Effective Project Management Part 2 by Shaun Gurmin

Effective Project Management Session 2 Shaun Gurmin

Project Knowledge Areas: • • • • • • • • •

Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management

The Project Management Context: • • • • •

Project Phases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills

The Project Life Cycle and Project Phases: • • • •

Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking

An Example of Project Phases: • • • • •

Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment

Stakeholders: • Individuals and Organizations • Actively Involved in Project • Interests Affected by Project

Project Managers Require Leadership Skills: • • • • • • • •

Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change

Generic Management Skills: • • • • • • • • •

Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems

Communication Skills: • • • • • •

Writing Listening Speaking Presenting Media Relations Meeting Management

Scope Management: • • • • •

Initiation Scope Planning Scope Definition Scope Verification Scope Change Control

Inputs, Tools & Techniques, and Outputs: • • • • •

Product Description Project Charter Scope Statement Formal Acceptance Scope Management Plan

Time Management: • Activity Duration Estimating • Schedule Development • Schedule Control

Inputs, Tools & Techniques, and Outputs: • • • •

Activity List Network Diagram Project Schedule Schedule Management Plan

Cost Management: • • • •

Resource Planning Cost Estimating Cost Budgeting Cost Control

Inputs, Tools & Techniques, and Outputs: • Resource Requirements • Cost Estimate • Cost Management Plan

Quality Management: • Quality Planning • Quality Assurance • Quality Control

Inputs, Tools & Techniques, and Outputs: • Quality Management Plan

Human Resource Management • Organizational Planning • Staff Acquisition • Team Development

Inputs, Tools & Techniques, and Outputs: • Staffing Management Plan • Organizational Chart • Project Team Directory

Communications Management: • • • •

Communications Planning Information Distribution Performance Reporting Administrative Closure

Inputs, Tools & Techniques, and Outputs: • • • • • • •

Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned

Risk Management: • • • •

Risk Identification Risk Quantification Risk Response Development Risk Response Control

Inputs, Tools & Techniques, and Outputs: • • • • •

Risk Management Plan Checklists Contingency Plans Reserves Contractual Terms

Procurement Management: • • • • • •

Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out

Inputs, Tools & Techniques, and Outputs: • • • • • •

Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure

Integration Management: • Project Plan Development • Project Plan Execution • Overall Change Control

Inputs, Tools & Techniques, and Outputs: • Project Plan • Lessons Learned

Management Processes: • • • • •

Initiating Processes Planning Processes Executing Processes Controlling Processes Closing Processes

Activity Sequencing

Scope Planning Activity Definition Scope Definition

Schedule Development Duration Estimating

Cost Budgeting

Resource Planning Cost Estimating

Plan Development

Quality Planning

Risk Identification

Communications Planning

Risk Quantification

Response Development

Organizational Planning

Staff Acquisition

Procurement Planning

Solicitation Planning