FOREWORD
This student handbook is specifically intended as a guide for the young men and women who are desirous to acquire professional and technical education offered by the Professional Academy of the Philippines.
The handbook contains items of interest under such headings as general information, directives, social norms, registration, course completion, schedule of fees and payments, scholarship, the school’s disciplinary code, student services and facilities, policies on data privacy, other policies, and so on. But apart from serving as a ready reference material, the handbook offers a glance into the processes of the PAP academic community and the place where seekers of knowledge and excellence may converge.
The Professional Academy of the Philippines reserves the right at any time to change, revise, modify or delete all or part of any policy or procedure contained in this student handbook as it deems necessary or appropriate except those that are required by law. These changes will be effective immediately upon approval by management, of which the students and other stakeholders will be notified accordingly through proper channels.
I. GENERAL INFORMATION
MAILING ADDRESS:
Professional Academy of the Philippines
N. Bacalso Avenue, South Poblacion, City of Naga 6037
Cebu, Philippines
Tel. (32) 273-6484
Website: www.papcebu-edu.ph
Email: papcebu@gmail.com
The Professional Academy of the Philippines (PAP) is a nonstock non-profit educational institution duly registered with the Securities and Exchange Commission (SEC) under Philippine laws since 2005. The school offers Tertiary Education together with Basic Education; and TESDA programs. PAP was granted Government Recognition by the Commission on Higher Education (CHED) to operate as a higher education institution since 2005.
School Site
The Professional Academy of the Philippines (PAP) is located along N. Bacalso Avenue in Barangay South Poblacion, City of Naga, Cebu Province. It is a 5-minute walk from the Naga City proper, 15 minutes’ drive from Minglanilla center, a 25-minute ride from Talisay City, 45 minutes away from Toledo City; and from Carcar City, a mere 30-minute ride to reach the school. It is very accessible to students who are residents of Naga City and the nearby municipalities. The most convenient and affordable means of transportation available in the vicinity are the public utility jeepneys, multicabs, tricycles and motorcycles. There are also many public buses that ply the route from the southern towns to Naga city and then back daily. There is no extreme traffic along the area; travel to and from the school is easy and comfortable with the wide, concrete roads.
HISTORICAL BACKGROUND
The Professional Academy of the Philippines started in the year 2005 in its original location at N. Bacalso Avenue, Cebu City. It was formerly called Criminology F.I.L.E (Forensic Investigation and Law Enforcement) Academy. It was popularly referred to as FILE Academy, through the voluntary involvement of some law enforcement authorities.
During the first year, the academy focused on the Criminology Profession with various specializations like Forensic Ballistics (Fire Arms Identification) Forensic Photography, Lie Detection (Polygraph), Questioned Documents, Fingerprint Identification (Dactyloscopy), Security Management, and Two Weeks Specialization Program endorsed by the Commission on Higher Education (CHED), and three year Paralegal Computer Secretarial.
On the following year 2006, the academy added other courses namely: Bachelor of Science in Information Technology (BSIT) Bachelor of Science in Hotel and Restaurant Management (BSHRM) and Bachelor of Secondary Education Major in English.
In 2007, the college started offering Master of Science in Criminal Justice, with specialization in Criminology, a graduate school program in consortium with Western Mindanao State University. It is the only school in the Visayas and Mindanao pioneering the offering of Master’s degree in Criminal Justice authorized by the Board of Regent of Western Mindanao State University. Professional Academy of the Philippines offered also a Doctor of Philosophy in Criminal Justice with specialization in Criminal Justice in Consortium with Mandaue City College.
In the year 2010, The Professional Academy of the Philippines transferred to the City of Naga, Cebu, a strategic place located in the southern part of Cebu province. PAP in Naga Cebu was formally inaugurated on August 29, 2010. The campus featured state-of-the-art facilities and laboratories to the students coming from southern Cebu. The school’s population ballooned to 700 students. That same year, Pre-Elementary course was started upon the addition of Annex buildings. Thereafter, the number of students has grown to over 1,000 in all courses and levels admitted every year.
The Professional Academy of the Philippines is a duly organized educational institution under the laws of the Philippines with the principal office at N. Bacalso Ave., Brgy. South Poblacion, City of Naga, Cebu, Philippines.
ADMINISTRATIVE DIRECTORY
PAP BOARD OF TRUSTEES
President/ Chairperson
Dr. Artemio I. Panganiban Jr.
Secretary/Treasurer
Mrs. Raquel M. Panganiban
Vice President Admin./EVP Academic Affairs
Ms. Arlene May M. Panganiban
Vice President Finance
Engr. Artemio IV M. Panganiban
Vice President Marketing & Communications
Mrs. Arabelle M. Panganiban-Noel
ACADEMIC HEADS
College of Criminology
College of Teacher Education
Dr. Veronica V. Calang
Dr. Marilyn M. Miranda
School of Hospitality and Tourism Mgmt.Myra Mae C. Llanto
College of Computer Studies
Mary Grace C. Lozada
Head of Research Aniceto B. Berou Jr.
Basic Education K-10
Senior High School
Executive Secretary
Librarian
Virgencita F. Banzon
Merly R. Villacorta
ADMINISTRATIVE STAFF
Nanette G. Wahing
Mary Grace Z. Oberes
Registrar Basic Education Rineth V. Felicilda
Registrar College Benjie S. Polo
General Cashier Veronica V. Calang
Student Affairs & Services
Rhodora Martina D. Montefalcon
Guidance Counselor Larry T. Duma
Guidance Counselor Designate Regil Kent M. Seville
Senior Accounting Officer Norma P. Tangaha
CIS/EDP Administrator
Mary Grace C. Lozada
Research Office Coordinator Maeljhen V. Evalle
TESDA Coordinator Victor B. Aboyo
Liaison Officer Mardy B. Villahermosa
Marketing & Comex Coordinator Melanie C. Arquillano
Accreditation Officer Joan C. Ebon
AR Accounting Personnel
Mary Joy B. Soreso
Physical Plant Supervisor Ma. Socorro V. Pantallano
EDP Personnel/Graphic Designer
Production Head
School Nurse
School Physician
Elsie B. Villarmea
Mylene A. Abrao
Jennifer Orillano, RN
Dr. Jennifer Ylaya
THE ORGANIZATIONAL STRUCTURE OF PROFESSIONAL ACADEMY OF THE PHILIPPINES
VISION
A research-driven institution committed to cultivate the individual’s fullest potential for a promising future.
MISSION
PAP aims to:
- develop highly competent of professional individuals through academic excellence;
- equip the graduates with the knowledge, skills & values needed for a globally competitive world; and
- help foster an empowered community through instruction, research & extension.
STRATEGIC GOALS
G1. Upgraded, Relevant, Quality Curriculum
G2. Innovative Instructional Methodologies
G3. Complete, Modernized & Scientific Facilities
G4. Adherence to Research Culture
G5. Relevant Community Projects in Partnership with Stakeholders
G6. Productive & Consistent Services Geared Towards Community Empowerment.
P - PROFESSIONALISM
CORE VALUES
• Integrity; reflective thought and action.
• Service; community involvement which sustains and safeguards our environment.
• Interaction; through honest and open communication.
• Inclusiveness; acknowledge differences and respect for human dignity.
A – ACADEMIC EXCELLENCE
• Merit; achieve our personal best in all aspects of school life.
P - POSITIVITY
• Ethical and joyful daily living.
• Healthy balance in work, rest and play.
INSTITUTIONAL OUTCOMES
1. Critical thinker;
2. Facilitator of learning;
3. Protector of nature.
From these powerful words, we derive our School-wide Learning.
DEPARTMENTAL VISION, MISSION, GOALS/OBJECTIVES, and CORE VALUES
1. COLLEGE OF COMPUTER STUDIES
The College of Computer Studies (CCS) envisions itself as the dominant provider of quality IT-based education; a training ground that prepares students to become world-class IT professionals who are potential industry leaders and job providers in an IT-enabled nation; and a responsive environment that enriches and enhances research and community service.
