FAR Manual - 2016-17

2016-2017

Faculty Athletic Representative

MANUAL June 2016

Published by the National Association of Intercollegiate Athletics, 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000

Table of Contents General Information .................................................................................................................................... 3 Manual Intent and Use .............................................................................................................................. 3 NAIA History .............................................................................................................................................. 3 Statement of Philosophy ........................................................................................................................... 3 NAIA Strategic Plan .................................................................................................................................. 4 NAIA Organizational Chart ........................................................................................................................ 5 Awards and Awards Schedule .................................................................................................................. 6 FAR Information .......................................................................................................................................... 8 Conference Eligibility Chairs Contact Information ..................................................................................... 8 National Office Staff Conference Liaison Assignments ............................................................................ 9 Roles and Responsibilities ...................................................................................................................... 10 Resources .................................................................................................................................................. 11 Online Resources .................................................................................................................................... 11 NAIA.org ........................................................................................................................................ 11 NAIAHelp.com ................................................................................................................................ 12 PlayNAIA.org .................................................................................................................................. 12 Eligibility Certification Check List* ........................................................................................................... 13 Term Conversions Chart ......................................................................................................................... 14 Situational Analysis ................................................................................................................................. 15 Convention Outcomes .............................................................................................................................. 19 New Legislation Adopted by Membership ............................................................................................... 19 Minutes from NAIA Convention 2016 ...................................................................................................... 19 On the Horizon .......................................................................................................................................... 20 2016-17 NAIA Master Calendar .............................................................................................................. 20 2017 Convention Information .................................................................................................................. 20 FAQ* ........................................................................................................................................................... 21

*This section of the FAR Manual will be added at a later date.

General Information MANUAL INTENT & USE The intent of this manual is to provide a comprehensive resource for Faculty Athletics Representatives to assist in job duties. This manual will be updated annually, during the summer, to reflect any changes to legislation or policies from the preceding academic year.

NAIA HISTORY The National Association of Intercollegiate Athletics (NAIA) is a completely autonomous association currently administering programs of intercollegiate athletics for approximately 300 fully accredited colleges and universities of moderate enrollment. The fundamental tenet of the NAIA is that intercollegiate athletics is an integral part of the total educational program of the institution. This belief is strongly reflected in the governing documents, activities and organizational structure of the Association.

Established in 1940 as the National Association of Intercollegiate Basketball (NAIB), the Association expanded to include other programs in 1952. The NAIA became the first intercollegiate sports governing body to provide championship opportunities for both men and women when the women's program was established on August 1, 1980. (Additional information relative to the history of the NAIA can be found in the NAIA Official and Policy Handbook.)

STATEMENT OF PHILOSOPHY The purpose of the NAIA is to promote the education and development of students through intercollegiate athletic participation. Member institutions, although varied and diverse, share a common commitment to high standards and to the principle that participation in athletics serves as an integral part of the total educational process.

The NAIA embraces the concept of the student and recognizes the importance of the individuality of each member institution, the value of the conference and regional structure, and the benefits of membership in a national association.

The NAIA supports gender equity. Gender equity is an atmosphere and a reality where fair distribution of overall athletic opportunity and resources, proportionate to enrollment, are available to women and men, and where no student-athlete, coach or athletics administrator is discriminated against in any way in the athletics program. That is to say, an athletics program is gender-equitable when the men’s sports program would be pleased to accept as its own the overall participation opportunities and resources currently allocated to the women’s sports program and vice versa.

To achieve its purpose, the NAIA pursues the following goals for students, member institutions and the Association.

I. The student, as the central focus of intercollegiate athletics, shall: a. accept the responsibility to become an effective, contributing member of society; b. perform as a positive role model on the campus and in the wider community; c. fulfill academic responsibilities while progressing steadily toward meeting the requirements for a degree; and d. maintain eligibility for participation in every athletic contest.

II. The member institution shall: a. ensure that intercollegiate athletics is an integral part of the total educational offering; b. encourage the broadest possible student involvement in the athletics program; c. maintain high ethical standards through commitment to the principle of self-reporting; d. subscribe to the democratic principles of one school, one vote, and the privilege of any member to initiate legislation through an appropriate conference, committee, association or council; e. evaluate the athletics program in terms of the educational purpose of the institution; f. engage in competition with other institutions having similar athletics philosophies and policies; and g. promote gender equity.

