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 SAP AG 2006

TERP10

13-3

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TERP10

13-4

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 SAP AG 2006

TERP10

13-5

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ďŁŠ SAP AG 2006

The component "#$%$&#%'!(&&)*$+#$,!-"./ focuses on the General Ledger, the processing of receivables and Asset Accounting. Important tasks of Financial Accounting are the recording of monetary and value flows as well as the evaluation of the inventories.

The 01$12%'!314,12 (GL) contains the recording of all accounting-relevant business transactions on to G/L accounts from a business point of view. Every general ledger is structured according to a chart of accounts. The &5%2+!)6!%&&)*$+7 contains, in orderly form, the definitions of all G/L accounts of the General Ledger. These definitions basically include the account number, the G/L account designation and the categorization of the G/L account as an #$&)81!7+%+181$+!)2!9%'%$&1! 7511+!%&&)*$+. For reasons of clarity, the General Ledger often contains only collective postings. In such cases, the posting data is represented in a more differentiated way in so-called 7*9'14,127! which pass on their data in compressed form to the General Ledger. :1&)$&#'#%+#)$!%&&)*$+7! connect the subledgers to the General ledger in realtime, that means, as soon as a posting is made to a subledger, the posting to the respective reconciliation account in the General Ledger takes place analog to this.

The (&&)*$+7!;%<%9'1!(&&)*$+#$, (AP) records all business transactions that have to do with the relationships to suppliers. It takes much of its data from ;*2&5%7#$,!(MM - Materials Management).

The (&&)*$+7!:1&1#=%9'1!(&&)*$+#$, (AR) records all business transactions that have to do with the relationships to customers. It takes much of its data from >%'17!?!@#7+2#9*+#)$ (SD).

The (771+!(&&)*$+#$, (AA) records all business transactions that have to do with the management of assets.

The A%$B!314,12!(BL) supports the booking of cash flows.

ÂŠ SAP AG

TERP10

13-6

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ďŁŠ SAP AG 2006

The "#$#%&'!(#)*#% is managed at company code level and, from this, the balance sheets required by the legislator as well as the P/L statement are compiled. The assets of a company are listed in the balance sheet, divided into +,,#-, (application of funds) and (.&/.'.-.#,!(source of funds). In terms of integration, the business transactions that are entered in the ,0/'#)*#%,1!but also those entered in 2&-#%.&',!2&$&*#3#$- (material stock) or in Treasury flow into the balance sheet in real time. The component 45%#&,0%64!(TR) focuses on functions such as payment means, Treasury Management (this includes, for example, financial means, foreign exchange, derivatives and bonds), loans and Market Risk Management.

The aim of recording business transactions is to create a 7&'&$8#!9:##-!&$)!;%<=.-!>!(<,,! 9-&-#3#$-!in the sense of a report. These reports must be adapted to the specific national requirements. Different 7&'&$8#!9:##-!&$)!;%<=.-!>!(<,,!,-%08-0%#, can be set up for the different reporting requirements. In these Balance Sheet and Profit & Loss structures, it is defined exactly which accounts should appear in which balance sheet items. Many Balance Sheet/P&L Structures are already delivered. Financial reports that are required for external Reporting purposes (for example, Balance Sheets and P/L Accounts) are created in FI. These external Reporting requirements, like the different legal requirements of the relevant financial authorities, are provided, as a rule, by general accounting standards such as ?9@"++; or A+9B!

ÂŠ SAP AG

TERP10

13-7

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Job Costing

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1$#$,.2.#+'(%%)*#+"#,  SAP AG 2006

Financial accounting, the focus of this unit, is meant for legal reporting. You can draw up a balance sheet and income statement at the level of legal units. Management accounting is meant for internal management information regarding cost and revenues.

The level on which financial accounting is needed, will primarly be determined by law, because it‘s an external obligation. This means legal reporting will be different for each country. Management accounting could analyze cost and revenues at a higher level, so across the boundaries of countries. E.g. Think about creating a cost estimate of a product, for several plants in several countries.

Costs and revenues from financial accounting will be used in management accounting. In management accounting those financial data could be allocated across several (financial accounting) boundaries. For many would like to make sure that the results in management accounting can be compared with the result in financial accounting (reconciliation).

"#$%$&#%'!(&&)*$+#$, includes the following elements: Accounts Receivable (AR) • Accounts Payable (AP) • Fixed Assets Accounting • Bank Accounting • General Ledger providing a comprehensive picture for external accounting and accounts • It also includes Cash Journal Accounting, Inventory Accounting, Tax Accounting, Accrual Accounting. For the purpose of simplicity in this course, we have also included Cash Management into Financial Accounting which normally belongs to Financial Supply Chain Management.

-%$%,./.$+!(&&)*$+#$, offers advanced techniques of tracking cost within your enterprise see unit 14.

TERP10

13-8

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 SAP AG 2006

TERP10

13-9

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 SAP AG 2006

TERP10

13-10

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ďŁŠ SAP AG 2004

The company code does not usually extend across national boundaries.

You should create a company code according to tax law, commercial law, and other financial accounting criteria. Company codes are usually created based on geographic considerations.

The company code is the smallest SAP entity that supports a full legal set of books.

There must be at least one company code in the production environment for a business to be live.

The company code key is a 4 digit alphanumeric field.

ÂŠ SAP AG

TERP10

13-11

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ďŁŠ SAP AG 2006

You can set up several business areas to which the system can assign postings made in any company code defined within a client.

Business areas may be used to facilitate external segment reporting across company codes, covering the companyâ&#x20AC;&#x2122;s main areas of operation (product lines, subsidiaries) where legally required.

If no external business segment reporting is legally required, the business area is entirely optional and flexible within the constraints of the business area definition.

Business area is a 4 digit alphanumeric field.

ÂŠ SAP AG

TERP10

13-12

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ďŁŠ SAP AG 2006

The "#$%&#''($)!*&+* identifies a self-contained organizational structure for which costs and revenues can be managed and allocated. It represents a separate unit of cost accounting.

One or more company codes can be assigned to a controlling area, which enables you to carry out cross-company code cost accounting between the assigned company codes. However, this is only possible if the assigned company codes and the controlling area all use the same operating chart of accounts and fiscal calendar year.

ÂŠ SAP AG

TERP10

13-13

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ďŁŠ SAP AG 2006

Business areas are generally company-code independent, that is, you can make postings to them from any company code.

ÂŠ SAP AG

TERP10

13-14

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 SAP AG 2006

TERP10

13-15

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 SAP AG 2004

TERP10

13-16

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ďŁŠ SAP AG 2006

Each general ledger is set up according to a chart of accounts. The chart of accounts contains the definitions of all G/L accounts in an ordered form. The definitions consist mainly of the account number, account name, and the type of G/L account, that is, whether the account is a P&L type account or a balance sheet type account.

You can define an unlimited number of charts of accounts in the system. Many country-specific charts of accounts are included in the standard system.

ÂŠ SAP AG

TERP10

13-17

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ďŁŠ SAP AG 2004

For each company code, you have to specify one chart of accounts for the general ledger. This chart of accounts is assigned to the company code. A chart of accounts can be used by multiple company codes (see diagram). This means that the general ledgers of these company codes have the identical structure.

ÂŠ SAP AG

TERP10

13-18

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ďŁŠ SAP AG 2006

There are two segments to the G/L master record. The first, the chart of accounts segment, has high level control features the like description of the account, whether the account is a balance sheet account or a P/L account, the account group (which controls company code segment fields) and the consolidation account number.

The second, the company code segment, details how the company code that uses that specific account manages the account. Controls for the following are found in this segment: account control, account management, bank/financial details, joint ventures, interest calculation, and document control

ÂŠ SAP AG

TERP10

13-19

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ďŁŠ SAP AG 2006

Account groups classify G/L accounts into user-defined segments

They also determine the number range of the accounts that will fall into these user-defined segments.

Finally, field status of the company code segment of the master record is determined when creating, changing or displaying the same.

The four field statuses of a field can be Suppress, Required, Display, and Optional.

ÂŠ SAP AG

TERP10

13-20

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ďŁŠ SAP AG 2006

The reconciliation account ensures real-time integration of a subledger account with the general ledger.

The G/L account reconciliation account itself is not designed for direct posting. In this way, the reconciliation between subledger and general ledger is always guaranteed.

In the general ledger, postings are limited to reconciliation accounts by the use of account types.

ÂŠ SAP AG

TERP10

13-21

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

ďŁŠ SAP AG 2006

The subsequent units will elaborate on these benefits.

"#$!%&'(!)*+,-+ also contains information about the benefits of the new general ledger.

In summary: The new general ledger contains functions that unify the conventional general ledger with the !"#$%&'()#*+#,- components.

Important: Despite all the new features, the "interfaces" for entering the data and postings are nearly identical with the previous release.

ÂŠ SAP AG

TERP10

13-22

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ďŁŠ SAP AG 2006

The "#$%&'($)*!+,-)!field is now also saved in the G/L. This means you no longer have to activate the cost of sales ledger to create a profit and loss statement following cost-of-sales accounting.

The .,(/'&!0-$&-,!and .),&$-,!.,(/'&!0-$&-,!fields are also recorded in the G/L. This means you can use the G/L to conduct management analysis.

You can also use the !"#$%&'(%&)*+,-./&)0!10+*+, to display simplified 1)$)2-3-$&! +%%(#$&'$2!4506!7'28&9:!in the G/L. The available objects are cost centers and primary cost elements.

The ;-23-$&!field is a new entity (characteristic/category). It allows you to carry out segment reporting.

The table structure in the new G/L is flexibly expandable, meaning you can include customized fields and update totals.

Standard reports can be used for all of the above purposes.

ÂŠ SAP AG

TERP10

13-23

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1000

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1600 EUR

ďŁŠ SAP AG 2006

The interface and the creation of financial documents are the same as in previous releases.

An input tax rate of 16% is assumed.

Currently SAP supports the derivation of segments from profit centers. Profit centers can in turn be derived from a cost center, a CO-internal order, or a project, for example.

ÂŠ SAP AG

TERP10

13-24

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1000

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6960- EUR

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3 40

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4140

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The layout/display variant of the document sorts those segments with subtotals in the in ascending order.

column

 SAP AG 2006

To guarantee a continuous split of the characteristic segment, you need to activate the document split. Continuous segmentation means that each document for the activated entity reaches a “balance 0 position”.

In addition to the split, the display shows the inheritance of the segment to the vendor and tax lines of the document.

Online split (and inheritance) replaces period-end activities “balance sheet adjustment” (=> SAPF180) and “profit and loss adjustment” (=> SAPF181).

Document splitting also functions with “post processing processes”, such as numbers. Cash discount received and cash discount paid are distributed to entities according to the amount of the original expense account postings (in the case of original vendor invoices).

Customer invoices are handled similarly in that revenues are distributed to different entities.

TERP10

13-25

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+ 500

!" !" #$ #$ 420000

The The value value on on example, example, by by aa .. However, However, center center 4140. 4140.

