Terms Undergraduate 2014 15 by Santa Clara University

Terms

Every effort has been made to ensure the accuracy of the information in this guide. Since financial aid policy is subject to change, especially regulatory changes, which occur frequently at federal, state and University levels, the information contained herein is subject to change without notice. NOTE:

1/2015 jsr

Table of Contents Introduction …………………………………………………………...……….

Rights and Responsibilities ……………………………………………………

Application and Deadlines …………………………………………………….

Eligibility ……………………………………………………………………… 10 Cost of Attendance …………………………………………………………….

Determining Need ……………………………………………………………..

Award Letter …………………………………………………………………... 12 Verification ……………………………………………………………………. 12 Federal Aid Programs …………………………………………………………. 14 California State Aid Programs ………………...………………………………

University Aid Programs ……………………………………………………… 21 Private Aid Programs ………………………………………………………….

Education Tax Credits and Tax Deductions …………………………………... 27 Study Abroad Opportunities …………………………………………………... 28 Teaching Credential …………………………………………………………...

Summer Term …………………………………………………………………. 30 Consortium/Contractual Agreement …………………………………………... 30 Satisfactory Academic Progress ……………………………………………….

Refunds ………………………………………………………………...……… 38 Withdrawals …………………………………………………………………...

Important Websites ……………………………………………………………

SANTA CLARA UNIVERSITY FINANCIAL AID OFFICE TERMS AND CONDITIONS - UNDERGRADUATE The following information is not a complete compilation of all financial aid policies and procedures. Rather, it is a collection of what we believe represents the most pertinent information you need to know. Since this information is updated annually, student and parents should read the Terms and Conditions on Financial Aid – Undergraduate each year. If you have a question, or situation, that is not addressed within this compilation, do not assume an answer. Contact the Financial Aid Office for clarification. Financial Aid Descriptions A description of Santa Clara University financial aid programs can be found in the Santa Clara University Undergraduate Bulletin and the Santa Clara University Financial Aid website at www.scu.edu/financialaid. A description of the federal financial aid programs, student eligibility, dependency status, as well as a student loan borrower’s rights and responsibilities, can be found in the federal publication, Funding Education Beyond High School published by the U.S. Department of Education as well as their website at www.studentaid.ed.gov. A description of California financial aid programs can be found in the Fund Your Future Workbook published by the California Student Aid Commission (CSAC). Rights and Responsibilities of Financial Aid Recipients Student’s Rights 

You have a right to know who Santa Clara University has its accreditation and licensing.

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You have a right to the percentage of Santa Clara University’s students who completed their program and the percentage of student who transferred out.

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You have the right to know what financial aid is available to you, including federal, state and university programs. In addition, you have the right to know the deadlines, selection criteria, terms, policies, procedures and regulations that apply to each of the programs.

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You have the right to know how your financial need was determined. This process includes costs for tuition and fees, room and board, transportation, books and supplies and miscellaneous personal expenses.

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You have the right to know what income, assets and other factors are considered in your expected family contribution (EFC) calculation, and how much of your financial need, as determined by Santa Clara University, is met.

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You have the right to know the various elements in your financial aid award.

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If you have a student loan, you have the right to know the terms of the loan, such as interest rate, origination fees, the total amount that must be repaid, the length of time you have to repay it, when you must start repayment, cancellation provisions, deferment and forbearance possibilities and any special consolidation or refinancing options.

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You have the right to appeal your financial aid award if you feel there are special circumstances that were not originally taken into consideration since you completed the FAFSA (Free Application for Federal Student Aid).

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You have the right to know the effect outside scholarships may have on your financial aid award.

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You have the right to know how Santa Clara University determines whether you are making satisfactory academic progress and what happens if you are not.

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You have the right to know how and when your financial aid will be disbursed.

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You have the right to know Santa Clara University’s refund policies, the portion, if any, of tuition and fees that are refunded to you if you withdraw before the end of the term, and the portion, if any, of the financial aid you received that you must pay back immediately if you withdraw before the end of the term.

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You have the right to know how to re-apply for financial aid for subsequent years.

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You have the right to expect that all information reported by you and/or your family will remain confidential and will not be released without your written consent according to the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended.

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By law, you have the right to examine (with a financial aid counselor) records maintained in the Financial Aid Office that relate to your financial aid file.

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You have the right to expect equitable treatment under Santa Clara University’s policy prohibiting discrimination based on race, color, sex, religion, sexual orientation, national origin, disability or veteran’s status.

Student’s Responsibilities 

You are responsible for reading, retaining and understanding all information supplied to you from the Financial Aid Office. If you have any questions or concerns, you are welcome to contact the office at (408) 551-1000 or by e-mail at onestop@scu.edu.

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You are responsible for promptly responding to inquiries or requests for information from the Financial Aid Office.

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You are responsible for obtaining all forms required to apply (or re-apply) for the type of assistance you wish to receive. Forms are not automatically mailed to you each year.

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You are responsible for supplying accurate and thorough information on all forms submitted to the Financial Aid Office. Funds obtained based on false information will have to be repaid and may subject you to penalties under the U.S. criminal code.

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You are responsible to know and comply with the deadlines for applications or reapplications for aid. Intentional misrepresentation on an application for federal financial aid is a crime.

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You are responsible to review your Student Aid Report (SAR), make any necessary corrections and comply with federal processor determination.

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You are responsible for using financial aid funds only for educational expenses (tuition, fees, room, board, books, supplies and other educational expenses).

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You are responsible for understanding and complying with the terms and conditions of the aid you receive, this includes deadlines, continued eligibility, application procedures, etc.

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You are responsible to respond promptly and provide all requested verification documentation, corrections to your financial aid application or additional information.

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If you receive any type of financial assistance from an outside agency, it is your responsibility to inform the Financial Aid Office. By law, when determining your financial aid eligibility, the Financial Aid Office is required to consider all sources of funding.

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You are responsible for notifying the Financial Aid Office if your enrollment or residency status changes. This will ensure that your financial aid award is based upon the correct enrollment and residency status.

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You are responsible for reporting a change of address, telephone number, e-mail address or name to the Office of the Registrar. This will ensure the Financial Aid Office will have the most recent and accurate information.

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You are responsible for maintaining good academic standing consistent with Santa Clara University’s satisfactory academic progress policy.

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You are responsible for understanding the return-of-aid policy, if you receive federal and/or state financial aid and withdraw from Santa Clara University.

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If you borrow a loan, it is your responsibility to complete entrance counseling before you receive your first loan disbursement and exit counseling before you leave Santa Clara University.

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If you borrow a loan, you are responsible for repaying that loan. Failure to meet this obligation will adversely affect your credit rating and make you ineligible for future educational loans.

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If you borrow a loan, you are responsible for notifying your lender or loan servicer of any changes in name or address while you are attending school and after you leave school.

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If you borrow a loan, you are responsible for requesting a deferment or forbearance, or a change in repayment plans, if you are have trouble making your monthly payments.

Information Submitted to the Santa Clara University Financial Aid Office Financial aid applications and information submitted by the students (and their parents) is held in confidential files within the Financial Aid Office. Under the provisions of the Federal Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, students have a right to review the information in their files. Students may request (in writing) an appointment for that purpose. Parental information submitted on the FAFSA (Free Application for Federal Student Aid), CSS/Financial Aid PROFILE and/or additional information that is submitted will not be shared with the student if the parent(s) has (have) requested that the information be kept confidential from the student. Such requests must be submitted in writing to the Financial Aid Office. Information on the parent(s)’ tax forms are not shared with the student unless the parent(s) provide(s) the Financial Aid Office with written permission. Disclosure of a student’s financial aid information may be made to the student’s parent if the student is a dependent of the parent as defined by the Internal Revenue Service (IRS). Otherwise, students eighteen and over must designate in writing who is to have access to

their financial aid information (including their parents) by completing the Federal Family Educational Rights and Privacy Act (FERPA) of 1974 Release form. This authorization will remain in effect for the duration of the student’s program at Santa Clara University unless withdrawn or modified, in writing, by the student. In addition, there are certain circumstances in which the Financial Aid Office may disclose information from a student’s financial aid file without obtaining prior written permission from the student. In such cases, disclosure may be made to other Santa Clara University departments and government entities. The latter includes the Comptroller General of the United States, the Secretary of the Department of Education and state and local educational authorities. Information from a student’s file may also be shared with educational institutions other than Santa Clara University at which the student seeks or intends to enroll, if prior to disclosing any information, the Financial Aid Office notifies the student or parent of the student. Upon request, the Financial Aid Office will provide a copy of the record(s) disclosed. NOTE:

Sometimes confidential information is subject to subpoena. In such cases, Santa Clara University complies in accordance with legal requirements. Official University Communication Policy Santa Clara University will communicate with undergraduate students through a variety of formats. Information sent to undergraduate students from Santa Clara University via their permanent mailing address or their Santa Clara University e-mail address are considered official communication, and should be treated as such. Students are asked to check their Santa Clara University e-mail account on a daily basis, and are responsible for reading and responding to the information they receive from Santa Clara University. Students and their parent(s) have the Responsibility to Submit Truthful, Complete and Correct Information A student’s eligibility is calculated from the information provided. If the information provided is determined to be incorrect, incomplete or false, the financial aid award can be canceled or changed. If parent(s) or student’s estimate income or other information on the FAFSA (Free Application for Federal Student Aid), CSS/Financial Aid PROFILE and/or other financial aid form(s) that is not later substantiated by copies of an income tax transcript or other documentation (if requested), the previously offered financial aid can be canceled or changed. Cases involving fraud will be submitted to the U.S. Office of the Inspector General.

