USAGE GUIDE Open door innovation.
We have an open-door, co-innovation philosophy and embrace innovation for social change. We believe every community should have the access, tools and skills to shape its own story, identity and future. Collaborators welcome.
Table of Contents
2 Introduction
26
Booking Information
4
27
Rental Policies
29
Specialized Room Reservations
8 Reception
30
Think Tank and Observatory
10
Viewing Lounge and Catering Bar
32
AR/VR Studio (inquire)
12
The Forum
Studio B Sound Booth (inquire)
14
Digital Storytelling Hub
16
Strategic Communications Hub
34
Special Rental Rates
6
Overview and Floorplan
Blue Sky Room
18 HackerSpace 20 MakerSpace 22
Huddle Rooms 1 and 2
24
Think Tank
2
The WVU Reed College of
brainstorming sessions
Media Innovation Center
Skype/Google Hangout sessions
spaces and technology
receptions
are ideal for hosting:
panel events
meetings small business or corporate small and mid-size teams student groups and clubs creative teams
Located in the heart of West Virginia University’s Evansdale Campus, the Reed College of Media Innovation Center is housed in the brand new Evansdale Crossing building. This premier digital innovation center provides the space, technology and culture that is perfect for innovation related meetings, workshops, research and events. With almost 10,000 square feet of space,
The Media Innovation Center is a BYOD
the center provides the environment for
(bring your own device) learning and
collaborative work and networking as well as
meeting environment. Numerous work
designated spaces that could be utilized for
stations in the Center provide a built-in or
breakout sessions or private meetings. The
app connection for your laptop or tablet
Center provides the environment to bring team
to be viewed on a larger monitor to share
members, guests or clients together from
with your colleagues and guests. A Mac
multiple locations in a live-streamed event.
laptop cart is available for rental.
The event can also be recorded and made available as on-demand content post-event.
Step inside the Center‌ live presentations
media gallery exhibits
hackathons
recorded presentations
hands-on workshops or classes
makathons
broadcasts
small conferences
community training
webcasts/podcasts
coding sessions 3
Overview and Floorplan 428
427
Huddle 2
Huddle 1
p.22
p.22
426
Hacker Space p.18
424
422
Director's Office
Shared Office
429
421
Strategic Communications Hub
425
Forum p.12
Digital Storytelling Hub
p.16
p.14
440 438
Observ. Room p.28
4
Think Tank p.24
442
444
Maker Space
AR/VR Studio
p.20
p.32
The Center, designed for multidisciplinary collaboration, features modern spaces and ample technology. Viewing Lounge
e
flexible, comfortable seating
p.10
420A
Catering Bar 420
420B
Studio B
Reception
Blue Sky Room p.6
p.8
workbenches and lab spaces device docking webcams and microphones gallery and exhibit space multimedia interview studio
Interview/ Sound Studio
live-streaming technology rolling white boards
p.32
MIC Entrance
A/V equipment whiteboard tables for brainstorming
Elevators When planning your event, please remember to calculate time to set up and clean up
Restrooms
when determining the amount of time to reserve the space. Full day (8 hours) and half day (4 hours) options are available. Full day rates for weekdays are listed for each space. WVU rate is for WVU employees/students. Public rate is for all other individuals. 5
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
6
BLUE SKY ROOM
Blue Sky RoomÂÂ
WVU Rate - $300 | Public Rate - $400 Our signature meeting space features floor to ceiling glass walls with a sky backdrop for brainstorming, Skype sessions and meet-ups. This front-door concept space helps convey to users that a blue-sky, no-boundary attitude is welcome here.
Room Features: 70-inch presentation screen Crestron touch screen control panel 1 HDMI port Landline telephone access Webcam and room mic
Room Seating Configurations: Round conference table with 6 chairs Total seating: 6
Ideal For:
small corporate meetings, team meetings, brainstorming sessions, conference calls with project partners 7
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
8
RECEPTION
Reception
This space is not able to be reserved separate from the Viewing Lounge and Catering Bar area (see page 11). This area provides a 10ft long reception desk for event registration or greeters. This space provides a large open entry for guests to mingle before making their way into the Studio B, Viewing Lounge and Catering Bar area. Space features wall mounted dry erase black boards and presentation screen for welcome photos, video or web-page displays. See page 34 for information about renting these areas on a weekend along with The Forum.