675

+ 500

isis now now reposted reposted (for (for )) to to isis assigned assigned to to cost cost

 SAP AG 2006

This slide shows real-time CO FI integration using functional area characteristic or criterion as an example. You can also define real-time integration for the criteria company code, business area, profit center, segment, funds, and receivable. The selection is not an “either/or decision” – you can simultaneously activate real-time integration for all of these characteristics.

What stands out in the Financial Accounting Document 2B: •

It is posted in realtime (per document). Reconciliation (summary reconciliation per expense account/cost element) using the reconciliation ledger in Cost Element Accounting and transaction KALC is no longer necessary.

•

It is a document, which does not require a clearing account. Clearing accounts are still required for cross-company code transactions.

•

You can toggle between the document generated in real time in Financial Accounting from the Management Document and vice versa: traceability of accounting documents.

TERP10

13-26

;05%"*%1$-#)"#L$*%)(#7 E%,%(($(#;&&.6"*)"1 !"#$%&'#&()$"*+#*'$,$#)-#."(/#."$#($%0)"1#($01$,2 3.4$5$,+#/.6#&%"#%(-.#'%5$#"."7($%0)"1#($01$,-#84)*')"#9$"$,%(#:$01$,# ;&&.6"*)"1< %(."1-)0$#*'$#($%0)"1#($01$,= >'$#($%0)"1#($01$,#1$"$,%((/#,$?($&*-#*'$#-$*#.?#%&&.6"*)"1#@,)"&)@($-# 6-$0#*.#&,$%*$#1,.6@#?)"%"&)%(#-*%*$A$"*-#8($%0)"1#5%(6%*)."<

IJ%A@($K

!;B :$01$, 8:$%0)"1 :$01$,<

9$,A%" 39C :$01$,

DB 9;;E :$01$,

:$01$, FGH

 SAP AG 2006

One ledger in the new G/L has the role of a “leading” ledger. This ledger is usually used for consolidated financial statements.

The new G/L allows you to se other ledgers in addition to the leading ledger for parallel financial reporting. •

This feature is referred to the ledger solution in the new G/L.

•

“Ledger” in this context does not refer to the special ledger as in Release R/3 Enterprise, however.

You can still display parallel financial reporting using additional accounts (account solution). If you choose this option, the G/L contains only one ledger: the leading ledger.

The ledger solution in the new G/L and the account solution in !"#$%&'(% should be considered as equivalents. For more information, see "#$%!&&'()*.

You can continue to use display options from earlier releases such as the special ledger solution and company code solution if they were set up before you upgrade to !"#$%&'(%)&&They cannot be extended, however.

TERP10

13-27

34-,56617/',81('./9

)"&*"+,*&'&

2/01+#&'.1/, &+"&

!"#$%&'"(

-./",.'"#,./01+#&'.1/

 SAP AG 2006

You can create and post a "#$!%&&'()*!+'&(,-)* using a one-screen transaction. The creation screen is divided into the areas •

Work templates -here you can select screen variants, account assignment templates, or held documents as references. A held document is a document that a user saves without posting it, with the idea that the user will complete and post the held document later. To return to the original line layout of the GL document entry table, right-click on the screen, and choose !"#"$% #&'""(%)*'+*($.

•

Header data – applies to the whole document, such as posting date and document type. Some of the header data can be in display format only, or hidden from the user via editing options.

•

Line item information - here the line items for the document are entered.

•

Information area - here the debit and credit totals of the document are displayed.

TERP10

13-28

!"#$/&'()*+$0#-

H#(2)5$I)#< ?33&7*(

!"#$%#&%#'%#(%#)*

;(#9$>$G$$/0 ?9&7*( !2F$3&8#

5"#&.6-2#78# 98.0-2#*

!"#$%&'()*+$,#-$./01$"2'$2$ 3&*(4&55)*+$67*3()&*$6&4$("#$ 8&379#*($)(#9': ;($'%#3)6)#'$("#$6&55&<)*+= >:$ ?33&7*($(-%#$6&4$%&'()*+$ ("#$8&379#*($)(#9 @: /&'()*+$("#$8&379#*($)(#9$ 2'$2$8#A)($&4$2$34#8)( B: C)#58$'(2(7'$&6$("#$ 288)()&*25$82(2

?88)()&*25$82(2 D7')*#''$24#2 E&'($3#*(#4 +"#,-./0#123241* !#F( :::

 SAP AG 2006

Each document line item contains one "#$%&'(!)*+. This is an instrument that is used for internal control and is used during complex postings to tell the system. •

The account type to be posted

•

Whether it is a debit or credit posting

•

Which fields of the line item may have or require an entry

In the new ENJOY transaction, you no longer need to enter the posting key. It does, however, appear in the document and its control functions are still relevant.

TERP10

13-29

/6678#&%,#O7='<&"7# H<(<#6$%I")B(<> /6678#&%9::::: ;<#8<=> ?$@=8<=> 3<=6A /B="( CCC

9:::::D E:::::D F:::::G 9:::::D CCC

*+,-,./!%0*1234.5

!"#$%"&$'%(")& /6678#&%9::::: FL9LK::: FL9:LK::: FL9KLK::: FL9JLK::: FL9MLK::: FLK:LK::: FLKJLK:::

E:::::G F:::::G 9:::::D J:::::D% K:::::D% K:::::G K:::::G

N7))"@(> 0768'$#&

:FL9MLK::: :9%%9:::::%K:::::G :K%%99F9::%K:::::D

ďŁŠ SAP AG 2006

The balance display and line item display are provided to display the account data. The "#$%!#&%'! (#)*+,- is only possible for G/L accounts for which the corresponding !"#$%&'# has been activated in the master record.

The .,+,$/%!(#)*+,- is an overview of the saved transaction figures of an account. You can drilldown from the balance to a list of the line items that make up the balance.

From this +#$%!#&%'!+#)&, you can drilldown from the line item to the document containing this line item. From there you can see the complete transaction by selecting ('$")*#%+,-*.-&*/.

If there is a 0%,+!(1/2'%$& for this mySAP ERP document and if it was archived optically, you can display it as well.

ÂŠ SAP AG

TERP10

13-30

.'('&%+$/'01'&$233"#(,4(1-$5"643 7#88%&9

!"#$%&'$(")$%*+' ,"! :4;6+%9$,<'$3<%&,$"=$%33"#(,; ! >&'%,'$.?/$%33"#(,; ! :';3&4*'$,<'$;6'34%+$&"+'$"=$&'3"(34+4%,4"($ %33"#(,; ! :';3&4*'$,<'$=#(3,4"(;$"=$,<'$@')$.'('&%+$/'01'&$ ! A'&="&8$.?/$6";,4(1;

 SAP AG 2004

TERP10

13-31

!""#$%&'()*+*,-./(0#12"(3,4."&25.'

!&(&6.("#%"-$'2#%(#7(&62'(&#12"8(+#$(92--(,.(*,-.( &#/ ! :.'";2,.(&6.(5.%<#;(=*'&.;(;."#;<( ! )#'&(5.%<#;(2%5#2".' ! :.'";2,.(&6.(,*'2"(1$;"6*'2%>(1;#".''(2%( ?*&.;2*-'(?*%*>.=.%&(*%<(&6.(2%&.>;*&2#%(92&6( &6.(@2%*%"2*-(!""#$%&2%> ! A$%(&6.(*$&#=*&2"(1*+=.%&(1;#>;*=(

 SAP AG 2004

TERP10

13-32

6%0270)8+#29&'-0#2:0$+#8 ?$$+")-2801()(-(+) &-2$@(0)-2@0A0@ 70)8+# ; B0)0#&@28&-&

!CDE F+</&)=2$+80. '/0$(1($2'0--()*'

!"#$%&'()* +#*&)(,&-(+). '/0$(1($2'0--()*' !324555

FF24555

70)8+#2;2()2$+</&)=2$+8024555

70)8+#2;2()2/"#$%&'()*2+#*>24555

ďŁŠ SAP AG 2006

Vendor master records contain data that controls how transaction data is posted and processed. This includes all the information about a vendor that is needed to be able to conduct business with them.

Vendor specific information, such as name and address is stored at the client level. Any company code defined in the client will have access to the vendor general information.

Master data that is needed by a company to define how that particular company code will process transactions with the vendor is stored in company specific records.

This technique prevents individual company codes from maintaining data that would be identical in nature.

The purchasing organizations purchase goods and services from suppliers, who are paid by accounts payable. The various purchasing organizations of the group have to enter data "#$%&'&%!()! #*+%,-"&./!&.!(,$!0$.1)+!2-"($+!+$%)+1 before the supplierâ&#x20AC;&#x2122;s master record can be used.

ÂŠ SAP AG

TERP10

13-33

;4:,74#<#+$-;4:,#""-=4:<-$/#-!,,:7+$&+>-?&#@ *')'+,#-./##$ 33

!""#$"

GH A::D"-1#,#&9$ $:-F'4#/:7"# A1BC1-!)):,'$&:+

%&'(&)&$&#"

!""#$"

567&$8-,'9&$')

3'$#4&')

%:'+"

1#,#&2'()#"

%&'(&)&$&#"

EC !;

IH ;'8<#+$ ;4:>4'<

*'+0-!)):,'$&:+

*'+0

C+,:<&+>*&))"

EC A%

EC *%

JH !,,:7+$.$'$#<#+$

?#+D:4"

ďŁŠ SAP AG 2006

If you follow the individual subprocesses of the general "#$%&'()!*+!"',!procurement, then you will recognize that, due to several sequential postings, ultimately the -./0.!%1)'$234!'%%+#3* as well as the!5'36!%1)'$234!'%%+#3* are balanced again. Likewise, the liabilities built up in the short term by the payment are balanced again. From the 7+23*!+8!92):!+8!*&)!5'1'3%)!(&))*, procurement into the warehouse is a ;'*)$2'1!(*+%6!23%$)'() bound to a 5'36!'%%+#3*!$)<#%*2+3. External price fluctuations which may arise can be recorded - depending on the price control of the material - as a 7$2%)!<288)$)3%)= therefore in the "$+82*!'3<!>+((!?*'*);)3*.

ÂŠ SAP AG

TERP10

13-34

!"#$%&'#()"*+(#,*-'#$&('./*-'"'%$0$"#

7))3/*&$4$(8#

65&4,'/$*)&3$&

@)450$"#

-'#$&('.*/#)4<* )& 4)"/508#()" =

7>?!>

!"9)(4$*&$4$(8# ;

@)450$"#

1! 2)*3)450$"#

:$"3)& --

;

ďŁŠ SAP AG 2006

The last two steps can be completed in reverse order, depending on the order the goods and the invoice are received. The goods receipt/invoice receipt clearing account ensures that goods were received for each invoice, and vice versa (GR/IR).

ÂŠ SAP AG

TERP10

13-35

89,6-./53"1:+"*5',;"#/,<-'+= !+&-(&3'5/- 6-./53"13+"*5',#"#/

)"&*"+,&-*, ."-*/+,*&'&

6-7/+#&'5/-, &+"&

!"#$%&'"(

012,&33/4-',5'"#(

 SAP AG 2006

You can easily create and post a "#$%&'!($"&()#!or )'#%(*!+#+& using a one-screen transaction. This type of invoice entered directly in A/P is a miscellaneous invoice, without reference to a purchase order. The A/P entry screen is divided into the following areas: •

Work templates - here, you can select screen variants, account assignment templates, or held documents as references.

