2021 CAJPA On-Boarding Manual by SMA Launch

BOARD OF DIRECTORS ON-BOARDING MANUAL

2021 1

CAJPA ON-BOARDING MANUAL

CAJPA ON-BOARDING MANUAL TABLE OF CONTENTS Welcome Letter 3 Articles of Incorporation 4 -5 Bylaws 6 - 12 Board Minutes 18 - 43 Financials 44 - 79 Board and Committee Roster 80 - 81 Strategic Plan 82 - 83 Budget 84 - 89 Staff Responsibilities 90 - 93

Welcome Letter

Welcome to CAJPA’s leadership! On behalf of the CAJPA Board of Directors, committee members and staff, I want to thank you for your willingness to be part of California’s voice for risk sharing pools. CAJPA was founded in 1981, when the pooling concept for insurance purposes was still relatively new and fairly obscure. Not wanting to venture alone in unchartered waters, CAJPA was formed to meet the need for communication and cooperation among the newly formed JPAs. CAJPA has always taken challenges head-on and provides its members with essential member benefits and advocacy unique to California’s risk sharing pools. For the last 39 years, CAJPA has provided its members with up-to-date professional development opportunities, an accreditation program requiring the highest of standards, impactful advocacy at both the Capitol and with state regulators; as well as a family-like culture where professionals share knowledge and support one another. As a member of CAJPA’s Board of Directors, you will be playing a part in the future of the organization, providing input and making vital decisions on how to best serve our members. Regardless if you are one of the nine elected board members or one of the committee chairs, you will find a strong unity of purpose on the CAJPA Board. Currently, the Board of Directors meets virtually each month. We have an annual multi-day strategic planning session as well. Directors are encouraged to attend as many CAJPA events as possible. CAJPA is managed by an association management company, Smith Moore & Associates, with its headquarters located in downtown Sacramento, California. We have included a staff roster with roles and responsibilities to assist you. If you ever need assistance or have questions, please feel free to reach out to staff. CAJPA’s legislative advocate is Faith Lane Borges with California Advocates. Again, thank you for your service to CAJPA and its members. We look forward to working with you. Most sincerely,

Catherine Smith Catherine Smith Executive Director

CAJPA ON-BOARDING MANUAL

Articles Of Incorporation

CAJPA ON-BOARDING MANUAL

Articles Of Incorporation

CAJPA ON-BOARDING MANUAL

CAJPA Bylaws

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES (CAJPA) BYLAWS As Amended March 5, 2013

Supersedes previous versions: As amended October 6, 2010 As amended September 9, 2009 As amended September 15, 2004 As amended September 19, 2001 As amended September 18, 1997 As amended November 16, 1984 As originally adopted January 21, 1982

CAJPA ON-BOARDING MANUAL

CAJPA Bylaws

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES (CAJPA) BYLAWS As amended March 5, 2013 TABLE OF CONTENTS ARTICLE I - NAME ............................................................................................................................................ 4 ARTICLE II – PRINCIPAL LOCATION ......................................................................................................... 4 ARTICLE III – PURPOSE .................................................................................................................................. 4 ARTICLE IV - MEMBERSHIP .......................................................................................................................... 4 Section 1 - Regular Membership ........................................................................................................................ 4 Section 2 - Affiliate Membership....................................................................................................................... 4 Section 3 - Associate Membership ..................................................................................................................... 4 Section 4 - Membership Dues ............................................................................................................................. 4 ARTICLE V – VOTING ...................................................................................................................................... 5 Section 1 – Regular Members............................................................................................................................ 5 Section 2 – Affiliate Members ........................................................................................................................... 5 Section 3 – Associate Members ......................................................................................................................... 5 ARTICLE VI – WITHDRAWAL ....................................................................................................................... 5 ARTICLE VII - MEETINGS OF THE ASSOCIATION ................................................................................. 5 Section 1 - Meetings of the Association ............................................................................................................. 5 Section 2 - Notice ............................................................................................................................................... 5 Section 3 - Quorum - General Membership Meetings ........................................................................................ 5 ARTICLE VIII - BOARD OF DIRECTORS..................................................................................................... 6 Section 1 – Intent ................................................................................................................................................ 6 Section 2 - Board Members ................................................................................................................................ 6 Section 3 - Eligibility .......................................................................................................................................... 6 Section4 - Duties ................................................................................................................................................. 6 Section 5 - Meetings of the Board of Directors .................................................................................................. 6 ARTICLE IX - ELECTION OF THE BOARD OF DIRECTORS .................................................................. 6 Section 1 - Terms ................................................................................................................................................ 6 Section 2 - Nominating Committee .................................................................................................................... 7 Section 3 - Votes to Elect ................................................................................................................................... 7 ARTICLE X - DUTIES OF OFFICERS ............................................................................................................ 7 Section 1 - Officers ............................................................................................................................................. 7 Section 2 – Election of Officers ......................................................................................................................... 7 Section3 - President ............................................................................................................................................ 7 Section 4 - Vice President ................................................................................................................................... 7 Section 5 - Secretary ........................................................................................................................................... 7 Section 6 - Treasurer ........................................................................................................................................... 7 ARTICLE XI – VACANCIES ............................................................................................................................. 8 Section 1 –Vacancies ......................................................................................................................................... 9 Section 2 – Resignations .................................................................................................................................... 9 Section 3 – Removal from Office....................................................................................................................... 9 ARTICLE XII – COMMITTEES ....................................................................................................................... 9 Section 1 - Committees ...................................................................................................................................... 9 Section 2 - Members ........................................................................................................................................... 9 ARTICLE XIII – ACCOUNTS AND RECORDS ............................................................................................. 9 Section 1 - Fiscal Year ....................................................................................................................................... 9 Section 2 - Budget .................................................................................................................................................. 9 2

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Section 3 - Funds and Accounts ........................................................................................................................ 9 Section 4 - Treasurer's Report ........................................................................................................................... 9 Section 5 - Annual Audit ................................................................................................................................. 10 Section 6 - Costs ............................................................................................................................................... 10 ARTICLE XIV - LIMITATION OF ASSOCIATIONâ&#x20AC;&#x2122;S LIABILITY .......................................................... 10 ARTICLE XV - INDEMNIFICATION ............................................................................................................ 10 ARTICLE XVI - DISSOLUTION ..................................................................................................................... 10 ARTICLE XVII - AMENDMENTS OF BYLAWS ......................................................................................... 10 DEFINITIONS .................................................................................................................................................... 11 Affiliate Member .............................................................................................................................................. 11 Associate Member ............................................................................................................................................ 11 Board of Directors............................................................................................................................................ 11 Delivery ............................................................................................................................................................. 11 Designated Representative ............................................................................................................................... 11 Management Employee ................................................................................................................................... 11 Meeting ............................................................................................................................................................. 11 Regular Member .............................................................................................................................................. 12

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CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES BYLAWS ARTICLE I - NAME The organization shall be known as the "California Association of Joint Powers Authorities" hereinafter referred to as CAJPA or the Association. ARTICLE II – PRINCIPAL LOCATION The principal office of the Association will be located at such place within the State of California as the Board of Directors may designate. ARTICLE III – PURPOSE The purpose of the Association: 1. To provide a forum for Joint Powers Authority (JPA) members to exchange information on mutual issues arising in the administration of self-funded and group purchasing insurance programs, and other programs associated with the operation of such JPAs; 2. To work effectively in initiating legislation and/or administrative policies and regulations, and provide support for or opposition to legislation affecting programs of JPAs; 3. To provide accreditation standards and award Certificates of Accreditation to JPAs which meet those standards; 4. To act as a peer resource to members in administering programs; and 5. To sponsor educational conferences and programs to benefit and enhance the administration of JPAs. ARTICLE IV – MEMBERSHIP Section 1 - Regular Membership Regular Membership is open to all JPAs formed under California Government Code Section 6500, et seq, which provide self-funded, group purchase insurance, or other risk financing/risk management programs. Each JPA shall appoint one Designated Representative to receive mailings and official communications and to represent the Regular Member at general membership meetings. Regular Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences. Section 2 - Affiliate Membership Affiliate Membership is open to any government or non-profit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members may attend Association meetings. Affiliate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences. Section 3 - Associate Membership Associate Membership is open to JPA service providers, including individuals. Associate Members may attend Association meetings. Associate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences. Section 4 - Membership Dues Annual membership dues as established by the Board of Directors shall be payable no later than 90 days following the date of the invoice. 4

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ARTICLE V – VOTING Section 1 – Regular Members Each Regular Member is entitled to one vote, which shall be cast by the Regular Member’s Designated Representative at the general membership meeting. Section 2 – Affiliate Members Affiliate Members do not have voting privileges. Section 3 – Associate Members Associate Members do not have voting privileges. ARTICLE VI – WITHDRAWAL Any Regular, Affiliate or Associate Member may withdraw from membership at any time by filing a written notice of withdrawal with the Association. No dues shall be refunded in the case of withdrawal from membership. ARTICLE VII - MEETINGS OF THE ASSOCIATION Section 1 - Meetings of the Association There shall be at least one meeting of the Association’s Regular Members (“general membership meeting”) held each year, which shall be called by the President. Additional general membership meetings may be called by the President or by a majority of the Board of Directors. Section 2 - Notice Notice of the time and place of all general membership meetings shall be delivered to all Designated Representatives at least two weeks prior to the meeting. The notice shall specify the place, date and hour of the meeting, and the means of electronic transmission by and to the Association or electronic video screen communication, if any, by which members may participate in the meeting. For the annual meeting, the notice shall state the matters that the Board of Directors, at the time notice is given, intends to present for action by the members. For a special meeting, the notice shall state the general nature of the business to be transacted and shall state that no other business may be transacted. The notice of any meeting at which directors are to be elected shall include the names of all persons who are nominees when notice is given. Approval by the members of any of the following proposals, other than by unanimous approval by those entitled to vote, shall be valid only if the notice or written waiver of notice states the general nature of the proposal or proposals: (a)

Removing a director without cause;

(b)

Filling vacancies on the board;

(c)

Amending the Association's articles of incorporation;

(d)

Electing to wind up and dissolve the Association.

Section 3 - Quorum - General Membership Meetings Each Designated Representative of a Regular Member of the Association shall register prior to general membership meetings, and fifteen (15) of these registered Members shall constitute a quorum for the transaction of the business of the Association. Unless otherwise provided for in these Bylaws, action shall be by a majority 5

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vote of the Designated Representatives present at the general membership meeting with each Regular Member limited to one vote. Proxy voting is not permitted. ARTICLE VIII - BOARD OF DIRECTORS Section 1 – Intent It is the intent of the Association that it be governed by Board Members whose primary function is to participate in the management or governance of a JPA and that such Board Members are not also vendors who are providing additional products and/or services to the JPA or to the pooling community on a for-profit basis. Section 2 - Board Members There shall be a Board of Directors consisting of nine (9) voting members elected from among the Regular Members of CAJPA and elected by the Regular Members. Chairs of standing committees shall also serve as exofficio, non-voting members of the Board of Directors. Section 3 - Eligibility Every CAJPA Board Member must be either a public employee who is a member of the management team of a Regular Member, a public employee who is a voting member of the governing board of a Regular Member, or an individual public employee whose primary duties are the operation of a Regular Member agency. A Board Member will become the Designated Representative of “his or her” Regular Member upon assuming office on the CAJPA Board, if he or she is not already so designated before that date. Section4 - Duties The Board of Directors shall govern the Association and shall have such authority as is not inconsistent with these Bylaws to carry out all functions of the Association; to receive, accept, and utilize property, real or personal, from any members of the Association; and to receive, accept, and expend and disburse monies by contract or otherwise, for purposes consistent with the provisions of these Bylaws, which monies may be provided by any revenues of the Association. The Board of Directors shall annually, on or before the first day of the Association's fiscal year, adopt a budget showing each of the purposes for which the Association will need money and the estimated amount of money that will be needed for each such purpose for the ensuing fiscal year. The Board of Directors shall establish annual membership dues not later than 60 days prior to the ensuing dues fiscal year. The Board of Directors shall ensure that a complete and accurate system of accounting of the Association's funds shall be maintained at all times consistent with established accounting procedures and practices. The Board of Directors has the authority to delegate certain duties as it deems appropriate. Section 5 - Meetings of the Board of Directors Meetings of the Board of Directors shall be called by the President or may be called by a majority of the Board of Directors. Written notice of such meetings shall be delivered to members of the Board of Directors not less than three (3) days prior to such meeting. Five (5) or more voting members of the Board of Directors present at a meeting shall constitute a quorum. In the event action is necessary by the Board of Directors prior to a scheduled meeting, an affirmative vote of six (6) or more of the members of the Board of Directors by telephonic, electronic or mail poll conducted by the President shall be sufficient to constitute action. Issues decided by this voting method shall be reported at the next regular Board of Directors meeting. ARTICLE IX - ELECTION OF THE BOARD OF DIRECTORS Section 1 - Terms Each director shall be elected to serve a three-year term. The term of office for each director shall commence on January 1, following the election and expire on December 31 of the elected term. The Board of Directors 6

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positions shall be numbered One through Nine. The Secretary of the Association shall maintain a record of position numbers and the corresponding board member's name and term expiration dates. Section 2 - Nominating Committee There shall be a Nominating Committee appointed by the President of the Board of Directors and composed of no fewer than three (3) Designated Representatives of Regular Members. The Nominating Committee shall be responsible for seeking nominations; identifying one or more eligible candidates for each Director's position on the Board of Directors whose term is scheduled to expire; and recommending as many eligible candidates as there are Directorsâ&#x20AC;&#x2122; positions up for election. At least two weeks prior to the election, a written report of the nominating committee stating the names of all eligible persons nominated, and the names of the persons recommended by the Nominating Committee, shall be delivered to all Designated Representatives. Section 3 - Votes to Elect Those nominees receiving the greatest numbers of votes cast by Designated Representatives of Regular Members shall be elected. In the case two or more candidates for one position receive an equal number of the votes, the election shall be determined by drawing. ARTICLE X - DUTIES OF OFFICERS Section 1 - Officers Officers of the Association shall consist of a President, Vice President, Secretary and Treasurer. The officers shall have such duties as are herein prescribed. Section 2 â&#x20AC;&#x201C; Election of Officers The Board of Directors shall elect a President and Vice President, each to hold office for a two-year term, except as hereinafter provided, and until a successor is elected. In the event the President or Vice President so selected ceases to be a member of the Board of Directors, or for other reasons is unable to serve, the resulting vacancy in the office of President or Vice President shall be filled at the next Board of Directors meeting held after such vacancy occurs. The offices of Secretary and Treasurer, shall be elected by the Board of Directors at the first Board meeting following the general election, and the persons so elected shall serve for a one year term from January 1 to December 31. The officers shall have such duties as are herein prescribed. Section3 - President The President shall preside at all meetings of the Association and the Board of Directors, and shall appoint, replace, or reaffirm committee chairperson(s). The President shall serve as an ex-officio member of all committees. Section 4 - Vice President The Vice President shall preside in the absence of the President and in case of vacancy in the office of President, perform the duties of that office until a President shall be elected. Section 5 - Secretary The Secretary shall maintain a record of proceedings of all meetings and shall be the custodian of official documents and records other than financial records for the Association. Section 6 - Treasurer The Treasurer shall maintain a record of the financial transactions of the Association, including but not limited to, income and expense statements, bank accounts and investments. Financial records shall be subject to an annual audit by an independent, Certified Public Accountant.

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CAJPA BYLAWS AS AMENDED MARCH 5, 2013

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ARTICLE XI – VACANCIES Section 1 –Vacancies A vacancy or vacancies on the Board of Directors shall be deemed to exist upon the specific circumstances which may include any of the following: (i) the death, resignation or removal of a director; (ii) an increase in the number of authorized directors; or (iii) the failure of the Designated Representatives to elect directors by ballot. Vacancies on the Board of Directors shall be filled by appointment by a majority vote of the Board of Directors after they have considered the recommendations of the Nominating Committee. The replacement shall serve for the remainder of the term of the Board Member whose position was vacated. Section 2 – Resignations Any director or officer may resign by giving written notice of resignation to the President, Vice President or Board Member. Should a director no longer meet the eligibility criteria as provided in Article VIII, Section 3 of these Bylaws, that director shall immediately be deemed to have resigned. Section 3 – Removal from Office The Board of Directors, by an affirmative vote of five or more of the Board members, shall have the power and authority to remove an officer or director with or without cause and declare his or her office vacant if he or she (i) has been declared of unsound mind by a final order of court; (ii) has been convicted of a felony; (iii) has been found by a final order or judgment of any court to have breached any duty under Section 7230 through 7238 of the California Nonprofit Mutual Benefit Corporation Law (relating to the standards of conduct of directors); (iv) fails or ceases to meet any required qualification that was in effect at the beginning of that director’s current term of office; (v) has three unexcused absences from Board of Directors meetings during a calendar year; or (vi) fails to fulfill the duties of a Board member. ARTICLE XII – COMMITTEES Section 1 - Committees The Board of Directors may establish or dissolve committees or Ad Hoc committees as may be appropriate. Standing Committees are advisory to the Board of Directors. The Board of Directors may delegate certain duties to the committees as it deems appropriate. Section 2 - Members With the exception of the Nominating Committee, the chairpersons of each committee shall select members from among the Regular, Affiliate and/or Associate Members, subject to the approval of the Board of Directors. ARTICLE XIII – ACCOUNTS AND RECORDS Section 1 - Fiscal Year The fiscal year of the Association shall be established by the Board of Directors. Section 2 - Budget The Board of Directors shall adopt an operating budget for the Association prior to the start of each fiscal year. Section 3 - Funds and Accounts The Treasurer shall establish and maintain such funds and accounts as may be required by good accounting practice or by the Board of Directors. Books and records of the Association shall be open to inspection at all reasonable times by representatives of a Member.

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Section 4 - Treasurer's Report The Treasurer, 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board of Directors. Section 5 - Annual Audit The Board of Directors shall provide for a certified, annual audit of the accounts and records of the Association which audit shall conform to generally accepted auditing standards. When such an audit of the accounts and records is made by a Certified Public Accountant, such report shall be reviewed and approved by the Board of Directors. Section 6 - Costs Any costs of the audit, including contracts with, or employment of, Certified Public Accountants, in making an audit pursuant to this Article, shall be borne by the Association. ARTICLE XIV - LIMITATION OF ASSOCIATION’S LIABILITY No officer, director, or member shall make or incur any debt or liability in the name of the Association or on its behalf unless such debt or liability is authorized by the Board of Directors and is not inconsistent with these Bylaws. ARTICLE XV – INDEMNIFICATION Every director, officer or employee of the Association and such others as may be specified from time to time by the Board of Directors, shall be indemnified by the Association against all expenses and liabilities, including legal fees, reasonably incurred or imposed upon them in connection with any proceeding to which they may be made a party, or in which they may become involved, by reason of being or having been a director, officer or employee of the Association, or any settlement thereof, whether the person is a director, officer or employee at the time such expenses are incurred, except in such cases wherein the director, officer or employee is adjudged guilty of negligence, willful misfeasance or malfeasance in the performance of his or her duties. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the indemnified person may be entitled (such as, by way of example and not limitation, the rights to be defended and indemnified under a policy or policies of insurance purchased for such purposes by the Association). ARTICLE XVI – DISSOLUTION The Association shall use its funds only to accomplish the purposes specified in these Bylaws. No part of the funds shall be used to the advantage of any single person or entity or be distributed to the members of the Association. In the event of the dissolution or final liquidation of the Association, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c)(6) of the Internal Revenue Code, as deemed appropriate by the Board of Directors. ARTICLE XVII - AMENDMENTS OF BYLAWS Amendments to these Bylaws may be proposed at any time by a vote of two-thirds (2/3) of the Board of Directors, but any such amendment shall not be effective until approved by a majority vote of the Designated Representatives of the Regular Members voting at a general membership meeting or by a majority vote of the Designated Representatives of the Regular Members if the vote is by mail ballot. The Board of Directors may establish the effective date of the Bylaw amendments as any date on or after the date such amendments are approved by the Regular Members’ Designated Representatives. 10

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DEFINITIONS Affiliate Member Any government or nonprofit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members must be approved for membership by the Board of Directors and must be in good standing. Associate Member An individual or agency which is in the business of providing products or services to one or more Regular Members and/or other agencies. Generally, Associate Members operate on a for-profit basis and provide some services or products to Regular Members or other agencies. Associate Members must be approved for membership by the Board of Directors and must be in good standing. Board of Directors The governing body of the California Association of Joint Powers Authorities (CAJPA). Delivery The delivery of communications regarding Association meetings or other business either personally, by telegraph, teletype, or other form of wire or wireless communication; or by first class U.S. mail or private carrier. Notice given by electronic transmission by the Association shall be valid only if: (1.) Delivered by (i) facsimile telecommunication or electronic mail when directed to the facsimile number or electronic mail address, respectively, for that recipient on record with the Association; (ii) posting on an electronic message board or network that the Association has designated for those communications, together with a separate notice to the recipient of the posting, which transmission shall be validly delivered on the later of the posting or delivery of the separate notice of it; or (iii) other means of electronic communication; (2.) To a recipient who has provided an unrevoked consent to the use of those means of transmission for communications; and (3.) That creates a record that is capable of retention, retrieval, and review, and that may thereafter be rendered into clearly legible tangible form. Designated Representative The Designated Representative who is elected or appointed by the Board of Directors, Executive Committee, or other duly-empowered authorizing body of a Regular Member to represent the interests of the Regular Member at Association general membership meetings. This person is eligible to cast the sole vote of that Regular Member at general membership meetings. Management Employee An individual employed by a public agency in a management or leadership capacity who meets eligibility requirements for the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS). Meeting A gathering of members of the Board of Directors, or of Designated Representatives of Regular Members of the Association, for purposes of transacting Association business. Any board or general membership meeting may be held either by attendance in person; or by attendance by conference telephone, video screen communication, or other communications equipment; or both by attendance in person and by attendance via electronic means. Whether effected by personal appearance or by electronic means, participation in a meeting shall constitute presence in person at the meeting if (1.) Each member participating in the meeting can communicate concurrently with all other members; and (2.) Each member is provided the means of participating in all 11

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matters before the Board of Directors, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the Association. Regular Member A public risk pool which is a Joint Powers Authority formed pursuant to California Government Code section 6500, et seq which provides self-funded, group purchase insurance, or other risk financing/risk management programs and services to a California public agency or agencies. Regular Members must be approved for membership by the Board of Directors and must be in good standing.

