Hoya Supply & Fit

STANDARD OPERATION PROCEDURE Pro Supply – Supply And Fit [Frame to Follow] HOYA LENS AUSTRALIA

Author: Gary Jones | Department: HAPL | Revision No. 1 Nov 2016

Scope

Provision has initiated a centralised and Virtual distribution warehouse to create efficiencies around the supply chain of frame and lens to their members. Provision members will be able order their frames through an online catalogue, which will then be forwarded direct to Hoya for frame matching and fitting. The aim of this project is to create efficiencies throughout the supply chain and cost benefits to the provision member.

Sunshades Eyewear is the central distribution warehouse and will forward daily shipments to HOYA. Virtual Warehouse are also utilised Nationally, frame shipments daily also apply to Hoya.

Aim

Provide clear online ordering procedure for supply and fit model from ProSupply

Key Items

1.

Supply and Fit model

2.

Special instruction “PVPROSUPLY”

3.

First Process – Lens ordered first through, Email, phone , fax or Hoyalog

4.

Second Process - Frames ordered second through ProSupply website https://orders.provision.com.au

5.

Account name and patient surname will be the identifying keys [see below for frame package and label details]

6.

HOYALOG Pro Supply ordered fit jobs will be centralised in Hoya Sydney

7.

Email, Phone Fax ProSupply ordered fit jobs can be filtered to individual Hoya State Labs.

8.

Hoya to Invoice Lens

9.

Frame Company to invoice frames

IMPORTANT : To enable the correct ProSupply settings on HoyaLog, a masterfile update is required Log on to www.hoyalens.com.au and follow the instructions

2

Username :

prov

Password :

provdigital

EMAIL/PHONE PROCESS (Page 4)

Provision Member

1st Process Order Job via Hoya State Lab Email/Phone /Fax 2nd Process Order Frame ProSupply Website

Hoya manufacture job and match frame in specified State Lab

Hoya state Lab Dispatch’s to Provision member

ProSupply Dispatch frame direct to Hoya State Lab

HOYALOG PROCESS (Page 16)

1st Process Order Job via Hoyalog

Hoya manufacture job and match frame in Sydney

2nd Process Order Frame Website

ProSupply Dispatch frame to Hoya Sydney

Provision Member

3

Dispatch to Provision member

Email, Phone, Fax Ordering Process 1st Process Order Job via Hoya State Lab Email/Phone/Fax All standard order parameters (RX, Frame, Ht, Pd) will be required

Hoya manufacture job and match frame in specified State Lab

IMPORTANT Quote

Provision Member

2nd Process Order Frame ProSupply Website Use drop down menu to select required Hoya State Lab delivery point for fitting

4

Hoya state Lab Dispatch’s to Provision member

“Frame To Follow” “PROSUPPLY”

ProSupply Dispatch frame direct to specified Hoya State Lab

HOYALOG PROCESS NB : THE FOLLOWING INSTRUCTIONS MUST BE ACTIONED FOR HOYALOG SUPPLY AND FIT MODEL TO BE OPERATIONAL [ie TO ENSURE COMPLETE JOB WILL BE SUPPLIED TO PROVISION MEMBER] ACTION SELECT SELECT TYPE

5

FIELD SPECIAL INSTRUCTION 1 SPECIAL INSTRUCTION 2 REMARKS

SELECTION METAL [OR CORRESPONDING FRAME TYPE] PVPROSUPLY PVPROSUPPLY

Two options to select frame shape type:

Step 1

A. B.

Supply and FIT with Pre-Registered Shapes Supply and FIT with Pre-Defined Shapes

A. SUPPLY and FIT with Pre-Registered shapes Supply and fit jobs can be ordered with a shape code, which enables accurate and thinnest finish for grind products. The pre-registered shape codes can be located on Pro Supply website and the corresponding shape code will also be located in Hoyalog frame registry.

6

Select Frame registry icon to search for shape code

HOYA Frame Registry Icon provides a short cut to shape selection

7

Select Filter Icon to search for shape code

Filter icon provides a shortcut to shape search

Select “Maker� check box and type in frame maker code and select OK

8

Select the require frame maker and name

9

Shape details are now registered to the job and will appear in the frame information section on Hoyalog

10

B. SUPPLY and FIT with Predefined Shapes Uncut lens ordering is available for Pro Supply and Fit orders through Hoya ABC Uncut ordering process [Special Instruction list still applies]

ACTION SELECT SELECT TYPE

FIELD SPECIAL INSTRUCTION 1 SPECIAL INSTRUCTION 2 REMARKS

SELECTION METAL [OR CORRESPONDING FRAME TYPE] PVPROSUPLY PVPROSUPPLY

Select predefined shape selection through Tools > Frame> Set Shape From > Predefined Shapes

11

Select shape which matches required shape Enter measurements A / B / DBL A B DBL

12

Eye size [Add 2mm to eyesize printed on frame] Depth Measurement DBL Measurement

ABC measurements have been registered with th job and will now appear in the frame information section on Hoyalog

13

14

Step 2

Send Order after entering job details, special instruction and shape details.

Step 3

To ensure frame and lens are matched up correctly at the Hoya Lab please enter Hoya order number on to Pro Supply frame order [Order Status field]

Step 4

Log on to ProSupply website https://orders.provision.com.au and select frame for order frame

Step 5

Order frame with Supply and Fit Selection on Pro Supply website and enter Hoya Order number into [Job Number field]

28603369

15

Step 6

16

Select [Hoya NSW] as the lab for manufacture