Clarification of Terms for Different Stages Fang-Jui Chang Service Designer/Consultant Public Digital Innovation Space @FangJuiChang @TaiwanPDIS www.pdis.nat.gov www.po.pdis.tw 05.11.2018 Toronto-PDIS Citizen Participation Workshop
PO Network Process for Collaboration (work-in-progress) Pre-collaboration Stages
Event
PO Network Process
Noticing
-
During Collaboration Proposal
General agenda setting
-
Research Preperation
Monthly meeting
Government internal working and consulting
Working meeting
Government internal working and consulting
There are events happening all the time
POs from NDC POs from NDC A PDIS member make a list of preselect some or a PO send preselected petitions from an email issues (petitions the JOIN meeting notice + POs' platform to other POs proposals)
Steps
POs raise issues
Draft version with Patcon
Petitions are preselected from the Join Platform / Proposal from POs are "gathered"
Petitions are published on JOIN platform
Citizens Stakeholders
PO from the National Development Council (NDC)
Meeting notice is emailed
PDIS/POs
1. POs (and PDIS members) share followups on past collaborative meeting issues.
2. Presentation of each preselected issue
Issues (from petitions and proposals) are selected
1. Issues from past collaborative meetings "receive followup"
2. Selected issues are presented
PO from NDC
POs PDIS (including the Digital Minister without portfolio)
POs from ministries in charge of the preselected issues
3. POs and PDIS members have an open discussion on 4. POs vote to the preselected select a few issues issues
POs
POs
5. open discussion
POs from ministries in charge of the selected issue and PDIS members carry out the first round of stakeholder identification and agree on A PDIS member division of or a PO send labour among an email POs of different meeting notice ministries and to other POs PDIS.
POs and PDIS members have a general discussion on the selected issue
POs PDIS
POs Corresponding Units (administrative support/policy making)
POs from ministries in charge of the selected issue PDIS
POs from ministries in charge of the selected issue PDIS
-
Data Collection
Data Structuration ＆ Analysis
Government internal working and consulting
POs and PDIS members A PDIS member gather different or a PO send types of existing an email (primary and meeting notice secondary) to other POs sources
Pre-meeting
POs and PDIS members carry out a second round of stakeholders identification
POs and PDIS members conduct indepth interviews
POs and PDIS members conduct a fieldwork investigation
POs and PDIS members organize and structure collected data
POs PDIS
POs PDIS
POs PDIS
POs PDIS
Issue analysis and mind map creation
1. Core problems identification
2. Identifying potential solutions
3. Defin governm stateme past an upcomin actions to the is
Issue related POs, 業務單位, organizations ???
POs PDIS
PDIS - Digital Minister, facilitators, stenographer
POs Issue Mapping Instruction
Other Mindmap
Mindmap
Slido
Slido
Transcript
Transcript
Livestream Tools
Hackfoldr
Hackfoldr
Link to the Join plateform
Other Additional information
Examples of Join petitions that have been selected
PDF (or a more open format) of a meeting notice
Slido website link + 2 photos showing the use of Slido during a 月會 (a first one for online questions and an another one for the vote)
PDF (or a more open format) of a meeting notice
Precise the diff types of sources
Stakeholders diagram + explanation
Example(s)?
Photo(s)?
An example of the 議題分析表 spreadsheet + explanation on how to use it ( Issue Mapping Instruction)
Link to Mindmap website + example of a 心智圖 at a 會前會 to read and build a mindmap (colors, links between post-it, e
List of the PO proposals
Transcript (+ livestream)
Link to sayit.archives.tw and to an example of a 月會 transcript (or a link to all the 月會 transcripts)
Map
Map
Transcript Map
Map
Open windows (PO network process limitations) Reflection
companies
Week
Source: PO Network Process for Collaboration
vTaiwan Process
Source: vTaiwan Process
Different terms
Source: The event image is a modified (adjusted for size) version of Paul Downey's doodle for the UK Government's Design Principles
PO Network Process for Collaboration (work-in-progress)
vTaiwan Process (work-in-progress)
PO Network Process for Collaboration + vTaiwan Process (work-in-progress)
Let’s make the clarification of terms for different stages better and map our tools and methods to a benchmark that we can all relate to!
Link: Crowdsourced Tool-Sharing