Archaeological festival al zubarah 2017

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Dear Qatar Museums Authority Team , We would like to sincerely thank you for the opportunity to participate in the proposal of the Archaeological Festival At Al Zubarah 2017-2018.

We hope that the enclosed information inspires and excites the Qatar Museums Authority’s Team and communicates the extensive experience that we, as an agency and a global network, have in engaging and driving consumers and decision makers across many industries. We also hope that you can see our passion and determination to promote the brilliance of our clients’ initiatives, ensuring always that our events not only shine, but always return excellent results.

We in turn, are enthusiastic at what the Qatar Museums Authority’s Team is looking to achieve, and we would be delighted and honored to partner with you on such a momentous journey.

We look forward to hearing from you.

Sincerely,

François DESNOYERS

President, Agence Publics

W

e Agence Publics confirm that we do not have a business interest or close family relationship with any Qatar Museums Authority’s Team or employee who was, is, or will be involved in agreement selection, negotiation, drafting, signing, administration or evaluating Consultant performance.

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P

ositive investment of youth free time.

P

reserve the popular Traditions inheritance.

D

irect and educate young people to maintain the identity of the Qatar history & architecture traditions.

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A

chieve Qatar National Vision 2030 of the balance between meeting the immediate needs and the requirements of preserving the patrimony and heritage.

D

iscover talents and inspired excellence in the fields of archaeology, preservation & history.

U

rge young people to preserve the patrimony and protect the legacy.

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TO P V I E W PLAN

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BIRD FRONT VIEW

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BIRD SIDE VIEW QMA-AFZ-2018.indd 12-13

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PERSPECTIVE VIEW FROM ENTRANCE

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BIRD VIEW ARCHAEONIA

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BIRD VIEW O B S E R VATO R Y P L AT F O R M

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PERSPECTIVE VIEW D H OW A R E A

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BOQ

DESCRIPTION

UOM

QTY

OVER-ALL EVENT MANAGEMENT SERVICE INFRASTRUCTURE, CONTENT, AND MATERIALS

A) Tent for live cooking demonstrations and sale of food and beverages Dimensions: 10m *20m Color: White • waterproof • equipped with electricity, full lights, traditional carpet with low tables, low chairs and cushions, air-conditioning system (AC), hot boxes, four (4) refrigerators • partitioned and have a cold food preparation area with all equipment and furniture.

Food and beverages: - soft drinks, juices, water bottles, tea/coffee- Regular and Arabic (including milk and sugars - traditional food- Majbous Chicken, Lamb, Madrouba, Khanfaroosh, Legamat, Aseed, Sagu, Harees, Ragag bread with cheese or eggs (or both) , and local sweets/desserts only.

B) Tent for artisan demonstrations Dimension: 10m * 20m Color: White • waterproof • One (1) male fishing net maker (including all materials) • One (1) wooden boat artisan (including all materials) to demonstrate the making of small wood boat (Dhow) • One (1) Henna lady • equipped with electricity, light, carpet, three (3) large fans, seating for the artisans to make their crafts, and cushions for the public to sit on.

C) Tent for Multifunction activities Dimensions: 10m * 20m • Tent will be used for multifunctional activities • Tent should be equipped with: - Sound system (1 unit) - Speakers (4 units) - Microphones- roving mics (4 units) - Chairs (30 units) - Main Screen (4 *3) (1 unit) - Projector (1 unit) - Platform stage (1 unit) - Podium (1 unit) • Tent should be equipped with electricity, lights, carpet, and minimum of three (3) large fans.

D) Tent for storage Dimensions: 4m * 6m Color: White • lockable used as storage and equipped with electricity, lights, carpet, fans.