9
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
10
VIEWING LOUNGE AND CATERING BAR
Ideal For:
Viewing Lounge and Catering Bar WVU Rate- $700 | Public Rate - $800
receptions, panel events, multimedia interviews, broadcasts, webcasts, podcasts
Our lounge is designed as a collaborative study and work area as well as a networking, reception and small events space with catering bar. Our adjacent studio space enables streaming presentations, multimedia interviews, panel events, webcasting, broadcasting and podcasting. The brick clad corridor into the open Forum holds a gallery of exhibits from diverse media artists and photographers. Rates include the use of the entire entry area (excluding Blue Sky room), general cleaning fee, tech support, and AV equipment throughout the space including displaying content to the large viewing screen and reception screen. See page 34 for information about renting these areas on a weekend along with The Forum.
Room Features: Large 12’ x 8’ nine panel video wall Couches, chairs, ottomans, and side tables Movable bar for catering items or additional workspace with stools Sink, mini fridge and additional counter space for catering items Presenters in the Forum can be displayed on the video wall in this area for additional seating or to provide a networking area where visitors can still be engaged in presentations
11
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
12
THE FORUM
Room Features:
The Forum
WVU Rate - $800 | Public Rate - $900
Laptop docking Rolling white boards Multi-screen conferencing zone
The Forum is a highly dynamic multi-use space for workshops, community trainings, cross-disciplinary collaboration and events, such as “hackathons� and industry ideation sessions.
Room Seating Configurations:
Rates include the use of the Forum and Hackerspace at rear, one podium, general cleaning fee, tech support and AV equipment throughout the space including projector, screen and up to 6 mics. See page 34 for information about renting this area on a weekend along with the Viewing Lounge and Catering Bar and Reception areas.
Ideal For:
flexible seating, see pages 34-35 for options
workshops, community training, presentations, student meetings, club events, panel discussions
13
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
14
DIGITAL STORYTELLING HUB
Room Features:
Digital Storytelling Hub WVU Rate - $600 | Public Rate - $700
84-inch 4K front presentation screen for display of video, computer and television signals 1080p HD input and output sources
See page 34 for information about weekend rental of this space.
The Bridgedisplays six 32-inch presentation screens
Clad in brick and featuring a glass garage door entry, the Hub establishes itself as an independent building within the center. This space serves as command central for the college’s journalism capstones, houses our Knight-funded Innovator-in-Residence program and hosts journalism experiments with new technology.
4 HDMI ports
Rates include the use of this room only, general cleaning fee, tech support, and AV equipment in this room.
Bulletin display board
Crestron touch screen control panel Additional surface space in rear of room for materials or catering 5 wall mounted white boards
In addition to 2 door entry points, this room features a rollup garage door that provides privacy or collaboration with the forum area
Room Seating Configurations: UShape Seats 16 (24 with inner U filled) -orSquare Seats 16 -orTwo lines Seats 28 + Additional seating for 4 at small round side table Total seating: 20 - 32
Ideal For:
mid-size corporate meetings, team activities, hands-on workshops 15
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
16
STRATEGIC COMMUNICATIONS HUB
Room Features:
Strategic Communications Hub WVU Rate - $600 | Public Rate - $700
84-inch 4K front presentation screen for display of video, computer and television signals 1080p HD input and output sources
See page 34 for information about weekend rental of this space.
The Bridgedisplays six 32-inch presentation screens
This hub functions as an IMC digital agency for strategic communications capstone classes and projects. It also houses the college’s Community Branding Initiative in collaboration with the Claude Worthington Benedum Foundation, West Virginia Community Development Hub and WV Focus - Turn This Town Around effort in support of economic development initiatives.
2 HDMI ports
Rates include the use of this room only, general cleaning fee, tech support, and AV equipment in this room.