Financial Aid Funds Must Be Used Solely for Expenses Related to Attend Santa Clara University The student is responsible for repayment of any amount of student aid that cannot reasonably be attributed to meeting educational expenses related to attending Santa Clara University. The amount of such repayment is determined based on criteria set forth by the U.S. Department of Education. Admission Status A student should not wait until s/he has been admitted to Santa Clara University before applying for financial aid. However, the Financial Aid Office will not begin processing an aid application until the student is admitted, or re-admitted. Financial Aid Applications 1. FAFSA (Free Application for Federal Student Aid) The FAFSA (Free Application for Federal Student Aid) is required to be considered for any federal, state or need-based institutional aid programs including the William D. Ford Federal PLUS Loan. Apply via the web at www.fafsa.ed.gov or a paper FAFSA, if you prefer. For a paper FAFSA, contact U.S. Department of Education Federal Student Aid programs at 1-800-4-FED-AID. First-time Students: The fastest way to file the federal application is using FAFSA on the Web (FOTW). Students, and their parent (if need be), will sign electronically at the end of completing the application using their Federal Student Aid Personal Identification Number (PIN). REMINDER: 001326

is Santa Clara Universityâ&#x20AC;&#x2122;s school code.

The FAFSA on the Web Worksheet is available to help students prepare to complete the FAFSA. It is highly recommended that students complete this worksheet information prior to starting the FAFSA entry process; however, do not mail the worksheet to the federal processor or to Santa Clara University, as only the FAFSA on the Web information entered by the student online and the paper FAFSA are considered official FAFSA documents. Current Undergraduates: Apply via the web at www.fafsa.ed.gov or a paper FAFSA, if you prefer. For a paper FAFSA, contact U.S. Department of Education Federal Student Aid programs at 1-800-4-FED-AID. Students may consider using the pre-filled options, but must select the proper academic year FAFSA, if they want to have some information from their previous FAFSA entered. NOTE:

All income and asset information must be updated.

2. CSS/Financial Aid PROFILE To be considered for the full range of SCU-awarded scholarships and grants, the PROFILE is required by early action, early decision and regular decision students as they apply for admission to Santa Clara University. Students interested in only merit-based consideration are not required to complete the PROFILE. Apply via the web at www.collegeboard.com. For additional assistance, students may contact the CSS/Financial Aid PROFILE Help Desk at (305) 829-9793. REMINDER: 4851

is Santa Clara University’s CSS/Financial Aid PROFILE code.

Current Undergraduates: Do not complete the CSS/Financial Aid PROFILE. Santa Clara University does not re-evaluate this application for a student’s second, third, fourth and beyond years. Financial Aid Deadlines Early Decision  

CSS/Financial Aid PROFILE FAFSA

November 15 February 1

Application year only Annually

The FAFSA is used for federal and state programs; and the CSS/Financial Aid PROFILE used for SCU non-merit-based aid programs. Students do not need to complete the CSS/Financial Aid PROFILE if they seek only federal or state aid programs or SCU merit-based programs. NOTE:

Early Action  

CSS/Financial Aid PROFILE FAFSA

November 15 February 1

Application year only Annually

Regular Decision  

CSS/Financial Aid PROFILE FAFSA

February 1 February 1

Application year only Annually

Transfer Students 

FAFSA

Rolling

Annually

March 2

Annually

Current Undergraduates 

FAFSA

Eligibility In order to be eligible for financial aid a student must meet the following criteria:      

be a U.S. citizen or eligible non citizen enrolled or accepted for enrollment in a degree or certificate program of study at least half-time make satisfactory academic progress not be in default on a federal student loan not owe a refund on any federal financial aid grant have a valid Social Security number register with Selective Service, if a male between the ages of 18 and 25

Standardized Budget Cost of attendance, sometimes referred to as a budget, is used in determining eligibility for student aid programs. The cost of attendance can be found on the Financial Aid website at www.scu.edu/financialaid, Putting It Together: A Guide to Financial Aid brochure and ecampus (www.scu.edu/ecampus). The Financial Aid Office uses several standardized student cost of attendance. The cost of attendance or budget (cost of education and related expenses) includes tuition, fees, room and board, books and supplies, personal expenses and local transportation. The standardized student budgets used in determining a student’s eligibility for aid are based on California Student Aid Commission guidelines Student Expenses and Resources Survey (SEARS) and Santa Clara University cost research. In addition, the average William D. Ford Federal Direct Loan and/or William D. Ford Federal Direct PLUS Loan fees are included for recipients of those loans. Standardized budgets represent average costs. They are intended to provide sufficient funds for most students in most circumstances. It is impossible to take into account all the situations in which students find themselves or all the consumer choices they make. Students who feel that their budget does not reflect their actual expenses should submit their budget for review. If there are unusual educational related documented expenses allowed by regulation, the Financial Aid Office can sometimes allow a higher individualized budget. Whether additional financial aid can be made available to the student based on the revised budget depends on the availability of funds. Since scholarship and grant assistance is limited, an

increase in the budget will usually be reflected in an adjustment to self-help financial aid (e.g., student employment and/or loans). Undergraduate Cost of Attendance 2014-15 On Campus $43,812 12,921 $56,733

Off Campus $43,812 11,493 $55,305

Commuter $43,812 4,599 $48,411

Books & Supplies Transportation Personal Expenses Total Indirect Costs

$1,746 864 2,295 $4,905

$1,746 1,278 2,871 $5,895

$1,746 1,134 3,132 $6,012

Total Costs

$61,638

$61,200

$54,423

Tuition Room & Board Total Direct Costs

The cost of attendance is based on a full-time undergraduate student. In addition, at the time of publication, the 2015-16 cost of attendance was not available. Please refer to our website after February 1, 2015 for the 2015-16 cost of attendance. NOTE:

Santa Clara University will bill you for direct costs, which will include tuition and housing charges. Indirect costs are an average of the costs you may incur while attending Santa Clara. These average costs are determined annually, based on statistical data provided by the California Student Aid Commission. Determining a Student’s Federal Need A student’s federal financial need is the difference between the cost of attendance and the expected family contribution. Santa Clara University determines how much a family can contribute by assessing the information submitted via the FAFSA (Free Application for Federal Student Aid). A families’ federal financial situation and the amount student would be expected to contribute to their education are reviewed annually via the FAFSA. After the Financial Aid Office determines a student’s federal financial need, the office will provide a financial aid package that might include all or some of the following forms of aid: grants, scholarships, student employment and/or loans. Eligibility for need-based aid is based on each family’s unique financial circumstances. To calculate this need, the federal government has developed a uniform calculation to determine how much each family is expected to contribute towards educational costs, referred to as the Expected Family Contribution (EFC). This number is then used to determine a student’s financial need through this formula:

Cost of Attendance minus Expected Family Contribution equals Financial Need REMINDER: The expected

family contribution is not the amount of money a studentâ&#x20AC;&#x2122;s family will have to pay for college nor is it the amount of federal student aid a student will receive. It is a number used by Santa Clara University and other colleges to calculate the amount of federal and/or state aid a student is eligible to receive. Families should think of the expected family contribution as an aid eligibility index. Student Aid Report (SAR) After receiving the FAFSA (Free Application for Federal Student Aid), the U.S. Department of Education compiles a Student Aid Report (SAR). The SAR gives the Financial Aid Office the information it needs to complete an award package including the Expected Family Contribution (EFC). A student can access their SAR online once a studentâ&#x20AC;&#x2122;s Federal Student Aid PIN has been verified by the Social Security Administration. It is a good idea to review the information on the SAR to assure that Santa Clara University is using correct information to determine eligibility. NOTE:

The federal government will be moving for the FSA PIN to a FSA ID on April 26,

2015. Award Letter and Notification The award displays all the types and amounts of financial aid for which the student is eligible during the academic year. Students should read their award carefully to be sure they understand all terms and conditions helping them decide if they want to accept any, or all, of the aid offered. NOTE:

Students can access their award online anytime via ecampus at www.scu.edu/ecampus.

