REGISTER AS A SPONSOR!
DEAR CMTA SPONSOR:
The California Municipal Treasurers Association (CMTA), established in 1958, has long been committed to enhancing the treasury function in local government. As our organization continues to grow, we’ve expanded our focus to include crucial areas like debt issuance and management, alongside our core educational training in treasury management and investments.
We are thrilled to announce our 2025 Annual Conference, themed “Ocean of Opportunities: Navigating Financial Tides.” This premier event, taking place April 22–25, 2025, will be hosted at the Hyatt Regency Monterey Hotel And Spa, offering a beautiful and inspiring setting to bring together over 150 city, county, and special district professionals. Our attendees will experience three tracks of concurrent education sessions designed to provide unparalleled learning and networking opportunities.
At CMTA, we recognize that the most impactful improvements in our profession come through strong partnerships between the private and public sectors. That’s why we’re extending an invitation for you to join us as a sponsor. With a range of sponsorship packages available, you’ll gain visibility not only during the conference but throughout the entire calendar year, ensuring continued access and exposure to our members.
Your support is instrumental in helping us deliver an exceptional conference and valuable educational experiences for our CMTA members. We look forward to collaborating with you, fostering connections, and building a better future together. Let’s navigate the financial tides and seize the ocean of opportunities that lie ahead!
We can’t wait to see you in Monterey!
NADIA FEESER
HEIDI SCHOEPPE
CMTA PRESIDENT COMMERCIAL LIAISON
HOTEL INFORMATION
Hyatt Regency Monterey Hotel And Spa
The special CMTA room rate is $249 single/ double, plus taxes and fees. There is a mandatory resort fee, discounted to $15 (plus tax) per night which includes complimentary self-parking, guestroom internet, complimentary in-room reusable water bottles, use of the fitness center, and complimentary shuttle to/from Monterey Airport.
Hotel room block information coming soon.
The cut-off date for these special rates is March 21, 2025, but rooms may not be available until then, so get your reservation in early.
We look forward to welcoming you to Monterey and CMTA!
SPONSORSHIP BENEFITS
CMTA is happy to offer both conference and year-round sponsor benefits! Benefits apply for the 2025 calendar year.
ADDITIONAL BENEFIT DETAILS
Please find additional details below for some of our offered benefits!
CONFERENCE REGISTRATIONS
With conference registration comes access to all of the seminars, the Icebreaker Reception on Wednesday and the Grand Evening Event on Thursday. Note: Pre-conference sessions require an additional registration.
ELIGIBLE SPONSORS MAY SUBMIT ONE PPT SLIDE
You may submit one PPT slide to be included in the rotating PPT deck to be displayed during breaks or lunches. Must be in 16:9 format. Design is the responsibility of the company.
ATTENDEE BAG ITEM
Specified exhibitors are able to provide an item for the attendee bags. Items must be pre-approved and may not be a paper flier. Costs for production and shipping of this item are the exhibitor’s responsibility. Shipping information will be provided.
EXHIBIT HALL GAME CARD
Specified sponsors will be included complimentary in the exhibit hall game card, which is meant to foster more interaction from attendees.
CMTA MEMBER LIST UPDATE
Specified sponsors will receive a list of CMTA members and their contact information later in the year.
ARTICLE OPPORTUNITY (WEB-BASED)
Specified sponsors can provide educational articles which CMTA will distribute to members via email.
FIRM/COMPANY PROFILE IN DIGITAL PUBLICATION
Specified sponsors will be highlighted in a digital publication (emailed) with a short company description. To take place throughout the year.
TRADE SHOW CONTACTS
Sponsor/Exhibitor Contact
Delicia Beltran - ddonatien@cmta.org - 916-231-2131
Promotional Publications/Logos/Ads/Design
Audie Whitt - awhitt@cmta.org
CONFERENCE EXHIBITOR DETAILS
• Setup will take place Wednesday, April 23rd from 7:30 a.m. - 11:00 a.m.
• Tear down will take place Thursday, April 24th from 4:30 p.m. - 6:00 p.m.
• All exhibitor displays must fit within the space limitation of approx. 6’ for one exhibit table.
• Each exhibit comes with (1) 2’ by 6’ draped table, two chairs, and one waste basket.
• Electricity or other special needs are not included in sponsorships. Information will be provided to contract those services through the hotel and onsite AV company.
