SEU EMPLOYEE
COVID-19 GUIDE
SO U TH E A S TE R N
U N IV E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
1 UPDATED 7.21.20
Table of Contents
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Letter from the President
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Introduction
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Being a Healthy Citizen
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Employee Expectations
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Testing for COVID-19
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Protocols flow chart for COVID-19
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Working on Campus
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Locations for Testing in Polk County
If you have any COVID-19 questions, please email covid@seu.edu.
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Letter from the President Faculty and Staff, Early into 2020, none of us could have predicted how much this pandemic would affect the way we do life. As a university, we made the difficult decision to send our students home in March and quickly transition to remote learning. In the midst of all the uncertainty and changes, you helped make a difference in the lives of our students. Your hard work and diligence did not go unnoticed. As we start a new academic year, we realize that this year will look quite different from previous ones. In the past few months, we have become familiar with terms such as “social distancing.� We have stayed home more frequently to keep those around us safe. We value the efforts you have made to keep yourself and those around you safe. We believe that you can make a difference by being a Healthy Citizen on campus. As faculty and staff you can set the tone for our campus through practicing social distancing, wearing a mask in communal areas, and using hygiene and respiratory etiquette. If we want to keep our SEU community safe and healthy, we must work together. In the following pages, we have highlighted different ways you can play your part in helping to mitigate the spread of COVID-19 on campus. We also put together some resources for you, based on information from the Centers for Disease Control and Prevention (CDC) in regard to some questions you might have. Thank you for being a Healthy Citizen!
If you have any COVID-19 questions, please email covid@seu.edu.
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Introduction At Southeastern University, we are committed to creating a college experience for our students that is like none other. Although we recognize that life as we know it has changed, we believe that the oncampus experience is critical in the growth and development of our students. As we have opened campus offices and anticipate the return of students, we have taken steps to help ensure the health and safety of our community members. Southeastern is what it is today because of our incredible employees and students. When our university and country first faced the COVID-19 (coronavirus) pandemic, our community came together. Faculty quickly transitioned to remote learning and our staff continued to operate university offices at a distance. Our community worked diligently to ensure that we would continue to produce a first-rate education and experiences for our students. In the midst of the COVID-19 pandemic, we recognize that circumstances are ever-evolving. Therefore, in the following pages, we have compiled resources and guidelines for how the university will respond to the pandemic following the guidance of the Centers for Disease Control and Prevention, the White House, state and local government, and local health departments. With the evolving circumstances, the university will periodically update this employee resource with the latest guidelines.
If you have any COVID-19 questions, please email covid@seu.edu.
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BEING A HEALTHY CITIZEN
S O U T H E A S T E R N
U N I V E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
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Being a Healthy Citizen You can play an important role in helping to mitigate the spread of COVID-19 by being a Healthy Citizen. This section includes hygiene and respiratory etiquette to help keep you and your co-workers safe and healthy on campus. HAND HYGIENE & RESPIRATORY ETIQUETTE
To prevent the spread of COVID-19, the CDC recommends the following: • • • • •
Wash your hands often with soap and water. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Avoid touching your eyes, nose and mouth with unwashed hands. Avoid close contact with others (maintain a distance of at least 6 feet). Cover your mouth and nose with a face cloth when around others. Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Immediately after, wash your hands.
CLEANING AND DISINFECTING
The university’s housekeeping and facilities teams are daily cleaning and disinfecting frequently touched surfaces. As different departments work together to maintain a healthy environment, employees are also encouraged to play a part through the following recommendations. Employees should limit the use of shared objects (such as computer equipment, office supplies, desks, etc.). In between uses, shared objects should be cleaned. Individual work spaces and personal items are expected to be cleaned regularly. This includes the use of disinfectant wipes to clean work areas and personal items. MASKS & SOCIAL DISTANCING
Following CDC guidelines, all employees are expected to wear masks where social distancing (at least 6 feet apart) is not possible, particularly in indoor communal areas. Students, faculty and staff are not permitted to wear masks that are disruptive, offensive or promote illegal drug use. This includes, but not limited to, the use of profanity, inappropriate content (lettering, images, graphics, etc.) or any values that are contrary to the community covenant.
If you have any COVID-19 questions, please email covid@seu.edu.