The College of Computer Studies is committed to:
• continuously instill timely knowledge and expertise through providing quality Information Technology education;
• embark in lifelong learning to attune to the continuous innovation in the IT industry in order to adapt to the changing demands of the global market;
• continually seek, introduce and utilize emerging technologies to be able to advance a discipline that promotes academic excellence and professionalism;
• engage in research and skills development programs that generate new knowledge applications for effective practice of the IT profession; and,
• facilitate activities that uplift the social and economic status of the graduates and the community with emphasis on utilization and application of computer technologies and attainment of global competitiveness.
Goals
Goal1: Relevant, Innovative, and High-Quality Information Technology Education
Goal2: Enhanced Professional Competence of the IT Faculty
Goal3: Adoption of Technology-Enabled Processes
Goal4: Information Literacy and Workforce Preparedness
Goal5: Advanced Technological Innovations
Goal6: Frontiers of Computer Research and Development
Goal7: Sustainable Community Extension Programs
Goal8: Globally Competitive IT Professionals
Core Values
I – Innovation (Innovatus)
We encourage creative and critical thinking in the development of technology services and solutions.
C – Collaboration (Collaborare)
We believe in working together, participating, sharing, staying involved, and consensus building.
T – Transformation (Transformatio)
We envision a transformed world where the society is given the opportunity to redefine the way individuals conduct their everyday lives through information technology.
2. COLLEGE OF CRIMINOLOGY
The College of Criminology (COC) provides the most advanced and innovative instructions to holistically develop, and empower students in Criminal Justice System become academic, research, and community service-oriented.
It aims to produce competent Criminologists with scientific knowledge and skills in the field of Law Enforcement and Criminalistics and be fully committed to a sustainable community extension program and enrich with research-oriented environment to ensure global excellence.
Goals and Objectives
1. Develop students’ technical and scientific skills through research and training pertaining to forensic science.
2. Apply the values of leadership, integrity, accountability, responsibility, and with courtesy while serving the community.
3. Promote professionalism in the practice of criminology.
4. Initiate work profieciency and creativity in community-based services.
Core Values
3. COLLEGE OF TEACHER EDUCATION
The College of Teacher Education is a model learner-centered institution where relevant knowledge and skills are developed enthusiastically and exceedingly improving through research work and extension service in response to the needs of the global community.
It is committed to ensure quality instruction, research and community extension services for the total development of practicing professionalism and in meeting the demands of the local, national, and global communities.
Goals and Objectives
The College of Education aims to:
1. Prepare prospective teachers who are competent and confident in handling different subject areas in the secondary schools;
2. Equip and process the knowledge and basic skills to conduct research work and extension service as well as to opportunities to develop selfconfidence and reliance as part of their training in the teaching profession;
3. Guide the students to become advocates of high moral integrity and values among Filipinos;
4. Recognize and value the nature needs and problem of the teachinglearning environment through curricular development, information and communication technology; and
5. Contribute to the national, regional, and local efforts of building and supplying competent teachers capable of responding to the demands of the country.
Core Values
Anchored on the vision that serves as a cornerstone in building a strong foundation, we collectively commit to our core values of:
INTEGRITY – a strong sense of ethics based on an appreciation of every person that leads one to act with honor and respect.
EXCELLENCE – steadily working on ensuring superior quality in all fields of interest; smartly practicing academic freedom to enhance academic offerings and promote thinking and creative problem solving; new innovations in teaching; thoughtful research and relevant extension services to the community.
STUDENT FOCUS – support the professional and personal growth of all students by promoting lifelong learning and leadership development.
ETHICS and DIGNITY – committed to the highest standards of honesty, fairness, respect, and professional activity.
SOLIDARITY – a sense of unity with all persons who strive for the common good marked with trust, respect for the needs and competencies of those we work with and for.
4. SCHOOL OF HOSPITALITY and TOURISM MANAGEMENT
The School of Hospitality and Tourism Management seeks to cultivate students to become high caliber professionals through quality education, hospitality, and service, preparing them to thrive in and contribute to an ever-changing global society with a responsive environment that enriches and enhances research and community service.
The School of Hospitality and Tourism Management prepares students to become successful professionals within a global society with a responsive environment that enriches and enhances research by providing studentcentered teaching that emphasizes on innovative, engaging, and challenging coursework; student-industry cooperative experiences; industrial government and academic partnerships for immediate career success.
Goals
In pursuing its vision and mission, the School of Hospitality and Tourism Management is guided by the following goals:
1. Enhance faculty’s academic and industrial expertise that provides students with an educational experience reinforced with application-based learning;
2. Provide students with relevant hands-on experience coupled with broad education and awareness of skills and attitude to prepare them for responsible leadership roles in the hospitality industry;
3. Develop employability skills through the use of competent programs and activities to become hospitality professionals with outstanding skills;
4. Develop sustainable community extension programs.
5. Enrich and enhance research activities among students and faculty.
Core Values
H – hospitality E – excellence
O – optimism L – leadership
T – tenacity
PROFESSIONAL ACADEMY HYMN
Composed and arranged by: Virra Flor T. Garcia
Hail to the Colors forever true Professional Academy we honor you Through the winds of time, your legacy secure In our hearts, your spirit endures
In halls of knowledge, we sing with might Shining for excellence, far and wide Bounded by wisdom, our beacon bright Professional Academy, our guiding light
Forward we march with hearts unyielding Fervor and purpose, our dreams revealing Professional Academy, our Alma Mater With heads held high forever
In fields of learning, our passions ignite Your future, Our promise, our life’s grand flight Professional Academy, your spirit rise Our Alma Mater, we stand with PRIDE
II. ACADEMIC POLICIES
A. ADMISSIONS POLICY
Professional Academy of the Philippines has an established process to monitor the admission and registration of all students from pre-elementary to college and to approve significant or sustained variations from different situations. This includes the criteria and the approved process for admitting and/or registering the students in relation to increased administrative responsibilities, funded research and additional institutional and departmental scholarly/creative and service obligations.
COLLEGE
1. New Students (Freshmen)
a. The institution shall adhere to a policy of equal opportunity in admissions, regardless of personal characteristics.
b. Students must have completed a recognized secondary education program.
c. Students must have complete and valid credentials:
i. Form 138 (Secondary Report Card)
ii. Certificate of Good Moral Character
iii. PSA Birth Certificate (Marriage Certificate for Married Woman)
d. Students applying to board programs must have a minimum general average of 80% from their secondary level education.
e. Students must successfully complete a standardized guided test to be administered by the Guidance and Testing office.
f. Students must participate in a personal interview conducted by the admissions committee or designated representatives.
g. Students are expected to adhere to and observe all PAP policies and procedures.
h. Students who have not previously attended a tertiary institution will be classified as beginning freshmen upon admission to PAP. Those who have attended a tertiary institution prior to their admission to PAP will be classified as transfer students.
2. Transferees
a. The institution shall adhere to a policy of equal opportunity in admissions, regardless of personal characteristics.
b. Students must have complete and valid credentials:
i. Transcript of Records (Informative or Evaluation Copy)
ii. Certificate of Transfer Credentials
iii. Certificate of Good Moral Character
iv. PSA Birth Certificate (Marriage Certificate for Married Woman)
c. Transfer students seeking admission to board programs must have earned a minimum grade of 80% of their credited individual subjects from their previous institution.
i. Students must successfully compete a standardized guided test to be administered by the Guidance and Testing office.
d. Students must participate in a personal interview conducted by the admissions committee or designated representatives.
e. Students are expected to adhere to and observe all PAP policies and procedures.
3. Cross-Enrollees
a. Students enrolled in another institution may be admitted as crossenrollees to PAP provided they submit a written permit from their current institution's director of admissions specifying the course and total number of units they intend to enroll in at PAP.
b. Students must participate in a personal interview conducted by the admissions committee or designated representatives.
c. Students are expected to adhere to and observe all PAP policies and procedures.