Awards are sent to eligible students beginning in December for early decision and early action students, later March for regular decision and June/July for current undergraduates. Awards and revised awards are sent on an on-going basis throughout the year based on the date that the official FAFSA (Free Application for Federal Student Aid) or a corrected FAFSA is provided to the Financial Aid Office. REMINDER: The award

represents the best offer of assistance from the Financial Aid Office. Awards cannot be negotiated nor does Santa Clara University match offers from other colleges. Verification Verification is the process established by the U.S. Department of Education to check the accuracy of aid applications. If a student is selected for verification, they will need to provide the specific documentation requested based on their dependency status.

Selected students will receive notification by the Financial Aid Office indicating that they and their parent(s) will need to submit the following items: 

Santa Clara University Verification Worksheet (Dependent or Independent), and

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student and/or parent tax return transcripts obtained directly from the IRS, or student and/or parent complete the IRS Data Retrieval Tool to update the FAFSA

NOTE:

Participation in the verification process is not optional.

After the review of these documents, the amount of a student’s award offer may be revised if there are discrepancies. IMPORTANT:

If a student does not submit the requested documentation, they will not be eligible to receive federal and/or state aid and their parent(s) will not be eligible to apply or receive a William D. Ford Federal Direct PLUS Loan. Failure to meet the verification deadline may result in aid not being reinstated. In addition, any delays in sending documentation may result in a student not having their aid by the beginning of the quarter. In this case, it is the student’s obligation to pay the account balance on their student account. Enrollment Status Changes Since offers of financial assistance are made on an individual basis, it is difficult to generalize regarding changes to those offers. However, there are some changes inherent in program regulations, which will prevail regardless of changes in cost or other aid received. Federal Pell Grant, TEACH Grant, Cal Grant and University funding are prorated, in terms of the number of units for which a student is enrolled. Specifically, if an undergraduate student drops units within the refund period (after the add/drop date), the grant will be prorated as follows:    

12 units (full-time) no reduction or proration 9 to 11 units (three-quarter time) some aid maybe reduced, cancelled or prorated 6 to 8 units (half-time) some aid maybe reduced, cancelled or prorated below 6 units (less than half-time) some aid maybe reduced, canceled or prorated

NOTE:

If the student drops to any of these categories, or drops even more units, but it is done after the end of the 60 percent point of the term, no changes in financial aid result. See “Withdrawals” section for more information.

Students must Re-apply for Financial Aid Each Year A description of Santa Clara University’s financial aid application process and the priority deadlines can be found on the Financial Aid website at www.scu.edu/financialaid or in the “Financial Aid Deadlines” section of this publication. How Financial Aid is Distributed at Santa Clara University Students who have eligibility for assistance as determined by the process appropriate for their status are offered a combination of financial aid from various student aid sources. These sources include federal, state, University and private donors. Each source has specific policies regarding student eligibility. The packaging process is a complex system of combining these resources for each individual applicant. Students are notified of their eligibility for financial assistance by an electronic notification via ecampus at www.scu.edu/ecampus. For first-time and transfer students, an e-mail will be sent to the e-mail address on file with the Undergraduate Admission Office. Current Undergraduates will be sent an email to their Santa Clara University e-mail account. It is imperative that students open and complete any notice through ecampus. IMPORTANT:

An offer of financial assistance assumes that the federal and state appropriation will be received. If, for whatever reason, expected funds are not received by Santa Clara University, any offer of such assistance will be canceled. Offers of financial assistance often have to be made before actual federal and state appropriations are made. If appropriations are less than expected, or are not made, offers will have to be reduced or canceled. Students Must Inform the Financial Aid Office of Change of Address In addition to notifying either the Santa Clara University Office of the Registrar of any address changes (student may use their ecampus account to change their address), a student must also notify their loan holder (lenders) and, for Cal Grant recipients, the California Student Aid Commission (CSAC). Change in Residence Status Any student who has been awarded financial aid for on-campus status and instead resides in their parents’ or relatives’ home and/or off-campus, must contact the Financial Aid Office. A change in the financial aid package might be required. Federal Aid Programs  

Federal Pell Grant Federal Supplemental Educational Opportunity Grant (FSEOG)

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Federal Work Study (FWS) Federal Perkins Loan William D. Ford Federal Direct Loan (Subsidized) William D. Ford Federal Direct Loan (Unsubsidized) Teacher Education Assistance for College and Higher Education Grant (TEACH) William D. Ford Federal Direct Parent Loan for Undergraduate Students (Federal Direct PLUS)

The above federal programs are described in the federal Funding Education Beyond High School available at the Enrollment Services Center. Eligibility for these federal programs is based on federal methodology (FM), which is applied to the information submitted on the FAFSA (Free Application for Federal Student Aid). If, at the time of packaging, a student appears to be eligible for a federal grant, it will be included as an estimated resource in the package. If the student is subsequently notified of ineligibility for the grant, every effort will be made to notify the student in an appropriate time and manner. Federal Pell Grant The Federal Pell Grant is a federally funded grant awarded by the U.S. Department of Education.         

Need-based 2014-15: Awarded to students with an EFC less than 5,157 2014-15: Awards vary from $602 to $5,730 Lifetime Eligibility Used: equivalent of six years of Pell Grant funding FAFSA required annually Must meet satisfactory academic progress Available to undergraduate students who have not earned a bachelor’s degree or professional degree In some cases, students may receive a Federal Pell Grant for attending a postbaccalaureate teacher certificate program Awarded to both full- and part- time undergraduate students

NOTE:

Federal Pell Grant final funding is based on Congressional appropriations and is subject to change without notice. Federal Supplemental Educational Opportunity Grant (FSEOG) The Federal Supplement Educational Opportunity Grant (FSEOG) is a federally funded grant awarded by the Financial Aid Office.   

Need-based Awarded to Pell Grant-eligible students Award amounts vary

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FAFSA required annually Must meet satisfactory academic progress Available to undergraduate students who have not earned a bachelor’s degree

NOTE:

Federal Supplemental Educational Opportunity Grant (FSEOG) is based on Congressional appropriations and is subject to change without notice. Teacher Education Assistance for College and Higher Education Grant (TEACH) The Teacher Education Assistance for College and Higher Education Grant (TEACH Grant) provides up to $4,000 a year in grant assistance to undergraduate students who agree to serve for at least four years as full-time teachers in high-need fields in public or not-for-profit private elementary or secondary schools that serve students from lowincome families. The Financial Aid Office recommends that only students who are committed to teaching a high-need subject in a designated low-income school upon graduation consider this possible source of funds. This teaching obligation must be completed in a public or nonprofit elementary or secondary school that is eligible for Title I assistance. If the fouryear teaching obligation is not met within eight years of graduation, the grant will convert to an unsubsidized loan, which will have to be repaid with interest calculated back to the date the funds were disbursed.    

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Non need-based, but must file a FAFSA annually Must meet satisfactory academic progress $4,000 each year, prorated for part-time students Score above the 75th percentile on a national standardized college admissions test or have a cumulative grade point average (GPA) of at least 3.25 as a high school graduate and maintain that grade point average (GPA) throughout your academic program Complete TEACH Grant counseling and sign a TEACH Grant Agreement to Serve and Promise to Pay. Grant recipients agree to teach for at least four years within eight years of finishing their teacher preparation program and to teach high-need subjects in designated schools that serve low-income students

Enrolled in a teacher education certificate program in one of the following areas:      

Bilingual Education and English Language Acquisition Foreign Language Mathematics Reading Specialist Science Special Education

IMPORTANT:

If the student fails to complete the program of study or this service obligation, all amounts of TEACH Grants that the student received will be converted to

an unsubsidized William D. Ford Federal Direct Loan, which must then be repaid to the U.S. Department of Education. Students will be charged interest from the date the grant(s) was disbursed. NOTE:

TEACH Grant is based on Congressional appropriations and is subject to change without notice. Iraq and Afghanistan Grant The Iraq and Afghanistan is a federally funded grant awarded to students whose parent or guardian was a member of the U.S. Armed Forces, and died as a result of service performed in Iraq or Afghanistan after September 11, 2001. The grant award is equal to the amount of a maximum Pell Grant for the award year not to exceed the cost of attendance for that award year.     

Must be ineligible for a Federal Pell Grant FAFSA required annually Must meet satisfactory academic progress Be under 24 years old or enrolled in college at least part-time at the time of the parent’s or guardian’s death Available to undergraduate students who have not earned a bachelor’s degree

NOTE:

Iraq and Afghanistan Grant is based on Congressional appropriations and is subject to change without notice. Federal Work Study (FWS) The Federal Work Study program provides undergraduate students with part-time employment, the federal government pays a portion of the student’s salary along with Santa Clara University. Students can earn a nominal amount of money under this program during an academic year. Actual earnings will depend upon the total hours the student works and the hourly wage.        

Need-based FAFSA required annually Must meet satisfactory academic progress Students may work up 19 hours per week during the school session; and up to forty hours per week during vacation periods Students may not work more than 8 hours in one day; or forty hours in one week Pay rates and responsibilities are determined by the department Students are paid twice a month A student may be terminated from a job because of lack of departmental funds or due to unsatisfactory performance or attendance

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Students will be removed from the Federal Work Study program as soon as they have earned their allocation.

