EMERGENCY REGULATORY REPORTING REQUIREMENTS MATRIX
EMERGENCY REGULATORY REPORTING REQUIREMENTS MATRIX i- PLANTWIDE Agency
Program/ Requirement
Reporting Requirement
Type of Emergency
Report Due
Agency Contact Number
Responsible
National Response Center (NRC) 1–800–424–8802 202-267-2675
National Response Center (NRC)/EQB/EPA
EMERGENCIES
EMERGENCIES
MAJOR SPILLS/Releases
As soon as the emergency TURNS BEYOND THE CONTROL OF THE facility personnel. Substance Reportable Quantity is exceeded.
Environmental Quality Board San Juan 787-767-8181 x.2420 Ponce 787-840-4070/4066 EPA Caribbean Environmental Protection Division787-977-5814 787-977-5870
INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
National Response Corporation (Spill Contractor): 800-899-4672/631-224-9141
Fire Department
Fire Department/ Emergency Management Office/ NRC
EMERGENCIES
EMERGENCIES
EMERGENCIES
EMERGENCIES
FIRE, EXPLOSIONS
AMMONIA RELEASE WORST CASE SCENARIO (RELEASE OF TANK CONTENT) ALTERNATE SCENARIO- 2-INCH PIPELINE RELEASE FOR TEN MINUTES
As soon as the emergency TURNS BEYOND THE CONTROL OF THE facility personnel.
Immediately. Call NRC immediately if ammonia reportable quantity is exceeded (REPORTABLE QUANITITY = 100 POUNDS).
Fire Departments CALL 911 or Ponce- 787-843-2330 Peñuelas 787-836-2330 Guayanilla 787-835-2330
INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
Fire Departments CALL 911 or Ponce- 787-843-2330 Peñuelas 787-836-2330 Guayanilla 787-835-2330 Emergency Management Office San Juan- 787-724-0124 Ponce- 787-840-5305 Peñuelas- 787-844-8272 Guayanilla- 787-835-2275
INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
National Response Center (NRC) 1–800–424–8802 (202)267-2675
Police Department
Medical Emergency
i- PLANTWIDE
EMERGENCIES
EMERGENCIES
EMERGENCIES
EMERGENCIES
BOMB THREAT
Immediately.
State Police CALL 911 Ponce 787-284-4040 Peñuelas 787-836-2020 Guayanilla 787-835-2020 FURA 787-273-5339
MEDICAL EMERGENCIES
As soon as the emergency TURNS BEYOND THE CONTROL OF THE facility personnel.
Medical Emergencies CALL 911 Peñuelas 787-836-0596 Ponce 787-284-5821 787-840-5353
INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
ii- ENVIRONMENTAL Agency
Program/ Requirement
EQB
Air Title V permit No. PFE-V-4911-57-0899-0006 Section VII (H)
EQB
Air Title V permit No. PFE-V-4911-57-0899-0006 Section VII(I)
EQB
Air Title V permit No. PFE-V-4911-57-0899-0006 Section VII(I)
EQB/EPA
Air Title V permit No. PFE-V-4911-57-0899-0006 Section VII(K)
Reporting Requirement
Description
Excess Emissions
Deviations Reporting due to Emergencies: Any deviation from the requirements of the permit resulting from an upset (such as sudden failure or breakdown) or emergency conditions must be reported.
Oral Report- Within the next 2 working days.
Excess Emissions
Deviations Reporting due to Emergencies: Notify EQB if a deviation occurs that results in the release of emissions of hazardous air pollutants (i.e. formaldehyde, Sulfuric Acid) for more than 1 hour in excess of the applicable limit.
Oral Report- Within 24 hours of the deviation.
Excess Emissions
Deviations Reporting due to Emergencies: For the discharge of any regulated air pollutant (i.e. NOx, PM10, CO, etc) that continues for more than 2 hours in excess of the applicable limit.