III. The Association shall: a. assist the membership in the development of programs of intercollegiate athletics consistent with the purpose of the Association; b. establish, through the membership, rules and standards for the conduct of intercollegiate athletics; c. respect institutional diversity and individuality as strengths; d. provide opportunities for postseason intercollegiate competition; e. provide national recognition for the membership and the Association; f. provide opportunities for the development of leadership for both men and women, especially people of color, at all levels of the Association; g. ensure fiscal accountability and responsibility; and h. conduct an advancement program, to include marketing, fund raising and membership development.

NAIA Strategic Plan Overview The NAIA Exists to Advance Character-Driven Intercollegiate Athletics The NAIA is guided by the following principles to advance character-driven intercollegiate athletics: Principle No. 1: NAIA programs and competition have as their foundation and are conducted in a manner consistent with the five core tenets of Champions of Character: respect, responsibility, integrity, servant leadership and sportsmanship.

Principle No. 2:

NAIA member institutions and the association as a whole share a dual commitment to high caliber competition and total student development for participating student-athletes.

Principle No. 3:

NAIA chief executive officers and the NAIA Council of Presidents are guarantors of institutional integrity in intercollegiate athletics, effective leadership among affiliated conferences, and strength of purpose, accountability and fiscal responsibility in national program administration.

Principle No. 4:

NAIA member institutions conduct their intercollegiate athletics programs within the regular framework of governance, planning, finance and academic oversight established for the institution as a whole.

Principle No. 5:

NAIA member institutions make an affirmative commitment and are held accountable to established standards of quality and best practices in academics, eligibility, competition and character education for participating student-athletes.

Priority Strategy No. 1

Priority Strategy No. 2

Priority Strategy No. 3

Priority Strategy No. 4

NAIA member institutions will conduct their intercollegiate athletics programs with high integrity.

We will increase the level of engagement of all NAIA colleges in NAIA programs.

We will communicate outcomes and benefits of character-driven athletics for increased national and local publicity.

We will secure resources to increase the impact of characterdriven athletics on society.

Performance Objectives

Performance Objectives

Performance Objectives

Performance Objectives

Members will commit to minimum standards for the conduct of character-driven athletics programs as a condition of membership.

The association will implement best practices and resources for member institutions’ improvement.

Member institutions and conferences will work to ensure accountability to agreed-upon standards.

Champions of Character will function throughout the NAIA trustbased system as a standard for excellence and the basis for continuing education.

NAIA competition will reflect the core tenets of character-driven intercollegiate athletics.

Chief executive officers will assume an active leadership role in governance affairs within each conference.

Conference administrators will serve as primary agents in delivery of key services and programs to conference members.

Conference commissioners and CEOs of conference members will take the initiative in NAIA membership recruitment and retention.

Affiliated conferences and member institutions will assume a leadership role in delivering Champions of Character to studentathletes, coaches and communities.

NAIA members will become advocates for the NAIA. NAIA will gain more exposure through national media.

Secondary school administrators and coaches will gain awareness and understanding of the NAIA through Champions of Character programming adapted for younger student-athletes.

A comprehensive financial development plan that supports the advancement of characterdriven intercollegiate athletics will be based on the benefits and outcomes for enrolled studentathletes.

The association will form sustained relationships with increased numbers of corporate partners that support character-driven intercollegiate athletics.

NAIA Organizational Chart Member Institutions

Council of Presidents

Composition: Constitution Article V Vacancies: Constitution Article IX, Section A Duties & Authority: Bylaws Article IV, Section C

Conference Commissioners Association (IX.C.3) Constitution and Bylaws Committee (VIII.C.3) Committee on Gender Equity (VIII.C.8) Conference Review Committee International Relations and Competition (VIII.C.9) Membership Committee `

President & CEO

Duties & Responsibilities: Bylaws Article III

National Office

National Coordinating Committee

National Administrative Council

Council of Faculty Athletics Representatives

Composition: Constitution Article VII Vacancies: Constitution Article IX, Section B Duties & Authority: Bylaws Article IV, Section D

Council for Student-Athletes

Athletics Directors Association (IX.C.1)

Faculty Athletics Representatives Association (IX.C.4)

Association of Student-Athletes (IX.C.9)

Athletic Trainers Association (IX.C.2)