Federal Perkins Loan The Federal Perkins Loan is a loan offered to priority applicants with exceptional financial need and/or students who have financial need beyond their Federal Direct Loan eligibility. In most cases, part-time employment earning potential is considered before Federal Perkins assistance is offered.       

Need-based FAFSA required annually Must meet satisfactory academic progress Interest rate: 5% fixed Repayment begins nine months after graduation, withdrawal or less than half-time enrollment Maximum loan amount: $5,500 per year Aggregate loan limit: $27,500

William D. Ford Federal Direct Loan (Subsidized) The subsidized William D. Ford Federal Direct Loan is a loan awarded based on demonstrated financial need.          

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Need-based Must be enrolled at least half-time 2014-15: 4.66% fixed-variable interest rate, capped at 8.25% 2014-15: 1.072% origination fee, 1.073% 6-month grace period FAFSA required annually Must complete Entrance Counseling & a Master Promissory Note (MPN) Subsidized ceases when a student completes 150% of the units required in their degree Must meet satisfactory academic progress Maximum loan amount: Dependent First Year $5,500 (no more than $3,500 subsidized); Second Year $6,500 (no more than $4,500 subsidized); Third Year & Beyond $7,500 (no more than $5,500 subsidized) Independent First Year $9,500 (no more than $3,500 subsidized); Second Year $10,500 (no more than $4,500 Subsidized); Third Year & Beyond $12,500 (no more than $5,500 subsidized) Aggregate loan amount: Dependent $31,000 (no more than $23,000 may be subsidized); Independent $57,500 (no more than $23,000 may be subsidized)

William D. Ford Federal Direct Loan (Unsubsidized) The unsubsidized William D. Ford Federal Direct Loan is a loan awarded based on the FAFSA (Free Application for Federal Student Aid). The U.S. Department of Education does not pay the interest while the student is enrolled in college.         



Non-need-based Must be enrolled at least half-time 2014-15: 4.66% fix-variable interest rate, capped at 8.25% 2014-15: 1.072% origination fee, 1.073% 6-month grace period FAFSA required annually Must complete Entrance Counseling & a Master Promissory Note (MPN) Must meet satisfactory academic progress Maximum loan amount: Dependent First Year $5,500 (no more than $3,500 subsidized); Second Year $6,500 (no more than $4,500 subsidized); Third Year & Beyond $7,500 (no more than $5,500 subsidized) Independent First Year $9,500 (no more than $3,500 subsidized); Second Year $10,500 (no more than $4,500 subsidized); Third Year & Beyond $12,500 (no more than $5,500 subsidized) Aggregate loan amount: Dependent $31,000 (no more than $23,000 may be subsidized); Independent $57,500 (no more than $23,000 may be subsidized)

William D. Ford Federal Direct PLUS Loan (Federal Direct PLUS Loan) The William D. Ford Federal Direct PLUS Loan (Federal Direct PLUS Loan) allows parents of the student’s household or any biological parent(s) who are credit-worthy to borrow up to the cost of the student’s education minus any other financial aid for their student. Students enrolled less than half-time are not eligible to receive the Federal Direct PLUS Loan. This unsubsidized federal loan repayment begins within 60 days of the final disbursement.      

Non need-based, but must file a FAFSA annually Student must meet satisfactory academic progress 2014-15 Interest rate: 7.21% fixed-variable, capped at 10.5% 2014-15 Fees: 4.288% origination fee, 4.292% Repayment begins within 60 days of the final disbursement Maximum loan amount: cost of attendance minus other financial aid

NOTE:

Any dependent undergraduates whose parents are denied a William D. Ford Federal Direct PLUS Loan are eligible to borrow additional unsubsidized Federal Direct Loan up to the federal maximum in addition to their annual Federal Direct Loans (subsidized or unsubsidized).

California State Aid Programs   

Cal Grant A Cal Grant B Other California State Aid programs

The above State of California programs are described in Fund Your Future Workbook: California Edition published by the California Student Aid Commission (CSAC) and available at the Enrollment Services Center. Eligibility for these state aid programs may be based on one or more of the following methodologies: federal methodology (FM) and/or state methodology (SM). If, at the time of packaging, a student appears to be eligible for Cal Grant, it will be included as an estimated resource in the package. If the student is subsequently notified of ineligibility for the grant it will be canceled, and every effort will be made to notify the student in an appropriate time and manner. Cal Grant A Cal Grant A is a state-funded program for California residents. Recipients are chosen on the basis of both academic achievement and financial need. If selected for an award, students will receive notification from the California Student Aid Commission (CSAC).        

Need-based 2014-15: $9,084 (new to program & 2013-14 renewals); $9,223 (2012-13 renewals) FAFSA required annually Have family income and assets below the established ceilings 3.0 High School grade point average (GPA) or 2.4 College grade point average (GPA) Available to undergraduate students who have not earned a bachelor’s degree Must meet satisfactory academic progress Student must be enrolled at least half-time

For 2015-16, Cal Grant A is projected to be reduced to $8,056 for students new to the program. NOTE:

Cal Grant B Cal Grant B is a state-funded program for California residents. Recipients are chosen on the basis of both academic achievement and financial need. If selected for an award, students will receive notification from the California Student Aid Commission (CSAC).  

Need-based 2014-15: $1,648 first year, $9,084 plus $1,648 subsequent years (new to program & 2013-14 renewals); $9,223 plus $1,648 (2012-13 renewals)

     

FAFSA required annually Have family income and assets below the established ceilings 2.0 High School grade point average (GPA) Available to undergraduate students who have not earned a bachelor’s degree Must meet satisfactory academic progress Student must be enrolled half-time

For 2015-16, Cal Grant B is projected to be reduced to $8,056 for students new to the program. NOTE:

Out-of-State Students: Cal Grants are only for California residents – those who have or will be a California resident for at least one year by the application deadline. Students under 18 years of age, residency is determined by parent’s state of legal residence. Other California State Programs The California Student Aid Commission (CSAC) also sponsors the California Dream Act, Law Enforcement Personnel Dependents Scholarship Program, Child Development Grant Program, California Chafee Grant Program, Assumption Program of Loans for Education (APLE), State Nursing Assumption Program of Loans for Education (SNAPLE) and the National Guard Assumption Program of Loans for Education (NGAPLE). NOTE:

The APLE and SNAPLE programs are no longer available due to the California State Budget. Students who have previously applied for APLE or SNAPLE should contact the California Student Aid Commission (CSAC) to check on the status of their application. WebGrants for Students The California Student Aid Commission has created WebGrants for Students at https://mygrantinfo.csac.ca.gov/logon.aspto provide student with the resources, information and tools to assist with California State Grant programs. University Programs          

Johnson Scholars Award Presidential at Entry Scholarship Provost Scholarship Santa Clara University Dean’s Scholarship Jesuit Ignatian Award Santa Clara University Need-based Grant Santa Clara University Incentive Grant Alumni Family Scholars Program SCU Third-Child Grant National Merit Scholarship



Other Santa Clara University-sponsored Grants/Scholarships

The above institutional programs are described in the Santa Clara University Undergraduate Bulletin and the Financial Aid website. Eligibility for these programs is based on federal methodology (FM), institutional methodology (IM) and the admission application. Federal methodology (FM) is calculated by the information submitted on the FAFSA (Free Application for Federal Student Aid). Institutional methodology (IM) is calculated by the information submitted on the CSS/Financial Aid PROFILE. Santa Clara University scholarships and grants are limited. Santa Clara University use these limited resources to attract and retain students we believe will place a high priority on honoring the values of the university. This includes men and women, high-ability students, students from various geographic regions, under-represented students, catholic students, students from Jesuit high schools, and more. The university has a specific set of enrollment goals, focused on maximizing academic quality, enrollment yield, demographic composition of the incoming class, tuition discount rate and the generation of net total operating revenue. Offers of institutional assistance from us are focused on achieving our goals and on being consistent across students who are deemed similarly qualified for admission to Santa Clara University. In order for the university to recognize strong students and stay within our limited financial aid resources, scholarship and grant amounts are fixed with few exceptions. Those exceptions are for Johnson Scholars Award, Presidential Scholarship at Entry and Provost Scholarship. REMINDER: Santa

Clara University-based aid later awarded by a Santa Clara University department or program is considered part of the original scholarship/grant offer made to a student. In most cases, these later awarded funds are not supplemental to the original award and will be coordinated accordingly. Johnson Scholars Award The Johnson Scholars comprehensive merit Award is provided to freshmen who demonstrate the highest levels of academic ability, motivation and leadership potential.        

Merit-based No CSS/Financial Aid PROFILE or FAFSA required Awards: Full tuition, room & board; summer stipend upon application in sophomore/junior year Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress and a 3.50 minimum grade point average (GPA) Indexed to tuition increases Coordinated with federal, state and other University aid Recipients selected at time of admission

NOTE:

For more information regarding the Johnson Scholars Award, visit www.scu.edu/provost/research/johnsonscholars/index.cfm. Presidential at Entry Scholarship The Presidential at Entry Scholarship is awarded to freshmen who demonstrate other qualities identified and emphasized by the president as critical to the University’s mission.        