4. Shiftees & Returnees
a. The institution shall adhere to a policy of equal opportunity in admissions, regardless of personal characteristics.
b. Students must participate in a personal interview conducted by the admissions committee or designated representatives.
c. Students must have complete and valid evaluations:
i. Copy of Grades and Subjects Evaluations
ii. Endorsement letter signed by the Head of Student Affairs and Services Office or representative.
d. Students are expected to adhere to and observe all PAP policies and procedures.
ADMISSIONS PROCEDURE
During the admission process, the Registrar shall provide all the colleges with necessary admission documents such as enrollment forms, class schedules for all levels and enrollment procedures, which faculty members designated to help during this time can use as a reference for enrolling students.
New Students:
1) Proceed to the Dean’s table of the desired course/program in the enrollment area to secure an enrollment form, present your previous school documents for evaluation, and fill out all the required information on the form including the chosen schedule of subjects.
2) Proceed to Registrar’s table A/ office for submission and verification of complete documentary requirements and approval of subjects.
3) Proceed to the Accounting table/ office for pre-assessment and computation of school fees.
4) Pay at the Cashier’s table/office for the registration fee, school ID.
5) Submit enrollment form with attached receipt to Registrar’s table B/ office for confirmation of enrollment, validation of student ID, and printing/ releasing of study load.
Continuing Students and Transferees:
1) Proceed to department head’s table in the enrollment area or office for evaluation of subjects.
2) Fill up the enrollment form and copy the chosen class schedule. Secure the Dean’s approval signature on the enrollment form.
3) Go to Accounting table/office for checking of old student balances and computation of current school fees.
4) Proceed to Registrar’s table A or office for data entry and approval of subjects.
5) Pay at the Cashier’s table/office to pay school and registration fees. Secure Cashier’s approval on enrollment form.
6) Submit enrollment form with attached receipt to the Registrar’s table B or office for confirmation of enrollment, validation of student ID, and printing/ releasing of study load.
B. REGISTRATION
1. Academic Load
1.1 Generally, one academic unit is the equivalent of a credit lecture hour. However, lab courses have a different credit hour: lecture hour ratio, For instance, a 1-credit hour lab may be 3 hours of lab work per week.
1.2 No student may be allowed to take more than the number of units specified in his curriculum except for graduating and academically outstanding students certified by the College Dean.
1.3 The College Dean may limit the academic load of students who are employed outside the Academy whether on full time or part time basis.
2. Officially Enrolled
2.1 A student is considered officially enrolled when:
i. The student has paid his tuition (in full or in installment) and other fees;
ii. The student’s official receipt of payment has been validated by the cashier or Accounting;
iii. The student has submitted his fully accomplished registration certificate and other requirements to the Admission/Registration Office; and
iv. The "Copy for Student" portion of his registration certificate has been properly stamped; and,
v. Registered and initialed by the receiving clerk.
2.2 No student shall be registered later than the date specified in the Academic calendar, except under reasonable and justifiable circumstances to be determined by the Dean concerned who then makes a recommendation to the Vice President for Academic Affairs, but not to exceed six (6) class hours.
3. Cross Enrollment
3.1 A fourth year and graduating PAP-enrolled student may be allowed to cross-register in another school, with the prior approval of the Dean and the Registrar, if the subject is not offered in PAP.
3.2 No cross enrollee from another institution shall be admitted without a written permit from the registrar. The Permit shall state the total number of units for which the student is registered and the subject/s that he/she is authorized to take in the school.
4. Change of Classes, Substitution and Dropping of Subject
4.1 Transfer to another class may be allowed only with the approval of the College Dean concerned, who shall advise the Registrar's Office for proper recording.
4.2 No substitution shall be allowed for major and mandated subjects prescribed in the curriculum in which the student has failed, except
when, in the opinion of the College Dean, the proposed substitute subject is substantively similar in subject matter to the required subject.
Substitution of subjects may be approved in any one of the following cases:
a. A curriculum has been superseded by a new one and the substitution tends to bring the old curriculum in line with the new one. However, in case, of curricular revision, the student follows the curriculum he/she was enrolled in while in the first year.
b. There is conflict of schedule between required subjects.
c. The required subject is not offered.
Petition for substitution of subjects should:
a. Be within the same department if possible; or the proposed substitute must be allied to the one being substituted.
b. Contain the same number of units.
c. Be recommended by the Teacher adviser and approved by the Dean.
d. Be submitted to the office of the Dean during the registration period or before the opening of classes.
e. Be acted upon by the College Dean/Director concerned. In case the petition is disapproved, the student may appeal to the VP Academic Affairs, who will give the final decision.
5. Withdrawal of Registration
5.1 The institution’s current policies and procedures must be followed in order for a withdrawal of registration to be authorized.
5.2 A refund of matriculation will be granted to a student who withdraws their registration only in accordance with the following schedule:
Withdrawal Fee
Refundable Tuition (if prepaid)
Regular Semester/ Year % of Tuition Refundable Summer
One week after the start of classes
Second week after the start of classes
Third week after the start of classes
Fourth
of the total payment 1-2 days
of the total payment 3 days
1month and onwards NO REFUND 7 days or more
5.3 Registration fee is NOT refundable.
5.4 A student who withdraws his/her registration shall be entitled to withdraw his/her credentials submitted as requirement for admission.
5.5 No withdrawal of registration shall be made after the specified academic period. The rules for dropping shall apply.
Exemption: Withdrawal Fee and Refundable Tuition
The following may request to waive the withdrawal fee or get a refund of their paid tuition even after the fourth week from the opening of classes (or more than 7 days from the opening of the summer classes):
a.Students who withdraw due to illness with certification from physician concerned;
b.Students who withdraw due to employment reason with certification from his/her employer;
c. Students who have to take a prolonged leave of absence from the school in compliance with a lawful order or for other reasonable causes.
d.In the case of students who withdraw before the opening of classes, the refund of any tuition paid in advance shall be accorded.
e.In the case of dissolution of a class or the death of a student during the semester, the corresponding tuition fees paid may be refunded.
C. EVALUATION
1. Student Classification
According to Admission Status:
Type of Student Description
First Year
As Beginning Students
Returnees As Returning Students
Transferees As Transferring Students
Admitted with or without PAP College Entrance Test, have not enrolled in any academic program subject prior to their enrolment in the school and have submitted to Registrar’s Office all the documents required for formal acceptance in PAP or admitted as regular students, provided they shall have complied with the necessary school enrollment requirements.
Students considered for re-admission depending on their previous scholastic performance and the availability of slots; must have complied with all other requirements for readmission.
From another school, students admitted as transferees depending on the availability of slots and have met all the academic and admission requirements set forth by the PAP.
According to Academic Load:
Type
of Student Description
Regular students
Irregular students
Special students
Students who are registered for formal academic credits and who carry the full load required in a given semester by their curriculum.
Students who are registered for formal credits but who carry less than the full load required in a given semester by their curriculum.
Students who are not earning formal academic credits.
According to Year Level:
Students are classified according to the number of units earned and credited from the previous semester.
Type of Student Description
First-year In the first year of their curriculum, or who have not finished the prescribed subjects of the first year of curriculum.
Sophomore In the second year of their curriculum, or who have satisfactorily completed the prescribed subjects of the first year of curriculum but have not finished the prescribed subjects of the second year of their curriculum.
Junior In the third year of their curriculum, or who have completed the prescribed subjects of the first and second years of the curriculum but have not finished the prescribed subjects of the third year curriculum.
Senior In the fourth year of their curriculum, or who have completed the prescribed subjects of the first, second and third years of the curriculum or have finished seventy-five percent (75%) or more of the total number of units required in the entire course.