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EMPLOYEE EXPECTATIONS
S O U T H E A S T E R N
U N I V E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
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Employee Expectations The best known way to prevent the spread of the coronavirus is to avoid being exposed to the virus. The virus is thought to be spread mainly by person-to-person contact. This includes individuals who are in close contact with each other (within 6 feet) and through respiratory droplets produced when an infected person coughs, sneezes or talks. These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. Recent studies have suggested that COVID-19 may be spread by people who are not showing symptoms. With these considerations, all employees are expected to adhere to the guidelines of the CDC, state and local government, and university policies. MONITORING HEALTH
Employees are expected to monitor their health daily, this includes taking their temperatures and being alert of COVID-19 symptoms. Employees with a temperature of 100.4 or higher or symptoms of COVID-19, should notify their supervisor and not report to work. Symptoms for COVID-19 include the following: • Fever or chills • Cough • Shortness of breath or difficulty breathing • Fatigue • Muscle or body aches • Headache • New loss of taste or smell • Sore throat • Congestion or runny nose • Nausea or vomiting • Diarrhea REPORTING HEALTH SCREENINGS
At the beginning of the fall semester, all employees will be required to perform a symptom check and record their results. Employees are also expected to notify their supervisors if they experience any of the above (under Monitoring Health) symptoms of COVID-19. PRESENTING SYMPTOMS OF COVID-19
Employees that are showing symptoms of COVID-19 are expected to stay home and notify their supervisors. These employees should use remote work, their leave accruals (sick/ vacation days) or unpaid leave. If employees are sick or think they have COVID-19, they must stay home until after: • Three days with no fever and • Three days symptoms free and • 10 days since symptoms first appeared OR • Two negative COVID tests
If you have any COVID-19 questions, please email covid@seu.edu.
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EXPOSURE TO COVID-19
Individuals who have been in close contact (less than 6 feet away without a mask for more than 15 minutes) with someone who has tested positive for COVID-19 will need to quarantine for at least 14 days and notify their supervisors. It is important that these individuals contact their health practitioners to inform them that they have been in contact with someone with COVID-19. These guidelines should be followed when employees have family members who test positive for COVID-19 and reside in the same household as them. WEARING A MASK
Face coverings are most likely to reduce the spread of COVID-19 when they are widely used by people in public settings. On campus, employees are expected to wear masks in communal areas, academic buildings and dining halls (when not eating). Face masks should be washed after every use. They can be washed in the washing machine or by hand. Make sure to completely dry face masks in a dryer or by hanging them up to air dry after washing them.
If you have any COVID-19 questions, please email covid@seu.edu.
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TESTING FOR COVID-19
S O U T H E A S T E R N
U N I V E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
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Testing for COVID-19 Employees who are presenting COVID-19 symptoms and have gone for COVID-19 testing are expected to stay at home and work remotely if possible. If these individuals are not able to work or prefer not to work, they may use sick days, vacation time or unpaid leave. These individuals may not return to the university’s campus until they have gone three days with no fever, three days without symptoms and 10 days since symptoms first appeared OR they have two negative COVID tests.
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NEGATIVE TEST RESULTS
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POSITIVE TEST RESULTS
If employees receive negative test results for COVID-19 and their symptoms are determined to not be COVID-19 related, employees may return to work once cleared in accordance with university COVID-19 monitoring procedures.
If an employee has tested positive for COVID-19, they will be directed to isolate by the Polk County Health Department, another authorized agency or their primary care physician. See below for guidance when directed to quarantine or isolate. ISOLATION
Isolation is used to separate people who have been infected with the virus from people who are not infected. Employees who have been diagnosed with COVID-19, are awaiting test results, or have symptoms of COVID-19 will need to isolate. If you have symptoms of COVID-19, you will need to isolate until: • Three days with no fever and • Three days symptoms free and • 10 days since symptoms first appeared OR • Two negative COVID tests If you tested positive with no symptoms of COVID-19, you will need to wait until 10 days have passed since you received your test results. NOTIFICATION
Employees who test positive for COVID-19 are asked to notify their supervisors. Following this notification, supervisors will assess through contact tracing individuals that might be at high risk. These individuals will be notified and asked to quarantine. If you believe that you might have come into contact with an individual who tested positive on campus, please notify your supervisor. PAID TIME/SICK TIME OFF
Employees who are sick or are awaiting test results, may use sick time, vacation days or unpaid leave. Employees should contact the Human Resources Office with any questions.
