Š Nick Hannes
VZW
PROTOS Annual Report 2012
Content
Abbreviations
Foreword - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 2012 in a nutshell - - - - - - - - - - - - - - - - - - - - - - - 2 The PROTOS Mission - - - - - - - - - - - - - - - - - - - 4 PROTOS worldwide- - - - - - - - - - - - - - - - - - - - - 5 Strategy - - - - - - - - - - - - - - - - - - - - - - - - - - 5 Advocacy: PROTOS assumes its responsibility - - - - - - - - - - - - - - - - - - - - - - - 6 Benin - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7 Mali - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8 Great Lakes Region - - - - - - - - - - - - - - - - - 9 Haiti - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 10 Ecuador- - - - - - - - - - - - - - - - - - - - - - - - - - - 11 Partner countries overview - - - - - - 12-13 Madagascar- - - - - - - - - - - - - - - - - - - - - - - - 14 Belgium - - - - - - - - - - - - - - - - - - - - - - - - - - 15
AGM BD BFFS DGD EU FTE GRI GWS IWRM UNDP UNEP VAIS VPWvO WWF
Annual General Meeting Board of Directors Belgian Fund for Food Security Directorate General for Development Cooperation European Union Fullt-time Equivalent Global Reporting Initiative Global Water Solidarity Integrated Water Resources Management United Nations Development Programme United Nations Environmental Programme Flemish Agency for International Cooperation Flemish Partnership Water for Development World water forum
Environmental and social report- - - - - - - - - 16 Organisational chart - - - - - - - - - - - - - - - - 17 Alliances and networks - - - - - - - - - - - - 20 Financial report Balance - - - - - - - - - - - - - - - - - - - - - - - - - - - - 21 Results - - - - - - - - - - - - - - - - - - - - - - - - - - - - 22 Details - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 23 Thanks - - - - - - - - - - - - - - - - - - - - - - - - - - - - 24 GRI overview - - - - - - - - - - - - - - - - - - - - - - - - - 25
VZW
contact
PROTOS vzw - Flamingostraat 36 - 9000 Ghent - Belgium tel +32-9-235 25 10 - fax +32-9-225 66 07 www.protosh2o.org Compagny registration number 0417.299.047 www.facebook.com/protosh2o
Š Nick Hannes
Protos Benin - info.benin@protosh2o.org Protos Ecuador - info.ecuador@protosh2o.org Protos Haiti - info.haiti@protosh2o.org Protos Oeganda - info.uganda@protosh2o.org Protos Rwanda - info.rwanda@protosh2o.org Protos Mali - info.mali@protosh2o.org Protos Madagascar - info.madagascar@protosh2o.org Protos Belgium - info@protosh2o.org
Women and children are queuing for safe drinking water. (DR Congo, Bunia).
Foreword PROTOS professionals PROTOS considers professionalism of paramount importance. In Belgium, we can call us the reference for development cooperation around water. In 2012, our expertise was again recognized by Belgian and European development cooperation authorities and for the first time, PROTOS obtained United Nations (UNEP and UNICEF) funding and African Development Bank funding. Through a new strategy of action research, we aim to reinforce our high-leverage policy. 89 PROTOS professionals, together with PROTOS partners, develop concepts and methods in our programmes. We wish to make those concepts and methods available to other organisations, to be used again. In this way they can proliferate, which will have a real impact. To achieve this, our teams and our people are our trump card. PROTOS relies on employees who have gained dozens of years of experience in the North and the South, within and outside our organisation. Making optimal use of this expertise is one of our staff policy objectives. PROTOS wishes to be a socially responsible employer to fulfill the social component of sustainability. The NGO sector is supported by committed and motivated people. Moreover, PROTOS aims to meet the standards of professionalism that apply to the public and private sectors. Therefore, we readily welcome people joining our ranks wishing to use their experience, acquired in the corporate sector, for the PROTOS mission of sustainable, participatory and equitable water resources management. Therefore, I am pleased to be able to inform you that at the end of 2012, PROTOS’s Board of Directors appointed Vincent Volckaert new General Manager as from 1 march 2013. Vincent was PROTOS Country Coordinator in Haiti from 1984 until 1987 and moreover, can look back on extensive international management experience in the corporate sector. Vincent is the right person to take the helm at PROTOS, to further strengthen control mechanisms and to start implementing our new strategy of action research. © PROTOS-Johan Slimbrouck►Benin
Arnoud Lust PROTOS Chairman
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2012 in a nutshell Our train runs again at its cruising speed
The PROTOS train runs again at its cruising speed. After a difficult year 2011, in 2012 we succeeded in equalling our former project content. And this project content means that we together with our partners were able to reach the normal number of beneficiaries again: approximately 120,000 new users of safe drinking water and sanitation facilities, 40,000 direct beneficiaries from agri‑ cultural families. And that has a significant impact. Girls going to school in stead of collecting water; women spending their available time on lucrative activities. Healthy water, better sanitation facilities and more food mean fewer diseases, resulting in lower health care costs and less economic time wasted. Farmers grow more and sell the extra produce at the market. The figures are known: UNDP – United Nations Development Programme – has calculated that the value of the investment of every euro in water and sanitation will octuple. Besides, PROTOS supports and lays the responsibility on the authorized local private and public actors for water and sanitation facilities. We do this by enlarging their knowledge, skills and abilities during the supervision of their projects. This capacity development is one of our main goals and is the essence of modern structural development cooperation.
Some magnificent views en route Furthermore, in this annual report you can taste some of our programmes. Here, we already present a number of remarkable accomplishments in 2012. Our Integrated Land and Water Resources Management programmes are more and more acknowledged as exemplary projects in the adaptation strategies of countries in their fight against the effects of climate change. The pilot project of the Mpanga Basin of southwestern Uganda is such a project. Due to the good cooperation between PROTOS and the Directorate of Water Resources Management of
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the Ministry of Water and Environment in Uganda – with UNEP (United Nations Environment Programme) funding – an Integrated Water Resources Management plan could be drafted with the broad participation of the population concerned. During the many meetings in the local communities, a documentary on the River Mpanga was shown in a “mobile cinema”. That gave the population food for thought about river use and management. As a result, very valuable local knowledge emerged. The documentary follows a small plastic bag thrown into water from source to estuary and gives the word to the people living along the river. On the basis of the identified bottlenecks, participatory action plans were drafted in the project. These led to demonstration projects such as planting trees for bank protection, anti-erosion measures, water infiltration, fruit production near schools and health centres, etc. The use of fertilizers from dry toilets and water from rainwater storage tanks strengthens this total approach. The theory of adaptation to climate change states: “When adapting to the effects of climate change, enhancing resilience by disseminating local population’s latent knowledge is crucial.” This programme is a classic example. Highlights of the North activities were expressing some of our points of view at the 6th World Water Forum in Marseille and studying the educational package “de Zuid-Noord Klimaatspiegel” (South-North Climate Mirror) with the Climate Forum, with the “devisers” contest for schools in the Flemish Parliament. Finding new sources of income is an other significant success. Apart from UNEP funding in Uganda, PROTOS has also obtained UNICEF (United Nations Children’s Fund) funding for sanitation projects in Haiti and Mali. The African Development Bank has approved a programme to support the decentralized approach of water projects in Benin. For this bank it is also an important pilot project: so far, it only supported states; now for the first time also local governments, a real breakthrough! At the end of 2012, after two years, PROTOS also succeeded in obtaining EU funding again, but its effect will not be noticeable until 2013.
Nevertheless we were crossing stormy waters The political situation in Mali, Madagascar, DR Congo and Haiti was unclear and unsafe. In Mali, our teams had to cease activities temporarily in two of three intervention zones and had to go to Bamako for safety reasons. As a result, the already short “building season” in the Inner Niger Delta was wasted: PROTOS and its partners had to limit themselves to activities such as training and capacity building. At the end of 2012, North Kivu also became too unsafe for employees of PROTOS and of our partners REHA and PEHA. These external factors are inherent in our choice of mainly Least Developed Countries, which are often also fragile states. Internally, we are improving our financial and administrative management. The accounting procedures in Mali were strengthened, so that we can guarantee an equal succession in all PROTOS group regional offices at the beginning of 2013. Although the budget assumed a loss, we close the 2012 financial year with a slightly positive result.
