Southwestern Student Handbook 2011 by Southwestern University

SHB 2011

Southwestern University Student Handbook & Planner 2011 – 2012

Southwestern University's Institutional Mission Statement Oﬃcially adopted by the faculty and the Board of Trustees in 1972, amended in 2001, 2008 and 2011

Southwestern University, under the auspices of the United Methodist Church, is committed to undergraduate liberal education involving both the study of and participation in significant aspects of our cultural heritage, expressed primarily through the arts, the sciences, the institutions and the professions of society. As a teaching-learning community, Southwestern encourages rigorous inquiry and scholarship, creative teaching and the expression of free human life. The University seeks to involve the student in finding a personal and social direction for life, developing more sensitive methods of communication, cultivating those qualities and skills which make for personal and professional effectiveness, and learning to think clearly and make relevant judgments and discriminations. Southwestern University's Core Purpose Fostering a liberal arts community whose values and actions encourage contributions toward the well-being of humanity. Southwestern University's Core Values Cultivating academic excellence. Promoting lifelong learning and a passion for intellectual and personal growth. Fostering diverse perspectives. Being true to oneself and others. Respecting the worth and dignity of persons. Encouraging activism in the pursuit i of justice and the common good.

Southwestern University's Honor Code A major opportunity presented to students of Southwestern is the privilege of studying under the Honor Code and participating in the maintenance of that Code. The Southwestern University Honor Code, which dates back to at least 1907, is one of the oldest in the United States. Students have established the Honor Code, wherein their integrity is respected and their work is accepted as completely valid. Under the Honor Code, students write term papers, take examinations without proctors, and have the freedom to leave the room at will during tests. While the responsibility for maintenance of this Honor Code rests on every individual student, the mechanics for the maintenance of the Code are carried out by the Honor Code Council. The Honor Code is concerned with academic honesty. It provides an opportunity for students to be trusted with the responsibility of upholding the Honor Code at Southwestern. This responsibility requires two things. First, students must not violate the Code. A violation consists of any act of academic dishonesty in or out of the classroom. Second, students are required to report to the Honor Code Council any violation, which they might observe. Matriculation at Southwestern University is manifestation of acceptance of the Honor Code and its implications. Note: To learn more about Southwestern's Honor Code, review the Constitution of the Honor Code which begins on page 78 of this Handbook.

Southwestern University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Southwestern University. ii

Southwestern University Georgetown, Texas

August 1, 2011

Dear Student, Southwestern University is a vibrant residential community committed to student learning, both in and outside the classroom. The faculty is distinguished and approachable. Skilled professionals are ready to assist you with housing, counseling and health issues, academic advising and career planning. What this means is that you’ll be challenged intellectually and treated individually. All the ingredients are in place to help ensure your success, but ultimately, whether you succeed is up to you. At Southwestern University, students are held to high standards of adult behavior both on and off campus. You are expected to take personal responsibility for your conduct, to follow policy, obey the law, and to respect the rights of all members of the community. Your duty is to read and learn not just about what we have to offer you, but about what we expect of you during your time here. To that end, this Student Handbook includes information about campus services, the University Honor Code, grading, the judicial system and other important policies and procedures. It also includes a calendar, a directory and a day planner. I wish you a productive and rewarding year. Please don’t hesitate to call upon me if I can help you in any way. Or just stop by my office at the McCombs Campus Center so I can get to know you a little better. I look forward to our time together at Southwestern University. Sincerely, Jerry Brody Vice President for Student Life

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Oﬃcers of the Administration

Jake B. Schrum, BA, MDiv ...................................................................... President Richard L. Anderson, BBA, CPA............................ Vice President for Fiscal Aﬀairs Jerry Brody, BA, MEd ............................................. Vice President for Student Life James W. Hunt, BSEd, MEd, EdD ........................Provost and Dean of the Faculty Beverly J. Jones, BA, MDiv, PhD ............................................ University Chaplain W. Joseph King, BA, PhD .............Executive Director of the National Institute for Technology and Liberal Education (NITLE) and Vice President for Innovation C. Richard McKelvey, BA, MA .........Vice President for Institutional Advancement Thomas J. Oliver, BA, MLA ........................ Vice President for Enrollment Services Francie L. Schroeder ......................................... Executive Assistant to the President Ronald L. Swain, BA, MEd, EdD ..................... Senior Advisor to the President for Strategic Planning and Assessment

Student Life Staff ....................................... Campus Phone # Ext (863-xxxx) Jerry Brody, Vice President for Student Life.....................................................1582 Kathi Ray, Senior Executive Secretary ..............................................................1582 Mike Leese, Associate Vice President and Dean of Students ............................1624 Stefanie Alvarez, Senior Secretary for Student Life ...........................................1624 Alexandra Anderson, Associate Director of Career Services..............................1346 Jene' Baclawski, Head Women’s Soccer Coach..................................................1531 Denise Barnes, Accounting Assistant for Athletics ...........................................1353 Miguel Benavides, Associate Athletic Trainer ...................................................1385 Jason Bonick, Psychologist .............................................................................1630 Bill Bowman, Assistant Men's Lacrosse Coach ................................................1680 Kerri Brinkoeter, Head Women’s Basketball Coach .........................................1335 Deborah Brown, Chief of Police ......................................................................1944 Anna Castillo, Assistant Director of Intramural & Recreational Activities .......1783 Jason Chapman, Student Activities Coordinator .............................................1874 Chet Cook, Assistant Men’s Basketball Coach/Assistant Golf Coach ...............1844 Lisa Dela Cruz, Student Activities Coordinator ...............................................1862 Reyes Diaz, Equipment Manager for Athletic Department ..............................1645 Randy Dillard, Police Officer ..........................................................................1944 Karlis Duenes, Assistant Women’s Volleyball Coach ........................................1533 Brad Dunn, Police Officer ...............................................................................1944 Joe Ernst, Head Men's Lacrosse Coach ...........................................................1781 Angela Froboese, Head Women’s Softball Coach .............................................1408 Amanda Garrison, Assistant Women's Soccer Coach/Assistant Tennis Coach ..1714 Don Gregory, Head Men’s Soccer Coach ........................................................1532 Megan Hardin, Sports Information Director ...................................................1254 Anne Hines, Staff Secretary for University Police .............................................1944 Maria Kruger, Internship Coordinator ...........................................................1671 Susan Leavell, Staff Secretary for Athletics ......................................................1381 Kylin Lee, Psychologist ....................................................................................1252 Tom Leggitt, Police Officer .............................................................................1944 Shawna Loberg, Assistant Athletic Trainer .......................................................1316 Hannah Long, Head Women’s Volleyball Coach .............................................1533 iv

Dana Luna, Staff Secretary for Career Services ................................................1346 Dinorah Martinez-Anderson, Director of Health Services ...............................1555 Glada Munt, Associate Vice President/Director of Intercollegiate Athletics .....1618 Pat Murray, Police Sergeant .............................................................................1944 Betsy Naylor, Wellness Counselor and Outreach Specialist ..............................1252 Chris Peterson, Director of Food Services (Sodexho) .......................................1901 Abigail Petrecca, Assistant Athletic Trainer ......................................................1768 Zach Pope, Assistant Men’s Soccer Coach/Outdoor Venue Coordinator. .........1782 Bill Raleigh, Assistant Athletic Director/Head Men’s Basketball Coach ...........1611 John Ramsey, Assistant Chief of Police ............................................................1944 Dan Ruyle, Head Men’s/Women’s Golf Coach ................................................1641 Glenn Schwab, Head Athletic Trainer .............................................................1697 Ronda Seagraves, Associate Director of Intercollegiate Athletics ......................1384 Jim Shelton, Head Men’s Baseball Coach.........................................................1386 Kyle Shipp, Assistant Men's Baseball Coach/Assistant Sports Info Director .....1623 Francie Larrieu Smith, Head Men’s/Women’s Cross Country/Track Coach......1615 Lester Sombito, Head Men’s/Women’s Tennis Coach ......................................1789 Judy Sonnenberg, Director of Counseling and Health Services ........................1252 Tom Swift, Staff Secretary for Health and Counseling Services ........................1245 Derek Timourian, Director of Intramural & Recreational Activities ................1665 Kimberly Willhoite, Staff Nurse for Health Services ........................................1555 Sarah Woodbury, Assistant Men’s/Women’s Swimming/Diving Coach ...........1613 Jaime Woody, Associate Dean for Student Life ................................................1345 Roger Young, Director of Career Services ........................................................1346 To Be Named, Assistant Dean for Students' Multicultural Affairs ....................1342 To Be Named, Head Men’s/Women’s Swimming/Diving Coach .....................1399 To Be Named, Assistant Director of Residence Life .........................................1670 To Be Named, Assistant Women’s Basketball Coach/Assistant Track Coach .....1154 To Be Named, Assistant Women’s Softball Coach/Assistant Cross Country .....1784

Center for Academic Success Staﬀ

Kim Murphy, Assistant Dean for Academic Success and Advising ...................1286 David Seiler, Associate Director of Academic Success ......................................1286 Louisa Landry, Academic Success Specialist .....................................................1286 To Be Named, Assistant Director for Academic and Access Resources ............1286

Intercultural Learning Staﬀ

Sue Mennicke, Director of Intercultural Learning ...........................................1857 Stacy Neumann, Secretary for Intercultural Learning ......................................1857

Religious Life Staﬀ

Beverly Jones, Chaplain ...................................................................................1527 Jane King, Staﬀ Secretary ...............................................................................1527

Oﬃce of Civic Engagement Staﬀ

Suzanna Pukys, Director of Civic Engagement ................................................1987

In Case of Emergency: Dial 911

Several seconds may pass before a connection is made to 911. Do not hang up!

From a campus phone - dial 0 (zero) for the campus operator and 1944 for SU Police. From a cell phone - dial 512-863-6511 for the campus operator and 512-863-1944 for SU Police.

Statement of Nondiscrimination:

Southwestern University’s recruitment and admission of students, awarding of ﬁnancial aid and operation of programs and facilities are without regard to sex, race, color, religion, age, disability, national or ethnic origin, or any other impermissible factor. The University’s commitment to equal opportunity includes non-discrimination on the basis of sexual orientation.

Campus Safety & Security Act of 1990:

Southwestern University, like all colleges and universities which receive any federal funding, is required to record and report the incidence of certain criminal activities which have occurred on campus over the previous three years. In addition, schools will provide information on local counseling services and procedures for campus disciplinary action in sex oﬀense cases and campus alcohol and drug policies. Southwestern’s most recent report may be obtained by writing: Dean of Students, Southwestern University, P.O. Box 770, Georgetown, TX 78627 or by telephoning 1-800-252-3166 in the USA or 512-863-1200.

Note:

Southwestern University reserves the right to make changes in its announced policies and programs as economic conditions, eﬃcient operation, or circumstances beyond the University’s control may require. Errors or omissions in this Handbook are subject to the appropriate University legislation which takes precedence over the language of University publications.

Table of Contents I.

Student Life at Southwestern ................................................................... 1

II.

University Governance Structures ............................................................ 2

III.

Student Services ...................................................................................... 4 Academic and Cultural Events ...................................................................4 Academic Success .......................................................................................5 Alumni and Parent Relations......................................................................5 Bookstore ...................................................................................................6 Business Oﬃce ...........................................................................................7 Career Services ...........................................................................................7 Communications .......................................................................................8 Counseling Services....................................................................................8 Cross Cultural Center ................................................................................9 Diversity Education ...................................................................................9 Food Service...............................................................................................9

Mabee Commons Dining Hours ...................................................10 The Cove Hours ............................................................................11

Health Services.........................................................................................11 Intercollegiate Athletics ............................................................................12 Intercultural Learning .............................................................................13 Intramural and Recreational Activities (SIRA)..........................................13 Mail Service .............................................................................................14 Oﬃce of Civic Engagement .....................................................................14 Oﬃce of Testing .......................................................................................15 Pirate Bikes ..............................................................................................15 Recreational/Athletic Facilities and the Robertson Center ........................15 Scholarships and Financial Aid .................................................................16 Student Activities .....................................................................................17 Student Religious Life ..............................................................................17 A. Frank Smith, Jr. Library Center ...........................................................17 University Police ......................................................................................19 Wellness Education for Living and Learning (WELL) ..............................20 IV.

Student Organizations ........................................................................... 20 Governing Bodies.....................................................................................20 Current Student Organizations ................................................................21 Student Media .........................................................................................21 Rules for Student Organizations...............................................................21 Event Scheduling by Student Organizations .............................................23 Student Organization Fund-raising Events Policy .....................................26

Policy Relating to Oﬃcial Student Media .............................................. 26

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VI.

Residence Life ....................................................................................... 29 Residence Life Statement .........................................................................29 On-Campus Residency Requirement .......................................................29 Resident Bill of Rights .............................................................................30 Residence Hall Staﬀ Members ..................................................................30 Housing Arrangements ............................................................................31 Residential Services and Policies ...............................................................33 Housing Policies.......................................................................................33

VII.

University Policies ................................................................................. 41 Personal Conduct Policies ........................................................................41 Alcohol Policy .....................................................................................41 SU On-Campus Alcohol and Drug Guidelines for Sanctions ..............46 Chalking .............................................................................................48 Continuous Disregard for University Policies ......................................48 Dishonesty ..........................................................................................48 Disruption ..........................................................................................48 Drugs ..................................................................................................48 Exotic Dancers ....................................................................................48 Fire and Fire Safety Systems ................................................................49 Firearms, Fireworks, Ammunition, Explosives, or General Weapons ...49 Gambling ............................................................................................49 Hazing ................................................................................................49 Oﬃcial Communication .....................................................................49 Oﬃcial Directives ...............................................................................49 Other Personal Conduct .....................................................................50 Physical Assault/Fighting.....................................................................50 Retaliation ..........................................................................................50 Rollerblading/Skating .........................................................................50 Roofs ..................................................................................................50 Sexual Misconduct ..............................................................................50 Soliciting and Selling...........................................................................51 Theft, Vandalism, Valuables, and Insurance .........................................51 Vandalism ...........................................................................................52 Publicity Regulations ...............................................................................52 Computing Policy ....................................................................................54 Smoking Policy ........................................................................................56 Dog Policy ...............................................................................................56

VIII. Judicial Policy ........................................................................................ 57 Administrative Hearings ...........................................................................58 University Committee on Discipline ........................................................59 Special Periods Committee on Discipline .................................................61 IX.

Sexual Misconduct Policy ...................................................................... 67 Deﬁnition of Sexual Misconduct ..............................................................67 Immediate Response Options ..................................................................69 Adjudication Options ..............................................................................69 viii

Honor Code .......................................................................................... 78 Honor Code Council ...............................................................................78 Constitution of the Honor Code of Southwestern University ...................78 Constitution of the Honor Code Council of Southwestern University .....79 Plagiarism ................................................................................................82

XI.

Hazing .................................................................................................. 82 Definitions ...............................................................................................83 Personal Hazing Offense ..........................................................................84 Organization Hazing Offense ...................................................................85 Consent Not a Defense ............................................................................85 Immunity from Prosecution Available ......................................................85 Offenses in Addition to Other Penal Provisions........................................85 Reporting by Medical Authorities ............................................................86

XII.

Academic Policies and Information ....................................................... 86 Academic Rights for Students ..................................................................86 Program and Classroom Modifications for Students with Disabilities .......87 Academic Accommodations ................................................................88 Program Modifications ........................................................................88 Course Substitution Practice ...............................................................89 Student Confidentiality .......................................................................90 Grievance Policy for Students with Disabilities .........................................90 Academic Advising ...................................................................................92 Declaring a Major ....................................................................................92 Degree Plans ............................................................................................92 Class Attendance & Absence Policies .......................................................92 Student Attendance & Excused Absences ............................................93 Religious Holiday Absence ..................................................................94 Procedures for Notifying Faculty of an Absence ..................................94 Evaluations, Examinations, Grades ...........................................................95 Study Days...............................................................................................96 Reporting of Grades .................................................................................96 Procedure for Changing Grades ...............................................................96 Appeal of Grades ......................................................................................96 Retention of Examination Papers & Term Papers .....................................98 Official Transcripts ...................................................................................99 Course Evaluations...................................................................................99 Eiligbility for Off-Campus Study .............................................................99 Student Leave of Absence .........................................................................99 Academic Standards Committee.............................................................100 Software & Intellectual Rights ...............................................................100 Academic Calendars (2011-12 and Tentative 2012-13) ..........................101

XIII. Academic Program .............................................................................. 103 Academic Structure of the University .....................................................103 Southwestern University Curriculum .....................................................105 Majors and Minors at Southwestern .......................................................109 ix

Degree Requirements .............................................................................110 Graduation Requirements ......................................................................114 Grading System......................................................................................116 Probationary Status and Eligibility .........................................................117 XIV. Safety and Security Information .......................................................... 120 Crime Prevention ...................................................................................120 Patrol .....................................................................................................120 Landscaping & Lighting ........................................................................121 Statistics .................................................................................................121 The Student’s Responsibility ...................................................................122 XV.

Traﬃc and Parking Regulations ........................................................... 122 Schedule of ﬁnes ....................................................................................123

XVI. Notiﬁcation of Rights Under FERPA: Student’s Records Access .......... 124 XVII. Policy and Procedures on Sexual Harassment ...................................... 127 Policy & Deﬁnition................................................................................127 Examples of Sexual Harassment .............................................................128 University Administration of Policy .......................................................128 General Procedures for Handling Complaints ........................................130 University Disciplinary Actions and Penalties .........................................133 Retaliation .............................................................................................133 False Accusations ....................................................................................134 Sexual Harassment Advisors ...................................................................134 XIX. Ethics and Business Conduct Statement .............................................. 136 XX.

Whistleblower Policy and Conﬁdential Campus Hotline..................... 136

XXI. Drug-Free Workplace Policy ................................................................ 137 Legal Sanctions under Federal Law - Controlled Substances ..................138 Legal Sanctions under State Law - Controlled Substances ......................138 Health Risks Associated with Controlled Substances and Alcohol ..........140 Assistance Programs Available to Employees ...........................................141 XXII. Quick Referral ..................................................................................... 147 Campus Map ................................................................................................. 150

I. Student Life at Southwestern

The experience of a college education is intended to have one basic outcome. The goal is to enable each student to become a mature, whole person. This includes having one’s own identity, sense of values, and skills. Students are expected to develop both professionally and personally. Though the college experience is of one piece, it does have two facets. One is the “academic experience” which includes the more formal relationships in classrooms, laboratories, and the library. The other encompasses the less formal relationships on campus and is usually referred to as “student life.” This includes sharing community life in the residence halls, organizations, social and recreational activities, and cultural events. Since the student’s out-of-class experience is a major and important part of the college experience, Southwestern is very intentional about making informal experiences as enriching and stimulating as possible. To this end, a staff of persons is provided whose responsibility is to enhance and support the student life experience. The Student Life staff consists of: • Vice President for Student Life • Associate Vice President and Dean of Students • Associate Dean for Student Life • Assistant Dean for Students' Multicultural Affairs • Assistant Director of Residence Life • Resident Associates • Director of Counseling Services • Counseling Psychologists • Director and Associate Director of Career Services • Internship Coordinator • Director of Health Services • Associate Vice President and Director of Intercollegiate Athletics • Associate Director and Assistant Director of Intercollegiate Athletics • Varsity and Club Sport Coaches, Trainers, and Equipment Manager • Sports Information Director • University Chief and Assistant Chief of Police 1

Student Life

Student Life promotes the mission of Southwestern University by implementing programs and delivering services that provide valuescentered education of the whole person. These programs and services facilitate students’ development of social competencies and reﬂect a shared responsibility for student learning within an undergraduate liberal arts community. Student Life fosters a challenging, secure environment in which the uniqueness of each individual is respected and celebrated. — Student Life Mission Statement (Revised and reaﬃrmed, August 2003.)

• Police Officers • Director and Assistant Director of Intramural and Recreational Activities • Division Secretaries and Support Staff These members of the Student Life Staff coordinate residence life, student activities and programming, religious life, health services, counseling services, career services, disciplinary procedures, athletics and recreational opportunities. In addition to the specific programs mentioned, all professional members of the Student Life Staff do general counseling of students, varying from the simple matter of providing information to that of dealing with more serious personal or academic problems. In all of their work, they share the common goal of making certain that Southwestern students have the opportunity for full development as persons.

II. University Governance Structures

Southwestern University operates under a charter issued by the state of Texas. Final responsibility for governance of the institution is invested in the Board of Trustees. This Board discharges its responsibility through the President whom it chooses. The President is the chief executive officer of the University. The President is joined by other officers, vice presidents, deans, and directors who make up the administration. The faculty and students also play very important roles in the governance process. The governance system of Southwestern consists of three levels: (1) the General Faculty (with membership as defined in the Faculty Handbook); (2) the five councils – University Council, Faculty Affairs Council, Academic Affairs Council, Student Affairs Council and Staff Affairs Council; and (3) the various subordinate committees (some, but not all, attached to a particular “parent” council). The overall purpose of this system is (a) to provide for planning, (b) to promote communication among administrators, (c) to legislate or make recommendations for legislation on matters of policy change, and (d) to implement existing policy in routine business. The intention of the system is that each of these kinds of activity will be done at the lowest level of the system that is competent to do it. For example, existing University policy in any area (academic, student life, etc.) is normally implemented in subordinate committees, which report their actions to their parent council. Matters of policy initiation or change may be formulated in the appropriate council, and then recommended to the General Faculty for legislation, and legislation on policy initiation or change is done in the General Faculty meeting. (The President, under the University Bylaws, can veto General Faculty actions, but historically this has happened extremely rarely.) The University Council has responsibility for overall University planning and coordination of University activities. It also receives for review recommendations from Faculty Affairs Council, Academic Affairs Council, Student Affairs Council, or Staff Affairs Council that have fiscal implications, and returns them, after study, to the initiating council; plus, it receives for review any matter from another coun2

Student Life

cil that overlaps into two or more council areas of business. The Faculty Affairs Council provides advice (recommendations for legislation) to the General Faculty, and conducts planning on matters of faculty status, faculty organization, and professional activities and development. The Academic Affairs Council provides advice (recommendations for legislation) to the General Faculty on course, curriculum, degrees, and other academic matters. The Student Affairs Council provides advice to the General Faculty on matters of student life. The Staff Affairs Council provides a forum for all staff. Its function is to advise, plan and communicate with staff and other University constituencies on matters related to staff. Each council is authorized to initiate planning, study, or recommendations in its area of function. Any administrator, faculty member, student, department, or division of the University is authorized to propose to any council a matter in the council’s area, for planning or study. Councils are expected to deliberate within the full council all matters that involve policy initiation or change, before making recommendations for legislation to the General Faculty. On the other hand, councils are expected normally to delegate to an appropriate subordinate committee all business which calls for implementation of existing policy, and to receive reports of such subordinate committee activities. A four-council governance system was originated in 1978, and was modified somewhat in December 1988. The system was enlarged to a five-council system in April 2001 when the General Faculty approved the addition of a Staff Affairs Council. It is the intention of the faculty to delegate to the councils much initial study and debate on issues that lead to recommendations for legislation by the General Faculty, with the aim of saving time in General Faculty meetings. At the same time, the system is intended to promote the spread of information among councils and to faculty members in general so that each faculty member can be adequately informed about issues that come to the faculty for vote. At times, when urgent or complex issues arise on which the faculty feels insufficiently informed by what it has received from a council, the faculty may arrange a “non-legislative” General Faculty meeting to allow open and extended discussion, before voting occurs. The membership of each council is defined in the faculty action that most recently modified the system (a document dated January 9, 1989). The ratio of administrator to faculty to student (A:F:S) members in each of the four original councils is fixed by the faculty (in the same document), but the assignment of particular persons to a council seat, or the identification of the council seat to some particular official of the University, is subject to internal adjustment by each council. The current membership ratios are as follows for the four original councils: University Council, 6A-6F-4S; Faculty Affairs Council, 3A-6F-3S; Academic Affairs Council, 3A-6F-3S; Student Affairs Council, 5A-4F-10S. Meanwhile, the current membership of the Staff Affairs Council is 11 staff (3 administrative, 3 clerical, 3 Physical Plant, and 2 at-large), three students appointed by Student Congress, four faculty and an administrative liaison. The faculty intends that the agenda and minutes of each council shall be posted publicly. The list of subordinate committees attached to each council can be found in the Faculty Handbook. (Some faculty committees report directly to

the General Faculty, and some are appointed by the President and report to him or her.) All council meetings are normally open meetings. The Southwestern Student Congress is elected by students enrolled at Southwestern University. Its purpose is to provide a forum for student concerns and opinions as well as to increase communication between the student body and the rest of the University community. The Congress also appoints student members to committees and councils. Student Congress members meet to discuss and record the issues being addressed in each of the councils along with other issues aﬀecting student life at Southwestern, to decide which issues need to be presented at Town Meetings to the student body for further discussion, and to formulate student responses to council actions. The oﬃcial meeting of the student body is the monthly Town Meeting. This meeting allows all students to present, discuss, and vote on agenda items. Through this forum, a broader range of students may become involved in creative problem solving and the decision-making process at Southwestern. Town Meetings are usually held on the third Tuesday of the month at 11:25 a.m.

III. Student Services Academic and Cultural Events

Chapel: Mid-week Chapel services are held every Thursday at 11:30 a.m. in the Lois Perkins Chapel under the direction of the University Chaplain. Music is regularly provided by the University Chorale, Southwestern University Singers and other University musical groups and individuals. The Chapel Planning Committee meets regularly to plan these regular and special chapel services. Sunday worship services are held on special occasions in the life of the University including, Orientation, Homecoming, Family Days and Commencement. “Candlelight” is held each year during the first week of December in celebration of the Advent and Christmas seasons. The Lois Perkins Chapel is open daily for prayer and meditation. Recognized University groups may reserve the Chapel for meetings and special programs. For more information, contact the University Chaplain at 863-1527. Fine Arts: The Sarofim School of Fine Arts offers a full season of visual and performing art events supported in part by the Artist Series, directed by the Dean, and in collaboration with the faculty of Art and Art History Department, Music Department, and Theatre Department. Performances, exhibits and lectures are born from the academic needs of each of the departments within the School of Fine Arts. The Art and Art History Department supports a teaching gallery that provides students the opportunity to view works of art on campus. Some of the most talented, dedicated and passionate practicing professionals in contemporary art are presented in its annual program of gallery exhibitions and lectures by visiting artists and 4

scholars. Senior art students also exhibit their work in the Gallery each spring semester.

The Theatre Department produces four main-stage plays each year, including Dance Repertory. All students are eligible to audition and participate as cast or crew, and earn academic credit. Lecture Series: The University, through endowed funds and annual gifts, brings speakers of national and international prominence to the campus each year in an effort to provide students and the community access to major issues of life and culture. The lectures are designed to interrelate academic activity with the social and everyday life on campus and to reflect Southwestern’s commitment to the education and development of the whole person. In addition to other regular and special departmental lecture series, the Brown Symposium brings scholars of national eminence to campus to participate in a campus-wide symposium related to a different topic each year. The Roy and Margaret Shilling Lecture Series presents prominent speakers on topics relating to ethics, public service and public policy. A project of the A. Frank Smith, Jr. Library Center, the Writer's Voice series brings literary authors of national or international prominence to campus.

Academic Success

The Center for Academic Success provides students with comprehensive, individual academic support. Students are encouraged to visit with an advisor in Academic Success for assistance with time management, study skills, concern about individual academic performance and motivation, and for information about academic policies and procedures. The Center for Academic Success also coordinates services for students with disabilities who need academic adjustments in speciﬁc courses, program modiﬁcations, or other academic assistance. Please call 863-1286 for more information or to make an appointment with an Academic Success advisor.

Alumni and Parent Relations

The Alumni and Parent Relations staﬀ coordinates University programs 5

Student Life

The Music Department presents numerous performances by guest artists, faculty, and student ensembles. The Department oﬀers a wide range of musical ensemble classes in which all students may enroll for academic credit, by audition. Students wishing to enroll and perform in any ensemble should contact the Music Department for details. Each ensemble typically performs one concert each semester. The large ensembles are: Southwestern University Orchestra, Southwestern University Wind Ensemble, Southwestern University Jazz Band, Southwestern University Chorale and Southwestern University Opera Theatre. Southwestern University Singers also enrolls students through less rigorous audition.

involving alumni and parents of current students. Contact this office for information on Parent Orientation, Family Days, Homecoming, SING!, The Association of Southwestern University Alumni and Student Foundation. Student Foundation is sponsored by the Alumni Office and assists in advancing the University. The Association of Southwestern University Alumni is a non-dues paying organization with more than 13,000 members. The Association's vision is to provide a lifelong Southwestern Experience for alumni. Any Southwestern student with at least 24 hours of credit is given alumni status. All alumni receive benefits including two issues each year of Southwestern, the University magazine, invitations to alumni events, an electronic newsletter News from SU, an alumni ID card and much more. Student groups may request addresses of former students by contacting Advancement Information Services. Please allow one week for lists or mailing lists to be processed. The Office of Alumni and Parent Relations is located in the Alumni Center on the 2nd Floor of the Roy and Lillie Cullen Building. You may reach the Office of Alumni Relations by phone at 863-1410 or 800-960-6363 and by e-mail at alumni@southwestern.edu and parents@southwestern.edu. The Southwestern Fund: Because Southwestern University is an independent university, it has always depended upon the loyal support of its students, alumni and friends to maintain its tradition of excellence. As students, you may help with this effort by participating in the "Southwestern Gives" class giving campaign, which supports need-based scholarships for students.

Bookstore - see notice below about policies for 2011-12 academic year

The Southwestern University Bookstore is located on the third floor of the McCombs Campus Center. The telephone number is 512-863-1344, and the fax number is 512-863-6822. The e-mail address is bookstore@southwestern.edu and the bookstore’s web site can be viewed at www.southwesternbookstore.com. Hours of operation are Monday through Friday 8 a.m.–4 p.m. and Saturday, 11 a.m.–2 p.m. Extended hours are posted during special events including the beginning of each semester, Homecoming weekend, and Family Days. The Southwestern University Bookstore carries a complete line of textbooks in addition to reference materials and study aids, school and laboratory supplies, backpacks, art supplies, office and printer supplies, calendars and planners, computer software, snacks and candy, magazines, thematic collegiate book selections, greeting cards and gift wrap, film, sports equipment, and numerous Greek items. The Bookstore also carries a large selection of Southwestern University gifts and apparel including t-shirts, sweatshirts, caps, jackets, children’s clothing, coffee mugs and glassware, frames, stickers, postcards, umbrellas, and numerous other items displaying official University logos. The Southwestern University Bookstore provides many services including special orders for books and supplies, guest author signings, fax service, copy machine, check cashing, book buyback, and UPS shipping. The Bookstore extends an invitation to you to visit the store, relax in our Bookstore lounge, and get acquainted with the staff. Be sure to view the Bookstore window display for special 6

Business Oﬃce

Besides receiving students’ tuition payments, this office provides check cashing services for the benefit of students, faculty, and staff. From 9 a.m.-4 p.m. (Monday through Friday), students may cash checks not to exceed $100. This office is open from 8 a.m.-5 p.m. for all other business transactions.

Career Services

Career Services offers a wide variety of resources and programs to assist students in their career planning and development. Students are encouraged to visit Career Services their first year at Southwestern to talk to the staff or check out the extensive resource center housing over 600 career-related books and hundreds of part-time, full-time, and summer jobs in addition to a large variety of internship opportunities. Experience has shown that students who have worked with Career Services all four years at Southwestern tend to have a better grasp of the career search process and have an easier time transitioning successfully from college to the world of work or an advanced degree program. SU students can schedule career advising sessions with the Director, Associate Director, or Internship Coordinator for help in discerning interests, values, and skills as they relate to majors, occupations, and other career interests. Available assessment instruments include Strong Interest Inventory (SII), SkillScan, Career Values Card Sort, TypeFocus and the Myers-Briggs Type Indicator (MBTI). These tools are used to help students focus on the relationship between a liberal arts education and career opportunities and can also be helpful in choosing a major. 7

Student Life

promotions and events. Please check the web site for a complete listing of services, products, current features, and special promotions. Bookstore Refund Policy: Refunds are granted on textbooks during the first week of the spring and fall semesters. The student must have the original receipt, and the book must be in the same condition as purchased. During the second week of class, the receipt and a drop slip is required for refund. After the first two weeks of the spring and fall semesters, no refunds are allowed. During summer school, refunds are granted only for the first three days of classes, and the student must have the receipt and an approved drop slip. Exchanges are granted for all other purchases with original receipt or tags. There are NO cash refunds for merchandise other than textbooks. Bookstore Buyback Policy: Textbooks must be brought into the Bookstore in order for a buyback price to be quoted. Although textbooks are bought back from students throughout the semester, the best time to sell back textbooks is during finals week since the Bookstore is preparing for the upcoming semester and can pay the best price if the title is needed again. Selling books back at the end of the semester helps your fellow students by increasing the number of used books available at the beginning of the next semester. Notice about the SU Bookstore policies for 2011-12: At the time this publication went to print, our Bookstore was in a state of transition. Announcements about services available will be made via Campus Notices at a later time. The policies above are subject to change at the University's and Bookstore discretion.

Career Services sponsors a wide variety of programs, panels, and workshops designed to assist students throughout their tenure at the University and beyond in developing, assessing, and implementing lifelong career options that support contributions toward the well-being of society. A sample of the major programs offered includes Professional Practice Interview Days, Etiquette Dinner, Internship Connections Fair and Career Connections Bar-B-Que. Workshops on specific topics, such as interviewing and job search strategies, for groups or organizations are available through Career Services Programs to Go. Career Services also hosts employer information sessions and on-campus recruiting each semester and publicizes career fairs across Texas. Through Career Services’ extensive web site (www.southwestern.edu/offices/ careers), students can take advantage of some resources anytime of day or night. They can use extensive links to check on event dates/times/locations, take the MBTI, TypeFocus and SII, post their resume on-line, read educational articles, do a focused internship/job search and also research career fields, graduate schools and employers who recruit on campus. Career Services is located on the first floor of the Prothro Center for Lifelong Learning.

Communications

The Office of Communications prepares and disseminates information to newspapers, radio and television about the University, its students, faculty and staff; activities on and off the campus; academic and entertainment programs; etc. In addition, the office publishes the weekly on-campus electronic newsletter, In Focus. The best way to receive In Focus is to subscribe so that you get it delivered directly to your e-mail account each week. You can subscribe to In Focus by going to http://www.southwestern.edu/mailman/listinfo/su-infocus. Student groups and/or individuals sponsoring major events are encouraged to keep this office advised well in advance so that adequate publicity may be obtained. The Office of Communications also manages the SU News Twitter account, which you can subscribe to get media coverage of Southwestern as well as other news of interest. The Office of Creative Services is responsible for maintaining the visual integrity and communicating the Southwestern brand to our external audiences. This office can offer advice to student groups in the aspects of strategic communications, marketing, identity development and print production. For additional information, go to www.southwestern.edu/offices/creative. The Web Office - along with Information Technology Services (ITS) - builds, manages and creates content for the University’s institutional web site. This office allocates web space to student organizations, training for groups and individuals, and advises students in building Web and social media strategies that raise their electronic profile, while working to maintain the University’s high standards in design and usability.

Counseling Services

Counseling Services provides free, confidential, short-term individual counseling concerning personal issues. Counseling groups are also offered on specific 8

Cross Cultural Center

The Cross-Cultural Center is an open space for students to explore issues of diversity and social justice, as well as to connect with student leaders and initiatives. The Center serves as a gathering place for students and provides diversity resources for the campus community. The Cross Cultural Center is located on the second ﬂoor of the Prothro Center for Lifelong Learning.

Dean of Students

The mission of the Dean of Students is to serve students as they manage academic, personal, social, and emotional issues and concerns, represent their legitimate needs to others, and represent the University’s interests to them. Students may submit an electronic complaint to the Dean of Students via an online submission form - http://www.southwestern.edu/studentlife/complaintform.php. The Dean of Students has administrative responsibility for the Honor Code, Residence Life, Student Judicial Processes and the four fraternities.

Diversity Education

The Office of Diversity Education seeks to make SU a welcoming and affirming place for the entire community. In order to promote diversity and social justice, the Office of Diversity Education facilitates workshops and organizes events. The office also supports student organizations, specifically the Coalition for Diversity and Social Justice and the six cultural/identity-based groups within the coalition: SU Allies, EBONY, Kappa Delta Chi, Latinos Unidos, SU Native and Pan Asian Association. The Office of Diversity Education is located in the Cross Cultural Center in the Prothro Center for Lifelong Learning. For more information, please contact us at 863-1342 or go to www.southwestern.edu/diversity

Food Service

SU Dining Services include resident dining in the Mabee Commons, The Cove Snack Bar, and catering for special functions. Students living in Brown-Cody, Herman Brown, Kurth, Mabee, MoodyShearn, and Ruter residence halls and the Charline Hamblin McCombs Residential Center are required to purchase a meal plan. SU Dining provides a variety of options for students who live in the Lord Center, fraternity houses, and oﬀ-campus, although these students are not required to purchase meal plans. There are four diﬀerent meal plan options with Pirate Bucs. Pirate Bucs may be used at the Mabee Commons or at The Cove Snack Bar. 19 Meal Plan w/$75 Pirate Bucs: You may choose any 19 regular meals per 9

Student Life

topics. Students seek counseling for a wide variety of issues. These include adjustment to college, motivation, depression, anxiety, relationships with peers or family, sexuality, alcohol or drug use, body image, suicidal thoughts, self-esteem, mood swings, disordered eating, trauma, and stress. Referral to off-campus professionals is available for medical concerns and for long-term counseling. For more information call 863-1252 or come by the Counseling Services office on the second floor of the Prothro Center for Lifelong Learning.

week, plus $75 Pirate Bucs each semester. 15 Meal Plan w/$75 Pirate Bucs: You may choose any 15 regular meals per week, plus $75 Pirate Bucs each semester. 12 Meal Plan w/$75 Pirate Bucs: You may choose any 12 regular meals per week, plus $75 Pirate Bucs each semester. 5 Meal Plan w/$100 Pirate Bucs: This plan, available only to students living in the Lord Center or the Dorothy Manning Lord Center, fraternity houses, or off-campus, allows you to choose any five regular meals per week and includes $100 Pirate Bucs per semester. Trayless Dining Policy: Effective Fall 2009, the Mabee Commons will be trayless unless a patron specifically requests a tray. Seconds Policy: Seconds are offered on all items in the Mabee Commons, with the exclusion of special items on Premium Night. Students are encouraged to take one serving and return for more. Carryouts: Although students should normally plan to eat their meals in the Commons with other students, carryouts are available when class, work, or meeting schedules present conflicts. Carryouts also are available when students are sick and confined to their residence hall rooms. An additional $0.25 fee will be charged for all carryouts. This nominal fee offsets the additional cost associated with the new eco-friendly paper containers (and cups) used for all carryouts instead of styrofoam. Dress: Students are required to dress neatly for all meals. State health laws prohibit persons who are barefoot or shirtless in food preparation and serving areas. The Sunday Brunch meal is traditionally more formal, and students are requested to dress appropriately. Special Diet: Special diets can be provided by bringing a doctor’s recommended diet and the doctor’s slip confirming the diet to the Food Services Office in the McCombs Campus Center. Resident Dining Special Events: SU Dining offers trendsetters and pacechangers as well as other major special events on a monthly basis. These include Premium Night, Taste of Texas, Thanksgiving, and Christmas/Holiday Theme Meals, etc. Other Special Events: Student groups who would like to use the ballrooms on the second level of the McCombs Campus Center must make a reservation at least one week in advance with the Office of Student Activities. Arrangement for refreshments and snacks may be made with the Catering Office. Pirate Cards: Pirate Cards are nontransferable SU ID cards. Students must present their Pirate Cards for all meals. If a Pirate Card is lost, the student may get a temporary meal card from the Food Services Office, if the Pirate Card Office is not open. The temporary card is only valid until the Pirate Card Office re-opens. When the Pirate Card Office re-opens, on the next business day, the student must pay $10 to replace his/her ID at the Pirate Card Office, which is located on the first floor of the Prothro Center for Lifelong Learning.

