Rochdale Village BoaRd of diRecToRS meeTing

resolutions - May 22, 2023

R14-23:

Moved by: Khedda Hayden-Ryan

Seconded by: Nadine Browne

WHEREAS, the resolution for Speaker Adams space relocation R3522 was passed by the Board at the November 2022 Rochdale Village Board Meeting for an amount not to exceed $801,855.

WHEREAS, the amount of $801,855.00 was a typo that was realized prior to the November 2022 Board Meeting but was not corrected prior to the vote due to a management oversight;

WHEREAS, the correct amount should have read $899,915.00 as stated in the architectural bid analysis reviewed prior to the November Board 2022 meeting;

WHEREAS, this does not alter the bid results with the difference between the low bid and the second lowest bid amount of $315,348; and

WHEREAS, this does not alter the funding source of the 2019 Wells Fargo refinance that were earmarked for Mall 1 renovations.

Contractor Base Bid Electrical/ Not to Sprinkler Exceed Bid Contingency if needed

Genesys $739,915.00 $160,000.00 $899,915.00

Quadrant $1,055,263.00 $160,000.00 $1,215,263.00

Elmhurst $1,468,220.00 $160,000.00 $1,628,220.00

Construction

Development

Electrical

NOW THEREFORE, BE IT RESOLVED, that the Rochdale Village, Inc. Board of Directors approves the renovation of the suites for Speaker Adams, for the correct amount, not to exceed $899,915.00 to be funded from the Wells Fargo Account.

FOR

Keysha Beasley Nadine Browne

Edward Douglass Stacey Francis

Jean Hall Gary Hawkins

Khedda Hayden-Ryan

Althea Hicks

Maryam Hubbard Sheila McKenzie

Jean Randolph-Castro Kamal Saleem

Derrick Shareef

ABSENT

Letisha Azizah Clifton Stanley Diaz

Thirteen for, two absent; motion passes.

R15-23:

Moved by: Stacey Francis

Seconded by: Jean Randolph-Castro

WHEREAS, the Board of Directors suggested Management find options to add ADA automatic door openers to the management office to enable those in need of proper ingress and egress;

WHEREAS, proposals were sought from qualified contractors two ways, Option 1 to adapt the existing storefront doors to add new ADA door openers and associated hardware. Option 2 was to replace existing storefront doors with new storefront doors and glass;

WHEREAS, two additional alternates were also included on the bid form, alternate B to add resident key fob access and a visitor intercom, and alternate C to provide completion of work after hours; alternates of which Elmhurst Electric, Corp provided the lowest bid for both Options 1 and 2; and

WHEREAS, nine (9) companies were invited to bid only three provided proposals; Elmhurst Electric Corp., R. Acevedo Contracting, Inc. and Quadrant Development Consultant, Inc.

WHEREAS, due to financial constraints, management recommends choosing option 1 plus alternate A and C for $20,570.

THEREFORE BE IT RESOLVED, that the Rochdale Village, Inc. Board of Directors approves the award of contract to Elmhurst Electric Corp. in the amount of $20,570 to be funded by the operations account.

For

Keysha Beasley Nadine Browne

Edward Douglass Stacey Francis

Jean Hall Gary Hawkins

Khedda Hayden-Ryan Althea Hicks

Maryam Hubbard Sheila McKenzie

Jean Randolph-Castro Kamal Saleem

Derrick Shareef

Absent

Letisha Azizah Clifton Stanley Diaz

Thirteen for, two absent; motion passes.

R16-23:

Moved by: Jean Randolph-Castro

Seconded by: Khedda Hayden-Ryan

WHEREAS, Rochdale’s Power Plant was originally constructed with four interior boilers that provide steam contributing to utilities such as electricity, hot water, heating and cooling;

WHEREAS, an additional boiler was added to the exterior of the Power Plant enabling Rochdale to build three new interior boilers in place without interrupting utility service;

WHEREAS, the additional boiler has changed our potential carbon footprint causing compliance issues with the Department of Environmental Conservation (“D.E.C.”);

WHEREAS, Management and our Power Plant Engineers believe that the additional redundancy adds significant value to the Power Plant because we are an islanded facility; and

WHEREAS, a proposal from Environmental and Energy Solutions, Inc. via the Outage Experts has drafted a comprehensive plan to reach Title V D.E.C. Compliance, keeping all five boilers, for a total amount of $62,470.00.

THEREFORE BE IT RESOLVED, that the Rochdale Village, Inc. Board of Directors approves the amount of $62,470.00 to Environmental and Energy Solutions, Inc. for the purpose of Title V D.E.C. compliance for all five boilers, to be funded from the Operating Account.

Motion To Table

Moved by: Nadine Browne

Seconded by: Jean Hall

For Tabling

Keysha Beasley Nadine Browne

Edward Douglass Stacey Francis

Jean Hall Gary Hawkins

Khedda Hayden-Ryan Althea Hicks

Maryam Hubbard Sheila McKenzie

Jean Randolph-Castro Derrick Shareef

ABSTAIN ON TABLING

Kamal Saleem

Absent

Letisha Azizah Clifton Stanley Diaz

Twelve for, one abstention, two absent; motion to table passes.

WHEREAS, bids ranged in cost from Option 1 from $20,570 to $103,758, including alternates, and Option 2 $195,000 to $249,322 including

R17-23:

Moved by: Jean Hall