The American Phytopathological Society
Exhibitor Prospectus 2012 APS Annual Meeting August 4–8, 2012 • Providence, Rhode Island
Communicating Science • With Each Other and the World
Table of Contents About The American Phytopathological Society................. 2 Exhibitor Options ............................................................. 3 Booth Exhibit Order Form and Contract........................... 4 Rules & Regulations .......................................................... 5 Program Book Order Form................................................ 6 Sponsorship Information.................................................... 8 Sustaining Associates Information...................................... 9 Sustaining Associates Membership Application ............... 10 Advertise with Phytopathology News ................................. 11 Advertise in APS Publications ........................................... 12
www.apsnet.org/meet
The American Phytopathological Society The American Phytopathological Society (APS) invites you to the 2012 APS Annual Meeting in Providence, Rhode Island, focusing on communicating our science and sharing the importance of plant pathology with each other and the world.
APS is an international scientific organization devoted to the study of plant diseases and their control. APS members conduct important fundamental research that ultimately leads to the development of new products, equipment, methods, and services. They also work directly with the growers on the front lines of plant health management. Their work in research and applied plant pathology influences the success of your products and services. An exhibition of the latest products and services that advance their work is critical to our attendees. The exhibition helps suppliers make valuable, one-on-one connections with the top scientists in our field, showcases advances in research and technology, and offers solutions for equipment services and needs. An ad in a magazine or a flyer in the mail will tell our members much about your products, but nothing compares to real conversation and genuine, authentic relationship-building.
Order your 2012 exhibit space by January 31, 2012 and
SAVE! n Who will come to the 2012 APS Annual Meeting? • Agricultural Chemists • Arborists • Bacteriologists • Biochemists • Botanists • Cell Biologists • Consultants • Diagnosticians • Ecologists
• Entomologists • Epidemiologists • Extension Professionals • Farmers/Growers • Foresters • Greenhouse Growers • Group/Project Leaders • Horticulturists • IPM Specialists
• Microbiologists • Molecular Biologists • Mycologists • Nematologists • Pathologists • Physiologists • Plant Breeders • Private Practitioners • Soil Scientists
• Students • Teachers • Tech Advisors/Reps • Technical Managers • Technicians • Viticulturists • Virologists
n Past Exhibitors Bayer CropScience DuPont Ag & Nutrition Eurofins/STA Laboratories Inc Dow AgroSciences LLC Burkard Manufacturing Co Environmental Growth Chambers PhytoTechnology Laboratories Microbiology International Bio Chambers Inc Spectrum Technologies Inc BASF Corp Conviron Diagnostics Committee Springer Verlag New York Inc National Plant Diagnostic Network Gylling Data Management Inc Gylling Data Management Inc APS OFFICE OF PUBLIC RELATIONS AND OUTREACH OPRO
APS OFFICE OF INTERNATIONAL PROGRAMS OIP USDA APHIS PPQ DEO Samuel Roberts Noble Foundation AC Diagnostics Inc Samuel Roberts Noble Foundation American Peat Technology LLC Marrone Bio Innovations American Peat Technology LLC Microbiology International British Society for Plant Pathology (The) EnviroLogix Agdia Inc Natural Industries Berthold Technologies USA LLC Academia Book Exhibits Pressure BioSciences Inc Elchrom Scientific AG BioSciConcepts
n Exhibit Contact Information Cindy Anderson, APS Exhibits Director Phone: +1.651.994.3848 • Fax: +1.651.454.0766 • E-mail: canderson@scisoc.org
2
BigC: Dino-Lite Scopes Berthold Technologies USA LLC Academia Book Exhibits Elchrom Scientific AG BioSciConcepts BigC: Dino-Lite Scopes BIOREBA AG The N.A. Cobb Foundation IAPPS Springer CABI D & S Electrostatic Samplers CRC Press-Taylor & Francis Group LLC NIH Office of Biotechnology Activities Planting Science Campbell Scientific Inc Lemna Tec GmBH Percival Scientific
New Exhibitor Options for 2012! To provide exhibitors with options for the 2012 APS Annual Meeting in Rhode Island, APS is offering a 10' × 10' or 10' × 20' booth option to exhibitors only for 2012. • Identification company name sign • 1 wastebasket • 10' × 10' or 10' × 20' space • FREE meeting registration: One (1) FREE individual meeting registration is included with the purchase of a single booth. • Two (2) FREE individual meeting registrations are included with the purchase of a double booth. Registration materials will mail March 2012.
