Event Rules and Regulations Event Rules and Regulations

Exhibitor Events

No company shall be allowed to host or sponsor an event, program, or continuing education course during the Pacific Dental Conference without the written permission of the Pacific Dental Conference. This rule applies to exhibitors as well as companies not participating on the Pacific Dental Conference exhibit floor. Company hosted events, programs or CE courses must begin no earlier than 5:30pm on Thursday, March 7 and Friday, March 8. If you have any questions, do not hesitate to contact us at exhibits@pdconf.com or 604-736-3781.

PDC Graphic Reproductions

Companies wishing to use the Pacific Dental Conference logo or likeness or any of the elements of the conference branding must seek approval prior to distribution. A sample of the promotional media can be sent to exhibits@pdconf.com and explain where, how and to whom it will be distributed. PDC will also be able to supply logo artwork where approval has been granted. Distribution of the logo, likeness or elements of the conference branding without approval may result in forfeiture of the companies opportunity to exhibit in the future.

Booth Representative Registration Booth Representative Registration

Exhibit Hall open March 7–8

Registration of Booth Representatives

To avoid on-site charges, companies are encouraged to pre-register their representatives by March 1, 2024 at www.pdconf.com

Exhibitor badges must be picked up at the Vancouver Convention Centre, Registration Foyer at the following times:

Tuesday, March 5 2:00pm to 6:00pm

Wednesday, March 6 7:00am to 7:00pm

Thursday, March 7 7:00am to 6:00pm

Friday, March 8 7:00am to 6:00pm

On-site Registration

Booth Representatives not registered by March 1, 2024, must register on-site. A $20 on-site fee* will be charged and must be paid in full in order to have a badge printed. All registered Booth Representatives will be entitled to two complimentary beverages at the Exhibit Hall receptions on Thursday and Friday.

Please note: Booth Representatives cannot attend lectures or gain CE credits, with an exhibitor badge. Participants who would like to attend lectures must be registered as an Attendee. Please visit www.pdconf.com “For Attendees” tab for more information.

Booth Representative Credentials

Each exhibiting company is entitled to register up to six representatives per booth at no charge. Additional representatives will be charged a $30 fee*. This fee is in addition to any on-site registration fee. An alternate representative can be substituted at no cost prior to March 1, 2024. After March 1, 2024, new names will be considered a new representative on-site. This fee is in addition to any “additional rep” fee that may be incurred. Official conference badges must be worn at all times during the Conference. Badges are not transferable.

*All fees are subject to 5% GST.

Photo ID is required when picking up your badge and each representative must pick up his/her own badge.

Safety Vests

Due to WorkSafeBC regulations, all exhibitors are required to wear WorkSafeBC approved high-visibility vests at all times during move-in and move-out periods. Vending machines are located at the West Loading Bays and by the East Exhibit Hall Entrance. (Or remember to bring your own vest)