January 2018
Financial Reporting
by Vivian Timian, General Manager he Finance Committee together with our Controller, Mike Treiber, have been reviewing the format of the monthly financial reports provided in the Communicator. Beginning in February, there will be a change to make the reports more user friendly. Specifically, I have found that the residents are much more interested in our operating expenses, which reflects the cash flow (revenue minus expenses) for each month.
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The Reserve budget is identified during the budget cycle and all items identified on the budget must then be approved by the Board of Directors before purchase. These items are then depreciated according to their useful life against the department that required the purchase. For example, if a computer is purchased for a F&B manager, the computer is paid for out of the Reserve funds, but then depreciated against the F&B department over a five year period, at $200 per year, which is the estimated useful life of the computer. The difference in operating expenses, if F&B makes a purchase, is the cash goes out and the item is expensed in the month that it is purchased against the department budget. In the new layout for the financials, there will be a section for the operating expenses, which reflects the amount of cash needed to maintain operations, and a separate section identifying the depreciation for the departments. Looking at year-to date through November 30th (for F&B) the line items would reflect the following:
Description F&B Revenue F&B Expenses F&B Net Income
Actual $2,406,868 $2,505,757 $(98,889)
Budget $2,250,391 $2,386,623 $(136,232)
B/(W) $156,477 $(119,128) $37,343
F&B Depreciation
$25,353
$27,181
$1,828
The first line indicates that our sales volume is much better than budget by $156,477. Because sales are up, food and labor costs would be higher than budgeted which is shown on the 2nd line. Expenses are worse than budget by $119,128. Overall, from a cash perspective at the end of November, our Food & Beverage department shows a subsidy of $98,889. This is better than budget by $37,343. Depreciation for F&B was estimated at $27,181, the actual depreciation is $25,353, which is $1,828 better than budget. Depreciation can fluctuate based on whether the Reserve items were purchased in a given year. In other words, we may delay a purchase of a refrigerator because the existing refrigerator works just fine. For example: at the beginning of the year, we anticipated purchasing an item but did not purchase the item until April, then the depreciation level for that year would be much lower (25%) than originally budgeted. Continued on Page 3
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64500 E SaddleBrooke Blvd
2 • The Communicator
Financial Reporting . . . Continued from Page 1 Looking at Golf year-to-date in through November 30th:
Description Golf Revenue Golf Expenses Golf Net Income Golf Depreciation
Actual $2,359,086 $2,161,541 $197,545
Budget $2,332,280 $2,127,627 $204,653
B/(W) $26,806 $(33,914) ($7,108)
$407,027
$440,858
$33,731
Golf revenue is better than expected by $26,806, although the expenses are higher by $33,914. This gives Golf a net positive cash flow of $197,545 at the end of November 2017, slightly less than budget by $7,108. The depreciation line is much lower than anticipated due to the irrigation project—it was delayed by approximately six (6) weeks, so the depreciation for that project was not booked until the project was completed. Looking at the overall HOA (excluding Golf and F&B) at the November 30th year-to-date:
Description HOA Revenues
Actual $5,112,497
Budget $4,924,130
B/(W) $188,367
Expenses Roads Gen and Admin Services and Amenities Total HOA Expense
$456,847 $1,445,553 $1,699,431 $3,601,831
$444,763 $1,353,317 $1,696,586 $3,494,666
$(12,094) $(92,236) $(2,845) $(107,165)
$1,510,666
$1,429,464
$81,202
(not including Golf or F&B)
Total HOA Revenue
The HOA revenue line (from a cash flow perspective) is better than budget by $81,202 at the end of November. The depreciation for the operating budgets is reflected in the following:
HOA Depreciation
$464,227
$427,185
$37,042
This indicates that depreciation was underestimated by $37,042—this is tied to the tennis court resurfacing project, it was completed on time—however, the original budget was slightly lower than the actual costs. Providing the cash flow for each department and the depreciation costs should make our financials easier to read, and completely transparent to the residents. Thank you for your support of operations as we move forward into 2018.