n Tabletop and Booth Package Pricing
10' × 10' Single Booth or Tabletop APS Sustaining Associate Members All others 10' × 20' Double Booth APS Sustaining Associate Members All others
Early Bird
by Dec. 21, 2011
10'
n Booth Package includes:
10'
Advanced
by Jan. 31, 2012
Regular
after Jan. 31, 2012
$800 $950 $1,150 $900 $1,100 $1,300 $1,300 $1,450 $1,650 $1,400 $1,600 $1,800
Exhibit Hall Hours Sunday, August 5 Monday, August 6 Tuesday, August 7
4:30 – 6:30 p.m. 9:00 a.m. – 7:00 p.m. 8:00 a.m. – 5:30 p.m.
n Exhibitor Benefits As an exhibitor, you will benefit from a wide range of opportunities to maximize your investment: • Your company listing and link to your website on the 2012 APS Annual Meeting website • Your company listing in the June Preconvention issue of Phytopathology News if exhibit balance is paid by April 15, 2012 • Your company listing with description in the onsite Program Book if exhibit balance is paid by May 12, 2012 • Your option to purchase the advance registration list (or receive it free when you advertise in the program book) • Your complimentary final registration list of meeting attendees • Exhibit times that do not compete with the scientific program, allowing time to foster relationships with prospective and current clients
n Your Important Dates for 2011/2012 2011 December 21 Exhibits: Early bird order pricing deadline 2012 January 15 Promotion: Orders due for listing in the annual meeting registration brochure January 31 Promotion: Deadline for right of first refusal to retain advertising special position in the program book Sponsorship: Deadline for right of first refusal to retain previous sponsorship January 31 Exhibits: Advanced order pricing deadline Sponsorships: Available only to exhibiting companies, on a first request basis. After January 31, sponsorships are open to any interested organizations.
April 6 Promotion: 50-word description due for June Phytopathology News May 14 Promotion: Program book orders/payments due, 50-word descriptions due for program book Exhibit: Final payment for exhibit due Program Book: Advertising orders due May 21 Program Book: Advertising materials due Late May Exhibit: Exhibitor Services Kit (ESK) mailed to Primary Exhibitor Contact June 30 Exhibit: Preregistration mailed to exhibitor (pre-paid) July (date TBA) Hotel: Reservation deadline for discounted rate and availability Registration: Exhibitor registrations due Early September Final registration list mailed to exhibitors 3
Exhibit Order Form and Contract 2012 APS Annual Meeting • August 4–8 • Providence, Rhode Island, U.S.A. SAVE on early bird orders reserved and paid in full by December 21, 2012. 1. Exhibitor Company Information Please provide information exactly as it should appear in the program book using upper- and lowercase letters. Attach a letterhead or business card sample to confirm your spelling. Your company will be listed as it appears below.
5. Payment Options for Exhibits ❑ Check is enclosed, payable to The American Phytopathological Society
Company Name______________________________________________
When you provide a check as payment, you authorize us to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. Funds may be withdrawn from your account the same day we deposit payment and you may not receive your check back from your financial institution.
Address_____________________________________________________
❑ Charge my credit card: ❑ VISA ❑ MasterCard ❑ Am. Express
City _______________________________________________________
Card #___________________________________ Exp Date____________
State or Province_____________________________________________ Zip/Postal Code______________________________________________
Name________________________________________________________ (print name as it appears on card)
Country____________________________________________________
Signature_____________________________________________________
Telephone__________________________________________________
Total Charge Amount Authorized $_____________
Fax _______________________________________________________ Website____________________________________________________
6. Contract Information
E-mail_____________________________________________________
Please Read “Exhibit Policies and Regulations” at https://www.apsnet.org
2. Primary Exhibit Coordinator Person to receive future exhibit communication.
Upon receipt of payment, the invoice issued to Exhibitor represents a binding contract.
Name _____________________________________________________ Telephone__________________________________________________
7. Responsible and Liable Decision Maker
Fax________________________________________________________
Name_______________________________________________________
E-mail_____________________________________________________
Title_________________________________________________________
Please complete information below if contact information and address is different from company.
E-mail_______________________________________________________ Telephone____________________________________________________
Company Name______________________________________________
Fax__________________________________________________________
Department/Division__________________________________________
Please Sign Here: ______________________________________________
Address_____________________________________________________
Date_________________________
City_______________________________________________________
The signed contract and exhibit reservation fee is required to reserve your space. FINAL PAYMENT is due on or before May 14, 2012. In the event the space reservation is not finalized or final payment is not received by May 14, 2012, the space reservation is subject to termination and any previous payment will be forfeited. APS may then reassign the space.