2. Class Attendance
a. Attendance is mandatory for all classes, starting with the first session.
b. Anyabsencefromarequiredclassoracademicactivitywillberecorded.
c. Studentswhoenrolllatewillalsohavetheirlatearrivalrecordedasanabsence.
d. Three times tardy will be considered as one absence from class.
e. Any student who was absent may be required by the teacher concerned to secureanexcuseslipfromtheGuidanceandCounselingOffice.
f. Absence authorized in writing because the student officially represented the school at some function oraffairshall be excused.The teachershall be informed bytheDean/Chairperson.
g. An excused absence due to illness requires a medical certificate issued by the school physician or any other physician; provided that, in the latter case, the medicalcertificateshallbeauthenticatedbytheschoolClinic.
h. Excusedabsencesmeansthatthestudentwillhavetomakeupallworkcovered duringtheabsencewithinareasonableperiodoftime.
i. Three successive unexcused absences shall be reported to the Dean; thereafter, the Guidance Office, by the teacher concerned, and a notification shall be made totheparents/guardians.
j. Absenceinatleast20percentoftheclasshoursoranyotherscheduledworkin one subject for the semester, shall result in automatic drop from the class roll, andtheRegistrarshallbeadvisedaccordingly.
D. RETENTION AND PROMOTION
1. Warning, Probation and Dismissal
The Academy implements the following rules on scholastic delinquency:
a) Warning
Students at the end of the semester with final grade of 5.0 in 15% or less of the total number of academic units enrolled shall be advised by the Dean concerned to improve their work; if they fail or get incomplete marks in 15%-30% of the total number of academic units enrolled, they shall be placed under conditional status by the Dean and their subject load shall be reduced by three units.
b) Probation
i. Students at the end of the semester with a final grade of 5.0 in at least 30% but not more than 50% of the total number of academic units shall be placed on probation for the succeeding semester and their subject load may be reduced by 6 units by the Dean concerned.
ii. Students who have received two successive warnings shall be placed on probation. Probation may be lifted in the following semester if the student passes all his subjects. Any student who becomes placed on probation for two successive semesters shall be dropped from the rolls. However, the student may be readmitted to another College program of the school where the student is qualified.
iii. Any student on probation who again fails in 50% or more of the total number of units shall be dropped from the rolls of the College program and given further admission advice.
c) Dismissal
i. Any student at the end of the semester with final grade of 5.0 in at least fifty per cent of the total number of academic units shall be dropped from the rolls of the College program and given further admission advice.
ii. Any student at the end of the semester or term, with final grades of 5.0 in more than 75% of the academic units enrolled shall be disqualified from readmission to the Academy.
iii. "Incomplete" Grade is not to be included in the computation. When it is replaced by a final grade, this is to be included in the grades during the semester when the removal is made.
iv. Failed subjects shall take priority over other subjects in the student’s succeeding enrollment.
2. Grading System
2.1 One collegiate unit of credit is one hour lecture or recitation each week or a total of 18 hours in a semester. Three hours of laboratory work each week or a total of 54 hours a semester are regarded as equivalent also to one unit.
2.2 At the end of each term, student work will be graded using the following system:
Other Grade Markings:
3. Examinations
3.1 The schedule of examinations as following the school year calendar shall be followed unless otherwise changed to another date authorized by the College Dean concerned.
3.2 Each final examination may have a maximum period of two hours.
E. REQUIREMENTS
IV. SCHOLARSHIP POLICIES, PRIVILEGES
AND PROCEDURES
A.
ACADEMIC SCHOLARSHIP
i. Principal’s Scholar
• Student must be an incoming freshmen graduated as valedictorian or salutatorian from a recognized senior high school.
• Student must have a recommendation from the principal of a recognized senior high school.
ii. Dean’s List
• Student must have a general weighted average of 1.00 to 1.40 with at least 15 units enrolled.
• 100% free tuition fee will be discounted in the preceding semester for student with a general weighted average of 1.00 - 1.30 and no grade less than 2.0 in any taken subjects.
• 50% free tuition fee will be discounted in the preceding semester for student with a general weighted average of 1.31 - 1.40 and no grade less than 2.0 in any taken subjects.
• Miscellaneous and laboratory fees are not included in this scholarship.
iii. Senior High School Alumni
• Student must have completed a senior high school program in PAP.
• Student can avail of this scholarship for two (2) academic years, and must maintain a general weighted average of at least 2.5 (85%).
B. NON ACADEMIC SCHOLARSHIP
1. Student Assistant /Working Scholar (College Only)
1.1 Applicant must submit an application letter, bio-data and 2x2 picture; 1.2 Applicant must undergo an interview by the Coordinator;
1.3 Applicant must attend a General Orientation on decorum, benefits, monthly allowance, customer service, and property care;
1.4 Applicant must attend a two (2)-week training without allowance assisted by a regular student assistant and evaluated directly by the supervisor. Contract of service will be given right after the training;
1.5 Student assistant (SA) is considered as an Aspirant during his/her first/second semester stage of service and 50% of tuition fee will be discounted from the SA’s account.
1.6 Student assistant will progress to Regular stage upon the recommendation of the Supervisor for good performance, with 100% free Tuition fee, and thereafter, 100% free Total Assessment.
1.7 Another type of student assistant scholarship is the Student Guard scholarship supervised by the Criminology department.
C. GOVERNMENT SUBSIDIES AND SCHOLARSHIPS
i. Commission of Higher Education (CHED) Subsidies and Scholarships
• Tertiary Education Subsidy (TES)
• Student Financial Assistance Programs (StuFAP)
ii. Mayor’s Scholarship
• Students who wish to avail of this scholarship must apply directly to the Mayor’s office and present an endorsement letter from their Municipal Mayor upon enrollment.
• Official Mayor’s Scholar Students are privileged with 100% free tuition fee.
• Other benefits are discussed by the office of the Mayor concerned.
D. OTHER INSTITUTIONAL DISCOUNTS AND SCHOLARSHIPS
Discounts are given in the following situations; conditions may apply:
1.1 10% discount for full payment of the whole semester’s tuition upon enrollment
1.2 Sibling’s discount for 1 or more siblings enrolled in PAP
1.3 Children of employees’ discount
1.4 Sports, Culture and Arts discount
1.5 Persons with special needs discount
1.6 Gender and development (GAD) scholar
1.7 Special discount from school events
More details on the updated scholarships are provided by the PAP Scholarship’s office.
V. CODE OF CONDUCT
To foster the spirit of discipline and good behavior among the students of the PROFESSIONAL ACADEMY OF THE PHILIPPINES, and to create an atmosphere conducive to effective instruction and learning, as well as to raise the educational, ethical and moral standards of the students so they may be better prepared for their chosen field, the following Code of Conduct is hereby disseminated for the compliance of all concerned.
ARTICLE 1 GENERAL PROVISIONS
SECTION 1 – Students shall at all times be courteous, respectful and orderly in their behavior. They shall at all times be neat, clean and decent in their clothing and appearance (no wearing of rubber slippers, short pants, cargo shorts and sleeveless). Criminology students shall follow their department rules and regulations in accordance with the school policies.
SECTION 2 – Students shall not carry any firearm or deadly weapon in the school. Students with duly licensed firearms shall deposit the same in the Dean’s office upon entering the school. Peace officers, however, are exempt from this regulation.
SECTION 3 – Students shall not use any language or commit any act that is disrespectful, indecent, and vulgar or which in any manner may cause an unjust vexation, molestation or annoyance to other students, faculty members, employees or officials of the school administration.
SECTION 4 – Students shall not bring any liquor or be attending her/ his classes under the influence of liquor.
SECTION 5 – Students shall not bring any printed or digital materials that are indecent and morally offensive.
SECTION 6 – Students shall not draw or write on walls, boards or other surfaces any indecent, lewd or insulting words or figures.
SECTION 7 – Students shall not smoke at any time while inside the school campus. This is to promote a healthy and safe environment for the entire school community.
SECTION 8 – Students shall not damage or deface any chair, table, laboratory equipment, library books, walls, or any other school property.
SECTION 9 – Students shall not use any laboratory facilities and equipments without teacher’s permission and never stay at laboratory rooms during vacant time.
SECTION 10 – Students shall not write any announcement on the boards nor post any notice, or memorandum without prior approval of the Dean or any school authority.
SECTION 11 - Students shall read the bulletin board or digital posts daily for information on current notices, memorandum, circulars, and announcements made by school. All notices posted in the bulletin board shall be considered sufficient publication and shall bind all students concerned.
