OU Residence Life Workbook

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University RA Workbook 2017 - 2018

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Interfaith religious holidays Academic Year 2017 - 2018 Spring 2018

Fall 2017 Date

Jewish

1 2

Orthodox Christian

5

7

Raksha Bandhan

Hindu

Assumption of Blessed Virgin Mary

Catholic Christian

Dormition of the Theotokos

Orthodox Christian

Krishna Janmashtami

Hindu

15 26

Paryushana Parva (through Sep 4)

Jain

29

Beheading of St. John the Baptist

Christian

31

Waqf al Arafa - Hajj Day

Islam

1

Eid al Adha (through Sep 4)

Islam

JANUARY

Orthodox Christian

Transfiguration of the Lord

6 7 8 13 17 18 19

8

Nativity of Virgin Mary

Christian

14

Elevation of the Holy Cross

Christian

Rosh Hashanah (through Sep 22)

Jewish

21

New Year - Hijra (through Sep 22)

Islam

Navaratri (through Sep 29)

Hindu

22

Equinox (Mabon & Ostata)

Wicca/Pagan

25

Ganesh Chaturthi

Hindu

3

27

Meskel

Ethiopian Christian

29

Michael and All Angels

Christian

4 8

Yom Kippur

Jewish

Dasara

Hindu

Ashura

Islam

St Francis Day

Catholic Christian

21 22 25 31 2

FEBRUARY

4

11 12 13 14

Blessing of the Animals

Christian

5

Sukkot (through Oct 11)

Jewish

9

Canadian Thanksgiving

12

Shemini Atzeret

13

Simchat Torah

Jewish

18

St. Luke, Apostle & Evangelist

Christian

19

Diwali - Deepavali

Hindu - Sikh - Jain

Birth of the Báb

Baha'i

20

Installation of Scriptures as Guru Granth

Sikh

2 3 6 17

Jain New Year

Jain

18

28

Milvian Bridge Day

Christian

29

Reformation Day

Protestant Christian

31 1

Jewish

Halloween All Saints Day

15 16 18 26

Christian

Samhain - Beltane

Wicca/Pagan

2

All Souls Day

Catholic Christian

4

Birthday of Guru Nanak Dev Sahib

Sikh

12

Birth of Baha'u'llah

Baha'i

15

Nativity Fast begins (through Dec 24)

Orthodox Christian

23

Thanksgiving

Christian

24

Martyrdom of Guru Tegh Bahdur

Sikh

1

19

March

OCTOBER

Wicca/Pagan

Tish'a B'av

Date

Fast in Honor of Holy Mother of Jesus

1

NOVEMBER

Lughnassad - Imbolc

Month

6

30

21 25 26 28 29 30 31

Christ the King

Christian

Day of the Covenant

Baha'i

1

28

Ascension of 'Abdu'l-Baha

Baha'i

30

St. Andrew's Day

Christian

1

Mawlid an Nabi

Islam

3

Advent (through Dec 24)

Christian

6

Saint Nicholas Day

Christian

3 6 8 12 13 14 19 21 23

26

Bodhi Day (Rohatsu)

Buddhist

Immaculate Conception of Mar

Catholic Christian

12

Feast day - Our Lady of Guadalupe

Catholic Christian

13

Hanukkah (through Dec 20)

Jewish

16

Posadas Navidenas (through Dec 25)

Hispanic Christian

Solstice - Yule

Christian - Wicca/Pagan

Litha

Wicca/Pagan

Christmas Eve

Christian

8

DECEMBER

Religion Christian

21 24 25 26 28 31

Christmas

Christian

Feast of the Nativity

Orthodox Christian

Zarathosht Diso

Zoroastrian

St Stephen's Day

Christian

Holy Innocents

Christian

Watch Night

Christian

Holy Family

Catholic Christian

APRIL

SEPTEMBER

August

1

Holiday Lammas

29 30 1 2 3

MAY

Month

10 16 17 20 23 27 29 31

Holiday New Year Mary, Mother of God Feast Day of St Basil Gantan-sai (New Years) Feast of the Holy Name of Jesus Mahayana New Year (through Jan 4) Twelfth Night Guru Gobindh Singh birthday Epiphany Feast of the Epiphany Dia de los Reyes Nativity of Chris Feast of the Nativity Baptism of the Lord Jesus Feast of the Holy Family Maghi Blessing of the Animals Week of Prayer for Christian Unity Timkat World Religion Day Triodion begins Vasant Panchami Conversion of St. Paul Tu BiShvat Candlemas Imbolc - Lughnassad Saint Brighid of Kildare St. Blaze Day Setsebun Sai Four Chaplains Sunday Nirvana Day Cheesefare Sunday Transfiguration Sunday Triodion Clean Monday - Lent begins Shrove Tuesday Valentine's Day Maha Shivaratri Ash Wednesday - Lent begin Nirvana Day Lunar New Year (Chinese New Year, Tet, etc) Orthodox Sunday Intercalary Days (through Mar. 1) Purim St. David of Wales 19 Days Fast (through Mar 20) Holi Meatfare Sunday St. Patrick's Day New Year Ramayana (through Mar 26) St. Joseph's Day Equinox Norooz (New Year) Naw-Rúz (New Year) Ostara - Mabon Annunciation of the Blessed Virgin Mary Palm Sunday Ramanavami Khordad Sal (Birth of Prophet Zaranthushtra) Maundy Thursday Good Friday Pesach (through April 7) Lazarus Saturday Hanuman Jayanti Lord's Evening Meal Magha Puja Day Easter Palm Sunday Mahavir Jayanti Holy Friday Pascha - Easter Yom HaShoah Lailat al Miraj Lailat al Miraj Yom Ha'Atzmaut First Day of Ridvan St. George's Day Ninth Day of Ridvan Visakha Puja - Buddha Day St. James the Great Day Theravadin New Year (through May 2) Beltane - Samhain Lailat al bara'ah Last day of Ridvan Saints Philip & James Lag B'Omer Ascension of Jesus Ramadan (through June 15) Ascension of Jesus Shavuot (through May 21) Pentecost Declaration of the Bab Pentecost Trinity Sunday Ascension of Baha'u'llah Corpus Christi

Religion Catholic Christian Orthodox Christian Shinto Orthodox Christian Buddhist Christian Sikh Christian Orthodox Christian Christian Armenian Orthodox Orthodox Christian Christian Catholic Christian Sikh Hispanic Catholic Christian Christian Ethiopian Orthodox Christian Baha'i Orthodox Christian Hindu Christian Jewish Christian Wicca/Pagan Celtic Christian Christian Shinto Buddhism Orthodox Christian Christian Orthodox Christian Orthodox Christian Christian Hindu Christian Buddhist - Jain Confucian, Daoist, Buddhist Orthodox Christian Baha'i Jewish Christian Baha'i Hindu Orthodox Christian Christian Hindu Hindu Christian Persian/Zoroastrian Baha'i Wicca/Pagan Orthodox Christian Christian Hindu Zoroastrian Christian Christian Jewish Orthodox Christian Hindu Jehovah's Witness Christian Buddhist Christian Orthodox Christian Jain Orthodox Christian Orthodox Christian Jewish Islam Sikh Jewish Baha'i Christian Baha'i Buddhist Orthodox Christian Buddhist Wicca/Pagan Islam Baha'i Christian Jewish Christian Islam Orthodox Christian Jewish Pentecost Baha'i Orthodox Christian Christian Baha'i Catholic Christian

NOTES:

* This is not a comprehensive list of all religious holidays. There are some local or regional customs that may use a variation of these dates.

campus resource connection Financial services Financial Aid

OU Bursar Services

Buchanan Hall, Rm. 216 405-325-4521 !nancialaid@ou.edu http://!nancialaid.ou.edu

Buchanan Hall, Rm. 105 405-325-3121 bursar@ou.edu http://www.ou.edu/bursar

Scholarships Whitehand Hall 405-325-3701 scholarships@ou.edu http://scholarships.ou.edu

Sooners Helping Sooners Memorial Union, St. 370 405-325-3163 shs@ou.edu http://www.ou.edu/give/shs

academic services Academic Advising Resources Center (AARC)

Assessment Center

Cate Quad 1, Floor 4 405-325-1598 advising@ou.edu http://ou.edu/advising

Library

Buchanan Hall, Rm. 216 405-325-4521 !nancialaid@ou.edu http://!nancialaid.ou.edu

Major Exploration

Bizzell Library 405-325-4142 library@ou.edu http://libraries.ou.edu

Cate Quad 4, Floor 3 405-325-2738 exploremajors@ou.edu. http://www.ou.edu/univcoll/ majors

Disability Resource Center University Community Center 405-325-3852 drc@ou.edu http://ou.edu/drc

Student Learning Center Wagner Hall, Rm. 245 405-325-7621 studentlearning@ou.edu. http://www.ou.edu/univcoll/ action_tutoring

Enrollment Services Buchanan Hall, Rm. 230 405-325-3572 admrec@ou.edu http://ou.edu/enrollment

Writing Center Wagner Hall, Rm. 280 405-325-2936 writingcenter@ou.edu. http://write.ou.edu

campus involvement Leadership and Volunteerism Of!ce Oklahoma Memorial Union, St. 249 - 253 405-325-7869 leadandvolunteer@ou.edu. http://leadandvolunteer.ou.edu

Union Programming Board Oklahoma Memorial Union, St. 428 405-325-2113 upb@ou.edu http://upb.ou.edu

Student Life Of!ce Oklahoma Memorial Union, St. 370 405-325-3163 qnguyen@ou.edu. http://studentlife.ou.edu

Housing Center Student Association Resident Student Association: Cate - Cate Main Couch, Adams, Walker - 1st "oor, Traditions - clubhouses stevenkappen@ou.edu http://hcsa.ou.edu

campus resource connection student services Housing & Food Services Walker Center, Rm. 126 405-325-2511 housinginfo@ou.edu http://www.housing.ou.edu

Information Technology Various locations 405-325-HELP (4357) needhelp@ou.edu http://www.ou.edu/ouit

Career Services

Compass Network

Memorial Union, St. 323 405-325-1974 oucs@ou.edu http://hiresooner.ou.edu

Cate Quad 4, Floor 3 405-325-8103 compass.network@ou.edu http://ou.edu/graduatesooner

health & Wellness Health Services Goddard Health Center 405-325-4441 healthservices@ou.edu http://healthservices.ou.edu

Fitness & Recreation

Gender + Equality Center

Sarkeys Fitness Center 405-325-3053 !trec@ou.edu http://www.ou.edu/far

OUPD

intervention resources Behavioral Intervention Team 405-325-7700 normanbit@ou.edu http://www.ou.edu/normanbit

OU 24 Hour Reporting Hotline 844-428-6531 university.community@ou.edu www.ou.ethicspoint.com.