Excess Emissions
Deviations Reporting due to Emergencies: Any failure of air pollution control equipment, process equipment, or of a process to operate in a normal manner which results in an increase in emissions above any allowable limit.
• EPA
NPDES Permit PR0025984
Report Due
Outfall 001 Reporting Deviations
ii- ENVIRONMENTAL
• • •
Noncompliance which may endanger health/the environment Unanticipated bypass which violated discharge limitations Upset which violates discharge limitations Violation of maximum daily discharge limitation
Written- within 7 days of the deviation.
Oral Report within 24 hours of the deviation. Written- within 7 days of the deviation.
Oral Report to EQB- Within 24 hours of the deviation. Written- Notify EQB and EPA within 15 days.
Oral Report to EPA and EQB within 24 hours from the time facility becomes aware. Written report within 5 days
Agency Contact Number
Responsible
Luis Sierra Director Air Quality Program PO Box 11488 Santurce, PR 00910 787-767-8025
Environmental Compliance ManagerDamaris Negron
Luis Sierra Director Air Quality Program PO Box 11488 Santurce, PR 00910 787-767-8025
Environmental Compliance ManagerDamaris Negron
Luis Sierra Director Air Quality Program PO Box 11488 Santurce, PR 00910 787-767-8025
Environmental Compliance ManagerDamaris Negron
Luis Sierra Director Air Quality Program PO Box 11488 Santurce, PR 00910 787-767-8025
Environmental Compliance ManagerDamaris Negron
Environmental Quality Board San Juan 787-767-8181 Ponce 787-840-4070/4066 EPA Caribbean Environmental Protection Division787-977-5814/ 787-977-5870
Environmental Compliance ManagerDamaris Negron
Agency
Program/ Requirement
Reporting Requirement
Description
Report Due
Agency Contact Number
Responsible
Verbal:
•
If the hazardous substances reportable quantity (RQ) is spilled in a single event.
National Response Center 1-800-424-8802 202-267-2675 US Coast Guard (if oil access to water is imminent) 289-2040 / 289-2041 289-2042 / 289-2444 US Coast Guard – Rio Ponce 284-4823 / 284-4739
•
If the spill could possibly reach or discharge into a body of water.
EQB Environmental Emergencies Division - 787-767-8181 X 2420
•
If it is not possible to intercept the spill at the facility boundaries.
•
The following information must be given:
•
Name and telephone number of reporter;
EPA Caribbean Protection Division787-977-5814 787-977-5870
•
Name and address of facility;
•
Time and type of incident (e.g. fire, spill);
•
Name and quantity of material(s) involved to the best available knowledge;
•
The extent of injuries (if any); and
•
Possible hazards to the environment and human health outside the facility.
Notify if
EPA/EQB
Spill Prevention Control and Countermeasure (SPCC)/ Facility Response Plan (FRP)/RCRA)
Spills
Verbal: Immediately.
Within 15 days written report addressed to: Duty Officer National Response Center U.S. Coast Guard 400 Seventh Street SW Washington, D.C. 20590 Telephone (800) 424-8802
Written: Within 15 days
Alternate Incident Commander/ Qualified Individual/Emergency Coordinator- Damaris Negrón or designee.
US EPA, Region II Response & Prevention Branch 2890 Woodbridge Ave., MS-211 New Jersey, NJ 08837
National Oceanic and Atmospheric Administration (NOAA)/ National Marine Fisheries Service (NMFS)/Fish and Wildlife Service (FWS)/ DRNA
Primary Incident Commander/Qualified Individual/Emergency Coordinator- Adolfo Antompietri or designee.
Environmental Quality Board Ponce Regional Office Centro de Distribución 3199 Avenida Santiago de los Caballeros Suite 404, (Final Playa) Ponce, PR 00716-2018 Mammals (Manatees): Southeast US Stranding Hotline: 877-433-8299
Protected/ Endangered Species
Injured Protected/ Endangered Species
If a sea turtle, whale, manatee, or any other (such as birds) endangered/protected species is observed and appears to be sick, dead or injured.