SECTION 12 – Students shall not write articles or open letters in printed or social media, which may link the school one way or another, without explicit approval of the manuscript from the Dean or any school authority.
ARTICLE 2
BEHAVIOR IN THE CLASSROOMS
SECTION 1 – Students shall be in prescribed uniforms when attending classes. No student shall be allowed to enter the school unless he/she is in complete uniform.
SECTION 2 – Students shall attend their classes regularly. Ten (10) unexcused consecutive absences for MWF and six (6) unexcused consecutive absences for TTH will comply with “Re-admission slip from their instructors.”
SECTION 3 – Students shall seat themselves properly at all times. They shall not place their foot or legs up on any chair or at the back or side or top of any other chair or furniture.
SECTION 4 – Students shall acknowledge their presence during the calling of the roll. They shall respectfully address a professor or officers of the administration as “sir” or “ma’am” when talking to them.
SECTION 5 – Students may leave the classrooms during periods only upon permission granted by the professor.
SECTION 6 – Students shall leave the classrooms quietly and in an orderly manner. Students waiting to occupy classroom shall enter only after the outgoing class have vacated the room.
SECTION 7 – Students shall not enter a classroom or attend classes on a subject where they are neither duly registered nor authorized.
ARTICLE 3
BEHAVIOR IN THE CORRIDORS
SECTION 1- Students shall not loiter in the corridors or create noise while passing therein.
SECTION 2- Students shall not stand by the door of the classroom during class hours. They shall not do any acts that may disturb or distract the attention of the students or professors during the class period.
SECTION 3- Students shall not obstruct hallways, corridors, exits or stairways inside the buildings.
ARTICLE 4
BEHAVIOR INSIDE THE LIBRARY
SECTION 1 – Students shall not talk in a loud or boisterous manner in the library to the discomfort of others.
SECTION 2 – Only bonfide students may borrow books from the library upon presentation of their ID Library Card.
SECTION 3 – Any student caught drawing or tearing a page of a book from the library shall be accountable for it. Any book mutilated, lost or not returned within a reasonable time shall be paid for or replaced by the person responsible thereof.
SECTION 4- Reserved books shall be used or read only inside the library.
ARTICLE 5
BEHAVIOR IN EXTRA- CURRICULAR ACTIVITIES
SECTION 1 – No student organization or association shall be formed or organized within the school without previous written authorization and approval of the school President.
SECTION 2 – No campaign, activity or program involving the raising of funds for any purpose by any students, organization or association shall be allowed without previous written permission from the school President.
SECTION 3 – Induction of prospective members of the organization shall be conducted only within the college premises ad under the personal supervision of the organization adviser.
SECTION 4 – Any student delegation to any conference or general assembly that will be held outside the school shall be permitted only with the explicit approval of the President or Vice President.
SECTION 5 – No excursion, picnic, tour or travel shall be made by any student organization or association without previous approval or permission of the President.
SECTION 6 – During student elections and voting, no person shall be allowed to coerce, intimidate, force or bribe any student voter or do acts which may influence or frustrate the student’s will or his freedom of choice.
SECTION 7 – During student election campaigns, no posters, streamers or billboards shall be posted, displayed or posted on the walls of the school buildings, classrooms, corridors or at any other place in the school premises. Only one official poster containing the list of the candidates of each student party shall be displayed in the bulletin board or other appropriate place to be designated by the Vice President and the President. The distribution of the handbills shall be permitted.
SECTION 8 – Under all circumstances, no person is allowed to deliver campaign speeches during student elections which may reflect malicious attack on the personality, integrity or character of any student candidate or to distribute the hand bills that may contain defamatory or libelous writings against any other student candidates.
ARTICLE 6
BEHAVIOR IN ACADEMIC FUNCTIONS
SECTION 1 – Students shall not make or create unnecessary noise or commotion during academic functions.
SECTION 2 – Students shall not leave the hall while a speech or performance is going on.
ARTICLE 7
BEHAVIOR INSIDE THE CAMPUS
SECTION 1 – Students shall at all times conduct themselves properly with dignity and decency and shall refrain from committing acts that may embarrass the school or reflect dishonor upon it.
VI. DISCIPLINARY ACTIONS
Disciplinary penalties are imposed to those who violate the rules and regulations of the school to develop the students in respecting the law and justice and correct misbehaving students, and to protect and preserve the good name of the school.
Appropriate disciplinary sanctions for non-observance of the School’s Policies shall be provided. Sanctions may be in the form of:
1. Reprimand and/or fine
2. Warning and/or fine
3. Failed grade
4. Probation
5. Suspension
6. Expulsion
7. Any other sanctions as maybe recommended by the Student Affairs Discipline Board.
VI.1. ACADEMIC MISCONDUCT
A. Cheating- pertains to using/copying/falsifying any material that is not your own deliberately and in a matter that is not authorized by the instructor of the course. Such as in;
1. Copying/using or attempting to copy from/use another’s paper, examination, report, file, or any other unauthorized material during an academic exercise without the expressed permission of the course instructor.
2. Allowing another to copy/use material from you in an authorized manner during an examination or any other academic exercise.
3. Possessing and/or accessing unauthorized materials before and or during an examination or other academic exercise including but not limited to textbooks, computers, cell phones, calculators, etc.
4. Selling notes, handouts, or any other university materials without authorization or using them for any commercial purpose without the express written permission of the school.
5. Purchasing assignments, examinations, handouts, or any other school materials.
6. Changing a grade or answer on an assignment or examination that has already been graded and resubmit for a new grade; falsifying an academic paper.
7. Fabrication or falsifying a report/document; creating or knowingly adding incorrect data or citation to an academic document.
B. Plagiarism-pertains to deliberately using or assuming another’s work without proper indication of the source, thus attempting to pass off such work as the student’s own. It manifests in;
1. Combining text or visuals from various sources into one document without proper citation of the sources and submitting as original work; “cutting” and “pasting” or piece of plagiarism.
2. Taking the work or concept of another author/creator without citing the original source.
3. Changing a few words in a sentence from a source without changing the structure and not citing the source.
4. Using pictures, statistics, charts, graphs, or other visual from the Internet, book, journal, or other reference materials without citing the source.
5. Using direct quotations without citing the source.
C. Unauthorized Collaboration- Working with others in a way that is not allowed or authorized by the instructor or school. Such as in;
1. Communicating to or with another through written, visual, electronic or oral means in an academic exercise not authorized by the instructor.
2. Working collaboratively either with a fellow student or with person/group outside of PAP on an academic project, examination, or assignment that has not been authorized by the instructor.
3. Any student who knowingly helps another student violate academic behavior standards is also in violation of the standards.
VI.2. NON-ACADEMIC MISCONDUCT
A. Minor Offenses
Offenses
1. Improper uniform including no I.D., upon entry at the gate, or during class hours inside the campus. (refer to standards of uniform, attire and grooming –posted.)
Warning/ reprimand; student’s name, I.D., course & year level shall be recorded by any school official or security officer and submitted to the SASO and need to secure temporary pass from SASO until ID is replaced. Confiscate any improper effects like men’s earrings, etc.
In all instances of minor offenses, parents/ guardian will be summoned for conference during the 2nd & 3rd offenses.
2nd written warning and notice to suspend upon 3rd offense (with SASO stamp/ seal)
2. Lost School I.D. (validated I.D. should be checked even if inside a vehicle)
Warning/ reprimand; Secure temporary pass (SASO); pay for replacement.
3. Lost Library Card Warning/reprimand replacement fee.
5 school days suspension (no special activities to be given during suspension) and a letter from SASO to be given to the Department Head.
Pay for replacement; 2nd warning and notice to suspend upon 3rd offense (SASO) 5 school days suspension (SASO); pay for replacement.
2nd warning; replacement fee.
Library suspension 10 school days; pay for replacement.
4. Loitering during class hours, disturbing classes due to unnecessary noise, e.g. singing or boisterous conversation.
5. Leaving the room without permission from the instructor during class or academic program
6. Using cell phone while the class is on-going
7. Posting/distributin g printed materials in the campus without the approval of the school officials including printing of t-shirts, flyers, etc… using the logo of the school.
