Sewanee +Rhodes College +Fontbonne College +Rhodes College +Fontbonne College %U of Dallas %TBA %U of Dallas %TBA Millsaps College ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA ^vs TBA at Asbury University at Spalding University LaGrange College at Stillman College at Sewanee at Covenant College Lane College Williams Baptist College Williams Baptist College
Site Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Columbus, MS Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Myrtle Beach, S.C. Wilmore, KY Louisville, KY Columbus, MS Tuscaloosa, AL Sewanee, TN Lookout Mountain, GA Columbus, MS Columbus, MS Columbus, MS
*MUW Invitational (Usher Field – Columbus, MS) +Friendly City Invitational (Usher Field – Columbus, MS) %Owls Invitational (Usher Field – Columbus, MS) ^Spring Break games
188
Time TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA 2 p.m. (2) TBA TBA TBA TBA TBA TBA TBA TBA TBA (2) TBA (2) 2 p.m. (2) TBA (2) 12 p.m. (2) 3 p.m. (2) 2 p.m. (2) TBA TBA (2)
THE W SAAC BYLAWS Article I: x
This organization shall be known as the Student-Athlete Advisory Committee.
Article II: x
x
All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport. All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.
Article III: Section 1 – x
x
The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board. A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. o Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.
Section 2 – x
x x
The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility. President: Shall preside over all advisory board meetings. Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.
Section 3 – x
Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.
Section 4 – x
x
The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote. Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.
Article IV: x
A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.
Article V: x x
Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director. No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.
Article VI: x x
All amendments must be passed by two-thirds vote of the Advisory Committee. The athletic director, or his designee, will be the advisor to the Student-Athlete Advisory Committee
THE W SAAC OFFICERS AND MEMBERSHIP
DeAnna King Volleyball President
Miranda Nash Softball Vice-President
NAME Blake Estabrook Daniel Hunter Harper Trey Jackson Grayson Long Rachael McGrew Jasmine Shaw Brandon Jordan Mark Furnari Chesne Joyner Ta'Dashia Flowers Paulo Carniero Xavier Harrison Lizzie Truelock Adrianna Parsons Miranda Nash Madison Crosby Jonathan Corpstein Jacob Davis Emma Potter Karina Garcia DeAnna King Olivia Eubanks Joshua Gonsalves Carson Holly Aziyah Mcghee Kalee Sanders
Madison Crosby Trey Jackson Softball Men’s Basketball Secretary Treasurer
SPORT REPRESENTED Baseball Baseball Men Basketball Men Basketball Women Basketball Women Basketball Men's Golf Men's Golf Women Golf Women Golf Men's Soccer Men's Soccer Women Soccer Women Soccer Softball Softball Men's Tennis Men's Tennis Women Tennis Women Tennis Volleyball Volleyball Men XC/Track Men XC/Track Women XC/Track Women XC/Track
DEDRICK BURNETT, SAAC Advisor / Head Track & Field and Cross Country Coach Burnett joined The W staff during the 2019-20 season as the assistant coach for cross country and track and field. He took over the head coach duties on an interim basis in 2020-21 and, in 2021-22 had the interim tag removed as the head coach of all six teams for the Owls. Burnett serves as The W’s Student-Athlete Advisory Committee (SAAC) Advisor, immediately organizing and getting the organization involved in campus and community events. Among those activities is the campus Oktoberfest fundraiser, as well as a Thanksgiving food drive which benefited both the United Way and campus food pantries. Prior coming to The W, Burnett spent seven years in Jackson, Miss. as the equipment manager and graduate assistant coach at Jackson State University and a volunteer coach with the Mississippi Trackstars summer track club for youth athletes ages 6-18. Volunteering with young athletes has been a desire of Burnett since he graduated from high school. Burnett has had the opportunity to coach several young athletes who qualified to compete at the USATF Junior Olympics Championships with some securing national medals and AllAmerican honors. As a student-athlete at Jackson State, Burnett competed in the decathlon, 800-meter run, 400 hurdles, long jump, pole vault, and threw the javelin. His coaches best describe him as a “Swiss Army Knife” because he was able to compete in so many events. He was a three-time allconference performer for his performance during the indoor seasons and four-time all-conference performer for outdoor competitions. Burnett is a native of Mobile, Ala., where he attended John L. LeFlore High School and graduating with an Advanced Honor Diploma in 2006. He later attended JSU and graduated with his B.S. in health, physical education, and recreation administration in 2012.
Rules Violation Investigation and Reporting The policies and procedures for rules violation investigation and reporting are as follows: In accordance with NCAA rules and regulations, Mississippi University for Women is required to investigate all suspected or alleged violations of NCAA rules. Additionally, all Mississippi University for Women personnel are required to report any and all rules violations. At no time shall any rules violations, secondary or major, go unreported to the Department of Athletics. Any individual (e.g., athletics department staff member, student-athlete, University employee, representative of The W’s athletics interests, members of the community) may report an alleged or suspected violation.
The individual may report the alleged or suspected violation verbally or in writing to any of the following persons:
The Director of Athletics, The Director of Compliance, The Faculty Athletics Representative.
Whenever an alleged or suspected violation is communicated to any Department of Athletics staff member, the staff member has an obligation to immediately notify the Director of Athletics or the Director of Compliance. The Director of Athletics or the Director of Compliance will investigate the potential violation to verify which rules, if any have been violated. x Responsible actions by Department of Athletics staff, administrators, faculty and other University entities; x The education of coaches, staff members, student-athletes and other individuals involved with the operation of the Athletics program; x The monitoring of the Department of Athletics activity to ensure that all athletically-related functions are carried out within the scope and intent of applicable regulations. Each individual involved in the operation of the athletics program is obligated to maintain competency in knowledge of the rules; to act within his or her area or responsibility in full compliance with the governing legislation; and to report any violation of NCAA or Conference
rules of which he or she is aware. Any willful violation of an NCAA, Conference and/or University regulation regarding intercollegiate athletics may subject a coach, administrative staff member or other University official to immediate disciplinary action or termination of employment. Likewise, student-athletes found to have violated any NCAA, Conference and/or University regulations are also subject to disciplinary actions pursuant to University policies and procedures. Also, it is the policy of The W to cooperate fully with NCAA and Conference representatives whenever suspected violations are investigated.
Important Definitions Secondary Violation A secondary violation is a violation that is isolated or inadvertent in nature, provides or is intended to provide only a minimal recruiting or competitive or other advantage and does not include any significant impermissible benefits, including but not limited to, extra benefits, recruiting inducements, preferential treatment or financial aid. Multiple secondary violations by a member institution collectively may be considered as a major violation. (as defined in Bylaw 19.02.2.1) Major Violation All violations other than secondary violations are major violations, specifically including those that provide an extensive recruiting or competitive advantage (as defined in Bylaw 19.02.2.2). Reporting an Alleged or Potential Violation If the Director of Athletics or the Director of Compliance determines that a violation has occurred, the violation will be reported to the University President, the NCAA National Office and the Conference. At the end of the investigation, the Director of Athletics and/or the Director of Compliance will write a violation report to keep on file. At this time, any punitive actions will be discussed and implemented with the appropriate parties. If the violation requires restitution or reinstatement of eligibility, the violation will be reported through the NCAA Academic and Membership Affairs online reporting system.
Rules Interpretations The rationale, policies and procedures for rules interpretations is as follows:
Reason for Policy x It is the intent of this policy to outline the process for Mississippi University for Women, student-athletes, coaches and other staff members to request a NCAA rules interpretation. x Student-athletes, coaches, administrators and prospective student-athletes are encouraged to ask questions of the Director of Athletics and the Director of Compliance. When in doubt, ask before you act. x Interpretations prepared by the Office of Compliance are to be followed at all times, and may include reinterpretations obtained from the NCAA. x All rules related questions will be granted a response as quickly as possible. x If the issue must be referred to the Conference or NCAA, the response may be delayed.
Procedure for Requesting Rules Interpretation x Any individual (e.g., athletic department staff member, student-athlete, university employee, representative of the University's athletics interests, member of the community) may request a rules interpretation. x Rules interpretation requests will be made in writing to the Director of Compliance.
Rules Interpretation Requests x All requests for interpretation of NCAA regulations should be handled through the Compliance Office and should be directed to Director of Compliance. x The Compliance Office shall maintain a written record (including e-mail response or Word document) of requested interpretations and interpretation responses.
h Whenever possible, the response will be given in writing and the NCAA Bylaw or Interpretation references will be included in the response. h The record shall consist of the following: o Date that the request was made and by whom. o Summary of the nature of the request. o Summary of the response (including NCAA Bylaw/interpretation references). h When a verbal interpretation response is provided (rather than a written response), it is the responsibility of the Director of Compliance to document and file a written summary of the interpretation request and the content/nature of the verbal response. Requests for Interpretive Support from the NCAA and Conference Office The individuals who have been designated by the institution and are authorized to request interpretations from the NCAA national office and conference office are the: x President x Faculty Athletics Representative x Director of Athletics x Director of Compliance Please be advised that the provisions of the NCAA's regulations combined with institutional policy does not permit a member of the coaching staff from contacting either the national office or the conference office to request a rules interpretation.
SAMPLES OF DOCUMENTED RULES INTERPRETATIONS Date Submitted
Case Number
Decision Date
Sub Case Type
04/11/2022 03/22/2022
116125 1159921
04/11/2022 03/22/2022
Membership and Sports Sponsorship - Bylaw 20 Playing and Practice Seasons - Bylaw 17
03/09/2022 02/15/2022 11/18/2021 11/03/2020
1159131 1157412 1149942 1114378
03/10/2022 02/15/2022 11/18/2021 11/05/2020
08/17/2020
1107936
08/18/2020
07/27/2020 06/04/2020
1106520 1103148
07/28/2020 06/05/2020
03/30/2020
1097514
03/31/2020
01/24/2020 01/24/2020 01/14/2020
1090283 1090271 1088661
01/27/2020 01/27/2020 01/15/2020
12/09/2019 12/04/2019 11/14/2019 11/14/2019
1085275 1084886 1082003 1082010
12/16/2019 12/09/2019 11/18/2019 11/24/2019
06/06/2019
1060480
06/10/2019
Recruiting - Bylaw 13 Recruiting - Bylaw 13 Playing and Practice Seasons - Bylaw 17 Eligibility - Bylaw 14, Seasons of CompetitionBylaw 14.2 Eligibility - Bylaw 14.1.8.1, Progress Toward Degree-Bylaw 14.1.9 Amateurism - Bylaw 12 Eligibility - Bylaw 14, Seasons of CompetitionBylaw 14.2 Eligibility - Bylaw 14, Seasons of CompetitionBylaw 14.2 Playing and Practice Seasons - Bylaw 17 Recruiting - Bylaw 13 Eligibility - Bylaw 14, Two-Year College Transfers Bylaw 14.5.4 Playing and Practice Seasons - Bylaw 17 Recruiting - Bylaw 13 Recruiting - Bylaw 13 Amateurism - Bylaw 12, Athletics Personnel – Bylaw 11 Eligibility - Bylaw 14, General Eligibility Requirements 14.1 Two Year College Transfers Bylaw 14.5.4
05/06/2019
1057028
05/11/2019
Eligibility - Bylaw 14, Financial Aid - Bylaw 15,
SAAC ZOOM MEETING SAAC ZOOM MEETING SAAC ZOOM MEETING SAAC ZOOM MEETING SAAC ZOOM MEETING SAAC ZOOM MEETING
09/30/21 10/06/21 11/22/21 01/31/22 03/07/22 03/28/22
STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING IN-PERSON STAFF MEETING ZOOM STAFF MEETING IN-PERSON STAFF MEETING ZOOM STAFF MEETING ZOOM STAFF MEETING ZOOM STAFF MEETING ZOOM STAFF MEETING ZOOM STAFF MEETING IN-PERSON
08/03/2021 08/05/2021 08/10/2021 08/19/2021 09/22/2021 10/06/2021 10/20/2021 11/03/2021 11/30/2021 12/09/2021 12/15/2021 01/21/2022 02/03/2022 03/08/2022 03/28/2022 04/27/2022
NCAA STUDENT-ATHLETE COMPLIANCE MEETING IN-PERSON NCAA STUDENT-ATHLETE COMPLIANCE MEETING IN-PERSON
08/13/21 08/25/21
Annual NCAA Rules Testing will be administered under the following guidelines: x Coaches will be emailed a link to the NCAA Division III Rules Test. x Coaches will be required to complete the test online within the given time frame. x Coaches are responsible for printing a copy of his/her results and submit the printed results to the Director of Athletics. x The Director of Compliance and the FAR will be updated on Rules Test compliance by the Director of Athletics. x Rules Test will be given from August 1st through August 30th of each year.
New Head Coaches will be given 15 days to complete the test. Additionally, the Director of Athletics is a member of the senior leadership team (Cabinet) and is in regular meetings with the Vice President for Student Affairs. The senior leadership team will be informed of applicable NCAA rules. A portion of these meetings will be earmarked for NCAA rules compliance. Additionally, the Department of Athletics representatives, which include the Athletic Director and the Director of Compliance, will conduct meetings each semester with the various groups that are affected by and need to know NCAA rules and regulations.
The NCAA Rules Test was administered between August 18th and September 7th 2021.
Procedures for NCAA Compliance Forms Administration Prior to the FA21 semester policy and procedures 1) This process will be directed by Director of Compliance 2) All athletes will be entered into the FrontRush online portal for compliance forms. 3) Prior to arrival on campus all athletes will be notified via email that the forms need to be completed. 4) After a notice has been given (usually in the beginning of August), an email (generated by the compliance forms portal) will be sent to each student-athlete in the two weeks leading up to the start of the academic school year. 5) Athletes will have seven (7) days to complete the forms after receiving them. 6) Completion of the forms will be monitored by the Assistant Director of Athletics, with weekly updates provided to the Director of Athletics. 7) Prior to each team’s first practice there is a team meeting with all interested student athletes to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and senior staff members. 8) Student-athletes will not be allowed to participate until the forms have been completed.
Since the start of the FA21 semester policy and procedures 1) This process will be directed by Director of Compliance 2) All athletes will be entered on to the Start-Up Roster for compliance forms. 3) Prior to arrival on campus all athletes will be notified via sport specific coach that the forms will need to be completed prior to the start of practice. 4) After a notice has been given (usually in the beginning of August), an email or team messaging app message from the coach will explain what is needed for forms and medical requirements leading up to the start of the academic school year. 5) Athletes will have seven (7) days to complete the forms after receiving them. 6) Completion of the forms will be monitored by the Director of Compliance, with weekly updates provided to the Director of Athletics. 7) Prior to each team’s first practice there is a team meeting with all interested student athletes to verify completion of all required forms. This meeting will be conducted by the Director of Athletics, Director of Compliance, senior staff members and coaches. 8) Student-athletes will not be allowed to participate until the forms have been completed. 9) If an athlete is unable to attend the team meeting due to medical or precautionary protocols; then they must meet with the Director of Compliance to review forms and department procedures.
Secondary -Level III Violations Date Submitted
Date Closed
Bylaw #
Sport Involved
01/29/2020
Case Number 1090502
01/27/2020
Recruiting
Women’s Soccer
03/12/2020
03/24/2020
105998
Playing Season
Women’s Softball
07/09/2020
08/18/2020
11095345 Recruiting
Women’s Tennis
10/27/2020
12/01/2020
1113822
Men’s Track
Eligibility
MUW NCAA Potential Infraction Investigation Data Collection Sheet and Outline 1. Institutional staff. Include the identities of the individual(s) who conducted the inquiry. 2. Length of investigation. Indicate the overall length of the institution’s investigation whether the institution encountered delays and the reasons for those delays. 3. Identify individuals interviewed and their relationship to the inquiry. Explain why these individuals were interviewed and their significance to the inquiry. If applicable, explain why certain individuals were not interviewed.
Specific Findings and Narrative Provide a detailed summary and narrative for each finding of violation in the report. 1. Finding. Provide a paragraph stating the facts of the violations, including: a. Citation of NCAA legislation violated. Provide a list of the citations of all legislation violated [e.g., Bylaws 13.2.2-(e) and 16.2.2.4]. b. Specific language of finding, including the following: (1) Date and location of violation. (2) Describe the actions that produced the violation, a description of the benefit or inducement (e.g., $50 cash, impermissible tryout, exceeded permissible number of contests) and any additional information pertinent to understanding the violation. (3) Identities of coaching staff members, student-athletes, representatives of the institution’s athletics interests and other individuals involved in the violation. 2. Supporting narrative. Provide all necessary information to assist the enforcement staff in understanding the circumstances surrounding the violation. a . Means by which the violation was discovered. Provide specific information relevant to each finding [e.g., the violation was discovered through interviews, individual(s) came forward, review of documents and newspaper articles]. b. An overview of the information developed/reported in subparagraph 2-a. Provide a summary of the information that led to a conclusion that a violation occurred (e.g.,
summarize statements of individuals, including documents or other records of relevance). c. Reasons the violation occurred and a description of mitigating/unique factors. Identify why and how the violation occurred. d. Identification of any eligibility issues and the results of these issues. Identify the Specific student-athlete and the results of any restoration requests. Include supporting documentation, correspondence and exhibits. Other Possible Violations Include information about other possible violations that the institution reviewed but did no or could not substantiate. Provide an overview of the possible violations including: 1. Citation of possible legislation violated. 2. A review of the available information that supports or refutes that a violation occurred. 3. A statement indicating reasons the institution does not believe a violation occurred.
Corrective Actions and Penalties Include corrective actions and penalties that have been or will be implemented by the institution. 1. Corrective actions. a. Identify actions that correct, eliminate or strengthen a specific area within the institution, its compliance program or the athletics department. b. Reasons/rationale of the institution for corrective actions. 2. Penalties. a. List any penalties or actions imposed with regard to the institutional program, institutional employees or representatives of the institution’s athletics interests. b. Explain the reasons the institution believes the penalties were appropriate. c. Penalties imposed by the conference (if applicable). d. Reasons for penalties imposed by the conference (if applicable). e. A statement indicating whether the institution is a repeat violator as noted in the provisions of Bylaw 19.5.2.3 (Repeat violator is applicable only in Divisions II and III). Background Information on the Institution and Involved Individual(s) 1. NCAA division, conference alignment, number of sports sponsored. 2. Type of academic calendar on which the institution operates (e.g., semester or quarter). 3. Overview of major infractions history of institution and involved individual(s).
Supporting Documentation 1. Individual contact information. a. Names, addresses and telephone numbers of individuals interviewed. b. Names, addresses and telephone numbers of individuals who refused to be interviewed. c. Names of individuals who could not be located. 2. Correspondence. a. Copy of correspondence between the institution and conference. b. Copy of correspondence between the institution and involved individual(s). 3. Factual information (not an exhaustive list). a. Interview recordings, transcripts and/or summaries. b. Financial records. c. Academic transcripts. d. Telephone records. e. Team rosters. f. Travel and lodging records. g. Emails and text messages. h. Computer records.
Write and Submit a Self-Report
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Financial Statements June 30, 2021 and 2020
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Table of Contents Page Independent Auditors’ Report
1
Management’s Discussion and Analysis (Unaudited)
4
Basic Financial Statements: Statements of Net Position – State of Mississippi Institutions of Higher Learning
15
Statements of Financial Position – Discretely Presented Component Unit – Mississippi State University Foundation, Inc.
16
Statements of Financial Position – Discretely Presented Component Unit – The University of Mississippi Foundation
17
Statements of Financial Position – Discretely Presented Component Unit – The University of Southern Mississippi Foundation
18
Statements of Revenues, Expenses and Changes in Net Position – State of Mississippi Institutions of Higher Learning
19
Statements of Activities – Discretely Presented Component Unit – Mississippi State University Foundation, Inc.
20
Statements of Activities – Discretely Presented Component Unit – The University of Mississippi Foundation
22
Statements of Activities – Discretely Presented Component Unit – The University of Southern Mississippi Foundation
24
Statements of Cash Flows – State of Mississippi Institutions of Higher Learning
26
Notes to Financial Statements
28
Combining Supplemental Information: Combining Statement of Net Position
120
Combining Statement of Revenues, Expenses and Changes in Net Position
122
Combining Statement of Cash Flows
124
Required Supplementary Information (Unaudited): Schedule of Proportionate Share of Net Pension Liability
127
Schedule of Proportionate Share of Contributions to the Mississippi Public Employees’ Retirement System
130
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Table of Contents Page Schedule of Proportionate Share of Net OPEB Liability
133
Schedule of Proportionate Share of Contributions to the Mississippi State and School Employees’ Life & Health Insurance Plan
135
Notes to Required Supplementary Information
137
Report on Internal Control and Compliance: Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards
139
Component Unit Additional Information for Inclusion in the State of Mississippi Comprehensive Annual Financial Report: Component Unit – Combining Schedule of Net Position
141
Component Unit – Combining Schedule of Activities
143
Component Unit – Schedule of Accounts Receivable Disclosure
144
Component Unit – Schedule of Notes and Pledges Receivable Disclosure
145
Component Unit – Schedule of Assets under Capital Lease Disclosure
146
Component Unit – Schedule of Capital Assets Disclosure
147
Component Unit – Schedule of Construction Commitments and Financing Disclosure
148
Component Unit – Schedule of Long-Term Liabilities Disclosure (Rollforward)
149
Component Unit – Schedule of Debt Service Disclosure (IHL System only, by Institution)
150
Component Unit – Schedule of Debt Service Disclosure (IHL System only, Combined)
152
Component Unit – Schedule of Bonds and Notes Payable Disclosure
153
Component Unit – Schedule of Functional Expenses Disclosure
155
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FINANCIAL AUDIT REPORT
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CliftonLarsonAllen LLP CLAconnect.com
INDEPENDENT AUDITORS' REPORT
Board of Trustees State of Mississippi Institutions of Higher Learning Jackson, Mississippi Report on the Financial Statements We have audited the accompanying financial statements of the business-type activities and the aggregate discretely presented component units of State of Mississippi Institutions of Higher Learning (the IHL System), a component unit of the State of Mississippi, as of and for the years ended June 30, 2021 and 2020, and the related notes to the financial statements, which collectively comprise the IHL System’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express opinions on these financial statements based on our audits. For the years ended June 30, 2021 and 2020, we did not audit the financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Mississippi Educational Building Corporation, the University of Mississippi Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund. Those 2021 financial statements, which reflect approximately 4.5%, 1.7% and 0.6% of the assets, net position and revenues of the IHL System’s business-type activities and 89.7%, 89.4% and 88.4% of assets, net assets and revenues of the aggregate discretely presented component units as of and for the year ended June 30, 2021, were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it related to the amounts included for the above mentioned entities/funds, is based solely on the reports of the other auditors. Those 2020 financial statements, which reflect approximately 5.0%, 1.5% and 0.7% of the assets, net position and revenues of the IHL System’s business-type activities and 89.5%, 89.2% and 88.2% of assets, net assets and revenues of the aggregate discretely presented component units as of and for the year ended June 30, 2020, were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it related to the amounts included for the above mentioned entities/funds, is based solely on the reports of the other auditors. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member-firm-disclaimer for details.
1
Board of Trustees State of Mississippi Institutions of Higher Learning
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. The financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Southern Mississippi Foundation, the University of Mississippi Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund were not audited in accordance with Government Auditing Standards. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, based on our audits and the reports of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities and the aggregate discretely presented component units of the IHL System as of June 30, 2021 and 2020, and the respective changes in financial position and, where applicable, cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the various schedules of Proportionate Share of Net Pension Liability, Proportionate Share of Contributions to PERS, Proportionate Share of Net OPEB Liability and Proportionate Share of Contributions to OPEB, collectively the required supplementary information, as listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audits of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 2
Board of Trustees State of Mississippi Institutions of Higher Learning
Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the IHL System’s basic financial statements. The combining supplementary information on pages 120-126 and the accompanying component unit additional information for inclusion in the State of Mississippi Comprehensive Annual Financial Report on pages 141-155 are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining supplementary information and the accompanying component unit additional information for inclusion in the State of Mississippi Comprehensive Annual Financial Report is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, based on our audits and the reports of other auditors, the combining supplementary information and the accompanying component unit additional information for inclusion in the State of Mississippi Comprehensive Annual Financial Report is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 20, 2021, on our consideration of the IHL System's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the IHL System’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the IHL System’s internal control over financial reporting and compliance.
CliftonLarsonAllen LLP Baltimore, Maryland December 20, 2021
3
MANAGEMENT’S DISCUSSION AND ANALYSIS
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STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Introduction The Board of Trustees of Mississippi’s Institutions of Higher Learning (IHL System) governs the state’s public four-year institutions. The Constitutional Governing Board was created in 1943 for the purpose of overseeing and directing Mississippi’s eight public universities including the University of Mississippi Medical Center, various off-campus centers and multiple research institutes located throughout Mississippi. The institutions serve approximately 77,000 students with an employee base of 27,600 individuals. Faculty makes up approximately 6,000 of the total employee count. The system offers over 800 degree programs and awarded approximately 19,100 degrees in academic year 2020. In addition to regular operations, each university has established its own educational building corporation (EBC) in accordance with Section 37-101-61 of the Mississippi Code Annotated of 1972. The purpose of these corporations is to provide a means to acquire land or buildings, construct or renovate facilities, and/or equip facilities. Governmental Accounting Standards Board (GASB) Statement No. 14, The Financial Reporting Entity, 39, Determining Whether Certain Organizations are Component Units – An Amendment of GASB Statement No. 14, and 61, The Financial Reporting Entity: Omnibus – An Amendment of GASB Statements No. 14 and No. 34, deem EBCs to be component units of the IHL System; therefore, they are included as blended component units in the basic financial statements. In addition to EBCs, the IHL System has three additional component units considered significant to the financial statements. The three units are Mississippi State University Foundation, Inc., the University of Mississippi Foundation and the University of Southern Mississippi Foundation. These audited financial statements are discretely presented following the IHL System’s financial statements. This report was prepared in accordance with GASB Statements 34 and 35, Basic Financial Statements and Management’s Discussion and Analysis for State and Local Governments, and Basic Financial Statements – and Management’s Discussion and Analysis – for Public Colleges and Universities – An Amendment of GASB Statement No. 34, and present financial data for the fiscal period ending June 30, 2021. The IHL System reports as a special purpose government, engaged solely in business-type activities. This section should be read in conjunction with the financial statements and the notes that follow. The following is a list of abbreviations used throughout this financial report for the member universities of the IHL System: ASU DSU JSU MSU MUW MVSU
Alcorn State University Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University 4
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
UM USM UMMC IHL Executive Office UPM MCVS
University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Institutions of Higher Learning – Executive Office University Press of Mississippi Mississippi Commission for Volunteer Service – Off-campus entity
The discussion and analysis below provide an overview of the financial position and activities of the IHL System for the years ended June 30, 2021 and 2020. This discussion has been prepared by management and should be read in conjunction with the financial statements and accompanying notes that follow this section. Financial Highlights The IHL System recorded an increase in net position of $233 million in fiscal year 2021. Operating expenses were reduced by $48.6 million, including a $46.6 million reduction in salaries/wages and fringe benefits. Travel expenses were down $22.9 million. Scholarship and fellowship expenses remained flat at approximately $222 million after experiencing a 26% increase in fiscal year 2020. Patient care revenues of the medical center experienced a modest 1.8% decrease, or $21.3 million. Financial highlights (in millions) Total operating revenues Total operating expenses Operating loss State appropriations Gifts Investment income Interest expense on capital asset-related debt Other nonoperating revenues, net and other revenue, expenses, gains and losses
2019 2,720 3,611 (891) 669 218 44 (43)
$
Increase in net position Net position, beginning of the year Net position, end of year
$
Years ended June 30, 2020 2,752 3,793 (1,041) 702 267 18 (36)
2021 2,787 3,744 (957) 687 345 89 (37)
106
132
106
103 2,054
42 2,157
233 2,199
2,157
2,199
2,432
Operating revenues minus operating expenses typically result in an operating loss in the IHL System’s financial statements. Nonoperating items, however, including state support, investment income, and gifts have typically enabled the IHL System to reflect an increase in the net position, or “equity” each year. This surplus has been reinvested within the IHL System to add a margin of educational excellence, upgrade the IHL System’s facilities and provide a prudent reserve for contingencies such as the recent period of economic instability. Overview of the Financial Statements The IHL System’s financial report consists of management’s discussion and analysis, financial statements including notes, and financial statements of the discretely presented component units. The statements of IHL System’s financial statements are the Statement of Net Position; the Statement of Revenues, Expenses, and Changes in Net Position; the Statement of Cash Flows; and the Statement of Financial Position and Statement of Activities for the discretely presented component units.
5
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Financial Statements The financial statements present information for the IHL System as a whole. The Statement of Net Position presents the financial position of the IHL System at the end of fiscal years 2021 and 2020 and includes all assets, deferred outflows, liabilities, and deferred inflows for all institutions within the IHL System. The difference between total assets, deferred outflows, total liabilities, and deferred inflows – net position – is one measure of the IHL System’s financial health or position. The change in net position is a useful indicator of financial health of the IHL System. Over time, increases or decreases in the IHL System’s net position provide a useful trend in assessing whether its financial health is improving. Other nonfinancial factors such as enrollment trends and the condition of the physical plant are also useful in evaluating the overall financial health of the IHL System. The Statement of Revenues, Expenses and Changes in Net Position presents the operating results of the IHL System, as well as nonoperating revenues and expenses for the years ended June 30, 2021 and 2020. Operating revenues are received for providing goods and services to various customers and constituencies of the IHL System. Operating expenses are incurred to acquire or produce the goods and services provided in return for the operating revenues. Nonoperating revenues are received for which goods and services are not provided as an exchange transaction. State appropriations, which represent 16.9% and 18.1% of total IHL System net revenues for fiscal years 2021 and 2020, respectively, are classified as nonoperating revenue because these revenues are appropriated at the state level rather than at the institutional level. This accounting treatment for this revenue classification typically results in the IHL System showing an operating loss. Other typical nonoperating revenue sources include gifts, grants, and appropriations restricted for capital purposes. The Statement of Cash Flows provides information about the cash sources and uses of the IHL System. Additional information for these statements is provided later in this report. The following chart depicts a ten-year history of fall enrollment.
85,000
10 Year History of Fall Enrollment
80,000
75,000
70,000
65,000
60,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Headcount 80,516 81,022 80,300 79,704 81,024 82,654 81,378 79,193 77,894 77,154 Full-Time Equivalent 69,913 70,480 70,792 70,778 72,473 75,198 74,817 71,305 69,455 68,586
6
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Statement of Net Position The Statement of Net Position presents the financial position as of the end of the fiscal year and includes all assets, liabilities, deferred outflows, and deferred inflows of the IHL System. Cash and investments are generally reported at fair values. Capital assets are reported at historical cost less an allowance for depreciation. The difference between total assets and deferred outflows, and total liabilities and deferred inflows – net position – is one indicator of the current financial condition, while the change in net position is an indicator of whether the overall financial condition has improved or worsened during the current year. From the data presented, readers of the Statement of Net Position are able to determine the assets available to continue the operations of the entity, and how much is owed to vendors, investors, and lending institutions. Finally, the Statement of Net Position provides a picture of the net position and its availability for expenditure. Net position is classified into components as follows: Net investment in capital assets represents the investment in property, plant, and equipment less any related debt used to acquire those assets. Restricted nonexpendable net position consists of the IHL System’s permanent endowment funds. Restricted expendable net position is available for expenditure but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. Unrestricted net position is available for any lawful purpose of the IHL System. Summary of Net Position (Condensed) June 30, 2019 Assets: Current assets Capital assets, net Other assets Deferred outflows Total assets and deferred outflows of resources Liabilities: Current liabilities Noncurrent liabilities Deferred inflows Total liabilities and deferred inflows of resources Net position (deficit): Investment in capital assets, net of debt Restricted – nonexpendable Restricted – expendable Unrestricted Total net position
June 30, 2020
June 30, 2021
Changes between years 2019 to 2020 2020 to 2021
$
1,391,902,347 4,348,912,581 1,002,280,445 242,313,161
1,638,143,639 4,454,475,918 964,168,414 333,082,766
1,708,473,104 4,460,199,426 1,284,759,866 476,671,893
17.7 % 2.4 (3.8) 37.5
4.3 % 0.1 33.3 43.1
$
6,985,408,534
7,389,870,737
7,930,104,289
5.79 %
7.31 %
$
462,554,570 4,249,359,249 116,479,343
667,251,775 4,411,834,096 111,805,741
737,194,628 4,652,692,810 108,078,232
44.3 3.8 (4.0)
10.5 5.5 (3.3)
$
4,828,393,162
5,190,891,612
5,497,965,670
7.5 %
5.9 %
$
3,134,825,439 181,254,031 320,633,707 (1,479,697,805)
3,241,081,161 182,569,210 323,502,885 (1,548,174,131)
3,263,116,965 197,382,615 374,397,093 (1,402,758,054)
3.4 % 0.7 0.9 (4.6)
0.7 % 8.1 15.7 9.4
$
2,157,015,372
2,198,979,125
2,432,138,619
1.9 %
10.6 %
At June 30, 2021, 2020, and 2019 current assets totaled $1.71 billion, $1.64 billion, and $1.39 billion, respectively, and consisted primarily of cash and cash equivalents, short-term investments and net receivables. Current assets increased 4.3% (or $70.4 million) and 17.7% (or $246.2 million) from June 30, 2020 to 2021 and June 30, 2019 to 2020, respectively. Cash and cash equivalents, and short-term investments constituted approximately 72.4% and 68.9% of current assets as of June 30, 2021 and 2020, respectively, while net receivables constituted approximately 21.7% and 25.1% of current assets as of June 30, 2021 and 2020, respectively. Approximately 39.6% and 35.8% of these net receivables are amounts due 7
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
from gifts, contracts and grants, and the State of Mississippi for appropriations as of June 30, 2021 and 2020, respectively, while 35.8% and 41.8%, respectively, were related to patient care receivables from UMMC. The remaining receivables were primarily owed from students for tuition, room and board charges. At June 30, 2021, 2020 and 2019, noncurrent assets totaled $5.7 billion, $5.4 billion, and $5.4 billion, respectively, which included capital assets of $4.5 billion, $4.5 billion, and $4.3 billion, respectively. Noncurrent cash and investments that are restricted externally by endowment arrangements or specific grant and contract arrangements approximated $222.8 million and $161.1 million at June 30, 2021 and 2020, respectively. These amounts are reflected in net position expendable for scholarships and fellowships and other purposes in the statement of net position. There were no unspent bond proceeds at June 30, 2021 and 2020. One other significant noncurrent asset of the IHL System is student notes receivable which equaled $68.2 million and $78.8 million at June 30, 2021 and 2020, respectively. In total, noncurrent assets increased by 6% (or $326 million). Net capital assets remained stable at $4.5 billion during 2021 and 2020. The IHL System’s inventory of buildings has increased in pre-depreciation value by a total of $1 billion since June 30, 2017. Additional details about the IHL System’s most recent capital asset growth can be seen in the Capital Asset and Debt Administration section of this report. At June 30, 2021, 2020 and 2019, current liabilities equaled $737.2 million, $667.3 million and $462.6 million, respectively, and consisted primarily of accounts payable and accrued liabilities, and unearned revenues. Unearned revenues include advance receipts for athletic ticket sales, summer tuition, fees, and student housing. Noncurrent liabilities are those liabilities due and payable more than twelve months from year-end. Noncurrent liabilities equaled $4.7 billion, $4.4 billion, and $4.2 billion at June 30, 2021, 2020, and 2019, respectively. The IHL System’s proportionate share of the collective net pension liability reported by PERS increased by $279.5 million (9.8%) and by $194.2 million (7.3%) as of June 30, 2021 and 2020, respectively. The IHL System’s proportionate share of the collective net OPEB liability reported by the State and School Employees’ Life and Health Insurance Plan decreased by $11.5 million (7.3%) and increased by $15.7 million (11%) as of June 30, 2021 and 2020, respectively. The OPEB liability was implemented as a new standard during 2018. Deferred outflows of resources increased in 2021 while deferred inflows of resources decreased, primarily due to the impact of net pension liabilities. The IHL System recorded $393.9 million and $267.2 million of pension-related deferred outflows at the end of fiscal years 2021 and 2020, respectively, primarily representing the deferral of pension contributions paid during the year for the IHL System’s participation in the cost-sharing, defined benefit pension plan administered by PERS. In addition, $26.4 million and $59.2 million of pension-related deferred inflows at June 30, 2021 and 2020, respectively, were recorded related to the IHL System’s proportionate share of collective deferred inflows reported by PERS. These deferred inflow amounts represent the difference between projected and actual investment earnings on pension plan assets during the measurement period, as well as differences between expected and actual experience with regard to economic and demographic factors. Restricted nonexpendable net position equaled $197.4 million and $182.6 million at June 30, 2021 and 2020, respectively, and consisted of endowment and similar type funds, in which donors or other outside sources have stipulated, as a condition of the gift instrument, that the principal be maintained intact and invested for the purpose of producing income that may either be expended or added to principal. The value of this net position has increased 8.1% (or $14.8 million) and 0.7% (or $1.3 million) from June 30, 2020 to 2021 and June 30, 2019 to 2020, respectively. Restricted expendable net position equaled $374.4 million and $323.5 million at June 30, 2021 and 2020, respectively, and consisted of resources that the IHL System is legally or contractually obligated to spend in accordance with restrictions imposed by external third parties. The value of this net position has increased 15.7% (or $50.9 million) and 0.9% (or $2.9 million) from June 30, 2020 to 2021 and June 30, 2019 to 2020, respectively.
8
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Unrestricted net position (deficit) equaled $(1.40) billion and $(1.55) billion at June 30, 2021 and 2020, respectively, and represents those assets that are available to the IHL System for any lawful purpose. The value of unrestricted net position improved 9.4% (or $145.4 million) from June 30, 2020 to 2021 but had fallen back by 4.6% (or $68.5 million) from June 30, 2019 to 2020. The unrestricted deficit is the result of the implementation of GASB Statement Nos. 68 and 75, under which IHL recognizes a liability for its net pension and OPEB obligations. Statement of Revenues, Expenses and Changes in Net Position The Statement of Revenues, Expenses and Changes in Net Position presents the revenues earned and expenses incurred during the year. Activities are reported as either operating or nonoperating. Operating revenues are earned by providing goods and services to various customers and constituencies. Operating expenses are incurred to acquire or produce the goods and services and to carry out the mission of the IHL System. Nonoperating revenues are revenues received for which goods and services are generally not provided. A public university’s dependence on state aid and gifts usually results in operating deficits because state appropriations and gifts are classified as nonoperating revenues. The utilization of long-lived assets, referred to as capital assets, is reflected in the financial statements as depreciation, which spreads the cost of an asset over its expected useful life. Changes in total net position as presented on the Statement of Net Position are based on the activity presented in the Statement of Revenues, Expenses and Changes in Net Position. The purpose of the statement is to present the revenues earned, both operating and nonoperating, and the expenses incurred, operating and nonoperating, and any other revenues, expenses, gains or losses received or incurred by the IHL System. Summary of Revenues, Expenses and Changes in Net Position (Condensed)
Operating revenues Operating expenses
$
Operating loss Nonoperating revenues Income (loss) before other
Years ended June 30, 2020
2021
2,720,082,179 3,610,653,918
2,752,093,996 3,792,667,222
2,786,941,000 3,744,020,192
(890,571,739) $
revenues, expenses, gains or losses Other revenues, expenses, gains or losses Change in net position Net position, beginning of the year Net position, end of the year
2019
$
(1,040,573,226)
Changes between years 2019 to 2020 2020 to 2021
1.2 % 5.0
1.3 % (1.3)
16.8
(8.0)
1,081,842,228
9.0
13.3
(957,079,192)
876,337,399
954,950,291
(14,234,340)
(85,622,935)
124,763,036
501.5
(245.7)
117,676,039
127,586,688
108,396,458
8.4
(15.0)
103,441,699
41,963,753
233,159,494
(59.4)
455.6
2,053,573,673
2,157,015,372
2,198,979,125
5.0
2,157,015,372
2,198,979,125
2,432,138,619
1.9 %
1.9 10.6 %
Operating Revenues Operating revenues for the IHL System equaled $2.8 billion, $2.8 billion and $2.7 billion for fiscal years 2021, 2020 and 2019, respectively. Operating revenues increased 1.3% (or $34.8 million) and 1.2% (or $32.0 million) during 2021 and 2020, respectively. Major components of operating revenues are the UMMC patient care revenues (42.2% in 2021, 43.5% in 2020 and 43.2% in 2019), net tuition and fees (23.3% in 2021, 23.8% in 2020 and 24.0% in 2019), grants and contracts revenues (16.3% in 2021, 16.2% in 2020 and 15.7% in 2019), and sales and service revenues from auxiliary activities (10.9% in 2021, 10.1% in 2020 and 11.1% in 2019). The following table summarizes the IHL System’s operating revenues for the past three fiscal years.
9
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Operating Revenues
Tuition and fees, net Grants and contracts Federal appropriations Sales and services of educational departments Auxiliary enterprises, net Patient care revenues
$
2019 652,821,111 426,501,389 14,410,558
Years ended June 30, 2020 2021 656,024,712 650,347,838 446,576,323 455,390,620 15,047,436 15,519,984
67,564,996 301,979,850 1,176,072,282
Other Total operating revenues
59,175,654 277,624,810 1,197,526,479
59,530,803 303,503,843 1,176,245,589
80,731,993
100,118,582
126,402,323
$ 2,720,082,179
2,752,093,996
2,786,941,000
Changes between years 2019 to 2020 2020 to 2021
0.5 % 4.7 4.4 (12.4) (8.1) 1.8 24.0 1.2 %
(0.9)% 2.0 3.1 0.6 9.3 (1.8) 26.3 1.3 %
Net tuition and fee revenues decreased 0.9% (or $5.7 million) and increased 0.5% (or $3.2 million) during years 2021 and 2020, respectively. In 2021, most IHL institutions kept in-state tuition rates at the same level as 2020. In 2020 and 2019, all IHL institutions raised their in-state tuition rates (average increase of 4.2% and 4.3%, respectively). Grants and contracts revenue increased 2.0% (or $8.8 million) and 4.7% (or $20.1 million) during fiscal years 2021 and 2020, respectively, due to timing differences in both federal and state funding of student aid, research, and other various grants and contracts. Patient care revenues at UMMC decreased 1.8%, or $21.3 million from June 30, 2020 to 2021, after an increase of 1.8%, or $21.5 million, from June 30, 2019 to 2020. Operating Expenses Operating expenses for the IHL System totaled $3.7 billion, $3.8 billion, and $3.6 billion for fiscal years 2021, 2020 and 2019, respectively. Operating expenses decreased a modest 1.3% (or $48.6 million) during 2021 after a 5.0% increase (or $182.0 million) during 2020. Personnel costs (including fringe benefits) were the largest expense component for the IHL System, representing 61.6% of the total in 2021, 62.1% of the total in 2020 and 62.4% in 2019. Other major components include contractual services (13.2% in 2021, 13.1% in 2020, and 13.6% in 2019), commodities (12.3% in 2021, 11.6% in 2020, and 11.1% in 2019), and scholarships and fellowships (5.9% in 2021 and 2020, and 4.9% in 2019). The following table summarizes the IHL System’s operating expenses (by major object category) for the past three fiscal years. Operating Expenses 2019 By major object category: Salaries and wages Fringe benefits Travel Contractual services Utilities Scholarships and fellowships Commodities Depreciation Other
Years ended June 30, 2020
2021
$
1,655,778,835 596,194,684 51,263,875 490,922,090 69,936,844 177,199,230 400,969,012 162,945,647 5,443,701
1,714,592,861 639,544,393 39,220,404 497,655,634 65,448,869 222,855,969 441,578,818 166,891,329 4,878,945
1,676,015,889 631,512,198 16,295,965 493,488,217 64,697,178 221,826,245 462,118,373 170,848,756 7,217,371
Total operating expenses $
3,610,653,918
3,792,667,222
3,744,020,192
10
Changes between years 2019 to 2020 2020 to 2021 3.6 % 7.3 (23.5) 1.4 (6.4) 25.8 10.1 2.4 (10.4)
(2.2)% (1.3) (58.5) (0.8) (1.1) (0.5) 4.7 2.4 47.9
5.0 %
(1.3)%
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
The IHL System’s personnel expenses decreased in 2021 (2.0%, or $46.6 million) after an increase (4.8%, or $102.9 million) in 2020. UMMC was able to reduce personnel costs by $44.1 million in 2021. Three institutions experienced large increases in personnel costs in 2020: MSU ($22.7 million), UM ($12.2 million), and UMMC ($62.1 million). Travel expenses experienced its second year decline, a drastic cut in 2021 (58.5% or $22.9 million) after a 23.5% (or $12.0 million) reduction in 2020. Contractual services are stable at $490 million. The cost for commodities continues to rise, 4.7% (or $20.5 million) in 2021 and 10.1% ($40.6 million) in 2020. Scholarship and fellowship expenses remained stable at $222 million after a dramatic increase of 25.8% (or $45.7 million) from 2019 to 2020. As an alternative presentation model, the IHL System’s operating expenses are shown below by major functional classification. Functional classifications are the traditional categories that universities have used in past financial presentations (pre-GASB 34). These functions represent the types of programs and services that the universities generally provide. For example, funds utilized to compensate a classroom professor or provide classroom materials would be classified as instruction. Operating Expenses 2019 By function: Instruction Research Public service Academic support Student services Institutional support Operations and maintenance of plant Student aid Auxiliary enterprises Depreciation Hospital Other Eliminations Total operating expenses
Years ended June 30, 2020
2021
Changes between years 2019 to 2020 2020 to 2021
$
686,583,567 398,647,090 155,578,022 161,058,006 95,869,389 314,094,435 182,269,595 184,284,320 283,007,079 162,945,647 1,067,381,363 1,004,804 (82,069,399)
734,275,776 379,720,277 167,615,740 159,274,875 93,575,381 338,206,103 181,528,720 232,484,261 271,961,699 166,891,329 1,153,660,067 1,364,384 (87,891,390)
708,276,802 340,001,037 171,766,271 168,004,666 90,556,891 361,613,088 183,463,518 236,454,524 252,957,703 170,848,756 1,145,383,790 1,602,133 (86,908,987)
6.9 % (4.7) 7.7 (1.1) (2.4) 7.7 (0.4) 26.2 (3.9) 2.4 8.1 35.8 7.1
(3.5)% (10.5) 2.5 5.5 (3.2) 6.9 1.1 1.7 (7.0) 2.4 (0.7) 17.4 (1.1)
$
3,610,653,918
3,792,667,222
3,744,020,192
5.0 %
(1.3)%
Funding for the Instruction function continues to be one of the IHL System’s highest priorities. While instruction costs decreased by 3.5% (or $26 million) in 2021 and increased by 6.9% ($47.7 million) in 2020, it still maintained an approximate 20% share of total operations. Although institutional research (internal and external) and public service costs have always commanded one of the System’s primary cost missions, research experienced its second year in a row of decline, 10.5% (or $39.7 million) in 2021 and by 4.7% (or $18.9 million) in 2020; these costs represent approximately 13.7% and 14.4% of the IHL System’s total focus during 2021 and 2020, respectively. Institutional support costs typically present the functions of the executive management department, general administration, logistical support services, computing, public relations and development. These costs increased by 6.9% (or $23.4 million) in 2020 and by 7.7% (or $24.1 million) in 2020. Auxiliary enterprise costs include all expenses associated with departments that primarily exist to furnish goods or services to students, faculty, or staff and that charge a fee directly related to, although not necessarily equal to, the cost of the goods and services. Auxiliary departments are required to be essentially self-supporting activities. Examples are (1) student housing, (2) food services, (3) bookstores, and (4) intercollegiate athletics. Auxiliary expenses decreased by 7.0% ($19.0 million) in fiscal year 2021 and by 3.9% ($11.0 million) in fiscal year 2020. Student Aid expenses remained steady at $230 million after a dramatic 26.2% increase in 2020. Finally, hospital expenses remained steady at $1.2 billion after experiencing an 8.1% increase (or $86.3 million) in 2020. The hospital operations contribution ratio remained steady at 71%.
11
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
The IHL System identified millions of dollars in inter-campus transactions that required elimination for financial statement presentation purposes. Examples of such transactions would be student financial aid funds administered by the IHL Executive Office that were directed to the campuses, as well as grant agreements between one or more IHL System institutions in which one campus served as a primary recipient and the other campus acted as a sub-recipient. Capital Asset and Debt Administration At June 30, 2021, 2020, and 2019, the IHL System had approximately $4.5 billion, $4.5 billion, and $4.3 billion, respectively, invested in a broad range of capital assets. These assets comprise land, construction in progress, livestock, buildings and improvements (infrastructure), equipment and library books. They are stated net of accumulated depreciation. The following table summarizes the IHL System’s capital assets for the past three fiscal years. Capital Asset Summary
Capital assets not being depreciated $ Depreciable capital assets: Improvements other than buildings Buildings Equipment Library books Total depreciable capital assets Total cost of capital assets Less accumulated depreciation Capital assets, net
$
2019 592,768,854
Years ended June 30, 2020 560,459,984
2021 409,918,465
Changes between years 2019 to 2020 2020 to 2021 (5.5)% (26.9)%
477,794,135 4,300,061,832 912,376,796 440,789,349
513,252,342 4,509,120,737 929,028,179 451,722,303
523,879,514 4,755,424,420 969,076,502 462,203,244
7.4 4.9 1.8 2.5
2.1 5.5 4.3 2.3
6,131,022,112
6,403,123,561
6,710,583,680
4.4
4.8
6,723,790,966 (2,374,878,385)
6,963,583,545 (2,509,107,627)
7,120,502,145 (2,660,302,719)
3.6 5.7
2.3 6.0
4,348,912,581
4,454,475,918
4,460,199,426
2.4 % .................. 0.1 %
Non-depreciable capital assets equaled $410 million, $560 million, and $593 million, at June 30, 2021, 2020, and 2019, respectively. These assets principally consisted of land and construction in progress. The $32 million decrease in 2020 followed with a subsequent decrease of $151 million in 2021 was due to the completion of capitalized facility projects transferred from CIP to a depreciable category. At June 30, 2021, 2020, and 2019, the IHL System had $1.2 billion, $1.2 billion, and $1.3 billion, respectively, in bonded debt, notes payable and capital lease obligations. This represents a 1.5% ($18.6 million) decrease in 2021 after a 3.5% (or $45.5 million) decrease in 2020. The following table summarizes the IHL System’s long-term debt for the past three fiscal years. Long-Term Debt Summary
Bonds payable Notes payable Capital lease obligations Total long-term debt
2019 $ 1,252,788,253 31,232,804 843,919 $ 1,284,864,976
Years ended June 30, 2020 2021 1,226,183,775 1,203,621,565 12,559,112 10,767,827 650,067 6,394,227 1,239,392,954
12
1,220,783,619
Changes between years 2019 to 2020 2020 to 2021 (2.1)% (1.8)% (59.8) (14.3) (23.0) 883.6 (3.5)%
(1.5)%
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
Bonded debt decreased 1.8% (or $22.6 million) in 2021 and 2.1% (or $26.6 million) in 2020. During fiscal year 2021, UMMC issued approximately $158 million of Series 2020B revenue bonds. The purpose of these bonds is to finance capital expenditures and to refund the Series 2010B bonds, Series 2012A bonds, and Series 2012B bonds issued in the original principal amount of $125 million ($20.6 million economic gain). During fiscal year 2020, UM and UMMC issued approximately $76.7 million and $24.4 million, respectively, in new bond refundings. UM issued $76.7 million in Series 2019A and 2019B for the purpose of refunding all or a portion of Series 2013(C), 2015, and the Promissory Note Series 2017 (total economic gain of $6.9 million). UMMC issued $24.4 million in Series 2019 bonds for the purpose of financing capital expenditures and to refund the Series 2010A ($3.9 million economic gain). Notes Payable decreased by $1.8 million in 2021 and $18.7 million in 2020. Designated Revenues Bond indentures previously issued, and those that may be issued in the future by the institution’s Educational Building Corporations (EBC) are payable from designated revenues. The IHL Board covenants under terms of its various bond agreements that if designated revenues are insufficient to satisfy the IHL Board’s obligations, the IHL Board will provide amounts from any other legally available source and will then allocate the same to cure the insufficiency. The following table provides a history of all designated revenues available to the IHL Board from fiscal years 2017 through 2021. Designated Revenues1 and Unrestricted Net Positions (excludes UMMC, Board Office, and MCVS)
Tuition, net 2 Sales and services Auxiliary enterprises, net 2 Other 3 Sub-total State appropriations
$
Unrestricted net positions 4 Total
$
Years ended June 30, 2019 2020 620,658,969 620,923,011 66,708,030 57,514,245 296,965,608 272,846,066 53,384,691 52,735,117 1,037,717,298 1,004,018,439 461,013,005 477,248,168
2017 585,081,567 60,369,071 300,085,021 45,829,086 991,364,745 490,804,883
2018 606,693,893 62,469,346 293,824,703 41,072,784 1,004,060,726 460,659,547
—
—
—
—
1,482,169,628
1,464,720,273
1,498,730,303
1,481,266,607
2021 613,221,706 57,399,481 298,444,150 55,455,591 1,024,520,928 465,521,243 — 1,490,042,171
1
Designated Revenues represent all unrestricted revenues of the IHL System (excluding the member Universities indicated above) which include without limitation, net tuition and auxiliary fees, sales and services, other operating revenue, state appropriations and unrestricted net position balances.
2
Tuition and auxiliary enterprise revenues are net of scholarship allowances in the form of reduced tuition, room and board.
3
Other designated revenues include federal appropriations, other operating revenues, and interest earned on loans to students.
4
The unrestricted net positions of $(527,527,704) for 2017, $(685,017,873) for 2018, $(616,469,699) for 2019, $(572,666,659) for 2020, and $(447,531,102) for 2021, did not contribute to total designated revenues since fiscal year 2015, and therefore have been excluded from the table. The decline in the unrestricted net assets fund balance since 2015 is the result of the implementation of GASB Statement Nos. 68 and 75 for pension and OPEB liabilities.
Economic Outlook The IHL System began the 2021 fiscal year with an anticipated systemwide operating budget increase of $63 million. Fiscal year 2021 closed strong with a $233 million net increase (see the SRECNP summary table on page 9 of management discussion and analysis), although actual revenues fell short of budgeted expectations due to effects of the COVID-19 13
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Management’s Discussion and Analysis (Unaudited) June 30, 2021 and 2020
pandemic. For fiscal year 2022, general education funding from the State of Mississippi will increase by 8.15% (or $28 million), and the IHL system expects tuition and auxiliary revenues to be flat. In 2022, state appropriated revenues will comprise approximately 29.1% of the total E&G budget, while self‑generated tuition revenues will approximate 65.6% of the total revenues. In comparison, in fiscal year 2010, state appropriations represented 42% of revenues, while tuition revenue equaled 48% of the total. The IHL System maintains high credit ratings from Moody’s (Aa2), Fitch (AA) and Standard & Poor’s (AA-). Achieving and maintaining these high credit ratings provide the IHL System higher degree of flexibility in securing capital funds on the most competitive terms. This flexibility, along with ongoing efforts toward revenue diversification and cost containment, will enable the IHL System to provide the necessary resources to support a level of excellence in service to students, patients, the research community, the State of Mississippi and the nation as a whole. As a labor-intensive organization, the IHL System faces competitive pressures related to attracting and retaining faculty and staff. Moreover, consistent with the national landscape, the cost of the IHL System’s health benefits for its employees continues to increase. The IHL System has in the past and will continue to take proactive steps to respond to these challenges of rising costs. An example of continued steps includes the preparation of three-year business plans by the institutions. While it is not possible at this time to predict the ultimate results, management at each institution has a proven track record of successfully adapting to this present economic environment while continuing to search for new opportunities to compliment state support. The IHL System’s financial goal, as always, is to deliver quality services to its customers and constituents while maintaining financial integrity. This financial report is designed to provide a general overview of the finances of the IHL System. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: Board of Trustees Department of Finance 3825 Ridgewood Road Jackson, MS 39211
14
BASIC FINANCIAL STATEMENTS
(THIS PAGE LEFT BLANK INTENTIONALLY)
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Statements of Net Position June 30, 2021 and 2020 2021
2020
Assets and Deferred Outflows Current Assets: Cash and cash equivalents Short term investments Accounts receivable, net Student notes receivable, net Inventories Prepaid expenses Other current assets
$
961,478,728 275,609,277 371,148,587 20,820,536 42,070,625 26,286,239 11,059,112
881,111,528 247,097,053 411,116,497 17,631,345 36,212,848 36,424,187 8,550,181
1,708,473,104
1,638,143,639
140,763,573 1,411,114 403,568,629 624,208,898 68,196,575 43,991,738 4,460,199,426 2,619,339
108,664,579 1,404,677 320,274,046 415,537,268 78,810,321 35,933,062 4,454,475,918 3,544,461
Total noncurrent assets
5,744,959,292
5,418,644,332
Total assets
7,453,432,396
7,056,787,971
476,671,893
333,082,766
$
7,930,104,289
7,389,870,737
$
319,381,944 163,949,404 18,133,551 65,570,890 170,158,839
260,039,453 139,201,702 24,633,778 66,097,575 177,279,267
737,194,628
667,251,775
122,888,528 1,687,442 1,218,279,088 3,123,010,235 146,002,208 40,825,309
120,764,209 1,834,844 1,240,532,988 2,843,514,960 157,499,028 47,688,067
Total noncurrent liabilities
4,652,692,810
4,411,834,096
Total liabilities
5,389,887,438
5,079,085,871
108,078,232
111,805,741
$
5,497,965,670
5,190,891,612
$
3,263,116,965
3,241,081,161
30,634,500 5,864,715 160,883,400
27,324,159 4,129,474 151,115,577
Total current assets Non-Current Assets: Restricted cash and cash equivalents Restricted short-term investments Endowment investments Other long-term investments Student notes receivable, net Beneficial interest in irrevocable trust Capital assets, net Other noncurrent assets
Deferred outflows of resources Total assets and deferred outflows of resources Liabilities, Deferred Inflows and Net Position Liabilities: Current liabilities: Accounts payable and accrued liabilities Unearned revenues Accrued leave liabilities - current portion Long-term liabilities - current portion Other current liabilities Total current liabilities Noncurrent liabilities: Accrued leave liabilities Deposits refundable Long-term liabilities Net pension liability Net OPEB liability Other noncurrent liabilities
Deferred inflows of resources Total liabilities and deferred inflows of resources Net Position: Net investment in capital assets Restricted for: Nonexpendable: Scholarships and fellowships Research Other purposes Expendable: Scholarships and fellowships Research Capital projects Debt service Loans Other purposes Unrestricted Total net position
$
See accompanying notes to financial statements. 15
56,845,137 56,296,447 17,305,459 21,336,767 56,656,205 165,957,078 (1,402,758,054)
39,320,223 74,812,406 11,587,740 22,056,247 53,970,250 121,756,019 (1,548,174,131)
2,432,138,619
2,198,979,125
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -MISSISSIPPI STATE UNIVERSITY FOUNDATION, INC. Statements of Financial Position June 30, 2021 and 2020 2021
2020
Assets Cash and cash equivalents Restricted cash Restricted short-term investments Accrued interest, other rreceivables and prepaid assets Receivable from MSU Alumni Association Pledges receivable, net Investments Present value of amounts due from externally managed trusts Land, buildings, and equipment, net Total assets
$
3,009,958 3,301,191 4,000,000 165,355 135,249 40,761,967 690,339,682 59,215,668 13,157,746
1,562,618 6,273,651 — 120,459 26,102 32,886,943 499,255,570 49,559,753 9,978,892
$
814,086,816
599,663,988
$
1,125,080 7,301,191 8,709,271 1,108,900 382,596 2,941,285
1,491,022 6,273,651 8,083,815 2,634,238 240,771 —
21,568,323
18,723,497
55,440,281 52,094,122
50,918,074 38,874,655
107,534,403
89,792,729
684,984,090
491,147,762
792,518,493
580,940,491
814,086,816
599,663,988
Liabilities and Net Assets Liabilities: Accounts payable and accrued liabilities Agency payable Liabilities under split interest agreements Payable to Bulldog Club Payable to Mississippi State University Note payable Total liabilities Net assets: Without donor restrictions: Net assets attributable to the Foundation Net assets attributable to noncontrolling interest Total net assets without donor restrictions With donor restrictions Total net assets Total liabilities and net assets
$
See accompanying notes to financial statements.
16
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF MISSISSIPPI FOUNDATION Statements of Financial Position June 30, 2021 and 2020 2021
2020
Assets Cash and cash equivalents Pledges receivable, net Investments Beneficial interest in remainder trust Property and equipment, net Other assets Total assets
$
11,411,775 73,619,230 616,430,187 11,543,644 1,971,997 1,549,643
12,974,805 80,841,525 496,354,507 10,229,426 2,091,723 1,322,329
$
716,526,476
603,814,315
$
26,531,386 4,307,259 5,282,838
23,079,151 3,223,775 2,932,785
36,121,483
29,235,711
19,306,323 661,098,670
15,782,334 558,796,270
680,404,993
574,578,604
716,526,476
603,814,315
Liabilities and Net Assets Liabilities: Funds held for others Liabilities under remainder trusts and gift annuities Other liabilities Total liabilities Net assets: Without donor restrictions With donor restrictions Total net assets Total liabilities and net assets
$
See accompanying notes to financial statements.
17
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF SOUTHERN MISSISSIPPI FOUNDATION Statements of Financial Position June 30, 2021 and 2020 2021
2020
Assets Cash and cash equivalents Accrued earnings Prepaid assets and other receivables Pledges receivable, net Investments Cash surrender value of life insurance Amounts due from externally managed trusts Property and equipment, net Total assets
$
3,993,951 104,195 1,240,378 3,764,152 147,947,893 2,765,180 14,608,988 1,567,480
2,663,185 110,245 298,154 6,970,246 118,205,601 2,711,628 9,969,592 233,501
$
175,992,217
141,162,152
$
1,066,276 68,929
589,498 103,222
1,135,205
692,720
17,595,188 157,261,824
12,553,396 127,916,036
174,857,012
140,469,432
175,992,217
141,162,152
Liabilities and Net Assets Liabilities: Accounts payable and accrued expenses Gift annuities payable Total liabilities N et assets: Without donor restrictions With donor restrictions Total net assets Total liabilities and net assets
$
See accompanying notes to financial statements.
18
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Statements of Revenues, Expenses and Changes in Net Position Years ended June 30, 2021 and 2020
2021 Operating revenues: Tuition and fees: Less scholarship allowances Less bad debt expense
$
Net tuition and fees Federal appropriations Federal grants and contracts State grants and contracts Nongovernmental grants and contracts Sales and services of educational departments Auxiliary enterprises: Student housing Food services Bookstore Athletics Other auxiliary revenues Less auxiliary enterprise scholarship allowances Interest earned on loans to students Patient care revenues, net Other operating revenues, net Total operating revenues Operating expenses: Salaries and wages Fringe benefits Travel Contractual services Utilities Scholarships and fellowships Commodities Depreciation Other operating expenses Total operating expenses Operating loss Nonoperating revenues (expenses): State appropriations Gifts and grants Investment income, net of investment expense Interest expense on capital asset-related debt Other nonoperating revenues Other nonoperating expenses Total nonoperating revenues, net
981,575,970 (325,703,930) (5,524,202)
987,678,748 (327,790,345) (3,863,691)
650,347,838
656,024,712
15,519,984 340,225,921 35,382,512 79,782,187 59,530,803
15,047,436 336,284,371 29,260,445 81,031,507 59,175,654
92,819,934 25,033,175 5,249,873 178,140,409 32,523,789 (30,263,337) 1,534,829 1,176,245,589 124,867,494
97,050,698 31,022,724 4,926,305 146,674,118 31,298,070 (33,347,105) 1,181,155 1,197,526,479 98,937,427
2,786,941,000
2,752,093,996
1,676,015,889 631,512,198 16,295,965 493,488,217 64,697,178 221,826,245 462,118,373 170,848,756 7,217,371
1,714,592,861 639,544,393 39,220,404 497,655,634 65,448,869 222,855,969 441,578,818 166,891,329 4,878,945
3,744,020,192
3,792,667,222
(957,079,192)
(1,040,573,226)
686,768,667 345,002,120 88,564,182 (36,587,673) 32,960,905 (34,865,973)
702,265,275 267,089,289 17,972,781 (36,359,654) 11,011,293 (7,028,693)
1,081,842,228
Income (loss) before other revenues, expenses, gains and losses
124,763,036
Other revenues, expenses, gains and losses: Capital grants and gifts State appropriations restricted for capital purposes Additions to permanent endowments Other additions Other deletions
2020
59,089,143 38,379,747 403,128 16,421,242 (5,896,802)
954,950,291 (85,622,935)
22,791,234 84,817,400 270,730 24,829,283 (5,121,959)
Change in net position
233,159,494
41,963,753
Net position, beginning of the year
2,198,979,125
2,157,015,372
2,432,138,619
2,198,979,125
Net position, end of the year
$
See accompanying notes to financial statements. 19
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -MISSISSIPPI STATE UNIVERSITY FOUNDATION, INC. Statement of Activities Year ended June 30, 2021
Without donor restrictions Revenues and support: Contributions Net investment income Change in value of split interest agreements Other Net assets released from restrictions
$
With donor restrictions
Total
12,143,920 15,783,425 — 4,980,312 27,252,307
51,225,825 160,523,641 9,011,007 328,162 (27,252,307)
63,369,745 176,307,066 9,011,007 5,308,474 —
60,159,964
193,836,328
253,996,292
30,907,506 1,231,214
— —
30,907,506 1,231,214
879,639 33,018,359
— —
879,639 33,018,359
4,646,339 3,956,030
— —
4,646,339 3,956,030
8,602,369
—
8,602,369
Total expenditures
41,620,728
—
41,620,728
Change in net assets before noncontrolling interests
18,539,236
193,836,328
212,375,564
Total revenues and support Expenditures: Program services: Contributions and support for Mississippi State University Contributions and support for Bulldog Club Contributions and support for MSU Alumni Association Total program services Supporting services: General administrative Fund raising Total supporting services
Payments to noncontrolling interests
(797,562)
Total change in net assets Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
20
—
(797,562)
17,741,674
193,836,328
211,578,002
89,792,729 107,534,403
491,147,762 684,984,090
580,940,491 792,518,493
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -MISSISSIPPI STATE UNIVERSITY FOUNDATION, INC. Statement of Activities Year ended June 30, 2020
Without donor restrictions Revenues and support: Contributions Net investment income Change in value of split interest agreements Other Net assets released from restrictions
$
Total revenues and support Expenditures: Program services: Contributions and support for Mississippi State University Contributions and support for Bulldog Club Contributions and support for MSU Alumni Association Total program services Supporting services: General administrative Fund raising Total supporting services Total expenditures Change in net assets before noncontrolling interests
28,555,279 219,333 (1,199,648) 138,184 (47,526,386)
51,168,853 1,507,663 (1,199,648) 5,621,857 —
76,911,963
(19,813,238)
57,098,725
55,756,772 2,914,009
— —
55,756,772 2,914,009
874,340 59,545,121
— —
874,340 59,545,121
4,665,034 3,842,946
— —
4,665,034 3,842,946
8,507,980
—
8,507,980
68,053,101
—
68,053,101
(8,028,861)
Total change in net assets
830,001
Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
21
Total
22,613,574 1,288,330 — 5,483,673 47,526,386
8,858,862
Payments to noncontrolling interests
With donor restrictions
88,962,728 89,792,729
(19,813,238) —
(10,954,376) (8,028,861)
(19,813,238)
(18,983,237)
510,961,000 491,147,762
599,923,728 580,940,491
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF MISSISSIPPI FOUNDATION Statement of Activities Year ended June 30, 2021
Without donor restrictions Revenues, gains, and other support: Contributions, gifts and bequests Investment return, net Change in value of split interest agreements Gift management fees Development fees Other income
$
With donor restrictions
Total
30,000 5,068,727 — 1,918,640 1,533,383 940,584
44,461,037 129,726,862 762,405 (1,918,640) (1,533,383) 1,019,246
44,491,037 134,795,589 762,405 — — 1,959,830
9,491,334
172,517,527
182,008,861
Net assets released from restrictions/ redesignated by donor: Appropriation from donor endowment Satisfaction of program restrictions
9,859,894 60,355,233
(9,859,894) (60,355,233)
Expenses: Support for University activities: Academic Scholarship Programmatic University of Mississippi Medical Center General and administrative expenses Fund-raising expenses
5,841,297 9,419,269 14,491,959 41,504,609 3,007,437 1,917,901
— — — — — —
5,841,297 9,419,269 14,491,959 41,504,609 3,007,437 1,917,901
Total expenses
76,182,472
—
76,182,472
3,523,989
102,302,400
105,826,389
15,782,334
558,796,270
574,578,604
19,306,323
661,098,670
680,404,993
Total revenues, gains, and other support
Change in net assets Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
22
— —
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF MISSISSIPPI FOUNDATION Statement of Activities Year ended June 30, 2020
Without donor restrictions Revenues, gains, and other support: Contributions, gifts and bequests Investment return, net Change in value of split interest agreements Gift management fees Development fees Other income
$
With donor restrictions
Total
— 1,530,275 — 1,819,436 1,450,096 953,216
58,663,178 (26,016,208) 631,182 (1,819,436) (1,450,096) 3,394,304
58,663,178 (24,485,933) 631,182 — — 4,347,520
5,753,023
33,402,924
39,155,947
Net assets released from restrictions/ redesignated by donor: Appropriation from donor endowment Satisfaction of program restrictions
8,747,683 28,965,475
(8,747,683) (28,965,475)
Expenses: Support for University activities: Academic Scholarship Programmatic University of Mississippi Medical Center General and administrative expenses Fund-raising expenses
5,183,557 9,336,811 19,086,224 4,998,169 2,914,710 2,183,438
— — — — — —
5,183,557 9,336,811 19,086,224 4,998,169 2,914,710 2,183,438
Total expenses
43,702,909
—
43,702,909
Total revenues, gains, and other support
Change in net assets
(236,728)
Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
23
(4,310,234)
— —
(4,546,962)
16,019,062
563,106,504
579,125,566
15,782,334
558,796,270
574,578,604
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF SOUTHERN MISSISSIPPI FOUNDATION Statement of Activities Year ended June 30, 2021
Without donor restrictions Revenues, gains, and other support: Contributions Net investment gain Gain or loss on externally managed trusts Change in value of split interest agreements Change in value - other Other
$
Total revenues, gains, and other support Changes in restrictions: Change in restriction by donors Net assets released from restrictions Expenses: Program services: Contributions and support for The University of Southern Mississippi Supporting services: General and administrative Fund-raising Total expenses Change in net assets Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
24
With donor restrictions
Total
1,906,862 6,640,602 — — 1,044 45,902
15,655,441 20,825,670 68,371 880,965 55,481 15,885
17,562,303 27,466,272 68,371 880,965 56,525 61,787
8,594,410
37,501,813
46,096,223
17,365 8,138,660
(17,365) (8,138,660)
— —
8,686,568
—
8,686,568
1,811,601 1,210,474
— —
1,811,601 1,210,474
11,708,643
—
11,708,643
5,041,792
29,345,788
34,387,580
12,553,396
127,916,036
140,469,432
17,595,188
157,261,824
174,857,012
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING DISCRETELY PRESENTED COMPONENT UNIT -THE UNIVERSITY OF SOUTHERN MISSISSIPPI FOUNDATION Statement of Activities Year ended June 30, 2020
Without donor restrictions Revenues, gains, and other support: Contributions Net investment gain Change in value of split interest agreements Change in value - other Other
$
Total revenues, gains, and other support Changes in restrictions: Change in restriction by donors Net assets released from restrictions Expenses: Program services: Contributions and support for The University of Southern Mississippi Supporting services: General and administrative Fund-raising Total expenses Change in net assets Net assets, beginning of the year Net assets, end of the year
$
See accompanying notes to financial statements.
25
With donor restrictions
Total
2,178,503 2,283,296 — 1,276 24,141
6,638,792 (477,998) 2,115,817 44,948 28,959
8,817,295 1,805,298 2,115,817 46,224 53,100
4,487,216
8,350,518
12,837,734
(5,000) 7,857,382
5,000 (7,857,382)
— —
8,350,046
—
8,350,046
1,701,761 1,486,292
— —
1,701,761 1,486,292
11,538,099
—
11,538,099
801,499
498,136
1,299,635
11,751,897
127,417,900
139,169,797
12,553,396
127,916,036
140,469,432
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Statements of Cash Flows Years ended June 30, 2021 and 2020
Operating activities: Tuition and fees Grants and contracts Sales and services of educational departments Payments to suppliers
$
Payments to employees for salaries and benefits
2021
2020
642,903,873 482,743,277 59,572,626 (923,841,468)
662,678,813 425,765,942 57,547,107 (939,928,358)
(2,176,809,921)
Payments for utilities Payments for scholarships and fellowships Loans issued to students Collection of loans from students Auxiliary enterprise charges: Student housing Food services Bookstore Athletics Other auxiliary enterprises Patient care services Interest earned on loans to students Other receipts Other payments Net cash used in operating activities Noncapital financing activities: State appropriations Gifts and grants for other than capital purposes Private gifts for endowment purposes Federal loan program receipts Federal loan program disbursements Other sources Other uses Net cash provided by noncapital financing activities
(66,316,858)
(222,527,108) (8,405,515) 16,778,564
(222,888,643) (6,421,644) 15,882,509
77,557,057
85,721,033
22,771,867
27,120,251
4,210,124
3,613,222
178,923,866
135,989,102
21,821,925 1,205,721,855 1,439,688 148,473,827 (8,370,089)
21,691,490 1,318,711,122 1,049,716 108,295,027 (13,970,881)
(541,621,215)
(605,558,361)
691,724,249 342,232,755 623,399 444,233,773 (458,116,649) 13,647,592 (5,728,660)
691,916,472 272,808,053 168,994 492,117,952 (490,305,097) 13,329,330 (4,036,259)
1,028,616,459
Capital and related financing activities: Proceeds from capital debt Cash paid for capital assets Capital appropriations received Capital grants and contracts received Proceeds from sales of capital assets Principal paid on capital debt and leases Interest paid on capital debt and leases Other sources Other uses Net cash used in capital and related financing activities Investing activities: Proceeds from sales and maturities of investments Interest received on investments Purchases of investments Net cash provided by (used in) investing activities Net change in cash and cash equivalents Cash and cash equivalents, beginning of the year Cash and cash equivalents, end of the year
$
26
(2,220,097,311)
(64,585,663)
975,999,445
165,562,807 (166,539,523) 24,016,487 63,005,971 3,304,832 (177,424,809) (53,954,239) 4,084,581 (4,693,890)
120,299,495 (203,092,468) 31,457,718 77,571,177 442,843 (160,357,359) (51,687,893) 9,042,402 (6,325,875)
(142,637,783)
(182,649,960)
529,366,182 31,227,675 (792,485,124)
806,513,160 31,322,602 (770,374,274)
(231,891,267)
67,461,488
112,466,194
255,252,612
989,776,107
734,523,495
1,102,242,301
989,776,107
(Continued)
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Statements of Cash Flows Years ended June 30, 2021 and 2020
2021 RECONCILIATION OF OPERATING LOSS TO NET CASH USED IN OPERATING ACTIVITIES Operating loss
$
(957,079,192)
(1,040,573,226)
170,848,756 1,359,719 213,256,652 1,550,404
166,891,329 8,598,453 178,027,541 1,004,542
(166,607,310) (5,857,776) 78,538 (1,244,258) (138,442,290) (2,768,804)
(175,236,134) 1,821,275 2,575,322 (548,024) (65,546,312) (10,073,266)
65,779,059 33,670,034 1,003,282 (4,324,282) 279,495,275 (11,496,820) (9,605,846) (11,236,356)
23,288,222 (6,334,555) (14,261) 23,669,699 194,196,870 15,667,268 (30,290,566) 107,317,462
415,457,977
435,014,865
$
(541,621,215)
(605,558,361)
$
961,478,728 140,763,573
881,111,528 108,664,579
$
1,102,242,301
989,776,107
$
9,398,713 24,429,747
9,978,531 66,774,238
Adjustments to reconcile operating loss to net cash used in operating activities: Depreciation expense Self-insured claims expense Provision for uncollectible receivables Other Changes in Assets and Liabilities: (Increase) Decrease in Assets: Receivables, Net Inventories Prepaid Expenses Loans to Students Deferred outflows of resources Other Assets Increase (Decrease) in Liabilities: Accounts Payables and Accrued Liabilities Unearned Revenue Deposits Refundable Accrued Leave Liability Net pension liability Net OPEB liability Deferred inflows of resources Other Liabilities Total Adjustments Net cash used in operating activities Reconciliation of cash and cash equivalents: Current assets - cash and cash equivalents Noncurrent assets - restricted cash and cash equivalents Cash and cash equivalents, end of the year Noncash capital related financing and investing activities: Capital assets acquired through donations and capital leases Capital assets appropriated by the State of Mississippi See accompanying notes to financial statements.