Memorial Union, St. 247 405-325-4929 gec@ou.edu http://www.ou.edu/gec

SafeWalk

2775 Monitor Ave 405-325-1911 oupd@ou.edu http://www.ou.edu/oupd

Counseling Center Goddard Health Center, 201 405-325-2911 healthservices@ou.edu http://ou.edu/ucc

SafeRide

Cate Center Of!ce 405-325-WALK (9255) housinginfo@ou.edu http://www.ou.edu/police/c rime/ou-safewalk

OU Innovate App 405-325-7433 saferide@ou.edu http://www.ou.edu/content/ studentaffairs/our_departme nts/saferide.html

Please call 911 if there is an emergency situation. You must notify Pro-Staff so we can help you best support your residents.

OU Advocates (Gender + Equality Center) Oklahoma Memorial Union, St. 247 405-615-0013 http://http://www.ou.edu/content/gec/advocacy

Compass Network Cate Quad 4, Floor 3 405-325-8103 compass.network@ou.edu http://ou.edu/graduatesooner

August 2017 Top Priority

Sunday

regular

Personal

Projects & Goals

Monday 30

31

6

7

13

14

Top Priority

International Students Move In

20 Cancellation Deadline for complete withdrawal without record of grades First community meeting Class Picture

27

regular

work

Pride Move In

Suggestions for this month

21 First day of class First day for late registration fee $20 CAC Howdy Week Immunization documents due

28

THE SCOPE

Tuesday

Wednesday 1

thursday 2

Friday

saturday

3

4

10

11

5

Resident Adviser Training starts Residential Colleges Move In First time to view e-bill

8

9

Panhellenic Recruitment starts

Panhellenic & Food Services Move In

15 Residential Colleges Move In Panhellenic Recruitment ends

16 Cate & Upperclassmen Move In

22

23

12 Pride Move In

17

18

19

25

26

1

2

Towers Move In Student Orientation Weekend starts

24 First payment due Final day to register

29

NOTES

30

31

SNAPSHOT

RA Training 2017

schedule

ra training fall 2017 Time:

Session:

location:

Time:

- August 1 10 - 3 PM 3:30 PM 4 PM 5:30 PM

RA Move In RAs who need to complete hiring paperwork In Center Opening BBQ

5 PM

Breakfast In Center Lunch Job Overview RAs with Safewalk RAs living on their community and Safewalk RAs Dinner

Centers Walker Lobby Centers WAM

9 AM 10 AM 12 PM 1 PM 2:30 PM 5 PM

Breakfast In Center Lunch StarRez In Center Dinner

Cafeteria

Breakfast In Center Lunch Rounds & BCDs Dinner

Cafeteria Center Cafeteria Jim Thorpe Center Cafeteria

Cafeteria Center Cafeteria Jim Thorpe Cafeteria

- August 5 9 AM 10 AM 12 PM 1 PM 5 PM

Breakfast Cafeteria Emergency Resources Round Dale Robin 112,116,122,128 Lunch Cafeteria Intentional Interactions Dale 200 Pool Party Traditions

- August 6 -

Cafeteria Dale 200 Cafeteria Dale 200 Center Center

9 AM 10 AM 12 PM 1 PM 4 PM 6 PM 6:45 PM

Breakfast Student Support #1 Lunch Student Support #2 In Center Staff Picture Banquet

Cafeteria Dale 200 Cafeteria Dale 200 Center Gazebo Davenport

- August 9 -

- August 4 9 AM 10 AM 12 PM 1 PM 5 PM

Breakfast Scope Update Lunch Accounting In Center Dinner & Mock Recruitment

- August 8 Cafeteria Center Cafeteria Jim Thorpe Cate Main

- August 3 9 AM 10 AM 12 PM 1 PM 4 PM 5 PM

location:

- August 7 -

- August 2 8 AM 9 AM 12 PM 1 PM 4:15 PM

Session:

-

Panhellenic & Food Services Move In

-

- August 10 9 AM 10 AM 12 PM 1 PM 3 PM 5 PM

Breakfast Programming Workshop Lunch Resource Fair In Center Dinner

Cafeteria Couch Shelter Cafeteria Couch Shelter Center Cafeteria

- August 11 -

Free Day

- August 12 - 18 Move In Periods Resume Of!ce Hours

Due to different circumstances, this schedule may change. An announcement will be made by Pro Staff if that is the case. We appreciate your understanding.

Free Day! Please arrive on time! Sessions will start at the time listed above so please plan accordingly.

RA Training 2017

Schedule

RA Training 2017

Homework

Please make sure to complete each section before the next day. If you have any questions/concerns, please bring it up to Pro Staff Theme: MOVE IN

AUGUST 1

Please complete moving in and getting settled in.

Think about your goal for this year (personal, academic, or job related) and your job expectations.

Please account for all time commitments (academic and other co-curricular activities) during the Fall 2017.

AUGUST 2

Theme: OVERVIEW Please try to log in to StarRez and let Pro Staff know if you have any access problem.

Please !nish Week-In-A-Life sheet & prepare your community for move in (inventory, room stuf!ng, snapshots, etc.). For the list of tasks, please visit Community Preparation To-Do List

AUGUST 3

Theme: OCCUPANCY Please re"ect on what you have learned about StarRez and occupancy process to bring speci!c questions to In-Center.

Please review Rounds Situation Overview for Behind Closed Doors (BCD) activity.

RA Training 2017

Homework

Please make sure to complete each section before the next day. If you have any questions/concerns, please bring it up to Pro Staff

AUGUST 4

Theme: ADMINISTRATIVE TASKS Please work on room inventory process for your community.

Please contact Pro-Staff as soon as possible if you encounter any technical problems.

Please think about the process of intentional interactions and bring any concern/question to training/Pro Staff.

AUGUST 5 - 6

Theme: INTENTIONAL INTERACTIONS Please utilize time wisely for selfcare and to complete community preparation tasks .

Deadline to complete community preparation tasks is 9 AM on Monday (August 7).

Please let Pro Staff know if you encounter any problems as soon as possible.

AUGUST 7

Theme: PROGRAMING No homework today. Please use time to bond with Rho Gammas (Recruitment Guides).

Please practice self care and mentally prepare for the next day. We will discuss mental health and sexual assault, etc.

Please prepare your banquet clothes for tomorrow.

RA Training 2017

Homework

community preparation to-do list Please utilize your community time appropriately and complete these tasks in order to get your community ready prior to move-in.

Complete Room Inspection on StarRez Rooms and document any problems. If there is any serious issue, please notify Pro-Staff immediately and contact facilities management Complete room stuf!ng for these following items Shirts OU Daily Magnets Resident Student Association’s President letter

Complete a welcome-themed snapshot Put up door decorations for residents Put up Community Rules & Reminder posters

OTHER TASKS:

RA Training 2017

Homework

rounds situation - who to call when EVENTS Noise complaint

Key/ID checkout

HANDLING GUIDE Go to location of complaint to address issue. Ask for Student ID(s).

Give out citation/referral if needed

WHO TO CALL RA Partner RD on duty/OUPD if needed

Go to the front desk to issue proper resources Issue temporary ID.

If it's not an emergency, write down students' information and Pro Staff will handle it during business hours.

If it's an emergency, call Duty RD.

Medical Emergency

Keep area clear (and assist if possible).

911 and Duty RD. Keep Duty RD updated if there's a transport to the hospital.

Ask for Student ID(s). Ask nonresident(s) of that community to leave. Give out citation if needed.

RA Partner

Alcohol

RD on duty/OUPD if needed

Complete citation and Maxient forms if needed

Ask for Student ID(s). Ask residents to RA Partner dispose all alcohol and paraphernalia. Issue citations/referrals RD on duty/OUPD if needed for involving parties.

Complete citations/referrals and Maxient forms if needed

Drugs/Other illegal Call OUPD immediately substances Alarm

Complete citation and Maxient forms if needed Complete forms on StarRez

Access Issue

Visitation (after hours)

OTHER

Unless it is an isolated malfunction (room smoke detector, !re door, etc.), handle all alarms according to emergency procedures.

OUPD/RD on duty OUPD/RD on duty Call maintenance if it's a malfunction issue

Emergency Report to maintenance and Duty RD maintenance immediately. issues (involving Call OUPD if needed body "uids, "ood, security, etc.)

Emergency Maintenance.

Duty RD OUPD

Crime Situation (theft, weapons, !ghts, etc.)

Call OUPD/Duty RD immediately

OUPD/ Duty RD

Student(s) in crisis

Assess the situation. If it’s an emergency, call 911 and duty RD. If it’s not an immediate emergency, inform Pro Staff

OUPD/Duty RD

Fill out BIT report or log a Mapworks referrals/interaction

Please understand that this list is not comprehensive, and the protocol may vary depending on different situations.

If you have any questions/concerns regarding duty, please contact your Pro Staff or call the Duty RD.

Important numbers: Center front desk: (405) 325 -

OUPD: (405) 325 - 1911 or (405) 325 - 1717 Duty RD: (405) 255 - 9614 Maintenance: (405) 325 - 4421

intentional interactions

the scope

intentional interactions: first year students Intentional Interactions are used by staff to facilitate a deeper, one on one relationship with our residents.

Resident Advisers are required to complete two Intentional Interactions with each member of our community per semester. All staff members should think about Intentional Interactions as part of the work we do with student leaders, student staff, and residents regardless of if they are required.

purpose Intentional Interactions provide RAs with an opportunity to engage their residents individually in conversation and re"ection about their personal well-being, their academic progress, and their experience in the community. Intentional Interactions are an opportunity to strengthen the relationship between the RA and each individual resident.

residence life associated learning goals community Interact with others through the exchange of ideas and culture, become aware of self and others, develop the ability to work with others and live in harmony, share social experiences and demonstrate commitment to the University of Oklahoma.

academic engagement Provide opportunities for academic engagement to enhance the environment for learning by exposing students to academic resources and assisting them in facilitating an added component to the classroom environment. Foster an environment that promotes academic achievement through proactively pursuing knowledge inside and outside of the classroom setting.

intentional interaction due dates nd

Monday, October 2 , 2017 by noon First set of Intentional Interactions should be logged by this date.

st

friday, december 1 , 2017 by noon Second set of Intentional Interactions should be logged by this date.

th

monday, april 16 , 2018 by noon The one set of Intentional Interactions for the Spring semester should be logged by this date.