8. Unauthorized use of school facilities
9. Unauthorized assembly of students within the campus during class hours
10. General Offenses (any other minor offenses not stated above- ex.)
a. Vehicle Parking violation
b. Staying beyond prescribed classes/ schedule inside the school campus without permission
Warning/reprimand (Department Heads)
2nd warning and notice to suspend upon 3rd offense (SASO). 10 school days suspension (SASO)
Warning/reprimand (Faculty or SASO) 2nd warning and notice to suspend upon 3rd offense (Department Head and SASO).
Warning/reprimand; Cellphone will be confiscated until end of class by the teacher. 2nd warning and notice to suspend upon 3rd offense (Department Head).
Warning/reprimand; remove posters/ notices/ leaflets, etc. (SASO)
Warning/reprimand (SASO)
(Faculty or SASO)
suspension (SASO)
days suspension (SASO)
school days suspension (SASO)
(SASO)
Warning/reprimand (Security)
Warning/reprimand (SASO)
suspension (SASO)
(SASO)
(SASO)
(SASO)
Suspend entry of vehicle inside the school campus (Security)
suspension (SASO)
B. Major Offenses Against or Involving Persons
11. Use of another student’s ID card
(SASO)
In all instances of personal major offenses, parents/ guardian will be summoned for conference; Good Moral Certificate will be withheld.
Confiscate; warning/ reprimand - both owner and borrower (SASO)
school days suspension 24 school days suspensionboth owner
12.Violence and physical assault/injury, fighting inside the classroom or anywhere in the campus; (includes all participants in the fight and student spectators who encourage or condone the fight)
13. Theft/shoplifting/ stealing inside or outside the school / or Misappropriation of property or funds
14. Extortionforcibly asking money from anybody
12 school days suspension. (SASO)
15.Slander/ libel/rumor mongering:
15-a. Uttering, gossiping defamatory, slanderous and libelous statements or remarks against any faculty member or school staff; malicious intent to destroy another’s reputation; whether in person or using various forms of media.
15-b. Disrespect, or molesting faculty member or staff by ridiculing, mocking or challenging/ instigating a quarrel.
16.Sexual Harassment (any form)
Legal Action (conditional: depends on the situation and the weight of the offense)
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A. 10365 : An Act of Further Strengthening the AntiMoney Laundering Law, Amending R.A. 9160, otherwise known as the “Anti-Money Laundering Act of 2001”
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A. 10175 – An Act Defining Cyber Crime, Providing for the Prevention, Investigation, Suppression and the Imposition of Penalties Thereof
- both owner and borrower (SASO) and borrower (SASO)
24 school days suspension. (SASO) Expulsion. (SASO)
17.Immorality, including but not limited to acts of
Legal Action (conditional: depends on the situation and the weight of the offense)
24 school days suspension Expulsion
24 school days suspension an return the money to the owner Expulsion
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A.7877 : An Act of Sexual Harassment Unlawful in the Employment, Education or Training Environment…
Legal Action (conditional: depends on the situation and the weight of the
lasciviousness, necking/ petting and similar immoral acts within the school campus.
18. Pornographythe consumption / possession/ distribution/ sales of pornographic materials
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A. 9775: An Act Defining the Crime of Child Pornography, Prescribing Penalties Thereof
C. Other Major Offenses
Offenses
19. Littering; Vandalism (any kind); disrupting the physical order of facilities.
20. Misrepresentation of the school including social media post
21. Smoking of cigarettes, tobacco & “vaping” inside the campus and outside near the school vicinity while wearing the school uniform and school ID.
22. Gambling (any form)
23. Falsification of documents nonacademic, such as in reports, receipts, tickets; forgery of authorized signatures in other documents.
Sanctions
In all instances of other major offenses, parents/ guardian will be summoned for conference; Good Moral Certificate will be withheld.
Warning/reprimand (SASO-Physical Plant) 7 school days campus community service (SASOPhysical Plant) 15 school days community service and pay a fine (SASOPhysical Plant)
Warning / reprimand (SASO)
Confiscation; warning (SASO)
24 school days suspension (SASO) Expulsion (SASO)
Confiscation; 12 school days suspension (SASO) 24 school days suspension + fine of Php 1000.00 (SASO)
Verbal/written apology; 12 school days suspension 24 school days suspension
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A. 9105: An Act Defining the Crime of Forgery…
24. Mass action and subversive activities: 24-a. Joining, instigating or leading rallies, demonstrations and other forms of unapproved group actions which create disorder 24 school days suspension Expulsion
24-b. Posting distributing, disseminating and circulating leaflets and other printed matters that tend to instigate subversion towards the government and cause chaos to the school.
24-c. Organizing and joining any fraternity, sorority or other unauthorized student organizations which may create disorder and disciplinary problems in the school
Legal Action (conditional: depends on the situation and the weight of the offense) under R.A. 11479 - Anti Terrorism Law of 2020
24 school days suspension; Legal Action if it involves violation of Anti-Hazing Law under R.A. 8049: An Act of Regulating Hazing and Other Forms of Initiation Rites in Fraternities, Sororities, and Other
Organizations…
Expulsion
Expulsion
25. Possession/consumption/ selling of:
25.a. narcotic drugs (entering the school under the influence of), or illegal substances and weapons
25.b. alcohol (entering the school under the influence of)
26. Police cases and activities in public that tarnish school image (includes inappropriate behavior)
Summon proper authority Expulsion
Warning/warning; send home 12 school days suspension 24 school days suspension
Summon proper authority; verbal/written apology; indefinite suspension.
27. Other Criminal Offenses such as Arson, etc. Expulsion.
Manner of Investigation
Expulsion
The school President and designated Discipline Board shall observe the following procedure in the investigation:
1. Fact Gathering and Inquiry
2. Evaluation of Findings
3. Conclusion / Decision
4. Appeal/ Petition
VI.3 DISCIPLINE BOARD
The PAP Discipline Board (PDB) is the committee responsible for enforcing school rules and maintaining a positive learning environment.
Functions:
• Investigating and Addressing Violations: Investigation of alleged violations of school rules and regulations by the committee includes gathering evidence, interviewing witnesses, and determining appropriate consequences.
• Imposing Disciplinary Actions: Based on the findings of their investigations, the committee may impose disciplinary actions, which can range from warnings to suspensions or expulsions to be approved by the school president.
• Educating Students: The committee plays a vital role in educating the students about school rules and expectations.
• Providing Support and Guidance: In addition to disciplinary actions, the committee may also offer support and guidance to student conduct and discipline which includes counseling, mediation, or referrals to other sources.
• Reviewing and Updating School Policies: The committee is tasked to review and update school policies related to student conduct and discipline to ensure fairness, consistency, and effectiveness.
Description:
Composition. The committee consists of the following:
A. Advisory Council to the President
➢ Vice President for Administration and Academic Affairs
➢ Dean of Student Affairs and Services
B. Committee
➢ Prefects of Discipline
➢ Academic Heads
➢ Guidance Counselor
➢ Secretary
➢ Student Representative
Meetings. The committee meets regularly to discuss cases, make decisions, and review policies.
Procedures. The committee follows established procedures for investigating and addressing violations, ensuring fairness and consistency in their decisions.
Confidentiality. The committee typically operates in a confidential manner, protecting the privacy of the students involved in the disciplinary proceedings.
VI.4 ANTI-BULLYING
To make our school and community safe, caring, and welcoming places for our children and the youth, PAP has adopted the following policies.
1. Definition of Terms
Bullying is defined as an act of repeated aggressive behavior in order to intentionally hurt another person emotionally, psychologically, verbally, physically. It is characterized by an individual behaving in a certain way to gain power over another person.
When it is done off school grounds “using a cell phone, gaming device, the internet, or the social media to threaten, stalk, ridicule, humiliate, taunt, spread rumors, lock out of a game, or hack into a targeted child’s account”, it is referred to a cyber-bullying.