State or Province/Country______________________________________ Zip/Postal Code______________________________________________
3. Competitors Please list major competitors from which you prefer to be separated. APS will make every effort to comply with your request.
_______________________________________________________ 4. Exhibition Rates Select the exhibit format and the amount enclosed. Sustaining Associate Member ❑ 10' × 10' Booth ❑ 10' × 20' Booth All Others ❑ 10' × 10' Booth ❑ 10' × 20' Booth 4
Early Bird by Dec. 21, 2011
Advanced by Regular after Jan. 31, 2012 Jan. 31, 2012
❑ $800 ❑ $1,300
❑ $950 ❑ $1,450
❑ $1,150 ❑ $1,650
❑ $900 ❑ $1,400
❑ $1,100 ❑ $1,600
❑ $1,300 ❑ $1,800
Total Amount $ ______________
APS
2012
_______________________________________________________
Annual Meeting August 4–8 Providence, RI
Send Form to: APS Exhibit Sales Attn: Cindy Anderson 3340 Pilot Knob Road, St. Paul, MN 55121 U.S.A. Telephone: +1.651.454.7250 • Fax: +1.651.454.0766 E-mail: canderson@scisoc.org Questions? Contact Cindy Anderson, Exhibit Sales Telephone +1.651.994.3848 • E-mail: canderson@scisoc.org
2012 APS Exhibit Rules & Regulations Exhibit Space Contract: Please read Exhibit Rules and Regulations prior to signing contract. Signature of the Liaison Official on the contract will constitute agreement of the Exhibitor to comply with these policies. APS reserves the right to rearrange the floor plan and/or relocate any exhibit. The APS Exhibit Manager has the right to enforce any and all portions of the rules and regulations. Application/Contract Must Include: • Full name and address of organization • Name, address, phone, and e-mail of Liaison Official • Signature of Liaison Official • Payment in full to guarantee exhibit space reservation Exposition Display Regulations/Stand Specifications: BOOTHS: • For 10' × 10' and 10' × 20' booths, no sidewalls or counters may exceed 48" in height, except in the back 1/3 of the booth. Backgrounds and display material are limited to 8' in height and must not protrude from the back wall more than 48". Each exposition booth will consist of 3' side drape and 8' back drape. • No exposition booth may span an aisle by roofing or floor covering. Exposed or unfinished sides of Exhibit Booth background must be draped to present an attractive appearance. The decorator, with the approval of the Society, will provide draping deemed necessary and charge the exhibitor accordingly. The aisles are the property of all exhibitors. Space must be left within each exhibit area to absorb the viewers. Finalization of Space Reservation: Contracts for Exhibit space are subject to the approval of APS. APS reserves the right to offer or refuse space rental to potential Exhibitors. Priority booth assignments will be given to companies that submit their application/contract, with payment, by January 31, 2012. 1st Choice preferences will be given to companies based on number of years exhibiting, and advertising and sponsorship dollars spent. Cancellation: Cancellation by an Exhibitor must be made in writing and sent to APS Headquarters by January 31, 2012 to receive a refund of 100% of the monies paid to date. Cancellations made between February 1, 2012 and May 13, 2012 will receive a refund of 50% of the monies paid to date. No refunds will be given for cancellations received on or after May 14, 2012. In the event the exhibit is cancelled by APS for any reason, the liability of APS shall be limited to a refund of all monies paid by the exhibitor as exhibit rental fee to APS as of the date of cancellation. Liability: Although security personnel are appointed, neither APS, the Facility, nor the decorator or their agents assume responsibility for any loss or damage to booths, equipment, or personal belongings on-site. By acceptance of the contract, Exhibitor releases APS from any and all liability. Hold Harmless: The exhibitor agrees to defend, indemnify, and hold harmless APS, their management, partners, owners, agents, or employees from any and all claims, liabilities, and losses; for injury to persons (including death); or damage and/or loss to property arising in connection with exhibit space and rental. Insurance: Insurance on all Exhibits is the responsibility of the Exhibitor. Neither APS nor its agents, assigns, or assignees, will assume any responsibility for property loss, damage, personal injury, or other claims related to the Exhibitor’s space. Exhibitors are required to carry insurance to cover their property against damage and loss and public liability insurance for claims of injury to the person and property of others. Exhibitor Services Kit: The online Exhibitor Services Kit (ESK) will be e-mailed approximately 8-10 weeks prior to the event. The ESK will include final exposition schedule, and instructions and information pertinent to the rental or purchase of booth furnishings, carpet, audio-visual equipment, electrical service, janitorial service, set-up, and tear-down. The decorator’s ESK will also include shipping and drayage information. Shipping: All freight charges must be prepaid. Since the Facility does not have capabilities to receive display materials or the accommodations to store empty shipping crates, the Exhibit Decorator will serve as the official drayage contractor. Information on consignment and bill of lading will accompany the decorator’s ESK. Any and all property shipped to/from the hotel, convention center, or drayage firm by the exhibitor is the sole responsibility of the exhibitor. Labor and Safety: The decorator’s ESK contains order forms for labor. APS will enforce set-up and tear-down policies to minimize interference with other meeting functions and to maximize the number and quality of the Exhibit hours. Please be familiar with these policies before signing the contract. The Exhibitor is responsible for knowledge of and compliance with all fire, safety, and union requirements as noted in the ESK. Union Clearance: In order to conform to union rules and regulations, it may be necessary that all exhibitors use qualified union personnel for various services required for installation and dismantling of exhibits and for material handling within the show. Exhibitor Registration and Identification: The Liaison Official will receive copies of all preliminary and program announcements to facilitate exhibit and hotel registrations. Additional program and hotel registration forms will be available upon request.