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February 7, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, February 7, 2020 In Attendance: Karla Rhay, President, California Schools JPA Gina Dean, Vice President, CSAC Excess Insurance Authority Andy Sells, Past President, ACWA JPIA Janet Selby, Secretary, North Bay Schools Insurance Authority John Stenerson, Treasurer, SISC Lam Le, Technology Committee Chair, CJPIA Puneet Behl, Finance Committee Chair, CSAC Excess Insurance Authority Mike Pott, Legal Affairs Committee Chair, CSAC Excess Insurance Authority Heather Fregeau, LITL Committee Chair, CSAC Excess Insurance, Authority Rose Burcina, Director, RESIG Martin Brady, Director, Schools Insurance Authority Norm Lefmann, Director, CJPIA Craig Schweikhard, Director, SMCSIG Staff and Consultants: Catherine Smith, CAJPA Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Rayneedae Garcia, CAJPA Account Assistant Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks President Karla Rhay called the meeting to order at 10:01 a.m. Approval of Agenda Vice President Dean moved to approve the agenda and Director Norm Lefmann seconded. Motion carried. Consent Calendar Past President Andy Sells motioned to approve the minutes, including the change in Director Craig Schweikhardâ&#x20AC;&#x2122;s title. Director Schweikhard seconded. Motion carried. Action Items New Committee Members New committee members Nicole Henry, Health Benefits Coordinator, has been chosen to add to the Professional Development Committee and Alexandria Barr, California Schools JPA to the Legislative Committee. Director Schweikhard motioned to approve the new committee members, Janet Selby seconded. Motion carried. Accreditation Consultant Contracts CAJPA Administrative Director Carmen Berry mentioned that because Consultant Robin Johnson is retiring, the Accreditation Committee is adding two new consultants; David Nunley and Embross, LLC, who will be working as a team. Their bios are located in the packet. As well, it was discussed that Jim Martaâ&#x20AC;&#x2122;s role on the accreditation committee should now be more of a program manager rather than a consultant. He will be focusing on reviewing the studies and training the consultants, as mentioned in the previous October board meeting minutes. Past President Sells motioned to approve David Nunley and Embross, LLC as the new accreditation consultants. Vice President Dean seconded. Motion carried. CAJPA ON-BOARDING MANUAL

February 7, 2020 Board Minutes

Tort Liability Data Analysis Project-NDA CAJPA Director Catherine Smith stated that one of the concerns that was expressed from Julie is providing contributors with an NDA. There was some level of concern about the data that was provided to AON being used only for research purposes. CAJPA has prepared an NDA and it has been reviewed by David McMurchie and he believes it will cover the other firms concerns about privacy. AON is asking the board to approve it so that they can move forward with the project. Vice President Dean mentioned that CAJPA staff can work to provide a FAQ for pools to send out to their members; possibly on the CAJPA website. Julie will put that into the agenda for the next meeting. Past President Sells motioned to approve the NDA and move forward with the Tort Liability Data Analysis Project. Director Schweikhard seconded. Motion carried. Pooling Academy MOU-AGRIP CAJPA Executive Director Smith stated that the development of the content for the pooling academy is in full swing. The first meeting was an overview of the project, connecting with Lexipol, and the pooling basics in Texas that Administrative Director Carmen attended. The MOU has not been approved yet as CAJPA’s legal counsel is currently reviewing it. David McMurchie does not have any issues on the project but rather needs more clarification on the termination clause, dispute resolution, etc. To approve moving forward, President Rhay stated that it would be contingent upon David McMurchie’s changes. Vice President Dean mentioned that number one seems to be a disadvantage to CAJPA because our financial contribution is permitted to ‘tomorrow’ rather than a 90-day term. CAJPA is obligating ourselves monetarily but not receiving anything in return. In conclusion, the MOU needs some fine tuning before moving forward. Completion of the pooling project will happen in 2022. Legal Affairs Committee Chair Mike Pott motioned to give the authority of this project to President Karla Rhay and Past President Sells to approve without bringing is back to the board. Director Schweikhard seconded. Motion carried. 2020 Annual Budget SMA Staff Resources Before the topic began, President Rhay mentioned that at the strategic planning session the board will get into the details of the SMA contract. As of now, only a quick overview will be provided. For the Board, they can provide annual feedback every year and come up with simple questions of what is working and what is not, goals, etc. Director Smith would be allowed to attend the meeting and hear the dialogue. Director Smith mentioned you will see the 2020 proposed areas in the contract specifically about CAJPA, AGRIP, and the Pooling Academy. CAJPA staff will also be undertaking a legislative data project to see who is represented in each district. Director Smith mentioned that staff did an 18-month dues renewal to put the membership cycle to mirror the fiscal year. Associate member dues are coming in a little slower but will speed up more around conference time. If staff covers all of the revenue from the data collection project, you’re looking at a deficit of $46,000. Director Smith mentioned that with the number of projects SMA staff is currently working on with CAJPA, they are not adequately staffed to be able to properly manage. Therefore, Director Smith has requested an additional $60,000 to properly allocate work among SMA staff and dedicate the necessary time to CAJPA. This would allow Carmen and Catherine to spend more time on the data collection project with AON and the Pooling Academy. SMA will allocate 60% of one staff members time to CAJPA. Motion to approve the additional $60,000 to SMA for additional staffing was made by Director Lefmann. Vice President Dean seconded this motion. All in favor. Motion carried. California Public Private Alliance Director Lefmann gave an overview of the California Public Private Alliance coalition. Because the issue of independent contractors deeply affects CAJPA pools and their members, on behalf of the Legislative Committee Director Norm Lefmann is recommending that CAJPA partner with CPPA. Such a partnership would commit CAJPA to an annual cost of $6,000. Although there is no prior line-item approval for such an expense, this is an opportunity to join in pursuing administrative and legislative policies that are favorable to our interests for a relatively small cost. Board discussed the recommendation. Gina Dean motioned to approve the funding for the coalition and to join the coalition. Janet Selby seconded. Motion carried.

CAJPA ON-BOARDING MANUAL

February 7, 2020 Board Minutes

Discussion Items Committee Policies and Procedures Vice President Dean stated that at the previous board meeting herself, Mike Pott, and Director Norm Lefmann reviewed the policies and procedures manual to check for updates. In order to receive consistency, they put together a spreadsheet and had each committee to review it to make any changes or add input. As of now, each committee has reviewed it and has made necessary changes. CAJPA staff will move forward with creating the documents for board approval at a future meeting. Messaging for AB 218 Director Lefmann stated that when Consultant Faith Borges sent out the messaging idea for AB 218 to the legislative committee, it got a visceral reaction. The idea was to have some kind of toolkit that CAJPA can give schools so that they have something that they can give to communities. President Rhay suggested this toolkit be a resource on the CAJPA website. It is an opportunity for CAJPA to see what we can do as an association so that when we are faced with schools who have to deal with this, we are more prepared. Director Martin Brady and Secretary Janet Selby have external PR professionals that may be able to help with this project. 2020 Strategic Planning Meeting Agenda Items The strategic planning session will focus around rebuilding the SMA contract. Feedback processes about Board expectations and the roles of SMA staff will be further discussed. As well, SMA will report out on what they are doing to the Board. CCWC Update Director Martin Brady mentioned the CCWC conference is a great way to get current info. The first board meeting is April 22, 2020 in Downtown Sacramento. Many things will be discussed specifically pertaining to vendors being reinstated. Lastly, Director Brady wanted to bring attention to the CalPERS reform that is taking place. It is not conflicting with the CAJPA conference in Tahoe. AGRIP Update Vice President Dean reported that the Governance Conference is in a few weeks. Membership Report CAJPA Administrative Director Carmen Berry reviewed where membership is currently at. BICEP’s organization has dissolved. Therefore, there are four JPA’s that haven’t renewed. Committee Reports Accreditation There was nothing new to report. Professional Development CAJPA Conference Planner Teri Anticevich reported that registration for Sponsors and Exhibitors will open earlier. Teri is reviewing the sessions and making sure that everything is scheduled. It was decided that the networking reception would be earlier rather than later. There is one keynote speaker that has submitted a session. Director Smith confirmed that staff is planning an AGRIP data collection session. She also reported that she met with the Lake Tahoe Resort about the upscale of the hotel. They are small changes but there will be no significant change overall.

CAJPA ON-BOARDING MANUAL

February 7, 2020 Board Minutes

Finance Committee Committee Chair Puneet Behl reported in the finance meeting on February 4, 2020. She had reached out to Michael Mischkott. They reviewed the committee policies and procedures and made changes as needed. Legislative Report Consultant Faith gave a brief overview of bills that the legislative committee has been focused on. AB315 has died. AB628 creates unlimited leave of absence for victims and family members of sexual assault; it died. She is looking forward to the bill review in March where we will hear more about bills that directly affect CAJPA. For LAD, Lois Gormley and Jackie Miller are reviewing the inserts. LITL Committee Committee Chair Heather Fregeau reported the committee already had their first session and it went really well. Technology Committee Chair Lam Le reported that the committee plans on meeting sometime in May and their last meeting went really well. Legal affairs Nothing new to report. Round table Adjournment With nothing further to discuss, President Rhay adjourned the meeting at 1:00 p.m. Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

CAJPA ON-BOARDING MANUAL

April 7, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting â&#x20AC;&#x201D; Special Meeting Minutes Friday, April 17, 2020 In Attendance: Karla Rhay, President, California Schools JPA Gina Dean, Vice President, CSAC Excess Insurance Authority Andy Sells, Past President, ACWA JPIA Janet Selby, Secretary, North Bay Schools Insurance Authority John Stenerson, Treasurer, Self-Insured Schools of California Rose Burcina, Director, Redwood Empire Schools Insurance Group Norm Lefmann, Director, California Joint Powers Insurance Authority Craig Schweikhard, Director, SMCSIG Martin Brady, Schools Insurance Authority Lam Le, Technology Committee Chair, California Joint Powers Insurance Authority Puneet Behl, Finance Committee Chair, CSAC Excess Insurance Authority Mike Pott, Legal Affairs Committee Chair, CSAC Excess Insurance Authority Heather Fregeau, LITL Committee Chair, CSAC Excess Insurance, Authority Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Rayneedae Garcia, CAJPA Account Assistant Faith Borges, CAJPA Legislative Advocate Teri Anticivech, CAJPA Conference Planner Call to Order & Opening Remarks President Karla Rhay called the meeting to order at 12:03 p.m. Approval of Agenda Past President Andy Sells made a motion for approval of the agenda. Vice President Dean seconded the motion. Motion carried. Discussion Items AB 2336 WC COVID-19 Presumption Legislation - CONFIDENTIALLegislative Advocate, Faith Borges updated the board that AB 2336 will not be the bill number to carry this language but rather AB 664. She also informed the board that she is cautiously watching for similar bills to be introduced. In doing so it would be helpful if the board could identify and agree on a manageable list of presumptions. What should CAJPA officially endorse? It would also be helpful for her to know the current exposure rates?

CAJPA ON-BOARDING MANUAL

April 7, 2020 Board Minutes

The board discussed at length various concerns and areas where they would be willing to support such legislation. Coming to the consensus below. 1. It is not a conclusive presumption 2. For certain workers with direct contact such as health workers and safety officers and those with high exposure 3. Only applies during the governor’s state of emergency 4. Based on a diagnosis or hospitalization or WHO’s recommendations of diagnoses not exposure 5. Benefits are limited to statutory benefits The board also agreed to contact Faith directly with exposure rates she can use in your advocacy efforts. Past President Andy Sells motioned that with those four things in mind the board agrees to allow Faith to move forward with CAJPA’s support. Director Craig Schweikhard seconded. Motion carried. 2020 Strategic Planning Meeting and Future BOD Meetings President Karla Rhay reviewed the survey results with the board and asked for comments in regards to the strategic planning and board meetings for the remainder of 2020. Craig suggested that the strategic would be difficult to do virtually. In favor of the postponement to November. Andy suggested to wait until later. Gina suggests we should have the strategic session in May as planned due to the fact that we have an obligation to our members to move forward and continue making decisions that are in our members best interest as things continue to change daily. Members may be looking to us to see what going to be happening in the pooling industry. She is also concerned that AGRIP is moving quickly and will make CAJPA irrelevant if we are not providing a resource to our members. The board agreed that there will be many important issues coming up regarding the conference as well as member benefits and the board should plan to meet monthly. Craig suggested the monthly board meetings have smaller issue driven agenda’s so they can have more impact at the meetings. President Rhay confirmed that we will keep the existing dates and move forward with a virtual strategic planning meeting. Future board meetings for this calendar year should be monthly and virtual. Staff will work to schedule the new dates. Director Janet Selby motioned to keep our May meeting dates and turn it into virtual meeting and have staff look into how we are going to do this as well as have monthly board meetings all virtually through the end of the year. Gina seconded. Motion carried. 2020 CAJPA Annual Conference Update Executive Director Catherine Smith reviewed the trends they are seeing with other conferences and in the association industry. She identified to main areas of focus: communication with the hotel and communication with our members. She explained that if we cancel now, we will lose our deposits of roughly $200,000.00. Because we still do not know what the guidelines will be related to COVID-19 in September and those guidelines from the state could allow us to get out of our contract without penalty the recommendation from staff is to wait for now but look into what a virtual conference might look like and what it will cost. Vice President Dean suggested that we create a task force to work with staff to develop an outline for a virtual conference should we need to go down that path. We would need to make a final decision by July 1st. Gina Dean, Lam Le and Rose Burcina all volunteered to be on the task force. Catherine will work with Teri and Treasure John Stenerson to review both the annual budget and the conference budget. Vice President Dean made the motion to continue with staff recommendations to wait to cancel the 2020 Annual Fall Conference, review the budget, create a task force as outlined above and begin planning what a virtual conference could look like. As well as limit any contracts or spending as long as possible. Past President Andy Sells seconded the motion. Motion carried.

CAJPA ON-BOARDING MANUAL

April 7, 2020 Board Minutes

CAJPAâ&#x20AC;&#x2122;s Role in Communicating with Members Regarding COVID-19 CAJPA staff sent a survey to the board where two questions were asked regarding member communication. The board reviewed the responses and discussed. The board agreed that we need to make sure were giving members what they need right now in light of not being able to give them the normal services and it should be unique information given out related to pools. The recommendation was made that the communications committee meet to create member specific communications related to Covid-19. Director Janet Selby suggested that the committee use the three pillars: Education, Advocacy and Accreditation to help guide the communication criteria. Staff will look back to see who was on this committee and reach out to them to get a meeting scheduled to start development of communication outline and report back to the board. Gina Dean suggested that Rick Brush would be a good add to the committee. As action to create this committee was taken at the May 2019 strategic planning meeting, no further action was needed at this time. Tort Liability Data Collection Project Update Past President Andy Sells reported that they had a short meeting this morning with AON. They are still missing 3 members data and are extending the deadline for them. They have a good start preparing a draft. Otherwise, Julie is moving along keeping us informed. Adjournment With nothing further to discuss, President Rhay adjourned the meeting at 1:34 p.m. Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

CAJPA ON-BOARDING MANUAL

April 7, 2020 Board Minutes

CAJPA ON-BOARDING MANUAL

June 19, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, June 19, 2020 In Attendance: Karla Rhay, President, California Schools JPA Gina Dean, Vice President, PRISM Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Martin Brady, Director, Schools Insurance Authority Norm Lefmann, Director, California Joint Powers Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Heather Fregeau, LITL Committee Chair, PRISM Lam Le, Technology Committee Chair, California Joint Powers Insurance Authority Mike Pott, Legal Affairs Committee Chair, PRISM Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Abi Hague, CAJPA Account Coordinator Faith Borges, CAJPA Legislative Advocate Teri Anticivech, CAJPA Conference Planner Guests: Mujtaba Datoo, Aon Risk Solutions Julie Theirl, Aon Risk Solutions Craig Bowlus, Aon Risk Solutions Call to Order & Opening Remarks President Karla Rhay called the meeting to order at 1:04 p.m. Approval of Agenda Past President Andy Sells moved to approve the agenda as presented. Vice President Gina Dean seconded. Motion carried. Consent Calendar Vice President Dean moved to approve the consent calendar as presented. Director Norm Lefmann seconded. Motion carried. Action Items Cancellation of the Fall Conference Executive Director Catherine Smith explained the impossibility of holding the Fall Conference in September given todayâ&#x20AC;&#x2122;s circumstances. After some discussion and negotiation, CAJPA Conference Planner Teri Anticevich was able to successfully cancel the event with no penalties through both the Lake Tahoe Resort and Caesars.

CAJPA ON-BOARDING MANUAL

June 19, 2020 Board Minutes

Ratification of Vote on Joint Virtual Event with AGRiP Executive Director Smith gave a briefing on the establishment of a CAJPA Virtual Conference Subcommittee to evaluate virtual options moving forward. She explained that the subcommittee was not focused on recreating the Fall Conference, but instead was focused on creating a new event entirely with the understanding that this event would only occur in place of the conference in 2020. Executive Director Smith met with AGRiP regarding the cancellation of their own event, when they had the idea to hold an event collaboratively. NLC RISC will also be cancelling their conference and coming on to the event as a partner. The Board reached consensus electronically to move forward with the event as presented. Past President Sells motioned to ratify the electronic vote to move forward with a joint virtual event with AGRiP and NLC RISC as presented. Secretary Janet Selby seconded. Motion carried with one abstention (Dean). Election of Officers Executive Director Smith notified the Board that President Rhay will be retiring from her position at California Schools JPA and thus will be departing from the CAJPA Board; with this, the Board will need to appoint a new slate of officers. Current Vice President Dean has expressed interest in filling the President role while Director Lefmann has expressed interest in filling the Vice President role. Secretary Selby motioned to appoint the following slate of officers: Gina Dean for President, Norm Lefmann for Vice President, Janet Selby for Secretary and John Stenerson for Treasurer. Past President Sells seconded. Motion carried. President Rhay noted that her departure and Director Lefmann’s shift to Vice President also leaves a vacancy for a Director. She suggested that the Board appoint Melissa Hernandez from California Schools JPA to fill that role with the understanding that she’d have to run in the next election. Director Craig Schweikhard motioned to appoint Melissa Hernandez of California Schools JPA to the Board of Directors. Director Martin Brady seconded. Motion carried. Executive Director Smith added that elections will be held virtually this year as the Fall Conference will not be held. Executive Director Smith, Vice President Dean and Director Lefmann are to get together to pinpoint a date to hold the elections in an attempt to begin advertising early, as there typically tends to be a problem in obtaining a quorum. Discussion Items Tort Liability Data Analysis Project Julie Theirl, Craig Bowlus and Mujtaba Datoo of Aon Risk Solutions presented a complete Phase 1 report to the Board. CAJPA Resource Page and Forum Director Lefmann reported that the Communications Committee has been meeting on a weekly basis and is making COVID-19 their biggest priority at this time – the resource page and forum are live and available now. These will be used for any information and discussion relevant to CAJPA and its members. The Committee has not started on a communications strategy yet, but should be able to turn their attention to that soon. Director Lefmann added that the new website is nearing completion and will be a good addition to their strategy. CCWC Update Director Brady reported that CCWC is currently focusing on the legislative process with COVID-19. Their conference in mid-July was cancelled, but they have promised to put together a series of timely educational seminars to send to their members. Director Brady noted that the CCWC second quarter Board Meeting will take place on July 15th and he will have an update then.

CAJPA ON-BOARDING MANUAL

June 19, 2020 Board Minutes

AGRiP Update Vice President Dean reported that AGRiP has been busy working with CAJPA Staff on the new virtual event. The two teams are also continuing to work on the Pooling Academy together, where the primary concern currently lies in getting the attention of subject matter experts (SMEs). Vice President Dean noted that the CEO/Executive Staff Conference was cancelled but a virtual version of this event is a possibility. Connection Point for QEI supporters in September was postponed. Committee Reports Accreditation Committee Chair Kimberly Dennis reported that two additional consultants were hired to have some representation in Southern California; the consultants participated in a full day of training on Wednesday, where many Committee members also participated to help provide insight. Committee Chair Dennis noted that there is one potential new standard that the Committee will be proposing in a couple of months. Finance Committee Chair Puneet Behl reported that the Finance Committee has been working to identify SMEs for the Pooling Academy. She asked the Board to reach out if they have anyone they’d like to recommend. Legislative Committee Chair Lefmann reported that it has been a different legislative year, with workers compensation and some other areas keeping the Committee busy. Legislative Advocate Faith Borges reviewed recent legislative changes and asked the Board to reach out if they’d like to be added to her distribution list for legislative matters. LITL Committee Chair Heather Fregeau reported that the Committee has been meeting on a monthly basis to check in and to discuss whether or not to hold a virtual LITL Program. If the Committee does choose to move forward with a virtual program, they’d like the content to be forward thinking and new. Professional Development Nothing to report. Technology Committee Chair Lam Le reported that he’s received some feedback on sessions for the virtual joint event. He added that the Committee is to meet early next month to report back on today’s Board Meeting. Legal Affairs Nothing to report. Roundtable The Board thanked Karla for her presidency and her leadership within the association. Next Meeting Dates The next Board Meeting is scheduled for July 17th at 1:00 p.m. via Zoom. Adjournment With nothing further to discuss, President Rhay adjourned the meeting at 2:23 p.m. Respectfully submitted, Angelique Grellus CAJPA Account Coordinator

CAJPA ON-BOARDING MANUAL

June 19, 2020 Board Minutes

CAJPA ON-BOARDING MANUAL

July 17, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, July 17, 2020 In Attendance: Gina Dean, President, PRISM Norm Lefmann, Vice President, California Joint Powers Insurance Authority Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Heather Fregeau, LITL Committee Chair, PRISM Mike Pott, Legal Affairs Committee Chair, PRISM Martin Brady, Director, Schools Insurance Authority Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Abi Hague, CAJPA Account Coordinator Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks President Gina Dean called the meeting to order at 1:04 p.m. Approval of Agenda President Gina Dean asked for approval of the meeting agenda. Craig Schweikhard motioned to approve the meeting agenda as presented. Rose Burcina seconded. Motion carried. Consent Calendar President Gina Dean asked for approval of the consent calendar. Craig Schweikhard motioned to approve the consent calendar as presented. Past President Andy Sells seconded. Motion carried. Action Items Accreditation: Suralink Accreditation Committee Chair Kimberly Dennis informed the Board on how the accreditation consultants have been managing studies offsite. Gathering data and consistency within the studies have proven challenging for the consultants while working remotely. Jim Marta suggested the consultants use the digital software Suralink for the accreditation studies. Jim is familiar with Suralink and has experienced great success with it. Financially the program is $23 a month and between $1,600-$2,000 annually. â&#x20AC;˘ Craig Schweikhard motioned to approve the Accreditation Committees use of the program Suralink for accreditation studies. Janet Selby seconded. Motion carried.