MABEE COMMONS DINING HOURS (Resident Dining)

Friday Breakfast ....................................................................... 7:30 a.m. – 9:30 a.m. Lunch..........................................................................11:00 a.m. – 2:00 p.m. Dinner ......................................................................... 5:00 p.m. – 7:30 p.m. Saturday and Sunday Brunch .......................................................................10:30 a.m. – 2:00 p.m. Dinner ......................................................................... 5:00 p.m. – 7:30 p.m.

THE COVE HOURS Monday – Friday ........................................................... 9:00 a.m. – 1:00 a.m. Saturday ......................................................................7:00 p.m. – 12:00 a.m. Sunday ..........................................................................7:00 p.m. – 1:00 a.m. Communication: Students may communicate with the management on the web, by e-mail, by writing comment cards or simply stopping by for a chat with one of the managers. Comment cards are located in the tray return area in the Mabee Commons. Once these are completed, they should be left in the comment box. A formal network of communication exists between students and the management team via the Student Food Advisory Committee. The Food Advisory Committee meets twice a month to discuss needs, suggestions, and new ideas and is open to any students interested in participating. All communication is responded to within 48 hours and posted on the comment board.

Health Services

SU Health Services provides education and care to assist students as they learn to take responsibility for their own health and well-being. Emphasis is placed on the importance of preventing illness through a healthy lifestyle, as well as on helping students manage the health problems college students sometimes encounter. As part of the Admissions process, SU Health Services requires a completed Health Record. This record includes critical health information for your wellness and success while attending Southwestern University. Critical required information includes a complete physical and TB skin test (both within the last year), a complete immunization record, and proof of the Meningitis vaccine status. The Meningitis vaccine is required for housing assignment. The on-campus health care team at Southwestern University includes registered nurses, nurse practitioners, physicians, and physician assistants. Walk-ins are welcomed; however, scheduled appointments are strongly encouraged. To schedule an appointment, call 512-863-1252. Working as a team, these health care profes11

Student Life

Monday – Thursday Breakfast ....................................................................... 7:30 a.m. – 9:30 a.m. Lunch..........................................................................11:00 a.m. – 2:00 p.m. Dinner ......................................................................... 5:00 p.m. – 8:00 p.m.

sionals are able to treat most of the common health concerns of college students, including routine women’s health issues. These services are free to SU students. When routine lab work is required, students can obtain this service on campus at a greatly reduced fee from what would be charged in the community. Fees incurred through lab work performed at Health Services can be charged to student’s private insurance, through SU student insurance, or be charged to student’s school account. Specific reduced prices are available for Southwestern University students. Pharmacy services are not available on campus. Health Services does not provide written excuses for student absences. It is the responsibility of each student to notify his/her professor by phone or e-mail when he/she is sick or not feeling well enough to attend class. Due to the limited resources and facilities available on campus not all health care needs may be met. Thus, when the situation warrants, the on-campus team will make outside referrals to physicians and other health care professionals in the community. Consideration will be made of students’ private insurance requirements or out-of-pocket costs. Emergency room care is also available 24 hours a day at three nearby locations: • St. David's Georgetown Hospital, phone 512-943-3000 • Scott & White University Medical Campus, phone 866-509-9191 • Seton Medical Center Williamson, phone 512-324-4000 To help make off-campus health care services affordable, an SU group insurance policy is available through EIIA/Markel, which is a nationally recognized provider of this type of insurance. Participation in this group policy is mandatory unless the student can provide proof of other health insurance coverage. This plan covers students for a full 12 months. Currently, at this printing, the cost of this insurance plan is $165.00/year. Claim forms and further information are available on campus through Health Services. Health Services staff provide individual counseling on nutrition, exercise, stress management, and other health-related topics, and offer presentations to residence halls, classes, and other groups on health-related issues. Health Services also keeps tapes, videos, books, and brochures on many health-related topics for students’ personal use or as resources for research or presentations. Additional services provided by Health Services include: coordinating campus-wide flu clinics, partnering with local hospitals to provide shadowing experiences for first-years (SU Roadtrip), providing a first-aid coverage during campus-wide special events (e.g. concerts and Commencement). Health Services also collaborates with the Peer Health Educators and the WELL Team, advises the Student Health Advisory Council (SHAC), partners with the Texas Vaccines for Children (TVFC) program by providing free vaccines for students, as well as working with the American College Health Association (ACHA) to provide SU students with the latest health information. Health Service is located on the second floor of the Prothro Center for Lifelong Learning and the telephone number is 512-863-1555. The confidential fax number for Health Services is 512-863-1814. 12

Intercollegiate Athletics

Intercultural Learning: International and Oﬀ-Campus Programs

The Office of Intercultural Learning (IL) fulfills the dual role of advising students for off-campus study opportunities and advising international students regarding immigration regulations. In its capacity as off-campus study advisor, IL provides a resource room with information on a variety of study abroad programs around the world, including SU's London Semester and summer study abroad programs, as well as the Washington Semester and New York Arts programs. Additionally, students may choose from a variety of approved programs in Europe, South America, Africa, and Asia. Fifty percent of SU students study abroad, and IL provides them assistance with program selection, pre-departure preparations and issues related to returning home after an intercultural experience. IL works closely with the Paideia Program, helping to weave the intercultural experience into a student's liberal arts education. The Office also acts as a liaison with other campus offices in order to make the off-campus study as enriching as possible. In its international student services capacity, IL provides cultural orientation and general advising for students from other countries. International students also receive immigration advising, including information on work opportunities available to them in the United States. The Office of Intercultural Learning is located in Room 231 of the Prothro Center for Lifelong Learning. Call 8631857, check the website at www.southwestern.edu/offices/international, or e-mail studyabroad@southwestern.edu for more information.

Intramural and Recreational Activities (or SIRA)

Southwestern Intramural and Recreational Activities (SIRA) provides the 13

Student Life

Southwestern University is a member of the NCAA Division III and the Southern Collegiate Athletic Conference (SCAC). Conference members are all small, private, and academically competitive liberal arts institutions that, like Southwestern, see athletics as a part of the total educational experience. As a member of the NCAA Division III, no student-athlete is on any type of athletic scholarship. Southwestern offers competition in 18 varsity sports: volleyball and softball for women, baseball and lacrosse for men, men's and women's basketball, cross country, golf, soccer, track, swimming and diving, and tennis. The opportunity to participate in athletics is open to any full-time student. Anyone wishing to try out for varsity athletics is encouraged to speak with the coach of the respective sport(s). Athletic Contest Behavior: The SCAC and NCAA promote good sportsmanship by student-athletes, coaches, and spectators. Southwestern requests cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, studentathletes, coaches, or team representatives will not be tolerated and are grounds for removal from the site of competition. The consumption or possession of alcoholic beverages is prohibited.

University community with opportunities for physical, social, and educational development through participation in intramural, fitness/wellness, sport clubs, and outdoor recreation programs. Intramural sports provide an opportunity for participation in organized team and individual sports at various skill levels. A schedule of team sports, individual sports and special events allows students, faculty and staff to compete against others of similar skill in men’s, women’s, and co-rec divisions of play. Fitness/wellness programming assists individuals in identifying and meeting their health and fitness oriented goals through a variety of different offerings. Please consult the SIRA website www.southwestern.edu/offices/sira or call 8631665 for more information about a variety programs including Pilates, yoga, personal training, noon-time cardio, and other fitness classes. Sport clubs are student organizations that are focused on a specific sport or physical activity. Current clubs include: handball, women's lacrosse, SU Cheerleaders, and the SU Dancers,. A club may be instructional, recreational, and/or competitively oriented depending upon the interest of the club members. As with all student organizations, a sport club member placed on scholastic or disciplinary probation is not eligible for election to office within the club and may not represent the club at off-campus events/contests. Outdoor recreation offers students a variety of camping equipment that can be checked out for weekend use. Additionally, outdoor trips—canoeing, rock climbing, caving, and more—are offered each semester. A registration fee is required from each trip participant although the cost of the trip is subsidized by the University. Lastly, approximately 40 students are employed annually in several important positions within SIRA including: Intramural Supervisor, Intramural Sports Official, Office Assistant, Publicity Assistant, and Equipment Manager. For more information, visit the SIRA website, call 863-1606 or stop by the SIRA Office in the Robertson Center, Room 214.

Mail Service

During regular academic semesters, the mail is retrieved from the Georgetown Post Office Monday-Friday except for University holidays. The Southwestern University Post Office is located in the McCombs Campus Center and is open between the hours of 9:30a.m.-4:00p.m. Monday through Friday. Students may send and receive letters, purchase stamps and envelopes, send and receive packages, and obtain many other services that a full-service Post Office offers. All correspondence to students should include name and SU Box number to avoid mix-ups or delays. Incoming mail should be addressed as follows: Southwestern University Student Name SU Box _ _ _ _ 1001 E. University Avenue Georgetown, TX 78626 All materials distributed through the SU Post Office must be clearly identified as to the person or organization responsible for its dissemination. All campus mail14

Office of Civic Engagement The role of the Office of Civic Engagement is not only to encourage and facilitate civic engagement – which includes community-based learning, activism, and community service – but to raise consciousness about the systemic public and social issues such activities address. In so doing, the staff strives to challenge students to think about what motivates their interest in civic engagement, to critically examine their role or obligation as individuals living within society, and to reframe civic engagement action not so much as service to others, but as work in which they are compelled to engage as members of a greater community. Within this paradigm, civic engagement becomes the student-citizen’s active acknowledgement that s/he is personally accountable for the community’s successes and failures. As a liaison between the university and community surrounding it, the Office also works with faculty to identify and implement community-based learning projects that address key social problems and simultaneously reinforce learning objectives within a particular course. The Director also teaches a civic engagement seminar and supports civic engagement work in the context of the Paideia Program. The Office of Civic Engagement is located in the Prothro Center for Lifelong Learning, Rooms 243 and 245. Call 863-1987 or email pukyss@southwestern.edu for more information.

Oﬃce of Testing

The Office of Testing, located in Mood-Bridwell Hall Room 235, provides services to Southwestern students and the public in nearby communities. This office is a national center for the LSAT, CLEP and SAT tests. The next testing date for the LSAT is October 1, 2011. Advance registration, approximately nine weeks before the test date, is required. Call the Testing Office at 863-1476 for more information. Registration information for LSAT, GMAT, and GRE are available online at the test website.

Pirate Bikes - Bike Safety Guidelines

The following guidelines ensure that the Pirate Bikes will live a long and prosperous life at SU. Please do your part to keep this program safe on campus. • No Pirate Bikes may be taken off campus • If caught off campus on a Pirate Bike, disciplinary action may be taken • Always maintain a safe speed • Always yield to pedestrians • When on SU roadways, obey all traffic signs 15

Student Life

ings to a large number of students (20 or more pieces) must be submitted in order according to SU Box numbers. Flyer Distribution Policy: The SU Post Oﬃce does not distribute campus-wide ﬂyers in student mailboxes. To be more environmentally friendly, students and student organizations are encouraged to use Campus Notices, email, The Megaphone, kiosks, bulletin boards, and the SU Portal.

• When on SU roadways, ride with the flow of traffic • Use of bike helmets is strongly encouraged. Helmets are available at SUPD for check-out. • Do not ride Pirate Bikes at night or during inclement weather • Do not ride Pirate Bikes if you have been drinking alcohol • E-mail supd@southwestern.edu if you see a bike that needs repairs or maintenance. You may also drop off bikes at SUPD if they need repairs. Please help keep our PIRATE BIKE program safe and fun for everyone. Thanks!

Recreational/Athletic Facilities and the Robertson Center Recreational/athletic facilities on this campus include: Rockwell Baseball Field, Taylor-Sanders Softball Field, two all-purpose fields, nine tennis courts, two varsity soccer fields, a sand volleyball court, Kurth-Landrum Golf Course and the Corbin J. Robertson Center. Facilities are available at posted hours, and your I.D. will be required for admission. For information on the Robertson Center and other recreational facilities, call 863-1381 or 863-1387. The Corbin J. Robertson Center is used for classes; recreational, intramural, sport club, and intercollegiate athletics activities; research and data collection; wellness/fitness programming; individual and special University events.

Robertson Center Facility Schedule Building Hours* Monday–Thursday .............................................................8:00 a.m.–11 p.m. Friday ................................................. 8:00 a.m.–7 p.m., 9 p.m.–12 midnight Saturday ..................................................1 p.m.–6 p.m., 9 p.m.–12 midnight Sunday ................................................................................... 1 p.m.–11 p.m. Weight Room Hours* Monday–Thursday .................................................. Noon–1 p.m., 3–11 p.m. Friday .......................................Noon–1 p.m., 3–7 p.m., 9 p.m.–12 midnight Saturday ..........................................................1–6 p.m., 9 p.m.–12 midnight Sunday ........................................................................................... 1–11 p.m. Pool Hours* Monday–Thursday ........................................11 a.m.–1 p.m., 6:00–7:30 p.m. Friday .................................................... 11 a.m.–1 p.m., 9 p.m.–12 midnight Saturday ...............................................1:30–3:30 p.m., 9 p.m.–12 midnight Sunday .................................................................................. 1:30–3:30 p.m. The Robertson Center includes a performance gymnasium, practice/play/leisure gym spaces, a human performance lab, a weight room, an aerobic room, an

indoor track, a swimming pool, locker rooms, racquetball courts, classrooms, and offices for Athletics, Kinesiology & Exercise Sports Studies Departments, and SIRA (Southwestern Intramural & Recreational Activities). *Note: All hours are subject to change due to athletic contests, holidays, and student worker availability. Information and applications for all financial aid are available in the Office of Financial Assistance in the Wilhelmina Cullen Admission Center. Several types of aid, such as scholarships, grants, loans, and part-time employment, are available to eligible Southwestern students. A Free Application for Federal Student Aid (FAFSA) must be submitted each year. Eligibility for most grants, loans, and work programs is determined from these forms. Loans may be obtained through various sources, including the Stafford Loan, College Access Loan, and Parent PLUS Loan programs. Student employment placements include departmental offices, science and computer labs, dining facilities, residence halls, and library. Federal regulations require that a student be making satisfactory academic progress before receiving financial assistance. Such progress is defined in the Catalog. If you have questions, stop by the Office of Financial Assistance or call 863-1259.

Student Activities

The mission of the Office of Student Activities is to act as an advisor, ally, educator and mentor to the students of Southwestern University by facilitating learning experiences through leadership opportunities, student organizations, social activities and services that promote personal growth and the empowerment of students for success in our diverse community, as well as beyond. The Department, whose office is located in the McCombs Campus Center, works closely with all student organizations, student leaders, and various university committees. Student Activities has responsibility for the development and coordination of campus wide programming, leadership development, advising various student organizations (including the University Programming Council, Southwestern Student Congress, Women's Panhellenic, and the sorority recruitment process) and new student and transfer student orientation. Student Activities collaborates with other Student Life departments on a variety of topics, including Residence Life on issues of staff training, development, and programming. For more information, stop by the office which is located in suite 340 of the McCombs Campus Center, or call 863-1345.

Student Religious Life

The University Chaplain works with students of all religious traditions to develop intellectual, educational, social and service activities designed to encourage spiritual and ethical reﬂection and action as important components of college life and of a liberal arts education. The University Chaplain oﬀers counsel, information and/or referral to students seeking personal and spiritual growth. The Chaplain also facilitates relationships with college religious organizations and area 17

Student Life

Scholarships and Financial Aid

churches, temples, synagogues and other houses of worship to assist SU students in finding supportive relationships during their college years. The University Chaplain's office is located in the Julie Puett Howry Center. Students are encouraged to drop by the office, check out the website at www. southwestern.edu/offices/religiouslife or call 863-1527 to learn more.

A. Frank Smith, Jr. Library Center

The A. Frank Smith, Jr. Library Center will play an integral role in your undergraduate education and help you prepare for a lifelong pursuit of knowledge and information. The library’s services and research materials are intended to help you succeed as a Southwestern University student. The library’s collection of books, video recordings, compact discs, and other materials are listed in Voyager, the library’s online catalog. Voyager can be accessed from the library homepage at www.southwestern.edu/library. Circulation Services: Most printed items (excluding reference sources, special collection items, periodicals, etc.) may be borrowed for three weeks. Media items may be checked out for seven days. Books and materials placed on Reserve by faculty for use in a specific course have shorter loan periods. A number of wireless laptop computers may be checked out for use within the library. For more details about loan periods and other circulation information see www.southwestern. edu/library/circ.html. Reference Services: Reference Services provides assistance to help students access information available within the library as well as online resources from many other sources. Librarians and staff at the Reference Desk on the library’s first floor are available to answer questions, assist with research, and explain the use of printed and electronic resources. Superior reference assistance includes access to a growing array of electronic databases and services. Reference Services also welcomes electronic reference questions from the SU community through the “Ask a Librarian” page (www.southwestern.edu/library/askalibrarian.html). In addition to assisting students and faculty with research questions, Reference Services offers interlibrary loan and document delivery services. Current students, and staff can place requests online to obtain materials not owned by the library through Interlibrary Services. Library Web Site: The library site, www.southwestern.edu/library, provides students, faculty, and staff with access to extensive digital resources to which the library subscribes, and to the library’s Voyager catalog. The site also provides nearly 200 periodical indexes and other databases, including many full text journal and newspaper sources, and online sources such as encyclopedias, almanacs, directories, and bibliographies. Online subject guides developed by librarians lead students to subscription sources and to other quality web sites. The library’s site also details current library hours, staff contact information, library policies, electronic forms for Interlibrary Services, Audiovisual Services, book requests, and much more, including information on finding a student job in the library. Periodical Services: The library subscribes to over 1,000 journals and news18

University Police

University police service is provided by six fully certiﬁed police oﬃcers. While 19

Student Life

papers in print format. Titles are carefully selected to reflect both the needs of the curriculum and the general reading interests of the Southwestern community. To help students keep up with current events, the library subscribes to several major daily newspapers. The Periodicals service desk is staffed at all times to help with research and to provide assistance in locating journal articles and using microfilm copiers, and using photocopiers. Through various databases, full text articles from over 61,000 journals are now available online from any computer, whether on or off campus. Off-campus access is provided through the mySouthwestern portal at my.southwestern.edu under the Library tab. Special Collections: The library maintains extensive Special Collections that include rare books, manuscript collections, and many of the historical records of the university. The Clark Texana Collection, the J. Frank Dobie and Bertha McKee Dobie Collection, and the Senator John Goodwin Tower Collection are among the more significant collections. In addition, Special Collections holds important works related to British and American literature, travel, Methodism, the history of medicine, and music and hymnology. Materials in Special Collections can be identified by using the Voyager catalog and through the use of indexes in the department. For more information, including hours, please visit Special Collections’ website at www.southwestern.edu/library/special-collections/special-collections. html. Photocopy machines are located on the first floor in Periodical Services. Assistance with library copiers should be requested at the Periodicals service desk To help preserve the library collection and to maintain a pleasant environment for study and research any drinks brought into the library must be in covered containers. Students may bring food to the library’s first floor Coffee Bar, where they can also purchase freshly brewed organic coffee during posted hours. In addition to providing a comfortable space in which to study or relax, the Coffee Bar is also home to the library’s ongoing book sale. Any type of theft or vandalism of library materials is a serious violation of university policy. Such actions deprive current and future students of information and resources to which they are fully entitled. Replacement and repair are often impossible and are always expensive. Tampering with library materials will result in disciplinary action. Students may be directed to identify themselves and surrender library materials if infractions are suspected. Reading alcoves scattered throughout the building give students comfortable and interesting places to enjoy the library’s collection. Other facilities are also available for student use. The library offers a graphics lab, a media library with CD, DVD, audio, video, and laser disc equipment, and group study rooms. Building the library’s main collection is a cooperative effort undertaken by librarians and faculty members. Student requests for additions to the collection are welcome and should be submitted on the library’s website (www.southwestern.edu/library).

every effort is made to provide protection to persons and property, students are strongly encouraged to lock their cars and rooms. Bicycles should be chained to campus bicycle racks. Valuables should not be left in open view or unattended. Valuable car accessories and computers are particularly subject to theft and safeguards should be taken by the owner. FIREARMS OF ANY KIND ARE NOT ALLOWED ON THE CAMPUS. In addition to security and traffic duties, University Police enforce local, state, and federal laws on campus. All persons who violate such laws on campus are subject to arrest and prosecution in the city, county, and state or federal court systems. Anyone needing police or security assistance can reach the officers by calling the University Police Office at 863-1944, or the Campus Operator at 0 (zero) from a campus phone and/or 863-6511 from any other phone. These offices will dispatch assistance. Theft or damage to buildings or equipment, or any other criminal offense, should be reported to the University Police by calling one of these numbers.

Wellness Education for Living and Learning (WELL)

Southwestern University’s Wellness Education for Living and Learning (WELL) program is designed to serve all students who are currently enrolled at the university. The WELL program is focused on assisting students presenting with a variety of concerns. It is a unique program that oﬀers a comprehensive, interdisciplinary approach to improve overall success and performance in all areas at Southwestern University. It focuses on the areas of nutrition, stress management, physical health and injury rehabilitation. The WELL team includes two physicians, a registered nurse, a nutritionist, several psychotherapists, athletic trainers, and a certiﬁed strength and conditioning specialist. Services will be individualized for each student to address her/his concerns. The WELL Team will meet monthly to jointly discuss each student’s progress. This will allow the team to determine if the student’s needs are being met and to identify ways to enhance his/her success. For information call 863-1555.

IV. Student Organizations Governing Bodies

Every Southwestern student has the opportunity to gain enriching experiences by participating in the student government structure. The Southwestern Student Congress, the University Programming Council, the Interfraternity Council (IFC), and the Panhellenic Council each provide governing experiences. Southwestern Student Congress: SSC provides a forum for student concerns and opinions, and seeks to increase communication between the student body and the rest of the University community. The membership is composed of representatives elected by residence hall and class year. Student membership on University governance councils is ﬁlled by SSC appointment. 20

Current Student Organizations

With almost 100 registered organizations, Student Activities at Southwestern University offers involvement opportunities outside of the classroom. A listing of all the currently active organizations is available online: www.southwestern.edu/studentlife/orgs. The organizations represent opportunities that range from student legislation to social activism, literary publications to Greek life. If you cannot find an organization that suits your interest, then create your own with the help of the Office of Student Activities. Organizations are classified in eight main categories, including governing bodies, departmental, scholastic/honorary, Greek/social, religious, special interest, sports, and student media. If you have any questions about student organizations, please call the Office of Student Activities at 863-1345.

Student Media

The Megaphone is a weekly newspaper which seeks to present announcements of coming events, report the news of happenings in the diﬀerent phases of University activity, furnish students and faculty a democratic medium of expression

Student Life

Honor Code Council: The chief responsibility of this group is to guarantee the integrity of the Honor Code. Members serve as a tribunal for hearing alleged violations, and determine guilt or non-guilt and recommend appropriate penalties. The Honor Code Council also provides information about academic integrity and promotes the Honor Code among students, faculty and staff. University Programming Council: This council sponsors many of the entertainment activities on Southwestern’s campus including Friday Night Live, a weekly entertainment series featuring nationally touring acts, and an annual large scale music event. Each program is carefully planned and carried out by the volunteer student members who exchange their time for experience in the fields of student activities and event planning/management. This organization provides an excellent opportunity for leadership development. Contact the Office of Student Activities for information on membership. Men’s Interfraternity Council: IFC is the organization which is the governing and legislative body for the four fraternities on campus. Membership is composed of three members from each fraternity: the president and two others. The purpose of the organization is to work together as Greek men on campus for the improvement of the fraternity system at Southwestern. Women’s Panhellenic Council: Panhellenic Council is composed of two delegates from each chapter of the four national social sororities represented on campus. It has as its purposes: to maintain on a high plane sorority life and intersorority relations within the University; to cooperate within the administration of the University in the maintenance of high scholastic standards; to compile rules governing recruitment and new membership in sororities on the campus; and to work together to support the University and all its women students.

on University problems, and provide students with an opportunity to express their writing talents. New students are invited particularly to work on the Megaphone staff; those desiring to do so should contact the editor during the first weeks on campus. The Megaphone is issued weekly. The Southwestern Literary Magazine offers students an opportunity to publish their creative endeavors and encourages students to be creative. The Southwestern Magazine is the oldest college literary magazine in this part of the country. SU Radio operates a radio station that features a wide variety of programming that will promote communication on campus, provide career-related broadcasting experience, and highlight student faculty achievement.

Rules for Student Organizations

Membership: All student organizations are subject to administrative approval. To participate in the activities of an organization, students must be registered for at least 12 credits in the regular course of study or be approved regular part-time students (such as seniors needing less than a full load to graduate or students approved for working toward a degree on a part-time basis). Pledging: In order to pledge a social fraternity or sorority, a student must be in good academic standing, defined as having a minimum 2.0 cumulative grade point average. Probation Restrictions: A student placed on academic or disciplinary probation is not eligible for election to office in a student organization and cannot represent the organization in any way off campus New Organizations: Students interested in forming a new student organization on the Southwestern campus should first arrange an appointment with the Office of Student Activities. The Office of Student Activities is the primary overseer of all student organizations and monitors all records and files pertaining to student organizations. The Associate Dean will consult with the interested students on the proper formation of a proposal for presentation to the Committee on Student Organizations, the initial step in gaining formal University registration. The proposal must include the following: (1) statement of purpose and mode of operation; (2) constitution and by-laws; (3) tentative membership roster; and (4) name of the faculty or staff advisor. The Committee on Student Organizations will carefully scrutinize the proposal and recommend revisions or grant tentative approval. Following receipt of tentative approval, the organization must seek formal approval by the Student Affairs Council, subject to acceptance by the General Faculty. Formal approval is typically achieved through presentation, deliberations, and vote by the Student Affairs Council, with a report given to the General Faculty. Final appeal on the existence of a student organization is to the Student Affairs Council, subject to acceptance by the General Faculty. The President may veto any General Faculty action. Faculty and Staff Advisors: Every student organization has a faculty or staff advisor. Unless the advisor is specifically named in the organization’s constitution, each organization should elect its faculty/staff advisor during the spring semester 22

Event Scheduling by Student Organizations

To avoid conflicts, all student activities should be scheduled prior to proceeding with any type of publicity. To access the University scheduling system go to http://splus.southwestern.edu/SP/SAVii/SAViiCalendar.asp. If a suitable room/facility appears to be available, students wishing to reserve University facilities for official student organization events should visit http://splus.southwestern.edu/SP/xpress/XpressWho.asp to REQUEST a facility. The Office of Student Activities provides the following scheduling guidelines that are intended to supplement the University's event scheduling policies that can be viewed at http://www.southwestern.edu/offices/events/guidelines.php. 23

Student Life

to serve for the next school year. The advisor must serve one year. The faculty or staff member must be interested in the organization to the extent of being willing to meet with and advise the group. Duties of the advisor are to assist students in making decisions concerning all social functions of the group, to represent the organization to the faculty and administration, and to be acquainted with and to help the organization maintain the rules of the University. The duties of the organization toward the advisor are to invite the advisor to attend meetings and social functions of the organization, and to consult with the advisor concerning proposed functions. Those organizations which are entitled to have alumni representatives shall elect those representatives during the spring semester to serve for the next school year. In every case, the name of the chosen person must be submitted for approval to the Associate Dean for Student Life before the election is made public. Rules and Regulations: Members of student organizations, both individually and collectively, must abide by all Southwestern University rules, regulations, and policies. Failure to do so may result in action against the organization through the University Committee on Discipline. Possible actions may include reprimands, loss of privileges, required community service, or suspension/revocation of the organization’s recognition. Student Organization Anti-Hazing Policy: The Office of Student Activities oversees the annual review process for the Southwestern University Student Hazing Prohibition Notice for all registered student organizations. Under this policy all university organizations and their individual members will be subject to the same disciplinary actions as sanctioned by the university should any portion of the policy be violated. It should be noted that signing the policy is mandatory for all active members in order to participate in any organization’s activities. For students involved in more than one university organization, a separate hazing policy must be signed for each organization in which they participate. Once the information has been presented to members and signatures have been collected, signed copies of the hazing policy will be kept on file in The Office of Student Activities for reference or review. For additional information regarding the Southwestern University Hazing Policy, including an outline of offenses, please refer to Section XI of this Handbook.

1. All student organization special events occurring on campus should be recorded at the Office of Student Activities within (1) five working days prior to the event for reservation of a single room or facility, and (2) ten working days prior to the event for reservations requiring multiple facilities or special needs, such as audio/visual, catering service or furnishings. 2. If an event is to be rescheduled, it must be done according to the steps outlined at http://www.southwestern.edu/offices/events/changes.php. Cancellations or changes must be reported immediately to the appropriate facility coordinator. 3. All requests for equipment must be arranged at least ten working days in advance. Equipment to be moved from one building to another must be approved by the Associate Dean for Student Life. 4. If University food services are to be used, contact SU Dining in the McCombs Campus Center. This can be done in conjunction with an on-line facility request, but it is best to confirm the request directly with SU Dining. 5. Do not publicize any event using Southwestern facilities prior to receipt of written confirmation of approved scheduling. 6. Infractions and Irregularities: Failure to schedule, reschedule, or cancel an event properly will cause the sponsoring organization to be subject to a judgement by the Committee on Student Organizations. Guidelines for Student Organization(s) Hosting Conferences: A registered student organization wishing to host a conference on the Southwestern University campus must follow the guidelines listed below and contact the Office of Student Activities (phone number 863-1345) before any planning of the event begins. 1. A representative of the organization should schedule a meeting with a member of the Student Activities staff 3-6 months before planning of the event begins. Events with fewer than 100 attendees can work directly with the Office of Student Activities to secure approval. Events with 100 attendees or more will require additional approval by the Vice President of Student Life. 2. The host organization’s student contact and advisor may be required to complete and submit an Event & Risk Management Plan Guide for approval no later than three months prior to the event start date. 3. The current organization advisor or an approved staff or faculty substitute may be required to be present during the entire event. 4. No conference attendees are permitted to stay in University residence halls at any point during the conference. 5. Reservations for University facility space and/or campus services may not be secured until the event has official approval from the Office of Student Activities. 6. Reservation or acknowledgment of facility scheduling is not “event” approval. Events requiring “approval” must be processed through the appropriate campus offices. At any point, should a facility coordinator discover that the event needs outweigh our on-campus resources, the event will be canceled. 7. All organizations should consider the impact of their event on the campus community. Any events that may cause disruption to students, faculty or staff will not be approved. 24

Student Life

8. The host organization is responsible for all charges associated with their event. These costs may include, but are not limited to, food service and support, equipment rental, additional staff support, facility fees and event insurance. Priority Events: Priority Events are those events to which no student, faculty, or staff member may be denied the opportunity to attend because of a conflicting meeting/event. • All Chapel Services • All Homecoming Activities • Family Days Activities • Commencement and Other Special Convocations • Southwestern Student Congress Town Meetings • The Brown Symposium • Roy and Margaret Shilling Lecture • Writer's Voice • Parent and Student Orientation • Study Days • Final Examinations Guests: Off-campus guests may be invited to any party by individual members of the hosting group. The individual member of the group who makes the invitation will be considered responsible for the conduct of the guest. Off-Campus Performers/Speakers: Members of an organization must confer with their faculty or staff advisor before an invitation is issued to any off-campus performer/speaker to be brought to the campus. Performers/speakers will require a contract. Usually, the performer/speaker will provide this; if not, they are available in the Office of Student Activities. The contract must be approved and signed by the Associate Dean of Student Life and the Vice President of Fiscal Affairs before the speaker comes to campus. If the speaker is to be compensated, discuss procedures with the Associate Dean of Student Life. For more details the Office of Student Activities can be reached at 863-1345. The Athletic Department schedules all athletic facilities, including the Corbin J. Robertson Center, Intramural Fields, Snyder Field and Moses Field, Taylor-Sanders Field, Rockwell Field, the Outdoor Volleyball Court, and the Tennis Courts. Call 863-1381 for assistance with scheduling these facilities. The A. Frank Smith, Jr. Library Center schedules the audio/visual and seminar rooms and the Prothro Room. Call 863-1666 for information. The Sarofim School of Fine Arts schedules facilities in the Alma Thomas Fine Arts Center, including the Recital Hall, Alma Thomas Theater, Jones Theater, Caldwell-Carvey Foyer, and the Mabee Hall of Honor. Call 863-1379 for more information on scheduling these facilities. The Office of University Events schedules the Lois Perkins Chapel and Chapel Lounge, Julie Puett Howry Center, Mood-Bridwell Atrium, the Brent Atrium, and use of classrooms, and FJS Lecture Hall for weekends and evenings (except A. Frank Smith, Jr. Library Center classrooms and Fine Arts classrooms) or as special services are needed. Call 863-1483 for assistance with scheduling these facilities.

The Registrar’s Office schedules all classroom and other academic space use from 8 a.m.-5 p.m., Monday through Friday. Please call 863-1954 for more information about scheduling a classroom. The Office of Residence Life schedules all residence hall community spaces including the Sharon Lord Caskey Community Center, Mabee-Kurth Lobby, the Brown-Cody Lounge, and the Dorothy Lord Community Room. Call 863-1624 for assistance with scheduling these facilities. The Office of Student Activities schedules facilities in the Red and Charline McCombs Campus Center. Call 863-1345 for information about any of these spaces for an event. The Faculty Secretary schedules the facilities in the F.W. Olin Building after 5p.m. and on weekends. Call 863-1937 for information about these rooms. Contracts for Entertainers: Entertainers hired for parties by student organizations must sign a contract providing hours, pay, and the exclusion of uninvited guests. All contractual documents must be finalized and signed before the event. Entertainers are subject to the same rules of conduct as students. Organizations using University funds must see the Associate Dean for Student Life first, then must have such contracts signed and approved by the Vice President for Fiscal Affairs.

Student Organization Fund-raising Events Policy

1. The proceeds from the event must be for a reputable charity (nonprofit, taxexempt, as defined by the IRS; and qualified, as defined by the Better Business Bureau). 2. The event must have a reasonable potential for clearing a significant profit for that charity. 3. The organization must file a complete plan for the event, with projected schedule, budget, and anticipated participant pool, with the Associate Dean for Student Life at least two weeks in advance of the event and prior to the release of publicity about the event. 4. Within two weeks after the event, the organization must file a report with the Associate Dean for Student Life with a description of the activity, budget showing expenses and profit paid to the charity, attendance, and a subjective evaluation of the value of the event. 5. Such events must operate within the usual University regulations for student events. 6. The Associate Dean for Student Life or the Associate Vice President and Dean of Students may cancel an event if the above conditions are not met. Appeal of any decision to cancel may be heard by the Committee on Student Organizations of the Student Affairs Council. 7. The above events policy does not apply to the sale of items to on-campus individuals only. Recognized organizations may raise money for group activities by selling organizational items like T-shirts, mugs, etc. However, SU funds may not be used as “seed money” for such items.

V. Policy Relating to Oﬃcial Student Media I. Preamble

II. Scope This policy is applicable to all student media operating with the ﬁnancial and administrative support of Southwestern University under the Student Media Editorial Board. Currently, such media are SU Radio, the Megaphone, and the Southwestern Magazine. This policy replaces all prior written policies with respect to the organization, function and operation of the Student Media Editorial Board.

III. Freedom of Expression Southwestern University reaffirms its commitment to freedom of expression as essential to its educational mission. Southwestern University will not engage in prior restraint of expression unless it reasonably believes that such expression will create a rational, legitimate basis for legal action in response to the expression and without one or more of the persons seeking expression being informed of the basis for such belief and being allowed to present their position to appropriate University officials. Nothing in this policy is intended to create any duty upon Southwestern University or its officials to review any expression prior to its release. The student media enjoy privileges and responsibilities associated with freedom of expression. The exercise of such freedom by the student media is subject to responsibilities and limitations imposed both by law generally (such as the avoidance of libel and other civil torts) and by Southwestern University, whose mission sometimes imposes higher standards upon members of the University community. In that regard, members of the University community involved with the student media, whether in the exercise of freedom of expression or otherwise, must continue to uphold the principles and standards of conduct required of all members of the Southwestern University community, including the Personal Conduct provisions of the Student Handbook. All student media shall bear the following statement: “The views expressed herein do not necessarily express the views of Southwestern University, its faculty, its staff, its students, its trustees, or its administration.”

