Network Manual

Project Manual

Performing Arts Playwrights

4

Productions

6

Content

Visual Arts

Engagement

Marketing

Network

Finances

Network Budget

47

Contribution

49

Festivals

10

Refundable Costs

52

Company Exchange

11

Forms (Excel sheets)

53

Play Fairs

12

EURO- Exchange Rates

55

Writers Competion

13

Evaluation (EU)

57

Exhibitions

14

Friends of Platform 11+

58

Plein Air

16

Budget

59

Target Group

18

Timeline

60

Stepping Exhibition

20

Next Meetings

62

Youth Encounter (Schoolyard in Town) Corporate Design

23

Current Deadlines

65

Internet Presentation

31

Newsletter / Yearbook

33

Marketing Tools

36

Structure of the network

39

Cooperation Agreement

43

Associated Partners

44

28

Association

Timeline

3 pillars of PLATFORM Performing Arts

Visual Arts New Media

Engagement (Education)

Playwrights National Production

Co-Production

Final Production

call for new plays

Jun 09 - Apr 10

Feb 10 - Apr 11

May 11- Feb 12

Feb 12

Play based on schoolyard research

Co-Writing with one partner

participation in the final production

call for new plays in each country

Engagement

Writers competitions

Sep 09 - Jun 10

Feb 10 - Apr 11

May 11- Feb 12

Sep 12

Workshops with young people

Workshops with young people

Workshops with young people

presentation of national competitions

Engagement

Engagement

Engagement

Feb 10 Presentation of texts on Festival in Oulu

Playwrights Schedule for Playwrights / Literary Managers 3.-6. Jun 09 | Berlin

Playwrights Meeting

4. – 8. Sep 09 | Budapest 22. – 28. Feb 2010* | Oulu

Annual Encounter 2009

Feb 10 – Oct 10 15. – 18. May 2011 | Bratislava N.N. 2012/13 | national

Playwrights Meeting Co-Writing Meeting Literary Managers on demand - final production Writers competition (festivals)

* The meeting will be for 3 days within this week – depending to the programming of the festival

Productions National Production

Co-Production

Final Production

Translated Production

till June 2010

till May 2011

May 2012

till Feb 2013

cast: no limitation

cast: up to 3 people per company

cast: 1 artist per company

cast: no limitation

! part of your repertoire ! bi-national-production ! no guest performances ! rehearsals, opening obligatory

! presentation of the play with a 15 min stage reading (May ‘10)

! festival invitations eligible

night and performances at one of the theatres

! performances (at least 2) at co-producing partner

! invitation to at least another partner

! participation on Annual Meeting June 2011

! common process of story development (Jun 2010 - Jan 2012)

! involvement of playwrights, Visual Artists

! rehearsals and opening night in Pilsen (Jun 2012)

! tour to all partners in two blocks (summer 2012 / autumn 2012)

! festival invitations eligible Reference Production Final Production

production of your repertoire to feedback your work

Each theatre should be involved with an actor/actress at least.

! each theatre is choosing one play out of the Database

! s. National Production

Co-Production Company Exchange Sep. 09 / Mar 10 Advisory Board Meeting York | London 26.-29.3.2010 Annual Encounter Palmela 24.-28.6.2010

Finding interest

3 travels 4 days

Playwright | Literary Manager - Meeting 22.-28.2.2010 First agreements Co-Writing Mar. 10 / Dec 10

Exchange / Play(s) Co-Producing

Sep. 10 / Jun 11

Rehearsal and Opening Night 3rd Annual Encounter Dresden

14. - 19. Jun 2011

Presentation of all Co-Productions Exchange

Apr 2011 / Dec 2011

Guest performances and Mini-Festivals

2 times 14 days 3 people 28 days

Agenda No. 3 – Co-Writing | Co-Producing Brageteatret & TJG Dresden

Liv Heløe & Dramatic Adviser

2 casts (norwegian and german) = 2 productions = 1 rehearsal

Theater de Citadel & Teatro Elsinor

Bouke Oldenhof

4 actors (3 I + 1 NL) rehearsals at both places

Teatro O Bando & Divadlo Alfa

producing and writing

Czech cast + 1 Portuguese actor

Jukka Heinänen, Arjunan Manuelpillai and Rui Pina Coelho Richard Hurford & Giuditta Mingucci

Producing in Oulu (opening of next festival) and guest performance in London (?)

Youth production in Palmela

Theatre Oulu & EEA & Teatro O Bando

Pilot & Teatro Elsinor

Junges Schauspielhaus & Kolibri

Lorenz Langenegger & Anna Papst & Àkos Németh

Staged in schools

VAT Teater & Theatre Institute

Marion Joepera / Kristina Jalasto & Michaela Zakatunska

Cast VAT

VAT Teater & Kolibri

Aare Toikka & Peter Horvath

Junges Schauspielhaus & ATINA

Gabriel Chapo & Eva Rottmann Advisory Board Meeting in London | March 2010

Schoolyard Crossing

Schoolyard Crossing are common network productions Issue One: ! Budapest 2009 - Improvisation in Schoolyard Issue Two: !! Palmela 2010 - Cross-over presentation of national !

