Finance and Office Manager July 2022
Oxford HR - Finance and Office Manager
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The Role Title:
Finance and Office Manager
Contract Type:
Permanent, PT (3 days a week to start)
Location:
Nairobi – home / hybrid working
Reporting to:
Regional Director, East Africa
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The Company Oxford HR is an executive search and leadership consultancy business, specialising in ‘for purpose’ organisations globally. Although long established (in 1995), it changed ownership at the end of 2016 and has grown rapidly in the past few years, opening offices in Amsterdam, Nairobi and most recently Singapore, in addition to its core UK team in Oxford. Plans are in place to open a US office later this year with a feasibility study underway. The main UK company has subsidiary companies in Nairobi and Singapore, and branch office status in Amsterdam.
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Job Summary Oxford HR EA seeks a Finance and Office Manager for its Africa based operations. The ideal candidate will be based in Nairobi, supporting staff and Associates based on the African continent, and working closely with the UK – based Oxford HR Finance and Operations Directors. You will be assisting the Regional Director in overseeing the smooth running of the daily operations of Oxford HR East Africa, providing administrative and project support to Finance, HR and general office functions within the business. Your role is key to the contribution of Oxford HR’s growth and success.
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Key Responsibilities Finance Management
• Manage the Nairobi Office financial accounting system in accordance with Oxford HR EA’s Financial Operations Manual, and other pertinent guidance. • Prepare annual budgets, plan, and monitor expenditures, analyse variances, and carry out necessary corrections that may arise. • Produce necessary financial reports, including monthly expense reports in QuickBooks and Excel, monthly cash forecasting, and monthly bank reconciliation. • Monitor contracts and procurement to ensure compliance with all contractually required financial reporting. • Manage compliance with local tax and accounting laws. • Ensure office financial obligations are paid in a timely manner. • Coordinate with Oxford HR finance, operations and HR personnel in Oxford as required. • Assist with event planning, design, and production. • Advise the Regional Director on all office logistical, administrative, and financial matters. • Maintain a safe, secure, and pleasant work environment. • Any other relevant duties as determined by the Regional Director to be necessary to the position.
Office Management and HR Support
• Maintain Nairobi office services by organizing office operations and procedures, controlling operational correspondence, designing filing systems, and executing clerical functions. • Develop and implement office policies by setting up procedures and standards to guide the operation of the office. • Provide support to relevant functional Directors for recruiting Africa-based staff and providing orientation and training to new employees.
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Skills and Education Requirements • • •
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Bachelor’s degree in accounting, management & administration, commerce, or finance. Knowledge of office administrator responsibilities, systems, and procedures. At least five years of substantial financial management experience at various levels of responsibility, preferably with an international company with operations in multiple jurisdictions. Experience with financial management software and accounting spreadsheets, including QuickBooks, Excel, and Word. Excellent written and verbal English language skills.
Personal Attributes • • • • • • • • • •
Ability to use discretion when working with confidential documents and information Willingness to travel outside of country for consultation with other Oxford HR offices. Integrity and adherence to the highest standards of ethics, confidentiality, and performance. Flexibility in approach to changes in company needs. Ability to take initiative and cope effectively under pressure. Excellent time management skills and ability to multi-task and prioritize work. Team player, able to mentor other staff in developing skills and to assist other staff when needed. Professional demeanour, including tact and diplomacy in dealing with people Alignment with Oxford HR’s values. Strong awareness and understanding of cultural and external issues that are likely to impact Oxford HR.
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Oxford HR Values Oxford HR’s values are aligned with those of the international development sector, and we are trusted to appoint leaders who are not only technically competent but who are also aligned in terms of organisation’s culture and goals and committed to support the achievement of the Sustainable Development Goals (SDGs) and the priorities in the Agenda 2030. More specifically we believe in: Continuous improvement – we measure and evaluate what we do, get feedback and improve upon it. We use technology to support our work and ensure our team are constantly learning and developing their skills. We innovate wherever we can to secure our approach is the best possible for any project we undertake. We’re open to criticism. We’re naturally curious. Collective and personal expertise – we believe no one person has a monopoly on the right answer and ensure we work collectively on our projects and challenges. We share knowledge and focus on disseminating ideas and expertise across the whole organisation. We hire people who are steeped in the backgrounds they’re delivering services in, who are professional and resourceful, and constantly eager to learn and committed to their own personal development. Care – for our staff, our associates, our clients and candidates and for the sectors we work in. We work globally, across many cultures and constantly strive for a culturally sensitive response in all our projects. Our culture is non-hierarchical, and we regard staff and associates as equal parts of our Oxford HR family. Cultural sensitivity - we recognise the under representation of certain minority groups in leadership roles and want to challenge that wherever we can. We relish having a diverse workforce. Ethical and transparent – we uphold principles of ethical recruitment including openness and transparency in our dealings with candidates and clients.
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How to Apply To apply for this post, click on the “Apply” button in the job landing page and complete our online application form. Please provide a CV and statement, which should be prepared before applying as they will be requested in the application process. The statement should be no more than 2 pages long and explain why you are interested in this post and how your skills and experience make you a good fit. Please relate your skills and experience to the person specification.
Closing Date
July 25th 2022. We strongly encourage you to apply early.
Selection Process
All candidates will receive feedback. Shortlisted candidates may be required to undertake additional assessments and tasks prior to the final interview.
Diversity and Inclusion Policy
Equality and diversity are at the core of Oxford HR’s values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.
Queries
If you have any queries on any aspect of the appointment process, need additional information, or would like to have an informal discussion, please email finance-office-manager@oxfordhr.co.ke
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Our Clients
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OXFORD
LONDON
AMSTERDAM
NAIROBI
SINGAPORE
46 Woodstock Road
5 Tanner Street
Korte Schimmelstraat 12
Workify Africa
7500A Beach Road
Oxford
Bermondsey
1053 SZ
ABC Place
#04-326
OX2 6HT
London
Amsterdam
Waiyaki way
The Plaza
Nairobi
199591
SE1 3LE United Kingdom
United Kingdom
The Netherlands
Kenya
Singapore
+44 (0) 1865 985 457
+44 (0)20 7939 7459
+31 (0) 683 334 473
+254 (0) 797 233 217
+65 9114 1439
www.oxfordhr.co.uk | Company No. 6456325
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