Crestron touch screen control panel 5 wall mounted white boards Additional surface space in front of room for materials In addition to 2 door entry points, this room features a rollup garage door that provides privacy or collaboration with the forum area
Room Seating Configurations: 2 glass top collaboration tables that can accommodate 12 in-room participants with seamless data sharing at each table, with the whole room and with remote participants + 2 additional tables at the side with seating for 7 at each table + 4 conferencing chairs Total seating: 30
Ideal For:
breakout sessions, trainings, meetings or classes, team activities 17
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
18
HACKER SPACE
Room Seating Configurations:
HackerSpace
WVU Rate - $75 | Public Rate - $125 The HackerSpace is at the far back of the forum. This space is home to “CodeLab,” a program and for-credit course that teaches students and community members coding fundamentals as well as how to develop mobile applications for Android and Apple devices. As part of our community-based collaborations, this effort can help make technology training available to distressed Appalachian communities in economic transition. Rates listed above are for the HackerSpace area only, and do not include the rest of the Forum. See pages 12-13 for Forum rental information.
2 connecting tables Seats 8 + Hacker wall with wall of windows Seats 8 Total seating: 16
Ideal For:
coding sessions, hackathons, hands-on workshops or classes, team activities
Room Features: Retractable separation screen that allows for semiprivate hacking space or raises to fully be immersed in the collaborative atmosphere Metal corkboard wall Additional surface space for materials or catering
19
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
20
MAKER SPACE
Room Features: Wooden work benches and stools
MakerSpace
WVU Rate - $125 | Public Rate - $225
2 wall mounted white boards Metal corkboard wall
This space hosts a maker journalism class, a computer gaming class, and our experiments with sensors, 3-D printing, and drone technology.
Bulletin display board
Pricing does not include tools.
Retractable ceiling extension cords
Industrial metal sink Storage for maker tools
Room Seating Configurations: Long work table Seats 14 + 4 work benches Seats 8 (2 each) Total seating: 22
Ideal For:
make-a-thons, maker labs, hands-on workshops or classes, team activities, brainstorming sessions 21
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
22
HUDDLE ROOMS 1 AND 2
Huddle Rooms 1 and 2 The Center has two rooms for small group break-aways, project brainstorming, club meetings and other workgroups. Featuring white boards and colorful, building-block furniture that can be reconfigured for different uses, the huddle rooms express part of the center’s personality of purposeful play. Huddle Rooms are not specifically reservable but are able to be used with the weekend reservation of the entire Center. See page 34 for details.
Room Features: Wall-mounted white boards Bulletin board wall Soundproof
Room Seating Configurations: Each room features colorful building-block style furniture (couches, chairs, stools, small tables) Total seating: 5 - 8 per room Ideal For:
small group meetings, creative team meetings, brainstorming sessions 23
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
24
THINK TANK
Ideal For:
Think Tank
WVU Rate - $350 | Public Rate - $450
small team meetings, Skype or Google Hangout sessions with project partners, team building exercises, trainings
The Think Tank provides a quiet meeting space that is slightly removed from the centralized event spaces in the Center. Rates listed above are for the use of the Think Tank as a meeting room. See page 30 for information about renting the Think Tank as well as the adjacent Observatory as a user testing facility. Room usage not available on weekends. User testing and focus group rental is available for weekend rental.
Room Features: 70-inch presentation screen Crestron touch screen control panel 1 HDMI port Webcam and room mic
Room Seating Configurations: 2 Couches and 3 chairs
Total seating: 10 - 12
25
Booking Information Since the digital Media Innovation Center is a mixed-use, dynamic open space and our mission is first and foremost to our students and faculty, please understand that faculty, students and other innovators may be working in other areas of the Center during your reservation. We hope that you agree this is part of the dynamic, collaborative energy of the space and is what makes the Media Innovation Center unique to showcase diverse innovation at work.
When planning your event, please remember to calculate time to set up and clean up when determining the amount of time to reserve the space. Full day (8 hours) and half day (4 hours) options are available. Full day rates for weekdays are listed for each space. Half day rates are one half of the rate listed for each space. All events are welcome to bring in outside catering including WVU Culinary Creations or Evansdale Crossing restaurant concepts. If you are hiring a professional event planner, we will be happy to work with them to set up the space for your event. If you are not hiring a professional event planner, you may select one of the prepared options for how to arrange the space. See pages 34-35. 26
Each reservation includes: • A scheduled preplanning walk through and tour of space to visualize flow, furniture arrangement, utilization of technology, and to answer logistical questions. • The use of Audiovisual (AV) equipment in the space is included in the rental. AV and media aids are included with each space rental and are arranged and/or furnished exclusively by the Media Innovation Center. • Set up and tear down of current furniture in space excluding catering materials and additional furniture brought into the space for the event.