The River Mpanga in Uganda.
Pledge for the future Through a process of reflection in which the whole PROTOS family was involved, in 2012, we also determined the strategy we will pursue in the coming 10 years. Our vision and mission will not change, but PROTOS wishes to focus more on action-oriented research in future, apart from the existing “work tasks” such as the supervision of infrastructure projects, capacity building, advocacy, resource mobilisation, knowledge mana gement and dissemination. The principal motivation is: if PROTOS, as a minor player on a global scale, wishes to add value, we must develop innovative models through actionoriented research and make the solutions known, so that other actors for development can adopt and use those. In the course of 1013, we will develop this new strategy and as from 2014, we will apply it.
Drawings for raising awareness.
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The PROTOS Mission
PROTOS seeks to promote fair and mutually beneficial relations between the North and the South.
PROTOS aims at facilitating sustainable and empowering development processes that are well integrated in the local cultural and social context and that strive to improve the general well being of the destitute groups in the South. In that view, water is a key element. Given its expertise in this field, PROTOS particularly stands up for equitable, sustainable and participatory water management in the North and the South. • Equitable water management assumes solidarity amongst all users, whereby each individual has the right to sufficient water quantities for a well-balanced human development. • Sustainable water management seeks to optimally use the available water sources without threatening the other users, the environment or the future. • Participatory water management requires the involvement of each individual and community, including disadvantaged groups, providing the opportunity for them to take control of their own future. In this, a fair gender balance has to be respected. PROTOS wants to achieve these objectives by: • Supporting participatory development programmes in the South: via an improvement of access to water, and of distribution and/or valorisation of water, PROTOS aims to improve the socio-economic situation of the local population. • Being a lever: by strengthening the capacities, the vision and the position of organisations that are able to capitalize on the knowledge fostered by these programmes and capable of making profit of this knowledge in the future. • Stimulating the cooperation between all parties involved in the planning and implementation of local development, including the civil society organisations and the local authorities. • Stimulating the debate on the equitable, sustainable and participatory water resources management in both the North and the South. The experiences of PROTOS and its partner organisations are able to contribute to this debate.
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PROTOS worldwide Strategy Since 2006, PROTOS has worked in nine countries in the South: Benin, Mali, Uganda, Rwanda, Burundi, DR Congo and Madagascar in Africa; Haiti and Ecuador in America. All these countries are among the Least Developed Countries, with the exception of Ecuador. In Ecuador, we are active in socio-economically deprived areas. This geographic choice of working in these countries for a long period of time enables us to gain an in-depth understanding of the context, to establish relationships with both civil society and authorities and in that way, we can offer solutions for all aspects of water resources management. Water resources management is very varied and very complex. Therefore, PROTOS programmes are based on a number of complementary strategies ensuring a comprehensive approach. Every water issue has various dimensions: technical, social, cultural, economic, political,… Therefore, each solution is based on Integrated Water Resources Management (IWRM) principles: a local intervention always has an impact on the downstream area, and this must be taken into account. The different interests and needs of all water users, including nature, should be reconciled. Water is a common pool resource. No-one can appropriate it, and everyone should have the right to be able to participate in water resources management. No decision or intervention is allowed to put a heavy burden on the development of future generations.
PROTOS chooses to address issues in three sectors: drinking water, sanitation and water for agricultural production The first two are indissolubly connected. To significantly reduce the number of waterborne diseases, a project must be focused both on access to safe water and safe basic sanitation and 0n hygienic practices. Often the disadvantaged and women are excluded from development initiatives, even if those were initially meant for them. By means of the correct analysis of these issues, and with adapted strategies, the programmes ensure that those people’s situation will improve too. Development is brought about by conflicting visions, interests and desires of all parties concerned such as civil society, local authorities, deconcentrated national authorities, and local and international NGOs. Consultation and cooperation lead to mutual acknowledgement and will eventually contribute to local democratic community building. The infrastructure works are the most tangible results of our activities, but without an establishment plan and without training users and managers, these are often at risk of being taken out of service. Therefore, capacity building is fundamental. Interesting experiences in this area may inspire other organisations. We try to share these lessons with others by attending national and international forums and by means of publications.
YADI Sèbègui, chair of the Kérou-Benin users committee:
"Men used to sway the sceptre of the Pump Management Committee in my village of Waroungourou, but they did not succeed in solving our water problem due to frequent and long-term failures. Us women take care of the availability of financial contributions to be able to repair the pump. I have been able to persuade women to appoint me chair. I will prove that us women can make a difference." PROTOS Annual Report 2012
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Advocacy: PROTOS assumes its responsibility PROTOS again actively participated in the threeyearly World Water Forum (WWF). In march 2012, PROTOS went to Marseille for the 6th edition. The theme of the forum was “Time for solutions”. The intensive preparation of 12 “priorities for action” and 3 “conditions for success” began at the beginning of 2011.
PROTOS, as well as a number of civil society organisations, has always been an ardent advocate of the fundamental role local authorities should play in the water and sanitation sector.
PROTOS could express its points of view at 2 official sessions and at 2 official side events: • ”Access to water: how to increase local budgets?” Official session in cooperation with AFD (Agence Française de Développement) and ISW (International Secretariat for Water); • ”Innovative funding for local actors: global water solidarity.” Official UNDP Global Water Solidarity (GWS) session; • “1% water and Decentralised Solidarity Mecanismes.” Official UNDP GWS side event with PROTOS and De Watergroep (the former Vlaamse Maatschappij voor Watervoorziening); • “The initiatives of local actors: experiences and financial challenges.” Official ISW side event with PROTOS case studies from Ecuador and Benin. It is very important that in the Ministerial Declaration of this WWF for the first time – after five previous forums – the role of local authorities is clearly recognised, in two fields, actually: meeting the targets for drinking water and sanitation and applying Integrated Water Resources Management (IWRM) in their catchment areas. The Declaration states that the capacity of local authorities should be strengthened, so that they can assume their responsibilities.
• In Haiti, PROTOS chairs the PEPA (Plateforme Eau Potable et Assainissement), recognised by the DINEPA (Direction Nationale de l’Eau Potable et Assainissement) as a legitimate interlocutor of civil society for the development of the national water strategy; • In Ecuador, PROTOS, at the invitation of SENAGUA (National secretariat for water), develops proposals to improve the new Water Act. The participation of Water Users Committees in this process is partly due to PROTOS; • In Uganda, the authorities regard PROTOS as one of the pioneers around IWRM; there, PROTOS sits in the National Thematic Team for IWRM; • In Madagascar, PROTOS is a member of Ran’Eau, a network of water actors sharing experiences, organising exchanges, supporting non-governmental initiatives and advising the Water Ministry; • In Benin, we are, together with our partner PNE, active in the sector group for water and sanitation, where we can take part in policymaking. PNE has participated in drawing up the decrees issued for the purpose of implementing the 2010 Water Act.
In the South, PROTOS also focuses on advocacy to get our points of view adopted in national policy:
PROTOS attended the 3rd Latin-American Community Water Management Conference in Cuenca (Ecuador). Representatives from 15 countries debated and exchanged their views on subjects such as good governance, partnership and sustainably and efficiently managing Municipal Drinking Water Services. The field visit to PROTOS partner CENAGRAP, which has put itself on the international map as a successful example of public community management, was a much appreciated field visit.
"When we were about to organise our work, we saw that two old women could not work. Moreover, they were alone. At a meeting, we agreed that these “old folks” did not have to pay for their drinking water. This is an agreement of the population, who manage the system and declare their solidarity with these old people." Freddy Pineda, vice-chair of infrastructure and an inhabitant of Baijón, Ecuador
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On pages 7-15, we describe one project per country. You can read more about the other programmes on the web site, see ”our programs”.
Benin
The Mékrou is a tributary of the Niger.