27
2020
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 1 Summary of Significant Accounting Policies (a) Nature of Operations Through its member universities, the State of Mississippi Institutions of Higher Learning (IHL System) serves the state, national and international communities by providing its students with academic instruction, by conducting research and other activities that advance fundamental knowledge and by disseminating knowledge to the people of Mississippi and throughout the world. (b) Reporting Entity The Mississippi Constitution was amended in 1943 to create a separate legal entity and establish a Board of Trustees of State Institutions of Higher Learning (the Board). This constitutional board provides management and control of Mississippi’s system of universities. The Board meets monthly and oversees the eight public universities, the University of Mississippi Medical Center and various off-campus centers and locations throughout the state. Each of these member universities is a member of the IHL System. The IHL System is considered a component unit of the State of Mississippi reporting entity. The current twelve Board members of the IHL System were appointed by the Governor and confirmed by the Mississippi Senate for nine-year terms, representing the three Supreme Court Districts. Each of the eight universities and the University of Mississippi Medical Center has established its own educational building corporation (a nonprofit corporation incorporated in the State of Mississippi) in accordance with Section 37101-61 of the Mississippi Code Annotated of 1972. The purpose of these corporations is for the acquisition, construction and equipping of facilities and land for the various universities. In accordance with Governmental Accounting Standards Board (GASB) Statement No. 61, The Financial Reporting Entity: Omnibus-An Amendment of GASB Statements No. 14 and No. 34, the educational building corporations are deemed to be material component units of the IHL System but are presented on a blended basis in the accompanying operations. These blended component units provide services entirely, or almost entirely, to their respective universities. See note 9 for detailed educational building corporation activities. The following is a list of abbreviations used throughout the report for the member universities of the State of Mississippi Institutions of Higher Learning (collectively the IHL System): ASU DSU JSU MSU MUW MVSU UM USM UMMC IHL Executive Office UPM MCVS
Alcorn State University Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Institutions of Higher Learning – Executive Office University Press of Mississippi Mississippi Commission for Volunteer Service – Off-campus entity
The IHL System reports the following discretely presented component units, which also have separate stand-alone audits performed, which can be obtained by requesting a copy from the finance department of each respective university below:
28
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (i) Mississippi State University Foundation, Inc. The Mississippi State University Foundation, Inc. is a legally separate, tax-exempt not for profit entity established to solicit and manage funds for the benefit of Mississippi State University. (ii) University of Mississippi Foundation The University of Mississippi Foundation is a legally separate, tax-exempt not for profit nonstock corporation formed for the benefit of the University of Mississippi. (iii) University of Southern Mississippi Foundation The University of Southern Mississippi Foundation is a legally separate, tax-exempt not for profit entity formed to provide support to the University of Southern Mississippi and its students. These foundations are private nonprofit organizations that report under Financial Accounting Standards Board (FASB) standards, including Accounting Standards Codification (ASC) Topic 958, Not-for-Profit Entities. As such, certain revenue recognition criteria and presentation features are different from Governmental Accounting Standards Board (GASB) revenue recognition criteria and presentation features. No modifications have been made to the foundations’ financial information in the IHL System’s financial reporting entity for these differences. These foundations act primarily as fund-raising organizations to supplement the resources that are available to the respective universities in support of their programs. The governing body of each foundation is self-perpetuating and consists of graduates and friends of the respective universities. Although the respective universities do not control the timing or amount of receipts from the foundations, most resources, or income thereon, which the foundations hold and invest are restricted to the activities of the respective universities by the donors. Because these restricted resources held by the foundations can only be used by, or for the benefit of, the respective universities, these foundations are considered discretely presented component units of the IHL System. The Mississippi State University Foundation, Inc., the University of Mississippi Foundation, and the University of Southern Mississippi Foundation each make distributions to their respective universities for support. During the years ended June 30, 2021 and 2020, support distributions were as follows:
Mississippi State University Foundation, Inc. University of Mississippi Foundation University of Southern Mississippi Foundation
$
2021
2020
30,907,506 71,257,134 8,686,568
55,756,772 38,604,761 8,350,046
(c) Basis of Accounting The financial statements of the IHL System have been prepared in accordance with GASB Statement No. 34, Basic Financial Statements – and Management’s Discussion and Analysis – for State and Local Governments, as amended by GASB Statement No. 35, Basic Financial Statements – and Management’s Discussion and Analysis – for Public Colleges and Universities. The IHL System is reporting as a special-purpose government engaged in business-type activities. In accordance with business-type activity reporting, the IHL System presents management’s discussion and analysis; statements of net position; statements of revenues, expenses and changes in net position; statements of cash flows; and notes to the financial statements. The financial statements are prepared using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant transactions among departments, campuses, and auxiliary units of the IHL System have been eliminated. Grant and contract revenues, which are received or receivable from external sources, are recognized as revenues to the extent of related expenses or satisfaction of eligibility requirements. State appropriations are recognized as nonoperating revenues when eligibility requirements are satisfied.
29
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (d) New Accounting Standards On June 30, 2021, the IHL System adopted GASB Statement No. 84, Fiduciary Activities. This standard establishes criteria to improve guidance regarding the identification of fiduciary activities for accounting and financial reporting purposes and how those activities should be reported. The adoption of this statement had no impact on the financial statements. During fiscal year 2021, the IHL System adopted GASB Statement No. 90, Majority Equity Interests. The primary objectives of this statement are to improve the consistency and comparability of reporting a government’s majority equity interest in a legally separate organization and to improve the relevance of financial statement information for certain component units. (e) Recently Issued Accounting Standards The IHL System is currently evaluating the following pronouncements that are most likely to impact the system’s financial reporting. In June 2017, the GASB issued Statement No. 87, Leases. This standard establishes recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. Under this statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments’ leasing activities. The original effective date of this Statement was for reporting periods beginning after December 15, 2019. This Statement is now effective for reporting periods beginning after June 15, 2021. In June 2018, the GASB issued Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction Period. This standard establishes accounting requirements for interest cost incurred before the end of a construction period. Such costs should now be recognized as an expense in the period in which the cost is incurred for financial statements prepared using the economic resources measurement focus. As a result, interest cost incurred before the end of a construction period will not be included in the historical cost of a capital asset reported in a businesstype activity or enterprise fund. The Statement reiterates that in financial statements prepared using the current financial resources measurement focus, interest cost incurred before the end of a construction period should be recognized as an expenditure on a basis consistent with governmental fund accounting principles. The original effective date of this Statement was for reporting periods beginning after December 15, 2019. This Statement is now effective for reporting periods beginning after December 15, 2020. In May 2019, the GASB issued Statement No. 91, Conduit Debt Obligations. The primary objectives of this statement are to provide a single method of reporting conduit debt obligations by issuers and eliminate diversity in practice associated with commitments extended by issuers, arrangements associated with conduit debt obligations, and related note disclosures. The original effective date of this Statement was for reporting periods beginning after December 15, 2020. This Statement is now effective for reporting periods beginning after December 15, 2021. In March 2020, the GASB issued Statement No. 93, Replacement of Interbank Offered Rates. As a result of global reference rate reform, the London Interbank Offered Rate (LIBOR) is expected to cease to exist in its current form at the end of 2021, prompting governments to amend or replace financial instruments for the purpose of replacing LIBOR with other reference rates. The removal of LIBOR as an appropriate benchmark interest rate was effective for reporting periods ending after December 31, 2021 with all other requirements of this Statement effective for reporting periods beginning after June 15, 2020. This statement is now effective for reporting periods beginning after June 15, 2021. In March 2020, the GASB issued Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements. The primary objective of this statement is to improve financial reporting by addressing issues related to public-private and public-public partnership arrangements (PPPs). A PPP is an arrangement in which a government contracts with an operator to provide public services by conveying control of the right to operate or use a nonfinancial asset for a period of time in an exchange or exchange-like transaction. The effective date of this statement is for reporting periods beginning after June 15, 2022. 30
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 In May 2020, the GASB issued Statement No. 96, Subscription-Based Information Technology Arrangements. This statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users. SBITAs provide governments with access to vendors’ IT software and associated tangible capital assets for subscription payments without granting perpetual license or title to those assets. A SBITA is defined as a contract that conveys control of the right to use another party’s information technology software, alone or in combination with tangible capital assets, as specified in the contract for a period of time in an exchange or exchange-like transaction. Under this statement, a government generally should recognize a right-to-use subscription asset—an intangible asset—and a corresponding subscription liability. The effective date of this statement is for fiscal years beginning after June 15, 2022. The impact of these pronouncements on the IHL System’s financial statements is currently being evaluated and has not yet been fully determined. (f) Use of Estimates The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Significant estimates include the determination of the allowances for uncollectible accounts and contractual adjustments and estimated third-party payor settlements, included as other current assets and as other current liabilities, relating to the IHL System’s patient services. In addition, laws and regulations governing the Medicare and Medicaid programs are extremely complex and subject to interpretation. As a result, there is at least a reasonable possibility that recorded estimates associated with these programs could change by a material amount in the near term. Included in other noncurrent liabilities are unpaid claims liabilities relating to the IHL System’s self-insured workers’ compensation, unemployment, and tort liability funds. The liabilities for these unpaid claims and loss adjustment expenses are determined using both evaluations of each claim and statistical analyses and represent the estimated ultimate net cost of all claims and expenses incurred through the end of the reporting period. The determinations of claims payable include estimates that are particularly susceptible to change in the near term. Management believes that liabilities established for these unpaid claims at June 30, 2021 and 2020 are adequate to cover the ultimate net cost of claims and contractual adjustments, but these liabilities are necessarily based upon estimates, and accordingly, the amount ultimately paid will be more or less than such estimates. The methods for making such estimates and for establishing the resulting liabilities are continually reviewed, and any adjustments are reflected in operations currently. The IHL System’s investments are invested in various types of investment securities within various markets. Investment securities are exposed to several risks, such as interest rate, market and credit risks. Due to the level of risk associated with certain investment securities, it is at least reasonably possible that changes in the values of investment securities will occur in the near term and that such changes could materially affect the amounts reported in the IHL System’s financial statements. (g) Cash Equivalents The IHL System considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. (h) Short-Term Investments Short-term investments are investments that are not cash equivalents but mature within the next fiscal year. (i) Accounts Receivable, Net Accounts receivable consist of tuition and fee charges to students and patient accounts at UMMC. Accounts receivable also include amounts due from federal and state governments, and nongovernmental sources, in connection with reimbursement of allowable expenses made pursuant to the IHL System’s grants and contracts. Accounts receivable are recorded net of an allowance for doubtful accounts. 31
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (j) Student Notes Receivable, Net Student notes receivable consist of federal, state and institutional loans made to students for the purpose of paying tuition and fee charges. Loan balances expected to be paid during the next fiscal year are presented on the statement of net position as current assets. Those balances that are either in deferment status or are expected to be paid back beyond the next fiscal year are presented as noncurrent assets on the statement of net position. (k) Inventories Inventories consist of bookstore, physical plant, agriculture, printing, central supply, food service supply, and various hospital inventories. These inventories are generally valued at the lower of cost or market, on the first-in, first-out (FIFO) basis. (l) Prepaid Expenses Prepaid expenses consist of expenditures related to projects, programs, activities or revenues of future fiscal periods. (m) Restricted Cash and Cash Equivalents and Restricted Short-Term Investments Cash, cash equivalents and short-term investments that are externally restricted to make debt service payments, to maintain sinking or reserve funds or to purchase or construct capital or noncurrent assets are classified as noncurrent assets in the statement of net position. (n) Endowment Investments The IHL System’s endowment investments recorded at fair value, are generally subject to the restrictions of donor gift instruments. They include donor restricted endowments, which are funds received from a donor with the restrictions that only the income is to be utilized or for which the donor has stipulated that the principal may be expended only after a stated period or upon the occurrence of a certain event, and funds functioning as endowments, which are funds established by the governing board to function similar to an endowment fund but may be fully expended at any time at the discretion of the governing board. (o) Other Long-Term Investments Investments are reported at fair value. Changes in unrealized gains (losses) on the carrying value of investments are reported as a component of investment income in the statement of revenues, expenses, and changes in net position. Investments in partnerships for which there are no quoted market prices are valued at net asset value, as a practical expedient in determining fair value. (p) Investment Valuation GASB Statement No. 72, Fair Value Measurement and Application, enhances comparability of governmental financial statements by requiring fair value measurement for certain assets and liabilities using a consistent definition and accepted valuation techniques. The standard establishes a hierarchy of inputs used to measure fair value that prioritizes the inputs into three categories – Level 1, Level 2 and Level 3 inputs – considering the relative reliability of the inputs. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy are as follows:
Level 1 inputs are quoted (unadjusted) prices in active markets for identical financial assets or liabilities that the IHL System has the ability to access at the measurement date;
Level 2 inputs are inputs other than quoted prices included within Level 1 that are observable for the financial asset or liability, either directly or indirectly; and
Level 3 inputs are unobservable inputs for the financial asset or liability.
The level in the fair value hierarchy in which a fair value measurement in its entirety falls is based on the lowest level input that is significant to the fair value measurement in its entirety. The categorization of investments within the 32
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 hierarchy is based upon the pricing transparency of the instrument and should not be perceived as the particular investment risk. Debt and equity securities classified in Level 1 of the fair value hierarchy are valued using prices quoted in active markets for those securities. Debt securities classified as Level 2 of the fair value hierarchy are subject to pricing by an alternative pricing source due to lack of information available by the primary vendor. There are no investments classified in Level 3. (q) Capital Assets Capital assets are recorded at cost at the date of acquisition, or, if donated, at acquisition value at the date of donation. For movable property, the IHL System’s capitalization policy includes all items with a unit cost of $5,000 or more and an estimated useful life greater than one year. Renovations to buildings and improvements other than buildings that significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation is computed using the straight-line method over the estimated useful life of the asset and is not allocated to the functional expenditure categories. See note 5 for additional details concerning useful lives and salvage values. The IHL System uses the composite method for library book depreciation if the books are considered to have a useful life of greater than one year. Expenditures for construction in progress are capitalized as incurred. Interest expense relating to construction is capitalized net of interest income earned on resources set aside for this purpose, if material. (r) Impairment of Capital Assets Management reviews capital assets for impairment whenever events or changes in circumstances indicate that the service utility of an asset has declined significantly and unexpectedly. Any write-downs due to impairment are charged to operations at the time impairment is identified. No write-down of capital assets was required for the years ended June 30, 2021 and 2020. (s) Deferred Inflows and Outflows of Resources Deferred inflows of resources are an acquisition of net assets by the IHL System that are applicable to a future reporting period and include pension and OPEB related deferred inflows, the unamortized amounts for gains on the refunding of bond debt, and beneficial interests in irrevocable trusts. Deferred outflows of resources are consumption of net assets by the IHL System that are applicable to a future reporting period and include pension and OPEB related deferred outflows and the unamortized amounts for losses on the refunding of bond debt. (t) Net Pension and OPEB Liabilities For purposes of measuring the net pension and OPEB liabilities, deferred outflows of resources and deferred inflows of resources related to pensions and pension expense, and OPEB and OPEB expense, respectively, information about the fiduciary net position of the IHL System’s proportionate share of the liability for pension and OPEB, and additions to/deductions from the plans’ fiduciary net positions have been determined on the same basis as they are reported by the Public Employees’ Retirement System of Mississippi (PERS) and the State and School Employees’ Life and Health Insurance Plan (OPEB Plan). For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. (u) Accounts Payable and Accrued Liabilities Accounts payable and accrued liabilities consist of amounts owed to vendors and contractors or accrued items such as interest, wages and salaries. (v) Compensated Absences/Accrued Leave Twelve-month employees earn annual personal leave at a rate of 12 hours per month for one month to three years of service; 14 hours per month for three to eight years of service; 16 hours per month for eight to fifteen years of service; 33
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 and 18 hours per month for fifteen years of service and above. There is no requirement that annual leave be taken, and there is no maximum accumulation. At termination, these employees are paid for up to 240 hours of accumulated leave. Nine-month employees earn major medical leave at a rate of 13.36 hours per month for one month to three years of service; 14.24 hours per month for three to eight years of service; 15.12 hours per month for eight to fifteen years of service; and from 16 hours per month for fifteen years of service and above. There is no limit on the accumulation of major medical leave. At retirement, these employees are paid for up to 240 hours of accumulated major medical leave. (w) Unearned Revenues Unearned revenues include amounts received for tuition, fees and certain auxiliary activities prior to the end of the fiscal year but related to the subsequent accounting period. Unearned revenues also include amounts received from grant and contract sponsors that have not yet been earned. (x) Deposits Refundable Deposits refundable represent good-faith deposits from students to reserve housing assignments, key deposits, and postbreakage deposits in the residence halls of the member universities of the IHL System. (y) Non-current Liabilities Non-current liabilities include: (1) carrying amounts of revenue bonds payable, notes payable and capital lease obligations; (2) estimated amounts of proportionate share of net pension and OPEB liabilities; (3) estimated amounts for accrued compensated absences, deposits refundable, and other liabilities that will not be paid within the next fiscal year; and (4) other liabilities that, although payable within one year, are to be paid from funds that are classified as noncurrent assets. (z) Government Advances Refundable The IHL System participates in the Federal Perkins Loan and Nursing Loan Programs, which are funded through a combination of federal and institutional resources. The portion of these programs that has been funded with federal funds is ultimately refundable to the U.S. government upon the termination of IHL System’s participation in the programs. Although the federal government has terminated the programs disallowing new loans to be made, institutions may continue to collect and service existing loans. The IHL System does not have a timeline for discontinuing its participation in these programs. The portion that would be refundable if the programs were terminated has been presented as other long-term liabilities and approximated $40.8 million and $47.7 million as of June 30, 2021 and 2020, respectively. (aa) Income Taxes As an integral part of the State of Mississippi, a governmental entity, the IHL System is generally not subject to federal income tax, however, income generated from activities unrelated to the IHL System’s exempt purpose is subject to income taxes under Internal Revenue Code Section 511(a)(2)(B). (bb) Classification of Revenues and Expenses The IHL System has classified its revenues and expenses as either operating or nonoperating according to the following criteria: Operating revenues and expenses have the characteristics of exchange transactions, such as (1) student tuition and fees, net of scholarship discounts and allowances and bad debt expense; (2) sales and services of auxiliary enterprises, net of scholarship discounts and allowances; (3) most federal, state and local grants and contracts (non-Title IV financial aid) and Federal appropriations, if any; (4) interest on institutional student loans and other revenues; and (5) patient care revenues. Examples of operating expenses include (1) employee compensation, benefits and related expenses; (2) scholarships and fellowships, net of scholarship discounts and allowances; (3) utilities, commodities (supplies) and contractual services; (4) professional fees; and (5) depreciation expense related to certain capital assets.
34
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Nonoperating revenues and expenses have the characteristics of nonexchange transactions, such as gifts and contributions, state appropriations, investment income and other revenue sources that are defined as nonoperating revenues by GASB Statement No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting and GASB Statement No. 34. Examples of nonoperating expenses include interest on capital asset-related debt and bond expenses. (cc) Auxiliary Enterprise Activities Auxiliary enterprises typically exist to furnish goods or services to students, faculty or staff, and charge a fee directly related to, although not necessarily equal to, the cost of the goods or services. One distinguishing characteristic of auxiliary enterprises is that they are managed as essentially self-supporting activities. Examples include residence halls, bookstore, convenience store, laundry, faculty and staff housing, food services and intercollegiate athletic programs (only if they are essentially self-supporting). The general public may be served incidentally by auxiliary enterprises. (dd) University Press of Mississippi The University Press of Mississippi (UPM) is one such auxiliary enterprise. UPM was founded in 1970 and represents Mississippi's eight public state universities. UPM publishes scholarly work and books that represent Mississippi and its culture to the nation and the world. From its offices in Jackson, the University Press of Mississippi acquires, edits, distributes, and promotes more than 85 new books every year. Over the years, the press has published more than 2,000 titles and distributed more than three million copies worldwide, each with the Mississippi imprint. UPM is the only not-for-profit book publisher in the state and is a blended component unit of the IHL Executive Office. (ee) Patient Care Revenues, Net UMMC’s hospital and clinical service revenues are reported at the estimated net realizable amounts from patients, third-party payors and others for services rendered, including contractual allowances and estimated retroactive adjustments under reimbursement programs with third-party payors, less an allowance for doubtful accounts. Retroactive adjustments are accrued in future periods as final settlements are determined. Inpatient acute care services and substantially all outpatient services rendered to Medicare and Medicaid program beneficiaries are paid at prospectively determined rates per discharge. These rates vary according to a patient classification system that is based on clinical, diagnostic, and other factors. UMMC is reimbursed for certain services at tentative rates with final settlement determined after submission of annual cost reports and audits thereof by the Medicare and Medicaid intermediaries. Inpatient and outpatient services rendered to Medicaid program beneficiaries are reimbursed under a cost reimbursement methodology for certain services and at prospectively determined rates for all other services. UMMC is reimbursed for cost reimbursable services at tentative rates with final settlement determined after submission of annual cost reports by UMMC and audits thereof by Medicaid fiscal intermediary. Revenue from the Medicare and Medicaid programs accounted for approximately 30.9% and 25.5%, respectively, of UMMC’s net patient service revenues for the year ended June 30, 2021 and approximately 30.0% and 27.7%, respectively, for the year ended June 30, 2020. Laws and regulations governing the Medicare and Medicaid programs are extremely complex and subject to interpretation. As a result, there is at least a reasonable possibility that recorded estimates will change by a material amount in the near term. UMMC also entered into payment agreements with certain commercial insurance carriers, health maintenance organizations, and preferred provider organizations. The basis for payment to UMMC under these agreements includes prospectively determined rates per discharge, discounts from established charges, and prospectively determined daily rates. (ff) Hospital Reimbursement The University of Mississippi Medical Center – Health System (UMMC – Health System) Medicare cost reports have been audited and settled by the fiscal intermediary through the cost reports filed for the year ended June 30, 2013 for 35
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 the Jackson Campus, for the year ended June 30, 2019 for Holmes County Hospital, and for the year ended June 30, 2018 for UMMC Grenada. Over nine years ago, the Division of Medicaid (DOM) notified all providers in the State of Mississippi of a change in the methodology used to reimburse outpatient services. DOM had adopted a payment methodology for outpatient services at a fixed cost to charge ratio that was increased each year by an inflationary index. At that time, DOM issued letters to all providers of an updated reimbursement percentage based on current cost data. DOM also stated its intention to apply the revised methodology retroactively to October 1, 2005. At June 30, 2021 and 2020, UMMC – Health System maintains a reserve of approximately $45.4 million for Medicaid rate recalculations, Medicaid DSH audits, and other adjustments for prior fiscal years. Effective in fiscal year 2020, DOM went live with an at-risk model for a portion of the hospital access payments under the Mississippi Hospital Access Payments (MHAP) program. The state’s responsibility under this program is to transition the MHAP to a quality-based program completely over the coming years. This new at-risk portion of MHAP, or QIPP (Quality Incentive Payment Program), puts 10% of hospitals’ MHAP payments at risk. The program’s current goal is to improve quality of care through the reduction of preventable hospital readmissions. Readmissions are measured quarterly against a pre-determined standard by DOM. UMMC continues to meet the standard requirement. There are no current reserves for the potential impact of underperformance; however, future performance may determine a need. (gg) Scholarship Discounts and Allowances Financial aid to students is reported in the financial statements under the alternative method as prescribed by the National Association of College and University Business Officers. Certain aid, such as loans, funds provided to students as awarded by third parties and Federal Direct Lending, is accounted for as a third-party payment (credited to the student’s account as if the student made the payment). All other aid is reflected in the financial statements as scholarship allowances, which reduce operating revenues. The amount reported as operating expenses represents the portion of aid that was provided to the student in the form of cash. Scholarship allowances represent the portion of aid provided to the student in the form of reduced tuition. Under the alternative method, these amounts are computed by allocating the cash payments to students, excluding payments for services, on the ratio of total aid to the aid not considered to be third party aid. (hh) Net Position Net position represents the difference between total assets and deferred outflows of resources and total liabilities and deferred inflows of resources in the statement of net position and is displayed in three components: net investment in capital assets; restricted net position (distinguished between major categories of restrictions); and unrestricted net position. Net investment in capital assets reflect the IHL System’s total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such debt is excluded from the calculation of net investment in capital assets. Restricted, nonexpendable net position consists of endowment and similar type funds which donors or other outside sources have stipulated, as a condition of the gift instrument, the principal to be maintained inviolate and in perpetuity and invested for the purpose of producing present and future income, which may either be expended or added to principal. Restricted, expendable net position includes resources that the IHL System is legally or contractually obligated to spend in accordance with restrictions imposed by external parties. When both restricted and unrestricted resources are available for use, it is generally the IHL System’s policy to utilize restricted resources first, and then unrestricted resources as needed. Unrestricted net position represents resources derived from student tuition and fees, state appropriations, net patient service revenue, sales and services of educational activities and auxiliary enterprises. Auxiliary enterprises are 36
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 substantially self-supporting activities that provide services for students, faculty, and staff. While unrestricted net position may be designated for specific purposes by action of management or the Board, they are available for use at the discretion of the governing board to meet current expenses for any purpose. (ii) Reclassifications Certain reclassifications have been made to the prior year financial statements to conform to the current year presentation. These reclassifications had no impact on net position or changes in net position. This reclassification resulted in an increase to prior year deferred outflows of resources and offsetting increase to deferred inflows of resources.
Note 2 Cash and Investments Cash, Cash Equivalents and Short-Term Investments Investment policies, as set forth by the IHL System’s Board of Trustees’ policy and state statute, authorize the universities to invest in demand deposits and interest-bearing time deposits such as savings accounts, certificates of deposit, money market funds, U.S. Treasury bills and notes, U.S. Government agency and sponsored enterprise obligations and repurchase agreements. Investment policy at the IHL System is governed by State statute (Section 27105-33, MS Code Ann. 1972) and the Uniform Prudent Management of Institutional Funds Act (UPMIFA) of 1998. Custodial Credit Risk – Deposits Custodial credit risk is defined as the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of the investment or collateral securities that are in the possession of an outside party. Investments are exposed to custodial credit risk if the securities are uninsured and unregistered with securities held by the counterparty’s trust department or agent, but not held in the government’s name. The IHL System had no investments exposed to custodial credit risk at June 30, 2021 and 2020. The collateral for public entities’ deposits in financial institutions is held in the name of the State Treasurer under a program established by the Mississippi State Legislature and is governed by Section 27-105-5 of the MS Code Annotated (1972). Under this program, funds are protected through a collateral pool administered by the State Treasurer. Financial institutions holding deposits of public funds must pledge securities as collateral against these deposits. In the event of the failure of a financial institution, securities pledged by that institution would be liquidated by the State Treasurer to replace the public deposits not covered by the Federal Deposit Insurance Corporation. Investment policies as set forth by Board policy as authorized by Section 37-101-15, Mississippi Code Annotated (1972), authorize the universities to invest in equity securities, bonds and other securities. Investments are reported at fair value. A summary of cash and investments as of June 30, 2021 and 2020 is as follows:
37
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Cash Restricted cash and cash equivalents U.S. Treasury securities U.S. government agency securities Commercial mortgage backed securities Collateralized mortgage obligations Asset backed securities Corporate bonds and notes Municipal bonds Fixed income mutual funds Other fixed income securities Certificates of deposit Money market funds Domestic equity securities Global equity securities Domestic equity mutual funds International equity mutual funds Equity long/short hedge funds Private capital Endowment Pool Balanced Mississippi State Foundation Investment Pool Miscellaneous
$
Total cash and investments
$
38
2021 961,478,728 140,763,573 373,319,857 492,385,796 2,456,899 26,924,609 2,749,325 8,256,546 17,249,901 9,252,259 2,055,805 18,397,606 8,101,571 8,024,100 13,970,116 42,537,899 6,750,542 111,633,286 69,012,848 4,195,994 49,749,774 37,773,185
2020 881,111,528 108,664,579 306,870,572 299,813,898 1,610,135 36,513,966 3,331,509 2,042,932 19,730,475 18,452,877 307,157 25,236,861 5,002,240 6,385,295 1,922,319 32,944,113 3,024,464 92,518,849 45,388,063 3,251,178 37,113,610 42,852,531
2,407,040,219
1,974,089,151
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 The following tables present the financial assets carried at fair value by level within the valuation hierarchy, as well as the assets measured at the net asset value (NAV) per share as a practical expedient as of June 30, 2021 and 2020: 2021 Level 1 Investment strategy: Fixed income: U.S. Treasury securities Fixed income mutual funds U.S. government securities Mortgage obligations and asset backed securities Corporate bonds and notes Certificates of deposit Municipal bonds Other fixed income securities Money market funds Total fixed income investments
Level 3
Total
$
365,053,613 9,252,259 2,809,811 — 6,315,033 — 1,665,405 1,797,915 7,288,022
8,266,244 — 489,575,985 32,130,833 1,941,513 18,397,606 15,584,496 257,890 813,549
— — — — — — — — —
373,319,857 9,252,259 492,385,796 32,130,833 8,256,546 18,397,606 17,249,901 2,055,805 8,101,571
$
394,182,058
566,968,116
—
961,150,174
6,540,588 41,320,986 13,401,079 6,750,542
1,483,512 1,216,913 569,037 —
— — — —
8,024,100 42,537,899 13,970,116 6,750,542
68,013,195
3,269,462
—
71,282,657
Equity securities: Domestic equity securities Domestic equity mutual funds Global equity securities International equity mutual funds Total equity securities
Level 2
$
Investments measured at NAV as a practical expedient: Equity long/short hedge funds Private capital Mississippi State Foundation Investment Pool Endowed Pool II Balanced Other miscellanous investments
$
111,633,286 69,012,848 49,749,774 4,195,994 37,773,185
$
1,304,797,918
Total investments measured at NAV
272,365,087
Total investments measured at fair value
39
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Level 1 Investment strategy: Fixed income: U.S. Treasury securities Fixed income mutual funds U.S. government securities Mortgage obligations and asset backed securities Corporate bonds and notes Certificates of deposit Municipal bonds Other fixed income securities Money market funds Total fixed income investments
$
Equity securities: Domestic equity securities Domestic equity mutual funds Global equity securities International equity mutual funds Total equity securities
Level 2
Level 3
Total
$
297,765,424 18,452,877 — — — — — — 3,772,131 319,990,432
9,105,148 — 299,813,898 41,455,610 2,042,932 25,236,861 19,730,475 307,157 1,230,109 398,922,190
— — — — — — — — — —
306,870,572 18,452,877 299,813,898 41,455,610 2,042,932 25,236,861 19,730,475 307,157 5,002,240 718,912,622
$
5,265,995 31,724,959 1,922,319 3,024,464 41,937,737
1,119,300 1,219,154 — — 2,338,454
— — — — —
6,385,295 32,944,113 1,922,319 3,024,464 44,276,191
Investments measured at NAV as a practical expedient: Equity long/short hedge funds Private capital Mississippi State Foundation Investment Pool Endowed Pool II Balanced Other miscellanous investments
$
Total investments measured at NAV
92,518,849 45,388,063 37,113,610 3,251,178 42,852,531 221,124,231
Total investments measured at fair value
$
984,313,044
The valuation method for investments measured at NAV per share as a practical expedient is presented in the following tables: 2021
Fair Value Equity long/short hedge funds (1) Private capital (2) Mississippi State Foundation Investment Pool Endowed Pool II Balanced Other miscellanous investments (3) Total investments measured at NAV
$
111,633,286 69,012,848 49,749,774 4,195,994 37,773,185
$
272,365,087
40
Unfunded Commitments 1,828,279 18,444,595 — — 166,600
Redemption frequency (if eligible)
Redemption notice period
Quarterly Various Daily Daily Various
45-120 Days Various 1-3 Days 1-3 Days Various
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020
Fair Value Equity long/short hedge funds (1) Private capital (2) Mississippi State Foundation Investment Pool University of Mississippi Foundation Investment Pool Other miscellanous investments (3) Total investments measured at NAV
$
$
92,518,849 45,388,063 37,113,610 3,251,178 42,852,531
Unfunded Commitments — 17,586,958 — — 166,600
Redemption frequency (if eligible)
Redemption notice period
Quarterly Various Daily Daily Various
45-120 Days Various 1-3 Days 1-3 Days Various
221,124,231
(1) Equity long/short hedge and venture capital funds specialize primarily in classic long/short hedge equity strategies. These funds invest globally, with a majority of the exposure in liquid, developed markets and invest primarily in private investment partnerships, venture capital opportunities or limited liability companies and in separately-managed accounts, each of which is managed by independent managers. (2) Private capital investments help build new startup equities that are considered to have high-growth and highrisk potential, mainly in the technology and healthcare sectors. (3) Other miscellaneous investments consist of various other tangible items such as land, timberland and various real estate, etc. The equity in the long/short hedge funds, private capital, Mississippi State University Foundation Investment Pool, and other miscellaneous investments represents the IHL System’s participations in those investments, which is measured at NAV per share. Custodial Credit Risk Custodial credit risk is defined as the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of the investment or collateral securities that are in possession of an outside party. Investments are exposed to custodial credit risk if the securities are uninsured and unregistered with securities held by the counterparty’s trust department or agent but not held in the government’s name. The IHL System had no investments exposed to custodial credit risk at June 30, 2021 and 2020. Interest Rate Risk Interest rate risk is defined as the risk a government may face should interest rate variances adversely affect the fair value of investments. The IHL System does not presently have a formal investment policy that addresses interest rate risk.
41
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 As of June 30, 2021 and 2020, the IHL System had the following investments subject to interest rate risk: 2021 Years to maturity Fair value U.S. Treasury securities U.S. government agency obligations Commercial mortgage backed securities Collateralized mortgage obligations Asset backed securities Corporate bonds and notes Certificates of deposit Municipal bonds Other fixed income securities Fixed income mutual funds
$
Total
$
Less than 1
1-5
373,319,857 492,385,796 2,456,899 26,924,609 2,749,325 8,256,546 18,397,606 17,249,901 2,055,805 9,252,259
169,622,821 91,125,549 — — — 615,782 11,180,763 5,717,260 — 2,000,048
189,166,796 192,685,217 867,062 2,265,429 2,034 1,858,540 6,643,858 7,370,464 — 2,055,033
12,658,823 183,349,656 — 2,409,181 — 2,253,461 572,985 2,496,772 — 5,189,271
1,871,417 25,225,374 1,589,837 22,249,999 2,747,291 3,528,763 — 1,665,405 2,055,805 7,907
953,048,603
280,262,223
402,914,433
208,930,149
60,941,798
6 - 10
More than 10
2020 Years to maturity Fair value U.S. Treasury securities U.S. government agency obligations Commercial mortgage backed securities Collateralized mortgage obligations Asset backed securities Corporate bonds and notes Certificates of deposit Municipal bonds Other fixed income securities Fixed income mutual funds Total
$
$
Less than 1
1 -5
306,870,572 299,813,898 1,610,135 36,513,966 3,331,509 2,042,932 25,236,861 19,730,475 307,157 18,452,877
136,364,427 92,504,513 999,670 — — 411,046 13,057,363 4,869,166 — 633,063
162,673,193 120,123,969 1,418 432,649 44,923 797,006 11,578,708 10,046,603 — 3,068,906
6,253,418 65,537,403 — 2,995,587 310,577 623,566 600,790 4,814,706 — 6,907,133
1,579,534 21,648,013 609,047 33,085,730 2,976,009 211,314 — — 307,157 7,843,775
713,910,382
248,839,248
308,767,375
88,043,180
68,260,579
6 - 10
More than 10
Credit Risk Credit risk is the risk that an insurer or other counterparty to an investment will not fulfill its obligations. The IHL System does not presently have a formal investment policy that addresses credit risk.
42
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 As of June 30, 2021 and 2020, the IHL System had the following investments recorded at fair value subject to credit risk: 2021 Credit rating: AAA Aaa Aa2 Aa3 AA A1 A2 A3 A AA+ BAA B BB BBB CCC Not rated, or rating unavailable
$
Total investments subject to credit risk
24,776,023 146,665,878 9,774,274 589,197 4,768,383 10,296 126,727 85,439 3,872,089 290,795,104 128,832 614,933 1,019,823 4,664,445 173,011 73,266,686
34,013,853 69,381,980 16,404,564 598,092 2,985,444 8,722 119,581 74,334 820,728 122,293,335 101,041 — — 4,564,079 — 130,437,196
561,331,140
381,802,949
$
961,478,728 140,763,573 373,319,857 18,397,606 8,101,571 71,282,657 272,365,087 1,845,709,079
881,111,528 108,664,579 306,870,572 25,236,861 5,002,240 44,276,191 221,124,231 1,592,286,202
$
2,407,040,219
$
Cash and Investments excluded from credit risk disclosure: Cash Restricted cash and cash equivalents U.S. Treasury securities Certificates of deposit Money market funds Equity securities Investments measured at NAV Total investments excluded from credit risk disclosure Total cash and investments
2020
1,974,089,151
The credit risk ratings listed above are issued upon standards set by Standard and Poor’s or Moody’s Ratings Services. Concentration of Credit Risk Concentration of credit risk is defined by GASB Statement No. 40, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, as the risk of loss attributed to the magnitude of a government’s investment in a single issuer. The IHL System does not presently have a formal policy that addresses concentration of credit risk.
43
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 As of June 30, 2021 and 2020, the IHL System had the following issuers holding investments recorded at fair value that exceeded 5% of total investments: 2021 Issuer
Fair value
U.S. Treasury securities Federal Home Loan Bank notes Federal Farm Credit Bank notes
$
Percentage
284,421,451 178,432,739 144,538,888
22.25% 13.96% 11.31% 2020
Issuer
Fair value
U.S. Treasury securities Federal Farm Credit Bank notes Federal National Mortgage Association Federal Home Loan Bank notes
$
286,755,571 104,031,412 56,681,742 52,834,014
Percentage 30.20% 10.96% 5.97% 5.56%
Foreign Currency Risk Foreign currency risk is defined as the risk that changes in exchange rates will adversely affect the fair value of an investment. The IHL System does not presently have a formal policy that addresses foreign currency risk. The IHL System’s exposure to foreign currency risk is limited to investments in global or pooled non-U.S. equity mutual funds, which approximated $45.6 million and $25.7 million at June 30, 2021 and 2020, respectively.
Note 3 Accounts Receivable, net Accounts receivable consisted of the following at June 30, 2021 and 2020:
Student tuition Auxiliary enterprises and other operating activities Contributions and gifts Federal, state, and private grants and contracts State Appropriations Accrued Interest Patient Income Other
$
Total accounts receivable Less bad debt provision Less elimination entry Net accounts receivable
$
44
June 30, 2021
Current Portion
123,448,342 38,999,209 3,444,923 133,915,346 9,439,199 3,496,719 772,938,044 36,518,937
123,448,342 38,999,209 3,444,923 133,915,346 9,439,199 3,496,719 772,938,044 21,097,572
1,122,200,719
1,106,779,354
Non-current Portion — — — — — — — 15,421,365 15,421,365
(731,779,630)
(731,779,630)
(17,166,658)
(3,851,137)
(13,315,521)
371,148,587
2,105,844
373,254,431
—
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Student tuition Auxiliary enterprises and other operating activities Contributions and gifts Federal, state, and private grants and contracts State Appropriations Accrued Interest Patient Income Other
$
Total accounts receivable
June 30, 2020
Current Portion
114,017,920 39,174,129 5,630,319 129,776,064 12,929,770 3,325,199 791,301,041 35,443,220
114,017,920 39,174,129 5,630,319 129,776,064 12,929,770 3,325,199 791,301,041 25,521,790
— — — — — — — 9,921,430
1,121,676,232
9,921,430
1,131,597,662
Less bad debt provision Less elimination entry Net accounts receivable
$
(708,279,380)
(708,279,380)
(9,064,024)
(2,280,355)
414,254,258
411,116,497
Non-current Portion
— (6,783,669) 3,137,761
Note 4 Notes Receivable from Students Notes receivable from students are payable in installments over a period of up to ten years, commencing three to twelve months from the date of separation from one of the IHL System’s institutions. The following is a schedule of interest rates and unpaid balances for the different types of notes receivable held by the IHL System as of June 30, 2021 and 2020:
Interest Rates Perkins student loans Institutional loans Nursing student loans Dental student loans Medical student loans Other federal loans
3% to 9% 0% to 9% 3% to 9% 3% to 9% 3% to 9% 3% to 9%
June 30, 2021 $
Total notes receivable Less allowance for doubtful accounts Net notes receivable
$
45
Current Portion
Non-current Portion
39,089,174 63,945,112 4,266,787 288,420 335,512 2,389,713
10,371,061 10,732,813 712,181 148,796 36,069 1,950,646
28,718,113 53,212,299 3,554,606 139,624 299,443 439,067
110,314,718
23,951,566
86,363,152
(21,297,607)
(3,131,030)
(18,166,577)
89,017,111
20,820,536
68,196,575
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Interest Rates Perkins student loans Institutional loans Nursing student loans Dental student loans Medical student loans Other federal loans
3% to 9% 0% to 9% 3% to 9% 3% to 9% 3% to 9% 3% to 9%
June 30, 2020 $
Total notes receivable Less allowance for doubtful accounts Net notes receivable
$
Current Portion
Non-current Portion
48,188,521 62,733,960 4,227,714 335,825 173,760 2,387,183
9,140,316 10,131,922 468,878 110,466 34,909 1,956,282
39,048,205 52,602,038 3,758,836 225,359 138,851 430,901
118,046,963
21,842,773
96,204,190
(21,605,297)
(4,211,428)
(17,393,869)
96,441,666
17,631,345
78,810,321
Note 5 Capital Assets A summary of changes in capital assets for the years ended June 30, 2021 and 2020 is presented as follows:
Additions
Deletions/ transfers
Balance June 30, 2021
3,496,057 119,043,612 67,939
3,282,364 269,411,344 455,419
116,304,587 292,482,037 1,131,841
560,459,984
122,607,608
273,149,127
409,918,465
4,509,120,737 513,252,342 929,028,179 451,722,303
255,753,292 10,627,172 61,621,645 11,133,763
9,449,609 — 21,573,322 652,822
4,755,424,420 523,879,514 969,076,502 462,203,244
Total depreciable assets
6,403,123,561
339,135,872
31,675,753
6,710,583,680
Total capital assets
6,963,583,545
461,743,480
304,824,880
7,120,502,145
1,203,848,668 211,618,468 699,614,809 394,025,682
86,539,124 15,703,928 55,923,101 12,860,448
524,601 170,249 18,487,652 649,007
1,289,863,191 227,152,147 737,050,258 406,237,123
2,509,107,627
171,026,601
19,831,509
2,660,302,719
290,716,879
284,993,371
4,460,199,426
Nondepreciable Capital Assets: Land Construction in progress Livestock Total nondepreciable capital assets
$
Depreciable capital assets: Buildings Improvements other than buildings Equipment Library books
Less accumulated depreciation for: Buildings Improvements other than buildings Equipment Library books Total accumulated depreciation Net capital assets
$
Balance June 30, 2020 116,090,894 442,849,769 1,519,321
4,454,475,918
46
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Balance June 30, 2019 Nondepreciable Capital Assets: Land Construction in progress Livestock Total nondepreciable capital assets
$
Additions
Balance June 30, 2020
Deletions/ transfers
113,822,755 477,155,445 1,790,654
2,269,582 197,333,316 91,962
1,443 231,638,992 363,295
116,090,894 442,849,769 1,519,321
592,768,854
199,694,860
232,003,730
560,459,984
4,300,061,832 477,794,135 912,376,796 440,789,349
209,345,405 35,691,095 47,506,505 11,350,864
286,500 232,888 30,855,122 417,910
4,509,120,737 513,252,342 929,028,179 451,722,303
Total depreciable assets
6,131,022,112
303,893,869
31,792,420
6,403,123,561
Total capital assets
6,723,790,966
503,588,729
263,796,150
6,963,583,545
1,134,262,142 183,826,715 675,141,379 381,648,149
71,650,590 27,791,753 56,629,658 12,878,850
2,064,064 — 32,156,228 501,317
1,203,848,668 211,618,468 699,614,809 394,025,682
2,374,878,385
168,950,851
34,721,609
2,509,107,627
334,637,878
229,074,541
4,454,475,918
Depreciable capital assets: Buildings Improvements other than buildings Equipment Library books
Less accumulated depreciation for: Buildings Improvements other than buildings Equipment Library books Total accumulated depreciation Net capital assets
$
4,348,912,581
As of June 30, 2021 and 2020, capital assets included assets under capital leases with an original cost basis of approximately $8.9 million and $2.7 million, respectively, with accumulated amortization of approximately $1.7 million and $1.5 million, respectively. Depreciation is computed on a straight-line basis except for library books, which is computed using a composite method. The following useful lives, salvage values and capitalization thresholds are used to compute depreciation:
Capital assets Buildings Improvements other than buildings Equipment Library books
Estimated useful life
Salvage value
40 Years 20 Years 3-15 Years 10 Years
0 – 20 0 – 20 0 – 10 —
47
Capitalization threshold %
$
50,000 25,000 5,000 —
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 6 Deferred Outflows of Resources and Deferred Inflows of Resources The classifications of deferred outflows of resources and deferred inflows of resources at June 30, 2021 and 2020 are as follows: 2021 Deferred Outflows of Resources Pension related (see note 15) OPEB related (see note 16) Unamortized loss/gain on refunding of debt Beneficial interest in irrevocable trusts Totals
Deferred Inflows of Resources
$
393,866,820 32,723,147 50,081,926 —
$
26,357,950 33,474,844 4,253,700 43,991,738
$
476,671,893
$
108,078,232
2020 Deferred Outflows of Resources Pension related (see note 15) OPEB related (see note 16) Unamortized loss/gain on refunding of debt Beneficial interest in irrevocable trusts Totals
Deferred Inflows of Resources
$
267,207,136 21,671,517 44,204,113 —
$
59,183,314 12,050,907 4,638,458 35,933,062
$
333,082,766
$
111,805,741
Note 7 Accounts Payable and Accrued Liabilities Accounts payable and accrued liabilities as of June 30, 2021 and 2020 are as follows: 2021 Payable to vendors and contractors Accrued salaries, wages and employee withholdings Accrued interest Other Subtotal
$
Less elimination entry Total accounts payable and accrued liabilities
$
All amounts are considered current and expected to be settled within one year.
48
2020
167,320,760 139,467,159 6,667,049 6,234,734 319,689,702
146,253,624 102,202,758 6,884,501 5,425,687 260,766,570
(307,758)
(727,117)
319,381,944
260,039,453
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 8 Unearned Revenues Unearned revenues as of June 30, 2021 and 2020 are as follows: 2021 Unearned summer school revenue Unearned grants and contract revenue Other principally athletic activities
$
Total unearned revenues
2020
30,201,840 105,368,071 28,379,493
28,455,679 84,274,331 26,471,692
163,949,404
139,201,702
$
All amounts are considered current and will be fully recognized within one year.
Note 9 Material Blended Component Units of the IHL System In accordance with GASB Statement No. 61, the educational building corporations are deemed to be material component units of the IHL System but are presented on a blended basis in the accompanying financial statements due to the significance of their activities to respective member universities’ operations. These blended component units provide services entirely, or almost entirely, to their respective universities. Condensed financial information as of June 30, 2021 and 2020 is listed in the following schedules. 2021 Condensed Financial Information for Educational Building Corporations
Current assets Noncurrent assets
$
Total assets Deferred outflows of resources Current liabilities Noncurrent liabilities Total liabilities Deferred inflows of resources Total net position
ASU
DSU
JSU
MSU
MVSU
UM
USM
— 37,755,079
— 12,145,000
— 84,969,455
— 297,235,000
— 16,015,000
17,486,909 220,101,219
7,025,030 148,106,968
37,755,079
12,145,000
84,969,455
297,235,000
—
—
8,506,811
—
2,535,563 44,432,110
610,000 11,535,000
4,811,577 88,664,689
11,965,000 285,270,000
675,000 15,340,000
17,319,998 216,014,430
7,025,030 148,106,968
9,841,722 340,542,651
46,967,673
12,145,000
93,476,266
297,235,000
16,015,000
233,334,428
155,131,998
350,384,373
— $
Operating revenues $ Operating expenses Total operating income Nonoperating revenues Nonoperating expenses Total nonoperating revenue (expenses) Changes in net position $
(9,212,594) 2,870,750 (2,862,613) 8,137
16,015,000
237,588,128
—
—
UMMC
155,131,998 —
10,298,525 337,485,405 347,783,930 13,474,446
—
—
—
—
4,253,700
—
—
—
—
—
—
—
10,874,003
— — —
— — —
— — —
— — —
10,559,954 (9,443,985) 1,115,969
1,081,900 (1,081,900) —
4,111,706 (4,111,706)
13,258,658 (13,258,658)
1,235,266 (1,235,266) —
— —
— —
—
—
—
—
—
—
—
—
8,137
—
—
—
—
—
—
1,115,969
49
— —
7,068,966 (7,068,966)
12,761,256 (12,761,256)
—
— —
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Condensed Financial Information for Educational Building Corporations
Current assets Noncurrent assets
$
Total assets
ASU
DSU
JSU
MSU
MVSU
UM
USM
2,850 39,083,556
— 12,740,000
— 89,062,661
— 308,695,000
— 16,690,000
19,717,835 234,833,037
7,016,012 155,131,997
8,196,619 326,512,166
39,086,406
12,740,000
89,062,661
308,695,000
16,690,000
254,550,872
162,148,009
334,708,785
Deferred outflows of resources Current liabilities Noncurrent liabilities
—
—
9,160,099
—
—
—
5,131,766
2,452,513 45,854,624
595,000 12,145,000
4,746,494 93,476,266
11,460,000 297,235,000
675,000 16,015,000
19,333,546 230,578,868
7,016,012 155,131,997
7,993,553 322,088,964
48,307,137
12,740,000
98,222,760
308,695,000
16,690,000
249,912,414
162,148,009
330,082,517
—
—
—
—
—
4,638,458
—
—
—
—
—
9,758,034
— —
— —
14,496,788 (8,823,925)
—
—
5,672,863
Total liabilities Deferred inflows of resources Total net position Operating revenues Operating expenses Total operating income (loss)
$
(9,220,731)
—
—
—
$
2,696,647 (2,920,612)
— —
— —
— —
(223,965)
—
—
—
Nonoperating revenues Nonoperating expenses Total nonoperating revenue (expenses) Changes in net position $
— — — (223,965)
1,079,900 (1,079,900)
5,287,186 (5,287,186)
13,699,040 (13,699,040)
1,196,306 (1,196,306) — — —
—
UMMC
9,500,908 (9,500,908)
10,412,673 (10,412,673)
— —
—
—
—
—
—
—
—
—
—
—
—
—
—
5,672,863
Note 10 Long-Term Liabilities Long-term liabilities of the IHL System consist of notes and bonds payable, capital lease obligations, and certain other liabilities that are expected to be liquidated at least one year from June 30, 2021 and 2020. The various leases cover a period not to exceed five years. The IHL System has the option to prepay all outstanding obligations less any unearned interest to fully satisfy the obligation. There is also a fiscal funding addendum stating that if funds are not appropriated for periodic payment for any future fiscal period, the lessee will not be obligated to pay the remainder of the total payments due beyond the end of the current fiscal period. Other long-term liabilities and notes payable consist of accrued leave liabilities, deposits refundable, notes payable, net pension liability, net OPEB liability, and other liabilities (government advance refundables, self-insured workers’ compensation, unemployment and tort claims).
50
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Information regarding original issue amounts, interest rates, and maturity dates for bonds, notes, and capital leases relative to the long-term liabi within the IHL System as of June 30, 2021 and 2020 is listed in the following schedules.
Year ended June 30, 202 Description and Purpose Alcorn State University: Bonded Debt EBC - Series 2016 Unamortized Premium
$
Original Issue
Annual Interest Rate
Maturity (fiscal year)
43,630,000
2.00% - 5.00%
2040
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Total Other liabilities Total
$
Additions
Deletions
43,375,000 3,609,624
— —
1,130,000 192,512
46,984,624
—
1,322,512
3,302,113 75,787,222 4,718,847 678,436
5,121,847 — —
132,816 — 433,716 303
84,486,618
5,121,847
566,835
131,471,242
5,121,847
1,889,347
Due within one year Total noncurrent liabilities
$
51
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Description and Purpose Delta State University: Bonded Debt EBC - Series 2016
$
Original Issue
Annual Interest Rate
Maturity (fiscal year)
15,105,000
2.00% - 5.00%
2039
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Deposits refundable Net pension liability Net OPEB liability
Total
$
Deletions
12,740,000
—
595,000
12,740,000
—
595,000
1,239,401 101,344 48,336,405 3,556,677
354,304 1,490 2,769,880 —
— — — 375,239
344,324
—
344,324
53,578,151
3,125,674
719,563
66,318,151
3,125,674
1,314,563
Federal Loan Fund Repayment Contingency Total Other liabilities
Additions
Due within one year Total noncurrent liabilities
$
52
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Original Issue
Description and Purpose Jackson State University: Bonded Debt EBC - Series 1982 EBC - Series 2015A EBC - Series 2015B EBC - Series 2017 EBC - Series 2017A Unamortized premium
$
4,000,000 57,595,000 13,065,000 6,000,000 29,745,000
Annual Interest Rate
Maturity (fiscal year)
1.00% - 3.00% 2.00% - 5.00% 0.069% - 2.60% 3.38% 1.60% - 3.70%
2021 2045 2021 2028 2034
Beginning balance
$
Total Bonded Debt Capital Leases - Buses
1,127,000
— — — — — —
175,000 2,505,000 750,000 — 785,000 305,376
97,547,415
—
4,520,376
565,085
—
115,858
565,085
—
115,858
6,259,804 126,401,212 7,374,236 846,567 1,912,787 110,260
— 5,556,330 — 1,110,100 — —
716,982 — 989,168 1,252,852 — 110,260
142,904,866
6,666,430
3,069,262
241,017,366
6,666,430
7,705,496
Total Capital Leases
Total Other liabilities Total
$
Deletions
175,000 54,130,000 750,000 6,000,000 28,960,000 7,532,415
4.56%
Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Federal Loan Fund Repayment Contingency Notes Payable
Additions
Due within one year Total noncurrent liabilities
$
53
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Original Issue
Description and Purpose Mississippi State University: Bonded Debt Dormitory Revenue System Student Apartments EBC - Series 2011 EBC - Series 2013 EBC - Series 2014A EBC - Series 2014B EBC - Series 2015 EBC - Series 2017 EBC - Series 2017A Unamortized premium
$
2,250,000 2,038,000 54,370,000 60,470,000 89,810,000 23,435,000 56,010,000 63,270,000 92,075,000
Annual Interest Rate
Maturity (fiscal year)
3.00% 3.00% 2.00% - 5.00% 2.00% - 5.00% 2.00% - 5.00% 0.29% - 4.813% 2.00% - 5.00% 2.00% - 5.00% 2.00% - 5.00%
2022 2023 2043 2044 2044 2044 2046 2046 2044
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable
Total
— — — — — — — — — —
100,000 85,000 1,270,000 585,000 3,790,000 975,000 1,130,000 3,500,000 210,000 2,533,567
326,760,248
—
14,178,567
— 65,437,502 — 2,295
386,963 — 2,045,797 —
—
2,490,066
9,126,822
Total Other liabilities $
Deletions
100,000 175,000 2,600,000 9,545,000 72,930,000 18,275,000 51,855,000 61,825,000 91,665,000 17,790,248
26,134,828 558,213,479 33,054,895 43,053
Federal Loan Fund Repayment Contingency
Additions
626,573,077
65,439,797
4,922,826
953,333,325
65,439,797
19,101,393
Due within one year Total noncurrent liabilities
$
54
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Beginning balance
Description and Purpose
Additions
Deletions
Mississippi University for Women: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Federal Loan Fund Repayment Contingency Total Other liabilities
$
1,128,795 39,373,621 2,567,364 594,099
— 4,623,026 — —
53,509 — 146,247 337,404
$
43,663,879
4,623,026
537,160
Due within one year Total noncurrent liabilities
$
55
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Year ended June 30, 2021 Description and Purpose Mississippi Valley State University: Bonded Debt EBC - Series 2007 EBC - Series 2015
Original Issue
Annual Interest Rate
Maturity (fiscal year)
$ 19,015,000 17,270,000
4.00% 2.00%
2022 2037
Beginning balance
$
Additions
Deletions
355,000 16,335,000
— —
190,000 485,000
16,690,000
—
675,000
84,982
—
84,982
Total Capital Leases
84,982
—
84,982
Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable
1,650,755 44,196,596 3,314,930 36,262
— 3,504,185 — —
102,041 — 397,443 6,152
Total Other liabilities
49,198,543
3,504,185
505,636
65,973,525
3,504,185
1,265,618
Total Bonded Debt Capital Leases
Total
$
Due within one year Total noncurrent liabilities
$
56
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Original Issue
Description and Purpose University of Mississippi: Bonded Debt EBC - Series 2009B EBC - Series 2011 EBC - Series 2013D EBC - Series 2015A EBC - Series 2015B EBC - Series 2015C EBC - Series 2015D EBC - Series 2016A EBC - Series 2017 EBC - Series 2019A EBC - Series 2019B
$
24,165,000 27,995,000 12,100,000 15,660,000 10,125,000 31,630,000 17,660,000 33,245,000 38,995,000 73,350,000 3,365,000
Annual Interest Rate
Maturity (fiscal year)
3.623% - 5.00% 3.00% - 4.00% 3.10% 2.00% - 4.00% 1.375% - 3.75% 2.00% - 5.00% 0.993% - 4.452% 2.00% - 5.00% 2.00% - 5.00% 3.00% - 5.00% 1.94% - 2.05%
2021 2032 2021 2040 2030 2046 2036 2034 2035 2036 2024
Beginning balance
$
Unamortized Premium Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Note Payable from direct borrowings - Hancock Bank Note Payable from direct borrowings - Renasant Bank Federal Loan Fund Repayment Contingency Total Other liabilities Total
$
2,600,000 2,460,000 1,331,297 14,745,000 7,180,000 29,160,000 14,875,000 26,990,000 38,400,000 73,350,000 3,365,000
Additions
Deletions
— — — — — — — — — — —
2,600,000 1,165,000 1,331,297 265,000 625,000 655,000 725,000 1,970,000 1,510,000 1,425,000 885,000
20,128,217
—
1,617,136
234,584,514
—
14,773,433
17,350,235 339,244,839 22,349,145 126,116 5,994,136 6,454,716 8,647,900
667,844 31,145,314 — — — — —
— — 1,542,491 2,000 935,538 745,487 857,200
400,167,087
31,813,158
4,082,716
634,751,601
31,813,158
18,856,149
Due within one year Total noncurrent liabilities
$
57
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Year ended June 30, 2021 Original Issue
Description and Purpose University of Southern Mississippi: Bonded Debt SMEBC - Series 2013 SMEBC - Series 2015A SMEBC - Series 2015B SMEBC - Series 2016 SMEBC - Series 2017 Umamortized Premium
$
51,875,000 38,600,000 16,690,000 58,870,000 44,005,000
Annual Interest Rate
2.00% - 5.00% 2.00% - 5.00% 0.50% - 3.25% 2.00% - 5.00% 2.00% - 5.00%
Maturity (fiscal year)
2044 2034 2034 2040 2044
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Federal Loan Fund Repayment Contingency Total Other liabilities Total
$
Additions
Deletions
7,735,000 33,995,000 7,475,000 57,530,000 43,075,000 12,338,010
— — — — — —
470,000 1,495,000 2,300,000 1,200,000 170,000 1,381,011
162,148,010
—
7,016,011
10,058,872 231,330,127 15,274,063 3,066 23,704,170
— 21,757,768 — 20 —
64,454 — 1,292,201
280,370,298
21,757,788
3,465,497
442,518,308
21,757,788
10,481,508
2,108,842
Due within one year Total noncurrent liabilities
$
58
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 202 Description and Purpose University of Mississippi Medical Center: Bonded Debt MCEBC - Series 1998B MCEBC - Series 2010B MCEBC - Series 2012A MCEBC - Series 2012B MCEBC - Series 2017A MCEBC - Series 2017B MCEBC - Series 2019 MCEBC - Series 2020B Unamortized premium
Original Issue
Annual Interest Rate
Maturity (fiscal year)
$ 41,075,000 20,000,000 51,860,000 53,390,000 137,635,000 12,345,000 24,380,000 158,125,000
3.88% - 5.90% 6.84% 4.00% - 5.00% 4.064% - 4.822% 3.00% - 5.00% 2.45% - 3.10% 5.00% .445% - 2.917%
2024 2035 2041 2038 2047 2024 2035 2041
Beginning balance
$
Total Bonded Debt Note Payable University of Mississippi University of Mississippi
2.00% 0.93%
Various
— — — — — — — 158,125,000 —
3,360,000 20,000,000 51,860,000 53,390,000 — 2,830,000 450,000 3,345,000 2,371,312
328,728,964
158,125,000
137,606,312
2026 2026
8,336,907 —
4,773,981 3,748,012
— —
8,336,907
8,521,993
—
—
7,405,000
1,460,000
77,435,135 3,357,965 1,360,163,256 64,529,186 32,281,000
— — 137,938,643 — —
3,958,136 724,922 — 4,175,881 931,000
1,537,766,542
137,938,643
9,789,939
1,874,832,413
311,990,636
148,856,251
2025
Other Long-term Liabilities: Accrued leave liabilities Federal Loan Fund Repayment Contingency Net pension liability Net OPEB liability Reserve for unpaid claims Total Other liabilities Total
$
Deletions
14,600,000 20,000,000 51,860,000 53,390,000 137,390,000 9,585,000 23,495,000 — 18,408,964
Total Note Payable Capital Leases - Various Equipment
Additions
Due within one year Total noncurrent liabilities
$
59
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2021 Beginning balance
Description and Purpose IHL Board Office: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Reserve for unpaid claims Total Other liabilities
Additions
Deletions
$
777,182 18,717,421 759,685 34,956,609
22,021 1,465,844 — —
— — 98,637 3,240,250
$
55,210,897
1,487,865
3,338,887
Due within one year Total noncurrent liabilities
$
Year ended June 30, 2021 Beginning balance
Description and Purpose MCVS: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Total Other liabilities
Additions
Deletions
$
60,867 1,750,782
— 174,936
5,176 —
$
1,811,649
174,936
5,176
Due within one year Total noncurrent liabilities
$
60
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Year ended June 30, 2021 Beginning balance
Description and Purpose
Additions
Deletions
Total
Elimination Entries
State of Mississippi Institutions of Higher Learning -- Combined: Total bonded debt $ Total capital leases Reserves for unpaid claims
1,226,183,775 650,067 67,237,609
158,125,000 7,405,000 —
180,687,210 1,660,840 4,171,250
Other long-term liabilities and notes payable: Net pension liability Net OPEB liability Accrued leave liabilities Deposits refundable Notes payable from direct borrowings Refundable government advances and other
2,843,514,960 157,499,028 145,397,987 1,834,844 12,559,112 47,688,067
279,495,275 — 1,044,169 1,113,905 8,521,993 —
— 11,496,820 5,420,077 1,261,307 1,791,285 6,862,758
3,123,010,235 146,002,208 141,022,079 1,687,442 19,289,820 40,825,309
— — — — (8,521,993) —
3,208,493,998
290,175,342
26,832,247
3,471,837,093
(8,521,993)
4,502,565,449
455,705,342
213,351,547
4,744,919,244
(8,521,993)
Total other long-term liabilities and notes payable Total
$
1,203,621,565 6,394,227 63,066,359
— — —
Due within one year Total noncurrent liabilities
$
61
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2020 Description and Purpose Alcorn State University: Bonded Debt EBC - Series 2009A EBC - Series 2016 Unamortized Premium
Original Issue
Annual Interest Rate
Maturity (fiscal year)
$ 47,000,000 43,630,000
5.125% - 5.25% 2.00% - 5.00%
2040 2040
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Total Other liabilities Total
$
Additions
Deletions
915,000 43,375,000 3,802,136
— — —
915,000 — 192,512
48,092,136
—
1,107,512
3,795,711 75,156,617 4,425,422 669,585
1,075,758 630,605 293,425 8,851
1,569,356 — — —
84,047,335
2,008,639
1,569,356
132,139,471
2,008,639
2,676,868
Due within one year Total noncurrent liabilities
$
62
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 202 Description and Purpose Delta State University: Bonded Debt EBC - Series 2016
$
Original Issue
Annual Interest Rate
Maturity (fiscal year)
15,105,000
2.00% - 5.00%
2039
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Deposits refundable Net pension liability Net OPEB liability Federal Loan Fund Repayment Contingency Total Other liabilities Total
$
Additions
Deletions
13,325,000
—
585,000
13,325,000
—
585,000
1,505,103 104,209 44,872,460 3,268,272 301,640
— — 3,463,945 288,405 42,684
265,702 2,865 — — —
50,051,684
3,795,034
268,567
63,376,684
3,795,034
853,567
Due within one year Total noncurrent liabilities
$
63
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2020 Original Issue
Description and Purpose Jackson State University: Bonded Debt EBC - Series 1982 EBC - Series 2010A-1 EBC - Series 2015A EBC - Series 2015B EBC - Series 2017 EBC - Series 2017A Unamortized premium
$
4,000,000 31,325,000 57,595,000 13,065,000 6,000,000 29,745,000
Annual Interest Rate
Maturity (fiscal year)
1.00% - 3.00% 3.00% - 5.00% 2.00% - 5.00% 0.069% - 2.60% 3.38% 1.60% - 3.70%
2021 2034 2045 2021 2028 2034
Beginning balance
$
Additions
Deletions
345,000 505,000 55,295,000 2,755,000 6,000,000 29,195,000 7,837,791
— — — — — — —
170,000 505,000 1,165,000 2,005,000 — 235,000 305,376
101,932,791
—
4,385,376
675,835
—
110,750
675,835
—
110,750
Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Federal Loan Fund Repayment Contingency Notes Payable
4,190,958 128,859,771 7,183,715 180,220 1,912,787 217,285
2,068,846 — 190,521 666,347 — —
— 2,458,559 — — — 107,025
Total Other liabilities
142,544,736
2,925,714
2,565,584
Total Bonded Debt Capital Leases - Buses
1,127,000
4.56%
Total Capital Leases
Total
$
245,153,362
2,925,714
7,061,710
Due within one year Total noncurrent liabilities
$
64
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2020 Original Issue
Description and Purpose Mississippi State University: Bonded Debt Dormitory Revenue System Student Apartments EBC - Series 2009A-1 EBC - Series 2009A-2 EBC - Series 2011 EBC - Series 2013 EBC - Series 2014A EBC - Series 2014B EBC - Series 2015 EBC - Series 2017 EBC - Series 2017A Unamortized premium
$
2,250,000 2,038,000 29,615,000 17,105,000 54,370,000 60,470,000 89,810,000 23,435,000 56,010,000 63,270,000 92,075,000
Annual Interest Rate
Maturity (fiscal year)
3.00% 3.00% 2.50% - 5.25% 2.75% - 5.00% 2.00% - 5.00% 2.00% - 5.00% 2.00% - 5.00% 0.29% - 4.813% 2.00% - 5.00% 2.00% - 5.00% 2.00% - 5.00%
2022 2023 2040 2025 2043 2044 2044 2044 2046 2046 2044
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable
Total
— — — — — — — — — — — —
90,000 85,000 755,000 1,860,000 1,225,000 570,000 3,625,000 950,000 1,090,000 835,000 205,000 2,669,800
340,720,048
—
13,959,800
2,860,281 40,252,631 3,319,181 —
— — — 5,854
—
4,204,649
13,331,471
Total Other liabilities $
Deletions
190,000 260,000 755,000 1,860,000 3,825,000 10,115,000 76,555,000 19,225,000 52,945,000 62,660,000 91,870,000 20,460,048
23,274,547 517,960,848 29,735,714 48,907
Federal Loan Fund Repayment Contingency
Additions
584,351,487
46,432,093
4,210,503
925,071,535
46,432,093
18,170,303
Due within one year Total noncurrent liabilities
$
65
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 202 Beginning balance
Description and Purpose
Additions
Deletions
Mississippi University for Women: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Federal Loan Fund Repayment Contingency Total Other liabilities
$
1,092,220 38,566,359 2,364,085 813,257
36,575 807,262 203,279 —
— — — 219,158
$
42,835,921
1,047,116
219,158
Due within one year Total noncurrent liabilities
$
66
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2020 Original Issue
Description and Purpose Mississippi Valley State University: Bonded Debt EBC - Series 2007 EBC - Series 2015
$ 19,015,000 17,270,000
Annual Interest Rate
4.00% 2.00%
Maturity (fiscal year)
2022 2037
Beginning balance
$
Total Bonded Debt
— —
180,000 445,000
17,315,000
—
625,000
168,084
—
83,102
168,084
—
83,102
Total Capital Leases
1,620,143 42,303,133 3,080,141
30,612 1,893,463 234,789
— — —
47,288
—
11,026
Deposits refundable Total Other liabilities Total
$
Deletions
535,000 16,780,000
Capital Leases
Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability
Additions
47,050,705
2,158,864
11,026
64,533,789
2,158,864
719,128
Due within one year Total noncurrent liabilities
$
67
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 202 Description and Purpose University of Mississippi: Bonded Debt EBC - Series 2009A EBC - Series 2009B EBC - Series 2009C EBC - Series 2011 EBC - Series 2013C EBC - Series 2013D EBC - Series 2015 EBC - Series 2015A EBC - Series 2015B EBC - Series 2015C EBC - Series 2015D EBC - Series 2016A EBC - Series 2017 EBC - Series 2019A EBC - Series 2019B Unamortized Premium Total Bonded Debt
Original Issue
$
19,870,000 24,165,000 14,770,000 27,995,000 62,900,000 12,100,000 12,600,000 15,660,000 10,125,000 31,630,000 17,660,000 33,245,000 38,995,000 73,350,000 3,365,000
Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Note Payable from direct borrowings - Hancock Bank Note Payable from direct borrowings - Renasant Bank Note Payable from direct borrowings - Trustmark Bank Federal Loan Fund Repayment Contingency Total Other liabilities Total Due within one year
Annual Interest Rate
Maturity (fiscal year)
3.50% - 4.50% 3.623% - 5.00% 3.25% - 4.75% 3.00% - 5.00% 3.22% 3.10% Variable 2.00% - 4.00% 1.375% - 3.75% 2.00% - 5.00% 0.993% - 4.452% 2.00% - 5.00% 2.00% - 5.00% 3.00% - 5.00% 1.94% - 2.05%
2030 2021 2035 2032 2034 2021 2026 2040 2030 2047 2037 2035 2035 2036 2024
Beginning balance
$
$
Additions
Deletions
935,000 5,050,000 490,000 3,510,000 62,900,000 3,854,674 9,450,000 14,975,000 7,795,000 29,795,000 15,585,000 28,930,000 38,400,000 — — 8,331,904 230,001,578
— — — — — — — — — — — — — 73,350,000 3,365,000 13,033,330 89,748,330
935,000 2,450,000 490,000 1,050,000 62,900,000 2,523,377 9,450,000 230,000 615,000 635,000 710,000 1,940,000 — — — 1,237,017 85,165,394
16,504,919 325,309,886 20,248,697 108,814 6,905,779 7,179,261 16,930,479 9,236,200 402,424,035 632,425,613
845,316 13,934,953 2,100,448 17,302 — — — — 16,898,019 106,646,349
— — — — 911,643 724,545 16,930,479 588,300 19,154,967 104,320,361
Total noncurrent liabilities
$
68
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Year ended June 30, 2020 Description and Purpose University of Southern Mississippi: Bonded Debt SMEBC - Series 2009 SMEBC - Series 2013 SMEBC - Series 2015A SMEBC - Series 2015B SMEBC - Series 2016 SMEBC - Series 2017 Umamortized Premium
Original Issue
$ 49,900,000 51,875,000 38,600,000 16,690,000 58,870,000 44,005,000
Annual Interest Rate
2.75% - 5.38% 2.00% - 5.00% 2.00% - 5.00% 0.50% - 3.25% 2.00% - 5.00% 2.00% - 5.00%
Maturity (fiscal year)
2037 2044 2034 2034 2040 2044
Beginning balance
$
Total Bonded Debt Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Deposits refundable Federal Loan Fund Repayment Contingency Total Other liabilities Total
$
Additions
Deletions
735,000 8,130,000 36,160,000 9,735,000 57,890,000 43,240,000 13,714,071
— — — — — — —
735,000 395,000 2,165,000 2,260,000 360,000 165,000 1,376,061
169,604,071
—
7,456,061
9,451,309 224,453,669 14,044,422 2,705 26,038,153
607,563 6,876,458 1,229,641 361 —
— — — — 2,333,983
273,990,258
8,714,023
2,333,983
443,594,329
8,714,023
9,790,044
Due within one year Total noncurrent liabilities
$
69
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 202 Description and Purpose University of Mississippi Medical Center: Bonded Debt MCEBC - Series 1998B MCEBC - Series 2010A MCEBC - Series 2010B MCEBC - Series 2010C MCEBC - Series 2012A MCEBC - Series 2012B MCEBC - Series 2017A MCEBC - Series 2017B MCEBC - Series 2019 Unamortized premium
Original Issue
Annual Interest Rate
Maturity (fiscal year)
$ 41,075,000 24,870,000 20,000,000 5,130,000 51,860,000 53,390,000 137,635,000 12,345,000 24,380,000
3.88% - 5.90% 5.92% - 6.69% 6.84% 2.50% to 5.00% 4.00% to 5.00% 4.064% to 4.822% 3.00% to 5.00% 2.45% to 3.10% 5.00%
2024 2032 2035 2020 2041 2038 2047 2024 2035
Beginning balance
$
2.00%
— — — — — — — — 24,380,000 6,171,165
3,185,000 24,870,000 — 605,000 — — — 2,760,000 885,000 1,314,830
331,797,629
30,551,165
33,619,830
2025
Total Note Payable Other Long-term Liabilities: Accrued leave liabilities Federal Loan Fund Repayment Contingency Net pension liability Net OPEB liability Reserve for unpaid claims Total Other liabilities Total
$
Deletions
17,785,000 24,870,000 20,000,000 605,000 51,860,000 53,390,000 137,390,000 12,345,000 — 13,552,629
Total Bonded Debt Note Payable University of Mississippi
Additions
—
8,336,907
—
—
8,336,907
—
59,676,430 4,081,791 1,232,363,510 56,789,549 35,888,000
17,758,705 — 127,799,746 7,739,637 —
— 723,826 — — 3,607,000
1,388,799,280
153,298,088
4,330,826
192,186,160
37,950,656
1,720,596,909
Due within one year Total noncurrent liabilities
$
70
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Year ended June 30, 2020 Beginning balance
Description and Purpose IHL Board Office: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Net OPEB liability Reserve for unpaid claims Total Other liabilities
Additions
Deletions
$
719,920 17,819,021 691,744 36,890,825
57,262 898,400 67,941 —
— — — 1,934,216
$
56,121,510
1,023,603
1,934,216
Due within one year Total noncurrent liabilities
$
Year ended June 30, 2020 Beginning balance
Description and Purpose MCVS: Other Long-term Liabilities: Accrued leave liabilities Net pension liability Total Other liabilities
Additions
Deletions
$
68,450 1,652,816
— 97,966
7,583 —
$
1,721,266
97,966
7,583
Due within one year Total noncurrent liabilities
$
71
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Year ended June 30, 2020 Beginning balance
Description and Purpose
Additions
Deletions
Total
146,903,973 193,852 5,541,216
1,226,183,775 650,067 67,237,609
Elimination Entries
State of Mississippi Institutions of Higher Learning -- Combined: Total bonded debt $ Total capital leases Reserves for unpaid claims
1,252,788,253 843,919 72,778,825
120,299,495 — —
Other long-term liabilities and notes payable: Net pension liability Net OPEB liability Accrued leave liabilities Deposits refundable Notes payable from direct borrowings Refundable government advances and other
2,649,318,090 141,831,761 121,899,710 1,161,728 31,232,804 55,715,299
196,655,429 15,667,267 25,340,918 692,861 8,336,907 42,684
2,458,559 — 1,842,641 19,745 18,673,692 8,069,916
2,843,514,960 157,499,028 145,397,987 1,834,844 20,896,019 47,688,067
3,001,159,392
246,736,066
31,064,553
3,216,830,905
(8,336,907)
4,327,570,389
367,035,561
183,703,594
4,510,902,356
(8,336,907)
Total other long-term liabilities and notes payable Total
$
— — —
— — — — (8,336,907) —
Due within one year Total noncurrent liabilities
$
72
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 The annual debt service requirements for the outstanding debt as of June 30, 2021 for each of the respective universities within the IHL System are as follows: Bonded Debt
University - fiscal year(s) Alcorn State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 Total Delta State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041
Total
Interest
Total
1,422,512 1,527,512 1,627,512 1,752,512 1,887,512 11,077,560 14,336,992 12,030,000
— — — — — — — —
— — — — — — — —
1,693,550 1,648,925 1,600,200 1,532,500 1,451,125 5,836,625 3,353,750 856,025
3,116,062 3,176,437 3,227,712 3,285,012 3,338,637 16,914,185 17,690,742 12,886,025
$
45,662,112
—
—
17,972,700
63,634,812
610,000 620,000 650,000 500,000 525,000 3,015,000 3,650,000 2,575,000
— — — — — — — —
— — — — — — — —
470,850 458,550 436,100 407,350 381,725 1,530,000 891,600 157,300
1,080,850 1,078,550 1,086,100 907,350 906,725 4,545,000 4,541,600 2,732,300
12,145,000
—
—
4,733,475
16,878,475
4,690,376 5,885,376 6,090,376 6,305,376 6,535,376 33,371,880 23,361,880 3,626,880 3,159,519
121,201 126,791 132,639 68,596 — — — — —
— — — — — — — — —
4,029,052 3,809,012 3,561,857 3,304,576 3,041,289 11,163,997 4,467,064 2,236,880 1,632,895
8,840,629 9,821,179 9,784,872 9,678,548 9,576,665 44,535,877 27,828,944 5,863,760 4,792,414
93,027,039
449,227
—
37,246,622
130,722,888
14,348,456 14,545,103 14,899,553 13,053,348 13,403,753 64,216,439 68,139,535 66,090,530 43,884,965
— — — — — — — — —
— — — — — — — — —
12,756,523 12,228,438 11,645,381 11,049,615 10,471,991 43,824,427 29,581,817 15,846,452 3,302,332
27,104,979 26,773,541 26,544,934 24,102,963 23,875,744 108,040,866 97,721,352 81,936,982 47,187,297
312,581,682
—
—
150,706,976
463,288,658
$
$
$
Total
Mississippi State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
Notes Payable
$
Total Jackson State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
Capital Leases
$
$
$
73
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Bonded Debt
University - fiscal year(s) Mississippi Valley State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 Total University of Mississippi: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 Total
University of Southern Mississippi: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
$
University of Mississippi Medical Center: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 2047 - 2051 Total
725,000 575,000 625,000 675,000 725,000 4,570,000 6,525,000 1,595,000
$
16,015,000
$
12,837,878 13,056,458 13,611,458 14,256,458 14,917,220 76,331,144 54,303,445 12,007,094 8,489,926
$
219,811,081
$
Total
Capital Leases
$
$
$
Notes Payable
Interest
Total
— — — — — — — —
— — — — — — — —
537,906 514,506 497,256 481,631 464,756 1,949,388 1,041,088 59,813
1,262,906 1,089,506 1,122,256 1,156,631 1,189,756 6,519,388 7,566,088 1,654,813
—
—
5,546,344
21,561,344
— — — — — — — — —
1,726,600 1,773,371 1,821,133 1,870,745 1,921,427 1,654,551 — — —
8,692,206 8,219,993 7,678,855 7,054,825 6,383,792 21,619,765 8,238,922 3,103,225 1,064,250
23,256,684 23,049,822 23,111,446 23,182,028 23,222,439 99,605,460 62,542,367 15,110,319 9,554,176
—
10,767,827
72,055,833
302,634,741
7,025,030 6,097,947 6,514,927 6,937,129 7,304,230 42,747,162 46,336,352 23,460,764 8,708,458
— — — — — — — — —
— — — — — — — — —
6,221,251 5,997,599 5,774,466 5,538,026 5,278,009 21,701,000 11,633,150 3,908,788 485,350
13,246,281 12,095,546 12,289,393 12,475,155 12,582,239 64,448,162 57,969,502 27,369,552 9,193,808
155,131,999
—
—
66,537,639
221,669,638
10,164,717 10,479,739 10,810,144 10,270,543 10,511,308 56,646,475 69,574,183 83,654,542 71,145,330 15,990,671
1,455,000 1,480,000 1,490,000 1,520,000 — — — — — —
3,543,379 3,842,276 3,911,737 3,982,524 1,578,984 — — — — —
12,614,455 11,981,166 11,554,880 11,178,110 10,759,147 47,799,162 37,657,454 26,917,461 13,353,250 717,000
27,777,551 27,783,181 27,766,761 26,951,177 22,849,439 104,445,637 107,231,637 110,572,003 84,498,580 16,707,671
349,247,652
5,945,000
16,858,900
184,532,085
556,583,637
74
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Bonded Debt
University - fiscal year(s) State of Mississippi - Institutions of Higher Learning (Combined): 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 2047 - 2051 Total
$
$
Capital Leases
Notes Payable
Interest
Total
51,823,969 52,787,135 54,828,970 53,750,366 55,809,399 291,975,660 286,227,387 205,039,810 135,388,198 15,990,671
1,576,201 1,606,791 1,622,639 1,588,596 — — — — — —
5,269,979 5,615,647 5,732,870 5,853,269 3,500,411 1,654,551 — — — —
47,015,793 44,858,189 42,748,995 40,546,633 38,231,834 155,424,364 96,864,845 53,085,944 19,838,077 717,000
105,685,942 104,867,762 104,933,474 101,738,864 97,541,644 449,054,575 383,092,232 258,125,754 155,226,275 16,707,671
1,203,621,565
6,394,227
27,626,727
539,331,674
1,776,974,193
The educational building corporations have pledged future designated revenues to repay $1.2 billion in EBC bonds. Proceeds from bonds provided financing for the construction of various improvements and other capital expenditures. The bonds are payable solely from appropriate designated revenues and are payable through 2047. Annual principal and interest payments on the bonds are expected to require less than 4% of designated revenues. The total principal and interest remaining to be paid on the bonds is $1.74 billion. Principal and interest paid for the current year and total designated revenues were $177.4 million and $2.96 billion, respectively. University of Mississippi Medical Center On October 29, 2020, the Medical Center Educational Building Corporation issued $158,125,000 of Series 2020B revenue bonds. The purpose of these bonds is to finance capital expenditures and to refund the Series 2010B bonds, Series 2012A bonds, and Series 2012B bonds issued in the original principal amount of $125,250,000. The refunding of Series 2010B, Series 2012A, and Series 2012B bonds will result in an economic gain of approximately $20,592,694. The Series 2020B revenue refunding bonds bear an interest rate of 0.445% to 2.917% with interest due June 1 and December 1 of each year beginning December 2020. Principal matures beginning June 1, 2020 through June 1, 2041. Repayment of the bonds is secured by a pledge of rental payments pursuant to a lease agreement between the Corporation and the Medical Center.