•

Header and vendor data - document header and vendor line item data is entered here.

•

Line item information - the G/L line items for the document are entered here.

•

Information area - The document balance and information about the vendor are displayed here.

This transaction can also be used to create documents in a foreign currency. The foreign currency amount is translated into local currency using defined exchange rates.

TERP10

13-36

!"#$#%&'()*(&+#(,-.$#%&(,/)0#'' 5#"#0&(2-.$#%&($#&+)3(-%3(6-%7 5#"#0&(1&#$'(*)/(2-.$#%& ;-"04"-&#(&+#(2-.$#%&(-$)4%&<(&-71%=( -00)4%&()*(0-'+(31'0)4%&(2#/1)3' ;-'+ !"

8#%3)/ !" 9:

,)'&(&+#(2-.$#%&(3)04$#%& ,/1%&(2-.$#%&($#314$

?-%4-"

>4&)$-&10

ďŁŠ SAP AG 2004

The standard system contains common payment methods and corresponding forms that have been defined separately for each country.

ÂŠ SAP AG

TERP10

13-37

67(87/(9$20$':($3"'2;&'/1$<&=;(#'$<82>8&; !"#$%&'($$$$$$$$$$$$$$$$$$$$$$$$$)*+),+---.%(#'/0/1&'/2#$$$$$$$$$$$$$$$$$$345)) 3112"#' 4$28$J 3112"#' ,)4$28$J 5) 3112"#' ++,)4$28$J ++5)

++,) ++5) ++ ++

I21";(#'

?'&'"@ E&/#'&/#$B&8&;('(8@

I21";(#' I21";(#'

<&8&;('(8@$:&7($A((#$(#'(8(% ?'&8'$B82B2@&C$8"# <&=;(#'$B82B2@&C$:&@$A((#$18(&'(% D%/'$B82B2@&C <&=;(#'$B82B2@&C$:&@$A((#$(%/'(%

DI.

?'&8'$B&=;(#'$8"# <2@'/#>$28%(8@F G$>(#(8&'(%H$G$12;BC('(% <&=;(#'$8"#$:&@$A((#$1&88/(%$2"'

IED

?'&8'$B8/#'2"'

 SAP AG 2006

During the payment run, the system does the following: •

Posts payment documents

•

Clears open items

•

Prepares data for the printing of payment media

TERP10

13-38

.//"#(,0$1%2%*+'-$3"45/ 6#77%&2

!"#$%&'$(")$%*+' ,"! 8'0/&5*'$,9'$:'(;"&$7%0,'&$&'/"&;$ ! 1"0,$:'(;"&$5(:"5/'0 ! 8'0/&5*'$,9'$*%05/$4#&/9%05(<$4&"/'00$5($ =%,'&5%+0$=%(%<'7'(,$%(;$,9'$5(,'<&%,5"($)5,9$ ,9'$>5(%(/5%+$.//"#(,5(< ! ?#($,9'$%#,"7%,5/$4%27'(,$4&"<&%7$

 SAP AG 2004

TERP10

13-39

!""#$%&'()*"*+,-./*0(1#2+"(3.4*"&+,*'

!&(&5*("#%"/$'+#%(#6(&5+'(&#2+"7(8#$(9+//(.*(-./*( &#0 ! :*'";+.*(&5*("$'&#<*;(<-'&*;(;*"#;=( ! >-+%&-+%(";*=+&(<-%-?*<*%&(=-&! @#'&(-("$'&#<*;(+%,#+"* ! :*'";+.*(&5*(.-'+"('-/*'(2;#"*''(+%(A-/*'(3;=*;(( >-%-?*<*%&(-%=(&5*(+%&*?;-&+#%(9+&5(&5*( B+%-%"+-/(!""#$%&+%?

 SAP AG 2004

TERP10

13-40

:;+ !<-0"#+9 =%-0+9(>+)"9* @))"<&0(*+/.&.0."& %0()8.+&0(8+A+8 !<-0"#+9 ? B+&+9%8(*%0%

4567

4567 !"#$%&'()"*+, -$+)./.)(-+00.&1-

7%8+-(%9+%, -$+)./.)(-+00.&1-

!!(2333

7%8+-(%9+% 2333,23,23

!<-0"#+9 ?(.&()"#$%&' )"*+ 2333

!<-0"#+9 ?(.& -%8+- %9+% 2333,23,23

ďŁŠ SAP AG 2006

Customer master records contain data that controls how transaction data is posted and processed. This includes all the information about a customer that is needed to be able to conduct business with them.

Customer specific information, such as name and address, is stored at client level. Any company code defined in the client will have access to the customer general data information.

Master data that is needed by a company to define how that particular company code will process transactions with the customer is stored in company specific records.

This technique prevents individual company codes from maintaining data that would be identical in nature.

A sales area (combination of sales organization, distribution channel, and division) must define "#$%"! #&%#'"(%)*+*)!"%,,*-." for a customer before it can start doing business with that customer. These could be special conditions and terms of payments that the customer has arranged with the specific sales area.

ÂŠ SAP AG

TERP10

13-41

!"#$%&'()*+%&,-+',.%/'(0

1222

6222 >222

1222 3(4*5,

6222 7080<222 :-*+()%B*-C),@

<922 $80*-

9222 >222 ?('@0-A

9222 :$/

<>22 D,'+EC0. <<22 ='0-5(

;222 &0-0)0

 SAP AG 2006

The organizational unit used for credit control is the "#$%&'!"()'#(*!+#$+. A credit control area can be assigned to individual company codes (decentralized organization) or to a group of company codes (centralized organization).

A credit control area is generally managed by a separate credit department, which is divided into a number of credit representative groups, with each group consisting of several credit representatives.

The IDES group uses four credit control areas: •

Mexico and Japan each have a separate credit department (credit control area 5000 and 6000)

•

The USA and Canada have centralized credit control in credit control area 3000

•

Credit control is also centralized for all company codes in Europe (credit control area 1000)

TERP10

13-42

!"#$%&'()*)+#,#*&'()-&#"'.#/0"$ !"#$%&',)*)+#,#*&',)-&#"'"#/0"$

67#"7%#8

!9-&0,#" ,)-&#"'"#/0"$

1#*#")2 $)&)

!"#$%&'/0*&"02 )"#)'$)&) 3444

!"#$%&'/0*&"02 )"#)'$)&) 5444

 SAP AG 2006

The credit department sets up a separate "#$%&'!()*)+$($*'!(),'$#!#$"-#%, which is an extension of the customer master record, so that data relevant to credit management can be maintained and monitored.

The credit management master record consists of the following sections: •

.$*$#)/!%)')0!which is relevant for all credit control areas. This could be the customer’s address and communication data, or the maximum total limit that can be permitted for the sum of all granted credit limits.

•

1#$%&'!"-*'#-/!)#$)!%)')0!which is only relevant for a specific credit control area. This could be the credit limit at the credit control area level, or a customer’s risk category.

•

An -2$#2&$3, which contains the most important data from all sections.

TERP10

13-43

!"#$%&'()*$%%&+&,-.$/(".0)!"#$%

!1 !"#$%& )(4$(

2, 3)&4)*56$-.

!@0AA0-/ 75.8)5-4 4$#09$(:

;("-%<$(&)(4$(

75.8)5-4 4$#09$(:

'0*B0-/

=))4% 0%%5$ =))4% 0%%5$

?? >0##0-/

1)*56$-.

2, ,-9)0*$

ďŁŠ SAP AG 2006

On the day of shipping, an "#$%"#&'!'()*+(,-!'".#/(&$!is created.

The goods to be delivered are posted as a 0""'1!*11#(. A goods issue document is created in MM, and an accounting document is created in FI so that the goods issue is posted to the correct G/L accounts. 23(!4.."#&$*&0!'".#/(&$!'(%*$1!."1$!"5!0""'1!1")'!4&'!.,('*$1!*&+(&$",-6!

The last stage in the sales process is %*))*&0. A billing document is created in SD, and a printed invoice is sent to the customer. At the same time, a document is created in FI so that the receivable and revenue can be posted to the correct accounts. 23(!4.."#&$*&0!'".#/(&$!'(%*$1!$3(!.#1$"/(,! 4&'!Credits revenue

ÂŠ SAP AG

TERP10

13-44

!"#$%&'()$(&*(+,$%% -(+. /0$ 1,,+23/435 64$7 8"#"3,$&!0$$/ 1%%$/%

CB D=

=4">4#4/4$%

E"/$(4"#

?H24/; ,"A4/"#

G$,$4:">#$%

=+"3%

8"3F

=4">4#4/4$%

9$#4:$(; !/+,F I0"35$&CD&J*<=K

CB 1G

OM 84##435 !9

*<=

NM *";.$3/

?@A$3)4/2($ B3,+.$

I2%/+.$(%

 SAP AG 2006

In the overview, the "#$"%&'(!)$*+,!)'(")!-%*+")) creates several central documents .%*/!$0" '++*1&$!-*2&$!*.!32"4.

In order to reach a more exact understanding, you first of all have to look at the '+$232$5!*1$-1$ of the product. An expenditure (for example, +*)$)!*.!$0"!-%*61+$2*&!*%6"%), that is paid through bank accounts (compare lesson ’Plan to Product Process’) precedes both the external procurement of services and in-house production. In in-house production, a finished inventory was created from the delivery or )"$$("/"&$!*.!$0"!-%*61+$2*&!*%6"%.

The 6"(23"%5 in the Order to Cash process withdraws from this produced stock, thereby reducing the stock account. 72((2&8 creates the income and the corresponding receivables vis-à-vis the customer. The -'5/"&$ settles these receivables, leading to a credit memo on your bank account.

In the 26"'(!+')", all accounts are settled exactly, except with an adjusted, higher bank balance, because the income is higher than the expenditure, which is also shown in the profit and loss statement by a corresponding profit.

TERP10

13-45

!"#$%&'!()&"(* +"(,#-./*#("$#"

!"#$%& ,()&"(*

=#@#,&%()

:"$#"';*(,<

=#1%#> 67"&8#" 9"(,#--%)4 B(

=#*#/-#?

A#-

0#*%1#"2

3%**%)4 $ 555

 SAP AG 2004

"#$%&'!()*'#)+ is carried out as follows at IDES: •

When the order is placed, a check is run to see whether the customer’s credit limit would be exceeded if the order were to be accepted. If this is not the case, the sales process can be carried out in the usual way.

•

If the credit limit is exceeded, the order is blocked, and the credit department has to act. The responsible credit representative can either be notified automatically via remote mail, or can regularly use a report to check a list of all blocked orders.

•

The credit representative then clarifies the situation, either by using the credit information system, or by calling the customer.

•

Once clarification has been made, the credit representative releases the order, and the transaction can be processed in SD in the usual way. If the credit representative decides not to release the order, the order is rejected.

