Hawthorn Leisure Maintenance & Service

Maintenance & Service Guide to

Information regarding what we look after and what you are responsible for

hawthornleisure.com

Contents 1 1.1 1.2

INTRODUCTION Taking care of your obligations Public safety

2 2.1

GUIDE TO STATUTORY COMPLIANCE TESTING Testing and Compliance

3

GUIDE TO REPAIRS AND MAINTENANCE

4

NOTES AND USEFUL NUMBERS

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INTRODUCTION

1.1: TAKING CARE OF YOUR OBLIGATIONS Hawthorn Leisure’s Maintenance and Service Plan will help in taking care of most of your compliance and statutory obligations, for one simple fee, depending on the size of your pub.

The following pages of this guide will highlight those areas that are covered by Hawthorn Leisure.

For details of how much it costs, see our Guide to Charges.

1.2: PUBLIC SAFETY Health and Safety is always the Partner’s responsibility. You should notify Hawthorn Leisure of any repairs that we are required to make under the terms of your Agreement and take steps to minimise risk by using hazard tape, warning cones, signs etc.

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GUIDE TO STATUTORY COMPLIANCE TESTING

2.1: TESTING AND COMPLIANCE Particular attention should be paid to these trade critical or legally required items.

TESTING AND COMPLIANCE

HAWTHORN LEISURE

Cellar Cooler

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Duct Cleaning

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Gas Boiler

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Gas Equipment, Safety

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Gas Fires

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Gas Installation

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Electric, Hardwiring (PIR)

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Fire Alarm and Emergency Lighting

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Fire Risk Assessment

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Lifts and Hoists

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PARTNER

Hathorn Leisure offers help with Health & Safety Compliance Testing which is designed specifically to ensure that you are fully supported in the wide range of Health & Safety compliance issues relevant to your occupation and running of a licensed business. Services within the scheme include annual testing of gas, fixed wiring, emergency lighting, fire alarm installations and lifting equipment.

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

REPAIRS AND MAINTENANCE

HAWTHORN LEISURE

Air Conditioning

Repair, replace, service

Asbestos

Asbestos survey and management Asbestos removal or encapsulation

Balconies

Beam and Stanchion Casings

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Bowling Greens, Pavilions, Petanque and all Garden Games areas

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Burglar Alarm Systems

Car Parks

Ceilings

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Repair, decoration or renewal

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Cellar Cooling

General maintenance, e.g.: filter clean of debris and growth Install, replace Service

Cellar Sump Pumps and Pits Repair, replace, clean

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Cellar Access

Cellar curtains Cellar flaps - replace Cellar flaps, adjust, ease, repair Cellar flaps, internal locks and security Cellar skids - repair Cellar skids - replacement Crash Mats, Blocks and other Delivery Equipment Provision of safety ropes in trade/servery area

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Built-in Cupboards and Wardrobes

Fences (See Fences & Gates) Lighting (See Lighting) maintenance and repairs Lighting (testing and repairs of hard wiring) Pot hole repairs and all Health & Safety Large car park repairs – the first £500 is recharged to Partner

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Boundary Walls

Decorative garden walls External boundary walls of masonry/solid construction

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(F&F)

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Bar Counters and Back Fitments in Serveries

Blinds (Internal and External) and Fixed Shutters

FIXTURES & FITTINGS

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External flooring/decking/ballustrade Internal flooring/balustrade Decorative Structural

PARTNER

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1: The cost of fittings will be recharged to your Trade Account.

2: Additional cost to your Maintenance and Service Plan.

3: 10% Excess applies to all costs for works over £500

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

continued...