IV. Student Media Editorial Board 1. Duties and Functions The Student Media Editorial Board is charged with overall administration of policy and cultivation of leadership with respect to the student media. It shall exercise its authority subject to the Student Aﬀairs Council, to which it shall report. Among the duties of the Student Media Editorial Board are: 27

Student Life

Southwestern University, through its Board of Trustees, reaffirms its commitment to its officially sanctioned student media. Such media operate as part of, and not separately from, the Southwestern University community. The purpose of this policy is to promote the efficient management and operation of such media consistent both with the editorial needs of the media and with the overall mission of Southwestern University.

a. to establish qualifications for editorial candidates; b. to certify candidates in accordance with established qualifications; c. to assist student editors in the establishment, implementation, and clarification of editorial policies; d. to be a liaison between the Southwestern University community and the student media; e. to provide a forum for grievances, suggestions, and complaints (subject to the exclusive authority of the Vice President for Student Life over matters of discipline) from members of the Southwestern University community with respect to the student media; f. to review this policy not less than every three (3) years, with a report thereon being submitted to the Student Affairs Council. 2. Membership and Terms a. The Student Media Editorial Board shall consist of the following members: nine students, one of whom shall be the Public Relations representative of Student Congress (the remainder of the students elected annually in a manner determined by the Student Affairs Council), four members of the faculty (each elected annually from each of the three Divisions and the School of Fine Arts), the Vice President for Student Life, the Vice President for Fiscal Affairs, the Associate Dean for Student Life, and the Associate Vice President and Dean of Students. b. The Chair of the Student Media Editorial Board shall be elected annually by the Board, by majority of its members present, at its first meeting in an academic year. The Chair shall be a student. c. The terms of office for student and faculty members of the Board shall be the academic year. Student members are required to be full time students in good academic and disciplinary standing during their term of office. If for any reason a student or faculty member of the Board is unwilling or unable to serve a full term, a successor shall be elected at the soonest practicable time. d. The editors of each of the student media shall not be members of the Student Media Editorial Board, but shall be non-voting ex officio representatives otherwise entitled to full participation in all meetings of the Board, except when the Board goes into executive session. 3. Meetings a. Meetings of the Student Media Editorial Board shall be held at the request of any member, but no fewer than two (2) times during an academic year. b. Meetings of the Student Media Editorial Board shall be open to the University community, unless in executive session, when only voting members will be present. The Board may request the attendance of such non-voting persons during executive session as it deems appropriate and necessary. The Board shall conduct its business in executive session when the subject matter relates to the following circumstances: (i) a referral to the Board from the Vice President for Student Life of an issue touching upon a disciplinary matter; or (ii) the qualifications of editorial candidates. The Board may conduct its business in executive session when it deems it advisable to do so, with due consideration to its community-wide functions. In all cases where the Board has conducted any portion of its business in executive 28

V. Grievance Procedure 1. Any member of the Southwestern University community feeling aggrieved, personally or as a member of the community, by the actions or content of any of the student media or by the actions of the Student Media Editorial Board, may ﬁle a complaint about such matters to the Student Media Editorial Board, which shall promptly consider such matter(s) and take such action(s) within its authority as it deems appropriate. 2. If the subject matter of a grievance to the Student Media Editorial Board is related to a student disciplinary or similar action, complaint or investigation under the Student Handbook, then the Student Media Editorial Board shall have no authority to consider such matter unless expressly authorized to do so in writing by the Vice President for Student Life.

VI. Amendments Amendments to this Policy may be made at any time by the Board of Trustees or upon the vote of two-thirds of the members present of the Student Media Editorial Board and the concurrence of the Student Aﬀairs Council, the University Council, the Faculty, and the President of the University. —Adopted by the Board of Trustees of Southwestern University on April 28, 1995.

VI. Residence Life Residence Life Statement

Living in a residence hall is an integral part of the liberal arts experience. The residential university provides residence halls on campus, not just as a place to live and sleep, but as a means of supporting and supplementing the intellectual experience found in the classroom. Residence hall life involves day-to-day interaction with people of varying backgrounds and values, the opportunity to continue the discussions and debates of the day’s classes, a ﬁrsthand experience in community development, and the opportunity for developing strong and lasting friendships. Life in the residence halls oﬀers a variety of educational, recreational, social, and cultural experiences to the residents. As is true in any community of people, some commonly accepted standards or guidelines are necessary to facilitate the provision of an academically supportive environment and to guarantee mutual respect and dignity among the members. This section of the Handbook provides a review of guidelines which pertain to life in the residence halls. Please be aware that this section of the Handbook is not a complete statement of University policies concerning student life. Students should become familiar with all sections of the Student Handbook and also consult the Southwestern 29

Student Life

session, any action taken in executive session shall be reported in a public meeting, with due consideration to the privacy rights of any aﬀected person. 4. Quorum and Voting a. A quorum of two-thirds of the members of the Student Media Editorial Board shall be required for the Board to take any action. b. All actions of the Board shall require a majority vote of those voting members present.

University Catalog for a complete review of University policies regarding student and residential life.

On-Campus Residency Requirement

Those students who have had less than four full semesters in college will be required to live in University residence halls. While living on campus, each student, except those living in the Lord Residential Center, the Dorothy Manning Lord Residential Center or the fraternity houses, must purchase a meal plan from the University’s food service. Requests for medical exemptions from the food service requirement may be addressed to the Associate Vice President and Dean of Students.

On-Campus Housing Brown-Cody Hall Herman Brown Hall Ernest L. Kurth Hall Dorothy Manning Lord Residential Center Grogan and Betty Lord Residential Center J.E. and L.E. Mabee Hall Martin Ruter Hall Charline Hamblin McCombs Residential Center Moody-Shearn Hall

Resident Bill of Rights

Every person in the residence hall community has certain rights and also certain responsibilities. Residents are encouraged to keep in mind that all persons in the hall have the same and equal rights. A description of these rights and responsibilities follows to provide residents with a foundation for assessing and resolving individual and community problems. Residents also are reminded that RA's and other members of the Residence Life Staff are available to assist in solving problems. 1. A resident has the right to privacy; 2. A resident has the right to an atmosphere conducive to study and sleep; 3. A resident has the right to a safe and healthy living environment; 4. A resident has the right to request that guests and visitors adhere to University policy; 5. A resident is responsible for communicating clearly and directly with others (roommate, student staff, other residents, etc.) in the event that disagreements or conflicts arise; and 6. A resident is responsible for contributing to the general welfare and quality of life in the halls by avoiding behavior that diminishes the safety, security, or serenity of others.

Residence Hall Staﬀ Members

Associate Vice President and Dean of Students: The overall administrative responsibility for the eﬀective operation of the residence hall program is with the 30

Housing Arrangements

Room Deposit: A room deposit is collected before a housing application can be accepted and a room assignment made. This fee covers any damage that may result in a residence hall room or public area during the course of the year. If damage does occur, the cost of repair or replacement is deducted from the deposit. Fines for failure to follow certain residence check-out procedures also may be deducted from the deposit. The deposit is refunded 6-8 weeks after the student leaves the residence hall at the end of the academic year or upon graduation or withdrawal from the University. Returning students who have reserved a room during spring room sign-up for the following fall semester must cancel in writing with the Office of Residence Life by May 15 in order to receive a refund of the housing deposit. Room Assignments: The Office of Residence Life attempts to make room assignments with consideration for mutual roommate requests, special factors made known in advance to the staff, type of room preferred, and the location of the hall. First-year and transfer room assignments are made by date of deposit (latest date in the case of roommate pairs). Every effort is made to assign students with roommates who have compatible living habits and similar goals. Southwestern University’s recruitment and admission of students, awarding of financial aid and operation of programs and facilities are without regard to sex, race, color, religion, age, disability, national or ethnic origin, sexual orientation, or any other impermissible factor. Requests for room changes based upon any of these factors will not be approved. 31

Student Life

Associate Vice President and Dean of Students. The Associate Vice President and Dean of Students works closely with the department’s professional and student staff to formulate effective residence hall management policies; to develop programs that encourage personal development and wellness; and to enhance individual student support through collaboration with other University offices. The Associate Vice President and Dean of Student’s office is located in McCombs 310. Associate Dean for Student Life: The Associate Dean for Student Life works closely with the Associate Vice President and Dean of Students, the Associate Director of Student Life, and the Assistant Director of Residence Life in the development and implementation of social and educational programming in the residence halls, as well as student staff training and development. Assistant Director of Residence Life: The primary duties of this position include administrative responsibilities within Residence Life and working with first-year men's housing and RA's. Resident Assistants: Selected upper-class students hold positions of responsibility within the residence halls. These students or “RA's” provide direct assistance to the students in their living area (about 30 per RA in upper-class halls/15 per RA in first-year halls) by providing information, helping to ensure that University community standards are met through brief counseling and/or referral, offering acquaintanceship, fulfilling basic administrative tasks, and helping organize interesting educational, social, and recreational events and programs.

Room Changes: A specific room change period is developed each semester by the staff. Usually no room changes are approved prior to 10 days after the start of classes at the beginning of any semester. All room changes must be approved by the Associate Vice President and Dean of Students. Any student who makes an unauthorized room change will forfeit his or her deposit, be subject to a possible fine, and may be required to return to the original room. Students who are moving out of a room must check out with a hall staff member. Failure to check out properly and return keys may result in forfeiture of the room deposit. Intent to Vacate: If a student is leaving the University at the end of the fall semester (graduating, transferring, withdrawing), the student must notify the Office of Residence Life by December 1 of the intent to leave the residence hall. Students who fail to notify that office of the intent to move out of the halls will forfeit their room deposit. Failure to Occupy: Students who have signed a housing application or have secured a room through spring housing sign-ups will be held accountable for the next academic year’s room charge if the student fails to cancel the room reservation prior to July 1 and returns as an enrolled student. In the case of a student who is not in residence during the fall semester and who requests housing for the spring, the deadline for cancellation without obligation to pay the full room charge is December 1. Single Room Policy: There are very few single rooms available on campus. When occupancy permits, double rooms are made available as single rooms at the beginning of the semester at the rate of 1.5 times the regular double room rate for that space. When openings occur because of roommate changes after the beginning of the semester, the remaining resident will be given the opportunity to maintain the room as a single at the rate of 1.5 times the regular double room rate. If that option is not exercised within 5 days, then a roommate may be assigned to the room at any time during the semester. Residents in such rooms should be careful to utilize space and distribute belongings in a manner that would easily accommodate the arrival of a new roommate. Returning Students: Each spring, usually in April, students presently enrolled at Southwestern who plan to reside in the residence halls the following year participate in the room selection process. Room preference is given to students by number of academic credits accumulated. Students must complete the appropriate enrollment and housing assignment request forms and ensure that a housing deposit is on the record by the announced date in order to maintain seniority in the selection process. Students who fail to meet the administrative deadline for participation in room selection will be able to participate but will take part at the end of their class. Students who decide to live on campus after room selection takes place are welcome to make application directly to the Office of Residence Life and will receive preference by date of deposit payment or validation. Assignments, as requested by the respective students during the housing selection process, are made to any of the three apartment complexes without regard to race, color, religion, sex, gender, age, disability, national or ethnic origin, sexual orientation, or any other impermissible factor. Withdrawal Procedures: If you officially withdraw from the University 32

Residential Services and Policies

Bike Racks: Many of the halls have bicycle racks available for residents to lock and/or chain bicycles for security. The bicycles should be registered with campus police. The University is not responsible for loss or damages to bicycles. Bicycles may not be stored or parked in hallways, lounges, or other public areas. Bicycles may be stored or parked in suite common areas if agreed upon by all the members of the suite, and if the bicycles do not pose a fire hazard as determined by Residence Life. Bike racks also are available near most campus buildings; bikes parked at other locations may be removed. Kitchenettes: Several kitchenettes are located throughout the residence halls. They can be used by the residents of that building. These kitchenettes are accessible at most hours and offer the use of a small stove, sink, and microwave oven. Residents using the kitchenettes are responsible for cleaning the area when finished. Laundry: Most residence halls have a coin-operated laundry facility. These laundry areas offer full-size washers and dryers at a minimal cost to the residents. If a machine is out of order, please leave a note on the washer or dryer that needs repair. Refunds will be sent to your SU Box. It is recommended that while using these facilities, residents remain close by to avoid disrupting use by others and to prevent theft. Lounges: The lounges function as areas for studying, relaxing, meeting with friends, watching television, and hosting scheduled activities. Lounges may be reserved for use by groups of students by contacting the Office of Residence Life in McCombs 310. Vending Machines: Most residence halls have several types of vending machines which provide soft drinks, fruit juices, and light snack foods. Refunds for money lost in the vending machines may be obtained in the Business Office in the Cullen Building. 33

Student Life

during a semester, you must check out of your residence hall room. You need to notify your Resident Assistant and follow appropriate check-out procedures which include a room inventory and key return. Room charges will not be refunded to students who withdraw during the semester, but the cost of food service will be returned on a prorated basis. Check-Out Procedures: Students must properly check-out of their room at the end of the academic year, or whenever they are permanently vacating that room 1. Make an appointment with your RA to be checked out. Oﬃcial announcements will specify deadlines for checking out. Generally, graduating students are expected to check-out by 2:00 p.m. Sunday after commencement. All other students are expected to check-out within 24 hours after their last ﬁnal exam. 2. Clean the room and remove all belongings and trash. 3. Meet the RA in your room at the appointed time. Turn in any and all keys to your room. You must be signed-out by the RA to be considered properly checked-out. Failure to follow any of these steps may result in the loss of the room deposit and/or additional charges.

Housing Policies

Alcohol and Drugs: University policy prohibits the use of illegal drugs and the public possession or consumption of alcohol. Please refer to “Personal Conduct Policies” (see Section VII) for an explanation of University policy regarding alcohol and drugs. The Residence Life Staff is charged with maintaining an atmosphere conducive to students’ successful academic pursuit, and as such, will address both social and individual situations that contribute to the deterioration of the hall environment or to the impairment of an individual’s health and welfare. Residents are reminded that the public consumption of alcohol and public display of alcoholic beverage containers at Southwestern is prohibited by University policy and will be addressed in the residence halls. In addition, there shall be no alcohol containers-empty, filled with colored water, etc. in individual student rooms in first-year halls. All private gatherings held in rooms of students 21 or over must be kept in the room with the door closed. Students may not possess excessive amounts of alcohol. Kegs, trash cans, or other large vessels that contain alcoholic beverages are prohibited on campus. Students are responsible for the action(s) of their guests at all times. Alcohol use/misuse does not excuse sexual harassment or disruptive, noisy, or other behavior which is unacceptable to the Southwestern community. The Residence Life staff recognizes that students with substance abuse problems might wish to seek counseling from professional counselors at Southwestern and in Georgetown. Referrals to professional counselors will be made and handled in a confidential manner. Candles: Burning candles and incense is not permitted in campus housing because of the potential threat of fire and the effect on the fire detection system. Combustible Materials: No combustible materials (e.g., propane tanks, gasoline, kerosine, etc.) are allowed inside any residential space, with the exception of a small container of lighter fluid. No combustible materials are allowed in any part of an outside stairwell or landing. Cooking: Several kitchenettes are located throughout the residence hall system which provide facilities for baking and light cooking. Residents are expected to clean kitchens after use and should report any accidents or cleaning problems that may result from use to the RA. The University custodial staff is not responsible for cleaning hall kitchenettes during the course of the semester. Refrigerators are allowed in student rooms, but may be no larger than 4.3 cubic feet. Damages: Residents are responsible for losses or damages that occur in their individual rooms. This responsibility extends to damages or losses caused by invited guests. Upon moving into their assigned room, residents are required to complete the online Housing Check-in Form (accessible through WebAdvisor). This is the one and only way students can report pre-existing damages for which they do not want to be held responsible. Residents take on custodianship of the room upon submitting the form until the room is vacated. 34

Student Life

Residents are encouraged to report all damages as soon as they occur. Damages which are deliberate or malicious in nature will be considered a violation of the University regulations and may be referred for further sanction. Public area damage that cannot be attributed to specific individuals or is not the result of normal wear and tear will be divided equally among the residents of the hall or floor, whichever is appropriate, at the time of the loss or damage. Heavy objects, including bicycles, should not be hung from the metal tracks that support ceiling tiles. Ceiling tiles should not be lifted or removed for any reason. Damage to the metal tracks or ceiling tiles are the responsibility of the student(s) occupying the room. The only authorized way to hang anything on the walls is with removable adhesive strips (e.g., 3M Command strips). Students will be held responsible for any damages. Dartboards: Dartboards are not allowed in the residence halls. Electrical Appliances: Because most kitchen appliances use large amounts of electricity, only popcorn poppers, coffee pots, or hot pots may be used in individual rooms. Hot plates, small ovens, etc. are not allowed. Kitchenettes are available in most areas for other appliances. Students are required to use U.L. approved multiple plugs in their rooms because of fire hazards. Escort Policy: The University’s escort policy strives to provide safety and privacy for those living in the residence hall community. The escort policy is tailored to the different types of residence halls on campus to be convenient and manageable. In single gender residence halls, any person who is not a member of the Southwestern community (faculty, staff, or student) or any member who is of the opposite gender than that designated for the residence hall, must be escorted throughout the hall by a member of the community who is of the same gender as that hall. Exceptions to this are those University staff members who are entering the hall for maintenance, cleaning, or security purposes, or persons who have secured permission from the Associate Vice President and Dean of Students. In mixed gender halls, any person who is not a member of the Southwestern community (faculty, staff, or student) must be escorted through the hall by a member of the community. Exceptions to this are persons who have secured permission from the Associate Vice President and Dean of Students. Students are discouraged from escorting persons whom they do not know into and about the halls. Fire Alarms and Drills: The residence halls are equipped with fire alarm systems and fire safety equipment. Fire safety procedures are discussed in hall meetings at the beginning of each semester. In addition, fire drills will be held to familiarize residents with proper procedures for maximizing personal safety in the event of a fire. During a drill the following procedure should be followed: (1) walk to the nearest exit; (2) move at least 50 feet from the building; (3) do not return to the building until authorized to do so by the person in charge; (4) wait for instructions from a staff member or fire department official prior to returning to the building. Please take the initiative to familiarize yourself with the fire evacuation routes for your immediate living area should you move during the semester. Failure to respond to a fire alarm or participate in a fire drill can be a matter for disciplinary action.

Firearms: The possession of firearms, knives with blades longer than 3.5 inches and other weapons on campus is prohibited. This includes BB and pellet guns, martial arts weapons, paintball and laser tag guns, and hunting bows and arrows. Toy guns, whether water guns or otherwise, shall not resemble a real firearm in any manner. Water guns used for special activities must be brightly colored, and their use must be approved by the Chief of University Police. Violations of this directive can result in criminal and/or administrative charges. Texas Law (Penal Code – 46.03) prohibits the possession and carrying of weapons onto an educational institution (public or private) by those other than people with proper authorization, such as Southwestern University’s police officers. Southwestern University will strictly support and enforce this law. An offense under this law is a 3rd degree felony in the state of Texas. Fireworks and Explosives: The possession or discharge of fireworks or explosives on the campus is expressly forbidden. Furniture: Student room furniture must not be removed from the room to which it has been assigned. Residents should contact the RA if there is a problem with the room furniture rather than removing and replacing it. Public area furniture should not be moved to individual student rooms. Removal of public area furniture to the individual rooms may result in disciplinary action. Gambling: Gambling that is in violation of state law is not permitted on campus. Good Neighbor Noise Policy: In an effort to encourage community, consideration and cooperation in the residential areas of campus, when excessive noise infringes upon the right or comfort of a student, that student should attempt to contact and come to an understanding with the party responsible for the disruption before he or she contacts Residence Life staff or SUPD. Grills and Outdoor Cooking: The use of Bar-B-Que pits and grills (excluding small electric grills) on patios, balconies, or landings is prohibited, and must be at least ten feet away from any physical structure when lit. Once cool to the touch, grills (without a propane tank) may be stored on apartment patios or under outdoor stairwells. The University provides charcoal grills in the vicinity of each residential complex. Guest Policy: Residents may have guests of the same sex in their room overnight but must notify the RA on the floor when that guest is present. In cases where the guest may be present for more than three nights, prior approval by a member of the Residence Life Professional Staff is required. Guests are the responsibility of the resident and should be escorted when in public areas (hallways, lounges, etc). In the case of guests who stay longer than three nights, a fee will be assessed. Hallways, Breezeways, and Walkways: All interior hallways of residence halls, breezeways between apartments, and walkways in Herman Brown Hall and Moody Shearn Hall must be kept clear of any item (e.g., furniture, athletic gear, etc.) that could potentially present an egress hazard. Students should consult their RA before leaving items in these areas. Halogen Lamps: Halogen lamps are not allowed on campus. This is due to 36

Student Life

the intense heat of the lamps and the resulting chances of fires caused by the lamps. Hammocks: Hammocks and other items are not allowed to be suspended from any structure or tree on campus. This includes the railing of the walkways in Herman Brown Hall and Moody Shearn Hall, as well as apartment balconies. Hookahs: Hookahs are not allowed in campus housing. Keys: Each student is issued a key to her or his room. In addition, residents of the Jones Complex and Ruter are issued an external entrance key. These keys must be returned whenever a student moves from a room to a new room or when a student is leaving the halls on a permanent basis. These keys are the property of the University and as such cannot be duplicated without permission. Unauthorized duplication of University keys is a violation of University regulations. Lost keys should be reported immediately to the RA. A $100 nonrefundable charge will be assessed for a lost key and to change the corresponding lock. Residents are expected to be able to give themselves access to their own rooms. The Residence Life Staff will provide assistance in the event of a lock-out; however, a small charge may be assessed to students who experience lock-outs. Except in rare circumstances, providing access to a resident who has been locked out of a room will not be handled as an emergency. Maintenance and Repair: Faulty equipment and damage should be reported to an RA. These reports will then be directed to the appropriate department for service or repair. Students should not call the Physical Plant Operations Office directly except in cases of extreme emergency. After business hours, if a maintenance emergency occurs (overflowing toilet, burst water pipe, etc.), contact the RA on Duty. Mopeds and Motorcycles: Operation and parking of mopeds and motorcycles is confined to the street only. These vehicles must not be stored, parked, or operated on sidewalks, courtyards, handicap parking spaces, or inside residence halls. Pets: Animals (except for fish in aquariums) are not permitted in on-campus housing. Students, who, because of a disability, require the use of a trained service animal must seek approval for the service animal through the Academic and Access Resources Coordinator. Violations of this policy will result in the loss of the housing deposit. If extermination or deodorization procedures are necessary, these operations will be performed at the expense of the violator in addition to the forfeiture of the deposit. Quiet Hours: Quiet hours begin at 8 p.m. on Sunday through Thursday and at midnight on Friday and Saturday. Quiet hours end the next day at 10 a.m. During final exam week, 24-hour quiet hours are in effect, beginning 24 hours before the first scheduled exam begins and remaining in effect until the last exam is completed. While Quiet Hours are for specified times, Courtesy Hours are enforced in all residence halls and apartments 24/7. Courtesy Hours enable students to study and/or sleep as needed. All residents are, therefore, expected to be "courteous" to their fellow students and not make excessive noise at any time. Roofs: Residents are prohibited from access to the roofs of buildings. Room Cleaning and Care: Residents are responsible for cleaning their own rooms. Housekeepers will clean bathrooms about twice a week in rooms that share a connecting bath. Trash cans should be emptied, rooms swept and dusted, and

other cleaning done by the residents. Residents are expected to maintain a level of cleanliness that does not pose a threat because of fire safety or sanitation concerns. Students are also responsible for the area surrounding the entrance to their assigned room or apartment and should properly dispose of trash in its immediate vicinity (e.g., cigarette butts near apartments, discarded items, etc.) Room Entry: Entry into student rooms will be limited to the following: 1. housekeeping service 2. repairs to rooms that are made by University maintenance personnel 3. routine maintenance checks 4. necessary entry when repairs are being made or planned 5. emergencies where there is reasonable cause to believe there is danger to life, safety, health, or property 6. where there is reasonable cause to believe there is non-compliance with University regulations 7. routine entering of rooms during University breaks (Christmas, Thanksgiving, Spring Break, etc.) for maintenance, heat and air conditioning control, window closing, etc. 8. pest extermination with staff supervision Room search warrant procedures must be approved by the Associate Vice President and Dean of Students when a room is to be searched, not simply entered. Security Doors: Security doors are locked at all times. Entry to the halls is through designated desk areas or with a student’s access key. Propping open security doors and fire doors constitutes a serious threat to the residents’ personal and property safety. Residents are required to assist in the maintenance of a secure environment by closing doors when these situations are observed. An individual who props doors or gives unauthorized access to non-residents is subject to disciplinary action. Sign Posting or Decorating: The posting of signs or any other decorations is not allowed except on designated bulletin boards or with the approval of Residence Life Professional Staff. Soliciting and Selling: “Soliciting and Selling” Policy as stated in Personal Conduct Policies (Section VII), applies to all campus housing. In addition, students should not host direct sales events in their individual rooms. Residents who observe such activities in the halls, or who are approached by such persons, should report these actions to a member of the Residence Life Staff or University Police. Storage Areas: Space for storage is not available in the residence halls. Georgetown has several privately-operated storage facilities. Information about storage areas may be obtained through the Office of Residence Life. Please note that because of the absence of storage space on the campus, students are required to use the room furniture that is present in the residence hall room. Removal of furniture from the room can be cause for disciplinary action. Theft, Vandalism, Valuables, and Insurance: Southwestern University does not carry insurance on personal property of students. Residents who own valuables should lock them in a safe place or leave them at home. It is strongly recommended that students insure their personal property including automobiles either through their parents’ homeowner’s or automobile 38

Student Life

insurance policy or by purchasing personal property insurance. Southwestern University assumes no responsibility for lost, damaged, or destroyed personal property. Students are encouraged to immediately report all losses or thefts, regardless of size, to the Resident Assistant and then to the University Police. Vacation Periods: The residence halls close only between the fall and spring semesters. During the fall to spring semester break, no student is allowed to enter the residence halls without permission from the Associate Vice President and Dean of Students or his/her designee. Students who return to the halls at the end of a break prior to the official opening time will be asked to leave by University staff or University Police. Students should be aware that although the residence halls remain open for long holiday weekends (e.g. Fall Break, Thanksgiving and Easter) and Spring Break, there is no food service on campus during these vacation periods. Visitation Policy: The University’s visitation policy strives to provide students with the personal freedom which promotes self-regulation in recognition of the adult status of students, while at the same time setting forth guidelines to promote a healthy community environment for living and learning. To prevent ambiguity in interpretation of the policy some terms must be defined: A resident is defined as a member of the campus community who lives in the residence halls and has been assigned to live in the room in question. A visitor is defined as a non-member of the campus community or a resident who resides in a room other than the room in question. A cohabitant is defined as a visitor who adopts daily activities analogous to those of an assigned resident with respect to 24-hour use of the room in question. Examples include maintaining clothes and possessions in the room, staying in the room overnight for more than three nights, using the amenities of the hall such as the laundry room on a frequent basis, and any combination of these or similar activities. “Visitation is allowed in upper-class residence halls, in both individual student rooms and public areas, on a 24-hour basis. Visitation in first-year halls during fall semester in both individual student rooms and public areas is permitted from 10 a.m. to Midnight, Sunday through Thursday, and 10 a.m. to 2 a.m. on Fridays and Saturdays. At the beginning of the spring semester, residents within first-year communities will have the option to adopt a 24-hour visitation policy. This action must occur on the first day of classes and will be administered by the Residence Life Staff. A two-thirds majority vote of all residents on a limited visitation floor within a given building is required to adopt the 24-hour visitation policy for that building.” — Approved by the General Faculty on January 21, 1992.

The Center for Academic Success can help you with: -- Academic Mentoring -- Academic Coaching -- Services for Students with Disabilities -- Maximizing your Personal Success: Point Your Compass to One of Our Workshops

For appointments, contact 863-1286, su-mentors@southwestern.edu, or visit the Prothro Center for Lifelong Learning, 1st Floor

The Center for Academic Success reďŹ&#x201A;ects Southwestern University's commitment to providing personal attention to each of our students. We oďŹ&#x20AC;er student advocacy, resources and enrichment opportunities to empower students to achieve academic success.

Enrichment, Resources, Advocacy 40

VII. University Policies Personal Conduct Policies

Alcohol: Policy on Possession and Consumption of Alcoholic Beverages— Introductory Statement: • Consistent with its commitment to the health and well-being of the University community, the University complies with and upholds all federal, state, and local laws and regulations that regulate or prohibit the possession, use, and/or distribution of alcoholic beverages. • Consistent with the University’s heritage as an institution aﬃliated with the United Methodist Church, the University supports abstinence from alcoholic beverage use. Like the United Methodist Church, the University recognizes the freedom of persons to make decisions in this regard and, in the event members of the University community consider alcoholic beverage use, the University urges responsibility, prudence, and moderation. 41

Student Life

A student who enrolls at Southwestern University voluntarily becomes part of a community where respect for others is the norm. Rational, mature, honest behavior is expected. This voluntary entrance into the community implies acceptance by the student of University regulations. Failure to observe these standards will subject the student to disciplinary action through an established procedure. Many University regulations are simply a formal statement of those principles of conduct accepted in our society as necessary if the fabric of society is to hold together. Other regulations are statements of additional principles necessary to the successful functioning of a residential academic community. Thus, in some instances, University standards may go beyond those of the general society. Southwestern University students are expected to adhere to levels of mature conduct away from campus. As students, they lose neither the rights nor responsibilities of citizenship. They will be responsible to civil authorities for any violations of civil/criminal law. As a general rule no additional penalty will be imposed by the University. However, in some cases the interest of the University might be affected, and when this is judged by University authorities to be the case, disciplinary action might also be taken by the University. This is in keeping with the students’ dual citizenship in general society and in the academic community. When a student commits a felony on campus, the University reserves the right to take disciplinary action if its own interests are affected. The institution will not, however, protect the student from the law by attempting to substitute its own action for that of the state. Proper authorities may be notified immediately when evidence of a possible violation is found to exist so that law enforcement officials may discharge their duty. The following are guidelines and regulations concerning various aspects of appropriate behavior on the Southwestern campus. Failure on the part of students to abide by these may result in on-campus disciplinary action, notwithstanding any action taken by local or civil authorities:

• Consistent with its mission as an educational institution, the University encourages the free exchange of information so that members of the University community can make informed choices relating to alcohol. • Consistent with its civic and social responsibilities, the University expects members of the University community to engage in responsible social behavior, including behavior relating to the possession and consumption of alcoholic beverages. Accordingly, all members of the Southwestern University community—including faculty, staﬀ, students, and campus visitors—are required to comply with the following policy regarding alcoholic beverages.

Statement of Policy 1. The University expects that each individual and group within the Southwestern University community will comply with all applicable laws and regulations pertaining to the possession, use, and distribution of alcoholic beverages. All persons are expected to know and comply with such laws and regulations. The following summary lists some of the prohibitions: • No person under the age of 21 may possess, use, purchase, or consume alcoholic beverages. • No person may possess an open container and/or consume alcohol in an alcohol free zone (first-year hall, public areas of campus, etc.). • No person may use or possess any form of false identification. • No person may serve, provide, or make alcoholic beverages available to a minor or any person who is intoxicated. • No person may host a party involving the illegal use of alcohol or making alcohol available to a minor. • Public intoxication is prohibited. • Driving while intoxicated is prohibited. • No person may sell alcoholic beverages without an appropriate license. 2. The consumption, possession, or distribution of alcoholic beverages on University grounds is prohibited except as otherwise provided in this policy. 3. When the use of alcoholic beverages is permitted, prudence, temperance, and moderation are required. Intoxication and the abuse of alcohol are expressly prohibited and will subject offending parties to appropriate disciplinary action.

University Regulations 1. The University complies with all applicable laws and regulations pertaining to alcoholic beverages. Violation of any law or regulation relating to alcoholic beverages constitutes a violation of University policy and will subject the oﬀender to University disciplinary action irrespective of whether the oﬀender is subjected to criminal penalties. 2. The University generally prohibits the possession and consumption of alcoholic beverages on campus, with the exception of the limited circumstances below: A. The private, temperate consumption of alcoholic beverages is permitted for persons of legal drinking age in the individual University residential rooms of 42

Guidelines for Permitted Possession & Consumption of Alcohol 1. Restrictions on Possession and Consumption of Alcoholic Beverages in Individual University Residential Rooms: A. Kegs and other common containers of alcohol (including 1/2 kegs, party balls, pony kegs, “trash can punch,” frozen alcoholic beverage service machines or any similar container) are prohibited. B. The resident of the particular residential room is responsible for complying with all applicable laws and University policy. C. There shall be no public display of alcohol or alcoholic beverage containers. D. There shall be no alcohol containers—empty, filled with colored water, etc. in individual student rooms occupied by minors. E. Measures must be in place to prevent use or consumption by underage persons. F. Nonalcoholic beverages must be available when alcoholic beverages are served or consumed. G. No person may sell alcoholic beverages. This includes charging an admission fee or otherwise imposing costs or expenses on other persons for the purposes of providing alcoholic beverages. 2. Restrictions on Possession and Consumption of Alcoholic Beverages at Student Special Events A. Any special event in which alcohol may be served or consumed requires prior registration with the Office of Residence Life and approval of the Associate Vice President and Dean of Students. Information regarding the procedure for registration and approval of such special events can be obtained through the Office of Residence Life. Such approval shall only be granted on a single-event basis. B. Approval may only be granted for events at the Sharon Lord Caskey Community Center, the Julie Puett Howry Center, the Dorothy Manning Lord Residential Center or the fraternity houses. The Associate Vice President and Dean of Students also may approve student-organization sponsored events where alcohol is served in the Red and Charline McCombs Ballrooms, on the Roy H. Cullen Academic Mall, or the J.N.R. Score Quadrangle, where such events are expected to draw a larger group or a wider audience than can be accommodated in the 43

Student Life

persons 21 years of age and older. B. Alcoholic beverages may be served and consumed on designated University grounds at student special events specifically approved in advance by the Associate Vice President and Dean of Students, subject to all applicable University guidelines and state and local laws and regulations. Such special events shall be for limited social and other special campus events. C. Alcoholic beverages may be served and consumed on University grounds at special University events specifically approved in advance by the chief University Relations officer, subject to all applicable University guidelines and state and local laws and regulations. Such special events shall be for the purpose of hosting alumni, parents, other visitors to campus, faculty, staff, and students 21 years of age or older at receptions related to special campus or organizational events.

aforementioned locations. C. Any organization or group seeking to obtain approval for a special event where alcohol is present must designate a responsible individual or individuals who will ensure compliance with all applicable laws, regulations, and University policy, and prevent consumption of alcoholic beverages by or distribution of alcoholic beverages to intoxicated persons or persons under 21 years of age. D. Open Parties, with unrestricted access to the event, are prohibited. Only Closed Parties, those events with guests invited by invitation only, will be allowed. The sponsoring organization is responsible for the action(s) of its guests at all times. An invitation is defined as a personally addressed request. E. There may be only one accessible entrance to the event. The organization hosting the function must have door monitors present at this entrance at all times. The monitors shall ensure that all guests are identified, registered, and marked as 21 and over or under 21 and shall inspect the property to ensure that the event is secured against unwanted entry and that one entrance is maintained. All other entrances must be secured from entry, but available for exit. F. A guest list must be kept of all guests invited and in attendance. All persons wishing to consume alcoholic beverages must be identified as 21 or older and must present identification at the time of checking in to the function. G. The presence of alcoholic beverages must be in compliance with applicable law, University policy, and the particular rules for the special event as provided by the Associate Vice President and Dean of Students. The sponsoring organization is responsible for ensuring compliance with such rules and legal restrictions and for obtaining any necessary licenses or permits. H. Hard liquor is prohibited. Kegs and other common containers of alcohol (including 1/2 kegs, party balls, pony kegs, “trash can punch,” frozen alcoholic beverage service machines or any similar container) are prohibited. I. Consumption of alcoholic beverages is permitted only in the public area designated for the special event. The number of persons attending the event may not exceed the space available for the event. J. No person or organization may sell alcoholic beverages. This includes charging an admission fee or otherwise imposing costs or expenses on other persons for the purposes of providing alcoholic beverages. Alcoholic beverages may not be provided by the sponsoring organization or purchased with student organization or University funds. The University expects each national organization to uphold its national policy. K. Nonalcoholic beverages and food must be provided and available. L. No promotion or invitation to the events may publicize the availability of alcoholic beverages. M. The presence of University-approved security personnel is required at any special event where alcoholic beverages are present. N. Public intoxication is prohibited.

Commitment to Alcohol Education

Editor's Notes: #1 - SU On-Campus Alcohol and Drug Guidelines for Sanctions is presented on the next two pages (46 and 47) of this Handbook. #2 - Additional information about alcohol and drug use including Texas State Law (e.g. oﬀenses and punishments) and U.S. Department of Justice Information about Drug Abuse (e.g. physical and psychological dependence information) is presented in Section XXI. Drug-Free Workplace Policy of this Handbook, which begins on page 136.

Student Life

1. The University is concerned that students be fully informed about the consequences of alcohol and drug consumption. An important aspect of policy implementation is that students who sponsor or attend events where alcohol is served participate in programs of alcohol education. These programs will describe the risks involved in alcohol consumption and encourage students to make informed choices about consumption or abstinence. Representatives of sponsoring organizations must attend a program on alcohol education before an event will be approved. 2. The Residence Life Staff is charged with maintaining an atmosphere conducive to students’ successful academic pursuit, and as such, will address both social and individual situations that contribute to the deterioration of the hall environment or to the impairment of an individual’s health and welfare. In accordance with this responsibility, the Residence Life Staff shall enforce the restrictions and terms of this policy on possession and consumption of alcoholic beverages. 3. Students are encouraged to talk with the counselors in Counseling Services or with off-campus professionals if they think that they might have an alcohol problem. Conversations with these professionals are confidential. 4. Student Life deans, and the directors and counselors in Counseling Services, Health Services, Religious Life, and Residence Life stand ready to assist students, as individuals or in groups, with problems or discussions regarding choices about alcohol consumption or abstinence.

• • • •

• • • • •

Under age 21 possession and/or consumption

Possession and/or consumption in alcoholfree zone

Hosting a party involving the illegal use of alcohol or making alcohol available to minors

Public Intoxication

Driving While Intoxicated & DUI

•

INDIVIDUAL BEHAVIOR(S)

Contract Probation Alcohol Education $100 Fine Parental Notification Legal Citation

Contract Probation Alcohol Education $75 Fine Parental Notification Legal Citation

Contract Probation Alcohol Education $100 Fine Parental Notification Possible Legal Citation

Contract Probation $50 Fine Possible Legal Citation Alcohol Education

FIRST OFFENSE

• • • • • • • • • • •

• • • • •

Disciplinary Probation Alcohol Assessment $200 Fine Parental Notification Legal Citation

Disciplinary Probation Alcohol Assessment $100 Fine Parental Notification Legal Citation

Disciplinary Probation Alcohol Assessment $150 Fine Parental Notification Legal Citation

Extended Contract Probation $75 Fine Legal Citation Alcohol Assessment Parental Notification

SECOND OFFENSE

•

• • •

THIRD OFFENSE

Recommendation of Suspension or Expulsion to University Committee on Discipline Parental Notification

Disciplinary Probation Legal Citation Parental Notification

SU On-Campus Alcohol and Drug Guidelines for Sanctions

• • • • •

Endangering self and/or others while under the influence of alcohol.

Violation of Other University Policies Involving Alcohol

Possession and use of illegal drugs and/or drug paraphernalia

•

Disciplinary Probation $50 Fine Drug Education Parental Notification Legal Citation

Contract Probation Minimum $50 Fine Alcohol Education Parental Notification Possible Legal Citation

Contract Probation Alcohol Education $200 Fine Parental Notification Possible Legal Citation

Contract Probation Alcohol Education $75 Fine Full restitution for damages Parental Notification Possible Legal Citation

• • • • •

• • • • • •

Extended Disciplinary Probation $100 Fine Drug Assessment Parental Notification Legal Citation

Disciplinary Probation Minimum $75 Fine Alcohol Assessment Parental Notification Legal Citation

Disciplinary Probation Alcohol Assessment $300 Fine Parental Notification Legal Citation

Disciplinary Probation Alcohol Assessment $150 Fine Full restitution for damages Parental Notification Legal Citation

•

• •

•

Recommendation of Suspension or Expulsion to University Committee on Discipline Parental Notification

Recommendation of Suspension or Expulsion to University Committee on Discipline Full restitution for damages Parental Notification

Important Note: All violations of Texas law are also subject to appropriate police action (citation, arrest, fines, fees, etc.).