E) Complete sound equipment system for entertainment at outdoor general area • The system includes: - Sound desk - Speakers (6 units) - Microphones (handheld) (4 units) AV system installation F) Outdoor lighting system to light up the festival area G) Generators Set up • The set s including the following: - Distribution boards - Cables - Diesel - Delivery, installation, setup and maintenance

SUPPORT PERSONNEL A) On-site personnel that will handle all the entertainment equipment - Sound Operator - Light Operator - Electrician - Rigger - Labor B) Workers that will provide over-all support in the event (On site on Thursday afternoon to Saturday evening) C) Provide a videographer and photographer to document the event D) Security personnel to guard the equipment and event MISCELLANEOUS A) Recycling Bin B) Garbage skip C) Tissue [1920 boxes for the whole duration of the event ( 16 weekends)- 60 boxes per day or 120 per weekend] D) Bottled Water [ 1920 boxes for the whole duration of the event (16 weekends)- 60 boxes per day or 120 per weekend] ADDITIONAL REQUIREMENT An ambulance service (including all the necessary medical equipment's) with two (2) medical attendants [stationed at the event on Friday afternoon and Saturday (full day) only] CLEANING 22 cleaners needed over 4 weekends OPTIONAL Media Coverage for 4 months over weekends only Overall fence with entrance gate Archaeonia with observatory platform + Other Activities Landscaping Flags and overall branding

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SITE ACC E S S

AL ZUBARAH ARCHAEOLOGICAL SITE

MADINAT AL SHAMAL

AL ZUBARAH FORT

AL SHAMAL ROAD

MADINAT AL KA’BAN

AL GHUWAYRIAH

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L AYO U T F U N C T I O N S D I ST R I B U T I O N

AL ZUBARAH FORT

MULTIFUNCTION ACTIVITIES TENT

KIDZANIA ARCHAEOLOGICAL SITE

ABLUTION UNITS (FEMALE) OBSERVATORY PLATFORM

WOODEN BOAT AREA (DHOW) OUTDOORS ACTIVITY AREA

LIVE COOKING F&B SALE TENT

ABLUTION UNITS (MALE) PARKING AREA

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MAIN ENTRANCE GATE

OUTDOORS ACTIVITY AREA

ARTISAN DEMO TENT

TECHNICAL CAMP

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S PAC E A L LO C AT I O N L AYO U T

ACC E S S / PA R K I N G L AYO U T

Parking Tents Entrance Service Entrance Ablution Units

Archaeonia / Archaeological Game

Observatory Platform

Entrance Gate

Helicopter Drop-off

Special Needs Entrance Access To Kidzania Generators Areas Entrances Air Conditionning Units

Garbage Collection Area

Technical Camp

Ambulance Stand-By

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T H E LO G O Inspiration

Translation The architecture of Zubarah Fort is translated in our proposed logo. The geometrical shapes composing the layout of the fort, translate a very strong visual identity that follow the Qatar Museums Logo.

Three versions for the logo were selected to be proposed.

Option 1: (selected to be applied for this presentation)

Option 2:

Option 3:

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Colors The Colors are inspired from the Desert, the sunset, the sand, the reflexion of the sun in the sea, the architecture of the fort ...

Variations

T H E PAT T E R N Map Of The Ruins

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Colors

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1- The Sand Watch area: This area will hold the cultural heritage, in addition to old artisanal, public art, painters, handcrafts, pottery, sculpture etc...

Everything that motivate local communities, are invited to be present in this particular space: • Live Painting, • Pottery on the spot, • Handcrafting, • Sculpting

2- Wooden boat making workshop area: Making traditional fishing boats is a very ancient career in Qatar, The activity will be about working on real boat or half size, in addition to artisans making small wood boats or maquettes as souvenirs.

3- Fishing net maker workshop area: Fishing nets have been used widely in the past.

We will revive this old tradition by working with fishing net maker in a workshop area set up.

4 - Photography competition area: We can create a museum exhibition for amateurs’ photographers, by the end of the festival we select the winner of the best picture taken in al Zubarah site.

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5 - Dama competition area: Dama played an important role in stimulating, entertaining and preserving the social relations among people. It also reflected the daily life of the Qataris in the past.

This heritage was handed down from generation to generation just as any other custom. Experts say that there were some 100 different games in ancient Qatar played by children and adults.