Merit-based No CSS/Financial Aid PROFILE or FAFSA required Awards: Full tuition Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress and a 3.50 minimum grade point average (GPA) Indexed to tuition increases Coordinated with federal, state and other University aid Recipients selected at time of admission

Provost Scholarship The Provost Scholarship is awarded to freshmen who have assumed leadership roles in their schools and their communities.        

Merit-based No CSS/Financial Aid PROFILE or FAFSA required Awards: Half tuition Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress and a 3.00 minimum grade point average (GPA) Indexed to tuition increases Coordinated with federal, state and other University aid Recipients selected at time of admission

Santa Clara University Dean’s Scholarship The Dean’s Scholarship is awarded to freshmen who are admitted to the College of Arts & Sciences, School of Business or School of Engineering.      

Merit-based No CSS/Financial Aid PROFILE or FAFSA required Awards: Vary Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress and a 3.00 minimum grade point average (GPA) Not indexed to tuition increases

 

Coordinated with federal, state and other University aid Recipients selected at time of admission

Jesuit Ignatian Award The Jesuit Ignatian Award is awarded to freshmen who have graduated from a Jesuit high school.         

Need-based Awards: Vary Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress and a 2.00 minimum grade point average (GPA) FAFSA required annually CSS/Financial Aid PROFILE required at initial time of awarding Not indexed to tuition increases Coordinated with federal, state and other University aid Recipients selected at time of admission

Santa Clara University Need-based Grant SCU Need-based Grant is a University-funded grant awarded to freshman by Enrollment Management.         

Santa Clara University Incentive Grant The SCU Incentive Grant is a personal recognition scholarship awarded to selected individuals who are not receiving other forms of University assistance. And who will improve the characteristics of the entering class by virtue of the degree to which we are able to foster a stronger spirit of inclusive excellence among our students as measured by geographic, gender, economic and ethnic diversity.  

Awards: Vary Renewable for 12 consecutive academic quarters

   

Must meet satisfactory academic progress and a 2.00 minimum grade point average (GPA) Not indexed to tuition increases Coordinated with federal, state and other University aid Recipients selected at time of admission

Alumni Family Scholars Program The Alumni Family Scholars program is awarded to freshmen that are identified from the admission application and decisions are made by the Alumni Family Committee in consultation with the Financial Aid Office.       

Need-based Awards: Vary and limited Children and grandchildren of SCU Undergraduate Alumni Must meet satisfactory academic progress FAFSA required annually Coordinated with federal, state and other University aid Recipients selected by the Financial Aid Office and the Alumni Scholarship Committee

NOTE:

For more information regarding this scholarship, visit the Alumni website or contact the Alumni Office at (408) 554-6800. Santa Clara University Third-Child Grant Santa Clara University Third-Child Grant for families with three or more dependent children simultaneously enrolled in undergraduate programs at Santa Clara University. A tuition grant of up to fifty percent will be awarded to the student who is farthest along in his or her studies. To apply, parents must submit a written request along with a copy of their most recent tax return that lists all three Santa Clara University undergraduate students as dependents.     

Awards: Vary Must meet satisfactory academic progress and a 2.00 minimum grade point average (GPA) FAFSA required annually Parent must submit most recent tax return Coordinated with federal, state and other University aid

National Merit Scholarship The National Merit Scholarship Corporation, in conjunction with Financial Aid Office, awards four scholarships to selected academically talented high school seniors for undergraduate studies at Santa Clara University.

     

Selected as a National Merit Finalist Indicated SCU as “first-choice” school on the National Merit Scholarship Application Awards: $2,000 Renewable for 12 consecutive academic quarters Must meet satisfactory academic progress Coordinated with federal, state and other University aid

Talent- and Performance-based Awards Santa Clara offers a limited number of talent- and performance-based awards each year. The Department of Theatre and Dance has scholarships available to students who are declared majors. Auditions for some awards are held in early January. Contact the department at (408) 554-4989 for further information. The Department of Music offers partial tuition and private lesson scholarships to students who qualify by audition. Contact the department for details on requirements and audition times at (408) 554-4428. Twelve-Quarter Limitations Eligibility to receive assistance Santa Clara University funds is exhausted after a student has been enrolled in any post-secondary institutions for the equivalent of twelve consecutive academic undergraduate quarters. IMPORTANT:

If time off (withdrawal, leave of absence, discontinuation, etc.) is taken during the consecutive academic undergraduate quarters, the student will only have the remaining twelve consecutive academic undergraduate quarters in which to receive Santa Clara University funds. NOTE:

If the Santa Clara University funds are not fully utilized in this timeframe, the Santa Clara University funds are forfeited. In the case of unusual circumstances beyond the control of the student, Santa Clara University may grant an extension of eligibility for Santa Clara University sources. Students must request an extension in writing to the Financial Aid Office. The request must be specific about why the academic program was not completed in twelve quarters and will be reviewed on a case-by-case basis. Private Aid Programs  

Private Scholarships Private Alternative Loans

Private Scholarships Numerous scholarships are available from foundations, corporations, trust funds and private philanthropies. Listings can be found in most public and college libraries. Other searches such as free interactive scholarship search pages can be found on the internet. It is recommended that all students seek out these resources to help cover expenses. NOTE: If

a student receives notification that they will be receiving a scholarship or other aid outside of that awarded by Santa Clara University, they are required to notify the Financial Aid Office. The treatment of private scholarships awarded may require the Financial Aid Office to coordinate the scholarship(s) within federal, state and University regulations. Private Alternative Loans Private Alternative Loans are available to students to help pay for their education. Private Alternative Loans may have higher interest rates than federal loans, and the student must have some type of creditworthiness. NOTE:

The amount borrowed may not exceed the total cost of education minus any other financial aid. Educational Tax Benefits Higher Education tax credit and/or tax deductions are designed to help students, and their parents, finance their education. IRS Publication 970: Tax Benefits for Education provide detailed information about federal programs designed to support higher education. American Opportunity Tax Credit The American Opportunity Tax Credit provides up to $2,500 per student and up to $1,000 of the credit can be refunded if your credit is more than you owe in taxes. Lifetime Learning Credit The Lifetime Learning Credit provides up to $2,000 per tax return (not per student). Unlike the American Opportunity Tax Credit, this credit is non-refundable so the maximum credit is limited to the amount of tax you owe. Student Loan Interest Deduction The Student Loan Interest Deduction allows you to deduct interest paid on student loans for yourself, your spouse or your dependents. It can reduce your taxable income as much as $2,500. The amount of the Student Loan Interest Deduction you are eligible for depends on the amount of interest paid and your income. 27

Tuition and Fees Tax Deduction The Tuition and Fees Tax Deduction can reduce your taxable income by as much as $4,000 and may benefit you if you are not eligible for any of the tax credits. Santa Clara University provides this information as informational purposes; it is not intended to be tax or legal advice, we suggest you consult a qualified tax advisor. NOTE:

1098-T Tax Credit Form Santa Clara University is required to provide students, or the individual payer of the student’s tuition and fees if the student is a minor (age 17 or under), with a statement of all Santa Clara University charges and credits made during the calendar year. The 1098T is used by eligible educational institutions to provide this information as well as report the demographic/financial information on students to the IRS as required by the Taxpayer Relief Act of 1997. The 1098-T is used by the taxpayer in the computation of any eligible tax credit and must be provided to their tax preparer when preparing their income tax returns. IMPORTANT:

About Santa Clara University Scholarships and Fellowships, the treatment of scholarships and fellowships under the IRS publication 970: Tax Benefits for Education and Tax Topic 421 of the Internal Revenue Code provide that a student or parent may exclude from their gross income only scholarship and fellowships amounts used for:  

Tuition and fees required for enrollment or attendance at an educational organization Books, supplies and equipment required for courses of instruction

Amount used for other expenses, such as room and board, are includable as income. Notwithstanding the above, any amounts received that represent payment for teaching, research or other services required as a condition for receiving the scholarship or fellowship grant are also includable as income. Study Abroad Opportunities A student may utilize their financial aid including federal, state and University funds to participate in Santa Clara University-sponsored study abroad programs. NOTE:

Some Santa Clara University funds are specific to enrollment, attendance and/or residing on campus (e.g., SCU ROTC Room and Board); therefore, student may not utilize these funds to participate in a Santa Clara University-sponsored study abroad program.

