Make Plays Change Lives
Annual Report 19/20
Registered Charity Number: 1151156
Structure, governance and management
Registered Company Number: 05898510 (England & Wales)
Peer Productions report of the trustees and financial statements for the year ended 31st August 2020 Governance and Statement of Directors/Trustees’ Responsibilities for the year ended 31st August 2020. The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st August 2020.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Finance Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006.
Peer Productions
Company Registration number: 05898510 (England and Wales) Charity Registration number:
1151156
Date of Charity Incorporation:
8th March 2013
Date of Company Incorporation:
7th August 2006
Registered Office and Operational Address:
Peer Productions Suite 286 14 Chertsey Road Woking Surrey GU21 5AH
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The organisation structure of the Charity and how decisions are made
The Charity is constituted as a company limited by guarantee and is therefore governed by a memorandum and articles of association. The directors of the company are also trustees of the Charity. Eligibility for membership of the Charity and membership of the Board of Trustees is governed by the memorandum and articles of association. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers, other than those imposed by general charity law.
The Board of Trustees meet approximately at 2-monthly intervals, to monitor and facilitate the work of the Charity, approve actions and plan for the development of the work. Trustees have the power to call extra meetings in response to any specific concerns.
The methods adopted for the recruitment and appointment of new trustees Trustees and staff are constantly considering the other skills and expertise that may be required to best support the development of the Charity. The Board seeks new trustees through open recruitment utilizing a variety of web and social media based advertising. Subject to satisfactory interview, and accepting the responsibilities as defined in the Charity Commission guidelines on the responsibilities of charity trustees the new member will be co-opted onto the Board.
The policies and procedures adopted for the induction and training of trustees
REFERENCE AND ADMINISTRATIVE DETAILS Charity Name:
Nature of the governing document and constitution of the Charity
Trustees: Joanna Atkinson Tim Hargrave Melanie Laithwaite, Chair Nina Lemon Edward Simpson – appointed 2.4.21 Daniel Reeves Laura Sercombe Karen Sturgess Roger Whiteman Bankers:
Barclays Bank plc Town Gate House Church Street East Woking GU21 6AE
Independent Examiner:
Yvette How MAAT (MIP) That’s How Accountancy & Bookkeeping 6 Frailey Close Maybury Woking GU22 8EB
The new trustee is invited to visit the Charity at its operational base South Hill Park, Bracknell and interviewed by staff and trustees prior to being invited to join the Board. The new trustee is also invited to a Board meeting and expected to read the Charity Commission guidelines and memorandum and articles of association.
The Board of Trustees reviews risks on an ongoing basis through our Trustee Board Meetings. This allows us to mitigate against and to identify new risks. We consider the likelihood and impact of every risk. For the relevant period we identified the following significant risks based on our external environment: •M anaging impact of Covid-19 pandemic to fulfil charitable objects to our students and beneficiaries whilst acknowledging that in person delivery of training and tours was cancelled, and thus needing to maintain financial health of the charity through this challenging period. • S ales-generated income is falling due to tightened Schools Budgets and due to the ongoing uncertainty of being able to perform in public due to Covid-19 government restrictions to date, we are covering this by gaining an increased mix of grant funding” • Managing ongoing compliance with all safeguarding requirements for our work with young people – we have undertaken a comprehensive review of our Safeguarding Policies and ensured all training is in place. • Creating staff resource plan to provide ongoing support needed for growing workload of charity – we developed comprehensive new structure and job descriptions during this period and commenced a recruitment drive to fill new positions. • T here continues to be continuing uncertainty about the operating environment for Peer Productions as government restrictions are implemented on and off in order to tackle the ongoing threat posed by the Covid-19 pandemic in the UK.
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