CAJPA ON-BOARDING MANUAL

July 17, 2020 Board Minutes

Revised 2020 CAJPA Budget Executive Director Catherine Smith and John Stenerson worked on a revised budget based on the fact that the CAJPA Annual Conference will not happen this year. ‘Pooling Today’ is the replacement event in the fall to bring in revenue. CAJPA will receive the first $175,000 in proceeds from the virtual event. Essentially it is CAJPA’s sponsors and exhibitors that will make up a majority of the revenue. With the Data Collection Project, CAJPA will receive $250k from supporters. As well, the AGiIP Pooling Academy will bring in revenue. Catherine is confident that CAJPA will receive what it set out to bring in for the year. Catherine reinstated that in the new budget they tried to capture any revenues that the organization can gain despite going through the difficulties of the pandemic. • Janet Selby motioned to approve the revised CAJPA budget (with the adjustment to the accreditation program). Martin Brady seconded. Motion carried. Discussion Items AGRiP Representative President Gina Dean will continue to be the AGRiP Representative for CAJPA. The representative is not permitted to vote on anything financial between CAJPA and AGRiP. Ann Gergen, Catherine, and Gina are confident that this will work well. • Gina recommended to have a non-CAJPA board member serve as a representative in the future. Legislative Data Collection Project Vice President Norm Lefmann updated the board on the status of the Legislative Data Collection Project. CAJPA staff has been able to build basic reporting that pulls a report of 120 districts. They would like to discuss a better way to report a single district. At the end of the board packet is an example of the user interface staff is proposing. Janet Selby noted that the interface will likely help CAJPA’s grassroots efforts. Norm is encouraging financial support for the program as it will help them get to the finish line of the project. • Andy Sells motioned to approve the funding and use of the new user interface for the Legislative Data Collection Project. Martin Brady seconded. Motion carried. Tort Liability Data Analysis Project Catherine informed the Board that they are working on the final phase of the report. Catherine will keep everyone informed and on schedule. John Stenerson mentioned that there are 2,300 claims greater than $5,000. CCWC Update Director Martin Brady reported that CCWC had a second quarter meeting on Wednesday, July 15. The CCWC is continuing to monitor COVID related legislation. They are working closely with Faith to remain updated. The Legislative session ends August 31st so they will be tracking updates until then. The CCWC Conference in mid-July was cancelled, but they have promised to put together a series of timely educational seminars to send to their members. AGRiP Update Gina reported that AGRiP has started their strategic planning session. Meetings will be held every other week within a one to two-month period. Their meetings will consist of evaluating how to move the association forward in a completely new environment. Committee Reports Accreditation Committee Chair Kimberly Dennis reported that the committee met on Tuesday. There will be a new in-depth review of the accreditation standards and Kimberlee will present that to the Board at the next meeting. Finance Nothing to report.

CAJPA ON-BOARDING MANUAL

July 17, 2020 Board Minutes

Legislative Committee Chair Norm Lefmann reported the committee will meet next week. All legislation needs to be reported by August 31st. The governor did a press conference today regarding the reopening of schools. If anyone has questions or would like notes on the press conference, Faith can send that over. As well, Faith can answer any questions on federal or state efforts. LITL Nothing to report. Professional Development Catherine reported that Pooling Today is progressing well. Magic Johnson and Mike Madrid are both keynote speakers. There is a teaser video available on the CAJPA website. Legal Affairs Committee Chair Mike Pott reported that the committee will be meeting next week to discuss the criteria for amicus briefs. Communications Committee Chair Norm Lefmann reported that the committee has been meeting weekly to discuss how to enhance the community forum. Next Meeting Dates August 21st from 12:30 p.m.-2:30 p.m. via Zoom. Adjournment With nothing further to discuss, President Gina Dean adjourned the meeting at 2:01 p.m. Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

CAJPA ON-BOARDING MANUAL

July 17, 2020 Board Minutes

CAJPA ON-BOARDING MANUAL

August 21, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, August 21, 2020 In Attendance: Gina Dean, President, PRISM Norm Lefmann, Vice President, California Joint Powers Insurance Authority Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Heather Fregeau, LITL Committee Chair, PRISM Mike Pott, Legal Affairs Committee Chair, PRISM Martin Brady, Director, Schools Insurance Authority Lam Le, Technology Committee Chair, California Joint Powers Insurance Authority (CJPIA) Melissa Hernandez, California Schools Risk Management JPA (CSRM) Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Abi Hague, CAJPA Account Coordinator Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Guests: Julie Theirl, AON Craig Bowlus, AON Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:33 p.m. Approval of Agenda President Dean asked for approval of the meeting agenda. Director Craig Schweikhard motioned to approve the meeting agenda as presented. Director Martin Brady seconded. Motion carried. Consent Calendar President Dean asked for approval of the consent calendar. Vice President Norm Lefmann motioned to approve the consent calendar as presented. Past President Andy Sells seconded. Motion carried.

CAJPA ON-BOARDING MANUAL

August 21, 2020 Board Minutes

Action Items Committee Policies Administrative Director Carmen Berry discussed that at the strategic planning meeting the Board wanted to update the policies and procedures documents. Committee chairs and staff have been continuously working on them and the committee standards. Completed documents will be presented by the end of 2020. 2020 Strategic Plan Executive Director Catherine Smith reported on the strategic planning meeting and highlighted that the main discussion was regarding the 2020 Fall Conference. Smith provided a 2021 Action Plan (Annual Priorities) and noted key areas document of the strategic plan. CAJPA’s main initiatives for 2020 and 2021 are the data collection project and the Pooling Academy. CAJPA’s mission statement was slightly updated and the organization’s goals remained the same. President Dean requested that in future meetings there is a standing update on the strategic plan. The Board had no changes to staff’s prepared documents. Past President Sells moved to approve the strategic plan. Director Schweikhard seconded. Motion carried. AMC Evaluation Smith discussed that one of the actions in the strategic plan is to evaluate the association management company (Smith Moore & Associates). A survey will be sent out to the Board and the results discussed at a future board meeting. Past President Sells brought up some concerns with the survey questions that are specific to SMA’s work on the audit and membership. SMA and President Dean will reevaluate the questions before sending it to the Board. Accreditation Policies and Procedures Manual Accreditation Committee Chair Kimberly Dennis noted that there unclear sections of the Accreditation Committee policies and procedures. She asked if the Board would like to provide clarification of those sections or if they would prefer that the committee tackle them and bring them to the Board for approval. Secretary Janet Selby noted that she trusts the committee and to create the policies and procedures document and to bring it back to the Board for input. Accreditation Updated Standards Chair Dennis told the Board that the committee has fully vetted the accreditation standards and identified changes that needed to be made. There were additions to the financial section. The Board Chair Dennis bring the document back at a future meeting with a track changes format so they can clearly see what changes are being proposed. Legal Affairs Legal Affairs Committee Chair Mike Pott presented the committee’s updated policies and procedures manual. Past President Sells moved to approve the Legal Affairs Committee’s policies and procedures manual. Secretary Selby seconded. Motion carried. Chair Pott provided the Board with proposed amicus brief criteria and noted that it is for our membership to use when submitting an amicus request. Secretary Selby moved to approve the amicus brief criteria. Director Schweikhard seconded. Motion carried.

Standing Agenda Items Tort Liability Analysis Project Julie Theirl and Craig Bowlus with AON presented the final Phase 1 report for the tort liability analysis project. The report included objectives, an executive summary and snapshots of data collected. Next steps for the project would be to close out Phase 1, identify claims and data collection parameters and issue a Phase 2 data call. The project is still targeted to be completed by November 2020. The Board discussed distribution of the Phase 1 results.

CAJPA ON-BOARDING MANUAL

August 21, 2020 Board Minutes

Legislative Update Legislative Committee Chair Norm Lefmann gave an overview of current committee activities which included the CalPERS/Independent Contractor project and workers compensation and wildfire legislation. Legislative Advocate Faith Borges provided an update on pending legislation of interest to CAJPA and the impact of COVID-19 on the legislation session. CAJPA Virtual Events Berry and CAJPA Conference Planner Teri Anticevich gave a status update on Pooling Today, CAJPAâ&#x20AC;&#x2122;s collaborative virtual event set for October. Berry also discussed the ongoing development of the Pooling Academy. Both efforts are going well. The launch of Pooling Academy has been moved to April 2021. Smith gave an update on the Board Governance Program as the task force is meeting next week. CCWC Director Brady provided an update on the CCWC. The Coalition has been very active with all of the workers compensation bills under consideration. The next CAJPA Board meeting is scheduled for September 18, 2020 at 12:30 p.m. via Zoom. With no further business to discuss, President Dean adjourned the meeting at 2:21 p.m.

Respectfully Submitted by, Abi Hague CAJPA Coordinator

CAJPA ON-BOARDING MANUAL

August 21, 2020 Board Minutes

CAJPA ON-BOARDING MANUAL

September 18, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, September 18, 2020 In Attendance: Gina Dean, President, PRISM Norm Lefmann, Vice President, California Joint Powers Insurance Authority Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Heather Fregeau, LITL Committee Chair, PRISM Mike Pott, Legal Affairs Committee Chair, PRISM Martin Brady, Schools Insurance Authority Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Abi Hague, CAJPA Account Coordinator Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:36 p.m. Approval of Agenda Andy Sells motioned to approve the meeting agenda. Mike Pott will be adding information to item 4C. Norm Lefmann seconded. Motion carried. Consent Calendar Andy Sells motioned to approve the consent calendar and minutes from the July 17th meeting. Janet Selby seconded. Motion carried. Action Items Accreditation Updated Standards Kimberly Dennis informed the board of the recommended changes made to the updated accreditation standards (see attached paperwork in the packet). The changes have already been discussed and approved by the accreditation committee; therefore, it is presented as a conversation, not a solution. â&#x20AC;˘ Andy Sells motioned to approve the updated accreditation standards. Martin Brady seconded. Motion carried.

CAJPA ON-BOARDING MANUAL

September 18, 2020 Board Minutes

AMC Evaluation Results Gina Dean and Norm Lefmann met with Catherine to discuss an operating plan for the upcoming year. The consensus was to incorporate the board in the operating plan. If the board approves the plan, they will put together a renewal contract for SMA. The contract will also specify CAJPA continuing to work with Faith Borges as a legislative consultant. Moving forward, Gina, Norm, and Catherine will combine the operating plan with the strategic plan and bring it back to the board for approval. AB218 Litigation Mike Pott informed the board about AB218. While working with AON and a group of defense attorneys who are commonly on these cases, they are seeing claims attorneys trying to recover troubled damages against public agencies. A few attorneys have been able to get cases before the court. Though they have filed allegations to strike damages, the claims get dismissed. So far, they are trying to do a coordinated effort on these claims and amicus briefs. Mike asked the board if CAJPA should play a role in some sort of response with the claims. His suggestion is to have a council to discuss amicus briefs and another to determine how to get school boards on the defense approach. The Board is in agreement to coordinate an effort on these claims. Melissa Hernandez recommended a webinar series explaining AB218 to our members. Catherine suggested we could make it a part of the Legal Affairs briefing virtual event in December. Janet Selby suggested to have multiple pools strategize together. A good strategy might be to use CAJPA staff to put something together to figure out the best communication method. Mike Pott will reach out to JPA pools to see their interest. Discussion Items Legislative Update Both Norm Lefmann and the board thanked our Legislative Consultant, Faith Borges, on an outstanding legislative year. Despite COVID-19, many efforts were put forth on CAJPAâ&#x20AC;&#x2122;s behalf. Faith thanked the board for their flexibility and patience during an abnormal year, and for the support in making efforts happen. In total CAJPA had 21 key bills and 12 were wins. Bills that were losses were mostly support bills. Overall, the board is incredibly thankful to the legislative team for everything they were able to accomplish throughout the year. CAJPA Events Update Carmen updated the board on the status of Pooling Today. Updates include Magic Johnson being recorded this past Monday and 20 out of 24 session descriptions are now available on the website. CAJPA is hoping for more pool members in attendance, but they are hopeful they will register closer to the event. The Board Governance and Legal Affairs briefing are also moving along well. CCWC Update Nothing to update. AGRiP Update Gina informed the board that AGRiP did have a board meeting at the end of August. They also had an evaluation of their AMC services and did a strategic planning virtual as well. Committee Reports Accreditation Nothing to report. Finance Nothing to report. Legislative Nothing to report

CAJPA ON-BOARDING MANUAL

September 18, 2020 Board Minutes

LITL Nothing to report. Professional Development Nothing to report. Technology Nothing to report. Legal Affairs Nothing to report. Roundtable Need to define special interest groups vs. committees in next meeting. With nothing further to discuss, President Gina Dean adjourned the meeting at 1:55 p.m. Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

CAJPA ON-BOARDING MANUAL

September 18, 2020 Board Minutes

CAJPA ON-BOARDING MANUAL

November 20, 2020 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, November 20, 2020 In Attendance: Gina Dean, President, PRISM Norm Lefmann, Vice President, California Joint Powers Insurance Authority John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Miranda Griese, LITL Committee Chair, California Joint Powers Insurance Authority Mike Pott, Legal Affairs Committee Chair, PRISM Martin Brady, Schools Insurance Authority Melissa Hernandez, California Schools Risk Management Authority Staff and Consultants: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Account Coordinator Abi Hague, CAJPA Account Coordinator Rayneedae Garcia, CAJPA Account Assistant Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:36 p.m. Approval of Agenda Craig Schweikhard motioned to approve the meeting agenda. Janet Selby seconded. Motion carried. Consent Calendar Martin Brady motioned to approve the consent calendar as presented. Craig Schweikhard seconded. Motioned carried. Action Items Strategic Plan Catherine informed the Board on the strategic plan for the 2021 year (see attachment). There are five folds and objectives. CAJPA would like to make sure the AMC is supporting the Board as best as possible. The format that the strategic plan is currently in is what they will proceed with. Catherine also presented the preliminary budget for 2021 (see attachment). Pooling Today brought in $175k in revenue. The sponsors and exhibitors were a strong source of revenue from the event. Catherine is projecting an estimated $153k deficit in the budget for 2021. All future conference revenue has been reduced by 20%. The recommendation is to move as many CAJPA events virtual as possible. Gina informed the Board that this budget has not yet been approved and remains preliminary. CAJPA staff will continue to be mindful of additional opportunities to bring in revenue. Catherine projected that 2022 may resume as a normal functioning year.

CAJPA ON-BOARDING MANUAL

November 20, 2020 Board Minutes

Committee Reports Accreditation Nothing to report. Finance Nothing to report. Legislative Norm informed the Board that the Legislative Committee met on November 2nd. Janet Selby spoke with Beth Lyons about her new position on the committee. In 2020, there were many bills that the legislative committee had to tackle and but they pushed through and successfully managed the year. CA had a split legislature for most of the year. With the presidential election results, there has been no political landscape shift. Tort Liability Catherine reported that they are in the midst of completing phase two and will have a report out by the January 18th Board meeting. Virtual Event Carmen reported that 1,546 people registered for Pooling Today. Accounting is still finalizing the financials for the event. There were some difficulties with vendor experience so staff will be working on ways to simplify that in the future. The pooling academy met this morning and informed staff that everything for launch is on track as planned. They plan to release the ‘hot topics’ in April. The Legislative Action Day will be moved virtually as well. The goal is for staff to capture as much revenue for 2021 as possible. Membership Report Rayneedae gave a membership report update to the Board. As of now, only 13 JPA’s have renewed, but physical secondary dues renewal notices will be mailed out next week. AGRIP Gina reported that AGRiP will continue to work as normal but will updated the Board if needed. Roundtable Kimberly Dennis mentioned that at the next Board meeting she would like to discuss an increase in accreditation rates at $1,000. There will be a more comprehensive review of this at the January accreditation meeting. She would like some feedback on where the Board stands with this. With nothing further to discuss, Gina Dean adjourned the meeting at 1:50 p.m. Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

10/16/20 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Balance Sheet

As of September 30, 2020 Sep 30, 20 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 15,624.43 22,578.27

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund

162,288.38

1110.00 · CA B&T - General Checking 1931

124,616.71

1105.00 · CA B&T - Money Market 7629

372,908.01

Total 11000 · Unrestricted Bank Accounts Total Checking/Savings

659,813.10 682,391.37

Accounts Receivable 1200.00 · Accounts Receivable Total Accounts Receivable

120,080.00 120,080.00

Other Current Assets 1201 · YM Accounts Receivable 1203 · RegFox Accounts Receivable 1204 · Metro Accounts Receivable 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

150.00 17,500.00 5,300.00 10,684.85 33,634.85 836,106.22

TOTAL ASSETS

836,106.22

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000.00 · Accounts Payable Total Accounts Payable

221.82 221.82

Other Current Liabilities 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities Total Liabilities

69,508.12 69,508.12 69,729.94 69,729.94

Equity 3901.00 · TRNA

26,381.93

Retained Earnings

605,561.86

Net Income

134,432.49

Total Equity

766,376.28

TOTAL LIABILITIES & EQUITY

836,106.22

Page 1 of 15

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20 Accrual Basis

Profit & Loss Previous Year Comparison September 2020

Jan - Sep 20

Jan - Sep 19

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

87,637.50

65,325.00

22,312.50

4040.3 · JPA Member Dues

76,291.65

57,585.00

18,706.65

4040.4 · Associate Member Dues

59,195.00

57,855.01

1,339.99

4,160.00

6,140.00

-1,980.00

139,646.65

121,580.01

18,066.64

139,646.65

121,580.01

18,066.64

76,300.00

634,525.00

-558,225.00

0.00

18,575.00

-18,575.00

1,060.00

3,550.00

-2,490.00

137,000.00

0.00

137,000.00

96,500.00

0.00

96,500.00

233,500.00

0.00

233,500.00

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income Total 4070 · Fall Conference Income Total 4073.00 · Finance & Tech Spring Training Total 4074.0 · LITL Educational Programs 4076 · Pooling Today Income 4076.1 · Registration 4076.2 · Sponsorships Total 4076 · Pooling Today Income Total 4080.0 · Scholarship Income

3.81

1,028.04

-1,024.23

Total 4090 · Assn Interest Income

4,970.29

9,044.50

-4,074.21

4093 · Tort Liability Contributions

271,500.00

0.00

271,500.00

1,900.00

3,475.00

-1,575.00

816,518.25

857,102.55

-40,584.30

816,518.25

857,102.55

-40,584.30

4,542.67

200,539.15

-195,996.48

514.27

5,010.17

-4,495.90

Total 6178 · Finance & Tech Workshop

1,850.00

24,729.22

-22,879.22

Total 6180 · Other Workshops and Training

1,447.02

3,743.32

-2,296.30

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today 6182.10 · Platform/Productions

37,374.00

0.00

37,374.00

6182.20 · Keynote Speakers

55,000.00

0.00

55,000.00

7,427.78

0.00

7,427.78

99,801.78

0.00

99,801.78

6182 · Pooling Today - Other Total 6182 · Pooling Today 6181 · Summit Series 6181.10 · SS-Current CEO Training

0.00

487.50

-487.50

6181.30 · SS-Board Governance Training

5,300.00

1,792.32

3,507.68

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

1,762.50

-678.38

0.00

2,475.61

-2,475.61

6,384.12

6,517.93

-133.81

6181 · Summit Series - Other Total 6181 · Summit Series 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

1,750.00

3,627.53

-1,877.53

6185.50 · Accreditation Program Manager

9,000.00

9,990.00

-990.00

6185.40 · Accreditation Cons - Studies

78,873.75

58,792.50

20,081.25

6185.60 · Certificates/Framing

615.62

2,752.91

-2,137.29

6185.80 · ACCR-Postage

419.08

297.16

121.92

2,916.00

0.00

2,916.00

93,574.45

75,460.10

18,114.35

9,400.00

9,445.00

-45.00

6185 · Accreditation Program - Other Total 6185 · Accreditation Program Total 6193 · Accounting

CAJPA ON-BOARDING MANUAL Page 2 of 15

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20 Accrual Basis

Profit & Loss Previous Year Comparison September 2020

Jan - Sep 20 Total 6345 · Bank Service Charge

Jan - Sep 19

$ Change

2,290.00

17,611.15

-15,321.15

0.00

16,682.72

-16,682.72

Total 6210 · Accreditation Commitee Meetings

405.29

1,471.93

-1,066.64

Total 6220 · Board of Directors Meetings

559.39

2,748.94

-2,189.55

Total 6250 · Legislative Commitee Meetings

706.61

728.46

-21.85

0.00

4.19

-4.19

867.80

1,316.35

-448.55 -20,413.50

6200 · Meetings Total 6290 · Other Meetings

Total 6260.0 · LITL Committee Meetings Total 6270 · Prof Dev Committee Meetings Total 6200 · Meetings

2,539.09

22,952.59

11,930.65

8,244.36

3,686.29

Total 6330.00 · Legal Expenses

1,566.00

9,112.92

-7,546.92

Total 6340 · Dues & Memberships

3,310.00

11,661.00

-8,351.00

584.91

704.62

-119.71

64.20

181.79

-117.59

171.64

1,088.87

-917.23

231,793.99

199,816.86

31,977.13

789.70

1,235.68

-445.98

2,692.42

2,710.52

-18.10

Total 6320 · Assn Insurance

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone Total 6430 · Travel Expense Total 6440 · Website Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income Net Other Income Net Income