! production and Plein Air

Issue Three: !Dresden 2011 Festival with 7 bi-national productions Issue Four: !! Pilsen 2012 - Final multi-national production

Festivals Mini-Festivals | Feb 2011 - Jul 2011

Co-Production Theatre A & Theatre B rehearsals and performances by Theatre A (producer)

Co-Production travels to Theatre B and meets there Co-Production of Theatre C & Theatre D

Co-Production travels to Theatre D and meets there Co-Production of Theatre C & Theatre D

All Co-Production will be shown at 3rd Annual Meeting in Dresden Jun 2011

Each co-production will be shown at 4 places at least • Producer [Theater A] • Co-Producer [Theater B | Mini-Festival 1] • another partner theatre [Theater D - Mini-Festival 2] • Annual Encounter [Dresden]

National-Festivals Sep 2012 - Mar 2013 National Call for New Play

Each Theatre is producing a translated play of a partner

At the opening night (and if wished at further performances ) ! presentation of Youth Event (theatre and visual / new media arts) !

PLAY FAIR (own selection of plays out of PLATFORM 11+ and National Call) ! performance of own PLATFORM 11+ play (optional) ! Exhibition of „own“ work of art as shown in final exhib At the National Festival each partner should present as much of his activities as possible and results of the National Call

Company Exchange | Artist in Residence Artist in Residence Company Exchange

to get to know each other

Visual Artists | New Media

3 travels for 4 days

1 travel for 7 days

Oct 2009 - Oct 2010

Oct 2010 - Mar 2011

Play Fair Important marketing tool

Marketing Oulu Feb 2011

Trade Fair for new PLATFORM-plays Stage Reading of approx. 1 1/2 h

Drammen Mar 2013

Addressed to experts (publishers, theatres, agencies)

York Apr 2010

Every Play Fair is different and specified on the theatre/town where it takes place Summaries of plays will be presented.

Extracts (scenes) will be read or performed.

Tallinn Oct 2010

Palmela Jun 2010

London Sep 2011

Groningen Nov 2012 Dresden Jun 2011 Pilsen Jun 2012 Bratislava May 2011

Zurich ???

Milan May 2012

Budapest Sep 2009

Writers Competition

To start the transition period in 2012 Call for new plays in each country Presentation of selected play (plays) on national festivals Project contribution for each partner: 4.000 â‚Ź (at least) as playwright award or as contribution to produce a awarded play Selection of the best plays will added to Database

Exhibitions National Exhibitions

Plein Air (internat. Exhib.)

Touring Exhibtion

till June 2010

June 2010

May 2012

! based on research with young people

! related to the „national“ play ! opening in the frame of the opening night

Engagement

! ! ! !

one artist per company 3 weeks Plein Air

! collection of all exhibits of the projects

each artist gets own „platform“

! complemented with new exhibits

result: international exhibition in the frame of „Schoolyard Crossing 2“ network activities

! and with exhibits of the young

related to the final production people

till June 2011

! related to the „bi-national“ play ! opening in the frame of the opening nights

! Internet Galleries

Engagement

each visual artist is presenting the exhibits in a virtual gallery

Engagement

Co-Working

Goal is to involve Visual Artists in all processes, especially: bi-national

Production

and final production with young people

Production Engagement: (Stepping) Exhibitions

The artist in residence programme want to strength that process.

Plein Air 1 opportunity for a Visual Artist to work on an open air site to create an installation / exhibition of their own work.

Inspired by both the schoolyard stories and characters, and by the outstanding landscape we hope to create a series of extraordinary artworks.

Each artist would then be joined by performers from each company who would rehearse their „Play contribution“ within the Art Exhibition.

Over a weekend during the process it is hoped that all artists would participate in a Master Class process – where they share their skills with each other and with young people from the area.

Plein Air 2 Plein Air June 6 till June 24 (Visual Artists will stay for Annual Encounter) Along the path close to each of the platforms there are power supplies (little blocks of concrete with plugs, they shall be the centre of a 6 m circle where the visual artist is going to work (some of the spots also include a platform). O Bando also asks all the artists to create these blocks: the created / painted power block will stay for sure.

Every artist will get a budget of 400 € to buy additional / special material.

The artists will be accommodated in houses / villas which to be shared. They will have their own room to sleep in and share kitchen and living room with the others. Every house / villa will have a car. Two tankfuls will be covered by the project.

A per diem of 15 € will be paid as the lunch will be provided by Teatro O Bando.

