Ciarb

Appointed Trustee

April 2023

Hello, Thank you for taking time to consider joining Ciarb as an Appointed Trustee on the Board of Trustees.

At Ciarb, we are committed to promoting effective dispute resolution and the benefits that brings to society and economies across the world. With more than 20,000 members in 149 countries, we bring together an inclusive community of diverse dispute resolvers through the provision of world class education and training programs, thought leadership conferences, best practices guidelines, a variety of member services, and innovative professional and charitable programs developed in our 42 regional branches. By promoting the benefits of using effective dispute

resolution, we raise professional standards and embed ethical rules into practice, thereby supporting the rule of law and expanding access to justice.

Our current Board of Trustees consists solely of regionally elected Ciarb members. At an Extraordinary General Meeting (EGM) last year, our members voted on changes to our Royal Charter and Bye-Laws, which have recently been approved by the Privy Council and His Majesty King Charles III. These changes allow for the introduction of ‘Appointed Trustees’ to represent 1/3 of the Board composition and be recruited on a skills basis to ensure a sufficiently diverse, independent and professional governing body. Going forward, the Board will comprise 10 Elected Trustees and 5 Appointed Trustees. We are therefore seeking to appoint the inaugural 5 Appointed Trustees to serve on the Board.

Ciarb was established to serve the public interest, and its Trustees have the following 6 main duties:

• Ensure that the charity is carrying out its purposes for the public benefit,

• Comply with the charity’s governing documents and applicable law,

• Act in the charity’s best interests,

• Manage the charity’s resources responsibly,

• Act with reasonable skill and care, and

• Ensure that the charity is accountable.

In performing those duties, Trustees will participate in developing and revising Ciarb’s rolling 3-year strategic plan, evaluate and approve Ciarb’s annual budget and funding model, stimulate ongoing innovation and efficiency in Ciarb’s operations, and ensure that Ciarb includes all perspectives, including those of users of alternate dispute resolution services.

We are looking for Appointed Trustees committed to the work, values and vision of Ciarb, persons of accomplishment and distinction in their own fields who are strategic thinkers, effective communicators, and incisive evaluators willing and able to support Ciarb on the next phase of our journey.

To learn more about Ciarb visit www.ciarb.org and @CIArb_official

Once again, thank you for taking time to consider our approach. If you have any questions, please contact Camille Revuelta or Joan Mwangi at Prospectus. Their details and how to express interest in the role can be found at the back of this document.

Marion Smith KC, Chair, Board of Trustees

Ambassador (r.)

David Huebner, Chair, Nominations Committee

Who are we

Ambition

Our ambition is to be recognised as the global and trusted thought leader on ADR and we are committed to working with our 42 branches and members in over 150 jurisdictions around the world to provide them with world-class services, training and development thereby ensuring that we raise professional standards and embed ethical rules into ADR practice.

Vision/Mission

Our vision is a world where disputes are resolved promptly, effectively, and creatively. We believe that by delivering our strategic aims we will move us closer towards achieving our vision and demonstrate commitment to our mission, which is:

To be the inclusive global thought leader on dispute resolution, promoting and facilitating the creative and effective resolution of disputes, supporting diversity and inclusion, and ensuring practitioners are highly trained and comply with professional standards and ethical rules.

Strategy

In 2020, working closely with our members, branches, boards and staff, Ciarb developed a revised strategy for the three years commencing in 2021.

Ciarb’s strategic aims are to:

Strategic Aim 2

Be a global, inclusive thought leader

In summary we will:

• Influence those with a key role in shaping dispute resolution across the world by being recognised as the thought leader on all forms of effective dispute resolution and as the home for all dispute resolution professionals, irrespective of discipline;

Strategic Aim 1

Globally promote the constructive resolution of disputes

In summary we will:

• Promote the benefits of constructively resolving disputes and the value this brings to society and to the economy;

• Differentiate Ciarb members’ expertise resulting from their CIArb training and compliance with professional standards and ethical rules;

• Train non-members to understand the benefits of using effective dispute resolution, encouraging them to use such methods to resolve disputes at work; and

• Work collaboratively, partnering to promote all forms of effective dispute resolution across the globe.

• Reinforce the rule of law and access to justice by raising global awareness and support any projects which use all forms of effective dispute resolution;

• Enable greater access to all forms of effective dispute resolution through the use of innovation and technology;

• Identify through horizon scanning, trends affecting all forms of effective dispute resolution; and

• Raise professional standards by continuously developing guidance and rules.

Strategic Aim 3

Develop and support an inclusive global community of diverse dispute resolvers.

In summary we will:

• Support our members’ career progression by providing accessible, relevant, and high-quality training and development, enabling them to innovate, differentiate, and compete in changing markets;

• Grow our membership by targeting the provision of information, products, and services;

• Respond to the diverse and individual needs of our members by building our understanding of their roles, career stage, priorities, and specialisms;

• Support our branches to grow, network, develop expertise, and share information through active communication and engagement;

• Highlight the significant contribution of Ciarb members; and

• Encourage and support equality, diversity, and inclusion, enabling the best candidates to join Ciarb and the dispute resolution progression regardless of their background.

Finances 2021

• Total membership at the end of 2021 of 16,881 and student membership of almost 10,000.

• Total of 181 DAS (Dispute Avoidance Service) cases received.

• Net assets of £9.7m.

• Total income of £7.3m of which:

• Membership subscription income of £4.7m

• Education training income of £2.46m

• Investment portfolio valued at £1.7m.

Governance Structure

Diversity, Equity and Inclusion

Our vision is of a dispute resolution profession that reflects the diversity of the global societies it serves, and in which individuals can flourish regardless of their identity, background or circumstances.

