2017-2018 Volunteer Handbook by Second Baptist School

VO LU NTEER HANDBOOK

VOLUNTEER OPPORTUNITIES

Online Volunteer Registration................................................................................... 2 The Big 3....................................................................................................................... 4 Second Fund............................................................................................................. 5 EagleFest................................................................................................................... 6 Distinguished Speaker Luncheon.......................................................................... 8 All School...................................................................................................................... 9 Lower School.............................................................................................................. 12 Middle School............................................................................................................. 13 Upper School.............................................................................................................. 14

THE SCHOOL VOLUNTEER How To Sign Up

To get involved in some of the volunteer opportunities at Second Baptist School, simply look for THE SCHOOL VOLUNTEER link located on the PARENT RESOURCE page of the school website.

1. 2. 3.

1. Once THE SCHOOL VOLUNTEER is open, select the VOLUNTEER option from the menu bar. 2. Select the school level from the division drop-down box to the left of the screen. Scroll through the list of committees to see the opportunities at the selected school levels. 3. To sign up, either click the checkbox under the school year column for the committee or event you would like to be a part of or select CHOICES for a time-slot schedue or job type list within the committee.

• If you have opened a schedule using CHOICES for a committee, the dates and time for shifts will be listed. Simply click on the checkbox next to the shift(s) you wish to volunteer for. • You may see other parent names listed next to shifts if you would like to volunteer with a friend. • The checkbox will be available for a shift until the maximum volunteers needed for a shift have been met. • You should receive a notification email detailing any timeslots you volunteered for from SBSVOLUNTEERS@THESCHOOLVOLUNTEER.ORG. Check your SPAM and allow future emails from this address to go to your inbox. • You will also receive a reminder email three days prior to a scheduled event. • If the volunteer opportunity was a simple sign-up, you should receive information from the chairman of that committee.

QUESTIONS?

VOLUNTEER@SECONDBAPTISTSCHOOL.ORG

3 THE

BIG

VOLUNTEER OPPORTUNITIES

SBS Volunteer Handbook Big 3 Volunteer Opportunities | Second Fund

SECOND FUND CHAIRMEN TIME FRAME | One year DESCRIPTION | Work with the Annual Giving Officer to develop and implement the Second Fund five-

week campaign in the spring leading up to the new school year. The five-week campaign takes place in the fall following the Distinguished Speaker Luncheon. Second Fund chairmen recruit and oversee the upper, middle and lower school cabinet chairmen (see below descriptions) and assist the Second Fund Cabinet in reaching out to parents via the phone-a-thon. The chairmen are expected to give meaningfully to Second Fund and be present at any school event that represents Second Fund, which includes the All School Coffee, Second Fund Thank You Breakfast and more.

UPPER, MIDDLE AND LOWER SCHOOL CABINET CHAIRMEN DESCRIPTION | Recruit one parent couple from each grade level to be on the Second Fund Cabinet. Write

a personal story about SBS that is sent as an appeal letter to all parents in each school level. Support Second Fund financially and encourage other SBS parents to do the same. Be available to work the Second Fund phone-a-thon and assist the grade level reps throughout the entire campaign.

GRADE LEVEL REPRESENTATIVES DESCRIPTION | Make weekly touch points with each parent in the grade, primarily via email, and encourage

them to give meaningfully to Second Fund. Be available to work the Second Fund phone-a-thon where the cabinet reaches out to the grade level parents who have not yet donated. Follow up with the grade level parents via handwritten notes and emails during the last two weeks of the campaign.

GRANDPARENT CABINET CHAIRMEN DESCRIPTION | Write a personal story about SBS and how Second Fund has impacted families through the

generations. The Office of Advancement sends this story as an appeal letter to all current SBS grandparents. Support Second Fund in any way possible while encouraging fellow SBS grandparents to do the same.

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SBS Volunteer Handbook Big 3 Volunteer Opportunities | EagleFest

EAGLEFEST TRADITION SINCE 2007

EAGLEFEST CHAIRMEN TIME FRAME | One year DESCRIPTION | Recruit the EagleFest committee, work closely with the Office of Advancement, lead

monthly committee meetings and coordinate all things EagleFest! Manage each area by checking in regularly with committee chairs and assist where needed.