75
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 11 Operating Expenses by Natural and Functional Classifications The IHL System’s operating expenses by functional classification were as follows for the years ended June 30, 2021 and 2020: 2021 Salaries and wages
Functional Classification Instruction Research Public service Academic support Student services Institutional support Operation of plant Student aid Auxiliary enterprises Depreciation Hospital Loan fund expense
$
Fringe benefits
484,671,310 174,578,933 85,434,381 82,608,820 48,430,090 140,884,098 49,504,802 2,305,237 84,912,094 — 522,686,124 — 1,676,015,889
Elimination entries Total operating expenses
—
$
1,676,015,889
Contractual services
Travel
173,492,961 70,414,216 33,227,875 29,040,664 17,403,664 68,453,014 21,154,223 6,335,675 27,172,828 — 184,817,078 — 631,512,198
1,123,377 1,046,940 1,105,395 234,788 2,222,701 385,588 40,767 27,010 9,914,896 — 194,503 — 16,295,965
—
—
631,512,198
16,295,965
Scholarships and fellowships
Utilities
Commodities
32,944,797 61,033,489 36,921,619 32,917,809 14,798,511 114,263,520 47,778,617 300,076 77,752,585 — 127,304,456 324,728
338,016 3,753,742 1,111,505 472,678 210,009 557,316 44,672,417 — 12,533,867 — 1,047,628 —
1,022,691 1,290,452 59,885 262,801 814,941 476,238 — 226,639,095 25,317,139 — — —
14,426,219 27,340,954 13,836,364 22,409,869 6,357,818 32,296,222 20,216,158 699,313 15,201,455 — 309,334,001 —
546,340,207
64,697,178
255,883,242
462,118,373
(52,851,990)
493,488,217
—
(34,056,997)
—
64,697,178
221,826,245
462,118,373
76
Depreciat expense
170,848
170,848
170,84
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Salaries and wages
Functional Classification Instruction Research Public service Academic support Student services Institutional support Operation of plant Student aid Auxiliary enterprises Depreciation Hospital Loan fund expense
$
485,856,263 182,217,133 83,684,638 84,044,512 48,297,260 148,645,312 50,373,817 4,217,231 86,636,921 — 540,619,774 — 1,714,592,861
Elimination entries Total operating expenses
—
$
1,714,592,861
Contractual services
Scholarships and fellowships
Fringe benefits
Travel
180,988,899 72,949,298 32,077,326 30,047,332 17,782,961 56,564,455 22,124,934 5,608,793 29,065,006 — 192,335,389 —
8,126,699 7,270,653 3,385,287 1,809,722 4,014,156 2,185,874 162,639 56,203 11,493,737 — 715,434 —
39,926,144 75,036,822 31,523,145 25,502,362 15,312,724 107,494,906 47,994,872 1,366,003 83,804,088 — 123,484,103 309,880
327,855 3,546,892 936,652 454,294 141,942 215,233 43,010,648 — 15,490,540 — 1,324,813 —
2,183,785 2,468,056 190,536 289,840 1,236,442 1,882,097 — 221,055,998 27,341,190 — — —
16,754,404 35,982,378 15,809,472 16,621,147 6,620,199 18,496,930 17,861,810 180,033 18,071,891 — 295,180,554 —
639,544,393
39,220,404
551,755,049
65,448,869
256,647,944
441,578,818
—
—
639,544,393
39,220,404
Utilities
(54,099,415)
497,655,634
Commodities
—
(33,791,975)
—
65,448,869
222,855,969
441,578,818
77
Depreciat expense
166,891
166,891
166,891
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 12 Operating Leases Leased property under operating leases is composed of office rent, land, computer software and equipment. The following is a schedule by year of the future minimum rental payments required under noncancelable operating leases: Amount Year ending June 30, 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 Total minimum payments required
$
31,208,461 26,409,094 21,038,276 19,215,415 19,224,608 56,621,885 11,384,116 370,290
$
185,472,146
The total rental expense for all operating leases, except those with terms of a month or less that were not renewed, for the years ending June 30, 2021 and 2020 approximated $34.8 million and $27.8 million, respectively.
Note 13 Construction Commitments and Financing The IHL System has contracted for various construction projects as of June 30, 2021. Estimated costs to complete the various projects and the sources of anticipated funding are presented below: Remaining estimated cost to complete Alcorn State University $ Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Totals
$
Source of Funding Federal
State
Institutional
Other
25,996,835 5,713,746 20,962,401 136,795,725 15,215,900 4,947,530 208,274,000 27,867,506
— — — 9,861,893 — 456,393 — 7,000,000
25,996,835 5,713,746 20,962,401 43,668,707 15,215,900 4,491,137 71,627,000 15,807,619
— — — 55,889,502 — — 85,147,000 5,059,887
— — — 27,375,623 — — 51,500,000 —
20,970,971
834,698
13,963,742
6,172,531
—
466,744,614
18,152,984
217,447,087
152,268,920
78,875,623
78
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 14 Donor Restricted Endowments The net appreciation on investments of donor restricted endowments that is available for authorization for expenditure approximated $78.3 million and $32.8 million as of June 30, 2021 and 2020, respectively. These amounts are included in the accompanying statement of net position in “net position – expendable for other purposes”, and “net position – expendable for scholarships and fellowships.” The endowment investments totaled $403.6 million and $320.3 million at June 30, 2021 and 2020, respectively. Most endowments operate on the total-return concept as permitted by the Uniform Prudent Management of Institutional Funds Act (UPMIFA) (Sections 79-11-701 through 79-11-719, MS Code, Ann. 1972) of 2006. The annual rate for spendable transfers distributed annually, is 4% of the investment pool’s average unit value over the 36month period.
Note 15 Employee Benefits – Pension Plans The IHL System participates in the following separately administered plans maintained by Public Employees’ Retirement System of Mississippi (PERS): Plan Type Multiple-employer, defined benefit Multiple-employer, defined contribution
Plan Name PERS Defined Benefit Plan Optional Retirement Plan (ORP) Defined Contribution Plan
The employees of the IHL System are covered by one of the pension plans outlined above (collectively, the Plans). The Plans do not provide for measurements of assets and pension benefit obligations for individual entities. The measurement date of the Plans is June 30, 2020 for fiscal year 2021 and June 30, 2019 for fiscal year 2020. The funding methods and determination of benefits payable were established by the legislative acts creating such plans, as amended, and in general, provide that the funds are to be accumulated from employee contributions, participating entity contributions and income from the investment of accumulated funds. The plans are administered by separate boards of trustees. Information included within this note is based on the certification provided by consulting actuary, Cavanaugh Macdonald Consulting, LLC. A stand-alone audited financial report is issued for the Plans and is available at www.pers.ms.gov. Disclosures under GASB Statement No. 68 The pension disclosures that follow for fiscal years 2021 and 2020 include all disclosures for GASB Statement No. 68 using the latest valuation report available (June 30, 2019). For fiscal year 2021, the measurement date for the PERS defined benefit plan is June 30, 2020. For fiscal year 2020, the measurement date for the PERS defined benefit plan is June 30, 2019. The IHL System is presenting net pension liability as of June 30, 2020 and 2019 for the fiscal years 2021 and 2020 financials, respectively.
79
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (a) PERS Defined Benefit Plan Plan Description The PERS of Mississippi was created with the purpose to provide pension benefits for all state and public education employees, sworn officers of the Mississippi Highway Safety Patrol, other public employees whose employers have elected to participate in PERS, elected members of the State Legislature and the President of the Senate. PERS administers a cost-sharing, multiple-employer defined benefit pension plan. PERS is administered by a 10-member Board of Trustees that includes the State Treasurer; one gubernatorial appointee who is a member of PERS; two state employees; two PERS retirees; and one representative each from public schools and community colleges, state universities, municipalities and counties. With the exception of the State Treasurer and the gubernatorial appointee, all members are elected to staggered six-year terms by the constituents they represent. Membership and Benefits Provided Membership in PERS is a condition of employment granted upon hiring for qualifying employees and officials of the State of Mississippi (the State), state universities, community and junior colleges, and teachers and employees of the public school districts. Members and employers are statutorily required to contribute certain percentages of salaries and wages as specified by the Board of Trustees. A member who terminates employment from all covered employers and who is not eligible to receive monthly retirement benefits may request a full refund of his or her accumulated member contributions plus interest. Upon withdrawal of contributions, a member forfeits service credit represented by those contributions. Participating members who are vested and retire at or after age 60 or those who retire regardless of age with at least 30 years of creditable service (25 years of creditable service for employees who became members of PERS before July 1, 2011) are entitled, upon application, to an annual retirement allowance payable monthly for life in an amount equal to 2.0% of their average compensation for each year of creditable service up to and including 30 years (25 years for those who became members of PERS before July 1, 2011), plus 2.5% for each additional year of creditable service with an actuarial reduction in the benefit for each year of creditable service below 30 years or the number of years in age that the member is below 65, whichever is less. Average compensation is the average of the employee’s earnings during the four highest compensated years of creditable service. A member may elect a reduced retirement allowance payable for life with the provision that, after death, a beneficiary receives benefits for life or for a specified number of years. Benefits vest upon completion of eight years of membership service (four years of membership service for those who became members of PERS before July 1, 2007). PERS also provides certain death and disability benefits. In the event of death prior to retirement of any member whose spouse and/or children are not entitled to a retirement allowance, the deceased member’s accumulated contributions and interest are paid to the designated beneficiary. A Cost-of-Living Adjustment (COLA) payment is made to eligible retirees and beneficiaries. The COLA is equal to 3.0% of the annual retirement allowance for each full fiscal year of retirement up to the year in which the retired member reaches age 60 (55 for those who became members of PERS before July 1, 2011), with 3.0% compounded for each fiscal year thereafter. Contributions Plan provisions and the Board of Trustees’ authority to determine contribution rates are established by Miss. Code Ann. § 25-11-1 et seq., (1972, as amended) and may be amended only by the Mississippi Legislature. Policies for PERS provide for employer and member contributions at actuarially determined rates that, expressed as percentages of annual covered payroll, are adequate to accumulate sufficient assets to pay benefits when due. PERS members were required to contribute 9.00% of their annual pay. The institution’s contractually required contribution rate for the years ended June 30, 2021 and 2020 was 17.40% for each year of annual payroll. Contributions from the IHL System are recognized when legally due based on statutory requirements.
80
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Employer Contributions The IHL System’s contributions to PERS for the years ended June 30, 2021 and 2020 were $183.3 million and $186.9 million, respectively. The IHL System’s proportionate share was calculated on the basis of historical contributions. Employer allocation percentages are based on the ratio of each employer’s actual contribution to the Plan’s total actual contributions. The following table provides the IHL System’s contributions used in the determination of its proportionate share of collective pension amount reported: Allocation percentage of Change in proportionate Proportionate proportionate share share of of collective pension share of collective amount contributions pension amount PERS defined benefit plan: 2021 2020
$
186,911,786 165,800,374
16.13% 16.16%
-0.03% 0.24%
Net Pension Liability The IHL System’s proportion of the net pension liability at June 30, 2021 and 2020 is as follows: Proportionate share of net pension liability PERS defined benefit plan: 2021 2020
$
Proportion of net pension liability
3,123,010,235 2,843,514,960
16.13% 16.16%
Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions Annual changes to the net pension liability resulting from differences between expected and actual experience with regard to economic and demographic factors and from changes of assumptions about future economic or demographic factors or other inputs are deferred and amortized over the average of the expected remaining service life of active and inactive members. For the years ended June 30, 2021 and 2020, the remaining service life was 3.66 and 3.76 years, respectively. Differences between projected and actual earnings on pension plan investments are amortized over a closed period of 5 years. The first year of amortization is recognized as pension expense with the remaining years shown as a deferred outflow of resources. The deferred outflow of resources reported by an employer includes contributions made by the employer during its fiscal year that will be reflected in the net pension liability in the next measurement period. The IHL System’s proportionate share of the collective pension expense for the years ended June 30, 2021 and 2020 is equal to the collective pension expense multiplied by the employer’s allocation percentage, or $296.6 million and $274.5 million, respectively. Since certain expense items are amortized over closed periods each year, the deferred portions of these items must be tracked annually. If the amounts serve to reduce pension expense they are labeled deferred inflows. If they will increase pension expense they are labeled deferred outflows. After amortization of these deferred amounts, the IHL System’s net pension expense at June 30, 2021 and 2020, was $120.0 million and $108.0 million, respectively. The table below provides a summary of the deferred outflows and inflows of resources related to pensions:
81
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021
Differences between expected and actual experience
Changes of assumptions
Alcorn State University $ Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State
702,300 443,609 1,145,407 5,413,364
452,608 285,890 738,175 3,488,725
381,896
246,119
University University of Mississippi University of Southern Mississippi University of Mississippi
414,048 3,215,030
Medical Center Executive Office MCVS Total
$
Deferred outflows Changes in proportion and differences between employer Contributions contributions and subsequent to proportionate the share of measurement contributions date — — — 9,071,948
Net difference between projected and actual investment earnings on pension plan investment
p
Total deferred outflows of resources
4,286,010 3,051,947 7,674,848 37,491,151
3,323,435 2,099,251 5,420,311 25,617,196
8,764,353 5,880,697 14,978,741 81,082,384
—
2,593,446
1,807,214
5,028,675
266,840 2,071,975
— —
2,595,820 21,641,091
1,959,366 15,214,210
5,236,074 42,142,306
2,196,833
1,415,782
—
14,836,009
10,395,882
28,844,506
13,003,701 175,193 16,716
8,380,433 112,906 10,773
30,735,253 — 1,121
85,783,197 1,138,221 107,124
61,536,294 829,051 79,101
199,438,878 2,255,371 214,835
27,108,097
17,470,226
39,808,322
181,198,864
128,281,311
393,866,820
be co p
c
Contributions subsequent to the measurement date of $181.2 million reported as deferred outflows of resources will be recognized as a reduc in the year ended June 30, 2022.
82
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Deferred outflows
Alcorn State University
$
Differences between expected and actual experience
Changes of assumptions
44,834
743,024
Delta State University
28,595
473,894
Jackson State University
74,776
1,239,247
330,226
5,472,766
23,293
386,022
Mississippi State University Mississippi University for Women
Changes in proportion and differences between employer contributions and proportionate share of contributions — 903,340 — 2,484,622 —
Deferred in
Total deferred outflows of resources
Differences between expected and actual experience
Changes in proportion and differences between employer contributions and proportionate share of contributions
4,789,190
5,577,048
81,577
3,071,170
2,970,686
4,376,515
52,029
—
7,808,898
9,122,921
136,058
17,408,929
36,670,189
44,957,803
600,861
—
2,605,550
3,014,865
42,382
1,294,472
Contributions subsequent to the measurement date
Mississippi Valley State 26,146
433,307
University of Mississippi
University
200,689
3,325,982
University of Southern Mississippi
136,849
2,267,978
Medical Center
804,641
13,335,141
Executive Office
11,073
183,507
— 348,291 —
2,823,856
3,283,309
47,573
213,231
21,929,628
25,804,590
365,163
—
13,777,396
16,182,223
249,004
2,747,453
88,706,272
153,345,682
1,464,080
—
1,194,824
1,389,404
20,147
277,821
University of Mississippi
MCVS Total
$
50,499,628 —
1,036
17,165
20,551
114,024
152,776
1,885
—
1,682,158
27,878,033
54,256,432
183,390,513
267,207,136
3,060,759
25,013,076
Contributions subsequent to the measurement date of $183.4 million reported as deferred outflows of resources was recognized as a reduction the year ended June 30, 2021.
83
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Other amounts reported as deferred outflows of resources related to pensions will be recognized as pension expense as follows: Deferred outflows of resources, Year Ended June 30 2022 Alcorn State University
$
2023
2024
2025
Total
285,984
1,545,699
1,575,740
1,070,920
4,478,343
Delta State University
180,642
976,342
995,318
676,448
2,828,750
Jackson State University
466,422
2,520,937
2,569,932
1,746,602
7,303,893
5,382,552
16,269,685
13,684,297
8,254,699
43,591,233
155,512
840,519
856,854
582,344
2,435,229
Mississippi State University Mississippi University for Women Mississippi Valley State University
168,605
911,283
928,994
631,372
2,640,254
1,309,196
7,075,989
7,213,515
4,902,515
20,501,215
894,575
4,835,029
4,929,001
3,349,892
14,008,497
Medical Center
24,423,688
40,008,567
29,394,421
19,829,005
113,655,681
Executive Office
71,341
385,584
393,078
267,147
1,117,150
University of Mississippi University of Southern Mississippi University of Mississippi
MCVS Total
$
7,780
37,085
37,356
25,490
107,711
33,346,297
75,406,719
62,578,506
41,336,434
212,667,956
Deferred inflows of resources, Year Ended June 30
Alcorn State University
$
Delta State University Jackson State University Mississippi State University Mississippi University for Women
2022
2023
2024
Total
1,755,234
1,340,742
408,681
178,228
347,618
342,193
868,039
9,605,753
3,702,266
1,171,742
14,479,761
—
—
—
—
362,881
109,754
(109,724)
308,810
338,779
153,424
801,013
601,058
1,667,439
480,440
2,748,937
1,407,328
1,548,914
242,275
3,198,517
3,504,657
362,911
Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center
—
—
—
—
Executive Office
198,047
128,107
67,961
394,115
MCVS Total
$
—
—
—
—
14,417,339
9,183,619
2,756,992
26,357,950
84
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Actuarial Methods and Assumptions Actuarial valuations involve estimates of the reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality and future salary increases. Amounts determined during the valuation process are subject to continual revision as actual results are compared with past expectations, and new estimates are made about the future. Mississippi state statute requires that an actuarial experience study be completed at least once in each five-year period. The actuarial assumptions used in the June 30, 2019 valuation were based on the results of an actuarial experience study for the four-year period ending June 30, 2018. The following table provides a summary of the actuarial methods and assumptions used to determine the contribution rate reported for PERS for the years ended June 30, 2021 and 2020: 2021 June 30, 2019 June 30, 2020 Market value
Valuation date Measurement date Asset valuation method Actuarial assumptions: Inflation rate Salary increases Investment rate of return
2.75 % 3.00 7.75
2020 June 30, 2018 June 30, 2019 Market value
2.75 % 3.00 7.75
Mortality Mortality rates were based on the PubS. H-2010(B) Retiree Table with the following adjustments: For males, 112% of male rates from ages 18 to 75 scaled down to 105% for ages 80 to 119. For females, 85% of the female rates from ages 18 to 65 scaled up to 102% for ages 75 to 119. Mortality rates will be projected generationally using the MP2018 projection scale to account for future improvements in life expectancy. Long-Term Expected Rate of Return The long-term expected rate of return on pension plan investments was determined using a log-normal distribution analysis in which best-estimate ranges of expected future real rates of return (expected nominal returns, net of pension plan investment expense and the assumed rate of inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target asset allocation and best estimates of arithmetic real rates of return for each major asset class as of June 30, 2021 and 2020 are summarized in the following table: Year ended June 30, 2021
Asset class Domestic Equity International equity Global Equity Debt Securities Real Estate Private equity Cash Equivalents
Target allocation
Long-term expected real rate of return
27.00 % 22.00 12.00 20.00 10.00 8.00 1.00 100.00
4.90 % 4.75 5.00 0.50 4.00 6.25 —
85
Year ended June 30, 2020 Target allocation 27.00 % 22.00 12.00 20.00 10.00 8.00 1.00 100.00
Long-term expected real rate of return 4.90 % 4.75 5.00 1.50 4.00 6.25 0.25
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Discount Rate For the years ended June 30, 2021 and 2020, the discount rate used to measure the total pension liability was 7.75%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate (9.00%) and that employer contributions will be made at the current employer contribution rate (17.40%) for the years ended June 30, 2021 and 2020. Based on those assumptions, the pension plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of Net Pension Liability to Changes in the Discount Rate The following table presents the IHL System’s proportionate share of the net pension liability of the cost-sharing plan for 2021 and 2020, calculated using the discount rate of 7.75%, as well as what the IHL System’s net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.75%) or 1-percentage-point higher (8.75%) than the current rate: Discount Rate Sensitivity Current 1% Decrease discount rate 1% Increase (6.75%) (7.75%) (8.75%) IHL System proportionate share of net pension liability 2021 $ 4,042,352,998 $ 3,123,010,235 $ 2,364,183,057 2020 3,737,899,008 2,843,514,960 2,105,281,331 (b) PERS Defined Contribution Plan, the Optional Retirement Plan The Optional Retirement Plan (ORP) was established by the Mississippi Legislature in 1990 to help attract qualified and talented institutions of higher learning teaching and administrative faculty in Mississippi. This alternative plan is structured to be portable and transferable to accommodate teaching and administrative faculty who move from one state to another throughout their careers. The membership of the ORP is composed of teachers and administrators appointed or employed on or after July 1, 1990, who elect to participate in ORP and reject membership in PERS. The ORP provides funds at retirement for employees, and in the event of death, the ORP provides funds for their beneficiaries through an arrangement by which contributions are made to this plan. The current contribution rate of both the employee and the IHL System are identical to that of the PERS defined benefit plan. An employee is automatically a member of PERS unless the employee elects ORP within 30 days of initial employment in an ORPeligible position. Once made, the decision is irrevocable. The ORP uses the accrual basis of accounting. Investments are reported at fair value, based on quoted market prices. Employees immediately vest in plan contributions upon entering the plan. The IHL System’s contributions to the ORP for the years ended June 30, 2021 and 2020 were $74.9 million and $78.6 million, respectively, which equaled its required contribution for the period.
Note 16 Postemployment Health Care and Life Insurance Benefits Plan Description In addition to providing pension benefits, the IHL System provides other postemployment benefits (OPEB) such as health care and life insurance benefits to all eligible retirees and dependents. The State and School Employees’ Life and Health Insurance Plan (the Plan) is self-insured and financed through premiums collected from employers, employees, retirees and COBRA participants. The Plan was established by Section 25-15-3 et seq., Mississippi Code 86
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Ann. (1972) and may be amended only by the State Legislature. The State and School Employees’ Health Insurance Management Board (the Board) administers the Plan. The 14-member board is comprised of the Chairman of the Workers’ Compensation Commission; the State Personnel Director; the Commissioner of Insurance; the Commissioner of Higher Education; the State Superintendent of Public Education; the Executive Director of the Department of Finance and Administration; the Executive Director of the Mississippi Community College Board; the Executive Director of the Public Employees’ Retirement System; two appointees of the Governor; the Chairman of the Senate Insurance Committee, or his designee; the Chairman of the House of Representatives Insurance Committee, or his designee; the Chairman of the Senate Appropriations Committee, or his designee; and the Chairman of the House of Representatives’ Appropriations Committee, or his designee. The Board has a fiduciary responsibility to manage the funds of the Plan. The Plan maintains a budget approved by the Board. Membership and Benefits Provided The Plan provides for Other Postemployment Benefits (OPEB) as a multiple-employer defined benefit OPEB plan for units of state government, political subdivisions, community colleges and school districts. A trust was created June 28, 2018 for the OPEB Plan and, the Plan is considered a cost-sharing multiple-employer defined benefit OPEB plan. Benefits of the OPEB Plan consist of an implicit rate subsidy, which is essentially the difference between claims cost and premiums received for retirees. Contributions Employees’ premiums are funded primarily by their employers. Retirees must pay their own premiums, as do active employees for spouse and dependent medical coverage. The Board has the sole authority for setting life and health insurance premiums for the Plan. Per Section 12-15-15 (10) Mississippi Code Ann. (1972), a retired employee electing to purchase retiree life and health insurance will have the full cost of such insurance premium deducted monthly from his or her state retirement plan check or direct billed for the cost of the premium if the retirement check is insufficient to pay for the premium. If the Board determines actuarially that the premium paid by the participating retirees adversely affects the overall cost of the Plan to the State, then the Board may impose a premium surcharge, not to exceed 15%, upon such participating retired employees who are under the age for Medicare eligibility and who are initially employed before January 1, 2006. For participating retired employees who are under the age for Medicare eligibility and who are initially employed on or after January 1, 2006, the Board may impose a premium surcharge in an amount the Board determines actuarially to cover the full cost of insurance. Pursuant to the authority granted by Mississippi Statute, the Board has the authority to establish and change premium rates for the participants, employers and other contributing entities. An outside consulting actuary advises the Board regarding changes in premium rates. If premium rates are changed, they generally become effective at the beginning of the next calendar year or next fiscal year. Plan participants are not subject to supplemental assessment in the event of a premium deficiency. At the time of premium payment, the risk of loss due to incurred benefit costs is transferred from the participant to the Plan. If the assets of the Plan were to be exhausted, participants would not be responsible for the Plan’s liabilities. Information included within this note is based on the certification provided by consulting actuary, Cavanaugh Macdonald Consulting, LLC. The audited financial report for the Plan can be found at knowyourbenefits.dfa.ms.gov. At June 30, 2020 and 2019, the Plan provided health coverage to 320 and 321 employer units, respectively. Disclosures under GASB Statement No. 75 The disclosures that follow for fiscal years 2021 and 2020 include all disclosures for GASB Statement No. 75 using the latest valuation report available (June 30, 2020). For fiscal year 2021, the measurement date for the State and School Employees’ Life and Health Insurance Plan is June 30, 2020. For fiscal year 2020, the measurement date for 87
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 the State and School Employees’ Life and Health Insurance Plan was June 30, 2019. The IHL System is presenting net OPEB liability as of June 30, 2020 and 2019 for the fiscal years 2021 and 2020 financials, respectively. Proportionate Share Allocation Methodology The basis for an employer’s proportion is determined by comparing the employer’s average monthly employees participating in the Plan with the total average employees participating in the plan in the fiscal year of all employers. This allocation was utilized because the level of premiums contributed by each employer is the same for any employee regardless of plan participation elections made by an employee. OPEB Liability, OPEB Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to OPEB At June 30, 2021 and 2020, the IHL System reported a liability of $146.0 million and $157.5 million, respectively, for its proportionate share of the net OPEB liability (NOL). For fiscal year ending June 30, 2021, the NOL was measured as of June 30, 2020, and the total OPEB liability used to calculate the net OPEB liability was determined by an actuarial valuation as of that date. At June 30, 2021 and 2020, the IHL System’s proportion was 18.76% and 18.56%, respectively. For the years ended June 30, 2021 and 2020, the IHL System recognized OPEB expense of $2.9 million and $8.7 million, respectively. See the following tables for deferred outflows and inflows of resources related to OPEB from the following sources:
88
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021 Deferred outflows Changes in proportion and differences between employer OPEB benefit payments and Changes proportionate of share of OPEB assumptions benefit payments
Differences between expected and actual experience
Net difference between projected and actual investment earnings on OPEB Plan investments
Alcorn State University $ Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Executive Office
5,462 4,055 8,139 39,528
138 102 205 996
665,306 493,948 991,341 4,814,450
18,811 79,211 — 916,867
3,086
78
375,901
3,719 26,523
94 668
17,823
Total
$
Defer
Total deferred outflows of resources
Changes of assumptions
Differences between expected and actual experience
127,820 106,990 211,140 1,074,873
817,537 684,306 1,210,825 6,846,714
181,084 134,443 269,824 1,310,402
745,727 553,655 1,111,172 5,396,412
99,906
81,900
560,871
102,313
421,339
452,967 3,230,426
10,347 1,038,293
90,184 685,968
557,311 4,981,878
123,289 879,261
507,721 3,620,914
449
2,170,814
249,246
464,176
2,902,508
590,854
2,433,218
76,932 842
1,941 21
9,370,414 102,633
2,650,189 7,296
1,928,916 22,013
14,028,392 132,805
2,550,447 27,935
10,503,083 115,040
186,109
4,692
22,668,200
5,070,166
4,793,980
32,723,147
6,169,852
25,408,281
Implicit rate subsidy
$4.8 million reported as deferred outflows of resources related to OPEB resulting from the IHL System contributions subsequent to the measu as a reduction of the NOL in the year ending June 30, 2022.
89
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Deferred outflows Changes in proportion and differences between employer OPEB benefit payments and Changes proportionate of share of OPEB assumptions benefit payments
Differences between expected and actual experience
Net difference between projected and actual investment earnings on OPEB Plan investments
Alcorn State University $ Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Executive Office
7,135 5,378 11,150 49,979
89 67 139 623
351,803 265,160 549,769 2,464,331
25,779 104,205 — 358,972
3,882
48
191,404
5,012 33,792
63 421
23,094
Total
$
Defer
Total deferred outflows of resources
Changes of assumptions
Differences between expected and actual experience
170,890 126,875 254,636 1,236,638
555,696 501,685 815,694 4,110,543
244,695 184,431 382,390 1,714,058
67,545 50,910 105,555 473,147
52,497
96,554
344,385
133,130
36,749
247,137 1,666,189
14,179 996,369
116,349 829,766
382,740 3,526,537
171,895 1,158,912
47,450 319,905
288
1,138,722
332,726
557,594
2,052,424
792,035
218,633
97,566 1,148
1,233 14
4,810,818 56,637
1,971,657 9,497
2,406,881 26,362
9,288,155 93,658
3,346,153 39,393
923,676 10,874
238,136
2,985
11,741,970
3,865,881
5,822,545
21,671,517
8,167,092
2,254,444
Implicit rate subsidy
$5.8 million reported as deferred outflows of resources related to OPEB resulting from the IHL System contributions subsequent to the mea as a reduction of the NOL in the year ended June 30, 2021.
90
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Deferred outflows of resources and deferred inflows of resources are calculated at the plan level and are allocated to employers based on their proportionate share. Changes in employer proportion, an employer specific deferral, is amortized over the average remaining service lives of all plan participants, including retirees, determined as of the beginning of the respective measurement period. The average remaining service life determined as of the beginning of the June 30, 2020 and 2019 measurement periods was 6.0 years and 6.4 years, respectively. Employers are required to recognize pension expense based on their proportionate share of collective OPEB expense plus amortization of employer specific deferrals. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Deferred outflows (inflows) of resources year ended June 30 2022
2023
(101,404)
(101,404)
(91,923)
(50,800)
(57,028)
(45,325)
(45,325)
(39,204)
(25,627)
(46,719)
(202,200)
Jackson State University
(368,833)
(368,833)
(346,862)
(214,055)
(160,070)
(1,458,653)
Mississippi State University
(367,807)
(367,807)
(271,115)
53,966
(145,988)
(1,098,751)
(18,708)
(18,708)
(13,177)
1,380
(12,828)
(62,041)
(83,612)
(83,612)
(76,881)
(47,556)
(53,944)
(345,605)
(44,206)
(44,206)
(16,745)
36,336
(135,444)
(204,265)
University of Southern Mississippi
(167,715)
(167,715)
(144,773)
(70,600)
(146,868)
(697,671)
University of Mississippi Medical Center
(399,933)
(399,933)
(247,780)
290,675
(231,844)
(988,815)
(21,749) (1,619,292)
(21,749) (1,619,292)
(19,086) (1,267,546)
(12,704) (1,003,437)
(85,117) (5,545,677)
Alcorn State University
$
Delta State University
2024
2025
2026
Total (402,559)
Mississippi University for Women Mississippi Valley State University University of Mississippi
Executive Office Total
$
(9,829) (36,110)
Actuarial Methods and Assumptions The following table provides a summary of the actuarial methods and assumptions used to determine the discount rate reported for OPEB for the years ended June 30, 2021 and 2020: Valuation date Measurement date Actuarial assumptions: Cost method Inflation rate Long-term expected rate of return Discount rate Projected cash flows Projected salary increases Healthcare cost trend rates
91
2021 June 30, 2020 June 30, 2020
2020 June 30, 2019 June 30, 2019
Entry age normal 2.75 % 4.50 % 2.19 % N/A 3.00% - 18.25%
Entry age normal 2.75 % 3.50 % 3.50 % N/A 3.00% - 18.25%
7.00% decreasing to 4.50% by 2030
7.00% decreasing to 4.75% by 2028
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Actuarial valuations of an ongoing plan involve estimates of the value of projected benefits and assumptions about the probability of events far into the future. Actuarially determined amounts are subject to continual revision, as actual results are compared to past expectations and new estimates are made about the future. Mortality Mortality rates were based on the PubS H-2010(B) Retiree Table with the following adjustments: For males, 112% of male rates from ages 18 to 75 scaled down to 105% for ages 80 to 119. For females, 85% of the female rates from ages 18 to 65 scaled up to 102% for ages 75 to 119. Mortality rates will be projected generationally using the MP2018 projection scale to account for future improvements in life expectancy. Discount Rate For the years ended June 30, 2021 and 2020 the discount rates used to measure the total OPEB liability were 2.19% and 3.50%, respectively. The discount rate is based on an average of the Bond Buyer General Obligation 20-year Municipal Bond Index Rates during the month of June published at the end of each week by the Bond Buyer. Long-term Expected Rate of Return At June 30, 2021 and 2020, the long-term expected rate of return, net of OPEB plan investment expense, including inflation was 4.50% and 3.50%, respectively. Sensitivity of Net OPEB Liability to Changes in the Discount Rate The following table presents the IHL System’s proportionate share of the NOL for 2021 and 2020, calculated using the discount rate of 2.19% and 3.50%, respectively, as well as what the IHL System’s NOL would be if it were calculated using a discount rate that is 1-percentage-point lower or 1-percentage-point higher than the current rate:
1% Decrease (1.19%) IHL System proportionate share of net OPEB liability 2021
$
161,342,421
1% Decrease (2.50%) IHL System proportionate share of net OPEB liability 2020
$
174,953,940
Discount Rate Sensitivity Current discount rate (2.19%)
$
146,002,208
$
Discount Rate Sensitivity Current discount rate (3.50%)
$
157,499,028
1% Increase (3.19%)
132,844,515
1% Increase (4.50%)
$
142,564,721
Sensitivity of Net OPEB Liability to Changes in the Health Care Cost Trend Rates The following table presents the NOL of the IHL System, calculated using the health care cost trend rates, as well as what the IHL System’s NOL would be if it were calculated using a health care cost trend rate that is 1-percentagepoint lower or 1-percentage-point higher than the current rate:
92
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Health Care Cost Trend Rates Sensitivity Current discount rate
1% Decrease IHL System proportionate share of net OPEB liability 2021 2020
$
134,810,703 145,947,120
$
146,002,208 157,499,028
1% Increase
$
158,681,689 170,585,386
Non-cash Impact on Fringe Benefits Expense For the years ended June 30, 2021 and 2020, the non-cash impact of GASB Statement No. 68 on fringe benefits expense was $120 million and $108 million, respectively. For the years ended June 30, 2021 and 2020, the non-cash impact of GASB Statement No. 75 on fringe benefits expense was $(1,124,513) and $3,374,644, respectively. Year ended June 30, 2021
Total fringe benefits expense Alcorn State University $ 11,594,797 Delta State University 10,459,803 Jackson State University 15,247,273 Mississippi State University 151,678,487 Mississippi University for Women 8,299,614 Mississippi Valley State University 8,449,045 University of Mississippi 83,229,115 University of Southern Mississippi 58,146,533 University of Mississippi Medical Center 281,459,857 Executive Office 2,662,056 MCVS 285,618 Totals $ 631,512,198
Non-cash change in net pension liability and related deferred inflows and outflows due to GASB 68 (1,457,302) (1,552,884) 4,747,609 (22,604,925) (1,204,506) (1,608,096) (13,479,863) (6,766,677) (75,500,499) (491,246) (91,838) (120,010,227)
Non-cash change in net OPEB liability and related deferred inflows and outflows due to GASB 75 74,000 37,071 348,680 319,406 12,905 68,113 (23,526) 125,412 142,638 19,814 — 1,124,513
Fringe benefits expense excluding non-cash impact of GASB 68 and 75 10,211,495 8,943,990 20,343,562 129,392,968 7,108,013 6,909,062 69,725,726 51,505,268 206,101,996 2,190,624 193,780 512,626,484
Year ended June 30, 2020
Total fringe benefits expense Alcorn State University $ Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Executive Office MCVS Totals $
Non-cash change in net pension liability and related deferred inflows and outflows due to GASB 68
12,213,941 10,820,419 18,698,609 143,615,846 7,895,831 9,066,147 84,671,830 62,226,425 287,545,684 2,472,096 317,565 639,544,393
(1,120,383) (1,862,529) 1,693,252 (15,647,563) (810,992) (1,535,553) (13,109,388) (8,136,976) (67,237,973) (138,972) (117,270) (108,024,347)
93
Non-cash change in net OPEB liability and related deferred inflows and outflows due to GASB 75 (66,394) (90,992) 43,206 (605,552) (54,316) (53,152) (646,334) (352,687) (1,537,292) (11,131) — (3,374,644)
Fringe benefits expense excluding non-cash impact of GASB 68 and 75 11,027,164 8,866,898 20,435,067 127,362,731 7,030,523 7,477,442 70,916,108 53,736,762 218,770,419 2,321,993 200,295 528,145,402
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 17 Self-Insured Workers’ Compensation Fund The IHL System participates in the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund (the WC Fund). The WC Fund provides a mechanism for the institutions to fund and budget for the costs of providing worker compensation benefits to eligible employees. The WC Fund does not pay benefits directly to employees. Funds are set aside in trust, and a third-party administrator is utilized to distribute the benefits to eligible employees. Total assets and liabilities of the WC Fund approximated $31.8 million and $17.4 million at June 30, 2021, respectively, and $29.3 million and $20.3 million at June 30, 2020, respectively, and are included in the statements of net position. A professionally licensed actuarial firm was contracted to establish a liability for both reported and unreported insured events, which includes estimates of future payments of losses. The difference between the assets and liabilities of the fund is not expected to impact the WC Fund’s ability to pay claims. In order to minimize the amount of risk and in accordance with self-insurance general practices, the WC Fund purchases excess loss insurance to cover risks exceeding $1,000,000 per occurrence. Excess loss insurance premiums for the years ended June 30, 2021 and 2020 were approximately $360,000 and $345,000, respectively. Excess loss insurance does not discharge the WC Fund from its primary liability to cover the IHL System’s claims. Consequently, failure of the insurer to honor its obligation could result in losses to the WC Fund. The following represents changes in the unpaid claims liabilities for the WC Fund for the years ended June 30, 2021, 2020, and 2019 (in thousands): 2021 Unpaid claim liability at beginning of year Incurred claims: Insured events of the current Decrease in provisions for insured events of prior years Total incurred claims Payments: Attributable to insured events of the current year Attributable to insured events of the prior year Total payments Unpaid claim liability at end of year
$
$
2020
2019
20,067
21,700
20,992
5,100
7,801
8,304
(3,250) 1,850
(4,057) 3,744
(2,403) 5,901
1,063 3,577 4,640 17,277
1,420 3,957 5,377 20,067
1,579 3,614 5,193 21,700
Total accrued claims, included in long-term liabilities, are presented at their present value using a discount rate of 3.0%. The discount approximated $2.0 million and $2.2 million as of June 30, 2021 and 2020, respectively. Note 18 Unemployment Trust Fund The IHL System participates in a self-funded Unemployment Trust Fund (the Unemployment Fund). The Unemployment Fund exists to provide a mechanism for the IHL System to fund and budget for the costs of providing unemployment benefits to eligible former employees. The Unemployment Fund does not pay benefits directly to former employees. Rather, it reimburses the Mississippi Department of Employment Security Commission for benefits it pays directly to former IHL System employees. Total assets and liabilities of the Unemployment Fund approximated $10.4 million and $4.3 million at June 30, 2021, respectively, and $10.1 million and $4.2 million at June 30, 2020, respectively, and are included in the statements of net position.
94
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 A professionally licensed actuarial firm was contracted to perform an actuarial analysis of the Unemployment Fund as of June 30, 2021. The actuaries concluded that the fund’s actual assets at June 30, 2021 exceeded the recommended minimum fund balance. The recommended fund balance at June 30, 2021 is $4.4 million. Actual fund assets equaled $10.4 million at June 30, 2021. The fiscal year 2022 assessment level was set at $1.5 million. Future assessments are recommended to be set at $1.5 million for fiscal years 2023 through 2025. These facts will be considered by the IHL System when determining future funding rates. Note 19 Tort Liability Fund and Other Contingencies The IHL System participates in the State Institutions of Higher Learning Tort Liability Fund (the IHL Tort Fund). In accordance with Section 11-46-1, et seq., Mississippi Code Annotated (1972), the Mississippi Tort Claims Board has authorized the Board to establish a fund in order to self-insure a certain portion of its liability under the Mississippi Tort Claims Act and professional liability claims. The IHL Board established the IHL Tort Fund to provide selfinsurance. Effective July 1, 1993, Mississippi statute permitted tort claims to be filed against public institutions. A maximum limit of liability of $500,000 per occurrence is currently permissible. A professionally licensed actuarial firm was contracted to perform an actuarial analysis of the IHL Tort Fund as of June 30, 2021. Total assets and liabilities related to this activity approximated $18.5 million and $10.1 million at June 30, 2021, respectively, and $17.9 million and $10.7 million at June 30, 2020, respectively, and are included in the statements of net position. The following represents changes in the unpaid claims liabilities for the IHL Tort Fund during the years ended June 30, 2021, 2020, and 2019 (in thousands): 2021 Unpaid claim liability at beginning of year Incurred claims: Insured events of the current Decrease in provisions for insured events of prior years Total incurred claims Payments: Attributable to insured events of the current year Attributable to insured events of the prior year Total payments Unpaid claim liability at end of year
$
$
2020
2019
10,560
10,912
9,694
4,307
3,354
3,628
(3,440) 867
(1,495) 1,859
(668) 2,960
296 1,131 1,427 10,000
65 2,146 2,211 10,560
205 1,537 1,742 10,912
Total accrued claims, included in long-term liabilities, are presented at their present value using a discount rate of 3.0%. The discount approximated $862,000 and $932,000 as of June 30, 2021 and 2020, respectively. In addition to claims covered by the IHL Tort Fund and the UMMC Tort Fund (described more fully below), the IHL System is defendant in various other legal matters occurring in the normal course of business activities. Management, with the advice of legal counsel, is of the opinion that the ultimate resolution of these matters will not have a material adverse impact on the IHL System’s financial statements.
95
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 20 UMMC Tort Claims Fund The UMMC participates in the University of Mississippi Medical Center Tort Claims Fund (UMMC Tort Claims Fund). In accordance with Section 11-46-1, et seq., Mississippi Code Annotated (1972), the Mississippi Tort Claims Board has authorized the Board of Trustees of the IHL System to establish a fund to self-insure a certain portion of its liability under the Mississippi Tort Claims Act. Effective July 1, 1993, Mississippi statute permitted tort claims to be filed against public institutions. A maximum limit of liability of $500,000 per occurrence is currently permissible. The Board of Trustees of Higher Learning has established a Medical Center Tort Claims fund to pay claims up to the maximum liability limits described above. Losses from professional and tort liability claims of the Medical Center are the responsibility of the Medical Center Tort Claims Fund. Total assets and liabilities related to this activity approximated $49.5 million and $31.4 million at June 30, 2021, respectively, and approximated $48.1 million and $31.2 million at June 30, 2020, respectively, and are included in the statements of net position. A professionally licensed actuarial firm was contracted to perform an actuarial analysis to establish a liability for both reported and unreported insured events, which includes estimates of future payments of losses. The following represents changes in the unpaid claims liabilities for the UMMC Tort Claims Fund for the years ended June 30, 2021, 2020 and 2019 (in thousands): 2021 Unpaid claim liability at beginning of year Incurred claims: Insured events of the current Decrease in provisions for insured events of prior years Total incurred claims Payments:
$
Attributable to insured events of the current year Attributable to insured events of the prior year Total payments Unpaid claim liability at end of year
$
2020
2019
31,198
35,491
35,888
6,845
5,567
8,970
(4,112) 2,733
(6,925) (1,358)
(5,975) 2,995
22 2,559 2,581
16 2,919 2,935
504 2,888 3,392
31,350
31,198
35,491
At June 30, 2021 and 2020, unpaid claims of $34.5 million and $34.4 million, respectively, are presented at their net present value of $31.4 million and $31.2 million, respectively, using a discount rate of 4%. Note
21
Subsequent Events In December 2021, the Jackson State University Educational Building Corporation (JSU EBC) issued $42,380,000 of Series 2021A taxable convertible revenue refunding bonds and $6,295,000 of Series 2021B taxable revenue refunding bonds to refund a portion of the outstanding maturities of the $57,595,000 Series 2015A revenue bonds and $6,000,000 Series 2017 revenue refunding bonds.
96
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 22 Significant Disclosures for the Discretely Presented Component Unit of the IHL System – Mississippi State University Foundation, Inc. (a) Nature of Organization Mississippi State University Foundation, Inc. (MSUF) is a not-for-profit entity established to solicit and manage funds for the benefit of MSU. MSUF also manages funds for affiliates of the University, including Mississippi State University Alumni Association, Inc. and The Bulldog Club, Inc. (b) Significant Accounting Policies Basis of Accounting The MSUF consolidated financial statements include the foundation; Maroon Air, LLC; 107 Muldrow Properties, LLC; 111 Muldrow Properties, LLC; 800-804 University Drive Properties, LLC; 806 University Drive Apartments, LLC; and the Mississippi State Investment Pool in which the foundation has a controlling financial interest. The consolidated financial statements, which are presented on the accrual basis of accounting, have been prepared to present balances and transactions according to the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified and reported as follows: Net assets with donor restrictions – net assets subject to donor-imposed stipulations that may or will be met either by actions of MSUF and/or the passage of time. Net assets in this class include unconditional gifts for restricted purposes and donor-restricted endowment funds. Generally, the donor of these assets permits the foundation to use all or part of the income earned on related investments for general or specific purposes in support of the university. Net assets without donor restrictions – net assets that represent resources generated from operations or that are not subject to donor-imposed stipulations. Net assets without donor restrictions include contributions designated to a particular college or unit for which the use or purpose is unrestricted. Revenues are reported as increases in net assets without donor restrictions unless use of the related assets is limited by donor-imposed restrictions. Expenses are reported as decreases in net assets without donor restrictions. Gains and losses on investments and other assets or liabilities are reported as increases or decreases in net assets without donor restrictions unless their use is restricted by explicit donor stipulations or by law. Expirations of restrictions on net assets (i.e., the donor-stipulated purpose has been fulfilled and/or the stipulated time period has elapsed) are reported as reclassifications between the applicable classes of net assets. Contributions, including unconditional promises to give, are recognized as revenues in the period received. Conditional promises to give are not recognized until they become unconditional, that is, when the conditions on which they depend are substantially met. Contributions of assets other than cash are recorded at their estimated fair value. Contributions of intellectual property are based on its estimated fair value, considering the characteristics specific to the assets and estimated usage during the term of the agreement. Contributed goods and services are recorded as revenues and expenses in the consolidated statements of activities at estimated fair value. Use of Estimates The preparation of consolidated financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. MSUF’s investments are invested in various types of investment securities and in various companies within various markets. Investment securities are exposed to several risks, such as interest rate, market and credit risks. Due to the level of risk associated with certain investment securities, it is at least reasonably possible that changes in the values 97
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 of investment securities will occur in the near term and that such changes could materially affect the amounts reported in MSUF’s consolidated financial statements. Investments The overall investment objective of MSUF is to invest its assets in a prudent manner that will achieve a long-term rate of return sufficient to fund donor-designated directives and maintain the inflation-adjusted impact of each donor restricted fund. Beginning July 1, 2017, investment decisions have been delegated to Perella Weinberg Partners Capital Management LP, the foundation’s outsourced chief investment officer that operates under the brand name, “Agility”. Agility executes investment decisions in accordance with the foundation’s approved investment policy. Investments are reported at estimated fair value. If an investment is held directly by MSUF and an active market with quoted prices exists, the market price of an identical security is used as reported fair value. Reported fair values for shares in mutual funds registered with the U.S. Securities and Exchange Commission are based on share prices reported by the funds as of the last business day of the fiscal year. Fixed income securities are based on quoted market prices or other observable inputs such as quoted prices for similar assets or inputs corroborated by observable market data. MSUF’s interests in alternative investment funds are generally reported at the net asset value (NAV) reported by the fund managers, which is used as a practical expedient to estimate the fair value of interest therein, unless it is probable that all or a portion of the investment will be sold for an amount different from NAV. As of June 30, 2021 and 2020, MSUF had no plans or intentions to sell investments at amounts different from NAV. Properties held for investment are reported at estimated fair value based on periodic appraisals conducted by third-party appraisers who utilize the cost, sales comparison and income capitalization approaches to estimate the fair value of the investments. MSUF considers recent comparables, among other things, to adjust for any changes in fair value between the most recent appraisal date and year-end. Mississippi State Investment Pool MSUF, MSU, the MSU Alumni Association, and The Bulldog Club, Inc. are participants in a joint venture, the Mississippi State Investment Pool (MSIP), whereby investable assets are pooled for investment purposes. The MSUF is the investment pool’s managing member and maintains separate accounts for each participant. Investment income, gains and losses, and expenses of the MSIP are allocated to each participant based on their share of ownership of the MSIP. Due to MSUF’s controlling financial interest in the MSIP of approximately 92% and 91% as of June 30, 2021 and 2020, respectively, the foundation has consolidated the MSIP, reflecting the noncontrolling interests of the other participants in its consolidated financial statements. (c) Pledges Receivable, Net All unconditional promises to give are recorded at their estimated realizable value on a discounted basis using rates commensurate with the risks involved. Allowance is made for uncollectible pledges based upon management’s judgment and analysis of specific accounts, past collection experience, and other relevant factors. Pledges receivable, net, are summarized as follows at June 30, 2021 and 2020:
98
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021 Unconditional promises expected to be collected in: One year two to five years More than five years
$
Present value discounts (rates ranging from 0.3% to 5.0%)
12,246,742 20,757,283 14,003,510
11,188,945 21,805,847 5,888,251
47,007,535
38,883,043
(5,358,965) 41,648,570
Allowances for uncollectible pledges $
2020
(5,031,064) 33,851,979
(886,603)
(965,036)
40,761,967
32,886,943
2021
2020
(d) Investments Investments are summarized as follows as of June 30, 2021 and 2020:
Short-term investments Agility Comprehensive Solutions Fund Global fixed income Global equities Real assets Absolute return strategies Private capital Contributed properties held for investment Cash-surrender value of life insurance
$
$
4,237,024 578,730,452 4,597,936 9,375,047 24,558,967 145,128 34,932,165 30,531,907 3,231,056
8,685,646 400,156,048 4,020,077 7,874,380 23,686,055 138,669 21,856,293 29,613,054 3,225,348
690,339,682
499,255,570
Prior to March 2020, the MSIP had invested in a limited partnership interest in the Agility Comprehensive Solutions Feeder Fund LP, a Delaware limited partnership (the Feeder Fund). The Feeder Fund invested all, or substantially all, of its investable assets on an investment-by-investment basis, either (i) directly through a “master fund/feeder fund” structure, or (ii) indirectly through Agility Comprehensive Solutions Offshore Fund Ltd., a Cayman Islands exempted company, in Agility Comprehensive Solutions Fund LP., a Delaware limited partnership (the Master Fund). In March 2020, the MSIP transferred its entire interest in the Feeder Fund to a direct investment in the Master Fund. Perella Weinberg Partners Agility Comprehensive Solutions Fund GP LP serves as general partner of both the Feeder Fund and the Master Fund. The Master Fund invests in five broad asset classes with approximate allocation percentages at June 30, 2021 and 2020: 2021 Global equities Global fixed income Absolute return strategies Real assets Private capital
70 % 5 13 5 7
2020 65 % 8 15 7 5
99
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 MSUF has entered into various split interest agreements, including charitable remainder unitrusts and charitable gift annuities, whereby MSUF serves as trustee. The assets held under these split interest agreements are included in investments at June 30, 2021 and 2020 with a fair value of $14.2 million and $12.0 million, respectively. The following schedule summarizes net investment income in the consolidated statements of activities for the years ended June 30, 2021 and 2020:
Dividends and interest, net of expenses Net realized and unrealized gains (losses)
$ $
2021
2020
3,088,958 173,218,108
2,802,490 (1,294,827)
176,307,066
1,507,663
Fair Value Measurements ASC Topic 820, Fair Value Measurements, establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy are as follows:
Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that are observable at the measurement date. Level 2: Significant observable inputs other than Level 1 prices, such as quoted prices for similar assets or liabilities, quoted prices in markets that are not active, or other inputs that are observable or can be corroborated by observable market data; and Level 3: Significant unobservable inputs for the asset or liability that reflects the reporting entity’s own estimates about the assumptions that market participants would use in pricing the asset or liability. These assumptions are based on audited financial statements provided by the general partner of the investment combined with additional third-party due diligence.
The level in the fair value hierarchy within which a fair value measurement in its entirety falls is based on the lowest level input that is significant to the fair value measurement in its entirety. In accordance with Subtopic 820-10, certain investments that are measured at fair value using the NAV per share (or its equivalent) as a practical expedient have not been classified in the fair value hierarchy. The fair value amounts presented in the fair value hierarchy table are intended to permit reconciliation of the fair value hierarchy to the amounts presented in the accompanying statement of financial position. The following table summarizes MSUF’s financial instruments by major category in the fair value hierarchy as of June 30, 2021 and 2020:
100
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021 Level 1 Short-term investments Agility-Comprehensive Solutions Fund (1) Global fixed income: Interest-rate sensitive Global equities: Domestic Real assets: Real estate funds (2)
$
Level 2
4,237,024
—
—
4,237,024
—
—
578,730,452
578,730,452
4,597,936
—
—
—
4,597,936
9,375,047
—
—
—
9,375,047
—
—
11,516,176
11,516,176
—
— —
Total real assets Absolute return strategies (4) Private capital (2) Contributed properties held for investment (5) Cash surrender value of life insurance (6)
Present value of amounts due from externally managed trusts
—
13,042,791
13,042,791
—
—
24,558,967
24,558,967
— —
— —
— —
145,128 34,932,165
145,128 34,932,165
—
—
30,531,907
—
30,531,907
18,210,007
$
—
—
— $
Total
—
Natural resources (3)
Total investments
Investments at NAV
Level 3
3,231,056
—
3,231,056
3,231,056
30,531,907
638,366,712
690,339,682
—
59,215,668
—
59,215,668
—
—
2020 Level 1 Short-term investments Agility-Comprehensive Solutions Fund (1) Global fixed income: Interest-rate sensitive Global equities: Domestic Real assets: Real estate funds (2) Natural resources (3)
$
Absolute return strategies (4) Private capital (2) Contributed properties held for investment (5) Cash surrender value of life insurance (6)
Present value of amounts due from externally managed trusts
8,685,646
$
Total
—
—
8,685,646
—
—
400,156,048
400,156,048
4,020,077
—
—
—
4,020,077
7,874,380
—
—
—
7,874,380
— —
— —
— —
15,551,744 8,134,311
15,551,744 8,134,311
—
—
—
23,686,055
23,686,055
— —
— —
— —
138,669 21,856,293
138,669 21,856,293
—
—
29,613,054
—
29,613,054
—
—
3,225,348
— $
Investments at NAV
Level 3 —
—
Total real assets
Total investments
Level 2
20,580,103 —
3,225,348 3,225,348
29,613,054
445,837,065
499,255,570
—
49,559,753
—
49,559,753
(1) The master fund’s terms allow for 5-day notice withdrawals at any month-end totaling up to 10% of its account balance at the fund’s previous fiscal yearend, (plus any capital contributions to the fund during the current year). In addition, the MSIP may make withdrawals from its capital account, of up to 100% of its Agility Global Equities, Agility Fixed Income, and Agility Real Asset holdings, as well as 25% of its Agility Absolute Return holdings, as of any fiscal quarter end, with at least one quarter’s prior written notice to the general partner. Further, approximately $43.1 million and $19.0 million of MSIP’s investment in the Fund is considered illiquid at June 30, 2021 and 2020, respectively, with up to a 10-year lockup period and 1 to 3-year extensions.
101
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (2) These funds have initial 10-year terms or 12-year terms, unless extended or dissolved sooner in accordance with the limited partnership agreements. Future commitments to these funds approximate $8,771,000 and $11,274,000 at June 30, 2021 and 2020, respectively. Private capital and real estate funds are generally made through limited partnerships. Under the terms of such agreements, th e MSIP may be required to provide additional funding when capital or liquidity calls are made by fund managers. These partnerships have a limited existence, and they may provide for annual extensions for the purpose of disposing portfolio positions and returning capital to investors. However, depending on market conditions, the inability to execute the fund’s strategy, or other factors, a manager may extend the terms of a fund beyond its originally anticipated existence or may wind the fund down prematurely. The MSUF cannot anticipate such changes because they generally arise from unforeseeable events, but should they occur they could reduce liquidity or originally anticipated investment returns. Accordingly, the timing and amount of future capital or liquidity calls in any particular future year are uncertain. (3) The MSIP invests in three natural resource investments at June 30, 2021 and 2020, respectively, which have terms ending in 2023, 2026 and 2027. Investments with lockup periods are subject to one or more one to two-year extensions. Future commitments to these funds approximate $5,435,000 and $7,113,500 at June 30, 2021 and 2020, respectively. (4) Generally, MSIP’s investments in absolute return strategies (or hedge funds) allow early redemption for specified fees. The t erms and conditions upon which an investor may redeem an investment vary, usually with the majority requiring 60 days to 12 months notice after the initial lock up period, which may be from one to three years. At June 30, 2021 and 2020, the MSUF had no absolute return strategy investments for which an otherwise redeemable investment was not redeemable. (5) Bulldog Forest properties totaling approximately $27,877,708 and $27,414,855 at June 30, 2021 and 2020, respectively, may be held in perpetuity or liquidated at the Foundation’s discretion. Other properties are for immediate sale. (6) The Foundation currently has no plans to surrender these policies prior to maturity, but cash would be realized in a minimal amount of time if an insurance policy is canceled.
The following table presents MSUF’s activities for the years ended June 30, 2021 and 2020 for contributed properties held for investments classified in Level 3:
Balance, beginning of year Acquisitions Dispositions Net realized and unrealized gains (losses) Balance, end of year
$
$
2021
2020
29,613,054 2,254,000 (2,111,745) 776,598 30,531,907
34,594,669 1,976,062 (6,597,267) (360,410) 29,613,054
For the years ended June 30, 2021 and 2020, the changes in present value of amounts due from externally managed trusts classified as Level 3 are as follows: Balance, beginning of year Change in valuation Balance, end of year
$ $
2021
2020
49,559,753 9,655,915 59,215,668
50,787,293 (1,227,540) 49,559,753
(e) Net Assets Without Donor Restrictions Net assets attributable to the foundation without donor restrictions as of June 30, 2021 and 2020 are as follows:
Spendable funds Quasi-endowment funds Net investment in land, buildings and equipment
$
$
2021
2020
21,929,064 23,294,756 10,216,461
17,389,112 23,550,070 9,978,892
55,440,281
50,918,074
Quasi-endowment funds are those funds held by the Foundation to function as endowments for the benefit of MSU. 102
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (f) Net Assets With Donor Restrictions Net assets with donor restrictions are restricted for the following purposes as of June 30, 2021 and 2020: Subject to expenditure for specified purpose: General college support Student financial aid Research Faculty and staff support Facilities Other
$
Subject to the passage of time and specified purpose: Charitable remainder trusts, cash surrender value of life insurance, gift annuities and other Pledges receivable restricted by donors
2021
2020
31,252,606 30,987,454 456,627 839,585 (1,088,865) 2,283,817 64,731,224
10,358,473 12,407,071 148,719 281,457 (782,342) 453,797 22,867,175
13,386,255 22,574,911 35,961,166
11,485,256 14,559,624 26,044,880
Donor restricted endowments subject to spending policy and appropriation to support the following purposes (including net accumulated earnings of approximately $136,476,000 and $37,065,000 at June 30, 2021 and 2020, respectively): Subject to endowment spending policy and appropriation: General college support Student financial aid Research Faculty and staff support Facilities Other
130,426,561 275,154,714 18,809,455 68,899,121 8,749,995 8,543,437
99,832,564 191,775,536 15,892,611 54,966,929 7,558,576 7,704,922
Charitable remainder trusts, gift annuities and other Pledges receivable restricted to endowment by donors
510,583,283 55,521,361 18,187,056
377,731,138 46,177,250 18,327,319
684,984,090
491,147,762
$
103
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (g) Endowment Funds The State of Mississippi adopted the UPMIFA effective July 1, 2012. The foundation’s board of directors has determined its donor agreements provide for the preservation of the fair value of the original gift as of the date of the gift. As a result, the foundation segregates within the net asset class with donor restrictions, the original gift amount and amounts required to be retained by donor separate from the portion subject to appropriation. Endowment net asset composition by type of fund as of June 30, 2021 and 2020 is as follows:
Without donor restrictions Donor restricted endowment funds Board-designated funds Total
Total
Total
$
— 23,294,756
510,583,283 —
510,583,283 23,294,756
$
23,294,756
510,583,283
533,878,039
Without donor restrictions Donor restricted endowment funds Board-designated funds
2021 With donor restrictions
2020 With donor restrictions
Total
$
— 23,550,070
377,731,138 —
377,731,138 23,550,070
$
23,550,070
377,731,138
401,281,208
Changes in endowment net assets for the fiscal years ended June 30, 2021 and 2020 are as follows: Without donor restrictions Endowment net assets, June 30, 2019
$
19,658,949
Investment returns, net Contributions Appropriation of endowment assets for expenditure Other Endowment net assets, June 30, 2020
Endowment net assets, June 30, 2021
395,435,273
(719,153) 9,917
(907,135) 15,394,268
(1,626,288) 15,404,185
(911,943) 5,512,300
(12,873,258) 340,939
(13,785,201) 5,853,239
377,731,138
401,281,208
109,963,412 31,889,190
109,916,044 31,946,887
(987,485) 721,842
(11,343,060) 2,342,603
(12,330,545) 3,064,445
23,294,756
510,583,283
533,878,039
(47,368) 57,697
$ 104
Total
375,776,324
23,550,070
Investment returns, net Contributions Appropriation of endowment assets for expenditure Other
With donor restrictions
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (h) Funds with Deficiencies As a result of market declines for certain recently established endowments, the fair value of certain donor-restricted endowments was less than the historical cost value (original gift/book value) of such funds (underwater) by $225,008 and $1,903,505 at June 30, 2021 and 2020, respectively. These endowments had an original gift value of approximately $5.0 million and $55.4 million at June 30, 2021 and 2020, respectively. Note 23 Significant Disclosures for the Discretely Presented Component Unit of the IHL System – University of Mississippi Foundation (a) Nature of Organization The University of Mississippi Foundation (UMF) is a nonprofit, nonstock corporation formed for the benefit of The University of Mississippi (UM). UMF promotes, encourages, and assists educational, scientific, literary, research, and service activities of UM and its affiliates. (b) Significant Accounting Policies Basis of Accounting The UMF financial statements are presented on the accrual basis of accounting and have been prepared to present balances and transactions according to the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified and recorded as follows: Net assets with donor restrictions – consist of contributions that have been restricted by the donor for specific purposes or are time restricted, including contributions that the donor stipulate the resources be maintained in perpetuity, but permit UMF to use or expend part or all of the income derived from the donated assets for either specified or unspecified purposes. Net assets without donor restrictions – represents funds that are available for support of the operations of UMF and that are not subject to donor stipulation. Revenues are reported as increases in net assets without donor restrictions unless use of the related assets is limited by donor-imposed restrictions. UMF considers donor contributions to the various university schools and departments to be included in net assets with donor restrictions as those university units have authority over expenditures. Expenses are reported as decreases in net assets without donor restrictions. When a donor restriction expires or the stated purpose is accomplished, net assets are reclassified as applicable in the statements of activities as net assets released from restriction. Board-designated net assets are net assets without donor restrictions that are used only for the specific purpose passed by board resolution. Changes to designations require a subsequent board resolution. The President/CEO and other staff of UMF may not change the purpose of any board-designated funds without the consent of the board. These net assets are designated for providing a general operating fund reserve and charitable gift annuity reserve. Use of Estimates The UMF prepares its financial statements in accordance with U.S. generally accepted accounting principles, which require that management make estimates and assumptions that affect the reported amounts of assets and liabilities and revenues and expenses. Such estimates include the present value discount rates applied to the pledges receivable and liabilities under remainder trusts, allowance for uncollectible pledges, fair market values of certain investments including real estate, partnership and member interests and depreciation of property and equipment. Actual results could differ significantly from those estimates.
105
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 UMF’s investments are primarily invested in various types of investment securities within many financial markets. Investment securities are exposed to several risks, such as interest rate, market, and credit risks. Due to the level of risk associated with certain investment securities, it is reasonably possible that changes in the fair value of investment securities will occur in the near term and that such changes could materially affect the amounts reported in the financial statements. Investments Investments are recorded at fair value. The fair values of all investments other than real estate and partnership and membership interests (which includes pooled investment funds) are based on quoted market prices and other observable inputs such as quoted prices for similar assets, quoted prices in inactive markets or inputs corroborated by observable market data. UMF’s partnership and member interests are generally reported at the net asset value (NAV) reported by the fund managers, which is used as a practical expedient to estimate the fair value of the foundation’s interest therein, unless it is probable that all or a portion of the investment will be sold for an amount different from NAV. As of June 30, 2021 and 2020, UMF had no plans or intentions to sell investments at amounts different from NAV. UMF’s real estate investments are initially recognized at fair value based on appraised values at the date of receipt and are subsequently carried at fair value. Both realized and unrealized gains and losses are classified in the accompanying statements of activities based on restrictions put in place by the donor. (c) Pledges Receivable, Net UMF obtains pledges through fund-raising projects in support of various activities. All pledges are classified as net assets with donor restrictions. A summary of pledges receivable as of June 30, 2021 and 2020 is as follows:
Unconditional promises expected to be collected in: One year Two to five years More than five years
$
2021
2020
12,946,355 31,298,654 43,079,466
16,221,488 38,510,914 41,795,150
87,324,475
96,527,552
(10,765,116)
(13,004,229)
76,559,359
83,523,323
Present value discounts (rates ranging from 0.73% to 3.2%) Allowances for uncollectible pledges $
(2,940,129) 73,619,230
(d) Investments Investments, aggregated by investment strategy, consist of the following at June 30, 2021 and 2020:
106
(2,681,798) 80,841,525
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021
2020
3,294,335 28,591,118 544,497 27,911,175
3,446,113 25,136,691 533,464 28,451,332
Total fixed income
60,341,125
57,567,600
Equities: Common stocks International common stock funds Mutual funds
29,197,641 928,262 24,376,052
28,407,477 537,216 3,421,496
Total equities Real estate owned Other short-term investments Pooled investment funds, at NAV
54,501,955 2,395,131 17,515,505 481,676,471
32,366,189 3,539,381 64,144,129 338,737,208
616,430,187
496,354,507
Investment strategy: Fixed income: U.S. government securities Corporate bonds Certificates of deposit Other fixed income securities
$
Total investments
$
The following schedule summarizes net investment income in the statements of activities for the years ended June 30, 2021 and 2020:
2021 Dividends and interest, net of expenses Net realized and unrealized gains (losses)
$ $
5,483,107 129,312,482 134,795,589
2020 9,281,378 (33,767,311) (24,485,933)
Fair Value Measurements ASC Topic 820, Fair Value Measurements, establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy are as follows:
Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that are observable at the measurement date. Level 2: Significant observable inputs other than Level 1 prices, such as quoted prices for similar assets or liabilities, quoted prices in markets that are not active, or other inputs that are observable or can be corroborated by observable market data; and Level 3: Significant unobservable inputs for the asset or liability that reflects the reporting entity’s own estimates about the assumptions that market participants would use in pricing the asset or liability. These assumptions are based on audited financial statements provided by the general partner of the investment combined with additional third-party due diligence.