The GLEauBe project: The numbers tell the tale Long-term sustainable water resources management implies having sufficient knowledge of water resources. In Benin, knowledge of available water resources is very limited. The amount of water needed for various activities is unknown and there is no monitoring system. Moreover, there is no appropriate research method to estimate how much the amount and quality of water resources will change. No analyses can be made and no risks can be estimated when aiming for efficient and sustainable water resources management. To find a solution to this, we have conducted a study in the Mékrou Basin (the Mékrou is a tributary of the Niger), to be more precise in three upstream municipalities. The study aimed to make water resources data more accessible to local authorities and others involved and its objectives were: • to research and to document the situation of surface water, and also the social, economic and environmental risks associated with it; • to identify the water resources data local authorities need for their development actions; • to analyse how water resources data are collected and distributed; • to propose possible guidance and measures. In addition to available natural water resources (the Mékrou and its tributaries, pools and lakes), we have constructed infrastructure for water abstraction such as dikes and drinking-water wells. All these water points are used for various activities such as arable and livestock farming, and housekeeping. There are also some forests in the region, which are sometimes over-exploited. The ways in which water and other natural resources are used entail significant risks of chemical and physical pollution, erosion, and sedimentation in lakes and rivers. Social problems also occur such as conflicts between users. And climate change plays a role: a decrease in precipitation and a rise in temperature. So, information is needed about rainwater regime, hydrological and seasonal changes, climate change, the agricultural calendar, the sections of the Water Law dealing with the use of water resources, and the locations of groundwater levels. The results of the study have led to concrete actions: the purchase and installation of rainfall and water level measuring instruments, a study on groundwater levels and improving the skills for good governance and the use of measuring instruments in all those involved. The GLEauBe (Local Water Management in 5 municipalities in North Benin) project is carried out by PROTOS, PNE Bénin, EAA and HELVETAS. The goal of this project is to contribute to the food security of vulnerable population groups in five municipalities of the Atacora and Donga Districts, through improved water resources management.
Donors>Programmes PROTOS Benin> DGD • UE • BFFS • Province of West Flanders • Fondation Ensemble• ICCO/WASH Alliance • Fondation Waste • Fondation Gillès • Fonds Elisabeth et Amélie via King Baudouin Foundation •
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Mali
Election of the sanitation committee in Kewa.
The open air is no toilet Open air defecation is still common practice in the Inner Niger Delta, often even in the immediate vicinity of or directly in the River Niger. The water of this river is also used for domestic purposes and drinking. Every year, this situation leads to outbreaks of cholera and other diarrhoeal diseases. Most victims are children. Malaria is also very common in this area, particularly during the rainy season because then there is much more unhealthy stagnant water. To remedy this situation, PROTOS, in partnership with UNICEF, carries out projects in 20 villages of the inner delta (the municipalities of Kewa and Nema-Badenyafako). We apply the CLTS (Community Led Total Sanitation) approach, which means that the whole local community is involved in improving the sanitary situation. The population first conducted an analysis of vulnerabilities and threats to public health. That analysis should lead to local solutions preventing the open air from serving as a toilet. So, the first objective is not only constructing latrines but also raising each individual’s awareness of health risks associated with unhygienic practices. The strategy consists in using ‘the feeling of disgust’ as a motivator for families to start constructing latrines and, as a counterpart of unhygienic practices, using the population’s ‘feeling of pride’ as a motivator for people to take control of their own destiny and to keep their environment clean autonomously and without subsidies. This approach also encourages the population to collective action to gain soon “open defecation free community” status. To obtain this certificate there are three criteria: • every family has a latrine equipped with a cover that limits the proliferation of flies from the pit; • all members of the family exclusively use the latrine to defecate; • each latrine is equipped with a hand-washing device. Two animators and a supervisor provide guidance on the project (February 2012 – August 2013); they are cooperating closely with the local authorities concerned and the regional technical services. On 1 December 2012, in the municipality of Nema-Badenyafako already 301 of 490 latrines (the population had agreed to build that number of latrines), had been constructed, so more than 60%. The community of Kewa have already constructed 190 of 280 planned latrines, or more than 67%. Villagers will receive their certificates in April 2013. Then, we will know how many families will have obtained a certificate.
Donors>Programmes PROTOS Mali> DGD • BFFS • UNICEF • 11.11.11 • Community of Assenede • Flemish Administration, Antea Group and AWW Water-link via VPWvO • Groupe Willemen via Entrepreneurs pour Entrepreneurs• Blue Planet Run Foundation • Association Sud-Nord • Rainwater Harvesting Foundation• Agronomes et Vétérinaires sans Frontières • Family and friends of Delsaerdt Elise • Lindemans Friends •
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A small kitchen garden.
Slope ditches against erosion.
Great Lakes Region Water resources management for improving food security In some regions life is already harder than in other ones, but when war and violence are additional problems in a region, extra support for the population is urgently needed. And this applies to Burundi. Since 2012, PROTOS has carried out a project there, in the commune of Isale, in the province of Bujumbura Rural. Being loyal to our specialty, we work in the field of water. However, we also do some activities in the field of food production that are directly or indirectly related to water resources management. The project aims to find a solution to food security issues, characteristic of the commune of Isale, through cooperation with all those concerned and through local client-contractorship. It is a very rugged area, has a low agricultural potential and is densely populated: 510 inhabitants per square kilometre. Moreover, for a long period of time, it was a dangerous region, where violence was highly prevalent. As a result, the population fled and abandoned their arable fields. When peace had been restored and refugees had returned, many conflicts over land ownership arose. These only made agricultural production and food security issues worse. To teach the local population and authorities to deal with all these problems, we focus on four fields: • land planning and protection according to the principles of Integrated Water Resources Management: 35 hectares of swamps, 350 hectares of protected catchment areas and 90 hectares lost to reforestation; • supporting 2,000 families: providing composting systems, planting trees, introducing small livestock such as goats in stables, producing fodder-plants, supporting horticulture, ...; • supporting 500 women/vulnerable families by planting kitchen gardens, introducing small livestock, installing ecological latrines and rainwater storage tanks, renovating houses, ...; • promoting local client-contractorship and the development of a vision on IWRM to local authorities.