Organizing Dama competition to win valuable prizes. There is a Dama Club in Doha, related to Souk Waqif Authorities.

9 - Camping Packages: A tailored package to be prepared with a partnered agency, where one of the activity is to visit the Archaeological festival for a day.

Campers can spend the day at the festival enjoying its activities as part of their camping program.

The Tour starts with a drive toward the north of Qatar, stopping in route at the picturesque Al Zubarah site and proceeds for exhilarating dune bashing with professional 4X4 drivers.

Many options can be looked at while finalizing the packages, such as: Luxury Desert Safari Camping Full Day Desert Safari

6-On stage/ Outdoor area: A play that reflect “The old traditional town� should be prepared for the occasion and played during the event nights.

Rather than the professionals play, a mini drama theater school will give acting lessons for young toddlers to try their first acting experience in front of the mass.

7- Henna corner

10 - Doha Bus - Tour / Cafe: Doha Bus tours sightseeing has been designed to provide a flexible approach to city discovery.

We are going to use this service of open-top bus tours during the weekends to the festival location .

The city hop-on, hop-off facility will be taking visitors to the location; this proposed service tour will be enhancing the visitor sightseeing experience of Al Zubarah Site.

The Doha Bus Cafe, will be placed each weekend to offer our visitors a variety of beverages and snaks.

8- Traditional Games: The simplicity of life in the past did not stop the children from creating ways to entertainment themselves, some games are still practiced by children to this date.

Visitors get to learn the old games and participate in fun traditional activities. The proposed layout will be split into areas to allow for more games at once.

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TRADITIONNAL SHOPS - FOOD - BEVERAGES - ARTISANTS We have contacted few Qataris we have worked previously with, and they showedintrest in joining the festival.

11- Archaeonia: Have Fun & Learn area: This area is a play area by definition. Not only play, learn too.

Designed as a labyrinth style, this area is an interactive moke up of the Al Zubarah city combining inspiration, fun and learning through realistic role-play for children 5 to 14 years old.

Kids can independently explore this small sized city with many exciting archaeology related careers that they can try such as: - Dig and identify finds and experience the excitement of archaeology.

-Learn about the technology behind archaeology and have a go at topographic surveys, -Make it in Stone, -Talk about the Qatar Past thru competitions games style -Learn how we conserve objects for display in museums.

-The science behind deterioration and degradation of the objects -Learn how to excavate and identify the ruins that you’ve found in the sand -Create a necklace using ancient techniques in shell - Discover the world of stratigraphy and create DOHA‘s past in jar

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Knowledge of Local Culture Based in Doha

High profile Clientele

International Experience

Dedicated to Team work

Working with Suppliers

A DEDICATED TEAM

A STRONG SUPPORT IN EVERY STEP PRE-PRODUCTION - Technical visit - Suppliers RFP (production, technic, logistic, artistic)

KICK-OFF

LOGISTICS protocole,

signage management

PRODUCTION

Project adaptation and

Planning, suppliers

agreement : design,

agreements, site maps

planning, budget

POST EVENT

Hostesses, security,

SET UP

FINAL SCHEDULES & BRIEFINGS

Quantity & quality debriefing

EVENT RUNNING

- From set up to

decommissioning - Roadbooks, maps & schedules

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- Briefings : staff, suppliers and volunteers

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PROJECT TEAM & ORGANIZATION THE AGENCY’S MISSIONS: • General management and reporting systems • Budget management • Creative concept conception • Protocol and security • Audiovisual equipment • Film production • Branding and signage • Entertainment • Post event reporting

TO HANDLE THOSE MISSIONS, WE SET UP A DEDICATED TEAM: • A team with an experience in large and international event organization • A team used to manage high profile clients, institutions and foundations, including multiple party-steering committees • A local team dedicated to day-to-day relationships with the organizer • A team with the knowledge of local suppliers • A team with an excellent working-knowledge of Al Zubarah Site

COORDINATION & KNOWLEDGE MANAGEMENT INFORMATION SHARING TOOLS The following tools will allow a good sharing of information: MASTER-SCHEDULE: An update « to do list », including checking of work in progress and work sharing • Regular approval process for each step of progress (design, schedule, production, logistics, entertainment) MEETING AGENDAS AND REPORTS: • A shared agenda will be sent prior to each meeting.