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Cal Grant, Federal Perkins Loan, Federal Direct Loans and Federal Direct PLUS Loans can be used for Santa Clara University-sponsored study abroad programs. NOTE:

Federal Work Study and the TEACH Grant cannot be used for study abroad programs. If a student receives a private scholarship, the donor must be contacted and approval from the donor must be on record allowing the funds to be used for a Santa Clara Universitysponsored study aboard program. The Financial Aid Office will be notified by the International Programs Office of students who have been accepted into each program; and will revise each student’s award based on the budget information provided by the program. REMINDER: All

funds are disbursed according to Santa Clara University’s disbursement schedule. Therefore, it is advisable to contact the student the Financial Aid Office before leaving Santa Clara University. Funds received via Electronic Fund Transfer (EFT) will be credited to the student’s university account when all requirements are met. Contact Bursar’s Office for questions regarding any refunds. Although it is not required, a student may designate a Power-of-Attorney to endorse checks and authorize fund transfers. The Power-of-Attorney cannot be a university employee, but more appropriately a parent or relative. It is highly recommended, although not required, that a student complete a FERPA Release before leaving Santa Clara University. Second Bachelor’s Degree Students pursuing a second bachelor’s degree at the Santa Clara University are only eligible to apply for the Federal Direct Loan and/or the Federal Direct PLUS Loan programs. Such students are limited to undergraduate maximums and annual limits. Upon appeal, Federal Work Study and Federal Perkins Loans are offered if the student meets the eligibility criteria and funds are available. Teaching Credential Students who have received a bachelor’s degree and who have been accepted into a Single or Multiple Subject Credential or Education Specialist Credential program are considered (for federal financial aid purposes) to be fifth-year undergraduates by federal regulation. Students are eligible for consideration of funding from some federal undergraduate sources of aid (including the Federal Pell Grant), as well as additional Cal Grant, (an additional form must be submitted for 5th-year Cal Grant recipients). In addition, students are eligible to apply for a Federal Direct Loan. Since the students are

not considered to be in a graduate program, their dependency status may still be dependent unless they qualify under other criteria. REMINDER: Santa

Clara University undergraduate institutional funds cannot be used for Single or Multiple Subject Credential or Education Specialist Credential program. Students who are enrolled in a Master’s Program while completing credential classes are considered (for financial aid purposes) graduate students by federal, state and University guidelines. Teaching Credential students who have received their bachelor’s degree are considered graduates for billing and institutional funding purposes; and may receive Santa Clara University Graduate funding. Students may also apply for 5th year Cal Grant A using the California Student Aid Commission’s form G-44. They must do so within 15 months of 1) exhausting Cal Grant A or Cal Grant B eligibility, or 2) of receiving a BA/BS degree. Summer Term Financial aid for the summer term is generally limited to Federal Pell Grant, Federal Work Study, Federal Perkins Loan, Federal Direct Loans, Federal Direct PLUS Loan and private loans. For most aid programs, students must be enrolled for at least half-time. The summer term has specific deadlines for submission and other important information. Therefore, it is advisable to contact the Financial Aid Office. Summer Term Application and Process  

Completed the appropriate Free Application for Federal Student Aid (FAFSA) Register for all summer courses. Summer aid will not be offered until a student is registered for the number of credits necessary to meet the basic eligibility requirements

NOTE: Cost

of attendance for the summer term will be based on the number of units for which a student intends to enroll, associated fees and book allowance, and living expenses based on the anticipated length of the student’s summer program. Consortium/Contractual Agreements Consortium Agreement may be established between two Title IV eligible institutions, whereas a Contractual Agreement may be established between two institutions of which only one is eligible for Title IV funds. Whether the student enters into a Consortium or Contractual Agreement can only be determined after the host school has completed it part of any required forms or agreements.

If the host school will not process the studentâ&#x20AC;&#x2122;s financial aid application and the courses in the program have not been deemed necessary by the studentâ&#x20AC;&#x2122;s Santa Clara University academic advisor, the student may describe the importance of participating in the program in a letter of appeal to the Financial Aid Office. The appeal will be reviewed and a decision as to whether any federal assistance may be possible through Santa Clara University will be rendered. NOTE:

Not all institutions participate in Consortium/Contractual agreements.

Satisfactory Academic Progress Federal regulations require Santa Clara University to establish, publish and apply standards of Satisfactory Academic Progress for financial aid eligibility. The purpose of measuring and enforcing these standards is to ensure financial aid recipientsâ&#x20AC;&#x2122; progress towards graduation. Students who fail to meet the satisfactory academic progress requirements become ineligible to receive financial aid until they comply with these requirements. Qualitative Standard Students must meet a qualitative standard of academic progress measured through cumulative Grade Point Average (GPA). Students must have an overall 2.0 GPA; the required GPA is based upon the total number of attempted quarter units (not earned quarter units): Total Attempted Hours

GPA Needed

1 to 36 attempted quarter units

1.6

37 to72 attempted quarter units

1.9

73 or more attempted quarter units

2.0

NOTE:

Some Santa Clara University aid programs require a higher cumulative grade point average than the federal minimum requirement. Quantitative Standard The quantitative standard relates to the number of quarter units, which must be completed over a specific period and is based on the number of quarter units successfully completed within any given number of regular session quarters. Maximum Attempted Units Allowed Students must complete the requirements for their academic programs within onehundred fifty percent of the minimum units required to complete their academic programs. Units attempted also include all units transferred into Santa Clara University

from prior institutions that can be used to satisfy students’ academic program requirements. Students who have reached their maximum attempted units allowed are ineligible for additional financial aid. Students may appeal for financial aid probation status if they feel their circumstances warrant an exception to this standard. Unit Requirements Completion Requirements Undergraduate Students are required to complete 27, 54, 81 and 108 cumulative quarter units by the end of their third, sixth, ninth and twelfth quarters of enrollment, whether at Santa Clara University or elsewhere, in order to maintain satisfactory academic progress. Unit Requirements All financial aid recipients must register for and maintain a full course load of twelve units or more per quarter, if the aid was awarded on this basis. Students who drop below twelve units will see their financial aid adjusted. The following is the definition of fulltime and part-time status:    

Full-time: 12 or more units Three-quarter time: 9 to 11 units Half-time: 6 to 8 units Less than half-time: fewer than 6 units

Course Incompletes, Withdrawals and/or Failures Incompletes (I), Withdrawals (W) and/or Failures (F) will adversely affect a student’s completion rate. Students must complete the required minimum number of units to fulfill federal, state and Santa Clara University requirements. Completion rates are calculated cumulatively; and will include all quarters that the student was enrolled, whether or not the student received financial aid. Students who wish to withdraw from Santa Clara University during a quarter must complete a withdrawal form and an exit interview in the Drahmann Advising and Learning Resource Center. If the formal requirements for withdrawal are met, the student’s registration will be canceled without academic penalty. A withdrawal notation (W) will be assigned for each course from which the student withdraws after the fifth week of the quarter. Students who leave Santa Clara University during a quarter without formally withdrawing are subject to failing grades in all courses in which they were registered and are ineligible for any refund of fees. Repetition of Courses Students may only repeat a course in which they have received a grade of less than C minus (C-). In such cases, the grades of both the original and the repeated course are included in the calculation of the student’s grade point average, but units are awarded toward graduation only once for each course passed. Certain courses, such as special

topics courses and performance courses, are repeatable, and students will receive a grade and units for each successful completion. Evaluation All students enrolled at Santa Clara University are evaluated for Satisfactory Academic Progress at the end of each quarter, after the Office of the Registrar has released official grades. Definitions of Satisfactory Academic Progress Financial Aid Eligible Students are eligible for financial aid as long as they are enrolled in classes and they fall into one following categories:    

Students with no Satisfactory Academic Progress issue at all Students who have appealed successfully and have successfully completed their warning/probation period of enrollment Students who have successfully completed their warning/probation period of enrollment and are following their academic plan Students who have met Satisfactory Academic Progress after being ineligible

Financial Aid Warning The failure to make Satisfactory Academic Progress, but student is still financial aid eligible for one period of enrollment and must make Satisfactory Academic Progress by the end of that period of enrollment. Financial aid eligibility will be placed on probation, if this does not occur. Warning status is not appealable. Financial Aid Probation The failure to make Satisfactory Academic Progress after a warning period, but student is eligible to appeal. If the appeal is approved, the student can continue financial eligibility for another period of enrollment under a suspended probationary status. Students may also choose not to appeal and attempt to regain financial aid eligibility by meeting Satisfactory Academic Progress while paying out-of-pocket (without any financial aid). Financial Aid Suspended The failure to make Satisfactory Academic Progress, but the student appealed their probationary status and was financial aid eligible for the period designated in the granted appeal.

