Social Accounts 2014: Annex 18

for the year ended 30 September 2014

This checklist has been devised by Social Audit Network to allow organisations to report simply on the Key Aspects of their organisations which all stakeholders will wish to know about as part of their social accounts. We report this information on an annual basis.

1

Human Resources Y

1.1

1.2 1.3

1.4 1.5

Number of employees: Full-time Part-time Occasional Volunteer Number of members Policies and Procedures in place: a. employee contracts b. employee job descriptions c. staff appraisals d. grievance procedures e. disciplinary procedures f. equal opportunities g. family friendly policy

Y Y Y Y Y Y Y

h. other:

Y

Investors in People Consultations: a. with paid employees

Y

b. with volunteers and members

Y

N

NA

Date/Details/Comment 35 (15 male, 20 female) 1 (male) 0 96 8,940

Regularly reviewed and updated Yearly, competency-based and linked to performance related pay In line with ACAS guidelines In line with ACAS guidelines Maternity, Paternity, Adoption, Parental and Compassionate leave, Time off for dependents, Flexi time working, Time off in Lieu, Child Care Voucher scheme, Cycle-to-work scheme, Staff Travel scheme Most policies more generous than statutory requirements & apply to all staff Health and Safety, Training and Development, Environment, AntiCorruption, Email and Internet, Travel, Recruitment and Selection, Remuneration, Equal Pay, Holidays, Sickness absence, Consultation, Information and Communication N Focus groups and research projects as part of strategic review. Staff engagement survey, 5-point survey, yearly appraisals, regular reviews, business updates, policy and procedure staff sessions, staff forum and team continuous improvement sessions. (See p31 of Social Accounts) Request for input to strategic review through QR and focus groups at AGM. Biennial volunteer questionnaire, AGM, member events as detailed on p26

1

for the year ended 30 September 2014 of Social Accounts. As representative body of 9 members, Council meet 3 times per year and have power to question Directors and management and to address the membership independently. Joint Board/Council meeting annually. c. with families of employees

N

Additional information

2

Good Governance and Accountability

2.1

Legal form of organization: Constitution (tick appropriate): Sole trader Association Partnership Company limited by shares Company limited by guarantee Industrial and Provident Society Credit Union Community Interest Company Workers Co-operative Charitable status Housing Association Other

Y

    X X    X  

NA

Date/Details/Comment

Shared Interest Society Limited is registered under what is now the Cooperative and Community Benefit Societies Act 2014, 27093R (founded 1990) Shared Interest Foundation registered in England Company Number 04833073 (registration July 03) and Charity Number 1102375 (registration Feb 04)

2.2

Appropriate annual return filed

Y

2.3 2.4

Annual General Meeting held Regular Board/Management Committee meetings Annual Report published Membership increased/decreased Social Accounts prepared Social Accounts verified by Social Audit

Y Y

2.5 2.6 2.7 2.8

N

Y Y Y Y

To Companies House, Charity Commission and Financial Conduct Authority 14 March 2014, London Board meetings (for Society and Foundation) 5 or 6 per year, Management Team meetings fortnightly Incorporating social accounts summary for first time in 2007 Net 133 new members 11 November 2014

2

for the year ended 30 September 2014

2.9

2.10

Panel Social Accounts reported to Stakeholders

Consultations: a. with members of the organisation b. with members of the Board or Management Committee c. with Advisory Body members (if appropriate)

Y

Full report and summary of sections to be available online. Key elements to be incorporated into Annual Review. To be formally presented to members at 2015 AGM

Y Y

See 1.5b Board meetings and engagement in strategic review process. Social Accounts are the report of Shared Interest Board to wider stakeholders.

NA

Additional information

3 3.1 3.2

Asset Lock and Use of Profits Asset Lock in constitution Use of profits: a. none b. to reserves or re-investment c. to charitable purposes d. to employee bonuses e. to directors’ emoluments f. to other

Y Y

N

NA

Date/Details/Comment Both the Society and the Foundation

N Y Y N N Y

Interest payment on investment to members

Additional information

4

Financial Sustainability

4.1

Annual Accounts prepared and filed

Y Y

4.2 4.3

Balance sheet strengthened/weakened Profit/loss for year

Y Y

N

NA

Date/Details/Comment Society Accounts are filed with the FCA as per their guidelines and the Foundation’s Accounts are filed with the Charity Commission and Companies House as per their guidelines.

Share Capital has increased by £1.8m £323k after tax but before interest to members (for the Society alone) £347k after tax but before interest to members (consolidated Society

3

for the year ended 30 September 2014 and Foundation)) Additional information

5 5.1 5.2

5.3

Environmental Sustainability Environmental policy in place Reports on environmental practices available: a. energy use: heat and light b. energy use: transport c. consumption of materials d. waste disposal Carbon footprint calculated

Y Y

N

NA

Date/Details/Comment Available upon request

Y

We use a green tariff from our energy supplier, consider the most efficient mode of transport for business travel, promote recycling and reuse within the business. See p33 for further details

Y

All business travel is recorded and the total carbon emissions are offset against an environmental programme. See p33.

Additional information

6

Economic Impact

6.1

Purchasing policies defined

6.2

Report on effect of purchasing policies available Local multiplier effect of organization calculated Other:

6.3 6.4

Y Y

N

Y

NA

Date/Details/Comment Limited purchasing and involvement in sub-contractors but efforts are made to maximise ethical considerations when purchasing. See p 32 for further details See p32.

N

Additional information

4