Event Guide Site and activity maps Your car park pass Full event programme Emergency procedures and site rules Joining instructions Code of conduct Entertainments programme Excited? You should be. 4 days of 45 activities, 3 big parties, 3 stage shows, a whopper of a camp fire and 1500 Somerset Scouts camping together. Thank you so much for choosing to come to ScoutFest, it’s your event make it something special. This guide contains everything you need to know whether your an 8 year old Beaver or an 88 year old leader (we’ve got a few!). Have a fantastic camp. Kings and Queens We’re celebrating the Queens Diamond Jubilee with Scouting adventure at ScoutFest. The event theme is Kings and Queens. If you want to dress up - do. The best time to do this is at the ScoutFest party on Sunday night. Build gates, hang bunting, fire cannons (not literally) whatever it is you can come up with to celebrate the Jubilee. Please bring your group flag to the ScoutFest opening ceremony at 8.30 pm at the stage. The show starts at 9pm but we have a special flag parade to organise for the show beforehand. We need one flag and one young person from each group. Informal uniform, ScoutFest t-shirts and neckers, if you have them.
k/scoutfest
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Getting to site The Wincanton Sports Ground BA9 9RA
3 0 3
A
Staff Car Park
Main gate and booking in Admin reception
Main Car Park
Kit drop off
Signposted
The ScoutFest site opens at 12 Noon June 1st to groups and participants. Event volunteers may arrive on site as per their team leader’s instructions.
Wincanton A371 Blandford (A357)
Anyone working on the ScoutFest site prior to opening on June 1st must have booked in with Admin prior to 10am.
Your wristband
Have your wristband ready and book in at the main gate or info point when you arrive at ScoutFest.
This neat little band helps us identify and help you very quickly in emergencies. The barcode retrieves all your health information in a flash. Please wear the band for the duration of ScoutFest and if you lose or break it visit the admin team for a replacement.
Event info and help online
Full name
Ivor Teapot
Photo Med Shoot
Your unique barcode Somerset Scouts // ScoutFest
Photo, shooting and medical
be taken Photo = your photo can on you have about a medical conditi us told e hav you = MED Shoot = you can shoot
Event Guide //1
Arriving on site
Early set-up from Weds 30th onwards
Car parking and traffic flows are limited. Please share transport and reduce the number of cars arriving. Blue Gate: Main Car Park- parents and groups Pink Gate: Kit drop off Yellow Gate: Staff Car Park - staff camping and parking Once parked proceed to the Main Gate and Booking In with your wristband, at this point you will be scanned onto site and directed to your sub-camp. If parking at ScoutFest please print and display the car park pass in this event guide. Display it clearly in the front windscreen of your car before your arrival.
Kit drop off For groups a kit drop off point is provided. This is not accessible for individuals arriving at ScoutFest and is intended to make it easier for large groups to offload kit onto their camping site. There may be a wait. No vehicles are allowed onto the camping or activities site at ScoutFest. We will provide small lowpowered vehicles for transport to your campsite from the kit drop off point. There may be a short wait.
Sub camps On page three there is a site map. Check out which sub camp you are on:
Balmoral Castle
Buckingham Palace
St James Palace
5th/7th City of Wells 1st Ilton and Broadway 1st Curry Rivel and Drayton Guides 1st South Zeal Scouts Somerton Scout Group
West Coker 1st Wincanton The Levels Sedgemoor Explorers Plymouth District Explorers 1st Exmoor and Williton Groups Holy Trinity
1st Bridgwater (St George’s) Wembdon 2nd Templecombe 5th Frome Scout Group 1st Exmoor Great Lyde 3rd Sparkford Horrabridge Scout Group (2)
Clarence House
Kensington Palace
Sandringham House
Ecos Explorers 1st Shipham Cubs Horrabridge Scout Group 9th Yeovil Guides (St Andrews) Central Taunton Bishops Lydeard Scout Troop Mendip Explorers
10th Exeter St Andrews Scout Group 1st Burnham on Sea Scout Group Yeovil Division Guides St James Scout Group 1st Burnham-on-Sea (2)
1st Cheddar Scouts 1st North Petherton 14th Bridgwater East Coker Staplegrove Scout Group
Hampton Court Palace
Windsor Castle
1st Coleford 2nd South Petherton Shepton Mallet Chard Guides 1st Huntspill & Highbridge 1st Chard Scout Group
2nd & 4th Yeovil Wessex 2nd Exeter Weare and District Wilton
Somerset Scouts // ScoutFest
Please wear your . neckers around site Event Guide //2
Somerset Scouts // ScoutFest
F POINT
Booking in
r Please wear you site . neckers around
Pink G Kit D ate ro Poin p Off t ON LY
Event Guide //3
Admin reception
STAF F CAM PING
STAF F PARK CAR
Sub camps
Don’t engage in inappropriate behaviour or contact e.g. play fights, insults, obscene gestures
Don’t make threats or suggestive or offensive remarks, even in fun
Do treat everyone with respect
Do respect everyone’s right to personal privacy
Somerset Scouts // ScoutFest
Do remember this code when sending texts, emails, making phone calls and using Social Media
Do remember your Promise and Law
Do treat everyone as you would like to be treated yourself ie words, actions, attitudes
Do talk to a leader about others’ behaviour you do not like
Do talk to a Leader about anything that is worrying you
Don’t allow bullying
DO NOT
Do put this code into practice at all times
DO
t r everyone’s ScoutFes o F SOMERSET SCOUTS CODE OF CONDUCT ent m y jo n e d n a fety saHave fun, build friendships and be safe
Code of conduct
Illegal or certain antisocial behaviour will result in those concerned being sent home.