Immediately.
Sea Turtles: NMFS Southeast Regional Office: 727-824-5312 Also: DRNA Rangers: 787-724-5700 Fish &Wildlife Service: 787-851-7297 NMFS PR Office: 787-851-3700
Environmental Compliance Manager: Damaris Negrón
iii-HEALTH & SAFETY Agency
Program/ Requirement
Reporting Requirement
Description
Report Due
Reporting fatalities and multiple hospitalization incidents (fatality of any employee from a work-related incident (includes a heart attack at work) or the inpatient hospitalization of three or more employees as a result of a work-related incident. Includes if occurs within thirty (30) days after the incident).
OSHA
United States Coast Guard (USCG)
United States Coast Guard (USCG)
United States Coast Guard (USCG)
Occupational Accidents
Suspicious Activities
Breach of security
Transportation security incident (TSI)
Reporting fatalities and multiple hospitalization incidents
Notification of Maritime Suspicious activities
You must give the following information:
OSHA Within eight (8) hours.
(i) The establishment name; (ii) The location of the incident; (iii) The time of the incident; (iv) The number of fatalities or hospitalized employees; (v) The names of any injured employees; (vi) Your contact person and his or her phone number; and (vii) A brief description of the incident. Notification of suspicious activities (may result in a transportation security incident). NRC request provide as much of the following information as possible: (1) Their own name and contact information; (2) The name and contact information of the suspicious or responsible party; (3) The location of the incident, as specifically as possible; and (4) The description of the incident or activity involved.
Breach of Maritime Security
Breach of security (means an incident that has not resulted in a transportation security incident, in which security measures have been circumvented, eluded, or violated).
Maritime Security Incident
Transportation security incident (TSI) (means a security incident resulting in a significant loss of life, environmental damage, transportation system disruption, or economic disruption in a particular area).
Agency Contact
Immediately.
Immediately.
Immediately.
1-800-321-OSHA 1-800-321-6742
National Response Center (NRC) 1–800–424–8802 202-267-2675
National Response Center (NRC) 1–800–424–8802 202-267-2675
National Response Center (NRC) 1–800–424–8802 202-267-2675 USCG – Captain of the Port (COTP) 787-729-2300
United States Coast Guard (USCG)
Maritime Security Levels (MARSEC)
Change in MARSEC Levels
Change in MARSEC Levels. Report: i. The facility complies with the required additional security measures; ii. The facility reports compliance or noncompliance to the COTP.
iii- Health & Safety
Within 12 hours of MARSEC Level Change notification.
USCG- RIO Ponce 787-284-4823 787-284-4739 2. Master of Vessels moored to the facility and vessels scheduled to arrive at the facility within 96 hours of the MARSEC Level change
Responsible
Health & Safety ManagerPedro Martinez, Safety Specialist or Shift Supervisor
Health & Safety ManagerPedro Martinez, Safety Specialist, Security Guard or Shift Supervisor
Health & Safety ManagerPedro Martinez, Safety Specialist, Security Guard or Shift Supervisor Health & Safety ManagerPedro Martinez, Safety Specialist, Security Guard or Shift Supervisor
Facility Security Officer (FSO)- Pedro Martínez Alternate FSOOscar Cedeño; or designee.
Agency
United States Coast Guard (USCG)
Puerto Rico Police Department (PRPD)
Program/ Requirement
Facility Security Plan (FSP) or 33 CFR 105
Explosive Materials
Reporting Requirement
Description
Reporting Deviations
Noncompliance with FSP or 33 CFR 105 - when a facility must temporarily deviate from the requirements of this part (33 CFR 105), the facility owner or operator must notify the cognizant COTP, and either suspend operations or request and receive permission from the COTP to continue operating.