Admission: Entrance to the exhibition is by name badge only. Each company that purchases an exhibit is entitled to complimentary registration (number determined by exhibit size/type); additional registrations must be purchased. Registration information will be sent to the Liaison Official. Exhibitors must staff their exhibits at all times. Failure to adhere to the rules specified herein will be cause for forfeiture of space. No refunds on space will be made. Installation of Exhibits: Any Exhibit not unpacked by the end of set-up time will be placed in storage and cannot be returned until the close of the Exposition the first day. No refuse may be placed in the aisles after the final cleaning. Please do not litter the floor in the booths or aisles after cleaning. Dismantling: No packing or dismantling of Exhibits will be permitted prior to the published tear-down time. Care of Building, Equipment, and Furniture: Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, or other parts of the building or furniture without permission from proper building authority. Packing, unpacking, and assembly of exhibits shall be done only in designated areas and in conformity with directions of the Exhibits Manager, the Convention Center Manager, or their assistants. Anything necessary or proper for the protection of the building, equipment, or furniture will be at the expense of the Exhibitor. Exhibitors will be responsible for any damage to persons or property caused by reason of their exhibits, employees, agents or servants. Exhibitors agree to abide by all terms & conditions of Policies and Procedures as set for by the Exhibit Facility. Fire Protection: All materials used in the exhibit area must be flameproof and fire resistant. All displays are subject to inspection by the Fire Marshall/Fire Prevention Bureau. All materials and fluids which are flammable must be kept in safety containers. Open flames, butane gas, oxygen tanks, etc. are not allowed without the permission of the local Fire Marshall/Fire Prevention Bureau. Special Effects and Presentation: Operational equipment, audio-visual and sound/ attention-getting devices and effects must not interfere with the activities of the conference and other Exhibitors. APS reserves the right to determine at what point sound constitutes interference, and if it must be discontinued. Professional presenters or models may conduct product and service demonstrations. Demonstrators are to be straightforward and professional in dress and manner, and must avoid the use of theatrical gimmicks such as magicians, robots, pantomimists, hucksters, etc. The use or performance of live or recorded music, including but not limited to music on videotapes, by the Exhibitor for any purpose under this contract is prohibited. Copyrights: Each Exhibitor will assume all costs arising from the use of patented, trademarked, franchised or copyrighted materials, devices, and/or dramatic rights used in or incorporated in the APS exhibit. Exhibitors agree to indemnify, defend and hold harmless APS from any claims, damages or costs, including legal fees, which might arise from use of such material. This includes the acquiring of and compliance with A.S.C.A.P., B.M.I., licenses and copyrights. Conducting Exhibits: The character of all exhibits is subject to the approval of APS. The Society retains the right to refuse the applications of Exhibitors not meeting standards required or expected, as well as the right to curtail Exhibits or parts of Exhibits which reflect unfavorably upon the character of the meeting. Nonprofessional products or services are not to be displayed. Prohibited Practices: • Canvassing/distributing advertising materials outside the Exhibitor’s own booth. • Solicitation of business, or conferences in the interest of business, except by Exhibitors. • Operation of unprotected x-ray equipment, UV sources, or sources of ionizing radiation. • The use of billboard advertisements and/or display of signs outside the exhibit area unless approved by the Society. • Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations, or displays away from the exhibit area during the meeting. • Contests, lotteries, raffles, and games of chance are prohibited. All “giveaways” shall be of a nominal monetary value and in keeping with the nature of a scientific and professional meeting. • Entry into another Exhibitor’s booth, examination, or photographing of another Exhibitor’s booth without permission. • No food or drink, unless sample size. Exhibitors shall be bound by all pertinent laws, codes and regulations of municipal or other authorities having jurisdiction over the exhibit facility or the conduct of said exhibit together with the rules and regulations of the owners and/or operators of the facility in which the exhibition is held. In interpreting these terms and conditions, particular attention will be given to preserving the professional and educational nature of the exhibit. Termination of Exhibit Rights: In the event the Exhibitor, its contractors, agents, or employees fail to comply with any of the provisions hereof, or otherwise detract from the general educational character of the meeting, APS shall be permitted and empowered to terminate the Exhibitor’s right hereunder, and remove the Exhibitor and contractors hired by the Exhibitor from the premises, in which event the Exhibitor shall not be entitled to any refund of amounts paid hereunder.