CAJPA ON-BOARDING MANUAL Page 3 of 15

8,944.56

11,712.88

-2,768.32

197,500.00

42,554.00

154,946.00

681,691.47

655,032.13

26,659.34

134,826.78

202,070.42

-67,243.64

-394.29

-2,950.00

2,555.71

134,432.49

199,120.42

-64,687.93

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20 Accrual Basis

Profit & Loss Budget vs. Actual September 2020

Jan - Sep 20

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

87,637.50

125,000.00

-37,362.50

70.11%

4040.3 · JPA Member Dues

76,291.65

4040.4 · Associate Member Dues

59,195.00

60,000.00

16,291.65

127.15%

85,500.00

-26,305.00

69.23%

4,160.00

6,000.00

-1,840.00

69.33%

139,646.65

151,500.00

-11,853.35

92.18%

139,646.65

151,500.00

-11,853.35

92.18%

76,300.00

617,975.00

-541,675.00

12.35%

0.00

21,500.00

-21,500.00

0.0%

1,060.00

3,500.00

-2,440.00

30.29%

0.0%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

137,000.00 96,500.00 233,500.00

4075.0 · Summit Series Program 4075.1 · SS-Current CEO Training

0.00

35,000.00

-35,000.00

4075.3 · SS-Board Governance Training

0.00

10,000.00

-10,000.00

0.0%

0.00

45,000.00

-45,000.00

0.0%

Total 4075.0 · Summit Series Program Total 4080.0 · Scholarship Income

3.81

2,020.00

-2,016.19

0.19%

Total 4090 · Assn Interest Income

4,970.29

12,700.00

-7,729.71

39.14%

4093 · Tort Liability Contributions

271,500.00

400,000.00

-128,500.00

67.88%

1,900.00

3,500.00

-1,600.00

54.29%

816,518.25

1,382,695.00

-566,176.75

59.05%

816,518.25

1,382,695.00

-566,176.75

59.05%

4,542.67

389,425.00

-384,882.33

1.17%

514.27

6,900.00

-6,385.73

7.45%

Total 6178 · Finance & Tech Workshop

1,850.00

24,000.00

-22,150.00

7.71%

Total 6180 · Other Workshops and Training

1,447.02

3,500.00

-2,052.98

41.34%

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today 6182.10 · Platform/Productions

37,374.00

6182.20 · Keynote Speakers

55,000.00

6182 · Pooling Today - Other Total 6182 · Pooling Today

7,427.78 99,801.78

6181 · Summit Series 6181.10 · SS-Current CEO Training

0.00

35,000.00

-35,000.00

0.0%

6181.30 · SS-Board Governance Training

5,300.00

10,000.00

-4,700.00

53.0%

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

138,300.00

-137,215.88

0.78%

0.00

0.0%

6,384.12

183,300.00

-176,915.88

3.48% 25.0%

6181 · Summit Series - Other Total 6181 · Summit Series 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

1,750.00

7,000.00

-5,250.00

6185.50 · Accreditation Program Manager

9,000.00

12,000.00

-3,000.00

75.0%

78,873.75

120,000.00

-41,126.25

65.73%

6185.60 · Certificates/Framing

615.62

2,500.00

-1,884.38

24.63%

6185.80 · ACCR-Postage

419.08

500.00

-80.92

83.82%

142,000.00

-48,425.55

65.9%

6185.40 · Accreditation Cons - Studies

6185 · Accreditation Program - Other Total 6185 · Accreditation Program

2,916.00 93,574.45

Page 4 of 15

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20 Accrual Basis

Profit & Loss Budget vs. Actual September 2020

Jan - Sep 20

Budget

$ Over Budget

% of Budget

Total 6193 · Accounting

9,400.00

13,545.00

-4,145.00

69.4%

Total 6345 · Bank Service Charge

2,290.00

19,075.00

-16,785.00

12.01%

6200 · Meetings Total 6290 · Other Meetings

0.00

16,000.00

-16,000.00

0.0%

Total 6210 · Accreditation Commitee Meetings

405.29

2,100.00

-1,694.71

19.3%

Total 6220 · Board of Directors Meetings

559.39

5,000.00

-4,440.61

11.19%

0.00

750.00

-750.00

0.0%

Total 6250 · Legislative Commitee Meetings

706.61

750.00

-43.39

94.22%

Total 6270 · Prof Dev Committee Meetings

867.80

1,300.00

-432.20

66.75%

0.00

750.00

-750.00

0.0%

2,539.09

26,650.00

-24,110.91

9.53%

Total 6240 · Finance Committee

Total 6280 · Technology Committee Total 6200 · Meetings Total 6320 · Assn Insurance

11,930.65

10,000.00

1,930.65

119.31%

Total 6330.00 · Legal Expenses

1,566.00

10,000.00

-8,434.00

15.66%

Total 6340 · Dues & Memberships

3,310.00

21,000.00

-17,690.00

15.76%

584.91

850.00

-265.09

68.81%

64.20

200.00

-135.80

32.1%

171.64

1,000.00

-828.36

17.16%

231,793.99

330,400.00

-98,606.01

70.16%

789.70

1,500.00

-710.30

52.65%

Total 6430 · Travel Expense

2,692.42

2,750.00

-57.58

97.91%

Total 6440 · Website

8,944.56

9,020.00

-75.44

99.16%

197,500.00

300,000.00

-102,500.00

65.83%

681,691.47

1,495,115.00

-813,423.53

45.6%

134,826.78

-112,420.00

247,246.78

-119.93%

-112,420.00

246,852.49

-119.58%

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone

Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income Net Other Income Net Income

-394.29 134,432.49

Page 5 of 15

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20 Accrual Basis

Profit & Loss by Class September 2020

Accreditation Studies

Fall Conference

Dues

Job Posting

Leg. Day

LTL Ed.

Pooling Today Scholarships

Tort Liability Spring (Fin. & Data Analysis Tech.) Summit Series Pr

Unclassified

TOTAL

Ordinary Income/Expense Total Income Gross Profit

87,637.50

139,646.65

76,300.00

1,900.00

0.00

1,060.00

233,500.00

3.81

0.00

271,500.00

4,970.29

816,518.25

87,637.50

139,646.65

76,300.00

1,900.00

0.00

1,060.00

233,500.00

3.81

0.00

271,500.00

4,970.29

816,518.25

0.00

4,542.67

Expense 6100 · Fall Conference Expense

0.00

6175 · Legislative Action Day Expense

0.00

514.27

0.00

514.27

6178 · Finance & Tech Workshop

0.00

1,850.00

0.00

1,850.00

4,542.67

6180 · Other Workshops and Training

0.00

1,447.02

0.00

1,447.02

6182 · Pooling Today

0.00

99,801.78

0.00

99,801.78

0.00

6,384.12

6181 · Summit Series 6185 · Accreditation Program 6193 · Accounting 6345 · Bank Service Charge 6200 · Meetings

0.00

6,384.12

93,574.45

0.00

93,574.45

0.00

9,400.00

0.00

2,290.00

405.29

0.00

2,133.80

2,539.09 11,930.65

6320 · Assn Insurance

0.00

11,930.65

6330.00 · Legal Expenses

0.00

1,566.00

6340 · Dues & Memberships

0.00

3,310.00

6350 · Office Supplies

0.00

584.91

6370 · Postage & Delivery

0.00

64.20

6380 · Printing & Reproduction

0.00

171.64

171.64 231,793.99

6390 · Professional Fees

0.00

231,793.99

6420 · Telephone

0.00

789.70

6430 · Travel Expense

0.00

2,692.42

6440 · Website

0.00

8,944.56

6500 · Tort Liability Expenses Total Expense Net Ordinary Income Net Other Income Net Income

0.00

197,500.00

0.00

197,500.00

93,979.74

0.00

4,542.67

0.00

514.27

1,447.02

99,801.78

0.00

1,850.00

6,384.12

197,500.00

275,671.87

681,691.47

-6,342.24

139,646.65

71,757.33

1,900.00

-514.27

-387.02

-1,850.00

-6,384.12

74,000.00

-270,701.58

134,826.78

133,698.22

3.81

0.00

-394.29

-6,342.24

139,646.65

71,757.33

1,900.00

-514.27

-387.02

133,698.22

3.81

-1,850.00

-6,384.12

74,000.00

-271,095.87

134,432.49

Page 6 of 15

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

10/16/20

A/R Aging Detail

As of September 30, 2020

Type

Date

Num

Name

Open Balance

metroConnections, Inc {c}

59,375.00

Current Invoice

09/30/2020 Pool093020

Total Current

59,375.00

1 - 30 Invoice

08/31/2020 Pool 083120

metroConnections, Inc {c}

22,705.00

Deposit

09/03/2020 300293657

Harrah's Lake Tahoe {c}

-2,500.00

Total 1 - 30

20,205.00

31 - 60 Total 31 - 60 61 - 90 Invoice

07/31/2020 Pool 073120

metroConnections, Inc {c}

General Journal

07/31/2020 2020.36

Harrah's Lake Tahoe {c}

Total 61 - 90

38,000.00 2,500.00 40,500.00

> 90 Total > 90

0.00

TOTAL

120,080.00

metroConnections, Inc {c} each monthly invoice is the total of credit card payments received by Metro less a 5% processing fee

Page 7 of 15

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA YM Accounts Receivable September 2020

Date

Number

7/13/2020 8/20/2020

200004957 200004968

Balance

GL Code/Item Name 100 Job Posting-4095.1 50 Job Posting-4095.1 150

Last Name

Organization

Binder Bateman

Stockton Unified School District Public Risk Innovations, Solutions, and Management (PRISM)

Kelsch Ellerbrock Wright Caeton Larsen Legaz Harris Salvati McGuire Harrison Swanson Hari Atilano Sarkis

Santa Clara County Schools' Insurance Group (SCCSIG) Public Entity Risk Management Authority (PERMA) California Fair Services Authority (CFSA) California Risk Management Authority (CRMA) Municipalities Colleges Schools Insurance Group North Coast Schools Insurance Group Northeastern Joint Powers Authority San Diego County Schools Risk Management Schools Insurance Program for Employees (SIPE) Tri-County Schools Insurance Group Tulare County Schools Self Insurance Authority Valley Insurance Programs JPA (VIP) - Claremont Ventura County Schools Self-Funding Authority Yolo County Public Agency Risk Management Insurance Authority (YCPARMIA)

150 Total YM Accounts Receivable

Information only: 2/13/2020 2/13/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020

100000005 100000008 100000027 100000028 100000033 100000035 100000036 100000040 100000042 100000046 100000047 100000048 100000049 100000050

10,000 5,000 5,000 10,000 5,000 5,000 5,000 10,000 5,000 5,000 5,000 5,000 10,000 7,500 92,500

Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093 Tort Liability DAP - 4093

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA RegFox Accounts Receivable September 2020

2020 CAJPA/AGRiP/NLC-RISC Pooling Today - RegFox Open AR 9/30/20 Transaction ID Amount

Billed Date

Billing Organization Name

First Name

Last Name

Paola

Gonzalez

15703886

10,000

8/10/2020 7:59 Kaiser

15955679

2,500

8/25/2020 16:46 ReLiEF

Brenda

Liu

16588794

2,500

9/25/2020 11:05 Stopit Solutions

Jeff

Schober

15969947

2,500

8/26/2020 12:52 Markel

Rhonda

Corbin

Total

17,500 Account 4076.2

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 1003819

Reg Date Completed 2020-09-25 09:54:09

First Name Mary

Last Name Aaron

Registration 300.00

992278

2020-08-31 12:46:17

Jennifer

Aceves

300.00

1001807

2020-09-14 08:04:56

Cedric

Adams

300.00

981297

2020-08-25 08:14:09

Susan

Adams

300.00

1003834

2020-09-25 10:48:24

Ana

Aguillon

300.00

935641

2020-07-16 12:05:06

Keith

Alberts

300.00

1004917

2020-10-05 07:50:45

Pallin

Allen

300.00

1004043

2020-09-28 13:32:57

Douglas

Alliston

300.00

1003817

2020-09-25 09:49:47

Sheila

Amiri

300.00

1004097

2020-09-29 14:42:31

Nancy

Anderson

936410

2020-07-20 13:31:16

Kirk

Andre

1004639

2020-10-02 07:31:14

Ryan

Andrews

941312

2020-08-08 09:07:26

Sulaiman

Arsala

Discounts (300.00)

July

August

(300.00)

NOTES

OPEN AR 0.00 0.00

300.00

0.00

300.00

0.00

300.00

0.00

300.00

0.00 300.00 300.00

(300.00)

0.00 0.00

3,200.00

300.00 300.00

September

300.00

0.00 0.00

(300.00)

0.00

3,200.00

0.00

1004633

2020-10-02 07:31:15

J.T.

Babish

300.00

(300.00)

0.00

1002942

2020-09-21 07:07:19

Stephanie

Beatty

300.00

(300.00)

0.00

1003586

2020-09-23 09:42:01

Carmela

Beckman-Spector

300.00

936513

2020-07-21 15:34:30

Ann

Bennett

300.00

937982

2020-07-30 12:35:18

Mark

Biggers

300.00

1002956

2020-09-21 07:07:16

Jason

Bilodeau

300.00

300.00 300.00

0.00 0.00

300.00

0.00

(300.00)

0.00

1002914

2020-09-21 07:07:24

Colleen

Bjerknes

300.00

(300.00)

0.00

998355

2020-09-09 14:22:42

David

Black

300.00

(300.00)

0.00

1002446

2020-09-17 07:47:01

Gail

Blagg

300.00

1002912

2020-09-21 07:07:24

Jessica

Blushi

300.00

937988

2020-07-30 13:07:49

Bill

Boedeker

1003114

2020-09-22 06:11:31

Larry

Bohlen

300.00 (300.00)

0.00 0.00

300.00

0.00

1,400.00

0.00

965945

2020-08-14 08:09:05

Codi

Bolding

300.00

(300.00)

0.00

965966

2020-08-14 09:17:07

Conor

Boughey

300.00

(300.00)

0.00

936608

2020-07-24 09:38:35

Katrina

Bouthot

300.00

1004630

2020-10-02 07:31:15

Craig

Bowlus

300.00

0.00

(300.00)

0.00

936473

2020-07-21 11:36:18

Martin

Brady

3,200.00

1002926

2020-09-21 07:07:22

Scott

Brady

300.00

(300.00)

3,200.00

0.00

0.00 0.00

941486

2020-08-08 09:29:36

Tani

Bragg

300.00

(300.00)

941487

2020-08-08 09:29:36

Devora

Brainard-DeLong

300.00

(300.00)

0.00

1003622

2020-09-23 15:24:26

Matthew

Branson, CPA

300.00

(300.00)

0.00

1003946

2020-09-25 16:31:25

Monica

Breck

300.00

1002903

2020-09-21 07:07:26

John

Brockschmidt

300.00

(300.00) (300.00)

1002910

2020-09-21 07:07:24

Alicia

Broker

300.00

937983

2020-07-30 12:46:34

Shelly

Brotzge

300.00

983573

2020-08-28 13:48:03

Keith

Brown

300.00

1002345

2020-09-15 11:14:18

John

Brownlee

300.00

1002460

2020-09-17 10:51:30

Derek

Bryan

300.00

971898

2020-08-21 14:25:33

Danielle

Buri

300.00

1003666

2020-09-24 05:32:37

Katy

Busby

1002949

2020-09-21 07:07:17

Dan

Byrnes

300.00

0.00 300.00

0.00

(300.00)

0.00 300.00 300.00

(300.00)

0.00 0.00 0.00

1,400.00 300.00

0.00 0.00

1,400.00 (300.00)

0.00 0.00

971899

2020-08-21 14:26:21

Karen

Callahan

300.00

(300.00)

0.00

1003765

2020-09-24 08:07:59

Shaun

Callahan

300.00

(300.00)

0.00

981357

2020-08-25 11:31:45

Jamie

Cannon

300.00

1004636

2020-10-02 07:31:14

Margaret

Carfora

300.00

0.00

(300.00)

0.00

994182

2020-09-03 16:38:07

Skye

Carlson

300.00

(300.00)

0.00

983274

2020-08-27 10:40:20

John

Carolan

300.00

(300.00)

0.00

1003681

2020-09-24 06:25:13

Brett

Carter

700.00

(700.00)

0.00

1004503

2020-10-01 18:14:05

Brett

Carter

700.00

(700.00)

0.00

1002947

2020-09-21 07:07:18

Michelle

Carter

300.00

(300.00)

0.00

1003825

2020-09-25 10:05:24

Peter

Cassidy

300.00

(300.00)

0.00

(300.00)

941266

2020-08-07 16:48:00

Erin

Castellanos

300.00

935645

2020-07-16 12:56:07

Lin

Chabra

300.00

1002991

2020-09-21 13:25:50

Shannon

Chamberlain

983599

2020-08-28 15:47:59

Brent

Chavez

1,400.00 300.00

938083

2020-07-31 16:17:24

Peter

Cheney

300.00

2020-09-25 10:03:39

Michael

Chiarodit

300.00

(300.00)

300.00

(300.00)

1003627

2020-09-23 16:13:35

Megan

Chorlton

2020-10-01 16:13:13

Tracey

Christianson

0.00 1,400.00

(300.00)

1003823 1004494

0.00 300.00

300.00

3,200.00

0.00 0.00 0.00 0.00 0.00 3,200.00

1004637

2020-10-02 07:31:14

Brooks

Clinton

300.00

(300.00)

0.00

1004652

2020-10-02 07:31:12

Alton

Cogert

300.00

(300.00)

0.00

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 1002463

Reg Date Completed 2020-09-17 12:00:12

First Name Ryan

Last Name Cole

Registration 300.00

1003143

2020-09-22 10:42:42

Debbie

Collins

300.00

953876

2020-08-11 10:28:20

Stacy

Corluccio

300.00

993283

2020-09-02 10:27:45

Mia

Corral Brown

300.00

1004685

2020-10-02 13:20:40

Barbara

Corrick

300.00

947753

2020-08-10 12:55:21

Linda

Cox

936598

2020-07-24 06:50:46

James

Craig

300.00 3,200.00

Discounts (300.00)

July

935634

2020-07-16 11:07:50

Steve

Craig

2020-08-27 10:38:26

Tim

Cuckow

300.00

September

(300.00)

NOTES

OPEN AR 0.00 0.00

300.00

0.00

(300.00)

0.00 300.00

3,200.00

983273

August

3,200.00

0.00

300.00

0.00

3,200.00

0.00

(300.00)

0.00

1004641

2020-10-02 07:31:14

Paul

Cunney

300.00

(300.00)

0.00

1002935

2020-09-21 07:07:20

Ashley

Dahnke

300.00

(300.00)

0.00

(300.00)

983598

2020-08-28 15:46:56

Bordan

Darm

300.00

1003113

2020-09-22 05:24:44

Adam

Davis

3,200.00

0.00 3,200.00

1002341

2020-09-15 11:02:15

Brett

Davis

300.00

935629

2020-07-16 10:20:41

Gina

Dean

3,200.00

0.00

936364

2020-07-20 07:58:29

Stan

Deese

1,400.00

0.00

947803

2020-08-10 22:26:00

Marilyn

Dekeyzer

981179

2020-08-24 16:02:09

Whitney

Delano

983577

2020-08-28 13:50:39

Leslie

Delozier

1003846

2020-09-25 13:02:47

David

Demchak

1004683

2020-10-02 13:12:49

Kimberly

Dennis

1004916

2020-10-05 07:50:36

Rebecca

Desmond

983600

2020-08-28 15:49:51

Debra

DeSpain

967711

2020-08-20 12:14:03

John

Dirkse

300.00

(300.00)

300.00

1,400.00

(300.00)

300.00

1,400.00 (300.00) 1,400.00

2020-09-10 09:58:50

Sylvia

Dominguez

300.00

Bryan

Donohoe

300.00

(300.00) (700.00)

1003775

2020-09-24 08:47:56

Amy

Donovan

700.00

2020-07-20 13:33:56

Matthew

Duarte

300.00

1002933

2020-09-21 07:07:20

Adam

Dubuque

300.00

938841

2020-08-06 11:19:06

Lisa

Duquette

1,400.00 1,400.00

2020-07-27 14:07:07

Jill

Eaton

Jenny

Emery

0.00

1,400.00

936412

Doug

Evers

300.00

Courtney

Fagan

300.00

0.00 0.00

(300.00)

0.00 1,400.00

0.00

1,400.00 (300.00)

2020-08-24 08:57:26 2020-07-16 13:11:05

0.00 0.00

300.00

(300.00)

981089

0.00 300.00

300.00

935649

0.00 0.00

1,400.00

2020-09-21 07:07:25

2020-09-21 07:07:18

0.00 1,400.00

999252

936909

0.00

(300.00)

1,400.00 300.00

(300.00)

0.00

1,400.00

1002909

1002948

300.00

0.00

0.00 0.00 0.00

300.00

0.00

1002917

2020-09-21 07:07:23

Kisty

Fairchild

300.00

(300.00)

0.00

1002919

2020-09-21 07:07:23

Brendan

Falvey

300.00

(300.00)

0.00

(300.00)

983112

2020-08-26 13:27:09

Brendan

Falvey

300.00

935663

2020-07-16 14:59:09

Christine

Fears

300.00

0.00 300.00

0.00 0.00

1003821

2020-09-25 09:58:05

Paola

Ferruzo

300.00

1002344

2020-09-15 11:08:42

Dustin

Fisher

300.00

(300.00) 300.00

0.00

1004095

2020-09-29 12:12:51

Ashley

Flores

3,200.00

0.00

993936

2020-09-03 11:57:12

Kelly

Flores

300.00

0.00

3,200.00

1004088

2020-09-29 10:51:11

Sharon

Flores

966735

2020-08-14 15:27:33

Troye

Fontenette

1002462

2020-09-17 11:45:25

Michael

Forster

1003935

2020-09-25 15:17:05

Forte

3,200.00

300.00

0.00 0.00

1,400.00

0.00

300.00

0.00

1001698

2020-09-14 06:18:57

Pamela

Frassineti

300.00

1002918

2020-09-21 07:07:23

Philip

Freda

300.00

300.00 (300.00)

0.00 0.00

983113

2020-08-26 13:29:37

Philip

Freda

300.00

(300.00)

