2013
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Welcome to your Team Leader Experience! Congratulations on your brave decision to apply for this truly powerful role, and being selected and ratified! This is a short, simple and effective guide to getting the best out of your Team Experiences, and ensuring that your members, your portfolio, and you yourself become integral part of the growth of this amazing Local Chapter. All the best!
- La Familia AIESEC Bangalore | TL Guide | 2013
1.
Team Basics i. ii. iii. iv.
2.
3. Performance
Definition of a Team Team Principles Your Team on myaiesec.net Tracking Your Team
The Ideal Team Leader i.
Team Engagement
ii.
Team Meetings
iii.
Resources
i. ii. iii. iv.
4.
Why track it? What are we doing with tracking? What are we tracking it on? When are we tracking it?
Output i. ii. iii. iv.
AIESEC Bangalore | TL Guide | 2013
Discharge TL Experience Report Alumni Criteria Extras
According to the Dictionary: “A group people who come together to achieve a common goal.”
According to AIESEC: • • • • •
Not different at all, just a little more specific: One Team Leader At least 3 Team Members For at least 8 Months With a clear, defined, goal, known by all members of the team Following the Team Principles AIESEC Bangalore | TL Guide | 2013
Index
What are the Team Principles? ďƒź Like the , the Team Principles indicate the right direction – They contain basic guidelines for how Team experiences must be delivered/lived. They are essential to develop Leadership! Make sure you imbibe these in your teams.
AIESEC Bangalore | TL Guide | 2013
Index
• •
•
Exactly like the picture on the left your team does not exist if it is not on .net! Like any organization, we have to professionally record our experiences. You as a TL have a responsibility to yourself and your members to put your team on system. How do you do it? 3 simple steps! with the name in the format: [
] Bangalore – Portfolio – Quarter – Team Name Put down your Name and your Members names in the Summary Section Make sure you mention your Team Goals in the Goals section Get your VP to approve the Team Assign Roles to your members [ ] Get your members to complete the competency tests and send screenshots of the results to you. In the about section of your Team Page, upload these screenshots along with their names.
AIESEC Bangalore | TL Guide | 2013
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Why track your Team? In typical Textbook fashion, here are some huge reasons: o o o o
To hold them accountable – so you can drive performance To record member experiences as a Leader of AIESEC To identify and improve good Leadership practices To show case to members their own experiences over the duration of their experience with you as their leader
How do you track your Team? o No, it’s not a boring task so let go of that misconception. o This is the @ Bangalore Team Management Tracker:
o As soon as you are done reading this guide, enter your details on the left section, and your team’s details on the right section! o Update this according to performance every week – You will get a reminder on Podio to do this. Do NOT leave tasks pending AIESEC Bangalore | TL Guide | 2013
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• Most Team Leaders suffer from bad Team Engagement. • The only way to ensure goal achievement is to retain members through good engagement. As a leader, your members are your biggest resource! •
These are a few simple steps to engage your membership effectively – Set goals for your members – this should be based on your overall team goals – Make sure your members are aware of their goals, and what little tasks they need to do each week in order to achieve them. – Do a Team Meeting every week – physical meetings are always preferred. Getting your members to attend are a test of your Leadership. Follow up with absentees. – If members are not attending your meetings, it means they are not seeing enough value in them, regardless of their reasons for not attending. – If they have any issues at home, sort them out with your VPs help ASAP. – Run a performance review every 2-3 weeks to build accountability – this will be based on the Team Management Tracker! AIESEC Bangalore | TL Guide | 2013
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• This is a rough map of what you could follow. Again, it is rough. Make sure you are adapting this to the reality in your own team!
Month 1
• Get to know your Team • Refresh their understanding of AIESEC • Train them in Basic Operations • RYLC! • Get them to start performing at the earliest – best way to keep them connected.