2. Ways to Prevent Bullying:
To avoid bullying, each PAP student must do the following: Treat each other respectfully; Refuse to bully others; Refuse to let others be bullied; Refuse to watch, laugh, or join in when someone is being bullied; Report bullying to your Class Adviser, Team Leader, Guidance Counselor, etc.;
Try to include everyone in play and a social interaction, especially those who are often left out.
To prevent bullying, each PAP school personnel is committed to:
Assist/supervise the students in all areas in the school; Watch for signs of bullying behavior and stop it when it happens; Teach respect among all students and personnel; Provide training for students and families regarding awareness and prevention of bullying and consequences for bullying based on the school discipline code; Look into all reported bullying incidents and respond quickly and appropriately; Provide consequences for retaliation against students who report bullying.
3. What to do when you are bullied or when you witnessed somebody being bullied:
Talk to the perpetrator in a nice way to stop the bullying. If, even after talking, the bullying continues, report the incident to your Class Adviser who in turn should bring the matter to the attention of the Team Leader and the Guidance Counselor.
4. Discipline Measures for bullying in school:
The perpetrator(s) and any bystander(s) who played an active supporting role in the bullying will be held accountable for their actions. Disciplinary measures can range from positive behavioral interventions to expulsion from school, depending on the nature and severity of the behavior, the age of the student and the student’s past behavior. The purpose of these measures is to make student(s) accountable for the bullying, prevent another occurrence, and protect the targeted child. Possible consequences for bullying:
• notifying parents/guardian of the incident and its consequences;
• assisting the perpetrators to find more appropriate ways to relate to peers;
• conference with teacher, principal, parent; referral to guidance counsellor, corrective instruction;
• behavior management plan; temporary removal from the classroom;
• loss of school privileges; classroom and administration detention;
• in-school suspension / out of the school suspension;
• legal action;
• expulsion.
5. Administrative case process procedure for parent conference:
When a parent is called to school for a conference:
• An APPOINTMENT SLIP together with the official warning, if applicable, which is stapled to the communications notebook.
• The appointment slip serves as the gate pass of the parent and is surrendered to the guard on duty.
• After the conference, the parent is asked to sign the log book at the Principal`s Office.
When a parent asks for an appointment:
The class adviser/ subject teacher notes the confirmation of the appointment via an Appointment slip stapled in the communications notebook.
• The parent surrenders the appointment slip to the guard and signs the logbook after the conference.
The Discipline Board observes the due process according to the established procedure for the protection of the students. After due process, the Discipline Committee/Team may impose the following disciplinary sanctions:
• Verbal Reprimand
• Official Warning
• Suspension
• Recommendation for Expulsion
Written Reprimand
VI.5 SAFE SPACES ACT AND POLICY ON GENDER-BASED SEXUAL HARASSMENT
Professional Academy of the Philippines adheres to the “Safe Spaces Act”, R.A. 11313, and is committed to providing a safe, respectful and inclusive learning environment for all students and personnel. This section gives focus to gender-based sexual harassment (GBSH), as it is briefly mentioned in Offense B-16 being a major offense against or involving persons.
1.Definition. Gender-based sexual harassment (GBSH) is defined as any unwelcome sexual advance or behavior that is based on a person's sex, gender identity, or sexual orientation. It is any act that makes someone feel uncomfortable, offended, or threatened because of their gender. Bear in mind that intent doesn't matter – if the behavior is unwelcome and has a sexual nature, it can be considered GBSH. Some examples are:
• Physical: Unwanted touching, patting, pinching, or any form of physical contact with sexual undertones.
• Verbal: Catcalling, sexist remarks, homophobic slurs, inappropriate comments about someone's appearance, and sexual jokes.
• Non-verbal: Lewd gestures, stalking, displaying sexually explicit materials, and taking photos or videos of someone without their consent.
• Online: Sending unsolicited sexual messages or images, posting sexually suggestive comments or content about someone online, and cyberbullying with sexual undertones.
2. Reporting Gender-based sexual harassment. Report on incidents of GBSH may be submitted to a Teacher, adviser, Dean or Principal, or the Guidance counsellor. They will readily assist and advise you on this sensitive matter. The report may be in the form of a verbal (in-person or virtual) or written complaint (letter or email) that details the date, time, location and names of person/s involved.
3. Support. All reports will be treated as confidential, and student privacy will be protected. The school is committed to providing support to victims of GBSH. This may include counseling, medical assistance, and academic accommodations. Retaliation against anyone who reports GBSH or participates in an investigation is strictly prohibited.
4. Investigation Process. Once a report is made, the school will promptly initiate an investigation.
• The investigation will be conducted by a designated Discipline Board.
• Both the complainant and the alleged perpetrator will be given a chance to present their side of the story.
• Evidence will be gathered and witnesses may be interviewed.
5. Possible Disciplinary Actions. If the investigation finds that GBSH has occurred, the perpetrator may face disciplinary action, which could include:
• Verbal or written warning
• Suspension from school
• Expulsion from school
• Other sanctions as deemed appropriate by the school administration.
VII. ACCEPTABLE USE POLICIES
A. DATA PRIVACY POLICY
The Academy’s official information and communications system stores student’s personal information, and is equipped with security measures to protect that personal information. Access is limited to authorized personnel, and shared only with other entities or institutions as may be required by law.
Informed Consent. Enrolled students agree that free flow of personal information to and from the school is necessary for the efficient delivery of student services and implementation of institutional mechanisms. By enrolling, students authorize the school to collect, record, organize, update; use, consolidate, and report their personal information for purposes of:
1) Evaluating applications for admission
2) Developing and maintaining student information systems
3) Managing student records for academic and extracurricular activities.
4) Sharing grades with faculty and authorized personnel for academic evaluation.
5) Processing scholarships, grants, and financial aid applications.
6) Investigating student disciplinary incidents.
7) Generating reports for research and statistical analysis.
8) Providing student support services.
9) Communicating official school announcements.
10) Promoting school events and activities.
Under the Data Privacy Act of 2012 and its implementing rules, students have the right to be informed about the use of their personal information, to object to its processing, to access and correct it, to suspend or withdraw it, and to be compensated for any damages.
B. SOCIAL MEDIA POLICY
Students should maintain professionalism and respect in all online interactions. Negative or defamatory comments about the school, staff, fellow students, or the broader community are prohibited.
Personal information should be kept private and not shared on social media. Students are advised to use privacy settings to control who can view their posts and personal information.
Students should avoid presenting themselves as official representatives of the school unless authorized to do so. Any posts or content related to school activities must comply with school guidelines and be approved by the relevant authorities.
Posting of inappropriate, offensive, or illegal content is strictly prohibited. This includes, but is not limited to, content that is discriminatory, harassing, or constitutes cyberbullying.
Violations of this policy by students may result in disciplinary action, which could include warnings, suspension, or other measures in accordance with the school’s disciplinary procedures.
C. ETHICAL USE OF AI (ARTIFICIAL INTELLIGENCE) POLICY
POLICY FOR STUDENTS
Artificial intelligence (AI) is rapidly changing the world around us, including the way we learn. This policy provides guidelines for the ethical and responsible use of AI by students in our institution.
A. Ethical Principles:
❖ Learning Focus: The primary goal of using AI in education is to enhance your learning and develop critical thinking skills, not to replace your own effort. Prioritize original thought and creativity in academic work, using AI tools as aids rather than substitutes.
❖ Academic Integrity: Using AI to plagiarize, cheat, or misrepresent your work is strictly prohibited. All work submitted must be your own original creation, with proper attribution given to any external sources, including AI tools.
The Ethics Board (IRB-Institutional Review Board) shall review and approve all research projects for ethical and academic integrity, and validity prior to final submission for grading credit.
❖ Skills Development: While AI can be a helpful tool, it is essential that you develop your own skills and abilities in areas such as research, writing, and problem-solving.
❖ Attribution and Citation: Properly attribute and cite any AI-generated content used in academic work.
❖ Critical Evaluation: Critically evaluate the output of AI tools for accuracy, bias, and relevance.