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

intentional interactions

the scope

preparing for intentional interactions: Make a plan. Think about and develop a plan for how you will ensure you have these conversations with residents. You may want to have them sign up to meet with you during a community meeting, place a schedule on your door, or set your own goals for which residents you want to connect with each week.

Be comfortable. These conversations should occur wherever a resident feels most comfortable. They could be over a meal, in the resident or Staff member's room, or during a walk together on campus.

Actively listen. Remember to use the basic listening skills you were taught during training. This includes asking open-ended questions, helping a resident think through their choices, and being ready and able to suggest resources.

Be transparent. New residents may be unfamiliar with why we do Intentional Interactions and what their roles are. Let residents know that these conversations are opportunities for them to utilize a peer leaders as a resource and are an opportunity for the student to explore getting the most out of their college experience. If residents are concerned about con!dentiality, remind them that although you will treat the information you discuss with discretion, you will share information with your supervisor, especially if you are concerned about the student's health and safety. The counseling center can provide con!dential services, if needed.

Don't be creepy. The Intentional Interaction guides suggest topics to explore and questions to use in your conversations. This is not a check list. This is not an interview. You should not read suggested questions verbatim to a student. Instead, incorporate the questions and topics organically into your conversation and if a particular theme or question resonates more with a resident, feel free to help them explore it more deeply.

prior to the intentional interaction: 1. Ask residents if they have a few minutes available to talk OR ask your residents to sign up beforehand in order to get their center t-shirt! a. I want to get to know you better (and you get to know me better) b. I would like to be a resource for you as you transition to OU c. Getting to know my residents is the part of the RA position that I enjoy d. What did you learn about yourself from OU Cares? Did you review your individual report? What kinds of things did it say?

2. Examples of questions for exploring Personal Wellbeing a. How are you adjusting to college life? b. Are you connecting with people in the hall? At OU? c. How are you doing with being away from home? d. Are you experiencing any homesickness? e. Are you talking to your family members more/less/same as when you moved in? f. What is your favorite thing about being at OU? g. What is one thing you have gotten involved with or want to get involved with?

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

intentional interactions

the scope

3. Examples of questions for exploring Academic Wellbeing a. How are your classes going so far? b. Are you attending every class? c. What are your most and least favorite classes and why? d. What are some resources you plan on taking advantage of to be successful? e. How do you keep yourself organized and on top of assignments? f. Have you found your ideal place, time, method of studying? g. What tools are you using to manage your time?

4. Examples of questions for exploring Community Wellbeing a. How are things going with your roommate and suitemates? b. Are you able to sleep at night? How is the level of noise? c. Maintenance checks are coming up. How are you and your suitemates doing with your cleaning schedule for the bathroom? d. Have you met our Faculty in Residence or Adopt A Prof yet? e. Do you feel like you are getting to know people on your community? f. What is one thing you think we should do as a community this year?

5. What to do if a resident is not interested‌ a. While we hope that EVERY resident will be open to having at least one or two conversations with their RA, we recognize that may not always be the case. b. If you are having trouble connecting with a resident, see a Pro-Staff member as soon as possible. c. Pro-Staff will assist in developing an interaction plan with hard to reach residents.

after the intentional interactions: 1. Log each resident interaction in Roompact.

2. Follow up with things you learn as appropriate (i.e. talk to residents about things they are struggling with, talk to Resident Director about anything concerning.)

How can you utilize the information you're getting from Intentional Interactions to plan your activities?

- Finding good times for residents - Asking questions about what they would like to do as a community - Allow residents to assist in the planning of activities Be prepared to discuss your Intentional Interactions with residents during a one-on-one meeting with your Pro-Staff: - What have you learned from the Intentional Interactions? How are you utilizing this information?

- What are you enjoying about the Intentional Interactions? Not enjoying?

- What skills are you utilizing during the Intentional Interaction?

- What would you do to change or improve this set of Intentional Interactions?

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

intentional interactions

the scope

intentional interactions | first six weeks For this conversation, focus in on the resident's transition to living with a roommate, their academic performance, and their college experience overall. Help them set some preliminary goals and ensure that they are connected on campus and getting involved. Pay attention to warning signs of homesickness, poor choices regarding alcohol and health-related habits, and lack of involvement on campus and in the community.

When taking notes on your conversation, highlight the resident's roommate relationship status, any transition issues, and their goals for the semester.

Opening Questions: What goals do you have for the semester?

What do you like about living on campus? What do you dislike?

What has stressed you out so far?

What has been the most positive and the hardest part of your transition to college?

Theme: Homesickness How has it felt being away from home?

How do you maintain connections with friends and family that are at home?

What has been your biggest struggle since coming to college? How did you handle it? What could you have done differently?

Theme: Transition to College-Level Academics How have your study habits changed since you started college?

Have you received any grades or feedback yet in your courses?

What courses do you think you will do well in? Find more dif!cult?

Have you chosen a major? How is the course work in your major going?

Have you developed any relationships with faculty members?

Theme: Building Community and Making Friends Do you feel connected to the campus community?

What kinds of new connections and friends have you made so far?

How is your relationship with your roommate? Did you complete a roommate agreement?

Have you experienced any social situations that have made you feel uncomfortable? What did you do?

Have you attended the student organization fair? What campus organizations have you gotten involved in?

nd

Monday, October 2 , 2017 by noon

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

notes:

intentional interactions

the scope

intentional interactions | Late Fall semester For this conversation, a student will be beginning to think about going home (perhaps for the !rst time since they left for college) and will be preparing for !nals. Help them think through what "going home" will be like. (And be careful not to assume everyone has a "home" as you may conceive of it, or that it is necessarily a positive environment.) Help your resident think through the academic choices (and mistakes) they made this semester so they can adjust and improve.

We will help provide some guidance with the Top 5 issues your residents are facing in your community. This way, you can really tailor your approach to your residents based on their speci!c needs.

When taking notes on your conversation, highlight what has changed for the student throughout the semester, what they've learned, their involvement and connectedness on campus, and any anxieties they may have about returning "home."

Opening Questions: What do you like about living on campus? What do you dislike?

What has been the most positive and most dif!cult part of your transition to college?

Do you feel a part of and connected to the campus community?

What have you gotten involved in on campus? Are you pursuing and leadership roles?

Are you pleased with your personal development thus far?

Theme: Returning Home After a Semester of Change Are you excited or nervous to leave campus and go home? Where is home for you?

What will you be doing over the semester break?

Do you feel different? Do you think friends and family will notice?

How has your college experience changed your perception of home, relationships, and other experiences?

Theme: Setting Goals for Semester Two How have your goals changed since the beginning of the semester?

What goals for the !rst semester have you achieved and which ones are you working on?

What would you do differently academically based on what you've learned this semester?

st

Friday, december 1 , 2017 by noon notes:

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

intentional interactions

the scope

intentional interactions | spring semester Early Spring Your residents will be returning from break and will have received their !rst formal college grades. Help them process through what they did well, as well as where they could improve. Some students may be surprised that college-level work requires different levels of effort and habits. Students may also be questioning their choice of major. This conversation is an excellent time to revise and set new goals after a semester of learning.

When taking notes on your conversation, highlight how the resident's break went, how they feel about their academic progress and achievement thus far, and their new and revised goals for the semester.

Opening Questions: What did you do over break? Did you see friends and family?

How has your world view changed after a semester at college?

Have you thought about where you will live next semester?

How has your roommate relationship been so far? Does your Roommate Agreement Guide need to be revisited?

Theme: Re"ections on Academic Performance Are you happy with the grades you received last semester?

How might you change your study habits and make different choices to succeed academically?

How is your time management? Do you feel you are managing your time well?

Theme: Setting Goals for the Semester Were you satis!ed with your involvement on campus last semester?

What are your goals for this semester?

Are you getting support and connecting to resources to help you achieve those goals?

What will you do differently this semester?

Late Spring This conversation will be the !nal one you have for the year and occurs at the end of a student's !rst year in college. Because of this, students may be re"ecting on how their !rst year went, will be gearing up for a summer job, internship, or vacation, and will be making plans to say goodbye to, and stay in touch with, friends over the summer. This is a great time to plan closure activities for your community.

When taking notes on your conversation, highlight what your resident learned over the course of their !rst year in college and what their goals are for the summer and the following academic year. Also note whether the resident plans on returning to college next year or if they are considering stopping or transferring.

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

intentional interactions

the scope

Opening Questions: How are your preparations for !nal exams and papers going?

How has your approach to classes this semester been different from last semester?

Where do you currently stand in your classes?

How are you preparing for !nals?

What Fall classes are you planning on taking?

How has your experience living in a community this year prepared you for your living arrangements next year?

Theme: Closure and Moving Forward What has been the most positive and the hardest part of your !rst year in college?

Did your !rst-year college experience match what you though it would be before you started?

What was your biggest success this year? How are you going to build from that success?

What about your college experience surprised you?

Do you think you've changed over the course of your !rst year?

Is there anything you'd do differently next year based on what you learned this year?

Theme: Setting Goals for the Summer and Fall What are you doing this summer? Are your plans helping you achieve any goals?

Are you excited or nervous for the summer?

How will you maintain connections to your college friends over the summer?

Do you have your !nancial aid/scholarship arrangements for the Fall?

Have you made your housing arrangements for the Fall?

th

monday, april 16 , 2018 by noon dates:

Adapted from Paul Gordon Brown's blog series on Intentional Conversations in Residential Curriculum https://blog.roompact.com/category/residential-curriculum/

notes

the scope

first community meeting agenda th

Date: August 20 , 2017 Time: ________________ Location: _________________ Community Meetings must be completed by _________ in order to head to the Class Picture 1. Introduction a. Tell the residents about YOU b. Your Resident Adviser role: Huge component of your job is to talk to residents—they should expect you to seek them out! c. Take attendance and verify if roommate has checked in 2. Community Living Environment a. At full capacity so few room changes - getting along with roommate/mediation b. If you are living in a room by yourself and not paying for a single room – you must keep your stuff on your side of the room ONLY! You are subject to getting a roommate at any time and we need the space ready to move into! c. Housekeeping cleans common areas, not here to clean up after you. d. Keep stuff out of hallways. e. When there is a concern with your roommate or hall mates, please try and approach the conversation yourself and work through it. If you cannot reach an amicable solution, seek out the assistance of your RA! 3. Center Of!ce and Staff a. Location of center of!ce and difference between main housing of!ce b. Resident Directors and Center Coordinators will most likely stop by your meeting, but be sure to let your residents know that ProStaff will occasionally walk hallways and knock on doors to get to meet residents. c. Purpose of of!ce (key check-out, lock recombs, temp ID, info, room changes, general assistance) d. Your of!ce hours in your room 4. Involvement Opportunities a. Each center has their own Resident Student Association, also known as RSA. Anyone can be involved and it's a great way to get involved and create the type of programs you want for the community and for the building. b. RSA falls under the Housing Center Student Association (HCSA), which will put on programs and service events throughout the halls. Check them out and stop by their programs.