TERP10

13-46

!"#$%&"'()*+%,"-.(&"(/##$0"-.(1,#,&2*34, 9$%84,-, 8*+%,":&"$6 8*+%,"- 7&;;,6,"#, <=&->&"(-$4,6*"#,.?

56,*-,6 8*+%,"- 7&;;,6,"#, <$0-.&7,((-$4,6*"#,.?

)$.-(8*6-&*4(8*+%,"-

5,",6*-, 6,.&70*4(&-,%

90.-$%,6 @AAA

BAAA

!"2$&#, 6,;,6,"#, -$($8," &-,%

90.-$%,6 )*6-&*4(8*+%,"-

@AAA

1,.&70*4(&-,%

CAAA

@AAA

 SAP AG 2004

The items are cleared if the customer pays his or her open items to the full amount or with an authorized deduction of cash discount.

If a minor payment difference exists, this can be charged off automatically.

The maximum amount that constitutes a minor payment difference is defined in tolerance group settings.

Any greater payment difference (outside of tolerance) must be dealt with manually. •

"#$%&#'!(#)*+,%- The item being short-paid does not clear.

•

.+/&01#'!&%+*- The open invoice is cleared and a new open item (residual item) in the amount of the payment difference is created.

TERP10

13-47

.//"#(,0$1'/'23%*+'-$4"52/ 6#77%&8

!"#$%&'$(")$%*+' ,"! 9'0/&2*'$,:'$/#0,"7'&$7%0,'&$&'/"&;$ ! <%2(,%2($/&';2,$7%(%='7'(,$;%,% ! >"0,$%$/#0,"7'&$2(3"2/' ! 9'0/&2*'$,:'$*%02/$0%+'0$5&"/'00$2($6%+'0$?&;'&$$ <%(%='7'(,$%(;$,:'$2(,'=&%,2"($)2,:$,:'$ @2(%(/2%+$.//"#(,2(=

 SAP AG 2004

TERP10

13-48

!"#$%&'(($)&'**+,-)"-./&0+1"*&234$*)"5$(

')&);$&*+-*<,("+-&+=&);"(&)+1"*?&@+,&A"<<&3$&73<$&)+/ ! 67"-)7"-&7-&7(($)&87()$9&9$*+9% ! :$(*9"3$&);$&9+<$&+=&7-&7(($)&*<7(( ! >#1<7"-&7(($)&1+()"-.( ! :$(*9"3$&);$&9+<$&+=&%$19$*"7)"+-&79$7(&"-&'(($)& '**+,-)"-.

 SAP AG 2006

TERP10

13-49

*##&,#'$%'-.'/)0(%$1(,$2%(3'4%$,#

+256(%7' 829&

*##&,':

*##&,';

*##&,'<

!"#$%&##' ()&('*

!"#$%&##' ()&('!

!"#$%&##' ()&('+

ďŁŠ SAP AG 2006

Each asset belongs to a "#$%&'(!"#)* and +,-.'*--!&/*&. All postings made for the asset (acquisitions, retirements, depreciation, etc.) are applied in the assigned company code and business area.

Additionally, you can assign the asset to various 01!#+2*"3- (cost center, internal order, activity type) and 4#5.-3."!#/5&'.6&3.#'&4!,'.3- (for selection purposes only).

ÂŠ SAP AG

TERP10

13-50

#$$%&'345$$ #(()*+&$'6)7' 8*,49,+-$ !"""

unt Acco s s la c

#$$%&'#(()*+&,+-

000000-099999

!"""

:*,49,+-$

100000-199999

0"""

B5(C,+%7D

E&5+9579'5$$%&$

200000-299999

1"""

:*$,+%$$'%;*,<=%+&

300000-399999

2"""

#$$%&$'*+9%7'()+$&7*(&,)+

400000-499999

."""

>)?@A54*%'5$$%&$

500000-599999

///

 SAP AG 2006

The asset class is the main criteria for defining the asset. Each asset has to be assigned to an asset class. In the asset class, you can define certain control parameters and default values for depreciation and other master data.

Assets that do not appear in the same line item of the balance sheet (such as buildings and equipment) have to be assigned to different asset classes. Additionally, there is at least one special asset class for assets under construction and one for low-value assets. The asset classes used by IDES for this are: •

4000 For assets under construction

•

5000 For low-value assets

"#$%!&' You can also create asset classes for intangible assets and leased assets. There are functions available for processing leases.

"#$%!(' The application component PM (Plant Maintenance) is used for the technical management of assets. The application component TR (Treasury) is used for managing financial assets.

TERP10

13-51

+,,%-1@'&),&2-(0),

+,,%!""

! +,,%-1-'&),&2-(0)15,()*1 =)0)>()-%*'&-%/?12$%&'()*1 &2205)-,1

#$%&'()* !""

! +,,%-1-'&),&2-(0)1 ()-%*'&-%/13(-41&2205)-,1 6&7&8$%10'1&2205)-,1 '%2%(9&8$%

.%)/0' !""

! +,,%-1-'&),&2-(0)1:'0;1<< <<

 SAP AG 2006

"##$%!%&'(#')%*+(# (acquisitions, retirements) can be posted in various ways to meet the organizational and business requirements of the company. In FI-AA you can post in the following ways: •

Without a vendor or a purchase order; the offsetting entry is made to a G/L clearing account

•

To a vendor, but without reference to a purchase order

•

Via materials management using the MM functions (purchase order, goods receipt and invoice receipt)

TERP10

13-52

<1/)"/-$(')%<7&#

!""#$%&'"$()*+%",-.%/"%/-0,("($(')+%/""#$%1#$(1#2#)$+%/33'-/$(')+% 4#&1#-(/$(')%/)4%/&&1#-(/$(')

!""#$%.("$'17%".##$

5'"$()*%6#7"%89:8; <1/)"/$(') $7&# ===

> ?

 SAP AG 2004

The "#$%&$'"()%!"*+, is an addition to the asset posting keys 70 (debit) and 75 (credit). It has to be included when posting to an asset account. The transaction type is necessary for asset accounting, since it specifies exactly where the asset posting is listed in the asset history sheet.

The transaction type is the distinguishing characteristic of the various asset postings, which include: •

Buying and selling

•

Credit memos

•

Acquisitions from internal production

•

Adjustment postings

•

Retirements without revenue

•

Depreciation and appreciation

TERP10

13-53

!""#$%&'()*+#+ ,#)#-$.*/%0+*3%2""#$%2/1%4#2+

?)2//#1%72)>#"

<**=%72)>#"

,#)#-$.*/%*0% 1#(+#-.2$.*/% 2+#2

;#(+#-.2$.*/% (2+23#$#+" 5+2/"2-$.*/" ./%0."-2)%4#2+

67#+7.#89 (*"$#1: ()2//#1% 1#(+#-.2$.*/

52@ ďŁŠ SAP AG 2004

The "##$%!$&'()*$*!offers a clear overview of the activity for an asset. You can see transactions that have been posted to the asset plus planned and posted depreciation per depreciation area, per period, for each fiscal year. You can drill down to the details of the FI transactions. It is possible to branch to master data, other cost objects, and perform simulations.

ÂŠ SAP AG

TERP10

13-54

!"#$"%&'(&)*+,$"'-

,--"(+./+&*+/"'$+0112 ,--"(+9'57"

!"#$"%&'(&)*

<"='&*&*4+9'57"

:));+ !"#$"%&'(&)*

>11111

21111

?1111

3"4'5

>11111

21111

?1111

6)-(+ '%%)7*(&*4

>11111

>1111

@1111

8'$'55"5+ 9'57'(&)*

>11111

>1111

@1111

ďŁŠ SAP AG 2004

Often asset balances and transactions need to be valuated differently for various purposes.

To keep more than one valuation basis, "#$%#&'()'*+!(%#(, are kept in the SAP system. Separate transaction figures are kept in each area: â&#x20AC;˘

Per asset and depreciation area & for individual value components such as balances, depreciation, and remaining book value.

Various data is stored in the asset master record for depreciation areas, which control the calculation of normal and special depreciation for the special depreciation areas. You can thus use a different depreciation method for general business procedures from the depreciation method required by the tax authorities.

ÂŠ SAP AG

TERP10

13-55

!"#$"%&'(&)*+,-* 67 88

67 9:

12'**"3+ 3"#$"%&'(&)*

.)/(+'%%)-*(&*0 12'**"3+ 3"#$"%&'(&)*

1'$'22"2+3"#$"%&'(&)* 12'**"3+ 3"#$"%&'(&)*

!"#$"%&'(&)*+#)/(&*0+$-*

4))5+3"#$"%&'(&)* 1)/("3+ 3"#$"%&'(&)*

1)/("3+ 3"#$"%&'(&)*

ďŁŠ SAP AG 2004

Only after the depreciation posting run has been completed is the depreciation actually posted in asset accounting and in the general ledger. The depreciation is posted to the corresponding depreciation accounts in the general ledger and to the assigned CO cost object assigned to the asset master record. The run can be in direct or batch mode

ÂŠ SAP AG

TERP10

13-56

!"#$%&'(($)&'**+,-)"-./&0+1"*&2,33456

>+,&45$&-+?&49;$&)+/ ! 74"-)4"-&4-&4(($)&34()$5&5$*+5% ! 8$(*5"9$&):$&5+;$&+<&4-&4(($)&*;4(( ! =#1;4"-&4(($)&1+()"-.( ! 8$(*5"9$&):$&5+;$(&+<&%$15$*"4)"+-&45$4( "-& '(($)&'**+,-)"-.

 SAP AG 2006

TERP10

13-57

!"#$%"#&'()%)*(%+&,-%-#.#)-/0&12$(*&345#*-(6#/

<-&-8#&*2)*+=/(2)&29&-8(/&-2$(*>&?2=&@(++&4#&%4+#&-20 ! 7#/*"(4#&-8#&$"2*#//&29&$"#$%"():&9()%)*(%+& /-%-#.#)-/;

 SAP AG 2004

TERP10

13-58

!"#$%"&'()*&'%'+&%,)-.%.#/#'.0 16/$%'7)+68# 9&'%'+&%,) 0.%.#/#'.0

*&'%'+&%,)0.%.#/#'.)5#"0&6'0 123*&'4)0.%.#/#'.)3-2 ?@A -.%.#/#'.)?#"/%'7 BCD *&'%'+&%,)0.%.#/#'. BEF-

:;0&'#00)%"#%) 9&'%'+&%, 0.%.#/#'.0

<$#"%.&'()+=%". 69)%++6;'.0

16;'."7>0$#+&9&+ +=%".)69)%++6;'.0

ďŁŠ SAP AG 2004

To support "#$%"!&#'(&)*+$!&#,-*&#.#+)/, currently several reports meet country-specific requirements. There is a list of country-specific reports for completing VAT tax forms, support for the consolidated EU report, and other reports for additional legal reporting requirements (such as a report for international trade as required by German law).

ÂŠ SAP AG

TERP10

13-59

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

 SAP AG 2006

We recommend saving frequently-used program variants to save time.