5
Program Book Order Form 2012 APS Annual Meeting • August 4–8 • Providence, Rhode Island, U.S.A.
2012
APS
Annual Meeting August 4–8 Providence, RI
The onsite program book will reach an enthusiastic and captive audience. The book will be repeatedly referred to by the registrants as their personal guide to technical and social activities. Program book advertising is available to exhibiting and non-exhibiting companies.
Closing Dates: January 31, 2012
Deadline for right of first refusal to retain advertising special position in program book
May 14, 2012 May 21, 2012
Advertising orders due for program book Materials due for program book
n Space reservation authorized by: Name_____________________________________________________ Title______________________________________________________ Company__________________________________________________ E-mail____________________________________________________ Address____________________________________________________ City______________________________________________________ State or Province____________ Zip or Postal Code_________________ Country___________________________________________________ Telephone_________________________________________________ Fax_______________________________________________________ Signature__________________________________________________ o Invoice company o Invoice ad agency Agency Company name_______________________________________ Contact Name______________________________________________ E-mail____________________________________________________ Address____________________________________________________ City______________________________________________________ State or Province____________ Zip or Postal Code_________________ Country___________________________________________________ Telephone_________________________________________________ Fax_______________________________________________________
Return to: OFFICE USE ONLY
Accepted for APS by ____________________________________
Date: _________________________________________________ 6
Cindy Anderson Exhibit Sales The American Phytopathological Society 3340 Pilot Knob Road, St. Paul, MN U.S.A. Telephone: +1.651.994.3848 • Fax: +1.651.454.0766 E-mail: canderson@scisoc.org
Program Book Advertising Details Ad size: Full page – 7" × 10" Half Page – 3.375" × 10" (vertical) Half Page – 7" × 4.875" (horizontal) Page trim size: 8.5" × 11" Regular Full Page b&w .......................................$775 Regular Half Page b&w.......................................$525 Back Cover Full Page 4C .................................$1,925 Inside Back Cover Full Page 4C ......................$1,825
Other Special Position............. +$150 • Page facing General Information
Ad file revisions/formatting, minimum charge ......................... $75
• Page facing Program Highlights
Inside Front Cover Full Page 4C .....................$1,875 Tab Page b&w .....................................................$950
n Printing Materials Requirements Medium: CD Platform: Macintosh Accepted Software: Adobe InDesign CS, Adobe Photoshop CS, Adobe Illustrator CS Note: Pagemaker, Word, PowerPoint, Excel, and other office software is not accepted. When submitting Adobe Illustrator files, please vectorize (outline) all type. All fonts used (both screen and printer) must be supplied with files. Accepted Graphic Formats: .tif, .ai, .eps, and PDF Resolution: 266 ppi minimum for black and white. 300 ppi for 4C ads. Proof: Please supply high resolution proof. We cannot be responsible for final outcome if no proof is supplied. The more documentation we receive for you, the better we can meet your expectations. A complete documentation packet will help ensure desired results.
n Mechanical Information Printing: Sheet fed offset Stock: Printed on 60 lb. opaque offset, with cover on a 12-point stock, coated two sides. Binding: Perfect bound. To request a special position, contact Cindy Anderson at +1.651.994.3848.