SCOUTFEST RULES:
Pete Divall DCC(Programme)
The team has been working very hard for many months now to ensure that everyone will have a safe and enjoyable ScoutFest, This is your chance to join fellow Scouts and Guides from across the County and beyond to participate in activities especially organised for your section. Please ensure that you read and understand the Code of Conduct and that you will fully comply with it whilst at this event. All of us have a responsibility to behave in such a way as to not endanger or spoil the event for other participants. All that is now required is that you enjoy ScoutFest weekend. Have as much fun as you can, and leave at the end of the event with pleasant memories of a safe and happy time that you have spent with friends.
Welcome to the Somerset ScoutFest 2012.
Event Guide //4
Water
Fire
Water points are marked ‘W’. Please make sure that taps are turned off and be sparing with water use. We have to pay per litre.
Is a major risk on site. Strictly No Fires to be lit at any time. • You must have three water buckets filled outside your catering tents.
All waste water must be strained and then emptied into the waste collection tanks around sub camp sites.
All emergencies must be reported to reception, sub camp leader or the site / safety staff immediately on:
Waste Water Rubbish
Please double bag your food and rubbish waste collections and place by your sub camp site entrance for collection. Please don’t drop litter- there will be large blue bins around site.
Emergency 07906 605 911
Follow their instructions.
If you hear the emergency horn bring used, all camp members must move to the emergency assembly point and form up in sub camps. Look for your sub camp banner. A group register will be taken per sub camp. Further instructions will then be issued.
Evacuation
Recycling
If the site / camp needs to be evacuated full instructions will be given out by your sub camp leaders.
Don’t dig
• No vehicles are allowed on the camping fields • All vehicles must be parked in the main car park. • Staff only can park in the staff parking site. • All vehicles must display a car permit in their window screen.
Glass , plastic bottles, gas containers, tin foil and tins should be placed in green or white plastic bin liners and placed by your sub camp site gate for collection.
The digging of holes for wet pits or any other reason is strictly forbidden.
No pets
No pets, dogs, cats, giraffes, gerbils, alpaca, snakes or any other kind of pet must be brought onto site at any time. Assistace dogs are permitted, please contact us prior to ScoutFest to arrange. Somerset Scouts // ScoutFest
Vehicles
The main car park gate will be locked from 11.00pm to 7.00am. If you need to depart during these times please report first to security at the Pavilion. ScoutFest or The Somerset County Scout Council do not accept responsibility for vehicles or their contents left on the ScoutFest site.
Event Guide //5
Quiet Times
No Alcohol
Please keep noise to a minimum, turn off generators and lights out between 2300 and 0700.
Please do not consume alcohol on the ScoutFest site except in the leader’s indoor lounge where a bar will be operating.
Smoking of any kind is strictly prohibited on site. A leader’s only smoking area is available outside the leader’s bar.
First Aid
No Smoking Lost wristbands
Simply visit the admin team on the village green and they can issue you with a replacement.
Leaving site
Please make sure you scan out at your nearest admin point before leaving site. If Admin is closed when you need to leave, make sure you see a member of the security team.