AUCTION CHAIRS Solicit auction items for the silent auction in the areas of class baskets, sports, getaways, date night, health and wellness, pets, jewelry, “All about SBS” and “Fun For All!” Work with the annual giving officer in the Office of Advancement to write descriptions for the auction brochure. Coordinate an auction committee to help follow up with businesses and familes who have not donated, pick up auction donations, set up the auction display the day before EagleFest, tear down after EagleFest and more. Attend all committee meetings.

FELLOWSHIP PARTIES CHAIR Organize hosts for adult, student and grade level end of year parties. Attend all committee meetings.

CARNIVAL CHAIR Recruit the carnival booth chairmen, coordinate activities to include in the carnival. Manage set-up needs and volunteers. Attend all committee meetings.

CARNIVAL BOOTH CHAIR Decorate/run designated carnival booth and recruit volunteers to help the day of EagleFest.

CARNIVAL SHADOW Work with the carnival chair to assume role next year. Attend all committee meetings.

PARADE AND BLUE | GOLD COMPETITION CHAIR Work with SBS coaches on the blue | gold games. Make sure all equipment is ready and games are planned. Coordinate the Christian banner carriers and parage logistics. Attend all committee meetings.

PARADE AND BLUE | GOLD COMPETITION SHADOW Work with the field events chair to assume role next year. Attend all committee meetings.

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SBS Volunteer Handbook Big 3 Volunteer Opportunities | EagleFest

PICNIC CHAIR Coordinate the details of the Chick-fil-A luncheon and gather 15 volunteers to help from approximately 10:45 a.m.â&#x20AC;&#x201C;12:30 p.m. on the day of EagleFest. Book other food vendors such as food trucks, snowcones, etc. Attend all committee meetings.

MEMORY BOOK COORDINATOR Manage volunteers from each lower school grade level to produce a memory book that captures the school year. Books are sold at the EagleFest auction to support the faculty endowment fund. Recruit, oversee and direct each of the grade level chairs in the creation of their books. Attend all committee meetings.

MEMORY BOOK GRADE LEVEL CHAIR Produce a memory book for assigned grade level. Samples from previous years are available. Books are produced online through a vendor of the school.

MEMORY BOOK PHOTOGRAPHERS Take pictures at grade level events throughout the year for the memory books.

UNDERWRITING CHAIR Recruit an underwriting committee to assist with corporate and family underwriting for EagleFest. Work with the director of advancement on corporate underwriting in the fall and assist with family underwriting in the spring prior to EagleFest. Assist with acquiring the correct information from donors and make sure that their benefits are coordinatedâ&#x20AC;&#x201D;including t-shirts, carnival tickets and signage. Write personal thank you notes to select donors. Attend all committee meetings.

SECRETARY Take notes at the EagleFest committee meetings and provide correspondence for the committee as needed. Attend all committee meetings.

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SBS Volunteer Handbook Big 3 Volunteer Opportunities | Distinguished Speaker Luncheon

Distinguished

Speaker LUNCHEON

DISTINGUISHED SPEAKER LUNCHEON CHAIRMEN NEEDED | Two couples TIME FRAME | One year DESCRIPTION | Plan the Distinguished Speaker Luncheon with the Office of Advancement. Duties include

recruiting the underwriting committee, organizing the mailout events and planning details of the luncheon.

UNDERWRITING COMMITTEE NEEDED | 20 couples TIME FRAME | 10 hours DESCRIPTION | Support the luncheon financially, contact fellow parents to support, attend a letter signing

meeting and serve at the DSL registration table or the underwriting reception.

