RIA Meeting Rooms Brochure
Welcome to RIA Meeting Rooms RIA Members can enjoy discounted rates to book a meeting or event space in our offices at Kings Buildings, Smith Square. Located in the heart of Westminster, the modern office space has a range of rooms available, whether you need a desk for casual 'hot-desking', or a smart meeting room or event space for more formal meetings. Our rooms are well suited to host: meetings; training; interviews; events and networking; off-sites; workshops; and presentations - to list just a few!
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
2
ria@riagb.org.uk www.riagb.org.uk
Benefits / Key features
• Enjoy RIA Member discounted rates
• Access to drinks and light snacks in café area
• An AV screen with plug & play (HDMI) in each room
• Breakout areas
• WiFi access
• Elevator / Disabled access
• Air conditioning
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
3
ria@riagb.org.uk www.riagb.org.uk
How to book If you would like to book a room, please enquire at: bookings@riagb.org.uk and we will be in touch as soon as possible. Are you a RIA Member? RIA Members benefit from special rates for room bookings. If you are a RIA member and would like to see the discounted rate card for rooms, please go to pages 8/9. Opening hours are 09:00 - 17:00. For instructions on how to get to RIA, please go to Location and Contact Us on page 11.
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
4
ria@riagb.org.uk www.riagb.org.uk
Meeting Rooms Turing
Holmes
Max capacity: 6-8 persons
Max capacity: 8-10 persons
Size: 3.3 x 4.6m
Size: 4 x 4.6m
Member rate: £25/hr
Member rate: £30/hr
Most suitable for: small physical, hybrid or virtual meetings
Most suitable for: small physical, hybrid or virtual meetings
Sharman
Young
Max capacity: 8-10 persons
Max capacity: 8-10 persons
Size: 4.2 x 4.6m
Size: 4.1 x 4.7m
Member rate: £30/hr
Member rate: £30/hr
Most suitable for: small physical, hybrid or virtual meetings
Most suitable for: small physical, hybrid or virtual meetings
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
5
ria@riagb.org.uk www.riagb.org.uk
Meeting Rooms continued... Candfield
Holmes-Turing
Max capacity: 12 persons
Max capacity: 16 persons
Size: 5.4 x 4.7m
Size: 7.3 x 4.6m
Member rate: £35/hr
Member rate: £35/hr
Most suitable for: physical, hybrid or virtual meetings or small networking events.
Most suitable for: medium-sized physical, hybrid or virtual meetings, small events.
Turing-Sharman
Candfield-Young
Max capacity: 16 persons
Max capacity: 22 persons
Size: 7.5 x 4.6m
Size: 9.5 x 4.7m
Member rate: £35/hr
Member rate: £45/hr
Most suitable for: medium-sized physical, hybrid or virtual meetings, small events.
Most suitable for: medium-sized physical, hybrid or virtual meetings, small events Theatre set-up is also possible.
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
6
ria@riagb.org.uk www.riagb.org.uk
Working & Event Spaces Cafe Co-working
Hub Theatre
Capacity: 1-4 persons
Max capacity: 100 persons
Member rate: £20 fee
Size: 9.5 x 11m
Most suitable for: individual working space or informal meetings.
Member rate: £60/hr
Boardroom
Hub Theatre - Informal setting
Max capacity: 24 persons
Max capacity: 100 persons
Size: 11.5 x 4.6m
Size: 9.5 x 11m
Member rate: £45/hr
Member rate: £60/hr
Most suitable for: board or large physical, hybrid or virtual meetings, networking events
Most suitable for: large physical, hybrid or virtual meetings and events.
Most suitable for: large physical, hybrid or virtual meetings and events.
Theatre set-up is also possible. Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
7
ria@riagb.org.uk www.riagb.org.uk
Rate Card (including lunch options) Room
Capacity 8-10
Measurements (m) 4 x 4.6
Member rate/hour £30
Holmes Turing
6-8
3.3 x 4.6
£25
Sharman
8-10
4.2 x 4.6
£30
HolmesTuring
16
7.3 x 4.6
£35
TuringSharman
16
7.5 x 4.6
£35
Boardroom
24
11.5 x 4.6
£45
Boardroom - Theatre Style
40
11.5 x 4.6
£55
Candfiled
12
5.4 x 4.7
£35
Young
8-10
4.1 x 4.7
£25
CandfiledYoung
22
9.5 x 4.7
£45
HubTheatre
100
9.5 x 11
£60
Cafe co-working
4
Plus Day delegate rate for catering/facilities
Lunch
Package
Cost
Budget
Sandwich & Fruit
£8
Standard
Sandwich/Salad with crisps and sweet snacks
£12
Premium
Sandwich/Salad with extra appetisers/desserts
£16
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
8
ria@riagb.org.uk www.riagb.org.uk
Commercial rate/hour £65
Member half day rate 9am-1pm or 1pm-5pm £115
Member full day rate 9am-5pm £225
£60
£95
£185
£65
£115
£225
£80
£130
£255
£80
£130
£255
£100
£165
£320
£120
£205
£400
£75
£130
£255
£60
£95
£185
£95
£165
£320
£120
£225
£445
£20 flat fee
£20 flat fee
£3 per person - up to half a day
£5 per person - over four hours/ full day
Please contact us if you have any special or extra requirements for catering
ALL PRICES ARE EXCLUSIVE OF VAT
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
9
ria@riagb.org.uk www.riagb.org.uk
Current Terms & Conditions We will request a list of all attendees at least 24 hours before the meeting starts;
Meeting rooms can be booked up to 3 months in advance; Payment instructions: You will be invoiced at the time of booking and payment will be required within 30 days.
The room must be hired to include meeting host arrival / departure times; We advise to leave at least 30mins set-up time before the actual meeting starts; Own laptops or tablets must be used to use the AV screens for video conference / presentations - N.B: your laptop requires an HDMI as well as USB port or connection; Charges will still apply if the booking is cancelled with less than 48 hours’ notice (24 hours if room only/no catering); Whilst every effort will be made to ensure that you will be able to use your preferred room, we reserve the right to alter a specified reserved meeting room;
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
10
ria@riagb.org.uk www.riagb.org.uk
Location and Contact Us
RIA's Offices at the Kings Building are close to Westminster Underground Station (Jubilee and Circle & District lines) and Victoria Station (Circle and District lines and the Victoria line and Southern and Southeastern Trains). There are a limited number of charged parking spaces around Smith Square. There is also a QPark car park in Westminster. ADDRESS Kings Buildings 16 Smith Square London SW1P 3HQ
Kings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777
CONTACT Tel: +44 (0)20 7201 0777 Email: ria@riagb.org.uk Website: www.riagb.org.uk
11
ria@riagb.org.uk www.riagb.org.uk