• Report of each meeting will be sent to each project manager and meeting participants within 48 hours maximum.

A RIGOUROUS BUDGET AND COST CONTROL • The agency will manage the budget with respect to engagement.

• Any new request or change impacting the approved budget will be submitted to QMA for approval.

• The whole expenses and budget will be followed on a computer system.

POST – EVENT DEBRIEFING A post event debriefing will be provided by the agency. It will include quantity information (number of attendees for instance) and quality feedback. It will also contain the entire financial information.

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WORKBACK SCHEDULE Month Week

OCTOBER 3

4

1

NOVEMBER 2

3

4

DECEMBER 1

2

3

4

1

JANUARY 2

3

4

1

FEBRUARY 2

3

4

1

MARCH 2

3

4

1

2

3

OVERALL Proposal Submission Agency selection, Contract Signed Kick-off Meeting Content Review and definition Post event Report Operations

CONTENT Detailed Creative Concepts and Budget submission Creative Concepts and Technical Documents Review and Approval Activities Review and Approval

BRANDING Branding Exploitation Declination of Corporate Identity and branding validation

Branding Items Production Signage / Goodies / Flags / Poster …

LOGISTICS Flow Plans / Layouts / Designs / Activities Staff Plan Review and Approval Deals With Artisans and Food/Beverages Suppliers

EVENT MANAGEMENT PLANNING Event Management Plan Preparation Contingency Plan Review and Approval Preparation and Approval of Waste Management, Security, Parking and Crowd Control Plans

Event Closure and Debrief Report Submission

TECHNICAL Management Team Camp - Bump-In Decoration Set-up Sound-System & AV Set-up W/C Port-Cabins A/Cs - Generators Maintenance Bump-out

Set-up Tent-1 Tent-2 Tent-3 Overall Fence Gate Flags Walkways Landscaping Interior Decorations Observatory Platform + Ramp Archaeonia

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COORDINATION & KNOWLEDGE MANAGEMENT

INCIDENT MANAGEMENT PLAN

1. INFORMATION-SHARING TOOLS

1. EVENT / INCIDENT CONTROL CENTRE

The following tools will allow a good sharing of information:

On top of the utilization of walkie talkie by the staff, a control center will be established on site, with a permanent representation of Agence Publics, to facilitate the dissemination of information. Thanks to this control center, the agency representative will be able to communicate with the crowd, both for public announcement and in emergencies.

Master Schedule An updated “to-do list� with check of work progress and task split Regular approval process for each step of progress (design, schedule, production, logistics, entertainment) Meeting agendas and minutes A shared agenda will be sent prior to each meeting. Minutes of each meeting will be sent to each project manager and meeting participants within 48h at most.

2. A RIGOROUS BUDGET AND COST CONTROL The agency will manage the budget with respect to engagements. Any new request or change involving a modification of the approved budget will be submitted to the QMA orginizing team for approval. The whole expenses and budget will be followed on a computer system.

2. FIRE FIGHTING EQUIPMENT Fire exits and means of escape will be displayed.

Portable fire extinguishers will also be placed in every area.

Fire Fighting Plan and equipments will be recommended to ensure a safe environment.

Agency will identify the minimum standards for all cost-shared firefighting equipments in line with civil defence requirements. Authorities may conduct appropriate maintenance and inspections of the firefighting equipment.

3. INCIDENT RESOLUTION PATTERN

3. POST-EVENT DEBRIEFING

Incident detection

A post-event debriefing will be provided by the agency, including quantitative information, qualitative feedback and financial information.

