Bespoke Events Planning

Bespoke Events Planning

Here at B.E.P. we aim to deliver the highest possible customer satisfaction through our tailor made events. Today our team of events experts have come together to deliver our plans to host your annual charity dinner.

Finance Finance Director - Harry Smith Accountant - Paddy Matthews

Budgets

Final Prices

£50 per person

Venue = £1755.00 Catering = £1883.60 Design/Décor = £924.60 Publicity = £885.00 Entertainment = £1200.00 Staffing = £400.00 Totals = £7048.40

200 people £10,000 income £8,000 spending budget

Publicity Publicity Manger – Alfie Seary Publicist – Lee Matthews

Choosing a Host We decided to apply for Roberto Martinez, Josh Charnley and Peter Kay. First of all we chose Josh Charnley, as he was connected to the venue and he also supports the charity. We also decided on Peter Kay, as he is a people person and excellent entertainer.

Our final choice was Roberto Martinez due to his Public speaking skills and likeability.

Advertising When advertising our company, we have decided on the Daily Mirror, as its a popular paper, well known and sells thousands of copies.

The OK magazine has also been a choice due to popularity throughout the younger generation, it sells many copies and is sold in most stores around the nation.

Fashion Merchandise Fashion Merchandise Manager - Megan Boon

Merchandise at the event As the Fashion Merchandise Manager I have designed a Polo shirt, to be sold at the charity gala in aid of the charity Joining Jack. I have incorporated the charity colours; red, white and black, and I have also added the two logos; Joining Jacks, and our company logo, as shown below in my first design. As a team we decided on a Polo shirt because throughout the year Joining Jack is holding many sporting events, for example, charity runs, and this sporting polo can be worn at these events.

To buy the Polo shirts in, as shown below, it will cost ÂŁ6.99 per shirt plus ÂŁ4.78 postage for the whole batch. Then using transfer paper it will cost 16p per shirt to print the two logos, as shown below, onto it. So overall we have worked out, that for every 10 tops sold at the gala, we as a company will make ÂŁ23.70 profit, which will go towards Joining Jack.

Entertainment Entertainment Manager - Tom Gray

Entertainment choices As the entertainment manager I had to arrange the entertainment for our event. First I chose what I thought was suitable for the event and what time it would be performed during the night. Then I looked up the price of each act and told our finance director to see if we could afford it and if it was in my budget. Then I booked it. For our evening we have chosen; • 7 piece soft rock band, to create an upbeat tone to the

evening • A Jazz instrumentalist • And a classical solo pianist

Catering Catering Managers - Luke Foster and Will Mitten

Choosing The Meals We decided to choose our meals so that the food our guests were eating were from different countries. This gives the guests variation to choose from and gives a more sophisticated feel to our evening.

We also made sure that if a meat dish was the starter then it was not repeated as a main meal.

Origins of the dishes Our starter is the oriental salad which originates in China.

This is a light meal so doesn’t fill up the guests stomachs before the main but is still very nice so can be enjoyed.

Our Main meal is the roast beef which originates from England. We decided to have a traditional meal as the starter because it is well liked and we ourselves are English so it is nice to return ourselves to our own roots.

Our vegetarian option is the SautĂŠ of mushrooms which originates from France. This is a chance to give the diners another dish from a different culture.

Our desert and final dish is the Melon which originates from Barbados. We felt this was a good final dish as it is very diverse and fruity.

Design Design Manager – Danielle Billingham Designers – Thomas Leach and Byron Garner

Design For our seating arrangements we have decided to name our tables after some very important people who have taken time out of their busy lives to sponsor Jack and his family to help find a cure. For example we have 20 names; Kris Radlinski, Rio Ferdinand, Sam Tomkins, Ricky Hatton and many, many more. Also for our invites he have decided to do them double sided and have our logo on the outside of it. We have rolled them up and tied them with a piece of string to make them look formal and professional. We have included all the key information and have made sure it is a clear understanding.

For our name places we have chosen small white ones that are simple and contain our logo and the Joining Jack logo. We have put Joining Jack on everything to show what exactly the whole event it focused on.