Effective Project Management Session 2 Shaun Gurmin
Project Knowledge Areas: • • • • • • • • •
Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
The Project Management Context: • • • • •
Project Phases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills
The Project Life Cycle and Project Phases: • • • •
Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking
An Example of Project Phases: • • • • •
Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment
Stakeholders: • Individuals and Organizations • Actively Involved in Project • Interests Affected by Project
Project Managers Require Leadership Skills: • • • • • • • •
Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change
Generic Management Skills: • • • • • • • • •
Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems
Communication Skills: • • • • • •
Writing Listening Speaking Presenting Media Relations Meeting Management
Scope Management: • • • • •
Initiation Scope Planning Scope Definition Scope Verification Scope Change Control
Inputs, Tools & Techniques, and Outputs: • • • • •
Product Description Project Charter Scope Statement Formal Acceptance Scope Management Plan
Time Management: • Activity Duration Estimating • Schedule Development • Schedule Control
Inputs, Tools & Techniques, and Outputs: • • • •
Activity List Network Diagram Project Schedule Schedule Management Plan
Cost Management: • • • •
Resource Planning Cost Estimating Cost Budgeting Cost Control
Inputs, Tools & Techniques, and Outputs: • Resource Requirements • Cost Estimate • Cost Management Plan
Quality Management: • Quality Planning • Quality Assurance • Quality Control
Inputs, Tools & Techniques, and Outputs: • Quality Management Plan
Human Resource Management • Organizational Planning • Staff Acquisition • Team Development
Inputs, Tools & Techniques, and Outputs: • Staffing Management Plan • Organizational Chart • Project Team Directory
Communications Management: • • • •
Communications Planning Information Distribution Performance Reporting Administrative Closure
Inputs, Tools & Techniques, and Outputs: • • • • • • •
Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned
Risk Management: • • • •
Risk Identification Risk Quantification Risk Response Development Risk Response Control
Inputs, Tools & Techniques, and Outputs: • • • • •
Risk Management Plan Checklists Contingency Plans Reserves Contractual Terms
Procurement Management: • • • • • •
Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out
Inputs, Tools & Techniques, and Outputs: • • • • • •
Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure
Integration Management: • Project Plan Development • Project Plan Execution • Overall Change Control
Inputs, Tools & Techniques, and Outputs: • Project Plan • Lessons Learned
Management Processes: • • • • •
Initiating Processes Planning Processes Executing Processes Controlling Processes Closing Processes
Activity Sequencing
Scope Planning Activity Definition Scope Definition
Schedule Development Duration Estimating
Cost Budgeting
Resource Planning Cost Estimating
Plan Development
Quality Planning
Risk Identification
Communications Planning
Risk Quantification
Response Development
Organizational Planning
Staff Acquisition
Procurement Planning
Solicitation Planning