0.00

1003767

2020-09-24 08:13:42

Greg

Friz

300.00

(300.00)

0.00

1003822

2020-09-25 09:59:51

Ashley

Frohling

300.00

(300.00)

0.00

983052

2020-08-26 09:22:37

Laura

Fromme

300.00

(300.00)

0.00

981080

2020-08-24 08:25:37

Erin

Fry

300.00

(300.00)

0.00

1002929

2020-09-21 07:07:21

Elizabeth

Fuller

300.00

(300.00)

0.00

1002907

2020-09-21 07:07:25

John

Fumo

300.00

(300.00)

0.00

1003827

2020-09-25 10:08:11

Karen

Garcia

300.00

(300.00)

0.00

(300.00)

983575

2020-08-28 13:49:26

Christine

Gerbasi

300.00

1003842

2020-09-25 11:49:22

941488 935995

2020-08-08 09:29:36 2020-07-17 11:13:56

Douglas Mark

Gibb Gibbons

300.00 300.00

Tony

Giles

1002937

2020-09-21 07:07:20

Phil

Giljum

(300.00)

1,400.00 300.00

0.00 300.00 1,400.00

(300.00)

0.00 0.00 0.00 0.00

1004883

2020-10-02 14:10:18

Melissa

Ginter

300.00

1004634

2020-10-02 07:31:15

Dorothy

Gjerdrum

300.00

(300.00)

300.00 0.00

1004644

2020-10-02 07:31:13

Chris

Golonka

300.00

(300.00)

0.00

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 935661

Reg Date Completed 2020-07-16 14:53:50

First Name Norma

Last Name Gonzales

995782

2020-09-08 13:16:52

Dan

Greensweig

1003151

2020-09-22 12:24:07

Stephen

Gunn

Registration 300.00

Discounts

0.00 0.00

Seth

Hall

300.00

Andrew

Halsall

300.00

1004124

2020-09-30 11:16:07

Paul

Hamm

300.00

1003851

2020-09-25 13:23:03

Marty

Hammond

300.00

1002987

2020-09-21 11:05:52

Kyle

Hardin

300.00

998294

2020-09-09 13:51:27

David

Harmer

300.00

(300.00) 300.00

2020-09-15 09:02:14

Dave

Harvey

300.00

Demetria

Hebert

300.00

(300.00)

300.00

(300.00)

Hedgepeth

965949

2020-08-14 08:49:55

LuAnn

Hemenway

300.00

2020-08-10 22:21:22

Tara

Hernandez

300.00

0.00

300.00

0.00 0.00 0.00

300.00

947801

0.00 0.00

300.00

2020-09-03 16:41:09

Hedgepeth

0.00

(300.00)

1002322

Meghann

0.00 300.00

994187

Meghann

OPEN AR 0.00

700.00

2020-10-02 07:31:14

2020-07-21 06:52:10

NOTES

3,200.00

2020-07-17 14:07:13

2020-08-26 13:35:00

September 300.00

700.00

1004638

936442

August

3,200.00

936001

983114

July

(300.00)

0.00

300.00

0.00

(300.00)

0.00

1002930

2020-09-21 07:07:21

Mark

Hessel

300.00

(300.00)

0.00

1002941

2020-09-21 07:07:19

Aaron

Hillebrandt

300.00

(300.00)

0.00

966733

2020-08-14 15:17:07

Geoff

Hinton

300.00

(300.00)

0.00

965774

2020-08-13 14:59:16

Thanh

Hoang

300.00

(300.00)

0.00

1004684

2020-10-02 13:18:33

Chris

Hobbs

300.00

941240

2020-08-07 13:51:58

Agnes

Hoeberling

300.00

1002308

2020-09-15 06:32:26

Brian

Holland

300.00 (300.00)

0.00

3,200.00

0.00

941489

2020-08-08 09:29:36

Bettina

Hooper

300.00

(300.00)

0.00

1004156

2020-10-01 10:51:40

Jennet

Horder

300.00

(300.00)

0.00

981306

2020-08-25 08:22:09

Kari

Hornberger

300.00

1002936

2020-09-21 07:07:20

Paul

Houska

300.00

(300.00) (300.00)

992283

2020-08-31 12:48:40

Tyler

Houston

300.00

1004098

2020-09-29 15:46:28

Mark

Howard

300.00

965969

2020-08-14 09:17:07

Daniel

Howell

300.00

1004125

2020-09-30 11:24:14

Joseph

Hrubash

300.00

941245

2020-08-07 14:02:11

Gabriella

Hubbard

1004925

2020-10-05 08:45:21

Alan

Hulse

300.00

0.00 0.00 0.00 300.00

0.00

300.00

0.00

(300.00)

0.00

(300.00)

0.00

1,400.00

981091

2020-08-24 09:00:51

Montague

Hung

300.00

(300.00)

0.00

1002953

2020-09-21 07:07:17

Juan

Iverson

300.00

(300.00)

0.00

(300.00)

965802

2020-08-13 17:08:56

Gary

Jackson

300.00

981301

2020-08-25 08:17:20

Angela

Jacobson

300.00

0.00 300.00

0.00

935669

2020-07-17 05:35:10

Steve

James

300.00

0.00

936003

2020-07-17 14:35:33

Joy

Jelsing

3,200.00

0.00

1002469

2020-09-17 12:50:54

Sharon

Jenkins

300.00

1004512

2020-10-02 07:11:33

Brandon

Johnson

300.00

1004117

2020-09-30 08:03:26

Thomas

Judy

1,400.00

1004510

2020-10-02 06:52:42

Jackie

Kaul

300.00

983571

2020-08-28 13:46:42

Brad

Keenan

300.00

1004104

2020-09-29 18:32:47

Dave

Kodel

300.00

983097

2020-08-26 12:25:49

Jennifer

Kolbasinski

300.00

967106

2020-08-17 15:32:10

David

Koop

300.00

(300.00)

300.00

(300.00)

0.00 300.00

1,400.00

0.00 300.00

(300.00)

0.00 300.00 300.00

0.00 0.00

(300.00)

0.00

995703

2020-09-08 11:44:16

Nick

Kouklis

3,200.00

0.00

992541

2020-09-01 06:09:14

Christopher

Krepcho

1,400.00

0.00

937987

2020-07-30 13:01:22

Ellen

Ladd

300.00

1003818

2020-09-25 09:52:11

Tod

Lamb

300.00

(300.00) (300.00)

965947

2020-08-14 08:16:31

Sarah

Lambrecht

300.00

983512

2020-08-28 10:51:47

Tasha

Lane

300.00

1002934

2020-09-21 07:07:20

Sam

Lard

938645

2020-08-05 08:44:30

Patti

Ledesma

300.00

0.00 0.00 0.00 300.00

(300.00)

3,200.00

0.00 3,200.00

983602

2020-08-28 15:52:06

Kris

Lehman

300.00

(300.00)

0.00

981090

2020-08-24 08:59:03

Marc

Leibowitz

300.00

(300.00)

0.00

1004653

2020-10-02 07:31:12

Karen

Lesko

300.00

(300.00)

0.00

941269

2020-08-07 16:52:16

Kelsey

Lesley

1002959 1002924

2020-09-21 07:07:15 2020-09-21 07:07:22

Brian Amy

Leukering Lightner

300.00 300.00

(300.00) (300.00)

0.00 0.00

1002944

2020-09-21 07:07:18

Daniel

Linton

300.00

(300.00)

0.00

300.00

(300.00)

0.00

1002954

2020-09-21 07:07:16

Josh

Linton

300.00

(300.00)

0.00

1002928

2020-09-21 07:07:21

Carole

Lofness

300.00

(300.00)

0.00

941490

2020-08-08 09:29:36

Jon

Lord

300.00

(300.00)

0.00

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 1003815

Reg Date Completed 2020-09-25 08:55:57

First Name Beth

Last Name Lyons

Registration 300.00

Discounts (300.00)

July

August

September

NOTES

OPEN AR 0.00

1002921

2020-09-21 07:07:22

Tim

Lyons

300.00

(300.00)

0.00

965970

2020-08-14 09:17:06

Daniel

Mackey

300.00

(300.00)

0.00

(300.00)

965968

2020-08-14 09:17:07

Dan

Madej

300.00

937587

2020-07-29 05:29:35

John

Magoon

300.00

1001382

2020-09-11 10:21:57

Liz

Maisberger-Clark

300.00

1004651

2020-10-02 07:31:12

Tim

Makris

300.00

0.00 300.00

(300.00)

0.00 0.00

992844

2020-09-01 10:09:18

Sheri

Mannion

300.00

0.00

1002544

2020-09-18 11:14:01

David

Marceau

300.00

0.00

1004645

2020-10-02 07:31:13

Jim

Marquis

300.00

(300.00)

0.00

994999

2020-09-04 11:49:10

Ron

Martin

300.00

(300.00)

0.00

941491

2020-08-08 09:29:36

Jonathan

Mast

300.00

(300.00)

0.00

947802

2020-08-10 22:23:38

Monica

Matallana

300.00

(300.00)

0.00

1002952

2020-09-21 07:07:17

Jim

Matthews

300.00

(300.00)

0.00

1002923

2020-09-21 07:07:22

Valerie

Mattia

300.00

(300.00)

0.00

1004650

2020-10-02 07:31:13

Parkhill

Mays

300.00

(300.00)

0.00

993288

2020-09-02 10:32:40

Christopher

McCarry

300.00

(300.00)

0.00

965944

2020-08-14 08:06:33

Kelly

McCarthy

300.00

(300.00)

0.00

994023

2020-09-03 12:48:26

Kyle

McKibbin

300.00

(300.00)

0.00

992275

2020-08-31 12:45:22

Crystal

McMahan

300.00

(300.00)

0.00

1003830

2020-09-25 10:37:09

Sarah

Meacham

300.00

(300.00)

0.00

1002287

2020-09-15 06:24:00

Molly

Mellema

300.00

1002945

2020-09-21 07:07:18

Thomas

Meyer

300.00

(300.00) (300.00)

971897

2020-08-21 14:24:32

Jayne

Miller

300.00

1004144

2020-10-01 07:42:25

Patricia

Miller

300.00

936583

2020-07-23 10:19:05

Bonnie

Mims

300.00

1002938

2020-09-21 07:07:19

Kathleen

Minnie

300.00

0.00 0.00 0.00 300.00

300.00

0.00

(300.00)

0.00

983601

2020-08-28 15:51:13

Jeffrey

Mizokawa

300.00

(300.00)

0.00

1003140

2020-09-22 10:23:42

Deedra

Moffatt

300.00

(300.00)

0.00

1004062

2020-09-29 06:10:19

Teril

Moncivais

1002329

2020-09-15 10:28:19

Juerg

Morach

300.00

0.00

1,400.00

0.00

941492

2020-08-08 09:29:35

Jody

Moses

300.00

(300.00)

0.00

967252

2020-08-18 13:09:50

Timothy

Mosler

300.00

(300.00)

0.00

1003829

2020-09-25 10:21:43

Lesley

Murphy

300.00

(300.00)

0.00

993285

2020-09-02 10:29:43

Aneil

Murthy

300.00

(300.00)

0.00

300.00

(300.00)

967105

2020-08-17 15:29:53

Ryan

Neese

1003133

2020-09-22 09:04:48

Dave

Nelson

0.00

3,200.00

0.00

1002955

2020-09-21 07:07:16

Mark

Nestor

300.00

(300.00)

0.00

994186

2020-09-03 16:40:19

Jessica

Netland

300.00

(300.00)

0.00

(300.00)

1002908

2020-09-21 07:07:25

Lauren

Nevens

300.00

1003934

2020-09-25 15:13:49

Clinton

Nicley

300.00

0.00 300.00

0.00

992287

2020-08-31 12:50:24

Aparna

Niroola

300.00

(300.00)

0.00

953879

2020-08-11 10:49:54

Jesseca

Nixon

300.00

(300.00)

0.00

(300.00)

1002927

2020-09-21 07:07:21

Chad

Noland

300.00

1003148

2020-09-22 11:57:47

Amy

Northam

300.00

0.00 300.00

0.00

993290

2020-09-02 10:35:23

Carlos

Oblites

300.00

(300.00)

0.00

1002957

2020-09-21 07:07:16

Steven

O'Connor

300.00

(300.00)

0.00

935650

2020-07-16 13:19:21

John

O'Donoghue

300.00

0.00

936582

2020-07-23 09:54:03

Tia

O'Neal

300.00

0.00

981360

2020-08-25 11:36:20

Mark

Orme

300.00

935992

2020-07-17 10:46:07

Jill

Padbury

300.00

1002943

2020-09-21 07:07:18

JoAnna

Pallardy

300.00

1002550

2020-09-18 11:26:55

Wendy Lee

Parker

300.00

965965

2020-08-14 09:17:08

Carleen

Patterson

300.00

936392

2020-07-20 09:51:24

Christy

Patterson

300.00

1002905

2020-09-21 07:07:25

Jon

Paulsen

300.00

1003754

2020-09-24 08:35:17

Michelle

Pelletier

1,400.00

300.00

0.00

300.00

0.00

(300.00)

0.00 300.00

(300.00)

0.00 0.00

300.00

0.00

(300.00)

0.00 1,400.00

0.00

981086

2020-08-24 08:52:26

Danny

Pena

300.00

(300.00)

0.00

1004632

2020-10-02 07:31:15

Jose

Peralta

300.00

(300.00)

0.00

1003835

2020-09-25 10:52:36

Yvonne

Perez

1004926

2020-10-05 08:49:02

Sylvia

Peters

994184

2020-09-03 16:39:10

Erik

Peterson

1003803 936457

2020-09-25 05:06:06 2020-07-21 09:39:04

Sara Craig

Peterson Pettigrew

300.00

1,400.00

0.00 1,400.00

300.00

(300.00)

0.00

300.00 3,200.00

(300.00)

0.00 1,800.00

CAJPA ON-BOARDING MANUAL

1,400.00

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 1004642

Reg Date Completed 2020-10-02 07:31:14

First Name Robin

Last Name Phillips

Registration 300.00

Discounts (300.00)

July

August

September

NOTES

OPEN AR 0.00

1004665

2020-10-02 10:19:35

Jessica

Pickering

300.00

1002902

2020-09-21 07:07:26

Ali

Pignotti

300.00

(300.00)

0.00

998360

2020-09-09 14:24:15

Brady

Pilster

300.00

(300.00)

0.00

(300.00)

1003138

2020-09-22 10:16:32

Nivalda

Pinguet

300.00

1004012

2020-09-28 10:22:44

Rebecca

Pla

300.00

981309

2020-08-25 08:37:50

Michael

Pollard

300.00

965932

2020-08-14 07:45:35

Kevin

Pollock

300.00

0.00 300.00 300.00

0.00 0.00

(300.00)

0.00

1003832

2020-09-25 10:42:16

Christopher

Presley

300.00

(300.00)

0.00

967242

2020-08-18 11:52:40

Ann

Pundt

300.00

(300.00)

0.00

1002470

2020-09-17 12:53:50

Elise

Puskas

300.00

(300.00)

0.00

1004647

2020-10-02 07:31:13

Brian

Quinn

300.00

(300.00)

0.00

982868

2020-08-25 12:35:38

Brennan

Quintus

1004093

2020-09-29 12:00:12

Felice

Quisol

1,400.00

300.00

0.00 300.00

0.00

965967

2020-08-14 09:17:07

Courtney

Ramirez

300.00

(300.00)

0.00

1002940

2020-09-21 07:07:19

Arthur

Randolph

300.00

(300.00)

0.00

937986

2020-07-30 12:52:46

Michael

Rebaleati

1,400.00

936411

2020-07-20 13:36:25

Sheryl

Reed

3,200.00

1,400.00

0.00

200.00

0.00

(3,000.00)

1004511

2020-10-02 07:10:10

Jen

Reichelt

300.00

1004488

2020-10-01 14:44:47

Dr Karla

Rhay

300.00

1002932

2020-09-21 07:07:20

Carolyn

Rice

300.00

(300.00)

0.00

967256

2020-08-18 13:46:54

Carson

Richter

300.00

(300.00)

0.00

983580

2020-08-28 13:52:10

Jason

Riley

300.00

(300.00)

0.00

1004640

2020-10-02 07:31:14

Dana

Rising

300.00

(300.00)

0.00

1002900

2020-09-21 07:07:26

Wayne

Robertson

300.00

(300.00)

0.00

1004648

2020-10-02 07:31:13

Ryan

Robinson

300.00

(300.00)

0.00

1002475

2020-09-17 15:58:33

ibis

rodriguez

300.00

1004509

2020-10-02 06:47:55

Danielle

Rogacki

300.00 1,400.00

1002419

2020-09-16 11:50:19

Dubravka

Romano

1002913

2020-09-21 07:07:24

Douglas

Ross

300.00

0.00 300.00

1,400.00 (300.00)

0.00 0.00

1002951

2020-09-21 07:07:17

Rob

Rossi

300.00

(300.00)

0.00

1002915

2020-09-21 07:07:23

John

Rychlak

300.00

(300.00)

0.00

1003936

2020-09-25 15:19:14

Glenda

Sanchez

300.00

983275

2020-08-27 10:41:37

Stephen

Sandberg

300.00

300.00 (300.00)

0.00 0.00

1003831

2020-09-25 10:44:17

Maria

Sandoval

300.00

0.00

1002445

2020-09-17 07:44:34

Bernard

Sarmiento

300.00

0.00

3,200.00

0.00

992285

2020-08-31 12:49:36

John

Scatterday

995021

2020-09-04 13:26:58

Scott

Schimke

300.00

(300.00)

0.00

3,200.00

1003947

2020-09-25 16:46:56

Jeff

Schobel

300.00

(300.00)

0.00

981096

2020-08-24 09:18:30

Chris

Schubert

300.00

(300.00)

0.00

(300.00)

1002931

2020-09-21 07:07:21

Matt

Schuepbach

300.00

966736

2020-08-14 15:29:56

Tim

Schulze

300.00

0.00 300.00

0.00

983510

2020-08-28 10:47:54

Craig

Schweikhard

300.00

1002958

2020-09-21 07:07:16

Kevin

Seabury

300.00

(300.00)

0.00

1002922

2020-09-21 07:07:22

Amy

Seemuller

300.00

(300.00)

0.00

(300.00)

937496

2020-07-28 14:34:27

Janet

Selby

3,200.00

937973

2020-07-30 10:18:49

Walter Andy

Sells

3,200.00

300.00

3,200.00

(300.00)

0.00

3,200.00

0.00

965939

2020-08-14 08:00:39

Randy

Sexton

300.00

(300.00)

0.00

1002925

2020-09-21 07:07:22

Anne

Shackelford

300.00

(300.00)

0.00

935660

2020-07-16 14:47:04

Robert

Shemwell

300.00

1003636

2020-09-23 16:53:42

Maryam

Sherkat

300.00

1004123

2020-09-30 09:40:24

Jonathan

Shull

300.00

965963

2020-08-14 09:17:08

Benjamin

Sibley

300.00

938714

2020-08-05 13:39:24

Jas

Sidhu

300.00

1004011

2020-09-28 10:13:49

Heather

Simonson

300.00

300.00 (300.00)

0.00 0.00

300.00 (300.00)

0.00 0.00

300.00

0.00

(300.00)

0.00

1002939

2020-09-21 07:07:19

Tyler

Skelly

300.00

(300.00)

0.00

1002946

2020-09-21 07:07:18

Dan

Smereck

300.00

(300.00)

0.00

Smith Smith

300.00 300.00

(300.00)

981189

2020-08-24 18:51:09

Alicia

1002916 981170

2020-09-21 07:07:23 2020-08-24 14:19:49

Benjamin Cheryl

938658

2020-08-05 10:03:48

Kevin

300.00

0.00 0.00

Smith

1,400.00

0.00

Smith

1,400.00

0.00

1002904

2020-09-21 07:07:26

Kristin

Smolek

300.00

995915

2020-09-08 13:34:44

Kaci

Snyder

3,200.00

1004643

2020-10-02 07:31:14

Nanci

Soffer

300.00

(300.00)

0.00 3,200.00

(300.00)

CAJPA ON-BOARDING MANUAL

0.00 0.00

September 30, 2020 Financials

CAJPA Metro Accounts Receivable September 2020 Profile Unique Id 1001387

Reg Date Completed 2020-09-11 10:28:17

First Name Rod

Last Name Spangler

Registration 300.00

1003836

2020-09-25 10:55:41

Colleen

Stanley

300.00

1003948

2020-09-25 16:47:56

Richelle

Stanz

300.00

Discounts

2020-09-28 06:31:16

Jonathan

Steiner

300.00

2020-08-28 13:45:17

John

Stephens

300.00

(300.00) (300.00)

2020-10-01 10:57:08

Mark

Stokes

300.00

2020-07-20 09:52:40

Nicole

Strauch

300.00

September 300.00

NOTES

300.00

1003982 1004157

August

OPEN AR 0.00 0.00

(300.00)

983569 936393

July

0.00 300.00

0.00 0.00 0.00

300.00

0.00

967111

2020-08-17 16:59:19

Cindy

Striegel

300.00

(300.00)

0.00

966734

2020-08-14 15:23:17

John

Stultz

300.00

(300.00)

0.00

1002488

2020-09-18 07:37:51

John

Sverchek

300.00

(300.00)

0.00

1002920

2020-09-21 07:07:23

John

Sverchek

300.00

(300.00)

0.00

935993

2020-07-17 10:48:31

Tami

Tanoue

300.00

1003619

2020-09-23 15:08:07

Tami

Tanoue

300.00

1003764

2020-09-24 08:05:20

Ryan

Tate

300.00

935662

2020-07-16 14:56:21

Susan

Taylor

300.00

0.00 300.00

0.00

300.00

0.00

(300.00)

0.00

1004635

2020-10-02 07:31:15

Scott

Tennant

300.00

(300.00)

0.00

1004631

2020-10-02 07:31:15

Julie

Theirl

300.00

(300.00)

0.00

(300.00)

1002960

2020-09-21 07:07:15

Michael

Theut

300.00

1004038

2020-09-28 13:03:50

Dorrenda

Thomas

300.00

0.00

300.00

0.00

965943

2020-08-14 08:04:14

Kevin

Thommes

300.00

(300.00)