Admin & information
• By the entrance to the main car park • In the village square Opening times Car Park Admin Friday
12 Midday – 11pm
Saturday 7am-9pm Sunday
7am -9pm
Monday
7am -3.30pm
Village Green Admin Friday
12Midday – 11pm
Saturday
7am – 11pm
Sunday
7am – 11pm
Monday
7am – 5pm
Somerset Scouts // ScoutFest
In the event of a first aid incident please attend the medical centre inside the Pavilion. In an emergency contact 07906 605 911, the first aid team will respond.
Leaders’ lounge
Opening Times
8pm - 11pm Friday, Saturday & Sunday.
Central catering Breakfast 7am - 9am Lunch 12pm - 2pm Dinner 6pm - 7pm
Event Guide //6
Activities.
15
Carymore Education Centre World Jungle Bug Fest International Badger Club Scout Museum /Scout Shop Harambeeforkenya Climbing Inflatable Shooting Archery Shelter / Water Boxes Rural Youth Project Ice Rink Monkey Bridge Laser Clay Pigeon Shooting Sports Zone
Somerset Scouts // ScoutFest
facebook.com/somersetscouts
twitter.com/somersetscouts
25
CAMPFIRE
INFO CENTRE
Activities
Stage Management Circus Skills Fire Team Art and Craft’s Morris Men Band Zorbing High Ropes Trampolines Camp Fire Photo Booth Explorers Centre Tuck Shop Cotswold WS Media Bus
camp fire
25
15
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
r Please wear you site . neckers around
1 2 3 4 5 6 7 8 9 9a 10 11 12 13 14 15
6
World Jungle indoor
2a
STAGE
2
Adult only smoking area
5
45 5
21 World Jungle outdoor
2b
21
16
5
29
1
12
29
9
9a
20
7
7
3
7
27 BIG TOP
1
8
24
10
17
7 24 22 16
Big Top
VILLAGE 143 20 11 17 SQUARE 10
Village square
Cafe and tuck shop
28
28
Internet Cafe
CAFÉ
stage
4
19
ScoutFest t-shirts on sale in the tuck shop.
19 26
30 1826 3
6
info
p a M s e i t i v i t c A
14
11
12
8
23
22
27
13
Event Guide //7
23
Over 15% off for leaders and young people all weekend
13
e m m a r g o r P t n e Ev Friday June 1st
Place Time
stage
Please wear your . neckers around site
Event
1200 - 2200
Site opens, arrival, booking in
Our admin team will be open during these times to book you (and your group) onto site. It’s is very important that you book in upon arrival.
2100 - 2200
Opening ceremony Please wear informal uniform
Be part of the opening ceremony hosted by Explorer Scout Jonnie, featuring Explorer Sam’s singing stage show. Our official event opening on the big stage.
Saturday June 2
nd
0930
Flagbreak
At the sound of the flagbreak siren we will conduct a site-wide flagbreak in situ.
0930 - 1000
Beaver welcome and Zumba
Beaver Fun Day starts with a mass Zumba exercise class. It’s fun and keep fit! Even if you’re not a Beaver or Beaver Leader this might be worth a watch.
1000 - 1230
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1230 - 1400
BIG Lunch
Our Scouting community Jubilee picnic celebration. (See BIG Lunch on page 13)
1400 - 1630
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1630 - 1830
Free time, dinner
Time for tea, take a break, the Explorer Chill out zone will open during this time together with the ScoutFest ice rink.
1830 - 2000
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1900
Camp fire
A whopper of a campfire, sing along and sketches.
stage 1900 - 2030
ScoutFest Talent Show
A huge variety of acts will be taking to the stage for the biggest ever talent show we’ve run. Please bring anything you like to the stage, bucket orchestras, magic, humour, pogo stick jumping...
stage 2030 - 2200
Field Disco
Dance the night away.
stage
village square
27,12
25
Sunday June 3
rd
stage
27
0930
Flagbreak
At the sound of the flagbreak siren we will conduct a site-wide flagbreak in situ.
0930 - 1000
Scouts Own
Not any old Scouts Own, this one involves live music and promises to be an uplifting spiritual experience.
1000 - 1230
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1230 - 1400
Free time and lunch
Check out the Somerset Scouts photobooth or take a skate on the ice rink. Activities have a lunchbreak but there is still fun to be had.
1300 - 1400
Network / Explorer and Young Leader get together
An hour of hilarious, edgy ‘minute to win it’ challenges and a chance for Explorers, YLs and Network to hang out together.