Registrars Association (IX.C.7)

Athletic Trainers Association (IX.C.2)

Sports Information Directors Association (IX.C.8)

Competitive Experience Committee (VIII.C.5)

Champions of Character Advisory Committee

Association of Independent Institutions (IX.C.5)

National Eligibility Committee (VIII.C.7)

NAIA Coaches Associations (IX.C.6)

Home School Committee (VIII.C.10)

Awards/Hall of Fame Committee (VIII.C.1) National Conduct and Ethics Committee (VIII.C.2) Conference Information Directors Committee (VIII.C.4) Divisions of Competition Committee (VIII.C.6)

Awards 2015-2016 Nomination Deadlines Awards Timeline for Submitting Nominations

Daktronics-NAIA Scholar-Athlete Nomination Deadlines Scholar Team Nomination Deadline

Award Leroy Walker and Coach of Character A. O. Duer Award Emil S. Liston Award Wally Schwartz FAR of the Year Hall of Fame Charles Morris Sport Fall Sports Winter Sports Spring Sports All team sports

Receipt Deadline of Nomination June 15 to conference commissioner/ July 15 to National Office June 15 to conference commissioner/ July 15 to National Office June 15 to conference commissioner/ July 15 to National Office June 15 to conference commissioner/ July 15 to National Office June 15 to conference commissioner/ July 15 to National Office June 15 to conference commissioner/ July 15 to National Office Receipt Deadline of Nomination November 1 February 15 April 20 June 30

Award Nominations (forms and online submission) Find these resources at NAIA.org Membership Services Official Forms

DAKTRONICS-NAIA SCHOLAR-ATHLETE Criteria: • Nominee is junior or above in academic standing.

• Nominee has been in attendance at the nominating institution two full academic years as a non-transfer student or a minimum of one full academic year as a transfer student.

• Nominee has a minimum grade point average of 3.50 (on a 4.0 scale) at the time of the nomination deadline (for transfer students the GPA is only at current NAIA institution).

• Nominee has been certified as eligible and is listed on the eligibility certificate submitted to conference eligibility chair.

• Nomination form is complete and submitted through SIDHelp.

• All the above information is to be received by the sport specific deadline to be eligible for national press release/website, certificate and honors database. All criteria must be met by this date.

• NOTE: There are no statistical/playing requirements needed to receive this award.

Daktronics-NAIA Scholar-Athlete nominations will continue to be filled out via the SIDHelp admin website at www.naiasports.org/admin. You must have an account in order to fill out nomination forms as the forms are no longer available through coaches’ manuals. SIDHelp is the only way to nominate student-athletes as a Daktronics-NAIA Scholar-Athlete. If you don’t have an account, please sign up and create your own. Your access will be granted (usually) within 24 hours.

SCHOLAR TEAM In recognition of academic achievement, the NAIA names a Scholar Team for all sports in which Scholar-Athletes are recognized. Based on a 3.0 season GPA on a 4.0 scale, all members of the team who appear on the eligibility certificate will be included in the GPA compilation.

Download the NAIA Scholar Team Award Form at http://www.naia.org/ViewArticle.dbml?DB_OEM_ID=27900&ATCLID=205327004

HALL OF FAME The NAIA maintains a Hall of Fame program recognizing outstanding contributions in all areas and at all levels. The basic aim of the Hall of Fame program is to honor those individuals, who over a period of years have distinguished themselves with service to the NAIA. The Hall of Fame program honors individuals in three categories: Meritorious Service, Coach and Athlete.

Induction into the Hall of Fame is the highest honor bestowed by the NAIA. Specific criteria, nomination forms, and general information are outlined in Appendix A of this manual as well as in the NAC section of the NAIA Official and Policy Handbook.

A.O. DUER SCHOLARSHIP AWARD Named in honor of the NAIA’s former executive secretary that served the association for 26 years, this award has been annually presented since 1967 to a junior student-athlete in any sport who has excelled in scholarship, character and citizenship.

To be eligible, a student-athlete must have an overall grade point average of at least 3.75 (on a 4.00 scale) and be in her/his junior year academically.

EMIL S. LISTON AWARD Named in honor of the NAIA’s first executive secretary and the prime mover behind the men’s basketball tournament, this award has been presented annually since 1950 to a junior men’s or women’s basketball player who has shown high athletic and scholastic achievement.