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Daily Notes It's a beautiful day in SaddleBrooke! 1. This may be the last edition of "Daily Notes". I informed the Board of Directors I would not stand for re-election as President in 2018. I am going to hand the new President the keys to a Rolls Royce and instruct him to keep it gassed up and maintained. 2. The BOD met with the new incoming Board at HOA2 on Dec. 20th for a "Meet and Greet" plus conversation on issues of joint concern. 3. The Reciprocity Agreement with SB Ranch ended on December 31st, at their request. They did the same with HOA2. Residents of 1&2 will not be able to use any nonpublic amenities at the Ranch without being a personal guest of a Ranch resident. 4. Besides the "maestro Jack Hacking," Xmas decorator of the Clubhouse, we also thank the following who worked on decorating inside the Clubhouse and the Activity Center. They are Carol Lich, Alida Wilkes, Cathy Begandy, Fariba Rastegari, Sue O'Donnell, Sharon Mikolitis, Julie Egolf, Connie Sacra and Janet Bogen. Thank you volunteers! 5. The situation of additional Pickleball Courts at the current location near the RV Center and the backyards of 200 plus residents has riled the community in November and December. It was a key point of Candidates Night, petitions and December's BOD meeting. Our position is that courts are needed, but not in that location, and have suggested other sites to the Saddlebrooke Pickleball Association to no avail. The Board will try to stop expansion thru the County Offices, as we don't own the property. 6. Hopefully, by the time this column is read, we will have two new flagpoles next to our current flag. They will be lower and display the AZ and SBOne flag. If all goes correctly, they will be lighted and be a new feature at our Clubhouse location. 7. Approvals for the Catalina Rec. Center is muddling along the permitting process at Pinal County. It was planned to be 80% completed by now. 8. More thanks are due to Bill Clarkin and his Investment team who invests your money in the Reserve and Capital Improvement Funds. Through their actions, they brought in $70,000 of new interest money at a time when banks are paying 1% or less for short term deposits. The portfolio is made up of many laddered CD time deposits fully guaranteed. 9. Thanks to the residents who have been kind in their feedback regarding the "Notes". Jim . . . Ex President
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SaddleBrooke One Not All Sands Are Created Equal Mike Roddy, Golf Course Superintendent
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ooking forward is one of the important parts of our responsibilities as your Golf Management Team here at SaddleBrooke One. While many of the major long-term replacement projects on the golf courses have recently been addressed, there will always be some parts of the courses that need to be replaced on a more frequent basis. Utilizing the Golf Course Master Plan, while also observing and monitoring the courses, we know that bunker sand is one of those items.
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he average life span of a well-performing bunker sand is 5-7 years. The oldest sand is currently on the SaddleBrooke Course, and will be 8 years old this summer. As bunker sands age, they begin to lose the qualities that make them a good choice in the first place. Organic materials enter the sand profile and begin to affect the sand's ability to drain and provide consistent playing conditions. The current bunker sand has also shown a propensity to be very mobile and move within the bunkers, even during routine maintenance operations. This has created issues with inconsistent sand depths and playability.
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ast fall, we had the opportunity to install two (2) new bunker sands, as well as two (2) different types of bunker liner. We did this to gather information on these sands and liners and help determine if they would be a good choice for SaddleBrooke One as we begin the process of sand replacement. While not all of the liners will need to be replaced, some certainly will. The north bunker at the short game area now has both of these new sands in it. This bunker is a great spot to try both sands side by side. We have also installed the sands on one bunker on SaddleBrooke #8 and in one bunker on Tucson #8. We will continue to monitor the performance of these sands and liners and are looking to gather feedback from the golf community as well. This information will help guide the decision making as the courses continue to move forward. The entire team looks forward to seeing you on the courses.
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SaddleBrooke One Have a Happy & Safe New Year
Ron Tuxbury, Patrol Manager his month, most of our part-time residents will be returning to SaddleBrooke One and we would like to remind all our residents and guests that one of the major responsibilities of your Patrol is the safety of our residents. Patrol One takes that responsibility very seriously.