The level in the fair value hierarchy within which a fair value measurement in its entirety falls is based on the lowest level input that is significant to the fair value measurement in its entirety. In accordance with Subtopic 820-10, certain investments that are measured at fair value using the NAV per share (or its equivalent) as a practical expedient have not been classified in the fair value hierarchy. The fair value amounts presented in the fair value hierarchy table are 107
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 intended to permit reconciliation of the fair value hierarchy to the amounts presented in the accompanying statement of financial position. The following tables present the financial assets of UMF carried at fair value by level within the valuation hierarchy as of June 30, 2021 and 2020: 2021 Level 1 Investment strategy: Fixed income: U.S. Government securities Corporate bonds Certificates of deposit Other fixed income securities
Level 2
Level 3
Total
$ — — — 23,822,756
3,294,335 28,591,118 544,497 4,088,419
— — — —
3,294,335 28,591,118 544,497 27,911,175
23,822,756
36,518,369
—
60,341,125
Total fixed income Equities: Common stock International common stock funds: Mutual funds
29,197,641 928,262 24,376,052
— — —
— — —
29,197,641 928,262 24,376,052
Total equities
54,501,955
—
—
54,501,955
— 17,515,505
— —
2,395,131 —
95,840,216
36,518,369
2,395,131
Real estate owned Other short-term investments $
2,395,131 17,515,505 134,753,716
Pooled investment funds, at NAV
481,676,471
Total investments Beneficial interest in trusts
$ $
3,922,205
7,621,439
108
—
616,430,187 11,543,644
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2020 Level 1
Level 2
— — — 23,936,722
3,446,113 25,136,691 533,464 4,514,610
— — — —
3,446,113 25,136,691 533,464 28,451,332
Total fixed income Equities: Common stock International common stock funds: Mutual funds
23,936,722
33,630,878
—
57,567,600
28,407,477 537,216 3,421,496
— — —
— — —
28,407,477 537,216 3,421,496
Total equities
32,366,189
—
—
32,366,189
— 64,144,129
— —
3,539,381 —
120,447,040
33,630,878
3,539,381
Investment strategy: Fixed income: U.S. Government securities Corporate bonds Certificates of deposit Other fixed income securities
Level 3
Total
$
Real estate owned Other short-term investments $
3,539,381 64,144,129 157,617,299
Pooled investment funds, at NAV
338,737,208
Total investments Beneficial interest in trusts
$ $
3,936,261
6,293,165
—
496,354,507 10,229,426
The table below represents a summary of the investments whose net asset value approximates fair value and the related unfunded commitments and redemption restrictions associated with each major category at June 30, 2021:
Investment Pooled investment funds, at NAV: $ Diversifying strategies Energy MLP Event driven Fixed income Global equity Global equity-long only Long/short equity fund Natural resource private fund Private credit Relative value Timber fund Other Venture capital and private equity $ Real estate: Real estate owned $
Fair Value 19,411,496 290,656 77,849 34,164,781 116,072,361 58,749,552 13,659,376 8,493,876 7,765,426 16,296,877 7,386,760 36,871 199,270,590 481,676,471
Unfunded Commitments — — — — — — — 13,801 — — — — 39,242,847
2,395,131
109
Redemption frequency (if eligible)
Redemption notice period
Expected life span of investment
Semiannually Quarterly Quarterly Daily No redemption feature Quarterly Quarterly No redemption feature No redemption feature Quarterly No redemption feature No redemption feature No redemption feature
60 days 60 days 60 days 5 days None 90 days 60 days None None 65 days None None None
Indefinite Indefinite Indefinite Indefinite Indefinite Indefinite Indefinite 10 years Indefinite Indefinite 12 years Indefinite 7 years to indefinite
No redemption feature
None
Indefinite
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 (e) Net Assets With Donor Restrictions Net assets with donor restrictions at June 30, 2021 and 2020 were restricted for the following purposes: 2021 Spendable: Academic and program support Scholarship support Faculty support Library support Total
$
$
Endowment: Academic and program support Scholarship support Faculty support Library support Total
$
Total net assets with donor restrictions
$
2020
214,237,174 101,935,356 50,037,880 11,125,115 377,335,525
198,110,337 56,335,571 25,893,939 6,628,894 286,968,741
66,541,534 128,436,338 74,824,783 13,960,490 283,763,145
59,528,388 122,075,173 76,217,594 14,006,374 271,827,529
661,098,670
558,796,270
(f) Endowment Funds The State of Mississippi adopted the UPMIFA effective July 1, 2012. The foundation’s board of directors has determined its donor agreements provide for the preservation of the fair value of the original gift as of the date of the gift. As a result, the foundation segregates within the net asset class with donor restrictions, the original gift amount and amounts required to be retained by donor separate from the portion subject to appropriation. Endowment net asset composition by type of fund as of June 30, 2021 and 2020 is as follows: Without donor restrictions Donor-restricted endowment funds: Original donor-restricted gift amount and amounts required to be retained by donor Portion subject to appropriation Board-designated quasi endowment Total endowment funds
2021 With donor restrictions
Total
$
— — 18,027,414
283,763,145 181,845,430 —
283,763,145 181,845,430 18,027,414
$
18,027,414
465,608,575
483,635,989
110
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Without donor restrictions Donor-restricted endowment funds: Original donor-restricted gift amount and amounts required to be retained by donor Portion subject to appropriation Board-designated quasi endowment Total endowment funds
2020 With donor restrictions
Total
$
— — 14,294,049
271,827,529 83,592,937 —
271,827,529 83,592,937 14,294,049
$
14,294,049
355,420,466
369,714,515
Changes in endowment net assets for the years ended June 30, 2021 and 2020 are as follows: Without donor restrictions Endowment net assets, June 30, 2019
$
14,271,593
Contributions and transfers to endowment Appropriation of expenditures Investment return: Investment income Net realized and unrealized losses
— (226,945) 745,955 (496,554)
Endowment net assets, June 30, 2020
14,294,049
Contributions and transfers to endowment Appropriation of expenditures Investment return: Investment income Net realized and unrealized gains Endowment net assets, June 30, 2021
— (152,148)
$
With donor restrictions
Total
387,084,504
401,356,097
10,357,996 (12,017,214)
10,357,996 (12,244,159)
13,037,864 (43,042,684)
13,783,819 (43,539,238)
355,420,466
369,714,515
11,458,036 (13,311,917)
11,458,036 (13,464,065)
740,251 3,145,262
12,887,213 99,154,777
13,627,464 102,300,039
18,027,414
465,608,575
483,635,989
(g) Funds with Deficiencies When unfavorable market fluctuations cause the fair value of certain donor-restricted endowments to be less than the historical cost (original gift/book value) of such funds, the fund is considered to be underwater, and this deficiency is recorded in net assets with donor restrictions. As of June 30, 2021, there were no endowments with deficiencies. As of June 30, 2020, there was one fund underwater with an original gift value of $25.2 million, fair value of $24.0 million and deficiency of $1.2 million which is reported in net assets with donor restrictions.
111
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Note 24 Significant Disclosures for the Discretely Presented Component Unit of the IHL System – University of Southern Mississippi Foundation (a) Nature of Organization The University of Southern Mississippi Foundation (USMF) is a nonprofit entity organized under the laws of the State of Mississippi to provide support to the University of Southern Mississippi (USM) and its students. USMF depends on the university to provide the staff and facilities for its operations. Foundation Aviation Holdings, LLC was formed by the USMF in October 2008 as a single member limited liability company. The USMF’s consolidated financial statements include the accounts of Foundation Aviation Holdings, LLC. (b) Significant Accounting Policies Basis of Accounting The USMF consolidated financial statements are presented on the accrual basis of accounting and have been prepared to present balances and transactions according to the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified and recorded as follows: Net assets without donor restrictions – net assets available for use in general operations and not subject to donor or grantor restrictions. The governing board has designated, from net assets without donor restrictions, net assets for an operating reserve and board-designated endowment. Net assets with donor restrictions – net assets subject to donor or certain grantor-imposed restrictions. Some donorimposed restrictions are temporary in nature, such as those that will be met by the passage of time or other events specified by the donor. Other donor-imposed restrictions are perpetual in nature, where the donor stipulates that resources be maintained in perpetuity. Gifts of long-lived assets and gifts of cash restricted for the acquisition of longlived assets are recognized as restricted revenue when received and release from restrictions when the assets are placed in service. Donor-imposed restrictions are released when a restriction expires, that is, when the stipulated time has elapsed, when the stipulated purpose for which the resource was restricted has been fulfilled, or both. Revenues are reported as increases in net assets without donor restrictions unless use of the related assets is limited by donor-imposed restrictions. Expenses are reported as decreases in net assets without donor restrictions. Gains and losses on investments and other assets or liabilities are reported as increases or decreases in net assets without donor restrictions unless the use of the underlying net asset is restricted by explicit donor stipulations or by law. Expirations of restrictions on net assets (i.e., the donor-stipulated purpose has been fulfilled and/or the stipulated time period has elapsed) are reported as net assets released from restrictions. Contributions, including unconditional promises to give, are recognized as revenues in the period received. Conditional promises to give are not recognized until they become unconditional, that is, when the conditions on which they depend are substantially met. Contributions of assets other than cash are recorded at their estimated fair value as of the date of the gift. Contributions to be received after one year are discounted at a rate commensurate with the risks involved. Amortization of the discount is recorded as contribution revenue and recognized in accordance with donor-imposed restrictions, if any, on the contributions. Allowance is made for uncollectible contributions based upon management’s judgment and analysis of the creditworthiness of the donors, past collection experience and other relevant factors. Income and realized and unrealized gains (losses) on investments of restricted net assets are reported as follows:
as increases (decreases) in net assets with donor restrictions that are perpetual in nature if the terms of the gift or the foundation’s interpretation of relevant state law requires that they be added to the principal of a donorrestricted endowment fund; as increases (decreases) in net assets with donor restrictions that are temporary in nature in all other cases and released from restriction when appropriated for expenditure in accordance with donor agreements. 112
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Use of Estimates The USMF prepares its consolidated financial statements in accordance with U.S. generally accepted accounting principles, which require that management make estimates and assumptions that affect the reported amounts of assets and liabilities and revenues and expenses. Actual results could differ significantly from those estimates. USMF’s investments are held in various types of investment securities across a variety of markets. Investment securities are exposed to several risks, such as interest rate, market and credit risks. Due to the level of risk associated with certain investment securities, it is reasonably possible that changes in the values of investment securities will occur in the near term and that such changes could materially affect the amounts reported in the financial statements. Investments Investments in equity securities with readily determinable fair values and all investments in debt securities are recorded at fair value. Hedge funds, real estate investment funds and private equity funds are reported at the net asset value (NAV) reported by the fund managers, which is used as a practical expedient to estimate the fair value of the foundation’s interest therein, unless it is probable that all or a portion of the investment will be sold for an amount different from NAV. At June 30, 2021 and 2020, USMF had no plans or intentions to sell investments at amounts different from NAV. Other investments, which consist primarily of donated assets and real estate for which the foundation is the owner and beneficiary are recorded at cost. Transactions are accounted for on a trade date basis. (c) Pledges Receivable, Net Pledges receivable, net, are summarized as follows at June 30, 2021 and 2020: Unconditional promises expected to be collected in: Less than one year One year to five years More than five years
$
Present value discounts (rates ranging from 0.29% to 3.50%)
2021
2020
2,766,135 1,445,988 221,258
3,963,125 3,502,335 6,700
4,433,381
7,472,160
(59,279) 4,374,102
Allowances for uncollectible pledges $
(609,950) 3,764,152
(d) Investments Investments, aggregated by investment strategy, consist of the following at June 30, 2021 and 2020:
113
(154,314) 7,317,846 (347,600) 6,970,246
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021 Fixed income: U.S. government securities Corporate bonds Mutual funds Other fixed income securities Total fixed income Equities: Mutual and common stock funds Alternative investments: Hedge funds Real estate investment funds Private equity funds Total alternative investments Cash and cash equivalents Investments held at cost Total investments
$
$
2020
1,809,211 3,742,063 45,351,647 1,042,414 51,945,335
1,292,935 3,052,100 44,191,350 1,856,205 50,392,590
66,296,104
49,257,498
21,807,408 4,699,935 2,964,964 29,472,307 182,615 51,532 147,947,893
12,553,972 4,236,575 1,492,076 18,282,623 199,358 73,532 118,205,601
The following schedule summarizes net investment income in the consolidated statements of activities for the years ended June 30, 2021 and 2020:
Dividends and interest, net of expenses Net realized and unrealized gains (losses)
$ $
2021
2020
1,569,283 25,896,989 27,466,272
2,179,961 (374,663) 1,805,298
Fair Value Measurements ASC Topic 820, Fair Value Measurements, establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy are as follows:
Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that are observable at the measurement date. Level 2: Significant observable inputs other than Level 1 prices, such as quoted prices for similar assets or liabilities, quoted prices in markets that are not active, or other inputs that are observable or can be corroborated by observable market data; and Level 3: Significant unobservable inputs for the asset or liability that reflects the reporting entity’s own estimates about the assumptions that market participants would use in pricing the asset or liability. These assumptions are based on audited financial statements provided by the general partner of the investment combined with additional third-party due diligence.
The level in the fair value hierarchy within which a fair value measurement in its entirety falls is based on the lowest level input that is significant to the fair value measurement in its entirety. In accordance with Subtopic 820-10, certain investments that are measured at fair value using the NAV per share (or its equivalent) as a practical expedient have not been classified in the fair value hierarchy. The fair value amounts presented in the fair value hierarchy table are intended to permit reconciliation of the fair value hierarchy to the amounts presented in the accompanying consolidated statements of financial position. 114
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 The following tables present USMF’s financial assets carried at fair value by level within the valuation hierarchy as of June 30, 2021 and 2020: 2021 Level 1 Fixed income: U.S. Government securities Corporate bonds Mutual funds Other fixed income securities Equities: Mutual and common stock Total investments at fair value
$
$
Level 2
Level 3
Total
— — 45,351,647 —
1,809,211 3,742,063 — 1,042,414
— — — —
1,809,211 3,742,063 45,351,647 1,042,414
66,296,104
—
—
66,296,104
111,647,751
6,593,688
—
118,241,439
Investments measured at NAV or equivalent Cash and cash equivalents Other investments held at cost
29,472,307 182,615 51,532
Total investments Amounts due from externally managed trusts
$
$
—
—
14,608,988
147,947,893
14,608,988
2020 Level 1 Fixed income: U.S. Government securities Corporate bonds Mutual funds Other fixed income securities Equities: Mutual and common stock Total investments at fair value
$
$
Level 2
Level 3
Total
— — 44,191,350 —
1,292,935 3,052,100 — 1,856,205
— — — —
1,292,935 3,052,100 44,191,350 1,856,205
49,257,498
—
—
49,257,498
93,448,848
6,201,240
—
99,650,088
Investments measured at NAV or equivalent Cash and cash equivalents Other investments held at cost
18,282,623 199,358 73,532
Total investments Amounts due from externally managed trusts
$
$
—
115
—
9,969,592
118,205,601
9,969,592
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 The following table includes a rollforward of the amounts for the years ended June 30, 2021 and 2020 for investments classified within Level 3: Amounts due from Externally Managed Trusts
Balance as of June 30, 2019 Change in value Balance as of June 30, 2020 Change in value Contributions Balance as of June 30, 2021
$
$
7,944,900 2,024,692 9,969,592 916,014 3,723,382 14,608,988
The following is a summary of the investments whose net asset value approximates fair value and the related unfunded commitments and redemption restrictions associated with each major category at June 30, 2021 and 2020: Net Asset Value
Investment Hedge funds Real estate investment funds Private equity Total
$
$
Net Asset Value
Investment Hedge funds Real estate investment funds Private equity Total
21,807,408 4,699,935 2,964,964 29,472,307
$
$
12,553,972 4,236,575 1,492,076 18,282,623
2021 Unfunded Redemption Commitments frequency — — 5,903,196
Various Quarterly None
2020 Unfunded Redemption Commitments frequency — — 6,766,309
Various Quarterly None
Redemption notice Various 95 days None
Redemption notice Various 95 days None
(e) Net Assets with Donor Restrictions Net assets with donor restrictions consisted of the following at June 30, 2021 and 2020:
Subject to expenditure for specified purpose: Student financial aid Academic divisions Research Operations and maintenance of plant Library Athletics Faculty and staff support Other restricted purposes
$
116
2021
2020
3,329,268 2,653,422 367,788 4,166,347 273,632 450,288 87,602 5,824,309 17,152,656
5,192,612 2,328,157 365,189 3,680,027 184,471 447,900 67,422 5,983,740 18,249,518
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020
Endowments: Original donor-restricted gift amount and amounts required to be maintained in perpetuity by donor: Student financial aid Academic divisions Research Operations and maintenance of plant Library Faculty and staff support Other restricted purposes Total Subject to foundation endowment spending policy and appropriation: Student financial aid Academic divisions Research Operations and maintenance of plant Library Faculty and staff support Other restricted purposes Total Sub-Total endowments Endowment not subject to spending policy or appropriations externally managed perpetual trust Total endowments Not subject to spending policy or appropriation Restricted to endowment: Pledges and other receivables, net Amounts due from externally managed trusts Gift annuities Cash surrender value of life insurance Total Total net assets with donor restrictions
$
52,940,881 4,709,080 546,411 5,652,402 3,042,899 10,025,648 5,550,283 82,467,604
48,425,484 4,446,809 517,517 5,607,880 3,038,987 9,993,271 5,312,562 77,342,510
24,421,921 2,266,766 183,368 1,831,985 1,210,587 4,579,178 3,798,230 38,292,035 120,759,639
11,666,046 1,182,429 68,170 733,749 587,389 2,278,420 2,423,754 18,939,957 96,282,467
3,791,753 124,551,392
— 96,282,467
2,553,725 10,817,235 32,887 2,153,929 15,557,776
1,074,700 9,969,592 237,911 2,101,848 13,384,051
157,261,824
127,916,036
(f) Endowment Funds The State of Mississippi adopted the UPMIFA effective July 1, 2012. The foundation’s board of directors has determined its donor agreements provide for the preservation of the fair value of the original gift as of the date of the gift. As a result, the foundation segregates within the net asset class with donor restrictions, the original gift amount and amounts required to be retained by donor separate from the portion subject to appropriation. Endowment net asset composition by type of fund as of June 30, 2021 and 2020 is as follows:
117
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 2021 With donor restrictions
Without donor restrictions Board designated endowment funds
$
Donor-restricted funds functioning as endowments Donor-restricted endowment funds: Original donor-restricted gift amount and amounts required to be maintained in perpetuity by donor Accumulated investment gains Sub-total
$
6,391,835
—
6,391,835
5,241,665
7,859,322
13,100,987
— — 11,633,500
82,467,604 30,432,713 120,759,639
82,467,604 30,432,713 132,393,139
—
3,791,753
3,791,753
11,633,500
124,551,392
136,184,892
Externally managed perpetual trust Total
$
Without donor restrictions Board designated endowment funds
$
Donor-restricted funds functioning as endowments Donor-restricted endowment funds: Original donor-restricted gift amount and amounts required to be maintained in perpetuity by donor Accumulated investment gains Total
$
Total
2020 With donor restrictions
Total
3,948,733
—
3,948,733
3,286,668
5,642,524
8,929,192
— —
77,342,510 13,297,433
77,342,510 13,297,433
7,235,401
96,282,467
103,517,868
During the years ended June 30, 2021 and 2020, the foundation had the following endowment related activities:
118
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Financial Statements June 30, 2021 and 2020 Without donor restrictions Endowment net assets, June 30, 2019
$
7,149,809
Net investment loss Contributions Change in restrictions by donors Other
(95,748) 17,062 (5,000) 169,278
With donor restrictions 97,727,793 (438,478) 2,250,693 8,750 (3,266,291)
Total 104,877,602 (534,226) 2,267,755 3,750 (3,097,013)
Endowment net assets, June 30, 2020
7,235,401
96,282,467
Net investment gain Contributions Change in restrictions by donors Other
3,146,221 6,000 (10,135) 1,256,012
20,880,368 7,079,328 1,139 308,091
24,026,589 7,085,328 (8,996) 1,564,103
11,633,499
124,551,393
136,184,892
Endowment net assets, June 30, 2021
$
103,517,868
(g) Funds with Deficiencies When unfavorable market fluctuations cause the fair value of certain donor-restricted endowments to be less than the historical cost (original gift/book value) of such funds, the fund is considered to be underwater, and this deficiency is recorded in net assets with donor restrictions. At June 30, 2021, there were no underwater funds. At June 30, 2020, 31 funds were underwater with an original gift value of $1,117,720, fair value of $1,103,898 and deficiencies of $13,822 which are reported in net assets with donor restrictions.
119
COMBINING SUPPLEMENTAL INFORMATION
(THIS PAGE LEFT BLANK INTENTIONALLY)
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Net Position June 30, 2021
Alcorn State University
Assets Current assets: Cash and cash equivalents Short-term investments Accounts receivable, net Student notes receivable, net Inventories Prepaid expenses Other current assets
$
Total current assets Noncurrent assets: Restricted cash and cash equivalents Restricted short-term investments Endowments investments Other long-term investments Student notes receivable, net Beneficial interest in irrevocable trust Capital assets, net Other noncurrent assets Total noncurrent assets
Total assets and deferred outflows of resources
$
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
10,348,510 109,159,141 40,021,032 8,627,605 1,130,367 1,875,893
120,371,082 6,345,393 37,269,439 4,965,900 198,827 4,979,606
7,895,991 380,819 5,148,979 318,592 486,402 — —
39,181,846 — 18,074,489 — 94,126 11,539 —
298,970,968 16,566,518 65,588,040 3,685,085 3,437,542 8,502,241 1,134,377
9,977,616 — 4,652,083 10,132 — 14,296 —
19,485,385 3,481,768 11,725,919 — 437,907 250,512 —
—
63,932,078
14,230,783
57,362,000
397,884,771
14,654,127
35,381,491
171,162,548
4,938,449 1,055,342 21,283,437 — — — 155,565,901 —
554,476 — — — 368,279 — 122,726,414 116,376
2,917,479 — 57,569,465 — 1,292,796 — 252,554,222 84,841
3,435,060 — 52,591,932 82,347,831 12,818,888 — 1,135,763,582 —
(915,390) — 4,209,107 10,000,862 116,534 — 110,458,597 —
— 355,772 3,649,695 1,230,993 — — 111,352,933 142,378
39,742,613 — 124,760,155 366,181,202 24,734,833 — 1,129,839,783 13,485,421
246,775,207
Deferred outflows of resources
Jackson State University
43,679,461 4,305,510 14,981,863 728,316 236,928 — —
182,843,129
Total assets
Delta State University
123,765,545 137,996,328
314,418,803 371,780,803
1,286,957,293 1,684,842,064
123,869,710 138,523,837
116,731,771 152,113,262
1,698,744,007 1,869,906,555
University of Mississippi Medical Center
IHL Bo Offi
12,13 16,29 2,11 1,03 89 3
—
399,363,333 118,897,107 174,930,704 1,450,030 35,156,004 10,618,224 9,924,735
174,130,247
750,340,137
32,
11,260,364 — 10,863,512 20,757,000 10,531,949 — 585,213,707 —
78,830,522 — 107,264,481 96,460,998 4,150,868 43,991,738 852,725,428 2,105,844
638,626,532 812,756,779
1,185,529,879 1,935,870,016
21,37 46,70 14,18
3,99
86,
118,76
14,143,321
6,565,003
24,696,377
100,867,989
5,589,546
5,793,385
47,124,184
42,347,361
226,941,716
2,
260,918,528
144,561,331
396,477,180
1,785,710,053
144,113,383
157,906,647
1,917,030,739
855,104,140
2,162,811,732
121,
120
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Net Position June 30, 2021
Alcorn State University
Liabilities Current liabilities: Accounts payable and accrued liabilities Unearned revenues Accrued leave liabilities – current portion Long-term liabilities – current portion Other current liabilities
$
Total current liabilities Noncurrent liabilities: Accrued leave liabilities Deposits refundable Long-term liabilities Net pension liability Net OPEB liability Other long-term liabilities
Delta State University
Jackson State University
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
University of Mississippi Medical Center
IHL Bo Offi
7,185,633 2,412,367 650,251 1,422,512 —
3,780,707 1,011,358 398,425 610,000 —
19,935,870 3,770,000 399,083 4,811,577 —
59,512,304 38,335,280 2,871,569 14,348,456 —
1,869,597 1,628,141 43,011 — 278,512
1,484,170 441,689 191,908 725,000 86,119
26,947,240 90,293,535 2,148,000 14,564,478 304,300
22,206,350 13,110,332 1,199,330 7,025,030 128,187
175,219,391 12,946,702 10,172,843 19,417,096 168,927,397
1,30
11,670,763
5,800,490
28,916,530
115,067,609
3,819,261
2,928,886
134,257,553
43,669,229
386,683,429
7,97
2,519,046 678,133 44,239,600 80,909,069 4,285,131 —
1,195,280 102,834 11,535,000 51,106,285 3,181,438 —
5,143,739 703,815 88,664,689 131,957,542 6,385,068 1,912,787
22,876,296 45,348 298,233,226 623,650,981 31,009,098 6,636,756
1,032,275 — — 43,996,647 2,421,117 256,695
1,356,806 30,110 15,290,000 47,700,781 2,917,487 —
15,870,079 124,116 216,014,430 370,390,153 20,806,654 7,790,700
8,795,088 3,086 148,106,969 253,087,895 13,981,862 21,595,328
63,304,156 — 383,984,456 1,498,101,899 60,353,305 2,633,043
75
4 6,19 43
25,52 20,18 66
Total noncurrent liabilities
132,630,979
67,120,837
234,767,640
982,451,705
47,706,734
67,295,184
630,996,132
445,570,228
2,008,376,859
47,12
Total liabilities
144,301,742
72,921,327
263,684,170
1,097,519,314
51,525,995
70,224,070
765,253,685
489,239,457
2,395,060,288
55,09
4,596,933
1,647,555
16,938,099
6,870,592
903,923
1,613,745
11,502,812
6,334,520
57,080,029
59
$
148,898,675
74,568,882
280,622,269
1,104,389,906
52,429,918
71,837,815
776,756,497
495,573,977
2,452,140,317
55,68
Net investment in capital assets Restricted for: Nonexpendable: Scholarship and fellowships Research Other purposes Expendable: Scholarships and fellowships Research Capital projects Debt service Loans Other purposes Unrestricted
$
113,159,660
110,581,414
176,232,647
836,921,485
110,458,596
95,539,861
917,771,958
417,778,609
480,673,876
3,99
— — 17,468,403
— — —
9,167,355 — 39,586,025
3,076,532 5,680,110 9,471,058
879,393 — 286,659
1,341,645 — —
9,622,005 184,605 44,351,606
5,569,090 — —
— — 28,680,271
97
— — — — 553,699 — (19,161,909)
— — 49,874 74,623 — — (40,713,462)
8,719,526 — 767,983 16,929 337,551 8,233 (118,981,338)
2,187,262 14,258,051 5,340,819 (4,596,223) 12,975,614 1,455,132 (205,449,693)
357,898 — 2,105,260 — 239,890 — (22,644,231)
1,167,625 — 766,858 355,772 — 579,742 (13,682,671)
11,327,476 5,997,880 8,274,665 — 30,225,485 30,108,809 82,409,753
5,868,986 — — 24,459,699 5,162,340 9,998,990 (109,307,551)
9,776,220 36,040,516 — 1,025,967 7,161,626 93,424,071 (946,111,132)
17,44
Total net position
$
112,019,853
69,992,449
115,854,911
681,320,147
91,683,465
86,068,832
359,530,163
(289,328,585)
65,46
Deferred inflows of resources Total liabilities and deferred inflows of resources Net Position
See accompanying independent auditors' report.
121
1,140,274,242
21,03
29,37 (7,36
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Revenues, Expenses and Changes in Net Position Year ended June 30, 2021
Alcorn State University Operating revenues: Tuition and fees Scholarship allowances Bad debt expense Net tuition and fees Federal appropriations Federal grants and contracts State grants and contracts Nongovernmental grants and contracts Sales and services of educational departments Auxiliary enterprises: Student housing Food services Bookstore Athletics Other auxiliary revenues Less auxiliary enterprise scholarship allowances Interest earned on loans to students Patient care revenues Other operating revenues Total operating revenues Operating expenses: Salaries and wages Fringe benefits Travel Contractual services Utilities Scholarships and fellowships Commodities Depreciation Other operating expenses Total operating expenses Operating loss
$
Delta State University
Jackson State University
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
University of Mississippi Medical Center
23,354,097 (10,845,346) (362,585)
23,919,304 (5,466,695) —
62,205,451 (16,117,627) (3,012,577)
319,085,911 (111,828,077) (1,578,299)
20,464,452 (6,525,814) (246,255)
12,523,370 (8,581,860) —
334,765,273 (113,219,793) 783,347
142,386,209 (47,432,521) (1,048,259)
42,871,903 (5,686,197) (59,574)
12,146,166
18,452,609
43,075,247
205,679,535
13,692,383
3,941,510
222,328,827
93,905,429
37,126,132
— 20,091,744 483,511 407,183 128,546
— 8,552,399 3,639,076 2,903,948 758,874
— 30,438,863 1,944,008 1,231,106 1,112,102
15,519,984 146,621,004 24,466,905 11,703,492 47,257,629
— 1,122,505 7,183,936 2,706,417 918,645
— 6,709,864 1,153,321 — 620,064
— 46,961,532 14,015,429 31,850,561 5,710,789
— 53,222,100 10,506,861 11,482,212 892,832
— 59,629,077 5,708,971 16,901,489 1,251,696
10,393,326 5,165,782 256,085 — 635,056 (2,882,940) — — 4,275,679
2,528,069 1,896,429 136,229 — 90,313 — 30,380 — 372,769
8,566,806 8,113,249 — — 1,371,462 (3,683,855) — — 6,184,855
29,635,640 2,145,131 1,255,703 81,352,390 12,080,955 (11,861,865) 298,849 — 6,397,167
1,390,282 1,266,133 90,872 — 204,314 (868,167) — — 212,288
2,445,578 1,894,136 368,890 — 1,101,211 — — — 1,903,368
22,306,777 2,165,092 446,071 90,323,971 9,992,105 (7,226,795) 681,935 — 13,390,709
15,553,456 2,387,223 761,628 6,464,048 3,923,075 (3,739,715) — — 6,187,608
— — 1,934,395 — 563,556 — 523,665 1,176,245,589 83,197,556
51,100,138
39,361,095
98,353,843
31,014,360 11,594,797 517,037 20,863,979 3,442,556 12,575,609 5,667,644 4,445,439 602,302
27,891,193 10,459,803 542,568 10,781,648 1,469,796 5,886,771 5,241,477 4,584,963 335,910
62,873,715 15,247,273 897,430 40,840,961 3,675,310 14,733,006 2,407,654 8,307,493 5,027,017
90,723,723
67,194,129
(39,623,585)
154,009,859
(27,833,034)
807,236,431 (55,656,016)
572,552,519 358,596,963 151,678,487 4,191,401 123,258,032 16,152,012 61,316,933 51,997,576 40,045,027 —
52,260,689
47,979,905
(234,683,912)
27,919,608
20,137,942
21,341,712 8,299,614 345,833 8,362,457 2,603,644 6,507,279 2,299,284 2,500,866 —
18,921,259 8,449,045 303,781 8,662,318 1,867,226 3,471,488 3,546,143 2,758,645 —
550,977,118 (24,341,081)
452,947,003 241,647,287 83,229,115 6,781,275 66,995,102 12,383,435 71,353,715 28,667,600 38,723,198 1,196,391
335,622,334 1,650,849,805 (27,841,963)
122
201,546,757 143,338,493 58,146,533 2,368,138 57,191,635 9,152,571 27,474,435 18,938,925 19,011,604 —
IHL Boa Office
1,383,082,126 762,658,699 281,459,857 315,464 192,855,362 13,369,346 6,885,285 342,906,222 50,355,965 43,605
70,390,307
(98,030,115)
(134,075,577)
(267,767,679)
(46,511,477)
1,178 337 595 3,429
2,561
15,776 23,878
7,109 2,662 16 13,837 581 45,678 393 111
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Revenues, Expenses and Changes in Net Position Year ended June 30, 2021
Alcorn State University Nonoperating revenue (expenses): State appropriations Gifts and grants Investment income, net of investment expense Interest expense on capital assets-related debt Other nonoperating revenues Other nonoperating expenses Total net nonoperating revenue Income (loss) before other revenues, expenses, gains and losses Capital grants and gifts State appropriations restricted for capital purposes Additions to permanent endowments Other additions Other deletions Change in net position Net position, beginning of the year Net position, end of the year
$
26,686,770 12,240,677 1,038,242 (1,788,270) — (1,299) 38,176,120 (1,447,465) — 1,331,923 — 13,901,438 (116,941) 13,668,955 98,350,898 112,019,853
Delta State University
Jackson State University
19,980,043 5,248,591 16,818 (482,900) — (557,689)
40,022,780 18,003,799 12,671,604 (4,111,706) 31,898,160 (25,055,942)
24,204,863
73,428,695
(3,628,171)
17,772,679
— 3,119,810 — 582,484 (38,158) 35,965
— 3,621,596 — — — 21,394,275
Mississippi State University 170,976,311 100,080,540 14,979,916 (8,802,950) — (1,556,560) 275,677,257
Mississippi University for Women
Mississippi Valley State University
14,967,211 5,978,791 42,123 — 200,425 (609,118)
14,511,007 18,348,485 701,865 (569,343) — —
20,579,432
32,992,014
University of Mississippi 87,002,836 51,764,781 28,958,540 (7,037,711) 857,200 (31,255) 161,514,391
40,993,345
(3,761,649)
5,150,051
63,484,276
15,233,400 3,437,515 — — (809,935)
— 3,378,859 23,792 — (789)
— 1,377,715 161,672 — —
2,712,606 485,246 33,491 600,941 (1,189,140)
58,854,325
(359,787)
6,689,438
University of Southern Mississippi 91,374,285 64,605,200 3,538,704 (5,787,149) — — 153,731,040 19,655,463 1,849,486 6,407,653 — 1,336,379 (201,115)
University of Mississippi Medical Center 167,469,574 68,731,256 25,135,355 (8,315,402) — (6,187,240) 246,833,543 (20,934,136) 39,293,651 14,286,005 184,173 — (3,140,883)
IHL Boa Office
53,094
1,789
(866
54,016,
7,505
933
(396
66,127,420
29,047,866
29,688,810
8,042,
69,956,484
94,460,636
622,465,822
92,043,252
79,379,394
1,074,146,822
330,482,297
(319,017,395)
57,42
69,992,449
115,854,911
681,320,147
91,683,465
86,068,832
1,140,274,242
359,530,163
(289,328,585)
65,46
See accompanying independent auditors' report.
123
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Cash Flows Year ended June 30, 2021
Alcorn State University Operating activities: Tuition and fees Grants and contracts Sales and services of educational departments Payments to suppliers Payments to employees for salaries and benefits Payments for utilities Payment for scholarships and fellowships Loans issued to students Collections of loans from students Auxiliary enterprise charges: Student housing Food services Bookstore Athletics Other auxiliary enterprises Patient care services Interest earned on loans to students Other receipts Other payments Net cash used in operating activities Noncapital financing activities: State appropriations Gifts and grants for other than capital purposes Private gifts for endowment purposes Federal loan program receipts Federal loan program disbursements Other sources Other uses Net cash provided by noncapital financing activities
$
Delta State University
Jackson State University
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
University of Mississippi Medical Center
10,103,074 22,740,247 128,546 (24,821,871) (40,941,568) (3,442,556) (12,575,609) 7,300 —
18,198,493 14,970,448 758,874 (15,938,265) (36,066,207) (1,469,796) (5,886,771) — 151,559
47,948,350 33,463,827 1,529,665 (41,620,614) (83,782,794) (3,675,310) (14,731,386) — —
207,943,853 202,472,513 46,686,300 (169,854,115) (477,659,941) (16,152,013) (61,316,933) (2,469,267) 3,185,489
13,636,220 11,012,858 918,645 (11,516,156) (28,503,234) (2,603,644) (6,507,279) — 155,523
2,483,974 2,718,136 620,064 (12,602,364) (25,850,395) (1,867,226) (3,471,488) — —
220,945,751 100,043,878 5,860,803 (92,089,323) (310,497,332) (12,271,919) (71,371,612) (4,295,968) 2,313,825
84,955,504 75,211,173 892,832 (80,898,255) (194,100,593) (9,152,571) (27,474,435) 115,752 5,475,722
36,688,654 86,288,802 1,251,696 (507,994,236) (969,308,090) (13,369,346) (7,296,414) (650,288) 2,942,993
6,087,570 5,165,782 256,085 — 635,056 — — 10,085,514
1,919,559 1,948,454 136,229 — 90,313 — — 281,934
6,393,332 6,602,868 — — 1,371,461 — — 4,980,053
28,818,927 2,173,409 1,280,842 82,231,154 1,313,820 — — 20,363,793
935,911 852,337 90,872 — 205,412 — 27,186 212,288
2,445,578 1,894,136 368,890 — 1,101,211 — — 1,948,238
14,945,204 2,049,866 446,071 94,000,398 10,198,831 — 681,935 15,577,957
16,010,976 2,085,015 682,556 2,692,314 3,923,075 — — 6,187,608
— — 948,579 — 563,556 1,205,721,855 523,665 86,090,947
—
(3,633,894)
—
20 15,77
(6,828,046)
2,805,183
(29,948)
(30,211,246)
(30,289,681)
(110,588,144)
(77,627,575)
(47,68
39,602,193 18,003,799 — 65,721,726 (65,721,726) 7,305,456 —
174,897,030 100,111,712 — 129,473,709 (129,291,546) — (1,508,008)
15,462,102 6,294,672 — 11,019,741 (11,357,145) 3,641,658 (609,907)
14,379,316 18,100,399 405,735 12,425,136 (12,425,136) — —
88,398,099 56,927,620 33,491 87,651,347 (87,651,347) 430,674 (787,872)
91,374,285 64,605,200 — 74,498,647 (76,607,489) 1,336,379 (201,115)
167,469,574 60,700,085 184,173 36,544,393 (43,822,299) — (703,197)
52,79
64,911,448
273,682,897
24,451,121
32,885,450
155,005,907
220,372,729
52,46
(41,520,548)
26,686,770 12,240,677 — 12,435,970 (18,908,938) — (116,939)
19,980,043 5,248,591 — 14,463,104 (12,331,023) — (538,662)
32,337,540
26,822,053
—
2,41
(21,083,061)
(24,539,070)
—
2,11 3,47 (17,30 (9,27 (58 (45,95 (1,11 2,55
(130,982,169)
(26,572,430)
—
IHL Bo Offic
124
145,002,012
93 (1,26
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Cash Flows Year ended June 30, 2021
Alcorn State University Capital and related financing activities: Proceeds from Capital Debt Cash Paid for Capital Assets Capital Appropriations Received Capital Grants and Contracts Received Proceeds from Sales of Capital Assets Principal Paid on Capital Debt and Leases Interest Paid on Capital Debt and Leases Other Source Other Uses Net cash provided by (used in) capital and related financing activities Investing activities: Proceeds from Sales and Maturities of Investments Interest Received on Investments Purchases of Investments Net cash provided by (used in) investing activities
$
Delta State University
Jackson State University
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
University of Mississippi Medical Center
IHL Bo Offic
26,217 (13,814,776) 1,331,923 13,901,438 — (1,130,000) (1,788,270) 1,322,514 (192,514)
6,590 (3,248,503) 3,119,810 — — (595,000) (482,900) 1,196,511 (19,027)
— — — — — (4,746,494) (4,111,706) 487,730 —
— (50,855,406) 1,202,287 6,925,823 429,203 (11,645,000) (13,264,133) 915,324 (892,511)
— (330,763) (3,378,859) — — — — 153,127 —
— (516,846) — — — (759,982) (559,764) — —
— (11,900,713) 485,246 (4,794,165) 165,892 (14,837,322) (7,161,240) 9,375 (2,033,149)
— (15,157,984) 6,407,653 1,849,486 — (7,016,011) (5,787,149) — —
174,051,993 (70,703,724) 14,848,427 36,293,638 2,704,617 (136,695,000) (20,799,077) — (1,556,689)
(343,468)
(22,519)
(8,370,470)
(67,184,413)
(3,556,495)
(1,836,592)
(40,066,076)
(19,704,005)
(1,855,815)
(1
— 1,618,269 (1,089,760)
2,505 16,245 —
— 12,671,604 (11,410,463)
68,816,686 3,550,456 (70,312,735)
14,347,643 111,028 (15,088,385)
724,504 841,472 (2,185,264)
180,399,583 6,520,729 (336,981,275)
23,225,158 2,614,435 (11,820,345)
172,701,815 1,682,318 (266,504,259)
68,30 1,90 (76,19
(1
528,509
18,750
1,261,141
2,054,407
(629,714)
(619,288)
(150,060,963)
14,019,248
(92,120,126)
(5,98
Net increase (decrease) in cash an cash equivalents
5,950,151
2,279,214
16,281,571
77,570,722
(818,149)
218,324
(75,414,708)
38,733,006
48,769,213
(1,21
Cash and cash equivalents - beginning of year
42,667,759
6,171,253
25,817,754
224,835,306
9,880,375
19,267,061
125,505,831
92,898,440
429,424,642
13,35
Cash and cash equivalents - end of year
48,617,910
8,450,467
42,099,325
302,406,028
9,062,226
19,485,385
50,091,123
131,631,446
478,193,855
12,13
125
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Combining Statement of Cash Flows Year ended June 30, 2021
Alcorn State University Reconciliation of operating loss to net cash used in operating activities: Operating loss
$
Adjustment to reconcile operating loss to net cash used in operating activities: Depreciation expense Self-insurance claims expense Provision for uncollectible accounts receivable Other Changes in assets and liabilities: (Increase) decrease in assets: Receivables, net Inventories Prepaid expenses Loans to students Deferred outflows of resources Other assets Increase (decrease) in liabilities: Accounts payable and accrued liabilities Unearned revenue Deposits refundable Accrued leave liability Net pension liability Net OPEB liability Deferred inflows of resources Other liabilities Total adjustments Net cash used in operating activities Noncash capital related financing and investing activities: Capital assets acquired through donations and capital lease obligations Capital appropriations from the State of Mississippi
Delta State University
Jackson State University
Mississippi State University
Mississippi University for Women
Mississippi Valley State University
University of Mississippi
University of Southern Mississippi
University of Mississippi Medical Center
IHL Bo Offic
(39,623,585)
(27,833,034)
(55,656,016)
(234,683,912)
(24,341,081)
(27,841,963)
(98,030,115)
(134,075,577)
(267,767,679)
(46,51
4,445,439 — 362,585 —
4,584,963 — 298,501 —
8,307,493 — (3,792,970) —
40,045,027 — 1,578,299 —
2,500,866 — 608,420 —
2,758,645 — — 1,554,155
38,723,198 — (743,226) —
19,011,604 — 1,254,434 —
50,355,965 (1,357,084) 213,757,164 —
11 2,71 (6
(1,088,289) (37,371) — 7,300 (6,263,334) —
(241,185) (101,524) — 121,179 (818,764) (116,376)
9,444,799 40,982 — — (9,180,119) —
(5,374,868) (359,379) 918,927 — (38,860,752) —
(481,874) — (41,946) — (2,230,296) —
(6,877,905) 25,889 (21,230) — (1,539,554) (9,579)
9,969,743 17,397 (141,047) (1,994,536) (15,044,120) —
(4,728,637) 45,488 (134,774) — (12,704,745) —
(168,640,815) (5,412,390) (496,048) 621,799 (50,833,433) (2,642,849)
1,34 (7 (
2,566,648 137,223 (303) (132,816) 5,121,847 (433,716) 3,215,487 5,150,455
176,945 (228,741) 1,490 354,304 2,769,880 (375,239) (60,064) (3,071,405)
6,408,125 (511,314) — (665,359) 5,556,330 (989,168) (483,331) —
19,359,383 25,635,798 — (386,963) 65,437,502 (2,045,797) (2,245,434) —
(463,035) 1,098 — (53,509) 4,623,026 (146,247) (1,054,882) (3,601)
(17,215) 326,342 (6,152) (102,041) 3,504,185 (397,443) (27,205) (1,540,175)
3,916,855 2,145,100 1,675,714 667,847 31,145,314 (1,542,491) (1,055,314) —
(2,404,997) 2,965,136 20 (64,454) 21,757,768 (1,292,201) (311,935) 94,726
35,360,848 3,199,392 — (3,958,136) 137,938,643 (4,175,881) (7,571,468) (6,005,603)
16
(2,369,283)
67,740,434
23,487,433
190,140,104
(30,211,246)
(30,289,681)
(110,588,144)
13,051,155
3,293,964
14,135,468
103,701,743
3,258,020
$
(26,572,430)
(24,539,070)
(41,520,548)
(130,982,169)
(21,083,061)
$
— 1,331,923
— 3,119,810
— 3,621,596
8,388,880 3,437,515
— 3,378,859
— 1,377,715
See accompanying independent auditors' report.
126
971,073 485,246
— 6,407,653
(77,627,575)
38,760 336,005
(90
2 1,46 (9
(5,86
(1,17
(47,68
93
REQUIRED SUPPLEMENTARY INFORMATION
(THIS PAGE LEFT BLANK INTENTIONALLY)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of the Net Pension Liability of the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(b) June 30, 2021
Employer Alcorn State University: 2015 2016 2017 2018 2019 2020 2021 Delta State University: 2015 2016 2017 2018 2019 2020 2021 Jackson State University: 2015 2016 2017 2018 2019 2020 2021 Mississippi State University: 2015 2016 2017 2018 2019 2020 2021 Mississippi University for Women: 2015 2016 2017 2018
Proportionate share of the net pension liability (%) 0.47 % 0.46 0.46 0.46 0.45 0.43 0.42
Proportionate share of the net pension liability ($) $
Proportionate share of the net pension liability as a percentage of its coveredemployee payroll
PERS fiduciary net position as a percentage of the total pension liability
28,572,870 28,709,073 29,437,759 29,303,410 28,855,149 28,057,270 27,829,874
199.00 % 247.43 279.22 259.13 260.46 270.12 290.73
67.00 % 61.70 57.47 61.49 62.54 61.59 58.97
Estimated Covered-employee payroll provided by PERS
56,758,259 71,034,832 82,196,659 75,934,194 75,156,617 75,787,222 80,909,069
$
0.28 0.27 0.26 0.27 0.27 0.27 0.26
33,537,396 42,181,402 47,229,076 44,338,880 44,872,460 48,336,405 51,106,285
16,883,175 17,047,771 16,914,533 17,110,610 17,228,044 17,894,673 17,578,764
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
0.83 0.85 0.87 0.91 0.77 0.72 0.68
100,387,620 130,840,285 155,284,587 152,074,130 128,859,771 126,401,212 131,957,542
50,536,476 52,898,190 55,613,333 58,686,216 49,473,594 46,795,130 45,388,753
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
3.11 3.15 3.22 3.16 3.11 3.17 3.22
377,668,592 487,619,653 575,770,041 525,651,937 517,960,848 558,213,479 623,650,981
190,123,441 197,073,543 206,205,213 202,851,879 198,862,565 206,656,819 214,514,000
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
0.22 0.23 0.23 0.24
27,087,951 35,499,410 41,584,769 39,274,129
13,636,438 14,347,232 14,893,092 15,156,095
199.00 247.43 279.22 259.13
67.00 61.70 57.47 61.49
127
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of the Net Pension Liability of the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(b) June 30, 2021
Employer 2019 2020 2021 Mississippi Valley State University: 2015 2016 2017 2018 2019 2020 2021 University of Mississippi: 2015 2016 2017 2018 2019 2020 2021 University of Southern Mississippi: 2015 2016 2017 2018 2019 2020 2021 University of Mississippi Medical Center: 2015 2016 2017 2018 2019 2020 2021
Proportionate share of the net pension liability (%) 0.23 % 0.22 0.23
Proportionate share of the net pension liability ($) $
Proportionate share of the net pension liability as a percentage of its coveredemployee payroll
PERS fiduciary net position as a percentage of the total pension liability
14,806,921 14,576,551 15,133,299
260.46 % 270.12 290.73
62.54 % 61.59 58.97
Estimated Covered-employee payroll provided by PERS
38,566,359 39,373,621 43,996,647
$
0.26 0.24 0.25 0.25 0.25 0.25 0.25
31,120,964 37,755,185 44,719,677 41,999,298 42,303,133 44,196,596 47,700,781
15,666,711 15,258,908 16,015,822 16,207,752 16,241,594 16,362,070 16,407,391
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
1.85 1.86 1.87 1.92 1.96 1.93 1.91
224,435,474 287,872,551 333,566,560 319,127,442 325,309,886 339,244,839 370,390,153
112,983,803 116,344,946 119,462,908 123,152,978 124,897,390 125,592,222 127,401,184
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
1.35 1.32 1.31 1.34 1.35 1.31 1.31
163,430,215 204,738,145 233,764,776 222,060,208 224,453,669 231,330,127 253,087,895
82,272,965 82,745,841 83,720,083 85,694,216 86,175,302 85,640,978 87,053,333
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
6.76 7.04 7.22 7.30 7.41 7.73 7.74
821,435,313 1,087,561,173 1,288,831,062 1,212,970,916 1,232,363,510 1,360,163,256 1,498,101,899
413,521,568 439,542,508 461,579,562 468,091,930 473,145,740 503,547,517 515,294,356
199.00 247.43 279.22 259.13 260.46 270.12 290.73
67.00 61.70 57.47 61.49 62.54 61.59 58.97
128
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of the Net Pension Liability of the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(b) June 30, 2021
Employer Executive Office: 2015 2016 2017 2018 2019 2020 2021 Mississippi Commission for Volunteer Service: 2015 2016 2017 2018 2019 2020 2021 2015 Totals
Proportionate share of the net pension liability (%) 0.10 % 0.11 0.11 0.10 0.11 0.11 0.10
Proportionate share of the net pension liability ($) $
Proportionate share of the net pension liability as a percentage of its coveredemployee payroll
PERS fiduciary net position as a percentage of the total pension liability
6,586,146 6,706,305 7,169,448 6,977,734 6,841,321 6,929,397 6,942,333
199.00 % 247.43 279.22 259.13 260.46 270.12 290.73
67.00 % 61.70 57.47 61.49 62.54 61.59 58.97
199.00 247.43 279.22 259.13 260.46 270.12 290.73 199.00 %
67.00 61.70 57.47 61.49 62.54 61.59 58.97 67.00 %
Estimated Covered-employee payroll provided by PERS
13,082,977 16,593,427 20,018,666 18,081,464 17,819,021 18,717,421 20,183,265
$
0.01 0.01 0.01 0.01 0.01 0.01 0.01 15.24 %
1,092,239 1,231,115 1,586,388 1,649,603 1,652,816 1,750,782 1,925,718 $ 1,850,037,000
$
549,848 503,886 568,146 636,590 634,570 648,159 662,379 931,333,441
2016 Totals
15.54 %
$ 2,402,927,178
$
971,178,203
247.43 %
61.70 %
2017 Totals
15.81 %
$ 2,824,552,261
$ 1,011,579,899
279.22 %
57.47 %
2018 Totals
15.96 %
$ 2,653,162,201
$ 1,023,869,410
259.13 %
61.49 %
2019 Totals
15.93 %
$ 2,649,318,090
$ 1,017,162,190
260.46 %
62.54 %
2020 Totals
16.16 %
$ 2,843,514,960
$ 1,052,700,786
270.12 %
61.59 %
2021 Totals
16.13 %
$ 3,123,010,235
$ 1,074,205,666
290.73 %
58.97 %
See accompanying independent auditors' report.
129
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of Contributions to the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(c) June 30, 2021
Employer Alcorn State University: 2015 $ 2016 2017 2018 2019 2020 2021 D elta State University: 2015 2016 2017 2018 2019 2020 2021 J ackson State Univers ity: 2015 2016 2017 2018 2019 2020 2021 M ississippi State University: 2015 2016 2017 2018 2019 2020 2021 M ississippi University for Women: 2015 2016 2017 2018 2019 2020 2021
Proportionate share of contributions
Contribution as a percentage of coveredemployee payroll
Required contributions
Contribution deficiency (excess)
Actual Covered-employee payroll
4,487,694 4,578,969 4,612,758 4,445,215 4,363,103 4,789,190 4,286,010
4,487,694 4,578,969 4,612,758 4,445,215 4,363,103 4,789,190 4,286,010
— — — — — — —
28,493,295 29,072,819 29,287,352 28,223,587 27,702,241 27,524,080 24,632,241
15.75 % 15.75 15.75 15.75 15.75 17.40 17.40
2,664,943 2,629,908 2,650,434 2,379,412 2,725,784 2,970,686 3,051,947
2,664,943 2,629,908 2,650,434 2,379,412 2,725,784 2,970,686 3,051,947
— — — — — — —
16,920,273 16,697,829 16,828,152 15,107,378 17,306,565 17,072,908 17,539,925
15.75 15.75 15.75 15.75 15.75 17.40 17.40
8,271,356 8,653,220 8,714,352 8,294,334 7,274,360 7,808,898 7,674,848
8,271,356 8,653,220 8,714,352 8,294,334 7,274,360 7,808,898 7,674,848
— — — — — — —
52,516,546 54,941,079 55,329,219 52,662,438 46,186,413 44,878,724 44,108,322
15.75 15.75 15.75 15.75 15.75 17.40 17.40
30,812,946 32,082,720 32,311,407 31,045,339 32,163,084 36,670,189 37,491,151
30,812,946 32,082,720 32,311,407 31,045,339 32,163,084 36,670,189 37,491,151
— — — — — — —
195,637,752 203,699,810 205,151,790 197,113,263 204,210,057 210,748,213 215,466,385
15.75 15.75 15.75 15.75 15.75 17.40 17.40
2,243,470 2,316,938 2,333,680 2,311,505 2,267,113 2,605,550 2,593,446
2,243,470 2,316,938 2,333,680 2,311,505 2,267,113 2,605,550 2,593,446
— — — — — — —
14,244,254 14,710,717 14,817,016 14,676,222 14,394,367 14,974,425 14,904,862
15.75 15.75 15.75 15.75 15.75 17.40 17.40
130
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of Contributions to the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(c) June 30, 2021
Proportionate share of contributions
Employer Mississippi Valley State University: 2015 2016 2017 2018 2019 2020 2021 U niversity of Mississippi: 2015 2016 2017 2018 2019 2020 2021 U niversity of Southern Mississippi: 2015 2016 2017 2018 2019 2020 2021 U niversity of Mississippi Medical Center: 2015 2016 2017 2018 2019 2020 2021 E xecutive Office: 2015 2016 2017 2018 2019
$
Contribution as a percentage of coveredemployee payroll
Required contributions
Contribution deficiency (excess)
Actual Covered-employee payroll
2,384,644 2,491,943 2,509,604 2,536,037 2,545,552 2,823,856 2,595,820
2,384,644 2,491,943 2,509,604 2,536,037 2,545,552 2,823,856 2,595,820
— — — — — — —
15,140,597 15,821,860 15,933,994 16,101,822 16,162,235 16,229,057 14,918,506
18,189,943 18,587,600 18,719,288 19,505,230 19,541,619 21,929,628 21,641,091
18,189,943 18,587,600 18,719,288 19,505,230 19,541,619 21,929,628 21,641,091
— — — — — — —
115,491,702 118,016,508 118,852,622 123,842,730 124,073,771 126,032,345 124,374,086
15.75 15.75 15.75 15.75 15.75 17.40 17.40
12,934,612 13,009,957 13,118,547 13,456,220 13,321,459 13,777,396 14,836,009
12,934,612 13,009,957 13,118,547 13,456,220 13,321,459 13,777,396 14,836,009
— — — — — — —
82,124,521 82,602,902 83,292,362 85,436,317 84,580,692 79,180,437 85,264,420
15.75 15.75 15.75 15.75 15.75 17.40 17.40
68,736,092 71,818,771 72,327,391 73,927,567 78,391,851 88,706,272 85,783,197
68,736,092 71,818,771 72,327,391 73,927,567 78,391,851 88,706,272 85,783,197
— — — — — — —
436,419,632 455,992,197 459,221,530 469,381,378 497,726,038 509,806,161 493,006,879
15.75 15.75 15.75 15.75 15.75 17.40 17.40
1,048,459 959,854 1,123,420 1,068,031 1,078,124
1,048,459 959,854 1,123,420 1,068,031 1,078,124
— — — — —
6,656,883 6,094,311 7,132,825 6,781,148 6,845,232
15.75 15.75 15.75 15.75 15.75
131
15.75 % 15.75 15.75 15.75 15.75 17.40 17.40
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of Contributions to the Mississippi Public Employees' Retirement System GASB 67 Paragraph 32(c) June 30, 2021
Proportionate share of contributions
Employer 2020 2021 Mississippi Commission for Volunteer Service: 2015 2016 2017 2018 2019 2020 2021 2015 Totals
$
Required contributions
Contribution deficiency (excess)
Actual Covered-employee payroll
Contribution as a percentage of coveredemployee payroll
1,194,824 1,138,221
1,194,824 1,138,221
— —
6,866,805 6,541,500
17.40 % 17.40
$
78,708 88,482 89,025 99,080 100,856 114,024 107,124 151,852,867
78,708 88,482 89,025 99,080 100,856 114,024 107,124 151,852,867
— — — — — — — —
499,733 561,790 565,238 629,080 640,356 655,310 615,655 964,145,187
15.75 15.75 15.75 15.75 15.75 17.40 17.40 15.75 %
2016 Totals
$
157,218,362
157,218,362
—
998,211,822
15.75 %
2017 Totals
$
158,509,906
158,509,906
—
1,006,412,102
15.75 %
2018 Totals
$
159,067,970
159,067,970
—
1,009,955,364
15.75 %
2019 Totals
$
163,772,905
163,772,905
—
1,039,827,967
15.75 %
2020 Totals
$
183,390,513
183,390,513
—
1,053,968,466
17.40 %
2021 Totals
$
181,198,864
181,198,864
—
1,041,372,782
17.40 %
See accompanying independent auditors' report.
132
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of the Net OPEB Liability of the Mississippi State and School Employees' Life and Health Insurance Plan GASB 74 Paragraph 36(a) June 30, 2021
Employer Alcorn State University: 2018 2019 2020 2021 Delta State University: 2018 2019 2020 2021 Jackson State University: 2018 2019 2020 2021 Mississippi State University: 2018 2019 2020 2021 Mississippi University for Women: 2018 2019 2020 2021 Mississippi Valley State University: 2018 2019 2020 2021 University of Mississippi: 2018 2019 2020 2021 University of Southern Mississippi: 2018
Proportionate share of the net OPEB liability (%) 0.58 % 0.57 0.56 0.55
Proportionate share of the net pension OPEB ($) $
4,553,690 4,425,422 4,718,847 4,285,131
Coveredemployee payroll $
Proportionate share of the net OPEB liability as a percentage of its coveredemployee payroll
Plan fiduciary net position as a percentage of the total OPEB liability
26,074,744 25,875,362 25,466,787 26,537,344
17.46 % 17.10 18.53 16.15
0.00 % 0.00 0.00 0.00
0.41 0.42 0.42 0.41
3,212,943 3,268,272 3,556,677 3,181,438
18,397,530 19,109,522 19,194,756 19,702,296
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
1.01 0.93 0.87 0.82
7,923,756 7,183,715 7,374,236 6,385,068
45,371,973 42,003,040 39,797,448 39,542,017
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
3.85 3.84 3.90 3.98
30,245,677 29,735,714 33,054,895 31,009,098
173,188,825 173,864,154 178,391,432 192,035,910
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
0.30 0.31 0.30 0.31
2,342,410 2,364,085 2,567,364 2,421,117
13,412,798 13,822,757 13,855,612 14,993,708
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
0.40 0.40 0.39 0.37
3,175,395 3,080,141 3,314,930 2,917,487
18,182,528 18,009,522 17,890,090 18,067,671
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
2.52 2.62 2.63 2.67
19,806,214 20,248,697 22,349,145 20,806,654
113,411,739 118,393,742 120,614,392 128,853,307
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
1.79
14,037,705
80,380,864
17.46
0.00
133
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of the Net OPEB Liability of the Mississippi State and School Employees' Life and Health Insurance Plan GASB 74 Paragraph 36(a) June 30, 2021
Employer 2019 2020 2021 University of Mississippi Medical Center: 2018 2019 2020 2021 Executive Office: 2018 2019 2020 2021 2018 Totals
Proportionate share of the net OPEB liability (%) 1.82 % 1.80 1.80
7.35 7.34 7.60 7.76
Proportionate share of the net pension OPEB ($) $
14,044,422 15,274,063 13,981,862
57,663,711 56,789,549 64,529,186 60,353,305
Coveredemployee payroll $
82,117,466 82,431,424 86,588,121
330,186,370 332,047,403 348,252,627 373,761,386
Proportionate share of the net OPEB liability as a percentage of its coveredemployee payroll
Plan fiduciary net position as a percentage of the total OPEB liability
17.10 % 18.53 16.15
0.00 % 0.00 0.00
17.46 17.10 18.53 16.15
0.00 0.00 0.00 0.00
0.09 0.09 0.09 0.08 18.31 %
712,832 691,744 759,685 661,048 $ 143,674,333
4,081,723 4,044,610 4,099,885 4,093,796 $ 822,689,094
17.46 17.10 18.53 16.15 17.46 %
0.00 0.00 0.00 0.00 0.00 %
2019 Totals
18.34 %
$ 141,831,761
$ 829,287,578
17.10 %
0.00 %
2020 Totals
18.56 %
$ 157,499,028
$ 849,994,451
18.53 %
0.00 %
2021 Totals
18.76 %
$ 146,002,208
$ 904,175,557
16.15 %
0.00 %
See accompanying independent auditors' report.
134
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of Employer Contributions to the Mississippi State and School Employees' Life and Health Insurance Plan GASB 74 Paragraph 36(c) June 30, 2021
Employer Alcorn State University: 2018 2019 2020 2021 Delta State University: 2018 2019 2020 2021 Jackson State University: 2018 2019 2020 2021 Mississippi State University: 2018 2019 2020 2021 Mississippi University for Women: 2018 2019 2020 2021 Mississippi Valley State University: 2018 2019 2020 2021 University of Mississippi: 2018 2019 2020 2021 University of Southern Mississippi: 2018 2019
Contributions in relation to the contractually required contribution
Contribution deficiency (excess)
253,468 269,284 258,131 274,109
179,174 197,080 189,145 170,891
74,294 72,204 68,986 103,218
26,074,744 25,875,362 25,466,787 26,537,344
0.69 % 0.76 0.74 0.64
178,839 198,872 194,558 203,509
126,420 145,548 142,562 126,876
52,420 53,324 51,996 76,633
18,397,530 19,109,522 19,194,756 19,702,296
0.69 0.76 0.74 0.64
441,053 437,124 403,386 408,437
311,776 319,917 295,581 254,637
129,277 117,207 107,806 153,800
45,371,973 42,003,040 39,797,448 39,542,017
0.69 0.76 0.74 0.64
1,683,539 1,809,398 1,808,173 1,983,574
1,190,076 1,324,240 1,324,937 1,236,645
493,462 485,159 483,236 746,928
173,188,825 173,864,154 178,391,432 192,035,910
0.69 0.76 0.74 0.64
130,383 143,853 140,440 154,873
92,167 105,281 102,907 96,554
38,217 38,572 37,533 58,318
13,412,798 13,822,757 13,855,612 14,993,708
0.69 0.76 0.74 0.64
176,749 187,424 181,334 186,624
124,942 137,170 132,872 116,350
51,807 50,255 48,462 70,275
18,182,528 18,009,522 17,890,090 18,067,671
0.69 0.76 0.74 0.64
1,102,456 1,232,120 1,222,546 1,330,949
779,315 901,748 895,819 829,771
323,141 330,371 326,727 501,178
113,411,739 118,393,742 120,614,392 128,853,307
0.69 0.76 0.74 0.64
781,368 854,594
552,341 625,449
229,027 229,144
80,380,864 82,117,466
0.69 0.76
Contractually required contribution $
135
Coveredemployee payroll
Contributions as a percentage of coveredemployee payroll
(Continued)
State of Mississippi Institutions of Higher Learning Required Supplementary Information (Unaudited) Schedule of Proportionate Share of Employer Contributions to the Mississippi State and School Employees' Life and Health Insurance Plan GASB 74 Paragraph 36(c) June 30, 2021
Employer 2020 2021 U niversity of Mississippi Medical Center: 2018 2019 2020 2021 E xecuti e Office: 2018 2019 2020 2021 2018 Totals
Contributions in relation to the contractually required contribution
Contribution deficiency (excess)
835,524 894,384
612,229 557,598
223,295 336,787
82,431,424 86,588,121
3,209,684 3,455,606 3,529,884 3,860,649
2,268,893 2,529,046 2,586,518 2,406,895
940,791 926,561 943,366 1,453,754
330,186,370 332,047,403 348,252,627 373,761,386
Contractually required contribution $
Coveredemployee payroll
Contributions as a percentage of coveredemployee payroll 0.74 % 0.64
0.69 0.76 0.74 0.64
$
39,678 42,092 41,556 42,286 7,997,218
28,048 30,806 30,450 26,363 5,653,152
11,630 11,286 11,106 15,923 2,344,066
4,081,724 4,044,612 4,099,885 4,093,796 822,689,094
0.69 0.76 0.74 0.64 0.69 %
2019 Totals
$
8,630,368
6,316,285
2,314,083
829,287,578
0.76 %
2020 Totals
$
8,615,532
6,313,021
2,302,512
849,994,451
0.74 %
2021 Totals
$
9,339,393
5,822,581
3,516,812
904,175,557
0.64 %
See accompanying independent auditors' report.
136
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Required Supplementary Information (Unaudited) June 30, 2021 and 2020 1. Net pension liability (a) Schedule of Proportionate Share of the Net Pension Liability This schedule presents historical trend information about the IHL System’s proportionate share of the net pension liability for its employees who participate in the PERS. The net pension liability is measured as the total pension liability less the amount of the fiduciary net position of the plan. Trend information will be accumulated to display a ten-year presentation. (b) Schedule of Proportionate Share of Contributions to the PERS defined benefit plan The required contributions and percentage of those contributions actually made are presented in the schedule. Trend information will be accumulated to display a ten-year presentation. (c) Changes of Assumptions and in Benefit Provisions (pension plan) Changes of assumptions: 2020 The expectation of retired life mortality was changed to the PubS.H-2010(B) Retiree Table with the following adjustments: o For males, 112% of male rates from ages 18 to 75 scaled down to 105% for ages 80 to 119; o For females, 85% of the female rates from ages 18 to 65 scaled up to 102% for ages 75 to 119; and o Projection scale MP-2018 will be used to project future improvements in life expectancy generationally. The expectation of disabled mortality was changed to PubT.H-2010 Disabled Retiree Table for disabled retirees with the following adjustments: o For males, 137% of male rates at all ages; o For females, 115% of female rates at all ages; and o Projection scale MP-2018 will be used to project future improvements in life expectancy generationally. The price inflation assumption was reduced from 3.00% to 2.75%; The wage inflation assumption was reduced from 3.25% to 3.00%; Withdrawal rates, pre-retirement mortality rates, and service retirement rates were also adjusted to more closely reflect actual experience; and The percentage of active member disabilities assumed to be in the line of duty was increased from 7% to 9%. 2018 The expectation of retired life mortality was changed to the RP-2014 Healthy Annuitant Blue Collar Mortality Table projected with Scale BB to 2022; The wage inflation assumption was reduced from 3.75% to 3.25%; Withdrawal rates, pre-retirement mortality rates, disability rates and service retirement rates were also adjusted to more closely reflect actual experience; and The percentage of active member disabilities assumed to be in the line of duty was increased from 6% to 7%. 2017 The assumed rate of interest credited to employee contributions was changed from 3.50% to 2.00%. 2016 The expectation of retired life mortality was changed to the RP-2014 Healthy Annuitant Blue Collar Table projected to 2016 using Scale BB rather than the RP-2000 Mortality Table, which was used prior to 2016; The expectation of disabled mortality was changed to the RP-2014 Disabled Retiree Table, rather than the RP-2000 Disabled Mortality Table, which was used prior to 2016; 137
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING Notes to Required Supplementary Information (Unaudited) June 30, 2021 and 2020 Withdrawal rates, pre-retirement mortality rates, disability rates and service retirement rates were also adjusted to more closely reflect actual experience; Assumed rates of salary increase were adjusted to more closely reflect actual and anticipated experience; and The price inflation and investment rate of return assumptions were changed from 3.50% to 3.00% and 8.00% to 7.75%, respectively. Change in benefit provisions: 2017 Effective July 1, 2016, the interest rate on employee contributions shall be calculated based on the money market rate as published by the Wall Street Journal on December 31 of each preceding year with a minimum rate of one percent and a maximum rate of five percent. 2.
Net OPEB liability (a) Schedule of Proportionate Share of the Net OPEB Liability This schedule presents historical trend information about the IHL System’s proportionate share of the net OPEB liability for its employees who participate in the State and School Employees’ Life and Health Insurance Plan. The net OPEB liability is measured as the total OPEB liability less the amount of the fiduciary net position of the plan. Trend information will be accumulated to display a ten-year presentation. (b) Schedule of Proportionate Share of Employer Contributions to the State and School Employees’ Life and Health Insurance Plan The required contributions and percentage of those contributions actually made are presented in the schedule. Trend information will be accumulated to display a ten-year presentation. (c) Changes of Assumptions and to Benefit Terms (OPEB plan) Changes of assumptions: 2021 The SEIR was changed from 3.50% for the prior measurement date to 2.19% to the current measurement date. 2020 The SEIR was changed from 3.89% for the prior measurement date to 3.50% to the current measurement date. 2019 The SEIR was changed from 3.56% for the prior measurement date to 3.89% to the current measurement date. Changes to benefit terms: 2021 The schedule of monthly retiree contributions was increased as of January 1, 2021. In addition, the deductibles and coinsurance maximums were increased for Select coverage, and the coinsurance maximums were increased for the Base Coverage beginning January 1, 2021.
138
REPORT ON INTERNAL CONTROL AND COMPLIANCE
CliftonLarsonAllen LLP CLAconnect.com
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
The Board of Trustees State of Mississippi Institutions of Higher Learning Jackson, Mississippi We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the business-type activities and the aggregate discretely presented component units of the State of Mississippi Institutions of Higher Learning (the IHL System), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the IHL System’s basic financial statements, and have issued our report thereon dated December 20, 2021. Our report includes a reference to other auditors who audited the financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Mississippi Educational Building Corporation, the University of Mississippi Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund, as described in our report on State of Mississippi Institutions of Higher Learning’s financial statements. This report does not include the results of the other auditors’ testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. The financial statements of the Mississippi State University Foundation, Inc., the University of Mississippi Foundation, the University of Southern Mississippi Foundation, the University of Mississippi Medical Center Tort Claims Fund, the State Institutions of Higher Learning Self-Insured Workers’ Compensation Fund, and the State Institutions of Higher Learning Tort Liability Fund were not audited in accordance with Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the IHL System's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the IHL System’s internal control. Accordingly, we do not express an opinion on the effectiveness of the IHL System’s internal control.
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member-firm-disclaimer for details.
139
The Board of Trustees State of Mississippi Institutions of Higher Learning
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the IHL System's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
CliftonLarsonAllen LLP Baltimore, Maryland December 20, 2021
140
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COMPONENT UNIT ADDITIONAL INFORMATION FOR INCLUSION IN THE STATE OF MISSISSIPPI COMPREHENSIVE ANNUAL FINANCIAL REPORT
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STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Combining Schedule of Net Position June 30, 2021
IHL System only Assets Current Assets: Cash and cash equivalents Short term investments Accounts receivable, net Notes and pledges receivable, net Due from other governments Inventories Prepaid expenses Other current assets
$
Total current assets
961,478,728 275,609,277 371,148,587 20,820,536 — 42,070,625 26,286,239 11,059,112
DFA reclass entry
MSU Foundation
— — (7,839,407) — 7,839,407 — — —
UM Foundation
USM Foundation
3,009,958 4,237,024 — 10,190,492 — — — 300,604
11,411,775 17,515,505 — 11,042,885 — — — —
3,993,951 — — 2,258,491 — — — 1,344,573
1,708,473,104
—
17,738,078
39,970,165
7,597,015
Non-Current Assets: Investments Notes and pledges receivable, net Restricted assets: Cash and cash equivalents Short term investments Investments Beneficial interest in irrevocable trust Capital assets, net Other noncurrent assets
624,208,898 68,196,575
— —
175,519,375 30,571,475
133,306,107 62,576,346
29,953,434 1,505,661
140,763,573 1,411,114 403,568,629 43,991,738 4,460,199,426 2,619,339
— — — — — —
3,301,191 4,000,000 510,583,283 — 13,157,746 59,215,668
— — 465,608,575 — 1,971,997 13,093,287
— — 120,759,639 — 1,567,480 14,608,988
Total noncurrent assets
5,744,959,292
—
796,348,738
676,556,312
168,395,202
7,453,432,396
—
814,086,816
716,526,476
175,992,217
50,081,926 393,866,820 32,723,147 476,671,893
— — — —
— — — —
— — — —
— — — —
7,930,104,289
—
814,086,816
716,526,476
175,992,217
Total assets D eferred outflows of resources: Deferred loss on refunding of debt Pension related deferred outflows OPEB related deferred outflows Total deferred outflows of resources Total assets and deferred outflows of resources
$
141
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Combining Schedule of Net Position June 30, 2021
IHL System only Liabilities and Net Position Liabilities: Current liabilities: Accounts payable and accrued liabilities Due to primary government Unearned revenues Bonds and notes payable Lease obligations payable Current portion of noncurrent liabilities Other current liabilities
$
319,381,944 — 163,949,404 53,550,569 1,576,201 28,577,671 170,158,839
DFA reclass entry
MSU Foundation
(3,183,852) 3,183,852 — — — — —
UM Foundation
USM Foundation
9,917,767 — — — — — —
— — — — — 254,598 5,282,838
1,066,276 — — — — 24,934 —
Total current liabilities
737,194,628
—
9,917,767
5,537,436
1,091,210
Noncurrent liabilities: Bonds and notes payable Lease obligations payable Net pension liability Net OPEB liability Other noncurrent liabilities
1,160,838,823 4,818,026 3,123,010,235 146,002,208 218,023,518
— — — — —
2,941,285 — — — 8,709,271
— — — — 30,584,047
— — — — 43,995
4,652,692,810
—
11,650,556
30,584,047
43,995
5,389,887,438
—
21,568,323
36,121,483
1,135,205
$
26,357,950 4,253,700 33,474,844 43,991,738 108,078,232 5,497,965,670
— — — — — —
— — — — — 21,568,323
— — — — — 36,121,483
— — — — — 1,135,205
$
3,263,116,965
—
13,157,746
1,971,997
1,567,480
374,397,093
—
310,876,807
377,335,525
74,794,220
197,382,615 (1,402,758,054)
— —
374,107,283 94,376,657
283,763,145 17,334,326
82,467,604 16,027,708
2,432,138,619
—
792,518,493
680,404,993
174,857,012
Total noncurrent liabilities Total liabilities Deferred inflows of resources: Deferred inflows related to pension Deferred inflows related to refundings Deferred inflows related to OPEB Beneficial interest in irrevocable trusts Total deferred inflows of resources Total liabilities and deferred inflows of resources Net Position: Net investment in capital assets Restricted for: Other purposes Permanent endowments: Nonexpendable Unrestricted Total net position
$
See accompanying independent auditors' report.
142
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Combining Schedule of Activities Year ended June 30, 2021
Functions/programs IHL System MSU Foundation UM Foundation USM Foundation Total universities
Expenses
Charges for services
Program revenues Operating grants and contributions
Net revenue (expense) and cha Capital grants and contributions
IHL System
MSU Foundation
UM Foundation
$
3,826,894,842 42,418,290 76,182,472 11,708,643
2,321,554,598 — — —
470,910,604 36,789,029 34,992,831 10,601,287
59,089,143 $ — — —
(975,340,497) — — —
— (5,629,261) — —
— — (41,189,641) —
$
3,957,204,247
2,321,554,598
553,293,751
59,089,143
(975,340,497)
(5,629,261)
(41,189,641)
88,564,182 394,384,267 725,148,414 403,128
185,318,073 — — 31,889,190
135,557,994 — — 11,458,036
1,208,499,991
217,207,263
147,016,030
233,159,494
211,578,002
105,826,389
General revenues: Interest and investment income Other Payment from State of Mississippi Contributions to permanent endowments Total general revenues and contributions Change in net position
$
Net position - beginning of the year Net position - end of the year
See accompanying independent auditors' report.