TERP10

13-60

!"#$#%"$&'()$)*+*#),'- .#'.&)*/#$)"0* .'#*1'!2'3/"&&341#'/*54/) ",'$0$"&$6&*'$,'$#'$&)*/#$)"0*')4')7*'%4#0*#)"4#$&' 8"#$#%"$&',)$)*+*#),9 :7*'#*1'/*54/)'$55*$/,'3"/*%)&;'$640*'<!=2>.??'"#')7*'(.@'A$,;'.%%*,,'+*#BC General Ledger Reports (New) => Financial Statement/Cash Flow => General => Actual/Actual Comparisons => !"#$%&'(')*)#'+%,-'.(/0,-'.(/%12*3(4"52#

.30$#)$D*,'48'3/"&&341#'/*54/)"#D'%4+5$/*3')4'<!=2>.??C ! .'3/"&&341#'/*54/)'",'+B%7'+4/*'8&*E"6&* )7$#')7*'F4&3F'.=.@'5/4D/$+' ! (*&*%)"4#'6;',)$#3$/3'%7$/$%)*/",)"%,'(such as profit center, business area, functional area, and segment; as well as company code, account number, and partner objects) ",'54,,"6&*'3"/*%)&;'"#')7*'*#)/;',%/**#

ďŁŠ SAP AG 2006

Defining suitable programming variants can save you lots of time in the drilldown reports.

ÂŠ SAP AG

TERP10

13-61

!"#$%"#&'()%)*(%+&,-%-#.#)-/0&12$(*&,3..%"4

;23&%"#&)2<&%6+#&-20 ! 5#/*"(6#&-7#&$"2*#//&28&$"#$%"()9&8()%)*(%+& /-%-#.#)-/:

 SAP AG 2004

TERP10

13-62

!"#$%&'(')&(*+$, %&'(')&(*$-))./'0&'12$3'&0$4/55(67

I./$(6;$'.@$(E*;$0.2 ! !89*(&'$0:;$.61('&<(0&.'(*$+06/)0/6;+$('=$5(+0;6$ =(0($.>$%&'(')&(*$-))./'0&'1 ! !89*(&'$0:;$>/')0&.'(*&07$.>$0:;$?;@$A;';6(*$B;=1;6 ! #;6>.65$079&)(*$())./'0&'1$06('+()0&.'+$&'$0:;$ (99*&)(0&.'$).59.';'0+$.>$%&'(')&(*$-))./'0&'1$ ! C=;'0&>7$0:;$&'0;16(0&.'$9.&'0+$@&0:$4(*;+$('=$ D&+06&E/0&.'F$G(0;6&(*+$G('(1;5;'0F$('=$H.'06.**&'1$ ! 3'=;6+0('=$%&8;=$-++;0$-))./'0&'1$ ! #6;9(6;$>&'(')&(*$+0(0;5;'0+

 SAP AG 2006

TERP10

13-63

TERP10

13-64

!"#$%&'#'( )*&+,(-&*.*%&./(0%%12*+&*3(( 415&%,(6$3.*&7.+&1*./(8#9#/'(

• Group Company • Company Code • Business Area Before you begin the process of creating G/L accounts, customers, vendors, or assets, or run transactions that affect the master data, the organizational structures must be defined.

1-1

Fill in the blanks or answer the questions below to test your knowledge of organizational levels. 1-1-1

A !!!!!!!!!!!!!! is the smallest organizational unit for which a complete self-contained set of books can be executed.

1-1-2

A company code is assigned to !!!!!!!!!!!!!!"controlling area.

1-1-3

A !!!!!!!!!!!!!! is the organizational entity for which balance sheets as well as profit & loss statements can be executed across company codes covering a company’s main areas of operation.

TERP10

13-65

TERP10

13-66

!"#$%&'#'( )*&+,(-&*.*%&./(0%%12*+&*3(( 415&%,(6#*#$./(7#83#$(0%%12*+&*3( At the conclusion of these exercises, you will be able to: •

Create a G/L account

•

Run the Chart of Accounts report

•

Post a G/L account transaction

•

Complete an account query

As a result of your company’s increased research and development activities, you need to track these expenses in a separate G/L account. Before you create a new G/L account you want to verify if there is an existing account. You will first run a Chart of Accounts list to determine if such an account exists. You will then create a new G/L account for research and development expenses. Expenses have already been incurred, but not yet posted to the General Ledger. You therefore need to post a manual journal entry to this account. You also want to view the account balance.

2-1

9&'5/.:(+;#(<;.$+(1=(0%%12*+'( Before you create a new G/L account for research and development expenses, you want to verify that such an account does not exist. Display the chart of accounts >?4 and search for a R & D expense account. Does a Research expense account exist?

2-2

<$#.+#(.(6@7(0%%12*+( Create G/L account ABACDD(E(F(9(6EGDD(in chart of accounts >?4H(Then make the account available for use in company code IBBBH( 2-2-1

Create a new general ledger account for R & D expense in chart of accounts >?4. It is a P & L account type. We will be closing out the balance of this account to retained earnings account JBBBBB at year-end. For organizational purposes attach this account to account group 6#*#$./(6@7(0%%12*+'. It will be mapped to the group chart of accounts CONS using account number CIKLBB( M+;#$(6#*#$./(!"5#*'#.

TERP10

13-67

2-2-2

Make the new R & D G/L account available for use in company code !""". #$%&'$(&)'*$+,-./ for the new account is required. The sort criteria when displaying the line items should be by document number and fiscal year !"#$%&'(% ))*+ Since the account is an expense account we want expense type fields to display when processing documents using this account. Therefore assign the account to 0$&-*'+(.(1+'2341,'5"66! For cash management purposes assign the account to 74))$()&%('$(&)'!896. The tax category should be set to input tax, “-”. Flag the field, “:4+($%2';$(<41('(.='.--4;&*”.

2-2-3

2-3

What would need to be done to create this account for use in company code 3000? Company code 3000 uses chart of accounts CAUS.

:4+('.'5>#'?7741%('@471)&%(' R & D expenses of ABC DE"""'have already been incurred, in company code !""", but now need to be recorded in the General Ledger. You must create a G/L posting to record the expenses. Use account !!6!"" for the offsetting line item. Record the financial document number

2-4

F1&3/'.%'?7741%( To make certain that the posting was actually completed properly, check the balance of account 8"86GG in company code !""" and drill down to the document. Is the document number the same as the document from exercise 3-3?

TERP10

13-68

!"#$%&'#'( )*&+,(-&*.*%&./(0%%12*+&*3(( 415&%,(0%%12*+'(6.7.8/#( At the conclusion of these exercises, you will be able to: •

Post a vendor invoice

•

Run a vendor’s open item report

•

Carry out automatic payment

The R & D department, has rented additional space. Expenses, such as rent, do not require a purchase order. When vendor invoices are received for these types of expenses, they are posted directly in accounts payable. At the end of every week, the Accounts Payable department runs the automatic payment program.

3-1

Post a Vendor Invoice You have received a rent invoice, for !)9(:;<;;; from vendor 03#*%7==>((The invoice has invoice number :==(.*?(&'(dated with the 5$#@&12'(?.7. Post the invoice to the R&D cost center AB;;. Use G/L account 470000 as an offsetting account. Enter the invoice number in the !"#"$"%&" field and enter 9(C(D(9#*+(E$125(== as the text. Record the financial accounting document number.

3-2

Display the Vendor’s Open Items Use the '()*+,-./0,%1"23(%"245"6) report to check whether an open item was create for the vendor when your document was posted. Identify the open item that was generated by your document number from the previous exercise. Is the document, from the previous exercise listed as an open item?

TERP10

13-69

3-3

Create an Automatic Payment Create your own payment run 3-3-1

Execute a payment selection run to pay vendor !"#$%&'' for the newly created invoice. Enter today as the run date and "('' as the identification.

3-3-2

Maintain the payment run parameters, by selecting !"#"$%&%#'() The payment run selects all documents that have been entered up until the next month, for vendor !"#$%&'')in company code)*+++,))Any payments in this run should be made by -./-01)2345/67)5/7.89):. You must enter the posting date of the next payment run so that the system can decide whether the payment has to be made in this payment run or whether it can wait until the next payment run. The next payment run is a month from today. Schedule your proposal to run by selecting !#*+*'",( Have the program start immediately. To monitor the progress of the payment program while it is executing, click on the status icon on the toolbar. When you receive a message that the program is finished, you will be able to proceed with further processing steps.

3-4

3-3-4

Display the payment proposal.

3-3-5

Display the Vendorâ&#x20AC;&#x2122;s Cleared Items Use the -.'+,"/012"34%)5.3%)6&%$' report to check whether the automatic payment run has cleared the original open item.

ÂŠ SAP AG

TERP10

13-70

!"#$%&'#'( )*&+,(-&*.*%&./(0%%12*+&*3(( 415&%,(0%%12*+'(6#%#&7.8/#((

After completing this exercise, you will be able to: • List customers with missing credit management data • Maintain credit management master records • Check and release blocked SD documents Your company needs to monitor its credit exposure to customers worldwide. It has therefore implemented controls that stop a sales order, from being delivered, whose value would put a customer over its credit limit. You need to maintain a credit limit for one of your customers.

4-1

9:5+&1*./;(<&'+(=2'+1>#$'(?&+@(A&''&*3(=$#B&+(C.+. Credit management master data must be maintained for each customer in order for the automatic credit control to work. To ensure that this is not forgotten, the credit department runs a program every day that lists all the customers for whom credit management master data has not yet been maintained. Start this program for company code DEEE. You will find =2'+1>#$FF among the listed master records.

4-2

A.&*+.&*(=$#B&+(A.*.3#>#*+(A.'+#$(C.+.( Maintain the credit management master data for =2'+1>#$FF. 4-2-1

Central Data. Assign a maximum total limit of GEEHEEE(!)6 for credit control areas, and a maximum limit of DEEHEEE(!)6 for each individual credit control area.

4-2-2

Data for Credit Control Area DEEEI The customer should have a credit limit of DEHEEE(!)6 for credit control area DEEE. Assign the customer to the risk category for customers with low risk 9EED;, and also to the relevant credit representative group 9EED;.

TERP10

13-71

4-3

!"#$%&'&(')$*&+%,$%& -.*#/0$%11 gives the sales organization 2333 an order for 4 pumps, material number 56 237&model -'*#&(#$$)&89!(:+;<&2=36>?3@&&The purchase order has the number 2?11 and is from yesterday. 4-3-1

Create the sales order as a *#'",'%,&/%,$%@& The distribution channel used is AB"')&C.*#/0$%&*')$*@ The division is -%/**6,BDB*B/"&*')$*. The customer has requested that delivery be made on week after the purchase order dates. Save the sales order.

4-3-2

EF$&,G"'0BC&C%$,B#&CF$CH&%$I/%#*&#F'#&#F$&C%$,B#&)B0B#&F'*&J$$"&$KC$$,$,L Choose !"#$% past this message to save the order. Write down the sales order number. Record the sales order number.