5. Condition of Room a. Go into housing portal to verify room inventory: link is on the housing website, lower left, says Housing & Food Contracts b. Responsible for any room damages c. Submit any maintenance (no matter how small) – if it is not !xed, tell RA or of!ce d. Only liquids in sink/water fountain drain – no food or anything else e. No nails in the walls f. No lounge furniture in room g. IT problems – call IT

the scope 6. Emergency procedures a. Fire alarms – always assume a real !re when alarm sounds. Go to nearest exit. USE THE STAIRS! DO NOT USE THE ELEVATORS!! You will be cited if caught not adhering to evacuation procedures, e.g. remaining in room, using elevator, etc. b. Fire Drills will occur sometime in the second week of school. Though it is a drill, you are required to treat it as an actual alarm and exit the building quickly and meet ar your rally point. c. Explain your rally point for your speci!c community. d. Fire doors were open during Move-In, but should not be used except in case of emergency. e. Severe weather – We will do severe weather drills, but please familiarize yourself with the information on the stick on the back of your residence hall door for your best place of refuge. i. Note the difference between a Potentially Dangerous Situation Day (there will be warnings and time to get to a best place of refuge) and Shelter In Place (no time th to move to another building for shelter, go to the interior hallways on the 2-6 "oor nd rd in the towers, basements (If applicable), or the DLB stairwell/2 &3 "oor interior hallways in McCurtain and McSpadden for Cate 3) 7. Policies a. Noise – hallways echo and can disturb others. Have reasonable level of voices and music, keep room door shut after hours. Please have consideration for others. Quite Hours are as follows: 9 p.m. - 11 a.m. Sunday through Thursday & Midnight - 11 a.m. Friday and Saturday. b. Visitation – Freshman "oors only. No visitors (anyone who is not a member of your community) from 12 AM until 11 AM on Sundays – Thursdays and from 2 AM until 11 AM on Fridays and Saturdays. This rule will be strictly enforced for all freshmen "oors and all people who live there. c. Pets – only !sh are allowed due to allergies, sanitation and possible cruelty to animals.

Service Animals are permitted if proper documentation is provided through the Disability Resource Center and the Main Housing Of!ce. d. Tobacco of any kind – NOT ALLOWED ON CAMPUS. e. Security – Doors are locked at all times. Do not prop the security doors ($50 citation). Notify your RA if there is a stranger on the "oor. f. Nightly round of duty by RAs and CSOs – You must carry ID and show it when asked by a university of!cial. g. No open "ames policy h. No alcohol i. No weapons, including BB guns j. Drug policy k. 10-inch clearance rules around air units. Remind residents that this should always be clear, not just when maintenance it coming by. l. Remind residents to review the Community Living Guide online. When they signed their housing contract, they agreed to comply to all rules and regulations included 8. Safety a. The campus is not immune to crime. Most are crimes of opportunity that could have been prevented by the victim. b. DO NOT PROP THE SECURITY DOORS OPEN. Close all of the doors behind you. c. Use and carry room keys and ID always. LOCK your doors when you leave for class. DO NOT GIVE YOUR KEYS TO ANYONE!

the scope d. Lock your room when you leave. e. Do not let strangers into the building or onto the "oor. f. All maintenance/housekeeping staff wear badges. Call police if suspicious people are around. g. DO NOT hold security doors open for anyone you do not know personally. h. Register your bike ASAP with OUPD in Cate, Quad 4, Parker House on the !rst "oor. i. RAs also wear badges.

9. Services a. Laundry b. Mail (8:30 AM – 4:15 PM) in Cate, Quad 4, Oliver House c. Housing Learning Center, Adams Center d. 24 Hour student Lounge in Adams Center, Johnson Lounge e. SafeWALK (405-325-WALK) f. Meal Plan Changes: Go into housing portal to verify room inventory: link is on the housing website, lower left, says Housing & Food Contracts g. Explain where trash goes for your speci!c community: remember large items must be taken to the dumpster 10. Community Theme a. Take this time to work through some icebreakers and/or brainstorm a community theme 11. Next Community Meeting a. You will meet as a community 3 times each semester for mandatory community meetings.

Please show up and pay attention so you can get all the information you need. The next meeting will take place in the beginning of October.

Notes/Follow Up Questions for Pro Staff:

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 1: AUG 21 - AUG 27 this week on campus students’ experience: Students may feel separation anxiety.

It is important for students to step out of comfort zone to make connections and establish relationships to their peers, faculties, or staff members in the !rst 3 weeks.

Student may feel overwhelmed by the experience of being in a new environment.

Remind students about registering with Disability Resource Center and notifying instructors

staff meeting notes:

staff development activity: Theme: Community Meeting Debrief - Quick Write: How did your community meeting go? Who do you need to follow up with after the meeting? List three tasks you plan to follow up on this week.

- Fire drills are scheduled for next week, be sure you are aware of your rally point.

intentional interactions:

mon

21

tue

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wed

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thu

First day of class First day for late registration fee $20 CAC Howdy Week Immunization documents due

24

fri

25

First payment due Final day to register

to Do:

The beginning is always today. - Mary Wollstencraft

sat sun

26 & 27

week 2: AUG 28 - sep 3 this week on campus students’ experience: It is important for students to step out of comfort zone to make connections and establish relationship to their peers, faculties, or staff members in the !rst 3 weeks.

Student may feel overwhelmed by the experience of being in a new environment.

staff meeting notes:

staff development activity: Theme: Community Mapping and Community Care - On your community mapping pages, write in the names of your residents as you remember them.

Are there some you need to remind yourself of?

- Shade the rooms of residents you have interacted with in green.

- Shade the residents of those you haven’t met yet or connected with in red.

- What is your plan to connect with those redshaded rooms?

intentional interactions:

mon

28

tue

29

wed

30

thu

31

fri

1

sat sun

2&3

Last day for 100% refund on dropped courses No record of grade on dropped courses Final day to change between credit & audit

to Do:

We must not, in trying to think about how we can make a big difference, ignore the small daily differences we can make which, over time, add up to big differences that we often cannot foresee. - Marian Wright Edelman

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

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notes

September 2017 Top Priority

Sunday

Monday 27

28

3

4

Top Priority

regular

Labor Day Room change requests approval process starts Meal plan change process starts

regular

work

Personal

Projects & Goals

Suggestions for this month

10

11

17

18

24

25

THE SCOPE

Tuesday

Wednesday 29

thursday

30

Friday 31

saturday 1

2

Last day for 100% refund on dropped courses No record of grade on dropped courses Final day to change between credit & audit

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Snapshot due

NOTES

SNAPSHOT

week 3: sep 4 - sep 10 this week on campus students’ experience: It is a good time to remind students to catch up on coursework instead of waiting until after their midterms.

Student typically face their !rst challenges or show !rst signs of struggle during the third and fourth week of transition to college life.

staff meeting notes:

staff development activity: Labor Day, No Staff

intentionalinteractions: interaction: intentional

mon

4

Labor Day Room change requests approval process starts Meal plan change process starts

tue

5

wed

6

thu

7

fri

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sat sun

9 & 10

Snapshot due

to Do:

All labor that uplifts humanity has dignity and importance and should be undertaken with painstaking excellence.

- Martin Luther King, Jr.

week 4: sep 11 - sep 17 this week on campus students’ experience: Students' grades are almost always lower than what they received in high school. This experience can be dif!cult for students who “coasted” through high school. Students might feel inadequate Students start to explore their values.

“In locos parentis” problems – students feel depressed because of real or perceived restrictive policies and regulations of college.

Students' relationships from home might intensi!ed. They might feel helpless due to distance.

Students might feel stressed because of the tighter budget.

International students might experience confusion, vulnerability, without anyone advocating for them due to communication issues.

staff meeting notes:

staff development activity: Theme: Homesickness - The Compass Survey is available to all residents from the Graduation Of!ce. Communtiies with over 75% participation will receive an RA giftcommunities with 100% participation will be rewarded even further.

- Brainstorm some community building activities that help students alleviate homesickness.

intentionalinteractions: interaction: intentional

mon

11

tue

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sat sun

16 & 17

to Do:

If you've ever been homesick, or felt exiled from all the things and people that once defined you, you'll know how important welcoming words and friendly smiles can be. - Stephen King

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 5: sep 18 - sep 24 this week on campus students’ experience: Students will experience stress from their exams and midterms.

Students' relationships from home might intensi!ed. They might feel helpless due to distance.

staff meeting notes:

staff development activity: Theme: Advising - Enrollment is coming up! On your index card write what you wish you had known about advising and enrollment the !rst time you had to do that on your own. What tips and tricks do your residents need now?

intentionalinteractions: interaction: intentional

mon

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tue

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fri

to Do:

Don't forget the happy thoughts. - Chance the Rapper

22

sat sun

23 & 24

week 6: sep 25 - OCT 1 this week on campus students’ experience: Students might start to feel homesick, especially those didn't make connections in the !rst few weeks.

Students might feel inadequate

staff meeting notes:

staff development activity: Theme: Time Management - Write down any tasks you have (personal, academic, and work related).

- Put your tasks into the Priority Quadrant worksheet provided by Pro Staff.

