Getting started with Word 2010
Authored by: Scott Anderton
Contents Getting Started……………………………………………………………………………………..2 File……………………………………………………………………………………………………3 Save, Open, Print………………………………………………………………..3 Home…………………………………………………………………………………………………3 Change Styles……………………………………………………………………4 Insert…………………………………………………………………………………………………4 Pictures…………………………………………………………………………...5 Image Adjustment Settings……………………………………………………5 Image Colour Palettes………………………………………………………….7 Artistic Effects…………………………………………………………………..7 SmartArt………………………………………………………………………….8 Charts and Shapes……………………………………………………………..9 Tables……………………………………………………………………………..9 Text Box………………………………………………………………………….10 Object……………………………………………………………………………..10 Page Layout………………………………………………………………………………………..11 References…………………………………………………………………………………………12 Bibliography Function………………………………………………………...12 Mailings…………………………………………………………………………………………….13 Review……………………………………………………………………………………………...14 Spell Check, Thesaurus………………………………………………………14 View………………………………………………………………………………………………...15 Add-Ins…………………………………………………………………………………………….16
1
Getting started with Word 2010 |
2
Getting started with Word 2010 |
Getting started with Word 2010 Microsoft Office 2010 is the latest release of the Office suite. 2010 has taken the best elements 0f 97-2003 and Office 2007, merged them together and provided a more user friendly interface. Those that are familiar with Office 2007 will immediately recognise the Control Ribbon at the top of the screen. Office 97-2003 users, this is a new experience. The ribbon at first may seem confusing, but what it actually does, is reveal elements of word that you may not know exist. It is designed to help you get more out of Word, by displaying options and design features that were previously hidden in other versions.
Figure 1 : New Office Ribbon
The Ribbon is divided into sections under each of the main headings, File, Home, Insert, Page
Figure 2 : Headings
Layout, References, Mailings, Review, View. When you click on each of the headings, it reveals a new set of actions underneath. When you hover over any of the options, Office 2010 automatically gives you a preview of what the option will look like on your document.
3
Getting started with Word 2010 |
File We will start with this option of the Ribbon. When you click on file the screen will change and a whole new set of options will appear.
Figure 3 : File menu screen.
You will notice that all the save, open, new and print options are contained within this action button. There is also an additional feature Share. Office 2010 has a dramatic new feature that allows you to collaborate on documents LIVE. By using the Share facilities you can collaboratively create and edit documents.
Home The home screen is the default options ribbon when you first start Word 2010. This is where the most familiar functions are present. Home is where you select fonts, font colours, alignment, bullets and title options.
Figure 4 : Home Ribbon
4
Getting started with Word 2010 |
The standard text functions are found on the left hand side of the screen. This where you will find the familiar functions, such as font, bullets, size etc.
Figure 5 : Text options
The right hand side of the screen provides options for the presentation of your document. Headings, title, subtitles etc.
Figure 6 : Styles Ribbon
You can change the styles from the default by clicking on the Change Styles button. Once again, each time you scroll down an option, your text on screen and the layout of your document will change, to give you a preview. Remember, these are only previews and no permanent changes will be made until you accept them.
Insert The insert ribbon contains items that you want to add to your document, such as pictures, tables, SmartArt, charts, hyperlinks etc.
Figure 7 : Insert Ribbon
5
Getting started with Word 2010 |
The redesign of the insert options have made it much easier to bring objects into your document. Once again a preview feature allows you to see what the object will look like before you accept it. The Insert Ribbon will be used frequently and has some hidden menus that are easily accessed by double clicking. Pictures When you insert a picture, the option will take you to My Pictures on your computer. To select a picture, simply click on your desired picture and it will be imported to your document.
To adjust your picture you must double click on it within your document. By double clicking you will bring up a picture ribbon. Figure 8 : My Pictures
Figure 9 : Picture Ribbon
There are new features in the picture ribbon that are well worth exploring. Starting at the left hand side of the ribbon, we will look at the image adjustment settings .
Figure 10 : Image adjustment tools
6
Getting started with Word 2010 |
As you can see from the picture opposite, you can change the picture using some of these settings. For instance you can the colour of the picture and add effects to it.
As you can see from the picture right, you can make simple adjustments to the image, make it darker or lighter, wash it out etc. Each time you hover over an option it will take effect on the picture in your document. Again this is a preview and will not be acted upon until selected.
Figure 11 : Corrections Option
7
Getting started with Word 2010 |
Figure 12 : Colour Palette
The colour palette allows you to see at a glance how your picture will look with the various options available. It is also where you set the transparency of the picture as well.
This is another quick and easy tool to create effects within your document.