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Listed below are rules we are frequently asked about. Parking at the Activity Center We no longer allow parking on S Samaniego Dr or Galveston Ln for events at the Activity Center. We have added three (3) parking spaces on the street in front of the Activity Center and additional golf cart parking in front of the Annex building next to the Activity Center. We have also built a lighted handicap accessible path from the Bocce Court parking area directly to the Activity Center and also have a lighted walkway from the parking area next to the pool to the Activity Center. Please use these added parking areas and do not park on the streets near the Activity Center. Dashed Lines in our Multi-use Lanes A few years ago, we had some accidents involving cars, golf carts and bicycles where cars making a right turn on a street with a multi-use lane hit golf carts or bicycles that pulled up beside the cars while making a right turn. In response to the accidents, we painted dashed lines on the multi-use lanes at the intersections along Ridgeview Blvd and Acacia Hills Ln. The purpose of the dashed lines was to encourage vehicles to move into the multi-use lane when making a right turn so that a golf cart or bicycle cannot pull up beside them while they are making a right turn. Dogs and Walking on our Golf Courses The reason behind this additional Patrol activity is to alert our residents to the fact that dogs are not allowed to run free on any of the SaddleBrooke One Golf Courses at any time. You may walk on the golf cart paths during non-golfing hours, and you may have your dog with you; but they must be on a leash and under your control. We have been asked by residents if this is a new rule. It is not new. We are just enforcing our existing Rules and Regulations. This protects our courses, as well as our pets and residents. So, please adhere to the posted walking times, keep your pets on a leash and pick up after your pets. The course will thank you. Emergency Notification Forms Annually, during the first three months of the new year, Patrol One will be trying to obtain Emergency Notification Forms from new residents and residents that have not filled out forms in the past. We will also be checking with residents that have forms over five years old, to see if the form needs to be updated. All information provided on the Emergency Notification Form is kept totally confidential. Why do we need a current Resident Emergency Notification Form? The main reason we need a current Emergency Notification Form is if a resident is incapacitated and unable to provide emergency responders with medical or personal information, we are able to provide that information from the form. Another more common use for the form is to provide Patrol with a contact in case there is a problem at your residence while you are away. We regularly get calls from neighbors or passersby about problems with a home and no one is there.
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2016/2017 NOV Statistics for November Violations
Patrol One Safety Tip
2017 2016
Speeding
17
11
Stop Signs
3
7
Handicap Parking
2
3
RV Parking
1
1
Other Parking
5
6
28
28
Totals
When pulling out into an intersection, we normally look left to check for oncoming traffic. We should also always be sure to look back to the right because we have many joggers and walkers that jog/ walk against traffic and will be coming towards you from the right.
There were also 6 citations for speeding violations and 3 citations for stop sign violations issued by our Special Duty Traffic Control officers in November. Fines Imposed
2017 2016
Violations Multiple or Flagrant Traffic
$100
9
2
2nd Violation in 12 Months
$50
0
1
Golf Course Walking/Dog Walking
$50
0
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And our new SaddleBrooke One residents NAME Sandra Wells Herman & Bonnie Lazarus Russell Brock Jr Deborah Cunningham & Terri Tindal Patrick & Michelle Kelly Melanie & Nate Einbund
UNIT 3 4 7 8 18 10A
NAME
UNIT
Gerald & Barbara Brown Richie & Debra Reecer Anthony Greco Elaine Maffei George & Elaine Harger "Budge" & Catherine Givler
19 3 6 11 9 18
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Happy 2018 Everyone
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here have been changes in the due dates on several of our books – Fiction books that have less than 400 pages will still be due in 7 days; those with 400-599 pages will be checked out for 14 days and those which have over 600 pages will be checked out for 28 days. All of the Nonfiction books will be checked out for 28 days. This makes both DesertView and SaddleBrooke libraries the same in their check out times. We have put new labels on the spines of the books and the computer knows how long the books are checked out for. Now, we volunteers just have to remember which date stamp to put in the book! Remember, if you have finished the book before it is due it can be returned early for the next person waiting to read it. We want to thank all of you who have bought books from our sales carts. This is very helpful to our bottom line. Because of your buying power, we have kept our grant money from Friends of SaddleBrooke Libraries (FSL) constant for the last three years. Thank you again. Keep up the good buying. There are a few good books for you to look at this month. Enchantress of Numbers: A Novel of Ada Lovelace is an historical novel by Jennifer Chiarverini. It is about a woman who grew up with a mother who was a mathematician and didn’t want her daughter to follow in her father’s footsteps. Her father was Lord Byron, the poet. Ada grew up to be a pioneer in computing and wrote the firstever computer code. Nora Roberts has a new trilogy called Chronicles of the Ones. The first book in the series is Year One. This is an other-world novel and will be interesting to those who like apocalypse stories. Another book that speaks of doom is The Demon Crown by James Rollins. This is one of Rollins’ Signa Force Series and will be enjoyed by many. Do you like Nonfiction? Bunk: the Rise of Hoaxes, Humbug, Plagiarists, Phonies, Post-Facts and Fake News by Kevin Young brings us the latest in books that talk about the history of our fascination with P.T. Barnum, etc. It seems as though there can never be enough books about spies. This latest one is The Saboteur: The Aristocrat Who Became France’s Most Daring Anti-Nazi Commando by Paul Kix. This is a must read for WWII buffs and intelligence junkies like me. I’m sure to read this one.