“That will benefit my children’s health” Mrs Denise Nyarukere Hill:
“It used to be difficult for me to obtain drinking water. Almost all the people living in this area got water from the old well, which dates from the colonial period and is dilapidated. The well has been repaired and there is drinking water because of this project. This has led to a highly decreased incidence of diseases, particularly children are less affected by worms. Moreover, the project enables vulnerable women to be in a stronger position and to be able to develop their own activities. Me for example, I can now already plant a small kitchen garden and know how to maintain it. Even after the project, I will continue to grow crops richer in vitamins and minerals. That will benefit my children’s health." The organisations participating in this AMIASZI (Aménagement des Marais et Intégration Agro-SylvoZootechnique) project are AVEDEC, OAP and CISV. The specific objective is: “to increase agricultural production in a sustainable way and to expand the variety of locally grown foods in the commune of Isale through rational management of natural resources.” Donors>Programmes PROTOS Great Lakes Region> DGD • EC• PNUE • Province of East Flanders • Flemish Administration and Antea Group via VPWvO • LIMA nv • ACLVB/CGSLB via Fonds Social alimentaire VIA • Terre Bleue and Baltimore Aircoil via Entrepreneurs pour Entrepreneurs • CM-Midden Vlaanderen • Private donations •
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© PROTOS-Dirk Glas►Haiti
Haiti
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Fewer diseases by washing your hands PROTOS is improving access to water and basic sanitation, but raising awareness of hygiene and proper use of infrastructure is at least as important. In 2012, we toke steps in the right direction in 38 schools in the municipality of Camp-Perrin. With UNICEF support we carried out the EPHAMS1 project on ‘drinking water, hygiene and sanitation.’ To control the spread of infectious diseases such as cholera and typhoid through schools, to teach children good hygiene habits and to reach also their families through them, those are our goals. We work together with the 4 drinking water and sanitation committees, the municipality of Camp-Perrin, the Ministry of Education in the South, a representative of the OREPA2 in the South and head teachers. The situation in schools was poignant in the fields of hygiene and basic sanitation. No or only a few latrines, no lavabos, no drinking water available, no or no tailor-made hygiene education given to pupils. When there were latrines actually, they had not been properly maintained and so they were not really “user friendly”. Our work for EPHAMS involves various steps: Step 1. Schools are connected to the drinking water distribution network and teachers are trained to make lessons on hygiene and the use of sanitary arrangements attractive and instructive. Schools receive tailormade didactic materials. Step 2. Each school forms its own Comité de Gestion EPHA (made up of representatives of teachers, pupils, parents, and head teachers), that is required to formulate a school budget. Step 3. After the PROTOS partners have accepted this budget plan, the various authorities sign an agreement. The infrastructure projects start in schools: constructing environmentally friendly latrines according to children’s sizes, urinals, lavabos and taps – respecting national norms. Step 4. is the subject of our next project proposal. There are several aspects: guidance for schools on respecting the GEPHA Plan concerning hygiene and sanitation education in schools: the use and maintenance of infrastructure; the use of excreta as fertiliser on plots of arable land; and guidance for the municipality, the ministry and the OREPA in their role of supervisors. Children in kindergarten already start their day singing the 'hand-washing song'... ____________
1 EPHAMS: Drinking Water, Sanitation and Hygiene at School. 2 OREPA: Regional Office for Drinking Water and Sanitation. Donors>Programmes PROTOS Haiti> DGD • UNICEF • 11.11.11 • Consortium ‘Haïti Lavi 12-12’ • Province of Antwerp• Province of West Flanders • Havenbedrijf Gent and GROS Ranst via Entrepreneurs pour Entrepreneurs • Lions Club International Foundation (rehabilitation after earthquake 2010) • Community of Ranst, DEME, IMDC, Community of Berlare, Province of East Flanders, TMVW Water-link (rehabilitation after earthquake 2010) • Fondation Ensemble • ICCO • CORDAID • HidroPLUS PIDPA • UEBH • Private donations •
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Canoeing the upper part of the catchment area.
Accelerated deforestation.
Ecuador Integrated Water Resources Management in Esmeraldas In 1990, the province of Esmeraldas, the name refers to the green precious stone, had 1,080,000 hectares of forest, or 9% of the total forest area in Ecuador. In 1998, just 8 years later, this area was smaller than 500,000 hectares and in 2007 this area had been further reduced to barely 350,000 hectares due to continuously illegally cutting down trees and the complete lack of regulation and control. The Chocó ecosystem– to which also the Esmeralda micro-ecosystem belongs – is globally recognised because of its exceptional biospecificity; it is a vulnerable area. The PROTOS programme in Esmeraldas started in 2007 in the fields of water and sanitation, but already after a short period of time, it became obvious that a more integrated approach is required to protect available water resources. Special attention is paid to climate change risks, which pose an additional threat to the region. Recently, the Provincial Government of East Flanders made a working visit to the region. It acknowledges these issues and also advocates a more integrated approach involving installing a water supply system and sanitary arrangements as well as paying attention to the production and commercialisation of cocoa on the same territory. By making the production and commercialisation of cocoa more attractive, more people will be able to generate revenue from this cocoa of excellent quality, in stead of from forest cultivation. The approach of the management of the total catchment area of the Rio Verde (Green River) is a logical next step in the programme, because most drinking water infrastructure generates drinking water from river water, and people living along the river are very concerned about water use and consumption and also about the increasing risks of floods and droughts. After all, the river level is regulated by upstream forests, which on the one hand, in case of high rainfall intensities (tropical rains!), temporarily retain part of the water, and on the other hand, during the dryer season continue to provide sufficient water to the river. Over the past few years, the difference between dry-season and wet-season water tables has increased. At a first workshop with local actors, representatives of the population, authorities and NGOs, an historical overview of the use of natural resources in the catchment area was created. This was used to identify the main problems in the catchment area. On the basis of these data, an action plan to mention and to solve the most urgent problems is made in a participatory way. The Provincial service “Round Table for the Environment” is involved too and it helps PROTOS and local actors realize this plan by providing capacity building support. The Province of East Flanders - within the framework of its regional cooperation with the Province of Esmeraldas - is the partner for CEFODI et PROTOS Ecuador.
Donors>Programmes PROTOS Ecuador> DGD • EC • Province of East Flanders • Community of Berlare • Community of Oosterzele • the Flemish Administration, TMVW Water-link, GROHE, Brugs Fonds voor Ontwikkeling en Samenwerking via VPWvO • Ecobeton Water Technologies • Fondation Ensemble • KrisKras • TREVI • DYKA Plastics - Tessenderlo Group •
PROTOS Annual Report 2012
11
Belgium Office ► Ghent ► 19 employees Partners ► Bevrijde Wereld▕ Iles de Paix▕ Good Planet Belgium. ► Thematic and technical support regional offices▕ advocacy▕ knowledge exchange and management▕ external relations and communication▕ networking▕ global education ▕ fundraising▕ administration and finances.
Haiti Office ► Port-au-Prince ► 7 employees Partners ► CPH▕ GTIH▕ ODRINO▕ CUSIC▕ UDECOBEL▕ DDA▕ ITECA. Types of intervention ► Zones ► Cap Haïtien ► Camp Perrin ► Port-au-Prince ► Terre-Neuve ► Belladère ► Moustiques
Ecuador ► Cuenca ► Local offices: Saraguro and Esmeraldas ► 6 employees Local NGO's : CEDIR, SENDAS and CEFODI▕ Second-line organisations and water committees▕ Local Authorities▕ APROCA, APROCAM and APROCAR (associations cocoa producers)▕ Province of East Flanders. Types of intervention ► Zones
Office Partners ►
► Andes South: Cañar, Oña, Saraguro
Mali
Office ► Bamako ► Local offices: Sévaré, Nioro du Sahel ► 17 employees Partners ►AMASBIF▕ COPIDUC▕ PNE▕ EAA▕ Communities▕ UNICEF. Types of intervention ► Zones ► 18 communities in the Inner Niger Delta ► Bamako ► Nara Cercle and Nioro Cercle - Sahel
► Coast: Muisne and Rioverde in the Province of Esmeraldas
In every partner country, PROTOS takes the same strategic lines: applying Integrated Water Resources Management; municipalities as client-contractors for public services, farmer groups as client-contractors for agricultural projects; a dialogue with local user committees; integrating sanitation into drinking water supply projects; a multi-actor approach; paying attention to gender; aiming for synergy and complementation; knowledge dissemination and exchange; participation in (national) consultations and advocacy ... To learn more about the strategy see page 5.
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PROTOS Annual Report 2012
Great Lakes Region Rwanda, Burundi, DR Congo (Kivu)
Uganda, DR Congo (Iturí) Office ► Local office: Fort Portal (Uganda) ► 3 employees Types of intervention ► Zones
Office ► Kigali (Rwanda) ► 7 employees Types of intervention ► Zones ► District Muhanga (Rwanda) ► Province Gitega et Bujumbura rural (Burundi)
► District Kamwenge, River Mpanga Catchment, Lake George Basin (Uganda)
► Provinces North- and South Kivu (DR Congo)
► Ituri (DR Congo)
Partners ► OAP▕ AVEDEC▕ ODAG (Burundi) ► COFORWA▕ UGAMA-CSC▕ DUHAMIC-ADRI▕ District Muhanga (Rwanda) ► REHA/PEHA+ member organisation (DR Congo)
Partners ► JESE (Uganda) ► CIDRI (DR Congo)
Madagascar
Office ► Antananarivo ► 7 employees Partners ► FIKRIFAMA▕ ngo Saint Gabriël▕ JIRAMA Types of intervention ► Zones ► Toamasina ► Andromba ► Antanifotsy
Benin
Office ► Cotonou ► Local offices: Natitingou, Lokossa ► 18 employees Partners ► PNE▕ Helvetas▕ DCAM-Bethesda▕ EAA - Eau et Assainissement Afrique▕ SNV-Bénin▕ CEBEDES▕ BUPDOS▕ URP Mono/Couffo▕ URP Atacora/Donga. Types of intervention ► Zones ► Mono/Couffo ► Atacora/Donga
IWRM
http://www.protosh2o.org Drinking water Water for Agriculture Sanitation
PROTOS Annual Report 2012
13
Madagascar
The excreta need to be disposed of: a tricycle is one of the possiblities.
