Power Point 2007 www.rkvideotutes.org/powerpoint.html
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Contents
Contents......................................................................................................................................................2 Starting Power Point 2007 ..........................................................................................................................3 The Office Button........................................................................................................................................6 The Home TAB.............................................................................................................................................7 The Insert TAB.............................................................................................................................................9 The Design TAB..........................................................................................................................................10 The Animations TAB..................................................................................................................................11 The Slide Show TAB...................................................................................................................................13 The Review TAB.........................................................................................................................................14 The View TAB.............................................................................................................................................14 Reference..................................................................................................................................................15
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Starting Power Point 2007 Starting Microsoft PowerPoint is probably the easiest all you need to do is click on the Start Button on your screen trace down to All Programs and then trace your Microsoft Office and Click on Microsoft Office Power Point 2007(as Shown in the figure1 below)
START ALL PROGRAMS MICROSOFT OFFICE MICROSOFT OFFICE POWERPOINT 2007
Figure 1
In a few moments after you clicking on MICROSOFT OFFICE POWER POINT 2007 the software will be loaded on to your screen. The screen that you get initially for a few seconds is known as the splash screen.
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The First and foremost thing that you will notice as soon as you open PowerPoint 2007 will be the layout in which you are working (Totally different from your older version). The layout of your PowerPoint is shown to you in the Figure 2. The major difference contributing to the new look is that the MENU BAR has been replaced by the RIBBON and TAB. The TABS are further divided into GROUPS. TAB
RIBBON
GROUPS
Figure 2
The RIBBON is the entire thing that includes all your TABS, The OFFICE BUTTON and your QUICK ACCESS TOOL BAR. The Figure 3 shows the RIBBON alone OFFICE BUTTION
QUICK ACCESS TOOLBAR
Figure 3
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SLIDES
The screen shot that you see on the left of the screen when you open MICROSOFT OFFICE POWERPOINT 2007 indexes each and every slide (in simple terms a miniature of every slide is been shown (This concept is similar to your Thumb nails in your Microsoft Word 2007)). OUTLINE The outline indexes documentation in that particular slide (Similar to the concept of Document Map in Microsoft Word 2007). Figure 4
The notes page is yet another feature of you PowerPoint 2007 that allows you to add notes for a particular slide (Generally used by the presenter to note some important points in his presentation). The Notes page is as shown in the Figure 5
Figure 5
Unlike your older versions wherein you were asked to select your own layout right from the first slide PowerPoint 2007 logically “feels” that your presentation should start with TITLE slide (However you are allowed to change the layout later) the TITLE slide will be like the one shown in the Figure 6. Figure 6
The slide number is present in the lower left hand of your screen wherein the total number of slides and the slide you are currently present are shown
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The Office Button
The Office button is the only menu present in your PowerPoint 2007 it contains some of the very basic features like your NEW, OPEN, SAVE, SAVE AS, PRINT, SEND, PUBLISH and some new features like PREPARE
NEW: A blank presentation is created every time the NEW is clicked.
OPEN: To access an already saved Presentation.
SAVE: This is used to store your presentation in case you need to access it again.
SAVE AS: This option is used in case you want to save your presentation under a different extension or different name. Saving the presentation in the compatibility 1 mode is done using this option. PRINT: In case you would like to print your entire presentation then you need to select the printer and the number of copies that you want and then press the OK button.
1
Any presentation saved using PowerPoint 2007 gets saved under the extension .pptx which is not executable in the older versions of PowerPoint.
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PREPARE: PROPERTIES: Allows you to edit the changes like the Author, Title and other Keywords ENCRYPT DOCUMENT: Protect your Presentation with a password. MARK AS FINAL: By marking the document as final the document becomes Read only. RUN COMPATIBILITY CHECKER: To check whether the Presentation is compatible in other versions of Power Point
SEND: This option is to send your presentation via e-mail or via FAX
PUBLISH: If you want to make your presentation public by burning to a CD or save slides to a slide library then we can use this option
The close option will close the current presentation that we are working on and Exit will come out of Power Point 2007 once for all (To open is again you will have click on the start…).
