Funding Strategies for Future Proposition S & N Maintenance and Operations Costs

SAN DIEGO COMMUNITY COLLEGE DISTRICT

Funding Strategies for Future Propositions S and N Maintenance and Operations Costs Presented to the SDCCD Citizens’ Oversight Committee

November 7, 2011 1

San Diego Community College District

Current Status Current Annual Budget Salary and Benefits = $12,579,606 Supplies = $1,228,167 Contracts = $787,498 Capital = $304,738

Total = $14,900,009

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San Diego Community College District

Current Status Current Square Footage Buildings = 2,276,429 Gross Square Feet (GSF) Parking = 840,606 Gross Square Feet (GSF)

Current Acres of Landscape = 116 Current Utilities Consumption Electric = $4,298,311 Gas = $391,561 Water = $868,531

Total = $5,558,403

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San Diego Community College District

About the District Projected Square Footage Additional Building GSF = 1,138,028 Total Building GSF = 3,409,457 Additional Parking GSF = 251,264 Total Parking GSF = 1,091,870

Grand Total GSF = 4,465,327

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San Diego Community College District

About the District Projected Acres of Landscape Additional Acres of Landscape = 29 Total Acres of Landscape = 145

Projected Utilities Consumption Additional Utility Costs = $2,492,662 Total Annual Costs = $8,051,065

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San Diego Community College District

Forecasted Needs in 2007 2007 Additional Budget Impact Forecast: Salaries & Benefits: $6,836,256 Supplies: $1,139,853 Repairs: $725,835 Utilities: $4,321,369

Total = $13,023,313

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San Diego Community College District

Build Efficient Buildings Space Efficiency Design and construct facilities with less space to maintain and clean

Energy Efficiency West City 40+% more efficient than required by code

Choice of Materials Use long‐lasting material that wears and cleans easily and reduces ongoing maintenance costs.

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San Diego Community College District

Board Actions to Date Current reserve amounts set aside by the Board of Trustees $3,596,934

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San Diego Community College District

Doing More with What We Have Lean Management Benchmarking and Restructuring 

Goals for custodial productivity Benchmark: 13,000 cleanable square feet per custodian  Goal: 25,000 cleanable square feet per custodian  Timetable: By FY 2013 Where are we now? 24,744 square feet per custodian 



Goals for maintenance cost per square foot Benchmark: $3.93  Goal: $2.55  Timetable: By FY 2013 Where are we now? $3.33/SF 

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San Diego Community College District

Doing More with What We Have Custodial and O&M Revised Projected Growth FY

FY 09

FY 10

FY 11

FY 12

FY 09/10

FY 13

FY 14

FY 15

FY 16

Custodial Custodial Forecast H/C Cust Forecast Salary Cleanable SF Set Ups / Shipping Receiving

104.00

110.29

117.46

128.74

150.79

168.09

171.96

186.51

$5,810,071

$6,161,469

$6,562,029

$7,192,198

$8,424,045

$9,390,528

$9,606,729

$10,419,581

1,533,758

1,631,068

1,769,040

2,004,787

2,438,719

2,599,566

2,799,601

2,932,195

3.29

3.29

3.29

3.29

3.29

3.29

3.29

3.29

SF / HC

15000

17000

20000

20000

22500

25000

25000

25000

Custodial

102.25

102.00

102.00

102.00

108.39

103.98

111.98

117.29

Custodial Adj HC

105.54

105.29

105.29

105.29

111.67

107.27

115.27

120.57

$5,895,857

$5,881,859

$5,881,859

$5,881,859

$6,238,703

$5,992,621

$6,439,627

$6,735,927

($85,785)