Time for sustainable solutions In the town of Toamasina we – together with our partner Saint Gabriel – help the population improve their hygiene habits and their access to sanitary arrangements. Although the number of latrines has increased, there are 21,900 for 97% of the population, there are not yet good solutions to other problems. Because when the pit is full, it needs to be emptied and the excreta need to be disposed of. When these activities are being carried out, direct contact, groundwater pollution or floods pose health risks. However, the population’s technical and financial resources are very limited: 14,000 cubic metres per year are manually emptied and buried in their parcels of land. It is only possible to evacuate and transport excreta by lorry, which is very expensive. Moreover, currently, it only involves 300 cubic metres per year, which is completely insufficient. And at the end of the chain, water is not treated and the disposal side is far away and not tailor-made. So, it is time to look for sustainable solutions. First of all, we have surveyed the situation with a Belgian trainee: what types of latrines exist, when and how are they emptied, how are excreta currently transported, how can we improve that at a price that is reasonable for customers but also lucrative for operators, and when and how are excreta disposed of. This study has found that not everyone has access to an operator using a lorry. However, there are various simple and affordable methods for emptying a pit (using a manual or a small motorised pump) and transporting excreta (by tricycle, pushcart or small pickup truck), for which a transshipment place is required. Given the situation of Toamasina, a system for filtering water with plants is most appropriate for processing excreta. Of course, the execution of the project remains to be done. Together with the municipality and the local partners we are trying to find the necessary resources to realize this. After all, local authorities play an essential role: they draw up environmental regulations, support small operators etc. To be continued!
When emptying latrines, workers need to take hygiene preventive measures. Donors>Programmes PROTOS Madagascar> DGD • Province of Limburg • Flemish Administration and De Watergroep via the VPWvO • VPK Packaging, Brasserie des Trappistes of Westmalle and General Fund via Entrepreneurs for Entrepreneurs • ICCO• SEDIF •
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PROTOS Annual Report 2012
Belgium Young people commit themselves to ‘water’ About 80 young people aged between 18 and 22 from around the world met in Aix-en-Provence on May 6th 2012 to prepare together the 6th World Water Forum (WWF), that would start a few days later in Marseille. Just because they experienced water challenges firsthand, wished to have a say in their own future and wished to demonstrate their commitment to water and climate change issues, they registered themselves for the World Youth Parliament for Water (WYPW). Various international and national organisations from Belgium – among whom PROTOS –, the Netherlands and France took the initiative. It was preceded by preparatory meetings with the young people in France, Ecuador and Tunisia. In Aix, they had a meeting with water experts and described the water challenges in their regions. At various official WWF sessions, but also at a well-attended closing session, these young people presented their regional action plans. They will carry out a wide variety of waterrelated activities in their river catchment areas: to raise children’s awareness, to make educational packages for teachers, and to organise local and national Youth Parliaments for Water. PROTOS provided information to this WYWP and with the support of the Belgium Government (Directorate General for Development Johan and Sheila. Lydie, Bart, Paola, Cooperation and Humanitarian Aid), it enabled the participation of young people from Ecuador, Benin, Uganda and Belgium. And successfully: Lydie Olowo from Benin was involved in a theatrical performance on the significance of water, which was awarded a first prize. The Belgian representative Bart Devos, who already attended the WWF in Istanbul (2009) with PROTOS, was elected President of the WYWP for 3 years and the film “Klimaatchaos”, which PROTOS helped realize won third prize in the category “professional documentaries”.
Climate Forum at the Flemish Parliament The Climate Forum on April 27th at the Flemish Parliament was the highlight of the Zuid-Noord Klimaatspiegel (South-North Climate Mirror) project in 2012. At this Climate Forum, years 3-6 pupils of secondary technical schools discussed possible solutions to climate change with parliamentarians and experts. They presented their concrete class projects to a jury. Their assignment was: how can you help reduce CO2 emissions and how can you work more energy-conscious and more climate-friendly in your future job? The Miniemeninstituut in the town of Leuven was one of the winners. The pupils created an eco garden at their school and now grow organic vegetables themselves, which they water with rainwater from a self-built storage tank. The pupils also sell their vegetables and during their food lessons they prepare sustainable meals with the vegetables. Already a good contribution to climate change mitigation! You can find the other winning class projects on www.klimaatspiegel.be ► The Zuid-Noord Klimaatspiegel is a cooperative project of PROTOS and GREEN vzw, with the support of VAIS (the Flemish Agency for International Cooperation). The project goal is to inform young people about climate change and to raise their awareness of the fact that nowadays, many people in the South are already being confronted with its effects every day. In this project is also explained that this is partly due to our conduct here and our CO2 emissions. Teachers can use the educational material that is offered on the web site www.klimaatspiegel.be: a free educational package, training days, many audio-visual materials for pupils and background information. Donors>North Desk PROTOS> DGD • VAIS • 11.11.11 • Province of East Flanders• City of Ghent • GROHE nv • ARGUS Milieupunt KBC CERA • Private donations •
PROTOS Annual Report 2012
15
Environmental and social report
For the 4th year in a row, PROTOS publishes an environmental and social report for the whole PROTOS group. After having been able, for the first time, to draw up a consolidated balance sheet and financial statements for 2008, PROTOS has also taken this step for 2009 as regards sustainability and social reporting. We can now compare 4 years. PROTOS self-declares level C according to GRI-3 (Global Reporting Initiative). For the 3rd time we also report according to the GRI NGO Sector Supplements. From now on, you can read this report on our web site, together with the annually recurring parameters with a standard description. We are intended to switch to GRI-4 for the report of 2013. After all, GRI is a learning process for PROTOS, during which we attempt to make some progress each year. 2.1 up to 2.8:inclusive: See GRI overview on page 25 as a guideline. 2.9 In the reporting period, there were no significant changes regarding organisation or structure. In Rwanda and Mali, the PROTOS teams moved to slightly larger offices. 2.10 PROTOS did not receive any awards in the past period.
Report Parameters 3.1 This report covers the period 1/1/2012 – 31/12/2012. 3.2 The previous annual report was published after having been adopted at the Annual General Meeting (AGM) on 23/06/2012. 3.3 Each year, PROTOS publishes an annual report after approval at the AGM in the month of June. 3.4 Contact point for this report: see bottom of page 25. 3.5 Process for defining the content of this report: see web site. 3.6 Setting the boundary of this report. Both the social report, the financial section and the social and environmental report in accordance with the GRI guidelines discuss PROTOS’ global activities carried out by its staff. However, our executive partners’ activities are not discussed. 3.7 Specific limitations on the scope or boundary of the report: see 3.6. 3.8 Basis for reporting that can significantly affect comparability from period to period. Now, 4 successive years can be compared for the whole PROTOS group. 3.9 Data measurement techniques and the basis of calculations: identical to those of previous years: see web site. 3.10 Explanation of the effect of any re-statements of information provided in earlier reports: not applicable. 3.11 Significant changes from previous reporting periods in the measurement methods applied in this report: none. 3.12 GRI overview table with an overview of the indicators discussed: page 25.
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PROTOS Annual Report 2012
Governance, Commitments, and Engagement 4.1 up to 4.15 inclusive: see website.
Social SO3 Percentage of employees trained in organisation’s anti-corruption policies and procedures. You can find our policy on our web site. In 2012, 81% of our newly recruited employees were provided with verbal information on the Vademecum. We aim for 100%. SO5 Participation in public policy development and lobbying: pages 6, 12, 15, 20.
Product Responsibility PR6 See web site.
Economic Performance Indicators
EC1 Direct economic value generated and distributed: pages 21-23. EC4 Significant financial assistance received from government: page 22. EC7 Procedures and policy documents for local hiring: see web site. For the ratio of PROTOS’ local employees to nonlocal employees, see LA13, category “by origin”.