secondbaptistschool.org

ALL SCHOOL

VOLUNTEER OPPORTUNITIES

SBS Volunteer Handbook All School Volunteer Opportunities

PARENTS ASSOCIATION TIME FRAME | Varies DESCRIPTION | The Parents Association is the framework for volunteers that supports the

general needs of the School at all school levels. It encompasses upper school, middle school, lower school, library, technology, communications, Second Fund, spiritual life and more. The committee is responsible for recruiting volunteers for specific jobs throughout the year under their area and working with the school to execute the related events. The Parents Association committee consists of the following positions: • President • President-Elect • 1st Vice President – Upper School Coordinator • 2nd Vice President – Middle School Coordinator • 3rd Vice President – Lower School Coordinator • 4th Vice President – EABC President • Friends of the Fine Arts President

• Treasurer • Corresponding/Recording Secretary • Friends of the Spiritual Life Coordinator • Friends of the Library • Friends of Technology and Communication • Hospitality Committee Coordinator • Development Coordinator – Second Fund

EAGLE ATHLETIC BOOSTER CLUB TIME FRAME | Varies DESCRIPTION | The Eagle Athletic Booster Club is an athletic parent leadership committee that

helps run the primary functions of membership, merchandise sales and sports concessions. The EABC recruits volunteers for concession shifts, assists with planning and execution of major athletic events (Homecoming, Flight Night and Spring Swing), encourages school spirit and supports SBS coaches through parent-led initiatives. The EABC committee consists of the following positions: • President • President-Elect & Membership • Concessions Chairmen (Purchasing) • Concessions Chairmen (Sports) (football, volleyball, soccer, basketball, baseball) • Burger Daddies Chairmen • Hospitality Chairmen

• JEBC Chairmen & Middle School Representative • Merchandise Chairmen • Special Events Chairmen • Spirit Chairmen • Secretary • Treasurer

FRIENDS OF FINE ARTS TIME FRAME | Varies DESCRIPTION | Friends of the Fine Arts supports all of the fine arts activities at Second Baptist

School. Donations to and participation in FOFA activities allow Second Baptist School to sustain its pursuit of excellence in the fine arts at each school level and meaningfully impact the school community as a whole. The FOFA committee consists of the following positions: • President • President-Elect • Secretary • Concert/Showcase Décor • Hospitality Coordinator • Appreciation/Recognition • Fine Arts Inventory Coordinator

• Upper School Liaison • Middle School Liaison • Lower School Liaison • Art Representative • Band Representative • Choir Representative

secondbaptistschool.org

SBS Volunteer Handbook All School Volunteer Opportunities

FINE ARTS TIME FRAME | Varies DESCRIPTION | Parents interested in the arts, set construction, costume sewing, promotion or general theater,

contact the fine arts office or FOFA representative for more details on how to be a part of the performing, visual or theater arts programs.

EABC MERCHANDISE SALES TIME FRAME | Varies DESCRIPTION | Sell EABC merchandise at various events. Proceeds from the sale of merchandise support the

athletic department.

EABC CONCESSIONS TIME FRAME | 1–2 hours DESCRIPTION | Work a shift at various sporting events selling concessions. Major concessions sporting events

include home football games, Homecoming, Flight Night and Spring Swing.

EABC BURGER DADDIES TIME FRAME | 1–2 hours DESCRIPTION | For SBS Dads only! Work alongside fellow burger daddies at major sporting events

including home football games, Homecoming, Flight Night, Spring Swing and more. Volunteers are needed to setup, serve/greet and tear down. No grilling skills required.

LIBRARY TIME FRAME | Varies DESCRIPTION | Share a love of reading and books by helping in the Woliver-Anderson Library. Duties

include re-shelving books, helping students make book selections, assisting in special projects, etc. Time and dates are flexible. Volunteer training session is available.

MASS MAIL OUT SUPPORT TIME FRAME | 1–4 hours per mail out DESCRIPTION | Assist the Office of Advancement with various mass mailings and projects throughout

the year. Join the mass mailout email list by signing up on THE SCHOOL VOLUNTEER (see page 2). Notifications are sent for each mailout.

SBS BOOK FAIR TIME FRAME | Two hours for day-of volunteering. Other positions are more time intensive. DESCRIPTION | Support the annual book fair. A wide range of volunteer opportunities are available,

which include the following commmittees: set up, merchandising, special events, decorations, processing, hospitality/food and book donations/data entry.