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I close with a psychological thriller – only this one is true. The Only Girl in the World: a memoir by Maude Julien takes place on an estate outside Dunkirk, France. The author’s parents keep her secreted in the basement to make her strong-willed and enhance her powers. Not until she is 16 does she see the outside world. This is the true story of how someone can overcome a horrific childhood and become a whole adult. I wish to finish with a Thank You to Jackie Mink and Cathy Schaber who gave me a month off to refresh my mind and body. I’m sure I will call on them again in the future.
2018 Tucson Hauling Service Schedule Residential Collection
Monday
Tuesday
Wednesday
No Service
Monday Service
Tuesday Service
Thursday
Friday
Saturday
Monday, Jan. 1st
New Years Day
Monday, Jan. 15th
Martin Luther King Day
Service Day not Affected
Monday, Feb. 19th
Presidents Day
Service Day not Affected
Saturday, May 5th
Cinco de Mayo
Service Day not Affected
Monday, May 28th
Memorial Day
No Service
Monday Service
Tuesday Service
Wednesday Thursday Service Service
Friday Service
Wednesday, July 4th
Independence Day
Monday Service
Tuesday Service
No Service
Wednesday Thursday Service Service
Friday Service
Monday, Sept. 3rd
Labor Day
No Service
Monday Service
Tuesday Service
Wednesday Thursday Service Service
Friday Service
Monday, Oct. 8th Wednesday Oct. 31st
Wednesday Thursday Service Service
Columbus Day
Service Day not Affected
Halloween
Service Day not Affected
Monday, Nov. 12th
Veterans Day
Service Day not Affected
Thursday, Nov. 22nd
Thanksgiving Day
Monday Service
Tuesday Service
Wednesday Service
Tuesday, Dec. 25th
Christmas Day
Monday Service
No Service
Tuesday Monday Jan. 1st 2019 New Years Day Service
No Service
No Service
Friday Service
Thursday Service
Friday Service
Tuesday Service
Wednesday Thursday Service Service
Friday Service
Tuesday Service
Wednesday Thursday Service Service
Friday Service
SADDLEBROOKE ONE JANUARY SCHEDULE REGULAR PICK-UP • New Years Day Week - Tuesday, Jan. 2nd delayed until Wednesday, Jan. 3rd
RECYCLE PICK-UP • New Years Day Week - Friday, Jan. 5th delayed until Saturday, Jan. 6th
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SaddleBrooke One The Fitness Routine Sheryl Nugent, Recreation Coordinator
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want to encourage all of our residents to adopt a fitness routine. The routine can start with making a plan, setting some goals, and then working the plan until it becomes routine. We need to make fitness a habit. Every great accomplishment begins with “I will”. Becoming fit begins with “I will”. Exercise: we don’t have time not to do it. It is important that the goals you set are realistic and can be attained in the short term. Goals can be adjusted. I would encourage you not to make the goals so difficult that you become discouraged. Begin with an exercise that you can enjoy, and if you hate some particular exercise, leave it for someone else to do. A very important part of the routine is to persevere. You need to be consistent in your exercise routine. Routine means doing it over and over; results come from repetition. A minimum of three times a week is needed to see any progress in your level of fitness. One good way to stay motivated is to use a buddy system. A friend who wants to establish a healthier lifestyle can encourage you and you can encourage them. The 35 minutes spent walking on a treadmill can fly by when your friend is next to you. Watching television, listening to a book or reading a book are other good ways to multitask while exercising. Doing these activities while exercising is another way to make the time go by more quickly. All of us have times of the day when we have more energy. Matching your exercise time with your high energy time is a good idea. If you are a morning person, schedule your fitness activities in the morning. If you feel perkier later in the day, schedule your workouts then. A professional assessment can help you determine what types of exercise you need most. If balance is becoming an issue, a personal trainer can recommend types of exercises for you that will help address it. Your plan should focus on your weakest areas and improve them. Find someone who inspires you. This is another way to stay motivated. There are blogs or websites that tell us how others have successfully become fit. We have many residents who can inspire you. Come to the Fitness Center and see them. They are there every day working their fitness plan. Making any lifestyle change takes patience. There will be ups and downs, setbacks and victories. Don’t give up, just be patient. Keep working the routine and let the routine work for you. Please know that all of us at the Fitness Center are here to help all of our residents in any way we can. We are always glad to see new faces using our facility. If you haven’t checked us out, please drop by and see what you have been missing.