NGO Sector Supplements NGO1 up to NGO8 inclusive: see web site.
© Nick Hannes
Organisational Profile
Clean water to wash your baby is not always available. Kpandroma-DR Congo.
Details on the 2012 Environmental and Social Indicators Electricity consumption. On 1/1/2011 PROTOS Ghent switched to a 100% green energy supplier.
LA1, LA2 and LA13: Total Workforce, Employee Turnover and Composition. In 2012, PROTOS’ workforce increased significantly. Our workforce in the South depends highly on approved programmes and projects. For example, there was a large intake of employees in Mali, Haiti and the Great Lakes region. In Benin, meanwhile, a number of programmes were finished. This also explains the apparently large employee turnover. Under indicator LA13 “by origin”, you will also see that the nett increase in staff exclusively involved local people.
EN16/17: Total greenhouse gas emissions. The 2011 and 2012 emissions per capita are comparable and have decreased by one-third since 2009. Work-related traffic by car accounts for the largest share of total emissions, followed by flights; company cars are only used in the South, where they are necessary to reach the intervention areas, which usually have very difficult terrain. Fuel oil consumption for heating the Ghent office has further decreased: previously, an investment had been made in installing double glazing and floor insulation; at the beginning of 2012, a new modern boiler was installed.
LA12: Percentage of employees receiving regular performance and career development reviews in 2012. 85%: this result is significantly better than in 2011. It was also a point of particular interest.
EN18: initiatives to (further) reduce greenhouse gas emissions. Our main point of interest continues to be limiting the number of flights we make, however, without jeopardising normal progress in our programmes in the South. In the offices in the South, we carry on campaigns to raise awareness for using the air conditioners as little as possible, just like in the Ecuador, Haiti and Great Lakes offices.
Purchasing policy. See web site.
You can also find more information about the GRI indicators on our website www.protosh2o.org.
Organisational chart PROTOS General Assembly Board of Directors Director General Administration and Finances SOUTH DESK
NORTH DESK
Head of Service
Head of Service
Desk Offi cers - Ghent
Communication, External Relations & Fundraising
Global Education
Regional offi ces Benin
Mali
Haiti
Ecuador
Madagascar Great Lakes Region
PROTOS Annual Report 2012
17
Environmental Indicators PROTOS Group code GRI EN1
Description
2012
EN4
EN8
2010
2009
2012
Materials used by weight or volume
2011
2010
2009
per FTE 23
per FTE 41
per FTE 37
per FTE 29
0,9 1,4
0,8 1,6
0,4 1,9
0,7 1,4
per m2
per m2
850 5.939 338 51.480
0,4 1,1 0,7 21,2
0,3 1,7 0,3 23,8
Indirect energy consumption by primary source • Commuter traffic car km/year 79.648 62.056 71.302 85.491 train/bus km/year 91.951 120.679 107.922 104.826 motorcycle km/year 27.522 7.000 13.599 9.432 bike km/year 9.364 9.732 6.511 9.651 tram km/year 4.026 3.850 0 0 • Travel work related car km/year 437.048 357.440 361.125 405.539 motorcycle km/year 11.955 25.947 32.853 27.048 train/bus km/year 37.331 33.931 31.486 24.617 air travel work related km/year 332.496 228.740 218.960 431.000
per FTE
per FTE
per FTE
per FTE
1.013 1.169 350 119 51
970 1.886 109 152 60
1.128 1.707 215 103 0
1.401 1.718 155 158 0
5.558 152 475 4.229
5.588 406 530 3.576
5.711 520 498 3.463
6.648 443 404 7.066
Total water withdrawel by source • Water for the utilities
per FTE 30,4
per FTE 29,2
per FTE 28,4
per FTE 23,2
kg CO2
kg CO2
kg CO2
kg CO2
204 12.796 30.551
157 13.320 30.283
155 24.521 42.884
184 18.423 38.814
• Copying paper • Paper for brochures and annual report • Cartridges: color black
EN3
2011
kg
1.832
2.603
2.358
1.785
kg
175
344
505
278
piece piece
68 111
51 103
23 121
42 83
Direct energy consumption by primary energy source • Surface offices m2 2.443 2.199 • Gas for heating KWh 943 727 • Fuel oil for heating liter 2.645 3.840 • Fuel oil electricity production liter 1.714 698 • Electricity for the utilities KWh 51.902 52.295
m3
1.944
1.870
718 7.140 1.214 56.878
1.797
1.417
EN16/17 Total direct and indirect greenhouse gas emissions by weight • Utilities gas KWh 943 727 718 850 fuel oil liter 4.359 4.538 8.354 6.277 electricity KWh 51.902 52.295 56.878 51.480 • Commuter traffic car km/year 79.648 62.056 71.302 85.491 train/bus km/year 91.951 120.679 107.922 104.826 motorcycle km/year 27.522 7.000 13.599 9.432 bike km/year 9.364 9.732 6.511 9.651 tram km/year 4.026 3.850 0 0 • Travel work related car km/year 437.048 357.440 361.125 405.539 motorcycle km/year 11.955 25.947 32.853 27.048 train/bus km/year 37.331 33.931 31.486 24.617 air travel work related km/year 332.496 228.740 218.960 431.000 • Paper consumption kg 2.007 2.947 2.863 2.063
23.496 8.683 1.982 131 0
18.307 11.396 504 136 0
21.034 10.191 979 91 0
25.220 9.899 679 135 0
128.929 861 3.525 108.920 7.067
105.445 1.868 3.204 64.810 10.379
106.532 2.365 2.973 71.960 10.083
119.634 1.947 2.325 141.580 7.264
CO2 emissions - total
327.145
259.808
293.769
366.104
4.164
4.061
4.646
6.002
CO2 emissions - average per FTE
Emission CO2 - totale 13,3%
Utilities
10,5%
Commuter traffic
40,8%
Travel work related
33,3%
Air travel work related
2,2%
Paper consumption
Utilities
2012 43.551
2011 43.760
2010 67.560
2009 57.421
Commuter traffic
34.292
30.343
32.296
35.933
Travel work related
133.315
110.517
111.871
123.906
Air travel work related
108.920
64.810
71.960
141.580
7.067
10.379
10.083
7.264
327.145
259.808
293.769
366.104
Paper consumption CO2 emissions - total
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PROTOS Annual Report 2012
Social indicators PROTOS Groupe code Description GRI LA1
LA2
LA7
Total workforce • Average number of employees Full-time Part-time Total FTE • Employees 31/12/2012 Full-time Part-time Total FTE Turnover of employees • Recruitments • Dismissals Absenteeism • Absenteeism - occupational deseases
LA10 Training and education • Average hours of training per year per employee • Received training 2012 Language courses IT (applications) Social legislation General Total training LA12
LA13
% of employees receiving regular performance and career development reviews • Number of employees that received a review • Number of employees entitled to a review
2012
2011
2010
2009
number number number
71,6 11,2 78,63
57,14 11 63,97
56,7 10,5 63,23
54,7 7,1 61,0
number number number
78 11 85,13
62 11 68,83
56 11 62,83
59 9 64,7
number number
36 20
12 6
9 8
15,6 10,6
days/year
315
102
116
number
33
21
13
hours/year hours/year hours/year hours/year hours/year
51 132 117 984 1.284
30 162 12 1.088 1.292
60 42 26 311 439
72 96 60 49 277
%
84,7
27
number number
50 59
17 63
number number number number number
63 2 15 9 85,13
45 2 17 9 68,83
42 2 14 9 62,83
46 1 13 8 64,7
number number number
1 81,13 3
1 63,83 4
1 57,83 4
2 61,4 1,3
number number number number
12,13 8,4 9,8 54,8
9,33 5,2 6,8 47,5
9,33 2,2 8,8 42,5
number number number
11,33 63,3 10,5
11,33 49 8,5
8,33 46 8,5
number number number number
0 85,13 89 28 61
0 68,83 73 28 45
0 62,83 67 27 40
%
80,6
90,5
29 36
57 63
Breakdown of employees per category
• Workforce Men-Women 31/12/2012 Men full-time Men part-time Women full-time Women part-time Total FTE • According to category (FTE) Direction Employees Labourers • According to level of education (FTE) Primary Secondary Higher education University • According to age group (FTE) < 30 years 30 - 50 years > 50 years • According to minority group membership (FTE) Minority group membership No minority group membership • According to origin (total 31/12) Europeans Local employees 9 partner countries
Social indicator PROTOS Group SO3
Percentage of employees trained in organization’s anti-corruption policies and procedures • number of employees trained • number of employees entitled to this training
