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CEDAR PARK TOWN CENTER LIVING
CEDAR PARK TOWN CENTER Official Newsletter of the Cedar Park Town Center HOA
September 2011
Volume 2, Issue 9
News
FROM THE BOARD Ken Walsh, CPTC Vice President
As I write this, we are perhaps a month and a half or two from our next Annual HOA meeting. When the date has been set, it will be published through the website and e-mails, and you will also get a direct mail confirming the date, time, and place. Please make every effort to be there. Our by-laws require that we have enough members attending in person (or who have submitted a proxy) or we can not hold the meeting. We have had to scramble several times in the last couple years to get a quorum - enough last minute signatures were gathered literally as the meeting start time passed. This not only presents re-scheduling problems, it also costs the HOA (that is - you and me) money – we would have to pay for the room twice! “But I don’t care about that stuff!” – fine! – sign your proxy and give it to a neighbor who does care, but don’t complain later about HOA rules, policies, expenditures or other business. Remember – you don’t care. “I won’t be around then” – hopefully this is being said after the date has been announced and not before, but again the answer is your proxy, and tell whoever you give it to how you would like it voted. “OK – I want to be involved in the community” – Great! – but this meeting is at a general level. If you want to get much more involved, listen to the reports of committee activity and find one to join. Much of what happens to make life in CPTC better happens through the activities of resident-led committees and their interactions with the Board of Directors Thanks. Until next month, watch for the Annual Meeting notice. - Ken Walsh Copyright © 2011 Peel, Inc.
Cedar Park Town Center’s
ANNUAL HOA MEETING ANNOUNCEMENT Where - Cedar Park Library on Discovery Blvd. When - September 2011 Time - TBD – Look for Your Notice in the Mail
WHAT IS A QUORUM? A quorum is the smallest number of board members necessary to legally conduct the business of your HOA. Without a quorum, a vote cannot be taken, and the status quo can’t be changed. Unless a quorum is present HOA business cannot be conducted. HOA ANNUAL MEETINGS EXPLAINED Many associations schedule their annual member and budget ratification meetings in the last months of the year. Annual meetings give an opportunity for owners to vote on one of the primary matters within their control: the election of board members. More members typically attend these meetings than board meetings, and they expect to receive information about important association business and have a chance to ask questions about board actions. Associations should recognize the need to balance member participation and information dissemination with meeting control. No owner wants to attend long, unproductive meetings, nor do members want to show up to the meeting only to learn that they cannot conduct business due to a technical legal issue such as improper notice or lack of quorum. NOTICE In general, associations should inform their members of annual meetings by sending written notice at least 10 days, and not more than 50 days, before the meeting. Sending notice by email only will not likely satisfy the notice requirements. Associations must also post notice and can give electronic notice in addition to other forms. The notice must state the time and place of the meeting and the purpose for the meeting. Some agenda items, such as proposed amendments to the declaration or bylaws, budget changes, or proposals to remove someone from the board, may require special notice to the members. Cedar Park Town Center Living - September 2011
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