More information about accommodation: http://www.palmelavillage.com/gca/?id=109 Insurance: please negotiate the status of your artists; they all should be contracted by you the way that they also are insured. Platform 11+ will is not responsible for liability or health insurance.

The national visual artist shall take care that he / she shall bring a picture / collage of the schoolyard of the partner schools. It might be done with the young people.

This sheet added at AB Meeting London (Mar 2010)

Education and Engaement (1) The Education and Engagement programme for P-11-plus is wide ranging and hopes to embrace Research and development of practice with the target age group 11-15, both stimulating plays / pieces of art by professional writers / visual artists for performance / exhibitions and in the encouragement of the creation of work by the young people themselves.

Participation in ongoing activities on the web-platform.

Additional Youth Exchange work with 15+

Schoolyard in Town

Creation of work National

Bi-national

Multi-national

Sep 09 - Jul 10

Sep 10 - Jul 11

Sep 11- Jul 12

Creation on own play related to the national production

Creation on own play related to the bi-national production

Performing Art Creation on own piece of art related to the national exhibition Visual Art

Performing Art Creation on own piece of art related to the bi-national exhibition Visual Art Stepping Exhibition Internet Galleries

Has to be invented in cooperation with the development of the final production / exhibition Performing Art

Stepping Exibition Source material: Character description

Schoolyard Crossing 1

Master class of Visual Artist with target group: To visualise the characters.

No limits: only exhibits should be easily taken on airplane

First Master class (Hungarian Visual Artists works with young people) in Budapest: Hungarian teacher is taking the exhibition to Milan as a gift from Hungarian kids to a school in Milan.

Master class in Milan (see above) Italian playwright is taking the exhibition from Milan as a gift from Italian kids to a school in Oulu. and so on .... Exhibition is growing with the development of the project.

Final collection of all pieces: in Drammen (Feb. 2013) and in internet

Internet Galleries Young people create own Art-Galleries in the Internet

Web-Site

Each year P-11-plus will call once or twice a year for artistic contributions.

Start: Send in an image of the view out of your class-room window.

Call will ask for (examples): Text Describe a person, who might cross your schoolyard.

Comics Tell a story about .... (either photo story or sketches) Photos, paintings The View out of your class-room window Video Trailers, sound collages, podcasts, videos from sculptures etc.

Young people will report regularly from their home-towns / neighbourhoods in a format of: Hello from ... each school will report 3 or 4 times a year The web-platform will collect the exhibits of all national exhibitions.

Research kit Each theatre will get a „research kit“ for engagement work with young people

Web-Site

for „research work“ of playwrights and visual artists Products

Agenda No. 6 – Youth Encounter Tallinn Tallinn

York

Groningen

2010, October 23 - 31

2012, April

2013, April

Writing / Performing

Arts / Performing

New Media / Performing

Pilot | York

Kolibri | Budapest

TJG | Dresden

Alfa | Pilsen

de Citadel | Groningen

EEA | London

Elsinor | Milan

Brageteatret | Drammen

Theatre Institute | Bratislava

VAT | Tallinn

Jetzt & Co | Zurich

City Theatre | Oulu

O Bando | Palmela

Advisory Board Meeting in London | March 2010

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Schoolyard in Town The rules for each youth encounter are: 6-7 young people plus a teacher / educator per theatre; Not younger than 15 years; Minimum of 7 days; Each has to cover 30% of travel expenditures and a financial contribution (50 - 100 â&#x201A;Ź / Pers.).

Advisory Board Meeting in London | March 2010

Education and Engagement (2) The Education and Engagement programme for P-11-plus is wide ranging and hopes to embrace Structure a teacher training/development programme to run alongside the project in schools.

Opportunities and programme for the educators to develop and share practice.

Work with the Universities on the research and evaluation of the project.

Educators / Teachers 4. – 8. Sep 2009 | Budapest Educators‘ meeting 9. – 12. Oct 2009 | Milan Autumn 10 | Tallinn

Advanced Training Teacher Educators‘ meeting depending on additional funding

29.4. – 2.5. 2011 | Palmela Advanced Training Teacher Winter 12 | York

Educators‘ meeting depending on additional funding

Winter 13 | Groningen

Educators‘ meeting depending on additional funding

7. – 10. Mar 2013 | Drammen

Evaluation Conference

Logo CD

Different version of the logo

Or short forms ...

The logo and the type (META) you will find on CD.

Please donâ&#x20AC;&#x2DC;t forget to mention the support of the EU.

With the support of the Culture Programme of the European Union

Please label Platform 11 plus Programmes Posters Flyers, leaflet etc. itâ&#x20AC;&#x2DC;s an obligation for all Platform-productions (reference and co-productions). either with the logo

or logo plus: We are member of

and add to the list of your supporters With the support of the Culture Programme of the European Union

.