If you have any COVID-19 questions, please email covid@seu.edu.
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PROTOCOLS FLOW CHART FOR COVID-19
EMPLOYEE HAD CONTACT WITH A CONFIRMED COVID-19 CASE
NO CLOSE CONTACT Individual did not have close contact with a confirmed COVID-19 case. Close contact is classified as less than 6 feet distance without a mask for more than 15 minutes. Example, coworkers in the same hall who do not come in contact with one another.
CLOSE CONTACT Individual was in close contact with a confirmed COVID-19 case. Close contact is classified as less than 6 feet distance without a mask for more than 15 minutes. Examples include spouse, children, caregiver or coworker in close proximity.
No Further Action Necessary
EMPLOYEE SENT HOME Supervisor should notify covid@seu.edu. The employee should stay home. Employees asked to quarantine/isolate for at least 14 days.
EMPLOYEE WITHOUT SYMPTOMS Employees who do not develop any symptoms may return to work after quarantining/isolating for 14 days.
EMPLOYEE WITH SYMPTOMS Employees who quarantine and exhibit symptoms should not return until: • Three days with no fever and • Three days symptoms free and • 10 days since symptoms first appeared OR • Two negative COVID tests
COVID-19 SYMPTOMS • • • • • •
Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache
• • • • •
New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea
If you have any COVID-19 questions, please email covid@seu.edu.
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PROTOCOLS FLOW CHART FOR COVID-19 EMPLOYEE IS SICK
SCENARIO 1 Employee is sick, but symptoms exhibited are not consistent with COVID-19 symptoms.
SCENARIO 2 Employee is exhibiting COVID-19 symptoms.
Employee should follow normal protocols, including staying home and using sick days.
EMPLOYEE SENT HOME An employee exhibiting COVID-19 symptoms will be sent home and should notify his/her supervisor. The supervisor will then send an email to covid@seu.edu to notify the COVID-19 point of contact on campus. Employee should then seek medical attention, and, if deemed necessary, be tested for COVID-19.
EMPLOYEE TESTS POSITIVE If an employee has tested positive for COVID-19, they will be directed to isolate by the Polk County Health Department, another authorized agency or their primary care physician. All facilities will be cleaned and disinfected.
EMPLOYEE WITH SYMPTOMS An employee who has been diagnosed with COVID-19 will need to isolate. Employee will need to isolate until: • Three days with no fever and • Three days symptoms free and • 10 days since symptoms first appeared OR • Two negative COVID tests
EMPLOYEE TESTS NEGATIVE If an employee receives negative test results for COVID-19 and their symptoms are determined to not be COVID-19 related, the employee may return to work once cleared in accordance with university COVID-19 monitoring procedures.
EMPLOYEE WITH NO SYMPTOMS If an employee tests positive with no symptoms of COVID-19, the individual will need to wait until 10 days have passed since he/she received his/her test results before returning to work.
COVID-19 SYMPTOMS • • • • • •
Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache
• • • • •
New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea
If you have any COVID-19 questions, please email covid@seu.edu.
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WORKING ON CAMPUS
S O U T H E A S T E R N
U N I V E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
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Working on Campus While you are working on campus, we ask that you consider the following. HIGH RISK EMPLOYEES
High-risk employees are defined as persons greater than or equal to 65 years old; those with chronic serious illnesses such as hypertension, coronary artery disease and diabetes; pregnancy; and/or immunodeficiency from medications or medical conditions. If you are part of a vulnerable population and are not able to complete your work remotely, please contact the Human Resources office. TRAVELING TO WORK
If you take public transportation or ride to work with others, it is important that you keep the following in mind. Before you leave your house and after you arrive at your destination, wash your hands with soap and water for 20 seconds or use hand sanitizer with at least 60 percent alcohol. Continue to maintain social distancing (6 feet) if you are waiting at a bus station. Avoid touching frequently-touched surfaces. Improve ventilation if possible, such as opening a window if you are car sharing. GATHERINGS ON CAMPUS
We realize that social interactions are a key component in the workplace. As you interact with others, we ask that you continue to maintain social distancing (6 feet apart) and wear masks when social distancing is not possible. The university will be following the guidelines of state and local government for group gatherings.