4-4

9B*I)'G&'",&;$)$'*$&'&M)/CH$,&(9&9/C.0$"#& The credit department runs a program twice a day that lists all SD documents that have been blocked as a result of credit checks. Process this program for the credit representative group for customers with low risk in credit control area 2333. 4-4-1

Run the &'()*$+,-.,+()/0$"#1 report.

4-4-2

Release the order.

ÂŠ SAP AG

TERP10

13-72

!"#$%&'#'( )*&+,(-&*.*%&./(0%%12*+&*3( 415&%,(-&"#6(0''#+(0%%12*+&*3((

At the conclusion of this exercise, you will be able to: • Create an asset • Post an asset acquisition • Use Asset Explorer Your company is purchasing a new forklift, due to increased warehouse operations. You need to create the asset master record and post the acquisition.

5-1

7$#.+#(.*(0''#+(8.'+#$(9#%1$6( Your company is purchasing a forklift, as a result of the increase in warehouse operations. Before it can be capitalized, an asset master record has to be created in asset class 3100 (vehicles) with the description -1$:/&;+(<<. 5-1-1

Assign the forklift to your cost center CC## and business area BA##. Write down the asset number. Asset Number

5-2

Your company will purchase the forklift from vendor =>>>? The forklift is worth @AB>>>( !)9, not including the tax of 10%. 5-2-1

Post the asset acquisition completely; that is, post the acquisition and the amount payable to the vendor in one document. The date of the invoice and posting is +16.C. Input tax of =>D(E=FG is in addition to the net amount. Use transaction type =>>(E#"+#$*./(.''#+(.%H2&'&+&1*G?

5-2-2

Use the asset explorer to check the values of the new asset in depreciation area 01 (book depreciation). Select !"#$"%&'(&)*+'$"'+,- (book depreciation). What are the planned and posted depreciation values for the current year?

TERP10

13-73

TERP10

13-74

!"#$%&'#' ()&*+,-$#./$#,0&)/)%&/1,2*/*#3#)*', 45.&%+,-$#./$#,0&)/)%&/1,2*/*#3#)*',

At the conclusion of these exercises, you will be able to: â&#x20AC;˘ Describe the process of preparing financial statements

In order to demonstrate the preparation of financial reports, first execute the compact document journal and finally, execute a balance sheet.

6-1

Maintain the Financial Statement Version Enter the new G/L account, 676899,:;,D, in financial statement version <=4 so that it appears in an appropriate location when the balance sheet is run. 6-1-1

6-2

The new account has to be entered in financial statement version INT. Enter it in the >*?#$,>.#$/*&)@,A?/$@#' financial statement item.

When your company closes its books, it runs financial statements showing an actual/actual comparison for the previous period. 6-2-1

Create financial statements for company code 1000 using an actual/actual comparison for the previous period. Use financial statement version INT. Expand the Other Operating Charges folders to verify that your account 676899 appears on this financial statement.

ÂŠ SAP AG

TERP10

13-75

TERP10

13-76

!"#$%&"'() *'&%+),&'-'.&-#)/.."$'%&'0)) 1"2&.+)340-'&5-%&"'-#)6787#()

1-1

Fill in the blanks or answer the questions below to test your knowledge of organizational levels. 1-1-1

A !"#$%&'(!")* is the smallest organizational unit for which a complete selfcontained set of books can be executed.

1-1-2

A company code is assigned to "&*(controlling area.

1-1-3

A +,-.&*--(/0*% is the organizational entity for which balance sheets as well as profit & loss statements can be executed across company codes covering a companyâ&#x20AC;&#x2122;s main areas of operation.

ÂŠ SAP AG

TERP10

13-77

TERP10

13-78

!"#$%&"'() *'&%+),&'-'.&-#)/.."$'%&'0)) 1"2&.+)34'45-#)647045)/.."$'%&'0)

2-1

8&(2#-9)%:4);:-5%)"<)/.."$'%() Before you create a new G/L account for research and development expenses, you want to verify that such an account does not exist. Display the chart of accounts =>1 and search for a R & D expense account. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)-.%./+,)0.1(./)!)2%3#/4+&'#%)567&.47)!) -.%./+,)0.1(./)8.9#/&7)!):+7&./);+&+!))<=+/&)#3)!""#$%&7)!)5!>):'%'4+,) ?+/'+%&)?!@/6A@BCDEFGFHI) Enter =>1 in the !"#$%&'(&#))'*+%, field. Select -./)*%/0 Select -12%&→ 32+1 Within in the 32+1 dialog box, enter A)J)8) in the 32+1&field. Select the 32+1 icon. Does a Research expense account exist? @#) Exit the list.

2-2

;54-%4)-)3K6)/.."$'%) Create G/L account LDLGMM)A)J)8)3ANMM)in chart of accounts =>1. Then make the account available for use in company code EDDDO) 2-2-1

Create a new general ledger account for R & D expense in chart of accounts =>1. It is a P & L account type. We will be closing out the balance of this account to retained earnings account PDDDDD at year-end. For organizational purposes attach this account to account group 34'45-#)3K6)/.."$'%(. It will be mapped to the group chart of accounts CONS using account number GEFQDD) R%:45)34'45-#)ST24'(4. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)-.%./+,)0.1(./)!):+7&./)8."#/17) !)2%1'A'1$+,)>/#".77'%()!)2%)<=+/&)#3)!""#$%&7)B*5>CD) Enter the following data: ,&4#7)

U-#$4))

G/L Account

LDLGMM)

Chart of Accts

=>1)

TERP10

13-79

Enter the following data on the !"#$%&$'()*#+*,- tab: !"#$%&

'($)#&&

Account Group

*#$#+,&,-#&."/0,&!"#"$%&'!()' %**+,#-.&./12&,-#&$"0,&

P&L acct

0#$#+,#%&

P & L statmt acct type

3&455555&

Functional Area

5655&

Short Text and G/L Acct Long Text

7&8&9&:7;<<&

Group account number

=>?@55&

Select ./0$1 2-2-2

Make the new R & D G/L account available for use in company code >555. A"B#&",#2&%"0C$(D for the new account is required. The sort criteria when displaying the line items should be by document number and fiscal year .+$-'/"0' 1123 Since the account is an expense account we want expense type fields to display when processing documents using this account. Therefore assign the account to ."#$%&0,(,)0&E/1)C&:5==1 For cash management purposes assign the account to +122",2#B,&",#2&>6?=. The tax category should be set to input tax, “-”. Flag the field, “;10,"BE&F",-1),&,(G&($$1F#%”. 4**+,#-5#6'!'75#%#*5%&'4**+,#-5#6'!'!"#"$%&')"86"$'!'9%.-"$':"*+$8.' !';#85<58,%&'=$+*"..5#6'!';#'>+?@%#0'>+8"'H!**5I& Enter the following data: !"#$%&

'($)#&&

G/L Account

656=<<&

Company Code

>555&

Choose the 2)$/+$ icon. Enter the following data on the Control Data tab: !"#$%&

'($)#&&

Tax category

J&KB$D&"BC),&,(G&($$1F#%&

Posting w/out tax allowed

0#$#+,#%&

Line item display

*#$#+,#%&

Sort key

55?&

Select the 2)$/+$%3/-4%*-+$)$'+ tab and enter the following data: !"#$%&

'($)#&&

Field status group

:5==&

Commitment item

>6?=&

Select ./0$1

TERP10

13-80

2-2-3

What would need to be done to create this account for use in company code 3000? Company code 3000 uses chart of accounts CAUS. !"#$%&$'()*#+&$',%&-...&/0%0&$1*23&'4&*$$'/#30&567!8&31%&*$$'/#3&9'/:,& #%%, 3'&;%&$2%*3%,&"#&31%&$1*23&567!&*0&9%::&*0&"#&$'()*#+&$',%&-...<! !

2-3

"#$%!&!'()!*++#,-%!.#+,/0-%! R & D expenses of 12333!456!have already been incurred, in company code 7333, but now need to be recorded in the General Ledger. You must create a G/L posting to record the expenses. Use account 778733 for the offsetting line item. 6$$'/#3"#=&!&>"#*#$"*:&6$$'/#3"#=&!&?%#%2*:&@%,=%2&!&A'03"#=&&&!&B#3%2&?C@& 6$$'/#3&D'$/(%#3&&9:;13<! Enter company code 7333 if prompted. Enter the following data: :=0>?!

@&>,0!!

Document Date

A#?&BC$!?&%0!

Currency

456!

G/L acct (first row)

D3D8EE!

D/C

.0F=%!

Amount in doc. cur.

1333!

Tax code

@3!

G/L acct (second row)

778733!

D/C

GH0?=%!

Amount in doc. cur.

1333!

Choose !"#$% Record the financial document number

ÂŠ SAP AG

TERP10

13-81

2-4

!"#$%&'(&)**+"(, To make certain that the posting was actually completed properly, check the balance of account -.-/00 in company code 1... and drill down to the document. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)-.%./+,)0.1(./)!)!""#$%&))!)2'34,+5) 6+,+%".3)2#"$7.%&))2341.56& Enter the following data: 37#89&

:'8"#&&

G/L account

-.-/00&

Company code

1...&

Fiscal year

;"$$#(,&%#'$&

Business area

<#'=#&>8'(?&

Select !"#$%&#'& The account has a balance of 5,000 for the current period.& Display the line item(s) of account -.-/00&by double-clicking on the (#)*&+),-,.$# for the current period.& Is the document number the same as the document from exercise 3-3? 8.39&

ÂŠ SAP AG

TERP10

13-82

!"#$%&"'() *'&%+),&'-'.&-#)/.."$'%&'0)) 1"2&.+)/.."$'%()3-4-5#6))

3-1

3"(%)-)76'8"9):';"&.6) You have received a rent invoice, for <*=)>?@??? from vendor /06'.4AAB))The invoice has invoice number >AA)-'8)&()dated with the 296;&"$()8-4. Post the invoice to the R&D cost center CD??. Use G/L account 470000 as an offsetting account. Enter the invoice number in the !"#"$"%&" field and enter =)E)F)=6'%)G9"$2)AA as the text. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)!""#$%&-).+/+0,1)!)2#"$31%&)4%&5/)!) 6%7#'"1)8*9:;<) Enter the following data: ,&6#8)

7-#$6))

Vendor

/G<HIJAA)

Invoice date

J6(%698-4K()8-%6)

Posting Date

1"8-4K()8-%6)

Amount

>????)

Tax amount

Tax code (field to the right of tax amount)

?:)L:'2$%)%-M)?NO)

Text

=)E)F)=6'%)G9"$2)AA)

Reference

>AA)

G/L acct

CP????)

D/C

F65&%)

Amount in doc. curr.

>????)

Cost center

CD??)

Choose '()*+) Record the financial accounting document number.

ÂŠ SAP AG

TERP10

13-83

3-2

!"#$%&'()*+(,+-./01#(2$+-(3)+4#( Use the !"#$%&'()*&+,-./"+-.01-2# report to check whether an open item was created for the vendor when your document was posted. Identify the open item that was generated by your document number from the previous exercise. !""#$%&'%()!""*'%+%"'+,)!""#$%&'%()!)!""#$%&-).+/+0,1)!)))!""#$%&))!) 2'-3,+/456+%(1)7'%1)8&19-)56789:;( Enter the following data: 6"+%.(

,&%<+((

Vendor account

=>?:@ABB(

Company code

9CCC(

Open items

D+%+E)+.(

Open at key date

F/.&'1#(.&)+(

Select 34-561-7 Is the document, from the previous exercise listed as an open item?