Financial Aid Ineligible The failure to make Satisfactory Academic Progress (this status also applies to appeals that are not approved). The student is not eligible for financial aid until cumulative Satisfactory Academic Progress standards are met. The student may not appeal. Appeal Process There may be extenuating circumstances encountered by a student that may affect his/her ability to be academically successful during an enrollment period. These circumstances include personal injury or illness that occurs during an enrollment period; death of an immediate family member or legal guardian during an enrollment period; or other documented circumstances that were unexpected in nature and beyond control of the student. In these cases, cumulative grade point average or completion rate may decline resulting in the student not meeting the minimum qualitative and quantitative standards previously described. If the student wishes to appeal the suspension from financial aid eligibility, a Satisfactory Academic Progress Appeal form must be submitted to the Financial Aid Office. If the student is able to meet the satisfactory academic progress policy within one enrollment term, the financial aid administrator and the Financial Aid Satisfactory Academic Progress Reinstatement Agreement needs to state the minimum grade point average and the number of credit hours that a student must obtain in order to be compliant at the next assessment period. A review will be done at the end of the quarter to insure that the student is meeting the terms of the contract. If the student is not meeting those terms, further eligibility for aid is canceled immediately. Before filing an appeal for reinstatement of financial aid, it is important that the student meet with an academic advisor and/or visits the Drahmann Advising and Learning Resource Center in order to explore ways of eliminating deficiencies and to establish a realistic plan towards graduation. NOTE:

If the Appeal is Denied Students whose appeal was not approved will receive information regarding other alternatives available to them. Some options include: ď&#x201A;§ ď&#x201A;§ ď&#x201A;§

continue enrollment at Santa Clara University without any financial assistance continue enrollment at Santa Clara University with the assistance of private loan; the Financial Aid Office can assist the student with additional information about these loans withdraw from Santa Clara University to make up a portion or all of the deficient units at another institution

The student will have to file an additional appeal to have aid reinstated once s/he has completed the required units and demonstrated the ability to continue at Santa Clara University without incurring additional deficiencies. IMPORTANT:

Loss of Eligibility A student who has lost eligibility to participate in federal, state, and University aid programs for reasons of academic progress can regain that eligibility only by enrolling at Santa Clara University at his/her own expenses. The mere passage of time will not restore eligibility to a student who has lost eligibility for failure to make satisfactory academic progress. Students who have been dismissed from Santa Clara University for academic reasons, but who are subsequently re-admitted are not automatically eligible to participate in federal, state or institutional aid program and will be placed on financial aid warning. Re-admission decisions are separate from funding decisions. Regaining Eligibility Students who failed to meet Satisfactory Academic Progress and who choose to enroll without financial aid may request a review of their academic record after any term in which they are enrolled without the receipt of financial aid. If the standards are met at the time of review, eligibility may be regained for subsequent terms of enrollment in the academic year. Financial Terms and Conditions All students are required to accept the financial terms and conditions outlined by the University in order to continue their enrollment at Santa Clara University. Students will be prompted to accept the terms and conditions, on an annual basis, upon their login to ecampus. Students will not have access to their Student Center until they have read and agreed to the information contained on the page(s) prompted. Students are agreeing to pay for services rendered by the University and to abide by all policies and procedures as published. Terms and Conditions Students assume responsibility for all costs incurred because of enrolling at Santa Clara University. It is the studentâ&#x20AC;&#x2122;s responsibility to be aware of his/her account balance and financial aid information, and to maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner. Students who drop courses or withdraw from the University are eligible for a refund of charges according to the Universityâ&#x20AC;&#x2122;s refund policies. The effective date used to determine any refund of tuition is the date on which notification of withdrawal is received by the Office of the Registrar, no the last day of attendance by the student. Neither dropping all courses via ecampus nor informing an individual faculty member, an academic department or the Deanâ&#x20AC;&#x2122;s Office constitutes an official withdrawal from the

University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal from or notification of the Office of the Registrar. Student Accounts and Billing Students assume responsibility for all costs incurred as a result of enrolling at Santa Clara University and agree to abide by applicable University policies and procedures. Students may designate a third party (e.g., spouse, parent) to be an authorized payer for their student account. That individual is authorized by the student to have access to his/her billing statements and to make payments on the student’s behalf. However, it is still the student’s responsibility to make sure all financial obligations are completed by the published deadlines. Once authorization is arranged, the authorized payer will be notified via the e-mail address provided by the student. Authorized payers do not have access to any other student account information via this website. Students receive monthly bills electronically via a third-party vendor that are accessible through ecampus. A billing notification will be sent to the student’s University e-mail address and to the e-mail address of any payer authorized by the student. Students also may forward their student account statements electronically to any third party they authorize for remittance. Information on a student’s account cannot be provided to third party payer unless a completed Family Educational Rights and Privacy Act form authorizing its release by the student is on file with the University. Students are obligated to pay the applicable tuition and fees associated with their enrollment status by the published payment deadline. Students enrolling after the initial billing of any quarter may be required to pre-pay for tuition before enrollment is granted. Registered students who do not withdraw formally from the University are responsible for all tuition and fees assessed to their accounts as well as any penalty charges incurred for nonpayment. Nonattendance does not relieve the student of his or her obligation to pay tuition and fees. Billing Dates and Deadlines Fall 2014

Billing available September 1

Payment due September 21

Winter 2015

Billing available December 1

Payment due December 21

Spring 2015

Billing available March 1

Payment due March 21

Summer 2015

Billing available May 1

Payment due May 21

Payment Methods Santa Clara University offers the following payment methods to students to assist with their financial obligations:

Payment by Electronic Check A student or authorized payer may make online payments by authorizing a fund transfer directly from his/her personal checking or savings account through a third-party website accessible via the ecampus. The payer is able to make electronic check payments online without incurring a transaction fee. Payment by Mail Payment by personal or cashier’s check for student account can be mailed to: Santa Clara University, Bursar’s Office, 500 El Camino Real, Santa Clara, CA 95053-0615. The payer should include a copy of the student’s billing statement for reference and accurate posting. Payment In-Person Payments for student account charges may be made in person by personal/cashier’s check, money order or cash at the Enrollment Services Center in the Admissions & Enrollment Services Building. The University is not able to accept any electronic form of payment, including debit or credit cards. However, there are computer kiosks located in the Enrollment Services Center for the convenience of students and payers to make electronic payments. Payment Plans Students have the option to enroll in a monthly payment plan, through a third-party vendor, for tuition and housing costs to assist with budgeting needs. There is a modest fixed fee to enroll in these plans, but no interest or fees are charged while your plan is active and current. This option is not a deferral for students with financial aid. All aid will be applied to the student’s account and any remaining balance can be placed on a payment plan. NOTE:

Delinquent Payments If all charges on a student’s account have not been cleared by a payment, financial aid or loan disbursement, a late payment fee will be assessed to the student’s account and a hold will be placed on the student’s record. A hold on a student’s record prevents the release of transcripts or diplomas and access to any registration services, and may limit access to other University services. Students who have unpaid accounts at the University or who defer payment without approval are subject to dismissal from the University. All unpaid balances will accrue 10 percent interest per annum on the balance remaining from the date of default, in accordance with California state law. Delinquent student accounts may be reported to one or more of the major credit bureaus and may be forwarded to an outside collection agency or an attorney for assistance in

recovering the debt owed to the University. The student is responsible for all costs incurred to collect outstanding debt, including but not limited to accrued interest, late fees, court costs, collection fees and attorney fees. All outstanding bills and costs of collection incurred by the University must be paid in full prior to a student re-enrolling at the University. Refunds for Credit Balances Students may be eligible for a refund if a credit balance is reflecting on their student account. The refund process will begin after the add/drop period of every term. Students have the option to receive a refund via direct deposit or paper check. The direct deposit refund process will be run daily after the add/drop period of each term, and twice weekly thereafter. The refund process to produce paper checks will be run twice a week after the add/drop period of each term and weekly thereafter. The direct deposit process allows refunds to be deposited directly into a student’s checking or savings account of their choice. This will enable a student to have immediate access to funds without the three to five business day hold most financial institutions place on checks. NOTE:

The refund policy complies with Federal Regulation 34 CRF 668.164(e), which is located in the Federal Student Handbook. Refund Criteria     

Account must reflect a credit balance Student must be enrolled at least half-time status during the applicable term Credit cannot derive from a non-refundable item type (e.g., tuition remission, departmental scholarship/grant, deposit(s), etc.) Personal check payments will be encumbered for twenty-one days Student cannot be on the school sponsored payment plan

Other items of significance 

All students have the option to charge up to $1,000, per term, on their Access Flex card for purchasing books or other educational needs prior to the school term beginning. Funds charged are transferred to the students account and can offset their refund or be paid when billed.

REMINDER: Not all returned

funds are eligible to be re-issued due to funding availability

and calendar date. Undergraduates Refund Policy If a student finds it necessary to withdraw from the University, they must complete a Withdrawal form obtained from the Drahmann Advising and Learning Resource Center, or notify the University in writing. Students failing to notify the University, regardless of the reason, will be responsible for all tuition and fee charges shown on the account once

the withdrawal is processed. Students that only inform their Dean, academic department or instructor does not constitute withdrawal. REMINDER: To

protect against financial loss due to an unexpected medical condition, refer to the Dewar’s Website at www.collegerefund.com for tuition insurance information. The date on which written notification of withdrawal is received at the Office of the Registrar will be the effective date on which any refund of tuition will be determined, not the last date of attendance by the student. This policy also applies to incremental tuition, special course fees and lab fees. The schedule below is for students who withdraw completely from Santa Clara University. This does not apply to students who drop below half-time and remain enrolled in the term. A full-time student who drops courses after the add/drop period will be considered a full-time student for the remainder of the term for tuition assessment purposes. No tuition adjustment will be made after the end of the late registration/add period.    

