Project Management Final Project Management Report

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PROJECT MANAGEMENT (MGT60403)

Assignment 2 FINAL PROJECT MANAGEMENT REPORT Name : Lim Siew Ni Student ID : 0326733 Tutor : Mr Edwin


CONTENT 1.0 Project Introduction 1.1 Introduction 1.2 Project Client 1.3 Organization Structure 1.4 Stakeholders 1.5 Objective and Goals

2.0 Site Analysis 2.1 Site Introduction 2.2 SWOT Analysis 2.3 PESTLE Analysis

3.0 Design Sustainability & Viability 3.1 Proposed Programme 3.2 Key Features 3.3 Floor Plans 3.4 Schedule of Spaces

4.0 Project Procurement 4.1 Traditional Procurement Method 4.2 Cost Estimation 4.3 Resource Planning

5.0 Risk Analysis & Mitigation Strategy 6.0 Maintenance Strategy 6.1 Programme Maintenance 6.2 Building & Site Maintenance

7.0 Project Deliverables 7.1 Project Success Criteria 7.2 Work Breakdown Structure (WBS) 7.3 Gantt Chart


1.0 Project Introduction 1.1 Introduction This project is based on the theme of“sustaining humanity​”​for architecture for people, place and time. Design for sustainability has been a fundamental issue for architects in our time within global and regional contexts. In line with the current discourse on sustainability. It upholds the belief that architecture can affect the society and humanity, and that it can have a role in making a place civilized by making a community more livable. Hence, the proposed design project is required to develop the main programme: ​‘​A Collaborative Working Community in the Heart of KL​’​.

1.2 Project Client 1.2.1 Social Finance Inc (SoFi) SoFi is a new kind of finance company taking a radical approach to lending and wealth management. From unprecendented products and tools to faster service and open conversations, they are all about helping their members get ahead and find success. The SoFi community works to empower

their members to accomplish the goals they set and achieve financial greatness as a result.

Client Vision: ​SoFi could provide more affordable options for those taking on debt to fund their education and start up an employee benefit program to reduce student debt and build financial wellness. 1.2.2 Dewan Bandaraya Kuala Lumpur (DBKL)

The Kuala Lumpur City Hall is the city board that regulates the city of Kuala Lumpur. It guarantees the advancement of the city which covers viewpoints identifying with open transportation, city beautification and so on. They are also responsible to ensure the design, planning and execution of the building are in compliance with the UBBL-by laws set by the government.


1.3 Organization Structure Project Team


1.4 Stakeholders Project Team

Regulatory Bodies

End User

-S&G Architect Sdn Bhd (Architect) -TCF Project Consultancy (Project Manager) -ECC Engineering Consultants Sdn Bhd (C&S Engineer) -SignTech Engineering Sdn Bhd (M&E Engineer) -Perunding Kos C&G Sdn Bhd (Quantity Surveyor) -Ecolandscape Sdn Bhd (Landscape Architect) -Green Building Innovation & Services (GBI Consultant) -Ecosound Consult (Acoustic Engineer) -Construction WFT Consult (Site Manager) -FurniTech (Facility Engineer) -Brightcon Consult (Lighting Engineer) -Fenestra Sdn Bhd (Facade Engineer) -KGT Consult (Project Engineer) -Lim WK Sdn Bhd ( Main Contractor)

Authority: -Majlis Perbandaran Kajang -Bomba -Majlis Public Works Department (JKR) -Indah Water Konsortium -Department of Occupational Safety and Health Malaysia (JKKP) (Lift)

-Visitors of Petaling Street -Tourists -Locals -Students -Tenant -White Collar workers -Shop owners -Properties Managers -Local Artist

Service Provider: -TNB (Electricity) -SYABAS (Water) -IWK (Sewerage) -Telekom Malaysia (Telephone) -Pos Malaysia (Postal)

1.5 Objectives and Goals Goals: -To act as a catalyst to revitalise neighbourhood and community. It also become a place where people from different social-cultural background to meet and gather