Gravity assessment

People injured

People in danger

Material damage only

Protect injured people

Put people away from immediate danger

Assess value and importance of damaged stuff

Inform management about the incident

Inform relevant rescue services

Contact corresponding suppliers

First Aid and Crowd Control until resolution

Problem resolution and closure

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CONTINGENCY PLAN

PUBLIC HEALTH 1. TEMPORARY FOOD STALLS

2. WASTE MANAGEMENT

1. INTRODUCTION

Food equipment’s safety and conformity is one of our priorities, as it is directly related to the public’s health and satisfaction. Hence we are imposing the strictest EU regulations to every food installation used on the site.

To preserve the venue’s cleanliness and ease the participants getting rid of their wastes, we are elaborating very precise waste management plans and making sure that bins are always on sight anywhere in the venue, and that they are emptied regularly. Also, additional staff will be responsible for covering the venue to clean it up

Our team is highly experienced in all areas of event management. We utilize risk assessment measures across every part of our work, allowing us to identify vulnerabilities and threats, and to implement countermeasures to prevent any incident or limit its impact should it occur. In the conception and delivery processes of QMA, planning for operational continuity, emergency procedures and disaster recovery will be key components.

All third parties we will be working with are experienced in trouble shooting, emergency and contingency management. In case of any failings, we have a network of suppliers who we can fall back on if we have any concerns.

PUBLIC SAFETY 1. CROWD CONTROL

2. LIGHTING AND POWER

We put a great emphasis on the venue and site design, as it is closely related to the public’s experience.

It is important to respect the venue capacity, install security exits and design convenient accesses.

Multiple exits and paths of travel to exits will be kept clear of obstructions.

Entry, exit and assembly points will be clearly indicated on site.

All electrical installations and lighting will be tightly controlled by certified professionals. Upon completion of all our installations, an electrical testing and commissioning will be performed and certified by CML International, attesting that all our power/electrical installation have been tested in accordance with the specifications or the relevant code of practive and BS7671, 17th Edition.

Commissioning includes: 1.

2.

3.

4.

Main distribution boards Sub main distribution boards Motor control centres Distribution boards

3. TEMPORARY STRUCTURES Only qualified suppliers shall be selected for the construction of the temporary structure. Agence Publics will coordinate with the suppliers to ensure that the structures are compliant with international quality and safety standards.

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INJURIES, ILLNESS AND ACCIDENTS may

occur to staff, participants or speakers during the event.

2. RISK ASSESSMENT AND RELATED PREREQUISITE MEASURES Physical and Natural Risks: 1.

2.

3.

Prepare medical and first aid crew and facilities to quickly deal with this eventuality Ensure the clear access to entrances and driveways for emergency personnel Brief all the staff on how to behave and react when unexpected events of this kind occur

HUMAN RISKS:

MISSING OR LATE STAFF MEMBER: confusion, mistakes or some incident can prevent one or several staff member from being right in position and right in time.

1.

2.

Name one or several troubleshooters to move around the venue and make sure every staff member is where he’s supposed to and check in advance if nothing will be preventing him to do so.

Roster additional staff to make sure there is enough members in the team in order to run the show and activities like it was planned from the beginning.

DANGEROUS TOOL OR MATERIAL left at everyone’s range that could harm people by their presence or utilization.

1.

Ensure that every worker and third parties involved in the creation of the design is aware of the security measure and ask the supervisors to double-check after their intervention is finished.

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CONTINGENCY PLAN TECHNICAL RISKS: EQUIPMENT OR MATERIAL FAILURE: some electrical equipment (sound systems, video displays, electronic devices or materials (awards, trophies, keys ‌) may be defective or unavailable, and could even cause fire or explosion.

1.

2.

3.

4.

Always prepare spare items and work with visual and audio back-up systems.

Hire technicians ready to switch to these back-ups while fixing the main systems.

Roster additional staff to contact suppliers in case of any problem with their equipment, or move around the venue to find replacement items.

Work only with the most trusted and qualified suppliers, providing the best equipment.

CHEMICALS HAZARD related to the substances involved in installation and utilization of the structures and required tools, or their manufacturing.

1.

2.

hazardous installations under strict in order to surrounding

MALFUNCTION OF ON-SITE INSTALLATION: non-maintained toilet facilities, unstable structure or building, etc.