$279,610

$680,169

$1,310,339

$2,185,342

$3,397,907

$3,167,102

$3,683,653

Custodial Adj Budget Delta

$

14,618,336

$

8,956,313

Hold HC Flat until projection exceeds current HC Maintenance Maint Forecast H/C

45.00

47.82

51.00

55.74

64.55

71.46

72.95

78.54

Maint Forecast Salary

$3,440,546

$3,656,153

$3,899,285

$4,261,689

$4,935,271

$5,463,586

$5,577,507

$6,004,899

Building SF

1,870,437

1,989,107

2,157,366

2,444,862

2,974,047

3,170,202

3,414,147

3,575,847

45.00

45.00

45.00

45.00

45.00

46.45

47.42

51.05

$3,440,546

$3,440,546

$3,440,546

$3,440,546

$3,440,546

$3,551,331

$3,625,379

$3,903,184

$0

$215,608

$458,739

$821,144

$1,494,726

$1,912,255

$1,952,127

$2,101,715

Maintenance Adj H/C Maint Adj Salary Delta

Hold HC Flat until projection exceeds current HC

Opportunity

$

23,574,650

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San Diego Community College District

Going Solar!

2.4 MW of solar power through a Power Purchase Agreement 18% kWh cost savings compared to SDG&E rates 2.5 MW future PV potential

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San Diego Community College District

Renewable Energy and Carbon Offset Credits By generating solar energy, the District is able to earn Renewable Energy Credits – one credit for every megawatt‐hour (MWh) of renewable energy delivered to the local power grid.

Current value is estimated at approximately $60,000 annually.

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San Diego Community College District

Renewable Energy and Carbon Offset Credits By reducing generation of carbon dioxide (CO2), the District is able to earn Carbon Offset Credits – one credit for every metric ton of CO2 reduced.

Credits can be purchased by companies unable to meet caps on the total amount of CO2 they are allowed to emit under state regulations.

Monetary value to be determined via cap and trade marketplace.

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San Diego Community College District

Additional Utility Strategies Smart Metering A smart meter is a digital device that measures electricity usage multiple times per day, providing timely and meaningful information about when and where energy consumption is at its highest.

This can help users better monitor energy usage and implement energy‐saving techniques.

smartplanet.com

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San Diego Community College District

Additional Utility Strategies Thermal Energy Storage (TES) The use of thermal energy storage can reduce the size and initial cost of cooling systems, lower energy costs, and reduce maintenance costs. When a building requires cooling during the day, the chilled water line passes through the TES tank to chill the water and provide cooling, decreasing the chiller’s load during the day, when utility costs are typically higher.

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San Diego Community College District

Additional Utility Strategies Solar Thermal Pool Heating Solar thermal pool heating is a financially feasible renewable source for warm pool water. With a solar energy system, the pool’s water is pumped through a filter and then through a solar energy collector. The sun heats the water in the collector(s) before it returns to the pool.

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San Diego Community College District

Ground Lease Revenue from Excess Property Skills Center Downtown

Current appraised value = $15,799,000 Projected revenue stream = $1,342,920/year 17

San Diego Community College District

Ground Lease Revenue from Excess Property Centre City Campus

Current appraised value = $12,441,000 Projected revenue stream = $1,057,490/year 18

San Diego Community College District

Ground Lease Revenue from Excess Property West City Campus

Current appraised value = $3,230,000 Projected revenue stream = $290,700/year 19

San Diego Community College District

Ground Lease Revenue from Excess Property North City Campus lease out Square Footage and Market Lease Rate 8401 Aero Drive ‐ 60,480 sq. ft. ‐ $1.15/sq. ft. $834,624 / year

Family Health Center Included in City College’s future General Purpose Classroom Building.

6,740 sq. ft. @ $2.25/sq. ft. $181,980 / year

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San Diego Community College District

Redevelopment Funds Restricted to Facilities capital projects or ongoing Facilities costs

Current annual revenue stream of $400,939

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San Diego Community College District

Summary of the Strategy Projected Additional Annual Funding Needed: $14,415,154 (includes $1,391,841 for IT maintenance) •

Lean Enterprise Projected Savings: $5,785,368

•

Current Reserve Set Aside by Board: $3,596,394

•

From Ground Lease Revenue: $2,691,110

•

From Lease Revenue: $1,016,604

•

From Redevelopment Funds: $400,939

•

Utilities Strategies: ?

Balance of Funding Required: $924,739 22

SAN DIEGO COMMUNITY COLLEGE DISTRICT Questions?

David Umstot, PE Vice Chancellor, Facilities Management San Diego Community College District dumstot@sdccd.edu (619) 388‐6456

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