Structure of the website

Main information Portal (interactive) Project Partners Activities

Education Galleries Info-materials Publications

Summaries Links Playwrights

Pictures Reports / Manual Registration

Database

Back office Start: February 2010

Database Summaries in English of

(filled in by each partner)

all plays commissioned by P-11-plus-partners recommended plays for target group (by P-11-plus-partners) Search-function (topic, age, cast, author, translated etc.) links to publishing houses, authors or theatre to get the play Database will launched in June 2010.

Newsletter

Newsletter will inform of P-11-plus development and the companies (with interviews, briefly news, reviews, articles) Twice a year

(1st issue after London-Meeting in Sep. â&#x20AC;&#x2DC;09 )

Send out per email (linked to the website) to decision makers in policy (local, regional, national, international) to art organisation, other theatres, publishing houses etc. to colleagues and subscribers (weâ&#x20AC;&#x2DC;ll get by the internet)

Newsletter P-11-plus partners will send in information concerning production, workshops and Education work dates of opening nights, festival and special events information about the involved artists (playwright, visual artist etc.)

Partners will provide P-11-plus with email-addresses of receivers.

Newsletter will be published ...

October 2009

May 2010

November 2010

May 2011

November 2011

June 2012

November 2012

April 2013

Agenda No. 5 – Yearbook Chapters 2nd Annual Encounter Palmela !

Presentation of the Visual Artists

!

Information/Cast of national presentation

Partner Presentation !

Information on theatre, production (reference)

!

National play and playwright

Deadline for texts:

April 11

Network Activities !

1st Annual Encounter Budapest

!

other meetings (in Berlin, Saló, London, Oulu) and Stepping Exhib.

Co-operation with Latin-America National work with young people Quotes „My Schoolyard Story“ Network-Timeline and Addresses Advisory Board Meeting in London | March 2010

Marketing Tools Product

Date of Publication

Leaflet (4)

1st Annual Meeting | Sep 2009 Co-Production | 2010 Final Production & Exhib | 2012 Education Conference

Yearbook (4)

2nd Annual Meeting | Jun 2010 3rd Annual Meeting | Jun 2011 4th Annual Meeting | Jun 2012 5th Annual Meeting | Feb 2013

Actives and productions Youth Engagement Company presentation Reflection and Evaluation

all Annual Meetings Final Production

Graphic designer of the hosting company will design the posters

Poster, Postcard (6)

Notes

General information Project Production Education

Marketing Tools (2) Product

Date of Publication

Notes

Books (3)

Anthology of plays – Oct 2010 (Europe and Latin America) My Schoolyard Book – Mar 2012 (Research of Artists) Catalogue – Jun 2012 (of all exhibits)

to document the work regarding the 3 project‘s pillars (plays – visual art – engagement)

Education pac (22)

for every production (national, bi-national, international)

done by the theatres

DVD (6)

documentation of all Annual Meetings and the Final Production

done by the project to archive the lively network

Marketing Tools (4) International Book Fair Frankfurt Main 6. - 10. Oct 2010 Platform 11 plus will present on the International Book Fair the Anthology â&#x20AC;&#x17E;Schoolyard Stories in Europe and Latin-Americaâ&#x20AC;&#x153;.

(Spanish / English) Decission in London (Mar 2010): The book will be presented on the World-Assitej Congress in May 2011

Structure of Platform-11-plus

Leading Organisation ORG ANISAT ION • Project Leader • Literary Manager • Co-ordinator • Educator (co-ordinator) • Assistants (part-time)

Management Team Friends of P-11-plus

11 co-beneficiary

A R T I S T I C 1 representative from each theatre (12) plus #Project Leader # Literary Manager # Co-ordinator

Advisory Board

and associated partners

• Playwright • Visual Art • Education • Performance Association under German Law

Task Forces

Co-operatoin agreement

Contract

Advisory Board Meetings Each theatre is sending one person to Advisory Board Advisory Board Meetings are also at every Annual Meeting 26. - 29. Mar 2010

York and London

29. - 31. Oct 2010

Tallinn

21. - 27. Feb 2011

Oulu

9. - 11. Sep. 2011

London

18. - 20. May 2012

Milan

23. - 25. Nov. 2012

Groningen

Task Forces Advisory Board delegates members Management Team is organising and supporting Task Forces Performing Arts

Terje Hartviksen

Dirk Neldner / Sven Laude

Playwrights / Play Fairs

Giuditta Mingucci

Odette Bereska

Visual Arts / New Media

Andrew Siddall

Sven Laude

Mandy Smith

Dirk Neldner / N.N.

N.N. (Oulu)

Odette Bereska

N.N. (Agder)

Dirk Neldner / Odette Bereska

Engagement PR - Database Evaluation / Reports

Management Team Management Team is â&#x20AC;&#x17E;permanent part-timeâ&#x20AC;&#x153; ...