During the First week of classes (less $250) During the Second week the quarter During the Third week of the quarter No further refunds after the third week

100% 50% 25%

IMPORTANT:

If a student withdraws or drop below half-time status, they may no longer be eligible to receive financial aid including student loans. Their student account will be adjusted accordingly and the aid returned to the appropriate program. If a student had received a refund for these funds, they must reimburse Santa Clara University. Financial Aid is Made Available to Eligible Students Generally, financial aid is offered for three quarters and is made available each quarter to eligible students via ecampus. Financial aid recipients must register for the number of units and be residing in the indicated residence category to receive the aid they have accepted. Financial Aid Office is responsible for the disbursement and delivery of financial aid. After accepting the award via ecampus, scholarships and grants are credited to the student’s account each quarter. Federal Perkins and Federal Direct Loans including the Federal Direct PLUS Loan are credited to a student’s account at the start of each quarter, after the student completes all the necessary documents (e.g., Entrance Counseling and Master Promissory Notes). REMINDER: New student

loan borrowers and new parent borrowers (Federal Direct PLUS Loan), must complete a Master Promissory Note (MPN). New student loan borrowers must also complete entrance counseling as well. Most continuing students who have already signed a MPN and/or entrance counseling in the previous year are not

generally required to complete another MPN and/or entrance counseling. Student Federal Direct Loan MPN may be used for maximum of ten years. Electronic Fund Transfer (EFT) Santa Clara University has an agreement with several lenders to participate in a process called Electronic Fund Transfer (EFT). Through this process, Private Alternative Loans are electronically transmitted to Santa Clara University and automatically deposited into a student’s university account at Bursar’s Office. Some lenders do not participate in the EFT process; these lenders will send hard check to the Financial Aid Office, some of which may need endorsement. All loan proceeds (whether by EFT or a loan check) will be received by Santa Clara University in three separate disbursements. NOTE:

If the student does not endorse the loan check or complete all required items within thirty days after the funds are received by Santa Clara University, federal regulations require that the funds be returned to the lender. If the funds are returned, the student must then contact the Financial Aid Office to request that the funds be re-issued. REMINDER: Not all returned

funds are eligible to be re-issued due to funding availability

and calendar date. Refund Checks Refund Checks will be issued for any funds applied to the account in excess of tuition, fees, room and board. Santa Clara University Scholarships, Grants and the Cal Grant are generally not refundable to the student and must be used for direct university expenses (e.g., tuition, fees, on-campus room and board). NOTE:

Billing Disputes If a student believes there is an error on his or her billing statement, a written explanation should be forwarded to Santa Clara University, Bursar’s Office, 500 El Camino Real, Santa Clara, CA 95053-0615. The Bursar’s Office must receive written correspondence within 60 days from the billing statement date on which the error appeared. Communication can be made by telephone, but doing so will not preserve the student’s rights. Communication should include the student’s name, SCU identification number, the amount in question, and a brief explanation. Payment for the amount in question is not required while the investigation is in progress. An adjustment will be made on the student’s account for any incorrect charges. If the amount in question is found to be

valid, payment must be submitted to the Enrollment Services Center immediately upon notification. Financial Hardship Students who withdraw from the University or drop courses due to an illness, injury or psychological/emotional condition are eligible for a tuition refund in accordance with the schedule above. Tuition insurance may be purchased to cover tuition charges for medically related withdrawals that occur after the first week of the term. Santa Clara degree students who withdraw from the University or who are administratively withdrawn from the University after the third week of the term due to a qualifying financial hardship may be eligible for an allocation from the student hardship fund for 25 percent of the tuition charges for that term. Qualifying financial hardships include: (1) death, disabling injury, medical emergency, (2) loss of job by an independent student, (3) medical or other emergency involving a dependent of an independent student, and (4) student deployment for active military duty. The Vice Provost for Student Life or designee, in consultation with the Financial Aid Office, will determine qualifying financial hardships and any allocation from the student hardship fund. Students must submit a request for an allocation from the student hardship fund by the end of the applicable term. IMPORTANT:

No tuition refunds are made because of curtailed services resulting from strikes, acts of God, civil insurrection, riots or threats thereof, or other causes beyond the control of the University. Tuition Insurance Protection Students may protect themselves from loss of funds paid toward tuition/fees, by purchasing tuition insurance provided by A.W.G. Dewar Inc. This low cost plan is designed to assist those that have an unexpected withdrawal from the University due to medical reasons. Plan enrollment is available annually or by quarter. Enrollment must be complete before the first day of school to be eligible for insurance benefits for more information visit www.collegerefund.com. Students Must Inform the Financial Aid Office their Withdrawal Students who wish to withdraw from Santa Clara University during a quarter or at the conclusion of any quarter must complete a withdrawal form and an exit interview. If the formal requirements for withdrawal are met, the studentâ&#x20AC;&#x2122;s registration will be canceled without further academic penalty. Students who leave Santa Clara University during a quarter without withdrawing in accordance with the required procedures will receive an appropriate grade in all courses in which they were registered and are not eligible for a refund of tuition or other fees.

Students who withdraw from Santa Clara University are responsible for any outstanding financial obligations with Santa Clara University. Students who used deferred payment plans or student loans during their attendance at the Santa Clara University must clear their financial obligations with the Bursarâ&#x20AC;&#x2122;s Office. Students who have unpaid bills or other unsettled financial obligations with Santa Clara University will not receive academic transcripts or be eligible for re-enrollment until they have cleared all such obligations. In addition to notifying the Office of the Registrar if s/he leaves Santa Clara University for any reason, a student must also notify their lenders and, Cal Grant recipients must apply for and receive a Leave of Absence or Deferment of Enrollment from the California Student Aid Commission (CSAC). If you withdraw or drop below half-time status, you may no longer be eligible to receive financial aid or student loans. Your account will be adjusted accordingly and the aid returned to the appropriate program. If you have received a refund for these funds, you must reimburse Santa Clara University immediately. For more information on financial aid forfeiture, please visit the Financial Aid website or make an appointment with your financial aid counselor. NOTE:

Return of Federal Title IV Funds In addition to the institutional refund policy, all students who withdraw completely from the University and who have federal financial aid, including federal student loans, are subject to the return of Title IV funds policy. Under this policy, it is assumed that a student earns his or her aid based on the period of time he or she remains enrolled. Unearned Title IV funds, other than federal work-study, must be returned to the federal aid programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of earned Title IV aid. During the first 60 percent of the enrollment period, a student earns Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the period that the student remained enrolled is the percentage of disbursable aid for that period that the student earned. Institutional costs play no role in determining the amount of Title IV funds to which a withdrawn student is entitled. A student who withdraws after the 60 percent point of the enrollment term earns all Title IV aid disbursed for the period. All funds must be returned to federal programs before being returned to state or institutional aid programs and/or the student. This return of funds allocation will be made in the following specific order and will be applied to all students who have received federal Title IV assistance: ď&#x201A;§ ď&#x201A;§

Unsubsidized Federal Direct Loans (other than Direct PLUS Loans) Subsidized Federal Direct Loans

    

Federal Perkins Loans Federal Direct PLUS Loans Federal Pell Grants for which a Return is required Federal TEACH Grants for which a Return is required Other Federal, State, private or institutional assistance programs

Important Websites Free Application for Federal Student Aid (FAFSA) www.fafsa.ed.gov California Student Aid Commission (CSAC) www.csac.ca.gov Federal Student Aid programs www.studentaid.ed.gov Federal Loan Ombudsman www.ombudsman.ed.gov Request a PIN for FAFSA www.pin.ed.gov Student Loans http://studentloans.gov U.S. Department of Education www.ed.gov

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ABOUT SANTA CLARA UNIVERSITY Santa Clara University is a comprehensive Jesuit, Catholic university located 40 miles south of San Francisco in California’s Silicon Valley. Santa Clara offers its more than 8,800 students rigorous undergraduate programs in the arts and sciences, business, and engineering, plus master’s degrees in a number of professional fields, law degrees, and engineering and theology doctorates. Distinguished by one of the highest graduation rates among all U.S. master’s universities, Santa Clara educates citizens and leaders to build a more just, humane, and sustainable world. Founded in 1851, Santa Clara is California’s oldest operating institution of higher education. For more information, visit www.scu.edu.

www.scu.edu/financialaid

Scan QR code with your mobile device and learn more about financial aid. SCU FAO 07/2013 1,000

Financial Aid Office Schott Admission and Enrollment Services Building Santa Clara University 500 El Camino Real Santa Clara, CA 95053 USA 408-551-1000 OneStop@scu.edu