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Project Management Statement
PROJECT OVERVIEW
This group report required us to demonstrate an understanding of the structure of a strategic plan through the analysis of integration and performance. Examining the Greater Sydney Regional Plan: A Metropolis of Three Cities, our team of 5 were to interpret the quality of the plan, conveying opinions based on existing evidence on the plan’s deliverability to determine the underlying question of whether the plan will be a success.
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PROJECT APPROACH
Initial meetings via Zoom consisted of requirements of the assessment, team brief, addressing areas of concern and confusion to guarantee a mutual understanding. Team charters were completed with an enquiry of each member’s strengths or weaknesses in skill within the context of report writing, gaging the possible contribution area. For a sense of uniformed understanding, prior to the allocation of tasks, the consensus was for everyone to collectively read all 4 plans, where feedback and directions were discussed in the second meeting. The allocation of tasks, deliberated effectively in the second meeting, based upon initial skills recorded in the first charter as well as one’s enthusiasm to complete a particular section of the assignment.
COMMUNICATIONS MANAGEMENT
Establishing ground rules in the initial meeting, it was mutually agreed to communicate via an online discussion group for the purpose of convenience. Thus, a WhatsApp group was organised for quick messaging between group members as well as the creation of a shared Google Document, communicating time frames through, issue logs, scheduled zoom meetings and notes sharing via the document. Team meetings via Zoom were scheduled every week, commencing week 7, allocating time for synchronous face-to-face interactions with quick responses, touching base on progress or issues per allocated task. Although unable to meet in person, our team was effective in participating in online discussions, ultimately allowing us the ability to exchange information swiftly.
ISSUE MANAGEMENT
Concerns in relation to the assignment were addressed in our issue log via the Google Document. Matters raised by a member were to be attended by the rest of the team where solutions were to be sent alongside the concern. Alternatively, personal concerns were addressed within our online chat for quick responses. It was important for the team to set ground rules when resolving conflict issues including ensuring that each member had a chance to speak without interruption. Our team was able to avoid conflict situations by negotiating and compromising with one another when conflicts of interests did begin to circulate.