TEACHER TREATS TIME FRAME | 1–2 hours DESCRIPTION | Bring treats to teachers by school level.

UNIFORM RESALE TIME FRAME | 3–5 hours DESCRIPTION | Help organize, set up and clean up at the uniform resale during the last week of school.

secondbaptistschool.org

SBS Volunteer Handbook Lower School Volunteer Opportunities

LOWER SCHOOL VOLUNTEER OPPORTUNITIES ART MOM TIME FRAME | Varies DESCRIPTION | Assist the art teacher, as needed, with project organization, kiln firing, etc. No experience is

necessary.

BIBLE MOM TIME FRAME | Varies DESCRIPTION | Assist Bible teacher(s), as needed, with projects.

GRANDPARENT PROGRAMS TIME FRAME | 2–3 hours DESCRIPTION | Assist the logistics of the grandparent programs—Hoe Down (Pre-k and Bridge), Dream Big

(first grade), Presidents Program (second grade) and Jesus Freak (fourth grade). Serve as a hostess with other parent volunteers during the reception following each grade level performance.

MUSIC MOM TIME FRAME | Varies DESCRIPTION | Assist the music teacher in preparation for programs. Volunteers work with spotlights,

costumes and assisting students.

SUBSTITUTE FOR AN HOUR TIME FRAME | One hour DESCRIPTION | Sit with a class during parent meetings at the beginning of the school year.

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SBS Volunteer Handbook Middle School Volunteer Opportunities

MIDDLE SCHOOL VOLUNTEER OPPORTUNITIES BIRTHDAY CLUB | SEVENTH GRADE PARENT TIME FRAME | One year DESCRIPTION | Facilitate birthday club orders and delivery to lower school and middle school students

throughout the year.

EXTREME EAGLE DAY TIME FRAME | 2–5 hours DESCRIPTION | Help during this day of spirit for middle school alongside the Parents Association. Duties

might include decorations, communications and planning.

FOOD FOR PROJECT-BASED LEARNING | FIFTH OR SIXTH GRADE PARENT TIME FRAME | 1–2 hours DESCRIPTION | Work with the committee on purchasing and distributing snacks for fifth and sixth grade

students at the end of each academic semester.

HONOR | ACHIEVEMENT ROLL TIME FRAME | 1–3 hours DESCRIPTION | Recognize honor/achievement roll students by assembling and distributing a gift with

assistance from the Office of Advancement.

SERVICE DAY TIME FRAME | One year DESCRIPTION | Gather and organize supplies for the middle school community service projects (specific to

each grade).

secondbaptistschool.org

SBS Volunteer Handbook Upper School Volunteer Opportunities

UPPER SCHOOL VOLUNTEER OPPORTUNITIES HONOR | ACHIEVEMENT ROLL TIME FRAME | 1–3 hours DESCRIPTION | Recognize honor/achievement roll students by assembling and distributing a gift with

assistance from the Office of Advancement.

ELEVENTH GRADE SPECIFIC VOLUNTEER OPPORTUNITIES GIFT TO SENIOR CLASS TIME FRAME | Two hours DESCRIPTION | Package and distribute senior class photo to the students for the senior dinner.

GRADUATION RECEPTION TIME FRAME | 3–4 hours DESCRIPTION | Assist with the graduation reception. Duties include decorations, food and more.

LEADERSHIP INAUGURATION LUNCHEON TIME FRAME | Three hours DESCRIPTION | Plan food and decorations for the Leadership Inauguration luncheon, celebrating the junior

class, in the spring semester.

TWELFTH GRADE SPECIFIC VOLUNTEER OPPORTUNITIES SENIOR DINNER TIME FRAME | Spring semester DESCRIPTION | Plan and execute the senior dinner in May at the Junior League. Duties include decorations,

invitations, set up, RSVPs and more.

SENIOR LUNCHEONS TIME FRAME | 2–4 hours DESCRIPTION | Volunteer with senior luncheons throughout the school year. Duties include hosting one of

the three luncheons, set up or serving at the lunch.

secondbaptistschool.org

SBS Volunteer Handbook Volunteer Checklist

USE THIS PAGE TO BRAINSTORM THE POSITIONS YOU MAY BE INTERESTED IN FOR THE FUTURE!