3-3

@0+&)+(&-(=<)/4&)"E(G&'4+-)( Create your own payment run 3-3-1

Execute a payment selection run to pay vendor =>?:@ABB for the newly created invoice. Enter today as the run date and >HBB as the identification. !""#$%&'%()!""*'%+%"'+,)!""#$%&'%()!)!""#$%&-).+/+0,1)!))).1:'#;'") .:#"1--'%()!).+/91%&-)5699C;( Enter the following data: 6"+%.(

,&%<+((

Run Date

F/.&'1#(.&)+(

Identification

>HBB(

Choose 3+1-87 The status of the new payment run is: :/($&0&4+)+0#(+-)+0+.(&#('+)I(

ÂŠ SAP AG

TERP10

13-84

3-3-2

Maintain the payment run parameters, by selecting !"#"$%&%#'() The payment run selects all documents that have been entered up until the next month, for vendor !"#$%&''(in company code()***+((Any payments in this run should be made by ,-.,/0(1234.56(4.6-78(9. You must enter the posting date of the next payment run so that the system can decide whether the payment has to be made in this payment run or whether it can wait until the next payment run. The next payment run is a month from today. Select the !"#"$%&%#) tab: :;.<8(

=2<>.((

Posting Date

?7823@A(826.(

Docs entered up to

?7823@A(826.(

Company codes

)***(

Pmt meths

Next p/date

?7823@A(826.(1<>A()(4756-(

Vendor

!"#$%&''(

Choose *"+%( Go Back to the *&"&,' tab. 3-3-3

Schedule your proposal to run by selecting !#-.-'"/( Have the program start immediately. Choose *01%2,/%)!#-.-'"/( Select *&"#&)3$$%24"&%/5( Choose 67&%#( Keep updating the status by choosing 67&%#)or )*&"&,' until a message is displayed informing you that the payment proposal has been created. To monitor the progress of the payment program while it is executing, click on the status icon on the toolbar. When you receive a message that the program is finished, you will be able to proceed with further processing steps.

3-3-4

Display the payment proposal. Choose 84'./"5)!#-.-'"/( You should see a check listed for your vendor. B;56C If no payments are displayed on the screen, or only the exception list is displayed, then you have made an error somewhere. Look at the proposal log from the initial screen by choosing 84'./"5)!#-.-'"/)9-: to see if you can find the error. Delete the payment proposal (624&)→)!#-.-'"/)→)8%/%&%) and remove the error. Then restart the payment proposal. Repeat this process until payments are displayed in the proposal. Return to the *&"&,' tab.

TERP10

13-85

3-3-5

Select the payment run option off the toolbar, again selecting the start immediately option. This will post the document. A document has been created at this point recording your payment transaction. Refresh the status button in the toolbar until you receive the message that posting orders are generated and completed Choose !"#$%&'$()*+,$-.(/&-(button0 Select !.*/.(1,,$%1*.$'+0 Choose 2-.$/0 Keep updating the status by choosing 2-.$/ until a message is displayed telling you that the payment run has been carried out and posting orders have been created.

3-4

!"#$%&'()*+(,+-./01#(2%+&0+.(3)+4#( Use the 314)'*+56#*-7$(81-$(9.$,4 report to check whether the automatic payment run has cleared the original open item. !""#$%&'%()!))*'%+%"'+,)!""#$%&'%()!))!""#$%&-).+/+0,1)!))!""#$%&)!)) 2'-3,+/456+%(1)7'%1)8&19-)56789:;(( Enter the following data: 6"+%.(

,&%<+((

Vendor account

=>?:2@AA(

Company code

9BBB(

All items

C+%+D)+.(

Posting date

E/.&'1#(.&)+(

Select 2:$"&.$0 The original open item has now been cleared and a payment item (document type ZP) has been created.

ÂŠ SAP AG

TERP10

13-86

!"#$%&"'() *'&%+),&'-'.&-#)/.."$'%&'0) 1"2&.+)/.."$'%()34.4&5-6#4)

4-1

782%&"'-#9):&(%);$(%"<4=()>&%?)@&((&'0);=4A&%)B-%-) Credit management master data must be maintained for each customer in order for the automatic credit control to work. To ensure that this is not forgotten, the credit department runs a program every day that lists all the customers for whom credit management master data has not yet been maintained. Start this program for company code CDDD. You will find ;$(%"<4=EE among the listed master records. !""#$%&'%()!))*'%+%"'+,)!""#$%&'%()!))!""#$%&-)./"/'0+1,/)!))23/4'&) 5+%+(/6/%&)!)23/4'&)6+%+(/6/%&)'%7#)-8-&/6)!")5'--'%()4+&+)7,FGH9)

4-2

•

Enter CDDD in the !"#$%&'()"*+ field.

•

Choose ,-+)./+0

•

;$(%"<4=EE should appear in this list. Use 1+%2)3 (bb (binoculars) to find your customer in the list.

•

Exit the report.

@-&'%-&');=4A&%)@-'-04<4'%)@-(%4=)B-%-) Maintain the credit management master data for ;$(%"<4=EE. 4-2-1

Central Data. Assign a maximum total limit of IDDJDDD)K*3 for credit control areas, and a maximum limit of CDDJDDD)K*3 for each individual credit control area. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)!""#$%&-)./"/'0+1,/)!)23/4'&) 5+%+(/6/%&)!)5+-&/3)4+&+)!")29+%(/)7,BGH9)) a) Enter the following data: ,&4#A)

L-#$4))

Customer

;$(%"<4=EE)

Credit control area

CDDD)

Central data

!4#4.%4A)

Status

!4#4.%4A)

b) Select K'%4=.

TERP10

13-87

c) Enter the following Central Data: !"#$%&

'($)#&&

Total amount

*++,+++&

Individual limit

-++,+++&

Currency

./0&

d) Select!.12#34! 4-2-2

Data for Credit Control Area -+++4 The customer should have a credit limit of -+,+++&./0 for credit control area -+++. Assign the customer to the risk category for customers with low risk 5++-6, and also to the relevant credit representative group 5++-6. a) Enter the following Status data: !"#$%&

'($)#&&

Credit limit

-+,+++&578&182&9#$#:2&#12#3&(2&2;"9& <8"126&

Risk category

++-&

Credit rep. group

++-&

b) Choose !"#$. 4-3

.12#3&(&=($#9&>3%#3 ?)928@#3AA gives the sales organization -+++ an order for *&pumps, material number BC -+D&model ?(92&=2##$&E7.=F>0G&-H+CIJ+4&&The purchase order has the number -JAA and is from yesterday. 4-3-1

Create the sales order as a 92(1%(3%&83%#34& The distribution channel used is !"1($&:)928@#3&9($#94 The division is ?3899C%"K"9"81&9($#9. The customer has requested that delivery be made on week after the purchase order dates. Save the sales order. "#$%&'%(&!!!!)*+,&!*-.!/%&'0%12'%#-!!!!)*+,&!!!!30.,0!!!!40,*',!5'L+-6& a) Enter the following data: !"#$%&

'($)#&&

Order Type

>0&

Sales Organization

-+++&

Distribution Channel

-+&

Division

++&

b) Choose %&'$(.

ÂŠ SAP AG

TERP10

13-88

4-3-2

Enter the following data on the Sales Order Overview screen

!"#$%&

'($)#&&

Sold-to party

*)+,-.#/00&

PO Number

1200&

PO date

3#+,#/%(45+&%(,#&

Req. deliv. date

3#+,#/%(45+&%(,#&6$)+&1&7##8&

Material

9:1;<&

Order quantity

Choose !"#$.

Choose >?,#/%past the message about the change in the billing date.

@A#&%4?(."B&B/#%",&BA#B8&/#6-/,+&,A(,&,A#&B/#%",&$".",&A(+&C##?&#DB##%#%E Choose &'($) past this message to save the order. Write down the sales order number. This message is displayed: “Dynamic credit check has been exceeded.” Choose *+'(,'-$ to acknowledge the message and to save the sales order. Record the sales order number.

4-4

F"+6$(4&(?%&G#$#(+#&(&H$-B8#%&IF&F-B).#?,& The credit department runs a program twice a day that lists all SD documents that have been blocked as a result of credit checks. Process this program for the credit representative group for customers with low risk in credit control area 1;;;. 4-4-1

Run the Blocked SD documents report.&& !""#$%&'%()!))*'%+%"'+,)!""#$%&'%()!))!""#$%&-)./"/'0+1,/)!))23/4'&) 5+%+(/6/%&)!)78"/9&'#%-)!"):,#";/4)<=)4#"$6/%&-))>?@5AB)) a)

4-4-2

Enter &C/)D#,,#E'%()4+&+F)

!"#$%&

'($)#&&

Credit control area

1;;;&

Credit representative group

;;1&

Credit account

*)+,-.#/00&

Release)&C/)#34/3G) a) Select your sales order b) Choose .$/$"0$ (green flag icon). This will turn the sales order line green. c) Choose !"#$1%

TERP10

13-89

TERP10

13-90

!"#$%&"'() *'&%+),&'-'.&-#)/.."$'%&'0) 1"2&.+),&345)/((4%)/.."$'%&'0)

5-1

674-%4)-')/((4%)8-(%47)94."75) Your company is purchasing a forklift, as a result of the increase in warehouse operations. Before it can be capitalized, an asset master record has to be created in asset class 3100 (vehicles) with the description ,"7:#&;%)<<. 5-1-1

Assign the forklift to your cost center CC## and business area BA##. Write down the asset number. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)*'-./)!00.&0)!)!00.&)!)12.+&.)!) !00.&)=/!>?@) a) Enter the following data: ,&4#5)A-B4)

C-#$4)

Asset Class

D?>>)=E4F&.#4(@)

Company Code

?>>>)

Number of similar assets

b) Ch""(4)!"#$%&'("$")) ,&4#5)A-B4)

C-#$4)

Description

,"7:#&;%<<

c) Select the )*+,%-.%/%0(%0$'tab3) ,&4#5)A-B4)

C-#$4)

Business area

G/<<)

Cost center

66<<)

Plant

?>>>)

d) Choose 1"2%. e) Write down the asset number. Asset Number )

ÂŠ SAP AG

TERP10

13-91

5-2

Your company will purchase the forklift from vendor !"""# The forklift is worth $%&"""' ()*, not including the tax of 10%. 5-2-1

Post the asset acquisition completely; that is, post the acquisition and the amount payable to the vendor in one document. The date of the invoice and posting is +,-./. Input tax of !"0'1!23 is in addition to the net amount. Use transaction type !""'145+467.8'.994+'.:;<=9=+=,73# !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)*'-./)!00.&0)!)1#0&'%()!) !"2$'0'&'#%)!)3-&.4%+,)!"2$'0'&'#%)!)5'&6)7.%/#4'1>?@"3' a) Enter the following data: >=48-'A.B4'

C.8<4'

Document Date/Posting Date

D,-./E9'-.+4'

Posting key (PstKy)

$!'