To be eligible, a student-athlete must have an overall grade point average of at least 3.50 (on a 4.00 scale) and be in her/his junior year academically.

Each award consists of a $1,000 scholarship presented to the recipient’s institution to be used for tuition and approved expenses and an appropriate award is presented to the honoree.

CHARLES MORRIS ADMINISTRATOR OF THE YEAR AWARD The award was initiated in memory and honor of past Associate Executive Director Charles Morris and is presented annually to recognize a National Administrator of the Year. Each conference and the Association of Independent Institutions may nominate one individual for consideration.

The recipient should exemplify the loyalty and enthusiasm Charles Morris had for the NAIA. Nominees must be active as an administrator at a member institution or in conference/independent committee organizations.

LEROY WALKER SPORTSMANSHIP AWARD This award was created to honor Dr. LeRoy Walker a former president of the NAIA and President emeritus of the United States Olympic Committee.

The nominee must be a representative of an NAIA institution as a student-athlete. The nominee must be at least a junior academic status at the nominating institution at the time of nomination, and must be “outstanding” in academic achievement (3.0 G.P.A or higher), campus leadership, community leadership, embracing the five core character values of the NAIA Champions of Character initiative, athletic achievement and future ambition.

The recipient will receive a $1,000 cash award to the institution scholarship fund of recipient’s choice. Also, the recipient will receive a specially engraved plaque/revere bowl as a permanent memento of the award.

The recipient will be provided round-trip transportation to the two awards ceremonies. One ceremony is in conjunction with the annual NAIA National Convention in the spring of 2008 and the other at the Citizen through Sports Alliance Awards Banquet.

WALLY SCHWARTZ AWARD The Faculty Athletic Representative Association has initiated this award to honor past Vice-President of Legislative Services, Wally Schwartz.

Honorees can be FARs in any phase of the FARA, whether on a college campus or serving the conference/independent administration.

The recipient should exemplify the loyalty, enthusiasm, and honesty that Wally Schwartz had, and still has, shown on behalf of the NAIA. Each conference and the Association of Independent Institutions may nominate one individual for consideration. Registrars are not considered for this award as they have their own association.

ORDERING AWARDS Official NAIA awards MUST be ordered from: MTM Recognition, 3501 SE 29th Street, Del City, OK 73115 (800) 324-5995 x 415 Contact: Jessica Baughman, jbaughman@mtmrecognition.com (405)-670-4545 NAIA National Office Staff Awards Liaison – Mindy Pinkerton – mpinkerton@naia.org

Conference Eligibility Chair Roster As of June 14, 2016 Conference

Eligibility Chair

Phone

Email

American Midwest Conference

Ms. Valerie Beeson

314.862.3893

beesonv@hssu.edu

Appalachian Athletic Conference

Dr. Lewis Buterakos

276.326.4284

Lbuterakos@bluefield.edul

Mr. Harold Hubbard

606.539.4254

hhubbard.naia@ucumberlands.edu

Mr. William Lowe Jr.

540.216.4265

william.lowe@svu.edu

Mrs. Patsy Livingston

619.849.2375

patsylivingston@pointloma.edu

Cascade Collegiate Conference

Mrs. Mickie Bush

503.494.1277

bushm@ohsu.edu

Chicagoland Collegiate Athletic Conference

Mr. Tony Grimm

815.939.5108

tgrimm@olivet.edu

Crossroads League

Ms. Michelle Horning

575.535.7453

michelleeh@goshen.edu

Frontier Conference

Mrs. Mickie Bush

503.494.1277

bushm@ohsu.edu

Golden State Athletic Conference

Mrs. Patsy Livingston

619.849.2375

patsylivingston@pointloma.edu

Great Plains Athletic Conference

Dr. Byron Noordewier

712.707.7007

dr_no@nwciaowa.edu

Gulf Coast Athletic Conference

Dr. Thomas Howell

816.415.7617

howellt@william.jewell.edu

Heart of America Athletic Conference

Ms. Marsha Lashley

660.831.4115

lashleym@moval.edu

Association of Independent Institutions Association of Independent Institutions California Pacific Conference

Kansas Collegiate Athletic Conference Kentucky Intercollegiate Athletic Conference