- Come up with action steps to achieve those goals

intentionalinteractions: interaction: intentional

mon

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to Do:

And will you succeed? YES! You will indeed! 98 and ¾ percent guaranteed! - Dr. Seuss

30 & 1

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

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10

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notes

October 2017 Sunday

Monday

Top Priority

1

2

Top Priority

regular

Intentional Interactions due at noon

8

9

15

16

22

23 Advance Registration for Next Term(s) Begins

29

regular

work

Personal

Projects & Goals

Suggestions for this month

30

THE SCOPE

Tuesday

Wednesday

thursday

3

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10

Friday

saturday

5

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Snapshot due

SNAPSHOT

the scope

community meeting agenda October Community Meetings should happen during the week of Monday October 2nd – Sunday October 8th Date: _______________ Time: ________________ Location: _________________ 1. Icebreaker or Program a. If you don't have a favorite icebreaker, make sure to ask your RD for resources! b. This would be a good time to tie in a program about alcohol safety, homesickness, etc. since you have an audience that is required to be there. c. If you chose to do a program, maybe save it until the end of the meeting, but let your residents know about it.

2. Departmental Announcements a. Remind residents of YOUR of!ce hours! How do they !nd you? b. Safety and Security Reminders i. Visitation Hours ii.Noise Policy iii.

You are responsible for your own guests. iv.

Don't open the door for strangers. c. How are classes? i. Study lounges on every "oor ii.Housing Learning Center – Adams Center iii.

24 Hour Study Lounge in Adams, Johnson Lounge 3. Maintenance Issues i. If you are having any problems with your room, please let your RA know—ESPECIALLY if you are having "oods or other emergency issues. ii.Furniture CANNOT be removed from room or common areas. iii.

Sign up with me for a mandatory maintenance check before deadline so I can come to make sure everything is good! (Maintenance Checks are due by November 1st) iv.

Maintenance Checks will be completed during the last two weeks in th st October (October 16 – 31 ) 1. You can also submit a maintenance request online a. Go to housing.ou.edu b. Click on the “Quick Links” tab c. Select “Maintenance Request” d. Fill out the form as completely as possible 4. Room Changes a. Last day to submit a room change request is __________________. b. If you are having roommate issues, please let me know

the scope 5. Medical Amnesty a. If you are worried about the wellness, safety, etc of a fellow student or friend, please don't hesitate to call 911. You will not get in trouble if you are trying to help someone who is very badly intoxicated or in a bad state of mind.

6. Upcoming Activities: a. Talk about any upcoming activities speci!c to the "oor Events:

7. Interested in becoming an RA?? a. See me (RA) after this meeting for more info on informational sessions, etc. Apps available now at housing.ou.edu b. RA Class Info Session Dates and Locations: i. ii. iii.

8. Next Meeting a. Next meeting, and !nal meeting for the semester will happen in the !rst week of November. We will be going over important break information and what you need to know if you're leaving or staying over the winter break.

Notes/Follow Up Questions for ProStaff:

notes

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 7: OCT 2 - oct 8 this week on campus students’ experience: Students start to adjust to the institution, adapt the culture, expand their circle of friends, and become more involved on campus.

Student may experience stress from exams, especially if they did poorly on their !rst ones.

Financial strain due to lack of budgeting skills Students feel overwhelmed with the pace of college life, that half of the semester is already over.

Students are under pressure from test, paper, extracurricular life.

Students may want to dropout or transfer to another institution.

Experience reverse culture shock at home when students visit home.

Avoidance of responsibility is the surest sign of a high level of anxiety about academic performance

staff meeting notes:

staff development activity: Theme: Community Mapping - On your community mapping pages, shade the rooms that have made great community connections in blue. Shade the rooms that you don’t see interacting much with others in gray. If it is half and half—split the room in half!

FIRST INTENTIONAL INTERACTION DEADLINE

intentionalinteractions: interaction: intentional

mon

2

Intentional Interactions due at noon

tue

3

wed

4

thu

5

fri

Snapshot due

to Do:

Alone we can do so little; together we can do so much. - Helen Keller

6

sat sun

7&8

week 8: OCT 9 - oct 15 this week on campus students’ experience: Students whom aren't involved feel stuck because of lacking ability to participate in activities.

Excitement about holidays begins to grow.

Students feel overwhelmed with the pace of college life, that half of the semester is already over.

Students are under pressure from test, paper, extracurricular life.

Students may want to dropout or transfer to another institution.

staff meeting notes:

staff development activity: Theme: Healthy Choices OU/TX Week - Time to take a moment and think about your own self-care! Are you gtting enough sleep? Are you survising on more than coffee and granola bars?

- Stress Relief Spray

intentionalinteractions: interaction: intentional

mon

9

tue

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wed

11

thu

12

fri

13

to Do:

You must never be fearful of what you are doing when it is right. - Rosa Parks

sat sun

14 & 15

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 9: OCT 16 - oct 22 this week on campus students’ experience: Student may experience stress from exams, especially if they did poorly on their !rst ones.

Financial strain due to lack of budgeting skills

staff meeting notes:

staff development activity: Theme: Mid Semester Meeting / Maintenance Checks - The Compass Survey provides data for us to understand how your communities are feeling and reporting about their own academic progress. Each community has its own report for reference.

- On your notes section, re"ect on what you are surprised by, what you saw coming, and any concerns you want to bring to your Pro-Staff.

Prep for your community meeting and maintenance checks.

intentionalinteractions: interaction: intentional

mon

16

tue

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wed

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thu

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fri

20

to Do:

One person can make a difference, and everyone should try. - John F. Kennedy

sat sun

21 & 22

week 10: OCT 23 - oct 29 this week on campus students’ experience: Excitement about holidays begins to grow.

staff meeting notes:

staff development activity: Theme: Mental Health - On your programming pages, brainstorm some activities that are in response to your community report from the Compass Survey.

intentionalinteractions: interaction: intentional

mon

23

tue

24

wed

25

thu

26

fri

27

Advance Registration for Next Term(s) Begins

to Do:

A ship is always safe at shore, but that is not what it is built for. - Albert Einstein

sat sun

28 & 29

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

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11

10

9

10

9

8

7

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7

6

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6

5

4

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12

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Door

notes

November 2017 Top Priority

Sunday

Top Priority

regular

Snapshot due

regular

work

Personal

Projects & Goals

Monday 29

30

5

6

12

13

19

20

26

27

Thanksgiving Break ends

Suggestions for this month

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

31

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Thanksgiving Break starts

28

NOTES

29

SNAPSHOT

the scope

community meeting agenda November Community Meetings should happen during the week of Monday November 6th – Sunday November 12th Date: _______________ Time: ________________ Location: _________________ 1.

Who's here for Thanksgiving? a.

Remind residents that we remain open during Thanksgiving Break so they can come and go as they please to their rooms b.

Get a list of people staying so we can make sure we know who's around and if we need to reach out to them about any campus Thanksgiving meals

2.

Finals th th a.

Finals week is December 11 through December 15 . nd b.

24 Hour Quiet House will begin Saturday, December 2 at 12:01am. RAs will not give warnings so please keep in mind that this a time to quietly prepare for exams. c.

If you need suggestions for great study places on campus, please ask!

3.

Winter Break a.

The halls do not close over Winter Break. You are welcome to come and go ask you please. b.

Halls will be staffed by RAs throughout the entire break c.

If you are leaving campus for an extended period of time, please make sure to complete the following: i.

Make sure air vents can breathe! Remove all items on top or within 10�. ii.

Unplug everything, except for !sh tanks and refrigerators. Clear out all food and drinks that may spoil over the four-week holiday. iii. Raise blinds. iv. Turn the A/C to 68 degrees. v. Take out the trash. You don't want your room to smell when you return. vi. Turn ALL the lights off. vii. Lock the bathroom door (if applicable) viii. Lock the room door. d.

Note that RAs and ProStaff will be doing walkthroughs following !nal exams to make sure rooms are good.

4.

Those Leaving OU a.

Residents who are not planning on returning to OU or the residence halls need to contact the Main Housing Of!ce (405-325-2511) in order to ensure they get the correct information and !ll out the proper paperwork. If they fail to do so, charges will continue. b.

Residents who are leaving for good should return their key to their RA when they check out, not leave it in their room or with their roommate.

the scope 5.

Food Over Breaks a.

Posters will be posted throughout the halls about what food locations are open over break. Please look at these and plan ahead!

6.

Next Meeting th a.

Spring Semester Meeting will happen during the week of Tuesday, January 16 – nd Monday, January 22 .

Who's here for Thanksgiving Break:

Notes/Follow Up Questions for ProStaff:

notes

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 11: OCT 30 - Nov 5 this week on campus students’ experience: Depression, anxiety, suicidal thoughts may occur due to inability to cope.

Roommate problems emerge due to stress Health (changing weather, food quality, bad habits) affects performance.

Students give up making attempts to establish new friendships.

staff meeting notes:

staff development activity: Theme: Academic Engagement - Complete and score the Learning Styles Assessment worksheet provided by Pro Staff - Discuss your result. Did you !nd it surprising?

- Discuss how you would use this to help you and your residents?

intentionalinteractions: interaction: intentional

mon

30

tue

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wed

1

thu

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fri

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sat sun

4&5

Snapshot due

to Do:

What we know matters, but who we are matters more. - BrenĂŠ Brown

week 12: Nov 6 - Nov 12 this week on campus students’ experience: Depression, anxiety, suicidal thoughts may occur due to inability to cope.

Roommate problems emerge due to stress Health (changing weather, food quality, bad habits) affects performance.

Experience reverse culture shock at home when students visit home.

staff meeting notes:

staff development activity: Theme: Communication Styles - Communication is one of the most important skills an RA can have. It is especially important as we head into the end of the !rst semester.

- Complete the Communication Style Assessment as a staff and discuss how this affects your team.

intentionalinteractions: interaction: intentional

mon

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fri

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to Do:

The strength of the team is each individual member. The strength of each member is the team. - Phil Jackson

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 13: Nov 13 - Nov 19 this week on campus students’ experience: Avoidance of responsibility is the surest sign of a high level of anxiety about academic performance (hyperventilation or panic attacks associated with test taking, sleeping more than 12 hours, skipping class, and procrastination).