The University reserves the right to communicate with parents at any time deemed appropriate in cases involving alcohol or drug use/abuse by their respective student/s.

All fines will be used to cover the costs of individual alcohol and drug assessments and/or evaluations, as well as materials to be used in alcohol education and programming on campus.

All sanctions are cumulative; consequently, students who already have previous violations, either alcohol or drug related or violations of the Personal Conduct Policies as stated in the Student Handbook, may receive increased sanctions.

• • • • • •

Property Damage while under the influence of alcohol.

•

Chalking: Organizations may receive permission to chalk at events from the Student Activities Office. The organization sponsoring the event will be responsible for determining what is and is not educationally relevant to the event being promoted. The sponsoring organization also is responsible for removing anything which could be considered generally offensive. The chalk may be left for 72 hours after the event, at which time the sponsoring organization will be responsible for its cleaning. ONLY sidewalks may be chalked; there will be no chalking on buildings, stairs, the seal, etc. Continuous Disregard for University Policies: Discipline will be administered for personal conduct which may be minor, one incident at a time, but when recurring several times during the same academic year, represents a continuous disregard for University Policy. Dishonesty: Any form of dishonesty is a violation of personal integrity and is unworthy of an academic community. Examples of such dishonesty are as follows: (a) theft, (b) cheating, (c) lying, (d) plagiarism, (e) forgery, (f ) falsification of University records, (g) supplying false information to the University, (h) unauthorized possession of University lists, records, or property, (i) unauthorized entry into University facilities, (j) misuse of University electronic systems (e.g. voice mail, email, computer network, etc.), (k) misuse of identifying cards (meals, ID, library, etc.), (l) unauthorized possession of individual student or student organization property and (m) violation of copyright laws. Disruption: Whether in the residence halls or elsewhere on campus, students may not cause unnecessary and unwanted noise and disruption. Such behavior disrupts and interferes with the peace, quiet, and sense of order which should be afforded members of an academic community. Students’ right to peacefully petition or demonstrate will be respected, however, and students interested in sponsoring and organizing this type of activity should consult with the Associate Vice President and Dean of Students about appropriate guidelines. Drugs: The University reminds students of state and federal laws concerning possession and use of illegal drugs and drug paraphernalia. The University forbids on-campus use or possession of drugs and drug paraphernalia prohibited by federal or Texas narcotics laws. All students involved in the non-prescribed use of amphetamines or barbiturates, or in the use, possession, sale, or transportation of drugs such as hallucinogenics, cocaine, narcotics, or marijuana will be subject to University disciplinary actions that may include suspension or expulsion. The same will apply to drug paraphernalia. It is recognized, however, that students who have used or are using marijuana or other drugs may need and wish to seek counseling. Students are reminded that the counselors in Counseling Services and private physicians are available for such help. Conferences with these persons are confidential, subject to the standards of privacy established in the medical profession. Others, including the deans and student life staff members, stand ready to confidentially assist students. Exotic Dancers: Exotic dancers and strippers are prohibited from performing on campus and from events of University sponsored organizations. 48

Student Life

Fire and Fire Safety Systems: It is a violation of University policy and state law for students or others to set any type of fire or tamper with building or outdoor safety systems (alarms, fire extinguishers, hoses, etc.). Firearms, Fireworks, Ammunition, Explosives, or General Weapons: The possession of firearms, knives with blades longer than 3.5 inches, other weapons, or fireworks on campus is prohibited. This includes BB and pellet guns, martial art weapons, bows and arrows, and paintball and laser tag guns. Realistic toy guns and gun replicas are similarly prohibited, because of the potential danger caused by confusion with real weapons. Toy guns, whether water guns or otherwise, shall not resemble a real firearm in any manner. Water guns used for special activities must be brightly colored, and their use must be approved by the Chief of University Police. Violations of this directive can result in criminal and/or administrative charges. Texas Law (Penal Code – 46.03) prohibits the possession and carrying of weapons onto an educational institution (public or private) by those other than people with proper authorization, such as Southwestern University’s police officers. Southwestern University will strictly support and enforce this law. An offense under this law is a 3rd degree felony in the state of Texas. Gambling: Gambling that is in violation of state law is not permitted on campus. Hazing: This activity is usually associated with pledgeships, initiations, or other functions of student organizations or teams. The University does not permit hazing, which is defined as any behavior which can do mental or bodily harm to any person, or which is offensive to the dignity of an individual. Individuals not associated with an organization or team are also prohibited from engaging in such activity. (See Section XI of this Handbook for more complete Hazing information.) Official Communication: During the academic year, official University correspondence and notices may be sent via telephone, electronic mail, or letter, and this assortment is necessary to allow quick, efficient, and effective communication. The University provides every student with Internet access, an e-mail account and a postal box at the University Post Office. To allow the University to contact students as needed, each student must maintain records of valid address information, including cell phone number, SU e-mail, SU Box, local address (if living off campus), and permanent address. The latter two may not be the SU Box number. The Office of the Registrar keeps information regarding each of these addresses as part of the directory information on the Student Record, and students must maintain accurate data there. Furthermore, students are responsible for claiming their accounts, ensuring that their mailboxes do not become too full, and regularly checking both SU e-mail and their SU Box for important University communications. Official Directives: It is the student’s responsibility to respond immediately to a directive or request that he or she come to the office of a University faculty, administrator, or staff member. Students are likewise required to identify themselves, to leave a crowd when asked to disperse, or to respond to other reasonable requests made by a University official in the discharge of his or her responsibilities.

Other Personal Conduct: Discipline will also be administered for personal behavior that is: (a) indecent, lewd, or obscene (e.g., indecent exposure. See also "Sexual Misconduct"); (b) destructive to property (e.g., the property of students or others. See "Vandalism" for destruction of University property); and/or (c) the intimidating use in public, or as a threat between two people, of 'fighting words' that demean the worth and dignity of persons—words such as 'fag' and 'retard', or racial slurs. These rules are intended to apply to behavior. Thus speech would be subject to discipline only when it destroyed property, or intentionally or recklessly assaulted, harassed, abused, or intimidated others. Physical Assault/Fighting: In keeping with the spirit and goals of an academic community, any form of physical assault or fighting will not be tolerated between members and/or non-members on the Southwestern campus. Students should be aware that they hold, at least in part, responsibility for the conduct of friends and guests they bring onto campus. Retaliation: The University defines retaliation as any action taken against another person to seek revenge. This includes physical contact, or more often, inappropriate comments through emails, text messages, Facebook comments, or any other form of communication by or on behalf of the offending student. Rollerblading/Skating: Both are permitted on sidewalks, but neither are allowed on tennis courts, inside buildings, on porches or steps, or on the verandas. Roofs: Students are prohibited from being on roofs of all buildings on campus, including academic, service, and residential. Sexual Misconduct: The University defines sexual misconduct as any non-consensual sexual contact between students, including but not limited to unwanted sexual touching and/or sexual intercourse. Sexual touching includes, but is not limited to, any touching of the breasts, buttocks, groin or genitals or the use of any of these parts for touching another. Sexual touching includes forcing one to self-touch on any of these parts. The definition of sexual misconduct includes contact by means of an object. In University disciplinary proceedings, consent to sexual acts requires affirmative verbal response to specific sexual suggestion. Without affirmative verbal response, consent is not present. The absence of “no” does not mean “yes.” Sexual history, previous sexual involvement, or a lack of response do not create consent. Consent to a sexual act does not create consent to other sexual acts. Moreover, consent to a sexual act at any given encounter does not create consent for a future encounter. Consent may be withdrawn at any time by any party. A person whose judgment is substantially impaired by drugs or alcohol or by other physical or mental impairment cannot give consent to sexual contact. Substantial impairment means that a person cannot make a reasonable or rational decision about an important matter, such as the decision to have sexual contact with another person. Evidence of substantial impairment often includes, but is not limited to, unconsciousness (whether continuous or periodic), extreme or sudden onset of sleepiness, slurred or incoherent speech, dizziness, incoordination, lack of steady gait, nausea, or impairment in attention or memory. 50

Soliciting and Selling: Concern for the privacy of students, general building security, and the protection of persons and property require that regulations exist concerning selling and soliciting in the residence halls, classrooms, McCombs Campus Center, or other campus buildings. No commercial businesses or nonUniversity sponsored organizations may canvass, solicit, or sell in campus buildings. This prohibition includes student employees or representatives of such groups. Theft, Vandalism, Valuables, and Insurance: Southwestern University does not carry insurance on personal property of students. Residents who own valuables should lock them in a safe place or leave them at home. 51

Student Life

Consent cannot be given or obtained when there is any form of coercion, including but not limited to, the application or threat of physical force or threats of social disparagement to the victim, or threats to withhold benefits to which the victim may be entitled. Coercion may include tacit coercion, as may happen when one party holds significant power over another. Such a power differential may make verbal expressions of consent by the less powerful party open to doubt, at any hearing. A student organization (as defined in Section 17) may be held responsible for sexual misconduct when any of the following conditions exist: 1. the violation occurs on its premises with the knowledge and/or involvement of a member of the organization, or when a reasonable and prudent person would conclude that a member of the organization should have had such knowledge; 2. the violation occurs in conjunction with an organization-related event, regardless of whether the event is held on or off campus; 3. one or more members of an organization permit, encourage, aid, or assist any of its members, alumni/alumnae, or guests in committing a violation; 4. one or more members of a student organization, under circumstances where such persons knew or should have known that an action constituting a violation was occurring or about to occur, fails to prevent that action or to intercede on the victim’s behalf; 5. one or more members of an organization fail to immediately report to appropriate University authorities their first-hand knowledge of a violation; 6. alcohol or other drugs made available or were knowingly allowed by the organization during an organization-related event were a factor in a violation, and that organization did not take reasonable precautions to ensure the safety of the members and their guests. Three principles are critical in understanding the University’s position in regards to sexual misconduct: 1. Consent of all parties is mandatory. 2. Consent may be withdrawn at any time by either party. 3. Alcohol and other drugs impair judgment and undermine the possibility for consent.

It is strongly recommended that students insure their personal property including automobiles either through their parents’ homeowner’s or automobile insurance policy or by purchasing personal property insurance. Southwestern University assumes no responsibility for lost, damaged, or destroyed personal property. Students are encouraged to immediately report all losses or thefts, regardless of size, to their Resident Assistant (if applicable) and then to the University Police. Vandalism: Vandalism or other malicious treatment of University property or the property of others is a violation of University policy. Restitution will be required in most cases involving this type of behavior.

Publicity Regulations

Publicity regulations are summarized below. A complete copy of these regulations is filed in the Office of Student Activities. Campus Notices and Mailing List Guidelines: There are many ways to communicate on campus. The preferred mechanism for announcements and the like is the Campus Notices system available at http://www.southwestern.edu/cn. Notices sent through the Campus Notices system may be targeted to segments of the campus community and are delivered daily, early in the morning. Another mechanism for communicating is e-mail. It works well in many instances but if not used properly, it can be irritating and time consuming for those receiving the messages. Too much e-mail is a bad thing. In particular, e-mail is not a good medium for meaningful discussion. No matter which medium you use, keep the following things in mind: • One or more human beings will read your posting. Don’t say anything that you wouldn’t say to someone’s face. • Do not send messages while under the influence. • Avoid sarcasm. It doesn’t work in e-mail. • Unless you’re a professional comedian, don’t try to be funny. • Messages with crude, hostile, or offensive language are wrong. • Personal exchanges, as in “You’re an idiot!” “No! I’m not.” are annoying. • A “spam” e-mail is generally defined as an unsolicited mailing, usually to many people. Some consider forwards to be spam. Don’t be a spammer. Campus Notices • All members of the community are subscribed to Campus Notices by default. • Anyone in the community may post messages via Campus Notices. • Notices are delivered daily via e-mail. Notices must be submitted before 8:00 a.m. for same day delivery. • The Campus Notices system is the only way for students to post messages that will be seen by members of the faculty and staff. • A campus notice may be queued for delivery at a later date. • More information about Campus Notices is available on the web at http://www.southwestern.edu/campusnotices/about.php. Mailing Lists • Southwestern has official and unofficial mailing lists. Posting to official lists is restricted to authorized users. Unofficial lists are normally volun52

Student Life

tary, i.e., you must subscribe yourself to the list. In general, you must be a member of a list to post to it. For example, students may not post to the su-faculty and su-staff lists. • Official lists are su-stu-off, su-fac-off, and su-stf-off. All members of the SU community have mandatory subscriptions to the appropriate list. • It’s possible that only a small fraction of the people on campus need to see your message. Target your message; don’t broadcast it. • Attachments are almost NEVER allowed on campus-wide lists. Note that some e-mail clients append “signature” information in the form of an attachment. Such messages will be rejected. Configure your e-mail client accordingly. • The following activities are annoying: o “forwards” of any kind o “spamming” the whole campus with a message that is relevant to only a small group (e.g. “What did Mel talk about in class today?”) o apologizing for sending a campus-wide message. If you feel the need to apologize, you shouldn’t be sending the message. • Send text-only messages. Styled text (HTML), which is the default of many e-mail clients, adds bulk, usually without value. • Do not include more quoted text from prior messages than is necessary. You can delete parts of the quoted text as long as the original meaning is preserved. Information Technology Services can establish a mailing list for any class or registered campus organization. Communication to and among members of an organization should take place on such lists, not the more general campus-wide lists. E-mail and Campus Notices may also be governed by other policies in the Student Handbook. Paper Policy (Handbills and Posters): Announcements may be submitted by registered student organizations through the Office of Student Activities. Postings must be applicable to the campus at large, include the name of the sponsoring organization, and be approved by the Office of Student Activities. If these criteria are met, then Student Activities will post the materials on campus. Sponsoring organizations are limited to fifteen (15) announcements to post in designated areas around the campus at large. These areas include: kiosks, bulletin boards (provided that the board is not designated for a specific academic department or program), the clothes washing and drying machines in the campus laundry facilities (provided that they are placed in a manner that does not obstruct the use of the machine), and the trays of chalk boards (provided that the poster is not larger than 8.5" x 11" and it is suspended from the tray). Sponsoring organizations also may place one piece of publicity in each residence hall with permission of the appropriate Head RA. Residence hall locations are in addition to the maximum of fifteen (15) pieces of publicity which can be distributed around the campus at large. Fifteen (15) of the total number of publicity items distributed in the residence halls and the campus at large may be larger than 8.5" x 11", but may not exceed 3' x 4'.

When a handbill or poster is approved and posted according to regulation, it should be treated with respect by members of the University community, and should not be defaced or removed prior to the sponsored activity occurring. The Office of Student Activities will remove any publicity that has not been approved. All postings received from non-University sponsored, off-campus constituents will be displayed in one location. Table Tent Policy: Student organizations and/or departments may submit up to forty (40) 4.25” x 6.5” flyers for display in plastic table tents in the Mabee Commons. Table tents will be displayed on a first come, first serve basis. All table tents can be displayed a maximum of five (5) days and a minimum of two (2) days. Requests and flyers for table tents must be submitted to the Office of Student Activities no later than five (5) days prior to the display date. McCombs Campus Center Concourse: Student organizations and/or departments may submit a design on 8.5" X 11" or 8.5" X 14" paper for a computer-generated banner for display in the McCombs Campus Center Concourse. Concourse banners may not be longer than 9 feet. Designs or banners must be submitted to the Office of Student Activities at least one week prior to the desired date of display. Up to four banners may be hung for a period not to exceed one week (7 days). Display will be on a first-come, first-served basis for events. Charges for banners will be made to organization/department accounts. Megaphone and In Focus: All events should be listed in these campuswide publications. Copy deadlines are Tuesday noon for both publications. Other Venues: Recognized organizations may, from time to time, wish to develop more distinctive means of communication, and these are not discouraged, particularly for very special events. However, these must be discussed with the Associate Dean for Student Life. Generally, seven days is adequate; for very elaborate or unusual plans, more time might be required to allow adequate input from affected building coordinators, housekeeping staff, and physical plant employees. All postings in common spaces of the University must be approved in the Office of Student Activities. The intent is not to censor, but rather to insure that recognized Southwestern University organizations are provided with the full right of communication on campus. Organizations violating these procedures may be subject to the loss of privileges, sanctions, and/or charges for damages.

Computing Policy

The University requires that all persons who use any University computing hardware, software, network, or the Internet, including the residence hall networks, will abide by the following policy statement: University information technology resources are provided with the understanding that the whole University community will use them responsibly. Resources are limited and must be shared. Everyone will beneﬁt if all computer users avoid activities that cause problems for others who share the same resources. All hardware, software, networks, and related services supplied by the University are for the sole purpose of supplementing and reinforcing the University’s 54

Students found violating copyright laws are subject to University discipline and will be placed on Contract Probation by the Dean of Students. No excuses will be accepted. A second offense will result in Disciplinary Probation, which becomes part of a student’s permanent record. Finally, a hearing before the University Committee on Discipline will result for any offense while on Disciplinary Probation, or for failure to respond to official directives while on Contract or Disciplinary Probation. In addition, students should be aware that settling a piracy case costs at least $3,000. Individuals may not extend their use of the facilities described above for any purpose beyond their intended use, nor beyond those activities sanctioned in University policy statements. In particular, no one may use information technology resources: • for personal profit or gain; • to engage in illegal activities; • to harass, threaten, or otherwise invade the privacy of others; • to cause breaches of computer, network, or telecommunications security systems; • to set in motion activities which unduly consume computing or network resources including file sharing through programs such as Limewire, BitTorrent, and other peer-to-peer file services; and • to cause University personnel to undertake otherwise unnecessary actions to prevent misuse of systems or to restore their functions after misuse. Misuse of information technology resources may be a violation of Federal law, the Texas Computer Crimes Statute, and possibly other laws. It is a specific violation to give your University-supplied password to another individual. It also is a crime to obtain passwords or to use accounts other than one’s own. Individuals who violate the aims of this policy are subject to service restrictions, disciplinary action or referral to law enforcement authorities. Information Technology Services personnel are authorized to monitor suspected violations and to examine items stored on any University storage medium by individuals suspected of violating this policy.

Student Life

goals as set forth in its Core Values, in student, faculty, and staﬀ handbooks, and in other mission statements of the University. Most services, including the Internet and printing, exist to support the academic mission of the University. No one may use University hardware, software, and services without proper authorization. Be aware that unauthorized downloading, copying, or sharing of copyright material (software, music, video, text) is a violation of: • Federal Law • State Law • Apogee Internet Service Agreement

Smoking Policy

Southwestern University supports the concept of a healthy working and learning atmosphere throughout the entire campus. In that regard, the University has established guidelines governing the use of tobacco on campus. This applies to all employees, students, and other persons while on the premises. The intention of these guidelines is to contribute to a safe and healthy working and learning environment while being responsive to and mindful of the rights and privileges of individuals. This policy supports the City of Georgetown Smoking Ordinance as well as meeting LEED (Leadership in Environmental and Energy Design) requirements for our LEED certiﬁed buildings. Smoking is prohibited in all academic and administrative buildings and within 25’ of building entrances, operable windows or air intakes. This includes all residence halls and apartments, other than the balconies and patios in the apartment complexes. This is a self-enforced policy that requires the support and cooperation of all community members. When necessary, approach the smoker, communicate the policy and ask for cooperation. If this does not resolve the issue, report the matter to the proper University representative (e.g. Residence Life staﬀ member, Campus Police, or the Department Head who supervises the employee).

Dog Policy

The purpose of this dog policy is to better control the dogs on the Southwestern University campus and to better acquaint the campus and Southwestern Police with the properly registered and controlled pets that reside at fraternity houses and at off-campus locations. Southwestern students, faculty, administration, staff, and visitors are allowed to bring dogs on campus that are properly controlled, and that present no danger or nuisance to the Southwestern campus. Fraternity house residents are allowed to keep dogs in their private residence and respective Chapter House grounds. All dogs must be currently licensed and tagged by the City of Georgetown Animal Service, and registered, without charge, with the Southwestern University Police Department. Off-campus residents who bring their dogs to visit should also register with SU Police Department without charge. A City of Georgetown Animal License Application or other similar document should include the name, address, and telephone number(s) of the owner of the dog. The name, breed, color, age, and sex of the dog should also be stated, with a picture enclosed, if possible. Rabies vaccination by a licensed veterinary surgeon is required for all dogs yearly. The current rabies vaccination tag must be properly displayed on the dog’s collar at all times. No dogs shall be allowed to run loose on campus. All owners should keep their dog restrained by leash or other means unless directly supervised. If a dog is found unattached on the Southwestern campus, the following steps are recommended to the SU Police Department: 56

VIII. Judicial Policy I.

Introduction Students at Southwestern University accept membership in an academic community dedicated to the pursuit of intellectual and personal growth. Southwestern University men and women are expected to conform to high standards of adult behavior, consistent with the University’s Core Values. The purpose of the Southwestern University judicial process is to review alleged violations of University policies, procedures, and regulations by individual students, groups of students, or student organizations (see deﬁnitions in Section XVIII). The various components of the judicial process are designed to respond to such violations, to determine facts based on a standard of preponderance of the evidence, to ascertain responsibility, including guilt or innocence of the accused, and to determine appropriate sanctions. II.

Jurisdiction Southwestern University reserves the right to review and respond to oncampus violations of the University’s policies. In addition to incidents that occur on the University campus, the University may take disciplinary action in response to incidents that take place during official functions of the University, those sponsored by registered student organizations, or incidents that have a substantial connection to the interests of Southwestern University, regardless of the location in which they occur. In the case of criminal conviction during enrollment, the University reserves the right to pursue judicial action. An action involving a student in a legal proceeding in civil or criminal court does not affect the University’s ability to pursue its own internal judicial proceedings. The University’s judicial process operates independently from criminal and civil procedures. To the extent that any officer of a student organization was in a position to control, substantially influence, or intervene in the conduct of the organization or any of its members so as to prevent or deter a violation of University policy or policies, and failed to do so, the officer may be charged with, and held additionally 57

Student Life

1. Notify the owner or other responsible parties by telephone that their dog has become loose and is in violation of dog ordinances. 2. Issue a warning to the owner to control the dog and prevent further violations. 3. Issue a Southwestern Loose Dog Ticket to the owner in the amount of $10 to be paid to Southwestern University. 4. Call the City of Georgetown Animal Services for assistance. Should a dog become loose and considered dangerous on campus, the City of Georgetown Animal Services should be notiﬁed, along with the pet owner. All City of Georgetown animal ordinances have complete jurisdiction and should be fully enforced at Southwestern University.

responsible for the violation committed by the student organization or its members. Any sanctions imposed on individual student oﬃcers are in addition to any sanctions imposed on the student organization or any of its members. III.

Reporting Procedures Violations of University policy or policies can be reported by any of the following: • Residence Life Staﬀ • University Police or other law enforcement agencies • The Dean of Students • Any other individual submitting an account of an incident to the University Reports of alleged violations should be directed to either the University Police Department at 863-1944, or the Dean of Students at 863-1624. In case of sexual misconduct or sexual harassment, additional reporting options are available (see appropriate policies). Students are encouraged to report incidents as soon after the occurrence as possible, as the passage of time could impede eﬀorts to investigate allegations and gather evidence. IV.

Hearing Bodies The Dean of Students (or designee) shall review and investigate all incident reports, in consultation with staﬀ, and determine whether or not the student will be charged with violating University policy or policies. If it is determined that the student will be charged, the Dean of Students (or designee) will decide which judicial hearing process shall be used in the case, based on the nature and severity of the alleged violation and/or the prior history of inappropriate behavior. The Dean of Students (or designee) may refer matters to the following judicial hearing processes: • Administrative Hearing • University Committee on Discipline • Special Periods Committee on Discipline • Honor Code Council Hearing Board • Sexual Misconduct Hearing Board V.

Administrative Hearings An Administration Hearing is used for minor violations and when precedents have been established (e.g. alcohol violation). An Administrative Hearing may not result in suspension or expulsion. Administrative Hearings are heard by the Dean of Students (or designee). The designated Hearing Oﬃcer will review with the student the University’s student judicial process, and will ask the student to acknowledge that s/he understands the process which will be conducted. The designated Hearing Oﬃcer will present all of the materials and/or evidence submitted by witnesses. The materials usually consist of, but are not limited to, a summary of the case written by University Police or in RA Incident Reports, as well as statements from witnesses or other persons involved in the situation. 58

VI.

University Committee on Discipline The University Committee on Discipline (UCD) is the judicial body that adjudicates all student violations of University policies that may result in suspension or expulsion, with the exception of violations of the Honor System, and sexual misconduct and sexual harassment policies, which are adjudicated by other bodies. UCD also hears all judicial cases against student organizations, with the exception of sexual misconduct and sexual harassment violations. A student organization may be held accountable for a violation that occurs on its premises. In addition to an organization, an officer(s) of a student organization may be charged with, and held responsible for, violations of University policy or policies committed by student organizations or their members, if it is believed that the officer(s) was in a position to control or substantially influence or intervene in the conduct of the organization or any of its members so as to prevent or deter the violations of University policy or policies and failed to do so. Any sanctions imposed on individual student officers are in addition to any sanctions imposed on the student organization or any of its members. UCD also serves as an appeal board for Administrative decisions and sanctions. The University Committee on Discipline Hearing Board consists of six members (three students and three faculty/staff members). The student members are drawn from a pool of ten students approved by the Student Affairs Council, and the faculty/staff members are chosen from a pool of ten recommended by the Provost’s Office. The six members of each respective committee are selected by the Dean of Students (or designee), after consultation with the accuser and accused, and after each has been given the opportunity to dismiss prospective members with cause. The chair of the Committee is selected by the Dean of Students (or designee). Committee members receive training prior to being eligible to serve on a hearing committee. The training includes familiarization with the University’s Personal Conduct policies, hearing procedures, and appropriate standards of proof. VII.

University Committee on Discipline Hearing Procedures The hearing is the opportunity for the accused student or group of students to develop and present their own case. Students are advised to prepare carefully 59

Student Life

The student will have the opportunity to refute or explain the materials which have been presented or to add information. The designated Hearing Officer and/ or University staff present will ask the student questions and discuss the case. The student may choose to remain silent, to not answer any question(s), to not make any statements, or the student may participate in the discussion. At the Administrative Hearing, the charges and supporting information will be presented by the Hearing Officer. The student is responsible for presenting his or her own case, and may make a verbal or written statement. Following discussion, a decision will be rendered by the Hearing Officer. The student may appeal an Administrative Hearing result, decision of guilt or innocence, as well as any sanction(s), to the University Committee on Discipline.

for the original hearing, and to include as witnesses other persons who might have specific knowledge of the events under consideration. The procedure to be followed in a University Committee on Discipline hearing is as follows: 1. Presentation of statement of charges by hearing chair or administrator. 2. Response of accused. If a student pleads guilty to a charge, the chair of the Committee may ask if the plea was freely given. In the absence of a plea, or in the case of a not guilty plea, the hearing continues. 3. Presentation of witnesses. The chair of the Committee will remind all witnesses that lying to any University official or Hearing Committee is a violation of University policy and subject to penalty by the Committee. Witnesses against the accused are presented first, followed by written statements of witnesses not in attendance. The Hearing Committee members may ask questions, for clarification purposes only, during the witness’s direct testimony. Upon completion of the testimony by the accuser or a witness, the Hearing Committee can conduct more complete questioning. Prior to the Hearing, the accused and the accuser have the right to choose either option “a” or “b” listed below. If an agreement cannot be reached, the default process will be option “a”. a. Should the accused or the accuser have a question(s) of a witness, or of each other, that question(s) must be provided at the conclusion of the witness’s statement and must be presented to the chair, who will assess its relevance and then determine whether to ask the question(s) of the witness or not. b. Should the accused or the accuser have a question(s) of a witness, or of each other, the question(s) must be asked at the conclusion of the witness’s statement. 4. Witnesses for the accused are presented next, along with written statements of witnesses not in attendance. The Hearing Committee members may ask questions, for clarification purposes only, during the witness’s direct testimony. Upon completion of the testimony by the accused or a witness, the Hearing Committee can conduct more complete questioning. Prior to the Hearing, the accused and the accuser have the right to choose either option “a” or “b” listed below. If an agreement cannot be reached, the default process will be option “a”. a. Should the accused or the accuser have a question(s) of a witness, or of each other, that question(s) must be provided at the conclusion of the witness’s statement and must be presented to the chair, who will assess its relevance and then determine whether to ask the question(s) of the witness or not. b. Should the accused or the accuser have a question(s) of a witness, or of each other, the question(s) must be asked at the conclusion of the witness’s statement. 5. Deliberation by Committee in closed session to determine guilt or innocence. 6. If the accused is found guilty, opportunity for presentation of character 60

Notes: 1. The Hearing Committee may, during a hearing, request additional information or witnesses, and may take a recess of sufficient time to acquire the information. 2. The Hearing Committee chair may also declare a recess if s/he believes that either the accuser or the accused is emotionally unfit to continue or because of fatigue of the parties. 3. If the accused fails to attend the hearing of which s/he has been formally notified, the Hearing Committee will hear the case in his/her absence, using available information. 4. In the event of a tied vote related to guilt, innocence, or an inability of the Hearing Committee members to agree on sanctions, the hearing chair will adjourn the hearing. A new Hearing Committee with different members will be formed, which will rehear the entire case. 5. The Dean of Students can intervene at any time to clarify matters of fact or procedure, whenever s/he deems is necessary. VIII.

Special Periods Committee on Discipline At times when the Honor Code Council Hearing Board, the University Committee on Discipline, or Sexual Misconduct Hearing Board cannot be assembled to hear a case (such as during ﬁnals, vacations, or summer terms) or when, in the opinion of the Dean of Students, unusual and/or extenuating circumstances do not allow for a fair hearing, a Special Periods Hearing Committee, normally consisting of two faculty members and one staﬀ member, each chosen by the Dean of Students, will act for these judicial bodies. The Committee will exercise all powers of the appropriate judicial body and will use the procedures of that judicial body. The student(s) or student organization(s) whose case was heard by the Special Periods Hearing Committee may appeal the verdict and/or sanction to the Vice President for Student Life. IX.

Honor Code Council See Honor Code. 61

Student Life

witnesses is then oﬀered. Such witnesses are limited to two, and a total time of 15 minutes is allotted. At this time, the Dean of Students (or designee) will be expected to oﬀer any history of former discipline problems. The Dean of Students may also recommend appropriate sanctions. Those recommendations will be given in the presence of the accused. These are recommendations only and are not binding. If the accused is found guilty, deliberation by Committee in closed session on penalty. If the accused is found guilty, accused informed of penalty and reminded of right to appeal. The student(s) or student organization(s) whose case was heard by the University Committee on Discipline may appeal the verdict and/or the sanction to the Vice President for Student Life.

Sexual Misconduct Hearing Board See Sexual Misconduct Policy. In the case of matters referred to by the Sexual Misconduct Hearing Board, the Hearing, appeal and other procedures of the Sexual Misconduct Policy will apply. XI.

Right of a Student to Have an Advisor When a student appears before a Hearing Board or Committee as an accuser or accused, he or she is entitled to be accompanied by one advisor of his or her choosing. The advisor must be from campus and may be a student, a member of the faculty, or a member of the administration. The advisor cannot be a lawyer, and the student may not have a lawyer present. Further, the advisor does not speak for the accuser or the accused, nor may s/he argue the case. XII.

Appeals Appeals may only be made by the accused. Appeals must be submitted in writing to the Office of the Vice President for Student Life within five business days from the date of written notification of the hearing results. An appeal must concisely set forth the grounds for appeal, as well as any supporting material. The grounds for appeal are: • Improper procedure in the original hearing; • Information is available that was unavailable at the time of the hearing, and the new information is relevant to the Hearing Board’s or Committee’s determination; or • An argument supporting the claim that the penalty is too severe. The Vice President for Student Life (or designee) will convene the University Committee on Discipline to hear appeals of Administrative and Honor Code decisions. The Vice President for Student Life (or designee) will rule on appeals of University Committee on Discipline and Sexual Misconduct Hearing Board decisions. The decision of the Vice President for Student Life on an appeal is the final step in the appeal. A final decision of the appeal rendered by the Vice President for Student Life (or designee) or the University Committee on Discipline will be mailed, within ten business days of receipt of the appeal, to both the accuser and the party filing the appeal. The Vice President for Student Life (or designee) or the University Committee on Discipline may: 1. Uphold the original decision(s) and sanction(s). 2. Uphold the original decision(s) and alter sanction(s). 3. Refer the case back to the original judicial body for rehearing and review. (Both the accused and the accuser will be informed of the outcome of any resulting rehearing or review.) When an appeal is based on assessed sanction(s), the Vice President for Student Life (or designee) or University Committee on Discipline may reduce but not increase sanctions imposed; neither may a Hearing Committee, rehearing, or review result in more severe sanctions. 62

XIII.

Interim Sanctions In certain instances, it may be necessary for the University to impose interim sanctions, including suspension, pending a hearing. This action may be necessary when, in the sole opinion of the Dean of Students (or designee), the continued presence of the accused student may constitute a threat or disruption to the normal academic process of the University, or where the student is considered a danger to other students or to him/herself. In such cases, a hearing will be scheduled as soon as appropriate after interim sanctions commence. XIV. Rights of the Accuser If an accuser is a student, s/he has the following rights: 1. To request and be assisted in making those academic and/or living arrangement changes which the University can reasonably accommodate, as prompted by and related to the circumstances of the case 2. To be informed in writing of time and date of the hearing and the charges against the accused 3. To have an advisor 4. To supply the Dean of Students with a written statement and any evidence in support of the complaint 5. To appear as a witness at the hearing in person or through a written statement 6. To request alternative hearing procedures in which the accuser does not have to be physically present at the hearing site 7. To supply the Dean of Students with a list of witnesses in support of the accusations 8. To attend the entire hearing exclusive of closed sessions 9. Based upon a pre-hearing determination, to either provide a question(s) of the witness(es) to the hearing chair for consideration or to ask a question(s) directly of the witness(es) at the conclusion of the witness’s statement (see Section VII) 10. Based upon a pre-hearing determination, to either provide a question(s) of the accused to the hearing chair for consideration or to ask a question(s) directly of the accused at the conclusion of the statement of the accused (see Section VII) 11. To be informed of the ﬁnal judgment of the Hearing Board or Committee, of any appeal request, and of the results of an appeal 12. To be informed of the names of the pool of potential Hearing Board or Committee members at least forty-eight hours prior to the hearing 63

Student Life

The outcome of the appeal process is ﬁnal. Technical departures from these procedures and errors in their application shall not be grounds to withhold disciplinary action unless, in the judgment of the Vice President for Student Life (or designee) or the University Committee on Discipline, the technical departures or errors were such as to have prevented a fair and just hearing.

13. To request dismissal, with cause, of any potential member of the Hearing Board or Committee up to twenty-four hours before the hearing XV. Rights of the Accused The rights of the accused are as follows: 1. To be informed in writing of the time and date of the hearing and of the specific charges 2. To know the name(s) of his/her accuser and witness(es) 3. To have an advisor 4. To supply the Dean of Students with any evidence in support of his/her defense 5. To appear as a witness at the hearing 6. To attend the entire hearing exclusive of closed sessions 7. To not appear at the hearing 8. To supply the Dean of Students with a list of witnesses in defense of the accusation(s) 9. Based upon a pre-hearing determination, to either provide a question(s) of the witness(es) to the hearing chair for consideration or to ask a question(s) directly of the witness(es) at the conclusion of the witness’s statement (see Section VII) 10. Based upon a pre-hearing determination, to either provide a question(s) of the accuser to the hearing chair for consideration or to ask a question(s) directly of the accuser at the conclusion of the statement of the accuser (see Section VII) 11. To receive a written decision from the Hearing Board or Committee 12. To appeal the decision 13. To be notified of the sanction(s) by the Dean of Students (or designee) within twenty-four hours of the board’s decision, followed by a letter outlining the sanction(s) 14. To be informed of the names of the pool of potential Hearing Board or Committee members at least forty-eight hours prior to the hearing 15. To request dismissal, with cause, of any potential member of the Hearing Board or Committee up to twenty-four hours before the hearing XVI. Sanctions If the accused student or student organization is found in violation of University Policy, the notification will also include notice of any sanctions which may be imposed by the Dean of Students or the Hearing Board or Committee. Such sanctions may include, but are not limited to, those listed below. More than one sanction may be imposed for any single violation. A history of inappropriate behavior by the student or student organization and the nature or severity of an incident are considered in determining appropriate sanctions. If disciplinary sanctions are not fulfilled by the sanctioned student, more serious disciplinary sanctions may be imposed. Alcohol Ban: Alcohol may be banned from all functions and/or from specific 64

Student Life

premises, even if all students are of legal age. Contract Probation: A warning that future violations may be handled more strictly, with additional sanctions imposed by the Dean of Students (or designee). Contract probation expires after a specified amount of time but remains in the internal SU record until graduation (or in the case the student leaves the University, for four years after the violation). Disciplinary Probation: An official sanction by the University that becomes a part of the student’s record. Future misconduct will result in a hearing by the University Committee on Discipline. Students placed on disciplinary probation may not graduate, re-enroll, or confirm registration until the terms of probation are met. Expulsion: Expulsion is the permanent dismissal of a student or an organization. Expelled students must leave campus within twenty-four hours, unless the judicial body directs otherwise. Expelled organizations must cease to exist within twenty-four hours, unless the judicial body directs otherwise. Fees and Fines: Fees and fines may be assessed to cover the costs of individual assessments and/or evaluations, as well as materials to be used in required education and programming on campus. Loss of Privileges: Denial of specified privileges for a designated period of time. Mandated Counseling: Requirement that a student take part in a counseling program conducted by University staff or other licensed professional. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). The Judicial Body may require the student to participate in a counseling program that addresses particular issues, such as substance abuse. Mandated Counseling Assessment: Assessment and/or session in the Counseling Center by a specified date. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). Unless otherwise stated by the Hearing Board or Committee, the student is required to follow all recommendations made by the Counseling Center staff as a result of the assessment. Mandated Off-Campus Assessment: An off-campus assessment by trained professionals may be required regarding alcohol, drugs and/or mental health. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). Mandated Housing Reassignment: A written notice that the behavior merits the immediate relocation of the student to another campus location or off campus. Parental Notification: Parent(s) and/or legal guardian(s) of dependent students under 21 receive notification detailing judicial sanctions imposed upon their son/daughter in response to violations of designated policies. Physical Restrictions: A directive that forbids a student(s) to be in specified locations on University premises. Restitution: May be required when individual, group or University property has been stolen, damaged or destroyed. Social Probation: Prohibits a student organization from having any social

activities (including parties) on or off campus for a specified period of time. Special Program or Projects: Requirement that a student participate or assist in the planning of a program or project that is relevant to the violation. The project must be pre-approved and completion verified by the Dean of Students. Suspension: Suspension is the forced withdrawal of a student or an organization for a specifically stated period of time. Suspended students must leave campus within twenty-four hours, unless the judicial body directs otherwise. Suspended organizations must cease to exist within twenty-four hours, unless the judicial body directs otherwise. XVII. Records Accurate records of hearings and other actions by administrators shall be kept in the student’s and/or organization’s files in the Office of Student Life. These records will be made available to the Vice President for Student Life (or designee) or the University Committee on Discipline upon appeal. Records of hearings, including tapes, usually include information provided by several students. Therefore, they are not considered to be a part of any one student’s record, and are not made available to anyone outside the hearing or the campus appeal process, except under proper subpoena and in accordance with law. If the accused is found guilty, the Dean of Students (or designee) will be expected to offer any history of former discipline actions (see Section VII, number 6). Incident reports and student disciplinary hearing files will be maintained for ten years following graduation. At the end of these designated time periods, incident reports and disciplinary hearing files may be destroyed. XVIII. Definitions Special Periods: When the Honor Code Council Hearing Board, the University Committee on Discipline, and the Sexual Misconduct Hearing Board cannot be assembled to hear a case, or when, in the opinion of the Dean of Students, unusual and/or extenuating circumstances do not allow for a fair hearing, the Special Periods Committee on Discipline will hear the case and act as the Hearing Board under this policy. These periods include, but are not limited to, the first two weeks of the semester, finals week, vacations, and summer terms. Student: An individual is considered a Southwestern student and is expected to comply with all University policy upon submittal of his/her enrollment deposit and the inception of orientation move-in day. This student status remains until one graduates or withdraws from the University. A deposited individual may be subjected to disciplinary action before move-in day if s/he violates a University policy while on campus or in any interaction with University personnel. Individuals who are both students and employees will be treated as students for the purpose of this policy and procedure, only if their primary relationship to the situation is that of a student. Allegations against individuals who are regular employees (regardless of student status) will be handled under the appropriate personnel policies. Where appropriate, student also includes student organizations. Student Organizations: Any group that has complied with the formal re66

quirements for University recognition or regulation is a student organization. Approved by the Faculty on April 27, 2006.