Dr. Joyce Pigge Dr. Ken Pickerill

785.227.3380 ext. 8215 859.858.3511 ext. 2258

piggej@bethanyb.edu ken.pickerill@asbury.edu

Mid-South Conference

Mr. Tim Curry

270.384.8142

tim.curry@mid-southconference.org

North Star Athletic Association

Mr. Dave Bass

701.845.7194

dace.bass@vcsu.edu

Red River Athletic Conference

Dr. Terry Harris

318.797.5368

Terry.harris@lsus.edu

Sooner Athletic Conference

Dr. Paul Sadler

806.291.1163

sadlerp@wbu.edu

Southern States Athletic Conference

Dr. Ron Melton

912.583.3238

rmelton@bpc.edu

The Sun Conference

Dr. Elfie Farchmin

863.638.2939

farchminel@webber.edu

Wolverine-Hoosier Athletic Conference

Mr. Larry Bos

616.949.5300 ext. 1319

lawerence.bos@cornerstone.edu

National Office Conference Liaisons As of June 23, 2016

Conference

National Office Liaison

American Midwest Conference

Chesney Allen

Appalachian Athletic Conference

Jamie Adams

Association of Independent Institutions

Jamie Adams

Association of Independent Institutions

Jamie Adams

California Pacific Conference

Chesney Allen

California Pacific Conference

Chesney Allen

Cascade Collegiate Conference

Kristin Gillette

Chicagoland Collegiate Athletic Conference

Kevin Dee

Crossroads League

Chesney Allen

Frontier Conference

Kristin Gillette

Golden State Athletic Conference

Chesney Allen

Great Plains Athletic Conference

Jamie Adams

Gulf Coast Athletic Conference

Kevin Dee

Heart of America Athletic Conference

Alan Grosbach

Kansas Collegiate Athletic Conference

Kristin Gillette

Kentucky Intercollegiate Athletic Conference

Alan Grosbach

Mid-South Conference

Jamie Adams

North Star Athletic Association

Alan Grosbach

Red River Athletic Conference

Kevin Dee

Sooner Athletic Conference

Kevin Dee

Southern States Athletic Conference

Kristin Gillette

The Sun Conference

Chesney Allen

Wolverine-Hoosier Athletic Conference

Chesney Allen

Role and Responsibilities FACULTY ATHLETICS REPRESENTATIVE A faculty athletics representative shall: a. Be appointed by the chief executive officer of the institution to represent the institution in the development of sound educational policies for athletics; b. Be a regular member of the faculty, but not assigned as a coach or athletics administrator; c. Be charged with the responsibility of ensuring that all participants in intercollegiate competition are eligible in accordance with the rules and regulations of the Association prior to their representing the institution in any manner; d. Meet with the institution’s chief executive officer to review NAIA and conference issues regarding academics and athletics; e. Participate (either in person or via conference call) in any conference-wide meeting which is set for the purpose of rules education; f. Participate (either in person or via conference call) in conference meetings when items on the agenda are pertinent to the faculty member’s role as the faculty athletics representative of his/her institution; g. Be encouraged to attend the first NAIA National Convention occurring after being appointed faculty athletics representative; and h. Work with the athletics director to provide a rules education program in a manner consistent with the best practices approved and published by the Council of Faculty Athletics Representatives. Such a program shall include educating the institutions: 1) Administrators who participate in eligibility certification (e.g. registrar, newly appointed faculty athletics representative or athletics director); 2) Sports coaches; 3) Student-athletes; and 4) Appropriate faculty (including advising centers). Article 1, Section C i. Retain eligibility documentation for a minimum of five academic years. Best practice is to retain for seven academic years

Resources NAIA.ORG/LEGISLATIVE NAIA.org is where you can find all official forms. Legislative Services has a page where all legislative briefs are posted and archived as well as other materials to help with any question.

NAIA Official Policy Handbook Legislative Briefs Archive: Educational articles that expand on NAIA Bylaws and policies. Articles are published once a week and are followed by a session on Periscope with a member of the Legislative Services staff.

Rules Education 101s: Narrated PowerPoint presentations explaining the basics of eligibility bylaws and other relevant topics. a. b. c. d. e. f. g. h. i. j. k. l.

Terms of Attendance Seasons of Competition Freshman Eligibility 24/36 Hour Rule Progress Rule Transfer Rules Frequency of Play & Scheduling Amateurism Financial Assistance Recruiting Competitive Experience Exception to a Standing Rule Process

Legislative Processes: Explanations of exceptions, appeals and other processes facilitated through Legislative Services. a. b. c. d. e. f. g. h. i. j.