Objectives: -To bring the artistic heritage value into a cultural co-working space and public realm for diverse characters with the concept of Live, Work and Share to bridge the community together


2.0 Site Analysis 2.1 Site Introduction The city center of KL consists of an assemblage of different districts who are interdependent on each other to sustain needs of its user group.The site chosen is located within the Chinese dominated part of the city which is around the Petaling Street area. It is surrounded by finance, institutional district who adhere on the site for food and tourism demand. The site is situated along the Jalan Sultan, approximately 3057 sqm in front of the significant tourist attraction in Malaysia. Unfortunately, it is underutilized as an open carpark. There are three main destination for the user group around the site, MRT station, Petaling Street and nearby confucian private secondary school. Situated at the intersection of the streetscape and with the direct view from the main road, the form of the building can be designed to become a strong visual cue. This can pull more people towards the site and creating a new destination for visit.


2.2 SWOT Analysis Strength

Weakness

● High public exposure due to the strategic location of the site which can draw in a variety of public users

● Poor environmental security at night due to the presence of drug addicts around the site

● Heavy shading on the North of the site creating a natural green wall

● Merely one existing entry point which will discourage the users to visit the site frequently.

● High accessibility for pedestrian and vehicular traffic ● Public transportation (LRT) is within 10 min walking radius

● Limited traffic circulation which will cause difficulties of vehicle flows into the site

Opportunity ● The front of the site is suitable to create stand out facade as there are no obstacle blocking the main road ● Potentially act as a gathering spot to allow more public interaction and engagement due to high demand to supply ratio of breathing space and informal meeting area ● Create a node to enhance the surrounding landmarks and maintaining the culture of the site

Threat ● Security can be an issue to our proposed building and surrounding back alley is taken over by social neglects at night. ● Poor drainage around the site and pool of water constantly collects around the site.


2.3 PESTLE Analysis Politics

The site is located adjacent to the Jalan Sultan and Lorong Petaling, with nearby a cultural district within which is the Petaling Street. As it is located in the capital of Malaysia, Kuala Lumpur, it is surrounded by government bodies such as Kuala Lumpur City Hall,DBKL.Within the Chinatown area, the site are in a place which is vibrant and rich in cultural heritage.

Economical

The site is surrounded by arts, cultural and heritage building. Therefore, the site economy is basically generated by the local business and target tourists as the main economy driver

Sociological

Majority of users in the surrounding context are from the transient group (tourist, students) In the evening, the local user groups (white collars and blue collars) are coming back to suburb area, resulting the site unable to retain the liveliness. Because of the possible lack of availability of amenities and unsafe environmental quality, the site seems to be dead and lifeless. The nightlife tends to concentrate around the Chinatown area because most tourist will tend to visit more to Petaling Street

Technology

DBKL developed an urban design strategy that street defined architecture where the building proposed must adjacent to the surrounding neighbourhood. Green technology such as rainwater harvesting system is deployed for irrigation of landscape to reduce water consumption and energy costs as part of the Green Building Index to support sustainability

Legal

Building that constructed in Malaysia must abide by certain by-laws. The most significant of the regulation is the Uniform Building By- Law 1984 (UBBL 1984). The design, safety, construction method and other criteria of the building must set out to obey all the requirements as stated. The legal requirement also set by other relevant authorities ( Kuala Lumpur City Hall, Federal Government of Malaysia)

Environmental

Green Building Index (GBI) are in vogue at present. This is aimed to reduce the amount of artificial lighting and cooling, replacing it with natural origins. Besides, vibrant connection to the site promotes friendly walking experience and reduce transportation carbon footprint


3.0 Design Sustainability 3.1 Proposed Programme Due to the rapid development, the shophouses around the site are likely to be forgotten and demolished as the various need for various type of spaces diminished and some of the shophouse function is no longer required. It is replaced by commercial building thus the site gradually lost its cultural values. The co-working space can act as a catalyst to revitalise neighbourhoods and community. It is also a place where people from different social-cultural background meet. Therefore, this co-working space not only functioned as providing collective space for target user but also to preserve the architecture by inserting a portion of new into old & vise versa. This is to bring the artistic heritage value into a cultural co-working space and public realm for diverse characters. Thus, the site is aimed to be physically, culturally, socially and economically connected to the adjacent neighbourhood and bridge the community together. The proposed programmes will be mainly focusing on meet, share and work where arts become the main feature to build up the interaction of the community.