143
Fo
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Accounts Receivable Disclosure June 30, 2021 IHL System only Student tuition Auxiliary enterprises and other operating activities Contributions and gifts Federal, state, and private grants and contracts State appropriations Accrued interest Patient income Other Total accounts receivable Less bad debt provision
$
Less noncurrent portion Net accounts receivable
$
123,448,342
DFA reclass entry —
Total 123,448,342
38,999,209 3,444,923 133,915,346 9,439,199 3,496,719 772,938,044 19,352,279 1,105,034,061 (731,779,630) 373,254,431 (2,105,844)
— — 1,599,792 (9,439,199) — — — (7,839,407) — (7,839,407) —
38,999,209 3,444,923 135,515,138 — 3,496,719 772,938,044 19,352,279 1,097,194,654 (731,779,630) 365,415,024 (2,105,844)
371,148,587
(7,839,407)
363,309,180
See accompanying independent auditors' report.
144
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Notes and Pledges Receivable Disclosure June 30, 2021
Interest rates From students: Perkins student loans Nursing student loans Other federal loans Institutional student loans Medical student loans Dental student loans Notes and pledges: Foundations
3% to 9% 3% to 9% 3% to 9% 0% to 9% 3% to 9% 3% to 9%
Total $
10,371,061 712,181 1,950,646 10,732,813 36,069 148,796
28,718,113 3,554,606 439,067 53,212,299 299,443 139,624
122,582,031
24,520,508
98,061,523
232,896,749
48,472,074
184,424,675
25,734,289
4,159,670
21,574,619
$
207,162,460
44,312,403
162,850,057
$
41,648,570 76,559,359 4,374,102
10,412,143 11,483,904 2,624,461
31,236,428 65,075,455 1,749,641
$
122,582,031
24,520,508
98,061,523
$
21,297,607 886,603 2,940,129 609,950
3,131,030 221,651 441,019 365,970
18,166,577 664,952 2,499,110 243,980
$
25,734,289
4,159,670
21,574,619
Less allowance for doubtful accounts
Foundation notes and pledges, before allowance for doubtful accounts: MSU Foundation UM Foundation USM Foundation
Summary of allowance for doubtful accounts: IHL Universities MSU Foundation UM Foundation USM Foundation
See accompanying independent auditors' report.
145
Noncurrent Portion
39,089,174 4,266,787 2,389,713 63,945,112 335,512 288,420
Total notes and pledges receivable
Net notes and pledges receivable
Current Portion
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Assets Under Capital Lease Disclosure June 30, 2021 Cost basis Jackson State University University of Mississippi Medical Center
See accompanying independent auditors' report.
146
Accumulated depreciation
Net book value
$
1,590,638 7,291,349
580,258 1,105,573
1,010,380 6,185,776
$
8,881,987
1,685,831
7,196,156
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information
Schedule of Capital Assets Disclosure Year ended June 30, 2021
Additions
Deletions/ transfers
Balance June 30, 2021
116,590,669 439,447,205 1,519,321
3,496,057 120,433,053 67,939
(3,282,364) (269,411,344) (455,419)
116,804,362 290,468,914 1,131,841
557,557,195
123,997,049
(273,149,127)
408,405,117
513,252,402 4,524,478,488 939,573,010 451,722,303
10,627,172 259,599,002 61,649,417 11,133,763
— (9,449,609) (21,573,322) (652,822)
523,879,574 4,774,627,881 979,649,105 462,203,244
Total depreciable capital assets
6,429,026,203
343,009,354
(31,675,753)
6,740,359,804
Total capital assets
6,986,583,398
467,006,403
(304,824,880)
7,148,764,921
211,618,468 1,211,863,279 702,381,551 393,940,066
15,703,928 87,205,980 56,126,061 12,860,448
(170,249) (524,601) (18,487,652) (649,007)
227,152,147 1,298,544,658 740,019,960 406,151,507
2,519,803,364
171,896,417
(19,831,509)
2,671,868,272
4,466,780,034
295,109,986
(284,993,371)
4,476,896,649
Nondepreciable Capital Assets: Land Construction in progress Livestock Total nondepreciable capital assets
$
Depreciable capital assets: Improvements other than buildings Buildings Equipment Library books
Less accumulated depreciation for: Improvements other than buildings Buildings Equipment Library books Total accumulated depreciation Net capital assets
$
Balance June 30, 2020
See accompanying independent auditors' report.
147
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information
Schedule of Construction Commitments and Financing Disclosure June 30, 2021
Cost to complete Alcorn State University Delta State University Jackson State University Mississippi State University Mississippi University for Women Mississippi Valley State University University of Mississippi University of Southern Mississippi University of Mississippi Medical Center Totals
Federal sources
State sources
Funded by Institutional funds
Other
$
25,996,835 5,713,746 20,962,401 136,795,725 15,215,900 4,947,530 208,274,000 27,867,506 20,970,971
— — — 9,861,893 — 456,393 — 7,000,000 834,698
25,996,835 5,713,746 20,962,401 43,668,707 15,215,900 4,491,137 71,627,000 15,807,619 13,963,742
— — — 55,889,502 — — 85,147,000 5,059,887 6,172,531
— — — 27,375,623 — — 51,500,000 — —
$
466,744,614
18,152,984
217,447,087
152,268,920
78,875,623
See accompanying independent auditors' report.
148
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Long-Term Liabilities Disclosure (Rollforward) Year ended June 30, 2021
Balance June 30, 2020 Bonded debt Notes payable Capital lease obligations Other long-term liabilities: Net pension liability Net OPEB liability Accrued leave liability Deposits refundable Funds held in trust for others Other noncurrent liabilities Total other long-term liabilities Total
Additions
Deletions
Balance June 30, 2021
$ 1,226,183,775 12,559,112 1,238,742,887
158,125,000 2,941,285 161,066,285
180,687,210 1,791,285 182,478,495
1,203,621,565 13,709,112 1,217,330,677
51,823,969 1,726,600 53,550,569
650,067
7,405,000
1,660,840
6,394,227
1,576,201
2,843,514,960 157,499,028 145,397,987 1,834,844 22,156,192 127,259,447
279,495,275 — 1,044,169 1,113,905 4,629,792 1,963,538
— 11,496,820 5,420,077 1,261,307 — 12,500,456
3,123,010,235 146,002,208 141,022,079 1,687,442 26,785,984 116,722,529
— — 18,133,551 — 254,598 10,469,054
3,297,662,458
288,246,679
30,678,660
3,555,230,477
28,857,203
$ 4,537,055,412
456,717,964
214,817,995
$ 4,778,955,381
83,983,973
Due within one year
(83,983,973)
Total long-term liabilities
$ 4,694,971,408
See accompanying independent auditors' report.
149
Due within one year
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Debt Service Disclosure (IHL System Only, by Institution) June 30, 2021
Total
Bonded debt
Bonded debt interest
Notes payable
105,685,943 104,867,762 104,933,474 101,738,864 97,541,644 449,054,575 383,092,232 258,125,754 155,226,274 16,707,671
51,823,970 52,787,135 54,828,970 53,750,366 55,809,399 291,975,660 286,227,387 205,039,810 135,388,197 15,990,671
46,147,823 44,358,884 42,390,398 40,332,383 38,145,795 155,379,278 96,864,845 53,085,944 19,838,077 717,000
5,269,979 5,615,647 5,732,870 5,853,269 3,500,411 1,654,551 — — — —
782,398 436,730 319,508 199,108 86,039 45,086 — — — —
1,576,201 1,606,791 1,622,639 1,588,596 — — — — — —
85,572 62,575 39,089 15,142 — — — — — —
47,015,793 44,858,189 42,748,995 40,546,633 38,231,834 155,424,364 96,864,845 53,085,944 19,838,077 717,000
$ 1,776,974,193
1,203,621,565
537,260,427
27,626,727
1,868,869
6,394,227
202,378
539,331,674
IHL System Universities Only: 2022 $ 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 2047 - 2051
Alcorn State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041
Delta State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041
Jackson State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
Mississippi State University: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
Notes payable interest
Capital leases
Capital lease interest
Total interest
$
3,116,062 3,176,437 3,227,712 3,285,012 3,338,637 16,914,185 17,690,742 12,886,025
1,422,512 1,527,512 1,627,512 1,752,512 1,887,512 11,077,560 14,336,992 12,030,000
1,693,550 1,648,925 1,600,200 1,532,500 1,451,125 5,836,625 3,353,750 856,025
— — — — — — — —
— — — — — — — —
— — — — — — — —
— — — — — — — —
1,693,550 1,648,925 1,600,200 1,532,500 1,451,125 5,836,625 3,353,750 856,025
$
63,634,812
45,662,112
17,972,700
—
—
—
—
17,972,700
$
1,080,850 1,078,550 1,086,100 907,350 906,725 4,545,000 4,541,600 2,732,300
610,000 620,000 650,000 500,000 525,000 3,015,000 3,650,000 2,575,000
470,850 458,550 436,100 407,350 381,725 1,530,000 891,600 157,300
— — — — — — — —
— — — — — — — —
— — — — — — — —
— — — — — — — —
470,850 458,550 436,100 407,350 381,725 1,530,000 891,600 157,300
$
16,878,475
12,145,000
4,733,475
—
—
—
—
4,733,475
$
8,840,629 9,821,179 9,784,872 9,678,548 9,576,665 44,535,877 27,828,944 5,863,760 4,792,414
4,690,376 5,885,376 6,090,376 6,305,376 6,535,376 33,371,880 23,361,880 3,626,880 3,159,519
4,009,934 3,795,483 3,554,176 3,303,012 3,041,289 11,163,997 4,467,064 2,236,880 1,632,895
— — — — — — — — —
— — — — — — — — —
121,201 126,791 132,639 68,596 — — — — —
19,118 13,529 7,681 1,564 — — — — —
4,029,052 3,809,012 3,561,857 3,304,576 3,041,289 11,163,997 4,467,064 2,236,880 1,632,895
$
130,722,888
93,027,039
37,204,730
—
—
449,227
41,892
37,246,622
$
27,104,980 26,773,541 26,544,934 24,102,963 23,875,744 108,040,866 97,721,352 81,936,982 47,187,296
14,348,457 14,545,103 14,899,553 13,053,348 13,403,753 64,216,439 68,139,535 66,090,530 43,884,964
12,756,523 12,228,438 11,645,381 11,049,615 10,471,991 43,824,427 29,581,817 15,846,452 3,302,332
— — — — — — — — —
— — — — — — — — —
— — — — — — — — —
— — — — — — — — —
12,756,523 12,228,438 11,645,381 11,049,615 10,471,991 43,824,427 29,581,817 15,846,452 3,302,332
$
463,288,658
312,581,682
150,706,976
—
—
—
—
150,706,976
150
(Continued)
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Debt Service Disclosure (IHL System only, by Institution) June 30, 2021
Total Mississippi Valley State University: 2022 $ 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041
Bonded debt
Bonded debt interest
Notes payable
Notes payable interest
Capital leases
Capital lease interest
Total interest
1,262,906 1,089,506 1,122,256 1,156,631 1,189,756 6,519,388 7,566,088 1,654,813
725,000 575,000 625,000 675,000 725,000 4,570,000 6,525,000 1,595,000
537,906 514,506 497,256 481,631 464,756 1,949,388 1,041,088 59,813
— — — — — — — —
— — — — — — — —
— — — — — — — —
— — — — — — — —
537,906 514,506 497,256 481,631 464,756 1,949,388 1,041,088 59,813
$
21,561,344
16,015,000
5,546,344
—
—
—
—
5,546,344
$
23,256,684 23,049,822 23,111,446 23,182,028 23,222,439 99,605,460 62,542,367 15,110,319 9,554,176
12,837,878 13,056,458 13,611,458 14,256,458 14,917,220 76,331,144 54,303,445 12,007,094 8,489,926
8,423,349 7,997,907 7,504,530 6,930,113 6,309,761 21,574,679 8,238,922 3,103,225 1,064,250
1,726,600 1,773,371 1,821,133 1,870,745 1,921,427 1,654,551 — — —
268,857 222,086 174,325 124,712 74,031 45,086 — — —
— — — — — — — — —
— — — — — — — — —
8,692,206 8,219,993 7,678,855 7,054,825 6,383,792 21,619,765 8,238,922 3,103,225 1,064,250
$
302,634,741
219,811,081
71,146,736
10,767,827
909,097
—
—
72,055,833
University of Southern Mississippi: 2022 $ 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
13,246,281 12,095,546 12,289,393 12,475,155 12,582,239 64,448,162 57,969,502 27,369,552 9,193,808
7,025,030 6,097,947 6,514,927 6,937,129 7,304,230 42,747,162 46,336,352 23,460,764 8,708,458
6,221,251 5,997,599 5,774,466 5,538,026 5,278,009 21,701,000 11,633,150 3,908,788 485,350
— — — — — — — — —
— — — — — — — — —
— — — — — — — — —
— — — — — — — — —
6,221,251 5,997,599 5,774,466 5,538,026 5,278,009 21,701,000 11,633,150 3,908,788 485,350
$
221,669,638
155,131,999
66,537,639
—
—
—
—
66,537,639
$
27,777,551 27,783,181 27,766,761 26,951,177 22,849,439 104,445,637 107,231,637 110,572,003 84,498,580 16,707,671
10,164,717 10,479,739 10,810,144 10,270,543 10,511,308 56,646,475 69,574,183 83,654,542 71,145,330 15,990,671
12,034,460 11,717,476 11,378,289 11,090,136 10,747,139 47,799,162 37,657,454 26,917,461 13,353,250 717,000
3,543,379 3,842,276 3,911,737 3,982,524 1,578,984 — — — — —
513,541 214,644 145,183 74,396 12,008 — — — — —
1,455,000 1,480,000 1,490,000 1,520,000 — — — — — —
66,454 49,046 31,408 13,578 — — — — — —
12,614,455 11,981,166 11,554,880 11,178,110 10,759,147 47,799,162 37,657,454 26,917,461 13,353,250 717,000
$
556,583,637
349,247,652
183,411,827
16,858,900
959,772
5,945,000
160,486
184,532,085
University of Mississippi: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046
University of Mississippi Medical Center: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 2047 - 2051
See accompanying independent auditors' report.
151
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Debt Service Disclosure (IHL System only, Combined) June 30, 2021
Total IHL System Universities Only: 2022 2023 2024 2025 2026 2027 - 2031 2032 - 2036 2037 - 2041 2042 - 2046 2047 - 2051
Bonded debt
Bonded debt interest
Notes payable
Notes payable interest
Capital leases
Capital lease interest
Total interest
$
105,685,943 104,867,762 104,933,474 101,738,864 97,541,644 449,054,575 383,092,232 258,125,754 155,226,274 16,707,671
51,823,970 52,787,135 54,828,970 53,750,366 55,809,399 291,975,660 286,227,387 205,039,810 135,388,197 15,990,671
46,147,823 44,358,884 42,390,398 40,332,383 38,145,795 155,379,278 96,864,845 53,085,944 19,838,077 717,000
5,269,979 5,615,647 5,732,870 5,853,269 3,500,411 1,654,551 — — — —
782,398 436,730 319,508 199,108 86,039 45,086 — — — —
1,576,201 1,606,791 1,622,639 1,588,596 — — — — — —
85,572 62,575 39,089 15,142 — — — — — —
47,015,793 44,858,189 42,748,995 40,546,633 38,231,834 155,424,364 96,864,845 53,085,944 19,838,077 717,000
$
1,776,974,193
1,203,621,565
537,260,427
27,626,727
1,868,869
6,394,227
202,378
539,331,674
See accompanying independent auditors' report.
152
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Bonds and Notes Payable Disclosure June 30, 2021 Balance Outstanding June 30, 2021
Original issue Alcorn State University: Bonds: EBC - Series 2016
Delta State University: Bonds: EBC - Series 2016
Jackson State University: Bonds: EBC - Series 1982 EBC - Series 2015A EBC - Series 2015B EBC - Series 2017 EBC - Series 2017A Notes: Housing project Mississippi State University: Bonds: Dormitory bonds Student apartments EBC - Series 2011 EBC - Series 2013 EBC - Series 2014A EBC - Series 2014B EBC - Series 2015 EBC - Series 2017 EBC - Series 2017A
Mississippi Valley State University: Bonds: EBC - Series 2007 EBC - Series 2015
$
43,630,000
45,662,112
43,630,000
45,662,112
15,105,000
12,145,000
15,105,000
12,145,000
4,000,000 57,595,000 13,065,000 6,000,000 29,745,000
— 58,852,039 — 6,000,000 28,175,000
110,405,000
93,027,039
2,222,000
—
2,250,000 2,038,000 54,370,000 60,470,000 89,810,000 23,435,000 56,010,000 63,270,000 92,075,000
— 90,000 1,337,415 8,927,032 71,457,702 17,300,000 53,653,816 62,837,486 96,978,231
443,728,000
312,581,682
19,015,000 17,270,000
165,000 15,850,000
36,285,000
16,015,000
153
Interest rate
Maturity date
2.00% – 5.00%
09/2039
2.00% – 5.00%
12/2038
1.00% – 3.00% 2.00% – 5.00% 0.69% – 2.60% 3.38 % 1.60% – 3.70%
12/2020 03/2045 03/2021 08/2027 03/2034
3.00 %
12/2021
3.00 % 3.00 % 2.00% – 5.00% 2.00% – 5.00% 2.00% – 5.00% 0.29% – 4.81% 2.00% – 5.00% 2.00% – 5.00% 2.00% – 5.00%
12/2021 12/2022 12/2042 08/2043 08/2043 08/2043 08/2045 08/2045 08/2043
4.00 % 2.00 %
03/2022 03/2037
Continued
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Bonds and Notes Payable Disclosure June 30, 2021 Balance Outstanding June 30, 2021
Original issue University of Mississippi: Bonds: EBC - Series 2009B EBC - Series 2011 EBC - Series 2013D EBC - Series 2015A EBC - Series 2015B EBC - Series 2015C EBC - Series 2015D EBC - Series 2016A EBC - Series 2017 EBC - Series 2019A EBC - Series 2019B Notes: Hancock Bank Renasant Bank Trustmark Bank University of Southern Mississippi: Bonds: SMEBC - Series 2013 SMEBC - Series 2015A SMEBC - Series 2015B SMEBC - Series 2016 SMEBC - Series 2017
University Medical Center: Bonds: MCEBC - Series 1998B MCEBC - Series 2010B MCEBC - Series 2012A MCEBC - Series 2012B MCEBC - Series 2017A MCEBC - Series 2017B MCEBC - Series 2019 MCEBC - Series 2020B Notes: University of Mississippi University of Mississippi
Total
$
Interest rate
Maturity date
3.623% – 5.00% 3.00% – 5.00% 3.10% 2.00% – 4.00% 1.375% – 3.75% 2.00% – 5.00% 0.993% – 4.452% 2.00% – 5.00% 2.00% – 5.00% 3.00% – 5.00% 1.94% – 2.05%
10/2020 10/2031 11/2020 11/2039 11/2029 11/2045 11/2035 10/2033 10/2034 10/2035 10/2023
24,165,000 27,995,000 12,100,000 15,660,000 10,125,000 31,630,000 17,660,000 33,245,000 38,995,000 73,350,000 3,365,000
— 2,289,808 — 14,739,785 6,555,000 30,189,191 14,150,000 26,599,360 39,294,059 83,513,878 2,480,000
288,290,000
219,811,081
9,500,000 8,000,000 17,783,300 35,283,300
5,058,598 5,709,229 — 10,767,827
2.59 % 2.745 % LIBOR + 1.39
06/2026 06/2028 06/2033
51,875,000 38,600,000 16,690,000 58,870,000 44,005,000
7,255,347 34,449,289 5,175,000 64,091,737 44,160,626
2.00% – 5.00% 2.00% – 5.00% 0.50% – 3.25% 2.00% – 5.00% 2.00% – 5.00%
09/2043 03/2034 03/2034 09/2039 09/2043
210,040,000
155,131,999
41,075,000 20,000,000 51,860,000 53,390,000 137,635,000 12,345,000 24,380,000 158,125,000
11,240,000 — — — 148,467,653 6,755,000 28,004,999 154,780,000
3.88% – 5.90% 6.843% 4.00% – 5.00% 4.064% – 4.822% 3.00% – 5.00% 2.45% – 3.10% 5.00% 0.445% – 2.917%
12/2023 06/2035 06/2041 06/2038 06/2047 06/2024 06/2035 06/2041
498,810,000
349,247,652
8,336,907 3,748,012 12,084,919
13,110,888 3,748,012 16,858,900
2.00% 0.93%
06/2026 06/2026
1,695,883,219
154
1,231,248,292
STATE OF MISSISSIPPI INSTITUTIONS OF HIGHER LEARNING State of Mississippi Component Unit Additional Information Schedule of Functional Expenses Disclosure Year ended June 30, 2021
Salaries and wages
Functional Classification Instruction Research Public Service Academic Support Student Services Institutional Support Operation of Plant Student Aid Auxiliary Enterprises Depreciation Hospital Loan Fund expenses Interest Inter-campus eliminations
$
Fringe benefits
Travel
Contractual services
Utilities
Scholarships and fellowships
Commodities
484,671,310 174,578,933 85,434,381 82,608,820 48,430,090 140,884,098 49,504,802 2,305,237 84,912,094 — 522,686,124 — — —
173,492,961 70,414,216 33,227,875 29,040,664 17,403,664 68,453,014 21,154,223 6,335,675 27,172,828 — 184,817,078 — — —
1,123,377 1,046,940 1,105,395 234,788 2,222,701 385,588 40,767 27,010 9,914,896 — 194,503 — — —
32,944,797 61,033,489 36,921,619 32,917,809 14,798,511 129,849,408 47,778,617 300,076 77,752,585 — 127,304,456 324,728 — (52,851,990)
338,016 3,753,742 1,111,505 472,678 210,009 557,316 44,672,417 — 12,533,867 — 1,047,628 — — —
1,022,691 1,290,452 59,885 262,801 814,941 476,238 — 226,639,095 25,317,139 — — — — (34,056,997)
14,426,219 27,340,954 13,836,364 22,409,869 6,357,818 32,296,222 20,216,158 699,313 15,201,455 — 309,334,001 — — —
Total operating expenses$ 1,676,015,889
631,512,198
16,295,965
509,074,105
64,697,178
221,826,245
462,118,373
155
Depre exp
171,
171,
TRAVEL Before you, your staff, or your student-athletes travel ANYWHERE, you must have an approved travel form. Travel includes: game travel, recruiting, off-campus meetings, conferences, and any other university-related activities. PROCEDURES: 1. Completing the TA (Paper format) A. A Travel Authorization Request Form (electronic submission) must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. (See appendix for diagram on completing the paper format TA). x TAS NEED TO BE SUBMITTED AT LEAST 10 DAYS PRIOR TO THE TRAVEL DEPARTURE DATE. x TAs submitted within 10 days of the travel departure date are subject for approval based on availability of resources and the Director of Athletics approval. B. Section I. of the Travel Authorization must be completed in its entirety and specifically contain the following information: x MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s), and Purpose of Travel. C. After completing Section I., you will move to Sections IV and X. x Section IV: The first two columns and the last three columns of this section should be completed prior to leaving. 1. Total Allowed Meals: Total allowed meals per day is $25 per traveler. This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column. 2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night. 3. Daily Total: This column should be the daily total for all travelers for meals and hotel. x Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval. 1. You will need to complete all parts of this section, that apply, as accurately as possible. 2. Make sure to account for all travelers in your party. 3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV.
D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I. x If you are also requesting a cash advance, you will need to select “yes” and state how much. (See Section II of this Handbook for more information on cash advances.) 2. Game Travel A. A Travel Authorization Request Form (TA) and Travel Party List must be completed before attending each game. B. The TA must include the total amount for all individuals who will be paid for on the Travel and/or Purchasing Card. x I.e. Head coach, assistant/volunteer coaches, student-athletes, managers, graduate assistants, sports information, athletic trainers, compliance, strength & conditioning, and any other employee with a University ID number. C. The Travel Party List should be submitted with the TA and include all individuals who will be attending the game(s). D. The Athletic Department meal per diem is $25 per day per person. This amount includes breakfast, lunch, dinner, snacks, and tips each day (gratuity not to exceed 20%). The chart below depicts the pro-rated amount based on departure times. Departure Time Meals Allowed $ per Day Leave before 8 am Breakfast, Lunch, $25 and Dinner Leave before 11am Lunch and Dinner $20 Leave after 11am Dinner $12.50 x x
Reminder: the University is Tax Exempt and purchases should not include taxes Some cost savings can be found by: i. Staying at hotels with complimentary breakfast ii. Having box lunches iii. Having pre-determined and ordered meals when eating at restaurants x NOTE: Unless approved prior to departure, all meals must stay within the allotted amounts. Which means, breakfast is $5.00, lunch is $7.50, and dinner is $12.50. E. Sodexo Meals x Box lunches, pizza, and hot meals can be ordered in advance from Sodexo for athletic events. x You must submit a request AT LEAST 3 DAYS prior to your event. x You must email Sodexo Meal Request Form. x Student-athletes will be charged against their University Meal Plan. If studentathletes do not have a University Meal Plan, their meals will be charged directly to the sports budget. x If you choose to have your meal delivered to you on campus, please be sure to specify the location and time. 3. Recruiting (Off Campus)
A. A Pre-Approval Recruiting (Off-Campus) Form (see appendix for paper format) should be submitted and approved by the Athletics’ Business Office before you or your staff can leave campus for a recruiting event. ALL REQUESTS SHOULD BE MADE AT LEAST 24 HOURS IN ADVANCE!! B. See the Transportation section for more information on reserving and requesting vehicles. C. NOTE: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. 4. Recruiting (Official/Unofficial Visits) A. Before inviting a PSA on campus for an Official or Unofficial visit, you must complete a Pre-Approval Recruiting Form (see appendix for paper format). ALL REQUESTS SHOULD BE MADE AT LEAST 7 DAYS PRIOR TO THE ARRIVAL DATE OF THE RECRUIT! Visit Itineraries are required for Official Visits and recommended for unofficial visits. x Pre-Approval Official Visit Request Form x Pre-Approval Unofficial Visit Request Form x Post-Official Visit Summary (completed within 48 hours post visit) B. Lodging x PSAs have the opportunity to stay in an on-campus residency hall during an official or unofficial visit. x PSAs on an official visit can have his/her stay paid for by the sport. PSAs on unofficial visit will have to pay for his/her own stay overnight. x On-campus residency hall rates are $12.50 per night per person. Contact Andrew Moneymaker at amoneymaker@muw.edu x Off-campus lodging can be booked at the Fairfield Inn for $89 per night. C. Sodexo Meal Card x A Recruiting Meal Card can be purchased out of your budget for meals in the cafeteria (Hogarth Dining Center). Meal cards are $120 and include 20 meals. Meals must be included in your Pre-Approval Request Forms i. If you do not use the Meal card regular Sodexo meal amounts are as follows: Breakfast $5.50, Lunch $8.50, and Dinner $9.50. 5. Hotels A. In State x The State has negotiated State Contract Rates with various locations around the state. It is recommended that, whenever possible, travelers make arrangements to stay at one of the contract locations. x State Negotiated Hotel Contracts can be found at the DFA website. x Reminder that in state hotel should be tax-exempt B. Out of State x The traveler should make reservations for accommodations which are economical and meet the needs of the individual traveler.
x Always request a government rate when traveling. x Please note that some out of state hotels will not be tax-exempt, and you will need to estimate that additional cost. C. Hotel Rooms x Reminder when booking hotel rooms that you must include rooms for all traveling student-athletes, staff (coaches, trainers, sports information, administration), and the bus driver(s). 6. Transportation A. University Vehicle x To request a university vehicle, you must submit the appropriate form for your type of travel and be sure to request a university vehicle. Once the form is submitted, a request will be made to the University Resource Management department for a vehicle. i. Before receiving a university vehicle, you must have completed the following: x Read the Fleet Manual (http://www.muw.edu/resources/fleet/vehicles) x Sign the Vehicle Manual Acknowledgement Form and submit to Resource Management x Submit a copy of your valid driver’s license to Resource Management x When driving a university vehicle, travelers should always utilize Fuelman for gasoline purchases. i. Resource Management will brief you on using Fuelman when you pick up the university vehicle. If a Fuelman location is not available, reimbursement will be made for the actual cost of the gasoline purchase. ii. You can download the Fuelman app on Android or iOS devices for free or use the “Fuelman Site Locator” at the top of the page at http://www.fuelman.com/ x The following vehicle mileage charges have been implemented for using University vehicles. Type of Vehicle Rate per mile Car .38 Seven passenger van .59 Twelve passenger van .72 x x
Mileage charges will be automatically deducted from your budget upon return from your trip. There is a $25 charge for vehicle reservations that are cancelled within 24 hours of the requested pick up date and for anyone who does not record the correct beginning and ending mileage.
Travelers must be aware and abide by the following state vehicle policies: VEHICLE USE POLICY 4.101 State-Owned Vehicle Official Use Policy
State-owned vehicles are authorized for use in the performance of all travel or tasks necessary to accomplish official state business that is within the rated design capability of the vehicle. Use is not authorized for unofficial travel or tasks, the transport of unauthorized persons or items, or the performance of tasks outside the rated capacity of the vehicle. State-owned vehicles shall be driven only by authorized users and used for official state business only. Some examples of unauthorized use include, but are not limited to: (1) Sightseeing or trips for pleasure unless the trip is part of the official agenda for a business conference. (2) Transporting family members, dependents or friends to school, daycare, medical appointments, social events or other personal activities. (3) Conducting other personal business outside the authorized user’s scope of employment. Only authorized passengers are permitted to accompany authorized users in state vehicles. Non-state individuals such as volunteers, spouses, and children should not be passengers in a state vehicle unless they are involved in the conduct of business which is in the scope of employment of the authorized user operating the state-owned vehicle. 4.101.01 Operating a State-Owned Vehicle Authorized users must have a valid driver’s license (Mississippi residents must have a Mississippi Driver’s License), acceptable driving record, and be authorized by their agency to operate a state-owned vehicle. Authorized users include state employees, state contract workers, elected or appointed officials, and independent contractors (where approved on a case by case basis). All drivers will be required, on an annual basis (due January 15 of each calendar year), to sign a Vehicle Use Agreement. Agencies shall determine if a user’s driving record is acceptable before allowing that user to operate a state-owned vehicle. Agencies may review authorized users’ driving records, as necessary. The Agreement contains a provision signifying that the driver has been given a copy of the fleet policies and procedures and that he/she understands and agrees to them. The Vehicle Use Agreement also contains space for the driver's license number and it informs the driver of his/her obligation to reveal changes in the status of that license. This form should be updated on a yearly basis or if the driver’s information changes, whichever comes first. It is the responsibility of the user to immediately notify his/her supervisor should any information change. Failure to report such changes is vehicle misuse and subject to the penalties herein. Agencies must retain copies of the current form electronic or paper for each authorized user. These forms are subject to audit by the BFM and the Office of the State Auditor. At no time can authorized users operate a state-owned vehicle with a revoked, restricted, or suspended license.
B. Personal Vehicle x Personal vehicles can be used instead of a university vehicle. However, employees who choose to use a personal vehicle over an available university vehicle will be reimbursed for mileage at $0.18 per mile. x When University vehicles are not available, travelers are permitted to use theirpersonal vehicle and receive reimbursement for mileage at $0.585 per mile. x Please make sure to submit a printout of mileage estimates per an online mapping service (i.e. Google Maps, MapQuest, etc.) for reimbursement of mileage. The start and end location for round trip mileage is 1100 College Street, Columbus, MS 39701. C. Rental Vehicle x Rental vehicles can be used instead of a university vehicle. x Rental reservations are made through Enterprise (departing from MS) or Hertz (departing out of state). x Enterprise charges are billed directly to the University and deducted from your budget. Hertz charges will have to be paid out of pocket and reimbursed upon return. x To be reimbursed for fuel costs, you must submit your fuel receipt(s) to the Athletics Business Office for reimbursement. D. University vs. Personal vs. Rental Vehicle x Be sure when selecting your vehicle type you are selecting the most economical option. You should be comparing university mileage ($0.585) to personal mileage($0.18) to rental charges (cost plus fuel) when selecting the most economical option. E. Buses x Charter buses will be scheduled 3 months in advance by the Athletics’ Business Office. x Your complete game schedule is due to the Director of Athletics and Campus Recreation (or designee) noless than 6 months prior to the new academic year. i. A meeting will be set to determine leave times prior to submitting the bus request. x A completed trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. i. Any changes to the itinerary after submission must be approved by the Director of Athletics and Campus Recreation (or designee). ii. Bus Protocol: x All buses will pick up at Pohl Gym in front of the main entrance. x The bus will arrive 15-30 minutes prior to the departure time. iii. Bus Rules: x Buses are to be kept clean at all times.
x x x x x
There are only twist bottles or closable bottles allowed on the bus. No ice cream or milk shakes on the bus. It is your responsibility to clean the bus prior to exiting. Appropriate music and movies are required at all times. At no time are family members permitted on buses without prior consent by the Director of Athletics. x Approved travel attire is required on all University travel. NO EXECEPTIONS. x Coach’s Discretion- Everyone must be in the same attire, looking and acting as one. Note: if a team is traveling straight to an event or practice they canbe equipped in game and/or practice uniforms. iv. DOT Laws x Per transportation laws, bus drivers can only be on duty for 15 consecutive hours before having to have a consecutive 8-hour break. Within these 15 hours, they can only be driving for 10 hours. x Please keep this in mind when making itineraries. If these criteria cannot be met a second bus driver may be needed. x If a second bus driver is required, you will be required to provide them a hotel room as well, and they are not permitted to stay in the same room as the first bus driver. x Note: you are not allowed to feed the bus driver with University funds; however, you can always ask the restaurant to provide the bus driver with a complimentary meal, and most will. 7. International Travel A. International travel is travel outside the continental limits of the United States. This means that travel to Canada, Mexico, Puerto Rico, and even Hawaii would require approval. Travel to Alaska no longer requires such approval. B. International travel must be approved by the Director of Athletics and the President of the University. C. When converting foreign currency to dollars for the purpose of reimbursement, you must attach proof of the official rate of exchange. Any documented official statement of the official rate of exchange will be acceptable. 8. Off campus meetings, conferences, and other university related activities All related travel must be approved by the Director of Athletics first before proceeding with any travel arrangements by completing a Travel Authorization Request Form. 9. Occasional Meal Bylaw 16.11.1.5 A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution;
(b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals. 16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution. A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest. 16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete. A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location. An Occasional Meal Request Form (see appendix for paper format) should be submitted and approved by the Director of Athletics at least 48 hours prior to the meal.
I.
CASH ADVANCES A. General Information 1. A cash advance can be received when traveling in-state, out-of-state, or internationally. 2. To receive a cash advance, you must submit a completed Travel Authorization Request Form to the Athletics’ Business Office for approval by the Director of Athletics. 3. The Travel Authorization and Reimbursement Form will then be submitted to the University Accounting Department for processing. 4. Cash advance checks are available at the University Accounting Department. 5. Cash advance checks cannot be issued earlier than 20 days before the travel departure date. NOTE: The traveler is liable for all funds given to him/her. If the advance is not settled within ten working days after the end of the month in which travel was completed, it may be deducted from employee's paycheck.
B. When you return 1. Submit the following to the Athletics’ Business Office: x Receipts for every purchase made with Cash Advance funds (ORIGINAL Receipts) x Student signature sheet (if funds were given to students, see appendix) x Any funds left over from the cash advance. 2. If you spend over the cash advance amount, then you can be reimbursed those funds through Accounts Payable. However, the funds will come from your budget and must be approved for payment by the Director of Athletics.
II. REIMBURSEMENT Upon return from travel, if reimbursements for approved travel expenses are necessary, the following must be submitted to the Athletics’ Business Office no later than 10 days after the travel return date. A. Receipts 1. All receipts should be taped to paper with amounts and transaction details fully visible. 2. Each page should include a heading with the dates and location(s) of travel. 3. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper. a. Student signature sheets or travel party lists can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 4. Mileage estimates from an online mapping service (i.e. Google Maps, MapQuest, etc.) should be attached for all mileage reimbursements. B. Personal Reimbursements x Reminder: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. x Personal credit cards or funds are not to be used for university purchases unless approved by the Director of Athletics (or designee). All team meals are to be done on your University P-Card. Any purchases made on your personal card or from personal funds will not be reimbursed. NOTE: Keep reimbursement receipts separate from travel card and purchasing card receipts.
III. TRAVEL CARDS A. The travel card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Travel Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses x
x
Authorized: 1. Airfare 2. Baggage Fees 3. Registration Fees 4. Lodging (room only, no incidental expenses allowed) 5. Rental Vehicles 6. Fuel for rental vehicles 7. Taxis 8. Shuttles 9. Tolls 10. Parking 11. Business Related Internet Service Unauthorized: 1. Meals 2. Fuel for personal vehicle or university vehicle 3. Cash Advances 4. First Class and Business Class Travel 5. Food and beverages 6. Personal Items 7. Movies 8. Alcohol, gifts, flowers, chocolates 9. Room Service 10. Recruiting Packets 11. Game Admissions/Entry Fee 12. Medical Emergencies 13. Travel expenses for traveling companions or spouses 14. Unauthorized hotel incidentals
Note: If you try to purchase meals at the hotel on the travel card, it will be declined.
D. Travel Card Request x The Travel Card is to always stay in the Athletics Business Office. x If you need any charges put on the Athletics Travel Card, you will need to request this through the Athletics Business Office. x For hotels, you will need to submit a Credit Card Authorization Form from the hotel. x You WILL NOT be able to take the Travel Card with you on trips. E. Return of Travel Card Receipts x Travel Cards receipts should be submitted immediately upon return. 1. Receipts should be itemized with the correct total. 2. Hand written updates CANNOT be accepted, except for written in tips. 3. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. x An approved TA is required for all transactions on your travel card. x Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). F. Electronic Submission x All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. x Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) x Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format.
NOTE: Keep travel card receipts separate from reimbursement and purchasing card receipts.
IV. PURCHASING CARDS A. The purchasing card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement. B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Purchasing Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi. C. Authorized and Unauthorized Expenses x
Authorized: 1. Membership 2. Registration Fee (not related to travel) 3. Postage 4. Team Meals*
x
Unauthorized: 1. Airfare 2. Lodging 3. Rental Vehicles 4. Fuel for rental vehicles 5. Taxis 6. Shuttles 7. Tolls 8. Parking 9. Business Related Internet Service 10. Equipment/Inventory 11. Cash Withdrawals/Advances 12. Baggage 13. Personal Items 14. Movies 15. Alcohol, gifts, flowers, chocolates 16. Room Service 17. Recruiting Packets 18. Game Admissions/Entry Fee 19. Medical Emergencies
*When possible, identify meal locations on travel itineraries. State purchasing cards are often declined at restaurants that service alcohol. Prior notice to the Athletics’ Business Office will reduce possible instances of cards being declined. TEAM meals are the ONLY meals permitted on the P Card.
D. Reconciliation of Purchasing Cards x Purchasing Cards are reconciled at the end of each month. x Purchasing Cards should be submitted with all receipts at the end of each month or at the end of each trip. 1. Receipts should be itemized with the correct total. 2. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper a. Student signature sheet or travel party list can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list. 3. Hand written updates CANNOT be accepted, except for written in tips. 4. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form. x An approved TA is required for all transactions on your purchasing card. x Tip amounts CANNOT exceed 20%. The excess will have to be repaid. x Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter). E. Electronic Submission x All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above. x Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.) x Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format. F. Food Purchases x All food purchases on the Purchasing card should be accompanied by a Food Purchase Form and a Food Purchase Memo 1. The Food Purchase Memo will be completed at the beginning of each semester and include all potential individuals who will be paid for on the Purchasing Card. 2. The Food Purchase Form will be completed with each trip and include the actual individuals who were paid for on the Purchasing Card. G. Hotel Meals x If you try and purchase meals at a hotel on the purchasing card, you will be declined. x If you would like to have a meal at a hotel restaurant, you will need to either get a Cash Advance or request a Direct Pay from the Athletics Business Office and take a University check with you to the restaurant/hotel. NOTE: Keep purchasing card receipts separate from reimbursement and travel card receipts.
V. PURCHASING & RECEIVING ALL ITEMS TO BE PURCHASED MUST BE APPROVED BY THE ATHLETICS’ BUSINESS OFFICE BEFORE BEING PURCHASED. YOU SHOULD SUBMIT A PRICE QUOTE (NOT AN INVOICE) TO THE OFFICE FOR APPROVAL!
Vendor
• New Vendors need a W-9 and/or Employee vs. Indep. Contractor Form • Vendors with contracts must have approved MUW Contract Review Form and Contract Addendum Form.
• Must include vendor name; product description, item #, price and quantity; and any other specific directions (sizing, color, embroidery, screen printing, etc) Requisitions
Purchase Orders
• Created once requisition has been approved by all applicable University departments • A copy of the PO is sent via mail to the vendor.
• All items will be delivered to the athletic department. Receiving
Payment
• Upon receiving an order (either complete or partial), all invoices must be submitted to the Athletics' Business Office for processing.
A. New Vendor x All new vendors must submit a W-9 for payment. x Some vendors may require an Employee vs. Independent Contractor Form along with the W-9. B. Contracts x All contracts must be reviewed by multiple University departments before requisitions can be created. x A MUW Contract Review Form and MUW Contract Addendum must be attached to all contracts (see appendix). x The Contract Addendum must be signed by the vendor before submitting for approval. x Once the Contract Review Form and Contract Addendum has been completed and the contract has been signed by the appropriate University departments, the contract can then be signed by the vendor and submitted for requisition input. C. Requisition Request x All Requisitions Request must contain the following information: x Vendor x Description of product/service x Item #/Product Code x Quantity of Item #/Product Code x Price per Item #/Product Code x Any specific directions, sizing, coloring, etc. x Budget Checking x Before submitting a Requisition Request Form (see appendix for paper format), please make sure you have sufficient funds in your departments account. If funds are not available request will not be submitted for processing. D. Purchase Order x When the PO has been created, Resource Management will mail (snail mail) it to the vendor's address that was put on the new vendor form. It usually takes 5-10 business days to receive the PO. x If needed Resource Management can email a copy to the vendor. This needs to be noted prior to the creation of the PO. E. Receiving x Your items will be delivered to the Resource Management office, and then delivered to the Athletic Department. x It will also include a receiving document to be submitted with invoice for payment. F. Payment x After the purchase has been received, the vendor will send an invoice to you/accounts payable. x You will need to submit the invoice to the Athletics’ Business Office for review. It will then be delivered, along with the receiving document, to Accounts Payable for payment. A/P will not issue a check without an invoice.
REIMBURSEMENT REQUEST FORM General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Purpose of TravelName of Prospect(s), if applicable-
Reimbursement Amounts: Total Meal CostsTotal Lodging CostsTotal Registration FeesEstimated Total Air FareTotal Rental Vehicle (input fuel as “Total Other Costs”)-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: x Leave before 8am (Breakfast, Lunch, and Dinner)- $25 x Leave before 11am (Lunch and Dinner)$20 x Leave after 11 am (Dinner)- $12.50
Total Mileage Cost: Reimbursed at $0.54 per mile (must be accompanied by an online mapping print out of total mileage-
Estimated Total Other Costs (Describe and input any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you received a cash advance, please input any remaining cash amount here. Please note all receipts for cash advances should be submitted to the Athletics' Business Office for review. -
Receipt Submission Once you have completed and submitted this form, please be sure to submit all accompanying receipts to the Athletics' Business Office for review.
TRAVEL AUTHORIZATION & REIMBURSEMENT FORM (Pre-Travel)
Step 1 Complete Section I. in its entirety before departing Step 4 After completing Section X. this section will need to be completed and signed by the Director of
Step 2 Section IV: The first two columns and the last three columns should be completed for each day of your travel. Reminder that Total Allowed Meals per day is $25.
Step 3 Section X should include all estimated costs, and the estimated total should be input on pg. 1 Section I for approval.
TRAVEL PARTY LIST
STUDENT SIGNATURE SHEET- CASH ADVANCE First Name
Last Name
Student ID#
Amount
Signature
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 **NOTE: Only sign this sheet of you received the funds indicated in the amount section**
PRE-APPROVAL OFFICIAL VISIT REQUEST FORM General Information-Bylaw 13.6 Official Visit: Prospect Name-
Sport-
Prospect Home AddressDate of BirthSAT/ACT Scores-
GPA-
Current/Previous High SchoolExpected High School Graduation DateCurrent/Previous Higher Education Institution(s), if applicableExpected College Graduation Date, if applicable-
Travel Arrangements: Date of Arrival-
Date of Departure-
How is the PSA being transported to campus? If Coach is picking up PSA, where is the PSA being picked up from? Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
Page 1 of 2
Travel Costs: Student Host 13.6.5.5 The institution may provide the following to a student host entertaining a prospective studentathlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events.
Will there be a student host? If there is a student host, please provide his/her name and student ID #-
Meals Per NCAA Bylaw 13.6.5.6, PSAs are only allowed three on-campus meals per day for PSA and accompanying individuals. Off-campus meals are permissible; however, meals are not to exceed $10 per person per meal.
Estimated Total MealsLodging Per NCAA Bylaw 13.6.6 On campus or at a local facility within a 30-mile radius of institution's campus and comparable to normal studentlife. May provide a separate room for parents/guardian and spouse or individual of comparable relationship.
Lodging Location-
Estimated Total Lodging Costs-
Would you like to request a golf cart for the visit? Additional Information Please note that upon submission of this form, you will need to submit a copy of the PSAs official/unofficial transcript(s) to the Athletics' Business Office. You will also need to submit an itinerary at least 1 week prior to the PSAs arrival.
Page 2 of 2
Procedures for receipt of funds contributed to specific sports by booster clubs and fundraising activities. 1. The Office of Development and Alumni must have a coordinated approach to private fundraising. Phone calls, letters, visits, proposals, and reports must be directed to and recorded in the Office of Development and Alumni. All athletic fundraising is directed through the Office of Development and Alumni. In the event a staff member of the Athletics Department identifies a prospective donor, the athletics director or athletics staff member will contact the executive director of the Office of Development and Alumni to discuss the prospective donor. A development staff member will be assigned to work with the athletic staff member to steward and solicit the prospective donor. In the event a staff member of the Office of Development and Alumni identifies a prospective donor for athletics, the Office of Development and Alumni staff member will contact the athletics director to discuss the prospective donor. Based on the area of interest, the athletics director will assign a staff/coach to work jointly with the Office of Development and Alumni staff member to steward and solicit the prospective donor. 2. Fundraising activities are recorded as contact reports and/or actions in Blackbaud’s Raiser’s Edge software system in the Office of Development and Alumni. All substantive contact with donors and prospects is required to be recorded in the donor/prospect record. When an Office of Development and Alumni staff member identifies an appropriate solicitation opportunity with a prospective donor, he or she will record the giving proposal in the donor/prospect’s Raiser’s Edge record indicating the planned solicitation amount, date, and purpose. The executive director of development and alumni reviews all contact reports and actions in Raiser’s Edge. The fundraising staff member will update the donor/prospect’s moves through the fundraising process. The Office of Development and Alumni adheres to the Donor Bill of Rights as adopted by the Association of Fundraising Professionals (AFP). 3. Athletic Department Receipt Procedures: x The Athletics Office receives funds and should date stamp check stub and/or envelopes. x If cash and/or multiple checks are received, a list of all items with donor names should accompany the funds with a total.
x
Funds then should be hand delivered to the Office of Development and Alumni for deposit with the MUW Foundation. x The administrative assistant will record information in the receipt book. x The white copy of the receipt will be given to person bringing funds. x The yellow copy of the receipt will be attached to the deposit. x The pink copy of the receipt will remain in the receipt book. Funds are then deposited and recorded into the designated athletic fund in the MUW Foundation’s accounting system. Athletics funds held by the MUW Foundation: x Owls Fund Club x Owls Baseball x Owls Cross Country x Owls Softball x Owls Men’s Soccer x Owls Volleyball x Owls Men’s Basketball x Owls Women’s Basketball x Owls Women’s Soccer x Owls Men’s Golf x Owls Tennis x Owls Track & Field Official tax receipts and acknowledgment letters are mailed to each donor from the MUW Foundation. Online Receipts: Online transactions are processed daily. An online tax receipt is emailed to the donor at the time of the gift. At the end a quarter, a list of donors is provided to the Athletics Office.
ATHLETICS FUNDRAISING REQUEST FOR
MS University for Women Foundation Restricted Funds Management Report For Quarter End 12/31/21
Surplus/(Deficit) 26122 - Owls Fund Club 28095 - Owls Baseball 28096 - Owls Cross Country 28097 - Owls Softball
Beginning Balance $81,905.83
Revenue $5,840.02
Expenses $1,035.07
and Adjustments $4,804.95
Ending Balance $86,710.78
$12,449.43
$4,390.00
$0.00
$4,390.00
$16,839.43
$3,419.61
$0.00
$0.00
$0.00
$3,419.61
$12,943.44
$0.00
$1,130.95
($1,130.95)
$11,812.49
$6,017.88
$1,328.00
$614.80
$713.20
$6,731.08
$13,635.51
$0.00
$256.78
($256.78)
$13,378.73
28125 - Owls Men's Basketball
$4,805.39
$500.00
$319.56
$180.44
$4,985.83
28126 - Owls Women's Basketball
$8,870.00
$500.00
$0.00
$500.00
$9,370.00
28127 - Owls Women's Soccer
$6,375.27
$2,734.00
$1,529.35
$1,204.65
$7,579.92
28128 - Owls Golf
$4,545.43
$0.00
$0.00
$0.00
$4,545.43
28129 - Owls Tennis
$369.62
$0.00
$0.00
$0.00
$369.62
28167 - Owls Track & Field
$108.00
$0.00
$0.00
$0.00
$108.00
28098 - Owls Men's Soccer 28099 - Owls Volleyball
28169 - Owls Sports Information 28190 - Owls Student Athlete Advisory Committee Total
$643.00
$0.00
$0.00
$0.00
$643.00
$1,268.65
$0.00
$0.00
$0.00
$1,268.65
$157,357.06
$15,292.02
$4,886.51
$10,405.51
$167,762.57
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I.
TRAVEL
Before you, your staff, or your student athletes travel ANY WHERE, you must have an approved travel form. Travel includes: game travel, recruiting, off campus meetings, conferences, and any other university related activities. PROCEDURES: 1. Completing the TA (Paper format) A. A Travel Authorization Request Form (electronic submission) must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. (See appendix for diagram on completing the paper format TA). x TAS NEED TO BE SUBMITTED AT LEAST 10 DAYS PRIOR TO THE TRAVEL DEPARTURE DATE. x TAs submitted within 10 days of the travel departure date are subject for approval based on availability of resources and the Director of Athletics approval. B. Section I. of the Travel Authorization must be completed in its entirety and specifically contain the following information: x MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s), and Purpose of Travel. C. After completing Section I., you will move to Sections IV and X. x Section IV: The first two columns and the last three columns of this section should be completed prior to leaving. 1. Total Allowed Meals: Total allowed meals per day is $25 per traveler. This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column. 2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night. 3. Daily Total: This column should be the daily total for all travelers for meals and hotel. x Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval. 1. You will need to complete all parts of this section, that apply, as accurately as possible. 2. Make sure to account for all travelers in your party. 3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV.
D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I. x If you are also requesting a cash advance, you will need to select “yes” and state how much. (See Section II of this Handbook for more information on cash advances.)
2. Recruiting (Off Campus) A. A Pre-Approval Recruiting (Off-Campus) Form (see appendix for paper format) should be submitted and approved by the Athletics’ Business Office before you or your staff can leave campus for a recruiting event. ALL REQUESTS SHOULD BE MADE AT LEAST 24 HOURS IN ADVANCE!! B. See the Transportation section for more information on reserving and requesting vehicles. C. NOTE: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs. 3. Recruiting (Official/Unofficial Visits) A. Before inviting a PSA on campus for an Official or Unofficial visit, you must complete a Pre-Approval Recruiting Form (see appendix for paper format). ALL REQUESTS SHOULD BE MADE AT LEAST 7 DAYS PRIOR TO THE ARRIVAL DATE OF THE RECRUIT! Visit Itineraries are required for Official Visits and recommended for unofficial visits. x Pre-Approval Official Visit Request Form x Pre-Approval Unofficial Visit Request Form x Post-Official Visit Summary (completed within 48 hours post visit) B. Lodging x PSAs have the opportunity to stay in an on-campus residency hall during an official or unofficial visit. x PSAs on an official visit can have his/her stay paid for by the sport. PSAs on unofficial visit will have to pay for his/her own stay overnight. x On-campus residency hall rates are $12.50 per night per person. Contact Andrew Moneymaker at amoneymaker@muw.edu x Off-campus lodging can be booked at the Fairfield Inn for $89 per night. C. Sodexo Meal Card x A Recruiting Meal Card can be purchased out of your budget for meals in the cafeteria (Hogarth Dining Center). Meal cards are $120 and include 20 meals. Meals must be included in your Pre-Approval Request Forms i. If you do not use the Meal card regular Sodexo meal amounts are as follows: Breakfast $5.50, Lunch $8.50, and Dinner $9.50. 4. Hotels A. In State x The State has negotiated State Contract Rates with various locations around the state. It is recommended that, whenever possible, travelers make arrangements to stay at one of the contract locations. x State Negotiated Hotel Contracts can be found at the DFA website. x Reminder that in state hotel should be tax-exempt
B. Out of State x The traveler should make reservations for accommodations which are economical and meet the needs of the individual traveler. x Always request a government rate when traveling. x Please note that some out of state hotels will not be tax-exempt, and you will need to estimate that additional cost. C. Hotel Rooms x Reminder when booking hotel rooms that you must include rooms for all traveling student-athletes, staff (coaches, trainers, sports information, administration), and the bus driver(s). 5. Transportation A. University Vehicle x To request a university vehicle, you must submit the appropriate form for your type of travel and be sure to request a university vehicle. Once the form is submitted, a request will be made to the University Resource Management department for a vehicle. i. Before receiving a university vehicle, you must have completed the following: x Read the Fleet Manual (http://www.muw.edu/resources/fleet/vehicles) x Sign the Vehicle Manual Acknowledgement Form and submit to Resource Management x Submit a copy of your valid driver’s license to Resource Management x When driving a university vehicle, travelers should always utilize Fuelman for gasoline purchases. i. Resource Management will brief you on using Fuelman when you pick up the university vehicle. If a Fuelman location is not available, reimbursement will be made for the actual cost of the gasoline purchase. ii. You can download the Fuelman app on Android or iOS devices for free or use the “Fuelman Site Locator” at the top of the page at http://www.fuelman.com/ x The following vehicle mileage charges have been implemented for using University vehicles. Type of Vehicle Rate per mile Car .38 Seven passenger van .59 Twelve passenger van .72 x x
Mileage charges will be automatically deducted from your budget upon return from your trip. There is a $25 charge for vehicle reservations that are cancelled within 24 hours of the requested pick up date and for anyone who does not record the correct beginning and ending mileage.
Travelers must be aware and abide by the following state vehicle policies: VEHICLE USE POLICY 4.101 State-Owned Vehicle Official Use Policy State-owned vehicles are authorized for use in the performance of all travel or tasks necessary to accomplish official state business that is within the rated design capability of the vehicle. Use is not authorized for unofficial travel or tasks, the transport of unauthorized persons or items, or the performance of tasks outside the rated capacity of the vehicle. State-owned vehicles shall be driven only by authorized users and used for official state business only. Some examples of unauthorized use include, but are not limited to: (1) Sightseeing or trips for pleasure unless the trip is part of the official agenda for a business conference. (2) Transporting family members, dependents or friends to school, daycare, medical appointments, social events or other personal activities. (3) Conducting other personal business outside the authorized user’s scope of employment. Only authorized passengers are permitted to accompany authorized users in state vehicles. Non-state individuals such as volunteers, spouses, and children should not be passengers in a state vehicle unless they are involved in the conduct of business which is in the scope of employment of the authorized user operating the state-owned vehicle. 4.101.01 Operating a State-Owned Vehicle Authorized users must have a valid driver’s license (Mississippi residents must have a Mississippi Driver’s License), acceptable driving record, and be authorized by their agency to operate a state-owned vehicle. Authorized users include state employees, state contract workers, elected or appointed officials, and independent contractors (where approved on a case by case basis). All drivers will be required, on an annual basis (due January 15 of each calendar year), to sign a Vehicle Use Agreement. Agencies shall determine if a user’s driving record is acceptable before allowing that user to operate a state-owned vehicle. Agencies may review authorized users’ driving records, as necessary. The Agreement contains a provision signifying that the driver has been given a copy of the fleet policies and procedures and that he/she understands and agrees to them. The Vehicle Use Agreement also contains space for the driver's license number and it informs the driver of his/her obligation to reveal changes in the status of that license. This form should be updated on a yearly basis or if the driver’s information changes, whichever comes first. It is the responsibility of the user to immediately notify his/her supervisor should any information change. Failure to report such changes is vehicle misuse and subject to the penalties herein. Agencies must retain copies of the current form electronic or paper for each authorized user. These forms are subject to audit by the BFM and the Office of the State Auditor. At no time can authorized users operate a state-owned vehicle with a revoked, restricted, or suspended license.
B. Personal Vehicle x Personal vehicles can be used instead of a university vehicle. However, employees who choose to use a personal vehicle over an available university vehicle will be reimbursed for mileage at $0.18 per mile. x When University vehicles are not available, travelers are permitted to use theirpersonal vehicle and receive reimbursement for mileage at $0.585 per mile. x Please make sure to submit a printout of mileage estimates per an online mapping service (i.e. Google Maps, MapQuest, etc.) for reimbursement of mileage. The start and end location for round trip mileage is 1100 College Street, Columbus, MS 39701. C. Rental Vehicle x Rental vehicles can be used instead of a university vehicle. x Rental reservations are made through Enterprise (departing from MS) or Hertz (departing out of state). x Enterprise charges are billed directly to the University and deducted from your budget. Hertz charges will have to be paid out of pocket and reimbursed upon return. x To be reimbursed for fuel costs, you must submit your fuel receipt(s) to the Athletics Business Office for reimbursement. D. University vs. Personal vs. Rental Vehicle x Be sure when selecting your vehicle type you are selecting the most economical option. You should be comparing university mileage ($0.585) to personal mileage($0.18) to rental charges (cost plus fuel) when selecting the most economical option. provide a
PRE-APPROVAL OFFICIAL VISIT REQUEST FORM General Information-Bylaw 13.6 Official Visit: Prospect Name-
Sport-
Prospect Home AddressDate of BirthSAT/ACT Scores-
GPA-
Current/Previous High SchoolExpected High School Graduation DateCurrent/Previous Higher Education Institution(s), if applicableExpected College Graduation Date, if applicable-
Travel Arrangements: Date of Arrival-
Date of Departure-
How is the PSA being transported to campus? If Coach is picking up PSA, where is the PSA being picked up from? Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
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Travel Costs: Student Host 13.6.5.5 The institution may provide the following to a student host entertaining a prospective student-athlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events.
Will there be a student host? If there is a student host, please provide his/her name and student ID #Meals Per NCAA Bylaw 13.6.5.6, PSAs are only allowed three on-campus meals per day for PSA and accompanying individuals. Off-campus meals are permissible; however, meals are not to exceed $10 per person per meal.
Estimated Total MealsLodging Per NCAA Bylaw 13.6.6 On campus or at a local facility within a 30-mile radius of institution's campus and comparable to normal studentlife. May provide a separate room for parents/guardian and spouse or individual of comparable relationship.
Lodging Location-
Estimated Total Lodging Costs-
Would you like to request a golf cart for the visit? Additional Information Please note that upon submission of this form, you will need to submit a copy of the PSAs official/unofficial transcript(s) to the Athletics' Business Office. You will also need to submit an itinerary at least 1 week prior to the PSAs arrival.
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PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM General Information: Sport-
Name of Traveler-
Date of Departure-
Date of Return-
Recruiting Destination(s): include site location, city, state, and zip code-
Name of Prospect(s), if applicable-
Estimated Travel Costs: Meals Estimated Total MealsLodging Estimated Total Lodging CostsLodging Name and Address-
Meals are $25 per day per person. The following pro-rated amounts apply to partial travel days: x Leave before 8am (Breakfast, Lunch, and Dinner)- $25 x Leave before 11am (Lunch and Dinner)- $20 x Leave after 11 am (Dinner)$12.50
Vehicle Charges If a University vehicle is not available, then a cost comparison will be completed by the Athletics' Business Office to determine the most economical option between rental and private vehicle. Please estimate the total mileage for your trip starting and ending at 1100 College Street, Columbus, MS 39701. Total Estimated Mileage for Entire TripOther Charges Estimated Total Air FareEstimated Total Other Costs (Describe and estimate any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you are requesting a Cash Advance, please specify the amount-
PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM General Information Bylaw 13.7 Unofficial Visit: Prospect Name-
Sport-
Prospect Home Address-
Travel Arrangements: Date of Arrival-
Date of Departure-
Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).
Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-
Meals: Per NCAA Bylaw 13.7, lodging accommodations cannot be paid for by institution, unless housing is generally available to all visiting prospective students. PSAs on unofficial visits are allowed one on-campus meal for the PSA only. This cannot include any accompanying individuals.
Do you plan on providing one on-campus meal to the PSA? Would you like to request a golf cart for the visit?
Department of Athletics Compliance Manual
SECTION 2 – COMPLIANCE POLICIES AND PROCEDURES NCAA Division III Compliance Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3). It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities. Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations. The Director of Athletics and Campus Recreation and the Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms. Rules education is an ongoing process within the Department, taking place under the leadership of the Compliance Director. Compliance regulations may be updated over time, therefore Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis. Recruiting, Contacts and Evaluations Regulations set forth in NCAA Division III Bylaw 13 address issues of recruiting, contact and evaluations. These regulations shall not limit an institution’s admission office from the recruitment of prospective students generally. Key regulations and principles include: x Recruiting contacts with a prospective student-athlete (or the prospective student-athlete’s relatives or guardians) by institutional staff members and/or representatives of the institution’s athletics interests are subject to the provision set forth in NCAA Division III Bylaw 13.1. x Recruiting is any solicitation of a prospective student-athlete or a prospective student-athlete’s relatives [or guardian(s)] by an institutional staff member or by a representative of the institution’s athletics interests for the purpose of securing the prospective student-athlete’s enrollment and ultimate participation in the institution’s intercollegiate athletics program. x x x
x
x x
Representatives of an institution’s athletics interests (as defined in Bylaw 13.02.9) may make in-person, on- or offcampus recruiting contacts with a prospective student-athlete; however, such off-campus contacts may not occur until the conclusion of the prospective student-athlete’s sophomore year in high school. In-person, off-campus recruiting contacts shall not be made with a prospective student-athlete or the prospective student-athlete’s relatives or guardian(s) until the prospective student-athlete has completed his or her sophomore year in high school. U.S. service academy exceptions to this provision are set forth in Bylaw 13.16.1. A contact is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete’s relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting (see NCAA Division III Bylaw 13.02.3 for further definition). An evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete, including any visit to a prospective student-athlete’s educational institution (during which no contact occurs) or the observation of a prospective student-athlete participating in any practice or competition at any site. A prospective student-athlete may not be provided an official visit earlier than January 1 of the prospective studentathlete’s junior year in high school. A prospective student-athlete may visit a member institution’s campus at his or her own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before January of his or her junior year
in high school.
Recruiting Best Practices: 1. Enter each of your prospects in Front Rush (and if needed create a folder for them). a. Record contact information, parents’ names, high school info, etc. b. Log all calls, contacts and evaluations in the prospects profile in Front Rush c. Enclose all academic information d. Enclose all athletic information 2. Request that the prospect e-mail (scan) you a copy of their high school transcripts and test scores (SAT or ACT). 3. Input the prospects information into our compliance database. (Front Rush) 4. Inform the prospect of the Division III eligibility standards for The W. 5. Remind the prospect that when registering for the SAT or ACT, he/she should ensure scores are sent to The W for evaluation. 6. Inform the prospect of the scholarship opportunities available in each college on campus beyond the admissions grants. 7. Be able to tell our story each and every time.
NCAA Division III Student-Athlete Celebratory Signing Form
I, (first and last name), have been accepted to the Mississippi University for Women, a future NCAA Division III institution. In addition to my academic responsibilities, I intend to participate in the sport(s) of (name of sport(s) during the (year) academic year. Consistent with Division III's goal of fostering an environment where students can follow their passions and discover their potential, Division III student-athletes are encouraged to:
DISCOVER Division III student-athletes are encouraged to pursue their interests and passions beyond the classroom and field of play…to discover themselves.
DEVELOP Division III institutions provide an environment that encourages student-athletes to develop into well-rounded adults. Small class sizes, the ability to participate in more than one sport, and an emphasis on participating in activities outside of the classroom are all hallmarks of the Division III experience.
DEDICATE Division III institutions expect student-athletes to dedicate themselves to achieving their potential. Student-athletes must manage their busy schedules, keep up with class work and face the same challenges as the rest of the studentbody.
Owls Athletics Philosophy Statement - Win Every Day The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible. The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.
This form commemorates my choice to attend the Mississippi University for Women. By signing this form, I embrace the Division III philosophy. I also understand my signature neither obligates me to attend the institution, noted above, and participate in athletics nor does it guarantee me a roster position. Prospective Student-Athlete:
Date:
February 18, 2022
In accordance with NCAA bylaw 13.1.1.2, MUW is granting permission for your coaching staff to contact regarding their transfer to your institution. MUW will be granting a release to all institutions. If you wish to receive further information regarding contact me at 662-329-6586 or by e-mail at dltalley@muw.edu. Sport:
participation here at MUW, please feel free to
Previous Institution:
Date Self-Release Received:
Expiration Date:
First Release? If subject to disclosure requirements, has previous institution been notified? YES NO If yes, who was notified? Date of notification: Sincerely,
Daniel Talley Compliance Director cc:
, Head
Coach
Permission to Contact Info Page Self-Release: see previous page The previous form is in reference the bylaw 13.1.1.2.1. Students may request a self-release which will give another institution permission to contact the student athlete who currently attends MUW. 13.1.1.2.1 Self-Release. Using a form made available by the NCAA national office, a student-athlete who attends a Division III institution may issue, on his or her own behalf, permission for another Division III institution to contact the student-athlete about a potential transfer. The student-athlete shall forward this form to the director of athletics at the institution of interest. Contact between the student-athlete and institution may occur during the 30-day period beginning with the date the permission to contact form is signed by the student-athlete. An additional form must be issued for contact to occur or continue beyond the initial 30-day period.
Transfer Portal: see next page Bylaw 13.1.1.2 states an institution cannot contact a student athlete from another 4 year institution without first obtaining permission to contact.
13.1.1.2 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution’s athletics interests shall not make contact in any manner (e.g., in-person contact, telephone calls, electronic communication, written correspondence) with the student-athlete of another NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining written permission to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer. If permission is granted, all applicable NCAA recruiting rules apply. If an institution receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the institution shall grant or deny the request within seven business days (see Bylaw 13.02.1) of receipt of the request. If the institution fails to respond to the student-athlete’s written request within seven business days, permission shall be granted by default and the institution shall provide written permission to the student-athlete. Written permission may be granted by: [D] (Revised: 1/10/91, 1/16/93, 1/11/94, 1/12/04 effective 8/1/04, 1/9/06, 10/17/06, 1/12/11) (a) The first institution’s athletics director (or an athletics administrator designated by the athletics director); or (Adopted: 1/14/02 effective 8/1/04) (b) The student-athlete, if the student-athlete attends a Division III institution (see Bylaw 13.1.1.2.1). (Adopted: 1/14/02 effective 8/1/04) The NCAA is using the Transfer Portal for students wishing to transfer. Their permission to contact information will be listed. *Please note the following circled in red in regards to permission to contact: ***If a Student Athlete is not listed in the Transfer Portal please contact the Director of Compliance; they will send a “traditional” permission to contact letter to receive permission to speak with the student athlete.
¾ Transfer Portal Information
(Login to NCAA MY Apps)
See Red Circles for Permission to Contact Key Identifiers
12-3-2019 – ATTENTION DIVISION III The following information clarifies the most common questions asked by Division III institutions starting to use the transfer portal. HOW TO SEE THE PERMISSION TO CONTACT TO ENTER A STUDENT If you are an administrator who will enter students in the transfer portal, you must have edit access. First make sure your SSO administrator adds the transfer portal to your NCAA apps. Edit access provides the permission to contact and my transfers tabs. When adding the transfer portal as an app, the default is set to view only. For individuals needing edit access, the YES needs selected for edit access. NCAA ID - STUDENT MUST REGISTER WITH THE NCAA ELIGIBLITY CENTER The NCAA ID cannot be created for the student entry in the transfer portal by anyone but the student. The student must register with the NCAA Eligibility Center to receive an NCAA ID by registering for a certification account or profile account. A registration fee is required for a certification account. The profile account does not require a fee. If an NCAA ID is created by a member institution, it will include a letter within the ID. This is not the acceptable 10 digit NCAA ID for transfer portal entry. SPORT PARTICIPATION The intent of the sport designation in the transfer portal is for the sport the student participates in at your institution and not the sport, if different, the student wishes to participate at another institution. DIVISION III WEBINARS Please refer to all the transfer portal resources for your questions located in the resources section of the transfer portal. Additionally Division III has held two webinars on the transfer portal and those are located on the Division III webinar homepage. 10-30-2019 - TRANSFER PORTAL SEARCH FEATURE CHANGING ON NOVEMBER 1
Starting November 1, 2019, you will need to select the specific year (e.g., 2018-19) or ALL to search the 2018-19 and 2019-20 list of studentathletes. Generally, coaches will want to select ALL since student-athletes entered in the transfer portal before August 1, 2019 are listed in 2018-19 and may still have an active status. 8-29-2019 - HAVE FALL CLASSES STARTED ON YOUR CAMPUS?
If classes have started, it is time for compliance administrators to matriculate and withdraw student records in the transfer portal. MATRICULATE - Student-athlete who transferred to your institution and attending classes for the regular academic year. WITHDRAW - Student-athlete who entered the transfer portal and decided to not transfer. Student-athlete has remained at your institution and attending classes for the regular academic year. Student-athlete can be entered in the transfer portal again if the student-athlete decides to once again explore transfer opportunities.
Athletics Department Student-Athlete Handbook 2021-22 ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
I.
STUDENT-ATHLETE RECRUITING HOST POLICY
In an effort to develop a comprehensive recruiting process to assist in the growth of the athletic teams, current student- athletes may be asked to assist a coach in the recruitment of a potential student-athlete during an official recruiting visit. The Athletic Department’s Assistant Athletic Director for Compliance oversees the official visit process and ensures that the following NCAA regulations for student hosts are followed: The institution may provide the following to a student-host entertaining a prospect: 1. A maximum of $30 for each day of the visit to cover all costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains. All entertainment must take place within 30 miles of campus. 2. A complimentary admission to a campus athletics event; provided the ticket is utilized to accompany a prospect to that event during the prospect’s official visit. 3. At the conclusion of the campus visit for a prospect, the student host must fill out the appropriate Student Host Expense Report. The host must provide receipts and/or documentation as to how monies were spent and activities in which the prospect was involved. A. MULTIPLE HOSTS ¾ If several students host a prospect, the institution shall provide only one student host entertainment money to cover the actual and necessary expenses incurred by the prospect and the host. The other students shall pay for their own entertainment. B. USE OF AUTOMOBILE ¾ The institution or representatives of its athletics interests shall not provide an automobile for use by the prospect or the student host. C. STUDENT HOST RECRUITING GUIDELINES Student hosts serve as representatives of the team. The reputation of the team, the Athletic Department and MUW are at stake. Each student host is required to sign a statement of understanding of the rules that follow. Any violation of those rules is subject to discipline under the Student-Athlete Code of Conduct. 1. Prospective student-athletes (PSAs) will have a curfew of 12 midnight unless participating in activities supervised by the coaching staff. The host is responsible for the PSA during the entire visit. The safety and welfare of the PSA, including food, sleeping arrangements, and social contacts, are of utmost importance. If a problem arises with the PSA, contact your coaching staff immediately. 2. Underage drinking (below 21) is illegal in the State of Mississippi. A PSA, regardless of age, must be aware that alcohol use will not be tolerated while on an official visit. Consumption of alcohol in the residence halls is not permitted at any time. 3. Mississippi University for Women will not tolerate sexual harassment or misconduct. 4. The host and coaching staff shall discuss and plan an itinerary for the visit. Activities should be academic, recreational, and social in nature to provide the recruit with a view of typical student life at MUW. Team activities and attendance at University social events and athletic
contests are encouraged. 5. PSAs and student hosts may be provided up to $30.00 per day for entertainment expenses. It is the host’s responsibility to handle the money. At no time may cash be given to a PSA. The money is not to be used to purchase alcoholic beverages. 6. The student host must ensure that the prospective student-athlete does not have contact with representatives of the University’s athletic interests (“boosters”) during the visit. 7. The student host must ensure that the PSA does not visit any bar(s) and/or Adult Entertainment facilities during their campus visit.
II.
SCHOLARSHIPS/GRANTS
1. ACADEMIC SCHOLARSHIPS Student-athletes receiving academic scholarships must maintain the minimum G.P.A. requirements associated with their particular scholarship. In the event that the student-athlete loses their academic scholarship, it is NOT the responsibility of the Athletic Department to cover the amount of the award. 2. OUTSIDE GRANTS/SCHOLARSHIPS Any student-athlete receiving an outside grant or scholarship must notify the Athletic Department in advance to ensure that it is permissible to accept the grant/scholarship.
ADMISSIONS Prospective student-athletes can apply for admissions at https://www.muw.edu/admissions/apply.The admissions application is free. A. Freshman B. https://www.muw.edu/admissions/apply/international
https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/affordable/scholarshipsRequirements: https://www.muw.edu/admissions/apply/freshmen/requirements x Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/freshmen C. Transfer x Requirements: https://www.muw.edu/admissions/apply/transfer/requirements x Admissions Scholarships:
https://www.muw.edu/admissions/affordable/scholarships/transfer D. Graduates x Information: https://www.muw.edu/graduates E. International x Requirements for undergraduate and graduate
admissions can be found at: https://www.muw.edu/admissions/apply/international F. Types of Scholarships: x https://www.muw.edu/admssions/affordable/scholarships x x
x
x
x
Admissions scholarships are based on academic performance of students at their previous institution. Departmental scholarships are awarded by individual departments and have their own application, deadline, and selection process. These scholarships can be found at h EMCC Tuition Guarantee is for residents of Lowndes County, Mississippi, who have graduated from East Mississippi Community College. These students are eligible to attend The W tuition-free. Academic Common Market allows students to receive discounted tuition rates. You must be a resident of Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Oklahoma, South Carolina, Tennessee, Texas, Virginia, or West Virginia. Students must select a program an eligible program located at link Alumni scholarships are awarded to students whose parent(s) or grandparent(s) graduated from the W and are an active member of the MUW Alumni Association.
G. Cost of Attendance and Scholarships/Financial Aid Estimates x Tuition & Fees costs can be found at
http://www.muw.edu/accounting/students/tuition H. Transcript Evaluation x All preliminary admissions screenings go
x
x x
I.
directly to the Office of Admissions- Iika McCarter Transcript evaluation should include all official/unofficial transcripts from all current and prior institutions. Please allow 48 hours for a response to all inquiries. NOTE: evaluations are only preliminary and could change based on actual grades submitted on official transcripts and for in progress classes.
Admissions Tours x Before requesting any admissions tours, a Pre-Approval Official/Unofficial Visit Request Form should be completed and approved by the Director of Athletics. x If a golf cart is request on the request form, the Athletics Business Office will handle the reservation. x Weekend Visits: 1. Contact the Office of Admissions one week prior to the arrival date to make arrangements to pick up housing keys and/or golf cart. x Weekday Visits: 1. Admissions Tours are available during the week and no housing key and/or golf cart request is necessary. 2. Contact Iika McCarter in Admissions to set up a tour at least one week prior to arrival date.