Month 2
• Give advanced professional advice with VP inputs • Do a Team Day • Do team building activities/sport • Get them to meet interns • Sort Home issues • Share stories with them
AIESEC Bangalore | TL Guide | 2013
Month 3
• Get them to a level of high performance • Ask them to make reports • Give them more responsibility • Create a case study of their experience so far • Introspect with your team on your entire team experience
Index
• • • •
• •
Do not do random team meetings Analyze where your team stands w.r.t. goal achievement, identify inferences and obstacles and base your agenda on that. Get your VPs inputs on each team meeting Your biggest task will be to get ALL your members to come to the meeting. The best way to build a team culture is to ensure 100% attendance. IMPORTANT: Minute Every Meeting and Upload onto your Team Page/Podio Workspace! Put one member in charge of this! A simple Meeting Flow can be as follows(to be adapted as per your needs): – – – – – – – –
Check-Ins : 5 minutes Agenda Explanation: 5 minutes Expectations: 5 minutes Updates: 15 minutes Innovation Space: 15 minutes Plan of Action for the coming week: 15 minutes Check-Outs : 5 minutes Coffee/Chill with your team AIESEC Bangalore | TL Guide | 2013
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These are some resources you will find useful for personal and professional clarity, and also in terms of training your members:
http://www.myaiesec.net/content/viewfile.do?contentid =10076236 http://www.myaiesec.net/content/viewfile.do?contentid AIESEC 2015 =10233145 http://www.myaiesec.net/content/viewfile.do?contentid Clarity of Why =10268221 http://www.myaiesec.net/content/viewfile.do?contentid Program Definitions =10187437 The Global Learning http://www.myaiesec.net/content/viewfile.do?contentid Environment =10212111 AIESEC for Students http://www.youtube.com/watch?v=PgAwg-swnkQ AIESEC for Clients http://www.youtube.com/watch?v=iw8BDlGKBq4 http://www.myaiesec.net/content/viewwiki.do?contenti AIESEC India Learning Hub d=10224826 AIESEC Way
AIESEC Bangalore | TL Guide | 2013
Index
• • •
As a Team Leader you are responsible for a part of Goal Achievement of AIESEC Bangalore. Your Team’s performance is also a direct indication of the experiences you are providing your team as a Leader. To ensure a strong culture of professionalism and ownership, all Team Leaders will be tracked, and tracking data used for: – Performance Appraisals at the end of each month: This involves a face to face review of each Team Leader’s targets, generally with the portfolio VP and the VP TM. T v/s A, Team Engagement and LC Involvement will be discussed, and the way forward will be chalked out
AIESEC Bangalore | TL Guide | 2013
Index
Weekly Tracking: – Each TL will be tracked every week on Goal Achievement, Plan Implementation and LC Involvement. – You can view the Tracking Mechanism here:
– Two continuous red blocks in the status field will lead to a warning. – Three continuous red blocks will lead to a 4 week Show Cause period. – 4 continuous red blocks will result in the TL being fired from the
Managerial Body. – 4 or more Green Blocks will earn the TL space in the newsletter, as well as showering of love and appreciation from the EB! AIESEC Bangalore | TL Guide | 2013
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In the final week of your term, you will present your Discharge Report as a Team Leader
•
This presentation will involve the MB as a body presenting their individual Target v/s Achieved
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The objective is to analyze TL performances as well as infer information to streamline processes and strategy for the future.
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The Managerial Body is to be discharged as a Team failing which individual discharge will take place
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Failure in being discharged will result in declaration of an incomplete/ineffective Team Leader Role AIESEC Bangalore | TL Guide | 2013
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At the end of a successfully discharged term, each TL will receive an experience report/certification of his/her role. This can be used for future career validations. The report will contain: •
MoS Achievement
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Team Engagement Strategies employed
•
Leadership Skills Gained
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Management Skills Gained
•
Case Study
•
Average Team Member NPS
•
Innovations Implemented AIESEC Bangalore | TL Guide | 2013
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Being an AIESEC Alumnus provides access to a massive professional network of high potential individuals all over the world. This also opens up a large range of opportunities that are constantly opening up to our Alumni, Letters of Recommendation from the LC, as well as discounts for going on Internship! Criteria for Alumni Status: •
Full Membership for 1 Year
•
Successful Completion of 2 Team Leader Roles
•
No pending Financial Transaction with the Local Chapter
AIESEC Bangalore | TL Guide | 2013
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• You can always feedback about your TLP role on the feedback form here: • You will be shared on the LC calendar so you have an understanding of LC direction and strategy • The MB buddy system will be set up and tracked so you have a support system as well as an accountability structure • Dual roles will be opened to the MB for those looking to expand their learning. AIESEC Bangalore | TL Guide | 2013
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If you have any questions, contact: • Your VP • VP TM: pratheek.vk@aiesec.net • LCP: rakshit.m@aiesec.net
AIESEC Bangalore | TL Guide | 2013