Section 1 - STATEMENT Southwestern University affirms the rights of its students to live, work, and learn in an atmosphere of mutual respect, free from the threat of sexual assault or any other form of sexual contact without mutual consent. Accordingly, any form of sexual misconduct will not be tolerated. The University is committed both to a campus-wide program of education and prevention, and to a timely and appropriate response to any reports of such activity. Section 2 - JURISDICTION Southwestern University has the right to review and respond to on-campus violations of the University’s Sexual Misconduct Policy by students, groups of students, or student organizations (see definitions in Section 17). In addition to incidents that occur on the University campus, the University may take disciplinary action in response to incidents that take place during official functions of the University, or those sponsored by registered student organizations, or incidents that have a substantial connection to the interests of Southwestern University regardless of the location in which they occur. When a student is convicted of any crime (on or off campus), the University reserves the right to pursue its own internal disciplinary proceedings. An action involving a student in a legal proceeding in civil or criminal court does not affect the University’s ability to pursue its own internal judicial proceedings. The judicial proceedings operate independently from criminal and civil procedures. Section 3 - DEFINITION OF SEXUAL MISCONDUCT The University defines sexual misconduct as any non-consensual sexual contact between students, including but not limited to unwanted sexual touching and/or sexual intercourse. Sexual touching includes, but is not limited to, any touching of the breasts, buttocks, groin or genitals or the use of any of these parts for touching another. Sexual touching includes forcing one to self-touch on any of these parts. The definition of sexual misconduct includes contact by means of an object. In University disciplinary proceedings, consent to sexual acts requires affirmative verbal response to specific sexual suggestion. Without affirmative verbal response, consent is not present. The absence of “no” does not mean “yes.” Sexual history, previous sexual involvement, or a lack of response do not create consent. Consent to a sexual act does not create consent to other sexual acts. Moreover, 67

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IX. Sexual Misconduct Policy

consent to a sexual act at any given encounter does not create consent for a future encounter. Consent may be withdrawn at any time by any party. A person whose judgment is substantially impaired by drugs or alcohol or by other physical or mental impairment cannot give consent to sexual contact. Substantial impairment means that a person cannot make a reasonable or rational decision about an important matter, such as the decision to have sexual contact with another person. Evidence of substantial impairment often includes, but is not limited to, unconsciousness (whether continuous or periodic), extreme or sudden onset of sleepiness, slurred or incoherent speech, dizziness, incoordination, lack of steady gait, nausea, or impairment in attention or memory. Consent cannot be given or obtained when there is any form of coercion, including but not limited to, the application or threat of physical force or threats of social disparagement to the victim, or threats to withhold benefits to which the victim may be entitled. Coercion may include tacit coercion, as may happen when one party holds significant power over another. Such a power differential may make verbal expressions of consent by the less powerful party open to doubt, at any hearing. A student organization (as defined in Section 17) may be held responsible for sexual misconduct when any of the following conditions exist: 1. the violation occurs on its premises with the knowledge and/or involvement of a member of the organization, or when a reasonable and prudent person would conclude that a member of the organization should have had such knowledge; 2. the violation occurs in conjunction with an organization-related event, regardless of whether the event is held on or off campus; 3. one or more members of an organization permit, encourage, aid, or assist any of its members, alumni/alumnae, or guests in committing a violation; 4. one or more members of a student organization, under circumstances where such persons knew or should have known that an action constituting a violation was occurring or about to occur, fails to prevent that action or to intercede on the victim’s behalf; 5. one or more members of an organization fail to immediately report to appropriate University authorities their first-hand knowledge of a violation; 6. alcohol or other drugs made available or were knowingly allowed by the organization during an organization-related event were a factor in a violation, and that organization did not take reasonable precautions to ensure the safety of the members and their guests. Three principles are critical in understanding the University’s position in regards to sexual misconduct: 1. Consent of all parties is mandatory. 2. Consent may be withdrawn at any time by either party. 68

Alcohol and other drugs impair judgment and undermine the possibility for consent.

Section 5 - ADJUDICATION OPTIONS If a student has had an unwanted sexual experience, there are numerous op69

Student Life

Section 4 - IMMEDIATE RESPONSE OPTIONS • A student who believes s/he has had an unwanted sexual experience (even if s/he is unsure), may contact SU Police twenty-four-hours a day by calling (512) 863-1944, or by dialing 0 from a campus phone (if the assault occurs on campus). The SU Police will help the student get to the appropriate hospital for medical treatment, if necessary. One can also call 911, if the assault happened off campus. The student does not have to press charges; however, the student should understand that, if a crime may have occurred, police officers in the State of Texas (including SU Police) may choose to pursue an investigation without the student's consent. • At any time, one can make a confidential call to the Williamson County Rape Hotline at 800-460-SAFE. They can provide emotional support, legal advice, and/or accompaniment to the hospital. • One may choose to contact his or her RA, who may assist in contacting professional resources. • If one prefers to talk with an SU counselor, call 863-1252 during business hours. After 5:00 p.m. or on weekends, one can call the RA on duty or the campus operator (dial 0 on campus) and tell the operator it is an emergency. They can then connect the student with a counselor. • One may contact Health Services at 863-1555. After 5:00 p.m. and on weekends, a student can call the RA on duty or the campus operator (dial 0 on campus) and tell the operator it is an emergency. They can then connect the student with the campus nurse. • The University Chaplain may be reached by dialing 863-1965, or by calling the campus operator (dial 0 on campus). • If one chooses to go directly to the hospital (it is recommended that s/he have someone trusted accompany him/her for support—the Williamson County Rape Hotline can provide accompaniment to the hospital) in Georgetown/Williamson County, one has three options to choose from: - ER at Scott & White Hospital at University Medical Campus in Round Rock, phone (512) 509-0100 - ER at Cedar Park Regional Medical Center, phone (512)528-7111 - ER at Johns Community Hospital in Taylor, phone (512) 752-7611. In Austin/Travis County, go to ER at St. David’s Hospital, phone (512) 397-4240. • The Southwestern University booklet Help for Sexual Assault/Sexual Misconduct: Where to go? Who to talk to? may be obtained from any RA, SU Police, the Dean of Students Office, or the Counseling Center. It can also be accessed on-line at www.southwestern.edu/offices/counseling, then click the help for sexual assault option.

tions, including doing nothing or any of the following: 1. One can pursue charges based on Texas state laws. This would entail making a police report followed by an investigation and possible criminal proceedings involving the appropriate District Attorney’s office. Except to provide any properly requested evidence to the prosecutor or attorneys, Southwestern University is not necessarily involved. 2. One can pursue a case through a civil suit. This option generally seeks monetary remedies and is initiated by contacting an attorney of the student’s choosing and at the student’s expense. Agencies that can help one find an attorney include the Austin Bar Association’s Lawyer Referral Service – www.austinlrs.com/index.asp or (512) 472-8303 or the Sexual Assault Legal Line at 888-296-SAFE. Except to provide any properly requested evidence to the prosecutor or attorneys, Southwestern University is not necessarily involved. 3. One can choose to remain anonymous, but have a report filed for campus records and statistics. This can be accomplished by contacting SU Police, the Sexual Misconduct Officer, the Dean of Students, or one of the Sexual Misconduct Intake Advisors (See Section 6). The Sexual Misconduct Officer (defined in Section 17), the Dean of Students, or the Intake Advisor will complete an interview form and submit it to SU Police for statistical purposes only. The SU Police, the Dean of Students or an Intake Advisor will also provide full information, guidance, and suggest referrals for support and counsel as they may be indicated. 4. One can seek mediation facilitated by the Sexual Misconduct Officer, the Dean of Students or an Intake Advisor. The mediator would still complete an interview form and submit it to the SU Police for University statistical records. Participation of both the accuser and the accused in a mediation process is voluntary. The goal of the mediation procedure is to provide a forum wherein the accuser and the accused can, with the aid of a third party, come to a mutually agreed-upon resolution. At the conclusion of a successful mediation, both parties will sign a statement confirming the agreement. A copy of the signed statement will constitute the record of the mediation. If such a mutually agreed-upon resolution is not reached, all other options remain available. 5. The accuser can pursue formal University disciplinary action by informing the SU Police, the Sexual Misconduct Officer, the Dean of Students, or an Intake Advisor of his/her desire to register a formal complaint. Any member of the University community can be the accuser. The University also reserves the right to act as the accuser via Residence Life staff, Dean of Students, or SU Police. Once the University is notified of allegations of sexual misconduct and the accuser’s desire to proceed with a formal complaint against the accused, a prompt investigation by the University will follow. 70

Section 7 - SEXUAL MISCONDUCT HEARING BOARD The Sexual Misconduct Hearing Board (“Hearing Board”) is the only board that can hear cases involving alleged student or student organization sexual misconduct, except during Special Periods (defined in Section 17), when the Special Periods Committee on Discipline shall act as the Hearing Board. Any other violation of University policy that occurred during the alleged sexual misconduct may also be adjudicated by the Sexual Misconduct Hearing Board when it is hearing the charge of sexual misconduct. If the Hearing Board chooses to hear any such other violation, it will announce its decision to do so prior to the commencement of the hearing. The Hearing Board shall consist of five Intake Advisors, at least three of whom must be members of the faculty. No Intake Advisor who received the complaint may serve on the Hearing Board for that complaint. Every attempt will be made to have gender diversity within the Hearing Board. The Sexual Misconduct Officer or the Dean of Students will choose the chair of the Hearing Board. The Hearing Board shall be provided with the charge(s), the accuser’s written complaint, the written reply of the accused (if any), attachments or list of witnesses, and any other documents or materials submitted by the parties or obtained during the investigation. The accuser and the accused will be informed of the names of the pool of potential Hearing Board members at least forty-eight hours prior to the hearing. The accuser and the accused can request dismissal, with cause, of any potential member of the Hearing Board up to twenty-four hours before the hearing. The decision to grant a dismissal shall be made in the sole discretion of the Sexual Misconduct Officer or the Dean of Students. Section 8 - THE SEXUAL MISCONDUCT HEARING The Sexual Misconduct Officer or the Dean of Students (as long as the Dean is not the accuser) is responsible for presenting charges to the Hearing Board. At this point, the accused may enter a plea of guilty or not guilty. In the absence of a plea, or in the case of a not guilty plea, the hearing continues. In the event the accused pleads guilty, the Hearing Board will consider state71

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Section 6 - SEXUAL MISCONDUCT INTAKE ADVISORS The Intake Advisors are recommended by the Oﬃce of the Provost for twoyear terms and receive formal training prior to serving as an Intake Advisor. This training includes, among other topics, referral sources for assistance, presentations on how Southwestern adjudicates sexual misconduct cases, dynamics of acquaintance rape scenarios, variable survivor reactions, myths and facts about sexual assault that apply to both men and women, sensitivity to sexual orientation factors and appropriate standards of proof. It is not the function of this individual to serve as a mental health counselor. S/he serves as a neutral party receiving and providing information and assisting as necessary to protect the interests of both parties involved, as well as those of the institution.

ments from the accused and the accuser. The Sexual Misconduct Officer, the Dean of Students or Hearing Board member may ask questions at that time. Under usual circumstances, the accuser attends the hearing as a witness. The accuser and the accused have the right to attend the full hearing, excluding the deliberation of the Hearing Board, if they so choose. If the accused has been formally notified of the hearing but fails to attend, the Hearing Board will hear the case in his/her absence. If the accused pleads not guilty or makes no plea, the Sexual Misconduct Officer or the Dean of Students will present witnesses in support of the charge(s), including any witnesses provided by the accuser. Written, signed statements may be accepted and read in lieu of an appearance by a witness. The Hearing Board members may ask questions, for clarification purposes only, during the witness’s direct testimony. Upon completion of the testimony by the accuser or a witness, the Hearing Board, the Sexual Misconduct Officer or the Dean of Students can conduct more complete questioning. Should the accused or the accuser have a question of a witness, or of each other, that question must be provided at the conclusion of the witness’s statement and must be presented to the chair, who will determine whether to ask the question of the witness, based on relevance or other factors is the chair’s discretion. The Sexual Misconduct Officer or the Dean of Students will then present witnesses on behalf of the accused. It is the choice of the accused whether or not to testify. Once again, the Hearing Board members may ask questions for clarification purposes only during the direct testimony of the witness. Upon completion of the testimony by the accused or a witness, the Hearing Board may conduct more complete questioning. Once again, should the accused or the accuser have a question of a witness, that question must be provided at the conclusion of the witness’s statement, and must be presented to the chair who will determine whether to ask the question of the witness, based on relevance or other factors is the chair’s discretion. The Hearing Board may, during a hearing, request additional information or witnesses and may take a recess of sufficient time to acquire the information. The Hearing Board chair may also declare a recess, if s/he believes that either the accuser or the accused is emotionally unfit to continue or that there is fatigue of any party in the proceedings. Upon completion of the witnesses’ statements and questioning, the Hearing Board will commence deliberation of guilt or innocence in closed session. If the accused is found guilty, or pleads guilty, both the accused and accuser may make personal statements, followed by questions from the Hearing Board. Character witnesses for the accused may then be offered. Such witnesses are limited to two, and a total time of fifteen minutes is allotted. At this time, the Sexual Misconduct Officer or the Dean of Students will be expected to offer any history of former discipline problems. The Sexual Misconduct Officer or the Dean of Students may also recommend appropriate sanctions. Those recommendations will be given in the presence of the accused. These are recommendations only and are not binding. This is followed by deliberation on the penalty by Hearing Board in closed session. 72

Section 9 - RIGHT OF A STUDENT TO HAVE AN ADVISOR When a student appears before the Sexual Misconduct Hearing Board as an accuser or accused, he or she is entitled to be accompanied by one advisor of his or her choosing. The advisor must be from campus and may be a student, a member of the faculty, or a member of the administration. An Intake Advisor may serve as advisor, provided s/he is not serving as a Hearing Board member for the case. The advisor may not speak for the accuser, nor the accused, nor may s/he argue the case. The advisor cannot be a lawyer, and the student may not have a lawyer present. Further, the advisor does not speak for the accuser or the accused, nor may s/he argue the case. Section 10 - ALTERNATIVE PROCEDURE If the Sexual Misconduct Officer or the Dean of Students concludes in his/her discretion that implementation of the usual sexual misconduct hearing procedure would result in significant trauma for the accuser or alleged victim, the accuser will have an additional option. The accuser and his/her advisor would be connected to the process via telephone conferencing technology instead of being physically present at the site of the hearing. This option does not require the consent of the accused. All other aspects of the hearing remain the same. Section 11 - APPEALS Appeals may only be made by the accused. Appeals must be submitted in writing to the Office of the Vice President for Student Life within five business days from the date of written notification of the hearing results. An appeal must concisely set forth the grounds for appeal, as well as provide any supporting material. The grounds for appeal are as follows: • The hearing was not conducted in a manner consistent with the established Hearing Board procedure (see Section 8). • Information is available that was unavailable at the time of the hearing, and the new information is relevant to the Hearing Board’s determination. • Sanction(s) is (are) inappropriate for the violation(s). A decision on the appeal rendered by the Vice President for Student Life (or designee) is final and will be mailed, within ten business days of receipt of the appeal, to both the accuser and the party filing the appeal. 73

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The accused is then informed of the penalty and reminded of the right to appeal. The accuser is then notified of the outcome of the hearing. If the accused is a student organization, the organization shall be represented at the hearing by its president (or designee appointed from within the student membership of the organization). The only persons entitled to be present at the hearing are the Sexual Misconduct Officer or the Dean of Students, the accuser, the accuser’s advisor, the accused, the accused’s advisor, witnesses (during their testimony only), the Hearing Board members and an officer of the SUPD and/or a Residence Life staff member, if necessary.

The Vice President for Student Life (or designee) may take the following measures on appeal: 1. Uphold the original decision(s) and sanction(s). 2. Uphold the original decision(s) and alter sanction(s). 3. Refer the case back to the Sexual Misconduct Hearing Board for rehearing and review. (Both accused and accuser will be informed of the outcome of any resulting rehearing or review.) Where an appeal is based on assessed sanction(s), the Vice President for Student Life (or designee) may reduce but not increase sanctions imposed. A rehearing or review by Hearing Board may not result in more severe sanctions. The outcome of the appeal process is final. Departures from these procedures and errors in their application shall not be grounds to withhold disciplinary action unless, in the sole judgment of the Vice President for Student Life (or designee), the departures or errors were such as to have prevented a fair and just hearing. Section 12 - INTERIM SANCTIONS In certain instances, it may be necessary for the University to impose interim sanctions, including suspension, pending a hearing. This action may be necessary when in the sole opinion of the Sexual Misconduct Officer or the Dean of Students (or designee), the continued presence of the accused student may constitute a threat or disruption to the normal academic process of the University, or where the student is considered a danger to other students or to him/herself. In such cases, a hearing will be scheduled as soon as appropriate after interim sanctions commence. Section 13 - RIGHTS OF THE ACCUSER The rights of the accuser are as follows: 1. To request and be assisted in making those academic and/or living arrangement changes which the University can reasonably accommodate, as prompted by and related to the circumstances of the case 2. To be informed in writing of time and date of the sexual misconduct hearing and the charges against the accused 3. To have an advisor (See Section 9) 4. To supply the Sexual Misconduct Officer or the Dean of Students with a written statement and any evidence in support of the complaint 5. To appear as a witness at the hearing 6. To request alternative hearing procedures (See Section 10) in which the accuser does not have to be physically present at the hearing site 7. To supply the Sexual Misconduct Officer or the Dean of Students with a list of witnesses in support of the accusations 8. To attend the entire hearing exclusive of closed sessions 9. To provide questions of witnesses to the hearing chair for consideration (See Section 8) 10. To be informed of the final judgment of the Hearing Board, of any 74

appeal request, and of the results of an appeal 11. To be informed of the names of the pool of potential Hearing Board members at least forty-eight hours prior to the hearing 12. To request dismissal, with cause, of any potential member of the Hearing Board up to twenty-four hours before the hearing

Section 15 - SANCTIONS If the accused student or student organization is found in violation of University Sexual Misconduct Policy, the notification will also include notice of any sanctions which may be imposed by the Sexual Misconduct Hearing Board. Such sanctions may include, but are not limited to, those listed below. More than one sanction may be imposed for any single violation. A history of inappropriate behavior by the student or student organization and the nature or severity of an incident are considered in determining appropriate sanctions. If disciplinary sanctions are not fulfilled by the sanctioned student, more serious disciplinary sanctions may be imposed by the University Committee on Discipline. Alcohol Ban: Alcohol may be banned from all functions and/or from specific premises, even if all students are of legal age. Disciplinary Probation: Disciplinary probation may include any or all of 75

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Section 14 - RIGHTS OF THE ACCUSED The rights of the accused are as follows: 1. To be informed in writing of the time and date of the sexual misconduct hearing and of the specific charges 2. To know the name(s) of his/her accuser and witness(es) 3. To have an advisor (See Section 9) 4. To supply the Sexual Misconduct Officer or the Dean of Students with any evidence in support of his/her defense 5. To appear as a witness at the hearing 6. To attend the entire hearing exclusive of closed sessions 7. To not appear at the hearing 8. To supply the Sexual Misconduct Officer or the Dean of Students with a list of witnesses in defense of the accusation(s) 9. To provide questions of witness(es) to the hearing chair for consideration (See Section 8) 10. To receive a written decision from the Hearing Board 11. To appeal the decision (See Section 11) 12. To be notified of any sanction(s) by the Sexual Misconduct Officer or the Dean of Students within twenty-four hours of the Hearing Board’s decision, followed by a letter outlining the sanction(s) 13. To be informed of the names of the pool of potential Hearing Board members at least forty-eight hours prior to the hearing 14. To request dismissal, with cause, of any potential member of the Hearing Board up to twenty-four hours before the hearing

the following sanctions as determined by the disciplinary body: (a) a warning that future misconduct will bring serious consequences; (b) prohibition against keeping or operating a car at the University; (c) prohibition against holding any elective office on campus or representing the University off campus. Students placed on disciplinary probation may not graduate, re-enroll, or confirm registration until the terms of probation are met. Expulsion: Expulsion is the permanent dismissal of a student or an organization. Expelled students must leave campus within twenty-four hours, unless the Hearing Board directs otherwise. Expelled organizations must cease to exist within twenty-four hours, unless the Hearing Board directs otherwise. Loss of Privileges: Denial of specified privileges for a designated period of time. Mandated Counseling: Requirement that a student take part in a counseling program conducted by University staff or other licensed professional. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). The Hearing Board may require the student to participate in a counseling program that addresses particular issues, such as substance abuse. Mandated Counseling Assessment: Assessment and/or session in the Counseling Center by a specified date. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). Unless otherwise stated by the Hearing Board, the student is required to follow all recommendations made by the Counseling Center staff as a result of the assessment. Mandated Off-Campus Assessment: An off-campus assessment by trained professionals may be required regarding alcohol, drugs and/or mental health. This includes signing a “Request and Authorization to Exchange Information” form provided by the Dean of Students (or designee). Mandated Room Reassignment: A written notice that the behavior merits the immediate relocation of the student to another campus location. Parental Notification: Parent(s) and/or legal guardian(s) of dependent students under 21 receive notification detailing judicial sanctions imposed upon their son/daughter in response to violations of designated policies. Physical Restrictions: A directive that forbids a student(s) to be in specified locations on University premises. Social Probation: Prohibits a student organization from having any social activities (including parties) on or off campus for a specified period of time. Special Program or Projects: Requirement that a student participate or assist in the planning of a program or project that is relevant to the violation. The project must be pre-approved and completion verified by the Dean of Students. Suspension: Suspension is the forced withdrawal of a student or an organization for a specifically stated period of time. Suspended students must leave campus within twenty-four hours, unless the Hearing Board directs otherwise. Suspended organizations must cease to exist within twenty-four hours, unless the Hearing Board directs otherwise. 76

Section 17 - OTHER SEXUAL MISCONDUCT POLICY DEFINITIONS Sexual Misconduct Officer: The Sexual Misconduct Officer is an administrator who is appointed for a one-year term by the Vice President for Student Life. The gender of the Sexual Misconduct Officer is opposite of the Dean of Students and his/her responsibilities related to the sexual misconduct hearing process are identical to that of the Dean of Students. Special Periods: When the Honor Code Council Hearing Board, the University Committee on Discipline, and the Sexual Misconduct Hearing Board cannot be assembled to hear a case, or when, in the opinion of the Dean of Students, unusual and/or extenuating circumstances do not allow for a fair hearing, the Special Periods Committee on Discipline will hear the case and act as the Hearing Board under this policy. These periods include, but are not limited to, the first two weeks of the semester, finals week, vacations, and summer terms. Student: An individual is considered a Southwestern student and is expected to comply with all University policy upon submittal of his/her enrollment deposit and the inception of orientation move-in day. This student status remains until one graduates or withdraws from the University. A deposited individual may be subjected to disciplinary action before move-in day if s/he violates a University policy while on campus or in any interaction with University personnel. Individuals who are both students and employees will be treated as students for the purpose of this policy and procedure, only if their primary relationship to the situation is that of a student. Allegations against individuals who are regular employees (regardless of student status) will be handled under the appropriate personnel policies. Where appropriate, student also includes student organizations. Student Organizations: Any group that has complied with the formal requirements for University recognition or regulation is a student organization. Approved by the Faculty on April 27, 2006.

Student Life

Section 16 - RECORDS Accurate records of hearings and other actions by administrators shall be kept in the student’s and/or organization’s files in the Office of Student Life. These records will be made available to the Vice President for Student Life (or designee) or the University Committee on Discipline upon appeal. Records of hearings, including tapes, usually include information provided by several students. Therefore, they are not considered to be a part of any one student’s record, and are not made available to anyone outside the hearing or the campus appeal process, except under proper subpoena and in accordance with law. Incident reports and student disciplinary hearing files will be maintained for ten years following graduation. At the end of these designated time periods, incident reports and disciplinary hearing files may be destroyed.

X. Honor Code Honor Code Council

One of the chief responsibilities of the Honor Code Council is to serve as a Hearing Board to guarantee the integrity of the Honor Code, by serving as the tribunal for hearing alleged cases of violation of that Code. The Board determines guilt or non-guilt and imposes appropriate penalties. It follows procedures and sanctions prescribed in its constitution. If a student is found guilty, the Hearing Board recommends an academic penalty to the instructor. However, the instructor is not bound by such a recommendation. In the event a student is not found guilty, no academic penalty may be assessed by the instructor. In that situation, the work in question must be judged on merit alone.

Constitution of the Honor Code of Southwestern University

We, the students and faculty of Southwestern University, in order to conduct our academic work under high standards of individual responsibility, thereby promoting a high sense of personal honor and integrity, renew our commitment to the Honor Code and set forth this Constitution. Article I: Principles 1. The purpose of the Honor Code of Southwestern University is to stimulate and promote the ideals of honesty and integrity among students, and to eliminate the practice of cheating by putting into practice these ideals of honesty and integrity. 2. The Honor Code is based on the principle that a student, when placed on his or her honor, will not violate that trust. 3. The Honor Code is furthermore based on the belief that cheating in any form is injurious to all students and a grievance to an institution of higher learning. 4. Cheating is hereby construed to mean the intentional giving or receiving of aid by any means on examinations, themes, or any work which is speciﬁed by the professor to be done individually. 5. It is the obligation of the student or faculty member not to violate the Honor Code, nor aid in any violation, and to report any violation seen or suspected. 6. The Student Body is directly responsible for the eﬀective working of the Honor Code. In order to uphold the validity of credits under the Honor Code, this group must take such steps as are necessary to protect itself from those who violate the trust placed in them. Article II: Oath 1. Upon entering Southwestern each student shall sign the following oath: “As a student of Southwestern I hereby pledge my full support to the Honor Code. I pledge to be honest myself, and in order that the spirit and integrity of the Honor Code may endure, I pledge that I will make known to the Honor Code Council any case of academic dishonesty which I observe at Southwestern.” 78

2. The following pledge shall be signed at the end of all ﬁnal examinations, hour quizzes, and on other material as required by the instructor. “I have acted with honesty and integrity in producing this work and am unaware of anyone who has not.”

Article IV: Adoption of This Constitution This Constitution must be approved by the Honor Code Council, the Student Affairs Council, and the Academic Affairs Council before it is presented to the students and faculty for a vote. The Constitution shall go in effect immediately once affirmed by a majority of the faculty voting at a scheduled Faculty Meeting and by two-thirds (2/3) of the students voting at a called or regular election. Article V: Amendments 1. Students or faculty may at any time bring before the Honor Code Council any suggestions concerning the rules and operation of the Honor Code. The Council must consider such suggestions promptly. 2. Proposed amendments to the Constitution must be approved by the Honor Code Council, the Student Affairs Council, and the Academic Affairs Council before they are presented to the students and faculty for a vote. The amendments shall go into effect immediately if passed by a majority of the faculty voting at a scheduled Faculty Meeting and by two-thirds (2/3) of the students voting at the next scheduled general election.

Constitution of the Honor Code Council of Southwestern University Article 1: Duties and Responsibilities 1. The Honor Code Council is directly responsible for the eﬀective working of the Honor Code to assure the protection of the academic integrity of Southwestern University. 2. It is the purpose of the Honor Code Council to interpret and administer the Honor Code. 3. Disciplinary action concerning possible Honor Code violations will be carried out by the Honor Code Council Hearing Board. In order to uphold the validity of individual academic work under the Honor Code, this group must take 79

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Article III: The Honor Code Council 1. These measures shall be carried out by a body known as the Honor Code Council. 2. The faculty confer the power to determine guilt/non-guilt on charges of academic dishonesty to the Honor Code Council Hearing Board. The Board may recommend academic penalties to the instructor when a student is found guilty. The Honor Code Council Hearing Board may also impose non-academic penalties. 3. The Honor Code Council shall be responsible to the President of Southwestern University through the Dean of Students.

such steps as are necessary to protect the Southwestern community from those who might violate the trust placed in them. 4. The Honor Code Council acts to uphold the Honor Code and interpret its Constitution and corresponding applications. 5. Members of the Honor Code Council inform the Student Body as to the purpose of the Honor Code at least once each year and in each orientation session for incoming students each semester. 6. The President of the Council shall address the Faculty each year. Article II: Violations Any breach of the principles, as described in Article I of the Constitution of the Honor Code, will constitute a breach of the Honor Code. Article III: Accusations Section 1. If one witnesses or is aware of a violation of the Honor Code, he or she must make a written, signed report to the Honor Code Council or the Dean of Students as soon after the violation as possible. This report will serve as formal notification to the Honor Code Council that an accusation is being made. The Council President shall then make such investigation as is deemed necessary preliminary to a hearing. Section 2. If the accusation is made by a faculty member, and the alleged violator has no previous academic dishonesty record, and the accused student acknowledges guilt, then a Non-Judicial Resolution between the faculty member and the student can ensue at the discretion of the faculty member. The faculty member must first notify the Honor Code Council President and the Dean of Students of the suspected violation and the proposed Non-Judicial Resolution and document the agreement; however, this will not become a part of the student’s formal record at the University. This Non-Judicial Resolution must be mutually agreeable, or the student has a right to request a hearing by the Honor Code Council Hearing Board. Each student is entitled to only one Non-Judicial Resolution while a student at Southwestern. Article IV: Hearing The formal hearing will be held as soon as possible when all the parties involved can be present after the presentation of the accusation. The hearing relating to a violation must occur before the last day for final grades to be posted for that semester (the last day in the following semester to change an Incomplete into a grade). No accusation may be heard more than once unless it is appealed. Article V: Failure of Accused to Attend If the accused fails to attend his or her hearing, the absence will be an admission of guilt. The sanction of suspension will be considered. Article VI: Decision Immediately after the hearing, the Honor Code Council Hearing Board will 80

render a decision in secret session. A two-thirds (2/3) vote of the Hearing Board members present is necessary for a decision of “guilty.”

Article VIII: Appeals 1. Appeals must be submitted in writing to the Office of the Vice President for Student Life within five business days from the date of the written notification of the hearing results. An appeal must concisely set forth the grounds for appeal, as well as provide any supporting material. A decision on the appeal will be rendered by an Appeals Committee, which will include one faculty representative from the Honor Code Council, one student representative from the Honor Code Council, and a Southwestern administrator appointed by the Vice President for Student Life. The faculty and student representatives are to be appointed by the Dean of Students and the Honor Code Council President and must be members who did not sit on the Hearing Board for the case in question. A decision on the appeal, which must be reached by 2/3 majority of the Appeals Committee, is final and will be mailed, within ten business days of receipt of the appeal, to both the accuser and the party filing the appeal. If a decision cannot be reached by the appointed Appeals Committee, a new Committee will be appointed and the appeals process will be repeated until a decision is reached. 2. An appeal may be made on the following grounds: a. evidence of improper procedure during the hearing b. argument supporting the claim that penalty sanctioned by the Hearing Board is too severe c. introduction of evidence that was not available at the time of the hearing Article IX: Reopening a Hearing A hearing may be reopened either by presentation of new evidence relevant to the case or by consultation of the President of the Honor Code Council and the Dean of Students. Article X: Ratification and Amendment Section 1. This Constitution of the Honor Code Council will go into effect after: a. A 2/3 vote of the Honor Code Council. 81

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Article VII: Penalties and Practical Powers Upon a decision of “guilty” the Honor Code Council Hearing Board will assess an appropriate penalty as follows: 1. Recommend an academic penalty to be levied by the professor. 2. Impose disciplinary probation to the student(s) in question. Probation may or may not apply throughout the student’s academic career at Southwestern dependent on the Hearing Board’s recommendation. 3. Impose suspension or expulsion from Southwestern. 4. Any other penalty deemed suitable providing it is not in conﬂict with any other University policy.

b. Approval of the Student Aﬀairs Council. c. A 2/3 vote of the student body voting on the Constitution and Bylaws. Section 2. This Constitution may be amended with: a. A 2/3 vote of the Honor Code Council. b. Approval of the Student Aﬀairs Council. Article XII: Budget The Student Honor Code Council shall adopt a budget consistent with its needs and the funds available.

Plagiarism

Plagiarism is the submission of another’s work as one’s own without acknowledgment in written work. There are basically four ways in which research papers use or incorporate written materials, and each of these requires footnoting. 1. Direct Quotations should be marked off with quotation marks, with a footnote to indicate the source. It is not necessary to place in quotation marks every word in your paper that appears in a source you are using. If your paper concerns Napoleon, for example, you need not place “Napoleon” in quotation marks merely because your sources use the name. Similarly, there are phrases of some length such as “on the other hand” or “it is evident that” which are common property and act in effect as single words. 2. Paraphrase. Where your own language follows closely the language of a written source, or where your line of argument follows a source, you need not use quotation marks, but you are obliged to indicate the source in a footnote. 3. General Indebtedness. Where the ideas in your paper closely resemble and were suggested by ideas in a source, a footnote should be used to indicate this. 4. Background Information. In any area of inquiry there are matters of fact commonly known to everyone with a serious interest. Such information need not be footnoted one fact at a time. Instead, a general footnote toward the beginning of the paper, naming the sources where such information was obtained, is sufficient.

XI. Hazing

In every way, the trustees, faculty, administration, and staﬀ of Southwestern University abhor any form of hazing and totally support the 1987 Hazing Law of the Texas State Legislature. This is a matter of current law, and every student should take the time to familiarize himself or herself with the contents of this legislation. Alleged violations will be treated as on-campus disciplinary matters, plus local authorities will be notiﬁed and students will not be protected from prosecution. In addition, the 1987 Texas Hazing Law requires that the campus community be informed should any student or group of students be found in violation of the 82

Definitions In this subchapter: (1) “Educational institution” includes a public or private: (A) high school; or (B) college, university, or other post-secondary education establishment. (2) “Pledge” means any person who has been accepted by, is considering an offer of membership from, or is in the process of qualifying for membership in an organization. (3) “Pledging” means any action or activity related to becoming a member of an organization. (4) “Student” means any person who: (A) is registered in or in attendance at an educational institution; (B) has been accepted for admission at the educational institution where the hazing incident occurs; or (C) intends to attend an educational institution during any of its regular sessions after a period of scheduled vacation. (5) “Organization” means a fraternity, sorority, association, corporation, order, society, corps, club, or service, social, or similar group, whose members are primarily students. (6) “Hazing” means any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purposes of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are or include students at an educational institution. The term includes: (A) Any type of physical brutality such as whipping, paddling, beating, branding, electronic shocking, striking, or allowing others to strike one another, placement of harmful substance on the body, or similar activity. (B) Any type of physical activity such as sleep deprivation, exposure to the elements, confinement in a small space, or other activity that subjects student(s) to unreasonable risk of harm or adversely affects the mental or physical health or safety of the student(s). This includes binding and blindfolding. Unless under the direction of a professional (e.g. coach, trainer), calisthenics may fall under the definition of hazing. 83

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prohibition against hazing. In 2007 Texas state law began requiring all public and private postsecondary educational institutions to present annual risk management and hazing programs for members and advisors of all registered student organizations, sport clubs and varsity athletic teams. The law also requires documentation of the review be retained by the university for a period of at least three years. Questions or concerns about hazing should be directed to the Vice President for Student Life, Associate Vice President and Dean of Students, Associate Dean for Student Life, or University Police. The Texas Hazing Law is as follows:

(C) Any activity involving consumption of a food, liquid, alcoholic beverage, drug or other substance that subjects the student(s) to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student(s). This includes excessive consumption of water. (D) Having substances/objects such as, but not limited to eggs, mud, paint, honey, feces thrown at, poured on or otherwise applied to the body. This includes having to walk or crawl through these and other substances. (E) Kidnapping. Kidnapping is defined as a mandatory, forced/encouraged trip from one location to another that is part of a membership intake activity. (F) Any activity that induces, causes or requires the student(s) to perform a duty or task that is in violation of either University, state, or federal law. (G) Any activity that intimidates or threatens the student(s) with ostracism that subjects the student(s) to extreme mental stress, shame or humiliation or that adversely affects the mental health or dignity of the student(s) or discourages the student(s) from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student(s) to leave the organization or institution. (H) Requiring or encouraging a student(s) to expose his/her private parts. (I) Any requirement compels a student(s) to participate in any activity which is perverse, publicly indecent, contrary to his/her genuine morals and/or beliefs, (e.g. public profanity, indecent or lewd conduct or sexual gestures).