Reservations do not include: • Making catering arrangements, setting up catering supplies, or handling catering items throughout the event. • Arranging for additional furniture to be rented, setup or returned. • Development of visual content for screens (e.g. programs, event outlines, photos, presentations, etc). • Laptops for presentations and breakout sessions. • Presentation materials including laser pointers, slide clickers, flipcharts, printouts, etc.
Available Additions to Rooms:
Inquire about pricing and availability for live streaming and multimedia packages to distribute to your audience. • 4 rolling mobile screens +$200 ea. For streaming event in rooms without wall mounted screens, to show additional presentations or for virtual meeting attendees. Renter is responsible for the full replacement value of any stolen, misplaced, or damaged mobile screens. • Laptop cart with 20 Mac computers +$300 Renter is responsible for the full replacement value of any stolen, misplaced, or damaged computers. • Additional Hours +1/8 of space cost
Rental Policies Fees, Deposits and Refunds: DEPOSIT A rental deposit of 30% of the total rental is required at the time of reservation and will be treated as a deposit on your final event bill. In the event you cancel, the deposit is nonrefundable. PAYMENTS Event payment is due five (5) days prior to the scheduled facility use. WVU departments may make alternative billing arrangements in advance. FEES An additional fee will be charged after the event for any broken or misplaced equipment or furniture. An additional fee will be applied if furniture requires postevent upholstery cleaning which extends beyond the general cleaning included in the room fee. If your event cleanup extends beyond the allowed time for the event, we are happy to accommodate you if the rooms are available. Additional fees will be applied for any holdover of the room beyond the slated time. (Minimum one hour increments) All food and catering materials must be cleaned up and removed prior to the end of the space reservation. If not, an additional cleaning fee will be applied.
CANCELLATION If User cancels this permit ten (10) business days or more prior to the reservation date, they shall be liable to the Reed College of Media only for direct costs incurred specifically in preparation to fulfill this agreement. Cancellation of this reservation after 10 business days and up to 2 business days (48 hours) prior to the event, the User is obligated for any direct costs incurred, and in addition, shall pay the College as liquidated damages for its lost business opportunity computed as follows50% of the anticipated total charges as show on the front of this agreement. Cancellation later than two business days (48 hrs) prior to start of occupancy shall obligate User to full payment of the anticipated charges shown.
Use of the College and Center Name and Logo:
RESCHEDULING In the occurrence your event needs to be rescheduled, the Media Innovation Center must be notified no later than 7 business days before the event. The rescheduled date must occur within 90 days of the original event date and is subject to Center availability. All deposits and payments will be applied to new event date. Event changes that include new rooms or additions to rooms will be subject to additional costs.
Event Insurance:
User will use the appropriate logo and room names for the Reed College of Media Innovation Center in any advertisement, informational material, brochures, mailer or any similar item. Logo and appropriate names will be provided by the Media Innovation Center.
Alcohol Policy: We do permit Users of the Media Innovation Center to provide guests with beer and wine at your event in addition to food. Please identify that you are interested in this opportunity when requesting the reservation. Additional information on requirements and WVU policy will be provided during booking.
Non-WVU groups might be asked to purchase short-term insurance. This is offered through a 3rd party vendor. The base rate is approximately $100 per event. Specific information can be found here: goo.gl/c7Bqoa
27
28
Specialized Room Reservations These rooms require a separate reservation process due to the specialized nature of use. See the following pages for additional information. Think Tank and Observatory for user testing, page 28 AR/VR Studio (inquire), page 30 Studio B Sound Booth (inquire), page 30
29
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception
Blue Sky Room
Studio B
Strategic Communications Hub
Think Tank
Forum
Maker Space
Digital Storytelling Hub
Interview/ Sound Studio
AR/VR Studio
Observ. Room
30
THINK TANK AND OBSERVATORY
Think Tank and Observatory
Weekday Evening, 1 Session (60-90 minutes) - approx. $1,500 Weekend, 1 Session - approx. $1,800 The Think Tank has an adjacent observation room and recording technology to enable students, faculty, and industry partners to conduct professional focus groups, media effects research, and consumer behavior and user behavior testing across new technology. Please send a brief description of the user testing or focus group that will be conducted. Also provide the number of 60-90 minute sessions you’re conducting, requested date, and total number of hours the space is needed including set-up and clean-up. An estimate will be provided once specifics are received.