Try the other options such as Artistic Effects to add blur and saturation, turn pictures into pencil drawings or chalk.
8
Getting started with Word 2010 |
SmartArt SmartArt was introduced in 2007, to make diagrams easier to produce, by supplying default examples that can be populated, such as diagrams, charts, flowcharts, Pyramids, Cycles and Processes.
Figure 13 : SmartArt Menu
SmartArt can take a while to master as you can add to the default diagram, but you need to plan ahead, otherwise you can end up moving objects around the screen. Left is a SmartArt example. You can adjust the SmartArt picture by double clicking on the digram.
9
Getting started with Word 2010 |
Charts and Shapes These work in the same way as the SmartArt options. This time you can create your own or in the case of charts, import from another source, e.g Excel Tables Inserting a table in 2010 is very different from 97-2003. Office 2007 users will be familiar with this function, but as with most things in 2010 it has been refined. The first thing you will notice when you click on the table button is a grid . This allows you to determine the parameters of your table. Simply hover your mouse curser over the squares and select the number of rows and columns that your require. You will notice as you hover the table is being drawn in your document.
The column widths and heights can be adjusted once you start editing the table. You will also notice in this function that there is a quick import facility to bring in data from an Excel spread sheet. This will populate the table for you from the data that you have imported.
Figure 14 : Table grid options
You make life a little easier, Word has also prepared Quick tables. You can select from a selection of pre-designed tables.
10
Getting started with Word 2010 |
Text Box Inserting a text box is very different to 97-2003. The text box function will give you examples that you can select immediately. However, if you are searching for a text box to draw yourself you need to select the small option lower down the panel.
As you can see from the picture, the Draw Text box is highlighted at the bottom of the predesigned options.
Figure 15 Text box options
So far we have seen how 2010 has changed the basic functions of Word. It doesn’t stop there, as 2010 has a few tricks up it’s sleeve. Object One major difference is the option to import an object. An object could be an Excel spread sheet, PowerPoint and Flash Objects, to name a few.
11
Getting started with Word 2010 |
Above is a PowerPoint presentation that has been added to the word document. This adds as a visual link to the presentation. The same can be done for Excel spread sheets.
conference.exe
This icon is a link to a conference Flash object . These are techniques that change the function of Word from just a flat document platform, to an active, interactive object.
Page Layout The page layout ribbon contains all the settings for your page and adjustments.
Figure 16 : Page Layout Ribbon
Here you can add Themes, change the orientation of your document, size, page colours, watermarks etc. You can change the orientation of your document live and undo it without corruption. This was not always possible with earlier versions of Word.
12
Getting started with Word 2010 |
References Some new features in references, most notably bibliography, insert citation and captions . It is interesting to experiment with these options, but do be aware that they are set to American settings and not necessarily our version of Harvard Referencing.
Figure 17 : References Ribbon
Bibliography.
This option will help you to compile your bibliography from works cited in the text. It is not fully automated as some information will still need to be added.
13
Getting started with Word 2010 |
Mailings The mailing option has been created to setup envelopes, labels and mail merge facilities quickly and easily. Just enter the information in the default dialogue boxes and the programme will set them up for you. Like all of Office 2010, Microsoft have taken some of the steps out of the process that was involved in earlier versions.
Figure 18 : Mailings Ribbon
Review This option will most likely be one that is used frequently. It is where you will find the spell checker, Thesaurus, word count and comment. Office 2010 is designed to be used collaboratively, therefore you will find intriguing options such as New Comment, Track Changes and Accept / Reject . This means that the same document can be edited by different people and the changes tracked.
Figure 19 Review Ribbon.
This ribbon is particularly useful for marking an assignment, or co-ordinating tasks with colleagues without creating multiple versions of the same document. These options have been present in Word for some time, but they have always been hidden options. Now they are easy to get and with a little practice, simple to use.
14
Getting started with Word 2010 |
Figure 20 : Example of added comments
You will also notice at the end of the ribbon there is a reference to OneNote . OneNote is an addition to Office that is not often used, but a very useful tool. See OneNote User Guide .
View The last ribbon on the default setting is view . Here you can view your document as a web layout, print, outline of draft. You can switch the ruler on or off, gridlines etc. This ribbon will also allow you to view multiple windows at once. Useful if you want to compare the same document. There are also simple but effective options of viewing pages. In most cases the pages fall under each other. By clicking the view option you can lay the out differently. Side by side is useful if you are creating a book, to see how the pages will look once printed.
Figure 21 : View Ribbon
15
Getting started with Word 2010 |
Add-ins This is an option that I have activated in the options menu of Office. You will see these in the other user guides that have been created. There is an Add-In user guide that explains how to open this option and what is available.
16
Getting started with Word 2010 |