EXHIBITOR BOOTH SELECTION
Booth selection will begin once online registration closes. Booth selection priority is given according to sponsorship level and date of registration. No sponsorship level can be held for a company; sponsorship levels are determined solely by the date and time a registration is completed. CMTA will make every effort to place exhibitors in the area of their choice; however, CMTA does reserve the right to place or relocate any exhibitor based on what is best for the Exhibit Hall as a whole.
EXHIBIT HALL HOURS
(subject to change)
Wednesday, April 23, 2025
• Exhibit set-up: 7:30 a.m. – 11:00 a.m.
• Exhibits open: 11:00 a.m. – 5:15 p.m.
Thursday, April 24, 2025
• Exhibits open: 8:00 a.m. – 4:30 p.m.
• Exhibit break-down: 4:30 p.m. – 6:00 p.m.
DEADLINES AND REGISTRATION
• March 21, 2025 – Conference Sponsorship Registration Closes. Annual sponsor registration is still available, but you must be registered by this date to receive conference benefits.
• March 21, 2025 – All complimentary conference attendees submitted (minor replacements may occur).
• March 21, 2025 – No refunds after this date for all sponsorship levels (refunds prior to this date incur a $100 administrative fee).
• March 21, 2025 – Last day to make hotel reservations at discounted rate.
PROGRAM AD DIMENSIONS
Your ad must be the correct dimensions and in a PDF format - 300dpi.
Full Page Ad:
• 8.5”wide by 11” tall
Half Page (Vertical Only):
• 4.25”wide by 11” tall
Quarter Page (Vertical Only):
• 4.25”wide by 5.5” tall
WEBSITE AD DIMENSIONS
Homepage Banner Ads
• Large Ad: 1200 pixels wide by 200 tall
• Medium Ad: 600 pixels wide by 150 tall
Event Banner Ad
• Medium Ad: 600 pixels wide by 150 tall
HIGH RESOLUTION LOGO
You must send your logo in either an eps or ai vector format. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable. Please submit logos by email to launch@smithmooreassoc.com.
ADMINISTRATIVE DETAILS, TERMS, AND CONDITIONS
REGISTRATION
It is the Sponsor’s responsibility to ensure their event participants registered are aware of and agree to these Terms & Conditions. By registering on their behalf, Sponsor warrants that they have been made aware of these Terms & Conditions and that they agree to them.
CONFERENCE EXHIBIT INSTALLATION & TEARDOWN BY SPONSOR
Sponsor must install and take down exhibits according to this schedule: Installation of exhibits will take place on Wednesday, April 23, 2025, from 7:30 a.m. - 11:00 a.m. Teardown of exhibits will be Thursday, April 24, 2025, from 4:30 p.m. - 6:00 p.m.
Times are subject to change. Any changes to setup or teardown times will be communicated prior to the event. Dismantling of exhibits prior to the official closing of exhibit hours is not permitted.
CONFERENCE EXHIBIT HOURS
Exhibit hours are as follows. Times are subject to change. Any changes to exhibit hours will be communicated prior to the event.
Wednesday, April 23, 2025
• Exhibit set-up: 7:30 a.m. – 11:00 a.m.
• Exhibits open: 11:00 a.m. – 5:15 p.m.
Thursday, April 24, 2025
• Exhibits open: 8:00 a.m. – 4:30 p.m.
• Exhibit break-down: 4:30 p.m. – 6:00 p.m.
PAYMENT
If full payment is not received by March 29th, CMTA reserves the right to cancel space without refunding any deposits paid.
CONFERENCE EXHIBIT SPACE
Exhibits shall be confined to assigned space and shall not extend into aisles or across another exhibit space or impede the visibility of another exhibit space.
ON-SITE CONFERENCE REGISTRATION
Event badges will be required to enter all CMTA event areas. Sponsors may check in and receive badges during registration hours.
REGISTRATION DEADLINES
Cancellations will be accepted and refunded, minus a $100 administrative fee, through March 21, 2025. Refunds are not available after this date. No shows will not be refunded and, if unpaid, will be billed. Canceling your registration does not automatically cancel your hotel and travel arrangements. You are responsible for canceling your own hotel and travel reservations.
CONFERENCE SHOW FLOOR RULES/CONDUCT
• All attendees are expected to conduct themselves in a professional manner.
• Disruptive behavior of any kind will not be tolerated.