Crisis phase may continue or worsen until the middle of the second or third term of students' !rst year

staff meeting notes:

staff development activity: Theme: Community Mapping On your community mapping pages, shade (in red) the rooms of residents you have concerns about returning for the Spring Semester. Please be sure to mention these residents to your Pro-Staff members this week.

intentionalinteractions: interaction: intentional

mon

13

tue

14

wed

15

thu

16

fri

17

sat sun

18 & 19

to Do:

Give people high-fives just for getting out of bed. Being a person is hard sometimes. - Kid President

week 14: Nov 20 - Nov 26 this week on campus students’ experience: Experience reverse culture shock at home when students visit home.

staff meeting notes:

staff development activity: Theme: Staff Development Thanksgiving Week The RA Gratitude game—on each name page for your fellow staff members, write one word that sums up what you're grateful for about that person.

intentionalinteractions: interaction: intentional

mon

20

tue

21

wed

22

thu

23

fri

24

sat sun

25 & 26

Thanksgiving Break

to Do:

I've learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel. - Maya Angelou

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

December 2017 Sunday

Monday

Top Priority

26

4 Final Exam Preparation Period starts

10

regular

Top Priority

Final Exam Preparation Period ends

work

27

3

regular

Personal

Projects & Goals

17

11 Final Exam Period starts

18

Winter Break Duty Week 1 Winter Intersession starts starts at noon

24 Winter Break Duty Week 2 starts at noon

Suggestions for this month

25

THE SCOPE

Tuesday

Wednesday 28

Friday

thursday

29

saturday

30

1

2

8

9

15

16

Intentional Interactions due at noon

Snapshot due

5

6

7 Final Day of Classes

12

13

14

Final Exam Period ends

19

20

21

22

23

26

27

28

29

30

Final Grades due

NOTES

SNAPSHOT

week 15: Nov 27 - dec 3 this week on campus students’ experience: Stress from exams Increase in substance abuse Financial worry due to travel cost and gift Pre-holiday blues emerges, especially those who have family con"icts/no home Relationship tensions become high

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

27

tue

28

wed

29

thu

30

fri

1

Intentional Interactions due at noon

to Do:

Winter is coming. - George R.R. Martin

sat sun

2&3

week 16: dec 4 - dec 10 this week on campus students’ experience: Stress from exams Depression, anxiety, suicidal thoughts may increase Increase in substance abuse Pre-holiday blues emerges, especially those who have family con"icts/no home Students may want to dropout or transfer to another institution.

Experience reverse culture shock at home when students visit home.

Avoidance of responsibility is the surest sign of a high level of anxiety about academic performance (hyperventilation or panic attacks associated with test taking, sleeping more than 12 hours, skipping class, and procrastination).

staff meeting notes:

staff development activity: Theme: Dead Week

intentionalinteractions: interaction: intentional

mon

4

Final Exam Preparation Period

tue

5

wed

6

thu

Snapshot due

7

fri

8

Final Day of Classes

to Do:

Keel calm and study like Hermione. - Tumblr

sat sun

9 & 10

week 17: dec 11 - dec 17 this week on campus students’ experience: Stress from exams Depression, anxiety, suicidal thoughts may increase Increase in substance abuse

staff meeting notes:

staff development activity: Theme: Finals Week

intentionalinteractions: interaction: intentional

mon

11

tue

12

wed

13

thu

14

fri

15

Final Exam Period

sat sun

16 & 17

Winter Break Duty Week 1 starts at noon on Dec. 17

to Do:

Nothing is impossible. The word itself says“I'm Possible.� - Audrey Hepburn

week a: dec 18 - dec 24 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

18

tue

19

wed

20

thu

21

fri

sat

22

sun

23 & 24

Winter Break Duty Week 2 starts at noon on Dec. 24

to Do:

Perhaps home is not a place but simply an irrevocable condition. - James Baldwin

week b: dec 25 - dec 31 this week on campus students’ experience:

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

25

tue

26

wed

27

thu

28

fri

29

sat sun

30 & 31

Winter Break Duty Week 3 starts at noon on Dec. 31

to Do:

If winter comes, can spring be far behind? - Percy Shelley

January 2018 Top Priority

Sunday

Monday 31

1

Winter Break Duty Week 3 starts at noon

7

8

14

15

regular

Ras need to return by noon

Top Priority

MLK Jr. Day Last day to register before classes begin Cancellation deadline (no record of grade)

regular

work

Personal

Projects & Goals

21

22

28

29 Last day 100% reduction charges/no record of dropped courses Final day to change between audit & credit

Suggestions for this month

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

2

3

4

5

6

9

10

11

12

13

16

17

18

19

20

First day of class First day for late registration fee 100% reduction charges/no record of dropped courses

Final day to register

23

24

25

26

27

30

31

1

2

3

NOTES

SNAPSHOT

week c: Jan 1 - jan 7 this week on campus

staff meeting notes:

staff development activity:

intentional intentionalinteractions: interaction:

mon

1

tue

2

wed

3

thu

4

fri

5

sat sun

6&7

RAs need to return by noon on Jan. 7

to Do:

Winter is not a season, it's a celebration. - Anamika Mishra

week d: Jan 8 - jan 14 this week on campus

staff meeting notes:

staff development activity:

intentional intentionalinteractions: interaction:

mon

8

tue

9

wed

10

thu

11

fri

12

sat sun

to Do:

Whatever you do or dream you can do–begin it. Boldness has genius and power and magic in it.

- Johann Wolfgang von Goethe

13 & 14

RA Training 2018

notes

RA Training 2018

notes

the scope

community meeting agenda January Community Meetings should happen during the week of th nd Tuesday, January 16 – Monday, January 22 .

Date: _______________ Time: ________________ Location: _________________ 1. Introduction a. Welcome Back! b. Introduce any new community members 2. Icebreaker 3. Community Living Environment a. Cooperation, consideration, mutual respect – Community Living Guide and roommate survey (have new roommates !ll one out) b. Accountable for actions – we will not tolerate code violations. c. Cleanliness – take pride in your "oor. d. If you are living in a room by yourself and not paying for a single room – you must keep your stuff on your side of the room ONLY! You are subject to getting a roommate at anytime and we need the space ready to move into! e. Housekeeping cleans common areas and bathrooms, not here to clean up after you. f. Keep stuff out of hallways. g. Please do not spread your items/belonging to both sides if have not paid for a single room. Spreading may result into !nes.

4. Center Of!ce and Staff a. Location of center of!ce and difference between main housing of!ce b. Purpose of of!ce (key check-out, lock recombs, temp ID, info, room changes, general assistance) c. Your of!ce hours in your room 5. Condition of Room a. Responsible for any room damages b. Submit any maintenance (no matter how small) – if it is not !xed, tell RA or of!ce (housing.ou.edu) i. Refer to page 3 for maintenance form screenshot c. Remember that in May this will all be VERY important when you are moving out…

6. Room Changes a. Residents can pick up room change forms from the center's front desk. i. Remind residents to turn in form to you, the RA. b. Students will be noti!ed via email before noon of their room change status, whether approved, denied or waitlisted. c. Students granted room changes can pick up their key and begin moving between 12 pm Thursday and 5 pm Friday. d. Operations will also notify students who will be receiving a roommate via their OU email account. This will be done weekly throughout the semester.

the scope 1. Emergency procedures a. Fire alarms – always assume a real !re when alarm sounds. Go to nearest exit. USE THE STAIRS! DO NOT USE THE ELEVATORS!! You will be cited if caught not adhering to evacuation procedures, e.g. remaining in room, using elevator, etc. b. Fire Drills are schedule the second week of school. c. Severe weather season is always upon us. Please read the emergency signs on the back of your doors and adhere to all staff and intercom instructions d. Reminder of the difference between a Potentially Dangerous Situation Day and a Shelter in Place case. e. Severe weather drills are a great opportunity to practice where to go. Listen to all instructions through the annunciation system.

2. Policies a. Remind residents that rules have not changed b. Go over visitation and noise again c. Remind no alcohol or drugs 3. Safety a. The campus is not immune to crime. Most are crimes of opportunity that could have been prevented by the victim. b. DO NOT PROP THE SECURITY DOORS OPEN. Close all of the doors behind you. c. Use and carry room keys and ID always. LOCK your doors when you leave for class. DO NOT GIVE YOUR KEYS TO ANYONE! d. Lock your room when you leave. e. Do not let strangers into the building or onto the "oor. f. All maintenance/housekeeping staff wear badges. Call police if suspicious people are around. g. DO NOT hold security doors open for anyone you do not know personally. h. RAs also wear badges.

4. Services a. Laundry, vending / ice machines b. Study Lounges c. Mail (8:30 AM – 4:15 PM) in Cate Quad 4, Oliver House d. Housing Learning Center in Adams Center !rst "oor e. SafeWalk (325-WALK) f. Safe Ride, download OU Innovate app for access to vouchers g. Meal Changes – Third week of school, can change online on your contract.

5. Disability Lists a. Offer to talk to anyone privately if they have questions about disability resource center or services that can be provided.

6. Additional Concerns and Questions

the scope

Notes/Follow Up Questions:

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 1: Jan 15 - jan 21 this week on campus

staff meeting notes:

staff development activity: Dr. Martin Luther King, Jr. Holiday No Staff Meeting

intentional intentionalinteractions: interaction:

mon

15

MLK Jr. Day Last day to register before classes begin Cancellation deadline (no record of grade)

tue

16

wed

17

thu

First day of class First day for late registration fee 100% reduction charges/no record of dropped courses

18

fri

19

sat sun

20 & 21

Final day to register

to Do:

Our lives begin to end the day we become silent about things that matter. - Dr. Martin Luther King, Jr.

week 2: Jan 22 - jan 28 this week on campus

staff meeting notes:

staff development activity: - On your community mapping pages, shade the rooms of your new residents in green. Make sure you follow up with these new residents and their roommates about roommate agreements!

- Shade the rooms of residents you are concerned about (based on any fall academic they have shared with you) in red. Make sure you mention these residents to Pro-Staff this week!

intentionalinteractions: interaction: intentional

mon

22

tue

23

wed

24

thu

25

fri

26

to Do:

A person who never made mistakes, never tried anything new. - Albert Einstein

sat sun

27 & 28

week 3: Jan 29 - feb 4 this week on campus

staff meeting notes:

staff development activity: SMART Goal Setting as a staff: focus on creating three goals for your academic progress, work as an RA, and at least one personal goal for the semester.

intentionalinteractions: interaction: intentional

mon

29

tue

30

wed

31

thu

1

fri

2

sat sun

3&4

Last day 100% reduction charges/no record of dropped courses

to Do:

Education is the passport to the future, for tomorrow belongs to those who prepare for it today. - Malcolm X

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

February 2018 Sunday

Monday

Top Priority

28

29

4

5

Top Priority

regular

Snapshot due

regular

work

Personal

Projects & Goals

Suggestions for this month

11

12

18

19

25

26

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

30

31

1

2

3

6

7

8

9

10

13

14

15

16

17

20

21

22

23

24

27

28

1

2

3

NOTES

SNAPSHOT

week 4: feb 5 - feb 11 this week on campus

staff meeting notes:

staff development activity: - Resident Adviser Hiring Process - On your index cards, write three things that being an RA has taught you thus far and three reasons to reapply for this job. You may also want to think about your experience without this job—you have the choice to reapply!

intentionalinteractions: interaction: intentional

mon

5

tue

6

wed

7

thu

8

fri

9

Snapshot due

to Do:

Never be limited by other people's limited imaginations. - Dr. Mae Jemison

sat sun

10 & 11

week 5: feb 12 - feb 18 this week on campus

staff meeting notes:

staff development activity: - Enrollment and advising—here is the information you gave us in the fall of all the things you wished you had known.