â—? MEET & MINGLE : Plaza and art gallery â—? SHARE & DISCUSS : Co-labs and art workshop â—? LIVE & PLAY : Napping pods and relax zone area


3.2 Key Features Layout â—? The building layout can be categorised into three parts: The plaza, main building workspace and the services. The majority of the public social space are located on the ground floor and the plaza and the upper floors are for the ideas generated space which is the workshop and studio area. The highest floor is reserved for resting spaces to increase privacy and reduce noise. The hierarchy of spaces are arranged according to the noise level. Landscape The design exploits the existing contour of the site where the lush terraced landscaping are done around the building to provide sense of calmness and healing, away from the concrete jungle. Water feature are added into the landscape to allow the wind blow the water into the building which will create cooling effect during dry season and humidify the interior without the use of air conditioning system.

Design Layout (above) Design Approach (right)


3.3 Floor Plans

Ground Floor Plan

First Floor Plan

Second Floor Plan

The programs are separated towards the function of each floor and view of the site towards the different target user groups. The ground floor is an extension of plaza intended to serve public with more social activities and open hangout space for people to meet and mingle with each other. The first floor is the education zone where workshop and studio are located targeting for students or startup company and conduct for community who wish to join and share their thoughts to generate new ideas. The second floor is more towards to have their own privacy and rest in a more quiet area. The floors are created with different level to create social interaction and visual connectivity. They are able to overlook the activities happening below, above or opposite which increases visual connectivity.


3.4 Schedule of Spaces Floor Ground Floor

Spaces Administrative & Services: Reception Administrative office Storage Kitchen M&E Public Space: Cafe & bar Art gallery Lounge Retail store

Gross Floor Area (M​2​​ ​)

Total GFA (M​2​​ ​)

51 40 50 35 53 75 240 47 127 717

First Floor

Education Spaces: Art studio Co-worker space Information center Co-labs & art workshop Informal meeting space

219 175 74 173 94 735

Second Floor

Living Spaces: Napping Pods Mini Theatre Relax Zone Toilets & changing rooms

120 130 156 70 476 Total GFA : 1928m​2


4.0 Project Procurement 4.1 Traditional Procurement Method

4.2 Cost Estimation

The client (SoFi) will appoint architect to finish the design and specification of the building and other consultant will take control on the design and cost estimation. The main contractor will carry the works and prepare the tender documents. PAM Contract 2006 clearly states the project manager handles the most responsibility with the contractor following orders from the architect, there is a separation between the construction team and the design team and the majority of the responsibility is transferred to the contractor.

Total construction cost = Total floor area x Estimated Pricing

Usually, the bill of payments are in a lump sum and the contractor can submit an adjustment of the contract sum if there is fluctuations or other circumstances. ​A Lump Sum Contract is a contract with a single lump sum price for all of the works, and the contractor is responsible for completing the project within the agreed fixed cost set forth in the contract​. The advantage of the contract is the ​payments are made in regular, predictable instalments, providing the contractor with a reliable and stable ​cash flow and making financing simpler for the ​client​.

Assuming RM200 = 1 sqft, 1 sqm = 10.764 sqft

Building Cost (Exclude carpark) 1928 sqm x 10.764 = 20,752.992 sqft 20,752.992 sqft x RM200 = ​RM4,150,598.40

Basement Parking Cost 1330 sqm x 10.764 = 14,316.12 sqft 14,316.12 sqft x RM200 = ​RM2,863,224.00

Other Construction Cost Landscape = RM 75,600.00 Public Spaces = RM 88,000.00 Green Vegetation = RM 150,000.00 Facade = RM 375,000.00 TOTAL = ​RM 1,369,000.00

