About eHealth-Africa

eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.

We leverage our staff and department expertise across five programmatic areas:

• Health Delivery Systems

• Public Health Emergency Management Systems

• Disease Surveillance Systems

• Laboratory & Diagnostic Systems

• Nutrition & Food Security Systems

In each of these programmatic areas, we partner with governments, communities, nonprofits and other stakeholders to generate holistic solutions, because we believe that every community deserves access to the types of tools that can enable them to lead healthier lives.

The Role

Title: Director, Finance & Administration

Division: Finance and Administration

Reports to: Executive Director

Location: Nigeria

Salary: USD 120k to USD 130k plus benefits

The Director, Finance & Administration is a key member of the eHA global management team, with responsibility for eHA’s Finance, Grants and Contracts, Human Resources, and Procurement Departments. He/She will work closely with the Executive Directors, management team, and country staff to ensure eHA maintains practical and efficient systems that enable the organization to fulfill its mission to improve health systems. He/She will report to the Executive Director, and will directly supervise the department leads for: Finance, Grants & Contracts, Human Resources, and Procurement.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

Leadership and Overall Management

• Provide leadership, guidance, and oversight to the Finance, Grants & Contracts, Human Resources, Procurement and Asset Management departments.

• Maintain departmental structures, personnel, and operating standards and practices that are responsive and adaptable to evolving business needs.

• Provide leadership presence for all staff, including bridging cross-country office issues as well as supporting an open-door policy amongst all staff.

• Lead development and implementation of:

- Annual Revenue plans and budgets.

- Periodic updates of Policies and procedures and ensuring full compliance.

- Risk management strategies.

• Liaise with partners and donors upon request, including providing timely and accurate responses to inquiries.

• Oversee the adequacy and implementation/migration of all ERP systems as they relate to the functional areas of responsibility.

• Work closely with the Executive Director as a strategic partner to ensure continued growth and financial sustainability

• Liaise with the US and Nigeria-based Legal Counsels.

Finance

Directly Supervising and working closely with Senior Finance Managers and Controller, Provide oversight, Leadership, guidance, and ultimate accountability for key finance functions, including:

• Budgeting, accounting, reporting, cash management, accounts receivable, accounts payable, and investments.

• Preparation of financial statements and reports for use by eHA leadership and Board of Directors

• Participating in strategic and management decisions.

• Prudent and strategic management of eHA resources, including identifying potential cost savings and revenue opportunities.

• Development and implementation of operating and capital budgets.

• Continuous improvement and implementation of finance policies and procedures, as well as establishing appropriate internal controls.

• Departmental and monthly approval and processing of revenue and expenditures, cash flow, and capital purchases.

• Compliance with all relevant laws and regulations, including accounting standards (IFRS and/or GAAP) and government funding requirements.

• Ensure completion of the independent annual audits and other periodic audits.

• Ensure timely and accurate tax compliance of all entities.

Grants and Contracts

Directly supervising and working closely with the Grants And Contracts Manager, provide oversight, Leadership, guidance, and ultimate accountability for key Grants and Contracts functions, including:

• All administrative processes, systems, and policies to effectively and efficiently manage eHA grants and contracts.

• Compliance with applicable laws and regulations, as well as funding agreement terms and conditions.

• Closely monitor Grants and Contracts performance:

• Resolution of related administrative problems

• Proactive identification of tools and strategies to improve performance.

• Development and training for programmatic staff on grants and contract management.

• Provide oversight for managing Subcontractors and subgrantees.

Human Resources

Directly supervising and working closely with the Human Resources Manager, provide oversight, Leadership, guidance, and ultimate accountability for key Human Resources functions, including:

• Recruitment and onboarding to ensure attraction and retention of a highly skilled, committed, and motivated workforce.

• Design and administration of compensation and benefits plans including salary scales, medical, disability, and term life insurance, and retirement.

• Implementation of a performance management process, ensuring it is linked to career development and succession planning.

• Design and implementation of employee wellness programs to enhance morale and retention.

• Design and implementation of Human Resources policies and procedures, ensuring labor law and record-keeping compliance.

• Payroll process, time tracking, and benefits administration.

Procurement and Asset Management

Directly supervising and working closely with the Deputy Director For Procurement and Asset Management, provide oversight, Leadership, guidance, and ultimate accountability for key procurement and Asset Management functions, including:

• Improvement and implementation of procurement systems for company and project inventory, assets, supplies, and capital expenditures.

• Risk identification and asset management systems for eHA and its personnel.

• Ensure procurement plans are aligned with project activities and work plans for timely delivery and execution.

• Ensure that all procurements are managed transparently, competitively, and fairly.

• Ensure compliance with national and international procurement policies and processes.