Appointed Trustees

Background

The overall purpose of the Board of Trustees, is to:

• Review, develop and adopt major issues of policy, strategy and future direction of Ciarb in accordance with its governing documents and strategic plan;

• Exercise general oversight of Ciarb, including ensuring efficient, effective performance by the executive and appropriate deployment and fiduciary preservation of Ciarb’s assets, including its legion of volunteers around the world;

• Review and approve the yearly budgets of Ciarb prepared by the Executive and reviewed by the Board’s Finance Committee;

• Evaluate, manage, and mitigate risk within Ciarb with the advice of the Board’s Audit & Risk Committee; and

• Appoint the Chief Executive Officer of Ciarb.

Membership

The membership of the Board comprises:

• Not more than 10 Elected Trustees; and

• Not more than 5 Appointed Trustees.

Elected Trustees

The 10 Elected Trustees are elected by the members of Ciarb, and shall comprise:

1) 3 elected representatives from among the members within Great Britain; and

2) 7 elected representatives, with one from each of the following regions:

• Africa

• Americas

• Australasia

• Europe

• East Asia

• Middle East/Indian Subcontinent

• Ireland

While elected regionally, the Elected Trustees represent Ciarb as a whole and not their home regions.

Appointed Trustees

The 5 Appointed Trustees will likewise represent Ciarb as a whole but will be appointed by the Board of Trustees on the recommendation of the Nominations Committee.

Further information on the functions of the Board of Trustees can be found in the Royal Charter, Bye-Laws and Regulations.

Term of appointment

Appointed Trustees are appointed for a term of four years.

Person Specification

Professional knowledge, skills and experience

• Financial, commercial, and/or investment acumen.

• Senior executive experience in a successful business, corporate board experience, or experience working within a complex global organisation at a senior level.

• Experience with strategic planning, corporate restructuring, and/or continuous improvement regimes.

• Understanding of thought leadership or sector/market leadership initiatives.

• Ability to support the CEO and colleague Trustees in the implementation of resolutions and strategic goals.

Personal skills

• Ability to analyse and weigh up complex information quickly, to make informed and robust decisions.

• Strong communication and interpersonal skills, with the ability to challenge and debate issues constructively and collegially.

• Highly effective listening skills, with the ability to respond to different viewpoints and draw on own and others’ expertise in developing thoughts and ideas.

• Ability to support and build team cohesiveness with other Trustees and the executive team.

Personal attributes

• Sound, independent judgment.

• Inclusive, consultative, collegial, and supportive style.

• Able to commit the necessary time and effort to fulfilling the role requirements.

Time commitment

The Trustees meet four times a year in February (a partial day by Zoom), June (two days in person), September (a partial day by Zoom), and November (two days in person). The June and November meetings take place at Ciarb HQ in London, and those meetings are where the Board considers its most significant business, including the Trustees Annual Report and the Budget.

Appointed members are expected to meet all legal and fiduciary obligations, including reviewing and voting on the annual budget, audit reports, and other material business decisions.

Additional Information

Remuneration and expenses

Whilst these roles are non-remunerated, expenses incurred in the proper performance of duties will be reimbursed in accordance with Ciarb’s Expenses Policy, including travel and accommodation expenses incurred to be present in person at Ciarb HQ in London for the June and November meetings.

Eligibility

You may not act as a Trustee if you are disqualified under the Charites Act (England and Wales), unless your disqualification has been waived by the Charities Act (England and Wales). Reasons for disqualification include if you:

• are disqualified as a company director,

• have been convicted of an offence involving dishonesty or deception (such as fraud),

• are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors,

• have been removed as a Trustee of any charity by the Charities Act (England and Wales) (or a court) because of misconduct or mismanagement, or

• are on the sex offenders’ register in the UK or elsewhere.

You can read the automatic disqualification guidance for charities from the Charity Commission for more information on this.

In addition, the management conditions in the UK Finance Act 2010 requires all of a charity’s managers (including Trustees) to be ‘fit and proper persons’. More information on this can be found in HM Revenue and Customs guidance.

How to Express Interest

To apply for the role of Trustee of the Chartered Institute of Arbitrators (Ciarb), please upload your CV together with a supporting statement (maximum two pages of A4) on the Prospectus website at the link below.

Please ensure that you have included mobile, work and home telephone numbers, as well as any dates when you will not be available or might have difficulty with the recruitment timetable.

At Prospectus we believe passionately that a truly inclusive workplace leads to increased social impact. We are committed to supporting our clients build more inclusive teams. To understand how we are performing, we ask that you kindly complete the brief equal opportunities questionnaire when you submit your application via our website. Please be assured that your responses are kept confidential, separate from your candidate record, are not part of any application you make, and that the consultants never see individual responses to the questionnaire.

Applications should be made via the Prospectus website at: https://jobs.prospect-us.co.uk/ jobs/90783-trustee/

If you require this document in an alternative format, please contact Prospectus on 020 7691 1920 or email: executive.admin@prospect-us.co.uk

We would like to invite you to have an informal discussion about the opportunity; to do so, please contact our retained advisors Camille Revuelta or Emily Hayman via email: camille.revuelta@prospect-us.co.uk emily.hayman@prospect-us.co.uk

Recruitment timetable

Expressions of interest by: Late June

Initial exploratory conversations with Prospectus: Ongoing

Panel interviews with Ciarb (via video conference): TBC

Successful candidates will be invited to attend the Ciarb board meeting via video conference in September to be introduced and endorsed as Trustees. You will also be invited to attend the in-person board meeting on 20-21 November in London, UK.

Should you require any adaptation or provision as a result of any disability should you be called for interview, please do let us know.