Direct Expenses Cost Construction Supervision Fee = RM 100,000.00 Consultant Fees ( 15% Building Cost) = RM 850,000.00 Labour Cost ( Estimated 250 workers, RM2500/month, 24 months): RM12,500,000.00 TOTAL: ​RM 13,450,000.00

Direct Expenses Cost Traveling Expenses = RM 80,000.00 Insurance = RM 400,000.00 Field Measurement = RM 35,000.00 Transportation = RM 20,000.00 TOTAL: ​RM 535,000.00 GRAND TOTAL ESTIMATED COST: ​RM 22,367,822.4


4.3 Resource Planning Labour Phases Schematic Design Phase

Position

Amount

Resource Competencies

Task

Architect

1

Preliminary conceptual sketch proposal

Submission of conceptual sketch proposal

Landscape architect

1

GBI design planning

Combine artistic skills with knowledge of human activity and the natural environment

Design Architect Developme nt Phase Facility Engineer

1

IBS system

Develop detailed design to enable application for building approval

1

Job responsibility worksheet Refine operations to maximize efficiency

Facade Engineer

1

Solar shading screening

Prepare facade design and executing tasks to ensure feasible construction of façade works

Lighting Engineer

1

Daylight lighting fixtures

Set up of various pieces of lighting equipment for depth of field or ​visual effects​.

Contract Quantity Surveyor Documenta tion Phase Contract Manager

1

Bills of quantities & cost control documents

Preparing, negotiating and analysing costs for tenders and contracts

1

Contract lifecycle model

Responsible for contract close - out, extension and renewal and communicate contractual changes to all stakeholders

Main Contractor > Site Agent, M&E, C&S Supervisors

4

Multi layered thematic management

Carry out site inspections and supervise the progress of construction activities and their execution


5.0 Risk Analysis & Mitigation Strategy Type of Risk

Likeliho Severity od

Impact

Mitigation Strategy

Contigency Plan

Schematic Design Design proposal doesn’t meet client’s satisfaction

Low

Medium

Project termination & bad reputation and causes project to be hold until amendments are done

Conduct frequent meeting with client requirement and negotiation

Modify and prepare a new scheme to meet expectation and satisfy client’s needs

Preliminary design doesn’t approve by authority

Medium

High

Project procurement phase Check thoroughly and to put on hold due to the modify the inadequate rejection of authority design to fulfill authority’s requirement

Propose a new design that abides the DBKL requirements and authority rules

Indecisive client who keep changing design scheme

Medium

Medium

Slow down the project workflow

Set a specific time frame to finalise the design

Project manager needs to make sure client is aware and on track of project schedule

Medium

Medium

Misunderstanding will lead to possible mistake on end product of work phases

Hold meetings weekly and gather all the consultants to ensure smooth project process

Consultant in relation to the mistakes should take responsibility and carry the loss of the project

Medium

High

Delay installation of ground Submit drawings earlier Proceed with any approve and temporary works in case of the delay process of simultaneous tasks drawings approval according to Gantt Chart

Design Development Miscommunication between client and consultants

Contract Documentation Delay of drawing approval from authority or stakeholders


Type of Risk

Likeliho Severity od

Impact

Mitigation Strategy

Contigency Plan

Contract Management & Implementation Delay of construction due to unforeseen weather and site condition

Medium

High

Delay overall completion schedule and additional cost to overcome the delay

Find an alternative way to execute the task and work

Keep track on the project schedule and update the client

Oversupply of materials and workers on site

Medium

Medium

Increase cost and wastage

Materials are resold or returned back to the suppliers if possible

Ensure the quantity surveyor keeps track on the materials needed and bought in time

Injuries and accident arising during construction

Medium

High

Lawsuit and investigation may occur that may stall the project

Proper compensation and health and safety guidelines has to be trained to the workers

Safety officers must be hired to ensure the safety of the workers and make sure the safety guidelines are followed

High

Building will not serve its purpose

Increase publicity on media to ensure the community knows about the building

Building management to ensure the good publicity around the area and also actively update in social media