REPAIRS AND MAINTENANCE

Central Heating (Excess charge applies)

Boiler, replace Boiler, service, repair Circulating pumps, motorised valves Header Tanks, maintenance, replacement Hot water pipework, hot water cylinder, immersion heaters Radiators, pipework, time clock controls, TRVs - Repair Radiators, pipework, time clock controls, TRVs - Replace with major heating installation

Children’s Play Equipment

HAWTHORN LEISURE

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Flues

Fans: install Fans: maintain Linings

Cylinders (all gas types)

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Betterment, repair, replace pipework

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Cold Water Supply

Supply, after 1st stopcock Meter, boundary to 1st stopcock Mains supply to meter/boundary – Water Board is responsible

Damp Proof Works

Decorative finishes Injection and associated re-plastering

Ditches and Dykes

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Cleaning and maintenance

Doors

External - replace External, repair External, easing, adjustment, locks and door furniture Internal, repair or replace (including locks and door furniture)

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Door Bells Drains

Clean/clear, unblock jetting, scale removal, CCTV - If a collapse is identified after a cctv survey, Hawthorn Leisure will pay for the cost of survey.

Collapsed Manhole Covers Internal repairs above ground level

(F&F)

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Storage and securing

Cold Water Plumbing

FIXTURES & FITTINGS

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Chimneys and Flues (not Kitchen Extraction) Chimneys Clean, annually for non-thatched properties Clean, twice yearly for thatched properties Structural repair or Liner installation

PARTNER

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1: The cost of fittings will be recharged to your Trade Account.

2: Additional cost to your Maintenance and Service Plan.

3: 10% Excess applies to all costs for works over £500

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

continued...

REPAIRS AND MAINTENANCE

HAWTHORN LEISURE

Electrics (internal and external)

Annual Portable Appliance Testing (PAT) Hardwire repairs Periodic inspection, testing and remedial works to gain certification Upgrades to allow operation of new equipment (e.g.: extra phasing/meters) Wall mounted fittings including lights, sockets and switches - replace and repair

PARTNER

FIXTURES & FITTINGS (F&F)

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Electric Water Heating Appliances

Emergency Lighting (See Fire Procedures)

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Extraction Systems (Kitchen Ventilation)

Cleaning, ducts - We will provide one scheduled clean per year which will also include cutting any additional cleaning hatches required.

Cleaning and maintenance, rest of the system (not ducts) Regular cleaning and maintenance, filters Repair, replace including parts and filters Supply and maintenance of associated equipment (solenoid, interlocks, fresh air supply) Upgrade of equipment to comply with legislation

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Fans

Including fixed extractor fans, kitchen fans, free standing fans (See also Extraction System)

Fences and Gates

External fences and gates, repair and replace Internal fences and gates, (e.g.: enclosing play area or smoking area) repair or replace

Fire Backs (brick only)

Fire Prevention and Detection Fire Precautions

Existing (including wiring), test and maintain – two surveys per year which will include remedial works to gain certification Reactive repairs in between testing or identified when tested Weekly and monthly testing

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Fire Alarm

Existing (including wiring), test and maintain – two surveys per year which will include remedial works to gain certification Reactive repairs in between testing or identified when testing Weekly and monthly testing

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Fire Escape

Repair Maintenance and cleaning

Fire Extinguishers and Fire Fighting Equipment (including testing) Fire Officer / FRA requirements

Survey Remedial works - essential structural and system repairs Upgrade internal fire door

Flood Defences

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Not fixed (moveable)

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Floorboard Sheet Boarding Repair, resurface, replace Structural Joists

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Floorboards

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

continued...

REPAIRS AND MAINTENANCE

HAWTHORN LEISURE

PARTNER

FIXTURES & FITTINGS (F&F)

Floor Coverings (repair and maintenance)

Carpets, rugs, lino, pvc composition tiles and joint less flooring, altro, cork treads, risers and flooring Ferrado nosing’s to staircases, woodblock or parquet flooring.