Proposing Legislative Amendments Requesting an Exception to a Standing Rule Reporting a Violation Requesting Amateur Reinstatement Appealing a Committee’s Previous Ruling (“NCC Appeal”) Appealing a Suspension (Stemming from an Ejection) Requesting a Medical Hardship Declaring an Inter-Term Providing Notification of International Competition Requesting Approval for Competition Against Professional Competitors

Official Award & Report Forms: All forms needed for awards nominations, rules exceptions, eligibility, etc.

End of Year Reporting Manual: Manual detailing the end of year reporting process and submission requirements. Found on the legislative homepage on naia.org under the “Manuals” tab.

Eligibility Tests: Exams available to test knowledge of eligibility and a. b. c. d.

Athletic Director Full Test Athletic Director Shortened Test Coach Test FAR Test

NAIAHELP.COM NAIAHelp is the website to visit for access to the following processes and forms: a. b. c. d. e.

End of Year Reporting Eligibility Certification Process (ECP) Software Declaration of Intent Forms Champions of Character Scorecard Convention Registration

PLAYNAIA.ORG Official site of the NAIA Eligibility Center. Registration at PlayNAIA.org is required of all first time NAIA students. An eligible determination must be issued by the Eligibility Center prior to competition for all first time NAIA students.

NAIA Membership Resources: Information to guide school administrators through Eligibility Center processes.

Resources ELIGIBILITY CERTIFICATE CHECK LIST Coming Soon!

.

Semester Conversions Number of Semesters 1 2 3 4 5 6 7 8 9 10

Number of Quarters 1.5 3 2.4 4.5 6 4.8 7.5 9 7.2 10.5 12 13.5 15

Number of Trimesters 1.2

Number of Semesters 0.666666667 1.333333333 2 2.4 2.666666667 3.333333333 4 4.8 4.666666667 5.333333333 6 7.2 6.666666667 7.333333333 8 8.666666667 9.333333333 10

Number of Trimesters 0.8 1.6

3.6 6 8,4 9.6 10.8 12

Quarter Conversions Number of Quarters 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

3.2 4 5.6 6.4 8 8.8 9.6 10.4 11.2 12

Trimester Conversion Number of Trimesters 1 2 3 4 5 6 7 8 9 10 11 12 .

Number of Semesters 0.833333333 1.666666667 2.5 3.333333333 4.166666667 5 7.5 5.833333333 6.666666667 7.5 8.333333333 9.166666667 10

Number of Quarters 1.25 2.5 3.75 5 6.25 8.75 10 11.25 12.5 13.75 15

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

Situation Analysis The NAIA Eligibility Center is responsible for determining the eligibility status for each student-athlete seeking to compete in an NAIA recognized sport for the first time. The Eligibility Center’s determination is binding for all NAIA institutions.

Once a student receives an “eligible” determination from the Eligibility Center, the campus faculty athletics representative (FAR) is responsible for certifying the student’s eligibility to represent the institution in a given academic term. Campus certification for a first-time student-athlete is based on the Eligibility Center’s determination and the proper application of institutional, conference and NAIA rules.

Reactivation with the NAIA Eligibility Center In many instances a student may require reactivation of his/her PlayNAIA account. These situations are outlined in detailed below. In cases requiring reactivation, the institution is required to reactivate the student’s online PlayNAIA account, the student is required to update academic and athletic experience with any new information and submit his/her online profile. Any new coursework must be sent via official transcripts. The Eligibility Center must issue a new determination before the student can be certified on campus. Reactivated students will not incur additional registration fees.

Situations The following scenarios describe campus responsibilities in different situations, and explain when it is necessary for students to return to the Eligibility Center for additional review.