Dirk Neldner

Odette Bereska

Engagement Performances/Meeting Playwrights / Play Fair Evaluation Newsletter / Yearbook Associated Members Evaluation Finances

Sven Laude

N.N. (Norway)

Logistic / Booking Visual Arts Youth Encounter

Educator-TeacherNetworking

... and will be supported by assistants for the major events

Co-operation Agreement Changes in the contract Page 4 – 7. Advisory Board – Permanent members of Advisory board: we changed: Joao Brites ! in Andrew Siddall

Co-Operation Agreement

The 12 partner of the Network

Brageteatret, Drammen, NO hereinafter referred to as: ‘the Applicant’

Oulun Kaupungin Teatteri, Oulu, FI

Theatre Kolibri, Budapest, HU

hereinafter referred to as: Partner 1

hereinafter referred to as: Partner 2

Pilot Theatre Company, York, UK

Theater De Citadel, Groningen, NL

hereinafter referred to as: Partner 3

hereinafter referred to as: Partner 4

Alfa Theatre, Plze!, CZ

Elsinor Teatro Milan, IT

hereinafter referred to as: Partner 5

hereinafter referred to as: Partner 6

Teatro O Bando, Pamela, PT

VAT Teater, Tallinn, EE

hereinafter referred to as: Partner 7

hereinafter referred to as: Partner 8

Emergency Exit Arts, Greenwich, UK

Theater Junge Generation, DE

(hereinafter referred to as: Partner 9

hereinafter referred to as: Partner 10

Slovakian Theatre Institute, Bratislava, SK

Page 5 – 8. communication plan we changed: -each partner will be actively involved in a „Communication Task Force“ (with meeting in March 2009 in Plzen) ... in: ... (with meeting in London Oct.09 ) ...

Page 5 – 9. Scope of Agreement we changed: ... project named „European Schoolyard Stories – A crossover Network for Artistic Discoveries on European Schoolyards “... in: ... project named „Platform11plus – Artistic Discoveries in European Schoolyards“ ...

hereinafter referred to as: Partner 11

hereby agree at 2008, September 13 the following: 1. Preamble PLATFORM 11+ (P11+) is a multidisciplinary cultural effort of 12 European theatre companies targeted at young people aged 11 till 15. Adolescents of this age category are so called „Lückekinder“: too mature for fairy tales and not mature enough for adult cultural activities. So far in Europe there have been few initiatives in the arts to take the young peoples’ specific need into consideration, which is to discover their environment via the arts. During adolescence however, dealing with the subject art can have a lasting impact on personality development and world outlook.

The new network intends to link on a European level the collective school experiences of each generation. It aims to make these specific stories/memories the starting point of multidisciplinary artistic developments for professionals and non-professionals.

All artists (playwrights, artists of the performing and visual arts) work in 3 phases, which are process-oriented and successive. They start by describing their own roots (national), then they go on to reflect a partner (binational) and finally participate in a pan-European context (multi-national). The integration of artists coming from different origins, education and orientation guarantees in a European frame high quality works in reference to content and esthetic diversity.

The artists meet Europe-wide on a regular base to exchange their work results and discuss experiences made.

They exchange their perspectives concerning the expertise of singular partners during workshops, artists in residences, company exchanges, annual meetings and education conventions. At these meetings they encounter local artists and cultural institutions. Hereby the relationships among the participants strengthen and lead to the establishment of a cultural network. Beyond the project’s duration, it will act as an intermediary to link artists and contacts, plays, productions and art works/exhibitions.

P11+ is eager to contribute to a development of a European identity. It intends to intervene in those areas where identity formation takes place. Among students, in particular, the involvement of “Lückekinder” is of great importance. In most art forms this age group does not attract much interest. When students of these age groups meet on the schoolyard, they still represent the microcosm of the surrounding society. On the schoolyards you will yet find in this age group a blend of different ethnic and social groups (before the subsequent separation and the isolation of the elite groups).

The project promotes the development of individual self-conception and multicultural interest through artistic activities. Only confident citizens can be successful in constructing Europe’s future by linking creatively cultural plurality and national identity.

co-operation agreement page 1 of 6

Associated partner Junges Schauspielhaus Z端rich / Jetzt & Co | Switzerland Junges Schauspielhaus D端sseldorf | Germany University of Agder, Kristiansand | Norway Europe University Viadrina, Frankfurt (O) | Germany University of Oulu | Finland Theaterst端ckverlag M端nchen | Germany

Associated partner Schoolyard Stories in South-America 10 playwrights: research and short-play Producing at least one show Directors workshop in Argentine (with European directors) Anthology of European and South-American plays Participating in one of the Platform 11+ festivals (2010/11) Participating in the youth work (internet) Optional: Invitation to a festival in South-America (Oct. 2011)

Associated partner partner in South-America:

ATINA

Asociación de Teatristas Independientes para Niños y Adolescentes | Buenos Aires in co-operation with the ASSITEJ Argentine.