- Brainstorm a program or snapshot for next month with this info.

intentionalinteractions: interaction: intentional

mon

12

tue

13

wed

14

thu

15

fri

16

sat sun

17 & 18

to Do:

In recognizing the humanity of our fellow beings, we pay ourselves the highest tribute. - Thurgood Marshall

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 6: feb 19 - feb 25 this week on campus

staff meeting notes:

staff development activity: - Think about times you have felt distracted from studying. Complete the Obstacles to Concentration worksheet - Discuss strategies to overcome each obstacle - Complete the Study Environment Plan - Discuss among your staff about how do you make your community a learning environment

intentionalinteractions: interaction: intentional

mon

19

tue

20

wed

21

thu

22

fri

23

sat sun

24 & 25

to Do:

Hold fast to dreams, for if dreams die, life is a broken winged bird that cannotfly. - Langston Hughes

week 7: feb 26 - MAR 4 this week on campus

staff meeting notes:

staff development activity: Prep for March Community Meeting and upcoming Spring Maintenance Checks.

intentionalinteractions: interaction: intentional

mon

26

tue

27

wed

28

thu

1

fri

2

sat sun

to Do:

We all have dreams. In order to make dreams come into reality, it takes an awful lot of determination, dedication, self-discipline and effort. - Jesse Owens

3&4

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

mARCH 2018 Sunday

Monday

Top Priority

25

Top Priority

regular

4

regular

work

Personal

Projects & Goals

Spring Break ends

Suggestions for this month

26

Snapshot dues

5

11

12

18

19

25

26

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

27

28

1

2

3

6

7

8

9

10

13

14

15

16

20

21

22

23

24

27

28

29

30

31

NOTES

SNAPSHOT

Spring Break starts

17

the scope

community meeting agenda March Community Meetings should happen during the week of Monday, March 5th – Sunday March 11th Date: _______________ Time: ________________ Location: _________________ 1. Welcome a. Any important community updates or announcements 2. Reminder of RA of!ce hours 3. Safety and Security Reminders a. Always accompany your guests b. Do not allow strangers to enter our "oor 4. How are classes? a. Housing Learning Center – Adams Center 5. Maintenance Issues a. Maintenance Checks for the Spring will occur the 2 weeks following Spring Break (Monday, March 26th – Friday, April 6th) b. You should be submitting maintenance requests online 1. Go to housing.ou.edu…Click on the “Quick Links” tab…Select “Maintenance Request”…Fill out the form as completely as possible c. Maintenance will be coming by to do !lter changes. Please have 10-inch clearance or they will not be able to change your !lter and you will be charged 6. Room Damages a. Responsible for all property within the room b. If there are any damages, you will be charged to repair them c. Charges are applied to your Bursar account d. Start thinking about that for check-out e. Might be a good idea to start taking things home in small trips now 7. Room Changes a. Last day to submit a room change request is _____________________. b. If you are having roommate issues, please let your RA know.

the scope 8. Evacuation Procedures a. Every alarm is an emergency b. Remind residents of rally points and the importance of GOING to rally points and not leaving 9. Severe Weather Procedures a. Follow the instructions of the voice system b. Note the difference between a Potentially Dangerous Situation Day (there will be warnings and time to get to a best place of refuge) and Shelter In Place (no time to th move to another building for shelter, go to the interior hallways on the 2-6 "oor in the nd rd towers, basements (If applicable), or the DLB stairwell/2 &3 "oor interior hallways in McCurtain and McSpadden for Cate 3) 10. Check Out / Closing in May a. Checkouts are either 24 hours after your last !nal OR Saturday, May 12th at 10 am, whichever comes !rst. b. More info in your closing "oor meeting, happening the !rst week in April. (Monday, nd th April 2 – Sunday, April 8 , 2018) 11. Program a. This would be a great time to join your "oor meeting with a program around Spring Break safety, searching for summer internships, etc.

Notes/Follow Up Questions for ProStaff:

notes

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 8: MAR 5 - MAR 11 this week on campus

staff meeting notes:

staff development activity: - On your community mapping pages, shade the rooms that are experiencing roommate con"ict in orange. Shade the rooms that are doing well in blue.

- What is your plan to work with residents that are experiencing con"ict in their living spaces?

intentionalinteractions: interaction: intentional

mon

5

tue

6

wed

7

thu

8

fri

9

Snapshot due

to Do:

I'm not afraid of storms, for I'm learning to sail my ship. - Louisa May Alcott

sat sun

10 & 11

week 9: mar 12 - MAR 18 this week on campus

staff meeting notes:

staff development activity: - Do you have residents that are deserving of awards from Housing and Food Services? How about fellow staff members?

- Bring your iPad to this meeting and let's have a nomination party.

intentionalinteractions: interaction: intentional

mon

12

tue

13

wed

14

thu

15

fri

16

sat sun

17 & 18

Spring Break starts

to Do:

The most difficult thing is the decision to act. The rest is merely tenacity. - Amelia Earhart

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 10: mar 19 - mar 25 this week on campus

staff meeting notes:

staff development activity: Spring Break No Staff Meeting

intentionalinteractions: interaction: intentional

mon

19

tue

20

wed

21

thu

22

fri

23

sat sun

24 & 25

Spring Break ends

to Do:

I have learned over the years that when one's mind is made up, this diminishes fear; knowing what must be done does away with fear. - Rosa Parks

week 11: MAR 26 - Apr 1 this week on campus

staff meeting notes:

staff development activity: - Let's talk about sleep! Sleep is impactful for every part of your life as a Resident Adviser. We have some activities to investigate your own sleep patterns and how they could be affecting your performance.

intentionalinteractions: interaction: intentional

mon

26

tue

27

wed

28

thu

29

fri

to Do:

If you get, give. If you learn, teach. - Maya Angelou

30

sat sun

31 & 1

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

April 2018 Sunday

Monday

Top Priority

1

2

Advance registration for next term(s) begins

8

regular

Personal

Projects & Goals

15

9

16

Top Priority

22

29

regular

work

Intentional Interactions due at noon

23

30 Final Exam Preparation Period starts

Suggestions for this month

THE SCOPE

Tuesday

Wednesday

thursday

3

4

10

Friday

saturday

5

6

7

11

12

13

14

17

18

19

20

21

24

25

26

27

28

1

2

3

4

5

NOTES

Snapshot due

SNAPSHOT

the scope

community meeting agenda April Closing Community Meetings should happen during the week of Monday, April 2nd – Sunday, April 8th, 2018 Date: _______________ Time: ________________ Location: _________________ 1. Welcome! a. Closure activity (even just coordinating addresses is good, just something to bring closure) optional b. Residents should submit to you a !nals week schedule (OPTIONAL, but highly advised) c. Take Roll d. Reminder that !nals week is May 7th – May 11th, 2018 2. Summer School/Graduating Seniors a. Check to see if anyone is graduating or living in housing for Summer School: b.

If someone is graduating, participating in graduation, they can stay until Sunday at 1:00pm with prior approval from CC. Remember, to include them on the “Late Leaver list”. c.

Those who are staying for summer may stay until after they check into their new space (Sunday May 13th) When they pick up their key for summer school they should be ready to move and will be signing up for a check out time when they pick up their summer key. d.

Any student who needs information regarding Spring Extension/Summer Housing can go to the Main Housing Of!ce to receive more information.

3. Check Out a. Regular Check Out: i. Signing up for a check-out time: 1. All residents must of!cially check-out through their "oor RA by setting an appointment. The Desk RAs will not conduct check-outs.

2. Sign up with YOUR RA at least 24 hours in advance.

3. Explain your check-out appointment schedule with the listed times you are unavailable.

4. Residents must be completely moved out of their room and ready to leave at their scheduled check-out time! ii.Cleaning and getting the room ready for check-out 1. Thoroughly clean room—even if you are the !rst resident to leave your room.

2.

You will be asked to sign charge slips if their room is not clean when you leave – even if you are the !rst to leave. These slips will be voided if the room is clean when they suite is empty.

3. Sweep, dust, and wipe all shelves and cabinets 4. Clean off your door (wipe off marker, remove any decorations, etc) 5. Properly dispose of all trash. Dispose of large items in the dumpsters in the basement. The trash chute is NOT designed for large items.

the scope 6. Ensure all university furniture is present. You will be charged for missing furniture.

7. Raise the blinds, set the thermostat to 68, turn out all the lights, and lock the door. iii.

Room Inventory 1. If the room inventory does not show damage and the room is damaged at check-out, we will charge the resident(s) to repair the damage. The damage "yer is attached, show to jog their memory. iv.

Turning in their key 1. At conclusion of the check-out, you will turn in your key! Do not leave key with roommate or slide it under my door.

2. Check the key in on StarRez and have the resident sign for it. This is proof that you returned your key. If you don't have it, we have to charge you for a lock recomb. a. $128 for Adams, Cate and Walker b. $132 for Couch c. Super Suites: Walker -$153 Couch - $160 d. $15 Bathroom Key for Cate e. Express Check Out: b. Signing up for an Express Checkout: i. Residents who are completing Express Checkout will sign up and pay $10 on their housing portal on housing.ou.edu. ii.Please read and follow all directions given on the form. This information will explain the steps you need to take to not be charged for an improper check out. iii.

You will be agreeing to pay all charges for damages that are found in your room after you return your keys. c. Cleaning and getting the room ready for check-out 1. Thoroughly clean room—even if you are the !rst resident to leave your room.

2. Sweep, dust, and wipe all shelves and cabinets 3. Clean off your door (wipe off marker, remove any decorations, etc) 4. Properly dispose of all trash. Dispose of large items in the dumpsters in the basement or outside. The trash chute is NOT designed for large items.