BIG 3

ALL SCHOOL

SECOND FUND

;; Parents Association Committee

;; Second Fund Chairmen

;; Eagle Athletic Booster Club

;; Upper, Middle and Lower School Cabinet Chairmen

;; Friends of Fine Arts Committee

;; Grade Level Representative

;; Fine Arts

;; Grandparent Cabinet Chairmen

;; EABC Merchandise Sales

EAGLEFEST

;; EABC Concessions

;; EagleFest Chairmen

;; EABC Burger Daddies

;; Auction Chairs ;; Carnival Chair ;; Carnival Booth Chair ;; Carnival Shadow

;; Library ;; Mass Mail Out Support ;; SBS Book Fair ;; Teacher Treats

;; Fellowship Parties Chair

;; Uniform Resale

;; Parade and Blue | Gold Competitions Chair

LOWER SCHOOL

;; Parade and Blue | Gold Competitions Shadow ;; Picnic Chair ;; Memory Book Coordinator ;; Memory Book Grade Level Chair ;; Memory Book Photographers ;; Underwriting Chair

;; Art Mom ;; Bible Mom ;; Grandparent Programs ;; Music Mom ;; Substitute for an Hour

;; Secretary

MIDDLE SCHOOL

DISTINGUISHED SPEAKER LUNCHEON

;; Birthday Club

;; Distinguished Speaker Luncheon Chairmen

;; Extreme Eagle Day

;; Underwriting Committee

;; Food for Project Based Learning Snacks ;; Honor/Achievement Roll ;; Service Day

UPPER SCHOOL ;; Gift to Senior Class ;; Graduation Reception ;; Honor/Achievement Roll ;; Leadership Inauguration Luncheon ;; Senior Dinner ;; Senior Luncheons

secondbaptistschool.org

SBS Volunteer Handbook

advancement OFFICE OF

Dyanne Kimmel (ext. 4042) dkimmel@secondbaptistschool.org

Interim Director of Advancement Courtney Frank (ext. 4210) cfrank@secondbaptistschool.org

Debra Alley (ext. 4018)

dalley@secondbaptistschool.org

Annual Giving Officer

Event Coordinator

• Second Fund • EagleFest Auction • New Parent Orientation

• EABC Liaison • Athletic Events • EABC Concessions

Hailie Durrett (ext. 4212)

hdurrett@secondbaptistschool.org

Allison Dow (ext. 4006)

adow@secondbaptistschool.org

Alumni Relations Coordinator

Event Coordinator

• Alumni Events • Alumni Updates • Elsa Jean Looser Scholarship Fund

• • • •

Jamie Coons (ext. 4045)

jcoons@secondbaptistschool.org

Merchandise Coordinator • Facilities Requests • Eagle Landing Merchandise Store STORE HOURS: Monday | Tuesday | Thursday 7:30–9:30 AM 2:30–4 PM Friday 7:30–9:30 AM

QUESTIONS ABOUT VOLUNTEERING? CONTACT DYANNE KIMMEL dkimmel@secondbaptistschool.org 713.365.2424

Stop by our office anytime! We are located on the first floor of the A Building.

Distinguished Speaker Luncheon EagleFest Carnival Book Fair Birthday Club

Ronda Harder (ext. 4054)

rharder@secondbaptistschool.org

Systems and Finance Coordinator • Volunteer Coordinator • Technical Specialist • EagleFest Underwriting and Blue/Gold Competition

Nancy Merritt (ext. 4010)

nmerritt@secondbaptistschool.org

Accounts Payable and Gifts Officer • Reimbursement Requests • Parents Association & Booster Club Budgets