Draft Schedule of Exchange with South America

4. – 8. Sep 09 | Budapest Playwright and Organiser

Annual Encounter 2009

European Directors

Directors Workshop

6. – 10. Oct 2010 | Frankfurt (M)

Playwright and Organiser

International Book Fair

Jun 11 | Dresden

1 Production

Annual Encounter 2011

Platform-Co-Production

Festival participation

Mar 10 | Buenos Aires

Oct 11 | South America

Network - Budget Paid by the EU-Grant

50%

Mobility Meetings / Workshops Documentation Management Overhead costs Paid by each Partner

50%

Productions Salaries / Fees National Youth Groups

Network - Budget The only fees* the project will pay

50%

Season 09/10 Workshop Visual Artist

up to

1.500 €

Season 10/11 Plein Air Visual Artist

up to

1.500 €

Season 10/11 Co-Writing

up to

1.000 €

Season 11/12 Workshop Touring Exhib.

up to

1.500 €

Playwrights competition

up to

4.000 €

Translation of all summaries Translation of two plays into your language * the refund is depending to national income level.

Translation: We have to ask for additional funds to discharge the budget.

Contribution Expenditures for productions (

Performing Art)

and expenditures for „reference productions“ Income: 2.000 € per year. Confirmation. total amount of 183.000 €* for 4 years (each year: 45.750 €) * 138.000 ! for VAT and Theatre Institute

settlement every year (first deadline: 1. Apr. 2010)

50%

Excel sheets to fill in and scans out of your book-keeping-files Daily Allowance: We will pay a daily allowance of 25 - 35 EUR per person for „company exchange“, „artists in residence“ or „coproductions“

Contribution Allowable expenditures to contribute Artists fee Director, Set Designer, Musician, Actor etc.

Playwrights fee and literary manager (Dramaturg) or Board Member Educators fee or an additional actor, who did the Education work Technician fee in relation to the fees of artists (not more than 10%) Expenditures for Set and Costumes only material 50%

Expenditures for Advertisement (PR) incl. expenditures for printing programme, poster

Forms will be available in the internet

Agenda No. 4 – Financial Report : Yearly Contribution Artists‘ Fee

Production

National or Reference Production

National or Reference Production

Director

5.000!"

Material for Set

6.000!"

Set/Costume Designer

3.000!"

Material for Costumes

1.000!"

Actors

9.000!"

Playwright

3.000!"

Technicians

2.500!"

Dramatic Advisor

2.500!"

Educator

4.000!"

Advertisement for Production

4.750!"

Visual Artist

2.500!"

Printing (Poster, Flyer etc)

2.500!"

Total

29.000 €

Total

16.750 €

• You might bring in your Member of the Advisory Board as Dramatic Advisor.

• The sums for the artists‘ fee are only examples. But you should have the total amount.

• The sums for the production are only examples. But you should have the total amount.

Time period for receipts: 2009, Mai 1 till 2010, April 30.

VAT Theatre and Theatre Institute Bratislava have a yearly contribution of: 34.500 EUR. Please send in for Artists‘ Fee: 24.000 EUR and for Production: 10.500.

Advisory Board Meeting in London | March 2010

Refundable costs

Company pays on behalf of P-11-plus - expenditures will refunded if, A there was a written confirmation (email forms) B scan or copies of the receipts was sent in C expenditures are listed in a form (A + C available on the website) Refund will be made by Brageteatret

Agenda No. 4 – Reporting Forms Date of Invoice issue No. or (dd/mm/ Reference yyyy) ED12345

27.08.2009

Expenditures Production Name of the organisation

Date of the action Starting Date (dd/mm/ yyyy)

Finishing Date (dd/mm/ yyyy)

also the name of Country persons/production (ISO code) concerned (when applicable)

Purpose of the expense / Description of either goods or services

Supplier of either goods or services

01.05.2009 30.06.2010

HU

Kolibri / Red shoes

steel for set

Bauhaus

Reference P. 01.05.2009 30.06.2010

DE

TJG / Tagträumer

Director

Phillip Besson

National P.

01.09.2009 30.06.2010

Amount in National currency (only if other than EURO - !) only: Pilot / EEA / Alfa / Kolibri / Brageteatret / VAT

Currency (ISO code)

NET amount

HUF

26.500,00

VAT (only if not able to recover)

& title of prod.

EURO - ! exchange rate National/!

261,224

Amount in EURO - !