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Architectural & Landscaping Committee ALC Email: alcadmin@saddlebrooke.org ALC Secretary: Linda Irwin All ALC forms, as well as exterior home color selections, may be accessed on the ALC webpage or in the Administration Office.
ALC Hotline 917-3767
January Meetings January 4th January 18th
Meetings are 1st & 3rd Thursdays of the month 9:00am Bobcat Suite (Lower level of the SB One Clubhouse)
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Tree Management in SaddleBrooke One PERMIT REQUIREMENT The ALC Guidelines require that anytime a tree is added, removed or relocated on a resident’s property, a permit is required, as well as attendance at a meeting. GUIDELINES . . . Page 22, Section 39, Paragraph A An ALC permit is required to add, remove or relocate ANY tree in the front yard, the side yard or the rear yard. Any tree removed in the FRONT YARD should be replaced, preferably by another tree (15 gallon or five (5) foot tree. A saguaro cactus, organ pipe cactus or ocotillo can be substituted, but must be FIVE FOOT TALL. A permit is required to add a tree to make certain it is NOT on the PROHIBITED TREE-PLANT LIST (page 30). Certain species of trees are allergenic, invasive and can be oversized and foliage/seed droppings can be a nuisance. When replanting a tree or adding a new tree, it is important to make certain that as the tree matures, the roots will not damage party or perimeter walls. Hence, it should be planted some distance from the walls, even from patios or driveways. In addition, trees and other shrubbery that will grow to a significant height should not be planted too close to party and perimeter walls such that the limbs and foliage will hang of neighboring party walls, or drop foliage onto the property and become a nuisance. Trees add value and beauty to SaddleBrooke; however, they also require management in terms of trimming and pruning to maintain their beauty and health.
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SaddleBrooke One Happy New Year!!!!!
Dave Bishow, Food & Beverage Director/Executive Chef e first want to thank SaddleBrooke for the overwhelming support we received from our residents during 2017. We truly appreciate the business and all of the feedback, both positive and negative. It has helped us grow and move in a very positive direction. We hope to carry the momentum into 2018 with a focus on quality, consistency, growth and most of all, customer satisfaction.
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efore we go on, I would like to introduce you to the newest member of our management team, Julian Alarcon. He comes to us with a vast amount of experience in many different types of dining settings such as Sullivan’s, Stone Canyon and Fox Restaurant Concepts. We are delighted to have him and we know that he will be an important part in helping us to achieve our goals. Please come in and introduce yourself to him.
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e have a lot of things to be excited about in 2018. We have wine, beer and spirit events planned every month through September. Working with Joey and Shawn from Southern and Emilie from Young’s, we will be bringing you The Chef’s Table dining series, the fourth annual Tour dining series, stationed tapas style wine and spirit events featuring names such as Caymus and Jameson, and the return of Hops ‘n’ Hogs, the wildly successful beer and all things pork dining experience. We will also continue to build on the success of the “Q” with a View BBQ program and the TGIF RoadRunner Grill lunch BBQs. So, as you can see, we will never stop working to find fun and exciting things to offer our guests.
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gain, I want to thank our residents for all of their support. This has been an amazing year for the Food and Beverage Department. We want to say a special thank you to Charlotte James and the Events Committee for all their help and sacrifices all year long to make our special events amazing and memorable ones. We also want to thank the managers, sous chefs and chef de cuisine for all of their hard work. They are an asset to our operation and deserve a lot of credit for our success.
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