Somerset Scouts // ScoutFest
Event Guide //8
Sunday June 3
rd
stage
continued
1400 - 1630
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1630 - 1830
Free time, dinner
Time for tea, take a break, the Explorer Chill out zone will open during this time together with the ScoutFest ice rink.
1830 - 2000
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
2030 - 2230
ScoutFest Party
Performances from talent show winners and acts celebrating ScoutFest and the Queen’s Jubilee. Will include pyrotechnics.
Monday June 4
th
stage
Departure day
0930
Flag break
At the sound of the flagbreak siren we will conduct a site-wide flagbreak in situ.
1000 - 1230
Activities
Get stuck in. Which ever activity you would like to do, whenever you would like to do it. (See activity programme on page 10)
1230 - 1400
Free time and lunch
Check out the Somerset Scouts photobooth or take a skate on the ice rink. Activities have a lunchbreak but there is still fun to be had.
1400 - 1500
Closing ceremony (uniform)
A formal camp closing ceremony on the big stage.
1500
Site departures
Have a safe journey home. Please refer to departure times below.
1800
Site close
Departure We can’t all leave site at once so we have devised the following schedule to help manage traffic flows effectively. Please help everyone by departing at your allotted time to make getting home easier for all. We have prioritised departure for those who live furthest away.
1500 - 1600
West Somerset District Sedgemoor District Guides Visitors from out-of-county
1600 - 1700
Yeovil District South Somerset District Taunton District
1700 - 1800
Frome District Camelot District
Somerset Scouts // ScoutFest
There is no need to scan out after 1500 on Monday. Please ensure all other site arrivals and departures are scanned in and out.
Event Guide //9
e m m a r g o r P y t i v i t c A
Running Saturday - Monday Activity
Beavers
Cubs
Scouts
Explorers
Network
Beavers
Cubs
Scouts
Explorers
Network
Beavers
Cubs
Scouts
Explorers
Network
Beavers
Cubs
Scouts
Explorers
Network
Shooting Archery Arts and crafts Somerset Scout Museum Badger club - swap zone Climbing wall Zorbing Sports zone, astro free play Ice rink - open during lunch and until late. Human Table Football Beaver bouncy castle Gladiator inflatables Demolition ball Pillow bash Track Car Racing Internet cafe - by Admin reception Monkey Bridge Soap stone carving Cotswold workshops
Saturday - Sunday only Activity
Bungee Trampolines BugFest creature encounters Carymoor Education Centre Laser Clay Pigeon Shooting DJ Mixing
Saturday only Activity
Fire engine and fire safety display unit Shelter Box information stand Water Box information stand Morris Men dance workshop Our Sporting Adventure Kings and Queens Arts and Crafts African Arts and Crafts Global Play Samba Drumming African Dance
Sunday only Activity
Circus Skills Rural Youth Project Community bus (temp tattoos, candy floss) High Ropes course (height restrictions apply) Caribbean arts Street Dance / break dancing African drumming Giant mural / big art
Somerset Scouts // ScoutFest
Event Guide //10
s t h g i l h g i H e m m Progra
Friday
Saturday
Opening ceremony 9pm
Morris Dancing Workshop - morning
Don’t miss the first of our three mass parties at the ScoutFest stage. Live singing, dancing and a visit by some royalty. Please wear your ScoutFest t-shirt.
See this Somerset tradition bought to life and have a go yourself. It’s really quite easy and not every day you get to hit your mates with big sticks.
Sunday Network, Explorer and Young Leader’s party 1pm - 2pm It’s not often all the county’s Scouts are in one place at a time. The Somerset Network and Explorer teams are hosting this party. Fun and games gauranteed to leave you crying with laughter. Come along for the get together - refreshments will be provided.
e g n e l l a h C p i h s d n The ScoutFest Frie
ge and Complete the Challen ship band d n ie fr st e tF u co S a e receiv
Find yourself a friendship patrol of 4 - 8 members. Head to the admin tent to get a question sheet and complete the challenge to receive a friendship band.
3 1 0 0 7 0 0115 7
Text us a message to see it displayed on our big screens.
Examples include: “Hey Mum, having a rad time here at #ScoutFest, oh my gosh, so much fun!” Texts will be charged at your standard message rate. tscouts twitter.com/somerse
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Somerset Scouts // ScoutFest
Event Guide //11
s ’ t s e F t u o c S e f a c t e n r e t in k/cafe
.org.u www.somersetscouts
Sat/Sun 1200 - 1500 1630 - 1800 1900 - 2000
Mon 10001300
Find us in the Village Admin tent
Send an e-card home
Write home to your mates with a personalised ScoutFest e-card, just a few clicks away! Don’t forget to bring the email addresses of your friends.