Personal Hazing Oﬀense

(a) A person commits an offense if the person: 1. engages in hazing; 2. solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing; 3. recklessly permits hazing to occur; or 4. has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution, or firsthand knowledge that a specific hazing incident has occurred, and knowingly fails to report said knowledge in writing to the Associate Vice President and Dean of Students or other appropriate official of the institution. (b) The offense of failing to report is a Class B misdemeanor. (c) Any other offense under this section that does not cause serious bodily injury to another is a Class B misdemeanor. (d) Any other offense under this section that causes serious bodily injury to another is a Class A misdemeanor. (e) Any other offense under this section that causes the death of another is a 84

Organization Hazing Oﬀense

(a) An organization commits an offense if the organization condones or encourages hazing or if an officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing. (b) An offense under this section is a misdemeanor punishable by: 1. a fine of not less than $5,000 nor more than $10,000; 2. or if a court finds that the offense caused personal injury, property damage, or other loss, a fine of not less than $5,000 or more than double the amount lost or expenses incurred because of such injury, damage, or loss. (c) A list of organizations that have been disciplined for hazing or convicted for hazing on or off the campus of the institution, during the preceding three years, shall be distributed to each student during the first three weeks of each semester.

Consent Not a Defense

It is not a defense to prosecution of an oﬀense under this subchapter that the person against whom the hazing was directed consented to or acquiesced in the hazing activity.

Immunity from Prosecution Available

In the prosecution of an offense under this subchapter, the court may grant immunity from prosecution for the offense to each person who is subpoenaed to testify for the prosecution and who does testify for the prosecution. Any person reporting a specific hazing incident involving a student in an educational institution to the Associate Vice President and Dean of Students or other appropriate official of the institution is immune from civil or criminal liability that might otherwise be incurred or imposed as a result of the report. Immunity extends to participation in any judicial proceeding resulting from the report. A person reporting in bad faith or with malice is not protected by this section.

Oﬀenses in Addition to Other Penal Provisions

This subchapter does not aﬀect or repeal any penal law of this state. Nothing in this subchapter shall limit or aﬀect the right of an educational institution to enforce its own penalties against hazing. 85

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state jail felony. (f ) Except if an offense causes the death of a student, in sentencing a person convicted of an offense under this section, the court may require the person to perform community service, subject to the same conditions imposed on a person placed on community supervision under Section 11, Article 42.12, Code of Criminal Procedure, for an appropriate period of time in lieu of confinement in county jail or in lieu of a part of the time the person is sentenced to confinement in county jail.

Reporting by Medical Authorities

A doctor or other medical practitioner who treats a student who may have been subjected to hazing activities: (1) may report the suspected hazing activities to police or other law enforcement oďŹ&#x192;cials; and (2) is immune from civil or other liability that might otherwise be imposed or incurred as a result of that report, unless the report is made in bad faith or with malice.

XII. Academic Policies and Information Academic Rights for Students

Free inquiry and expression are necessary to foster independent thought in students and start them on a sustained and independent search for truth. The freedom to learn is as inseparable from academic freedom as is the freedom to teach. This policy is designed to promote these ends by ensuring an open environment for learning that is also fair and explicit in the expectations placed on both students and faculty members. The following provisions are seen to be essential to the studentsâ&#x20AC;&#x2122; right to learn.

A. Freedom of Access to Higher Education Southwestern University is committed to the principle of equal opportunity for all persons without regard to race, color, religion, age, sex, disability, sexual orientation or national or ethnic origin.

B. Protection Against Improper Evaluation Faculty members should encourage free thought and expression both in the classroom and out. Students are entitled to disagree with interpretation of data or views of a faculty member and reserve judgement in matters of opinion, but this disagreement does not excuse them from learning the content of any course for which they are enrolled or from demonstrating the skills and competencies required by a faculty member. Students should be evaluated solely on academic performance.

C. In the Classroom 1. Course Syllabus At the beginning of every course, faculty members shall provide the students with a course syllabus containing the following basic pieces of information: (a) attendance policy, (b) grading policy (i.e., what percentage tests, papers, attendance, class participation, etc. count toward the course grade). 2. Announcements of Tests, Papers, Projects, and Changes to the Syllabus All major tests shall be announced at least one week before they are administered. All major papers and projects shall be announced at least three weeks before they 86

D. Procedure Should a student have a reason to believe that the “Academic Rights for Students” has been violated, the student shall request a conference with the faculty member involved, within 14 days of the alleged violation. If no informal resolution between the student and the faculty member can be reached, the student should meet with the faculty member’s department chair. If no resolution is reached after meeting with the department chair, the student may then request a conference with the Director of Academic Success and Advising. The Director shall evaluate the alleged violation and advise the student about his or her academic rights. The Director will try to eﬀect an informal resolution between the student and the faculty member involved. If no satisfactory agreement is reached at this level, the alleged violation may serve as a basis for grade appeal. The student should follow the procedure for the Appeal of Grades as stated in the Student Handbook and the Faculty Handbook. — Approved by the Faculty on April 27, 1993.

Program and Classroom Modiﬁcations for Students with Disabilities

Southwestern University, in compliance with Section 504 of the Rehabilitation Act of 1973 and with the Americans with Disabilities Act of 1990, recognizes that qualified students who have diagnosed disabilities, including specific learning disabilities, are entitled to an equal opportunity to benefit from the educational programs of the University and that appropriate academic accommodations may be necessary to provide students with disabilities access to the University’s programs and activities. 87

Academics

are due. Major tests, papers, and projects include those tests, papers, and projects which count 10% or more of the final course grade. Students should be advised of revisions to the syllabus in a timely fashion. 3. Return of Assignments to Students All tests, papers, and projects shall be graded and made available to the student no more than three weeks after the assignment is turned in. No major test shall be administered until at least one class period after the previous major test has been graded and made available to the student. 4. Reading Load/Major Assignments No more than 20% of the total reading load for the entire course shall be assigned during the last two weeks of the semester. No major assignment (i.e., counting 20% or more of the semester grade) shall be initiated in the last full week of a regular semester. 5. Teacher Tardiness to Class Students may leave after they have waited 10 minutes for a faculty member who is late for class. If the faculty member has notified the class that he or she will be late and requests that the students wait for his or her arrival, the ten minute limit does not apply. This rule does not apply to final examinations. Students shall wait for the faculty member to arrive or until notice is received that the examination is cancelled.

The Center for Academic Success coordinates services for students with disabilities who need academic accommodations, program modiﬁcations, permission for service animals or other academic assistance. Students seeking permission for service animals should work with the academic service coordinator prior to bringing a service animal to campus.

Academic Accommodations Students at Southwestern who present a documented disability that substantially limits a major life activity may request appropriate and reasonable academic accommodations. In assisting students with obtaining appropriate academic accommodations, the Assistant Director for Academic and Access Resources will require documentation of the student’s impairment disability and request for accommodation. In accordance with the University’s established guidelines, appropriate documentation will describe the specific disability in relation to the accommodation sought by the student. All documentation should be submitted to the Center for Academic Success. Additional information regarding what constitutes appropriate documentation is available in the Center for Academic Success or it can also be viewed at www.southwestern.edu/offices/success. It is the student’s responsibility to obtain appropriate documentation at her/his own expense and to share that documentation with the Center for Academic Success. The Center for Academic Success reserves the right to request a second opinion, additional documentation and/or further evaluation by a qualified professional. Students should provide documentation and schedule an appointment with the Assistant Director for Academic and Access Resources to evaluate the documentation, discuss needs and make appropriate arrangements for services as needed. This meeting must take place at least two weeks before services are needed. New students should arrange an appointment to discuss academic needs before the beginning of their first semester, if possible, or within the first two weeks of classes. Once a determination as to the appropriate accommodation is made by the Center for Academic Success, the Assistant Director and the student requesting accommodations will complete a Request for Academic Accommodations form. A student may not need to request all allowed accommodations in each class. In each class where a student requests academic accommodations, the student must meet with the faculty member teaching the course at least one week prior to the requested accommodation. The faculty member may call Academic Success to discuss the needs of the student which are listed in the Academic Accommodation Request form before completing arrangements with the student. The Assistant Director may refuse to grant an accommodation if the accommodation is not appropriate, the disability is not documented or an alternate accommodation is available.

Program Modiﬁcations Southwestern University will consider requests to modify programs of study if a student presents a documented disability that impairs her or his ability to meet the requirements of their degree program, unless the modiﬁcation would pose a fundamental alteration to the course and/or program. 88

Course Substitution Practice The process for requesting a course substitution is detailed below: 1. Students requesting a course substitution from Southwestern University must have current documentation on ﬁle with the Center for Academic Success. The Assistant Director for Academic and Access Resources will work with the 89

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Requests for program modifications and appropriate documentation must be submitted to the Assistant Director for Academic and Access Resources, who may forward the information to the Academic Standards Committee. (Contact Academic Success for details on what constitutes appropriate documentation.) Students must request modifications in a program early enough in the student’s university career to allow the request to be processed and for arrangements to be made to complete the recommended substitution or modification in a timely manner. Requests for retroactive substitution credit for courses already completed will not be considered. The Academic Standards Committee may review all documentation submitted in the petition, and may consult with a representative of the department(s) affected by the modification request. If submitted for their consideration: The Committee can act upon requests for program modifications in one of the following ways: 1. Approve a modification of the student’s program of study. Waivers will not be considered. 2. In some cases, the Committee may require a student with a disability to demonstrate a good faith effort to satisfactorily complete a course before considering a program modification. The specifics of the good faith effort will be determined on a case-by-case basis in consultation with the Committee. 3. Deny the student’s request for one of the following reasons: a. based on the documentation provided (see section above for details), the Committee determines that a program modification is not reasonable and/or necessary under the circumstances; b. the course under consideration is essential to the program of study. 4. Request additional information to enable further consideration of the request by the Committee. Decisions by the Academic Standards Committee will be submitted to the Provost for final approval. The Assistant Director for Academic and Access Resources will relay the final decision to the student, the Registrar, the student’s advisor, and the academic department(s) involved. Because Southwestern believes that foreign language study is an essential element of a student's degree plan, language substitutions are rare. If a substitution is granted, students are required to complete the foreign language requirement by taking up to 16 credits of cultural courses in the student's foreign language area (depending on whether or not college level language course work has previously been completed). The Academic Standards Committee will report all decisions to the Academic Affairs Council each semester, relaying the decisions of the committee without disclosing the identity of the students requesting modifications.

student to determine what specific documentation is necessary. Note: Providing documentation does not guarantee a substitution. 2. Students will work with the Assistant Director to determine the appropriateness of the substitution request. Factors considered in this determination may include, but are not limited to: a student’s previous academic history, psychological/learning test results, a student’s good-faith effort in college-level study, additional medical diagnoses and documentation not covered by psychological test results (such as physical disabilities or chronic conditions) and other mitigating factors as determined by the Assistant Director. Contact the Center for Academic Success for further information. 3. The student must submit a written request for a course substitution to the Assistant Director, who will act as an agent for the Academic Standards Committee, if the Assistant Director feels that further review of the request is necessary. The Standards Committee is a faculty committee. There is no guarantee that the committee will approve a substitution request. 4. If the Assistant Director deems that the request is either inappropriate or that there is not enough supporting evidence, the student must continue to meet the Southwestern course requirement. With the help of the Assistant Director, a student may attempt to gather new or additional information to support the substitution. 5. Students who wish to submit another request for a substitution must work with the Assistant Director and provide new evidence before the request will be considered. Students who wish to appeal the decision of the Assistant Director or the Academic Standards Committee may appeal in writing through the Provost’s Office.

Student Confidentiality The Center for Academic Success respects and maintains student confidentiality. Students requesting academic and/or program modifications will be asked to sign an information release statement which authorizes Academic Success staff to share information with appropriate persons within the University on a strict need-to-know basis. Information also may be shared with an outside agency or a licensed professional as necessary.

Grievance Policy for Students with Disabilities

In compliance with Section 504 of the Rehabilitation Act of 1973, as amended (Public Law 93-112) and the Americans with Disabilities Act of 1990 (Public Law 101-336), Southwestern University prohibits unlawful discrimination on the basis of disability in its programs, services, and activities. The complaint resolution process at Southwestern University for accommodating the academic needs of students with disabilities is meant to address complaints about the provision of appropriate academic accommodations in classes in which students with disabilities are currently participating. The complainant must be able to establish that he or she appropriately requested the desired accommodation in accordance with the Policy on Academic Accommodations and Program Modi90

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fications for Students with Disabilities set forth in the Student Handbook. If a complaint is brought by a student regarding denial of an accommodation needed in an ongoing class, the decision of the Academic and Access Resources Coordinator (or designate) to provide or deny said accommodation shall be implemented until such time as a formal resolution of the grievance process is achieved. In situations where there is disagreement concerning the appropriateness of a particular accommodation, every effort should be made to resolve the disagreement as expeditiously as possible. In the event that a student at Southwestern University believes that he or she is being denied a reasonable academic accommodation, discriminated against within the academic environment based on a disability, or retaliated against due to an academic accommodation, the following grievance process is in place: 1. A meeting with the Assistant Director for Academic and Access Resources must be scheduled no later than 10 working days* after the denial, alleged discrimination within the academic environment based on a disability, or retaliation due to an academic accommodation. In this meeting, a discussion of individual needs will take place in an attempt to address the complaint and work toward an appropriate resolution. 2. If the student is not satisfied with the outcome of the meeting with the Assistant Director, he or she must, within 10 working days* of this meeting, contact the Director of Academic Success and Advising at 863-1286 (voice) or 863-1283 (TTY) to schedule an appointment. The Assistant Director makes all documentation of the student’s disability available to the Director of Academic Success and Advising. 3. If an academic accommodation and/or resolution of the complaint cannot be mutually agreed upon following the meeting with the Director of Academic Success and Advising, the student must, within 10 working days* of this meeting, submit in writing a petition to the Academic Standards Committee in care of the Assistant Registrar. In the petition, the student should set forth in writing the basis for the complaint, including, but not limited to, a description of any academic accommodation sought by the student. All documentation of the student’s disability will be made available to the Committee. The Committee will make a recommendation to the Provost. A written response by the Provost will be provided within 10 working days* from the day the student submits his or her petition to the Committee. 4. In the event that the student believes that the complaint has not been resolved after following the above process, the student has the right to file a complaint with the Office of Civil Rights within the Department of Education. In accordance with federal law, if a complaint is made to the Office of Civil Rights, all relevant records would be made available upon their request. *Note: Working days are considered Monday through Friday (8 a.m. to 5 p.m.) and time periods when an academic term is in session. It does not include Southwestern University holidays or breaks between and during semesters. Approved by the Faculty on April 24, 2001.

Academic Advising

When a student enters Southwestern University, he or she is assigned a faculty member or professional staff member who functions as an academic advisor. After the first semester, a student may change academic advisors by completing a “Change of Academic Advisor” form available in the Office of the Registrar. Academic advisors make every effort to assist their advisees by providing information and advice on construction of the student’s academic program, but each student is responsible for knowing the content of the Catalog which pertains to his/her degree plan. Advising is required prior to each registration.

Declaring a Major

Entering students at a liberal arts and sciences university such as Southwestern are urged to explore the options offered before making an official declaration of a major. However, some degree programs, such as music, arts, languages, or the natural sciences, require that students enter a sequence of courses in their first semester in order to complete the program in four years. The Director of Academic Success and Advising will assign entering students who indicate interest in such programs to academic advisors who will guide the students accordingly. During the sophomore year, no later than the spring advising period for pre-registration for the junior year, students must declare a major from the list in the Catalog by submitting a completed “Request for Degree Plan” form to the Registrar. Students who experience difficulty in choosing a major are encouraged to contact the Center for Academic Success. The Office of Career Services also offers several interest and personality inventories to assist students in identifying how their interests and abilities may relate to a particular major. Students who are undecided should make a tentative selection of a major and construct a course of study under a tentative degree plan. Please note that students who wait to declare a major may not be able to complete a degree plan in four years.

Degree Plans

Each student’s progress toward graduation is recorded on a degree plan specifying the courses, grades, credits, and other requirements for the particular degree and major that the student has chosen to pursue. Each student is responsible for meeting all the Catalog requirements for a particular degree and major. The degree plan assists the student, the student’s academic advisor, and the Registrar’s Oﬃce in tracking these requirements.

Class Attendance & Absence Policies

Class attendance is required at Southwestern. Your faculty expect you to attend the classes for which you have registered. Most faculty believe that more than three absences in one semester in one class is excessive, even in classes with no formal penalties for absences. Read your syllabi carefully to be sure that you understand attendance expectations. Recognize that if class participation, in-class quizzes 92

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or assignments, or graded homework constitutes a part of your grade, unexcused absences may lower your final grade considerably. More importantly, the work or information you miss when you do not attend class may not be covered in out-ofclass reading or assignments, and you may find that you have considerable gaps in the information you need to complete the course. Student Attendance and Excused Absences: The University Catalog states that students are expected to attend all regularly scheduled classes for which credit is granted. Individual faculty members establish specific attendance policies, which appear in the syllabus for each course. Official excuses are not normally issued except as described below. In the case of extended illness or other emergency, the Center for Academic Success notifies faculty members by e-mail, voice-mail, or in writing. The faculty members then decide whether the situation justifies an excused absence for the student involved. Detailed procedures for notifying faculty of an absence may be found below. Whenever an excused absence has been granted, the faculty member is expected to offer students an opportunity to complete missed examinations or other required work, but it is the student’s responsibility to contact the professor about missed assignments, etc. Students who are absent from class because they are participating in intercollegiate athletics, class-related field trips, ensemble tours, interviews at graduate schools, or faculty-sponsored attendance at professional conferences will be excused from classes as follows: 1. A student’s excused absence from class does not excuse any work missed during the absence, but does excuse the student from any penalty that would otherwise be imposed by a professor’s attendance policy. 2. The student and the professor will devise an appropriate means for the student to complete assignments, class work, examinations, labs, etc. scheduled during the absence. The responsibility to complete missed work lies solely with the student, who must discuss the absence with the professor as far in advance as possible to work out a satisfactory schedule for submitting work due, taking exams, making up labs, etc. This schedule may involve the student’s completing certain items before rather than after the absence. 3. Coaches, sponsors, and professors should make every effort to schedule approved activities held off-campus so as to produce the least conflict with scheduled classes. 4. Professors whose courses require field trips should include the requirement in the University Catalog description of the course and indicate the scheduled dates of the trip in the course syllabus, to allow students time to resolve schedule conflicts or drop/add courses, if necessary. For the kinds of absences described above to be excused, a statement of the nature and purpose of the activity, a list of names of the students and faculty members participating in the activity, and the dates and hours during which these participants will be off campus must be submitted in writing by the sponsor of the activity to the Center for Academic Success or the Office of the Vice President for

Student Life, depending on the nature of the activity. The Director of Academic Success and Advising or the appropriate designated person within Student Affairs will distribute information about the scheduled activity and the names of the students whose absences are to be excused to all faculty members and to the Business Office (to confirm insurance coverage). The Provost or the Dean of the School of Fine Arts may restrict participation in off-campus activities of students who are on academic or disciplinary probation. Religious Holidays Absence: Southwestern University recognizes that it has students from a variety of religious and cultural traditions that have special days of observance or celebration that may take students out of their regular activities on certain days during the school year. Since the academic calendar does not always coincide with these days, the following policy is to be followed in order to facilitate student absences due to cultural and religious observances. • As far in advance as possible, the student is expected to notify the professor(s) or instructor(s) of the class(es) to be missed. • The student is expected to learn what assignments or exams are due or will be assigned on those dates and negotiate with the professor(s) or instructor(s) alternate times for fulfilling those requirements. Students should be prepared to fulfill the requirements prior to the class(es) to be missed. Procedures for Notifying Faculty of an Absence: It is your responsibility to notify your faculty by phone or e-mail when you will be absent from class, including when you are sick or not feeling well enough to attend class. Academic Success will notify your faculty by e-mail or voice mail if: 1. You are physically unable to do so yourself (you may have a friend or RA call Academic Success). 2. You must leave campus suddenly and do not have time to call each faculty before you leave. 3. You provide Academic Success with sensitive personal or medical information that you would prefer not to share with faculty. 4. You will miss class for more than three days due to illness or personal emergency. 5. A death, illness in the family, or other serious personal circumstances require you to leave campus for an extended time. 6. You experience medical, disability, or personal circumstances that will likely cause unpredictable absences in the future. You must make an appointment with Academic Success to discuss your needs and faculty notification. Written notification of absences will indicate a serious medical or personal emergency and will only be sent when documentation is on file. Academic Success holds all medical and personal information confidential, and will discuss with you the information that you choose to release. You must contact your faculty as soon as you are able, preferably prior to the absence. Notification from Academic Success does not excuse the absence and does not protect you from any consequences under the professor’s attendance policies. You must work with each professor to determine if work may be made up, and to 94

arrange to do so. If you are concerned that a medical or personal emergency may jeopardize your academic progress and/or grade in any/all of your classes, it is your responsibility to make an appointment with Academic Success to be sure that you understand all options that are available to you. Academic Success will do its utmost to help you through unexpected circumstances that threaten your academic performance. Involuntary Withdrawals: When, prior to the last day to drop courses (after the 10th week of class), excessive absences, as deﬁned by the instructor in the course syllabus and the University Excused Absence Policy, jeopardize a student’s work in any course, the instructor may request that the Registrar drop the student from the course. Late Withdrawals: Before the end of the tenth week of classes, students may elect to withdraw with record from a course by submitting a properly completed Change of Registration card. After the tenth week of classes, students who can document an emergency reason for excessive absences may be allowed to drop a course with record by submitting a petition to drop a course late to the Academic Standards Committee.

Evaluations, Examinations, Grades

Academics

Final evaluations are required in all courses. The dates for final examinations are set by the Registrar and the Provost and should be scrupulously followed. If a situation arises which causes special difficulties in the scheduling of an examination, the matter should be discussed with the Registrar. It is understood that final examinations will not be changed merely to move from a late date to an early date, as this usually creates more problems than it solves. Re-examination or special projects to raise grades are prohibited for students who have failed the course or the final examination except in exceptional cases as approved by the Provost. The published Final Examination Schedule may not be altered. Students who have three final examinations in one day may reschedule only the middle examination. (Take-home examinations do not count in determining whether a student has three finals in one day.) There is no fee for rescheduling the exam, and the student and faculty member may work out the time for the rescheduled exam without administrative intervention or approval. (Students may take three examinations in one day if they so choose.) Students with two finals in one day may not reschedule. Students must request that a final exam be rescheduled at least one week before final examinations begin; otherwise they must follow their examination schedule as it stands. Students who wish to reschedule final examinations for personal reasons must file a “Petition for Final Examination Out of Schedule” form and pay the specified fee for each exam rescheduled. Petition forms are available in the Registrar’s Office. Details of the Southwestern grading system are outlined in the Catalog. Faculty members should make clear to students exactly how grades will be compiled for their classes.

Study Days

Study Days consist of the weekend following the last day of class and preceding the start of finals week. No activities (curricular or extracurricular including tests, finals, makeup work, etc.) requiring student participation are scheduled during this time set aside for final preparations. Exceptions to this restriction must be approved in advance by the Provost. Final examinations for seniors graduating in May must be scheduled before the five-day regular finals for the Spring semester.

Reporting of Grades

End-of-semester grades: Semester grades are due in the Registrar’s Office as soon as possible after each examination given. Grades are reported either online or on Grade Request Roster forms, which are filed permanently in the Registrar’s Office. Students may view their grades online, however, some faculty may opt to post grades as well. Should a faculty member choose to post grades for a course, the grades must not be posted in alphabetical order by student (even if a student’s name is blocked out), by Social Security number, or in any manner that would allow a third party to deduce a student’s grade without the student’s consent. Grades may be posted if the faculty member devises a method of assigning a number to each student in a random fashion, thus allowing grades to be posted by numbers that cannot be readily associated with a given student. The grade of “Incomplete” shall be given only in the case of a medical emergency or some other emergency situation beyond the student’s control. The grade of “Incomplete” may not be given for the sole reason of permitting additional time to complete assigned coursework. [See Minutes of Academic Affairs Council, March 30, 1982.] Students must request the grade of “Incomplete” by submitting a form to the appropriate faculty member which explains the emergency situation surrounding the request. This form must be submitted to the Registrar by the faculty member at the time that the grade of “Incomplete” is assigned. When the “Incomplete” is given, it must be removed by 5 p.m. on or before the last day to add courses in the next regular semester. All “Incomplete” grades are changed to “F” after the deadline unless the student has filed a written petition for an extension, approved by the student’s professor and the Registrar. This petition must establish a new deadline for the removal of the “Incomplete”.

Procedure for Changing Grades

Every effort should be taken to secure accurate and complete grade records in reporting to the Registrar. Under unusual circumstances an instructor may change a grade after the grade reports have been filed by filling in the form provided by the Registrar’s Office. After approval has been secured from the Provost, the changed grade will then be entered on the permanent record. The grade change form is filed permanently with the Student Grade Roster.

Appeal of Grades

Final responsibility for assigning grades to students in a course rests with the faculty member teaching that course. Requirements and speciﬁc expectations concerning the level and way in which requirements are to be met are speciﬁc to 96

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a given course; it is inappropriate to expect that evaluations of course work can be made by third parties. Faculty members are expected to evaluate student performance based on the criteria and requirements outlined in course syllabi. All students are to be treated impartially and fairly in relation to those requirements. There are three bases for a grade appeal: 1. Alleged failure of a faculty member to assign the proper weight as stated in the course syllabus to various parts of the assessment elements that contribute to the final grade. 2. Alleged prejudicial treatment of a student in relation to the treatment afforded other students in the course. 3. Alleged violation of the Academic Rights for Students as stated in the Student Handbook and the Faculty Handbook. The student should be prepared to demonstrate a direct link between the circumstances of the awarding of his/her grade and one of the bases above. An appeal cannot be based on a challenge to the difficulty of a course or on strictness of grading. Each faculty member is responsible for these standards, and, so long as they are applied equitably and fairly, their strict application is not a basis for an appeal. Should a student have reason to appeal the final grade in a course, the following appeal procedure must be followed in the sequence indicated below with “Step 3” completed no more than 3 (three) calendar weeks from the first day of classes of the following regular semester. Students who are off campus while pursuing a grade appeal should work through the Director of Academic Success and Advising who will serve as the student’s liaison. In all cases, the Director of Academic Success and Advising will be responsible for ensuring that the student, faculty member, and department chair involved are clear on the process and steps involved. Step 1. The student first requests, schedules, and attends a face-to-face conference with the faculty member who taught the course to determine whether the matter can be settled between the student and the faculty member. A faceto-face meeting constitutes a conference; a conversation by voice mail, e-mail or telephone does not. In the event that a faculty member is no longer employed at Southwestern, the student should proceed to Step 2, working with the chair of the department who will attempt to facilitate the process with or without the former faculty member. Step 2. After this conference, should the student continue to believe that fair and equitable treatment has not been given, the student must communicate that in writing to the instructor and the matter should be brought by the student to the faculty member’s department/program chair. This conversation should also be faceto-face, not by telephone, e-mail or voice mail. If the faculty member who taught the course is also the department/program chair, the student should have a face-toface conversation with the division chair/Dean of the Sarofim School of Fine Arts. Step 3. If a settlement is not reached after the conversation referenced in Step 2, the student should take the complaint to the Director of Academic Success and Advising. The circumstances of the appeal will be confirmed by the Director and

s/he will review the grade appeal process with the student, providing feedback on the appropriateness of the appeal. An official form detailing the completed steps and timeline of the grade appeal process will be filled out at this time by the Director and the student. A copy of this form will be forwarded to the faculty member and the chair of the department regardless of the outcome of this conversation. Should the student choose to continue the grade appeal process, s/he will sign a statement indicating that intent on the form. This step should be completed within 3 (three) calendar weeks from the first day of classes of the semester immediately following the one in which the course was taught. Step 4. Should the student wish to continue the grade appeal process, the Director will ask the student to provide a written statement outlining the basis for the appeal, to be forwarded to the instructor. This statement must be submitted within 6 (six) calendar weeks from the first day of classes of the semester immediately following the one in which the course was taught. The Director will then ask the faculty member to provide a written response. A copy of the faculty member’s response will be given to the student. The student may elect to provide a reply to the faculty member’s response which is shared with the faculty member. These documents and other relevant materials will then be reviewed by the Academic Standards Committee. Step 5. The Academic Standards Committee is charged with evaluating such complaints and the evidence on which they are based. Meetings of the Academic Standards Committee are held in closed session. Should the committee conclude that there are not sufficient grounds for a student’s claim of prejudicial or unfair treatment, it will be reported to the student and to the faculty member in writing and the matter will be closed. Should the committee determine that there is a basis for this claim, its recommendation will be reported in writing to the Provost. Step 6. The Provost is then responsible for discussing the findings and recommendation of the Academic Standards Committee with the department chair and the faculty member involved. The department chair and the faculty member will then develop a solution for resolution of the complaint. Should the grade be changed, such change is reported by the faculty member to the Registrar’s Office on a Change of Grade Form. This will be reported to the student by the Provost in writing. Step 7. In cases where a faculty member refuses to accept the recommendation of the committee and there is reason to believe that the faculty member’s behavior was prejudicial or unfair, the Provost may authorize that the grade in the course be changed to a “CR” or a “W.” This will be reported to the student by the Provost in writing. — Approved by the Faculty on April 25, 2000.

Retention of Examination Papers & Term Papers

Examination papers and term papers which are not returned to the student by the end of the semester should be retained by the instructor for at least one full additional semester. 98

Oﬃcial Transcripts

Transcripts of their permanent record are issued to students and former students of Southwestern or may be sent directly to other institutions upon written request. All requests for transcripts must be in writing to the Registrar’s Office and signed by the student or former student. Telephone requests are not accepted, but signed fax requests will be honored. There is generally no charge for transcripts. No transcript of credits, statement of standing, diploma, or application for a teacher’s certificate will be granted to individuals who are financially in arrears with the University.

Course Evaluations

Members of the faculty request that students evaluate their courses on the forms provided for that purpose. These evaluations are sometimes used to assist senior faculty members and the Provost in their evaluations of a faculty member’s teaching eﬀectiveness, but they also serve the important purpose of allowing faculty members to learn what students think about the courses they take. The constructive criticism contained in these evaluations is intended to assist a faculty member in improving the quality of his or her teaching.

Eligibility for Oﬀ-Campus Study

Student Leave of Absence

Southwestern University students in good standing may take a student leave of absence by completing the Request for Student Leave of Absence form available in the Center for Academic Success. After review, in consultation with the appropriate academic advisors and deans, and approval by the Director of Academic Success and Advising, a student leave of absence may be granted for up to one academic year. 1. A student leave of absence may be granted for a program of work, study, or travel that will contribute signiﬁcantly to a student’s personal development (or program of study at Southwestern University). In addition, a leave may be granted for personal reasons including, but not limited to, medical, ﬁnancial, or health. 2. The Request for Student Leave of Absence form must be submitted to the Center for Academic Success no later than one week prior to the beginning of the semester for which the leave is to begin. 3. Students may apply for a student leave of absence for one semester or for a full academic year. A one-semester leave may be extended to a full year, but a oneyear leave may not normally be extended. 99

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Any student applying for any oﬀ-campus academic experience (including internships, study abroad programs or other semester- or year-long oﬀ-campus study) must have at least a 2.5 cumulative grade point average at the time of application and/or acceptance into any given program, including those run by Southwestern University. Academic performance will be reviewed upon acceptance into any given program.

4. Students who are granted a student leave of absence will receive pre-registration materials and campus housing requests (if applicable) for the semester in which they plan to return to campus. 5. An application for readmission will not be required of students on student leave of absence. 6. Students who return from a student leave of absence based on medical or health reasons are required to submit a physician’s statement certifying that they are physically able to resume their studies.

Academic Standards Committee

The Academic Standards Committee, composed of four members of the faculty as well as administrative representatives, reviews and hears student appeals relating to add/drop, late academic withdrawal, academic probation/dismissal, and modiﬁcation of degree plans based on documented disabilities. Instructions for submitting an appeal to the Academic Standards Committee are available in the Registrar’s Oﬃce and the Center for Academic Success.

Software & Intellectual Rights

Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgment, right to privacy, and right to determine the form, manner, and terms of publication and distribution.

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Academic Calendar 2011–2012

SPRING 2012 January 6 Friday ....................................................... New student registration 9 Monday .................................................................... Classes begin 16 Monday..........................Martin Luther King, Jr. Day (SU holiday) 17 Tuesday ....................................................... Last day to register late 23 Monday.......................................................Last day to add courses February 3 Friday ....Application for Diploma due: Spring/Summer candidates 13 Monday...................Last day to drop courses without record entry or change to or from Pass/D/F, audit, or non-credit March 9 Friday ...............................................Spring Break begins at 10 p.m 19 Monday..................................................... Classes resume at 8 a.m. 26 Monday..................................................... Last day to drop courses April 5 Thursday ..........................................Easter Holiday begins 10 p.m. 8 Sunday .................................................................................. Easter 9 Monday..................................................... Classes resume at 8 a.m. 27 Friday .................................................................. Last day of classes 30 Monday....................................................Final examinations begin 30 Monday.................... Seniors’(May & August graduates) grades due May 4 Friday ..........................................................Final examinations end 5 Saturday ................................................................Commencement September 10 Monday.........................Last day for removing “Incomplete” grades 101

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FALL 2011 August 12 Friday ..............................New students arrive on campus (evening) 15 Monday......... First-Year and Advanced Entry Seminar classes begin 22 Monday...................................................................... Classes begin 29 Monday....................................................... Last day to register late September 5 Monday.................................................... Labor Day (SU holiday) 6 Tuesday .......................................................Last day to add courses 26 Monday ...................Last day to drop courses without record entry or change to or from Pass/D/F, audit, or non-credit 28 Wednesday ................Application for Diploma due: Fall candidates October 7 Friday ...................................................Fall break begins at 10 p.m. 12 Wednesday ................................................ Classes resume at 8 a.m. 31 Monday..................................................... Last day to drop courses November 22 Tuesday ..............................Thanksgiving holiday begins at 10 p.m. 28 Monday..................................................... Classes resume at 8 a.m. December 2 Friday .................................................................. Last day of classes 5 Monday....................................................Final examinations begin 9 Friday ..........................................................Final examinations end 10 Saturday .............. Recognition Ceremony for December Graduates January 23 Monday.........................Last day for removing “Incomplete” grades

Academic Calendar 2012–2013 (Tentative) FALL 2012 August 17 Friday ..............................New students arrive on campus (evening) 20 Monday..........First Year and Advanced Entry Seminar classes begin 27 Monday...................................................................... Classes begin September 3 Monday..................................................... Labor Day (SU holiday) 4 Tuesday ....................................................... Last day to register late 10 Monday.......................................................Last day to add courses October 1 Monday...................Last day to drop courses without record entry or change to or from Pass/D/F, audit, or non-credit 3 Wednesday ................Application for Diploma due: Fall candidates 12 Friday ...................................................Fall break begins at 10 p.m. 17 Wednesday ................................................ Classes resume at 8 a.m. November 5 Monday..................................................... Last day to drop courses 20 Tuesday ..............................Thanksgiving holiday begins at 10 p.m. 26 Monday..................................................... Classes resume at 8 a.m. December 7 Friday .................................................................. Last day of classes 10 Monday....................................................Final examinations begin 14 Friday ..........................................................Final examinations end 15 Saturday .............. Recognition Ceremony for December Graduates January 28 Monday.........................Last day for removing “Incomplete” grades SPRING 2013 January 11 Friday ....................................................... New student registration 14 Monday .................................................................... Classes begin 21 Monday..........................Martin Luther King, Jr. Day (SU holiday) 22 Tuesday ....................................................... Last day to register late 28 Monday.......................................................Last day to add courses February 8 Friday ....Application for Diploma due: Spring/Summer candidates 18 Monday ..................Last day to drop courses without record entry or change to or from Pass/D/F, audit, or non-credit March 8 Friday ..............................................Spring Break begins at 10 p.m. 18 Monday..................................................... Classes resume at 8 a.m. 28 Thursday ..........................................Easter Holiday begins 10 p.m. 31 Sunday .................................................................................. Easter April 1 Monday..................................................... Classes resume at 8 a.m. 1 Monday..................................................... Last day to drop courses May 3 Friday .................................................................. Last day of classes 6 Monday....................................................Final examinations begin 6 Monday. .................. .Seniors’(May & August graduates) grades due 10 Friday ..........................................................Final examinations end 11 Saturday ................................................................Commencement 13 Monday.................................................... Remainder of grades due September 9 Monday.........................Last day for removing “Incomplete” grades 102

XIII. Academic Program Academic Structure of the University

The academic and instructional program at Southwestern University is organized through The Brown College of Arts and Sciences and The Saroﬁm School of Fine Arts.

The Brown College of Arts and Sciences

Division of Humanities Classics Area Communication Studies English History Modern Languages and Literatures Philosophy Religion Division of Social Sciences Economics and Business Education Exercise and Sport Studies Political Science Psychology Sociology and Anthropology

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The Brown College of Arts and Sciences was named in 1975 to honor the George R. and Herman Brown families of Houston for their generosity. The Brown family has maintained a strong commitment to educational opportunity and a continuing interest in the institutions that have shaped their own lives, including Southwestern University. The Brown Challenge was a gift providing resources of truly transformative scale to Southwestern’s general endowment. Over the years, gifts from The Brown Foundation and Brown family have also recognized and promoted the potential of Southwestern’s faculty and students. The Brown legacy at Southwestern is also present on campus today through the Shilling Lecture Series, in the exemplary teaching and scholarship carried out by Brown Chairs and Fellows, and in the presence on campus of the Brown Scholars, recipients of Southwestern’s highest academic award. The Brown College of Arts and Sciences is comprised of the Division of Humanities, the Division of Natural Sciences, and the Division of Social Sciences. The Brown College encompasses 17 academic departments and one area, and is also the primary home of 6 interdisciplinary programs. The Brown College of Arts and Sciences makes available courses leading to the Bachelor of Arts, Bachelor of Science, and Bachelor of Science in Education degrees.