5. Ensure all university furniture is present. You will be charged for missing furniture.

6. Raise the blinds, set the thermostat to 68, turn out all the lights, and lock the door. i. The room inventory 1. If the room inventory you completed online does not show damage and the room is damaged at check-out, we will charge the resident(s) to repair the damage. ii.Turning in their key 1. Residents will turn in their key to the front desk (between 9 am and 10 pm) when they are ready to leave. Be sure that they know to hand the key to an RA and sign for returning them.

the scope 2. If a resident has lost a key, when they are ready to go they will come to the front of!ce to sign a charge slip for the recomb and that will mean they are complete with their portion of the express check out. a. $128 for Adams, Cate and Walker b. $132 for Couch c. Super Suites: Walker -$153 Couch - $160 d. $15 Bathroom Key for Cate 4. SUMMER AND/OR FALL HOUSING a. If you are enrolled in at least one course for the summer, you can live with us in the Residence Halls. If you are not enrolled for the summer and want to live with us, Traditions Square is an option for you. b. If you have not decided on housing for the fall, we would love to have you! c. If you want to sign up for summer housing, drop by our of!ce—Walker, room 126 between 8 am and 5 pm Monday through Friday. If you want to complete a fall contract, you can do this through our website at housing.ou.edu. d. If you have any questions or concerns, you can contact us 3 ways: i. Call us-405-325-2511 ii.E-mail us-housinginfo@ou.edu iii.

Come by and see us-Walker, room 126 between M-F 8 am- 5 pm 5. SWIPE 2 SHARE PROGRAM a. Students will be able to buy pantry-speci!c items from Xcetera with extra Meal Points.

This is a wonderful way for us as a student body to eliminate the waste associated with Meal Plan Points and help OUr community. All items purchased for the drive will be taken by our Swipe to Share team, sorted, cataloged, and transported to our partner Food and Shelter Inc. as well as the OU Student Pantry.

6. Miscellaneous a. There is NO Summer storage for residents. b. Housing on campus for Fall 2018 still available. – Sign up in Main Housing Of!ce. c. If you have premium cable services with Cox don't forget to cancel with Cox (6008282) d. The cable remote that was provided to you at the beginning of the year needs to remain in room. e. Forwarding your mail: Complete the online mail forwarding request ASAP! f. All residents must be of!cially checked out of the residence halls 24 hours after their last !nal or by Saturday, May 12 at 10am, whichever comes !rst. g. Avoid the rush and check out prior to Friday afternoon! th h. 24-hour quiet rule begins Saturday, April 28 at 12:01am. i. If a resident has a Valet Today refrigerator, have them clean it and leave it in their room. We will pick those up after check-out – please let your RA know if you have one of these refrigerators. j. Dollies will not be provided by H&F for check-out. If a resident needs a dolly, they need to bring their own. k. Remember to take any bikes home. Bikes not removed will be auctioned off this summer!

Additional Information Provided at Closing RA Meeting:

Notes/Follow Up Questions for Pro Staff:

notes

the scope

program proposal name of program: ____________________________________ ________________________________________________ Associated learning goal: ______________________________ ________________________________________________ supplies needed: _____________________________________ ________________________________________________ ________________________________________________ proposed budget: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ publicity plan: ____________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ step by Step instruction: _______________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________

week 12: ApR 2 - APR 8 this week on campus

staff meeting notes:

staff development activity: - April showers and May "owers go hand in hand‌and plants are good for you! Take a self-care lesson from plants and leave staff with something to brighten your space.

intentionalinteractions: interaction: intentional

mon

2

Advance registration for next term(s) begins

tue

3

wed

4

thu

5

fri

Snapshot dues

to Do:

You may say I'm a dreamer. But I'm not the only one. - John Lennon

6

sat sun

7&8

week 13: APR 9 - APR 15 this week on campus

staff meeting notes:

staff development activity: On your community mapping pages, shade (in red) the rooms of residents you have concerns about returning for next year. Please be sure to mention these residents to your Pro-Staff members this week.

intentionalinteractions: interaction: intentional

mon

9

tue

10

wed

11

thu

12

fri

to Do:

Nobody built like you, you design yourself. - Jay Z

13

sat sun

14 & 15

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week 14: APR 16 - APR 22 this week on campus

staff meeting notes:

staff development activity: - Complete Test Taking/Test Anxiety Assignment given by Pro Staff.

- Discuss any strategies to compete test anxiety INTENTIONAL INTERACTIONS DUE AT NOON.

intentionalinteractions: interaction: intentional

mon

16

tue

17

wed

18

thu

19

fri

20

sat sun

Intentional Interactions due at noon

to Do:

Behold, my friends, the spring is come; the earth has gladly received the embraces of the sun, and we shall soon see the results of their love. - Sitting Bull

21 & 22

week 15: APR 23 - APR 29 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

23

tue

24

wed

25

thu

26

fri

27

sat sun

to Do:

Happiness can be found even in the darkest of times, if one only remembers to turn on the light.

- Albus Dumbledore

28 & 29

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

may 2018 Sunday

Monday

Top Priority

29

30

7

6

Top Priority

regular

Final Exam Preparation Period ends

regular

work

Personal

Projects & Goals

Suggestions for this month

Final Exam Period starts

13

14

20

21

27

28

THE SCOPE

Tuesday

Final Grades due

Wednesday

thursday

Friday

1

2

3

8

9

10

15

16

22

29

NOTES

saturday 4

5

11

12

17

18

19

23

24

25

26

30

31

1

2

Final Day of Classes

Final Exam Period ends

SNAPSHOT

week 16: APR 30 - may 6 this week on campus

staff meeting notes:

staff development activity: Dead Week Staff Development Activity

intentionalinteractions: interaction: intentional

mon

30

tue

1

wed

2

thu

3

fri

4

Final Day of Classes

Final Exam Preparation Period

to Do:

Do or do not; there is no try. - Yoda

sat sun

5&6

week 17: may 7 - may 13 this week on campus

staff meeting notes:

staff development activity: Finals Week, No Staff

intentionalinteractions: interaction: intentional

mon

7

tue

8

wed

9

thu

10

fri

11

sat sun

Final Exam Period

to Do:

Sing with me, sing for the year, sing for the laughter and sing it for the tear. - Aerosmith

12 & 13

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week a: may 14 - may 20 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

14

tue

15

wed

16

thu

17

fri

to Do:

School's out for the summer. - Alice Cooper

18

sat sun

19 & 20

week b: may 21 - may 27 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

21

tue

22

wed

23

thu

24

fri

to Do:

Every strike brings me closer to the next home run. - Babe Ruth

25

sat sun

26 & 27

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

the SCOPE: monthly reflection How is your connection to your community?

what are some challenges you have faced?

what are some goals you have started/accomplished?

what are some of your goals next month?

what are some concrete actions you can take to accomplish your goal(s)?

Intentional interaction support guide

Areas Needing Improvement:

goals:

action steps: date:

Notes:

Recommended Resources:

community mapping - summer ra community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

June 2018

Top Priority

regular

Top Priority

Sunday

regular

work

Personal

Projects & Goals

Suggestions for this month

Monday 27

28

3

4

10

11

17

18

24

25

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

29

30

31

1

2

5

6

7

8

9

12

13

14

15

16

19

20

21

22

23

26

27

28

29

30

NOTES

SNAPSHOT

week c: may 28 - jun 3 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

28

tue

29

wed

30

thu

31

fri

1

sat sun

to Do:

What lies behind you and what lies in front of you, pales in comparison to what lies inside of you.

- Ralph Waldo Emerson

2&3

week d: jun 4 - jun 10 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

4

tue

5

wed

6

thu

7

fri

to Do:

Fall seven times and stand up eight. - Japanese Proverb

8

sat sun

9 & 10

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week e: jun 11 - jun 17 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

11

tue

12

wed

13

thu

14

fri

15

to Do:

Before anything else, preparation is the key to success. - Alexander Graham Bell

sat sun

16 & 17

week f: jun 18 - jun 24 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

18

tue

19

wed

20

thu

21

fri

22

sat sun

23 & 24

to Do:

Go confidently in the direction of your dreams. Live the life you have imagined. - Henry David Thoreau

week g: jun 25 - jul 1 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

25

tue

26

wed

27

thu

28

fri

29

sat sun

to Do:

Happiness is not something readymade. It comes from your own actions. - Dalai Lama

30 & 1

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

community community mappingmapping - summer ra community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

July 2018

Top Priority

regular

Top Priority

Sunday

regular

work

Personal

Projects & Goals

Suggestions for this month

Monday 1

2

8

9

15

16

22

23

29

30

THE SCOPE

Tuesday

Wednesday

thursday

Friday

saturday

3

4

5

6

7

10

11

12

13

14

17

18

19

20

21

24

25

26

27

28

31

1

2

3

4

NOTES

SNAPSHOT

week h: jul 2 - jul 8 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

2

tue

3

wed

4

thu

5

fri

to Do:

Strive not to be a success, but rather to be of value. - Albert Einstein

6

sat sun

7&8

week I: jul 9 - jul 15 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

9

tue

10

wed

11

thu

12

fri

13

to Do:

Whatever the mind of man can conceive and believe, it can achieve. - Napoleon Hill

sat sun

14 & 15

the SCOPE: ONE-ON-ONE form

programming

community

administration

personal

academics

Please update Pro-Staff regarding these areas:

notes

wishes:

Stars:

Reflection:

Things to remember:

week J: jul 16 - jul 22 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

16

tue

17

wed

18

thu

19

fri

20

to Do:

Excellence is doing ordinary things extraordinarily well. - John W. Gardner

sat sun

21 & 22

week k: jul 23 - jul 29 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

23

tue

24

wed

25

thu

26

fri

27

to Do:

If a window of opportunity appears, don't pull down the shade. - Thomas Peters

sat sun

28 & 29

week l: jul 30 - aug 5 this week on campus

staff meeting notes:

staff development activity:

intentionalinteractions: interaction: intentional

mon

30

tue

31

wed

1

thu

2

fri

3

sat sun

4&5

to Do:

Character, in great and little things, means carrying through what you feel able to do. - Johann Von Goethe

community community mappingmapping - summer ra community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

community mapping community: 12

11

12

11

10

9

10

9

8

7

8

7

6

5

6

5

4

3

4

3

2

1

2

1

Door

Door

12

11

10

9

8

7

Door

notes

notes

Developed by Erin Simpson & Quan Phan Residence Life. Housing & Food Services.

University of Oklahoma