J. Enrollment Management Software x Logging in 1. Using SLATE
2. Institution: muw 3. Username: wathletics (assigned) 4. Password: goowls (assigned) x
Admissions Terminology o Stage Classifications:
Terminology Inquiry
Admissions Meaning Student has shown interest in The W but has not taken the step to complete an application Student has been accepted and has completed for an admission intent to has enroll form for indicating thatbut they Student applied admission weplan are to enroll missing documents to make an admissions decision Student has been accepted and satisfied requirements but has not completed an intent to enroll form
Confirmed Applicant Decision
o Entry Status Classifications: Terminology Standard
Transfer Returning Student
x
Admissions Meaning Student is a first-time freshman who has or will be graduating from high school with no college experience post high school graduation (dual enrollment credits from high school don’t count toward this) Student has attended a college/university post high school graduation but has never attended The W Student has attended The W before but has had a break in enrollment seeking to return
Finding Students 1. To search for student, click search. From there, demographic and admission data boxes will pop up allowing you to enter student information. For a sure way to find someone, enter only last name and first name. Once information has been entered, click search again. 2. A list will populate with all of the students in the system with that first and last name. You will see: First Name; Last Name; Stage: Inquiry, Applicant, Decision, Confirmed;
Intent to Enroll; Market Segment: freshman, transfer, returning student; and Entry Term: Fall, Spring, Summer. 3. Double click on the student record. From there, you will see basic information such as birthdate, ethnicity, etc. Scroll down and there are several other collapsible areas to view information such as: a. View Student Majors: here you will see what the student indicated that they were interested in b. User Defined: the option to see what sport they are interested in is located at the top of this page c. View Student Scores: any ACT or SAT scores are available here d. High School/College Data: current and prior schools are listed here e. Address Data f. Tracking requirements: here you will see all items that we are tracking a student for to make an admissions decision. In the satisfied column, an item is listed as true if we have it and false if we have not received it x
Searching by Predefined Query 1. Each sport has its own predefined query to quickly find all students who have indicated interest in a particular spot. To access each sport list, do the following: a. From the student search screen, scroll to Student Search by Predefined Query b. Query Folder: select Athletics Folder c. Query Name: select the appropriate query by sport:
Admissions Mississippi University for Women policies regarding admission are determined by the Office of Admission, and are as follows: • Admission of entering freshmen is based on the completion of the College Preparatory Curriculum (CPC) specified below with either a specific minimum grade-point average (GPA) or both a specific GPA and minimum standard test score. Students must submit a high school transcript reflecting satisfactory completion of the following College Prep Curriculum requirements. (Provisional admission may be granted with a seven-semester high school transcript provided the transcript indicates that courses to complete the CPC are underway; final admission will require a complete transcript.) The high school CPC requirements set forth below are applicable to students graduating from high school beginning with the spring of 1996 and are subject to change in accordance with the Institutions of Higher Learning. Freshman Students Carnegie Subject
Unit s
Contents and Remark
English
4
Courses must require substantial communication skills (i.e., reading, writing, listening and speaking).
Mathematics
3
Algebra I or its equivalent plus two math units higher than Algebra I
Science
3
Biology I or its equivalent plus two units higher than Biology I
Social Studies
3
United States History (1 unit), World History (1 unit), Government (1/2 unit), and Economics (1/2 unit) or Introduction to World Geography (1/2 unit)
Advanced Electives
2
Option 1: Foreign Language I and Foreign Language II Option 2: Foreign Language I and Advanced World Geography Option 3: Any combination of English, Mathematics higher than Algebra I, Science higher than Biology I, Advanced Elective category, any AP course, any IB course
1/2
The course should emphasize the use of technology as a productivity tool. Instruction should include utilizing various forms of technology to create, collaborate, organize, and publish information. The application of technology as a productivity tool, rather than specific hardware and/or software packages should be the focus of the course.
Technology
1
Arts
Includes any one Carnegie unit (or two 1/2 units) of visual and performing arts course(s) meeting the requirements for high school graduation. Courses taken prior to high school will be accepted for admission provided the course earns Carnegie credit and the content is the same as the high school course.
Pre-High School Units
Transfer Students x
Students may be accepted for transfer from other regionally accredited colleges and universities if a minimum 2.0 cumulative GPA has been maintained on all course work attempted, with the exception of vocational/technical or other courses not acceptable for transfer. Official transcripts must certify that if the student is eligible to re-enter the college from which the student is transferring. Applicants must list all colleges attended on the application for admission. Failure to provide information about prior college attendance is grounds for disciplinary action including immediate dismissal from the University. In addition, the applicant must meet one of the following criteria: 1. Have been admissible as a freshman. The applicant must
x
submit official high school records (see freshman admission) as well as college transcripts to meet this requirement. 2. Have successfully completed at least the following 30 semester hours of college work at a regionally accredited school: 6 hours of English Composition 3 hours of College Algebra, Quantitative Reasoning, or higher level mathematics 6 hours of Natural Science 9 hours of Humanities and Fine Arts 6 hours of Social or Behavioral Sciences Any student who has earned an Associate of Arts degree from a regionally accredited institution and sufficient GPA as calculated by MUW is eligible for admission. Any student who has earned other Associate level degrees from a regionally accredited institution in a transferable area (as defined by MUW) and sufficient GPA as calculated by MUW may be eligible for admission.
International Students x
Applicants for undergraduate studies should have all required materials submitted to the Office of International: x
The following steps are in place for international student applicants: o Step 1: Apply for undergraduate admissions. $40 application fee –
You may contact University Accounting at 662-329-7210 to pay by credit or debit card. o Step 2: Submit official transcripts – We recommend all freshmen and transfers from international colleges/universities to send your transcripts directly through Spantran. Their company will provide the most accurate evaluation. Visit here: https://spantran.com/web/. Please select the course analysis evaluation option. •
ACT/SAT scores – though scores are currently not required for admission. A score is required for scholarship eligibility, and for class placement. Freshmen and Transfer students may learn more here: https://www.muw.edu/admissions/affordable/scholarships
•
TOEFL. The TOEFL can be waived if English is the student’s first language or if the student has taken and successfully completed an English course.
o Step 3: Student Health Agreement Form • Measles, Mumps, and Rubella (two doses required). This immunization can be administered in your home country. • TB Gold QuantiFERON Skin Test/Chest X-ray. The two tests must be administered in the United States. We recommend testing as soon as you arrive in the United States. Testing can be arranged through the University. o Step 4: Statements of Financial Backing You must show proof of $20,000 USD in finances. These finances must be shown on an official bank document and will be accepted from you or a sponsor. •
All Applicants must provide either original or true certified copies of transcripts, diplomas, or certificates of all previous secondary and postsecondary academic studies. This documentation must be certified and translated into English. The United States Immigration & Naturalization Service requires that applicants show financial proof to meet the cost of study prior to the issuance of the I-20 form. The cost includes nonresident tuition, fees, room, meals, books, insurance, international student orientation fee, and estimated expenses.
x
International Student-Athlete Eligibility Form – Shelley Moss, Director of Admissions, works directly with all international students, including student-athletes to ensure international students submit the appropriate documentation.
NCAA Eligibility Regulations Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics. Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student-athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition. To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student-athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Assistant Director of Athletics and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a studentathlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full-time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member. Good Academic Standing and Satisfactory Academic Progress (14.02.5)
The phrases “good academic standing” are to be interpreted at each member institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). The Department of Athletics will enforce a 12 credit/ 2.0 GPA per term requirement for all student-athletes. General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a
student-athlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee). 2) In the last semester of a student-athlete’s senior year or in the final semester before participating in an experiential learning requirement (in student’s baccalaureate degree program) he/she may carry fewer than 12 credit hours if he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing. 3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University. 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section. Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification. Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.
Probation Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission. Students on first academic probation (P1) returning in the fall or spring will be limited to fifteen (15) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of fifteen (15) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved. Suspension Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below. Failure to meet this expectation will result in academic suspension. Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above
MUW Cumulative GPA 1.50 1.65 1.80 2.00
No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above. Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. Student athletes who wish to remain below the recommended 15 hours must sign the Hours Form. Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is
separate from the academic standing. During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid). The MUW Athletics Department determines Satisfactory Academic Progress by passing 12 credit hours per semester/ 24 credits hours per academic year, with a minimum 2.0 cumulative GPA. Please review the requirements for Graduate Students- in general, graduate students must be enrolled as a full time graduate student, maintain a 3.0 and must not make more than two grades of C or D and a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. General Requirements Pertaining to Eligibility for Athletics Participation
x
x x x x x x x x
All student-athletes are required to complete the following forms in order to be eligible for athletics participation: Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) Proof of Primary Insurance Coverage Pre-participation Physical Exam NCAA Student-Athlete Statement NCAA Drug Testing Consent Form Consent for Disclosure of Protected Health Information to the NCAA DIII Summary of NCAA Regulations DIII General Amateurism Eligibility (for international students and others for who amateurism experience applies) Student-Athletete Information Form Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III. This will be provided at the beginning of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions. Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations:
NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, he or she competes or has competed as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. Procedures for Determining a Transfer Student’s Eligibility NCAA Bylaw, Article 14.5 contains the provisions for determination of the eligibility of a transfer student-athlete. At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. In addition, the Director of Compliance will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form. Once these requirements are met and confirmed, signatures of review and approval are granted by the Office of the Registrar, the Faculty Athletics Representative, the Assistant Director of Athletics and finally, the Director of Athletics and Campus Recreation. It is important to note that transfers must complete an academic year of residence at the certifying institution unless student satisfies the applicable transfer requirements or receives an exception or waiver. Financial Aid No financial aid shall be awarded to any student conditioned upon his or her participation in intercollegiate athletics. NCAA Division III financial aid rules will be followed at all times. Financial aid to student-athletes shall be granted on the same basis as similar awards are given to any student and shall be paid from institutional funds through the Office of Financial Aid. No financial aid shall be reserved specifically for student- athletes. No coach shall promise admission, allocate financial aid or serve on any committee that is responsible for admitting or granting financial aid to prospective student-athletes. Financial aid matters, including the application of financial aid awards to admitted students, are the sole responsibility of the Office of Admission and the Office of Financial Aid. No one outside of the Office of Financial Aid has access to the system which is used to apply student financial aid to student accounts. All members of the athletics staff will avoid associating themselves with the amount of aid a student is to be awarded since parents and student-athletes often assume the coach or athletics director can influence the ultimate decision in awarding aid. Members of the athletics staff will disassociate themselves from the financial aspects of student financial aid for counseling and assistance.
Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily and individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable. The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships in specific colleges within the University. Office of Admission Advocates are aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file. Following the academic scholarship, students may qualify for additional need-based aid. • • • • • •
Federal Pell Grant Federal Supplemental Educational Opportunity Grant (FSEOG) Teachers Education Assistance for College and Higher Education Grant (TEACH) Iraq and Afghanistan Service Grant Mississippi State Grants Mississippi Tuition Assistance Grant (MTAG) All financial assistance received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid (NCAA Bylaw 15.2.3.1). When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding over- awards may be found in the Federal Student Financial Aid Handbook. Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance. At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers aware of the status of a prospective student as an athlete or a non-athlete. Amateurism For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. A studentathlete shall not be eligible for participation in an intercollegiate sport if the individual takes or
has taken pay, or has accepted the promise of pay in any form, for participation in that sport, or if the individual has violated any of the other regulations related to amateurism set forth in NCAA Division III Bylaw, Article 12.
Awards, Benefits and Expenses An award is an item given in recognition of athletics participation or performance. Such awards are subject to the limitations set forth in NCAA Division III Bylaw 16.1. An excessive expense is one not specifically authorized under regulations of the Association (NCAA) concerning awards, benefits and expenses. An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Pay is the receipt of funds, awards or benefits not permitted by governing legislation of the Association for participation in athletics (see Bylaw 12.1 for explanation of forms of pay prohibited under the Association’s amateur-status regulations). A payment to a student-athlete for unspecified, un-itemized, excessive or improper expenses is not permitted. Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete while representing the institution in the sport for which the improper award, benefit or expense was received. If the student-athlete receives an extra benefit not authorized by NCAA legislation or an improper award or expense allowance in conjunction with competition that involves the use of overall athletics skill (e.g., “superstars” competition), the individual is ineligible in all sports. Procedures for NCAA Compliance Forms Administration 1) This process will be directed by the Director of Athletics and Campus Recreation and
Compliance Director.
2) All student-athletes will be entered into the NCAA online portal for compliance forms. 3) Prior to arrival on campus all athletes will be notified via email that the forms need to be
completed. 4) After a notice has been given (usually in the beginning of August), an email (generated by the
5) 6) 7)
8)
compliance forms portal) will be sent to each student-athlete in the two weeks leading up to the start of the academic school year. Athletes will have seven (7) days to complete the forms after receiving them. Completion of the forms will be monitored by the Director of Compliance, with weekly updates provided to the Director of Athletics and Campus Recreation. Prior to each team’s first practice there is a team meeting with all interested student athletes to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members. Student-athletes will not be allowed to participate until the forms have been completed.
Please note before a student athlete can be added to a team the following actions must take place. This is especially used for student athletes added during the school year. This form must be checked off and signed by both the Compliance Staff and Head Coach before the student can participate with the team.
Student Athlete Name: ____________________ Sport:
_______________
Student-Athlete Participation Checklist- Student Athletes cannot participate until each action item is checked off and signed by Compliance and the Head Coach
Action Required
Responsibility of Action Coach
Coach Coach
Check off
Email information to Compliance in excel document (Student ID, First and Last Name, Email, Returner or Transfer or Freshman Status) Folder Created: Tracer information sent and received, Student information sheet completed (info from SLATE) Added to Front Rush Roster
Coach- Compliance has the list
Student-Athlete signed the promotions form
Compliance- Coach must communicate about the forms being sent
NCAA forms completed
Coach and AT; Compliance should be notified Compliance
Athletic Training information completed (SWOL, Physical, Brain Check, etc.)
Compliance
Added to USCAA Eligibility Report
Compliance
Enrolled in Full Time Hours
Compliance
Good Standing and passed 12 Hours if at MUW previous semester (transfer does not apply)
Coded in Banner
The following actions have been completed. Compliance Staff: Name: Head Coach: Name:
Date: ___________________________________ Date:
Procedures for evaluating eligibility-certification process and individuals involved. Student-Athlete Handbook pages 8-23 The MUW Athletics Department is fully committed to the academics-first tenant of NCAA Division III. Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.
Academics: ATTENDANCE AT ALL CLASSES IS REQUIRED BY ALL STUDENT-ATHLETES, regardless of the attendance requirements of the class you are enrolled in. Absence from class for practice purposes is an NCAA violation, therefore this is NEVER allowed. Due to competitive schedules and the related travel demands, student-athletes will miss some classes and exams. It is the responsibility of the student-athlete to communicate with professors/instructors to determine what their expectations are for you to make up/complete missed course work. In the unlikely event that a student-athlete encounters any difficulty in communicating and making the necessary academic arrangements with the professor, please notify your head coach as soon as possible.
General Guidelines for Class Attendance and Missed Class x Students should remind their instructor of known class/contest conflicts at least one week before the missed class. Each student-athlete will be given a class excusal letter prior to the season outlining days and times that the team will be traveling for home and away contests. x Student-athletes should make all of the necessary arrangements in order to make up all work or tests missed with the professor prior to athletic travel. It is the responsibility of the student to make up coursework in a timeframe agreed upon by the student and the instructor. x Student-athletes should identify him or themselves to the instructor after the first or second class meeting, providing his/her name, sport and team schedule. The student-athlete will provide the class excusal letter to the instructor during the first of second class meeting. x Each program establishes consequences for unexcused missed class time, which is approved by the Director of Athletics. NOTE: Students who are absent from class for more than one week due to personal or medical issues are responsible for notifying the VP of Student Affairs, Provost, and the Director of Athletics. FAILURE TO FOLLOW ATTENDANCE POLICIES MAY LEAD TO THE FOLLOWING: a) Suspension from future practices and competitions (number to be determined by the Director of Athletics). b) Second infractions will lead to more stringent penalties, including immediate suspension and possible loss of dismissal from squad. c) Infractions leading to ineligibility (under 12 credits) will lead to immediate suspension. **Withdrawal from classes must be preceded by the written permission of the Director of Athletics (or Designee) even during the off season of a sport.
NOTE: Students who wish to withdraw from the University must do so through the College or School of their major or through the Student Success Center if they are undeclared. The last day to withdraw from the University is listed on the Academic Calendar. Once the withdrawal request form is processed, this is an irreversible action. NCAA DIII Athletics Program Assessment
1. MONITORING ACADEMIC PROGRESS THE ATHLETIC DEPARTMENT WILL ATTEMPT TO MONITOR THE ACADEMIC PROGRESS OF ALL OF OUR STUDENT-ATHLETES DURING THE SEMESTER THROUGH: A. Mid-Term Progress Reports: will be sent to instructors by the University. Information and feedback from these reports will be provided to team members along with referrals for tutoring and/or counseling assistance. It is the student-athlete's responsibility to seek out academic assistance (i.e. tutoring) if their instructor or coach requires it. B. The Owls Academic Support & Individual Success Program: Designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as all first semester freshmen, transfer student and any continuing student-athlete with an overall GPA that is less than a 2.5 or a previous semester performance below a 2.0. ¾ Each “at-risk” student-athlete will have progress reports sent to their professors/ instructors two times a semester by their head coach via e-mail. The professor/ instructor completes the form indicating the progress of the student-athlete and any potential issues/ concerns. 2. ACADEMIC SUPPORT The Student Success Center is designed to develop and refine the student's academic skills. The dedicated staff offers personalized instruction that supplements and supports MUW’s formal academic programs. Tutoring is available at the on campus. Please schedule an appointment with the center to properly identify your academic needs. The contact number and location of the center is on page 5 of this handbook. 3. ADVISEMENT New students are assigned a faculty or academic staff advisor who will counsel them regarding their academic progress. The appropriate academic Department will assign students a faculty or staff advisor specific to their major. Undeclared students will be advised by faculty or staff members from the Student Success Center, which is located in Reneau Hall and is open daily for questions regarding academic schedules, programs, and requirements. Before each registration, students must consult with their advisors. All MUW students should see their advisor not only for program planning prior to each registration, but also for guidance and evaluation throughout the school year. An advising period is published during the fall and spring semesters. See the Academic Calendar for specific dates. In all academic programs at MUW, some courses are required while others are elective. It is the student’s responsibility to make certain that all required courses of the chosen curriculum are completed. Faculty advisors are available to assist students in planning their academic work. Not all courses are offered every semester; some are only offered in alternating semesters or alternating years. The University is not responsible for scheduling problems that result from the student’s failure to take these intermittent courses when they are available, nor is the institution responsible for those students in an accelerated program who cannot be accommodated by the regular course rotation or students who are off sequence due to failing courses. Students who have questions regarding their major fields of interest or who want help with decisions are invited to consult their advisors, staff in the Student Success Center, Department Chairs/Program Directors, or Deans at any time during the school year.
PLEASE NOTE: Advisement does not take the place of a student's individual responsibility to fulfill curricula requirements. NCAA DIII Athletics Program Assessment
4. REGISTRATION A. Registration for Classes - Registering on Banner Web Before beginning the registration process, you must see your assigned advisor to approve your schedule and get your Registration Access Pin (RAP). Log onto MUW homepage (http://www.muw.edu) and click on BANNER WEB. If you have not logged into Banner Web previously, check the Banner Web Instructions. 1. Clicking on the "Student Services" link will give you the following options: ¾ Student Schedule and Registration (Add/Drop classes; Display your class schedule; Check your registration status) ¾ Student Records (View your holds; Display your grades and transcript) 2. Click on the "Student Schedule and Registration" link. 3. Click Check Your Registration Status to view your registration time slots (the dates you are allotted to register via the web) and any messages that will prevent you from registering. ¾ NOTE: All holds must be cleared before you can process any add/drops. Once you have reviewed your registration status, click the <MENU> button to return to the "Student Schedule and Registration" menu. 4. Click Add/Drop Classes ¾ NOTE: Special Grading Options – Audit and Pass/Fail --- To register for classes under a special grading option, you must obtain the permission of your Department Chair/Program Director and bring a completed add/drop form to the Office of the Registrar. 5. Select Desired Term and click <Submit Term>. You will then be prompted for your Registration Access PIN (RAP). Enter Registration Access PIN and <Submit PIN>. Type in CRNs and click <Submit Changes>. Arrow down on right scroll bar to verify course information. If a class is closed, you can enter another CRN or click to search for another open course. Click <Submit Changes> again if needed. Classes may be dropped by using the options available in the Action field. If no options are listed in the Action field then the class may not be dropped. Click the <MENU> button on your internet browser to return to "Schedule & Registration". 6. To print schedule, click Student Detail Schedule or Student Schedule By Day & Time and click the <Print> button on your internet browser. ¾ NOTE: Some labs require that students provide their own paper for any printing. 7. Logout when registration is complete.
5. STUDY AT OTHER COLLEGES/ UNIVERSITIES Students may take classes at another accredited college or university while simultaneously enrolled at The W, and the academic credits earned can be transferred. However, only those credits that conform to The W’s standards and requirements will be accepted. Official transcripts for such course work must be filed with The W's Registrar at the completion of the term of enrollment. Students are responsible for requesting these transcripts and for paying all related charges. Students planning to take courses at other institutions should secure in advance the approval of the Department Chair/Program Director and Dean of the appropriate College. 6. DECLARING A MAJOR The NCAA requires that all student-athletes designate a program of studies leading toward a specific baccalaureate degree by the beginning of the third year of enrollment (fifth semester) and thereafter shall make satisfactory progress toward that specific degree. This rule is also applicable to transfer students. Declaring a major is accomplished by filing the appropriate form with the Registrar. When changing your major, you must first notify your head coach and a member of the Department of Athletics Administration prior to making any changes. Advisement from your potential new major department is required as well. NCAA DIII Athletics Program Assessment
7. ACADEMIC HONESTY POLICY Each MUW student shares with the University the responsibility for promoting and maintaining the academic integrity of the College community. The University views all forms of academic dishonesty, including but not limited to, plagiarism and cheating, as very serious matters punishable by penalties that may include failure in a course or expulsion from the University. A. Plagiarism Plagiarism is the act of representing someone else’s ideas, products, or words as one’s own. It is a violation of legal, moral, and educational codes of behavior. Allowing another student to falsely represent one’s own work as his or her own is likewise to engage in plagiarism. Materials and works submitted as fulfillment of course requirements must be the student’s own work. Students are expected to know and use proper forms of citation when making use of the ideas or products of another. Any direct quotation, regardless of how long, must be accompanied by a reference citation. Paraphrasing another’s ideas requires similar documentation. Using “ghost written” or purchased term papers is a form of plagiarism. Plagiarism might result in a penalty that may include a grade of “F” for the paper and a failing grade for the course for the student involved. B. Cheating Cheating of any kind is a violation of the MUW policy on academic honesty. This includes, but is not limited to, the unauthorized receiving or giving of information or assistance during examinations, quizzes, or any other evaluative instrument as well as the use of any unauthorized information or assistance during such tests. Submitting work in one course which has already been submitted for another course, without the consent of the instructor, is also considered academic dishonesty. Any act which improperly deprives other students from equal access to library, media, computer, or other course related materials is an act of academic dishonesty. Students who are suspected of academic dishonesty may be questioned by the course instructor. In some cases, academic dishonesty by a student may be handled between the faculty member and the student involved. C. Consequences of Academic Dishonesty 1. A student who violates university, college, school, and/or course policies regarding plagiarism and/or cheating will receive a 0 (zero) for the test or assignment, which will be averaged into the final grade according to the policies defined in the instructor’s syllabus. 2. The faculty member is required to inform the Chief Academic Officer as well as his/her Department Chair/Program Director and Dean that a student has cheated or plagiarized. This notification will remain confidential in compliance with policies protecting student privacy. 3. If a student disagrees with the instructor’s judgment that he/she has cheated or committed plagiarism, the student can consult first with the Department Chair/Program Director and then with the Dean in an effort to resolve the disagreement. If a resolution is not achieved at the college level, the student may appeal directly to the Academic Standards Board through the Chief Academic Officer (CAO). 4. There will be no further action for the first violation of policies governing plagiarism and cheating unless the offense is deemed “flagrant” by the faculty member in consultation with the Department Chair/ Program Director and Dean. For any subsequent offense, the student must appear before the Academic Standards Board where additional disciplinary action will be considered. For flagrant acts the faculty member is required to assign a grade of 0 for the work and to forward the case immediately to the Academic Standards Board for disciplinary action. The CAO will initiate the hearing process. NCAA DIII Athletics Program Assessment
5.
Cases in which a student misrepresents, falsifies, or withholds information concerning materials required by the University will go immediately to the Academic Standards Board for disciplinary action. If a student is found guilty of this offense, his or her admission to the University will be rescinded or, in the case of a student already enrolled, he or she will be dismissed from the University. A student dismissed, for this reason, will not be eligible for readmission to the University.
Eligibility: NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: An institution shall not permit a student-athlete to represent it in intercollegiate athletics competition unless the student-athlete meets all applicable eligibility requirements and the institution has certified the student-athlete’s eligibility. (Bylaw 14- Summary statement) Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student- athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition. To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student- athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Director of Compliance and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full- time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member. Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each member NCAA DIII Athletics Program Assessment
institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a studentathlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee). 2) In the last semester of a student-athlete’s senior year he/she may carry fewer than 12 credit hours if he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing. 3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University. 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.
Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:
NCAA DIII Athletics Program Assessment
II. ELIGIBILITY NOTES – Undergraduate Students The policies below apply to MUW Undergraduate Studies in general. However, individual undergraduate programs may set more stringent scholastic policies, which are outlined later in the Undergraduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements. 1. NCAA Division III Requirements: All General and Academic Eligibility Requirements can be found in the NCAA Division III Manual in Bylaw 14. Initial Eligibility Certification will be conducted at the opening session meetings for each team at the beginning of each academic year. In general, student-athletes must be in Good Academic Standing and Making Satisfactory Academic Progress toward their degree to be eligible to compete. After Initial Eligibility Certification for their respective sport is completed, the Director of Athletics and Campus Recreation’s approval is required to drop a course. Student-Athletes will have an automatic hold indicated in Banner that will prevent them from dropping classes after the initial eligibility certification date. ¾ A STUDENT-ATHLETE MUST BE A FULL-TIME MATRICULATED STUDENT in a four-year baccalaureate degree program and attempting at least 12 credits per semester while competing in his/her sport, making normal progress toward his/her degree. Any student-athlete dropping below 12 credits will immediately be deemed ineligible for the remainder of that semester. *** Exception – If a student-athlete is enrolled in his/her final semester and registered for less than a minimum full-time program of studies, the individual MUST obtain certification (in writing) from Degree Audit which states that the student-athlete is carrying the courses necessary to complete the degree requirements. NOTE - Classes taken during the Winter Session do not count towards the 12-credit requirement for the spring. Winter session classes can be used to make up a deficiency from the fall or to help student-athletes to stay on track for graduation.
2. MUW ELIGIBILITY DEFINITIONS AND REGULATIONS The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu). An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: A. Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification. B. Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree. NCAA DIII Athletics Program Assessment
x
Probation ¾ Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission. ¾ Students on first academic probation (P1) returning in the fall or spring will be limited to twelve (12) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of twelve (12) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.
x
Suspension ¾ Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below for financial aid purposes. Failure to meet this expectation will result in academic suspension. Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above
MUW Cumulative GPA 1.50 1.65 1.80 2.00
¾ No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above. C. Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. D. Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is separate from the academic standing. During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid). NCAA DIII Athletics Program Assessment
Undergraduate Students: An undergraduate student is considered to be making satisfactory progress if he or she: a) Is admitted and enrolled as a degree student b) Meets the required qualitative measure for financial aid recipients c) Maintains required quantitative measurable progress toward the completion of the degree d) Completes degree requirements within a reasonable length of time. Credits granted upon admission whether for advanced placement or in transfer DO the credits per academic year requirement to determine eligibility.
NOT COUNT toward
Required Qualitative Measure In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at MUW are used for this standard). The GPA requirement increases as students’ progress toward graduation as shown in this scale: Cumulative Semester Cumulative Hours Attempted 0-29 30-59 60-89 90-128
MUW Must Pass MUW GPA 67% and at least a 1.50 67% and at least a 1.65 67% and at least a 1.80 67% and at least a 2.00
3. IN-SEASON ELIGIBILITY The Provost, Director of Compliance, or the Director of Athletics and Campus Recreation may declare a studentathlete ineligible for practice and or competition when class attendance, academic status or other factors so warrant. The University Registrar determines academic eligibility.
You must be academically eligible to be athletically eligible. TO BE ELIGIBLE TO COMPETE IN THIS ATHLETIC DEPARTMENT, YOU MUST:
¾ MAINTAIN AN INSTITUTIONAL CUMULATIVE GPA OF 2.0 (NOT INCLUDING TRANSFER GPA) ¾ EARN 12 CREDITS PER FULL TIME SEMESTER
NCAA DIII Athletics Program Assessment
III.
ELIGIBILITY NOTES – Graduate Students The policies below apply to MUW Graduate Studies in general. However, individual graduate programs may set more stringent scholastic policies, which are outlined later in the Graduate Bulletin. Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program. Each academic program has procedures and requirements that must be satisfied before a degree will be awarded. While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.
1. GRADING SYSTEM AND GRADING REQUIREMENTS Graduate-degree credit is granted only for graduate-level courses in which the student earns an A, B, or C. No more than six semester hours of graduate credit evaluated as C may be applied toward any graduate program, whether degree or non-degree. To remain in good standing, the student must maintain a minimum 3.0 MUW cumulative GPA on all graduate courses attempted with no more than two grades of C, with no grade of D, and with no grade of F. Moreover, any student who receives a graduate degree or certificate must possess a 3.0 MUW cumulative GPA and a 3.0 overall GPA. No student on probation will be eligible for a degree or certificate.
2. ACADEMIC PROBATION AND EXPULSION FROM GRADUATE PROGRAMS A graduate student who does not maintain a 3.0 MUW cumulative GPA (including grades of I) will be placed on probation. If the student on probation fails to earn a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. If the student on probation earns a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student may continue in good standing unless the student earned a grade of I during the probationary semester, in which case the student may continue on probation. A student who makes more than two grades of C, a grade of D, or a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. A student who is removed from the graduate program may appeal that decision to the Graduate Student Scholastic Appeals Committee. A graduate student may appeal to this committee only once during his or her graduate-student career. The student’s appeal shall consist of a letter, in her/his own words, addressed to the Committee in care of the Director of Graduate Studies. It should contain salient information detailing possible reasons and explanations for substandard academic performance, any extenuating circumstances, etc. In addition to the student’s own letter, any letters of support for the student from outside parties should also accompany the letter. The Director of Graduate Studies shall forward the appeal information to the Chair of the Graduate Student Scholastic Appeals Committee. Students may file an appeal for academic work within twelve months after grades are posted. The deadline for the Graduate Office to receive appeals is five business days prior to the published registration date for the semester for which the student intends to register within that twelve months. Neither the student, nor any other parties, shall be granted the privilege of a personal appearance or hearing before the Committee. The Committee shall reserve the right to seek any relevant academic information pertaining to the student, such as class attendance records and transcripts, before rendering a final decision on the expulsion of the student. The Committee shall have the right to impose certain academic requirements or conditions on any student it readmits to the university. These may include, but are not limited to, prescribing certain courses, determining semester course load, requiring a specified level of scholastic performance, and requiring academic counseling. A written statement concerning the actions of the Committee on each student’s appeal shall be forwarded to the Director of Graduate Studies, who will then notify the student in writing of the Committee’s action with copies to the Registrar and the student’s Academic Department. NCAA DIII Athletics Program Assessment
The Graduate Student Scholastic Appeals Committee represents the highest performance review board to which the student may appeal an academic expulsion. The decisions of the committee are not subject to review or change by any other university authority.
NCAA Summary of NCAA Regulations – NCAA Division III DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS. The information below was provided through the NCAA at
https://ncaaorg.s3.amazonaws.com/compliance/d3/2021-22/202122D3Comp_SummaryofNCAARegulations.pdf Part I: FOR ALL STUDENT-ATHLETES. This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition. Ethical Conduct – All Sports. a.
You must always act with honesty and sportsmanship so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]
b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution. [Bylaw 10.1-(a)] c.
You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]
d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3] e.
You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations. [Bylaw 14.01.3.3]
Amateurism – All Sports. For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. Delayed Collegiate Enrollment. The following rules are applicable to all Division III student-athletes first entering a collegiate institution on or after August 1, 2014: 1. If you did not enroll in college as a full-time student by the next opportunity after a one-calendar year period following the graduation of your high school class and you participated in any of the activities listed below, you have used a season of intercollegiate competition for each calendar year or sport season in which you participated in such activities. [Bylaw 14.2.4.4] 1. Activities Constituting Use of a Season. a.
Any team competition or training in which pay in any form is provided to any of the participants above actual and necessary expenses;
11
b. Any individual competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses; c.
Any competition pursuant to the signing of a contract for athletics participation or entering a professional draft;
d. Any competition funded by a representative of an institution's athletics interest that is not open to all participants. [Bylaw 14.2.4.4.2] 2. If you have used a season(s) of participation according to the regulations above, you must also fulfill an academic year in residence prior to being eligible to represent your school in intercollegiate competition. [Bylaw 14.2.4.4.1]
Competition Exceptions (for delayed collegiate enrollment). a. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if the student-athlete participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]
b. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition during time spent in the armed services, on official religious missions or with recognized international aid services of the U.S. government and the period between completion of the service commitment and the first opportunity to enroll as a full-time student in a regular academic term. [Bylaw 14.2.4.4.2.2] Seasons of Participation – All Sports.
a. A student-athlete must count a season of participation when the student-athlete practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]
b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]
c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1] Financial Aid – All Sports. You are not eligible if you receive financial aid other than the non-athletics financial aid that your school distributes. However, it is permissible to receive:
1. Financial aid from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.3] 2. Financial aid that has been awarded to you on a basis other than athletics leadership, ability, participation or performance. [Bylaw 15.2.3.4]
3. Financial aid from an entity outside your school that meets the requirements specified in the Division III Manual. [Bylaw 15.2.3.2]
a. You must report to your school any financial aid that you receive from a source other than your school. However, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.1] Academic Standards – All Sports.
a. Eligibility for Practice. 1. You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]
12
2. You are eligible to practice during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.7.5]
3. You also are eligible to practice while enrolled in less than a minimum fulltime program of studies if you are enrolled in the final semester or quarter of a baccalaureate or graduate degree program, or a minor or undergraduate certificate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree, minor or certificate program requirements. [Bylaw 14.1.8.1.7.1]
b. Eligibility for Competition. 1. To be eligible to compete, you must: i. Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;
ii. Be in good academic standing according to the standards of your school; and iii. Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the equivalent (not less than 12-semester or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree. [Bylaws 14.01.2, 14.1.7.1, 14.1.8.1 and 14.1.8.1.7.2]
2. If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program, or your minor or undergraduate certificate program and are carrying credits necessary to finish your degree, minor or certificate program requirements unless you meet the provisions of the experiential learning requirement exception specified in Bylaw 14.1.8.1.7.1.1. [Bylaw 14.1.8.1.7.1]
3. You are eligible to compete during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.7.5]
4. If you are a returning student, you are eligible to compete between terms, provided you have been registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.7.6] Other Rules Concerning Eligibility – All Sports.
a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2] b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]
c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in a graduate or professional school, provided you graduated from an NCAA Division III institution, you have seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters. You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.7.7]
d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted. [Bylaws 14.7.1 and 14.7.3]
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Transfer Students Only.
a. You are considered a transfer student if: a. You were officially registered and enrolled in a minimum, full-time program of studies in any quarter or semester of an academic year, as certified by the registrar or admissions office and attended class; or
b. You reported for a regular squad practice (including practice or conditioning activities that occurred before certification), announced by the institution through any member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics director. [Bylaw 14.5.2]
b. If you are a transfer student from a four-year school, you are not eligible during your first academic year in residence unless you meet the provisions of one of the exceptions specified in Bylaws 14.5.5.1.1, 14.5.5.1.2 or 14.5.5.1.3.
c. If you are a transfer student from a two-year institution, you are not eligible during your first academic year in
residence at your new institution unless you meet the academic and residence requirements specified in Bylaw 14.5.4.1 or the exception specified in Bylaw 14.5.4.2.
d. If you wish to correspond with another NCAA institution about your opportunity to transfer, the institution must have permission to contact you before any correspondence may occur.
a. To contact another NCAA Division III school, you may seek permission from your director of athletics, or you can grant other NCAA Division III institutions permission to contact you. To grant another NCAA Division III school permission to contact you about a potential transfer (or for you to be able to contact the school), complete the Permission to Contact: Self-Release form that is provided by the NCAA national office. The form and instructions are available on the student-athlete home page of the NCAA website at www.ncaa.org/student-athletes/resources/recruitingcalendars?division=d3. [Bylaws 13.1.1.2 and13.1.1.2.1]
b. To contact Divisions I or II schools, you must seek permission from your director of athletics. Part II: FOR NEW STUDENT-ATHLETES ONLY. This part of the summary contains information about your recruitment, which is governed by Bylaw 13 of the Division III Manual. Recruitment.
a. Offers – All Sports. x
You are not eligible if, before you enrolled at your school, any staff member of your institution or any other representative of your school's athletics interests offered to you, your relatives or your friends any financial aid or other benefits that NCAA rules do not permit. [Bylaw 13.2.1]
x
During your recruitment, it was permissible for you to be employed in any department outside of intercollegiate athletics provided the employment is arranged through normal institutional employment policies and procedures. [Bylaw 13.2.4.1]
b. Source of Funds – All Sports. x
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received normal and reasonable living expenses from an individual with whom you had an established relationship (e.g., high school coach, non-scholastic athletics team coach, family of a teammate), even if the relationship developed as a result of athletics participation, provided:
i. The individual is not an agent; ii. The individual is not an athletics representative of a particular school involved in recruiting the prospective student-athlete; and
iii. Such living expenses are consistent with the types of expenses provided by the individual as a part of normal living arrangements (e.g., housing, meals, occasional spending money, use of the family car). [Bylaw 12.1.3.1]
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x
You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received educational expenses (e.g., tuition, fees, room, board and books) from any individual or entity other than an agent, professional sports team/organization or a representative of an institution's athletics interests, provided such expenses are disbursed directly through your educational institution (e.g., high school, preparatory school). [Bylaw 12.1.3.1-(r
c. Sports Camps. x
You are not eligible if, before you enrolled at your school, the school, members of its athletics staff or a representative of its athletics interests gave you free or reduced admission privileges to attend its sports camp or clinic after you had started classes for the ninth grade. [Bylaw 13.11.3.2]
d. Visits, Transportation and Entertainment – All Sports. 1. You are not eligible under Bylaws 13.5, 13.6 or 13.7 if, before you enrolled at your school, any of the following happened to you:
a. Your school paid for you to visit its campus more than once; b. Your school paid more than the actual round-trip cost by direct route between your home and the campus when you made your one expense paid visit;
c. Your school entertained you, your parents (or guardians) or your spouse outside a 30-mile radius of the campus during your expense paid visit; or
d. Your school entertained you, your parents (or guardians) or your spouse excessively during your expense-paid visit, or entertained your friends or other relatives at any site. 2. You are not eligible if your school paid for you to visit its campus before January 1 of your junior year in high school. [Bylaw 13.6.1.1.1] 3. You are not eligible if, when you were being recruited, staff members of your school or any representatives of its athletics interests paid the transportation costs for your relatives or friends to visit the campus or elsewhere other than the one paid visit. [Bylaw 13.5.2.8] 4. You are not eligible if any person, (other than your parents or legal guardians) at his or her own expense, paid for you to visit your school once and did not accompany you on the visit or paid for you to visit more than once. [Bylaw 13.6.1.1] 5. You are not eligible if, at any time that you were visiting your school's campus at your own expense, your school paid for anything more than the following:
a. Transportation, when accompanied by a staff member, to see off campus practice and competition sites and other facilities. [Bylaw 13.5.3]
b. A meal at the dining hall of your school or a meal at an off-campus site if all institutional dining halls were closed and the school normally provides similar meals to all visiting prospective students. [Bylaw 13.7.2.1.1]
c. Housing at your school that is generally available to all visiting prospective students. [Bylaw 13.7.2.1.2] 6. You are not eligible if, when you were being recruited, a staff member of your school's athletics department spent money, other than what was necessary, for the staff member's (or representative's) personal expenses during an off-campus visit with you. [Bylaw 13.13.2]
e. Precollege or Postgraduate Expenses - All Sports. x
You are not eligible if your school, or any representative of its athletics interests, offered you money, directly or indirectly, to pay for any part of your educational expenses or other expenses during any period of time before you enrolled at your school. This applies to your postgraduate education as well. [Bylaw 13.14.1]
15
Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any non- collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. (See Bylaw 14.1.12 for student-athletes participating in a foreign exchange/study abroad program). There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: x Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) x Proof of Primary Insurance Coverage x Pre-participation Physical Exam x NCAA Student-Athlete Statement x NCAA Drug Testing Consent Form x Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III handout. This handout will be provided at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the studentathlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.
[Bylaw 13.14.1]
16
Procedures for Determining a Transfer Student’s Eligibility NCAA Bylaw, Article 14.5 contains the provisions for determination of the eligibility of a transfer student-athlete. At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. General: Transfer Students x
Students may be accepted for transfer from other regionally accredited colleges and universities if a minimum 2.0 cumulative GPA has been maintained on all course work attempted, with the exception of vocational/technical or other courses not acceptable for transfer. Official transcripts must certify that if the student is eligible to re-enter the college from which the student is transferring. Applicants must list all colleges attended on the application for admission. Failure to provide information about prior college attendance is grounds for disciplinary action including immediate dismissal from the University. In addition, the applicant must meet one of the following criteria: Have been admissible as a freshman. The applicant must submit official high school records (see freshman admission) as well as college transcripts to meet this requirement. Have successfully completed at least the following 30 semester hours of college work at a regionally accredited school: 6 hours of English Composition 3 hours of College Algebra, Quantitative Reasoning, or higher level mathematics 6 hours of Natural Science 9 hours of Humanities and Fine Arts 6 hours of Social or Behavioral Sciences x Any student who has earned an Associate of Arts degree from a regionally accredited institution and sufficient GPA as calculated by MUW is eligible for admission. Any student who has earned other Associate level degrees from a regionally accredited institution in a transferable area (as defined by MUW) and sufficient GPA as calculated by MUW may be eligible for admission.
In addition, the Director of Compliance will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form (see attached sample). Once these requirements are met and confirmed, approval is granted by the Office of the Registrar, the Faculty Athletics Representative, the Director of Compliance and finally, the Director of Athletics.
[Bylaw 13.14.1]
32
TWO YEAR TRANSFER VERIFICATION REPORT To:
School:
_
Student’s Name:
Date:
Email:
Sport:
_
The above, a former student at your institution, is enrolling at The W next semester and is interested in participating in the sport of . In order to certify this student for NCAA and institutional eligibility, could you please answer the following questions? 1. Dates which he/she attended your institution 2. Number of Full-Time semesters in attendance: Sport
Dates Participated
Sport
Dates Participated
Year(s) of Eligibility Used Year(s) of Eligibility Used
3. Has he/she previously transferred from another institution? YES If yes, indicate name of Institution and the dates of attendance: School
NO
Dates Attended
4. Did he/she receive athletically related financial aid at your institution? YES NO If yes, indicate years received 5. Did he/she satisfactorily complete 6 academic credits in his/her preceding regular academic term? YES NO 6. Has the student-athlete completed his / her Associates Degree: Yes: No: 6a. Would student-athlete be academically eligible to practice and compete if they returned to your institution? YES NO 7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO _ 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership affiliation of your institution: NJCAA Director of Athletics (or designee)
Div.
NAIA
Other
Institution
Date
Return to: Daniel Talley, Compliance Director, dltalley@muw.edu
[Bylaw 13.14.1]
33
FOUR YEAR TRANSFER VERIFICATION REPORT To:
_
School:
Student’s Name:
Date:
_
Email:
Sport:
The above student-athlete at your institution has expressed an interest in transferring to The W. In accordance with NCAA Division III Bylaw 13.1.1.2, do we have permission to speak with him/her? YES NO Self-Release Document on File: YES
NO
Date of Self Release:
1. Dates which he/she attended your institution 2. Sport(s)
# of F/T Semesters
Dates Participated
Year(s) of Eligibility Used
3. Has he/she previously transferred from one 4-year institution to another 4-year institution? YES NO If yes, indicate name of Institution and the dates of attendance 4. Did he/she receive athletically related financial aid at your institution? YES NO If yes, indicate years received 5. Did he/she sign a National Letter of Intent? YES
NO
If yes, date signed:
6. Is he/she in good academic standing? YES NO Meeting satisfactory progress requirements? YES NO Would student be eligible to practice and compete if he or she returned to your institution? YES
NO
7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership status of your institution: NCAA Director of Athletics (or designee)
Div
NAIA
Institution
Other Date
Return to: Daniel Talley, Compliance Director, dltalley@muw.edu
[Bylaw 13.14.1]
34
STUDENT INFORMATION FORM NAME:
ID #
MAJOR:
DATE DECLARED:
INITIAL ELIGIBILITY Recruited: yes no Letter of Intent: Date of Initial Enrollment: Amateurism:
SPORT:
Core Course GPA: SAT/ACT:
TRANSFER ELIGIBILITY Previous Institution: Years Completed: Transfer Waiver?: Comments:
Division: By Law:
PARTICIPATION 1.
2.
3.
4.
5.
F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid:
EXIT INTERVIEW
[Bylaw 13.14.1]
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Medical Clearance:
yes
no
Credits Attempted:
Date:
35
The FAO at MUW uses the Department of Education’s software to obtain FAFSA data and upload it to Banner to automate processing aid applications as much as possible. 6.1
Loading Financial Aid Data Federal eligibility information in the form of an Institutional Student Information Report (ISIR) is received electronically from the Department of Education using Electronic Data Exchange (EDE). 6.1.1
Processing Federal Data When MUW receives the Institutional Student Information Report (ISIR), the data is loaded into Banner Software. Once the data has been loaded into Banner, the Banner system will assign each student a budget based on ISIR housing and dependency information. Then Banner will perform the need calculation for each student. Tracking is then performed and if the student is selected for verification or has a “C” flag, a tracking letter email is sent to the student requesting the appropriate documents to allow processing of awards to continue. Awards are made only when all data is corrected, verification is completed and conflicts are resolved.
6.1.2
Correcting Federal Data Upon completion of the verification process, there might be certain data elements to be corrected that will affect the student’s EFC. Students may make corrections to their FAFSA. Corrections made by the FAO are entered in the Banner Software, FAA Access to CPS online, or the CampusLogic software. The corrections are then submitted electronically by using Electronic Data Exchange or returned as a corrected ISIR.
6.2
Automatic Budgets Budget information has been entered into the Banner Software. Upon receipt of the ISIR, Banner will assign each student an established budget. If unusual expenses are reported, adjustments may be made by a counselor.
6.3
Automatic Tracking The FAO uses an automatic tracking program from the Banner Software to monitor information and documents required from students.
6.4
Automatic Packaging The FAO uses an automatic packaging set-up in the BANNER Software to automate the awarding of the majority of students. Manual packaging is required for Summer awarding. Scholarships, state awards and outside resources must be manually packaged after the automated packaging is completed.
6.5
Run Schedules The FAO attempts to import ISIRs daily during peak season. During off peak season, ISIRs are imported at least twice a week. Students are awarded as soon as data is processed. Awards are made on a rolling basis during the full academic year.
9.1.1
Institutional Eligibility
9.1.2
As a public nonprofit institution, MUW has been authorized by the United States Secretary of Education to participate in financial aid programs authorized by Title IV of the Higher Education Act of 1962 as amended. Terms of Agreement The Program Participation Agreement between MUW and the Department of Education entitles the FAO to participate in the following federal programs: 1. TEACH Grant. 2. Federal Direct Student Loan Program. (including the the Subsidized and Unsubsidized Direct Loan Program, and the Direct Parent Loan for Undergraduate Students and the Direct Grad PLUS- for Graduate students. 3. Federal Perkins Loan Program. 4. Federal Supplemental Educational Opportunity Grant Program. 5. Federal Work-Study Program.
9.1.3
Institutional Application for Federal Funds The FAO applies for funds through the Fiscal Operation Report and Application to Participate (FISAP). This application is for Campus Based Funds only (FWS, Perkins, and FSEOG). The FAO applies annually for federal funds through the FISAP which is submitted each September. The Director, Comptroller and the Accountant work together to collect the necessary statistics to complete the report. The Director loads the finalized data into the Electronic FISAP Program and the information is sent electronically to the Department of Education. The signature page and required certifications are sent certified mail.
9.1
General Student Eligibility for Federal Title IV Financial Aid There are several eligibility requirements which students must meet in order to be considered for federal funds. Students must: 1. Demonstrate financial need according to Federal Methodology. 2. Have a high school diploma, a GED, or have passed a test approved by the Department of Education. 3. Be enrolled in a degree seeking or eligible certificate program. 4. Be a U.S. Citizen or eligible non-citizen. 5. Make Satisfactory Academic Progress as determined by MUW. 6. Not be in default on a federal loan or owe a repayment of a federal grant.
9.2
Federal Programs The federal programs in which the FAO participates are listed in the beginning of this section. The Federal Perkins Loan Program, the Federal Supplemental Educational Opportunity Grant Program, and the Federal Work-Study Program are referred to as campus-based programs because although funded primarily with federal dollars, the institution is able to determine how these funds should be awarded to students.
9.3.1
Federal Pell Grant The Federal Pell Grant is an entitlement program. Students must demonstrate financial need to qualify. 9.3.1.1 Purpose of Program The Federal Pell Grant program is federally funded with the purpose of helping financially needy students meet the cost of post-secondary education. This program is centrally administered by the federal government and is typically the foundation of a student's aid package. 9.3.1.2 Institutional Policy Statement Determining Eligibility The FAO at MUW uses the Pell award as the foundation of the student's financial aid package. Therefore, students requesting financial assistance during their enrollment are required to establish Federal Pell Grant eligibility before additional determination of funds eligibility is made and/ or awarded. In order to determine eligibility for any federal financial aid program, students must file a Free Application for Federal Student Aid (FAFSA) and have the results sent to MUW. The FAO accept results through electronic transmission with the Central Processing System (CPS). Student eligibility is determined only through the CPS of the Department of Education using the Federal Methodology need analysis formula. The FAO must have an official EFC before eligibility for any fund may be determined. Students who qualify for a Pell Grant have an Expected Family Contribution (EFC) under a certain dollar amount that is established each year depending on the maximum amount of Pell Grant to be awarded to each student. Students are notified of the amount of their Pell Grant through an award letter. Students who are enrolled on a less-than-half-time basis may receive a Pell Grant . The enrollment status of students is assumed to be fulltime when a student is initially awarded.
Pell awards are recalculated in Banner when there is a change in the EFC, when the enrollment status changes between terms within the same award year, and when the cost of attendance changes. Students must submit the FAFSA and have electronic data submitted by June 1 of each academic year in order to be awarded by the beginning of each Fall term. Students who submitted an eligible ISIR to MUW after the end of an enrollment period for which the student met all the necessary criteria, will receive a retroactive (late) Pell award provided the student's file is completed prior to the last day of classes for the academic year. Students who do not use their entire Pell allocation during the fall and spring semesters may use the balance during the following summer period. The FAO will check summer enrollment beginning April 1 and award based on that enrollment. Students will still be expected to accept any offered awards. Pell Award Policy—Lifetime Eligibility Used The amount of Pell Grant funds a student may receive over their lifetime is limited by a federal law to be the equivalent of six years of Pell Grant funding. Since the maximum amount of Pell Grant funding you can receive each year is equal to 100%, the six-year equivalent is 600%. Year-Round Pell (Beginning 1718) Students are eligible to receive an additional semester of Pell grant eligible over the scheduled yearly amount. Students must be enrolled in at least 6 hours during the summer to receive the additional semester. This does count toward the lifetime limit. Payment Pell Grant funds are disbursed to students by the University Accounting Office for those students who have an official Pell EFC and a valid award letter. Before disbursement, a compliance computer match is run to ensure the student remains eligible for the grant and is registered for the appropriate number of classes.
After subtracting tuition and other appropriate outstanding charges, the University Accounting staff releases the remaining proceeds to the student as a refund of excess payment. Over-awards In the event of an over-award, the student's account is adjusted and a letter is sent to the student informing them of an over-award and the adjustment made to their account. If a balance is created as a result of this overaward, the student is requested to pay balance.
Record-Keeping Financial aid records are maintained in individual student’s folders in the Financial Aid Office. The Director and the Comptroller are responsible for account management and appropriate record security for all student aid account transactions. The amount and date of any overpayment restored to the program account, the cost of attendance, determination of enrollment status, and enrollment period, eligibility of enrolled students who submit valid Pell records, name, Social Security number, amount paid, and amount and date of each payment are maintained on each student. 9.3.1.3
Student Eligibility Students must meet the eligibility requirements described above. In addition, the Pell Grant is awarded only to undergraduates students who have not already received their first bachelor’s degree. Student eligibility is determined only through the Central Processing System of the Department of Education using the Federal Methodology needs analysis formula.
9.3.1.4
Determination of Institutional Federal Pell Grant Budget The determination of the Federal Pell Grant Budget is identical to the budget used for other institutionally awarded aid. Only those components that are defined in
the Student Financial Aid Handbook are used to compute the Federal Pell Grant Budget. 9.3.1.5
Amount of Federal Pell Grant The amount of Federal Pell Grant for which a student is eligible is determined using the Expected Family Contribution (EFC) and the corresponding cost of education from the Federal Pell Grant Eligibility Chart published by the Department of Education.
9.3.1.6 Verification Procedures Verification procedures for the Federal Pell Grant Program are identical to other Title IV Programs 9.3.1.7
Disbursement Procedures Pell Grant funds are disbursed to students only after an official EFC from the Department of Education has been received. Offered aid must be accepted by student via the Financial Aid Acceptance Form.
9.3.2
Federal Supplemental Educational Opportunity Grant (FSEOG) The FSEOG is a grant/gift program for students who demonstrate financial need. 9.3.2.1 Purpose of Program The FSEOG program is federally funded for the purpose of helping the financially needy students meet the cost of post-secondary education. This program is administered by the institution; however, FSEOG funds are awarded to Pell Grant recipients first. If all of MUW FSEOG allocation is not spent after awarding to Pell grant recipients, then the remaining allocation will be awarded to students who are not Pell eligible but with the lowest EFC. FSEOG funds are pro rated for students who are enrolled less than full time.
9.3.2.2 Institutional Policy Statement Determining Eligibility In order to determine eligibility for any federal financial aid program, students must file a Free Application for Federal Student Aid (FAFSA) and have the results sent to MUW. The FAO will accept results through electronic transmission with the Central Processing System (CPS). Student eligibility is determined only through the CPS of the Department of Education using the Federal Methodology need analysis formula. The FAO must have an official EFC before eligibility for any fund may be determined. FSEOG grants are typically awarded only to students who are fully Pell eligible. Students must have remaining need of at least $400 after the Pell Grant and any other gift aid in order to be awarded a FSEOG Grant. Students are notified of the amount of their FSEOG eligibility through an award letter. Payment FSEOG funds are disbursed to students by the University Accounting Office for students who have a valid award letter. Before disbursement, a compliance computer match is run to ensure the student remains eligible for the grant and is registered for the appropriate number of classes. The FSEOG is disbursed through the University Accounting Office which subtracts tuition and other appropriate outstanding charges before releasing the remaining proceeds to the student. Over-Awards In the event of an over-award, the student's account is adjusted and the student is notified in writing of the necessary adjustment. If a balance occurs as a result of this over-award, the student is also notified to pay any outstanding balance.
Record-Keeping Financial aid records are maintained in individual student’s folders in the Financial Aid Office. Student records include the demonstration of need and FSEOG eligibility. The Director is responsible for account management and appropriate record security for all student aid transactions and how need was met for all aided students. 9.3.2.3 Student Eligibility Students must meet all eligibility requirements to be eligible for consideration of the FSEOG Grant. In addition, the FSEOG is awarded only to undergraduates who have not received their first bachelor’s degree and typically who are Pell eligible. Student eligibility is determined only through the Central Processing System of the Department of Education using the Federal Methodology need analysis formula.
9.3.2.4 Amount of Award The regulated maximum amount of FSEOG is $4,000 and the minimum is $100. However, the FAO selfimposes a FSEOG Grant range from $400 to $1,500 to ensure that the greatest number of students have an opportunity to receive a portion of the FSEOG allocation. 9.3.2.5 Disbursement Procedures FSEOG funds are disbursed to students only after an official EFC from the Department of Education has been received. Offered aid must be accepted by the student via the Financial Aid Acceptance Form. 9.3.3
Federal Work-Study Program (FWSP) The FWS program provides employment positions for undergraduate and graduate students who demonstrate financial need. These earnings assist students with educational expenses.
9.3.3.1 Objectives and Purpose of the Program The objectives and purpose of the FWS are to provide: 1. A source of financial aid to undergraduate and graduate students who demonstrate financial need. 2. Work experience which enhances the participants' education whenever possible. 3. An employment pool to the University that would not exist otherwise. 9.3.3.2 Institutional Policy Statement Selection of students The policy regarding dissemination of FWS funds is to award monies to as many students as possible. This is accomplished by awarding funds to needy (including part-time) students on a priority basis until funds are exhausted. Reasonable effort is made to place students in positions which complement and/or reinforce their educational and career goals and meet community service priorities. Determination of award Students are awarded FWS funds based expressed interest on the FAFSA, on remaining need after other federal aid has been applied and if the student applies for an advertised vacant FWS position. The student must have remaining need. Records, which document FWS eligibility and how financial need is met, are maintained in the student file. Employment during periods of non-enrollment Students are allowed to work during periods of nonenrollment (i.e., vacations, breaks,) provided sufficient work-study allocations exist and these funds do not cause a student to be over-awarded. FWS funds are awarded for summer terms. However, students, who work under the FWS during the summer must be enrolled at least half time (6 hours) and have remaining need.
Over-awards Students are only awarded FWS funds if, in combination with other resources, the award does not exceed the student's need. If additional resources are received after FWS wages are paid, the over-award is the amount which exceeds the student's need by more than $300.00. To rectify an over-award, an Aid Administrator should determine if there is additional (previously unforeseen) need. If an over-award remains, unpaid loan or grant (excluding Pell) monies should be canceled or reduced. If the over-award still remains, and the student will be enrolled for the next academic year, the amount of the over-award must be counted as a resource for that next year. If the student ceases to enroll, no further action is necessary. Students may not earn work-study funds in excess of their FWS award. Students who earn their FWS award and want to continue working may do so if they have the employer's consent and are paid with non-FWS funds. FWS fund transfers At the discretion of the Director, 10% of FWS funds may be transferred to the FSEOG account. In addition, 10% of FWSP funds may be carried forward or back to the next or last academic year's work-study account. 9.3.3.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.3.4 Minimum and Maximum Awards The minimum FWS award for undergraduates is $500. The maximum award is $4000. Exceptions for additional awards may be made by a Counselor if funding allows. The student must submit documentation from an employer verifying that potential work above the maximum is available. 9.3.3.5 Placement Procedures
Collection of available positions At the end of the academic year, Financial Aid sends a letter and/or email to each department instructing them to complete the Personnel Request Form. This request identifies available positions for the following academic year. Notification of award and employment placement procedures The student receives an Award Notification listing the FWS as well as Conditions for Receiving Financial Aid Notification. The Notification instructs students to contact the College Work-Study Coordinator before beginning a FWS Work-Study position. Student referrals Students are able to view FWS employment positions in the Financial Aid Office. Once a student finds an acceptable position, he/she calls the potential employer for an interview. The student must have the Federal Work-Study Interview Form/Job Description Form. Student placement If the student is hired, the employer returns the Federal Work-Study Interview Form/Job Description Form to the Work Study Coordinator. The student returns to the FAO and Human Resources to complete appropriate documentation (i.e., I-9 information, etc.). Student placement is then recorded. 9.3.3.6 Supervision Employers are instructed to maintain adequate supervision of student with regard to attendance and quality of job performance via the Federal Work Study Interview Form/Job Description Form. A work schedule must be agreed upon each semester by the student and the employer which is not in conflict with the student's class schedule.
9.3.3.7 Time Sheets Students receive time sheets from their Work Study Supervisor. After completion of the time sheet, the student's work hours are checked and signed by the department supervisor. The supervisor returns the time sheet to the Payroll Office for processing. Whenever a student diverts from the agreed schedule and works during class time, the supervisor must make a notation on the back of the time card explaining the circumstances. Supervisors who need students to work during breaks must obtain permission from the Work Study Coordinator. 9.3.3.8 Record-Keeping Records concerning compensation for student employment are maintained in the Payroll Department. A record of student earnings is loaded into the financial aid computer system. Earning records are reconciled between the Financial Aid Office, the Payroll Office, and the University Accounting Office at the end of each semester and at the end of the academic year for the FISAP report. 9.3.3.9 Payment Procedures/Frequency Students are issued a paycheck either by direct deposit or a pre-paid card from the University biweekly for hours worked documented on the student time sheet. Noncash contributions are not used to compensate students. All students are paid at least the federal minimum wage. 9.3.4
Federal Perkins Loan (formerly National Direct Student Loan)*2018- Funding no longer exists The Federal Perkins Loan Program provides low interest deferred payment loans to undergraduate and graduate students who demonstrate financial need. These funds assist students with educational expenses. 9.3.4.1 Purpose of the Program The Federal Perkins Loan program is federally funded for the purpose of helping financially needy students
meet the cost of post-secondary education. This program is administered by the institution and repayment is made to the institution or its designated collection agency. 9.3.4.2 Institutional Policy Statement Determining Eligibility In order to determine eligibility for any federal financial aid program, students must file a Free Application for Federal Student Aid (FAFSA) and have the results sent to MUW. The FAO will accept results through electronic transmission with the Central Processing System (CPS). Student eligibility is determined only through the CPS of the Department of Education using the Federal Methodology need analysis formula. The FAO must have an official EFC before eligibility for any fund may be determined. A Perkins Loan is awarded to a student if he/she has remaining eligibility after the Federal Pell Grant, the State Student Incentive Grant, and FWS have been awarded. Perkins Loan funds are awarded to part-time students. Students are notified of the amount of their Perkins Loan eligibility through an award letter. Perkins Loan recipients must sign a Promissory Note which is must be signed in the University Accounting Office before the loan funds maybe credited the student’s account. Payment Perkins Loan funds are disbursed to students who have a valid award letter and who have signed a promissory note. Before disbursement, a compliance computer match is run to ensure the student remains eligible for the loan and is registered for the appropriate number of classes. Loans are prorated like Pell awards to reflect less than full-time enrollment status. During the summer semester, student are only required to be enrolled in six hours to receive the full amount of their award. Over-Awards In the event of an over-award, the student's account is place on hold until such time that the overpayment is rectified.
9.3.4.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.4.4 Minimum and Maximum Awards The maximum amount an eligible student may borrow in Perkins Funds is $5,000 per award year for a student who has not successfully completed a program of undergraduate education or $6,000 per award year for a graduate or professional student. There is no regulated minimum award. However, at MUW, we do reserve the right to reduce the maximum award to insure that Perkins Funds exist to assist as many students as possible. 9.3.4.5 Disbursement Procedures Perkins Loan funds are disbursed to students only after an official EFC from the Department of Education has been received. Offered aid must be accepted by the student via the financial aid award letter and a Promissory Note must be signed. Awards may be adjusted to reflect actual hours enrolled. 9.3.4.6 Entrance Loan/exit Loan Counseling Entrance Loan Counseling All first-time transfer and re-entering students borrowing a federal loan on or after July 1, 1990 are required to attend an entrance interview. Recipients of Perkins Loans are mailed material which informs them of their rights and responsibilities as borrowers. The Promissory Note, a Statement of Rights and Responsibilities, and a Personal Contact Form are sent along with the award letter. Students must return the signed Promissory Note and the Personal Contact Form to the Perkins Loan Clerk in the University Accounting Office before their loan proceeds are released. Exit Loan Counseling
The Perkins Loan Clerk is responsible for conducting exit interviews with Perkins Loan borrowers. Students who are graduating are notified via a letter of the attendance requirement for exit loan counseling. Student who terminate attendance by means other than graduation or students who indicate they cannot attend are contacted and informed of loan responsibilities in writing. 9.3.4.7 Billing and Collection Procedures Billing and collection of Perkins Loans funds for MUW is handled by the Perkins Loan Clerk and Academic Financial Service Association (AFSA Data) Collection Service. 9.3.5
Federal Subsidized Direct Loan Program The Federal Subsidized Direct Loan Program provides low interest deferred payment loans to undergraduate students who demonstrate financial need. These funds assist students with educational expenses. 9.3.5.1 Purpose of the Program The Federal Direct Loan program utilizes federal funds from the US Department of Education to provide loan funds to students without a credit history. This ability to borrow helps needy students meet the cost of postsecondary education. 9.3.5.2 Institutional Policy Statement Determining Eligibility In order to determine eligibility for any federal financial aid program, students must file a Free Application for Federal Student Aid (FAFSA) and have the results sent to MUW. The FAO will accept results through electronic transmission with the Central Processing System (CPS). Student eligibility is determined only through the CPS of the Department of Education using the Federal Methodology need analysis formula. The FAO must have an official EFC before eligibility for any fund may be determined. A Subsidized Loan is awarded to a student,
upon request, if he/she has remaining eligibility after the Federal Pell Grant, State Grant, and FWS have been awarded. Subsidized Loan funds are awarded to students who are at least part-time students. Interest on the loan is “subsidized” or paid by the Department of Education while the student is in school and during the six-month grace period after the student graduates or leaves school. Students are notified of the amount of their Direct Loan eligibility through an award letter. Direct Loan recipients must accept the award on BANNER Web, complete the Entrance Interview, and sign a Promissory Note with the Department of Education before funds will be received by MUW and applied to the student’s school account. Certification of Loan Applications The majority of MUW’s loan certifications occur electronically. Loan certification will not be completed until: 1. Documentation of dependency status is on file. 2. Verification is complete. 3. Student accepts loan via BANNER Web. 4. All other financial assistance is reported. Exceptions will be carefully documented and monitored by the Loan Coordinator to ensure that proper disbursement of loan funds occurs. Payment Direct Loan funds are disbursed to students after the second week of classes. Before disbursement, a compliance computer match is run to ensure the student remains eligible for the loan and is registered for the appropriate number of classes and has attended classes for each course. Over-Awards
Once the entire Direct Loan proceeds have been released to the student, an over-award should not exist. If however, the student becomes ineligible between certification and receipt of the loan funds, the loan check is returned to the Department of Education and a new check is issued. Record-Keeping Financial aid records are maintained in individual student’s folders as well as on the computer. Student records include the demonstration of need and Federal Direct Loan eligibility. The Director is responsible for account management and appropriate security for student aid account transactions and how need was met for all aided students. The Registrar’s Office is responsible for completion and the submission of all Student Status Confirmation Reports (SSCR) through the Clearinghouse which notifies lenders of address and enrollment changes, which ensures office compliance with all guaranty agency requirements, and sharing of information with the Department of Education, previous lenders and guaranty agencies. Returning Checks to Direct Loan The Assistant Director, as the loan program coordinator, is responsible for returning Direct Loan Funds if the student is not registered, if the institution cannot document student's attendance in any class, if the student withdraws, or if the disbursement is received after student has ceased to maintain eligibility. 9.3.5.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.5.4 Minimum and Maximum Awards There is generally a minimum of $200 and maximums are set by law periodically. 9.3.5.5 Processing Procedures
Students are notified of Subsidized and Unsubsidized Direct Loan awards in the Award Notification Letter. Students will receive with the Award Notification Letter. To finalize the loan—the student must: 1. Go to BANNER Web and accept the award. 2. Complete the Entrance Interview. 3. Complete the Promissory note with the Department of Education. 9.3.5.6 Disbursement Procedures Direct Loan Funds are disbursed to student only after the steps above are completed and the loan coordinator has “certified attendance”. 9.3.5.7 Entrance Loan/Exit Loan Counseling Entrance Loan Counseling All first time student loan borrowers of a federal loan on or after July 1, 1990 are required to attend an entrance interview. Students can complete entrance loan counseling by going out to www.studentloans.gov which advises them of the rights and responsibilities of student borrowers. The Student Loan Coordinator will receive a file notification from the Department of Education that the student has completed entrance loan counseling. Students are required to sign a statement indicating he/she understands his/her rights and responsibilities and are given entrance counseling information. All firsttime student loan borrowers must complete Entrance Loan Counseling before loan proceeds are disbursed. Exit Loan Counseling Students who are graduating are notified through a tracking email that they must complete exit loan counseling information. Exit Loan Counseling can be completed from our web site or a student can come into the FAO to complete the Exit Loan Counseling Form. Students who terminate attendance by means other than graduation are contacted and informed of loan
responsibilities in writing. During the exit interview, the students are presented loan counseling information which requests the following: 1. Permanent home address 2. Personal references 3. Expected employer 4. Next of kin (including address) 9.3.5.8 Report to Lender If a student withdraws or leaves school, the Department of Education must be notified within sixty days. The Registrar’s Office electronically submits the Student Status Confirmation Report (SSCR) through the National Student Loan Clearinghouse. The FAO processes a “Return of Title IV Funds” refund calculation to return any funds that were not earned through the student’s attendance—up to the 60% point in the semester. A written notice is sent to the student informing them of the amount to be repaid. 9.3.6
Federal Unsubsidized Direct Loan Program The Federal Unsubsidized Direct Loan Program provides low interest deferred payment loans to undergraduate and graduate students regardless of financial need. These funds assist students with educational expenses. 9.3.6.1 Purpose of the Program The Federal Unsubsidized Direct Loan program federally guarantees loan repayment should the student borrower default. There is no credit check for student borrowers. This ability to borrow helps needy students meet the cost of post-secondary education. This program is administered by the institution and the Department of Education. 9.3.6.2 Institutional Policy Statement See 9.3.5.2.
. 9.3.6.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.6.4 Minimum and Maximum Awards The minimum and maximum amounts are set by law each year and vary by class level and dependency status. See a FA counselor for current information. *The total combination of Federal Unsubsidized and Subsidized Direct Loans may not exceed federally defined loan maximums. 9.3.6.5 Processing Procedures Students are notified of Subsidized and Unsubsidized Direct Loan awards in the email notification award letter. Students are notified of the amount of their Direct Loan eligibility through BANNER Web. Loan recipients must accept the award on BANNER Web, complete the Entrance Interview, and sign a Promissory Note before funds will be received by MUW and applied to the student’s school account. 9.3.6.6 Disbursement Procedures Loan Funds are disbursed to students only after an official EFC has been received from the Department of Education and offered aid has been accepted. 9.3.6.7 Entrance Loan/exit Loan Counseling Entrance Loan Counseling All first time student loan borrowers of a federal loan on or after July 1, 1990 are required to attend an entrance interview. Students can complete entrance loan counseling by going out to www.studentloans.gov which advises them of the rights and responsibilities of student borrowers. The Student Loan Coordinator will receive a file notification from the Department of Education that the student has completed entrance loan counseling.
Students are required to sign a statement indicating he/she understands his/her rights and responsibilities and are given entrance counseling information. All firsttime student loan borrowers must complete Entrance Loan Counseling before loan proceeds are disbursed. Exit Loan Counseling Students who are graduating are notified through a tracking email that they must complete exit loan counseling information. Exit Loan Counseling can be completed from our web site or a student can come into the FAO to complete the Exit Loan Counseling Form. Students who terminate attendance by means other than graduation are contacted and informed of loan responsibilities in writing. During the exit interview, the students are presented loan counseling information which requests the following: 1. Permanent home address 2. Personal references 3. Expected employer 4. Next of kin (including address) 9.3.6.8 Report to Lender If a student withdraws or leaves school, the Department of Education must be notified within sixty days. The Registrar’s Office electronically submits the Student Status Confirmation Report (SSCR) through the National Student Loan Clearinghouse. The FAO processes a “Return of Title IV Funds” refund calculation to return any funds that were not earned through the student’s attendance—up to the 60% point in the semester. A written notice is sent to the student informing them of the amount to be repaid. 9.3.7
Direct Parent Plus Loan for Undergraduate Students (DPPL) The Direct Plus loan provides non-subsidized low or capped interest rate loans to parents of undergraduate students regardless of financial need. These funds assist students with educational expenses.
9.3.7.1 Purpose of the Program The purpose of the DPPL program is to provide nonsubsidized low or capped interest rate loans with deferred repayment to parents of dependent students. 9.3.7.2 Institutional Policy Statement The DPPL loan may be used to replace family contribution to the extent that it does not exceed the difference between the student's cost of attendance and other financial aid. DPPL loans are processed for parents or guardians of dependent undergraduates. The student, for whom the parent is borrowing the loan, must meet all of the eligibility criteria for financial aid, except need analysis, Pell Grant eligibility, Stafford Loan eligibility, and Statement of Educational Purpose. The parent borrower must meet the citizenship criteria and not be in default or owe a repayment on a Title IV loan or grant. If the parent is not listed on the FAFSA, the FA office will need to collect the social security card, confirm citizenship, and makes sure he/she is not in default or owe a repayment. 9.3.7.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.7.4 Minimum and Maximum Awards The maximum award for the FPLUS loan is the cost of education minus other financial assistance. There is no minimum regulated. There is not an aggregate borrowing limit. 9.3.7.5 Processing Procedures DPPL funds are not prepackaged to the students account. If the parent would like to apply for the loan, the parent should go to the Department of Education’s web site and complete the PLUS Application and complete the Promissory Note. If the parent has
approved credit, the Loan Coordinator will certify the application for the eligible amount. If denied, the student is now eligible to receive additional unsubsidized funds in his or her name. If approved and the parent is not able to pay back the funds, the parent can turn in a written statement. 9.3.7.6 Disbursement Procedures The DPPL loan proceeds are disbursed electronically through the student’s account. 9.3.7.7 Report to Lender If a student withdraws or leaves school, the Department of Education must be notified within sixty days. The Registrar’s Office electronically submits the Student Status Confirmation Report (SSCR) through the National Student Loan Clearinghouse. The FAO processes a “Return of Title IV Funds” refund calculation to return any funds that were not earned through the student’s attendance—up to the 60% point in the semester. A written notice is sent to the student informing them of the amount to be repaid. 9.3.8
Direct PLUS loan for Graduate or Professional Students The GRADPLUS provides non-subsidized low or capped interest rate loans to graduate students. These funds assist students with educational expenses. 9.3.8.1 Purpose of the Program The purpose of the GRADPLUS program is to provide non-subsidized low or capped interest rate loans with deferred repayment to graduate students. 9.3.8.2 Institutional Policy Statement The GRADPLUS loan may be used to replace family contribution to the extent that it does not exceed the difference between the student's cost of attendance and other financial aid. Grad Plus loans are processed for graduate students.
The student must meet all of the eligibility criteria for financial aid, except need analysis. The borrower must meet the citizenship criteria and not be in default or owe a repayment on a Title IV loan or grant. 9.3.8.3 Student Eligibility Students must meet general eligibility for Federal Title IV funds. 9.3.8.4 Minimum and Maximum Awards The maximum award for the Grad PLUS loan is the cost of education minus other financial assistance. There is no minimum regulated. There is not an aggregate borrowing limit. 9.3.8.5 Processing Procedures The Student’s award letter will indicate the amount that they may borrow under the Grad PLUS Loan program. If the student agrees to take the loan, the student should go to the Department of Education’s web site and complete the GRADPLUS Application and complete the Promissory Note. If the student has approved credit, the Assistant Director, as Loan Coordinator, will certify the application for the eligible amount. 9.3.8.6 Disbursement Procedures The Grad PLUS loan proceeds are disbursed electronically through the student’s account. 9.3.8.7 Report to Lender If a student withdraws or leaves school, the lending institution must be notified within sixty days. The Registrar’s Office electronically submits the Student Status Confirmation Report (SSCR) through the National Student Loan Clearinghouse. The Assistant Director, as Loan Coordinator, processes a “Return to
Title IV Funds” refund calculation to return any funds that were not earned through the student’s attendance— up to the 60% point in the semester.