2012
APS
Annual Meeting August 4–8 Providence, RI
7
Sponsorship Contribution Form 2012 APS Annual Meeting • August 4–8 • Providence, Rhode Island, U.S.A. Early reservations receive earlier and longer website publicity. Sponsorships are reserved only by order form and full payment. Complete the form and return with your payment and logo no later than January 31, 2012 for priority placement on the exhibit floor, and May 14, 2012 for recognition in the Program Book. Governing Rules, Regulations, and Policies 1. APS sponsorships are available only to exhibiting companies through January 31, 2012, on a first-request basis. 2. Starting February 1, 2012, sponsorships are open to any interested organization. 3. Production costs, where applicable, are the responsibility of the sponsor. 4. APS sponsors have first right of refusal at annual conventions of APS for one additional year on sponsorships, subject to a commitment deadline of January 31, 2012. After the deadline, unrenewed sponsorship opportunities will be opened to general selection on a first-request basis. 5. APS must approve final copy, layout, design and products of all sponsorships prior to production and reserves the right to restrict content for any sponsorship. If applicable, giveaway item and location to be pre-approved by APS. 6. Final decision on any issues regarding APS sponsorships rests with APS.
Company Information Company Name ___________________________________________________ Website __________________________________________________________ Sponsorship Contact Information (person to receive future sponsorship communication) Name ____________________________________________________________ Title _____________________________________________________________ E-mail ___________________________________________________________ Telephone ________________________________________________________ Fax _________________________________________________________ Company Name ___________________________________________________ Address __________________________________________________________ City _____________________________________________________________ State or Province/Country ____________________________________________ Zip/Postal Code ____________________________________________________
Completed forms and payment must be received by May 14, 2012.
Questions? Contact Cindy Anderson, +1.651.994.3848 or canderson@scisoc.org Send to: Cindy Anderson, APS Sponsorship 3340 Pilot Knob Road, St. Paul, MN U.S.A Telephone: +1.651.994.3848 • Fax: +1.651.454.0766 E-mail: canderson@scisoc.org For recognition: Please submit logo to canderson@scisoc.org in both formats: For web use: jpg or gif format at a maximum of 120 pixels wide by 70 pixels high For print use: eps vector format or tif format no less than 300 dpi, 3 inches × 3 inches 8
Please indicate item and amount of your sponsorship. To discuss a customized or exclusive sponsorship (indicated by **), contact Cindy Anderson, +1.651.994.3848. Amount of
Sponsorship Meeting Partner Sponsorships Promotional Pieces • $250 each, two for $400 o Registration Brochure – February (online) • Sponsorship would include “Meeting Partner” and company logo
$___________
E-mail Promotions • $350 each • Sponsorship would include “Meeting Partner” and company logo and live link to sponsor website of choice • One sponsorship per e-mail
$___________
Exhibit Raffle Prizes $___________ • Six slots—raffle a prize during the exhibition Three slots on Sunday Three on Monday • $200 per slot—1 prize per purchase (exhibitor can buy multiple slots) Number of Slots __________ • Prizes—Prizes cannot be a company product/promotional item and must have a minimum value of $100 - Exhibitor executes all distribution of raffle tickets and announcement of the prizes - Exhibitor must commit to purchasing the prize slot and disclose the prize to APS 45 days prior to the exhibition • Promotion - Sponsorship and prize information included in the pre-meeting travel e-mail, the program book, and onsite signage
Attendee Pocket Badge Holder** Exclusive sponsorship at $3,500 $___________ Award Luncheon** Exclusive sponsorship at $1,500
$___________
Final Night Party Entertainment** Exclusive sponsorship at $2,500
$___________
Grand Opening Exhibition** Partial sponsorship at $2,500 Schedule-at-a-Glance Program** Exclusive sponsorship at $4,500
$___________ $___________
Mobile App** Exclusive sponsorship (call for details)
$___________ Total Contribution $___________
Payment Information o Check is enclosed, payable to The American Phytopathological Society o Charge this credit card
o Visa o MasterCard
o American Express
Card # ____________________________________________________________ Expiration Date (month/year) __________________________________________ Signature __________________________________________________________ Name _____________________________________________________________ (print name as it appears on card)
Sustaining Associate Members SAVE $100
on Exhibits!