0.00

1003766

2020-09-24 08:10:21

Jennifer

Thorson

300.00

(300.00)

0.00

965957

2020-08-14 08:55:31

Heather

Thrower

300.00

1002985

2020-09-21 11:07:19

Barbara

Thurston

300.00

0.00 300.00

0.00

992279

2020-08-31 12:47:36

Greg

Trapp

300.00

(300.00)

0.00

1003820

2020-09-25 09:56:18

Yvonne

Trawinski

300.00

(300.00)

0.00

983560

2020-08-28 13:33:41

Suzanne

Trowbridge

300.00

(300.00)

0.00

1004646

2020-10-02 07:31:13

Brian

Trzesniak

300.00

(300.00)

0.00

(300.00)

1002911

2020-09-21 07:07:24

James

Turner

300.00

935633

2020-07-16 11:04:29

Timothy

Vincent

300.00

1004910

2020-10-05 07:14:12

Michelle

Voskuil

937981

2020-07-30 12:17:38

Tammy

Wassenaar

3,200.00

965410

2020-08-13 09:37:27

Mike

Waterman

1,400.00

0.00 300.00

0.00

300.00

300.00 3,200.00

0.00 1,400.00

0.00

941483

2020-08-08 09:29:37

Mark

Weaver

300.00

(300.00)

0.00

981088

2020-08-24 08:55:43

Glen

Weeks

300.00

(300.00)

0.00

(300.00)

1002950

2020-09-21 07:07:17

Carol

Wells

300.00

965962

2020-08-14 09:11:02

Mary

Wells

3,200.00

0.00 3,200.00

0.00

1003816

2020-09-25 09:43:49

Kristen

Wesley

300.00

(300.00)

0.00

965964

2020-08-14 09:17:08

Brian

White

300.00

(300.00)

0.00

300.00

(300.00)

1004649

2020-10-02 07:31:13

Kevin

Wick

999619

2020-09-10 18:37:37

Cynthia

Wilkerson

0.00

3,200.00

0.00

1004480

2020-10-01 12:37:06

James

Wilkey

300.00

(300.00)

0.00

1002906

2020-09-21 07:07:25

Kevin

Williams

300.00

(300.00)

0.00

936470

2020-07-21 11:13:14

Carol

Wilmes

941484

2020-08-08 09:29:37

Greg

Womack

3,200.00 300.00

3,200.00

0.00

(300.00)

0.00

941485

2020-08-08 09:29:36

Jeanette

Workman

300.00

(300.00)

0.00

967257

2020-08-18 14:40:00

Rich

Woytus

300.00

(300.00)

0.00

(300.00)

1002901

2020-09-21 07:07:26

Rosemary

Wustefeld

300.00

1002343

2020-09-15 11:05:42

Sara

Yager

300.00

registrations

2020-08-26 13:35:00

Meghann

Hedgepeth

0.00

Discounts July payments Aug payments Sept payments

213,500.00

(69,300.00)

40,600.00

23,300.00

64,000.00

TOTAL=

16,300.00

213,500.00

(69,300.00)

40,600.00

23,300.00

64,000.00

OCT=

11,000.00

0.00

BOOK=

5,300.00

0.00 983114

0.00 300.00

0.00

300.00 removed from Sept registrations - this was a duplicated registration paid in July, refunded in August

10/13/20 Phoebe emailed report with ALL DISCOUNTS

(82,600.00)

Phoebe's list included October Discounts

(13,300.00)

TOTAL DISCOUNTS FOR 9/30/20

(69,300.00)

CAJPA ON-BOARDING MANUAL

September 30, 2020 Financials

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

11/24/20 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Balance Sheet

As of October 31, 2020 Oct 31, 20 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 15,624.56 22,578.40

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund 1110.00 · CA B&T - General Checking 1931 1105.00 · CA B&T - Money Market 7629 Total 11000 · Unrestricted Bank Accounts Total Checking/Savings

162,778.37 68,601.07 372,920.29 604,299.73 626,878.13

Accounts Receivable 1200.00 · Accounts Receivable Total Accounts Receivable

153,521.67 153,521.67

Other Current Assets 1201 · YM Accounts Receivable 1400.00 · Undeposited Funds 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

150.00 1,333.33 10,684.85 12,168.18 792,567.98

TOTAL ASSETS

792,567.98

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000.00 · Accounts Payable Total Accounts Payable

57.50 57.50

Other Current Liabilities 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities Total Liabilities

46,299.37 46,299.37 46,356.87 46,356.87

Equity 3901.00 · TRNA

26,381.93

Retained Earnings

605,561.86

Net Income

114,267.32

Total Equity

746,211.11

TOTAL LIABILITIES & EQUITY

792,567.98

Page 1 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Profit & Loss Previous Year Comparison October 2020

Jan - Oct 20

Jan - Oct 19

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

104,637.50

65,325.00

39,312.50

18,541.65

4040 · CAJPA Dues Income 4040.1 · Current Year Dues 4040.3 · JPA Member Dues

77,791.65

59,250.00

4040.4 · Associate Member Dues

59,195.00

57,855.01

1,339.99

4,160.00

6,140.00

-1,980.00

141,146.65

123,245.01

17,901.64

141,146.65

123,245.01

17,901.64

0.00

627,225.00

-627,225.00

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income Total 4070 · Fall Conference Income Total 4071.00 · Legislative Action Day Income

0.00

Total 4073.00 · Finance & Tech Spring Training

0.00

18,450.00

-18,450.00

1,060.00

3,550.00

-2,490.00

Total 4074.0 · LITL Educational Programs 4076 · Pooling Today Income 4076.1 · Registration

178,800.00

0.00

178,800.00

4076.2 · Sponsorships

139,700.00

0.00

139,700.00

4076.3 · Miscellaneous Income

1,350.00

0.00

1,350.00

Total 4076 · Pooling Today Income

319,850.00

0.00

319,850.00

Total 4080.0 · Scholarship Income

3.94

1,029.74

-1,025.80

Total 4090 · Assn Interest Income

5,475.56

11,914.74

-6,439.18

4093 · Tort Liability Contributions

271,500.00

0.00

271,500.00

1,950.00

3,825.00

-1,875.00

845,623.65

854,564.49

-8,940.84

845,623.65

854,564.49

-8,940.84

4,542.67

328,381.22

-323,838.55

514.27

5,010.17

-4,495.90

Total 6178 · Finance & Tech Workshop

1,850.00

24,729.22

-22,879.22

Total 6180 · Other Workshops and Training

1,447.02

3,743.32

-2,296.30

6182.10 · Platform/Productions

37,463.32

0.00

37,463.32

6182.20 · Keynote Speakers

55,000.00

0.00

55,000.00

6182.30 · Launch-Design/Emcee

2,500.00

0.00

2,500.00

6182 · Pooling Today - Other

9,628.08

0.00

9,628.08

104,591.40

0.00

104,591.40

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today

Total 6182 · Pooling Today 6181 · Summit Series 6181.10 · SS-Current CEO Training

0.00

487.50

-487.50

6181.30 · SS-Board Governance Training

5,300.00

1,942.32

3,357.68

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

1,762.50

-678.38

0.00

3,495.39

-3,495.39

6,384.12

7,687.71

-1,303.59 -4,947.53

6181 · Summit Series - Other Total 6181 · Summit Series 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

1,750.00

6,697.53

6185.50 · Accreditation Program Manager

12,000.00

12,990.00

-990.00

6185.40 · Accreditation Cons - Studies

94,173.75

58,792.50

35,381.25

6185.60 · Certificates/Framing

615.62

2,752.91

-2,137.29

6185.80 · ACCR-Postage

419.08

333.71

85.37

2,916.00

0.00

2,916.00

111,874.45

81,566.65

30,307.80

6185 · Accreditation Program - Other Total 6185 · Accreditation Program

Page 2 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Profit & Loss Previous Year Comparison October 2020

Jan - Oct 20 Total 6193 · Accounting Total 6345 · Bank Service Charge

Jan - Oct 19

$ Change

12,910.00

11,245.00

1,665.00

2,377.81

18,357.87

-15,980.06

6200 · Meetings Total 6290 · Other Meetings

0.00

16,682.72

-16,682.72

Total 6210 · Accreditation Commitee Meetings

405.29

1,522.21

-1,116.92

Total 6220 · Board of Directors Meetings

559.39

5,222.65

-4,663.26

Total 6250 · Legislative Commitee Meetings

706.61

728.46

-21.85

0.00

4.19

-4.19

867.80

1,316.35

-448.55 -22,937.49

Total 6260.0 · LITL Committee Meetings Total 6270 · Prof Dev Committee Meetings Total 6200 · Meetings

2,539.09

25,476.58

11,930.65

8,244.36

3,686.29

Total 6330.00 · Legal Expenses

1,566.00

9,112.92

-7,546.92

Total 6340 · Dues & Memberships

3,310.00

11,661.00

-8,351.00

642.31

840.08

-197.77

70.20

192.29

-122.09

Total 6320 · Assn Insurance

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone

213.02

1,224.41

-1,011.39

254,355.37

222,241.77

32,113.60 -567.94

801.68

1,369.62

Total 6430 · Travel Expense

2,692.42

3,004.64

-312.22

Total 6440 · Website

8,849.56

14,712.88

-5,863.32

Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income Net Other Income Net Income

CAJPA ON-BOARDING MANUAL

197,500.00

42,554.00

154,946.00

730,962.04

821,355.71

-90,393.67

114,661.61

33,208.78

81,452.83

-394.29

-2,950.00

2,555.71

114,267.32

30,258.78

84,008.54

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Profit & Loss Budget vs. Actual October 2020

Jan - Oct 20

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

104,637.50

125,000.00

-20,362.50

83.71%

4040.3 · JPA Member Dues

77,791.65

4040.4 · Associate Member Dues

59,195.00 4,160.00

60,000.00

17,791.65

129.65%

85,500.00

-26,305.00

69.23%

6,000.00

-1,840.00

69.33%

141,146.65

151,500.00

-10,353.35

93.17%

141,146.65

151,500.00

-10,353.35

93.17%

Total 4070 · Fall Conference Income

0.00

617,975.00

-617,975.00

0.0%

Total 4071.00 · Legislative Action Day Income

0.00 0.00

21,500.00

-21,500.00

0.0%

1,060.00

3,500.00

-2,440.00

30.29%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income

Total 4073.00 · Finance & Tech Spring Training Total 4074.0 · LITL Educational Programs 4076 · Pooling Today Income 4076.1 · Registration

178,800.00

4076.2 · Sponsorships

139,700.00

4076.3 · Miscellaneous Income

1,350.00

Total 4076 · Pooling Today Income

319,850.00

4075.0 · Summit Series Program 4075.1 · SS-Current CEO Training

0.00

35,000.00

-35,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

10,000.00

-10,000.00

0.0%

Total 4075.0 · Summit Series Program

0.00

45,000.00

-45,000.00

0.0%

Total 4080.0 · Scholarship Income

3.94

2,020.00

-2,016.06

0.2%

Total 4090 · Assn Interest Income

5,475.56

12,700.00

-7,224.44

43.12%

4093 · Tort Liability Contributions

271,500.00

400,000.00

-128,500.00

67.88%

1,950.00

3,500.00

-1,550.00

55.71%

845,623.65

1,382,695.00

-537,071.35

61.16%

845,623.65

1,382,695.00

-537,071.35

61.16%

4,542.67

389,425.00

-384,882.33

1.17%

514.27

6,900.00

-6,385.73

7.45%

Total 6178 · Finance & Tech Workshop

1,850.00

24,000.00

-22,150.00

7.71%

Total 6180 · Other Workshops and Training

1,447.02

3,500.00

-2,052.98

41.34%

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today 6182.10 · Platform/Productions

37,463.32

6182.20 · Keynote Speakers

55,000.00

6182.30 · Launch-Design/Emcee

2,500.00

6182 · Pooling Today - Other

9,628.08

Total 6182 · Pooling Today

104,591.40

6181 · Summit Series 6181.10 · SS-Current CEO Training

-35,000.00

0.0%

6181.30 · SS-Board Governance Training

5,300.00

10,000.00

-4,700.00

53.0%

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

0.00

138,300.00

-137,215.88

0.78%

6,384.12

183,300.00

-176,915.88

3.48%

Total 6181 · Summit Series

35,000.00

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

1,750.00

7,000.00

-5,250.00

25.0%

6185.50 · Accreditation Program Manager

12,000.00

0.00

100.0%

6185.40 · Accreditation Cons - Studies

94,173.75

120,000.00

-25,826.25

78.48%

6185.60 · Certificates/Framing

615.62

2,500.00

-1,884.38

24.63%

6185.80 · ACCR-Postage

419.08

500.00

-80.92

83.82%

142,000.00

-30,125.55

78.79%

6185 · Accreditation Program - Other Total 6185 · Accreditation Program

2,916.00 111,874.45

Page 4 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Profit & Loss Budget vs. Actual October 2020

Jan - Oct 20 Total 6193 · Accounting Total 6345 · Bank Service Charge

Budget

$ Over Budget

% of Budget

12,910.00

13,545.00

-635.00

95.31%

2,377.81

19,075.00

-16,697.19

12.47%

6200 · Meetings Total 6290 · Other Meetings

0.00

16,000.00

-16,000.00

0.0%

Total 6210 · Accreditation Commitee Meetings

405.29

2,100.00

-1,694.71

19.3%

Total 6220 · Board of Directors Meetings

559.39

5,000.00

-4,440.61

11.19%

0.00

750.00

-750.00

0.0%

Total 6250 · Legislative Commitee Meetings

706.61

750.00

-43.39

94.22%

Total 6270 · Prof Dev Committee Meetings

867.80

1,300.00

-432.20

66.75%

0.00

750.00

-750.00

0.0%

2,539.09

26,650.00

-24,110.91

9.53%

Total 6240 · Finance Committee

Total 6280 · Technology Committee Total 6200 · Meetings Total 6320 · Assn Insurance

11,930.65

10,000.00

1,930.65

119.31%

Total 6330.00 · Legal Expenses

1,566.00

10,000.00

-8,434.00

15.66%

Total 6340 · Dues & Memberships

3,310.00

21,000.00

-17,690.00

15.76%

642.31

850.00

-207.69

75.57%

70.20

200.00

-129.80

35.1%

213.02

1,000.00

-786.98

21.3%

254,355.37

330,400.00

-76,044.63

76.98%

801.68

1,500.00

-698.32

53.45%

Total 6430 · Travel Expense

2,692.42

2,750.00

-57.58

97.91%

Total 6440 · Website

8,849.56

9,020.00

-170.44

98.11%

197,500.00

300,000.00

-102,500.00

65.83%

730,962.04

1,495,115.00

-764,152.96

48.89%

114,661.61

-112,420.00

227,081.61

-101.99%

-112,420.00

226,687.32

-101.64%

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone

Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income Net Other Income Net Income

-394.29 114,267.32

Page 5 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Profit & Loss by Class October 2020

Accreditation Studies

Fall Conference

Dues

Job Posting

Leg. Day

LTL Ed.

Pooling Today Scholarships

Tort Liability Spring (Fin. & Data Analysis Summit Series Tech.) Pr

Unclassified

TOTAL

Ordinary Income/Expense Total Income Gross Profit

104,637.50

141,146.65

0.00

1,950.00

0.00

1,060.00

319,850.00

3.94

0.00

271,500.00

5,475.56

845,623.65

104,637.50

141,146.65

0.00

1,950.00

0.00

1,060.00

319,850.00

3.94

0.00

271,500.00

5,475.56

845,623.65 4,542.67

Expense 6100 · Fall Conference Expense

0.00

4,542.67

0.00

6175 · Legislative Action Day Expense

0.00

514.27

0.00

514.27

6178 · Finance & Tech Workshop

0.00

1,850.00

0.00

1,850.00

0.00

6180 · Other Workshops and Training

1,447.02

0.00

1,447.02

6182 · Pooling Today

0.00

104,591.40

0.00

104,591.40

6181 · Summit Series

0.00

6,384.12

0.00

6,384.12

6185 · Accreditation Program

0.00

111,874.45

0.00

111,874.45

6193 · Accounting

0.00

12,910.00

6345 · Bank Service Charge

0.00

2,377.81

6200 · Meetings 6320 · Assn Insurance

2,377.81

405.29

0.00

2,133.80

2,539.09

0.00

11,930.65

6330.00 · Legal Expenses

0.00

1,566.00

6340 · Dues & Memberships

0.00

3,310.00

6350 · Office Supplies

0.00

642.31

6370 · Postage & Delivery

0.00

70.20

6380 · Printing & Reproduction

0.00

213.02

6390 · Professional Fees

0.00

254,355.37

6420 · Telephone

0.00

801.68

6430 · Travel Expense

0.00

2,692.42

6440 · Website 6500 · Tort Liability Expenses Total Expense Net Ordinary Income

0.00

8,849.56

0.00

197,500.00

0.00

197,500.00

112,279.74

0.00

4,542.67

0.00

514.27

1,447.02

104,591.40

0.00

1,850.00

6,384.12

197,500.00

301,852.82

730,962.04

-7,642.24

141,146.65

-4,542.67

1,950.00

-514.27

-387.02

215,258.60

3.94

-1,850.00

-6,384.12

74,000.00

-296,377.26

114,661.61

Other Income/Expense Other Expense 8110 · Previous Years Adjusments 6900 · Uncategorized Expenses Total Other Expense Net Other Income Net Income

0.00

400.00

0.00

-5.71

0.00

394.29

0.00

-394.29

-7,642.24

141,146.65

-4,542.67

1,950.00

-514.27

-387.02

215,258.60

3.94

-1,850.00

-6,384.12

74,000.00

-296,771.55

114,267.32

Page 6 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20 Accrual Basis

Prepaid Expense As of October 31, 2020

Type

Date

Num

Name

Memo

Amount

1500 Â· Prepaid Expenses Bill

02/17/2020 1020-1000011521 YourMembership.com

Renewal 1/01/21-3/31/21 YM.com

Bill

09/10/2020 6052

Special Liability Ins 1/01/21-9/29/21

Alliant Insurance Services Inc.-V

TOTAL

1,375.00 9,309.85 10,684.85

Page 7 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

11/24/20

A/R Aging Detail As of October 31, 2020

Type

Date

Num

Name

Open Balance

Current Invoice

10/31/2020 Pool 103120

metroConnections, Inc {c}

32,425.00

Credit Memo

10/31/2020 RF13123143

Lexipol

-1,200.00 refunded 11/19/20

Credit Memo

10/31/2020 RF13218555

Company Nurse, LLC

-2,150.00 refunded 11/19/20

Invoice

10/31/2020 RF16588794

STOPit Solutions

Invoice

10/31/2020 1007840-A

Colorado Special Districts

Total Current

2,500.00 1,866.67 33,441.67

1 - 30 Total 1 - 30 31 - 60 Invoice

09/30/2020 Pool 093020

metroConnections, Inc {c}

Total 31 - 60

59,375.00 59,375.00

61 - 90 Invoice

08/31/2020 Pool 083120

metroConnections, Inc {c}

Total 61 - 90

22,705.00 22,705.00

> 90 Invoice

07/31/2020 Pool 073120

metroConnections, Inc {c}

Total > 90

38,000.00 38,000.00

TOTAL

153,521.67

metroConnections, Inc {c} each monthly invoice is the total of credit card payments received by Metro less a 5% processing fee

Page 8 of 9

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

CAJPA YM Accounts Receivable October 2020

Date

Number

8/20/2020 10/7/2020

200004968 200004976

Balance

GL Code/Item Name 50 Job Posting-4095.1 100 Job Posting-4095.1 150

Last Name

Organization

Bateman Fiero

Public Risk Innovations, Solutions, and Management (PRISM) City of Merced

Kelsch Ellerbrock Wright Caeton Larsen Legaz Harris Salvati McGuire Harrison Swanson Hari Atilano Sarkis

150 Total YM Accounts Receivable

Information only: 2/13/2020 2/13/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020 5/15/2020

100000005 100000008 100000027 100000028 100000033 100000035 100000036 100000040 100000042 100000046 100000047 100000048 100000049 100000050

10,000 5,000 5,000 10,000 5,000 5,000 5,000 10,000 5,000 5,000 5,000 5,000 10,000 7,500 92,500

CAJPA ON-BOARDING MANUAL

October 31, 2020 Financials

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

12/08/20 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Balance Sheet

As of November 30, 2020 Nov 30, 20 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 15,624.69 22,578.53

162,778.37 94,884.52 380,433.27 638,096.16 660,674.69

Accounts Receivable 1200.00 · Accounts Receivable Total Accounts Receivable

157,205.00 157,205.00

Other Current Assets 1201 · YM Accounts Receivable 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

300.00 10,684.85 10,984.85 828,864.54

TOTAL ASSETS

828,864.54

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000.00 · Accounts Payable Total Accounts Payable

83,349.46 83,349.46

Other Current Liabilities 2600 · Deferred Revenue 2620 · Deferred Membership Dues Total 2600 · Deferred Revenue 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities Total Liabilities

56,000.00 56,000.00 50,686.87 106,686.87 190,036.33 190,036.33

Equity 3901.00 · TRNA

26,381.93

Retained Earnings

605,561.86

Net Income

6,884.42

Total Equity

638,828.21

TOTAL LIABILITIES & EQUITY

828,864.54

Page 1 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Profit & Loss Previous Year Comparison November 2020

