Applying for an Administrative Role? Here’s What to Expect Administrative professionals are responsible for a wide range of roles that involve clerical duties and administrative tasks. They provide essential support to executives and managers, thus have a high demand in almost every business sector. If you have a high school diploma and general background, you might start the career as an administrative assistant. Before deciding, it is necessary that you understand the responsibilities of an administrative professional to figure out if this is the right job for you. In this blog post, we cover the basic job responsibilities of an administrative professional that most recruiting firms, employment services, and organizations expect before hiring a candidate. Read on.
Data Processing An administrative professional has to update the written records and enter the information in the computer. These could be sales, clients or medical records, based on the type of department in which the administrative person works. If you are working at an assistant level, you might have to generate monthly or annual reports by using the information that is already present in the system. Communication
An administrative professional has to communicate with clients, staff members and vendors on behalf of the company. The job involves answering the phone, replying to messages and scheduling meetings. The professional might be asked to train and supervise other office clerks and receptionists working in their department. Clerical Work Administrative professionals have to maintain office files by labeling and keeping them in an organized way. They might have to assist supervisors with clerical tasks such as typing correspondence, sorting mails and sending out emails and faxes. Other responsibilities include ensuring all the office machines are working properly. Other Job Responsibilities
Monitoring the stock levels of supplies and ordering them, when required Taking minutes in a business meeting Organizing conferences, seminars, and meetings Booking flights and hotel rooms for executives and managers Greeting visitors and attending them at the workplace
Final Words There’s as such no formal education required for the role of an administrative professional, but prior experience in a similar profile could help you find a better job opportunity. If this is your first job or you have only a few months of experience, expect the salary to be lower than the industry average. The annual salary will, however, increase once you have worked for a couple of years in the same profile. If you are an excellent multi-tasker and have decent technical skills, the job of an administrative professional might be right for you.