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ADDITIONAL QUESTIONS
If you have any additional questions on COVID-19, please be sure to email covid@seu.edu or contact your supervisor.
If you have any COVID-19 questions, please email covid@seu.edu.
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LOCATIONS FOR TESTING IN POLK COUNTY
S O U T H E A S T E R N
U N I V E R S IT Y
If you have any COVID-19 questions, please email covid@seu.edu.
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Locations for Testing in Polk County There are two types of testing available for COVID-19: viral tests and antibody tests. A viral test can inform you if you have a current infection. An antibody test might tell you if you had past infection. Both viral tests and antibody tests are available in Polk County. The following is a compiled list of testing locations in Polk County. Please note that some locations require a doctor’s note.
VIRAL TESTING AdventHealth Centra Care 7375 Cypress Gardens Blvd., Winter Haven Appointment required. Online reservation Phone: 407-200-2273 Bartow Regional Medical Center 2200 Osprey Blvd., Bartow Drive-through testing located behind the hospital. Open Mondays, Wednesdays & Fridays https://baycare.org/coronavirus/covid-19-testing-centers Central Florida Health Care Varying Locations Walk-up and drive-through testing. http://www.cfhconline.org/covid-19testinglocations CVS Health 5010 S. Florida Ave. and 101 N. Wabash Ave., Lakeland Appointment required. Drive-through testing only; you must stay in your vehicle. Online reservation Lakeland Regional Health Respiratory Care Center 320 Parkview Place, Lakeland Doctor’s referral required. Referral can be obtained from a doctor on-site. Phone: 863.284.5000. FAQs Lakeland Regional Health Drive-Thru Testing Center Parking Lot N13, at West Lane and Morrell Appointment required. Phone: 863.284.5000. FAQs
If you have any COVID-19 questions, please email covid@seu.edu.
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Lakeland Regional Health Emergency Services 1324 Lakeland Hills Boulevard For moderate symptoms of COVID-19. Call 863-687-1100 for instructions before going. Watson Clinic • Urgent Care Main at 1600 Lakeland Hills Blvd. in Lakeland • Urgent Care South at 1033 North Parkway Frontage Rd. in South Lakeland • XpressCare Highlands at 2300 E. County Rd. 540A in Lakeland High-risk patients are prioritized for testing; criteria and more info on their website. https://www.watsonclinic.com/services/coronavirus-update.html Watson Clinic COVID-19 Hotline: 863-680-7977 Polk County COVID-19 Hotline: 863-519-7911
ANTIBODY TESTING Davenport Donor Center 39861 U.S. 27, Davenport Appointment required. Whole blood, plasma, platelet or double red blood cell donation required. Lakeland Hills Donor Center 3200 Lakeland Hills Blvd., Lakeland Appointment required. Whole blood, plasma, platelet or double red blood cell donation required. LabCorp at Walgreens 501 Havendale Blvd., Auburndale Appointment required. LabCorp at Walgreens 805 Havendale Blvd., Winter Haven Appointment required. Quest Diagnostics 3037 Lakeland Hills Blvd., Suite 1, Lakeland Doctor’s referral and appointment required. If you don’t have a referral, you can purchase a test and schedule an appointment online. Quest Diagnostics 4708 Exploration Ave., Lakeland Doctor’s referral and appointment required. If you don’t have a referral, you can purchase a test and schedule an appointment online. Quest Diagnostics 161 Webb Drive, Suite 300, Davenport Doctor’s referral and appointment required. If you don’t have a referral, you can purchase a test and schedule an appointment online.
If you have any COVID-19 questions, please email covid@seu.edu.
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Quest Diagnostics 1372 Sixth St. NW, Winter Haven Doctor’s referral and appointment needed. If you don’t have a referral, you can purchase a test and schedule an appointment online. Quest Diagnostics 1424 State Road 60 East, Lake Wales Doctor’s referral and appointment required. If you don’t have a referral, you can purchase a test and schedule an appointment online.
If you have any COVID-19 questions, please email covid@seu.edu.
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