The Home TAB The home tab contains some of the most commonly used tools like the Clipboard, Slides, Font, Paragraph, Drawing, Editing. The Home tab is shown in the Figure 7.
Figure 7
CLIPBOARD: This group contains of the most frequently used tools like the CUT, COPY and PASTE. CUT and PASTE: Cutting an object at the source and Pasting it at the destination we find that object is present only at the destination and not at the source COPY and PASTE: Copying an object at the source and Pasting it at the destination we find that object is present both at the destination and at the source.
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SLIDES: New Slide: This option allows you to create a new slide by selecting a layout from the list of layouts shown in Figure 8. The various Layouts available are •
Title Slide
•
Title and Content slide
•
Section Header
•
Two Content
•
Comparison
•
Title only
•
Blank
•
Content with Caption
•
Picture with Caption
Figure 8
You are allowed to change the layout anytime without deleting its contents by choosing the Layout option in the same group. The delete option will delete the slide with its contents.
The contents of the content slide can be virtually anything like Text matter, Inserting Table, Inserting Chart, Smart Art, Picture, Clip Art and Movie. However we are allowed to add sound clips also to the presentation.
FONT: The Font Group allows you to change the font style, color, Size, Apply BOLD, ITALICS and UNDERLINE to your desired text. Figure 9
PARAGRAPH: The Paragraph Group contains the Bullets and Numbering options and the general alignment options (Center, Right, Left and Justify) and columns. Additionally the Smart Art which is used to visually communicate information and Text Direction are also present here. www.rkvideotutes.org/powerpoint.html
Figure 10
RAWING: The Drawing Group contains of the Shapes option wherein you are allowed to insert various shapes. The Arrange option allows you place the objects in different layers, rotate the object and also align them.
Figure 11
The Quick styles allow you to change the visual look of the object selected.
EDITING: Find allows the user to search for any text and the replace allows the user to replace the text with another. Select option can either select the entire contents of a slide or a particular object in the slide. The selection Pane option shows a pane to the right showing the list of all the objects present in that particular slide. Figure 12
The Insert TAB The insert TAB contains the objects that can be inserted on to your presentation like Table, Picture, Clip Art, Shapes, Smart Art, Chart, Movie and Sound etc…
Figure 13
TABLE: The Table group allows you to insert a Table given the number of rows and columns you are also allowed to draw a table manually using the option. PICTURE: The picture option allows you to import virtually any picture file into your Power Point 2007 CLIP ART: The Clip art is a large collection of images which are present inbuilt in your Microsoft Office directory you are also allowed to download images from Online by selecting the web collection and then selecting Microsoft Office Online. PHOTO ALBUM: This option allows you to create a Album within seconds all you need to do is Click on Photo Album and select File/Disk once you do this select the pictures that you want to be a part of the album and click Insert once this is done you Photo Album is ready. SHAPES: From a list of shapes we are allowed to insert any shape according to our wish. SMART ART: This option enables the user to visually communicate information via a graphic www.rkvideotutes.org/powerpoint.html
CHART: This option enables you to plot a chart for the given data. HYPERLINK: This creates a link to a webpage or another file or e-mail address. ACTION: This option allows you to add an action to the selected object to specify what should happen when you click on it. TEXT BOX: This option allows you to create a text box where in you are allowed to type the text HEADER AND FOOTER: The header will be the TEXT/PICTURE which occurs in the top of each page and the footer will be the TEXT/PICTURE that occurs at the bottom of every printed page. WORD ART: This option allows you to create a graphical text in your presentation. DATE & TIME/ SLIDE NUMBER: This option allows you to add the Date and Time as well as the slide number and the footer for every slide SYMBOL: The keyboard in itself has very few symbols like ! @ # etc.. in case you would like to insert a symbol that is not present in your keyboard then you can choose your symbol from the list of symbols displayed when you click on this option OBJECT: This option allows you to embed another File into your PowerPoint 2007.