NET amount

VAT (only if not able to recover)

REIMBURSED/PAID by a partner from the EURO - ! area" tick here if appropriate

101,45 1.200,00

PAID

Date of payment (dd/mm/yyyy) 10.09.2009

288,00

http://ec.europa.eu/budget/inforeuro/index.cfm?language=en Advisory Board Meeting in London | March 2010

x

10.09.2009

Agenda No. 4 â&#x20AC;&#x201C; Reporting Forms Date of Invoice issue No. or (dd/mm/ Reference yyyy)

Name Means of travel (air, name of of the Date of the action Shortorganisation Name of the Activity train, car, bus) & transport the The name of the Purpose of the expense / & place of Supplier of either organisation person Description of either goods or company or travel agency also the name of Starting Finishing goods or services depaurture/arrival: Country persons/production Date Date & country travelling services used or name of hotel code) concerned (when (dd/mm/ (dd/mm/ (ISO city & country and/or restaurant (ISO code) applicable) yyyy)

ED12345

Travels & Subsistence

yyyy)

car = 0,22 EUR/km

27.08.2009

01.05.2009 30.06.2010

Oulu / Kolibri FI Ahonen HU / Red shoes

Company Exchange: Oulu steel for set London

AirBauhaus - SAS

Company Exchange

01.09.2009 30.06.2010

Elsinor / IT

Braschi

Co-Production: Groningen

Baker - Hotel de Luxe

Co-Writing

01.03.2010 31.08.2010

Pilot / UK

Romer

Airport York - MAN & retour

car - 230 km

CoProduction 01.06.2010 30.06.2011

Amount in National currency (only if other than EURO - !) only: Pilot / EEA / Alfa / Kolibri / Brageteatret / VAT

Currency (ISO code)

NET amount

HUF

26.500,00

VAT (only if not able to recover)

EURO - ! exchange rate National/!

261,224

Amount in EURO - !

NET amount

VAT (only if not able to recover)

101,45

http://ec.europa.eu/budget/inforeuro/index.cfm?language=en Advisory Board Meeting in London | March 2010

REIMBURSED/PAID by a partner from the EURO - ! area"

PAID

tick here if appropriate

Date of payment (dd/mm/yyyy)

x

10.09.2009

Agenda No. 4 â&#x20AC;&#x201C; Exchange Rate

http://ec.europa.eu/budget/inforeuro/index.cfm?language=en

Advisory Board Meeting in London | March 2010

Agenda No. 4 â&#x20AC;&#x201C; Exchange Rate

http://ec.europa.eu/budget/inforeuro/index.cfm?language=en

Use the Date of your Payment

Advisory Board Meeting in London | March 2010

PART THREE (to be filled in by each co-organiser)

Agenda No. 4 – Evaluation Form

EVALUATION OF COOPERATION AMONG PARTICIPATING ORGANISATIONS (between 0,5 and 2 pages for each co-organiser) Please provide a qualitative evaluation of the overall cooperation between the coordinator and the coorganisers of the project written by each co-organiser.

Co—organiser n°: 09

rm 1 o f e on n i t Ju valua

Organisation name : Emergency Exit Arts

1. Was the cooperation equal and balanced?

: e n i ec ei p l d a R e 3. Were the means of communication s& D sufficient?

E

& 2. Did the cooperation meetings result in a constructive of the common activities? ts progress rm o F al 4. Did you dispose of sufficientcmeans of translation? i n a F in 5. Did the financial coordination work well?

6. Did you face any problems in the cooperation? If yes what were they?

7. Are the results of the cooperation satisfying?

Add rows if necessary

Advisory Board Meeting in London | March 2010

Association Âť FRIENDS of P11+ÂŤ

each theatre pays a yearly membership fee to support youth encounters (

Schoolyard in Town)

to support Non-European connections (

Schoolyard Stories in South-Am.)

to realise additional activities to cover unexpected expenditures to hedge Brageteatret against receivables of the EC

Association » FRIENDS of P11+«

Estimated Budget: First year

2009/2010

Expenditures to implement P11+

5.000 !

Annual Encounter Budpaest

5.000 !

Additional Activities

10.000 !

Travel expenditures out EU

6.000 !

Overhead costs

5.000 !

In Total

31.000 !

Performing Arts

Meetings

22. – 25. Advisory Board (Drammen) 3. – 6. Playwright Meeting (Berlin)

Visual Arts

Youth | Education May ‘09 Jun ‘09 Jul - Aug ‘09

4. – 8. 1st Annual Encounter ☀ Schoolyard Crossing 1 | Play Fair | Education Conference | AB (Budapest)

Sep ‘09 Oct ‘09 Nov ‘09 Dec ‘09 Jan ‘10 Feb ‘10

24. – 27. Playwrights meeting | Play Fair (Oulu) 16. – 21. Directors Workshop Buenos Aires ☀ 26. – 29. 3. Advisory Board | Play Fair (London)

9. – 12. Advanced Training Teacher (Milan) 18. – 20. Marketing – Meeting (London)

Mar ‘10 Apr ‘10

6.6. – 28.6. Plein Air (Palmela) 23. – 28. 6. 2 Annual Encounter European Nights - Schoolyard Crossing 2 | Play Fair | AB (Palmela) nd

May ‘10 Jun ‘10 Jul - Aug ‘10 Sep ‘10

29. – 31. Advisory Board | Play Fair (Tallinn)

21. – 27. Oulu Theatre Festival ☀ Advisory Board | Play Fair | Perform.