Reporting Deviations
Suspicions explosive material or device or any situation that requires armed response
Report Due
Immediately.
Immediately.
Agency Contact
Responsible
USCG Captain of the Port (COTP) 787-729-2300
Facility Security Officer (FSO) - Pedro Martínez; or designee.
USCG- RIO Ponce 787-284-4823
Puerto Rico Police Department787-836-2020; or Call 911 FURA 787-273-5339
Alternate FSO- Oscar Cedeño; Or designee. Facility Security Officer (FSO)- Pedro Martínez Alternate FSO- Oscar Cedeño; or designee.
iv- LNG TERMINAL Agency
Program / Requirement
Reporting Requirement
Description
Report Due
Agency Contact
Responsible
Significant non-schedule events, including safety-related incidents (LNG or natural gas releases, fires, explosions, mechanical failures, unusual over-pressurization, major injuries, etc.). Examples of reportable LNG related incidents include but are not limited to: a.
Fire;
b. Explosion; c.
Property damage exceeding $50,000;
d. Death or injury requiring hospitalization; e.
Free flow of LNG for five minutes or more that results in pooling;
f.
Unintended movement or abnormal loading by environmental causes, such as an earthquake, landslide, or flood, that impairs the serviceability, structural integrity, or reliability of an LNG facility that contains, controls, or processes gas or LNG;
g. FEDERAL ENERGY REGULATORY COMISSION (FERC)
LNG-RELATED INCIDENTS
Incidents/ Accidents related to LNG
Any crack or other material defect that impairs the structural integrity or reliability of an LNG facility that contains, controls, or processes gas of LNG;
h. Any malfunction or operating error that causes the pressure of a pipeline of LNG facility that contains or processes gas of LNG to rise above its maximum allowable operating pressure (or working pressure of LNG facilities) plus the buildup allowed for operation of pressure’ limiting or control devices; i.
A leak in an LNG facility that contains or processes gas or LNG that constitutes an emergency;
j.
Inner tank leakage, ineffective insulation, or frost heave that impairs the structural integrity of an LNG storage tank;
k.
Any safety related condition that could lead to an imminent hazard and cause (either directly or indirectly by remedial action of the operator), for purposes other than abandonment, a 20 percent reduction in operating pressure or shut down or operation of a pipeline or an LNG facility that contains or processes gas or LNG;
l.
Safety related incidents to LNG vessels occurring at the LNG facility.
Within 24 hours. In the event an abnormality is of significant magnitude to threaten public or employee safety, cause significant property damage, or interrupt service, notification shall be made immediately, without unduly interfering with any necessary or appropriate emergency repair, alarm, or other emergency procedure.
iv- LNG Terminal
Office of Energy Projects (OEP) 202-502-8700 888 First Street, NE Washington, DC 20426
LNG Terminal ManagerOscar Cedeño
Agency
Federal Energy Regulatory Comission COMISSION (FERC)
Program / Requirement
LNG - Related Incidents
Reporting Requirement Incidents/ Accidents related to LNG
Description In the event the temperature of any region of any secondary containment become less than the minimum specified operating temperature for the material, FERC shall be notified and procedures for corrective action should be specified.
Report Due
Within 24 hours.
Agency Contact Office of Energy Projects (OEP) 202-502-8700 888 First Street, NE Washington, DC 20426
Responsible
LNG Terminal ManagerOscar Cedeño
33 CFR 127.321 Release of LNG. If there is a release of LNG, vessels near the facility are notified of the release by the activation of the warning alarm. United States Coast Guard (USCG)
LNG Related Incidents during Maritime Transference Operations
Incidents/ Accidents related to LNG
If there is a release of LNG, the person in charge of shore side transfer operations shall— • Immediately notify the person in charge of cargo transfer on the vessel of the intent to shutdown; • Shutdown transfer operations; • Notify the COTP of the release; and • Not resume transfer operations until authorized by the COTP. Industries regulated by PHMSA are required to report incidents.