number number
PROTOS Annual Report 2012
19
Alliances and networks Together you are stronger to achieve something. PROTOS actively participates in or leads a number of networks and platforms in Belgium. These networks and PROTOS aim to share information through cooperation. Flemish Partnership Water for Development (VPWvO): the VPWvO is a platform bringing together actors from the Flemish Ministry of the Environment, public (drinking) water companies, private companies active in the water and related sectors, the Flemish academic and research spheres, NGOs and non-profit organisations. Trough cooperation, they make an extra contribution to achieving target 7c of Millennium Development Goal 7, concerning drinking water and sanitation. As a result, ‘water and development’ will also be given higher priority on the Flemish political agenda. Entrepreneurs pour entrepreneurs: dialogue and cooperation between companies and NGOs. Promoting the patronage of companies for its member NGOs’ sustainable socio-economic development projects in the South. Kauri: learning network and knowledge centre that stimulates a dialogue between the profit and non-profit sectors on themes such as sustainable development, responsible and ethical entrepreneurship, and transparently taking accountability, which also applies to NGOs. Ngo-federatie: the federation of Flemish NGOs. PROTOS is a member of the Board of Directors and of several working groups. The federation has created the web site www.ngo-openboek.be. 11.11.11: he Coalition of the Flemish North-South Movement: joint political action for the development of the South and raising public awareness of fairer North-South relations. Centre National de Coopération au Développement (CNCD): at the end of 2009, PROTOS joined the French-speaking North-South coalition. CNCD has the same goal as the Flemish coalition. 2015-de tijd loopt (Le temps presse): coalition of 25 NGOs taking joint action to achieve the Millennium Development Goals. RéS’Eau: political action of a number of French-speaking water groups to give water relating to development higher priority on the Belgian agenda and to get constitutional recognition of the human right to drinking water. Province of East Flanders: concentrates its international cooperation in a large part in 3 regional cooperation agreements, from province to province. One of these regional alliances is made with Esmeraldas Province in Ecuador. PROTOS and its local partner CEFODI are the executive partners of this cooperation agreement for the provincial partners. Global Water Solidarity: A worldwide platform founded by UNDP Hub for Innovative Projects: PROTOS is a member of the Steering Committee. The platform’s goal is to support and further develop decentralised solidarity mechanisms for water and sanitation, and to replicate those worldwide, not only from a North-South perspective, but also from a South-South perspective.
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PROTOS Annual Report 2012
Financial Report Balance 2012 (in â&#x201A;Ź)
Assets
FIXED ASSETS II. Intangible fixed assets III. Tangible fixed assets A. Land and buildings B. Plant, machinery and equipment C. Furniture and vehicles
IV. Financial fixed assets CURRENT ASSETS V. Amounts receivable after more than 1 year VII. Amounts receivable within 1 year A. Trade debtors B. Other amounts receivable of which non-interest bearing or at a low rate of interest
2012
2011
51.167,94 54.799,46 1.205,45 1.779,33 21.625,24 26.538,44 18.950,37
25.022,19
2.492,86
647,65
182,01
868,60
28.337,25 26.481,69 5.459.382,69 5.536.622,00 0,17 542.141,02 965.371,28 3.465,65
18.217,73
538.675,37
947.153,56
IX. Cash at bank and in hand X. Deferred accounts
4.286.172,79 631.068,71
3.655.256,81 915.993,91
TOTAL ASSETS
5.510.550,63
XI. Fixed assets not integrated in the balance
149.114,40 (*) 334.299,29 (*)
5.591.421,46
(*)
Fixed assets purchased with program funds which have to be fully considered as an expense at the request of the institutional donors.
Liabilities
2012
2011
EQUITY
654.433,78
I. Funds
642.294,76
777.081,87
0,00 642.294,76
0,00 777.081,87
A. Starting funds B. Permanent funds
IV. Reserves
7.443,72
V. Profit carried forward
4.695,30
Loss carried forward
651.077,19
7.443,72
-133.448,39
PROVISIONS
467.873,94 461.855,69
VII. A. Provisions for liabilities and charges
267.873,94
286.855,69
B. Provisions for revocable donations and bequests 200.000,00
175.000,00
AMOUNTS PAYABLE
4.388.242,91
4.478.488,57
587.244,71
858.600,62
IX. Amounts payable within 1 year C. Trade debts
81.945,66 51.164,07 E. Taxes, remunerations and social security 158.358,47 144.609,20 F. Other amounts payable
X. Deferred accounts TOTAL LIABILITIES
346.940,58
662.827,35
3.800.998,20
3.619.887,95
5.510.550,63
5.591.421,46
PROTOS Annual Report 2012
21
Results 2012 (in â&#x201A;Ź)
2012 I. OPERATING INCOME
2011
7.137.135,99
I. A. Turnover
6.927.440,04
109,50
I. B. Fundraising/Subsidies
615,80
6.997.995,66 6.604.747,28
1. Fundraising
1.654.753,34 1.420.229,93
5.343.242,32 5.184.517,35
2. Subsidies
I. C. Other operating income
29.379,55 52.121,96
IV. Financial income
23.613,19 69.797,65
VII. Extraordinary income
86.038,09 200.157,35
II. OPERATING CHARGES
7.129.994,36 7.060.562,34
II. B. Services and other goods C. Remunerations
930.675,63 678.286,07 2.237.875,46 2.086.423,31
D. Depreciations
12.770,14 11.835,85
F. Provisions
1.792,52 111.920,71
G. Other operating charges
3.747.921,67 3.992.910,70
V. Financial charges
38.067,25 72.328,63
VIII. Extraordinary charges
160.891,69 106.857,07
RESULT 7.141,63 -133.122,30 Differences due to conversion
-2.446,33 -326,09
RESULT 4.695,30 -133.448,39
(after differences due to conversion)
The evolution of the direct expenditure for our programme activities â&#x201A;Ź
2002 2003 2004 2005
4%
Vlaamse Overheid Flemish Administration
2011
2012
2011 4%
Vlaamse Overheid Flemish Administration
11 %
Belgisch Fonds Belgian Fund forvoor de Voedselzek Food Security
Fondsenwerving Fundraising
22 %
Fondsenwerving Fundraising
DGDDGD
35 %
DGD DGD
European Commission Europese Commissie
28 %
EuropeseCommission Commissie European
12 %
Belgisch Fonds Belgian Fund for voor de Voedselzekerheid Food Security
25 % 54 % 5%
PROTOS Annual Report 2012
2008 2009 2010
Origin of financing
2012
22
2006 2007
Details on the 2012 financial statements Introduction The 2012 financial statements are consolidated: they reflect the sum of PROTOS’ head office’s and its six regional offices’ figures. These financial statements are the end product of a process of internal and external controls: • The head office’s financial statements are audited by Clybouw Bedrijfsrevisoren. • First of all, the head office examines the regional offices’ books. Then each regional office’s books are separately audited by an external auditor from the intervention country. • The head office consolidates all the financial statements. After this, Clybouw Bedrijfsrevisoren controls the regional offices’ auditors’ reports and finally, audits the consolidated financial statements. The audited 2012 financial statements are approved at the Annual General Meeting on June 22, 2013. The full financial statements can be found on the website of the National Bank of Belgium. Our company registration number is 0417.299.047.
Balance sheet The tangible fixed assets only involve goods purchased with PROTOS’ own financial resources. The capital goods, which were purchased with programme funds, are not included on the balance sheet, because the subsidy providers require that these are entered as expenses in the year that they are purchased. Prepayments and accrued income mainly involve project funds still to be obtained on 31.12.2012, which were advanced from PROTOS’ own financial resources. Accruals and deferred income mainly involve provided project funds, which had not yet been spent on 31.12.2012 and are transferred to 2013.