Preparation/latex screedings to receive coverings

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Fuel

Oil or LPG tank cages and chains (part of Partner’s contract with supplier)

Gas Fires (built in)

Annual safety test (this is a statutory compliance) Replace

Gas Services

Meter to appliance: not including flexible hose Supply up to meter: (contract service provider) Upgrade of meters

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Glazing (including secondary glazing)

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Roof Lights, Sky Lights and all glazed openings

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Install and replace Maintenance/enzyme renewal

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Install, replace Maintenance, cleaning, emptying

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Keep clear Repair, replace

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Walls, roofs, water pipes

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Grease Guzzlers Grease Traps

Guttering, Rainwater Downpipe, Rainwater Good's and Gulley's Insulation

Interior Finishes and Fixtures and Fittings

Including floor covering and tiles, quarry tiles, skirting boards, wall tiles, supply of tiles, fixing of tiles, decorations and preparation of all ceilings, walls, woodwork and pipework

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Interior Repairs

To ceilings, plaster, doors, architraves, door furniture, door closers

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Landscaping

General upkeep maintenance, including maintaining hedges, trees, climbers and creepers, planters, watering systems etc.

Patios, pathways, Decking, Block Paving etc.

Ponds Remedial tree surgery and tree removal for safety reasons

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Lifts, Hoists and Loading Platforms Barrel Hoist (mobile) Install (fixed) Maintenance, service, testing (Fixed)

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1: The cost of fittings will be recharged to your Trade Account.

2: Additional cost to your Maintenance and Service Plan.

3: 10% Excess applies to all costs for works over £500

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

REPAIRS AND MAINTENANCE Lighting

continued...

HAWTHORN LEISURE

Emergency Lighting (See Fire Precautions) External Corporate Lighting

Bulbs, tubes, starters Fittings Wiring to

External Non-Corporate Lighting

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Bulbs, tubes, starters Fittings Wiring to

Internal Lighting

Bulbs, tubes, starters Fittings Wiring to

Macerators

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Oil Storage Tanks

PARTNER

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Non-structural Sheds - structural Upgrades

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Pest Control

Rodent control Structural repair due to woodworm

Roofs

Coverings Flashing i.e. valley gutters (not including keeping clear) On-going maintenance (cleaning, clearing) Supporting structure

Sanitary Fittings (Sinks, Basins, WC Suites, Urinals etc.)

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Including maintenance and supplies

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Fixed and loose

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Seating

Sewage

Cesspool/Septic Tank

Empty Repair Replace

Sewer Pump Station

Empty Install Service, repair, replacement of parts

(F&F)

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Fuel pipeline to entry into building

Outbuildings

FIXTURES & FITTINGS

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1: The cost of fittings will be recharged to your Trade Account.

2: Additional cost to your Maintenance and Service Plan.

3: 10% Excess applies to all costs for works over ÂŁ500

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GUIDE TO REPAIRS AND MAINTENANCE

In the event of an inconsistency or dispute, our Agreement with you will take precedent.

continued...

REPAIRS AND MAINTENANCE

Signage

HAWTHORN LEISURE

External Signs

Cleaning of signs and maintenance Letters, where part of Hawthorn Leisure corporate signage scheme Pictorial sign and post, repair or replace

Internal Signs

Including illuminated signs

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PARTNER

FIXTURES & FITTINGS (F&F)

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Including Wood Burners

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Maintenance Replacement

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Solid Fuel Stoves

Stillage's and Stillage Racking (can be supplied by Hawthorn Leisure Cellar Services) Stairs

Floorboards, balustrade, bannisters – maintenance and repair Structural/replace

Tiling

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Wall and floor

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Plasterboard (repairs and replacement)

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E.g.: cistermisers, etc.

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Walls

Water Control Devices Windows

Frames, repair Glazing, sash cords and weights and furniture including locks Replacement Wire guards to Windows, Lantern, Lights, including snow guards

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NOTES AND USEFUL NUMBERS

Use these pages to keep a note of local suppliers and people who can help with any maintenance and service problems.

PHONE NUMBER

hawthornleisure.com

CONTACT NAME

10

Hawthorn Leisure Limited

Westbury Office Angel Mill Edward Street Westbury Wiltshire BA13 3DR

General Enquiries

01373 828 719 enquiries@hawthornleisure.com

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