Move ln / Move Out Procedures Move ln / Move Out Procedures

Move In

The Vancouver Convention Centre - West Building (VCC) is a unique facility, located in the busy core of downtown Vancouver. Exhibitor and freight entry to the VCC is via the Waterfront Truck Route on Waterfront Road. The Move In schedule floor plan, showing the earliest possible Move In time for each exhibitor, will be available online at www.pdconf.com/movein on October 4, 2023, once booth locations have been assigned. Vehicles are not allowed to park in the loading areas, bays or on the truck route at any time. All vehicle access to the Vancouver Convention Centre loading dock for move in/out is controlled and scheduled by Voyage Control and must be booked in advance using the online system. Please see below for full information. For erecting, servicing, storing, dismantling, and repackaging of exhibit booths arrangements must be made through Levy Show Service Inc. This would also include fork lift services, general labour and specialized equipment. Please see page 14 for additional details.

The VCC does not provide any exhibitor storage on-site. We suggest you contact Levy Show Service Inc. to handle your on-site Move In/Move Out and storage services.

Move Out

Booths must not be dismantled or removed prior to 5:30pm, Friday March 8, 2024. All exhibits must be dismantled and removed from the exhibit floor no later than 11:00 pm Friday, unless prior arrangements have been made. Once the show ends, the aisle carpets will be removed and exhibitor crates returned. Vehicles will be given access as soon as this is completed and exhibitors are ready to move.

Exhibit materials stranded in the Exhibit Hall past the move-out deadline will be removed by the PDC’s official carrier Cross Connect Customs & Event Logistics Inc. at the exhibitor’s expense.

Vancouver Convention Centre – Voyage Control

SAVE TIME & MONEY with the Logistics Management system powered by Voyage Control

The Pacific Dental Conference, in collaboration with the Vancouver Convention Centre, is committed to providing a seamless experience for all vehicles and freight accessing the Convention Centre. With the complimentary online reservation service, Voyage Control, exhibitors can reserve a time slot that is convenient for move-in/out at the facility loading dock. This streamlined system will save exhibitors time and money, as there is no longer any waiting in line for access to the loading dock. Exhibitors will have a dedicated time allocated to access and unload their freight. This system will also contribute in reducing our carbon footprint by eliminating idle waiting time of vehicles.

Please ensure this information is forwarded to the person responsible for booking your freight to the 2024 Pacific Dental Conference.

All vehicle access to the Vancouver Convention Centre loading dock for move in and move out will be controlled and scheduled by Voyage Control, and must be booked in advance using the online system. Starting Tuesday, February 20, 2024 at 8am PST, exhibitors will be able to book a time to access the Vancouver Convention Centre West Loading Dock with their vehicle.

If exhibitors are bringing multiple vehicles or making multiple trips, they must complete one booking for each vehicle/ trip

Each vehicle has a limited time allocation at the loading dock. Once you have finished unloading please remove your vehicle. Time allocations will be monitored and drivers must comply to avoid being towed.

Specific booking instructions with the link to the system and specific User Type and Booking Code will be forwarded to all exhibitors by Thursday February 15, 2024

Please be aware that any vehicle arriving without a booking will be subject to delays.

Hand Carried Items:

Exhibitors bringing in smaller items which do not require vehicle access to the loading dock, do NOT need to book through Voyage Control. Instead they may enter through the Main Entrance or Parking Level with materials in hand or handcart directly to their booth and begin set up during their assigned Move In time.