Income statement The 2012 financial result (including exchange differences) amounts to EUR + 4,695.30. The financial result includes staff deployment of on average 14.5 Full-time Equivalent (FTE) employees in the head office on the one hand, and of 10.4 FTE expats and 53.73 FTE local employees, who work in the regional offices, on the other hand (in total 78.63 FTE). The 2012 total activity cost amounts to EUR 7,129,994.36 and it was spent as follows: • 92.7 % for the direct realisation of the programme objectives (87.7% in the South and 5 % in the North); • 6.6 % for general management; • 0.7 % for fund raising. In 2012, PROTOS participated also as a partner in other organisations’ programmes. The total budget for these programmes was EUR 120,000. This amount is not included in PROTOS’ income statement.
Fund raising Apart from government subsidies, PROTOS raised EUR 1,654,753.34 in 2012, which were spent as follows: • NGO contributions to government-subsidised prorammes; • funding of projects, which were not, as usual, government-funded; • funding of non-subsidised programme costs; • funding of part of general management costs by the head office.
More detailed information about the financial statements can be obtained from Peter Béatse, phone +32 (0)9 235 25 10. You can also find more information about our organisation’s details on the web site www.ngo-openboek.be.
The regional distribution of the expenditure for our programme activities 2011
2012 5%
Belgium België
7%
Belgium België
9%
Madagaskar Madagascar
4%
Madagaskar Madagascar
18 %
GroteLakes Meren Great
12 %
Grote Meren Great Lakes
15 %
Ecuador Ecuador
16 %
Ecuador Ecuador
23 %
Haïti Haiti
17 %
Haïti Haiti
12 %
Mali Mali
4%
Mali Mali
18 %
Benin Benin
40 %
Benin Benin
PROTOS Annual Report 2012
23
Special thanks to our donors! In 2012, PROTOS could not have done its work without the financial support of many people. Therefore, we thank everybody very much for their greatly appreciated support.
Private donors Provincial authorities: Antwerp─Limburg─East Flanders─West Flanders─ Municipal authorities: Assenede─Berlare─Ghent─Oosterzele─Ranst─ Organisations and enterprises: 11.11.11─ACLVB - CGSLB via Fonds Social VIA – Industrie Alimentaire─Antea Group Belgium via VPWvO─Argus Milieupunt KBC CERA─Association Sud-Nord─AVSF Agronomes et Vétérinaires sans Frontières─AWW water-link via VPWvO─Baltimore Aircoil via Entrepreneurs pour Entrepreneurs─Blue Planet Run Foundation─Brasserie des Trappistes of Westmalle via Entrepreneurs pour Entrepreneurs─Brugs Fonds Ontwikkeling en Samenwerking via VPWvO─CM Midden-Vlaanderen─Consortium belge d'aide urgence ‘Haïti Lavi 12-12’─CORDAID─DEME─De Watergroep via VPWvO─DYKA Plastics – Tessenderlo Group∣Ecobeton Water Technologies∣Entrepreneurs pour Entrepreneurs General Fund∣Family and friends of Elise Delsaerdt∣Fondation Ensemble∣Fondation Gillès∣ Fondation Waste∣Fonds Elisabeth & Amélie via the King Baudouin Foundation ∣Groupe Willemen via Entrepreneurs pour Entrepreneurs∣GROHE via the VPWvO∣Havenbedrijf Gent via Entrepreneurs pour Entrepreneurs∣HidroPLUS PIDPA∣ICCO∣ICCO / WASH Alliance∣IMDC∣KrisKras∣Lima nv∣Lindemans Friends∣Lions Club International Foundation (rehabilitation Haiti)∣SEDIF∣Rainwater Harvesting Foundation ∣Terre Bleue via Entrepreneurs pour Entrepreneurs∣TMVW water-link via VPWvO∣TREVI nv∣UEBH∣Vpk Packaging via Entrepreneurs pour Entrepreneurs∣ Institutional providers of funds, for financing programmes in the partner countries and in the North: Federal Administration: DGD - Directorate General for Development Cooperation∣ Belgian Fund for Food Security∣European Commission and EU-ACP Water facility∣Flemish Administration: departement for Energy, Environment and Nature (via the Flemish Partnership Water for Development) and VAIS (Flemish Agency for International Cooperation)∣UNEP United Nations Environmental Programme─UNICEF─
© PROTOS-Katrien Van Hooydonk►Ecuador
Enterprises or organisations who provided knowhow and expertise for free for the programmes in our partner countries or our partners in the South: Antea Group Belgium─Aquafin∣GeoID∣IMDC∣KU Leuven department EES ∣University of Antwerp, IWRM chair─De Watergroep∣VMM Vlaamse Milieumaatschappij∣
! s k n ha
24
T PROTOS Annual Report 2012
GRI-summary Vision and strategy 1.1
Sustainability statement
p. web site
Organisational profile
Governance, commitments and engagement 4.1
p.
Governance structure
web site
4.2
Is Chair an executive officer?
web site
4.3
Number of independent/non-executive members
web site web site
2.1
Name organisation
1, 17
4.4
Mechanisms for recommendations/direction
2.2
Products/services
5-15
4.8
Internally developed mission
2.3
Operational structure
2.4
Location headquarters
2.5
Countries where organisation operates
2.6
Legal form
2.7
Markets served
5-15
2.8
Scale/Revenues-costs
21-23
EN1
Materials used by weight or volume
18
2.9
Significant changes
16
EN3
Direct energy consumption by primary energy source
18
16
EN4
Indirect energy consumption by primary energy source
18
EN5
Energy saved due to conservation and efficiency improvements
18
17
4.13
Memberships/Advocacy organisations
cover
4.14
Stakeholders groups
12-13
4.15
Basis for identification/selection stakeholders
cover
2.10 Awards Report parameters
4 20 20, 24 web site
Performance indicators Environment
3.1
Reporting period
16
EN8
Total water withdrawel by source
3.2 3.3
Date most recent previous report Reporting cycle
16 16
EN16 EN17
Total direct and indirect greenhouse gas emmissions by weight Other relevant indirect greenhouse gas emmissions by weight
17, 18 17, 18
3.4
Contact point
25
EN18
Initiatives to reduce greenhouse gas emmissions
17, 18 17, 19 17, 19
3.5
Proces for defining report content
16
Social
3.6 3.7
Boundary of the report Specific limitations
16 16
LA1 LA2
Total workforce Employee turnover
18
3.8
Basis affecting comparability
16
LA7
Absenteeism
19
3.9
Bases for calculations
16
LA10
Training and education
19
16
LA12
% of employees receiving regular career development reviews
17, 19
16
LA13
Breakdown of employees per category
17, 19
25
Society Effectiveness of programmes/impact on communities % of employees trained in organizationâ&#x20AC;&#x2122;s anti-corruption policies and procedures Participation in public policy development and lobbying
7-15 16, 19
3.10 Effect of re-statements 3.11
Significant changes
3.12 GRI-table
SO1 SO3 SO5 â&#x20AC;Ż
Product responsibility PR6 Voluntary codes related to advertising, promotion and sponsorship Economy EC1
Direct economic value/turnover
EC4
Significant financial assistance received from government
EC7
Procedures for local hiring
6, 12, 15, 20 web site
21-23 22 16, 19, web site
Ngo-sector-supplements NGO1 Processes for involvement of affected stakeholder groups in the design/implementation of programmes NGO3 System for program monitoring, evaluation and learning
web site web site
NGO4 Measures to integrate gender and diversity into programmes web site NGO5 Processes to formulate and change advocacy positions
Contact point for questions regarding this report marc.despiegelaere@protosh2o.org tel +32-9-235 25 17
NGO6 Processes to take into account and coordinate with the activities of other actors. NGO7 Resource allocation NGO8 5 largest donors
web site web site web site web site, 22
PROTOS Annual Report 2012
25
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