2019 Vestry Minutes

2. Confirmation of a quorum for the meeting (a quorum is 40 members). Regrets were read: Ruth Matheson, Manya Egerton, George Egerton , Ed Bowes, Anita Bowes, Josh Short

3. Bible Talk – David Short

4. Prayers – Dan Gifford

5. In Memoriam – James Wagner

6. Hymn: Name of All Majesty

7. Introduction – Chair, Joanne Sawatzky

Introduction of the Trustees and overview of the meeting

Canon David Short (Rector), Joanne Sawatzky (People’s Warden), Ewan Wilding (Rector’s Warden), Kevin Unger, Jeff Spruston, Margaret Dymond, Christine Klukas (Treasurer), Matt Strolz o Appointment of the Vestry Clerk (Krista Friebel)

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8. Reports

o Moved by Chair, Joanne Sawatzky Seconded by Doug Blackman, no opposed, no abstention, all in favour. The motion was carried. Adoption of the Minutes of the Annual Vestry Meeting held March 8, 2018

Moved by Chair, Joanne Sawatzky Seconded by Bill Thomas, no opposed, no abstention, all in favour. The motion was carried Presentation and Adoption of the 2018 Annual Report Moved by chair, Joanne Sawatzky Seconded by Kristina Nillson, no opposed, no abstention, all in favour. The motion was carried.

Rector’s Charge, David Short –

David Short reviewed and explained the 3 priorities at St. John’s: Gospel Proclamation, Gospel Formation and Gospel Application. He talked in depth about Gospel Application and the priority for us to become better equipped to engage our culture with the Gospel o Catechesis & Artizo, Ben Roberts – Gave an overview of the Catechism program at St. John’s and how it is evolving. He also spoke about the re-focus of Artizo in 2018 and his role as the Director Training for Artizo

o Refugee Committee, Jonathan Baylis – Announced the April 24 arrival of our sponsored refugee family and gave an overview of the work of the Refugee committee at St. John’s.

o Gospel Application, Kathy Ross spoke about the newly formed Gospel Application Team whose primary purpose is to provide space and create events to equip the congregation for Missionary Critical Engagement. Events include Tech not neutral, and our SOGI presentation.

6 9. Building Update including Building Fund Report – Jeff Spruston In the past year we continued to assess property options. We commenced negotiations with two different congregations to purchase property unfortunately neither of the options were able to proceed. In 2018 we officially transferred $750,000 into the building fund from another restricted fund. We continue to pursue options and are open to an outright purchase, land assembly, long-term lease with OAC, long-term lease with OAC plus a satellite church, long-term lease with OAC plus a multi

use space for weekly ministries. 10. Bequest Update – Ewan Wilding Ewan Wilding reviewed the 2018 Bequest, and explained that it is the desire of the Trustees is to spend it over a 10-year period as we have no wish to become a trust-fund church. We received the first tranche of the gift of $2.5M in 2018. None of the funds were spent in 2018, but there are plans for 2019 to use the bequest to further the 3 pillars of Gospel Proclamation, Gospel Formation, and Gospel Application. The Bequest money will be placed in an internally restricted separate fund. In March of 2019 the Trustees will form an investment committee to oversee the careful investment of the bequest. 10% of the original principal (approx. $350,00) will be retained in perpetuity to help reduce our interest costs and reliance on the line of credit. 11. Treasurer’s Report – Christine Klukas o Questions from the Congregation – Questions were asked and answered regarding: the spiritual dangers of becoming a “trust fund church”, the $350,000 GIC that is connected to the line of credit, the reduction in outreach spending in 2018 and how it is related to the Artizo re-focus, there was no special notice about the bequest in the financial statements as the auditors deemed there was no need.

o Adoption of the 2018 Audited Financial Statements

Moved by Christine Klukas Seconded by Michael Bentley No opposed, no abstention, all in favour .The motion was carried.

Presentation and Adoption of the 2019 Budget

Moved by Christine Klukas

Seconded by Melanie Ross. No opposed, no abstention, all in favour. The motion was carried. o Appointment of Loewen, Kruse as the Auditors for 2019

Moved by Christine Klukas

Seconded by Chris Walker. No opposed, no abstention, all in favour. The motion was carried. 12. Nominating Committee Report – Joanne Sawatzky, People’s Warden o Motion to approve slate of trustees, synod delegates etc.

2019 Trustees: Canon David Short (Rector), Joanne Sawatzky (People’s Warden), Ewan Wilding (Rector’s Warden), Kevin Unger, Ed Bowes, Margaret Dymond, Christine Klukas (Treasurer), Matt Strolz

Moved by Joanne Sawatzky

Seconded by Isobel Austin. No opposed, no abstention, all in favour. The motion was carried. o Appointment of Rector’s Warden – David Short

o Appointment of Lay Communion Assistants – David Short

o Thanking of the SJV Trustees, with special thanks to Jeff Spruston whose term as a Trustee is over - David Short

13. Other business 14. Closing Remarks, motion of adjournment – Chair The meeting was closed at 9:30 pm

Moved by Joanne Sawatzky Seconded by Kathy Ross. No opposed, no abstention, all in favour. The motion was carried. 15. Hymn: All praise to thee, for thou, O King divine 16. Closing Prayers – Dan Gifford