DAMAGE TO CONFERENCE PREMISES
Sponsor shall be liable for any and all damages to the venue premises caused by Sponsor, its employees and/or agents including but not limited to any defacement, marring, or other damage. Sponsor shall not permit any of its employees to drive nails, staples, hooks, tacks, screws or other such items into walls or other surfaces. No decorations, adhesives, or tapes that would deface the premises shall be used. Sponsor shall not make, nor shall it allow its employees and/ or agents to make any alterations of any kind to the premises. Sponsor shall pay CMTA for any and all damages assessed by the venue to CMTA as a result of the acts of Sponsor or its employees and/or agents in any area of the venue premises.
CONFERENCE CLEAN-UP FEES
Sponsor is responsible for leaving the premises in the same condition it was found. In the event that CMTA is charged a fee by the venue for cleanup as a result of Sponsor or its employees’ activities during the event, such fee shall be invoiced by CMTA to Sponsor, and Sponsor agrees to remit the invoiced amount to CMTA within fifteen (15) days of receipt of said invoice.
EXHIBITING WITH PARTNERS AND NONREGISTERED ORGANIZATIONS
Sponsor shall not assign, sublet, or share its exhibit space with any other entity, firm, or organization. Sponsor shall not allow any other entity, firm, or organization to exhibit or engage in any promotional activities in Sponsor’s exhibit space, the exhibit area or the venue. Failure to comply with this provision may result in termination of Sponsor’s participation in event and removal from the venue, at the sole discretion of CMTA or its officially designated event management. In the event of termination pursuant to this provision, Sponsor shall not be entitled to any refund of any fees paid for registration and participation.
CONFERENCE SPONSOR EVENTS
Written, pre-approved consent from CMTA is required for any Sponsor event or function to take place during event hours, which event shall not conflict with the Exhibit Hours or other CMTA scheduled events, whether before or after hours. Sponsor is expressly limited to the Sponsor’s own exhibit space or, if applicable, the Sponsor’s own presentation. Violation of this provision may result in termination of Sponsor’s
continued participation in event. CMTA reserves the right to capture, or hire other parties to capture, images, audio and video at the event to be used in promotional materials. By participating in the CMTA trade show, you consent to such photography, audio, or video recording and waive all rights you may have to any claims for payment or royalties in connection with any streaming, webcasting, televising or other publication of these materials.
USE OF CMTA’S NAME AND LOGOS
Sponsor shall not use the event name or logo, or other CMTA logo in any form without the prior express, written permission of CMTA, however, Sponsor shall be permitted to use CMTA’s name in email communications that Sponsor sends to conference attendee whose emails addresses CMTA provides to Sponsor.
COMPLIANCE WITH APPLICABLE LAWS AND VENUE REGULATIONS
Sponsor shall comply with all applicable Federal, State, and Local laws and regulations and any rules and regulations of the Venue in performance of this Agreement.
CONFERENCE SECURITY
CMTA (and its host facility) accepts no responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident or other causes, but will use all reasonable care to protect them against such loss. In all cases, occupants wishing to insure their property must do so at their own expense. Exhibitors are encouraged not to leave exhibits unattended at any time. CMTA (and its host facility) is not responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed.
INDEMNIFICATION
The Sponsor agrees to protect, save and hold CMTA harmless for any damages or charges imposed for violations of any law ordinance, whether occasioned by the negligence of the Sponsor or those holding under the Sponsor as well as to strictly comply with the applicable terms and conditions contained in the agreement between event facilities and CMTA regarding the exhibition premises; and further, Sponsor shall at all times protect, indemnify, save and hold harmless CMTA against and from any and all losses,
costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or person, including the Sponsor, its agents, employees and business invitees, which arises from or out of or by reason of said Sponsor’s occupancy and the use of the exhibition premises or part thereof.
FORCE MAJEURE
CMTA shall not be held responsible for any loss, damage, or delay due to explosions, fires, flood, catastrophic weather conditions or other elements of nature or acts of God, epidemics, pandemics, strikes, lockouts, governmental restrictions, enemy action, civil commotion, failures or fluctuations in electrical power or telecommunications service or equipment or other causes beyond the reasonable control of CMTA.
GOVERNING LAW
This agreement shall be governed, interpreted and enforced in accordance with the laws of the State of California without regard to its conflict of law provisions, and any dispute relating to this agreement must be brought exclusively in a court with appropriate jurisdiction.
ASSUMPTION OF RISK
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the CDC, senior citizens and guests with underlying medical conditions are especially vulnerable. Any interaction in any public place poses an elevated risk of being exposed to COVID-19. We cannot guarantee that you will not be exposed during your visit. By attending, you voluntarily assume all risks related to exposure to COVID-19.
