SCOPIDEA DOCUMENT MANAGEMENT SYSTEM Document management system And its Benefits
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Document management system and its Benefits Document management system is an online system which used to track, manage and store the document online so that the document can be tracked and update from anywhere and reduce the paperwork. Many document management systems are capable of
keeping records of
various versions. Its use to track electronic document & electronic image with the help of user scanner. This is the method that how company store, track its electronic document. Document management system helps to reduce the paperwork and it helps to avoid the hassle of downloading the different file on each computer to work on it as this application is a web based application, it doesn't require any download we can directly save it online and can access that from anywhere and from any computer. If the employee is working from home can upload his/her documented work from home so that it will not affect the company work. It’s an easy and safe way to save the file which can be accessed from anywhere. Example like when you save a word file in your system first you will be navigated to the folder where you want to save the file, then it will ask you to enter name of the file and then save and you can access this saved file only in that system in which you have saved it not in another computer but if you are using document management system and when you are saving the file as soon as you hit
save one dialog box will come up with all the details and many of the fields will already fill for you. You just need to enter the document name and date, then click on save that file will be automatically saved to the online document management system and you can use that file from anywhere, any computer you want it also helps in free space on your disk as this not required any download. This is how document management system works.
Document is divided into following sections: 1. Project Planning 2. Standard Electronic Document Managements Features Check List 3. DM Security 4. Workflow Automation 5. Software Integration Benefits of document management system  Reduce storage space: As if now the property cost is increasing day by day this document management system helps you to reduce the cost of paper, and storage devices to keep different type of file, and many external hard drive which are used to keep the different records all can be managed by document management system without any extra cost of it or extra space.  Security: Document security is the main part of any company. Document management system gives the control over sensitive documents. You can put the lock on particular folders so that particular team or individual can access that. DMS also gives you the complete report that who has made the changes or seen the document. Documents are highly traceable with alerts.
Searching: it very easy to search, just type the complete text and it doesn’t matter how many document is there it will show you the result in seconds. Auditing: This the best part of document management system as any modification any changes made in the document by anyone it will reflect the change and tells us who has viewed it and made the change and if someone copied the document or print it, it will reflect that who has done that. Store multiple formats: You can store different kind of file voice note, fax, photos and movies all in the same folder. Intangibles:
few
intangible
benefits
are
Flexibility,
Competitiveness, Improved client relations, Peace of mind.
Capture: It helps to capture any paper document or image from the scanner so that we can use it in document management system.
Contact us
www.scopidea.com D-385, 2nd Floor, Sector-10, Noida-201301 Email Id info@scopidea.com Phone no. +91-9555814488
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