SBS Volunteer Handbook

PARENT LEADERSHIP 2017-2018 PARENTS ASSOCIATION COMMITTEE PRESIDENT...........................................................................................Shelley & Pete Steelman PRESIDENT ELECT............................................................................. Allison & Craig Cordola 1ST VICE PRESIDENT | UPPER SCHOOL COORDINATOR.....Kimberlee & Andrew Johannesen 2ND VICE PRESIDENT | MIDDLE SCHOOL COORDINATOR...........Heather & Gerardo Kalife 3RD VICE PRESIDENT | LOWER SCHOOL COORDINATOR................Rory & John Bratcher 4TH VICE PRESIDENT | EABC PRESIDENT............................................ April & Joe DiCecco FRIENDS OF THE FINE ARTS | FOFA PRESIDENT.......................... Keesha & Eric Tondera TREASURER...................................................................................................Ally & David Saxe CORRESPONDING/RECORDING SECRETARY.............................Christina & Matt Weisser FRIENDS OF THE SPIRITUAL LIFE COORDINATOR..................Stephanie & Jimmy Robert FRIENDS OF THE LIBRARY....................................................... Bethanie & Richard O’Brien FRIENDS OF TECHNOLOGY AND COMMUNICATION................. Ashley & Lance Loeffler HOSPITALITY COMMITTEE COORDINATOR.............................. Amy & Jeremy McFarland

Kimberly & Ryan Roth

DEVELOPMENT COORDINATOR | SECOND FUND..................................Kacey & Paz Maestas

EAGLE ATHLETIC BOOSTER CLUB

PRESIDENT.................................................................................................................... April & Joe DiCecco PRESIDENT ELECT & MEMBERSHIP..................................................... Amanda & Trey Vick CONCESSIONS CHAIRMEN (PURCHASING)..............................Marla & Darrin Baumunk CONCESSIONS CHAIRMEN (SPORTS) BURGER DADDIES.............................................................................. Erin & Ron Johnson FOOTBALL.................................................................................Marla & Darrin Baumunk FOOTBALL..................................................................................................................... TBD VOLLEYBALL................................................................................................................. TBD SOCCER.....................................................................................Christine & Pete Trammell BASKETBALL.................................................................................. Dana & John Doughtie BASEBALL...................................................................................................................... TBD HOSPITALITY CHAIRMEN................................................................ Rosanne & David Oelfke JEBC CHAIRMEN & MIDDLE SCHOOL REPRESENTATIVE............... Julie & Chad Brinkley MERCHANDISE CHAIRMEN..........................Jamie Coons (SBS Merchandise Coordinator)

Jackie & John Ried Kymberly & Jonathan Booth SPECIAL EVENTS CHAIRMEN..................................................... Christine & Kevin Hannon SPIRIT CHAIRMEN......................................................................................Ann & Michael Jobe SECRETARY............................................................................................Debbie & Steve Blume TREASURER....................................................................................................... Heather & Matt Aycock

FRIENDS OF FINE ARTS BOARD PRESIDENT............................................................................................Keesha & Eric Tondera PRESIDENT ELECT........................................................................... Julie & Vaughn Davidson SECRETARY..........................................................................................Ann & Jack Shoemaker CONCERT/SHOWCASE DÉCOR........................................................ Tracy & Gary Pedersen HOSPITALITY COORDINATOR.........................................Kimberlee & Andrew Johannesen APPRECIATION/RECOGNITION..................................................................Becky & Paul Piro US LIAISON........................................................................................ Jenee & William Bobbora MS LIAISON...........................................................................Courtney & Nicholas Facciponte LS LIAISON.....................................................................................Shannon & John McKinney ART REPRESENTATIVE...................................................................................................... TBD BAND REPRESENTATIVE.........................................................................Elaina & Jeff Piggott CHOIR REPRESENTATIVE.................................................................................................. TBD

THANK YOU FOR SERVING! 19

Our passion is to bring every student into a personal relationship with Jesus Christ while equipping them to do with excellence that which God has called them to do. The mission of Second Baptist School is to train students inÂ areas of knowledge that will allow them to understand clearly, to think deeply, to judge wisely, and to have the courage to live their lives on the great principles and convictions of Biblical truth as they engage an innovative and digitally-based global community.

You will be made rich in every way so that you can be generous on every occasion, and through us your generosity will result in thanksgiving to God. 2 Corinthians 9:11