Account

!"""'

b) Choose !"#$%&) >=48-'A.B4'

C.8<4'

Amount

$F&%""'

Tax amount

$&%""'

Tax code

!2'1=7G<+'+.5'+6.=7=7H'!"03'

Posting key (PstKy)

I"'

Account

J,<6'K,6L8=K+'.994+'

Transaction type

!""'

c) Choose)'("#)"*$8))' >=48-'A.B4'

C.8<4'

Amount

Tax code

!2'

d) Choose +(,#.' 5-2-2

Use the asset explorer to check the values of the new asset in depreciation area 01 (book depreciation). !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)*'-./)!00.&0)!)!00.&)!)!00.&) 3-9,#4.4)1NO"!A3' a) Enter the following data: >=48-'A.B4'

C.8<4'

Company code

!"""'

Asset

J,<6'K,6L8=K+'.994+'

b) Select -$.%$/)0#)("10%$0123 (book depreciation). Then select the +(,#$41 506*$, tab& Has any actual depreciation been posted for the current year? The posted depreciation is still zero since the depreciation is posted by a depreciation run that has not occurred yet. ÂŠ SAP AG

TERP10

13-92

!"#$%&"'( )'&%*+,-./0-.+1&'0'2&0#+!%0%.3.'%(+ 4"/&2*+,-./0-.+1&'0'2&0#+!%0%.3.'%(+

6-1

50&'%0&'+%6.+1&'0'2&0#+!%0%.3.'%+7.-(&"'+ Enter the new G/L account, 898:;;+<=+D, in financial statement version >?4 so that it appears in an appropriate location when the balance sheet is run. 6-1-1

The new account has to be entered in financial statement version INT. Enter it in the @%6.-+@/.-0%&'A+B60-A.( financial statement item. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)-.%./+,)0.1(./)!)2+3&./)4."#/13) !)5%1'6'1$+,)7/#".33'%()!)5%)8#9:+%;)8#1.)C1!!9D+ Enter the following data: 1&.#E+

70#$.++

G/L Account

898:;;+

Company Code

F999+

Choose !"#$%&' Select ()*+,-*$#$.*#/,0+#+&1&$+,2&30*4$' In the dialog box, enter >?4 in the -*$#$.*#/,0+#+&1&$+,2&30*4$ field. Then select !"440&' Expand 5666666,734-*+,#$),/400,0+#+&1&$+' Expand 5686666,9+"&3,4:&3#+*$%,."#3%&0. Expand 568;666,9+"&3,4:&3#+*$%,."#3%&0. After expanding the folder. Select 568;6<6,9+"&3,4:&3#+*$%,."#3%&0 and choose =00*%$,=..4>$+0 button. Insert in the next available line, 898:;; in the ?341,=..+ and @4,=..4>$+ fields. If you do not see a free line to enter your account, then use the A&B+,:#%&,icon at the bottom of the dialogue box to move to a blank line to enter your account. + G"+'"%+%H/.+"I.-+0'+.J&(%&'A+022"$'%K+0(+H"$+L&##+-./#02.+&%+L&%6+H"$-+ 022"$'%M Choose !4$+*$>&' Choose C#2&' Return to the C=7,(#0D,=..&00 menu.

ÂŠ SAP AG

TERP10

13-93

6-2

When your company closes its books, it runs financial statements showing an actual/actual comparison for the previous period. 6-2-1

Create financial statements for company code 1000 using an actual/actual comparison for the previous period. Use financial statement version INT. !""#$%&'%()!)*'%+%"'+,)!""#$%&'%()!)-.%./+,)0.1(./)!)2%3#/4+&'#%) 567&.4)!)-.%./+,)0.1(./)8.9#/&7)!):+,+%".)5;..&<=/#3'&)+%1)0#77) 5&+&.4.%&<>+7;)*,#?)!)-.%./+,))!)!"&$+,<!"&$+,)>#49+/'7#%7)!)=./'#1'") !"&$+,<!"&$+,)>#49+/'7#%!"#$%&#'()*++,+! Enter the following data: -./01!234/!

5306/!

Company code

*)))!

FIS Annual Rep. Struc

728!

Fiscal year (period)

96::/;<!=.>?30!@/3:!

Period (per. Eval)

%3><!A/:.B1!

Choose !"#$%&#' The financial report for the last period compared to the same period of the previous year is displayed. You can drill down to the transaction figures of the accounts in the financial statement. Open the ()**#+$,-./0-.-1$#/23##& folder under the 4,1-1$,-./2&-&#*#1&/5&#*6 column if it is not already open. Open up more folders and select an amount. With your cursor on an account, from the menu, choose 7)&)/â&#x2020;&#x2019; /8,1#/5&#*6 to drill down to the line items for the account. Expand the 9&3#+/):#+-&,1;/$3-+;#6 folders to verify that your account C)CDEE appears on this financial statement. In the <+)=,&/-1>/.)66/6&-&#*#1& folder expand the three 9&3#+/):#+-&,1;/$3-+;#6 folders to view you account C)CDEEF Return to the SAP Easy Access menu by typing /N in the)"#44+%1)3'.,1@!

ÂŠ SAP AG

TERP10

13-94

!"#$%&'()%*+',-"./"% 1.

A legal entity is represented by a ___________________.

Determine whether this statement is true or false. More than one company code is assigned to a controlling area.

List the three areas of a credit management master record.

Determine whether this statement is true or false. Reconciliation accounts can be posted to directly.

The __________________________________ determines the structure of a balance sheet and income statement as far as which accounts map to which line items on the report.

Determine whether this statement is true or false. When a transaction is posted in FI, it automatically appears on the balance sheet.

Determine whether this statement is true or false. When a purchase order is created, a financial document is also created.

When the billing document is created in Sales and Distribution, an accounting document that debits the _________________ and credits _________________ is automatically created.

What are the various acquisitions and retirements that can be posted in Asset Accounting?

10.

What is the purpose of the asset explorer?

ÂŠ SAP AG

TERP10

13-95

TERP10

13-96

!"#$%&#' 1.

A legal entity is represented by a ___________________in SAP. !"#$%&('')*+,-".'/*0%' '

Determine whether this statement is true or false. More than one company code is assigned to a controlling area. !"#$%&('1&2%3''4"'*&0%&'5*&'678#'6*'*//2&9'67%'/*+,-".'/*0%#'+2#6'7-:%'67%'#-+%' *,%&-68";'/7-&6'*5'-//*2"6#'-"0'58#/-<'.%-&':-&8-"63'

List the three areas of a credit management master record. Overview, General Data, Credit Control Area

Determine whether this statement is true or false. Reconciliation accounts can be posted to directly. !"#$%&('=-<#%'>'?*2'/-"',*#6'6*'-'&%/*"/8<8-68*"'-//*2"6'*"<.'67&*2;7'-'#2@<%0;%&' -//*2"63'

The __________________________________ determines the structure of a balance sheet and income statement as far as which accounts map to which line items on the report. !"#$%&('=8"-"/8-<'#6-6%+%"6':%&#8*"

Determine whether this statement is true or false. When a transaction is posted in FI, it automatically appears on the balance sheet. !"#$%&('1&2%'>'17%'-//*2"6'+2#6'@%'-##8;"%0'6*'-"'-,,&*,&8-6%'<8"%'86%+'8"'67%' 58"-"/8-<'#6-6%+%"6':%&#8*"'2#%0'$7%"'&2""8";'67%'@-<-"/%'#7%%63''A67%&$8#%9'67%' ,*#68";'$8<<'-,,%-&'-6'67%'%"0'*5'67%'58"-"/8-<'#6-6%+%"6'8"'-'/-6%;*&.'/-<<%0' !""#$%&'(%#&()''*+%,-3

Determine whether this statement is true or false. When a purchase order is created, a financial document is also created. !"#$%&('=-<#%'>'!'58"-"/8-<'0*/2+%"6'8#'/&%-6%0'$7%"';**0#'-&%'&%/%8:%0'-"0'$7%"' 67%'8":*8/%'8#'&%/%8:%09'@26'"*6'$7%"'67%',2&/7-#%'*&0%&'8#'/&%-6%03' '

When the billing document is created in Sales and Distribution, an accounting document that debits the _________________ and credits _________________ is automatically created. !"#$%&(')2#6*+%&'-"0'&%:%"2%'

ÂŠ SAP AG

TERP10

13-97

What are the various acquisitions and retirements that can be posted in Asset Accounting? !"#$%&'()*+(,-./01.(2(3%"40&(0&(51&6/2#%(0&4%&7(./%(088#%..-"9(%".&:(-#(;24%(.0(2( <=(6>%2&-"9(26601".7()?+(.0(2(3%"40&7(@1.($-./01.(&%8%&%"6%(.0(2(51&6/2#%(0&4%&7( 2"4()A+(3-2(BB(@:(6&%2.-"9(2(51&6/2#%(0&4%&C( (

10.

What is the purpose of the asset explorer? !"#$%&'(D/%(2##%.(%E5>0&%&(9-3%#(2(6>%2&(03%&3-%$(08(./%(26.-3-.:(80&(2"(2##%.(5%&( 4%5&%6-2.-0"(2&%2(2"4(8-#62>(:%2&(80&(5>2""%4(32>1%#7(50#.%4(.&2"#26.-0"#7(50#.%4( 2;01".#7(50#.%4(2"4(5>2""%4(4%5&%6-2.-0"7(2"4(4%5&%6-2.-0"(52&2;%.%&#C(

ÂŠ SAP AG

TERP10

13-98

!"#"$%&%#'()**+,#'-#$

3+#'%#'5> ! ./%0/-%1(+2(!"#"$%&%#'()**+,#'-#$(3+&4+#%#'5 ! .0$"#-6"'-+#"7(8%/%75 ! 3+5'(3%#'%0()**+,#'-#$ ! 9#'%0#"7(.0:%05 ! ;0+2-'(3%#'%0()**+,#'-#$ ! ;0+2-'"<-7-'=()#"7=5-5 ! ;0+:,*'(3+5'()**+,#'-#$

 SAP AG 2006

TERP10

14-1

!"#"$%&%#'()**+,#'-#$.(/#-'(012%*'-3%4

)'('7%(*+#*:,4-+#(+6('7-4(,#-'D(@+,(E-::(1%("1:%('+. ! 5%6-#%('7%(+8$"#-9"'-+#":(4'8,*',8%4("#;(&"4'%8( ;"'"(,4%;(-#(!"#"$%&%#'()**+,#'-#$ ! <=>:"-#('7%(6,#*'-+#4(+6('7%(;-66%8%#'(!"#"$%&%#'( )**+,#'-#$(*+&>+#%#'4( ! ?;%#'-6@('7%(+'7%8(&@A)B <CB(>8+*%44%4('7"'(>+4'( ;"'"('+(!"#"$%&%#'()**+,#'-#$(

 SAP AG 2006

TERP10

14-2