Situation No. 1 – Eligible, Fall Competition  Student registers with Fall enrollment • FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

date (term A)*  Receives an ‘eligible’ decision for Fall term A

* Also applies when student registers with Spring enrollment date, then enrolls and

 Identifies at an NAIA institution in Fall

seeks to compete in the same designated Spring term

term A  Seeks to compete for the first time in Fall term A

Situation No. 2 – Eligible, Spring Competition  Student registers with Fall enrollment • No reactivation required date (term A)* • FAR verifies completion of required institutional credit hours for Fall term A (no  Receives an ‘eligible’ decision for Fall term A  Identifies at an NAIA institution in Fall term A  Seeks to compete for the first time in term B (Winter or Spring)

•

communication with Eligibility Center required) FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

* Also applies if term A is Spring enrollment and term B is the Fall that immediately follows

NOTE: A student seeking a determination to compete in the Winter/Spring term must send the Eligibility Center an official transcript with completed Fall term coursework if the student enrolled in the Fall term but the NAIA Eligibility Center did not receive all required official documents prior to the last day of the institution’s Fall term.

Situation No. 6 – Eligible, No Competition at First NAIA School, Transfer  Student registers for term A • Reactivation required prior to competition at new institution  Receives an ‘eligible’ decision for • FAR directs student to reconnect with Eligibility Center to update information and term A  Identifies at an NAIA institution in term A  Does not compete in the initial academic term/year  Transfers to another NAIA institution in term B

• • • •

 Seeks to compete at new institution

seek new determination prior to competition at new institution Student submits to the Eligibility Center additional information related to academics and competitive experience since previous determination was made Student requests official transcripts be sent directly from previous institution to Eligibility Center Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 7 – Ineligible, Subsequent Competition  Student registers for term A • Reactivation required prior to competition in term B or later  Receives a ‘not eligible’ decision for • Student submits to the Eligibility Center additional information related to academics term A  Identifies at an NAIA institution in term A  Seeks to compete for the first time in

• • •

term B or later

and competitive experience for the intervening period Registrar’s office forwards official transcript with updated coursework Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 8 – EC Registration, No NAIA Enrollment  Student-athlete registers for term A • Reactivation is required prior to competition after identification in future term  Receives an eligibility decision for • Student submits to the Eligibility Center additional information related to academics term A ( ‘eligible’ or ‘not eligible’)  Does not identify at an NAIA institution in term A

• •

and competitive experience for the intervening period Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 9 – NAIA Enrollment Prior to EC Registration  Student-athlete does not register • Student is required to register with the Eligibility Center  Identifies at an NAIA institution in term • Student must request official transcripts be sent to the Eligibility Center from the A  Seeks to play NAIA sports in term B or a later term

• •

NAIA institution and other educational institutions previously attended Eligibility Center indicates eligibility status FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 10 – Eligible, Additional Sport Participation  Student-athlete registers for term A

There are two applications for this situation:

 Receives a decision of ‘eligible’ for term A  Subsequently decides to play additional NAIA sports not listed on original registration in term A or beyond

A. For students who are not subject to the competitive experience rule (identified at the NAIA institution before the first day of the thirteenth month after high school graduation and does not have a break in enrollment)

• •

No reactivation required FAR certifies proper application of NAIA, institutional and conference rules for original and additional sport(s) and submits all required forms to the conference eligibility chair prior to competition

B. For students who are subject to the competitive experience rule (identified at the NAIA institution on or after the first day of the thirteenth month following high school graduation, and/or have break in NAIA full-time enrollment) Competition in the original sport before adding a new sport:

• •

Reactivation is not required if the student competes for the NAIA school in the original sport before adding new sport (regular season or scrimmage) FAR completes the Competitive Experience form for the new sport(s) and submits to the conference eligibility chair with the Official Eligibility Certificate

•

prior to the student competing in the added sport FAR certifies proper application of NAIA, institutional and conference rules prior to competition in the original sport reviewed by the Eligibility Center

Competition in the new sport before competing in the original sport:

• • • •

Reactivation is required if the student does not compete for the NAIA school in the original sport before adding new sport (regular season or scrimmage), FAR directs the student to the Eligibility Center to provide competitive experience details for the additional sport Eligibility Center indicates eligibility status in the new sport(s) based on additional research FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Convention Outcomes NEW LEGISLATION http://www.naia.org/fls/27900//1NAIA/legislative/docs/NAIA_2016_Approved_Legislation.pdf?DB_OEM_ID=27900

