MONTHLY REPORT October 2015 NAME: ROLE: DATE:
Edward Pollock President (Communications and Democracy) 06/11/2015
Updates and Achievements from Past Month Union Promote Give It A Go Week events and activities and encourage involvement in RGU:Union Meet with students to advise and support the planning of events such as balls and galas Produced regular ‘Wired’ communications for all students on Mondays, coordinating articles Promoted and contacted students interested in RGU:Media Updated content on the RGU:Union website, including adding magazine articles and radio podcasts to the media pages Supported GianPiero on distributing regular Purple Wednesdays videos Planned and hosted initial RGU:Media meetings to recruit members Worked alongside Fred to plan and coordinate One RGU, Many Nations Carnival o Organised preparation meetings o Arrange for One World Party o Coordinated catering o Created recruitment video o Managed health and safety o Coordinated audio visual o Booked sound engineer o Managed budget o Bought flags and promotional materials o Designed promotional graphics o Produced world map posters o Arranged press release o Social media promotion o Communicated through all student e-mail o Posted Vine videos for promotion o Recruit performers and stall holders o Coordinated Ferdinand welcome video Promoted and collated results from the Freshers Feedback Survey Called, prepared the agenda for and chaired the executive meeting for this month Held a staff meeting to review Freshers Week and outline improvements for future
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Attended staff meetings to discuss the work being done and possible collaborations or support Filmed training videos in the radio station to produce training moodle page Reviewed society budget requests and distributed resources to societies Updated election regulations to correct errors for VP (Events) and VP (Environment) roles Attended Language Society EGM to ensure democracy in their elections Planned, hosted and chaired annual general meetings and elections for Radar, RGU:TV and RGU:Radio Wrote ’10 Reasons to Run in By-Election’ post to promote by-elections nominations Supported Marty, through promoting RGU:RAG Week and Movember events on social media and e-mail Organised site visits to venues such as AECC, and Marcliff hotel to create an events guide for future balls and functions including Student Achievement and RGU Business Ball Form initial plans for Respect Campaign to discourage lad culture behaviour and promote equality in the student community Worked to host and organise ‘Your Aberdeen Forum’, but low attendance meant the event turned into a ‘Go Out And Listen’ activity Chaired and supported societies forum, to discuss Give It A Go Week, meeting space and more Communicated and responded to concerns around building hour changes announced Met with Garage Nightclub to review Freshers Week partnership and discuss areas of improvement Launched an #IWillLead campaign on University Street to encourage women nominations in the Byelection through showcasing inspirational women leaders throughout history and at RGU
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University Attended Board of Governors meetings to represent the students voice Arranged training for Faculty Officers to induct them to their role and university representation structures Met with ResLife team to coordinate collaboration and joint working Hosted a stall as part of the Gray’s Art and Culture Expo to promote volunteering and student media Worked to define and redevelop the Student Partnership Agreement for 2015-2016, coming up
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with a new visual, and student friendly concept Met with course leaders in Aberdeen Business School to further discuss distance learning engagement Participated in a meeting to review students transitions project work and to support work in future Had regular meetings with university senior management to provide updates Coordinated the filming of a welcome speech from Ferdinand for
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Aberdeen
• Attended meeting of the Aberdeen Student Community Partnership Working Group, to discuss developing a community strategy in partnership with NESCol and AUSA. • Organised a community priorities voting board, to outline the development priorities for RGU • Coordinated feedback surrounding First Bus and student transport issues through social media • Met with the management team at First Bus to discuss student concerns and begin dialogue • Continued to coordinate and manage the Safe Taxi Scheme - Aberdeen • Attended networking event held by Aberdeen youth Council with fellow officers from NESCol and AUSA
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Scotland/UK Wrote a letter with the Impact Report for 20142015 and distributed it to students unions across Scotland and RGU senior management. Met with European Commission to discuss hosting a possible exhibition at RGU Met with Rob Henthorn from NUS to discuss placement representation and catch up Participated in the filming of a national ‘Prevent’ toolkit video to advise on the Counter Terrorism and Security Act (2015)
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Plan for Current Month
Organise One RGU, Many Nations Carnival Promote By-Elections Work on developing Student Partnership Agreement Support the re-launch of RGU:Radio Work on developing new strategic plan Promote Movember campaign Develop Respect Campaign Support organisation of Winter Graduation Ball Attend and support representative meetings Attend NUS Presidents Summit Meet to review RGU Communications strategy
Host Student Partnership Forums with various schools Coordinate ‘Partnership in Action’ project Recruit editor and collate articles for Radar magazine
Manifesto Updates NONE
Team Updates NONE
Outline Campaigns Get Involved Campaign Promote the range of opportunities and activities RGU:Union offers to students and encourage student to get involved. #IWillLead Campaign Break down barriers for women submitting nominations in the By-Election through a poster campaign on University Street. Respect Campaign Work to promote equality and respect in the student community and tackle discriminatory and ‘lad culture’ behaviour.
Future Training NONE
Motions For Executive Committee NONE