❖ Responsible Use: Use AI tools in a way that respects the rights and privacy of others. Be mindful of any personal data you input.
❖ Transparency: Be prepared to discuss your use of AI with your instructors.
❖ Interpretation: AI aside, be prepared to demonstrate your own understanding of the concepts and skills being assessed in a given task or assignment.
B. Permitted Uses of AI:
Students may use AI tools for the following purposes, provided they align with the principles outlined above:
1. Research and Information Gathering: Using AI to gather information, find relevant sources, summarize articles, and explore different perspectives on a topic.
2. Writing Assistance: Using AI-powered writing assistants to improve grammar, sentence structure, and clarity in your writing.
3. Concept Exploration: Using AI to generate ideas, explore different approaches to a problem and generate innovative solutions, and receive feedback on your work.
4. Time Management and Organization: Using AI to help you plan your studies, manage deadlines, and stay organized.
5. Developing 21st-century skills: Gaining hands-on experience with AI technologies and understanding their potential and limitations; Developing critical thinking skills by evaluating the output of AI tools and identifying potential biases.
C. Prohibited Uses of AI:
1) Academic misconduct: Submitting entirely AI-generated work as one's own, including essays, text, code, or creative projects without proper citation is plagiarism; Using AI to cheat on exams or complete assignments intended to assess your own understanding.
2) Misrepresentation: Using AI to create false or misleading information; Impersonating others using AI-generated content; Using AI in a way that violates privacy, intellectual property, or other rights of others.
D. Accountability
Students are responsible for understanding and adhering to the ethical use of AI in their academic work and will be held accountable for any violations of this policy. Consequences may include failing grades, suspension, or expulsion.
SUPPORT AND RESOURCES
PAP provides resources and support to help teachers and students understand and comply with these policies. Resources include;
• Student Orientation on AI use, AI ethics and management;
• guidelines/training for proper attribution (citation);
• access to academic support services such as mentoring, student advising, supplemental courses, and alternative ways of counseling and instructing students.
ENFORCEMENT AND CONSEQUENCES
Violations of these policies will be addressed through the appropriate disciplinary channels for students. Consequences may include, but are not limited to:
• Failing grades, academic probation, suspension, or expulsion.
REVIEW AND UPDATES
These policies will be reviewed and updated periodically to reflect the evolving nature of AI technologies and their implications for education.
By adhering to these policies, we can ensure that AI is used ethically and responsibly in our educational community, creating a learning environment that encourages human development and intellectual advancement.
VIII. STUDENT ORGANIZATIONS
The School recognizes the right of students to organize and to develop creative and responsible leadership; thus, it encourages students to form, join and participate in student organizations, clubs, associations, society, or any other formed student group that will suit their particular interests, inclinations and desires. The following are the conditions of student organizations in PAP:
1) All organizations, clubs, associations, society, and any other student formed group shall be governed by the Code of Conduct and Discipline of the school and its rules and regulations.
2) The Head of Student Affairs (HSAS), in cooperation with the Organizer of the club or organization shall coordinate the operations and activities of said student org, club, association, etc.
3) A student organization applying for accreditation shall submit:
✓ a letter of approval addressed to the President/Dean
✓ its constitution and by-laws;
✓ names of 16 officers and members at the minimum;
✓ and, one-year plan of activities.
4) The SAS office shall deliberate on the application and determine whether or not the constitution and by-laws and the plan of activities are in accordance with the school policies and/ or other rules and regulations, duly approved by the Vice President for Academic Affairs.
5) All accredited student organizations shall apply for renewal within 30 days from the start of the school year. Each shall submit the following documents to the SAS Office:
▪annual report on accomplishments and activities, and to-date projects;
▪any amendments to the constitutions and by-laws;
▪plan of activities for the year.
6) All fund-raising activities undertaken by student organizations shall be duly approved by the President.
7) The student organizations shall be supervised as follows:
- The SAS Office shall be notified of all the activities of any student organizations for proper guidance and coordination.
- Accredited organizations shall be entitled to privileges and benefits such as the use of school facilities.
- SAS shall be officially notified of any change in the set of officers of any student organization.
- Posters and notices shall be posted only on authorized locations. The sources/ proponents should be identified in the posters/notices that should be noted by the SASO. In case of complaints, the creators/sources shall be held answerable.
IX. STUDENT AFFAIRS AND SERVICES
The Student Affairs and Services Office (SASO) aims to be responsive to all aspects of student well-being and actualization. SASO leads and supports all campus efforts to provide for the intellectual, cultural, social, recreational, emotional and personal development of all students.
Within the Student Affairs and Services Office are the following programs, units, facilities and services:
Alumni Services
Graduates of the school are automatic members of the Alumni Association, which entitles them to have continued access to the school in order to connect and participate in programs that are beneficial to the current students and institution.
Board Review Services
Those in the field of Criminology are provided review services through the PAP Criminology Review Center (Crim F.I.L.E Academy) designed to help them succeed in the Criminology licensure examinations. The College of Education, likewise, offers Board Review enhancement courses in preparation for the licensure examination for professional teachers.
Canteen and Food Services
The canteen and other food stores inside the school Campus provide food variety and quality for student’s consumption, safety and convenience. The Food Services unit in cooperation with the health services team also facilitates nutrition, food hygiene awareness and food preparation activities for students.
Career and Job Placement
A centralized career job placement system in the school provides information on employment opportunities, referrals and recommendations to companies and tips on job searching.
Culture and Arts
The cultural and arts program of the school offers students a range of cultural experiences that develops students by way of production, participation, consumption, and synthesis.
Foreign Students
Students with other than Philippine citizenship may apply for admission should the school be deemed qualified to start accepting as per regulatory commissions.
Guidance Counseling and Testing
The Guidance Counseling and Testing unit provides a broad range of counseling and psychological services designed to assist students in mobilizing their creative energies and in achieving more effective personal, social, educational, and vocational development. It also offers psychological testing and personality evaluation, academic advising, career counseling, group counseling,lifeplanning,peercounseling,mini-workshops,andtrainingfortrainers.
Library and Related Services
The Library rents out books and references for free, enabling students to maximize on resources and economize on book purchases.
The Audio-Visual (AVR) unit has equipment for slides and video projections, as well as for seminars, workshops, conferences, meetings, and similar activities that require the use of audio-visual facilities.
Medical, Dental, and Other Health Services
A medical and dental clinic in the school provides medical and dental checkup, first aid emergency services and health education services to PAP students, faculty and staff. Placing emphasis on preventive medicine, the school encourages students to seek advice on unusual symptoms and health problems as early as possible. It encourages students to support the institution’s
cleanliness and the sanitation programs to prevent illness and other health problems.
Multi Faith Services
This unit serves as the first point of campus contact for all faith groups, providing support to religion preferences and activities.
Research on Student Affairs and Services
Research and evaluation of student services is carried out to determine how effectively its programs, policies and services are meeting the needs, interests and abilities of the students and discover what aspects have contributed to the educational mission of the school.
Scholarships and Financial Assistance
The Scholarships office/ unit provides assistance and information on various scholarships and subsidies that are available to students with low financial capability.
Safety and Security Services
Twenty-four-hour security service is provided in the entrance and exit points of the school, to ensure that unscrupulous personages are kept out. They also maintain peace and order, assist in traffic and parking procedures, and ensure the safety of all those inside the school premises. Protection of life and property, health protocols, proper dress code and decorum are being monitored by the security personnel, with the use of technology, among others.
Sports Development
The Sports Development unit promotes and supports all recreational sports programs and activities of the school whether in-campus or inter-school, aimed to promote learning in physical fitness and skills development.
Student Publications
The Student Publications unit of the school promotes the development and growth of campus journalism under R.A. 7079 or the Campus Journalism Act.
Students with Special Needs Services
Students with special needs are given attention, assistance and opportunities so they are able to complete equally with their peers in academic programs.
Student Housing and Residential
The school operates a student dormitory and further provides assistance to students for other residential options.
Social and Community Involvement
The Community Extension office promotes programs and activities the develop students through active involvement in community building services throughout the school year.