Jan - Nov 20

Jan - Nov 19

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

115,637.50

65,325.00

50,312.50

18,541.65

4040 · CAJPA Dues Income 4040.1 · Current Year Dues 4040.3 · JPA Member Dues

77,791.65

59,250.00

4040.4 · Associate Member Dues

59,195.00

57,855.01

1,339.99

4,160.00

6,140.00

-1,980.00

141,146.65

123,245.01

17,901.64

141,146.65

123,245.01

17,901.64

0.00

627,225.00

-627,225.00

0.00

18,450.00

-18,450.00

1,060.00

3,550.00

-2,490.00

178,800.00

0.00

178,800.00

4076.2 · Sponsorships

139,700.00

0.00

139,700.00

4076.3 · Miscellaneous Income

1,350.00

0.00

1,350.00

Total 4076 · Pooling Today Income

319,850.00

0.00

319,850.00

Total 4080.0 · Scholarship Income

4.07

1,031.07

-1,027.00

Total 4090 · Assn Interest Income

5,491.54

11,974.73

-6,483.19

4093 · Tort Liability Contributions

271,500.00

0.00

271,500.00

2,300.00

4,125.00

-1,825.00

856,989.76

854,925.81

2,063.95

856,989.76

854,925.81

2,063.95

4,536.96

330,549.82

-326,012.86

514.27

5,010.17

-4,495.90

Total 6178 · Finance & Tech Workshop

1,850.00

24,729.22

-22,879.22

Total 6180 · Other Workshops and Training

1,447.02

3,743.32

-2,296.30

6182.10 · Platform/Productions

94,269.66

0.00

94,269.66

6182.20 · Keynote Speakers

74,250.00

0.00

74,250.00

6182.30 · Launch-Design/Emcee

12,100.00

0.00

12,100.00

9,987.84

0.00

9,987.84

190,607.50

0.00

190,607.50

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today

6182 · Pooling Today - Other Total 6182 · Pooling Today 6181 · Summit Series 6181.10 · SS-Current CEO Training

0.00

487.50

-487.50

6181.30 · SS-Board Governance Training

5,300.00

2,092.32

3,207.68

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

1,762.50

-678.38

0.00

3,495.39

-3,495.39

6,384.12

7,837.71

-1,453.59 -5,147.53

6181 · Summit Series - Other Total 6181 · Summit Series 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs 6185.50 · Accreditation Program Manager 6185.40 · Accreditation Cons - Studies 6185.70 · Printing-Manual & Certificates 6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program

Page 2 of 9

CAJPA ON-BOARDING MANUAL

1,750.00

6,897.53

12,000.00

12,990.00

-990.00

104,073.75

58,792.50

45,281.25

0.00

91.42

-91.42

615.62

3,298.59

-2,682.97

419.08

333.71

85.37

2,916.00

0.00

2,916.00

121,774.45

82,403.75

39,370.70

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Profit & Loss Previous Year Comparison November 2020

Jan - Nov 20 Total 6193 · Accounting Total 6345 · Bank Service Charge

Jan - Nov 19

$ Change

12,930.00

13,255.00

-325.00

2,613.46

18,638.01

-16,024.55

6200 · Meetings Total 6290 · Other Meetings

0.00

16,682.72

-16,682.72

Total 6210 · Accreditation Commitee Meetings

405.29

1,576.06

-1,170.77

Total 6220 · Board of Directors Meetings

559.39

5,657.54

-5,098.15

Total 6250 · Legislative Commitee Meetings

706.61

728.46

-21.85

0.00

4.19

-4.19

867.80

1,316.35

-448.55 -23,426.23

Total 6260.0 · LITL Committee Meetings Total 6270 · Prof Dev Committee Meetings Total 6200 · Meetings

2,539.09

25,965.32

11,930.65

11,187.36

743.29

Total 6330.00 · Legal Expenses

1,566.00

9,112.92

-7,546.92

Total 6340 · Dues & Memberships

3,310.00

11,661.00

-8,351.00

701.63

900.88

-199.25

77.50

216.79

-139.29

232.86

1,251.33

-1,018.47

276,759.95

244,371.97

32,387.98

847.90

1,500.54

-652.64

Total 6430 · Travel Expense

2,692.42

3,315.55

-623.13

Total 6440 · Website

8,889.56

14,712.88

-5,823.32

Total 6320 · Assn Insurance

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone

Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income

197,500.00

46,820.00

150,680.00

849,705.34

857,183.54

-7,478.20

7,284.42

-2,257.73

9,542.15

400.00

3,525.00

-3,125.00

400.00

3,525.00

-3,125.00

-400.00

-3,525.00

3,125.00

6,884.42

-5,782.73

12,667.15

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

Page 3 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Profit & Loss Budget vs. Actual November 2020

Jan - Nov 20

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

115,637.50

125,000.00

-9,362.50

92.51%

4040.3 · JPA Member Dues

77,791.65

4040.4 · Associate Member Dues

59,195.00

60,000.00

17,791.65

129.65%

85,500.00

-26,305.00

69.23%

4,160.00

6,000.00

-1,840.00

69.33%

141,146.65

151,500.00

-10,353.35

93.17%

141,146.65

151,500.00

-10,353.35

93.17%

Total 4070 · Fall Conference Income

0.00

617,975.00

-617,975.00

0.0%

Total 4073.00 · Finance & Tech Spring Training

0.00

21,500.00

-21,500.00

0.0%

1,060.00

3,500.00

-2,440.00

30.29%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income

Total 4074.0 · LITL Educational Programs 4076 · Pooling Today Income 4076.1 · Registration

178,800.00

4076.2 · Sponsorships

139,700.00

4076.3 · Miscellaneous Income

1,350.00

Total 4076 · Pooling Today Income

319,850.00

4075.0 · Summit Series Program 4075.1 · SS-Current CEO Training

0.00

35,000.00

-35,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

10,000.00

-10,000.00

0.0%

Total 4075.0 · Summit Series Program

0.00

45,000.00

-45,000.00

0.0%

Total 4080.0 · Scholarship Income

4.07

2,020.00

-2,015.93

0.2%

Total 4090 · Assn Interest Income

5,491.54

12,700.00

-7,208.46

43.24%

4093 · Tort Liability Contributions

271,500.00

400,000.00

-128,500.00

67.88%

2,300.00

3,500.00

-1,200.00

65.71%

856,989.76

1,382,695.00

-525,705.24

61.98%

856,989.76

1,382,695.00

-525,705.24

61.98%

4,536.96

389,425.00

-384,888.04

1.17%

514.27

6,900.00

-6,385.73

7.45%

Total 6178 · Finance & Tech Workshop

1,850.00

24,000.00

-22,150.00

7.71%

Total 6180 · Other Workshops and Training

1,447.02

3,500.00

-2,052.98

41.34%

Total 4095 · Misc Other Income Total Income Gross Profit Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

6182 · Pooling Today 6182.10 · Platform/Productions

94,269.66

6182.20 · Keynote Speakers

74,250.00

6182.30 · Launch-Design/Emcee

12,100.00

6182 · Pooling Today - Other Total 6182 · Pooling Today

9,987.84 190,607.50

6181 · Summit Series 6181.10 · SS-Current CEO Training

0.00

35,000.00

-35,000.00

0.0%

6181.30 · SS-Board Governance Training

5,300.00

10,000.00

-4,700.00

53.0%

6181.40 · SS-Pool ProfessionalsTraining

1,084.12

138,300.00

-137,215.88

0.78%

0.00

0.0%

6,384.12

183,300.00

-176,915.88

3.48%

1,750.00

7,000.00

-5,250.00

25.0%

12,000.00

0.00

100.0%

104,073.75

120,000.00

-15,926.25

86.73%

6185.60 · Certificates/Framing

615.62

2,500.00

-1,884.38

24.63%

6185.80 · ACCR-Postage

419.08

500.00

-80.92

83.82%

142,000.00

-20,225.55

85.76%

6185 · Accreditation Program - Other Total 6185 · Accreditation Program

2,916.00 121,774.45

Page 4 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Profit & Loss Budget vs. Actual November 2020

Jan - Nov 20 Total 6193 · Accounting Total 6345 · Bank Service Charge

Budget

$ Over Budget

% of Budget

12,930.00

13,545.00

-615.00

95.46%

2,613.46

19,075.00

-16,461.54

13.7%

6200 · Meetings Total 6290 · Other Meetings

0.00

16,000.00

-16,000.00

0.0%

Total 6210 · Accreditation Commitee Meetings

405.29

2,100.00

-1,694.71

19.3%

Total 6220 · Board of Directors Meetings

559.39

5,000.00

-4,440.61

11.19%

0.00

750.00

-750.00

0.0%

Total 6250 · Legislative Commitee Meetings

706.61

750.00

-43.39

94.22%

Total 6270 · Prof Dev Committee Meetings

867.80

1,300.00

-432.20

66.75%

0.00

750.00

-750.00

0.0%

2,539.09

26,650.00

-24,110.91

9.53%

Total 6240 · Finance Committee

Total 6280 · Technology Committee Total 6200 · Meetings Total 6320 · Assn Insurance

11,930.65

10,000.00

1,930.65

119.31%

Total 6330.00 · Legal Expenses

1,566.00

10,000.00

-8,434.00

15.66%

Total 6340 · Dues & Memberships

3,310.00

21,000.00

-17,690.00

15.76%

701.63

850.00

-148.37

82.55%

77.50

200.00

-122.50

38.75%

232.86

1,000.00

-767.14

23.29%

276,759.95

330,400.00

-53,640.05

83.77%

847.90

1,500.00

-652.10

56.53%

Total 6430 · Travel Expense

2,692.42

2,750.00

-57.58

97.91%

Total 6440 · Website

8,889.56

9,020.00

-130.44

98.55%

197,500.00

300,000.00

-102,500.00

65.83%

849,705.34

1,495,115.00

-645,409.66

56.83%

7,284.42

-112,420.00

119,704.42

-6.48%

-112,420.00

119,304.42

-6.12%

Total 6350 · Office Supplies Total 6370 · Postage & Delivery Total 6380 · Printing & Reproduction Total 6390 · Professional Fees 6420 · Telephone

Total 6500 · Tort Liability Expenses Total Expense Net Ordinary Income Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

400.00 400.00 -400.00 6,884.42

Page 5 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Profit & Loss by Class November 2020

Accreditation Studies

Fall Conference

Dues

Job Posting

Leg. Day

LTL Ed.

Pooling Today Scholarships

Tort Liability Data Analysis Spring (Fin. & Tech.) Summit Series Pr

Unclassified

TOTAL

Ordinary Income/Expense Total Income Gross Profit

115,637.50

141,146.65

0.00

2,300.00

0.00

1,060.00

319,850.00

4.07

0.00

271,500.00

5,491.54

856,989.76

115,637.50

141,146.65

0.00

2,300.00

0.00

1,060.00

319,850.00

4.07

0.00

271,500.00

5,491.54

856,989.76

0.00

4,536.96

Expense 6100 · Fall Conference Expense

0.00

6175 · Legislative Action Day Expense

0.00

514.27

0.00

514.27

6178 · Finance & Tech Workshop

0.00

1,850.00

0.00

1,850.00

4,536.96

6180 · Other Workshops and Training

0.00

1,447.02

0.00

1,447.02 190,607.50

6182 · Pooling Today

0.00

190,607.50

0.00

6181 · Summit Series

0.00

6,384.12

0.00

6,384.12

6185 · Accreditation Program 6193 · Accounting 6345 · Bank Service Charge 6200 · Meetings

121,774.45

0.00

121,774.45

0.00

12,930.00

0.00

2,613.46

405.29

0.00

2,133.80

2,539.09 11,930.65

6320 · Assn Insurance

0.00

11,930.65

6330.00 · Legal Expenses

0.00

1,566.00

6340 · Dues & Memberships

0.00

3,310.00

6350 · Office Supplies

0.00

701.63

6370 · Postage & Delivery

0.00

77.50

6380 · Printing & Reproduction

0.00

232.86

0.00

276,759.95

6390 · Professional Fees

0.00

6420 · Telephone

0.00

847.90

6430 · Travel Expense

0.00

2,692.42

6440 · Website

0.00

8,889.56

6500 · Tort Liability Expenses Total Expense Net Ordinary Income

847.90

0.00

197,500.00

0.00

197,500.00

122,179.74

0.00

4,536.96

0.00

514.27

1,447.02

190,607.50

0.00

1,850.00

6,384.12

197,500.00

324,685.73

849,705.34

-6,542.24

141,146.65

-4,536.96

2,300.00

-514.27

-387.02

129,242.50

4.07

-1,850.00

-6,384.12

74,000.00

-319,194.19

7,284.42

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

0.00

400.00

0.00

400.00

0.00

-400.00

-6,542.24

141,146.65

-4,536.96

2,300.00

-514.27

-387.02

129,242.50

4.07

-1,850.00

-6,384.12

74,000.00

-319,594.19

6,884.42

Page 6 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20 Accrual Basis

Prepaid Expense

As of November 30, 2020

Type

Date

Num

Name

Memo

Amount

1500 Â· Prepaid Expenses Bill

02/17/2020 1020-1000011521 YourMembership.com

Renewal 1/01/21-3/31/21 YM.com

Bill

09/10/2020 6052

Special Liability Ins 1/01/21-9/29/21

Alliant Insurance Services Inc.-V

TOTAL

1,375.00 9,309.85 10,684.85

Page 7 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

California Association of Joint Powers Authorities (CAJPA)

12/08/20

A/R Aging Detail

As of November 30, 2020

Type

Date

Num

Name

Open Balance

Current Invoice

11/30/2020 Pool-01

Keenan & Associates - Torrance

200.00

Invoice

11/30/2020 Pool-02

Lexipol - Frisco

200.00

Invoice

11/30/2020 Pool-03

Blue Shield of California

400.00

Invoice

11/30/2020 Pool-04

Mullen & Filipppi

200.00

Invoice

11/30/2020 Pool-06

REEP

200.00

Invoice

11/30/2020 Pool-07

ReLIEF

200.00

Invoice

11/30/2020 Pool-08

Laughlin, Falbo, Levy & Moresi - SF

400.00

Invoice

11/30/2020 Pool-09

STOPit Solutions

Total Current

400.00 2,200.00

1 - 30 Invoice

10/31/2020 Pool 103120

metroConnections, Inc {c}

Invoice

10/31/2020 RF16588794

STOPit Solutions

Total 1 - 30

32,425.00 2,500.00 34,925.00

31 - 60 Total 31 - 60 61 - 90 Invoice

09/30/2020 Pool 093020

metroConnections, Inc {c}

Total 61 - 90

59,375.00 59,375.00

> 90 Invoice

07/31/2020 Pool 073120

metroConnections, Inc {c}

38,000.00

Invoice

08/31/2020 Pool 083120

metroConnections, Inc {c}

22,705.00

Total > 90

60,705.00

TOTAL

157,205.00 metroConnections, Inc {c} each monthly invoice is the total of credit card payments received by Metro less a 5% processing fee

Page 8 of 9

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

CAJPA YM Accounts Receivable November 2020

Date 10/7/2020 11/2/2020 11/30/2020

Number 200004976 200004979 200005009

Balance

GL Code/Item Name 100 Job Posting-4095.1 100 Job Posting-4095.1 100 Job Posting-4095.1 300

Last Name

Organization

Fiero Crittenden Johnson

City of Merced Sacramento Suburban Water District County of El Dorado

300 Total YM Accounts Receivable

CAJPA ON-BOARDING MANUAL

November 30, 2020 Financials

CAJPA ON-BOARDING MANUAL

2020 Board & Committee Roster

2020 CAJPA Board and Committee Roster Officers President Vice President & AGRiP Rep. Past President Treasurer Secretary Director Director Director Director

First Name Gina Norm Andy John Janet Martin Melissa Craig Rose

Last Name Dean Lefmann Sells Stenerson Selby, ARM Brady Hernandez Schweikhard Burcina

Agency PRISM California JPIA ACWA JPIA Self‐Insured Schools of California (SISC) North Bay Schools Insurance Authority Schools Insurance Authority California Schools Risk Management JPA (CSRM) SMCSIG Redwood Empire Schools Insurance Group (RESIG)

Email Address gdean@csac‐eia.org nlefmann@cjpia.org asells@acwajpia.com jostenerson@kern.org janets@nbsia.org mbrady@sia‐jpa.org mhernandez@csjpa.org cschweikhard@smcsig.org rburcina@resig.org

Phone Number (916) 850‐7300 (562) 467‐8724 (916) 786‐5742 (661) 636‐4710 (707) 428‐1830 x 136 (916) 364‐1281 (909) 763‐4900 (650) 365‐9180 (707) 836‐0779 x 104

Committee Chairs Accreditation Finance LITL Technology Legislative Legal Affairs Professional Development Communications

Kimberly Puneet Marinda Bill Norman Mike Norman Norman

Dennis Behl Griese Scribner Lefmann Pott Lefmann Lefmann

Alameda County Schools Insurance Group (ACSIG) PRISM California Joint Powers Risk Management Authority BETA Healthcare Group California Joint Powers Insurance Authority (CJPIA) PRISM California JPIA California JPIA

kdennis@acsig.com pbehl@prismrisk.gov marinda@cjprma.org bill.scribner@betahg.com

(925) 225‐1030 x24 (916) 850‐7300 (925) 290‐1315 (916) 207‐8626 (562) 467‐8700

CAJPA ON-BOARDING MANUAL

mpott@csac‐eia.org

(916) 212‐1284

2020 Board & Committee Roster

CAJPA ON-BOARDING MANUAL

CAJPA 2021 - 2023 Strategic Plan

2021-2023 CAJPA Strategic Plan Goal 1: Ensure short and long term financial transparency and stability Objectives: Identify additional revenue opportunities to diversity CAJPA's income and reduce dependency on annual conference Explore partnerships and collaborative opportunities that provide cost‐effective benefits and future our mission *Continue to build Pooling Academy in partnership with AGRiP and NLC Risk *Support legislative coalitions on issues of concern such as CCWC and ; identify others as presented *Continue to seek financial support for the Tort Reform Data Project to offset project costs with the goal of fully funding the project Expand CAJPA's professional development offerings to different formats to increase participation and enhance revenues. Establish standards for financial operations *Provide annual financial report for 2020 with highlights and concerns on CAJPA's long term fiscal stability *Provide a proposed annual budget for the Board's review by the November board meeting for comments; in December for final approval

Responsible Party

Timeline

Treasurer, Executive Director, Staff

Ongoing

Staff, Board of Directors Executive Director, Administrative Director

Ongoing Dec‐21

Legislative Committee, Legislative Advocate, Executive Director

Ongoing

Board of Directors, Executive Director

Mar‐21

Professional Development Committee, Staff Treasurer, Executive Director, Accountant

Mar‐21 Feb‐21

Executive Director, Administrative Director, Accountant Treasurer, Executive Director, Accountant

November, December

*Provide monthly financial statements with budget notes on any red flags or abnormalities Treasurer, Executive Director, Administrative Director, Accountant *Work closely with the Treasurer to monitor CAJPA's cash flow, short‐ and long‐term fiscal stability Executive Director, Administrative Director, Accountant *Ensure annual audit is completed Executive Director, Administrative Director, Accountant

Monthly January, April, July, November/December Apr‐21

Goal 2: Champion the value of public agency risk sharing pools in California Objectives:

Responsible Party

Timeline

Administrative Director, Staff

Bi‐monthly

Administrative Director, Staff Administrative Director, Communications Director Administrative Director, Communications Director Executive Director, Communications Committee Legislative Committee, Communications Committee, Staff, Legislative Advocate Communications Committee, Staff

Weekly Ongoing Launch ‐ January 2021 Sep‐21 Ongoing Mar‐21

Support efforts of the Communications Committee including agenda development, minutes, packets and ensure the development of a final strategic communications plan Proactively communicate with members on all of CAJPA's programs, events and special projects to spark increased engagement and participation *Utilize Linked‐in and Facebooks as CAJPA social media tools Launch CAJPA's new website and keep it updated Update the AGRiP/CAJPA PR Toolkit Continue to brand CAJPA as the authoritative voice of public risk sharing pools Develop marketing plan for CAJPA scholarship program

Goal 3: Support successful public risk sharing through education and training Responsible Party Objectives: Continually evaluate members' needs and leverage membership data to deliver exceptional core services Administrative Director, Staff

Capitalize on opportunities to collaborate with members, partners and stakeholders in delivery exceptional education, advocacy and accreditation services Evaluate technology platforms to expand education and training services Continue work on the CAJPA/AGRiP Pooling Academy Continue to work on Summit Series with goal to offer virtual governance series (including taping of sessions to provide on demand via website as member benefit) and Current CEO program Oversee and deliver a successful annual conference (in‐person, virtual or hybrid) *Develop criteria to evaluate success of annual conference (attendance, revenues, exhibitors, etc.)