15. – 18. Meeting Literary Manager Play Fair | AB (Bratislava) 20.–29. World Assitej Congress Copenhagen ☀ 14. – 19. 3rd Annual Encounter ☀ Platform-Festival and Exhibition | Play Fair | AB (Dresden)

Oct ‘10 Nov ‘10 Dec ‘10 Jan ‘11 Feb ‘11 Mar ‘11 Apr ‘11 May ‘11 Jun ‘11 Jul - Aug ‘11

23. – 31. 10. Schoolyard in Town 1 (Tallinn)

29.4. – 2.5. Advanced Training Teacher (Palmela)

Performing Arts

Meetings

Visual Arts

9. – 11. Advisory Board | Meeting Directors and Visual Artists (London) ! Festival in Latin America

Youth | Education Sep ‘11 Oct ‘11 Nov ‘11 Dec ‘11 Jan ‘ 12

20. – 26. 2. Festival Oulu

Feb ‘12 Mar ‘12 Apr ‘12

18. – 20. Advisory Board | Play Fair (Milan/Florence/Forli) 1.6 - 18.6. Rehearsal Final Production (Pilsen) 18. – 21. 4th Annual Encounter Schoolyard Crossing 3 | International Exhibition | Play Fair | AB (Pilsen)

Schoolyard in Town 2 (York)

May ‘12

Jun ‘12 Jul ‘12

OR Schoolyard in Town 2 (York)

Aug ‘12 Sept ‘12 Oct ‘12

23. – 25. Advisory Board | Play Fair (Groningen)

Nov ‘12 Dec ‘12 Jan ‘13 Feb ‘13

7. – 10. 5th Annual Encounter Education Conference | Play Fair | AB (Drammen)

Mar ‘13 Apr ‘13

! contacts with Latin-American project

Schoolyard in Town 3 (Groningen)

Agenda No. 7 – Next Meetings Plein Air

Registration Deadline: April 11

Palmela / O Bando – 2010, Jun. 6 - 28 Annual Encounter Palmela / O Bando – 2010, Jun. 23 - 28 Youth Encounter Tallinn / VAT – 2010, Oct. 23 - 31 Advisory Board Meeting Tallinn / VAT – 2010, Oct. 29 - 31 Advisory Board Meeting in London | March 2010

2nd Annual Encounter Palmela, 2010, Jun 23 - 28 Plein Air & Annual Encounter | Palmela 2010

Draft Schedule

Sun, Jun 6

Mon, Jun 7 – Wed, Jun 23

Arrivals (Visual Artists) 18:00

Exhib opening at O Bando

Wed, Jun 23

Arrivals Participants

20:30

Dinner in Quinta do Anjo

Every day: Visual Artists will work at o bando. Shuttle on their own by car.

Not scheduled till now: Walking in Arabida

Not scheduled till now: One Day in Lisbon Dinner

Not scheduled till now: Workshop for young people Engagement

Not scheduled till now: Stepping Exhibition

Thu, Jun 24

Fri, Jun 25

Sat, Jun 26

Sun, Jun 27

Mon, Jun 28

10:00

10:30

11:00

Not scheduled till now: Day at Fortuna Pottery

Presentation of national productions City Theatre Palmela

13:00

Lunch Retiro d’Azul

15:00

Presentation of national prod. City Theatre Palmela Shuttle to O Bando Exhib opening Plein Air Reception

18:00 19:30

22:00

optional Rehearsal Eventstages

10:30 14:00 14:00

AB Meeting Pousada Rehearsal actors Finale City Theatre

All others: Morning at the pool

Lunch Pousada (AB) 14:00 Lunch Hotel ?

Lunch Palmela Shuttle to Hotel or optional: stay in Palmela Meetings for Co-Producers

18:00 19:00

Shuttle to O Bando Set up

21:00 22:00

Dinner at o Bando Performance

by O Bando Rehearsal Finale Eventstages

22:30

AB Meeting Hotel

18:00 21:00

Shuttle to O Bando European Midsummer Night’s Theatre

till 6:14 sun rise with breakfast

14:00

Lunch

15:00

Trip to the beach (optional)

21:00

Farewell by the City of Palmela

Departure

Advisory Board Meeting | London 2010, March 26 - 28

Deadlines April 11 Text and Images (Photos) for the Yearbook Registration for Annual Encounter Palmela

May 17 Text for Video Projection - National Play Lyrics and sheet music of national moon song (Theatre Night) Contribution of your theatre (actors) to the Theatre NIght special requirements for national play - and if you donĘťt have a projector

June 1 Contribution forms and receipts (copies) Refunds for first year Evaluation forms Advisory Board Meeting in London | March 2010