Division of Natural Sciences Biology Chemistry and Biochemistry Kinesiology Mathematics and Computer Science Physics

The Sarofim School of Fine Arts The Sarofim School of Fine Arts has its roots in the University’s original School of Music, which was established in 1888. In 1941, the Art Department was merged with the School of Music, and the School of Fine Arts offered its first courses with Dr. Henry Edwin Meyer as the first dean. In 1956, the Drama and Speech Department was incorporated into the school. In 1999, it became the Theatre Department, and The Sarofim School of Fine Arts evolved into its present configuration. The purposes of The Sarofim School of Fine Arts are to prepare students for professions in the fields of studio art, art history, music and theatre, including the teaching of those subjects; to provide them with a base of liberal arts subjects to afford them breadth and intellectual solidity; to provide opportunities for all University students to participate in studio, class and ensemble activities; and to function as an aesthetic and cultural force for the University and the community. Housed in the Alma Thomas Fine Arts Center and the Rufus Franklin Edwards Studio Arts Building, The Sarofim School of Fine Arts makes available courses leading to the Bachelor of Fine Arts degree in theatre and in art, the Bachelor of Music degree, and the Bachelor of Arts in art, art history, music and theatre. The Sarofim School of Fine Arts Art and Art History Music Theatre

Interdisciplinary Programs In addition, the University supports a series of interdisciplinary courses including ﬁelds represented both by The Brown College of Arts and Sciences and The Saroﬁm School of Fine Arts. Interdisciplinary Programs Animal Behavior Environmental Studies Feminist Studies International Studies Latin American Studies Physical Science

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Southwestern University Curriculum Rationale

Objectives I. Southwestern University graduates will demonstrate: a. the ability to read and think critically. b. the ability to write and speak cogently. c. proficiency in a second language. d. the ability to apply disciplinary knowledge and skills in major projects or other intentional and significant assignments. II. Southwestern graduates will develop significant proficiency in their chosen academic major disciplines and will also demonstrate knowledge in the following areas: a. reasoning mathematically, logically and/or symbolically. b. critically interpreting and comparing cultures. c. using scientific literacy and understanding of elements of the natural environment to analyze social and/or scientific issues. d. developing aesthetic awareness and engaging in creative activity. e. analyzing the relationship between the individual and the social environment f. analyzing and understanding the knowledges and practices that define human cultures and identities. III. To develop proficiencies in students based on systematic and rigorous study of a particular field. Students may choose to focus their study on a discipline located within a particular academic department or on an interdisciplinary program. 105

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At Southwestern University, we believe that the liberal arts must extend beyond a prescribed set of courses and experiences to include all we do. In structuring the academic curriculum, Southwestern University believes that all courses must contribute in a vital way to a liberal arts education. A liberal arts approach to teaching and learning requires that faculty in all disciplines provide courses that encourage students to challenge their own assumptions about the world and to become individuals who are capable of self reﬂection and critical analysis and who are passionate about continued learning throughout their lives. A liberal arts approach requires that individual courses be placed in the context of the discipline, in relationship to other disciplines, and in relation to the liberal arts in general, such that students come to understand the essentially integrative nature of the liberal arts. Students who experience such a liberal arts education should become literate, informed and critical persons capable of making the world more humane and just. To accomplish this goal, students should gain in-depth knowledge of a discipline through engagement in the rigorous study of a major ﬁeld. Equally important, students should acquire a breadth of knowledge across a range of disciplines that allows them to learn from a variety of perspectives and that provides the opportunity to explore the ways in which disciplines interact and intersect in the formation of knowledge.

Elements of the Curriculum

The Southwestern University curriculum consists of a number of elements, each of which contributes an essential component to the student’s educational experience. Courses selected are designed to ensure breadth of study across the range of academic disciplines included in the liberal arts, and to foster the student’s agency in shaping a program of study. Please see the following section “Degree Requirements” for speciﬁc requirements for individual degrees.

First-Year Seminar or Advanced-Entry Seminar

The purpose of the First-Year Seminar and the Advanced-Entry Seminar is to provide an introduction to the Southwestern University liberal arts learning environment. It involves investigation of a special topic in a mentoring relationship with a faculty member that begins during Orientation week and continues into the first part of a student’s first regular semester at Southwestern. Seminars are special topic courses that provide stimulating and challenging academic experiences to help prepare incoming students to be successful in a rigorous liberal arts college environment. In particular, seminars focus on developing the student’s abilities in the following areas: reading, writing, critical thinking, research, informed discussion and creativity. Additional academic socialization components prepare students for the challenging intellectual demands of college-level course work. Must be completed in the first semester.

Language

Southwestern University students ordinarily must demonstrate proficiency at the fourth-semester level in order to fulfill the foreign language requirement. Incoming students have the opportunity to demonstrate proficiency by achieving advanced placement on the regularly scheduled placement examinations. Through the sustained study of literature or other forms of cultural expression in the target language, students gain a foundational understanding of communities and heritages other than their own. Students thereby become conversant in an increasingly interconnected global environment where proficiency in foreign languages provides access to intellectual inquiry (including cultural and literary expression) otherwise inaccessible in a monolingual setting. With permission of the Modern Languages and Literatures Department, the foreign language requirement may be fulfilled by demonstrating proficiency at the equivalent of the fourth-semester level in a language not offered at Southwestern University. The student wishing to fulfill Southwestern’s foreign language requirement in this manner is responsible for supplying pertinent documentation to the Modern Languages and Literatures Department and to the Registrar’s Office, including official transcripts and/or expert verification of fourth- semester or equivalent proficiency in the target language, once the course of study is completed.

Fitness and Recreational Activity

The objective of the Fitness and Recreational Activity (FRA) program is to develop knowledge, skills and physical abilities that contribute to the enjoyment 106

of various sports and leisure-time activities throughout life, as well as to acquire techniques in developing and maintaining personal physical ﬁtness. Students are encouraged to develop and practice a lifestyle that promotes wellness and physical ﬁtness, and that incorporates recreational activities on a regular basis. Students who complete a season of participation in intercollegiate athletics may satisfy one FRA course requirement for such participation. Repeat courses are not allowed in the attainment of the two required FRA courses.

Intercultural Perspectives

Division and School Distribution Courses

As designated by the requirements of each degree, students are to take a course in each division and school of the university. Each division or school may specify the type of courses required to satisfy this requirement. All courses that satisfy distribution requirements are marked in the catalog by including the designation for each division or school that the course may satisfy. A course may only count as satisfying this requirement in one of the divisions or school indicated for each course that carries multiple designations. Division of Humanities: These courses develop an understanding of human experiences and cultures through close reading and critical analysis of histories, literatures, languages, ideas and values. Courses that satisfy this requirement are marked in The Catalog with (H) following their descriptions.

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The goal of this requirement is to help students understand and interrogate their relation to the world. Students develop awareness of their own and others’ worldviews by encountering and analyzing how the interaction between material conditions and cultural beliefs and practices shapes everyday life differently for different people in different social, global and historical contexts. Courses fulfilling this requirement consider similarities and differences in physical and cultural environments, institutions, practices, values, beliefs, worldviews and/or identities. The Intercultural Perspectives requirement may be satisfied by designated courses taken in the Division/School Requirements outlined below. Courses that satisfy this requirement are marked in the catalog with (IP) following their descriptions. A student wishing to satisfy the Intercultural Perspectives requirement with a course taken while on an approved study abroad program must complete a petition process through the Office of Intercultural Learning (IL). Students may obtain the proposal form from IL, and should submit the form no later than five weeks prior to the end of the semester preceding the study abroad period. The director of IL, as the convener of the Intercultural Perspectives Committee (IPC), will review the proposal and make recommendations to the committee, which has final authority to approve study abroad courses as satisfying the IP requirement. Students will be notified of the status of the IP request within two weeks of submitting the IP proposal form.

Division of Natural Sciences: These courses develop an understanding of how knowledge of the natural world is acquired by use of scientiﬁc methods of inquiry, experimental techniques, and by mathematical/computational models and methods. Courses that satisfy the experimental laboratory requirement are marked in The Catalog with (NSL) following their descriptions. Division of Social Sciences: These courses develop an understanding of the relationship between the individual and the social environment and of the ways in which that relationship can be understood. Courses that satisfy this requirement are marked in The Catalog with (ScS) following their descriptions. The Saroﬁm School of Fine Arts: These courses develop an understanding of the creative dimension of human existence and of aesthetic experience as a distinctive mode of perceiving the world. Courses that satisfy this requirement are marked in The Catalog with (FAL) or (FAP) following their descriptions.

The Major

All majors require at least 30 credits (60 percent above the introductory level); some require considerably more credits. No course may satisfy credit requirements in more than one major or minor, except in the case of paired majors (see Paired Majors). All students must have a major in their academic program.

The Minor

A minor requires at least 18 credits in a subject ﬁeld (12 above the introductory level). Some minors may require more than 18 credits. No course may satisfy credit requirements in more than one major or minor, except in the case of paired majors (see Paired Majors). Students are not required to have a minor in their academic program.

Writing in the Disciplines

Students must not only learn how to write cogently but must also practice and refine writing skills as they progress through their various courses of study. Different disciplines or fields of knowledge have different writing styles and requirements, and graduates should be able to communicate effectively in their chosen fields. Each discipline develops and identifies courses that involve students in the process of writing as thinking, stimulate them to develop their ideas, and increase their facility with discipline-specific writing. The courses focus on issues, structures of thought and materials appropriate to their disciplines, but also place sustained emphasis on student writing. Courses that satisfy these criteria are marked in the catalog with (WA) following their descriptions.

Capstone Experience

One of the objectives of the study of a subject in depth is the development within students of the ability to organize and integrate their knowledge and experi108

ence within the ďŹ eld. A major or area of concentration is not simply a collection of courses; it involves the mastery of the subject and the ability to interrelate that knowledge. Each department and major program shall design its major(s) to include an appropriate summary or capstone experience. This may be a special course, a project in which students are expected to bring together and apply what they have learned, a comprehensive written and/or oral examination, or other experience appropriate to the area of specialization.

Free Electives (credits vary depending on degree program/major)

These unrestricted courses give students the opportunity to pursue topics of personal interest that complement courses taken to satisfy degree requirements.

Majors and Minors at Southwestern

Paired Majors Communication Studies/Feminist Studies Economics/Accounting Economics/Business English/Feminist Studies History/Feminist Studies International Studies/French International Studies/German International Studies/Spanish Philosophy/Feminist Studies Psychology/Education Religion/Feminist Studies Sociology/Anthropology Sociology/Feminist Studies Spanish/Latin American Studies Theatre/Feminist Studies Minors: Animal Behavior, Anthropology, Architecture and Design Studies, Art (Studio), Art History, Biology, Business, Chemistry, Chinese, Communication Studies, Computer Science, Dance, Economics, Education, English, Environmental Studies, Exercise and Sport Studies. Feminist Studies, French, Generic Special 109

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Majors: Accounting, Animal Behavior (Interdisciplinary), Anthropology, Art (Studio), Art History, Biochemistry, Biology, Business, Chemistry, Classics, Communication Studies, Computational Mathematics, Computer Science, Economics, Education, English, Environmental Studies (Interdisciplinary), Feminist Studies (Interdisciplinary), French, German, Greek, History, International Studies (Interdisciplinary), Kinesiology, Latin, Latin American Studies (Interdisciplinary), Mathematics, Music, Philosophy, Physical Science (dual-degree program), Physics, Political Science, Psychology, Religion, Sociology, Spanish, Theatre

Education, German, Greek, History, Kinesiology, Latin, Latin American Studies, Mathematics, Music, Performance Studies, Philosophy, Physics, Political Science, Psychology, Religion, Sociology, Spanish, Theatre

The Independent Major (Area of Concentration)

The independent major (area of concentration) within the Bachelor of Arts degree is an alternative to a regularly offered major and minor. It gives students greater freedom to design an interdisciplinary course of study focusing on a theme or career plan. It must consist of no fewer than 56 credits, chosen in accordance with an overall plan that gives unity and coherence to the integrated course of study: 1) 28 credits from one subject area (defined as one group of courses sharing a numerical prefix, e.g. 10-XXX-English, 20 of which must be above the introductory level; and 2) 28 additional credits from other subject areas, 20 of which must be above the introductory level. Students’ programs must be designed in consultation with the chairs of the Division/School and the departments involved and must be approved by the Division/School in which the first 28-credit block falls. The capstone experience is dictated by the requirements of the subject area in the first 28-credit block.

Degree Requirements

Southwestern University offers five bachelor’s degrees requiring a minimum of 127 academic credits. A general outline of the requirements for each degree is given below. The departmental sections supplement this information with detailed requirements for majors and minors within a particular degree. Bachelor of Arts (BA) The Bachelor of Arts degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar .................................................... 2 credits • Foreign Language (through fourth-semester proficiency) ........................... 16 credits • Fitness and Recreational Activity (See Note below on page 114) ............... 2 credits • At least one Intercultural Perspectives (IP) course ................................ 3-4 credits • Two courses in the Division of Humanities (H) .................................. 6-8 credits • One course in the Division of Natural Sciences from the Mathematics and Computer Science Department .................................. 3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) .......................................................................... 3-4 credits • Two courses in the Division of Social Sciences (ScS) (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) .................................................. 6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course ............................................................... 3-4 credits

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• At least one course in the Saroﬁm School of Fine Arts identiﬁed as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits • The Major .................................................................................at least 30 credits (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................................at least 18 credits (12 credits must be upper level) Total, including approved electives: minimum of 127 credits

Bachelor of Fine Arts (Theatre) (BFA)* The Bachelor of Fine Arts degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar .................................................... 2 credits • Foreign Language (through fourth-semester proﬁciency) ........................... 16 credits • At least one Intercultural Perspectives (IP) course ................................ 3-4 credits • Two courses in the Division of Humanities (H) .................................. 6-8 credits 111

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Bachelor of Fine Arts (Art) (BFA)* The Bachelor of Fine Arts degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar .................................................... 2 credits • Foreign Language (through fourth-semester proficiency) ........................... 16 credits • Fitness and Recreational Activity (See Note below on page 114) ............... 2 credits • At least one Intercultural Perspectives (IP) course ................................ 3-4 credits Seven of the eight following courses: • Two courses in the Division of Humanities (H) .................................. 6-8 credits • One course in the Division of Natural Sciences from the Mathematics and Computer Science Department .............................................................. 3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) .......................................................................... 3-4 credits • Two courses in the Division of Social Sciences (ScS) (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) .................................................. 6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course ............................................................... 3-4 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits • The Major .......................................................................................... credits vary (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................................at least 18 credits (12 credits must be upper level) Total, including approved electives: minimum of 127 credits

• One course in the Division of Natural Sciences from the Mathematics and Computer Science Department .............................................................. 3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) .......................................................................... 3-4 credits • Two courses in the Division of Social Sciences (ScS) (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) ................................................. .6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course ............................................................... 3-4 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits • The Major .......................................................................................... credits vary (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................................at least 18 credits (12 credits must be upper level) Total, including approved electives: minimum of 127 credits Bachelor of Music (BM)* The Bachelor of Music degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar .................................................... 2 credits • Foreign Language (through fourth-semester proficiency) .......................... 16 credits (See specific requirements for Vocal Performance Concentration and Music Education Concentration with Certification for exceptions) • Fitness and Recreational Activity (See Note below on page 114) ............... 2 credits • At least one Intercultural Perspectives (IP) course ................................ 3-4 credits Seven of the eight following courses: • Two courses in the Division of Humanities (H) .................................. 6-8 credits • One course in the Division of Natural Sciences from the Mathematics and Computer Science Department .............................................................. 3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) .......................................................................... 3-4 credits • Two courses in the Division of Social Sciences (ScS) (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) .................................................. 6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course ............................................................... 3-4 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits 112

• The Major ......................................................................................... credits vary (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................................at least 18 credits (12 credits must be upper level) (see the Music Department section for speciﬁcs) Total, including approved electives: minimum of 127 credits

The major must be selected from the Division of Natural Sciences, Animal Behavior or Psychology. See speciﬁc course requirements for majors and minors listed under departmental program descriptions. Total, including approved electives: minimum of 127 credits 113

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Bachelor of Science (BS) The Bachelor of Science degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar .................................................... 2 credits • Foreign Language (through fourth-semester proficiency) ........................... 16 credits • Fitness and Recreational Activity (See Note below on page 114) ............... 2 credits • At least one Intercultural Perspectives (IP) course ................................ 3-4 credits Seven of the eight following courses: • Two courses in the Division of Humanities (H) .................................. 6-8 credits • One course in the Division of Natural Sciences from the Mathematics and Computer Science Department............................................... ........ .......3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) .......................................................................... 3-4 credits • Two courses in the Division of Social Sciences (ScS). (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) .... ..................... ..6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course.......................................... ..................... 3-4 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits • The Major .................................................................................at least 30 credits (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................. ................at least 18 credits (12 credits must be upper level) • Specific Additional Requirements for the BS Degree: Biology 50-102, 112, 122 and 162....................................................8 credits Chemistry 51-153/151 or 51-143/141, and 51-163/161...................8 credits Mathematics and Computer Science 52-154 and either 52-114, 52-254 or 54-184.................................................................8 credits Physics 53-154 and 53-164................................................................8 credits

Bachelor of Science in Education (BSEd) The Bachelor of Science in Education degree requires a minimum of 127 credits. • First-Year or Advanced-Entry Seminar ....................................................2 credits • Foreign Language (through fourth-semester proficiency) ...........................16 credits • Fitness and Recreational Activity (See Note below) ..................................2 credits • At least one Intercultural Perspectives (IP) course ................................3-4 credits Seven of the eight following courses: •Two courses in the Division of Humanities (H) ..................................6-8 credits • One course in the Division of Natural Sciences from the Mathematics and Computer Science Department ................... ........ ..................................3-4 credits • One course in the Division of Natural Sciences with a semester-long experimental laboratory component (NSL) (Two of the biology minimester courses are needed fulfill this requirement.) ......................................... ............. ...................3-4 credits • Two courses in the Division of Social Sciences (ScS). (The courses must be from two different departments or interdisciplinary programs. Courses from different subject areas within the same academic Department or interdisciplinary program will not fulfill this requirement, e.g. Sociology and Anthropology are in the same academic department, as are Business, Economics and Accounting) ..... .................... ..6-8 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Lecture (FAL) course ............................................................... 3-4 credits • At least one course in the Sarofim School of Fine Arts identified as a Fine Arts Performance/Production (FAP) course .................................... 3-4 credits • The Major ..........................................................................................credits vary (60 percent of the credits in the major must be upper level) • The Minor (optional) ................................................................at least 18 credits (12 credits must be upper level) Total, including approved electives: minimum of 127 credits *Consult with the chairs of the departments in The Sarofim School of Fine Arts for details concerning BMus and BFA degree programs. Note: Repeat courses are not allowed in the attainment of the required two credits of the Fitness and Recreational Activity (FRA) requirement. No more than three credits of Fitness and Recreational Activity courses may count in the minimum 127 credits required for any degree except for Kinesiology majors/minors and Exercise and Sport Studies minors.

Graduation Requirements

Each student is responsible for meeting all catalog requirements for graduation. A Southwestern University degree requires: 1. A minimum of 127 credits of academic work, of which at least 64 credits must be from Southwestern University (see number 7 below). A minimum overall grade point average of 2.0 on all college-level work attempted in addition to at least a 2.0 on all Southwestern University work is required for graduation. 114

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2. In addition to the overall minimum grade point average of 2.0 for graduation, no grade below C- may be counted toward the required credits in the major, minor or area of concentration and at least an average of C (2.0) must be presented in the major, minor and area of concentration. 3. Every degree plan must present a minimum of 64 credits of work above the introductory level. At least 60 percent of the work in the major must be completed at Southwestern University, and at least one half of the Southwestern work must be above the introductory level. The minor, if any, must include at least 12 credits (six credits above the introductory level) at Southwestern. 4. Completion of the major and minor or area of concentration requirements for a given degree plan and the specific additional requirements indicated in that degree plan by the student’s major department and the student’s degree. A major requires at least 30 credits. At least 60 percent of the work in the major must be above the introductory level. A minor requires at least 18 credits, 12 above the introductory level. Specific requirements for each major are listed in the appropriate section of the catalog. A cross-listed course can count toward the major or minor in either, but not both, of the departments or programs in which it is cross-listed. 5. No more than 56 credits may be credited on the degree plan for work in one subject area. Students may elect to count cross-listed courses in any of the subject areas in which they are cross-listed. 6. The last 32 credits must be done in residence at Southwestern unless a student has undertaken the Pre-Engineering program or other similar program. Modification of this regulation will be considered only for those students who have completed a majority of their academic work at Southwestern University. Students who are candidates for the combined degree programs, such as the Pre-Engineering program, must have their combined degree plans approved by the appropriate academic officer at Southwestern University before enrolling in the cooperating school. The credits completed by students in approved programs off campus or overseas are considered in-residence hours at Southwestern. Seniors may complete up to two courses at a regionally accredited college or university on the following conditions: (1) they must have been in residence at Southwestern University for a period of four semesters; (2) courses approved for transfer cannot be used to fulfill major or minor requirements; and (3) they must apply for and receive approval for the work in advance from the appropriate department chair and the Registrar. All work attempted at other institutions must be reported to Southwestern on official transcripts, in time to meet deadlines for graduation certification. 7. A department may provide for a general evaluation of the students’ competence in their fields before the beginning of the final year. The specific techniques employed are adapted to the discipline involved, and may include public performance (as in The Sarofim School of Fine Arts) or oral or written examination or both. A senior oral examination or other departmental evaluation may be required at the discretion of the department. Such requirements may be in addition to the capstone experience.

8. Candidates for degrees must file the necessary application for diploma and make satisfactory arrangements for the payment of all accounts due the University before the degree is awarded. Students in financial arrears to the University at the time of the awarding of the degree will not be eligible to receive their diploma or transcripts until such time as their financial record is cleared. 9. The Commencement Convocation is held once per year, at the end of the spring semester. Candidates are expected to be present at the Commencement Convocation for the conferring of the degrees. Students having no more than 10 hours to complete for summer graduation may participate in the Commencement Convocation provided they intend to complete their degree during the following summer term. Should a candidate have a compelling reason to be absent from Commencement, he or she may petition to be graduated in absentia by writing to the Provost. 10. A minimum of 30 credits of general education course work is required for graduation. General education credit includes any courses with the following designations: First-year or Advanced Entry Seminar, Fitness and Recreational Activity (FRA), Humanities (H), Social Sciences (ScS), Natural Sciences with a semesterlong lab (NSL), Natural Sciences from Mathematics or Computer Science, Fine Arts Lecture (FAL), Fine Arts Performance (FAP), Intercultural Perspectives (IP), the Modern Languages, and the Classical Languages.

Grading System

Grades indicate quality of work done by students as follows: A Scholarship of excellent quality; B Above standard mastery of the subject matter in a course; C Standard mastery of the subject matter in a course. All required work is . expected to be completed for this grade; D Below standard, but of suﬃcient quality and quantity to receive credit; F Failure. The following grades do not aﬀect students’ grade point averages: P Pass in a Pass/D/F course; denotes C- or better; AU Audit CR Credit by examination or in a credit/no credit course; denotes C- or better; NC No credit in a credit/no credit course. I An Incomplete grade. The grade of Incomplete shall be given only in the case of medical emergency or some other emergency situation beyond the student’s control. The grade of Incomplete may not be given for the sole reason of permitting additional time to complete assigned course work. If the Incomplete has not been replaced by 5 p.m. on the last day to add courses of the next regular semester, the grade becomes an F. Upon petition in writing by the student and approval by the fac ulty member, extension of the deadline may be granted by the Registrar. 116

Honorable withdrawal from a course (without evaluation) after the end of the first one-third of the semester (the end of the fifth week for a regular semester course). Withdrawal privileges terminate at the end of the 10th week of a regular semester. The grades of A, B, C and D may be awarded with a plus or minus. In determining grade point averages, letter grades are given the following grade point values: A+, 4.00; A, 4.00; A-, 3.67; B+, 3.33; B, 3.00; B-, 2.67; C+, 2.33; C, 2.00; C-, 1.67; D+, 1.33; D, 1.00; D-, 0.67; F, 0.00. Grades are available to students online at the end of each semester. Repeated Courses Courses may be repeated, but credits are counted only once unless otherwise specified, and the most recent satisfactory completion of the course is the one that grants credits on the student’s degree plan or transcript. In computing students’ cumulative grade point averages, the grades for repeated courses in which no credits were earned are included in the average. In counting grade points for any one semester, students who have a grade of at least C- in a course completed prior to that semester may not again present grade points in that course to meet minimum requirements for continuance in the University. Pass/D/F Courses All non-graded courses, whether student-elected or required by the catalog, whether introductory level or above introductory level, are evaluated Pass, D or F. Pass indicates a level of C- or better and is not included in the student’s grade point average, but a D or F is included in the student’s grade point average. Students may take up to 16 total credits of elective credit in their junior and senior years at Southwestern on a “Pass/D/F” basis; however, these courses cannot replace regularly required courses of the major, minor, or the General Education or University Requirements for the degree. Certain other courses have been designated “Pass/D/F only.” These designated courses are treated the same as graded courses for major, minor and degree requirements and do not count as part of the 16 credits of Pass/D/F courses students may elect to take. Students may not change graded registration of an elective course to Pass/D/F registration or Pass/D/F registration to a graded elective course after the last date for dropping a course without record (the end of the fifth week of classes). W

Academic Probation Students remain in good standing academically as long as they are making satisfactory progress toward graduation. Academic standing is based only on coursework attempted at Southwestern. Academic probation status is noted on students’ transcripts. Students will be placed on academic probation if their cumulative grade point average at the end of a regular semester falls below 2.0 or if they pass fewer than eight credits in any regular semester. To remove academic probation, students 117

Academics

Probationary Status and Eligibility

must: 1) receive academic counseling as outlined by the Center for Academic Success; 2) pass at least 12 graded credits in the next regular semester at Southwestern with a semester grade point average of at least 2.20; 3) raise their cumulative grade point average to at least 2.0; and 4) satisfy the requirements of the prescribed probation program. Students on academic probation are expected to demonstrate reasonable progress in removing academic probation. Failure to meet these conditions may result in dismissal. “Reasonable progress in removing academic probation” is determined at the end of each regular semester by a committee composed of the Registrar, the Provost (or a designate), the Director of Academic Success and Advising (or a designate), the Vice President for Enrollment Services (or a designate) and the Vice President for Student Life (or a designate). This determination, and the notification of students affected, is made as soon as is practicable after semester grades are posted in the Registrar’s Office. Students continued on academic probation must remove the conditions of the continued probation at the end of that semester to be eligible to return to the University the following regular semester. Academic Warning Full-time students not on academic probation, whose semester grade point average falls below 2.0, but whose cumulative grade point average is at least 2.0, will be placed on academic warning by the Registrar. Students receive a letter notifying them of academic warning, but no entry is made on the students’ transcripts. Dismissal and Eligibility for Continuance Students in their first regular semester who do not pass a minimum of six credits of course work are ineligible to return for the following semester. Students continued on academic probation must meet conditions of the continued probation at the end of that semester to be eligible to return to the University the following regular semester. Students declared ineligible to return the first time must wait one regular semester to be considered for readmission to the University. Dismissal based on spring semester performance is effective beginning with the following second summer session. Dismissal status is not affected by any summer courses which may be completed. Students declared ineligible to return a second time must wait one year to be considered for readmission. Students declared ineligible to return a third time are permanently suspended from the University. Ineligible-to-return status and its duration are noted on students’ transcripts. Students declared ineligible to return to the University may appeal that decision as outlined in the following section. Students who sit out the period of ineligibility must apply for and be granted readmission in order to re-enroll at Southwestern. Students who are granted readmission to the University after being declared ineligible are readmitted on academic probation, but the ineligible-to-return status remains on the students’ records and is considered in determining any subsequent terms of dismissal or readmission. Southwestern University reserves the right to dismiss or deny readmission 118

to students who are not making satisfactory progress toward graduation. Such a dismissal decision may be in lieu of academic probation.

Withdrawal from the University A student may withdraw from the University during a semester by completing a request for withdrawal with the Director of Academic Success and Advising. Except under unusual circumstances, students may not withdraw from the University after the last day for dropping courses. Forms for withdrawal may be obtained by making an appointment with a Center for Academic Success staﬀ member. Students who withdraw from the University and wish to re-enroll for a later semester will usually be required to apply for readmission.

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Appeal of Academic Ineligibility Decisions The procedure for a student who appeals an academic ineligibility decision is as follows: The student submits an appeal, in writing, to the Associate Vice President for Academic Administration no later than the deadline speciﬁed in the Registrar’s letter of dismissal. If applicable, the letter should be accompanied by appropriate supporting documentation. The student also may submit other written materials with the written letter, including letters from faculty members supporting the appeal. The Associate Vice President for Academic Administration convenes a meeting of the Academic Standards Committee, which studies the appeal letter, any supporting materials, and the student’s records with input from the Vice President for Enrollment Services (or designate) and the Vice President for Student Life (or designate). A recommendation is made to the Provost whether or not to reinstate the student’s eligibility. The Associate Vice President for Academic Administration takes the recommendation of the Academic Standards Committee to the Provost who makes a decision regarding the student’s status based on all available information. The decision by the Provost is ﬁnal and is conveyed to the student by letter. In cases where an appeal is granted, the student remains on academic probation, and the original dismissal status is used in determining the length of any subsequent ineligibilities.

XIV. Safety and Security Information

Southwestern University seeks to maintain a safe and secure environment in which to work and study. The Southwestern University Police Department (SUPD) strives to accomplish this goal through proactive and conventional law enforcement techniques. Any unsafe conditions observed should be reported immediately to the police. The SUPD employs six full-time officers that patrol the campus 24 hours a day, seven days a week, year-round. All SUPD officers are licensed and certified as Texas Peace Officers by the Texas Commission on Law Enforcement Officers Standards and Education (TCLEOSE). They are official police officers with the same authority as municipal officers. The Department also staffs a full-time, fully certified Telecommunicator who also serves as an executive secretary for support services and the Department’s liaison to the County Crime Prevention program for Southwestern University. Four student workers assist SUPD with office duties and repair of the Pirate Bikes (www.southwestern.edu/about/piratebikes/). The Department is equipped with digital radios that can communicate directly to local police, fire, and EMS whenever their services are needed on campus. The SUPD is under the direction of the Chief of Police who reports to the Vice President for Student Life and the Associate Vice President & Dean of Students. Southwestern University is concerned about personal safety on campus and employs security measures to provide protection to members of the community.

Crime Prevention

The Southwestern University Police Department provides crime prevention information, public information, and safety information to the University community. Officers are available to present programs on topics such as substance abuse, sexual assault, crime prevention, hazing, and other safety related topics. Officers will present programs on any law enforcement topic with advance notice. The University Police Department has a close working relationship with the Georgetown Police Department, Williamson County Sheriff’s Office and the Texas Department of Public Safety. As a result, the University is kept informed of criminal activities occurring off campus. Southwestern University Police Department has taken an active role in the Emergency Operations Center (EOC) / Incident Command System (ICS) in both the county and city. SUPD will be in a continuous active role, which may mean some multi-agency training on campus. Southwestern University Police Department also uses the Emergency Notification System (ENS) to notify the campus community of any critical situation.

Patrol

The Southwestern University Police Department maintains patrol operations 24 hours a day, 7 days a week. Calls for emergency police assistance have priority over general calls. Oﬃcers patrol University property and adjacent areas in marked patrol vehi120

cles, and on foot during all shifts. Officers actively enforce all state laws, including state traffic laws and DWI laws, as well as University rules and regulations. Officers issue four types of citations for traffic offenses. A. Warning citations, which remind the driver to practice safe driving techniques. B. University Citations, which require an appearance at the Southwestern University Business Office to pay fine(s) levied for offense(s). C. Citations, which require an appearance in the Justice of the Peace Court, Precinct 3, 301 SE Inner Loop, Georgetown, Texas. D. City Citations, which require an appearance in the City of Georgetown Municipal Court at 101 E. 7th Street, Georgetown, Texas. Police officers are available for assistance by calling 863-1944 or 863-6511 for the campus operator (note: dialing '0' on a campus phone will also connect you to the campus operator). Any emergency should be reported by calling 911 (Several seconds may pass before a connection is made to 911. Do not hang up!). Upon request, officers will provide escort service to students, staff, or faculty when they are working or studying late. Police officers respond to all incidents reported to the department and conduct investigations as necessary.

Landscaping & Lighting

Southwestern University is a beautifully landscaped campus where trees and fountains give a wonderful setting for outdoor classes, fun, and recreation. However, the Physical Plant takes great care in making sure that all landscaping is cut and manicured to deter any potential safety hazard to the community. Trees are cut high to insure adequate lighting of the campus at night, and foliage around buildings is constantly checked for overgrowth. Lights throughout the campus are monitored 24 hours a day by Police and Physical Plant employees to ensure constant and adequate lighting at night. In the event of a power outage, generators maintain critical lighting for several hours.

Statistics

Category Arson Murder Sexual Oﬀenses: (Forcible)

Acquaintance Rape Fondling

(Non-Forcible) Robbery 121

2008

2009

2010

0 0

0 0 0 0

2 0 0 0

0 0 0 0

University Policies

According to the Campus Safety and Security Act of 1990, Southwestern University must report certain violent and nonviolent crimes that occur on school property for the current year as well as the two preceding years, if available. The ﬁgures listed here include investigations performed by both SUPD and other campus entities, such as the Dean of Students Oﬃce.

Aggravated Assault Burglary Theft Motor Vehicle Theft Liquor Law Violations Drug Abuse Violations Weapons Violations Hate Crimes

1 3 25 1 46 22 0 0

1 5 15 0 39 14 0 0

2 10 14 2 41 10 0 0

The Student’s Responsibility

The cooperation and involvement of students themselves in a campus safety program is absolutely necessary. Students must assume responsibility for their personal safety and the security of their personal belongings by taking simple, common sense precautions. Student questions or concerns about personal safety should be brought to the attention of University staﬀ. Valuable personal items, such as computers and stereos, should be marked with engraving instruments provided at no charge by the University Police. Students with cars must park them in assigned areas and keep their vehicles locked at all times. Valuables should be locked in the trunk. Students should immediately report any suspicious persons to University Police.

XV. Traﬃc and Parking Regulations

Southwestern University reserves the right to control vehicles on the campus. The system of control is designated to protect pedestrians and motorists alike and to promote the orderly flow of traffic. Owners and/or operators of motor vehicles must observe the following requirements. ALL registered students, whether residing on or off-campus, who will be parking a vehicle on campus at any time, MUST pay the required fee and register the vehicle on the forms provided on the University Police Department website - http://www.southwestern.edu/studentlife/safety/. The annual $200 parking fee is billed separately as $100 in the Fall semester and $100 in the Spring semester. If a vehicle is brought to campus after regular registration period, the required fee of $100 must be paid for that semester, and the owner/operator must register the vehicle at the University Police Office within two days after arrival on campus. Although vehicle registration assures the privilege of parking on the SU campus, it does not assure a parking space at any given time. Vehicle registration stickers must be permanently affixed to the outside lower left corner of the rear window of the vehicle (on the driver’s side). If the vehicle has no rear window, or has louvers over the window, University Police must authorize a different location for the sticker to be placed. These tags are not transferable to another vehicle. NOTE: These parking stickers will not affect the rear defrost system in vehicles. There are times when a vehicle will only be used for a short time on campus and may not constitute a full year’s registration fee. These particular incidents must be discussed with University Police, and provisions may be made to issue a 122

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Temporary Permit in such cases. Temporary permits are free and may be picked up at the Police Department. All persons applying for vehicle registration will be required to furnish registration information and a driver’s license in good standing. Each student must have automobile liability insurance. Any change in the license number must be changed at the Police Department on the registration blank provided within two school days after the new plates are obtained. Permission to keep or operate motor vehicles at the University may be revoked at any time for violation of the traffic regulations, or when the University believes the continuation of such permission is no longer in the best interest of the institution or the individual student. The traffic regulations of the City of Georgetown and the state of Texas are in effect at all times on the Southwestern campus. The maximum allowable speed on the campus is 20 miles per hour. Pedestrians shall have the right of way at all times. All vehicles must be operated with due regard for the safety of pedestrians, the safety of other persons driving vehicles, and for the preservation of property. Operation of motorized vehicles such as motorcycles or mopeds must be confined to streets only. These vehicles must be registered. These vehicles must not be stored, parked, or operated on sidewalks, courtyard, handicap parking spaces, or inside residence halls. Boats, trailers, RV’s, or BBQ pits on wheels shall not occupy parking spaces on University property without permission from University Police. The person registering the vehicle is responsible for any violation of those traffic regulations in which the vehicle is involved. Any major offense or three traffic or parking violations will result in revoking the permission to keep or operate a vehicle at Southwestern. The University Police employed by the University are charged with the responsibility of giving traffic citations. Fines for such citations, must be paid in the Business Office (in the Cullen Building) within four school days, beginning with the following day the ticket is issued, or appeal arrangements must be made through the Office of Career Services within the same period. The Chief of University Police, his/her designee or the issuing officer has the privilege of voiding a ticket or reducing the fine or late charge. Traffic safety and control is an administrative responsibility. However, the University has established a committee of students, staff, and administrators (Committee on Traffic Safety and Control), sanctioned by the Student Affairs Council, to set policies and fine schedules and to hear appeal cases. The decisions of the Committee on Traffic Safety and Control are FINAL. Schedule of Fines 1. Parked in a handicapped zone ............................................$100.00 2. Parked by fire hydrant/fire zone ..........................................$100.00 3. Parked in violation of posted time ........................................$50.00 4. Parked in crosswalk ..............................................................$50.00 5. Parked blocking driveway .....................................................$50.00

6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18.

Parked left wheel to curb ......................................................$50.00 Parked over line space ...........................................................$50.00 Double parked .....................................................................$50.00 Parked where prohibited.......................................................$50.00 Failure to display decal ..................................................... $125.00 Backed into curbed parking space.........................................$50.00 Driving/parking on grass and sidewalks ................................$50.00 Run stop sign .......................................................................$50.00 General moving violation .....................................................$50.00 Crossing ﬁre hose ...............................................................$100.00 Driving without lights ..........................................................$50.00 Exhibition of acceleration .....................................................$50.00 Failure to properly display handicapped placard ...................$75.00 Note: Flashing hazard lights do not excuse illegal parking.

No car bearing a Southwestern University registration decal may be parked in any visitor, restricted, or prohibited areas. Parking rear wheel to curb is prohibited. Curbs painted red or yellow denote “no parking” areas. Cars should not be parked in these areas either permanently or temporarily. Fines for other violations will be determined by the Committee on Traffic Safety and Control. Failure to pay the fine for a traffic violation, unless properly contested as noted above, may result in a $10 late fee. Failure to reconcile the matter before the end of the semester will result in a withholding of grades and the recording of grades on a student’s transcript. Notices of overdue tickets sent to the student’s address as given at registration or confirmation of pre-registration, unless officially changed, will be presumed to have arrived and the student fully informed of his or her responsibility. Students not wishing to contest a citation, but who are for some legitimate reason unable to pay the fine within the five-day period, should contact the Business Office to work out an acceptable timeframe for payment to avoid further penalty charges.

XVI. Notiﬁcation of Rights Under FERPA: Student’s Records Access

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include: 1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University Official will make arrangements for access and notify the student of the time 124

The following departments and offices keep records as indicated: Admission Office: Application for admission, including official transcripts from other institutions and references where applicable (prior to enrollment only). Business Office: Student accounts. Academic Advisors/Center for Academic Success: Academic advising records. Office of the Vice President for Student Life and the Associate Vice President and Dean of Students: Personal information and records of judicial or disciplinary actions.