NCAA DIII Athletics Program Assessment
NCAA DIII Athletics Program Assessment
NCAA DIII Athletics Program Assessment
DECLARATION OF PLAYING & PRACTICE SEASON FORM (FOR SPORTS OTHER THAN BASKETBALL) SPORT:
COACH:
ACADEMIC YEAR:
Refer to Bylaw 17 RE: Regulation Regarding Your Particular Sport CHAMPIONSHIP
# of Weeks:
NONCHAMPIONSHIP
1st Date of Practice:
Start Date:
1st Date of Competition:
End Date:
# of Contests/Dates of Competition/Countable: NCAA Minimum:
/
# of Weeks:
First Date of Competition:
NCAA Maximum
# of Contests/Dates of Competition: ****Reminder: 16 (practice) days within 5 week period – 1 competition date –Bylaw 17.1.4.4
Last Practice/ Contest Date: Dates of Conference Championship: Dates of NCAA Championship:
17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics. 17.1.1.2 Segments of Playing Season. x Traditional Segment: The portion of the playing season that concludes with the NCAA championship. x Nontraditional Segment: The remaining portion of the playing season. 17.1.1.3 Length of Playing Season. x Fall Sports: Length of playing season shall not exceed 18 weeks. x Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks). x Spring Sports: Length of playing season shall not exceed 19 weeks. Does your team plan to participate in any exempted dates of competition (ie. scrimmages, exhibition contests..etc.)? YES NO If YES, please provide details (type of exemption, date, opponent, location, etc.): _1.
_3.
_2.
_4.
Please return completed form along with final competition schedule and practice schedule to the Compliance Office. Signature of Head Coach
Date
Signature Director of Athletics
Date
NCAA DIII Athletics Program Assessment
BASKETBALL PLAYING SEASON DECLARATION FORM BASKETBALL (Bylaw 17.4)
Men’s or Women’s (circle one)
# of Weeks:
1st Date of Practice:
1st Date of Competition:
Bylaw 17.4.2.1 (October 15, or later)
Bylaw 17.4.3 (November 8, except under bylaw 17.4.3.1)
Indicate any Exempted Contests below: (Bylaw 17.4.3.1)
DATE
_
Minimum/Maximum Number of Contests/Dates of Competition: The minimum number of contests/dates of competition in traditional segment: The maximum number of contests/dates of competition in nontraditional segment: The number of contests/dates of competition for the academic year is . The Number of contests countable toward NCAA minimum requirements is .
17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics. 17.1.1.2 Segments of Playing Season.
x x
Traditional Segment: The portion of the playing season that concludes with the NCAA championship. Nontraditional Segment: The remaining portion of the playing season.
17.1.1.3 Length of Playing Season.
x x x
Fall Sports: Length of playing season shall not exceed 18 weeks. Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks). Spring Sports: Length of playing season shall not exceed 19 weeks.
Reviewed and approved by: Head Coach: Signature
Director of Athletics:_ Date
Signature
Please submit with competition and practice schedule.
NCAA DIII Athletics Program Assessment
Date
Practice Calendars
Please submit all practice calendars at the beginning of each segment (traditional/nontraditional). If you plan your practices ahead of schedule in Front Rush you can print the calendar for each month and turn this in to Compliance. NOTE: Don’t forget to edit the practice schedule based on time and who was not present. Practice Schedule submitted must be a monthly outline so we can count weeks and see the weeks you are not practicing. Other options: Word (list form) and Excel Calendars
COACH X CALENDAR
DECLARATION OF PLAYING & PRACTICE SEASON FORM SPORT:
COACH:
ACADEMIC YEAR:
Refer to Bylaw 17: Regulation Regarding Your Particular Sport Traditional (All Sports-Basketball/Track & Field will add weeks): Week Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Start Day, Date
End Day, Date
Non-Traditional (All Sports except for Basketball and Track & Field): Week 1
2
3
4
Day
Date
I.
PLAYING AND PRACTICE SEASONS
NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: A member institution shall limit its organized practice activities, the length of its playing seasons and the number of its regular-season contests and/or dates of competition in all sports, as well as the extent of its participation in non-collegiate sponsored athletics activities, to minimize interference with the academic programs of its student-athletes. (Bylaw, Article 17.01.1-and see Figure 17-1 in the NCAA Division III Manual)
Procedures for Playing and Practice Seasons The Director of Athletics and Campus Recreation, the Compliance Director and Head Coach are responsible for ensuring that all paperwork, eligibility, medical clearance forms, along with the declaration of playing season document and calendar of events are completed, approved and on-file. The Head Coach submits all documents to the Compliance Director and Director of Athletics and Campus Recreation to approve. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation and attached to the original declarations.
Declaration for Playing Season Documentation x
Bylaw, Article 17 of the NCAA Division III Manual provide sport-specific rules and regulations for the sports.
x
Fall Sports are allowed an 18-week playing season (MUW Fall Sports: Cross Country, Soccer, Volleyball)
x
Winter Sports are allowed a 19-week playing season (MUW Winter Sports: Basketball & Track and Field (Indoor)
x
Spring Sports are allowed a 19-week playing season (MUW Spring Sports: Baseball, Golf, Softball, Track & Field (Outdoor) & Tennis)
x
During the non-traditional portion of the school year, baseball, soccer, softball and volleyball can practice 16 days with no more than 4 practices per week.
x
During the traditional season, it is a requirement to have one full day off a week from athletically related activities.
x
Monitoring of Preseason Activities Prior to the First Day of Classes Prior to the start of each playing season, the coach of the respective sport will file with the Director of Athletics a declaration of preseason activities including but not limited to medical screenings and equipment issuance.
x
Review the NCAA Sports Science Institute Interassociation Recommendations: Preventing Catastrophic Injury and Death in Collegiate Athletes. • https://ncaaorg.s3.amazonaws.com/ssi/injury_prev/SSI_PreventingCatastrophicInjuryBooklet.pdf
x
The Director of Athletics will sign and approve all declarations and then forward the approvals to the Assistant Director.
x
Required Days Off Sunday practice and play is on an approved basis only. Any exception to this policy may only be requested by a sport Head Coach to the Director of Athletics. In season sports are required 1 calendar day off per defined week.
x
Out-of-Season Workouts The Director of Athletics and the Assistant Athletic Director are responsible for the education, monitoring and compliance of out-of-season activities and that instruction is limited to the declared playing and practice seasons.
Athletically Related Activities The following are considered athletically related activities: a) Practice, which is defined as any meeting, activity or instruction involving sports-related information and having an athletic purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution's coaching staff. Practice is considered to have occurred if one or more coaches and one
or more student-athletes engage in any of the following activities: 1) Field, floor or on-court activity; 2) Setting up offensive or defensive alignment; 3) Chalk talk; 4) Lecture on or discussion of strategy related to the sport; 5) Activities using equipment related to the sport; 6) Discussions or review of game films, motion pictures or videotapes related to the sport; or 7) Any other athletically related activity. b) Competition; c) Required weight-training & conditioning activities held at the direction of or supervised by an institutional staff member; d) Participation in a physical-fitness class (including a summer class) conducted by a member of the athletics staff not listed in the institution's catalog and not open to all students. Such a class may not include practice activities conducted under the guise of physical education classwork; e) Required participation in camps, clinics or workshops; f) Individual workouts required or supervised by a member of the coaching staff. An institutional staff member may design a voluntary (see Bylaw 17.02.14) individual-workout program for a student-athlete, but cannot conduct the individual's workout outside the declared playing season; g) On-court or on-field activities called by any member(s) of a team and confined primarily to members of that team that are considered requisite for participation in that sport (e.g., captain's practices); h) Visiting the competition site in cross country, golf and skiing; i)
Reservation or use of an institution's athletics facilities when such activities are supervised by or held at the direction of any member of an institution's coaching staff;
j)
Involvement of an institution's strength and conditioning staff with enrolled student-athletes in required conditioning programs; and k) Observation by an institution's coaching staff member of enrolled student-athletes in non-organized sport specific activities (e.g., "pick-up games") in the coaching staff member's sport, except as permitted in Bylaw 17.02.1.1.1
Sports Sponsorship The Director of Athletics and Campus Recreation, with the oversight and approval of the President, is responsible for decisions regarding sports sponsorship. Each sport head coach is responsible, under the guidance of the Compliance Director, to monitor minimum and maximum allowable contests, as well as minimum requirements regarding studentathlete participation. Annual sport contest scheduling begins with Conference in sports where conference scheduling is coordinated. Once conference sport schedules have been approved, The W sport head coaches may tentatively fill out the remainder of their schedule with non-conference opponents with precedence on in-region NCAA Division III opponents to reach the 70% requirements. Once the complete season schedule has been created, sport head coaches will submit their proposed schedule, along with a missed-class planning sheet, to the Director of Athletics and Campus Recreation. The Director of Athletics and campus Recreation, the Assistant Director of Athletics, and the head coach will meet to discuss proposed schedules and cross check them with other proposed sport schedules in overlapping seasons. Only when a proposed schedule is approved by the Director of Athletics and Campus Recreation (in writing) is it considered official and may be posted as such. Please see the Sports Minimum and Maximum Form.
I.
GAME SCHEDULING
To align with the department’s core values of Academics, Athletics, Community, and Life, scheduling of intercollegiate contests shall be regulated to minimize interference with the educational opportunities for student-athletes. Therefore, in addition to NCAA and MUW regulations, the following exclusions apply when constructing a team’s schedule: 1. No athletic contests (with the exception of men’s and women’s basketball), at home or out of town, shall be scheduled during final examination week. Conference championships and/or NCAA championships are excluded from this rule. 2. An emphasis on in-region opponents will take precedent over scheduling of non-conference contests. Travel during the school week will be limited to prevent missed class time. 3. Sunday home games should be avoided when possible. Approval for these games by the Director of Athletics must be obtained prior to commitment. 4. Teams must hold a .500 winning percentage to be eligible for post-season competition. 5. Your complete game schedule (see appendix) is due to the Director of Athletics (or designee) no less than 6 months prior to the new academic year. x A meeting will be set to determine leave times prior to submitting the bus request. 6. A trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). x Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. x Any changes to the itinerary after submission must be approved by the Director of Athletics. 7. Coaches are required to give each student-athlete a Class Excusal Letter (for each class) at least one week prior to the first competition (see appendix for letter). x The letter will include each date of competition, leave and return times, and location. x If there are changes to this information, coaches should inform student-athletes immediately so they can relay the information to their instructors. 8. ALL game contracts should include your sport specific “Memorandum of Agreement”. The agreement must be signed by the Director of Athletics. Note: Students who are absent from class for more than one week are responsible for notifying the Provost and the Director of Athletics.
NCAA Summary of NCAA Regulations – NCAA Division III DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS. The information below was provided through the NCAA at
https://ncaaorg.s3.amazonaws.com/compliance/d3/2021-22/202122D3Comp_SummaryofNCAARegulations.pdf Part I: FOR ALL STUDENT-ATHLETES. This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition. Ethical Conduct – All Sports. a.
You must always act with honesty and sportsmanship so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]
b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution. [Bylaw 10.1-(a)] c.
You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]
d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3] e.
You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations. [Bylaw 14.01.3.3]
Competition Exceptions (for delayed collegiate enrollment). a. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if the student-athlete participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]
b. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition during time spent in the armed services, on official religious missions or with recognized international aid services of the U.S. government and the period between completion of the service commitment and the first opportunity to enroll as a full-time student in a regular academic term. [Bylaw 14.2.4.4.2.2] Seasons of Participation – All Sports.
a. A student-athlete must count a season of participation when the student-athlete practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]
b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]
c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1] Academic Standards – All Sports.
a. Eligibility for Practice. 1. You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]
2. You are eligible to practice during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.7.5]
3. You also are eligible to practice while enrolled in less than a minimum fulltime program of studies if you are enrolled in the final semester or quarter of a baccalaureate or graduate degree program, or a minor or undergraduate certificate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree, minor or certificate program requirements. [Bylaw 14.1.8.1.7.1]
b. Eligibility for Competition. 1. To be eligible to compete, you must: i. Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;
ii. Be in good academic standing according to the standards of your school; and iii. Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the equivalent (not less than 12-semester or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree. [Bylaws 14.01.2, 14.1.7.1, 14.1.8.1 and 14.1.8.1.7.2]
2. If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program, or your minor or undergraduate certificate program and are carrying credits necessary to finish your degree, minor or certificate program requirements unless you meet the provisions of the experiential learning requirement exception specified in Bylaw 14.1.8.1.7.1.1. [Bylaw 14.1.8.1.7.1]
3. You are eligible to compete during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.7.5]
4. If you are a returning student, you are eligible to compete between terms, provided you have been registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.7.6] Other Rules Concerning Eligibility – All Sports.
a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2] b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]
c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in a graduate or professional school, provided you graduated from an NCAA Division III institution, you have
seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters. You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.7.7]
d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted. [Bylaws 14.7.1 and 14.7.3]
Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. (See Bylaw 14.1.12 for student-athletes participating in a foreign exchange/study abroad program). There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: x Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.) x Proof of Primary Insurance Coverage x Pre-participation Physical Exam x NCAA Student-Athlete Statement x NCAA Drug Testing Consent Form x Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.
*Actual location in handbook, but material listed below* GAME DAY OPS. & EVENT MGT ........................................................................................................ 34 Crowd Control Policy.............................................................................................................................. 34 Game Cancelation Protocol ..................................................................................................................... 35 Team for Teams ...................................................................................................................................... 35 Parking .................................................................................................................................................... 36 FACILITIES REQUEST .......................................................................................................................... 37 APPENDIX ................................................................................................................................................ 72 EMPLOYEE VS INDEPENDENT CONTRACTOR FORM ................................................................. 85 EVENT STAFF SIGN IN SHEET ........................................................................................................... 86 FACILITIES REQUEST .......................................................................................................................... 87 GAME DAY RESPONSIBILITIES ........................................................................................................ 89
I.
GAME SCHEDULING
To align with the department’s core values of Academics, Athletics, Community, and Life, scheduling of intercollegiate contests shall be regulated to minimize interference with the educational opportunities for student-athletes. Therefore, in addition to NCAA and MUW regulations, the following exclusions apply when constructing a team’s schedule: 1. No athletic contests (with the exception of men’s and women’s basketball), at home or out of town, shall be scheduled during final examination week. Conference championships and/or NCAA championships are excluded from this rule. 2. An emphasis on in-region opponents will take precedent over scheduling of non-conference contests. Travel during the school week will be limited to prevent missed class time. 3. Sunday home games should be avoided when possible. Approval for these games by the Director of Athletics must be obtained prior to commitment. 4. Teams must hold a .500 winning percentage to be eligible for post-season competition. 5. Your complete game schedule (see appendix) is due to the Director of Athletics (or designee) no less than 6 months prior to the new academic year. x A meeting will be set to determine leave times prior to submitting the bus request. 6. A trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). x Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. x Any changes to the itinerary after submission must be approved by the Director of Athletics. 7. Coaches are required to give each student-athlete a Class Excusal Letter (for each class) at least one week prior to the first competition (see appendix for letter). x The letter will include each date of competition, leave and return times, and location. x If there are changes to this information, coaches should inform student-athletes immediately so they can relay the information to their instructors. 8. ALL game contracts should include your sport specific “Memorandum of Agreement”. The agreement must be signed by the Director of Athletics. Note: Students who are absent from class for more than one week are responsible for notifying the Provost and the Director of Athletics.
II. GAME DAY OPS. & EVENT MGT. The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management,execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The coach is responsible for organization of game staff, greeting the visiting team(s), and greeting officials (see appendix for Game Day Administrator Responsibilities, Head Coach Responsibilities & Athletics Event Staff Responsibilities). The W will also utilize a Team for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. Potential positions include ball runners, scoreboard operators, floor moppers, security, ticket takers, and video camera operators. This schedule and related tasks will be coordinated through the Director of Athletics or designee. An Event Staff Sign Up Sheet is included in this manual to assist with scheduling staff for events. A. Crowd Control Policy We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship. We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations. We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible we will keep the same security people in the same key areas to establish contact and relationships with fans. We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue. When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface. We as an athletic department will continue to communicate to our student-athletes, coaches and staff their role in promoting good sportsmanship among the fans. We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.
B. Game Cancelation Protocol x Canceling or Changing a Game in advance (24 hours or more): The Director of Athletics and Coach discuss any and all reasons for canceling a game (i.e. weather, safety issues). Final decision is made by the Direct of Athletics. x Day of Game Cancellation and/or Change: Director of Athletics, Game Day Supervisor, officials (if possible), and facilities should make the decision that conditions have made the competition unplayable. x
On Site Decision: 1. Prior to start of game, the on-site decision to alter the “normal” schedule needs to be made by the site administrator in consultation with the game officials (not members of the coaching staff). 2. An administrator must be on site to determine a game cancellation due to weather. The on-site administrator may not have other primary game functions (i.e., PA announcer, scorekeeper, field preparation, etc.)
x
Once Play Begins: The game officials are responsible for postponement decisions.
Coaches should not have a direct involvement in this decision. Directly following the decision of a change: x x x x
Director of Athletics contacted if not already apart of decision: who will contact coach, Sports Information, and Game Day Supervisor Game Day Supervisor: contacts Event staff Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing Competition: Team in route should be contacted immediately by a member of our Coaching Staff. 1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates. 2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing
C. Team for Teams In an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach of each sport will also serve as the on-site game manager for the designated sport, with duties clearly defined. For example, softball will operate all volleyball games and volleyball will operate all softball games. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.
D. Parking Most facilities have limited parking. Therefore, certain parking restrictions will be enforced. x x x
Pohl Gymnasium: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Tennis Courts: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym. Softball Field: players and staff members should park in the overflow parking lot inside the gates. Fans can park in the grass lot across from the field as well as in the overflow parking lot. Only officials and opposing team bus are allowed in the right field gravel parking lot. NO ONE is to park along the right or left field fences.
When traveling out of town either for the day or on an extended trip, all student-athletes and staff vehicles are to be parked in the gravel lot in front of Pohl Gymnasium. Vehicles are NOT to be parked on 10th or 11th Ave.
III. FACILITIES REQUEST Facility requests should be made at least 14 days prior to needing the facility. Do not advertise any events until you have received a confirmation that the facility has been reserved for your event. A. Requesting the Facility x To request a facility, you will need to complete a Facility Request Form (see appendix for paper format) at least 14 days prior to the event, not including games and practices. x Once the request form has been submitted to the Athletics’ Business Office, the request will be sent to the appropriate University facility for approval. B. Types of Requests x Facility requests are needed for all facilities on campus and all events. x Events may include but are not limited to: practices, games, study hall, team meetings, strength & conditioning, camps & clinics, tryouts, recruiting, and fundraisers. C. Game, Practice, Weight Room x Games, practice, and weight room schedules will be accumulated by the Director of Athletics and requested for all sports at the beginning of each new year for the upcoming academic year. x It is essential that you have your game schedule completed as soon as possible so that the facilities can be reserved well in advance.
2015 MASTER PLAN PRESENTATION
2015 CAMPUS MASTER PLAN 2003 Master Plan Evaluation & ModiÛcations - 2014 MUW Master Color Palette - 2015 Landscape Architectural Schematic Design - 2014 Campus Lighting Evaluation and Recommendations
Index
2003 MASTER PLAN EVALUATION & MODIFICATIONS July 2015
Index
TABLE OF CONTENTS 2003 MASTER PLAN EVALUATION & MODIFICATIONS
Introduction.....................................................................
1
2003 Comprehensive Master Plan Key Issues & Goals Summary..........................................
2
2003 Master Plan Evaluation............................................
3
2003 Master Plan ModiÛcations.......................................
4
• Civic Structure • New Building & Recreation Fields • Landscape Structure • Vehicular Circulation & Parking • Pedestrian Circulation • Edge Condition
RedeÛned Phasing Strategy............................................ 15 2014 MUW Master Paint Color Palette........................... 15 2015 Landscape Architectural Schematic Design.......................................................... 16 2014 Campus Lighting Evaluation and Recommendations.......................................................... 16
APPENDIX • 2014 MUW Master Paint Color Palette • 2015 Landscape Architectural Schematic Design • 2014 Campus Lighting Evaluation and Recommendations
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
INTRODUCTION In 2003, Mississippi University for Women developed a Comprehensive Master Plan to revitalize the institution to better meet the needs of the students in the surrounding region. The strategy included strengthening program offerings and improving the University’s image to retain and increase enrollment. It was determined that the campus plays a crucial role in this endeavor. The campus master plan addressed campus organization and structure, character and image, campus vitality and the integration of MSMS. The 2015 evaluation of the master plan covers the goals achieved since it has been completed, the goals that remain to be accomplished and the modifications made to accommodate the changes in the direction and pattern of growth. Modifications to the master plan are reflected on the criteria established in 2003 listed as Civic Structure, New Buildings and Recreation Fields, Landscape Structure, Vehicular Circulation and Parking, Pedestrian Circulation, and Edge Condition. Additional information is also documented to reflect the changes including a developed master color palette, a landscape design that can be adopted immediately, a lighting study to determine evening security and a site study to verify the possibility of extending 3rd Avenue to 15th Street and allow II & C Lane to connect and create the loop around the historic core.
1
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
A. 2003 CMP Key Issues and Goals Summary The key issues and concerns that were determined included lack of campus vitality, a weak campus structure and organization and the undefined identity of MSMS. It was also determined that the weak landscape framework divides the historic core from the south campus which reflects a more institutional character. Concurrent issues included declining enrollment and underutilized facilities. The 2003 Comprehensive Master Plan (CMP) for MUW established goals to fulfill the vision of the university. This was achieved through the assessment of existing physical and programmatic conditions and analysis of the substantial amount of data gathered which involved rigorous investigations of the facility and interview with the users. The goals established are described as follows: x x x x x x x
Establish a framework that manifests the building and landscape qualities of the historic core throughout the university to convey a unified campus Strengthen Serenade Drive as the main campus spine Create a campus square that will be a highly visible center of student activity Reorganize facility functions to efficiently support academic programs Strengthen residential and student life activities Organize and improve student services and administrative efficiency Establish a strong and separate identity for Mississippi School for Math and Science (MSMS)
The goals were proposed in phases that implemented projects within a time frame of 1-3 years, 4-6 years and long term.
2
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
B. 2003 Master Plan Evaluation – Phasing Strategy “The master plan establishes a strategy for the phased implementation of the improvements that are outlined in the plan. The phasing strategy prioritizes building, landscape and infrastructure improvements based on identified institutional needs, funding capabilities, and the contribution of each project to the revitalization of the campus.” All entries below were defined in 2003. Those under column “2015” are projects yet to be completed. 2003
2015 MUW
Restore Fine Arts Renovate Martin for Nursing Renovate South Callaway for Student Affairs Replaced H & K, Recreation and Fitness: Restore Peyton and Fant Halls Education playground Renovate Orr Hall and Annex for women’s center Renovate warehouses for Facilities Renovate Shattuck for consolidated student services Café and archives addition to library Serenade Drive landscape improvements New Martin Hall parking Fine Arts Parking Expansion Relocate 4 tennis courts Renovate Franklin for Culinary Arts program Demolish Mable Ward New library parking Screen South Callaway lot Renovate Poindexter Renovate Barrow Hall for faculty housing
Renovate Peyton and Fant Halls Service Facility next to Tennis Courts Parking south of Kincannon and Jones converted into green space 5th and 6th Avenue landscape improvements 6th Avenue road and parking removal Planting along east campus edge New softball and soccer fields within new recreation district Demolish Keirn and Taylor Halls Construct new east-campus loop road and parking expansion Remove Gingko Place Renovate Pohl gym for gallery or exhibition use New dining hall and campus center New academic building New student residences Additional faculty housing on Barrow School site
MSMS Occupy vacated space in Hogarth Occupy Goen Hall Implement Goen and Frazier Hall site improvements Develop Laundry site parking and play fields Develop MSMS entry court Develop campus green Take over grille
Begin planting along east campus edge New gym and pool Take over balance of Hogarth Student Center and dining
3
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
C. 2003 Master Plan Modifications The evaluation of the 2003 Master Plan Summary included a thorough assessment of the campus through the following criteria: Civic Structure, New Buildings and Recreation Fields, Landscape Structure, Vehicular Circulation and Parking, Pedestrian Circulation, and Edge Condition. These organizational criteria will be discussed in its entirety but noted to identify modifications. CIVIC STRUCTURE Derived from the university’s dynamics, the civic structure identifies the principal organizing elements of the campus which includes the following: Historic College Street Frontage The historic building and landscape edge of the front campus along College Street defines the character of the MUW campus. This character does not only serve as a public interface but also enables the students to continue to associate themselves with the university long after they have graduated. Quads The front campus also contains several quads which will be reinforced by the landscape and bordering buildings. The life of the quads lie in their continuous utilization, whether hosting significant academic and cultural events or providing a pleasant destination for students and other members of the university to unwind. Modifications: A building that can accommodate either academic or residential needs in lieu of academic building south of Poindexter; Bryan Green Gazebo to remain; Ginko Place to remain but will be closed to traffic and transformed to a walkway; and the addition of an outdoor performance pavilion. Campus Spine The plan defines the main campus spine as the portion of Serenade Drive from College Street terminating at 5th Avenue to the new campus square. Landscape and sidewalk improvements will be introduced to emphasize this portion of Serenade Drive as the major element of wayfinding in the campus. The removal of street parking will also help in this effort. Modifications: The portion of Serenade Drive from 5th Ave to 7th Ave will be one-way heading south. This will slow traffic in this area where there is much pedestrian activity because of the library, the recreation center and the dormitories in close proximity.
4
STREET
SOUTH 15TH STREET
STREET
Quad I
NE
ILL E RAI LRO AD
WASHINGTON AVENUE
ENV
STREET
II & C LA
IVE DE DR SERENA
Quad III
Quad II
COL
UM
BUS
& GRE
10TH SOUTH
ILL E RAI LRO AD
AVENUE ENV
4TH SOUTH
SOUTH 16TH STREET
12TH SOUTH
ET E STRE COLLEG SOUTH ENUE 2nd AV
11TH SOUTH
Main Campus Spine
Public Interface Campus Frontyard
13TH SOUTH
STREET
Civic Space
SOUTH 13TH STREET
ET SOUTH 9TH STRE
COL
UM
BUS
& GRE
BELL AVENUE
Campus Square
SOUTH 5TH AVENUE
COL
UM
BUS
& GRE
ENV
ILLE
RAI LRO AD
SOUTH 5TH AVENUE
SOUTH 6TH AVENUE
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
CO
LU
MB
US
&
GR
EE
NV
ILL E RA ILR OA D
SOUTH 16TH STREET
SOUTH 6TH AVENUE
CO
E ENU H AV TH 7T SOU
SOUTH 7TH AVENUE
COLU
MBUS
& GREE
OAD E RAILR NVILL
Recreation District KANSA
COL
UMB
US
& GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
OAD RAILR
D ROA RAIL
KANSA
COLU
S&
S CITY
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
SOUTH 15TH STREET
ISSIP PI RAIL ROA D
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 9TH AVENUE
& MISS
SOUTH 11TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
GULF & MISSISSIPPI RAILROAD
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
5
CIVIC STRUCTURE CAMPUS MASTER PLAN 2015 architectureSOUTH
N
0
200
400
600
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
Campus Square The plan acknowledges that the functional center of the campus has shifted from the historic core to the academic axis along the west campus edge. To support this change, the plan introduces a new pedestrian-oriented campus square at the center of this axis at the intersection of Serenade Drive and 5th Avenue. The square will be defined by pedestrian and landscape improvements and will be animated by a future café addition to the library. Recreation District The plan locates the recreation facilities and fields at the south edge of the campus. The concentration of these facilities and fields allows the campus to have a defined recreation district which reinforces the overall campus organization.
NEW BUILDINGS & RECREATION FIELDS Facilities that were determined to accommodate include academic, residential and administrative buildings for the university as well as for MSMS. The master plan replaces Taylor and Keirn Halls with a possible academic building. Though designated as an academic building, the strategic location of this building can accommodate either academic or residential growth. This addition will completely frame the quads strengthening the historic core further. Another area that is strengthened by strategic location is the Recreation District. The university gains an identifiable recreation district with the consolidation of the recreation facilities and fields on the southwest section of the campus. The need for a new faculty residential area can be accommodated by a residential block located on the corner of 5th Ave and 9th Street which can possibly revamp the west edge of campus with the change in area dynamics, while the projected growth of MSMS can be alleviated by an expansion of Hooper Hall. Modifications: The academic building south of Poindexter was removed from the master plan as well as the student center on the corner of 5th Ave and Serenade Drive and the MSMS recreation building south of Hogarth Hall; the residential buildings that replaced Taylor and Keirn Halls are replaced by a single building; an athletic building and parking lot replaced the recreational field located south of the Emma Ody Pohl Building; and an expansion to Hooper Hall is added to accommodate administration and student services for MSMS.
6
STREET ET E STRE COLLEG SOUTH ENUE 2nd AV
SOUTH 15TH STREET
Recreational Building
STREET
Student/Faculty
SOUTH 16TH STREET
12TH SOUTH
13TH SOUTH
STREET
Academic Building
11TH SOUTH
Recreation Field
WASHINGTON AVENUE
BUS UM COL ILL E RAI LRO AD
AVENUE ENV
4TH SOUTH
& GRE
10TH SOUTH
ENV
STREET
II & C LA
NE
IVE DE DR SERENA
Recommission
ILL E RAI LRO AD
MSMS
SOUTH 13TH STREET
ET SOUTH 9TH STRE
COL
UM
BUS
& GRE
BELL AVENUE
SOUTH 5TH AVENUE
COL
UM
BUS
& GRE
ENV
ILLE
RAI LRO AD
SOUTH 5TH AVENUE
SOUTH 6TH AVENUE
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
CO
LU
MB
US
&
GR
EE
NV
ILL E RA ILR OA D
SOUTH 16TH STREET
SOUTH 6TH AVENUE
CO
E ENU H AV TH 7T SOU
SOUTH 7TH AVENUE
COLU
KANSA
COLU
MBU
S&
GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
ISSIP PI RAIL ROA D
SOUTH 15TH STREET
& MISS
SOUTH 11TH STREET
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
OAD E RAILR NVILL
OAD RAILR
GULF & MISSISSIPPI RAILROAD
SOUTH 9TH AVENUE
& GREE
D ROA RAIL
KANSA
COLU
S&
S CITY
MBUS
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
7
NEW BUILDINGS & RECREATION FIELDS CAMPUS MASTER PLAN 2015 architectureSOUTH
N
0
200
400
600
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
LANDSCAPE STRUCTURE A new landscape structure is a critical component of the master plan strategy to unify the campus. Landscape improvements will consist of new quads within the front campus, several green spaces within the south campus, several hardscapes for public gatherings, tree-planting to strengthen outdoor spatial quality, and a vegetative buffer along the east campus edge. Specific elements of the landscape structure will include: x
x x x x x x x x
x
x
The creation of two new quadrangles within the front campus framed by existing and future buildings and landscaping within the historic campus core Reestablish the quad in front of Shattuck and the quad in front of Poindexter New outdoor performance pavilion between Poindexter and Welty Halls Hardscapes that will serve as public gathering spaces located in front of Callaway and Cochran Halls and the Carrier Chapel Hardscape that will reinforce the campus square in the intersection of Serenade Drive and 5th Avenue Green space behind Kincannon and Jones residence halls Green space behind Goen and Frazer residence halls Landscape color plantings path for admissions Tree allees along all major roads through the campus, with an emphasis on Serenade Drive, 3rd, 5th and 6th Avenues, the new campus loop road and the edges of the new MUW recreation district A landscape planting buffer along the east edge of the campus to screen the railway tracks and electric sub-station on the east side of 15th Street Additional green spaces within the center of the future Barrow School residential block, and to the south of the future MSMS recreation facility to soften these areas of the campus
Modifications: Public gathering spaces that serve social and cultural functions are identified, hardscapes define these spaces; green space behind Kincannon and Jones in lieu of parking; portion of area behind Goen and Frazer converted to parking in lieu of green space.
8
STREET ET E STRE COLLEG SOUTH ENUE 2nd AV
SOUTH 15TH STREET
Public Gathering
ILL E RAI LRO AD
WASHINGTON AVENUE
BUS UM COL ILL E RAI LRO AD
AVENUE ENV
4TH SOUTH
& GRE
10TH SOUTH
ENV
STREET
II & C LA
NE
IVE DE DR SERENA
11TH SOUTH
STREET
Green Space
SOUTH 16TH STREET
12TH SOUTH
13TH SOUTH
STREET
Quad
SOUTH 13TH STREET
ET SOUTH 9TH STRE
COL
UM
BUS
& GRE
BELL AVENUE
SOUTH 5TH AVENUE
COL
UM
BUS
& GRE
ENV
ILLE
RAI LRO AD
SOUTH 5TH AVENUE
SOUTH 6TH AVENUE
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
CO
LU
MB
US
&
GR
EE
NV
ILL E RA ILR OA D
SOUTH 16TH STREET
SOUTH 6TH AVENUE
CO
E ENU H AV TH 7T SOU
SOUTH 7TH AVENUE
COLU
KANSA
COL
UMB
US
& GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
ISSIP PI RAIL ROA D
SOUTH 15TH STREET
& MISS
SOUTH 11TH STREET
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
OAD E RAILR NVILL
OAD RAILR
GULF & MISSISSIPPI RAILROAD
SOUTH 9TH AVENUE
& GREE
D ROA RAIL
KANSA
COLU
S&
S CITY
MBUS
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
LANDSCAPE STRUCTURE CAMPUS MASTER PLAN 2015 architectureSOUTH
9 N
0
200
400
600
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
VEHICULAR CIRCULATION & PARKING The vehicular circulation system defined in the master plan is structured around Serenade Drive, 5th Avenue and 11th Street, which are the major city streets passing through the campus. Serenade Drive forms the main circulation spine, connecting the campus frontage and the campus square, and reinforcing wayfinding and place recognition. Two-way traffic is accommodated on this route thru 5th Avenue by eliminating existing on-street parking. Portion of Serenade Drive from 5th to 7th Avenue is one-way south bound. Fifth Avenue and 11th Street remains open as city streets passing through the campus, and also accommodates two-way traffic. Fifth Avenue serves as a direct route to the MSMS campus, helping to divert traffic that would otherwise pass through the main gate and historic core. Vehicular circulation within the historic core caters to the dynamics in this area. Third Avenue terminates in front of Welty Hall, an extension of 3rd Avenue that intersects with 15th Street begins just east of Poindexter Hall. This allows the front of Welty and Poindexter Halls to be pedestrian friendly as several university events are hosted throughout the year in these buildings and the surrounding quads. The demolition of Taylor and Keirn allows II & C to be extended north and connect with 3rd Avenue which defines the loop along the historic core. The loop makes it possible to eliminate Ginko Place and create a stronger campus core with the addition of the quads. The loop is a minor two-way road. Roads within the campus will remain two-way except for the portion of Serenade from 5th Avenue to 7th Avenue. Modifications: The campus spine is redefined to extend from the campus front to only the campus square; Third Avenue terminates just east of Welty Hall and an extension that connects with 15th Street begins just east of Poindexter Hall; and Serenade Drive becomes one-way from 5th to 7th Avenue. II & C Lane becomes a two-way street. Parking The plan rationalizes the provision of parking on the campus by introducing new parking in areas where it is in short supply and by redistributing uses to take advantage of surplus parking capacity in other areas of the campus. Some lots reworked or rehabilitated include the following: x x x x
East of Cochran Hall East of Shattuck Hall South of Hogarth Hall South of the green space behind Jones and Kincannon
10
STREET ET E STRE COLLEG SOUTH ENUE 2nd AV
SOUTH 15TH STREET
Major Two-way Street Campus Spine Road
80 STREET
48
11TH SOUTH
10
57 IVE DE DR SERENA
12
WASHINGTON AVENUE
COL
UM
BUS
& GRE
10TH SOUTH
ENV
STREET
20
160 NE
7
II & C LA
Street Parking
ILL E RAI LRO AD
Parking Lot
SOUTH 16TH STREET
12TH SOUTH
Minor Two-way Street
13TH SOUTH
STREET
One-way Street
12
16 18
ENV
14
ILL E RAI LRO AD
ENUE 4TH AV SOUTH
COL
UM
BUS
& GRE
BELL AVENUE
SOUTH 13TH STREET
ET SOUTH 9TH STRE
60
29 4
4
SOUTH 5TH AVENUE
10
19
18
22
8
17
20
8
ILLE ENV & GRE COL
UM
BUS
15
16
RAI LRO AD
120
17
160
68 10
6
SOUTH 6TH AVENUE
ILL E RA ILR OA D
12 US
&
GR
EE
NV
120 CO
LU
MB
SOUTH 6TH AVENUE
SOUTH 16TH STREET
SOUTH 5TH AVENUE
39
43 16
60
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
39
E ENU H AV TH 7T SOU
CO
8
23
8
12
SOUTH 7TH AVENUE
COLU
MBUS
& GREE
OAD E RAILR NVILL
130 KANSA
COL
UMB
US
& GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
OAD RAILR
D ROA RAIL
KANSA
COLU
S&
S CITY
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
SOUTH 15TH STREET
ISSIP PI RAIL ROA D
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 9TH AVENUE
& MISS
SOUTH 11TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
GULF & MISSISSIPPI RAILROAD
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
VEHICULAR CIRCULATION & PARKING CAMPUS MASTER PLAN 2015 architectureSOUTH
11 N
0
200
400
600
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
Several additional parking lots are as follows: x x x x x x
East of Poindexter Hall Taylor and Keirn sites South of Demonstration School South of Fant Library East of MSMS Performing Arts Center South of Emma Ody Pohl Building
PEDESTRIAN CIRCULATION The master plan reinforces existing roadways as the principal structure for the pedestrian circulation system on the campus. Serenade Drive will serve as the main north-south pedestrian route. Sidewalks and pedestrian connections will be extended the length of Serenade Drive from College Street to 7th Avenue. Sidewalks will also be provided around the new campus loop road. The plan also defines several pedestrian pathways through the historic campus core to create clear and direct connections between major destinations in this area of the campus. Ginko Place will remain and be transformed into a walkway as a landscape feature within the quads. Modifications: The modifications for the pedestrian circulation are minor, redirected some minor sidewalks to accommodate changes in the quads.
EDGE CONDITION The master plan extends the pattern of fencing along the campus edges to define the campus boundaries and to enhance campus safety. University properties west of 11th Street will be identified with markers and way finding signs. Chain link fencing will also be extended along the edges of the railway corridor for safety reasons. Modifications: The modifications for the campus edge condition are minimal. Markers and way finding signs will identify university properties west of 11th Street in lieu of wrought-iron fencing and gates.
12
STREET
SOUTH 15TH STREET
ET E STRE COLLEG SOUTH ENUE 2nd AV
ILL E RAI LRO AD
WASHINGTON AVENUE
BUS UM COL ILL E RAI LRO AD
AVENUE ENV
4TH SOUTH
& GRE
10TH SOUTH
ENV
STREET
II & C LA
NE
IVE DE DR SERENA
11TH SOUTH
STREET
SOUTH 16TH STREET
12TH SOUTH
Minor Sidewalk
13TH SOUTH
STREET
Major Sidewalk
SOUTH 13TH STREET
ET SOUTH 9TH STRE
COL
UM
BUS
& GRE
BELL AVENUE
SOUTH 5TH AVENUE
COL
UM
BUS
& GRE
ENV
ILLE
RAI LRO AD
SOUTH 5TH AVENUE
SOUTH 6TH AVENUE
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
CO
LU
MB
US
&
GR
EE
NV
ILL E RA ILR OA D
SOUTH 16TH STREET
SOUTH 6TH AVENUE
CO
E ENU H AV TH 7T SOU
SOUTH 7TH AVENUE
COLU
KANSA
COL
UMB
US
& GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
ISSIP PI RAIL ROA D
SOUTH 15TH STREET
& MISS
SOUTH 11TH STREET
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
OAD E RAILR NVILL
OAD RAILR
GULF & MISSISSIPPI RAILROAD
SOUTH 9TH AVENUE
& GREE
D ROA RAIL
KANSA
COLU
S&
S CITY
MBUS
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
13
PEDESTRIAN CIRCULATION CAMPUS MASTER PLAN 2015 architectureSOUTH
N
0
200
400
600
STREET
Wrought Iron Fence
AVENUE
ILL E RAI LRO AD ENV & GRE BUS UM ENV
ILL E RAI LRO AD
*
COL
UM
BUS
& GRE
BELL AVENUE
*
SOUTH 13TH STREET
ET SOUTH 9TH STRE
WASHINGTON AVENUE
COL
10TH SOUTH
STREET
*
NE
IVE DE DR SERENA
* All gated entrances are vehicular & pedestrian
II & C LA
Chain Link fFnce
4TH SOUTH
SOUTH 16TH STREET
STREET
Controlled Gates
ET E STRE COLLEG SOUTH ENUE 2nd AV
SOUTH 15TH STREET
Gated Entrance Open at All Times
11TH SOUTH
*
12TH SOUTH
Gated Entrance Closed at All Times
13TH SOUTH
STREET
Gated Entrance Closes @ 7:00 PM
SOUTH 5TH AVENUE
COL
UM
BUS
& GRE
ENV
ILLE
RAI LRO AD
SOUTH 5TH AVENUE
SOUTH 6TH AVENUE
LU
MB
US
&
GR
EE
NV
ILL E
RA ILR OA D
CO
LU
MB
US
&
GR
EE
NV
ILL E RA ILR OA D
SOUTH 16TH STREET
SOUTH 6TH AVENUE
CO
E ENU H AV TH 7T SOU
SOUTH 7TH AVENUE
COLU
KANSA
COL
UMB
US
& GRE
ENV
ILLE
MBU
GREE
GULF &
SOUTH
ERN
S CITY
SOUTH
ERN
OAD RAILR
ROAD LE RAIL NVIL
MISSISS
D IPPI RAILROA
SPUR RAIL
SPUR RAIL
GULF
ISSIP PI RAIL ROA D
SOUTH 15TH STREET
& MISS
SOUTH 11TH STREET
SOUTH 9TH AV ENUE
SOUTH 13TH STREET
SOUTH 10TH STREET
SOUTH 9TH STREET
SOUTH 8TH STREET
OAD E RAILR NVILL
OAD RAILR
GULF & MISSISSIPPI RAILROAD
SOUTH 9TH AVENUE
& GREE
D ROA RAIL
KANSA
COLU
S&
S CITY
MBUS
SOUTH 10TH AVENUE
SOUTH 10TH AVENUE
MISSISSIPPI UNIVERSITY FOR WOMEN
14
EDGE CONDITION CAMPUS MASTER PLAN 2015 architectureSOUTH
N
0
200
400
600
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
D. Redefined Phasing Strategy The vision of the MUW remains fervent. With numerous goals achieved since completing the master plan ten years ago, the university is more compelled to push through with the remaining projects. It is, however, necessary to evaluate the phasing strategy on account of circumstantial changes to maximize its effectiveness. In lieu of a phasing strategy, the organization of future projects will be listed as major and minor projects with facilities separated from those that involve grounds and landscaping. Facilities
Grounds MUW Major Renovate Shattuck for consolidated Serenade Drive landscape student services improvements Demolish Keirn and Taylor Halls 6th Avenue road and parking removal New dining hall and campus center
5th and 6th Avenue landscape improvements New academic building New softball and soccer fields within new recreation district Renovate Peyton and Fant Halls New Education playground Construct new east-campus loop road and parking expansion Remove Ginko Place MUW Minor Service Facility next to Tennis New and expanded parking south of Courts Kincannon and Jones New athletic building Planting along east campus edge Renovate Pohl gym for gallery or exhibition use Additional faculty housing on Barrow School site MSMS Major Take over balance of Hogarth Develop Laundry site parking and Student Center and dining play fields Take over grille New gym and pool MSMS Minor Planting along east campus edge E. MUW Master Paint Color Palette The MUW Master Color Palette was developed to compliment the on-going effort of the university to achieve a unified image. The colors were derived from the MUW publishing colors to ensure that the image communicated on media and other publications that reach the public far and wide is the same
15
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
image the campus reflects. Exterior colors were chosen to compliment both the historical and modern character of the architecture on campus and to work alongside landscaping designs to unify the north and south part of the campus. Interior colors consist of field and accent colors with properties that ranges from cool to warm and neutral to bright. Accent colors were assigned in accordance to the function of the space. See Appendix A for complete Master Color Palette
F. Landscape Architectural Schematic Design A landscape architectural design was prepared to focus on areas that will provide the optimal impact in enhancing the image of the campus and equally contribute to the vitality of the campus. These areas were determined by identifying the admissions and enrollment path and by looking at the university dynamics such as academic and cultural activities. See Appendix B for proposed landscape designs and identified areas.
G. Campus Lighting Evaluation Security is essential to achieve the goal of the university to improve the overall campus experience especially of the students, and one of the components of security that cannot be undermined is lighting. Adequate illumination for security, aesthetic lighting fixtures and landscaping considerations will define the overall lighting condition of the campus. Adequate illumination of the campus is vital to ensure security and for students and the rest of the university community to feel safe. A student’s sense of security influences people’s perception of the university. Campus entries, parking lots, building entrances and major pathways are areas of focus. The effort of creating a unified campus lies on elements that can be located throughout the campus, crossing the line between the historical architecture positioned on the north part of the campus and modern style on the south part. These elements include landscaping, wayfinding, color and exterior lighting fixtures. The look of an exterior lighting fixture can be specifically chosen to complement an area, however, transition areas such as the campus square can be provided with lighting fixtures that can display a more ambiguous character that picks up on the distinct characters of the adjacent areas. Landscaping, especially trees affect the illumination of an area. A balance between landscaping and providing adequate illumination for security is necessary. Lighting fixtures will be adapted to the landscaped areas that have been part of the historical image of the university while landscaping features will have to be adapted to newer areas that require a great deal of lighting.
16
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
See Appendix C for complete Campus Lighting Evaluation and Recommendations.
SUMMARY OF MODIFICATIONS TO THE 2003 MASTER PLAN Main Campus Spine – The main campus spine extends from College Street to 5th Avenue. It will not include south of 5th Avenue thru 7th Avenue. Buildings – The academic building south of Poindexter Hall was removed from master plan while the two residential buildings located on the Taylor and Keirn site was replaced by a single building. The Student Services building on the northwest corner of Serenade Drive and 5th Avenue and the MSMS recreation building south of Hogarth Hall were removed from the plan while an expansion is added to Hooper Hall. An athletic building and parking was added south of the Emma Ody Pohl Building. Landscape Structure – Public gathering spaces were added including an outdoor performance pavilion. The Bryan Green Gazebo remains in the master plan. Green space replaced parking behind Kincannon and Jones and the space behind Frazer and Goen was not completely designated as green space, a portion of was designated as parking. Circulation – The portion of Serenade drive from 5th to 7th Avenue will be one-way while II & C will be two way. Third Avenue terminates just east of Welty Hall and the extension which connects to 15th Street begins just east of Poindexter Hall. Portion of 6th Avenue in front of Kincannon and Goen was closed to traffic but remains open for emergency and handicap access. Thirteenth Street will extend behind Frazer and Goen and will connect to 7th Avenue. The portion of 7th Avenue that runs between the tennis courts and the future athletic building will remain. Ginko Place remains and is transformed to a walkway. Parking – Parking added east of Poindexter Hall and south of the Demonstration School. Parking located south of Hogarth Hall in Lieu of the MSMS recreation building. Parking located south of the Fant Library in lieu of green space. Edge Condition – Fencing was replaced by markers and way finding signs on the university properties west of 11th Street.
17
MISSISSIPPI UNIVERSITY FOR WOMEN 2003 Master Plan Evaluation and Modifications – July 2015
APPENDIX Appendix A – 2014 MUW Master Color Palette Appendix B – 2015 Landscape Architectural Schematic Design Appendix C – 2014 Campus Lighting Evaluation and Recommendations
18
MASTER PAINT COLOR APPENDIX A - PALETTE 2014 MUW Master Paint Color Palette
Index
43
2014 MASTER PAINT COLOR PALETTE
MISSISSIPPI UNIVERSITY FOR WOMEN MASTER PAINT COLOR PALETTE
The MUW Master Paint Color Palette was developed to address the need to harmonize the newer with the historic part of the campus. The intension is to minimize the signiÛcant difference in the architectural style of the north part of the campus with the south by using a cohesive color palatte that can be applied to different architectural elements in the campus as well as miscellaneous items. The color palatte was derived from the existing MUW publication colors. Sherwin Williams paint colors that match these colors were selected.
Index
MUW Colors..................................................................... 1 MUW Master Paint Color Palette......................................
2
• Sherwin Williams Paint Color Name & Number
Exterior Colors.................................................................. 3 • Elements on Buildings with Brick Veneer • Buildings with CMU • Buildings with Wood Siding • Miscellaneous
Interior Colors................................................................... 8 • Field • Accent • Corridor • Trim
Interior Designations........................................................ 13 • Administrative • Academic • Residential • Athletic • Auxiliary
Sample Color Scheme Vignette....................................... 18 • Dormitory Color Schemes • Color Options
Appendix......................................................................... 27 • Color Palette • Paint Chips
Paint Samples................................................................. 37 • Color Palette • Paint Chips
MUW COLOR PALETTE HEXADECIMAL COLOR CODE
WARM
MUW Blue
#174074
Welty Blue
#75B2DD
White
#FFFFFF
Clocktower
Reneau
NATURAL
#631323
Oak
#CC3300
COOL
#7B4500
Kincannon
#4D005E
#728302
WhitÛeld
#B5B5B5
Hogarth
#C6CCDA
Jones
#F09905
Gingko
#B5BF00
II & C
#FFD451
Plymouth
#988675
Magnolia
#F3F4DB
Pohl
#DAD0C6
Carrier
#D6D6D4
MASTER PAINT COLOR PALETTE
PRIMARY
1
MUW MASTER PAINT COLOR PALETTE SHERWIN WILLIAMS PAINT COLOR NAME & NUMBER
Extra White
SW7006
Aesthetic White SW7035 Balance Beige
SW7037
Tony Taupe
SW7038
Nebulous White SW7063 SW7064
Argos
SW7065
Iron Ore
SW7069
Realist Beige
SW6078
Diverse Beige
SW6079
Down Home
SW6081
Sable
SW6083
Panda White
SW6147
Wool Skein
SW6148
Relaxed Khaki
SW6149
Quiver Tan
SW6151
Contented
SW6191
Exclusive Plum SW6263 Veiled Violet
SW6268
Pennywise
SW6349
Honeydew
SW6428
Take Five
SW6513
Glad Yellow
SW6694
Romaine
SW6730
Minor Blue
SW6792
Iceberg
SW6798
Jacaranda
SW6802
Dignity Blue
SW6804
Cayenne
SW6881
Daffodil
SW6901
Mediterranean
SW7617
MASTER PAINT COLOR PALETTE
Passive
2
MASTER PAINT COLOR PALETTE
MUW MASTER PAINT COLOR PALETTE EXTERIOR
3
MUW MASTER PAINT COLOR PALETTE EXTERIOR - BUILDING ELEMENTS Building Elements to Include metal panels, wood sidings and mechanical louvers.
Argos
SW7065
Passive
SW7064
Down Home
SW6081
Diverse Beige
SW6079
Realist Beige
SW6078
Tony Taupe
SW7038
Balance Beige
SW7037
Aesthetic White SW7035
MASTER PAINT COLOR PALETTE
Nebulous White SW7063
4
MUW MASTER PAINT COLOR PALETTE EXTERIOR - BUILDING ELEMENTS
Argos
SW7065
Passive
SW7064
Nebulous White SW7063
Utterly Beige
SW6081
Diverse Beige
SW6079
Realist Beige
SW6078
Tony Taupe
SW7038
Balance Beige
SW7037
Shattuck Hall Brick
Aesthetic White SW7035 Columbus Hall Brick
MASTER PAINT COLOR PALETTE
Stark Brick
5
MUW MASTER PAINT COLOR PALETTE EXTERIOR - MISCELLANEOUS Miscellaneous elements to include sinage, awnings, trims and landscape accessories.
Dignity Blue
SW6804
Passive
SW7064
Sable
SW6083
Diverse Beige
SW6079
Panda White
SW6147
MASTER PAINT COLOR PALETTE
Nebulous White SW7063
6
MUW MASTER PAINT COLOR PALETTE EXTERIOR - MISCELLANEOUS
Dignity Blue
SW6804
Passive
SW7064
Nebulous White SW7063
Goen Hall Brick
Sable
SW6083
Diverse Beige
SW6079
Panda White
SW6147
MASTER PAINT COLOR PALETTE
Grossnickle Brick
7
MASTER PAINT COLOR PALETTE
MUW MASTER PAINT COLOR PALETTE INTERIOR
8
MUW MASTER PAINT COLOR PALETTE
Diverse Beige
SW6079
Realist Beige
SW6078
Wool Skein
SW6148
Relaxed Khaki
SW6149
Quiver Tan
SW6151
MASTER PAINT COLOR PALETTE
INTERIOR - FIELD
9
MUW MASTER PAINT COLOR PALETTE
Extra White
SW7006
Toasty
SW6095
Panda White
SW6147
Contented
SW6191
Exclusive Plum SW6263 Veiled Violet
SW6268
Pennywise
SW6349
Honeydew
SW6428
Take Five
SW6513
Glad Yellow
SW6694
Romaine
SW6730
Minor Blue
SW6792
Iceberg
SW6798
Jacaranda
SW6802
Dignity Blue
SW6804
Cayenne
SW6881
Daffodil
SW6901
Mediterranean
SW7617
MASTER PAINT COLOR PALETTE
INTERIOR - ACCENT
10
MUW MASTER PAINT COLOR PALETTE INTERIOR - CORRIDORS
WARM
Realist Beige
SW6078
WARM/COOL
Wool Skein
SW60148
Contented
SW6191
Take Five
SW6513
COOL
MASTER PAINT COLOR PALETTE
WARM/COOL
11
MUW MASTER PAINT COLOR PALETTE INTERIOR - CEILING, DOOR, TRIM, BASE
CEILING, TRIM
Extra White
SW7006
Sable
SW6083
TRIM, BASE
CEILING, TRIM
TRIM, BASE
Iron Ore
SW7069
MASTER PAINT COLOR PALETTE
Nebulous White SW7063
12
MASTER PAINT COLOR PALETTE
MUW MASTER PAINT COLOR PALETTE INTERIOR - DESIGNATIONS
13
MUW MASTER PAINT COLOR PALETTE INTERIOR - ADMINISTRATION
LOBBIES/ CONFERENCE
Jacaranda Romaine
SW6802 SW6730
Extra White
SW7006
Contented
SW6191
Veiled Violet
SW6268
Take Five
SW6513
Cayenne
SW6881
Daffodil
SW6901
Romaine
SW6730
SW6079
OFFICES/ COUNSELING
Diverse Beige
SW6804
SW6079
AUXILIARY
Realist Beige
SW6078
MASTER PAINT COLOR PALETTE
Diverse Beige
Dignity Blue
14
MUW MASTER PAINT COLOR PALETTE INTERIOR - CLASSROOMS
LECTURE/STUDY/ COMPUTER LAB
Diverse Beige
Contented
SW6191
Veiled Violet
SW6268
Take Five
SW6513
Minor Blue
SW6792
Honey Dew
SW6428
Glad Yellow
SW6694
Pennywise
SW6349
Daffodil
SW6901
Romaine
SW6730
SW6079
Realist Beige
SW6078
SOCIAL SCIENCES
Realist Beige
SW6078
MASTER PAINT COLOR PALETTE
SCIENCES
15
MUW MASTER PAINT COLOR PALETTE INTERIOR - AUXILIARY
ATHLETICS
SW6802 SW6901
Extra White
SW7006
Minor Blue
SW6792
Glad Yellow Cayenne
SW6694 SW6881
Honey Dew
SW6428
Jacaranda
SW6802
Daffodil Cayenne
SW6901 SW6881
Romaine
SW6730
SW6151
STUDENT ACTIVITIES CENTER
Realist Beige
Jacaranda Daffodil
SW6079
STUDENT SERVICES
Quiver Tan
SW6804
SW6078
MASTER PAINT COLOR PALETTE
Diverse Beige
Dignity Blue
16
MUW MASTER PAINT COLOR PALETTE INTERIOR - STUDENT RESIDENCE
SCHEME 1 Honey Dew SW6428 Exclusive Plum SW6263
Relaxed Khaki
Minor Blue
SW6792
Dignity Blue
SW6804
Take Five Veiled Violet
SW6513 SW6268
Contented
SW6191
SW6149
Exclusive Plum SW6263 Wool Skein
SW6148
SCHEME 3
Quiver Tan
SW6151
Panda White Jacaranda
SW6147 SW6802
Veiled Violet
SW6268
Pennywise
SW6349
MASTER PAINT COLOR PALETTE
SCHEME 2
17
MASTER PAINT COLOR PALETTE
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE
18
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE OPTION 1 Honey Dew SW6428 Exclusive Plum SW6263
Color Scheme A
SW6792
Dignity Blue
SW6804
SW6149
MASTER PAINT COLOR PALETTE
Relaxed Khaki
Minor Blue
19
Color Scheme B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE OPTION 1 - View 1 Honey Dew SW6428 Exclusive Plum SW6263
Color Option A
SW6792
Dignity Blue
SW6804
SW6149
MASTER PAINT COLOR PALETTE
Relaxed Khaki
Minor Blue
20
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 1 - View 1 Honey Dew SW6428 Exclusive Plum SW6263
Color Option A
SW6792
Dignity Blue
SW6804
SW6149
MASTER PAINT COLOR PALETTE
Relaxed Khaki
Minor Blue
21
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 1 - View 2 Honey Dew SW6428 Exclusive Plum SW6263
Color Option A
SW6792
Dignity Blue
SW6804
SW6149
MASTER PAINT COLOR PALETTE
Relaxed Khaki
Minor Blue
22
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 2 - View 1 Take Five Veiled Violet
SW6513 SW6268
Contented
SW6191
Exclusive Plum SW6263
Color Option A
SW6148
MASTER PAINT COLOR PALETTE
Wool Skein
23
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 2 - View 2 Take Five Veiled Violet
SW6513 SW6268
Contented
SW6191
Exclusive Plum SW6263
Color Option A
SW6148
MASTER PAINT COLOR PALETTE
Wool Skein
24
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 3 - View 1
Color Option A
SW6147 SW6802
Veiled Violet
SW6268
Pennywise
SW6349
SW6151
MASTER PAINT COLOR PALETTE
Quiver Tan
Panda White Jacaranda
25
Color Option B
SAMPLE COLOR SCHEME VIGNETTE INTERIOR - STUDENT RESIDENCE SCHEME 3 - View 2
Color Option A
SW6147 SW6802
Veiled Violet
SW6268
Pennywise
SW6349
SW6151
MASTER PAINT COLOR PALETTE
Quiver Tan
Panda White Jacaranda
26
Color Option B
APPENDIX
Index
MASTER PAINT COLOR PALETTE
Complete view of one Üoor of Callaway Hall
27
CALLAWAY HALL - COMPLETE VIEW SCHEME 1 - OPTION A
CALLAWAY HALL - COMPLETE VIEW SCHEME 2 - OPTION A
CALLAWAY HALL - COMPLETE VIEW SCHEME 3 - OPTION A
MUW MASTER PAINT COLOR PALETTE SHERWIN WILLIAMS
WARM
MUW Blue
#174074
Welty Blue
#75B2DD
White
#FFFFFF
Clocktower
Reneau
NATURAL
#631323
Oak
#CC3300
COOL
#7B4500
Kincannon
#728302
Pohl
#DAD0C6
#4D005E
Jones
#F09905
Gingko
#B5BF00
WhitÛeld
#B5B5B5
II & C
#FFD451
Plymouth
#988675
Hogarth
#C6CCDA
Magnolia
#F3F4DB
Carrier
#D6D6D4
MASTER PAINT COLOR PALETTE
PRIMARY
37
Schematic MASTER PAINT COLOR PALETTE
Design
APPENDIX B - 2015 Landscape Architectural
Index
44
CAMPUS LANDSCAPE MASTER PLAN FOR THE
THE MISSISSPPI UNIVERSITY FOR WOMEN COLUMBUS, MS
July 2015
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
RECOMMENDED LANDSCAPE GUIDELINES FOR THE MISSISSIPPI UNIVERSITY FOR WOMEN 1. Overall landscape planting design to incorporate mass plantings (of shrubs, perennials, and small trees); groundcovers; and shade trees. 2. Use mass plantings to simplify plantings and make a planting impact, via foliage color or texture – as well as flower. 3. Underplant groundcover areas with perennial plantings that will provide growing season interest and texture; and then go dormant, i.e. hosta, fern, daylily, daffodils. 4. Eliminate shrub plantings where possible; and replace with groundcovers or masses of evergreen perennials, i.e. Autumn Fern, Lenten Rose. 5. Eliminate shaded lawn areas by replacing these areas with groundcover; or prune/remove the tree canopy to allow additional light to sustain the lawn. 6. Eliminate sun-tolerant plant materials that are thin, leggy, and struggling in shaded areas; and replace with shade-tolerant plant materials. 7. Eliminate plant materials that require constant pruning (more than once per growing season) to maintain a low height; and replace with a plant material that matures at the appropriate height.
Mercier Landscape Architect
2
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
RECOMMENDED PLANT LIST FOR THE MISSISSIPPI UNIVERSITY FOR WOMEN Large/Shade Trees (50’ and Greater): Botanical Name Acer rubrum Betula nigra Gingko biloba Liriodendron tulipifera Magnolia grandiflora Nyssa sylvatica Pinus taeda Plantanus occidentalis Quercus alba Quercus lyrata Quercus nuttallii Quercus shumardii Quercus virginiana Taxodium distichum Ulmus americana ‘Princeton’ Ulmus parvifolia ‘Allee’
Common Name Red Maple River Birch Gingko Tulip Poplar Southern Magnolia Black Gum/Tupelo Pine Tree Sycamore White Oak Overcup Oak Nuttall Oak Shumard Oak Weeping Willow Bald Cypress Princeton American Elm Allee Lacebark Elm
Medium/Shade Trees (30’ to 50’): Botanical Name Cotinus obovatus Gleditsia triacanthos var. inermis Halesia diptera Halesia tetraptera Koelreuteria paniculata Pistacia chinensis Prunus x yedoensis Quercus laurifolia Salix babylonica Ulmus parvifolia ‘Athena’
Common Name American Smoketree Thornless Common Honeylocust Two-Wing Silverbell Carolina Silverbell Panicled Goldenrain Tree Chinese Pistache Yoshino Cherry Swamp Laurel Oak Weeping Willow Athena Lacebark Elm
Small Trees (15’ to 30’): Botanical Name Acer barbatum Acer buergerianum Acer ginnala Acer japonicum Amelanchier x grandiflora Carpinus caroliniana Cercis canadensis Chionanthus retusus Chionanthus virginicus
Common Name Southern Sugar Maple Trident Maple Amur Maple Japanese Maple Serviceberry American Hornbeam Eastern Redbud Chinese Fringetree Fringetree
Mercier Landscape Architect
3
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
Cornus florida Cornus kousa Cornus mas Gordonia lasianthus Ilex decidua ‘Warren’s Red’ Ilex vomitoria Lagerstroemia x indica Magnolia x loebneri Magnolia x soulangiana Magnolia stellate Magnolia virginiana Parrotia persica Prunus virginiana Stewartia koreana Stewartia pseudocamellia Styrax japonicas Osmanthus x fortunei ‘fruitlandi’ Vitex agnus-castus
Flowering Dogwood Kousa Dogwood Corneliancherry Dogwood Gordonia Warren’s Red Deciduous Holly Yaupon Holly Crape Myrtle Loebner Magnolia Saucer Magnolia Star Magnolia Sweetbay Persian Parrotia Cherrylaurel Korean Stewartia Japanese Stewartia Japanese Styrax Fruitland’s Tea Olive Vitex
Shrubs (12’ and Greater): Botanical Name Camellia japonica Cotinus coggygria ‘Royal Purple’ Hamamelis x intermedia Hamamelis virginiana Hibiscus rosa-sinensis Ilex cassine Myrica cerifera Pinckneya pubens
Common Name Japanese Camellia Royal Purple Smoketree Hybrid Witchhazel Witchhazel Chinese Hibiscus Dahoon Holly Southern Wax Myrtle Pinckneya
Shrubs (6’ to 12’): Botanical Name Aesculus parviflora Buddleai davidii Buxus microphylla var. koreana ‘Green Mountain’ Buxus sempervirens Callicarpa americana Camellia Sasanqua Clethera alnifolia Fothergilla major ‘Mount Airy’ Hydrangea macrophylla ‘Limelight’ Hydrangea quercifolia ‘Snow Queen’ Ilex glabra Illicium floridanum Illicium parviflorum Viburnum x carlcephalum Viburnum carlesii
Mercier Landscape Architect
Common Name Bottlebrush Buckeye Butterfly Bush Green Mountain Boxwood Boxwood Beautyberry Sasanqua Camellia Clethera Mount Airy Fothergilla Limelight Hydrangea Snow Queen Oakleaf Hydrangea Inkberry Holly Florida Anise Small Anise-Tree Fragrant Viburnum Koreanspice Viburnum
4
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
Viburnum x pragense Viburnum x rhytidophylloides ‘Alleghany’
Prague Viburnum Alleghany Viburnum
Shrubs (6’ or Less): Botanical Name Buxus microphylla var. koreana ‘Green Velvet’ Buxus microphylla ‘Wintergreen’ Caryopteris x clandonensis ‘Bluebeard Ceanothus americanus Clethera alnifolia ‘Hummingbird’ Daphne odora Edgeworthia papyrifera Fothergilla gardenii Gardenia jasminoides Hydrangea arborescens ‘Annabelle’ Hydrangea macrophylla ‘Blue Billows’ Hypericum androsaemum 'Siefire' Itea virginica ‘Henry’s Garnet’ Mahonia fortunei Rhus aromatica ‘Gro-Low’ Rosmarinus officinalis Spiraea x bumalda ‘Anthony Waterer’ Spiraea nipponica ‘Snowmound’
Ceanothus Hummingbird Clethera Winter Daphne Paperbush Dwarf Fothergilla Gardenia Annabelle Hydrangea Blue Billows Lacecap Hydrangea Ignite Red Hypericum Henry’s Garnet Itea Chinese Mahonia Gro-Low Fragrant Sumac Rosemary Anthony Waterer Spirea Snowmound Spirea
Groundcovers: Botanical Name Ajuga reptans ‘Burgundy Glow’ Ajuga reptans ‘Bronze Beauty’ Hedra helix ‘English’ Laurentia fluviatilis Liriope spicata Liriope muscari ‘Evergreen Giant’ Liriope muscari ‘Royal Purple’ Lysimachia nummularia ‘Aurea’ Mazus reptans Ophiopogon japonicas Ophiopogon japonicus ‘Nana’ Pachysandra terminalis Sedum reflexum ‘Blue Spruce’ Sedum spurium ‘Fuldaglut’ Thymus serpyllum ‘Elfin’ Trachelospermum asiaticum Verbena x ‘Homestead Purple’
Common Name Burgundy Glow Ajuga Bronze Beauty Ajuga English Ivy Blue Star Creeper Creeping Liriope (invasive) Evergreen Giant Liriope Royal Purple Liriope Golden Creeping Jenny Mazus Mondo Grass Dwarf Mondo Grass Pachysandra Blue Spruce Sedum Fuldaglut Sedum Elfin Thyme Asiatic Jasmine Homestead Purple Verbena
Mercier Landscape Architect
Common Name Green Velvet Boxwood Wintergreen Boxwood Bluebeard Caryopteris
5
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
PRELIMINARY OPINION OF PROBABLE COST (APRIL 22, 2014) A. Campus Entrance: Demolition (allowance) 1. Sidewalks (3980 SF) 2. Boxwoods along College Street (42 – 36” tall) 3. Azaleas along College Street (345 - #3) 4. Boxwood – color border (118 – 24” tall) 5. Perennial/Annual – color border (1242 SF) 6. Spring Bulbs – color border (1250 bulbs) 7. Soil Amendment/Pine Straw Mulch 8. Plantings at flagpole (660 SF) 9. Sod (allowance) 10. Trees at intersection (6) 11. Annuals at intersection (920 SF) Total
$5,100 $17,910 $7,455 $17,156 $13,275 $9,936 $3,750 $2,459 $7,753 $2,500 $2,700 $10,834 $100,828
B. Serenade Drive & 5th Avenue Plaza: Demolition (allowance) 12. Brick pavers (5056 SF) 13. Tree wells, frames (32) 14. Victor Stanley Benches 6’ (16) 15. Trees at intersection (32) 16. Plantings around plaza (990 SF) Total
$23,712 $80,896 $45,568 $16,768 $17,120 $10,030 $194,094
C. Callaway Hall Terrace: Demolition (allowance) 17. Sidewalks (1446 SF) 18. Brick Seat Wall (41 LF x 36” Ht x 24” W) x2 19. Brick columns (4 - 30” Ht x 24” Sq) 20. Brick pavers (5496 SF) 21. Shade Trees (5) 22. Flowering Tree Allee (28) 23. Planting Area (2313 SF) Total
$4,300 $6,507 $18,204 $3208 $87,936 $1750 $10,990 $22,628 $155,523
D. Cochran Hall Terrace: Demolition (allowance) 24. Sidewalk (1820 SF) 25. Brick pavers (4078 SF) 26. Victor Stanley Benches 8’ (17) 27. Terrace Trees (19) 28. Terrace Hedge (90 – 36” tall) 29. Screen Hedge (28 – 48” tall) 30. Planting Area (1000 SF) 31. Sod (allowance) Total
$19,224 $8,190 $65,248 $30,838 $9,358 $15,975 $3,570 $9,776 $2,500 $164,679
Mercier Landscape Architect
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Landscape Master Plan – July 2015
E. Outdoor Performance Pavilion & Lawn Area: Demolition (allowance) 32. Sidewalks (allowance) 33. Concrete Paving (4886 SF) 34. Outdoor Performance Pavilion (2056 Sf) 35. Brick Seat Wall (120 LF x 36” Ht x 24” W) 36. Soil fill and sod (170 CY and 130 SY) 37. Plaza Brick paver boarder (392 SF) 38. Plaza concrete paving (1893 SF) 39. Tree wells, frames (7) 40. Victor Stanley Benches 6’ (6) 41. Plaza Trees (7) 42. Formal Garden (8159 SF) 43. West Lawn Allee Trees (22) 44. East Lawn Grove Trees (23) 45. Sod (allowance) Total
$85,000 $60,000 $21,987 $308,400 $26,640 $5,030 $6,272 $8,519 $8,568 $7,788 $3,255 $79,746 $14,630 $10,695 $3,800 $650,330
Opinion of Probable Cost Assumptions: · No unusual, or special construction is required due to soil conditions, or other adverse site conditions · The amounts shown do not include any applicable taxes. · These amounts are based on past projects similar in construction; this does not constitute a final, or exact, amount for construction. · This estimate does not include contractor, or professional fees.
Mercier Landscape Architect
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Recommendations MASTER PAINT COLOR PALETTE
APPENDIX C - 2014 Campus Lighting Evaluation &
Index
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March 2014
Mississippi University for Women Campus Lighting Evaluation and Recommendations
Watkins & O’Gwynn Jackson, MS
MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
SCOPE OF WORK The scope of work for this evaluation was to provide a visual observation of existing campus lighting systems and illumination levels and to make recommendations for methods of improvement in the areas of in which poor illumination levels were observed and to make recommendations for types of luminaires to be utilized.
EXISTING CONDITIONS The campus is primarily illuminated using a decorative post-top luminaire on a 14' decorative pole manufactured by Sternberg Lighting using a metal halide lamp source of either 175W or 250W rating. The illumination of sidewalks, entries and parking lots adjacent to buildings are supplemented with wallmounted luminaires using LED or metal halide lamps sources. In several areas, building-mounted floodlight luminaires utilizing metal halide lamps sources are being utilized to illuminate parking lots, open fields and/or streets and alleys. The MUW Physical Plant personnel are on a systematic program of replacing the metal halide lamps sources in the decorative post-top luminaires with aftermarket LED retrofit kits to improve lumen output of the luminaires.
SITE SURVEY A nighttime survey of the campus lighting system was performed on March 26, 2014, with MUW Physical Plant Director Mr. Dewey Blansett with a mostly clear sky and an approximate 20% moon phase. Mr. Blansett pointed out “areas of concern” and a general review of the illumination levels of the entire campus was performed. Most of the areas of concern have been addressed by the Physical Plant by retrofitting the existing decorative luminaires with LED sources, by adding LED wall-mounted fixtures where the areas are adjacent to buildings or adding building-mounted floodlights where illumination of large areas is required.
BACKGROUND Currently, the majority of the campus is illuminated utilizing luminaires with metal halide lamp sources. Metal halide lamp sources of the 175W and 250W ratings have an average lamp life of approximately 15,000 hours. The lumen output of metal halide lamp sources depreciates over the life of the lamp with the rated lumen output decreasing at much as 35% at half the lamps rated life.
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
Additional reduction in lumen output of luminaires is caused by “yellowing” of lens and dirt buildup on the lens and reflectors. Due to the drastic reduction in lumen output of the metal halide lamp source, it is usually recommended that they be replaced on a schedule versus when they burn-out to help maintain design illumination levels. Site and security Illumination levels are subjective as to what is an adequate level with many factors (i.e. person’s age, adjacent illumination levels, risk of criminal activity in the area, etc.) affecting the requirements. The Illuminating Engineering Society of North America recommends illumination levels for large open areas and buildings of 0.5 to 2.0 average footcandles with increased illumination levels at entrances. The minimum objective for security lighting is to provide illumination levels that allow recognition of people and faces and suspicious and threatening behavior at a “safe” distance to allow timely defensive action. A more desirable goal is to provide illumination levels that achieve the recognition goals but also make people feel “comfortable” when passing through an area. Studies have indicated that perceptions of safety deteriorate rapidly when illumination levels fall below 1.0 footcandle. “Perceived” lighting affects the level of security and comfort people feel about an area. Perceived lighting is the feeling of there being more illumination in an area than there actually is due to other factors. Lighting glare present due to the person being able to see the illumination source will make a person “feel” that there is more illumination. The illumination levels of the adjacent areas will also affect a person’s perception of illumination levels. Illumination uniformity is another factor that greatly affects the effectiveness of site and security lighting. Average illumination uniformity is the ratio of the average illumination measurement in an area to the darkest. The lower the uniformity ratio the better the illumination uniformity is in an area which assist the human eye to see. An illumination uniformity ratio of 4:1 average to minimum is recommended for site illumination. The same “glare” mentioned above that enhances a person’s perceived lighting levels can also drastically decrease illumination effectiveness when it is too great by “blinding” people due to low-angle illumination sources or being able to see the lamp source directly. Where over-illuminated areas are adjacent to areas of low illumination, the large uniformity ratio present reduces visibility in the darker areas and caused the areas to appear darker than they really are.
OBSERVATIONS For the most part in our opinion, the campus is adequately illuminated for the type of facility and the surrounding environment.
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
The vast majority of the metal halide lamp sources on the campus appear to have exceeded their useful life based on observed lumen output during our survey. In many cases, the lens and reflectors of the luminaires were discolored and dirty. As mentioned above, the Physical Plant personnel are replacing the metal halide lamp sources with LED retrofit kits as the lamps fail or to enhance the illumination levels in areas of concern. Where the LED retrofit kits have been installed a significant increase in illumination levels was observed. The vegetation and number of large trees on the campus complicates and hinders the illumination efforts in many cases with some of the luminaires observed being totally surrounded by foliage and others having the majority of their lighting output being blocked by foliage. The majority of the large parking lots do not have adequate illumination sources in place and are being primarily illuminated with metal halide buildingmounted floodlights. This method of lighting provides adequate illumination but also causes excessive glare and is not an attractive addition to such a pretty and historic campus. Many of the new and existing buildings do not have adequate buildingmounted luminaires at entrances and adjacent walkways except where they have been added by the MUW-Physical Plant staff.