Timeline

Ongoing

Board of Directors, Committees, Staff, Legislative Advocate Professional Development Committee, Staff Administrative Director, Executive Director

Ongoing Mar‐21 Ongoing

Professional Development Committee, Staff

Ongoing

Professional Development Committee, Staff

Sep‐21

Administrative Director, Staff

Prepare, present and implement annual member recruitment and retention campaigns Respond to member inquiries within one business day Develop messages to communicate the value of CAJPA as not only an annual conference but advocacy, accreditation and professional development trainings

Administrative Director, Staff Staff

Aug‐21 Ongoing

Communications Committee, Staff

Apr‐21

Goal 4: Be the influential voice for California's public risk sharing pools Objectives:

Responsible Party

Timeline

Represent public risk sharing pools' interests in California legislative and regularly arenas

Board of Directors, Legislative Committee, Staff, Legislative Advocate

Ongoing

Develop relationships with policymakers, state agencies and stakeholders and participate in coalitions that educate and advocate on behalf of public risk sharing pools Board of Directors, Legislative Committee, Staff, Legislative Advocate Provide regular updates and educate CAJPA members on legislative and regulatory developments to ensure timely awareness Legislative Committee, Legislative Advocate, Staff Continue to expand CAJPA's grassroots advocacy Legislative Committee, Legislative Advocate, Staff *Host a successful Legislative Action Day (either in‐person or virtual and local) Legislative Committee, Legislative Advocate, Staff *Utilize Voters' Voice to generate letters of support or opposition of key bills Legislative Committee, Legislative Advocate, Staff *Build out the legislative data project Administrative Director, Staff, Legislative Committee *Develop key messages and effective legislative leave back packets Legislative Committee, Legislative Advocate, Staff Work with Board, Legislative Committee and consultants to identify strategies on possible tort reform efforts

Goal 5: Maintain operational efficiency and effectiveness Objectives: Finalize policies and procedures manual including all committees and ensure annual review moving forward Support CAJPA committees as pre‐determined by Board on an annual basis Establish ongoing process to evaluate AMC and set up annual review of scope to ensure its current and adequate resources are provided

Ongoing Ongoing Ongoing March‐21 Ongoing January‐21 March‐21 Ongoing

Responsible Party

Timeline

Administrative Director, Staff Administrative Director, Staff

Feb‐21 Ongoing

Executive Director

July‐21

CAJPA ON-BOARDING MANUAL

CAJPA 2021 - 2023 Strategic Plan

Establish associate partnership program to retain financial support of CAJPA from vendors *Develop annual sponsorship opportunities *Develop specific conference sponsorship opportunities and exhibitor program Develop and implement volunteer leadership onboarding program *Prepare written onboarding procedures and supporting documentation *Schedule onboarding volunteer training after the September board elections for any new leader Provide board packet one week prior to meeting including update on strategic plan and annual operating plan

Ongoing Ongoing Ongoing March‐21 Ongoing January‐21 March‐21 Ongoing

Responsible Party

Timeline

Administrative Director, Staff Administrative Director, Staff

Feb‐21 Ongoing

Executive Director

July‐21

Staff, Professional Development Committee Staff, Professional Development Committee Staff, Professional Development Committee Executive Director Administrative Director, Staff

January‐21 January‐21 January‐21 August‐21 August‐21

Administrative Director, Staff

November‐21

Administrative Director, Staff

Ongoing

CAJPA ON-BOARDING MANUAL

2021 Preliminary Budget

CAJPA 2021 Preliminary Budget

12:04 PM 11/04/20 Accrual Basis

Jan - Dec 20

2021

Projected

Budget

Ordinary Income/Expense Income 4010.00 ꞏ Accreditation Studies

115,637.50

125,000.00

116,500.00

4040.3 ꞏ JPA Member Dues

76,291.65

60,000.00

120,000.00

4040.4 ꞏ Associate Member Dues

59,195.00

85,500.00

60,000.00

4,160.00

6,000.00

4,000.00

139,646.65

151,500.00

184,000.00

4070.1 ꞏ Conference Registration Fees

0.00

262,000.00

159,120.00 reduce by 40%

4070.2 ꞏ Golf Registration Fees

0.00

16,875.00

16,000.00

4070.3 ꞏ Golf sponsorships

0.00

10,000.00

4070.4 ꞏ Exhibitor Income

0.00

141,600.00

85,035.00 reduce by 40%

4070.5 ꞏ Sponsorships

0.00

187,500.00

110,400.00 reduce by 40%

4040 ꞏ CAJPA Dues Income 4040.1 ꞏ Current Year Dues

4040.5 ꞏ Affiliate Member Dues Total 4040 ꞏ CAJPA Dues Income 4070 ꞏ Fall Conference Income

4070.9 ꞏ Room Credits

0.00

0.00 reduce by 40%

Total 4070 ꞏ Fall Conference Income

0.00

617,975.00

380,555.00

Total 4071.00 ꞏ Legislative Action Day Income

0.00

4073.1 ꞏ FT-Registration Fees

0.00

14,000.00

7,000.00

4073.2 ꞏ FT-Sponsorships

0.00

7,500.00

3,500.00

0.00

21,500.00

10,500.00

1,060.00

3,500.00

1,500.00

1,060.00

3,500.00

1,500.00

4076.1 ꞏ Registration

150,000.00

0.00

4076.2 ꞏ Sponsorships

150,000.00

0.00

300,000.00

0.00

0.00 10,000.00

4073.00 ꞏ Finance & Tech Spring Training

Total 4073.00 ꞏ Finance & Tech Spring Training 4074.0 ꞏ LITL Educational Programs 4074.1 ꞏ Registration Fees Total 4074.0 ꞏ LITL Educational Programs 4076 ꞏ Pooling Today Income

Total 4076 ꞏ Pooling Today Income 4075.0 ꞏ Summit Series Program 4075.1 ꞏ SS-Current CEO Training

0.00

35,000.00

4075.3 ꞏ SS-Board Governance Training

0.00

10,000.00

5,000.00

0.00

45,000.00

15,000.00

Total 4075.0 ꞏ Summit Series Program 4080.0 ꞏ Scholarship Income 4080.1 ꞏ Raffle Ticket Sales

0.00

1,000.00

0.00

4080.3 ꞏ Other Scholarship Income

0.00

1,000.00

4080.4 ꞏ SCH-Interest Income

3.81

20.00

0.00

Total 4080.0 ꞏ Scholarship Income

3.81

2,020.00

1,000.00

5,140.25

12,000.00

2,000.00

310.04

700.00

250.00

Total 4090 ꞏ Assn Interest Income

5,450.29

12,700.00

2,250.00

4093 ꞏ Tort Liability Contributions

271,500.00

400,000.00

10,000.00

2,200.00

3,500.00

1,000.00

2,200.00

3,500.00

1,000.00

835,498.25

1,382,695.00

722,305.00

835,498.25

1,382,695.00

722,305.00

4090 ꞏ Assn Interest Income 4090.1 ꞏ LAIF 4090.3 ꞏ Money Market

4095 ꞏ Misc Other Income 4095.1 ꞏ Website Job Postings Total 4095 ꞏ Misc Other Income Total Income Gross Profit

Page 1 of 5

CAJPA ON-BOARDING MANUAL

2021 Preliminary Budget

CAJPA 2021 Preliminary Budget

12:04 PM 11/04/20 Accrual Basis

Jan - Dec 20

2021

Projected

Budget

Expense 6100 ꞏ Fall Conference Expense 6110 ꞏ Printing and Materials 6100.35 ꞏ Tickets/Trifolds/Session HO

0.00

3,000.00

0.00

6100.45 ꞏ Mobile App.

0.00

6,000.00

0.00

6100.55 ꞏ Postage & Shipping

0.00

750.00

0.00

500.00

4,500.00

0.00

6100.65 ꞏ Registration Brochure/Logo Des.

0.00

2,000.00

0.00

6100.70 ꞏ FC-Signage

0.00

1,000.00

0.00

6100.80 ꞏ Supplies- Badges, Ribbons, Etc.

0.00

500.00

0.00

6100.75 ꞏ Sponsored Attendee Giveaways

0.00

40,000.00

0.00

Total 6110 ꞏ Printing and Materials

500.00

57,750.00

0.00

6113 ꞏ Exhibitor Expense

700.00

14,950.00

0.00

39,000.00

0.00

6118.40 ꞏ FC-Food & Beverage/Tips-Other

0.00

132,675.00

0.00

6118.20 ꞏ FC-Decorations and Centerpieces

0.00

3,000.00

0.00

6118.80 ꞏ FC-Music/Entertainment

0.00

15,000.00

0.00

6118.60 ꞏ FC-Meeting space/breakouts

0.00

10,000.00

0.00

6118 ꞏ Social Functions/F&B - Other

0.00

200.00

0.00

160,875.00

0.00

6100.60 ꞏ Printing/Design of Programs

6116 ꞏ Audio/Visual 6118 ꞏ Social Functions/F&B

Total 6118 ꞏ Social Functions/F&B 6120 ꞏ Administrative/Operations 6123 ꞏ Attendance Tracking / CPE

0.00

16,000.00

0.00

3,342.67

0.00

6129 ꞏ Event Cancellation Insurance

0.00

2,500.00

0.00

6133 ꞏ Grand Prize Drawing

0.00

4,000.00

0.00

6141 ꞏ Misc. Supplies/ Gifts/ Awards

0.00

1,000.00

0.00

6144 ꞏ Photographer

0.00

1,500.00

0.00

6158 ꞏ Staff Travel

0.00

8,500.00

0.00

3,342.67

33,500.00

0.00

6163.20 ꞏ Speaker Honorarium

0.00

50,000.00

0.00

6163.60 ꞏ Speaker Travel

0.00

5,500.00

0.00

6163.40 ꞏ Speaker Gifts

0.00

2,000.00

0.00

57,500.00

0.00

6167.80 ꞏ Tournament Exp/Green Fees

0.00

17,500.00

0.00

6167.30 ꞏ Food/beverge (Golf)

0.00

5,000.00

0.00

6167.40 ꞏ Insurance

0.00

600.00

0.00

6167.50 ꞏ Prizes/Gifts

0.00

1,500.00

0.00

6167.60 ꞏ Signage

0.00

1,250.00

0.00

25,850.00

0.00

6127 ꞏ FC-Credit Card Processing Fees

Total 6120 ꞏ Administrative/Operations 6163 ꞏ Speaker Fees/Travel Costs

Total 6163 ꞏ Speaker Fees/Travel Costs 6167 ꞏ Fall Conference Golf Tournament

Total 6167 ꞏ Fall Conference Golf Tournament Fall Conference Other

0.00

4,542.67

389,425.00

233,655.00

6130.60 ꞏ Program printing & production

0.00

1,750.00

0.00

6175.40 ꞏ Program materials & Regis exp

514.27

0.00

6170.60 ꞏ Food and Rental

0.00

2,600.00

0.00

6175 ꞏ Legislative Action Day Expense - Other

0.00

2,550.00

2,500.00

514.27

6,900.00

2,500.00

Total 6100 ꞏ Fall Conference Expense

233,655.00 reduce by 40%

6175 ꞏ Legislative Action Day Expense

Total 6175 ꞏ Legislative Action Day Expense 6178 ꞏ Finance & Tech Workshop

Page 2 of 5

CAJPA ON-BOARDING MANUAL

2021 Preliminary Budget

CAJPA 2021 Preliminary Budget

12:04 PM 11/04/20 Accrual Basis

Jan - Dec 20

2021

Projected

Budget

6178.20 ꞏ FT-Audio/Visual

0.00

7,000.00

6178.40 ꞏ FT-Program printing prod

0.00

1,000.00

0.00

350.00

1,000.00

0.00

1,500.00

15,000.00

0.00

7,500.00

1,850.00

24,000.00

7,500.00

1,447.02

3,500.00

250.00

1,447.02

3,500.00

250.00

6182.10 ꞏ Platform/Productions

0.00

6182.20 ꞏ Keynote Speakers

0.00

6182.30 ꞏ Launch-Design/Emcee

0.00

6182 ꞏ Pooling Today - Other

0.00

6178.60 ꞏ FT-Program mat & Regis exp 6178.80 ꞏ FT-Food and Beverage 6178 ꞏ Finance & Tech Workshop - Other Total 6178 ꞏ Finance & Tech Workshop

0.00

6180 ꞏ Other Workshops and Training 6180.10 ꞏ LITL Programs Total 6180 ꞏ Other Workshops and Training 6182 ꞏ Pooling Today

Total 6182 ꞏ Pooling Today

125,000.00

6181 ꞏ Summit Series 6181.10 ꞏ SS-Current CEO Training

0.00

35,000.00

6181.30 ꞏ SS-Board Governance Training

5,300.00

10,000.00

5,000.00 Host and Video

6181.40 ꞏ SS-Pool ProfessionalsTraining

55,541.00

138,300.00

101,380.00 Pooling Academy

0.00

60,841.00

183,300.00

106,380.00

6181 ꞏ Summit Series - Other Total 6181 ꞏ Summit Series

0.00

6185 ꞏ Accreditation Program 6185.20 ꞏ Accreditation Consultant-Mtgs

1,750.00

7,000.00

1,800.00

6185.50 ꞏ Accreditation Program Manager

12,000.00

6185.40 ꞏ Accreditation Cons - Studies

88,548.75

120,000.00

112,500.00

6185.60 ꞏ Certificates/Framing

615.62

2,500.00

2,000.00

6185.80 ꞏ ACCR-Postage

419.08

500.00

600.00

2,916.00

0.00

106,249.45

142,000.00

128,900.00

9,400.00

10,000.00

10.00

25.00

0.00

3,500.00

6185 ꞏ Accreditation Program - Other Total 6185 ꞏ Accreditation Program 6193 ꞏ Accounting 6193.20 ꞏ Annual Financial Audit 6193.40 ꞏ Year End Tax 6193.60 ꞏ Tax Preparation 6193.70 ꞏ Business Filings Total 6193 ꞏ Accounting

0.00

20.00

9,410.00

13,545.00

6345 ꞏ Bank Service Charge A42 ꞏ Checking Account B49 ꞏ Credit Card Processing Fees 6345 ꞏ Bank Service Charge - Other Total 6345 ꞏ Bank Service Charge

548.00

0.00

2,213.81

19,000.00

8,000.00

0.00

75.00

2,761.81

19,075.00

8,075.00

6200 ꞏ Meetings 6290 ꞏ Other Meetings 6297 ꞏ Strategic Planning 6297.20 ꞏ Facilitators

0.00

6297.60 ꞏ F&B, Facility, Travel

0.00

16,000.00

500.00

6297 ꞏ Strategic Planning - Other

0.00

16,000.00

500.00

0.00

16,000.00

500.00

Total 6297 ꞏ Strategic Planning Total 6290 ꞏ Other Meetings

Page 3 of 5

CAJPA ON-BOARDING MANUAL

2021 Preliminary Budget

CAJPA 2021 Preliminary Budget

12:04 PM 11/04/20 Accrual Basis

Jan - Dec 20

2021

Projected

Budget

6210 ꞏ Accreditation Commitee Meetings 6210.20 ꞏ AC-Copies & Postage

0.00

500.00

50.00

6210.50 ꞏ AC-Food & Beverage

405.29

1,400.00

0.00

200.00

0.00

405.29

2,100.00

50.00

6220.20 ꞏ Board Member Travel

101.79

2,500.00

1,500.00

6220.60 ꞏ BOD-Food & Beverage

457.60

2,500.00

1,250.00

559.39

5,000.00

2,750.00

0.00

750.00

250.00

0.00

750.00

250.00

6210 ꞏ Accreditation Commitee Meetings - Other Total 6210 ꞏ Accreditation Commitee Meetings 6220 ꞏ Board of Directors Meetings

Total 6220 ꞏ Board of Directors Meetings 6240 ꞏ Finance Committee 6240.60 ꞏ FIN-Food & Beverage Total 6240 ꞏ Finance Committee 6250 ꞏ Legislative Commitee Meetings 6250.60 ꞏ LC-Member Travel Expense 6250.40 ꞏ LC-Food & Beverage 6250.20 ꞏ LC-Copies & Postage Total 6250 ꞏ Legislative Commitee Meetings

15.00

0.00

641.61

750.00

500.00

50.00

0.00

706.61

750.00

500.00

6260.0 ꞏ LITL Committee Meetings 6260.40 ꞏ JR-Food & Beverage Total 6260.0 ꞏ LITL Committee Meetings

0.00

500.00

0.00

500.00 500.00

6270 ꞏ Prof Dev Committee Meetings 6270.40 ꞏ EC-Food & Beverage

335.20

650.00

6270 ꞏ Prof Dev Committee Meetings - Other

532.60

650.00

0.00

867.80

1,300.00

500.00

6280.10 ꞏ TC-Food & Beverage

0.00

750.00

250.00

Total 6280 ꞏ Technology Committee

0.00

750.00

250.00

2,539.09

26,650.00

5,300.00

11,930.65

10,000.00

12,000.00

0.00

11,930.65

10,000.00

12,000.00

6330.60 ꞏ Attorney Fees

1,566.00

2,000.00

6330.20 ꞏ Amicus Briefs

0.00

8,000.00

1,566.00

10,000.00

Total 6270 ꞏ Prof Dev Committee Meetings 6280 ꞏ Technology Committee

Total 6200 ꞏ Meetings 6320 ꞏ Assn Insurance 6320.10 ꞏ Liability and E&O 6320 ꞏ Assn Insurance - Other Total 6320 ꞏ Assn Insurance 6330.00 ꞏ Legal Expenses

Total 6330.00 ꞏ Legal Expenses 6340 ꞏ Dues & Memberships 6340.30 ꞏ CA Coalition on Workers Comp 6340.20 ꞏ AGRIP 6340.10 ꞏ CA Public Private Alliance Total 6340 ꞏ Dues & Memberships

3,310.00

3,500.00

0.00

11,500.00

0.00

6,000.00

0.00

3,310.00

21,000.00

15,000.00

6350 ꞏ Office Supplies 6350.40 ꞏ Office Supplies-Misc.

0.00

100.00

757.11

750.00

757.11

850.00

6370.90 ꞏ Administrative

83.20

200.00

Total 6370 ꞏ Postage & Delivery

83.20

200.00

6350.60 ꞏ Records Storage 6350 ꞏ Office Supplies - Other Total 6350 ꞏ Office Supplies

0.00

6370 ꞏ Postage & Delivery

Page 4 of 5

CAJPA ON-BOARDING MANUAL

2021 Draft Budget

CAJPA 2021 Preliminary Budget

12:04 PM 11/04/20 Accrual Basis

Jan - Dec 20

2021

Projected

Budget

6380 ꞏ Printing & Reproduction 6380.80 ꞏ Stationery Supplies 6380.60 ꞏ Misc. Printing & Reproduction Total 6380 ꞏ Printing & Reproduction

7.30

500.00

0.00

206.32

500.00

250.00

213.62

1,000.00

250.00

254,250.00

290,000.00

6390 ꞏ Professional Fees 6390.60 ꞏ Branding Consultant 6390.10 ꞏ Association Management

0.00 314,250.00

6390.40 ꞏ Legislative Advocacy 6390.42 ꞏ FPPC Filings 6390.44 ꞏ Expenses 6390.46 ꞏ Retainer

0.00

150.00

1,091.37

1,000.00

75,000.00

85,000.00

76,091.37

76,150.00

86,150.00

390,341.37

330,400.00

376,150.00

6410.40 ꞏ Scholarships

0.00

6410 ꞏ Scholarship Expenses - Other

0.00

951.68

1,500.00

1,200.00

Total 6390.40 ꞏ Legislative Advocacy Total 6390 ꞏ Professional Fees 6410 ꞏ Scholarship Expenses

Total 6410 ꞏ Scholarship Expenses 6420 ꞏ Telephone 6430 ꞏ Travel Expense 6430.60 ꞏ Misc. Travel & Lodging 6430.50 ꞏ PARMA Travel & Marketing Total 6430 ꞏ Travel Expense

0.00

500.00

0.00

2,692.42

2,250.00

500.00

2,692.42

2,750.00

500.00

6440 ꞏ Website 6440.10 ꞏ Domain Fee

47.85

20.00

8,676.71

9,000.00

125.00

0.00

8,849.56

9,020.00

300,000.00

0.00

300,000.00

0.00

Total Expense

1,035,850.92

1,495,115.00

931,275.00

Net Ordinary Income

-200,352.67

-112,420.00

-208,970.00

6440.70 ꞏ Software & Licensing 6440.50 ꞏ Monthly Hosting 6440 ꞏ Website - Other Total 6440 ꞏ Website 6500 ꞏ Tort Liability Expenses 6500.01 ꞏ Consultant Fees 6500 ꞏ Tort Liability Expenses - Other Total 6500 ꞏ Tort Liability Expenses

Other Income/Expense Other Expense 8110 ꞏ Previous Years Adjusments 6900 ꞏ Uncategorized Expenses Total Other Expense Net Other Income Net Income

400.00

0.00

-5.71

0.00

394.29

0.00

-394.29

0.00

-200,746.96

-112,420.00

-208,970.00

Page 5 of 5

CAJPA ON-BOARDING MANUAL

2021 Draft Budget

CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

CAJPA Staff Responsibilities Catherine Smith (Executive Director): casmith@cajpa.org / (916) 996-4345 • Nominating Committee Lead* o Board Elections • Annual Budget Lead • Strategic Plan Lead • Summit Series – Board Governance Lead • Legislative Committee Support • Communications Committee Support Carmen Berry (Administrative Director): cberry@cajpa.org / (916)-267-5772 • Board of Directors Meeting Lead* • Professional Development Committee Lead* • Legislative Committee Lead* • Legal Affairs Committee Lead* • Accreditation Program Lead • VoterVoice • Invoice Coding/Check Runs • Accreditation Committee Support • Annual Budget Support • Strategic Plan Support • Weekly Email Oversight • Annual Audit Oversight • Scholarship Program Oversight • Program Oversight o Finance & Technology Spring Workshop o Legislative Action Day o LITL Program o Annual Conference o Summit Series o Pooling Academy o Annual Meeting Angelique Grellus (Coordinator): agrellus@cajpa.org / (916) 231-2139 • LITL Committee Lead* • Finance Committee Lead* • Technology Committee Lead* • Finance & Technology Spring Workshop Lead • LITL Program Lead • Summit Series – Current CEO Lead • PD Committee Support • Board Meeting Support

CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

Abi Hague (Coordinator): ahague@cajpa.org / (916) 231-2139 • Accreditation Committee Lead* • Communications Committee Lead* • Legislative Action Day Lead • Annual Conference Exhibitor/Sponsor Lead • Membership Renewal Process Lead • Accreditation Program Support o Secure presenters for approved studies o Collect final studies to be posted • Legislative Committee Support • PD Committee Support • Board Meeting Support Rayneedae Garcia (Assistant): rgarcia@cajpa.org / (916) 231-2139 • CAJPA Program Registration o Finance & Technology Spring Workshop o Legislative Action Day o LITL Program o Annual Conference o Summit Series o Pooling Academy o Annual Meeting • Meeting Minutes o Board o PD Committee o Legislative Committee o Finance Committee o Technology Committee o LITL Committee o Accreditation Committee o Communications Committee Manage info@cajpa.org emails YM Dashboard Membership Renewals and Reports Support Creating Invoices Job Posting Invoices/Payments Accreditation Program Support o Application approval o Check processing o Updating spreadsheet o Mailing certificates

CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

MAMS (Teri Anticevich/Marisa Anticevich/Beth Ramirez) Teri: teri@cajpa.org / (951) 780-7997 • Annual Conference o Budget/Program/Site Selection/Exhibitor Sponsor Sales Launch (Audie Whitt/David Garrison): Audie: • Website Updates • Emails • Job Postings • Communications Committee Support • Posting Accreditation Studies • Graphic Design Drive (Amanda Smith/Justin Lewis): • Legislative Data Portal • IT Support Accounting (Joanie Bockus/Najib Ghafari): Joanie: jbockus@cajpa.org / (916) 231-2139 • Check Runs • Monthly Financials • Annual Budget • Open A/R • Annual Audit • Check Processing *Calendar/website updates, marketing emails, Doodle polls and packet preparation is managed (or delegated) by the Committee lead

CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

CAJPA ON-BOARDING MANUAL

BOARD OF DIRECTORS ON-BOARDING MANUAL

2021 CAJPA ON-BOARDING MANUAL