Choose your songs
Reinventing the Juke Box, submit your playlist requests and our ScoutFest DJs will play your tunes during the field discos and throughout the day on our mega sound system.
Sign our visitor book
Let us and everyone else know you were here, sign our e-visitors book online in the internet cafe.
Photobooth
Sat/Sun 1000 - 1230 1400 - 1630 1900 - 2030
Take home a memorable photo from ScoutFest, we’re running our hugely popular photobooth with a whole range of new backgrounds to choose from. And, this year, we’re awarding a special prize for the most creative King and Queen themed pose.
Mon 10001300
: Previous event example
Photos are free to share online, have as many taken as you like. Please bring 50p per printout and ensure you have photo permission to take part. Somerset Scouts // ScoutFest
Event Guide //12
T
he Big Lunch is a simple idea from the Eden Project. The aim is to encourage as many people in the UK as possible to have lunch with their neighbours and in their communities once a year, for a few hours of friendship and fun. Since starting in 2009, thousands of Big Lunches have taken place in all kinds of communities, and in 2011 the number of participants doubled to the best part of two million.
In 2012 the event will be called The Big Jubilee Lunch and will proudly support The Queen’s Diamond Jubilee celebrations on Sunday 3rd June. A record number of people across the UK are expected to take part. We are very excited that The Big Jubilee Lunch will feature as part of ScoutFest 2012 and hope that the scouting community enjoy taking a break from the huge programme of activities to make new friends and get to know each other a little better.
h c n u L g i B ’s t s e F t Scou Square
1230 - 1400: Villaangdea teddy bear. et Bring a picnic, blank
“
ig Lunch
to the B Please wear uniform
It seems to fit perfectly that in our Scouting Community we get involved and celebrate this fantastic jubilee event with thousands of others nation-wide.
Somerset Scouts // ScoutFest
James Divall, head of programme at ScoutFest
“
Event Guide //13
s ’ t s e F t u o c S lenSttage. Got T- a 7pm, Big
Please bring a torch.
Saturday
est talent show tF ou Sc e th in t ar p ke Ta s, microphones. p am , ts gh li t go ve e’ w to put on a show. d ee n u yo g in h yt er Ev
Sign up Saturday 2pm until 4pm At the Stage Door.
There will be a brief talent show rehearsal and sound check at 1630. Please bring music on CD, instruments, costumes and so on to this sound check.
You can VOTE for your favourite act on the night by text. Put 01157070013 in your phone now and get ready to vote. Texts will be charged at your standard message rate.
Stage Entertainments Friday
Saturday
Sunday
Monday
Opening ceremony 2100
Morning Beaver Fun Day Zumba 8.30am
Campfire 1900 - 2000
Closing ceremony 1400
Please wear informal ScoutFest uniform. Group flag call at 8.30pm
BIG Lunch picnic entertainment 1200 - 1400 Talent Show 1900 followed by field disco
The ScoutFest Party 8.30pm - 10.30pm includes disco
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Somerset Scouts // ScoutFest
Event Guide //14
Village Square
Over 15% off for leaders and young people all weekend
Cotswold Scout Shops
Ice Rink
Don’t miss out on ScoutFest t-shirts from Tuck Shop.
Skate any time we’re keeping it open as much as we can.
The Pitch Tuck Shop! Delicious sweets.
Explorer / Young Leader chill out.
Internet Cafe
Take home a picture from the ScoutFest photobooth
Stage
Photobooth
(example from last year)
Somerset Scouts // ScoutFest
tscouts
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setscouts
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Event Guide //15
s r o s n o p S Our SALT EXPRESS DORSET VEHICLE RENTAL.qxp
10/09/2010
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R.J Marsh Building Contractors Ray Marsh Alder Cottage, 55 West Woodlands, Frome, Somerset, BA11 5EN 01373 461 319 97850 872 222 ray.jmarsh@btinternet.com Somerset Scouts // ScoutFest
Event Guide //16
Car Park Pass
Please display this pass in your windscreen when your vehicle is onsite at ScoutFest.
Please book in as soon as you arrive at ScoutFest.
Have your pass ready when you arrive for presentation to gate staff.
Vehicle Registration
Your mobile phone contact
Driver’s name
Where are you most likely to be onsite?
Please write nice and big
SOMERSET Somerset Scouts // ScoutFest
Event Guide //17