Movie/ Sound: This option allows you to add video and sound files to your presentation once its added it will ask whether you would like to play the video/sound automatically or by clicking you can choose one of the option and based on the option chosen the Movie/Sound will play in the presentation.
The Design TAB The Design tab the page setup, Themes and the background groups.
Figure 14
PAGE SETUP: This option allows you to set you paper to landscape or the portrait style. THEMES: This option allows you to create vibrant background styles to your presentation. You are allowed to change the color Font and effects of the Themes. BACKGROUND: The background styles option allows you to change the background style of the style and there is an option to hide the Graphical background (Applied by your theme).
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The Animations TAB The Animations tab brings to you the most interesting feature of your PowerPoint 2007. Basically there are two types of Animation one is for the objects present in the slide and the other for the slide itself the Former is known as custom Animation and the Latter is known as slide Transition.
Figure 15
ANIMATION: The first thing that you are to do before you can animate any object 2 is you need to select the object, once this is done click on the custom animation option in the Animations Group. An animation pane will be open in the right side of your screen. Click on Add effect and select the Entrance Effect as from one of the following that pops out.
2
Object here refers to any picture or Text content
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Figure 16
In the custom animation pane once an animation is given to an object its options can be changed by selecting the EFFECT OPTIONS (This can be accessed by right clicking on the effect). This also allows you to animate the object automatically or even remove the animation. You can also change the direction and the speed at which the animation is going to take place. TRANSITION TO THIS SLIDE: This option allows you to give effects to you slide the transition sound option gives the sound during the animation of the slide by selecting “APPLY TO ALL” option the slide transition is applied to all the slides in your presentation. The Advance Slide Option which allows you to advance from one slide to another automatically (You are allowed to choose how long the slide is going to be presented) or by a click.
The Slide Show TAB The slide show Tab allows you to watch the Presentation in Full Screen. The slide show Tab is shown in the Figure 19
Figure 17
FROM BEGINNING: This option allows you to view the presentation in FULL screen from the first slide. FROM CURRENT SLIDE: This option allows you to view the presentation from the present slide that you are working on (Current Slide). CUSTOM SHOW: This allows you to select the slides in your presentation that would be a part of your slide show. HIDE SLIDE: This option hides a particular slide from the main presentation RECORD NARRATION: PowerPoint allows you to record the narration of the slide. To use this option we require a microphone and a speaker. www.rkvideotutes.org/powerpoint.html
REHEARSE TIMINGS: This option allows you to know the maximum duration of your entire presentation it also indicates the Timings for each and every slide. RESOLUTION: This option allows you to choose the screen resolution for the full screen presentation it may be noted that not all the projectors are compatible for all the screen resolution.
The Review TAB The review Tab has in itself Proofing, Comments and the Protect Groups. The screenshot of the Review Tab is as shown in the Figure 20.
Figure 18
PROOFING: The Spelling and Grammar option helps the user to check for spelling and grammatical mistakes in the document. A spelling mistake is indicated by a RED underline and the grammatical by GREEN underline. The Thesaurus option helps one to find similar words (Synonyms). The Translate option translates the selected text into a different language. Last option being Language allows the user to set the language in which spelling and grammatical checking are to be performed. COMMENTS: This option allows others to talk about a selection. A real time example would be like changes to a particular slide can be marked of by the BOSS by adding comments to the selected portion. PROTECT PRESENTATION: The first and foremost this does is it downloads a file known as WINDOWS RIGHTS MANGEMENT then you need to run through this exe file once this is done you will be asked to sign up for .NET passport and restrict the access of others into your presentation
The View TAB As the name suggests the view Tab is for only view sake, it just brigs forward the various types of view for the presentation shown as presentation views in the Figure 21
Figure 19
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SHOW/HIDE: This option shows/hides the Ruler, Gridlines and the Message bar a tick mark in the checkbox indicates the corresponding element is shown. ZOOM: This option Zooms in and out the Presentation. COLOR/GRAYSCALE: This option provides a color or grayscale view of the presentation however the slide show will always be in color.
Reference
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