IDENTIFIED AREAS OF CONCERN 3rd Avenue - The portion of 3rd Avenue identified as having inadequate illumination levels is lined with oak trees whose canopies extends out over the road. Although gorgeous accents to the campus entrance, the trees are blocking the distribution of light. Since eliminating the trees is not an option, I recommend that the existing luminaires all be retrofitted with LED kits and the illumination levels be re-evaluated. If additional illumination is still required, additional decorative post-top luminaires will need to be added. Walkways North of Callaway Hall - Portions of this area are adequately illuminated while some areas need additional illumination. The addition of two or three decorative post-top luminaires in this area would eliminate the poorly illuminated portions of the walkways. The various building entrances should also be enhanced with building-mounted luminaires. Northeast Corner & Alley of Shattuck Hall - The MUW-Physical Plant has added wall-mounted luminaires at the alley way which are providing adequate illumination levels at this walkway. The northeast corner of the building is not as illuminated as the surrounding areas. There appears to be an adequate number of luminaires in the area. We recommend upgrading the existing luminaires with LED kits or replacing the metal halide lamps and
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
cleaning/replacing the lens. Once these corrections have been made, the illumination levels should be re-evaluated. Parking Lots behind Shattuck, Taylor & Keirn Halls - These parking lots are currently illuminated primarily with the decorative post-top luminaires. The parking lots have trees where the luminaires are located which are blocking the distribution of light. These large parking lots would be good candidates for decorative shoe-box type luminaires on 25'/30' poles. Walkways between Peyton and McDevitt Halls - This area again appears to have an adequate number of luminaires but the luminaires appear to need cleaning and re-lamping or retrofitted with a LED source. Our recommendation is to perform this maintenance and re-evaluate the illumination levels. If the illumination levels are still not adequate, additional decorative post-top luminaires or building mounted luminaires should be added. Parking Lots adjacent to Fant Hall - The addition of wall-mounted luminaires of the proper lumen output, distribution and mounting height along with existing luminaires should provide adequate illumination. Southeast Entrance to Pohl Recreation - Although this building is not occupied, this entrance which is also a heavily vegetated corner of the building is adjacent to a walkway and presents a possible “hiding” location. There appeared to be no existing luminaire in this area. A wall-mounted luminaire of proper lumen output and distribution should be added at this entrance to illuminate this area. Parking Lots at Demonstration School - The illumination output of the existing decorative post-top and wall-mounted luminaires in this area are currently being supplemented by a large floodlight located on the Demonstration School. This parking lot would be a good candidate for pole mounted shoe-box type luminaires. Street/Walkways between Frazer and Jones Halls - This area needs additional illumination. Most of the luminaires in this area are not currently operating and are in poor condition. The addition of decorative post-top luminaires and/or wall-mounted luminaires of proper lumen output and distribution should provide adequate illumination in this area. Laundry Parking Lot - This parking lot would be a good candidate for pole mounted shoe-box type luminaires. Large Parking Lot east of Cromwell - This parking lot is currently being illuminated by two large floodlights mounted on top of Cromwell Communication Center building. This parking lot would be a good candidate for pole mounted shoe-box type luminaires.
Watkins & O’Gwynn Consulting
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
RECOMMENDATIONS Existing Decorative Site Lighting Systems Continue the retrofit of the existing decorative post-top luminiares with LED sources. The manufacturer of the existing luminaires offers a UL listed LED retrofit kit. Cost of this kit is approximately $530.00 per kit depending on the quantity ordered. LED illumination sources offer several advantages over metal halide sources including reduced maintenance due to lamp life, reduced energy consumption and improved illumination uniformity. The MUW-Physical Plant is currently using a third-party retrofit kit in the Sternberg luminaires which does not carry a UL listing for installation in the Sternberg luminaire assembly. Installing third-party kits is usually a more cost effective path to the accomplish the goal, but it carries added risk to the Owner due to the lack of a UL listing. This opens the Owner up to liability should anyone ever be injured due to an incident (i.e. electrocution, etc.) with a luminaire assembly. Due to the lack of a UL listing for the third-party retrofit kits, I can not recommend any third-party LED retrofit kits. In addition to retrofitting the luminaires with LED sources, I recommend that the lens and internal components of the luminaires be cleaned. If the lens of the luminaires has discolored or is not clear, I recommend that it be replaced. A discolored lens will not allow the produce lighting to exit the luminaire in the proper manner reducing illumination levels. The manufacturer (Sternberg Lighting) offers a replacement lens package for the luminaires for approximately $90.00 each. Large Parking Lots The use of the decorative post-top luminaires for large parking lots is typically not a cost effective lighting system due to their limited area of coverage. A full cut-off, shoe-box type luminaire(s) with the proper distribution characteristics and spacing mounted on 25' or 30' poles typically provides adequate illumination and uniformity for large open areas and parking lots. The height of the luminaires above grade and thus the lighting angle and their full cut-off optics provide good illumination without excessive glare for identifying threats at a safe distance. The shoe-box type luminaires are available today with LED and metal halide sources and a large range of decorative appearances. I would recommend the use of LED sources due to the reduced energy consumption, reduced maintenance and improved uniformity.
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
Large Grassy Areas & Gathering Areas I do not recommend the use of shoe-box type luminaires for the grassy fields, courtyards, gathering areas, etc. located within the campus proper. This type of luminaire and its installation and mounting methods will not complement the beauty and character of this part of the campus. For these areas, I recommend the addition of the campus standard decorative post-top luminaire in areas that do not have or are perceived not to have adequate lighting. This luminaire assembly compliments the beauty and character of the campus at night and during the daylight hours. Building Entrances & Adjacent Walkways Elevated illumination levels at building entrances help guide people to the entrance, assists in eye adaptation to the illumination change from indoors to outdoors at night time and to improve visibility at typical entrance hazards such as steps. Utilizing a full cut-off type wall-mounted luminaire with the appropriated distribution can provide adequate illumination for entrances and walkways adjacent to buildings without producing excessive glare which impairs visibility and distracts from the building appearance. As with the shoebox type luminaires, wall mounted luminaires are available with a wide variety of decorative housings. Wall mounted luminaires can also be used effectively to illuminate adjacent small parking lots if selected properly and adequate mounting height is available. Lamp Sources For all site lighting luminaires, I recommend the use of LED sources. This technology is the future of site lighting and offers reduced energy consumption, reduced maintenance and more uniform illumination levels. The cost of these luminaires is still a good bit more than HID sources but the advantages over time outweigh the initial cost increases in my opinion.
CONCLUSION MUW is a historic campus setting with the same security and safety needs for its staff, students and visitors as a more contemporary campus. Trying to provide the necessary site illumination in this setting without adversely affecting the look and feel of this historic campus is a challenge. As with most campus settings, effective site illumination is typically a combination of decorative luminaires, utility-type area luminaires and building-mounted luminaires with the type of luminaire utilized depending on the location and environment where it is to be installed.
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MISSISSIPPI UNIVERSITY FOR WOMEN Campus Lighting Evaluation & Recommendations – April 2014
The existing number of decorative post-top luminaires present on the campus make utilizing these luminaires in the site lighting scheme a must due to the cost that would be involved in replacing the luminaires. Given the historic setting of this campus, our recommendation if we were to replace these luminaires would be to use a similar luminaire with a LED source. As MUW has already learned, there are LED retrofit kits that are a lot more economical than replacing the entire luminaire. This style of site lighting luminaire does not provide the best distribution of light due to its housing style but its appearance better compliments the historic setting of this campus. We are recommending the use of more modern shoe-box type luminaires on taller poles for large parking lots and “back-of-house” areas due to their ability to properly illuminate large areas. It is our opinion that using these types of luminaires in large parking lots, at the rear of buildings and areas outside the campus proper, their modern appearance would be less noticeable and their impact on the historic setting of the campus minimum. The selection of the style and type of wall-mounted luminaires should be based on the style and type of building in which they are to be mounted. It is our opinion that there is no single style luminaire whose appearance will compliment every building and whose performance characteristics will solve every lighting challenge. There are a wide variety of luminaires available today that have decorative housings that can compliment almost any style and type of building and with the use of LED sources have lumen distributions that perform very good. With the addition of new buildings and the renovation of any existing building, site illumination calculations should be performed for the entire area surrounding the building taking into account new and existing luminaires to insure that adequate illumination levels are achieved.
END OF EVALUATION
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Mississippi Universit for Women
A Tradition of Excellence for Women and M
2014 CAMPUS MASTER PLAN - PRELIMINARY
ARCHITECTURE PLANNING INTERIORS 330 West Jefferson Street Tupelo, MS 38804
2003 MP Goal: Enrollment growth and retention Campus Structure & Organization Campus Character & Image Campus Vitality Integration of MSMS
MUW in 2014
Capital improvements made since original master plan Emma Ody Pohl Buildin Stark Center Fant Library Expansion Parking south of Martin Hall Green Space behind Jones and Kincannon Parking behind Goen and Frazer
Work that does not affect the structure of the campus are no reflected
2003 MP Modificatio
Though the university’s goa remains the same, modifications to the 200 Master Plan are made t accommodate growth a changes in the universi dynamics. Key factors to achieve goa New Buildings & Recreation Fields Vehicular Circulation & Parking Edge Condition Landscape Structure
New Buildings & Recreation Fields 2014 -
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A new academic buildin will help frame the quad The site of Taylor and Keirn will be repurposed and could be the site fo new Culinary Arts Cente with parking
New Buildings & Recreation Fields 2014 -
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A recreation building an the recreation fields on west emphasize the university Recreation District The recreation field sou of the Emma Ody Pohl building could be the location of an athletic building and parking to accommodate growth a strengthen the Recreati District
New Buildings & Recreation Fields 2014 -
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Tennis courts could be added as well as a Serv building
New Buildings & Recreation Fields 2014 -
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Ball fields could be developed for recreatio and future athletic use.
New Buildings & Recreation Fields 2014 -
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A residential block on th west edge of campus could establish faculty housing
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To accommodate the academic and administrative needs of MSMS, Hooper could b expanded
New Buildings & Recreation Fields 2014
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Academic Buildings Student/Faculty Recreational Building Recreation Fields Recommission
Vehicular Circulation & Parking 2014
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The vehicular circulation of the campus is structure to be visitor friendly, saf for pedestrians, and encourage foot traffic. Parking areas are distribute around campus with considerations to the historic core.
Vehicular Circulation & Parking 2014 -
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3rd Avenue will stop just east of Welty Hall and continue on the east sid of Poindexter Hall 4th Avenue will be oneway heading east. This will maximize street parking and allow cars t exit after the gate on 4th Ave. closes at 7pm The portion of Serenad from 5th Ave to 7th Ave will be one-way heading south. This will allow th flow of traffic along Serenade to be more visitor friendly while maintaining a slower traffic in this area to encourage foot traffic.
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Most street parking will be eliminated for safety purposes Additional parking lots will be added and existing parking lots will be expanded to replace street parking. Location of new and expanded parking includes but are not limited to east of Poindexter, site of Taylo and Kiern, east of Fant Library, south of the Demonstration School and south of Shacklefor
Landscape Structure 2014
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The landscape structure is a critical element in unifyi the historic section and more modern section of the campus. It softens visual images of the buildings and heightens the experiential image o the environment. Quads Public Gathering Space Green Spaces Allee
Landscape Structure 2014
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Quads The two quads in the historic core which were separated by the acade building south of Poindexter Hall are now defined by landscaping The east and west quad differ in character determined by their function.
The west quad also becomes a public gathering space with the addition of the outdoor performance pavilion w the east quad will be dotted by trees to offer a more personal experien
Landscape Structure 2014
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Public gathering spaces These public gathering spaces manifest the vita of the campus by allowi the buildings and the landscape to be the backdrop for experience and memory. Created t offer different levels of experience, these gathering spaces differ detail, scale and materi - Outdoor Performance Pavilion - Small reception at Cochran - Large reception at Callaway - Campus Square
Landscape Structure 2014
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Green Spaces Green spaces offer students and the campu community pleasant destinations for retreat a relaxation.
Landscape Structure 2014
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Allee Allee is an effective way to create spatial associatio within that street or the surrounding areas. Strategically locating th requires several considerations including building entrances, prop illumination, utilities and street width. The main entrance will be lin with seasonal colored plantings in lieu of an al
Landscape Structure 2014
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Landscape Schematic Design Entry Garden Quads Campus Square
BOB MERCIE
Landscape Structure 2014
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Landscape Schematic Design Entry Garden Quads Campus Square
BOB MERCIE
Landscape Structure 2014
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Landscape Schematic Design Entry Garden Quads Campus Square
BOB MERCIE
Landscape Structure 2014
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Landscape Schematic Design Entry Garden Quads Campus Square
BOB MERCIE
Information located in the pages below, but also where it is listed in our athletic department staff handbook***
Table of Contents SPORTS INFORMATION ...................................................................................................................... 53 Responsibilities of the Sports Information Office ................................................................................... 53 Responsibilities of the Coaches ............................................................................................................... 54 Student-Athlete of the Month .................................................................................................................. 55
SPORTS INFORMATION The Director of Athletics Communications (SID) is responsible for the operation of Mississippi University for Women’s Sports Information Office, which serves as the primary media contact for the Department of Intercollegiate Athletics. The SID responds to requests made by electronic and print media representatives for information and commentary on all aspects of the Intercollegiate Athletics Program. A primary objective of sports information is to publicize all intercollegiate teams in a professional manner while creating both interest and enthusiasm and maintaining a reputation for credibility and integrity. To do this, the SID relies on a steady flow of information from and close communication with coaches, administrators and student-athletes. The SID is charged with overseeing the Office and coordinating staff assignments.
Responsibilities of the Sports Information Office The media-related responsibilities of the Sports Information Office include: 1. To write, edit, publish and/or disseminate all athletically-related
material, in the following forms: x Daily and weekly news releases and sports updates pertaining to individual student-athletes, coaches or team activities x Event programs, as well as annual sports brochures for media and recruiting purposes x Current team and individual statistic compilations x Current and historical files for all sports, including information on teams, individual student athletes and coaches x Special interest stories related to student-athletes, coaches, teams or Departmental activities x Master sporting event schedules for media on a weekly/monthly/yearly basis. 2. To direct media activities at athletic events in the following ways: x Serving as host to radio, television and print media representatives and x x x x x x x x
providing all background information Supervising credentials for sideline, press box and team practices Coordinating publicity events and press conferences involving studentathletes, coaches and administrators Providing requested materials to opponents’ Sports Information Offices for both home and road games Reporting results to media outlets Supervising the gathering of required statistics at home contests Coordinating the transmission of post-game information to the media Overseeing the maintenance of information and archives for all sports Coordinating the staffing of away events
Assisting in the preparation of national and conference reports, as required. 1. To oversee the design and maintenance of the
Department’s Web Page in the following ways: x Posting information and results specific to each sport as frequently as possible. x Updating all graphics, pictures, and general University information that comprise the web page as frequently as possible. 2. To provide additional services as required, to include the
following: x Assisting student-athletes in gaining postseason academic and athletic honors and/or publicizing the receipt of such honors x Providing student-athletes with interview guidelines x Assisting student-athletes and coaches in preparing for scheduled interviews x Coordinating individual interviews and media conferences x Traveling with teams x Assisting the Administration with public relations campaigns.
Responsibilities of the Coaches Coaches are expected to cooperate fully with the Sports Information Office to achieve favorable media coverage and provide for the production of quality brochures, media releases and event programs for their sports. Head Coaches’ work telephone numbers will be released to known media representatives unless the Coach requests in writing that his/her number be withheld. Cell phone numbers will NOT be given to media unless approved in advance by the coach or administrator. The media-related responsibilities of MUW coaches are as follows To coordinate the completion of pre-season individual student-athlete publicity information forms on an annual basis
To abide by the Buckley Amendment/FERPA when releasing student-athlete information To participate in television, radio and print interviews, as requested To be courteous and cooperative with members of the media at all times, even during difficult situations To be honest when dealing with the media and to exercise sound judgment when commenting to the press on any topic To go through the SID when scheduling media releases and restrict press statements to their specific sport To honor all deadlines when submitting information for rosters, schedules, publicity questionnaires and athletic event information by setting up a meeting with the Sports Information Office at least eight weeks prior to the opening of the sport’s season To provide the Sports Information Office with all information pertinent to competitions and championships conducted at MUW, as soon as possible prior to the event To be on time for pre-arranged interviews and return calls to media members in a timely fashion To assist the Sports Information Office in setting up a time and place for either a press day or photo session for the team at least four weeks prior to the opening of the sport’s season, and be available for team and individual pictures To report away game results immediately after the conclusion of the game through the Sports Information Office To ensure that student-athletes receive proper instructions and encouragement on appropriate interview techniques.
Mississippi University for Women receives media coverage both regionally and nationally. Therefore, coaches are reminded to think carefully prior to answering media questions dealing with subjects such as specific student-athletes, injuries, or controversial topics. Public statements or media releases regarding sensitive topics are to be approved by the Director of Athletics prior to release, and depending on the situation may be referred to University Relations.
Student-Athlete of the Month Each coach will nominate a player from their active roster for Student-Athlete of the Month. Nominations are due by the end of the business day on the last working day of the month. The student-athlete of the month should be considered on the following criteria: 25% Athletics (includes personal and team achievements) 25% Academics (includes current GPA, any OASIS reports and midterm reports, when available) 25% Community engagement (includes their participation in departmental and team community outreach events) 25% Life achievements (includes disciplinary issues, leadership, and overall conduct)
Athletics Communications and Sports Information The Office of Sports Information exists to provide accurate, detailed records of all Owls Athletics data, both current and historical. This office also works with various forms of media to communicate stories and statistics related to Owls Athletics competition. The Director of Athletics Communications will be responsible for seeing that results of athletics events are communicated to the news media immediately following the contest. Upon completion of home sporting events, the Office of Athletics Communications staff will submit the necessary game files to the NCAA stats service website, for proper reporting of results and statistics to the sports coordinators at the NCAA office. In addition, the Office of Athletics Communications will distribute files to the opponent institution and other national media reporting services for NCAA Division III athletics. This timely communication enhances individual sports programs, including the cooperation with sports reporters, making themselves available for interviews when requested. Student-athletes will provide basic biographical information to the Office of Athletics Communications at the beginning of their first semester of enrollment at The W, and this information will be used strictly for the purposes of Athletics Communication, to enhance the athletic experience for the student-athlete, their family and friends. All publicity of Owls Athletics programs will take place under the direction of the Director of Athletics and Campus Recreation through the Office of Athletics Communications. No major announcements such as changes in the dimension of the program, hiring or release of personnel should be made without coordinating these announcements with the Director of Athletics and Campus Recreation the Office of University Communications.
Department of Athletics Athletic Training Manual ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***
Table of Contents Introduction to Athletic Training ......................................................................................................... Purpose Statement .............................................................................................................................. Vision Statement ................................................................................................................................. Mission Statement .............................................................................................................................. Responsibilities of Athletic Training Staff ............................................................................................ Expectations of Interns and Student Workers ...................................................................................... Athletic Training Room Guidelines ...................................................................................................... Insurance and Drug Testing .................................................................................................................... Concussion Policy ............................................................................................................................. Lightning Policy ................................................................................................................................. Emergency Action Plan ................................................................................................................. Emergency Personnel ............................................................................................................ Roles of First Responder ....................................................................................................... Emergency Communication .............................................................................................. Emergency Equipment .......................................................................................................... Venue Directions with Map ................................................................................................... Individual Venue EAPs ..................................................................................................... On-Field Emergency Protocol ................................................................................................ MUW Police Emergency Procedures ......................................................................................... Mental Health Protocol ................................................................................................
Conclusion .........................................................................................................................................
Introduction of Athletic Training The Athletic Training Department at Mississippi University for Women strives to provide the most comprehensive and up-to-date treatment for student athletes. The most important aspect of Athletic Training is to provide a clean and safe athletic training facility in which the student athletes can prevent, rehabilitate, and through the direction of the staff treat injuries that will occur over their career at Mississippi University for Women. The Athletic Training Staff attempts to provide a trustworthy and open environment in which student athletes feel comfortable discussing their injuries with Certified Athletic Trainers and know that they will return to play as quickly and safely as possible. Purpose The purpose of this manual is to provide members of the Mississippi University for Women Athletic Department with a comprehensive guide of policies and procedures, as well as emergency action protocols, to assist them in the maintenance of health, safety, and well-being of all student-athletes. This manual will also assist in the education of new staff members by giving them a resource to reference. The policies, procedures, and protocols outlined in this manual will serve as a guide for dealing with most medically related situations that may occur on a daily basis. This manual is an evolving manuscript that will be reviewed by the Mississippi University for Women Sports Medicine Department each year. Modifications will be made to adapt to the ever-changing environment that exists within college athletics. Vision Statement The Mississippi University for Women Sports Medicine Department strives to provide injury prevention, management, evaluation, and rehabilitation services to student-athletes. The Sports Medicine Department is committed to professional, quality care and an ongoing effort to provide the latest and most effective treatments for athletic injuries. It is also the vision of Sports Medicine Department to be a compliment to the mission of the university and athletic department. Mission Statement The top priority of the Sports Medicine Department at the Mississippi University for Women is the health and safety of the student-athlete. Our mission is to prevent, evaluate, and treat studentathletes’ injuries with the highest quality medical care in order to help them perform safely to their greatest potential. Responsibilities of Athletic Training Staff Head Athletic Trainer: The primary responsibility of the Head Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at Mississippi University for Women. Currently the Head Athletic Trainer provides practice and competition coverage for soccer, baseball, and golf in their respective seasons. Each injury sustained within those sports will be diagnosed, treated, referred (if necessary), and rehabilitated to the best of
the ability of the athletic trainer with the utilized resources. The administrative duties at this time include, but are not limited to: insurance policy coverage, injury claims, injury reports, pre-participation exam scheduling, physician relationships, sports scheduling and conflicts, oversight of assistant athletic trainer and athletic training interns, latest updates to injury software, and inner conference communication between athletic trainers. All non-traditional sports coverage is split equally between certified athletic trainers. Assistant Athletic Trainer: The primary responsibility of the Assistant Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the Assistant Athletic Trainer provides practice and competition coverage for volleyball, basketball, and softball in their respective seasons. The administrative duties at this time include, but are not limited to: pre-participation paperwork for all sports, injury reports, physician relationships, scheduling of student workers, and oversight of athletic training interns. All nontraditional sports coverage is split equally between certified athletic trainers. Intern Athletic Trainer/Graduate Assistants (2): The primary responsibilities of the Intern or Graduate Assistant Athletic Trainers at the Mississippi University for Women is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the two Intern or Graduate Assistant Athletic Trainers share responsibility for covering practice and competition coverage for cross country, indoor and outdoor track and field, basketball, and tennis. Their administrative duties include injury reports for athletes within their sports and communication with the Head and Assistant Athletic Trainers. All nontraditional sports coverage is split equally between certified athletic trainers. Expectations of Interns and Student Workers Intern Athletic Trainer/ Graduate Assistants (2): At the Mississippi University for Women, Intern or Graduate Assistant Athletic Trainers have high expectations due to a short-staffed Athletic Training Department. Interns or GA’s are responsible for at least one team per season and the associated injury prevention, diagnosis, rehabilitation, documentation, and treatment. They work under the direction of the Head and Assistant Athletic Trainers. These Athletic Trainers have the flexibility to communicate about injuries with any supervisor in order to provide the most comprehensive treatment for each athlete and their injuries. The expectation of Interns in the Athletic Training Department is that they work a 10-month contract for 30 hours per week. Student Workers (2): Student workers in the Athletic Training Department are scheduled on a weekly basis due to class schedule and practice schedule changes. Some of the student workers are also student athletes at the Mississippi University for Women and work restricted hours during their competitive seasons. The roles of student workers include cleanliness of athletic training facility and athletic training supplies, hydration at practices and games, check of water levels for visiting teams, and CPR first-aid training recommended.
Athletic Training Facility Guidelines
The athletic training facility is a health-care facility. Due to this it must be treated as such. General guidelines for student-athletes in the athletic training room include: 1. Shoes and backpacks are to be left in a designated area upon entering the athletic training facility 2. No food or open cup beverages will be permitted 3. No beverages on electrical modality carts 4. Respect athletic trainers, student workers, and other student athletes 5. No tobacco or alcohol products will be tolerated 6. Athletes are not to treat themselves and must discuss all treatments with a Certified Athletic Trainer 7. Athletes must show up for rehabilitation appointments 8. Profanity and other derogatory or abusive language will not be tolerated 9. If a student-athlete is not receiving treatment or being taped they will be asked to leave 10. Minimum dress of shirt and shorts is required before receiving treatment 11. All student athletes are required to sign the daily treatment log prior to receiving treatment 12. No More than 10 people in the athletic training facility at a time. 13. Everyone must wear a mask while in the athletic training room unless you are performing exercises that require physical activity.
Insurance Policy and Procedures INSURANCE INFORMATION AND PROCEDURES All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol-icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy. The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy Following an injury: x x x x
The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) The form is then sent directly to all necessary parties for processing The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office
Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance. Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.
Drug Testing Policy DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to yearround drug testing. This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug- testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested. A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned. As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug-testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes’ year round. MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A student-athlete is considered to be 20 acting as a representative of MUW Athletics during any time the student-athlete is a team member. This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal. If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach. NCAA Banned-Drug Classes 2021-22: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or
chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information.
Concussion Policy The NATA (National Athletic Training Association) states that a concussion can be defined as a trauma induced alteration in mental status that may or may not involve loss of consciousness. Concussions occur form forces applied directly or indirectly to the skull that result in rapid acceleration and deceleration of the brain. The athletic trainers at the Mississippi University of Women work under the direct supervision of a team physician who consults to manage all concussions that are sustained by a Mississippi University of Women student athlete. 1. All Mississippi University of Women student-athletes will be informed of the dangers of a concussion at the pre-participation health screen performed prior to their first practice of each school year. Athletes are informed of the signs and symptoms of a concussion and the importance of sharing these symptoms with their athletic trainer when they occur. 2. Mississippi University of Women will require student-athletes to sign a statement in which student-athletes accept the responsibility for reporting their injuries and illnesses to the sports medicine staff, including signs and symptoms of concussions. During the review and signing process student-athletes will watch a NCAA video on concussions and be provided with educational material on concussions. 3. All Mississippi University of Women student-athletes who will compete in a sport will undergo baseline cognitive testing via the computerized BrainCheck test prior to sports will be required to undergo baseline testing prior to their first year of participation.
Baseball Basketball (Men and Women) Cross Country (Men and Women) Golf (Men and Women) Soccer (Men and Women) Softball Tennis (Men and Women) Track (Men and Women) Volleyball
4. When a student-athlete shows any signs, symptoms, or behaviors consistent with a concussion, the athlete will be removed from practice or competition for further evaluation by the team physician or an ATC. 5. The responsibility of determining the presence of a concussion will be that of the team physician, In the event that the team physician is not present, the responsibility will pass to the ATC who is covering that practice or competition. 6. A student-athlete diagnosed with a concussion will be withheld from competition or practice and not return for the remainder of that day. 7. A student-athlete diagnosed with a concussion will be monitored for deterioration of sign or symptoms. Also, the student-athlete will be asked to retake the BrainCheck Test either the day of or after the suspected concussion occurred. Student-athletes will be provided with
home instructions upon discharge; preferably with a roommate or guardian who can help them to follow the instructions. 8. The athletic trainer will email all of the student athletes professors to inform that the athlete sustained a concussion and may require some accommodations regarding homework and tests in order to ensure that the athlete has the appropriate amount of time to rest in order to allow for complete healing prior to return to learn and return to play. 9. Student-athletes diagnosed with a concussion will be monitored via a symptom checklist daily. When a student-athlete diagnosed with a concussion is found to by symptom free, he/she may commence the Return to Play Progression and retake of the BrainCheck test under the supervision of their athletic trainer. 10. The student-athlete must pass each step of the Return to Play Progression without a return of symptoms before progressing to the next step. At the onset of symptoms, the studentathlete should be removed from the protocol and allowed to rest. The same step will be repeated the next day if the student-athlete is symptom free at the time of testing. Stages should be separated by at least 24 hours. 11. Return to Play Progression •
No activity
•
Light exercise <70% age-predicted maximal heart rate for 20 minutes
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Sport-specific activities without the threat of contact from others
•
Non-contact training
•
Full contact practice
•
Return to participation
13. Final authority for return-to-play will be at the sole discretion of the team physician. The team physician may empower the athletic trainers to make the return-to-play decision. 14. The Mississippi University of Women Athletic Training staff will document the incident, evaluation, continued management, and clearance of the student-athlete with a concussion.
Lightning Policy Lightning is the most dangerous and frequently encountered thunderstorm hazard experienced every year. As such, Mississippi University for Women Sports Medicine Department has developed a policy to deal with the threat of thunderstorms or lightning in the area in order to protect all collegiate athletes, staff, and spectators. Sports medicine staff in collaboration with officials, coaches, and administration are empowered to have the unchallengeable authority to cancel or modify an activity for health and safety reasons. 1. Prior to covering any outdoor practice or competition, the athletic trainer on duty will check local weather reports and radar to note any potential storms or lightening that may enter the area. 2. Any storm within 15 miles of Mississippi University for Women campus will put the on duty athletic trainer on alert. The athletic trainer will alert coaches, officials, and game administrators that they are monitoring a potential storm. 3. The athletic trainer will work collaboratively with the game day administrator to determine that all athletic fields must be cleared when the lightning is shown to be within 8 miles of campus. NCAA and NATA recommend all outdoor activities be suspended for at least 30 minutes if thunder is heard. Acceptable methods of determining storm distance include: i. Sky Scan Hand Held Lightning Detector ii. Flash to Bang Method iii. Weather Underground Application 4. Officials have the authority to suspend any competition if they feel the situation has become unsafe for participates and spectators. 5. Once the determination to clear the fields has been made, individuals should make their way to one of the following safe shelters: a. All Mississippi University for Women student athletes, staff, and officials will evacuate to the Pohl Gymnasium if on campus. b. All spectators and visiting teams may evacuate to the Pohl Gymnasium or return to their cars, bus, or vans (with windows rolled up) if on campus. c. The following are not safe shelters: dugouts, portable press boxes, convertible/soft-top vehicles, club carts/golf carts d. If off campus at baseball or soccer the shelters will be explained later in the specific lightning policy for the venue. 6. A Mississippi University for Women administrator will be designated to be the “weather watcher”. Activities will be suspended until 30 minutes after the last strike of lightening is seen. If another strike occurs within 8 miles of campus, the 30-minute clock must restart. 7. Weather will continue to be monitored even after the decision to resume play has been made to ensure the safety of participants, staff, officials, and spectators. 8. At the 60th minute of the weather delay, Mississippi University for Women athletic trainers and administration in collaboration with visiting team officials will make a decision as to whether the competition is to be resumed, postponed, or suspended due to the weather threat.
Heritage Academy – Baseball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Indoor Facility right beside the baseball field. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Columbus Soccer Complex THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Concession and Restroom Facility located on east side of the soccer field. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Don Usher Softball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer and Athletic Director will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Tennis Court THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
Pohl Gymnasium Severe Weather SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition. Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to a designated area in the gym away from windows on the bottom floor in the central part of the building. They will remain there until notified by the Athletic Trainer or Athletic Director. Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition. 2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather. 3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.
EMERGENCY ACTION PLAN
Table of Contents Section 1: Emergency Action Plan 1. Introduction 2. Emergency Phone Numbers 3. Components of Emergency Action Plan a. Emergency Personnel b. Roles Within the Emergency Team c. Emergency Communication d. Emergency Equipment e. No Athletic Trainer Present 4. Management of Catastrophic Event 5. Catastrophic Action Plan Flowchart- CMT 6. Catastrophic Action Plan Flowchart- Coach 7. Guidelines: Emergency Injury/ Illness Event 8. Lightening Safety 9. AED Guidelines 10. Suspected Spinal Injury Policy 11. Heat Illness Protocol 12. Hot Weather Policy 13. Cold Injury Protocol 14. Cold Weather Policy 15. MUW Emergency Procedures 16. Mental Health Emergency Action Plan Section 2: Venues 1. 2. 3. 4. 5. 6. 7.
Stark Recreation Center Stark Weight Room Pohl Gymnasium Athletic Training Room Columbus Soccer Park (Men’s/Women’s Soccer) Baseball Field Softball Field
Emergency Numbers Medical Emergency……………………………………………………………………………………….911 Sports Medicine Jason Miller (Head Athletic Trainer) Office: 662-329-6217 JeQuailia Huggins (Assistant Athletic Trainer) Office: 662-329-6217 MUW Health Center Office: 662-329-7289 Administration Jennifer Claybrook (Director of Athletics) Office: 631-329-7962 Buddy Foster (Assistant Athletics Director) Office: 662-329-6573 Dave Beyer (Director of Athletic Communications) Office: 662-329-6574
Cell: 662-251-9749 Cell: 662-295-9657
Cell: 706-402-8107 Cell: 618-579-4731 Cell: TBD
Security MUW- Campus Police Columbus Police
Office: 662-241-7777 Office: 662-244-3500
Athletic Training Rooms Athletic Training Room
Office:662-329-6217
Emergency Information Baptist Memorial Hospital 2520 N 5th St Columbus, MS 39705 662-244-1000
MUW Health Center Eckford Hall Columbus, Ms. 39701 662-329-7289
Introduction The purpose of an Emergency Action Plan (EAP) is to have a pre-designed strategy in place in the event an emergency should arise and the emergency action team needs to be activated. The emergency action team is made up of: Mississippi University for Women athletic personnel, emergency medical services and security personnel. It is essential that the athletic department’s EAP identifies the role of each member of the emergency action team in regards to communications, equipment, and protocols for each sporting venue.
Components of Emergency Action Plan Three main components of the emergency action plan: 1. Emergency Personnel 2. Emergency Communication 3. Emergency Equipment
Emergency Personnel The emergency team may consist of a number of healthcare providers and athletic staff which may include, but not limited to: x Certified Athletic Trainers x Physicians x Emergency Medical Technicians x Coaches x Managers x Athletic Administration x And, possibly, bystanders During intercollegiate athletic practice and competition (traditional season), the first responder to an emergency situation is typically a member of the sports medicine staff: x Certified Athletic Trainer- with possible assistance from coaches/managers x Team Physician- if available During intercollegiate athletic practice (non-traditional season), individual training sessions and weight lifting, the first responder to an emergency situation may be a member of the Athletic Department: x Head Coach x Assistant Coaches x Other institutional personnel *Certified Athletic Trainers may not always be available to travel during the traditional season away competitions. A stocked medical kit and information on all athletes will be sent with the Head Coach if there is no Certified Athletic Trainer traveling with the team.
Athletic Administrators, coaches and staff personnel responsible for game management are required to maintain certification in First Aid, CPR, AED, and the prevention of disease transmission (blood-borne pathogens) at all times. These requirements are in keeping with OSHA standards and Mississippi University for Women. Guidelines are also established in the NCAA Sports Medicine Handbook. Certification must be completed prior to assignment on the emergency action team.
Roles Within the Emergency Team The emergency action team’s role is to provide assistance to the ATC in the event of an emergency. Annual review and update of the EAP is conducted with all athletic personnel so that each member of the emergency action team is aware of their respective role. The following roles are included in the EAP: 1. 2. 3. 4.
Immediate care of the injured /ill athlete(s) Retrieval of emergency equipment Activation of the Emergency Medical System (EMS) Directing EMS to the scene
Description of the Four Roles 1. Immediate care of the injured/ill athlete: The minimal training required for coverage is First Aid, Adult CPR, Adult AED, and prevention of disease transmission. The designated personnel with these minimal requirements include the ATCs, coaches, administrators of game management, athletic personnel, and security. Acute care for the athlete should be provided by the most qualified individual on the scene; those with lower credentials should yield to those with more appropriate training. 2. Retrieval of emergency equipment: During a home game or practice where a MUW ATC is in attendance, the ATC will have a medical kit, the competing athletes’ emergency contact and insurance information, and an AED. Splints and crutches will either be on the sideline or easily accessible to the emergency action team. In the event, there is no ATC present, it is the responsibility of the coach to bring their assigned medical kit, emergency contact and insurance information, and an AED (if one is not accessible during the practice or game). It is the responsibility of each member of the emergency action team to know the location and function of all medical equipment. 3. Activation of the emergency medical system (EMS): Activation of the EMS should be done as soon as the situation is deemed as an emergency or life-threatening event. Anyone on the emergency team can make the call to activate EMS, however, the person chosen should stay calm under pressure and can communicate effectively over the phone. This person should be familiar with the location and address of the event.
Activating EMS Emergency transportation of an injured/ill athlete is provided via the EMS system by contacting the appropriate security and allowing their dispatch to contact EMS. However, at sporting venues where security does not patrol, you will need to activate EMS by dialing 911. The following information should be communicated with the EMS dispatcher. x x x x x x x x x
Hello my name is __________. My phone number is_________. I am at the Mississippi University for Women ____________ on the ___________ field or court. Address of the campus: o Oakdale: 1100 College Street, Columbus, Ms. 39701 o Columbus Soccer Park, 2535 Main Street, Columbus, Ms. 39701 We have a male/female approximately _________ years of age. Give any details of the injured person’s condition. (body part, level of consciousness, bleeding, etc.) Condition of athlete and any first aid treatment initiated by first responder. Give directions for EMS entry to the athletic venue. Be the last person to hang up.
4. Directing EMS to the scene: A member of the emergency action team will be sent to a designated area and flag down the responding vehicle and escort them to the emergency situation. It is imperative that the coordinator for the event (practice or game) check that all pre-determined access roads and field entrances are clear and accessible. *A designated individual may provide transportation to a local emergency room or doctor for a non-life-threatening injury/illness. Keep in mind that a member of the emergency action team (Coach, Assistant Coach, Athletic Trainer, etc.) may provide transportation to the emergency room only if adequate emergency coverage is maintained at the venue.
Emergency Communication x x x x
All personnel within the emergency action team should have access to a telecommunication device. If radios are being utilized, they should be checked prior to each practice or competition. A backup system of communication should be in place if the primary line of communication fails. The most common method of communication is a cellular phone, but a landline/public phone can be utilized.
Emergency Equipment x x
All necessary emergency equipment should be readily accessible at the site of the practice or competition. Personnel should be familiar and trained with the function and operation of all emergency devices.
x
Emergency equipment should be checked regularly List of emergency equipment Automated External Defibrillator (AED) Medical Kit Splint Bag Biohazard Supplies
*All emergency equipment will be available in the Athletic Training Room at the site of the event if not present on field during practice/competition. Non-traditional practices will not be provided with emergency equipment; therefore, EMS should be called if an emergency situation arises without a sports medicine staff member on-site.
No Athletic Trainer Present Due to scheduling conflicts or shortage in ATC personnel, there may be a situation when an ATC will not be present. In a practice situation the coach, who is CPR/AED and First Aid certified, will have to assume the responsibility of the First Aid responder and provide the necessary care to stabilize the injury or illness. It is important to note that the coach must have a cell phone (to activate an emergency response), an AED, and a medical kit with an emergency instruction sheet, and emergency contact information. In the situation where an ATC is not traveling, the host school will be contacted and notified that Mississippi University for Women will not be sending an Athletic Trainer. It will be the responsibility of the on-site Athletic Trainer to attend to the injured athlete. The MUW coach will provide medical information from the emergency contact sheets to the attending ATC as well as necessary supplies from the medical kit. In either case, whether practicing or traveling without a Certified Athletic Trainer the coach must notify their assigned Athletic Trainer immediately. The coach along with an ATC (within 24 hours) needs to fill out an injury report.
Conclusion The emergency and catastrophic action plans should be reviewed at least once a year with all athletic personnel, along with CPR certification and/or recertification. These action plans ensure the best care for the athlete if an emergency situation arises.
Management of Catastrophic Event The definition of a catastrophic incident: The sudden death of a student-athlete, coach or staff member from any cause, or disabling and/or quality of life altering injuries. In the event of a catastrophic incident, a catastrophic management team (CMT) will work collaboratively to officially communicate any and all information to family members, Mississippi University for Women personnel, teammates, coaches, staff and media. The team will consist of the Director of Athletics, Assistant Director of Athletics, Head Athletic Trainer, Senior Staff, Director of Communications, and Security. This team may select others to help facilitate fact-finding specific to the incident. Follow the action plan below to ensure each member is called immediately and the proper steps are taken to collect all information, notify essential people, and initiate all support personnel. Immediate Actions for CMT x The team physician, head athletic trainer, head coach, athletic director and/or a designee will immediately proceed to the medical facility (if applicable) to get all pertinent facts regarding the incident accurately. A catastrophic injury report form should be filled out (Appendix A). x The CMT will notify the injured student-athlete’s family with pertinent information, if not present. All contact information is available on the medical release form in the medical kit. x Document all events, list all participants and witnesses and obtain all medical records. Also, secure any or all available materials/equipment involved, including equipment of Student-Athletic and film, if available. x Only members of CMT, or designated individuals, are to speak on the incident to family members, media, other staff members, student-athletes or coaches. No one else has clearance to speak about the event, including other Student-Athletes. Who is contacted by who? x Director for Sports Medicine or Certified Athletic Trainer designee contacts: o Team physician, counseling center, insurance company and NCAA Catastrophic Injury Service Line and Insurance Carrier. Team physician communicates with any local medical personnel, hospital and/or medical facilities regarding the medical facts of the event
x x
Senior administration staff contacts the University President, Legal Counsel, and NCAA Faculty Athletics Representative Director of Athletic Communications contacts university public relations o The media will be notified by a representative from university public relations when all facts are known and a statement has been made by the CMT.
Catastrophic Action Plan Flowchart- CMT Student-Athlete sustains an injury requiring use of hospital
Obtain medical treatment immediately Head Coach
Counseling Center
Insurance Company Certified AT
Team
Parents
Legal
NCAA
Senior AD Staff
Media Relations
University President
Press
Information which must be obtained and given in phone contact: x Name of Student-Athlete x Sport/Activity x Type of Injury x Phone number where you can be located x Name of attending physician x Name of hospital x Phone number of hospital Emergency contact information which is found on medical release form: x Parents name x Parents phone number Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573
Cell: 706-402-8107 Cell: 618-579-4731
Sports Medicine Staff Jason Miller Cell: 662-251-9749
JeQuailia Huggins Cell: 662-295-9657
Media Relations Office: 662-329-7119 Counseling Center Office: 662-329-7748
Catastrophic Action Plan Flowchart- Coach
Yes
Student-Athlete sustains an injury Does it require use of hospital?
No
Obtain medical treatment immediately
Is the practice/competition home or away?
Head Coach Away
Home Certified AT Head Coach Senior AD Staff
Head Coach and Host Athletic Trainer
Media
Certified Athletic Trainer Information which must be obtained and given in phone contact: x Name of Student-Athlete x Sport/Activity x Type of Injury x Phone number where you can be located x Name of attending physician x Name of hospital x Phone number of hospital Emergency contact information which is found on medical release form: x Parents name x Parents phone number
Sports Medicine Staff Jason Miller Cell: 662-251-9749
JeQuailia Huggins Cell: 662-295-9657
Media Relations Office: 662-329-7119 Counseling Center
Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573
Office: 662-329-7748 Cell: 706-402-8107 Cell: 618-579-4731
Guidelines: Emergency Injury/Illness Event x x x x
Coaches should try to make themselves available to the sports medicine staff if help is needed. Coaches, players and non-medical personnel should not try to touch, move or roll and injured player. Players, parents, and non-authorized personnel should be kept a significant distance away from the seriously injured player or players Once the sports medicine staff, team physicians and/or EMS staff begins to work on an injured player, they should be allowed to perform services without interruption or interference.
Lightning Safety In the event, a situation arises where an outdoor evacuation of a venue is necessary: rain, thunder & lightning, etc. All spectators will exit the field swiftly, calmly, and they will seek shelter in their vehicles. If there is lightning, the decision to postpone play is the responsibility of the game administrator, athletic trainer and game officials. Whenever possible the ATC will have a sky scan lightning detector with them. In the event there is no sky scan on site the 30/30 rule will be in effect x Count the seconds from the time the lightning is sighted to when the clap of thunder is heard x By the time the monitor obtains a flash-to-bang of 30 seconds, all individuals should have left the site and reached a safe structure to location. x Wait at least 30 minutes after you hear thunder to resume play. The coaches and athletic administrator, and facility coordinator must account for all athletes and support staff. It will be the responsibility of the facility coordinator and athletic administrator to make sure everyone knows where to seek shelter. (Announcements will be made).
AED Guidelines Please check all venue maps for locations of permanent AED’s. Again, remember practices or conditioning sessions not covered by a Certified Athletic Trainer. It is the responsibility of the coach to make sure an AED is readily accessible to them. For every home competition and practice covered by a Certified Athletic Trainer, there will be an AED on the sideline. 1. All personnel using the AED should be trained with the proper use and maintenance of the AED including: a. Safety precautions to utilize so the AED user does not jeopardize the safety of the patient, other persons or him/herself. b. Assessment of an unconscious person to determine if a cardiac arrest has occurred and if and AED needs to be utilized. c. Recognizing a shock has been given to the patient and that the AED is no longer charged. d. Assessing the post-shock status of the patient and determining if further use of the AED is required. e. Operations of the emergency medical services system and interactions with the emergency response team. f. The role of the user and coordination with the emergency response team with regards to CPR, defibrillation, basic life support and advanced life support. g. The responsibility of the user to continue care until a qualified medical professional arrives at the scene. 2. Ensure immediate access to 911. 3. Ensure a primary survey to evaluate consciousness, pulse and breathing while identifying another responder to get the AED and call 911.
Suspected Spinal Injury Policy Any athlete suspected of having a spinal cord injury should not be moved and should be managed as though a spinal cord injury has occurred. C-Spine in-line stabilization should be maintained. x ABC’s (airway, breathing, circulation), level of consciousness and neurological status should be assessed. If the airway is impaired, maintain c-spine in-line stabilization while using a modified jaw thrust. x EMS should be activated. x The athlete should not be moved until immobilized, unless it is essential to maintain ABC’s. If the athlete must be moved, the athlete should be placed in a supine position while maintaining spinal immobilization. x While waiting for EMS to arrive, the first responder should maintain C-Spine immobilization.
Helmet Face Mask Removal Policy for the Unconscious Athlete Any student-athlete who is unconscious and is suspected of having an injury to the spine should have a clear airway to assure proper medical care. The equipment needed includes: x Flat head screw driver x Phillips head screw driver x Battery operated screw driver x Charger x Scissors x Bag valve mask x AED Procedure: x The Athletic Trainer on-site will stabilize the head and C-Spine. x One coach will be designated to retrieve the emergency equipment for facemask removal. x One or two coaches will be designated to cut the chin straps and remove the face mask. x If one coach is available: they will use the scissors to cut the chin strap, then start to unscrew the three (3) screws necessary to remove the face mask o Top of helmet, above the forehead (1 screw) o Sides of helmet, by jaw (2 screws) x If two coaches are available one will cut the chin strap while the other removes the top and side screw on their side, they will then pass the screw driver to the other coach to unscrew the last screw. x The facemask will come off as a single unit. x The athletic trainer or coach will then initiate CPR using a bag valve mask.
x
In the event that the face mask cannot be removed, the helmet will be removed. o The athletic trainer will stabilize the head and spine o A designated coach will remove the helmet
*Screw Driver should be charged weekly and checked regularly to ensure it is working properly* Facemask and helmet removal should be rehearsed yearly and the policy should be gone through with anyone who will be present at home practices or competitions to ensure adequate training.
Heat Illness Protocol Exercise in extreme heat may lead to serious life-threatening conditions if precautions are not taken by the athlete, coach and athletic trainer. These conditions include heat cramps, heat exhaustion and heatstroke.
Heat Cramps Signs and symptoms: x Dehydration, thirst, sweating, painful muscle cramps and fatigue x Pain that can be pinpointed to a location x Cramps occur during or after intense workouts x Athlete’s core temperature is elevated Treatment: x Remove the athlete from the exercise session, workout or practice and have them rest in the shade or air-conditioned room x Stretch, massage and knead the muscles that are cramping in a position where the muscle is fully extended x Provide athlete with fluids x Provide food high in salt content to replenish electrolyte content lost x If heat cramps persist, use ice massage on the affected muscle Return to Play: x Once the athlete is rested and their fluids are replenished, they can usually return to the current exercise session at the discretion of the team physician or athletic trainer.
Heat Exhaustion Signs and Symptoms: x Fatigue, headache, nausea, vomiting, weakness, dizziness x Pale skin, heavy sweating. Dehydration, sodium loss, irritability x Decreased muscle coordination, decreased blood pressure, core body temperature between 98-104°F (97-103°F orally) Treatment: x Move athlete to a cool/shaded area or air-conditioned room and remove excess clothing x Elevate legs to promote venous return x Cool athlete with fans, ice towels or ice bags x Provide fluids for rehydration Athletes showing signs of heat exhaustion should respond quickly to treatment. If treatment does not work quickly, heatstroke should be considered.
Return to Play: x Returning to play on the same day is not advised an athlete should wait 24 hours before returning to play. Further medical clearance may be recommended to rule out other conditions.
Heat Stroke Signs and Symptoms: x Core body temperature greater than 104°F immediately post collapse and central nervous system dysfunction x Irrational behavior, irritability, emotional instability x Altered consciousness, coma, disorientation or dizziness x Headache, confusion, nausea, vomiting x Diarrhea, muscle cramps, loss of muscle function/balance x Collapse, staggering, feeling sluggish x SWEATING STOPS x Dehydration, dry mouth, thirst x Rapid pulse, low blood pressure, quick breathing Treatment HEAT STROKE IS A MEDICAL EMERGENCY x Remove all excess clothing and equipment x Cool the athlete as quickly as possible within 30 minutes using a whole body ice water immersion (3538°F) x Administer Rectal Thermometer x If immersion is not possible, take athlete to cold shower or move to shaded, cool area and use rotating cold, wet towel to cover as much of the body as possible x Maintain airway, breathing and circulation x After cooling has been initiated, activate EMS x Monitor vital signs such as heart rate, blood pressure and CNS status Return to Play x Athlete will need to obtain a medical clearance from physician stating they are asymptomatic and all lab tests are normal before returning to play x The length of recovery time is dictated by the severity of the incident x The athlete should avoid exercise for at least one week x The athlete should then begin a return to play protocol under the supervision of a health care professional such as the Certified Athletic Trainer or team physician x The return to play protocol can include: o Easy-to-moderate exercise in a climate-controlled facility for several days before starting strenuous exercise in a climate-controlled facility for several days. o Easy-to-moderate exercise in heat for several days followed by strenuous exercise in the heat for strenuous days.
Hot Weather Policy The heat index is the “feels like” temperature. The chart below shows the health risks as temperature and relative humidity rise.
Cold Injury Protocol Hypothermia Signs and Symptoms: Signs and symptoms of hypothermia will vary depending on the athlete and the severity of hypothermia. x Oral or axillary body temperature below 95°F x Clumsiness, loss of finger dexterity, slurred speech x Confusion, memory loss x Loss of consciousness, hyperventilation, decreased vital signs] Treatment: x Determine if CPR and activation of EMS is necessary x Move athlete to warm environment with shelter from the wind x Remove any wet or damp clothing, then insulate with warm, dry clothing or blankets x When rewarming, apply heat to trunk, axilla, chest and groin x Provide fluids and food to maintain metabolism x Continually monitor vital signs x Avoid applying friction massage to tissues to decrease the likelihood of tissue injury if possible frostbite is present Return to Play Depending on the severity of the hypothermia, the athlete may be able to return to play during the same practice. Once the athlete is rested and their body temperature has returned to normal, they can usually return to play at the discretion of the athletic trainer or team physician. If the hypothermia is more severe, the athlete should sit out 24 hours. Following rest, the athlete will be put through a graduated return to play protocol.
Cold Weather Policy If the “feels like” temperature is 25°F or below, athletes and coaches can practice for 90 minutes straight. If the coach wants to practice beyond the 90-minute period, the athletes must return to a heated environment and rewarm for 20 minutes before returning to practice. If the “feels like” temperature is 15°F or below, practice will be limited to 60 minutes and the athletes must rewarm for 20 minutes at least once during practice. If the “feels like” temperature is 10°F of below, practice will be terminated and scheduled at a different day/time.
SECTION 2: Venues Venue: Stark Recreation Center x x
x x
Emergency Personnel o Certified Athletic Trainers and Team Physicians Emergency Communication o Telephone in front of the room and in offices o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies Roles of First Responders o Immediate care of injured/ill student-athlete Certified athletic trainer or trained medical personnel Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS Call 911 Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene Make sure all appropriate doors are open Designate an individual to flag down EMS and direct them to the scene Limit scene to first responders and move bystanders away from the area
Venue: Stark Center Weight Room x
x x x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) will be located in the Athletic Training Room Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies located in the Athletic Training Room Roles of First Responders o Immediate care of injured/ill student-athlete Certified athletic trainer or trained medical personnel Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS Call 911 Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene Make sure all appropriate doors are open Designate an individual to flag down EMS and direct them to the scene Limit scene to first responders and move bystanders away from the area
Venue: Pohl Gymnasium (VB, WBB, MBB & ALL) x x x
x
x
x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies First aid supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times. Roles of First Responders o Certified Athletic Trainer Immediate care of injured/ill student-athlete; assess situation Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ x Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 x Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) x Tell what care is being providedx Ask if any other information is neededx DO NOT HANG UP-until authorized by dispatcher!!!! x Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) Responder to “Flag down” EMS and Direct to the scene Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701
Mississippi University for Women Pohl Gym521 11th Street South, Columbus, MS 39701
BLEACHERS
OWLS
BLEACHERS
BLEACHERS
Scorer’s Table
BLEACHERS
VISITORS
Venue: Athletic Training Room x x x
x
x
x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Splint Bag, Crutches, First Aid Supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times. Roles of First Responders o Certified Athletic Trainer Immediate care of injured/ill student-athlete; assess situation Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ x Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 x Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) x Tell what care is being providedx Ask if any other information is neededx DO NOT HANG UP-until authorized by dispatcher!!!! x Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) Responder to “Flag down” EMS and Direct to the scene Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701
Venue: Athletic Training Room Mississippi University for Women Pohl Gym-2nd Floor 521 11th Street South Columbus, MS 39701
2nd Floor Trai ner’
1st
Athletic Training Facility
Basketball Gym
Admin. Office
Venue: Columbus Soccer Park (Men’s/Women’s Soccer) x x x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment
o x
x
x
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer Immediate care of injured/ill student-athlete; assess situation Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE FIELD AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701). My cell number is: ___________________ x Give EMS location: AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 x Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) x Tell what care is being providedx Ask if any other information is neededx DO NOT HANG UP-until authorized by dispatcher!!!! x Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) Responder to “Flag down” EMS and Direct to the scene Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue Venue Address o 301 N. 3rd Street Columbus, MS 39701
Venue: Columbus Soccer Park (Men’s/Women’s Soccer) 301 N. 3rd Street Columbus, MS 39701
N 3rd Concession
7th
/Restroom
Venue: Heritage Baseball Field x x x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment
o x
x
x
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer Immediate care of injured/ill student-athlete; assess situation Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A) Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE HERITAGE BASEBALL FIELD AT HERITAGE ACADEMY. (625 Magnolia Lane, Columbus, MS 39705). My cell number is: ___________________ x Give EMS location: COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 x Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) x Tell what care is being providedx Ask if any other information is neededx DO NOT HANG UP-until authorized by dispatcher!!!! x Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B) Responder to “Flag down” EMS and Direct to the scene Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual. Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue Venue Address o 625 Magnolia Lane Columbus, MS 39705
Heritage Academy Baseball Field 625 Magnolia Lane Columbus, MS 39705 Bullpen
AED During
Home
Ambulance Entrance
Seating Concesssions
Pressbox/
Batting Cage
Visitor Seating
Restrooms Front Gate
Indoor Facility
Parkingg
Parking & Ambulance Entrance
Venue: Don Usher Softball Field x x x x
Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room Roles of First Responders o Certified Athletic Trainer or Coach Certified athletic trainer or trained medical personnel Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE DON USHER SOFTBALL FIELD AT the Mississippi University for Women. (At the corner of 15th Street South and South 7th Avenue). My cell number is:____________ x x x x x
o
Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.
Athletic Department Staff/Coach/ Student B Make sure all appropriate doors are open Designate an individual to flag down EMS and direct them to the scene Limit scene to first responders and move bystanders away from the area
x
Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue
x
Venue Address 1100 College Street At the corner of 15th St S and S 7th Ave Columbus, MS 39701
Venue: Don Usher Softball Field At the Mississippi University for Women: 1100 College Street, Columbus, MS 39701
At the corner of 15th St S and S 7th Ave
S 7th Ave
15th
stands
Bull Pin
Venue: Tennis Courts (WTN, MTN) x x x x
Emergency Personnel Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o
x
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer Certified athletic trainer or trained medical personnel Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) x Give EMS location of injured athlete: TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) x x x x x
o
x
x
Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site
x MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. Athletic Department Staff/Coach/Student B Make sure all appropriate doors are open Designate an individual to flag down EMS and direct them to the scene Limit scene to first responders and move bystanders away from the area
521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym) Venue Map
Venue: Tennis Courts At the Mississippi University for Women: 521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym)
10th
Bleachers
Parking
S 11th
Venue: Columbus High School Football/ Track Field x
x x
Emergency Personnel o Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o
x
Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room
Roles of First Responders o Certified Athletic Trainer Immediate care of injured/ill student-athlete; assess situation Activates Emergency Medical System (EMS) o Athletic Department Staff/Coach/Student A Call 911 Provide the following information x Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702). My cell number is:___ x Give EMS location of injured individual: ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702 x x x x x
o
Inform them of situation- Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….) Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!! Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.
x Athletic Department Staff/Coach/ Student B Make sure all appropriate gates are open Designate an individual to flag down EMS and direct them to the scene Limit scene to first responders and move bystanders away from the area
x
Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle 2520 N. 5th St, Columbus, MS 39705 x All emergency injuries/illnesses will be transported to this venue
x
Venue Address o 215 Hemlock Street Columbus, MS 39702
Venue: Columbus High School Football/ Track Field 215 Hemlock Street, Columbus, MS 39702
AED During Event
Ambulance Entrance
Warpath
Visitor
Concession
Parking
Beverly
Indoor Facility
Seatin
On Field Emergency Protocol Guidelines to Use During a Serious On-Field Player Injury: These guidelines have been recommended for National Football League (NFL) officials and have been shared with NCAA championships staff. 1. Players and coaches should go to and remain in the bench area once medical assistance arrives. Adequate lines of vision between the medical staffs and all available emergency personnel should be established and maintained. 2. Players, parents and non-authorized personnel should be kept a significant distance away from the seriously injured player or players. 3. Players or non-medical personnel should not touch, move or roll an injured player. 4. Players should not try to assist a teammate who is lying on the field (i.e., removing the helmet or chin strap, or attempting to assist breathing by elevating the waist). 5. Players should not pull an injured teammate or opponent from a pile-up. 6. Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference. 7. Players and coaches should avoid dictating medical services to the athletic trainers or team physicians or taking up their time to perform such services.
MUW Police Emergency Procedures MUW Police: 662-241-7777 MUW Facilities: 662-329-7396 Ambulance: 9-911 Fire Department: 9-911
Emergency Operations: Follow these procedures for the conditions described. Depending on circumstances, changes in the procedures may be announced by the university’s Incident Commander or the President. The Incident Commander is the Senior Vice President for Administration/CFO or designee in most situations.
Primary Emergency Procedures 1. Call MUW Police at 662-241-7777 or call 911. When in doubt, call 911. 2. Give brief facts and stay on the line if requested. 3. Alert those in your immediate area. Coordinate response with emergency officials. 4. Follow instructions from emergency personnel or W-Alert announcements.
Media Relations/Authorized Spokesperson: Accurate information can mean life or death in an emergency. The university designates a single spokesperson to release timely facts as they are verified. Inaccurate information can cause confusion and potential harm to others. 1. Never speculate to friends, family, or the media about what is happening. You may not have all the facts. 2. Refer questions to the Executive Director of University Relations. 3. Designated spokespersons are: I.
Executive Director of University Relations 662-242-3689 (cell, 24/7)
II.
University General Counsel 662-329-7104 (office)
Smoke or Fire: 1. Call 911. 2. Pull fire alarm. 3. Evacuate the building. a. Assist those with special needs. b. Close doors to prevent spread of smoke/fire. c. DO NOT USE ELEVATORS. d. Move away from the building. 4. Call MUW Police 662-241-7777 5. Follow instructions from emergency responders.
Tornado/Severe Weather: TORNADO WATCH Conditions are favorable for tornadoes to develop. Remain alert. Monitor conditions. TORNADO WARNING A tornado has been sighted or indicated by radar. Emergency procedures will begin. 1. Sirens will be activated by local emergency personnel. 2. A W-Alert will be issued. 3. Seek shelter immediately in an interior hallway or the lowest level of a building away from windows. You will be instructed to SHELTER IN PLACE. 4. Make sure students in classrooms are instructed about a safe place to shelter. 5. Secure laboratories. Shut off gas burners or equipment that could cause health/safety issues. 6. Stay sheltered until further instructions. EMERGENCY COMMUNICATION CHANNELS
1. W-Alert (used primarily if immediate action is required for safety) 2. MUW web page 3. Social media (Facebook, Twitter) 4. Voice-activated sirens 5. MUW Police communications 6. Also follow local media/weather channels for updates
WORKPLACE VIOLENCE/INDIVIDUAL WITH A WEAPON
1. If you see an individual carrying a weapon or witness an act of violence that threatens others on campus, report it immediately to MUW Police: 662-241-7777. 2. In case of a direct threat, building occupants should go to rooms that can be locked. Lock all doors and windows. Turn off lights. Close blinds. 3. Follow instructions from authorized emergency/law enforcement personnel. ACTIVE SHOOTER 1. Stay as calm as possible. 2. Do not try drastic action. Don’t call attention to yourself. 3. If you can escape the area safely, do so. 4. If there is no chance to escape, lock doors and barricade yourself; hide behind a solid object. 5. Silence cell phones, radios, TVs, or other noises. Turn off lights. Close blinds. 6. One person should call 911 with a detailed description of the shooter and situation. Try to observe details that would help responders. 7. ONLY AS LAST RESORT, IF YOUR LIFE IS IN IMMINENT DANGER, SHOULD YOU CONFRONT THE SHOOTER. HOSTAGE SITUATION If you have observed a hostage taken: 1. Call MUW Police: 662-241-7777. 2. Stay as calm as possible. Provide as much description as you can of the hostage-taker and situation. If you are part of the hostage situation: 1. Do what you are told without argument. 2. Speak only when spoken to and only when necessary. 3. Do not try to negotiate. 4. Try to stay away from windows and doors, where law enforcement officers might enter.
Bomb Threat THREAT RECEIVED BY PHONE AT AN OFFICE 1. Try to get as much information as you can from the caller. [Refer to Bomb Threat Checklist in this booklet.] 2. If someone else is in the office, develop a signal that alerts the person to listen in on the call. 3. Take quick notes. What was the voice like? Was there background noise? Were there distinguishing details? 4. Once you hang up, immediately call campus police: 662-241-7777. 5. Prepare to evacuate the building.
THREATS RECEIVED BY MAIL OR E-MAIL 1. Do not throw away or delete any possible evidence. 2. Call MUW Police immediately: 662-241-7777.
BOMB THREAT INFORMATION CHECKLIST CALLER’S VOICE
QUESTIONS TO ASK
____Calm
____Excited
When is the bomb to explode?
____Slow
____Angry
Where is the bomb right now?
____Soft
____Rapid
What does it look like?
____Crying
____Loud
What kind of bomb is it?
____Slurred
____Laughing
What will cause it to explode?
____Deep
____Distinct
Did you place the bomb?
____Nasal
____High-pitched
Why? _________________
____Stutter
____Raspy
What is your address?
____Clearing throat
____Lisp
What is your name?
____Heavy breathing
____Cracking
____Familiar
____Accent
Did the voice sound like someone?
THREAT LANGUAGE ____Well spoken
____Incoherent
Gender of caller __________
____Educated
____Taped
Ethnicity __________
____Profane
____Message rea
Age __________
____Irrational
____Threat-maker
Length of call __________
____House noises
____Office
____Office machines
____Voices
____Motor
____Street noises
____Child
____Music
____Animal noises
____Clear
____Factory machines
____PA system
____Local
____Long distance
BACKGROUND SOUNDS
SUSPICIOUS MAIL OR PACKAGES If you receive a suspicious piece of mail or package on campus: 1. Immediately call MUW Police: 662-241-7777. 2. Do NOT handle the suspicious article. Let emergency personnel decide how to handle. 3. Anyone who has previously handled the suspicious article should be identified. They may need to be isolated. 4. The Incident Commander or MUW Police will determine the next steps.
DEMONSTRATIONS/DISORDERLY GATHERINGS Not all demonstrations are unlawful. They may be permissible if they: --Do not disrupt classwork or involve substantial disorder to campus --Do not invade the rights of others If a demonstration interferes with normal campus activities or is disruptive: 1. Call your supervisor and MUW Police: 662-241-7777. 2. The MUW Police will notify the Vice President for Student Affairs. 3. Remain in your office or classroom.
EARTHQUAKE While unlikely, there is a remote possibility of an earthquake in the region. If one occurs: CLASSROOM OR OFFICE 1. Shelter in place underneath a desk or table. 2. Stay away from windows, shelving, or large freestanding furniture such as partitions. 3. Use drop-and-cover technique. Drop to both knees, and with both hands behind neck, bend forward and cover face in arms. 4. If jackets or backpacks are nearby, use them for added protection. 5. Once the event is over, evacuate and move away from the building. OUTDOORS 1. Move to an open space away from buildings, power lines, lights poles, and trees. 2. Use drop-and-cover technique in an OPEN space.
DRIVING 1. Stop the vehicle away from buildings, power lines, bridges, and overpasses. 2. Stay in your vehicle until the event is over. 3. Proceed with caution, avoiding downed power lines, or potentially damaged bridges or ramps. IN ALL SITUATIONS 1. Anticipate the aftershock. It will come. 2. Wait for instructions from emergency/law enforcement personnel. Evacuating Campus Buildings WHEN DO YOU EVACUATE? --When the fire alarm is sounded --When emergency or law enforcement personnel direct evacuation --When the Incident Commander/administrative personnel determine the need for evacuation WHAT IS THE EVACUATION PROCEDURE? 1. Faculty should bring the class attendance list. Leave the building in an orderly manner. Students should stay with their class and instructor. 2. Staff members should follow similar procedures. 3. Assist anyone with special needs; or notify emergency responder of special needs. 4. Once outside, all should convene in a central location. ONCE OUTSIDE, WHAT ARE THE PROCEDURES? 1. Check class/staff rosters to be sure everyone has evacuated. 2. If someone remains in the building, notify the nearest emergency responder. 3. Classes/office staff should remain together until released by authorities. Emergency/law enforcement personnel must have access to continue to work the scene.
FACILITY/BUIDLING EMERGENCIES PERSON STUCK IN ELEVATOR 1. Turn on the elevator alarm or use the emergency phone 2. Call MUW Police: 662-241-7777 PLUMBING FAILURE/FLOODING 1. Call Facilities: 662-329-7396 2. After hours, call MUW Police: 662-241-7777 INTERIROR GAS LEAKS 1. If gas is smelled inside a building, the fire alarm is pulled, the building is to be evacuated, call 911 and Campus Police: 662-241-7777. 2. Columbus Fire and Rescue will arrive and make sure that everyone is evacuated, 911 will call Atmos Energy and investigate the smell. 3. Campus Police will respond to make sure that no enters or reenters the building. 4. After the investigation is completed, Columbus Fire and Rescue will notify Campus Police whether or not the building is safe to reenter. EXTERIOR GAS LEAKS 1. If gas is smelled outside, the individual will call Campus Police: 662-241-7777. 2. Campus Police will respond to the reported area. 3. Campus Police will contact 911 and report the smell of gas. 4. 911 will contact Atmos Energy and report the smell of gas. 5. Columbus Fire and Rescue along with Atmos Energy will respond and investigate the smell.
Mental Health Emergency Action Plan Mental Health Management Plan Introduction: This document serves an addition to the emergency action plan. If an emergency mental health episode occurs, the emergency action plan should be initiated then the following steps should take place. Definition: Mental Health Care The informal and formal evaluation and treatment of student-athletes with possible mental health concerns (including but not limited to mental health disorders or mental illness).
Routine Mental Health Referral: Any student-athlete who expresses a mental health concern to an athletics administrator or coach, or who the athletics administrator or coach believes to have a mental health concern, will be referred to the W Counseling Center. This referral should be done by either the Assistant Athletic Director of StudentAthlete Development or the Athletic Training Staff. In the event that another athletics administrator or coach refers the student-athlete to W Counseling Center, the Assistant Athletic Director for Student-Athlete Development should be notified within 24 hours so he/she can follow-up with W Counseling Center accordingly. The Assistant Athletic Director for Student-Athlete Development will also notify the Dean of Students office of the referral via a bi-weekly conference call with the case manager designated as the athletic department liaison. At the same time, the Student-Athlete of Concern Committee (comprised of the Athletic Director, Athletic Training Staff, the Assistant Athletic Director and other senior level athletic administrators) will meet weekly to share and discuss any routine mental health referrals. There are two primary types of mental health conditions that will require additional levels of support for the studentathlete experiencing symptoms beyond a routine referral:
1. Acute – Sudden changes in mental conditions that require an emergency level of care (i.e. suicidal or homicidal ideation, highly agitated or threatening behavior, psychosis, acute delirium/confusional state, acute intoxication or drug overdose, and sexual assault). These conditions often require hospitalization.
2. Chronic – Ongoing mental conditions that may include: depression, anxiety disorders, eating disorders or other previously diagnosed mental health conditions. The management of these conditions typically requires ongoing care.
ACUTE MENTAL HEALTH SITUATIONS – CRISIS MANAGEMENT PLAN The following Mental Health Management Plan will be followed if a student-athlete experiences a severe and sudden change in his/her mental condition. Athletic department staff or coaches may be made aware of this change in-person, via some other type of communication, or via a third party: Acute Crisis Where There is No Immediate Safety Concern 1. Weekdays during Mississippi University for Women operating hours, if there is an acute mental health crisis that is not an immediate safety concern and the student-athlete is present, he or she should be walked up to the W Counseling Center for an emergency appointment by an athletics staff member or coach. If the student-athlete is not physically present but willing to receive help he or she should be contacted via phone and email, and directed to walk up to the counseling center and/or call the W Counseling Center for an emergency appointment (662-329-7748 / Bldg. “The Blue House”). 2. The Director of Athletics and Campus Recreation or Assistant Athletic Director should be notified of this referral immediately. In turn, this individual will reach out to the W Counseling Center and follow up accordingly to verify the student-athlete has or will be receiving assistance, and the treatment plan moving forward.
Acute Crisis Where There is an Immediate Safety Concern 1. The Athletics Emergency Action Plan will be initiated to insure proper care and transportation of the individual to the Mississippi Behavioral Health Services is Columbus, MS. In this case the first responder may be an athletics staff member or coach. 2. If possible, an athletics staff member or coach should accompany the student-athlete in crisis to the medical facility.
3. Once the student-athlete has been transported to the medical facility, the athletics staff member or coach who was the first responder should contact the Director of Athletics and Campus Recreation – Jennifer Claybrook – office (662) 329-7962. a) The Director of Athletics will then notify the following athletic department staff members: a. Head Athletic Trainer – Jason Miller i. Assistant Athletic Trainer-Jequalilia Huggins b. Assistant Athletic Director– Buddy Foster b) Head Coaches: a. Baseball: Scott Mularz b. Basketball (M): Dean Burrows c. Basketball (W): Drew Johnson d. Cross Country (M/W): Dedrick Burnett e. Golf (M/W): Benji Williams f. Soccer (M): Louis Alexander g. Soccer (W): Catie Lyles h. Softball: Buddy Foster or Rebecca Oldham i. Tennis (M/W) & Compliance Director: Daniel Talley j. Track and Field (Indoor/Outdoor)(M/W): Dedrick Burnett k. Volleyball (W): Halee Hensley 4. The Head Athletic Trainer and/or his designee will communicate with the family, and will provide medical updates when available (if appropriate). 7. Once notified of the transport to Mississippi Behavioral Health Services, the Assistant Athletic Director will contact the Dean of Students case manager serving as a liaison to athletics and the W Counseling Center. 8. Once the student-athlete is released from Mississippi Behavioral Health Services he or she is mandated by campus to meet with the W Counseling Center prior to returning to classes. Follow Up 1. The W Counseling Center will contact the Assistant AD to notify him or her of when the student-athlete is clear to return to classes and to discuss the treatment plan moving forward. 2. The Student-Athlete of Concern Committee will discuss the situation at the weekly meeting to debrief. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services, the Assistant Athletic Director will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.
CHRONIC MENTAL HEALTH CONCERNS – MANAGEMENT PLAN The following Management Plan will be followed if a student-athlete is suffering from an on-going mental condition that is impacting his or her daily functioning. Athletic department staff or coaches may be made aware of this condition directly via the student-athlete or through a third party. Referrals: 1. The student-athlete of concern should be referred to speak with the Assistant Athletic Director (Buddy Foster). If the student-athlete is unwilling to speak with the Assistant Athletic Director the student-athlete should be referred to speak with the W Counseling Center and the Assistant Athletic Director should immediately be made aware of the referral. When possible, coaches or athletic administrators should either have the student-athlete call while present to set up an appointment with the W Counseling Center or walk with the student-athlete up to the W Counseling Center (662-329-7748 / Bldg. “The Blue House”). 2. If the Assistant Athletic Director speaks with the student-athlete, the Assistant Athletic Director will then facilitate the student-athlete setting up an appointment with the W Counseling Center (either via phone or by walking with him or her up to the W Counseling Center). If the studentathlete does not see the Assistant Athletic Director in person, he or she will be provided the contact information for the W Counseling Center via phone and email (662-329-7748 / Bldg. “The Blue House”). Confidential Release of Information Form: 1. All student-athletes referred by the Athletic Department to the W Counseling Center or an offcampus provider for what are believed to be persistent mental health concerns will be asked to sign a Confidential Release of Information Form. The Assistant Athletic Director will coordinate this process with the W Counseling Center or, in the case of an off-campus provider, the studentathlete. Participation in intercollegiate athletics may be contingent on signing this form. 2. Once the Confidential Release of Information Form has been signed, the W Counseling Center will provide general updates to the Assistant Athletic Director notifying him or her of the general treatment plan and any information that may impact his or her participation in intercollegiate athletics. In the case of treatment being provided by an off-campus provider, the Assistant AD will coordinate with the student-athlete to receive official medical updates. Follow Up: 1. Once a referral is made by the Assistant Athletic Director, or when the Assistant Athletic Director is made aware of the referral the Student-Athlete of Concern Committee will be updated at the weekly meeting. The Assistant Athletic Director will also notify the Dean of Students via a weekly conference call with the case manager serving as a liaison to athletics. 2. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services the Assistant AD will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.
Privacy: Of utmost importance throughout the process of treating a student-athlete with chronic mental health concerns is that his or her privacy be maintained to the greatest extent possible. Athletic department staff members and coaches will be notified of the situation only to the extent necessary to ensure the safety of the individual suffering from the illness and the campus as a whole.
Non-Compliance: In the event that a student-athlete who appears to be suffering from a chronic mental health condition has been directed by their coach, the Head Athletic Trainer, or the Assistant Athletic Director to schedule and attend an appointment with a counselor in the W Counseling Center and does not follow through, or is unwilling to sign the Confidential Release of Information, the Director of Athletics or Team Physician may remove the student-athlete from participation in intercollegiate athletics.
Conclusion It is of the utmost importance to be properly prepared when emergencies arise during our athletic events. An individual’s survival may rest on the athletic healthcare providers and those working the event. It is of the utmost importance to invest in the athletic department’s knowledge, preparation and readiness for emergencies. The Emergency Action Plans along with CPR, First Aid and AED training should be reviewed at least once a year with all athletic personnel. Through development and implementation of the emergency action plan, the athletic department helps to ensure that the individual(s) will have the best care provided when an emergency situation does arise.