1.

FIRE AND EXPLOSION may be caused by electrical equipment, gas or aerosols.

1.

Should our suppliers use chemical substances in their or equipment, they will be regulations and supervision avoid any damage on the environment or people.

Roster additional staff to fix any unplanned malfunction of an on-site structure or equipment, by repairing, replacing or contacting the supplier in charge of it.

THIS DETAILED LIST OF PRELIMINARY MEASURES IS TO BE MORE AND MORE PRECISE AND CONCRETE AS THE PROJECT IS CARRIED FORWARD, INCLUDING TECHNICAL SPECIFICATIONS ABOUT THE STRUCTURES AND EQUIPMENT USED ON SITE. THIS WAY, WE ARE INCLUDING IN OUR BUDGETS ALL POTENTIAL EXTRA COSTS DUE TO ANY UNWANTED EVENT, WHICH HELPS US COMING UP WITH THE MOST PRECISE FIGURES. 3. RESPONSIBILITIES & COMMITMENTS

1.

2.

3.

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Alerting the emergency services Precisely explain the situation, provide all relevant information or technical specifications to the emergency services, and liaise with them Ease the intervention of emergency services by managing the crowds and

3.

4.

5.

6.

Manage the scene and structures, protect guests and control the situation until the emergency services have arrived.

Identify individuals who might have witnessed the incident Manage any evacuation if called so, as defined in the emergency evacuation plan previously created, under the direction of the Police and Event Management Continue to provide stewarding staff after evacuation if necessary Do not give any statement to the media before the official is released by Event Management.

4. EMERGENCY PLAN

Fire exits and means of escape will be studied and placed in the most efficient ways.

Several portable extinguishers will be place in each area of the event.

In case of an emergency or incident, the event management and the staff will be responsible for:

2.

4.

keeping access clear Prepare Media official announcement in collaboration with the client and the authorities if necessary

Our stewarding, security and other subcontractors are also briefed to act quickly and take following responsibilities if necessary: 1.

Alert Event Manager and provide him with accurate information, or alert directly the emergency services if relevant

We create accurate emergency plans and further discuss them with the police, firemen and medical rescue services. Therefore, our team, staff and sub-contractors are ready to react appropriately and help controlling any particular situation. However, in case of an emergency, these pre-planned arrangements may change based upon dynamic risk assessment of the prevailing circumstances.

Structure of the emergency plan: 1. Get people away from immediate danger 2. Summon, liaise and assist emergency services and other authorities 3. Handle crowds and non-injured people 4. Protect and direct VIPs towards safe places 5. Assess to what extent the event is likely to continue and what does it takes to do so

Procedures for the staff: 1. Raise the alarm 2. Inform and direct the public after communicating with the rest of the team 3. Onsite emergency response (extinguishers, very first aid‌) 4. Traffic management Evacuation Plan: 1. Plan escape routes and make sure they remain available and unobstructed 2. Prepare signs understandable by everyone unfamiliar with these routes 3. Plan additional assistance for disable people and children 4. Make sure doors and paths are unlocked, clear and opened in the good direction

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QUALITY ASSURANCE

ENVIRONMENT PROTECTION PLAN

The Quality Management Plan is created to ensure that the goals and requirements of the provided event and services are fulfilled. Its aim is to assure that quality standards are appropriate and can lead to efficient error prevention during the production of the event.

Our company is subject to recurrent controls and audits regarding management quality, the accounting and every delivery process. This ensures our clients that our organization is ran safely and in the most efficient and qualitative way.

1. PURPOSE AND OBJECTIVES OF THE EPP

Among our strategic and quality measures, we focus on some key points: 1.

2.

3.

4.

5.

6.

7.

8.

Internal and External Communication strategy Focus on Digital communication with the fastest processes and tools Virus checking and Data Backup/Recovery systems Most professional and secured software suites: Microsoft Office, Adobe Creative Cloud Contact Lists and detailed Minutes of every meeting are provided to our clients Our team is composed of highly qualified people who each have international experience and prestigious degrees in their field of activity.