Openness of the building might Medium attract unwanted visitors

High

Security of the building and More security guards users may be threatened are deployed and security systems are implemented

Unkempt landscape and green courtyard

High

Affects the user experience Management to provide Hire gardeners or specialist to of the building, failed to briefing on ways to take care for the vegetations delivery the intention of care of the plantings regulary. client to the target user

Building Operation & Maintenance Project fails to attract the targeted stakeholders

High

Low

Building management may employ auxiliary police to make regular rounds


6.0 Maintenance Strategy 6.1 Program Maintenance Elements

Frequency

Strategy

Open Public Spaces

Daily

- Ensure the plants are growing well and in a good condition - Trimming the plants to prevent overgrowth and keep the cleanliness of the water features for user comfort

Cafe & Kitchen

Daily

- Ensure the cleanliness of the eating area for hygiene purpose - Ensure the preparation of food is up to standard

Napping Pods

Daily

- The living area will be cleaned after the user check out to maintain the hygiene quality

Toilets and General Cleanliness

Daily

- All spaces should be cleaned daily to ensure the cleanliness of the space and comfort the users

Furniture (Workshop, Meeting Area)

Quarterly

- Ensure the furniture are well maintained and cleaned from time to time and replace the broken furniture

Information Center & Art Gallery

Monthly

- Arts exhibits will be changed from time to time to ensure new and updated information is provided to the public

Storage Space

Monthly

- Additional equipment should be cleaned and the quantities should be checked from time to time


6.2 Building & Site Maintenance Elements

Frequency Strategy

Service & Mechanical Lifts

Annually

- Inspection to be carry out by specialist to ensure smooth and safe operating condition

Sanitary & Piping (Water supply)

Annually

- Ensure the waste oil from the kitchen are disposed properly and the drainage system is not clogged - Ensure that the water supply has no leaks to avoid wastage

Electrical Appliances

Annually

- Ensure electrical wirings are in good condition, inspections to be carried out by technicians yearly

Lighting Fixture

Quarterly

- To ensure all the light fixtures are working well and replace bulbs when necessary

Rainwater & Drainage System

Annually

- To ensure there’s no blockage in the drainage and downpipes so that the excess water from the rain can be dully discharged

Architectural & Building Maintenance Interior Partition Wall

Annually

- Gypsum partition wall which exposed to weather conditions should be inspected to prevent damage from moisture

Glass Windows

Weekly

- Cleaning job carry out regularly to ensure cleanliness and good indoor environment

Louvres Facade

Monthly

- Movable louvres should be serviced and lubricated

Floors & Ceiling Tiles

Monthly

- Regular inspection to ensure safe and good condition. To be repaired when necessary


7.0 Project Deliverables 7.1 Project Success Criteria Success criteria is defined as a goal or aim that is measurable and achievable. This project aims to achieve quality deliverables within the shortest amount of time and minimum budget while encompassing all the brief requirements and client’s expectations. Therefore, the basic criteria to determine the degree of success are ​cost​, ​time​ and ​scope​. Cost

Time

Scope

The cost of the project consist of pre-construction phase and construction phase and impose cost of building operation when completed.The budget is estimated to be RM22 million, funded by SoFi, DBKL and community

The project is scheduled in a timely manner with extra attention given to the critical path to meet deadlines with minimum delay as cost is directly proportional to time

The scope of the design and objectives are based on the client specified cost and time to ensure the highest quality of work while adhering the goals of the project.

The estimated time of the project based on the client goals and demands is 30 months starting from 1st January 2018 to 30th June 2020

Job scopes are broken down into a Work Breakdown Structure (WBS) to track and ensure contribution from the project team.

In consideration of long term management and maintenance cost, passive design feature are implemented to ensure cost effectiveness in the long run Prefabricated concrete is used for faster construction and improve cost efficiency

Gantt Charts and critical path are to be planned accordingly

Required constant review and updates of the latest work progress


7.2 Work Breakdown Structure (WBS) Work breakdown structure is a decomposition of a project into smaller components that can be effectively estimated and supervised.


7.3 Gantt Chart

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