Expand your support of APS by becoming a Sustaining Associate member. In addition to valuable member benefits including company recognition and networking opportunities, Sustaining Associate members receive a $100 discount on exhibit fees. Become a Sustaining Associate member now and save $100 on Sustaining Associate member dues, for a total savings of $200!
n Sustaining Associate Member Benefits Company Recognition • Monthly company listing in Phytopathology • Listing in Annual Meeting Program • Full description with link to your company’s website on APSnet • Company description once a year in Plant Disease
n Technical Information • Choose subscriptions to two of the three APS industry journals free • Receive a monthly subscription to Phytopathology News • Access APSnet, your Internet plant science resource
n Significant Savings • Save 10% on all advertising placements in Plant Disease, Molecular Plant-Microbe Interactions (MPMI), or Phytopathology News. • Discounts on APS PRESS products and APS Meetings • Save 50% on one full-page ad in a qualifying APS publication (Plant Disease, MPMI, Phytopathology News, or the Annual Meeting Program) • Post job openings in the APS online Careers and Placement Center at reduced rates
n Networking Opportunities • Educate members on your company’s services by participating in the Annual Meeting Exhibition and receive $100 off exhibit fees • Sponsor key APS events • Attend workshops, symposia, and Annual Meeting sessions • Attend the Sustaining Associate breakfast at the APS Annual Meeting • Participate in APS Committees and the APS Office of Industry Relations
n Satisfaction • Know that you are making a difference. Your membership and involvement in APS help support the advancement of plant health science worldwide.
application continued 9
2012 Sustaining Associate Membership Application BREAKTHR S OUGH—Advance Your Scientific Excellence With AP 2257
Company Information
Company Representative Information
Company Name ____________________________________________
o Mr.
Business Address ____________________________________________
Name ____________________________________________________
__________________________________________________________
Title ______________________________________________________
City _________________________ State/Province ________________ Country ______________________ Zip/Postal Code ______________ Business Phone _____________________________________________
(include country, city, and/or area codes)
Fax _______________________________________________________
o Mrs. o Ms.
o Dr.
Gender: o Male o Female
Daytime Phone Number _____________________________________
(include country, city, and/or area codes)
Fax ______________________________________________________
E-mail Address _____________________________________________
Website Address ____________________________________________
Membership (Must check one. Dues are based on your company’s number of employees. Includes 12 issues of the APS newsletter Phytopathology News and your choice of two journals listed below.)
for 2012 Exhibitors!
o 1-100 employees $600 $500 o 101+ employees $815 $715 $___________ APS Journals
o Phytopathology (12 issues) o Plant Disease (12 issues) o Molecular Plant-Microbe Interactions (12 issues) o Check here to receive all three journals $120
Please e-mail a description to Denise Kessler at dkessler@scisoc.org, not to exceed 125 words, of your company’s products/services. Include the date your company was founded. This information will be used to promote your company in the online APS Sustaining Associate Directory and future issues of Plant Disease. Agreement We hereby apply for membership in APS. We agree that our APS journal(s) are for company use only. We acknowledge that our company information will be listed on the APS website in the online membership directory and the Sustaining Associate directory. We accept to receive information from APS via e-mail. Membership dues/subscription(s) will begin upon receipt of payment and are payable annually.
(Choose two. Subscriptions to two of the three print journals are included in your membership dues.)
General Description
SPECIAL
$100 discount
$___________
___________________________________ _____________________
Applicant’s Signature
Date
Journal Shipping Rates (Select the shipping rate appropriate to the location the journals will be sent to.)
o U.S. $0 o Canada $30 o Elsewhere Airmail: 5-7 weeks $85
$___________
Applicable Tax Canadian Residents add 5% GST/HST tax to print journal price.
$___________
Total Membership Fees $___________
Payment Options o Check enclosed, made payable to APS in U.S. funds on U.S. Bank. o Charge to my: o Visa o Mastercard o American Express Credit Card Number _________________________________________ Expiration Date _____ /______
Month Year
Card Holder’s Name _________________________________________ Card Holder’s Signature ______________________________________
Your payment confirms membership and journal subscription(s) for a 12-month period.
Two ways to join. Send us your completed application with payment by mail or fax. Mail: The American Phytopathological Society, 3340 Pilot Knob Road, St. Paul, MN 55121 U.S.A. • Fax: +1.651.454.0766 Questions? Contact APS Headquarters at 1.800.481.2698 (in U.S.), +1.651.454.7250, apsinfo@scisoc.org, or go to www.apsnet.org 10
Advertise with Phytopathology News and Expand Your Exhibit’s Visibility Exhibiting at the 2012 APS Annual Meeting will provide excellent exposure for your organization. To expand your reach, consider advertising in the pre- and post-meeting issues of the APS member newsletter, Phytopathology News. The publication is distributed via print and online to 5,000 APS members. The pre-meeting issue, highlighting the meeting program and activities along with the exhibitor listing, is the perfect opportunity for you to encourage attendees to visit your booth during the Annual Meeting. An ad in the post-convention issue will remind readers of their connection with you at the meeting. Don’t miss out on this opportunity to participate in the Annual Meeting and reach out to your customers! Place your advertising order today and guarantee your ad in these popular issues of Phytopathology News. Book both the pre- and post-meeting issues and you’ll save $50. If you are an APS Sustaining Associate (SA) member you’ll save even more on advertising and exhibiting! Visit page 9 to learn more about becoming an APS Sustaining Associate member.
