IPPF - Head of Corporate Service

About IPPF

It is more than 70 years old and is present in 150 countries 27 of them in the Americas and the Caribbean. The membership is built by one per country. The federation has undergone a governance reform and will start implementing a new strategy in 2023 where the interest is that the member organizations are at the center and that they are the ones who, from their knowledge of the context, nurture the federation. IPPF members receive core grants, benefit from exchanging lessons learnt, are accredited and important topics such as diversity and social entrepreneurship n are addressed. They are global leaders in sexual and reproductive rights and health, youth and gender issues.

IPPF is a network of nongovernmental organizations working for sexual and reproductive rights.

The Role

Role: Head of Corporate Service

Location: Mexico and Trinidad & Tobago

Salary: 50,784 – 75,072 USD

Role Purpose

To lead effective and efficient management of the regional budgets, local compliance, office operations and support, as required to the Regional Team with financial oversight and contracting in the two locations (Mexico and Trinidad & Tobago).

Context of role

• This role is responsible for Financial Management, local compliance, oversight of HR Administration and Office Management.

• It is an internal facing role focused on smooth running of the Secretariat operations, creating a ‘can-do’ environment and more streamlined ways of working.

• It is part of the Regional Senior Management Team and will support AOCs with financial oversight and contracting.

• The Membership Support & Development Team will provide the MA facing support direct to MAs.

• The role has dual reporting to the Regional Director and to the Director of Financial Management.

• The role is part of the vertically integrated Finance, Admin & IT function and will: – support the development, evolution and implementation of global systems, processes, reporting requirements and reporting standards.

– interface/have key dependencies with the global Finance hub based in Delhi who will process payment transactions, financial analysis and consolidated project financial budgeting and reporting.

• The designated roles for HR Administration and/ or IT, wherever available, will have dual reporting to the Corporate Services Lead and to the dedicated People Business Partner and Head of Information Technology (where applicable).

• This role will also have an interface with the Director of Global Risk and Assurance.

Management reporting - will depend on the size/scale/location of the Regional Office:

• It will include: HR & Office Administration, in-house or outsourced IT support staff.

• It may include: Financial Officer, Office Administration, Office Facilities, Travel Expedition staff.

Responsibilities

Finance & Administration

• Leads budget management, forecasting, funds allocations and reporting in Region.

• Leads on the effective and efficient implementation of accurate data entry and uploads including time-sheet management, grant release requests and invoices/ bills.

• Oversee outsourced payroll and payroll related taxes/insurances/adjustments. Ensure timely upload of all local statutory and payroll payments.

• Supports AoCs/ Fund raising teams in the preparation of budget for fund raising proposals.

• Ensure timely local procurement allocation, requisition and acceptance of local procurements.

• Engage and collaborate with procurement officer in the hub to coordinate procurement of other services and goods.

• Engage with compliance officer in the finance hub to ensure adequate protocols and calendars are in place to ensure all local statutory compliances are met.

• Responsible for local statutory compliance and reporting including registrations, ministry relationships and banking relationships.

• Oversight of office management/security and travel management.

• Oversight of effective HR Administration.

• Oversight of effective local IT support and hardware asset management.

• Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.

Risk & Assurance

• Leads, plans and implements the identification, reporting and mitigation of risk, including security and safety.

• Leads local audits & in responding to corrective actions.

• Support global audit processes – both internal and external.

• Support the AoCs and Director of global Risk and Assurance with advice on any financial wrongdoings investigation at the Member Association/ partner level.

• Advocates and implements progress/outcomes on any financial wrongdoing investigations which will be outsourced.

• Support AoCs with MA Contracts prepared to global template, including advising on any regional variations, to be signed off by Director, Global Risk and Assurance.

• Safeguarding and Incident Management: RIRU Leadership and incident co-ordination for MA Financial wrongdoing.

Candidate Profile

Key Skills/Expertise

• A qualified Accountant or significant Accounting experience with a track record of managing planning and budgeting cycles including rolling quarterly forecasts.

• Experience of managing a broader office operation, team management and creating the appropriate balance of support and challenge.

• Experience of value for money decision making processes.

• Experience of allocating and managing requirements of restricted donor funding and pooled funding.

• Experience of working with global systems/processes.

• Experience of local jurisdictional/ statutory requirements including knowledge of reporting and registration requirements for the geographic location of the post.

• Evidence of setting and managing robust standards of performance and compliance with a strong eye for detail and accuracy.

• Evidence of creating an environment of visibility, transparency, integrity, learning and improvement

• Demonstrates good judgment and decision-making, including when to engage help.

• Excellent analytical skills and evidence of using quantitative /qualitative data to inform decision-making.

• Excellent excel, writing and reporting skills in English and has other languages like French, Spanish, Arabic as required within the Region.

• High level of organisation skills, planning, time and team management with the ability to adapt to changing needs.

• Collaborative and open style of working with ability and willingness to work in and lead a diverse and multicultural environment that role models respect of all cultures, inclusion and no discrimination.

• Demonstrate an understanding of and commitment to safeguarding in a local and international context.

• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.

• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.

• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.

How to Apply

All correspondence, at this stage, should be via Oxford HR.

All correspondence, at this stage, should be via Oxford HR. To apply for this post, click on the “Apply” button on the job advert page, complete our online application form, and submit your CV and cover letter as two different documents, which should be prepared before applying as they will be considered in the application process. The cover letter should be no more than two pages long and explain why you are interested in this post and how your skills and experience make you a good fit.

The document should be saved in PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Pat-Jones-CV-052023-IPPF or Pat-JonesCoverLetter-052023-IPPF.

In the event that you have submitted your application through alternative platforms, such as the IPPF’s website, we would like to inform you that Oxford HR has been entrusted with the management of these applications. As a result, there is no requirement for you to reapply via Oxford HR. We appreciate your cooperation and understanding.

Timeline

Closing Date: 25 June 2023

First stage interviews: 10 July 2023

Final interviews: August - TBC

Selection Process

All candidates will receive an update regarding their application after the closing date. We advise candidates to add the role email to their safe senders list and regularly check their spam folder.

Equality Statement

Equality and diversity are at the core of IPPF’s values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Queries

If you have any queries on any aspect of the appointment process, need additional information, or would like to have an informal discussion, please email at ippf@oxfordhr.com in the first instance

About Oxford HR

Exceptional leaders can inspire change and propel purpose-led organisations towards reaching their world-changing goals.

Finding such leaders can be a challenge; and yet their transition into leadership is vital to an organisations mission and success.

Oxford HR is a global leadership consultancy dedicated to searching for and supporting remarkable leaders and teams in purpose-led organisations.

We understand the nuances of purpose-led leadership because we’ve worked in organisations across the breadth of the sector ourselves. We’ve also worked with such organisations since 1995 so we appreciate just what benefits impactful people can bring.