Pipeline and Hazardous Materials Safety Administration (PHMSA)/ Puerto Rico Public Service Commission (CSP)
LNG Incidents related to the Sendout Line to PREPA
Incidents/ Accidents related to LNG
An event that involves a release of gas from a pipeline, or of liquefied natural gas, or gas from an LNG facility, and that results in one or more of the following consequences: • A death, or personal injury necessitating in-patient hospitalization; • Estimated property damage of $50,000 or more, including loss to the operator and others, or both, but excluding cost of gas lost; • Unintentional estimated gas loss of three million cubic feet or more; • An event that results in an emergency shutdown of an LNG facility; • Activation of an emergency shutdown system for reasons other than an actual emergency does not constitute an incident • An event that is significant in the judgment of the operator.
Immediately.
By Phone: PHMSA expects reports to the National Response Center, to be telephoned in within two hours of the incident. In Writing: Within 30 days of the incident PHMSA prefers that pipeline operators transmit the reports electronically. Use Form PHMSA F 7100.1.
USCG – Captain of the Port (COTP) 787-729-2300
LNG Terminal ManagerOscar Cedeño
National Response Center (NRC) 1–800–424–8802 www.phmsa.dot.gov Puerto Rico Public Service Commission (CSP) 787-392-4001
LNG Terminal ManagerOscar Cedeño
v- OPERATIONS Agency
Program/ Requirement
Reporting Requirement
Description
Report Due
Agency Contact Number
Responsible
Jorge L. Cotto Pérez, PE Operational Manager Power Purchase Contracts Cel. (787)509-9580 Cel. (787) 516-5614 Work - (787) 521-5507 Fax (787) 521-5875
Puerto Rico Electric Power Authority (PREPA)
Disturbances Notification
Disturbances in Electric Power Frequency
Report PREPA disturbances that affect the electric power frequency grid of Puerto Rico by lowering it to a value equal or lower than 59.22 hertz.
Within 24 hours.
Salvador Serrano, PE Jefe Operacion Sistema Electrico
Operations ManagerAdolfo Antompietri; or designee
Cel. (787) 509-0321 Work - (787) 521-5849 (787) 521-5850 (787) 521- 5851 Fax - (787) 521 - 5060 Monacillos Energy Control Center (Via direct line from EcoElectrica) Jorge L. Cotto Pérez, PE Operational Manager Power Purchase Contracts Cel. (787)509-9580 Cel. (787) 516-5614 Work - (787) 521-5507 Fax (787) 521-5875 Puerto Rico Electric Power Authority (PREPA)
Natural Gas send out incident notification
Incidents related to the transference of natural gas to Costa Sur Power Plant.
Report PREPA incidents that may impact or may represent a safety hazard related to the send out of natural gas to the Costa Sur Power Plant.
Immediately.
Salvador Serrano, PE Jefe Operacion Sistema Electrico Cel. (787) 509-0321 Work - (787) 521-5849 (787) 521-5850 (787) 521- 5851 Fax - (787) 521 - 5060 Monacillos Energy Control Center (Via direct line from EcoElectrica)
v- Operations
Operations ManagerAdolfo Antompietri; or designee
vi- CORPORATE SOCIAL RESPONSIBILITY Organization
EcoElectrica, LP
Requirement
Reporting Requirement
In case of emergency
Contact the Corporate Social Responsibility Manager or her designated representative.
Description
Any emergency that must be notified to external parties (i.e. media, public, and other stakeholders).
Report Due As soon as an emergency gets media attention and needs to be notified to external parties (i.e. media, public, and other stakeholders).
Agency Contact Number
Yamaris Alancastro Cel: 787-487-6007
Responsible INCIDENT COMMANDER/ QUALIFIED INDIVIDUAL/ ALTERNATES SHIFT SUPERVISORS
vi- Corporate Social Responsability