Health and Safety Measures (as described in the dedicated part).

Should we employ suppliers in our delivery process, they are chosen upon high quality requirements to ensure their work will be as professional as ours.

This Environment Protection Plan describes the environmental protection and mitigation measures that will be applied throughout the realization of the project, to avoid or minimize the potential effects on the environment associated with it.

Compliance with this EPP will ensure that all environmental protection and mitigation measures as well as environmental commitments are taken into account by the Event Management and any sub-contractor involved in the project, to avoid or minimize potential effects and impacts on the environment.

2. ACTION PLANS Our action plans are based on precise identification of potential impacts considering the characteristics of the event’s site and surroundings. It is aimed at defining the most adapted measures in order to avoid or reduce any potential impact on the people, wildlife and environment in the area of activity.

They cover mainly the following subjects:

OFFICE AND EVENT MANAGEMENT: We consider the environmental impact in our management activities, even in our marketing and production process.

1. Keep printing to a minimum and use recycled paper as much as possible.

2. Use printer with good environmental policy and vegetable based ink.

CO2 emission will be mainly monitored and reduced thanks to the traffic regulation measures.

Agence Publics is committed to training project personnel on the critical aspects of environmental protection and will clearly define and communicate the expectations of this Environment Protection Plan to all personnel involved in the Project.

WASTE MANAGEMENT: Specific procedures and guidelines will be given to the staff in order to control the wastes inherent to the Event.

1.

2.

3.

Make sure that wherever the attendees are, a basket is on sight for them to throw their wastes.

Have a team responsible for collecting wastes on site.

Use composting toilets as a priority

WATER MANAGEMENT: • Protect local waterways from pollution by controlling toilets and grey-water run-off placements.

•

Use toilets that do not consume water

ELECTRICITY AND ENERGY MANAGEMENT: • LED devices are used as a priority • Our suppliers use devices with reduced energy print and adopt sustainable attitudes in their work and initiatives.

NOISE MANAGEMENT to limit noise pollution for the surrounding population.

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INSURANCE Identify and engage interested parties

Determine scope of the management system

Plan

Define governing principles of sustainable development Establish and document policy

Continual Improvement

Assign and communicate roles and responsibilities Identify and evaluate issues.

Set objectives and plans to achieves them Provide ressources and ensure sufficient competencies and awareness

Do

Maintain internal and external communications Create and maintain documentation and procedures required for system effectiveness Establish and implement process for operational control and supply chain management Monitor and evaluate system performance, including internal audits and management review

Check

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Agence Publics is certified with ISO 20121, an Eco-responsible internationally recognized event-management label, that only a few companies have been granted with.

This norm certifies many engagements in fields such as human resources, suppliers’ management, event monitoring or internal processes in order to improve the sustainability of any event-related activity.

The following management system standard challenges our organization to improve its process and thinking to lead to continual performance improvement, and allows the organization the flexibility to be more creative about the delivery of eventrelated activities without detracting from the aim of the event.

Agence Publics is proud to be among the very few Event Management Companies in the world that will be granted the ISO 20121 Certification.

In compliance with Qatar Laws and International Labor Organization standards all of our staff, Permanent and Free Lancers, Management and Labours, are all covered by a Public Liability Insurance.

1. ALL SUMS WHICH THE INSURED SHALL BECOME LEGALLY LIABLE TO PAY AS DAMAGES / COMPENSATION In respect of: 1. Accidental death of, bodily injury to or sickness, illness or disease of any person.

2. Accidental loss of or damage / destruction of property including the loss of use thereof arising from the Insured’s business/activities and occurring during the period of insurance.

2. ALL COSTS AND EXPENSES OF LITIGATION. 1.

1.

Recovered by any claimant against the Insured.

Incurred with the written consent of the Company.

In respect of a claim against the Insured for compensation to which the indemnity expressed our Public Liability Insurance policy applies even if any of the allegations of the suit are groundless, false or fraudulent.

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THANK YOU

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