Reservations Include:
Room Features:
Use of Think Tank user testing/focus group room, observation room, and reception area
Adjacent observation room and recording technology
2 Couches and 3 chairs
AV equipment and support
OneÂ-way mirrored glass
Other arrangements with rows of chairs or tables with chairs available
Technical support with A/V equipment and setup * Greeters are not included in the rental fee, but are available for an additional cost
Room Seating Configurations:
+
Fully observable focus group room 70-inch front presentation screen for display of content, video, computer or television channels Full 1080p HD input and output sources Crestron touch screen control panel 31
Huddle 2
Huddle 1
Hacker Space
Director's Office
Shared Office
Viewing Lounge Catering Bar Reception Studio B
Strategic Communications Hub
Think Tank Observ. Room
32
Forum
Maker Space
Digital Storytelling Hub
AR/VR Studio
Interview/ Sound Studio
Blue Sky Room
AR/VR Studio and Studio B Sound Booth Rental information about these studio spaces is coming soon! To inquire about these spaces, please call 304-293-3078.
33
Special Rental Rates Weekend Rentals: The only individual rooms available for rental on the weekends are one of the Hubs. It is possible to rent out single rooms on a weekday evening (pending availability). Please see individual room rates on the preceding pages. Digital Storytelling Hub or Strategic Communication Hub: WVU Weekend: $800 Public Weekend: $1,000 These rates include the use of one of these rooms only, general cleaning fee, tech support, and AV equipment in these rooms. Forum and Reception, Studio B Viewing Lounge, and Catering Bar area: WVU Weekend: $1,800 Public Weekend: $2,000 These rates include the use of the entire entry area (excluding Blue Sky room) and the Forum, general cleaning fee, tech support, and AV equipment throughout the space including displaying content to the large viewing screen and reception screen, projector/screen, 2 wall mounted display screens, and up to 6 mics in the forum.
34
Entire Center (pending availability): WVU Weekend: $2,500 Public Weekend: $2,700 The Think Tank, AR/VR Studio and Studio B sound booth are also not included in this cost if used in a specialized capacity. Pending approval and availability, these rooms may be used as a meeting space only. These rates include the use of the entire space (not IMC), general cleaning fee, tech support, and AV equipment throughout all the spaces.
Furniture Options for Forum, Reception and Viewing Lounge: When renting the Forum, Reception and Viewing Lounge areas, renters may choose from the following two options for furniture arrangement. Option 1: This selection provides a unique environment that promotes mingling, networking and collaboration. The Forum provides a mix of lounge furniture and table space. The Entry area provides additional seating for overflow or separate networking.
Start-Up Incubator Rates: A select few start-up companies may be eligible for discounted use of a room within the Media Innovation Center for an extended time during May - August. These companies will also have the opportunity to utilize conference rooms and equipment at the Center. Inquire about this opportunity today!
WVU Alumni Rate: WVU Alumni may inquire about a special rate.
Multi-Day Rate: Ask about our multi-day reservation discount for events reserving the entire Center for 3 or more days.
Option 2: This option provides a more formal presentation environment in the Forum with 80+ event chairs and space at the front for a 6-person panel. All the lounge furniture will be moved to the entry area for maximum seating for networking or overflow viewing of presentations in the Forum.
1
1
2
2
35
36
Ready to make a reservation?
Visit mediainnovation.wvu.edu/space to submit your reservation request. WVU Reed College of Media Media Innovation Center Evansdale Crossing Building, 4th Floor 62 Morrill Way Morgantown, WV 26506 304-293-3078 mediainnovation.wvu.edu @WVUMediaInno #WVUMediaInno
WVU Media Inno Center
See what’s happening at the Media Innovation Center mediainnovation.wvu.edu