Funding Request Qualtrics

This information is attached to their corresponding bill for the Congress to debate and vote upon. The Qualtrics is accessed here through the COGS website in the Funding tab: fsu.qualtrics.com/jfe/form/SV_eQWCTdBwwrrqXTn

COGS Allocation Request Form

Estimated Attendance:

To be used when requesting an organization support grant from the Congress of Graduate Students, Law School University Students?

Council, or Medical School Council.

Organization Information Recognized Student Organization Name: Director/President Name: Director/President FSU Email: Director/President Phone Number: Food (such as prepared/catered food, grocery store

Treasurer/Officer Name: Treasurer/Officer FSU Email: Treasurer/Officer Phone Number:

Funding Source: [Congress of Graduate Students] $_____

[Law School Council] [Medical School Council] How many active members are in your organization?

What is the mission of your organization? Total $_____

Does your organization charge dues? ___ Yes ___No

If your RSO charges dues, how much per person, per year?

How much money did your organization fund raise last year (including dues)? Conference Dates (mm/dd/yy - mm/dd/yy):

Has your organization received any A&S funds this year from COGS/MSC/LSC? ___ Yes ___No Number of men traveling (important for room assignment):

If yes, how much and from where? Number of women traveling (important for room

Is this request for:

___ On campus event (general expense, food, contractual services, Clothing & Awards) ___ Individual Travel

If On campus event is selected Name of Event: Location of Event: Date(s) of Event: Time(s) of Event: How will you advertise the event?

Is the event free and open to all Florida State

Is there a charge to attend for non-FSU students? ___ Yes ___No

If yes, how much and how do you plan to collect those funds?

Funding Request Breakdown by Budget Categories

Expense (such as office supplies, rentals, promotional items that cannot be worn) $_____

purchases) $_____

Contractual Service (such as speaker Honorarium, DJ) $_____

Clothing & Awards (such as t-shirts, plaques, trophies)

If Group Travel is selected Conference/Meeting Name:

Conference Location (City, State):

Travel Dates (mm/dd/yy - mm/dd/yy):

___ Group Travel assignment):

List all travelers’ full names, emails, and total cost for reimbursement per student:

Describe how the travel opportunity was advertised and how travelers were selected:

COGS/LSC/MSC Request Conference Registration Conference/Meeting Registration Fee (per person): Number of Conference/Meeting Attendees: Total Cost:

Lodging Details Hotel Name: sga-cogs-grants@fsu.edu.

Hotel/Lodging cost (per room, per night): Number of Rooms: Number of Nights: Total Cost:

Transportation Flight Cost: Rental Vehicle Cost (Enterprise Car Rentals ONLY): Gas Estimate Cost (rental vehicle only): Personal Vehicle Mileage Cost (miles x $.455): Other Transportation Cost: ___________________ If Individual Travel is selected

Thank you for showing interest in utilizing COGS/LSC/ MSC funds for travel. Students traveling as individuals should utilize the COGS Travel Grant program for travel reimbursement of up to $500. More information can be found on the COGS website http://sga.fsu.edu/cogsindividual-forms.shtml. For additional questions, contact Total Cost of Conference Travel Expenses:

Suggested Questions

Suggested questions for organizations asking for funding

How many FSU students will benefit from the cost of the program? • Of these, how many are graduate students? Specifically, how many will attend?

How will this program be advertised and promoted?

What have you done to fundraise for this event?

Have you reached out to your department for financial assistance for this event?

If you had this event last year, how successful was the event in terms of planning, attendance, and plans for improvement?

If COGS doesn’t fully fund the request, can the event take place?

Does your request meet the requirements outlined in the financial manual?