P1 AGE
qWhenitcomestoTenderWriting,inadditiontotheskillsforwritingasuccessfulTender Writer,therearesomekeyattributesthatwillincreasethechancesofsuccess. qItcouldbeassumedthatthepersonwiththemostfamiliaritywiththeorganisation, productorservicebeingofferedisthelogicalpersonforthejob. qInfact,theydonotneedtobetheTenderWriteralbeittheyareavaluablereference sourcewhenthesubmissionisbeingputtogether.Thisarticlepresentsthesetop attributesthatsuccessfulTenderWritersbringtothetable
qTenderInvitationpacksfortendersubmissionscancontainmanypagestobeabsorbed acrossvariousdocumentsandreferences. qOneofthefirstthingsasuccessfulTenderWriterinSydneywilldoiswalk-throughthe keyinformationsuchaskeydates,requirements,etc. qTheTenderWriterwilleitherhighlightinformationrequiredtobesubmitted,important termsandconditions,otherspecificrequirementsthatmustbemetandanythingthat needsclarificationwiththewriteroftheTENDERINVITATION. Methodical
qTheywillalsobegintoformulatearoughplantoidentifywhoelseintheorganisation maybeneededtocontribute.
qFromthiswalk-through,theTenderWriterNTwillcreateaprojectplanworking backwardstoidentifythekeydatesthatspecificresponsecomponentsareneeded,and thetasksrequiredtoformulatetheresponses. qTheTenderWriterwillassignthesetaskstotheappropriateperson(s)intheorganisation willbeneededtocontributetotheprocess. qAtthispoint,theTenderWritingwillmeetwithanyrelevantpartiestogainagreement ontimelinesandavailabilitytosupporttheprocess,thenensureallpartieshaveacopy oftheplan. Organised
aretrackingagainsttheprojectplanandthatkeydates/timesarebeingmet.
qWithsomanymovingparts,itiscommonthatthetenderwritingprocesscanstrayoff track,soagoodTenderWriterwillensuretheyareconstantlymonitoringhowthetasks
qWheredatesstarttoslip,theywillquicklypivotasneededtoensurethetimelinegets backontrack. Tenacious
qThismayinvolvebringingotherpeopleintotheprocesstogettheresponsesdone,or gettingovertimeapprovedforexistingstafftoworktheadditionalhourstobringitback ontrack. qWhereinformationfromoutsidesourceshasbeenlacking,theTenderWriterwillmakeit theirmissiontopursuethisinformationonaconstantbasis,atthesametimeasfinding othersourcesincasetheoriginalsourcefailstodeliver.
qTherearequiteoftenteammemberswhoareneededtocontributetothetenderwriting responsethatwillbecompletelyunmotivatedtodosobecauseintheireyes,itis ‘interfering’withgettingtheir‘realwork’done. qAnexperiencedTenderWriterwillidentifythisquicklyandhasnaturalabilitytokeepthe entireteammotivatedtosticktothescheduleanddelivertheirrespectivecontributions whenrequired. Motivator
qTheTenderWriteralsofocussesonforminggoodworkingrelationshipswiththeteamso thattheteammemberswanttocontributeandbepartoftheteamsuccess.
qAseachpartoftheresponseiscompleted,thesuccessfulTenderWriterwillgothrough everythinginthatsectionwithafine-toothedcombtoensurethatallcriteriahavebeen answeredaccurately,thatanypricesarecurrentwithenough‘fat’tomanagepricerises andthatanytermsneededtobeintroducedtopreventrisksonprojectdeliveryare included. qAsthesubmissiondatedrawsnear,theTenderWriterwillstarttoworkthroughthe responsetop-downtorepeatthisprocessagain,matchingeverythingbacktotheoriginal TENDERINVITATION,termsandrequirementsdocuments. Meticulous
qItmayseemobviousthatthethingscoveredinthisarticleareprimaryassetsrequiredby aTenderWriter,butaweaknessinjustanysingleattributecanbringthewholeTender Writingprocessdowntoasub-standardlevelandreducethechanceofsuccess. qHavingateamsuchasRedTapeBusterstobringtheseattributestotheTenderWriting processmeansthatorganisationscanfocusonwhattheydobest(keepingthebusiness running),contributetheirexpertisewhereneeded,andstillproducethehighestquality tenderresponse.
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