MINUTES FROM 2016 CONVENTION 1. Call to Order a. Meeting called to order by Tim Wilson 2. Opening Remarks and Introduction of Officers a. Tim Wilson, Chair b. Elfie Farchmin, Chair elect, Webber International University c. Jan Bell, Vice Chair, St. Thomas University d. Samantha Betton, Secretary, Edward Waters College 3. Approval of 2015 Minutes a. 2015 minutes motioned to be approved by Ron Melton, Eligibility Chair of Southern States Conference b. Motion seconded by Greg Dyer or Indiana Tech c. Meeting minutes unanimously approved 4. Approval of Agenda 5. Recognition of First-Time FARs 6. Old Business: a. Committee/Council Updates i. Will be filling officer positions for CFAR, FARA and committee positions for awards committees and Competitive Experience 7. New Business: a. Updates: i. Eligibility Center Survey – Key Takeaways 1. The Eligibility Center survey showed that 80% of respondents have neutral to excellent feelings about the performance of the Eligibility Center ii. Digital Eligibility Certification Pilot Program 1. A few conference eligibility chairs and schools within their conferences have agreed to be part of the test group for rolling out the ECP software across all membership.

2. Goal is to have all member schools submitting eligibility certifications through the online ECP software beginning with the 2017-18 academic year. iii. Drug Education & Testing Discussions 1. There will be a proposal to tie drug testing education to each student’s eligibility beginning with the 2017-18 academic year 2. An association wide drug testing program would also begin in the 2017-18 academic year. The program would be implemented at national championship events only and is proposed to only test for performance enhancing drugs

b. Rules Education Initiatives: i. Eligibility Tests

1. Eligibility tests have been developed to aid in rules education and provide another resource to membership.

2. Conference Eligibility Chairs have links to tests developed specifically for ADs, FARs and Coaches ii. Interpretation Library 1. Over the coming summer, Legislative Services will be working to develop a database that will house all of the rules interpretations that have been provided to member schools on an individual bases by the National Eligibility Committee.

2. This database will be house online and will be updated as new interpretations are made c. Professional Development Initiatives: i. FAR Manual 1. A manual has been developed to help first time and veteran FARs better understand their job responsibilities.

2. This manual will be housed online and updated annually ii. FARA Education & Mentoring Subcommittee 1. Regional rules education 2. Mentoring framework 3. FARA5 d. Committee/Council Nominations i. CFAR nominations (East: 2) 1. Craig Dyer – Indiana Tech 2. Matt Mize – Indiana Wesleyan a. Tim Wilson motioned to close, seconded by Larry Bos ii. FARA nominations (2) 1. Vice Chair: Kevin Sweeney – Wayland Baptist 2. Secretary: Hans Nicol – Sterling College a. Tim Wilson motioned to close, seconded by Ed Loeb iii. Duer Award Selection Committee nomination (1) 1. Pamela Bentley – Southern University at New Orleans a. Hans Nicol motioned to close, seconded by everyone iv. Liston Award Selection Committee nomination (1) 1. Pamela Russ – Tougaloo College a. Ed Loeb motions to close, everyone approved nomination v. Competitive Experience Committee nomination (1) 1. Kevin Sweeney – Wayland Baptist a. Jan Bell motions to close, Elfie Farchmin seconded e. Straw Poll 8. Summer 2016: Will be accepting NEC nominations a. Betty Etier (Huston-Tillotson) will be rotating off following Convention 2017; select new member in Fall 2016 so new member can shadow committee before officially joining at Convention 2017 9. Other 10. Adjournment

On the Horizon 2016-17 NAIA MASTER CALDENAR To view dates for championships selections, national championships, national office deadlines and meeting dates, please select the link below to view the NAIA Master Calendar.

NAIA MASTER CALENDAR –2016-17 Master Calendar will be released in August.

Please note dates are subject to change.

2017 CONVENTION INFORMATION 76th NAIA National Convention 2017 San Diego, CA April 8-12, 2017 Each year, the NAIA National Convention is an opportunity for those who work on behalf of the student-athlete to meet with peers to discuss legislation, engage in professional development and honor those who have excelled throughout the previous year. To see highlights of the 2016 Convention and for updates on the 2017 Convention, visit the NAIA Convention webpage.

WHY YOU SHOULD ATTEND Association business is not the only topic at the NAIA National Convention. Each attendee leaves the convention with an understanding of why the NAIA is the best fit for student-athletes. Sessions are offered and tailored according to each position at a school, including presidents, athletics directors, faculty athletics representatives, compliance officers, conference commissioners and campus character representatives.

Frequently Asked Questions Coming Soon!