Phytopathology News Advertising Order Form Please select the issue and ad size by checking the corresponding box below. Space
Pre-Convention Issue June 2012 (Order by 4/15/12) SA Non-SA Member Member
Post-Convention Issue October 2012 (Order by 8/16/12) SA Non-SA Member Member
Both Issues June & October 2012 SA Non-SA Member Member
Full page (7"w × 10"h)
❑ $935
❑ $1,040
o $935
o $1,040
o $1,820
o $2,030
2/3 page vertical ( 4.5"w × 10"h)
o $830
o $920
o $830
o $920
o $1,610
o $1,790
1/2 page horizontal o $620 (7"w × 5"h)
o $690
o $620
o $690
o $1,190
o $1,330
1/3 page vertical (2.125"w × 10"h)
o $535
o $590
o $535
o $590
o $1020
o $1,130
1/3 page horizontal o $535 (7"w × 3"h)
o $590
o $535
o $590
o $1020
o $1,130
1/6 page vertical (2.25"w × 5"h)
o $290
o $320
o $290
o $320
o $530
o $590
1/6 page horizontal o $290 (4.875"w × 2"h)
o $320
o $290
o $320
o $530
o $590
APS offers many great opportunities to reach its members and others in the field—turn to the back page to learn about the year-long chances to reach the leaders and decision makers in plant pathology.
Trim size of publication is 8.5" × 11" You will be contacted with material due dates and requirements after order form is received. Payment required after ad has run. Contact Cindy Anderson at +1.651.994.3848 or canderson@scisoc.org with any questions. Company ___________________________________________________________________________________________ Contact Name _______________________________________________________________________________________ Address _____________________________________________________________________________________________ City ____________________________________________________ State_______________________________________ Zip ______________________________________________ Country__________________________________________ Phone ____________________________________________ Fax ______________________________________________ E-mail ______________________________________________________________________________________________ Agency Name (if applicable) ____________________________________________________________________________ Agency Contact ______________________________________________________________________________________ Agency Phone ________________________________________________________________________________________ Agency E-mail _______________________________________________________________________________________
To place your order, fax this form to +1.651.454.0766 or mail to: Cindy Anderson APS Headquarters 3340 Pilot Knob Road St. Paul, MN 55121 U.S.A. You may also contact Cindy Anderson at +1.651.994.3848 or e-mail canderson@scisoc.org.
11
Expand Your Reach With APS Publications APS offers you the unique opportunity to make a direct connection with your target market and grow your business while communicating with qualified prospects. Advertise in any of APS’s highly respected publications and reach an engaged audience of 5,000 plant pathologists in more than 95 countries. Phytopathology News The news all APS members need to know. Phytopathology News, the monthly APS newsletter, provides in-depth coverage of APS-related activities, the work of plant pathologists, and issues and events of concern to the plant health community. Circulation Information: Phytopathology News is read by all APS members, with an average of nearly 5,000 readers per month.
Plant Disease An international journal of applied plant pathology. Plant Disease is an international journal for reports of original research; for rapid reporting of new diseases and epidemics; for reviews of needs, approaches, accomplishments; and for exchanges of opinions—all with the emphasis on the applied or practical aspects of maintaining and improving plant health. Circulation Information: Plant Disease reaches approximately 2,500 subscribers per month.
Molecular Plant-Microbe Interactions Pioneering research on the fastest growing area of plant pathology. Molecular PlantMicrobe Interactions (MPMI) is the groundbreaking journal for publication of original, juried research on the molecular biology and molecular genetics of pathological, symbiotic and associative interactions of microbes with plants, including plant response. The American Phytopathological Society and the International Society of Molecular Plant-Microbe Interactions sponsor MPMI. Circulation Information: MPMI reaches approximately 1,000 subscribers per month. Sustaining Associate members of APS save 10% on all advertising and can purchase their first full-page ad at 1/2 price! Visit page 9 for more details on how to become a Sustaining Associate member.
To reserve space or for 2012 rates, due dates, and material requirements, please contact Cindy Anderson at canderson@scisoc.org or +1.651.994.3848, or visit www.apsnet.org/advertise.
12