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and place where the records may be inspected. If the records are not maintained by the University Official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. 2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. 3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is to disclose to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a person (including students) serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. 4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Southwestern University to comply with the requirements of FERPA. The office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, S.W. Washington, D.C. 20202-4605

Financial Aid Office: Applications for aid and supporting documents such as financial aid forms and record of actual aid granted. Registrar’s Office: Applications for admission and supporting documents, degree plans, semester grades, notices of academic deficiency, and permanent record of courses taken and grades and credits earned. Also, transcripts from high school and other universities. Health Services: Reports of medical history, physical examinations, and immunizations required for admission, and any medical treatment the student receives on campus. The legislative act cited above provides that the student must make a formal request (in writing, signed, and dated) for access to a given record or records and that the institution has 45 days in which to respond. If the student wishes to challenge the accuracy of any record, he or she must be granted a hearing for this purpose. Southwestern University will grant such a hearing in which both the person or persons keeping the record and the student will be heard, with any appropriate witnesses presented by either party. Specifically exempted from rights of access are the following: 1. Records about students made by teachers or administrators for their own use and which are not shown to others. 2. Records maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional persons for treatment purposes and which are available only to the persons providing the treatment. 3. Letters of recommendation which the student has voluntarily and formally waived his or her right to see. 4. Parents’ confidential statement of finances. The same act which gives the access rights to students or appropriate parents also gives the institution the right to publish and distribute “directory information” on students, unless the student specifically requests that such information as applies to him or her not be included, which is done by signing a form available in the Office of the Registrar. At Southwestern, the public directory search on the SU website displays name, faculty/staff/student designation, and e-mail address, while the logon protected search within the mySouthwestern portal also displays classification, photo, local address, SU Box, local and cell phone. Other directory information, though not displayed there, also includes SU ID number, date and place of birth, major field of study, participation in officially recognized activities and sports, weights and heights of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, full-time/part-time status, home address/phone number, listings of candidates for degrees, and other similar information. The official list of directory information also may be found in the SU Catalog. SU policy precludes release of student addresses to persons outside the SU community. That is, SU displays the local address and phone number via the logon-restricted directory search, but does not make it available to individuals or organizations outside SU. 126

XVII. Policy and Procedures on Sexual Harassment

At the faculty meeting on February 27, 1990, the faculty adopted the following policy and procedures on sexual harassment formulated by the Faculty Affairs Council. The Board of Trustees adopted the same policy and procedures at its regular meeting on April 6, 1990. Amendments to the policy were approved by the faculty on April 28, 1992 and February 15, 1994, and the Board of Trustees on October 30, 1992 and April 15, 1994. On October 31, 2002, the University Council approved a proposal from the Faculty Affairs Council that the Sexual Harassment Advisory Committee report to the University Council effective immediately. Amendments to the procedures were approved by the University Council on February 3, 2003 and subsequently by the faculty on February 11, 2003.

A. Policy and Deﬁnition

Other sex-related behaviors, that may or may not be deﬁnable as sexual harassment, will hereinafter be referred to as “sex-related misconduct”. 127

University Policies

Sexual harassment in any manner or form, including sexual harassment based on sexual orientation, is expressly prohibited. It is the policy of Southwestern University (the University) to maintain both an academic and a working environment free from all forms of sexual harassment of any employee or applicant for employment, student, donor, former student, volunteer, or any other constituent of the University. Two reasons for this policy are to reaffirm the University’s commitment of respect for the person and to enhance the University community’s level of consciousness regarding gender issues. Sexual harassment violates both University policy and Title VII of the Civil Rights Act of 1964, as amended by the Civil Rights Act of 1991 and the Texas Commission on Human Rights Act. All reported or suspected occurrences of sexual harassment will be promptly and thoroughly investigated. All investigations will be conducted in a professional manner, and to the fullest extent possible. The University intends that these investigations will be kept confidential within the limits of the law. Where sexual harassment has occurred, the University will take appropriate and timely disciplinary action. As used in this policy, the term “sexual harassment” means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: 1. submission to such conduct is made, either explicitly or implicitly, a term or condition of a person’s employment or education; or 2. submission to or rejection of such conduct by a person is used or threatened as the basis for academic or employment decisions, or evaluations affecting that person; or 3. such conduct has the purpose or effect of a) unreasonably interfering with a person’s academic or professional performance or b) of creating an intimidating, hostile, or offensive employment, educational, or campus environment for any person or group of persons.

B. Examples of Sexual Harassment

The examples of sexual harassment given below are intended to illustrate inappropriate behavior, but are not all-inclusive. Courts in this country have recognized two types of sexual harassment: The first type is quid pro quo (“something for something”) harassment, where sexual activity is demanded or offered in exchange for an actual, tangible job or benefit; the second type is hostile environment harassment, where there is not necessarily a loss or gain of a tangible job or benefit. The University intends for this policy to include quid pro quo harassment where sexual activity is demanded or offered in exchange for a tangible academic benefit, and hostile environment harassment where there is not necessarily a loss or gain of a tangible academic benefit. Examples of unacceptable verbal or physical conduct which may constitute sexual harassment include, but are not limited to: 1. Direct or implied threats that submission to sexual advances will be a condition of employment, work status, promotion, grades, or letters of recommendation; 2. Intimidating conduct which exerts pressure for sexual activity; 3. A pattern of conduct in class or in the workplace (not legitimately related to the subject matter of the course or job) which would discomfort or humiliate a reasonable person at whom the conduct was directed, through comments of a sexual nature, such as sexually explicit statements, questions, jokes, anecdotes, or references to sexual orientation; 4. A pattern of conduct that would discomfort or humiliate a reasonable person at whom the conduct was directed, through one or more of the following: a) inappropriate touching, patting, hugging, or brushing against a person’s body, b) repeated or unwanted staring, c) remarks of a sexual nature about a person’s clothing or body, or d) remarks about a person’s sexual orientation, sexual activity, or speculations about previous sexual experience; 5. A pattern of conduct which a reasonable person would identify as one or more of the following: a) inappropriate remarks or humor based on gender stereotypes or sexual orientation, b) inequities in references to males and females (e.g., “men and girls”), c) the assignment according to gender stereotype of tasks that are not gender specific. This policy is not intended to limit legitimate claims of academic freedom. In particular, the policy does not limit classroom teaching concerning sexual topics legitimately related to the content or purposes of a course, even though such topics may elicit discomfort in some class members.

C. University Administration of Policy

Persons in positions of authority have specific responsibility in the area of sexual harassment. Particular sensitivity should be addressed to such questions as whether consent is as free as it seems, and to the inherent conflicts of interest in personal relationships where professional and educational relationships are also involved.When faculty or staff members suspect sexual harassment on the part of a 128

129

University Policies

person or persons under their jurisdiction, they should immediately take action by contacting the Sexual Harassment Officer to discuss the situation and determine a course of action. A Sexual Harassment Officer, appointed by the President of the University, is available to assist the University community in dealing with all complaints of sexual harassment and sex-related misconduct (even if the sex-related misconduct is not processed through the Sexual Harassment Policy). The duties and responsibilities of the Sexual Harassment Officer include: 1. Receiving notification from University officials and/or members of the University community of all allegations of sex-related misconduct including, but not limited to, “sexual harassment” and “sexual misconduct”; 2. Reporting, as needed, to the University community allegations of sexual harassment and sexual misconduct and the subsequent resolution of those reported incidents; 3. Reporting the initiation of any formal complaint to the appropriate member of the University’s Senior Staff and to the Associate Vice President for Human Resources; 4. Serving as Chair of the Sexual Harassment Advisory Committee and reporting, as needed, to the University community the activities of the Committee; 5. Arranging for training of Sexual Harassment Advisors; 6. Counseling and assisting Sexual Harassment Advisors throughout the year; 7. Initiating the informal and/or formal complaint processes as appropriate; be involved in resolutions of the incidents as appropriate. The Sexual Harassment Advisory Committee is appointed by the President of the University and consists of two students, two faculty members, and two staff/administrators. Members of this Sexual Harassment Advisory Committee are hereinafter referred to as “Sexual Harassment Advisors.” Members of the University community interested in serving as Sexual Harassment Advisors submit applications to the Provost (faculty), the Vice President for Fiscal Affairs (staff), or the Vice President for Student Life (students) during the spring semester prior to the academic year of service. The three ex officio members of the Sexual Harassment Advisory Committee (the Sexual Harassment Officer, the Associate Vice President for Human Resources, and the Associate Provost) forward recommendations to the President for approval. Sexual Harassment Advisors are appointed for staggered terms of two academic years, with interim arrangements when necessary for summer. The Sexual Harassment Advisors responsibilities include: 1. Providing information regarding the procedures for handling complaints to members of the University community; 2. Offering support to persons who suspect that they have been victims of sexual harassment; 3. Offering support to persons who have been accused of sexual harassment; 4. Actively participating in the Sexual Harassment Advisory Committee; and 5. Willingly participating in training for handling sexual harassment situations.

D. General Procedures for Handling Complaints

Members of the Southwestern University community who believe that they have been sexually harassed may turn for assistance to the University’s Sexual Harassment Officer, the Associate Vice President for Human Resources, the appropriate supervisor, the appropriate member of the President’s Senior Staff, or any Sexual Harassment Advisor. At this or any subsequent stage, the complainant may ask for the assistance of a Sexual Harassment Advisor, keeping in mind that the role of such an advisor is to provide assistance and support and such advisors are not part of the official University complaint procedure. Whether or not a person consults with a University official or a Sexual Harassment Advisor, she or he has the option of taking an informal or formal action according to the procedures outlined below. A party accused of sexual harassment may also turn for assistance to any Sexual Harassment Advisor, and, if requested to do so, said advisor shall accompany the accused through any informal and/or formal complaint procedure.

Advisory Option

Any person who believes that she or he has been sexually harassed is encouraged to seek advice from the Sexual Harassment Officer or a Sexual Harassment Advisor. These individuals have been trained and are familiar with the University’s procedures for handling such complaints. The Sexual Harassment Officer or Sexual Harassment Advisor who is contacted will be available to aid a member of the University Community in the following ways: 1. Provide immediate support by listening to and discussing the allegation with the advisee; 2. Discuss with the advisee the definition of sexual harassment to help the advisee reach a reasonable decision whether sexual harassment as defined in this policy has occurred; 3. Outline for the advisee possible courses of action, including the Informal and Formal Complaint Procedures described in this policy and including selection of the authority who should be notified should the advisee wish to make a formal complaint; 4. Discuss with the advisee possible effects of the various courses of action, including consequences to the advisee and to the person against whom the advisee has a complaint; 5. Accompany the advisee through the University’s informal and/or formal complaint procedure, if the advisee has decided to follow such a procedure and wants her or his Sexual Harassment Advisor present. A Sexual Harassment Advisor will maintain confidentiality within the limits of the law. Unless a complainant gives a Sexual Harassment Advisor permission to disclose specific information concerning the alleged act of harassment, a Sexual Harassment Advisor will limit his or her assistance to the items described in 1 through 5 above and will not discuss with or report the alleged act of harassment to any person other than the Sexual Harassment Officer. The complainant should realize, however, that the Sexual Harassment Advisors, the Sexual Harassment Of130

ficer, and the University cannot take any actions to attempt to resolve the alleged problem if the complainant desires to keep the allegation and the circumstances surrounding such allegation anonymous. An exception to non-disclosure of anonymous complaints may be made in cases where the Sexual Harassment Officer reasonably believes that the safety of a member of the University community or general public will be at risk; this includes the risk of other individuals being subjected to sexual harassment. Contact with the Sexual Harassment Officer or a Sexual Harassment Advisor in no way obligates the complainant to pursue an official complaint. The complainant has the option of choosing, upon reflection, not to pursue the matter and not to make contact with the accused. On the other hand, the complainant may pursue an Informal or Formal Complaint Procedure.

Informal Complaint Procedure

Formal Complaint Procedure

In a formal complaint action, the complainant must notify in writing an appropriate University official, with or without the help of the Sexual Harassment Officer or a Sexual Harassment Advisor. If the complaint involves a student, the Vice President for Student Life will be notified; if it involves a faculty member, the Provost; if it involves staff/administration, the Vice President for Fiscal Affairs; in any of the above cases, the University’s Sexual Harassment Officer will be noti131

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A common method of utilizing the informal approach is through a letter written by the alleged victim to the accused person. Other options may include, but are not limited to, the use of a mediator or a facilitated face-to-face meeting between the parties. If a letter is used, it generally should address three matters: 1. The facts of what has occurred, told without evaluation. These facts should be as detailed and precise as possible, with dates, places, and a description of the incident(s). 2. How the writer feels about the events. 3. How the writer wants the matter resolved and within what time frame. This part should include a statement that if the matter is not resolved satisfactorily within a specified amount of time the writer may take formal action. The writer has the option of preparing such a letter with the assistance of the Sexual Harassment Officer and a Sexual Harassment Advisor. If the writer declines that option, the writer is to have the Sexual Harassment Officer review the communication prior to it being sent. In all cases, the Sexual Harassment Officer conducts the final review of the letter. The letter may be delivered in person, by registered or certified mail, or by the Sexual Harassment Officer. The accused person may reply to a writer who wishes to remain anonymous through the Sexual Harassment Officer. The writer should keep a copy of the letter, but not send copies to others. If the letter does not achieve its purpose, it can be used to support a formal complaint. Although it is the personal decision of the complainant as to whether she or he wishes to remain anonymous, choosing to remain anonymous may hinder resolution of the matter in circumstances where the accused is unsure or does not clearly recall the incident leading to the complaint.

fied. Should either the Vice President for Student Life, the Provost, or the Vice President for Fiscal Affairs be notified of a complaint involving sexual harassment, such party shall inform the Sexual Harassment Officer in a timely manner of any such allegations and actions regarding sexual harassment. In any situation where the Sexual Harassment Officer is notified of the complaint because the accused is the party set forth above to whom complaints should be given, then the Sexual Harassment Officer will make the determinations described in 1, 2, and 3 below and report directly to the President of the University. Once the Sexual Harassment Officer is notified of allegations concerning sexual harassment and the complainant’s desire to proceed with a formal complaint against the accused, a prompt investigation by the University will follow. The University is committed to investigate formal complaints which it receives and to deal appropriately with any person found to have violated the policy. Proceedings under the Formal Complaint Procedure shall take place in accordance with the following guidelines: 1. Faculty: Upon receipt of a formal, written complaint involving a faculty member, the Provost shall determine, with the assistance of the Sexual Harassment Officer, and with or without the assistance of the appropriate Dean or Department Chair, depending on whether or not the Provost elects to notify such Dean or Chair, whether further investigation or recommendation for sanctions is warranted. The Provost shall notify the accused faculty member as soon as reasonably possible of the complaint and the Provost’s finding as to whether further investigation or recommendation for sanctions is warranted. 2. Staff: Upon receipt of a formal, written complaint involving a staff member/administrator, the Vice President for Fiscal Affairs shall determine, with the assistance of the Sexual Harassment Officer, and with or without the assistance of the appropriate administrator/department head, whether further investigation or recommendation for sanctions is warranted. The Vice President for Fiscal Affairs shall notify the accused staff member/administrator as soon as reasonably possible of the complaint and the finding as to whether further investigation or recommendations for sanctions is warranted. 3. Students: Upon receipt of a formal, written complaint involving a student, the Vice President for Student Life shall determine, with the assistance of the Sexual Harassment Officer, whether further investigation or recommendation for sanctions is warranted. The Vice President for Student Life shall notify the accused student as soon as reasonably possible of the complaint and the finding as to whether further investigation or recommendation for sanctions is warranted. With respect to any formal written complaint filed involving faculty, staff, or students, as described in 1, 2, or 3 above, if the circumstances warrant it, the Provost, the Vice President for Fiscal Affairs, or the Vice President for Student Life, as the case may be, may convene an ad hoc committee to investigate, review, and summarize the facts surrounding the case and make recommendations for resolution of the complaint. If appropriate, the Sexual Harassment Officer may recommend an ad hoc committee to the respective Senior Staff member. No mem132

ber of the committee shall have been the complainant or the accused. The Sexual Harassment Officer shall chair any such ad hoc committee unless such person is either the complainant or the accused. The ad hoc committee will conduct its own inquiry to gather whatever information it deems necessary to assist it in reaching a determination as to the merits of the allegations. The ad hoc committee will summarize the information gathered from the inquiry for the appropriate party who convened the committee. The Sexual Harassment Officer, as chair of the ad hoc committee, will consult with the appropriate party who convened the committee to discuss recommendations regarding resolution of the complaint(s). Once the Senior Staff member has received the report of the ad hoc committee convened (if he or she has not served on the committee or has otherwise reached a basis for making a decision) and has consulted with the Sexual Harassment Officer, then he or she shall determine the judgment and sanctions, if any, and shall submit his or her decision in writing to the President. The President shall review the decision and if in agreement with the recommendations, the President shall notify the accused faculty, staff, or student, as well as the complainant, of the decision. If the President does not agree with the decision, he or she shall refer it back to the appropriate Senior Staff member. If either side chooses to appeal the decision for any reason, including but not limited to alleged procedural errors or alleged new evidence, such appeals shall be made to the President. Requests for appeals should be made in writing and addressed to the President within 30 days after notification of the original decision.

E. University Disciplinary Actions and Penalties

F. Retaliation

Except in regard to false accusations as detailed below, no retaliation by any member of the Southwestern community may be taken against any person because she or he makes a complaint concerning sexual harassment or against any member of the University community who serves as an advocate for a party in any such 133

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Students found guilty of sexual harassment may receive a warning, specific penalties, disciplinary probation, suspension, or expulsion, as explained in the Student Handbook under Sexual Misconduct Policy. Faculty members found guilty of sexual harassment may receive penalties ranging from a warning to dismissal with cause. If procedures for dismissal with cause are instituted on the basis of sexual harassment, those procedures must conform to the policy and procedures adopted at the January 27, 1978, meeting of the Board of Trustees and as may be subsequently amended. (See the section in the Faculty Handbook on Dismissal with Cause, Section IV.) Staff and administrative members found guilty of sexual harassment may receive penalties ranging from a warning to immediate dismissal as described within the Performance Management Guidelines section of the Staff Handbook. The University will take timely and appropriate corrective action to end sexual harassment when it is known to have occurred.

complaint. All reasonable action will be taken to assure that the complainant and those testifying or participating in other ways in the complaint resolution process will suďŹ&#x20AC;er no retaliation as a result of their participation.

G. False Accusations

While the University is committed to preventing and punishing unlawful discrimination, harassment, and retaliation, it also recognizes that false accusations of sexual harassment or retaliation may harm an innocent party who has been falsely accused. Accordingly, any person, who, after an investigation, is found to have knowingly made a false accusation of sexual harassment or retaliation will be subject to appropriate disciplinary action. However, if a person makes a report of what he or she in good faith believes to be sexual harassment or retaliation, the person will not be subject to disciplinary action even if the person turns out to be mistaken or there has been a ďŹ nding of no sexual harassment or retaliation. *******************************************************************

Sexual Harassment Advisors

A listing of Sexual Harassment Advisors will be made available to the University community at the beginning of each academic year on the Universityâ&#x20AC;&#x2122;s website at www.southwestern.edu/shac/.

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XIX. Ethics and Business Conduct Statement

It is Southwestern University’s longstanding practice to expect and maintain the highest standard of business and ethical conduct. This Statement encompasses compliance with all laws, regulations, and University policies. It is also a University expectation for all its constituents as it relates to the many aspects of the respective academic and administrative work performed, as well as the University’s operations, goals and principles. This Statement is intended to augment, generally summarize and emphasize the University’s commitment to ensure such conduct consistent with this Statement. It is consistent with existing University policies, practices, and statements, including without limitation, those relating to: 1) respect for all individuals and property; 2) academic freedom; 3) maintaining a culture of trust, credibility and open communication; 4) avoiding conflicts or other activity that would impair or violate the University’s high standards and goals; and, 5) protecting the University’s uncompromising values. This Statement is also intended to be used as a guide in all situations that may not currently be covered by an existing policy or for the implementation of additional future policies. These policies and standards are, in part, enforced by our Whistleblower Policy and Confidential Hotline process and apply to all members of the Southwestern community. Any violation will result in the appropriate disciplinary action being taken. For more information, you may contact the Chief Human Resources Officer for the University, the Associate Vice President for Human Resources, and/or the Associate Vice President and Dean of Students. Implemented and Effective May 1, 2009.

XX. Whistleblower Policy and Conﬁdential Campus Hotline

Policy. Southwestern University requires all faculty and staff to observe the highest business and ethical standards and to comply with all laws, regulations, policies and practices in the conduct of their duties and responsibilities. Guidance for this requirement is provided in the University’s Ethics and Business Conduct Statement, the University’s various policies and procedures, and Southwestern’s longstanding commitment to honesty, integrity and excellence in everything we do. It is the responsibility of all concerned to comply with these standards and to report violations or suspected violations. No student who in good faith reports a violation shall suffer harassment, retaliation or adverse consequences. Any member of the University community employee (faculty, staff, or student) who retaliates against someone for reporting a violation in good faith will be subject to discipline, up to and including termination. All reports are expected to be made in good faith with a reasonable expectation that a violation has occurred. However, reports which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense. 136

Confidential Hotline. Violations or suspected violations may be reported on a confidential basis by the complainant or may be submitted anonymously. In an effort to provide a confidential method for any member of the University community to report suspected improprieties related to illegal, dishonest or unethical conduct and standards, including without limitation, those relating to financial, accounting, and auditing related issues, the University has implemented the confidential Campus Conduct Hotline(c) , 1-866-943-5787, through a third-party administrator. Confidential reports received by the third-party administrator will be forwarded to the University’s Chief Human Resources Officer, the Associate Vice President for Human Resources, for appropriate investigation and action. Additionally, should a student, faculty or staff member suspect or have evidence of a person being verbally, physcially or sexually abusive to another person they can use this same confidential service to make a report. They may choose to identify themselves or remain anonymous. The report will be given to the appropriate office/department for further investigation and actiona as appropriate. For more information on the hotline, contact the Associate Vice President for Human Resources. Implemented and Effective May 2009.

XXI. Drug-Free Workplace Policy

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The Federal Drug-Free Workplace Act of 1988 requires institutions that receive federally funded grants, including student aid, to undertake certain actions and adopt various procedures relating to the misuse of controlled substances in the workplace. As required by the statute, the University has adopted the policy printed below: Southwestern University realizes its commitment to provide a healthy environment to its employees in which informed decisions are made and responsible behavior maintained. For this reason, Southwestern University prohibits the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance, alcohol or inhalants by its employees at any time on the University’s premises or when conducting any and all University business. Disciplinary action will be taken against any employee for violation of this policy. Any disciplinary action will depend on the circumstances, but could include termination of employment or could consist of requiring the employee to successfully complete a drug abuse assistance or rehabilitation program. As required by the law, each employee must, as a condition of employment, abide by the terms of this statement, and any employee who is convicted under criminal law of substance abuse while on University property or while performing duties for the University must notify the Human Resources department within ﬁve calendar days of such conviction. In order that there be no misunderstanding of the policy, the following deﬁnitions are provided in accordance with the Federal Register:

“Controlled substance” means a controlled substance indicated in schedules I through V of the Federal Controlled Substance Act (21 U.S.C. 812), and as further deﬁned by regulation 21 CFR 1308.11 through 1308.15. Marijuana is a controlled substance, for example. “Conviction” means a ﬁnding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes. “Criminal drug statute” means a federal or state statute involving the manufacture, distribution, dispensing, possession or use of any controlled substance. “Drug-free workplace” means a site for the performance of work by a University employee at which employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance or alcohol.

Legal Sanctions under Federal Law for the Unlawful Possession or Distribution of Controlled Substances

Federal Penalties and sanctions for illegal possession of a controlled substance: 21 U.S.C. 844(a) - First conviction: Up to 1 year imprisonment and fined at least $1000 but no more than $100,000, or both. After 1 prior drug conviction: At least 15 days in prison, not to exceed 2 years and fined at least $2,500 but not more than $250,000, or both. Special sentencing provisions for possession of crack cocaine: Mandatory at least 5 years in prison, not to exceed 20 years and fined up to $250,000, or both, if: (a) First conviction and the amount of crack possessed exceeds 5 grams. (b) Second crack conviction and the amount of crack possessed exceeds 3 grams. (c) Third or subsequent crack conviction and the amount of crack possessed exceeds 1 gram. 21 U.S.C. 853 (a) (2) and 881 (a) (7) - Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than 1-year imprisonment. 21 U.S.C. 881 (a) (4) - Forfeiture of vehicles, boats, aircraft or any other conveyance used to transport or conceal a controlled substance. 21 U.S.C. 884a - Civil fine of up to $10,000. 21 U.S.C. 853a - Denial of federal benefits such as student loans, grants, contracts, and professional and commercial licenses, up to 1 year for first offense, up to 5 years for second and subsequent offenses. 18 U.S.C. 922 (g) - Ineligible to receive or purchase a firearm. Miscellaneous - Revocation of certain Federal licenses and benefits, e.g. pilot’s licenses, public housing tenancy, etc., are vested within the authorities of individual Federal agencies.

Legal Sanctions under State Law for the Unlawful Possession or Distribution of Controlled Substances

Provided is a list for the benefit of every employee the core legal sanctions imposed by the State of Texas. This list is not intended to be a complete list of offenses and penalties. Instead, it summarizes the severe penalties that flow from drug and alcohol abuse. 138

Maximum Punishment

Manufacture or delivery of controlled substances

Conﬁnement in the Texas Department of Criminal Justice (TDCJ) for not more than 10 years or less than 2 years in a community correctional facility for not more than 1 year and a ﬁne not to exceed $10,000, or both.

Conﬁnement in the TDCJ for life or a term more than 99 years or not less than 20 years and a ﬁne not to exceed $500,000.

Possession of controlled substances

Conﬁnement in jail for a term of not more than 180 days, a ﬁne not to exceed $1,000 or both.

Conﬁnement in TDCJ for life or a term of not more than 99 years or less than 10 years, and a ﬁne not to exceed $100,000.

Delivery of Marijuana

Conﬁnement in jail for a term of not more than 180 days, a ﬁne not to exceed $1,000, or both.

Conﬁnement in TDCJ for life or for a term of not more than 99 or less than 15 years, and a ﬁne not to exceed $250,000.

Possession of Marijuana

Conﬁnement in jail for a term not to exceed 180 days, and a ﬁne not to exceed $1,000.

Conﬁnement in TDCJ for life or for a term of not more than 99 years or less than 15 years, and a ﬁne not to exceed $250,000.

Driving While Intoxicated (includes intoxication from Alcohol, drugs, or both).

Conﬁnement in jail for a term of not more than two years or less than 72 hours, and a ﬁne of not more than $2,000 or less than $100.

Confinement in jail for a term of not more than 2 years or less than 30 days, or confinement in TDCJ for a term of not more than 5 years or less than 60 days, and a fine of not more than $2,000 or less than $500.

Offenses

Public Intoxication

A ﬁne not to exceed $200.

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Minimum Punishment

Maximum Punishment

Fine of not less than $25 or more than $200.

For a subsequent oﬀense, a ﬁne of not less than $100 or more than $500.

Sale of alcohol to a minor

Fine of not less than $100 or more than $500 or conﬁnement in jail for not more than 1 year, or both.

For a subsequent offense, a fine of not less than $500 or more than $1000 or confinement in jail for not more than 1 year, or both.

Possession of or delivery of drug paraphernalia

Fine not to exceed $200,000.

Conﬁnement in jail for not more than 10 years or less than 2 years and a ﬁne not to exceed $5,000.

Offenses Purchase of alcohol by a minor. Consumption of alcohol by a minor Possession of alcohol by a minor

Health Risks Associated with the Use of Controlled Substances and Alcohol

This Appendix contains a listing of controlled substances and health risks associated with the substances covered by the Controlled Substance Act (21 U.S.C. 811). While alcohol consumption is legal over the age of 21, it can be dangerous if abused. Alcohol consumption causes marked changes in behavior. Even low consumption can signiﬁcantly impair judgement and coordination. Low to moderate consumption of alcohol can also increase a variety of aggressive acts. Moderate to high doses of alcohol cause marked impairments in higher mental functions, greatly altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the eﬀects just described. Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucination, and convulsions. Alcohol withdrawal can be life threatening. Longterm consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver. Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic 140

parents are at greater risk of becoming alcoholics. Drug and/or alcohol contribute to 65% of all suicides, 70% of all drowning deaths, 83% of all ﬁre deaths, 50% of all motor vehicle accidents, 60% of all fatal automobile accidents, and 70% of all homicides.

Assistance Programs Available to Employees

The University is aware of its obligation to employees with regard to providing a drug and alcohol free work environment. Drug counseling and treatment are available on an out-patient and in-patient basis under our medical insurance program subject to specific contractual provisions. NOTIFICATION OF CONVICTIONS: Employees must, as a condition of employment, abide by the terms of this policy and report any conviction under a criminal drug statute for violations occurring on or off the University premises while conducting University business. A report of a conviction must be made within five (5) days after the conviction to their immediate supervisor. The immediate supervisor will immediately inform the Associate Vice President for Human Resources. Within ten (10) days of learning of an employee’s criminal conviction for illegal drug activity within the workplace, the Associate Vice President for Human Resources will notify the Federal government of such conviction. Within thirty (30) days of learning of an employee’s criminal conviction for illegal drug activity within the workplace, the Associate Vice President for Human Resources will take appropriate action. (This requirement is mandated by the federally legislated Drug-Free Workplace Act of 1988). BIENNIAL REVIEW OF THE PROGRAM: The University will conduct a biennial review of the program to: (1) determine its effectiveness and implement changes to the program, if needed, and (2) ensure that University disciplinary sanctions are consistently enforced.

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CONCLUSION: A ﬁnal word - by law, this workplace must be totally free of illegal use of drugs and alcohol. No one is allowed to use, make, sell, distribute or have with them any controlled substances while at work. If this law is violated, the entire institution is aﬀected because of possible loss of funding, which may result in the loss of jobs. If an employee is involved with drugs, he/she should use the help available. If the employee knows other employees who are involved with drugs, they should be encouraged to seek help.

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XXII. Quick Referral Absences: Only the professor can excuse absences from classes. Academic Advisor: The faculty/staff member who guides students through their academic plan by assisting with course selection, major declaration, and professional and career advice. Forms to change advisors are available from the Registrar and Center for Academic Success. Adding and Dropping Courses: During published time windows, some classes may be added online. Otherwise, a change of registration card may be obtained from the Registrar’s Office; filled out and returned by the student to the Registrar’s Office by the appropriate deadline. During the Add Period (i.e. the first two weeks of the Fall and Spring semesters), a drop transaction requires no faculty approval while an add transaction requires the signature of the professor teaching the course. Drop transactions after the conclusion of the Add Period require the signatures of both the professor and the academic advisor. Unless flagged as signature-required, most classes may be added without signatures (or on-line) through the third day of classes, provided the web display indicates that space is available in that class. Automobile Registration: All students are automatically assessed a $200 fee for parking registration. Students who do not wish to register a vehicle for parking must request a refund through the Business Office. The necessary form may be downloaded from the SUPD website - www.southwestern.edu/studentlife/safety/. Bookstore Buyback Policy: Textbooks are bought back from students throughout the semester. However, the best time to sell back books is during finals week. At this time the Bookstore is preparing for the upcoming semester and can pay up to half of the new price of the textbook if it is needed for the upcoming semester. Selling books back at the end of the semester allows more used books to be available for purchase at the beginning of the following semester. Notice about the SU Bookstore policies for 2011-12: At the time this publication went to print, our Bookstore was in a state of transition. Announcements about services available will be made via campus notices at a later time. The policies above are subject to change at the University's and Bookstore discretion. Calendar: For current campus happenings/events, please see www.southwestern.edu/calendar/. Check with the Office of Student Activities 863-1345 about adding events to the Student Activities Calendar. For the current academic calendar, refer to page 101 of this Handbook. Checks: Checks may be cashed at the Business Office (up to $100), University Bookstore (up to $25), Gus’s Drug, Wag-A-Bag, HEB Stores, and local banks. There is an ATM on the ground floor of the McCombs Campus Center. Counseling (personal): Appointments with the staff of Counseling Services may be made at 863-1252 or by stopping by the offices located in the Prothro Center for Lifelong Learning. Employment: Visit the Office of Financial Assistance for on-campus work study positions. See Career Services, located in Prothro Center for Lifelong Learning, for off-campus jobs. 147

Faculty Awards: Opportunities for students to nominate faculty members for recognition of outstanding performance include: the "Excellence in Academic Advising Award" coordinated by Academic Success (863-1286) and the "SU Teaching Award" coordinated by the Provost's Office (863-1720). Contact either of these offices for information concerning selection criteria and nomination deadlines. Firearms, Fireworks, Ammunition, Explosives, or other Weapons: The possession of firearms, fireworks, knives with blades longer than 3.5 inches, or weapons of any kind on campus is prohibited. This includes BB and pellet guns, martial arts weapons, paintball and laser tag guns, and hunting bows and arrows. Toy guns, whether water guns orotherwise, shall not resemble a real firearm in any manner. Water guns used for special activities must be brightly colored, and their use must be approved by the Chief of University Police. Violations of this directive can result in criminal and/or administrative charges. Texas Law (Penal Code – 46.03) prohibits the possession or carrying of weapons onto an educational institution (public or private) by those other than people with proper authorization, such as Southwestern University’s police officers. Southwestern University will strictly support and enforce this law. An offense under this law is a 3rd degree felony. Financial Assistance: Contact the Office of Financial Assistance at 863-1259 or stop by the Wilhelmina Cullen Admission Center. Food Service: Contact the Director of Food Service at 863-1901 Both The Cove and the Mabee Commons are located in the McCombs Campus Center. Health Services: The SU Nurse is available Monday through Friday (including noon hours) at the Health Services office on the seond floor of the Prothro Center for Lifelong Learning. She can also be contacted by phone at 863-1555. Incompletes: The grade of “I” is given when, because of unavoidable emergencies, work in a course is not completed by the time that grades are sent in by the professor. The student has until the last day to add courses of the next regular semester to finish the work. If by this time the work has not been completed, the incomplete will be changed to an F. International Student Advisor: The Director of Intercultural Learning serves as an advisor to international students with regard to policies and regulations concerning their status while in the United States. Additionally, general advising and cultural orientation are provided by the Office of Intercultural Learning. For more information, call 863-1857 or visit Room 231 in Prothro Center for Lifelong Learning. Late Drop: In emergency circumstances, a student may submit a petition to drop a course after the last day to drop. If approval is granted to drop the course, the drop will be with record (“W”). Petition instructions can be obtained in the Center for Academic Success and the Registrar’s Office. A student must submit this petition to the Registrar’s Office in a timely manner. The Academic Standards Committee will approve or deny late drop petitions. Leave of Absence: Students in good standing may apply for a student leave of absence by meeting with the Director of Academic Success, no later than one week prior to the beginning of the semester for which the leave is to begin. A leave of 148

absence may be granted for up to one academic year. An application for readmission will not be required of students to return from leave of absence. Students who are granted leave of absence may obtain pre-registration and student housing materials for the semester in which they plan to return to campus. Letters of Reference: Students who request letters of reference from faculty and staff are encouraged to inquire if they will receive a positive letter of reference from the writer. Letters of reference are necessary for education majors seeking employment and for those students applying to graduate school. Loans: Contact the Office of Financial Assistance at 863-1259. Lost and Found: These articles are taken to, and may be reclaimed in, the Circulation Desk in the Library, the Office of Student Activities in the Red and Charline McCombs Campus Center and the University Police Station in the Field House. Non-Discrimination Statement: Southwestern University’s recruitment and admission of students, awarding of financial aid and operation of programs and facilities are without regard to sex, race, color, religion, age, disability, national or ethnic origin, or any other impermissible factor. The University’s commitment to equal opportunity includes nondiscrimination on the basis of sexual orientation. Paideia Program: The Paideia Program fosters and promotes connections between intercultural experiences, leadership, service-learning, collaborative research and creative works through a series of six one-credit hour seminar courses and through frequent one-on-one meetings with Paideia Professors. Students apply to the Program in the spring semester of their first year. The Paideia Office is located on the second floor of the Prothro Center for Lifelong Learning. Parking Tickets/Traffic Violations: Campus violations are issued by the Southwestern University police officers. Fines are paid in the Business Office (see complete listing of citations and fines in Section XV). Appeal forms are available at the Career Services Office on first floor of the Prothro Center and online at http://www.southwestern.edu/studentlife/safety/. Ticket appeals must be submitted within 5 business days in order to be considered. Residence Life: See your RA, Assistant Director of Residence Life, Associate Dean for Student Life, or the Associate Vice President and Dean of Students. For assistance stop by the Residence Life Office, located in McCombs 310, or call 863-1624. Solicitation: No salespersons are permitted to solicit on campus. Campus residents soliciting for charity purposes must have projects approved by the Associate Dean for Student Life. Transcripts: Transcripts are available from the Registrar’s Office. Requests must be in writing and signed by the student or former student whose transcript is being requested. Withdrawal from the University: A student in good standing may withdraw from the University during a semester by completing a request for withdrawal with the Director of Academic Success and Advising. Except under unusual circumstances, students may not withdraw from the University after the last day for dropping courses. Withdrawal forms may be obtained by making an appointment with an Academic Success staff member. 149

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Academics/Administration

1. Roy and Lillie Cullen Building 2. The Wilhelmina Cullen Admission Center 3. Rufus Franklin Edwards Studio Arts Building 4. Field House (Campus Police) 5. Fondren-Jones Science Hall 6. Fountainwood Observatory 7. Greenhouse 8. McCook-Crain Building 9. Mood-Bridwell Hall 10. Joe S. Mundy Hall 11. F.W. Olin Building 12. A. Frank Smith, Jr. Library Center 13. Alma Thomas Fine Arts Center 14. Kyle E. White Building 46. The Charles and Elizabeth Prothro Center for Lifelong Learning

Fraternities

36. Kappa Alpha House 37. Kappa Sigma House 38. Phi Delta Theta House 39. Pi Kappa Alpha House

Physical Plant

40. Central Chilling Station 41. Physical Plant Building & Warehouse

Other

42. Turner-Fleming House 43. J. N. R. Score Quadrangle 44. Roy H. Cullen Academic Mall 45. Laura Kuykendall Gardens

Athletics/Recreation

15. Julie Puett Howry Center 16. Kurth-Landrum Golf Course 17. Corbin J. Robertson Center 18. Rockwell Baseball Field 19. Soccer Fields 20. Taylor-Sanders Softball Field 21. Marvin D. Henderson, Sr. Tennis Courts 22. Robert K. Moses, Jr. Field 23. Snyder Athletic Field

Residence and Student Life

24. Brown-Cody Residence Hall 25. Herman Brown Residence Hall 26. Ernest L. Kurth Residence Hall 27. Grogan & Betty Lord Residence Hall 28. J.E. & L.E. Mabee Residence Hall 29. Dorothy Manning Lord Residential Center 30. Red & Charline McCombs Campus Center 31. Charline Hamblin McCombs Residential Hall 32. Moody-Shearn Residence Hall 33. Lois Perkins Chapel 34. Martin Ruter Residence Hall 35. Sharon Lord Caskey Center 151